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MINUTES - Council - 20150511 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Monday, May 11, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Operations Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:16 p.m. following Open Forum. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 10:27 p.m. during the consideration of Item 10 (ii) Motions for Which Notice Has Been Given (a) and (b), and resumed the Chair at 10:30 p.m. On a motion of Councillor Pirri seconded by Councillor Thom, Council consented to extend the hour past 10:30 p.m. in accordance with subsection 3.16(b) of the Procedural By-law. Council recessed at 10:32 p.m. to resolve into a Closed Session meeting and reconvened into open session at 10:58 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Monday, May 11, 2015 Page 2 of 21 2. APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Delegation (a) Councillor Terry Whitehead, representing City of Hamilton Re: Motion for Which Notice Has Been Given (c) Councillor Mrakas; Re: Canada Post Community Mailboxes  Delegation (b) Jamie MacDonald, representing Aurora Winter Blues Festival Re: Notice of Motion (b) Councillor Abel; Re: Aurora Winter Blues Festival  Closed Session Item 1 – Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239 (2)(e) of the Municipal Act, 2001); Re: Report No. LLS15-038 – Zoning By-law Violation – 14476 Yonge Street CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of April 28, 2015 Special Council – Public Planning Meeting Minutes of April 22, 2015 Closed Session Meeting Minutes of April 28, 2015 Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the Council meeting minutes of April 28, 2015 be adopted as amended to include the recorded vote on Closed Session Item 1. CARRIED AS AMENDED Moved by Councillor Thom Seconded by Councillor Kim THAT the Special Council – Public Planning meeting minutes of April 22, 2015, and the Closed Session meeting minutes of April 28, 2015, be adopted as printed and circulated. CARRIED Council Meeting Minutes Monday, May 11, 2015 Page 3 of 21 4. PRESENTATIONS (a) Major Brian Bishop, representing The Salvation Army Re: Parkland Fees – 15338 Leslie Street (The Salvation Army) Mr. Bishop provided a brief overview of the proposed development located at 15338 Leslie Street and requested a deferral of the payment of cash-in-lieu of parkland dedication fees to permit this development. Moved by Councillor Abel Seconded by Councillor Humfryes THAT the comments of the presentation of Major Brian Bishop be received; and THAT the request for deferral of the payment of cash-in-lieu of parkland dedication fees for 15338 Leslie Street (Northridge Community Church of The Salvation Army) be approved; and THAT staff report back to Council on the terms of the agreement to finalize the deferral of cash-in-lieu of parkland dedication fees for 15338 Leslie Street including options for community use of The Salvation Army property. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Humfryes extended congratulations to the Special Olympics Ontario- Aurora team for their participation in the International Bocce Tournament and encouraged everyone to join team practices at the Aurora Seniors’ Centre, which would be held on Wednesday nights in June. Councillor Abel noted that the Mayor and Members of Council participated in McHappy Day. Councillor Abel added that he attended the 6th Annual Portraits of Giving Exhibit at Upper Canada Mall in Newmarket. Councillor Thompson extended a reminder that the deadline to contribute to the Run or Walk for Southlake is May 15, 2015, and noted that Team Aurora is currently in first place in the Municipal Challenge. Councillor Gaertner noted that she attended the celebration of Asian heritage hosted by the York Regional Police on May 2, 2015. Councillor Gaertner announced that the Aurora Public Library, in collaboration with The Arts Music Store, would be hosting a Coffee House on May 23, 2015, from 2 p.m. to 4:30 p.m. Council Meeting Minutes Monday, May 11, 2015 Page 4 of 21 Councillor Abel noted that the Mayor and Members of Council participated in the Heart and Stroke Big Bike event on the “Aurora Has Heart” team. Mayor Dawe extended a reminder to residents that new information regarding the Highland Gate redevelopment proposal is available on the Town’s website at www.aurora.ca/highlandgate. Mayor Dawe announced that the Joint Operations Centre live stream is available for viewing at www.aurora.ca/JOCstream. Mayor Dawe extended an invitation to residents to attend the Queen’s Diamond Jubilee Park Accessible Playground public meeting to be held in the Holland Room located at Town Hall on May 14, 2015, at 7 p.m. Mayor Dawe extended a reminder to residents that the Outdoor Water Use By-law takes effect on May 15, 2015. Mayor Dawe announced that a Summer Camp Open House would be taking place on May 23, 2015, from 10 a.m. to 12 p.m. at the Stronach Aurora Recreation Complex. Mayor Dawe announced that June 6, 2015, is Compost Giveaway Day at the Operations Works Yard located at 9 Scanlon Court. Mayor Dawe stated that Aurora business owners may receive a free listing in the York Region Business Directory by participating in their annual employment survey and further information may be provided by emailing businessdirectory@york.ca. Mayor Dawe extended a reminder that the application deadline for the John West Memorial “Leaders of Tomorrow” Scholarship is June 1, 2015. Mayor Dawe extended congratulations to the winners of the 53rd Annual Juried Art Show and Sale: Lauren Brock, Brandon Nicholson, Ethan Platt, Brigitte Granton, Dave Rheaume, and Donna Greenstein. Mayor Dawe noted that the Friends of the Greenbelt Foundation publication entitled “Local Leadership Matters: Ontario Municipalities Taking Action to Strengthen the Greenbelt” includes a case study written by Town staff member Jim Kyle, regarding the economic values of natural assets. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 3, 8, 11, and 16), and 2 were identified for discussion. Council Meeting Minutes Monday, May 11, 2015 Page 5 of 21 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 3, 8, 11, and 16), and 3 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Kim THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of May 5, 2015 THAT the General Committee meeting report of May 5, 2015 be received and the following recommendations carried by the Committee be approved: (1) PL15-039 – Public Consultation Process for Planning Applications, Highland Gate Developments Inc., 21 Golf Links Drive, Files: OPA-2015-01, SUB-2015-01 and ZBA-2015-02 THAT Report No. PL15-039 be received; and THAT in addition to the June 24, 2015 Public Planning meeting, two (2) additional Public Planning meetings be held in September and October for the purpose of receiving additional public comments related to Highland Gate Development Inc. Files: OPA-2015-01, SUB-2015-01 and ZBA-2015-02; and THAT the Public Planning meetings be held at a suitable venue outside of Council Chambers as determined by the Town Clerk, to accommodate the anticipated large volume of residents. (2) PL15-040 – 2041 York Region Draft Growth Scenarios and Land Budget THAT Report No. PL15-040 be received; and THAT Report No. PL15-040 be referred to the May 21, 2015 Public Planning meeting for discussion. (4) BBS15-006 – Building Division Workload THAT Report No. BBS15-006 be received; and THAT the 2015 budget request for a Building Plan Examiner/Inspector be approved and recruitment for the position commence immediately; and Council Meeting Minutes Monday, May 11, 2015 Page 6 of 21 THAT Administrative Procedure No. 13 for Excess Hours and Overtime be waived for a period of one year to allow Building staff to be paid at straight time for any excess hours worked up to 44 hours in a week; and THAT the expedited permit programs, Residential Express Permit Program and Green Path Program, be suspended until workload allows for the objectives of the programs to be successfully achieved. (5) CAO15-006 – Strategic Plan Report Card 2014 THAT Report No. CAO15-006 be received for information. (6) CAO15-004 – Excellence Matters Aurora THAT Report No. CAO15-004 be received for information. (7) CFS15-017 – Capital Projects Status and Closures Report as of December 31, 2014 THAT Report No. CFS15-017 be received; and THAT the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 of Report No. CFS15-017 be approved. (9) LLS15-029 – Notice Policy THAT Report No. LLS15-029 be received; and THAT staff bring forward By-law Number 5710-15, “BEING A BY-LAW to define the public notice policies and procedures for The Corporation of the Town of Aurora” to a future Council meeting for enactment; and THAT “Administration Procedure No. 62 – Notice Provision Policy”, as amended, be repealed on the day that By-law Number 5710-15 comes into force. (10) LLS15-032 – Flag Protocol and Flag Raising Policy THAT Report No. LLS15-032 be received; and THAT the “Flag Protocol and Flag Raising Policy” attached to Report No. LLS15-032 be approved; and THAT Town of Aurora “Administration Procedure No. 59 – Flag Raising Policy” be repealed and replaced with the “Flag Protocol and Flag Raising Policy” attached to Report No. LLS15-032; and Council Meeting Minutes Monday, May 11, 2015 Page 7 of 21 THAT the description and guidelines for the Official Town Flag as set out in Report No. LLS15-032 be approved. (12) PR15-011 – Parks Maintenance Service Level Standards THAT Report No. PR15-011 be received; and THAT the Parks Maintenance Service Level Standards be received by Council as information; and THAT, subject to any clarifications, questions and or requested revisions by Council, the Parks Maintenance Service Level Standards be adopted effective June 1, 2015; and THAT all remaining funds be returned to source. (13) PR15-012 – Tree Permit Application for 302 Ridge Road THAT Report No. PR15-012 be received; and THAT a permit be issued to the property owner for the removal of seven (7) trees from a property located at 302 Ridge Road. (14) Parks and Recreation Advisory Committee Meeting Minutes of April 16, 2015 THAT the Parks and Recreation Advisory Committee meeting minutes of April 16, 2015 be received for information. (15) Trails and Active Transportation Advisory Committee Meeting Minutes of April 17, 2015 THAT the Trails and Active Transportation Advisory Committee meeting minutes of April 17, 2015 be received for information. New Business Motion No. 1 THAT staff be directed to report back to Council on opportunities to implement a temporary right of access to adjacent landowner property in accordance with s. 132 of the Municipal Act, 2001. Council Meeting Minutes Monday, May 11, 2015 Page 8 of 21 3. Memorandum from Director of Planning & Development Services Re: Additional Information – Report No. PR15-012 – Tree Permit Application for 302 Ridge Road THAT the memorandum regarding Additional Information – Report No. PR15-012 – Tree Permit Application for 302 Ridge Road be received for information. CARRIED 8. DELEGATIONS On a motion of Councillor Mrakas seconded by Councillor Thompson, Council consented, on a two-thirds vote, to waive the requirements of section 3.8(c) of the Procedural By-law to permit Councillor Terry Whitehead to speak for more than five (5) minutes. (a) Councillor Terry Whitehead, representing City of Hamilton Re: Motion for Which Notice Has Been Given (c) Councillor Mrakas; Re: Canada Post Community Mailboxes (Added Item) Mr. Whitehead provided an overview of the experiences that the City of Hamilton is encountering in regards to the regulation of installing Canada Post community mailboxes in existing neighbourhoods. Moved by Councillor Mrakas Seconded by Councillor Abel THAT the comments of the delegation be received and referred to Motion for Which Notice Has Been Given (c). CARRIED (b) Jamie MacDonald, representing Aurora Winter Blues Festival Re: Notice of Motion (b) Councillor Abel; Re: Aurora Winter Blues Festival (Added Item) Mr. MacDonald requested that the Concerts in the Park series be extended by one week to include an Aurora Winter Blues Festival “Blues and Cruise Night” on September 2, 2015. Moved by Councillor Abel Seconded by Councillor Gaertner THAT the comments of the delegation be received and referred to Notice of Motion (b). CARRIED Council Meeting Minutes Monday, May 11, 2015 Page 9 of 21 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of May 5, 2015 (3) PL15-034 – Economy and Housing in Aurora THAT Report No. PL15-034 be received for information. CARRIED 1. General Committee Meeting Report of May 5, 2015 (8) LLS15-028 – Pending List THAT Report No. LLS15-028 be received for information. CARRIED 1. General Committee Meeting Report of May 5, 2015 (11) LLS15-025 – Audio Recording of Closed Session Meetings – Additional Information Main motion Moved by Councillor Thompson Seconded by Councillor Pirri THAT Report No. LLS15-025 be received for information. Amendment No. 1 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the main motion be amended by adding the following clauses: “THAT staff be directed to commence audio recordings of closed session meetings; and THAT staff report back on protocols to maintain audio recordings of closed session meetings.” On a recorded vote the amendment was DEFEATED YEAS: 4 NAYS: 5 VOTING YEAS: Councillors Gaertner, Humfryes, Mrakas, and Thompson VOTING NAYS: Councillors Abel, Kim, Thom, Pirri, and Mayor Dawe Council Meeting Minutes Monday, May 11, 2015 Page 10 of 21 Amendment No. 2 Moved by Councillor Pirri Seconded by Councillor Thom THAT the main motion be amended by adding the following clause: “THAT a letter, signed by the Mayor and all Members of Council, be sent to the Premier of Ontario, the Newmarket-Aurora Member of Provincial Parliament, and all other Members of Provincial Parliament, to request the implementation of the necessary legislation to protect audio recordings of municipal closed session meetings from disclosure except in order to ensure compliance with the closed meeting requirements of the Municipal Act, 2001.” On a recorded vote the amendment CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None Main motion as amended Moved by Councillor Thompson Seconded by Councillor Pirri THAT Report No. LLS15-025 be received; and THAT a letter, signed by the Mayor and all Members of Council, be sent to the Premier of Ontario, the Newmarket-Aurora Member of Provincial Parliament, and all other Members of Provincial Parliament, to request the implementation of the necessary legislation to protect audio recordings of municipal closed session meetings from disclosure except in order to ensure compliance with the closed meeting requirements of the Municipal Act, 2001. CARRIED AS AMENDED 1. General Committee Meeting Report of May 5, 2015 (16) Memorandum from Chief Administrative Officer Re: Communications THAT the memorandum regarding Communications be received; and THAT a public Council workshop be scheduled to review the Communications Policies and Corporate Communications Strategic Plan; and Council Meeting Minutes Monday, May 11, 2015 Page 11 of 21 THAT staff be directed to engage residents, including at the upcoming 2015 Aurora Chamber Street Festival, to obtain ideas on improving the Town’s communication and engagement practices and policies. CARRIED 2. LLS15-037 – General Committee Closed Session Report of May 5, 2015 THAT Report No. LLS15-037 be received; and THAT Council adopt the following recommendations from the General Committee Closed Session meeting of May 5, 2015: 1. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Staff Performance THAT consideration of the May 5, 2015 Closed Session Item 1, regarding personal matters about an identifiable individual, including a Town or Local Board employee; Re: Staff Performance, be deferred to a General Committee Closed Session meeting on May 19, 2015. On a recorded vote the motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN On a motion of Councillor Thompson seconded by Councillor Gaertner, Council consented, on a two-thirds vote, to waive the requirements of section 3.13 of the Procedural By-law to allow Item 10 “(i) Notice of Motion (b) Aurora Winter Blues Festival” to be moved forward for consideration. (i) Notices of Motion (a) Councillor Abel Re: Highland Gate Neighbourhood WHEREAS the Highland Gate Golf Course has been closed; and WHEREAS ClubLink, owner of the Golf Course, has partnered with Geranium Homes to form Highland Gate Developments Inc.; and Council Meeting Minutes Monday, May 11, 2015 Page 12 of 21 WHEREAS Highland Gate Developments Inc. has applied to develop 184 homes and a ten (10) story condominium building on the golf course lands; and WHEREAS Highland Gate is an established residential neighbourhood and residents of the neighbourhood demand that any development proposal protect and strengthen their neighbourhood; and WHEREAS members of the Highland Gate Ratepayers Association have been urged to contact their Councillors; and WHEREAS the Town of Aurora Council is required to abide by the Planning Act, R.S.O. 1990 and the Places to Grow Act, 2005; and WHEREAS the Province of Ontario alone can enact amendments to the Planning Act, R.S.O. 1990 and Places to Grow Act, 2005; and WHEREAS private member Bill 41, the Preserving Existing Communities Act, 2013 (“Bill 41”), would have amended the Places to Grow Act, 2005; and WHEREAS Bill 41 would have ensured that a decision of a Municipal Council not to amend an Official Plan for stable residential areas would have been final, and the decision could not be appealed to the Ontario Municipal Board; and WHEREAS the provisions of Bill 41 pertain exactly to the circumstances with respect to the Highland Gate Development proposal; and WHEREAS Newmarket-Aurora MPP Chris Ballard has extensive knowledge and experience with provincial legislation, municipal land planning matters and the Highland Gate neighbourhood. NOW THEREFORE BE IT HEREBY RESOLVED THAT Newmarket- Aurora MPP Chris Ballard be requested to immediately introduce in the Legislative Assembly of Ontario a private members Bill with the same provisions as Bill 41, the Preserving Existing Communities Act, 2013; and BE IT FURTHER RESOLVED THAT the Highland Gate Ratepayers Association be advised of Council’s resolution and requested to urge MPP Chris Ballard to do everything possible to amend provincial legislation to protect the Highland Gate Neighbourhood. Council Meeting Minutes Monday, May 11, 2015 Page 13 of 21 (b) Councillor Abel Re: Aurora Winter Blues Festival This motion was considered under “(ii) Motions for Which Notice Has Been Given” as Motion (d). (ii) Motions for Which Notice Has Been Given (a) Mayor Dawe Re: Lake Simcoe Conservation Foundation – Street Naming Donation Moved by Mayor Dawe Seconded by Councillor Humfryes WHEREAS Lake Simcoe Conservation Foundation’s (LSCF) mission is to raise funds from private individuals and organizations to invest in conservation, restoration, research and education projects of the Lake Simcoe Region Conservation Authority to ensure a healthy Lake Simcoe watershed today and tomorrow; and WHEREAS several programs and opportunities are established by the LSCF in an effort to raise funds from private individuals and organizations to fulfill its mission statement; and WHEREAS the 27th Annual Conservation Dinner is one such opportunity being held on May 27, 2015; and WHEREAS Treasure Hill Homes has offered to donate a future street naming opportunity within their 2C Area Plan of Subdivision as part of the live Auction during the 27th Annual Conservation Dinner. NOW THEREFORE BE IT HEREBY RESOLVED THAT Council approve the street naming donation; and BE IT FURTHER HEREBY RESOLVED THAT the proposed street name, submitted by the successful bidder, require Council approval in accordance with the Town of Aurora Street Naming Policy. CARRIED Council Meeting Minutes Monday, May 11, 2015 Page 14 of 21 (b) Mayor Dawe Re: Town of Richmond Hill – OMB Decision Moved by Mayor Dawe Seconded by Councillor Pirri WHEREAS the Ontario Municipal Board (the “Board”) has imposed a cap on parkland dedication in the Town of Richmond Hill at 25% of the developable area of a site; and WHEREAS the Planning Act (the “Act”) states that in the case of land proposed for development or redevelopment for residential purposes, a parkland dedication by-law and specific official plan policies may require the conveyance of land for park or recreational purposes at a rate of one (1) hectare of land for each 300 dwelling units; and WHEREAS the Act in making such a requirement does not apply a 25% cap, as the Board has done in Richmond Hill; and WHEREAS Richmond Hill is seeking leave to appeal the Board’s decision to the Ontario Divisional Court, and is also asking the Board to review its own decision; and WHEREAS Richmond Hill is asking for support from other municipalities. NOW THEREFORE BE IT HEREBY RESOLVED: (a) THAT the correspondence from D. Barrow, Mayor, Town of Richmond Hill, dated February 27, 2015 regarding an appeal to the Ontario Divisional Court on a Board decision to limit the amount of parkland that must be dedicated on new developments, be received; and (b) THAT the Town of Aurora appreciates and endorses the efforts of the Town of Richmond Hill to appeal and review the decision of the Board that capped parkland dedication at 25% of the developable area of a site, based on the Board having erroneously engaged in policy-making without consultation when it attempted to address a perceived conflict between the Act, the Growth Plan, and the Provincial Policy Statement; and (c) THAT the Town of Richmond Hill be notified of this resolution, with a copy to the other York Region municipalities. CARRIED Council Meeting Minutes Monday, May 11, 2015 Page 15 of 21 (c) Councillor Mrakas Re: Canada Post Community Mailboxes Council consented to consider Motion (c) prior to the consideration of Item 1(3). Main motion Moved by Councillor Mrakas Seconded by Councillor Humfryes WHEREAS the installation of community mailboxes raises several of the same concerns as the installation of above-ground plant (e.g., utility boxes) in municipally-owned right-of-way; and WHEREAS the installation of community mailboxes might require installation requests for additional sidewalks where no sidewalks currently exist; and WHEREAS the installation of community mailboxes might require installation of additional sidewalk approach ramps for easier access, for persons with disabilities or pushing strollers and/or seniors; and WHEREAS increased snow clearing responsibilities for adjacent property owners and the Town would be needed; and WHEREAS installation of additional sign posts, adjacent to community mailboxes for parking regulation changes will be needed; and WHEREAS the installation of community mailboxes might require additional street light requests to improve visibility to and from community mailbox locations and security at these locations. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora endorse the City of Hamilton’s opposition to the elimination of home mail delivery and installation of community mailboxes; and BE IT FURTHER RESOLVED THAT Council direct the Mayor to send a letter that would request the Federal Minister of Transport, who oversees Canada Post, to require Canada Post to halt installation of community mailboxes immediately and to revise its Five-point Action Plan, which includes the elimination of home mail delivery, and engage in full and meaningful consultation with all stakeholders, including the Town and its residents; and Council Meeting Minutes Monday, May 11, 2015 Page 16 of 21 BE IT FURTHER RESOLVED THAT Council direct staff to bring forward recommendations to the next General Committee meeting to align the Town’s by-laws with the City of Hamilton’s By-law Number 15-091 which regulates the installation of equipment on roads; and BE IT FURTHER RESOLVED THAT Council direct staff to develop appropriate standards to require Canada Post to apply for permits with an appropriate fee that reflects the resources required and costs incurred by the Town to install community mailboxes in established neighbourhoods; and BE IT FURTHER RESOLVED THAT staff bring back a new bylaw for Council’s enactment at the next Council meeting. Amendment No. 1 Moved by Councillor Mrakas Seconded by Councillor Abel THAT the second operative clause be amended by adding the words “copied to Members of Parliament, Ontario Members of Provincial Parliament, and all Ontario municipalities” following the word “letter”; and THAT the second operative clause be amended by replacing the word “revise” with the words “adhere to”; and THAT the second operative clause be amended by deleting the words “which includes the elimination of home mail delivery, and”; and THAT the second operative clause be amended by adding the words “requirement to” following the word “Plan”; and THAT the third operative clause be amended by replacing the word “General Committee” with the word “Council”. CARRIED Amendment No. 2 Moved by Councillor Mrakas Seconded by Councillor Kim THAT the fourth operative clause be amended by adding the words “and maintain” following the word “install”. CARRIED Council Meeting Minutes Monday, May 11, 2015 Page 17 of 21 Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Humfryes WHEREAS the installation of community mailboxes raises several of the same concerns as the installation of above-ground plant (e.g., utility boxes) in municipally-owned right-of-way; and WHEREAS the installation of community mailboxes might require installation requests for additional sidewalks where no sidewalks currently exist; and WHEREAS the installation of community mailboxes might require installation of additional sidewalk approach ramps for easier access, for persons with disabilities or pushing strollers and/or seniors; and WHEREAS increased snow clearing responsibilities for adjacent property owners and the Town would be needed; and WHEREAS installation of additional sign posts, adjacent to community mailboxes for parking regulation changes will be needed; and WHEREAS the installation of community mailboxes might require additional street light requests to improve visibility to and from community mailbox locations and security at these locations. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora endorse the City of Hamilton’s opposition to the elimination of home mail delivery and installation of community mailboxes; and BE IT FURTHER RESOLVED THAT Council direct the Mayor to send a letter, copied to Members of Parliament, Ontario Members of Provincial Parliament, and all Ontario municipalities, that requests the Federal Minister of Transport, who oversees Canada Post, to require Canada Post to halt installation of community mailboxes immediately and to adhere to its Five-point Action Plan requirement to engage in full and meaningful consultation with all stakeholders, including the Town and its residents; and BE IT FURTHER RESOLVED THAT Council direct staff to bring forward recommendations to the next Council meeting to align the Town’s by- laws with the City of Hamilton’s By-law Number 15-091 which regulates the installation of equipment on roads; and Council Meeting Minutes Monday, May 11, 2015 Page 18 of 21 BE IT FURTHER RESOLVED THAT Council direct staff to develop appropriate standards to require Canada Post to apply for permits with an appropriate fee that reflects the resources required and costs incurred by the Town to install and maintain community mailboxes in established neighbourhoods; and BE IT FURTHER RESOLVED THAT staff bring back a new bylaw for Council’s enactment at the next Council meeting. On a recorded vote the first operative clause CARRIED YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Gaertner, Humfryes, Kim, Mrakas, and Thompson VOTING NAYS: Councillors Abel, Pirri, Thom, and Mayor Dawe On a recorded vote the second operative clause CARRIED AS AMENDED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None On a recorded vote the third operative clause CARRIED AS AMENDED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Pirri On a recorded vote the fourth operative clause CARRIED AS AMENDED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Pirri Council Meeting Minutes Monday, May 11, 2015 Page 19 of 21 On a recorded vote the fifth operative clause CARRIED YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Gaertner, Humfryes, Kim, Mrakas, and Thompson VOTING NAYS: Councillors Abel, Pirri, Thom, and Mayor Dawe (d) Councillor Abel Re: Aurora Winter Blues Festival Council consented to consider Motion (d) following the consideration of Motion (c), prior to the consideration of Item 1(3). Moved by Councillor Abel Seconded by Councillor Humfryes WHEREAS the Aurora Winter Blues Festival (AWBF) is a musical event of significant importance to the Town of Aurora; and WHEREAS the AWBF wishes to promote a collaborative approach to extend the 2015 Concerts in the Park series by one (1) additional week. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report back to Council as soon as possible, on opportunities to extend the 2015 Concerts in the Park series by one (1) additional week in collaboration with the organizers of the Aurora Winter Blues Festival. CARRIED 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Thom extended a reminder that May 8, 2015, was the 70th anniversary of the Victory in Europe (VE) Day. Council Meeting Minutes Monday, May 11, 2015 Page 20 of 21 13. READING OF BY-LAWS Moved by Councillor Mrakas Seconded by Councillor Abel THAT the following by-laws be given first, second, and third readings and enacted: 5711-15 BEING A BY-LAW to adopt Official Plan Amendment No. 7. 5712-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (29 George Street – L. S. Consulting Inc.). 5725-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (49 Wellington Street East – The CAP Centre Inc.). CARRIED 14. CLOSED SESSION Moved by Councillor Mrakas Seconded by Councillor Thompson THAT Council resolve into a Closed Session meeting to consider the following item: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239 (2)(e) of the Municipal Act, 2001); Re: Report No. LLS15-038 – Zoning By-law Violation – 14476 Yonge Street (Added Item) CARRIED Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED Moved by Councillor Humfryes Seconded by Councillor Thom THAT the following confidential recommendations of the Council Closed Session of May 11, 2015, be adopted: Council Meeting Minutes Monday, May 11, 2015 Page 21 of 21 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239 (2)(e) of the Municipal Act, 2001); Re: Report No. LLS15-038 – Zoning By-law Violation – 14476 Yonge Street (Added Item) THAT the confidential recommendations regarding Report No. LLS15-038 – Zoning By-law Violation – 14476 Yonge Street, be approved and staff be authorized to proceed as directed by Council on May 11, 2015. CARRIED 13. READING OF BY-LAWS Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the following confirming by-law be given first, second, and third readings and enacted: 5726-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on May 11, 2015. CARRIED 15. ADJOURNMENT Moved by Councillor Kim Seconded by Councillor Pirri THAT the meeting be adjourned at 10:59 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF MAY 11, 2015 RECEIVED FINAL APPROVAL BY COUNCIL ON MAY 26, 2015.