MINUTES - Council - 20150428 TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, April 28, 2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Mrakas, Thom, and Thompson
MEMBERS ABSENT Councillor Pirri
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/
Treasurer, Director of Infrastructure and Environmental
Services, Director of Legal and Legislative Services/Town
Solicitor, Director of Parks and Recreation Services, Director of
Planning and Development Services, Town Clerk, and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:05 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Main motion
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services, with the following
addition, be approved:
Council Meeting Minutes
Tuesday, April 28, 2015 Page 2 of 22
Item 4 – Memorandum from Director of Parks and Recreation Services
Re: Follow-up to Report No. PR15-010 – Aurora King Baseball
Association Provision of Maintenance Service at Stewart Burnett
Park Baseball Diamond
Amendment
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following additional item:
Closed Session Item 1 – Litigation or potential litigation including matters
before administrative tribunals, affecting the Town or a Local Board;
Re: Aurora Family Leisure Complex.
CARRIED
Main motion as amended
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services, with the following
additions, be approved:
Item 4 – Memorandum from Director of Parks and Recreation Services
Re: Follow-up to Report No. PR15-010 – Aurora King Baseball
Association Provision of Maintenance Service at Stewart Burnett
Park Baseball Diamond
Closed Session Item 1 – Litigation or potential litigation including matters
before administrative tribunals, affecting the Town or a Local Board;
Re: Aurora Family Leisure Complex.
CARRIED AS AMENDED
3. ADOPTION OF THE MINUTES
Council Meeting Minutes of April 14, 2015
Special Council Meeting Minutes of April 14, 2015
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the Council meeting minutes of April 14, 2015 and the Special Council meeting
minutes of April 14, 2015 be adopted as printed and circulated.
CARRIED
Council Meeting Minutes
Tuesday, April 28, 2015 Page 3 of 22
4. PRESENTATIONS
None
5. PUBLIC SERVICE ANNOUNCEMENTS
Councillor Thompson thanked everyone who was involved with the Run or Walk for
Southlake on April 26, 2015. He noted that the hospital has currently raised $182,000
and encouraged everyone to continue to donate until the pledging close date of May
15, 2015.
Councillor Abel thanked Councillors Thompson, Humfryes, and all volunteers for
organizing Team Aurora for the Run or Walk for Southlake.
Councillor Abel announced that May 6, 2015, is McHappy Day.
Councillor Abel announced that the 2nd Annual Gospel Music Festival, organized by
Jim Edwards, would be taking place in June.
Councillor Abel extended congratulations to grade ten Aurora student Olivia Railton for
being crowned World Champion at the World Debating Championship in Hong Kong.
Councillor Abel announced that the Doane House Hospice and King-Aurora Hospice
are hosting a Hike for Hospice taking place on May 3, 2015, at Fairy Lake in
Newmarket and Sheppard’s Bush in Aurora.
Councillor Abel noted that the Aurora Community Arboretum annual community tree
planting would be taking place on May 2, 2015 and further details are available at
www.neighbourhoodnetwork.org.
Councillor Abel announced that the grand opening of Bellerby Wellness Studio located
at 520 Industrial Parkway South would be taking place on May 2, 2015.
Councillor Humfryes announced that the Special Olympics Ontario-Aurora team would
be playing in an International Invitational Special Olympics Bocce Tournament on April
30 through May 2, 2015, at Seneca College King Campus.
Councillor Humfryes announced that the Heart and Stroke Foundation Big Bike would
be taking place on May 9, 2015 and encouraged everyone to join the team Aurora Has
Heart.
Councillor Thom extended a reminder that April 21, 2015, was the 89th birthday of
Queen Elizabeth II, Queen of Canada.
Councillor Kim noted that the Aurora Food Pantry would be celebrating their 25th
anniversary on May 4, 2015, at 6:30 p.m.
Council Meeting Minutes
Tuesday, April 28, 2015 Page 4 of 22
Mayor Dawe thanked all volunteers who participated in Aurora’s Annual Clean-Up
event and noted that 1.25 tonnes of waste was collected.
Mayor Dawe noted that he attended the St. Andrew’s College Highland Cadet Corps
parade that re-affirmed the freedom of the Town.
Mayor Dawe extended congratulations to York Regional Police Chief Eric Joliffe for
participating at the Cops for Cancer fundraiser that raised $60,000 for childhood cancer
research.
Mayor Dawe noted that he participated in the Civic Action Better City Boot Camp that
discussed the challenges that big cities are facing such as: homelessness,
transportation, affordable housing, and health care.
Mayor Dawe noted that York Region is partnering with the Community Partnership
Council and the Municipal Multi-Cultural Reference Group to launch the Let’s Talk
Inclusion initiative in May 2015, which would be focusing on immigration and cultural
diversity and that more information is available at
www.yorkwelcome.ca/LetsTalkInclusion.
Mayor Dawe extended an invitation to the public to attend the grand opening of the
new youth centre “The Loft” at the Aurora Family Leisure Complex on May 2, 2015
from 12 p.m. to 4 p.m.
Mayor Dawe extended a reminder about the 53rd Annual Juried Art Show and Sale on
May 2 through May 3, 2015 at Town Hall.
Mayor Dawe extended a reminder that registration is open for Town of Aurora Summer
Camps and information may be accessed through the Town website and the
PingStreet mobile app, or by contacting Parks and Recreation Services.
Mayor Dawe announced that the Town is looking for present and former Pan Am and
Parapan Am athletes, coaches, and officials to participate in an exhibition at the Aurora
Cultural Centre, titled A Legacy of Sport, which will run from June 25 to mid-
September, 2015, and those interested may contact Parks and Recreation Services at
extension 4753 by May 1, 2015.
Mayor Dawe announced that the Pine Tree Potters’ Guild would be holding their
Spring Pottery Show and Sale on April 30 through May 3, 2015, at the Aurora Cultural
Centre, and further information may be found at www.pinetreepotters.ca.
Mayor Dawe extended congratulations to Town staff Alex Tchervov who competed at
the Boston Marathon on April 20, 2015, and completed the race in 3 hours, 28
minutes, and 57 seconds.
Council Meeting Minutes
Tuesday, April 28, 2015 Page 5 of 22
6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 2, 6, 12, and 13), 2, and 4 were identified for discussion.
7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 2, 6, 12, and 13), and 3 were identified as
items not requiring separate discussion.
Moved by Councillor Kim
Seconded by Councillor Thom
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1. General Committee Meeting Report of April 21, 2015
THAT the General Committee meeting report of April 21, 2015 be received and
the following recommendations carried by the Committee be approved:
(1) PL15-032 – Site Plan Application, Chafam Premiere Inc./Sterne
Motors Ltd., 300 Earl Stewart Drive, Lot 5, 65M-2873, File:
SP-2014-10, Related File: ZBA-2014-06
THAT Report No. PL15-032 be received; and
THAT Site Plan Application File: SP-2014-10 (Chafam Premiere
Inc./Sterne Motors Ltd.) be approved to permit the development of the
subject lands for a two (2) storey automotive dealership; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same
(3) IES15-029 – Award of Tender IES2015-14 – For New Sidewalk
Construction on Golf Links Drive and Yonge Street
THAT Report No. IES15-029 be received; and
THAT Tender IES2015-14 – For new sidewalk construction on Golf Links
Drive, from Yonge Street to 125m west of Yonge Street and new
accessible pedestrian signal installation at the Golf Links Drive/Dunning
Avenue and Yonge Street intersection be awarded to Aloia Bros.
Concrete Contractors Ltd. in the amount of $106,852.50, excluding
taxes; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 6 of 22
THAT the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and ancillary
agreements required to give effect to same.
(4) IES15-030 – Award of Tender IES2015-05 – Centre Street
Reconstruction from Spruce Street to Walton Drive
THAT Report No. IES15-030 be received; and
THAT Tender IES2015-05 – Centre Street Reconstruction from Spruce
Street to Walton Drive be awarded to Wyndale Paving Co. Ltd. in the
amount of $559,961.25, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and ancillary
agreements required to give effect to same.
(5) IES15-033 – Award of Tender IES2015-16 – New Sidewalk
Construction on Murray Drive, Edward Street, Civic
Square Gate, and New Sidewalk and Bicycle Path on
Bayview Avenue
THAT Report No. IES15-033 be received; and
THAT Tender IES2015-16 – New Sidewalk Construction on Murray
Drive, North of Kennedy Street; Edward Street, from Engelhard Drive to
Dunning Drive; Civic Square Gate (North Leg) and New Sidewalk and
Bicycle Path on Bayview Avenue, from Hartwell Way to St. John’s
Sideroad be awarded to Pave-1 Construction Ltd. in the amount of
$309,130.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and ancillary
agreements required to give effect to same.
(7) IES15-034 – The Judy Sherin Memorial Arena Rink Floor Investigation
THAT Report No. IES15-034 be received; and
THAT Report No. IES15-034 satisfy Council’s conditional budget
approval, and staff be authorized to proceed with capital project 72228 –
The Judy Sherin Memorial Arena Ice Rink Floor Condition Assessment;
and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 7 of 22
THAT budget for capital project 72228 be increased from $30,000 to
$45,000 for expenditures related to the initial investigation of the Arena
floor and surrounding area of the ice rink and that this budget be funded
from the facilities repair and replacement reserve.
(8) IES15-035 – Replacement of AFLC Pool Dehumidification Unit
THAT Report No. IES15-035 be received; and
THAT the dehumidification unit for the Aurora Family Leisure Complex
(AFLC) pool area be replaced; and
THAT the project funding of $210,000 plus HST to replace the
dehumidification unit for the AFLC be provided from the Facilities Repair
and Replacement Reserve.
(9) PL15-026 – Removal of Holding (H) Provision, Zoning By-law
Amendment Applications within the 2C Secondary Plan
Area (West) as follows:
Mattamy (Aurora) Limited, Part of Lot 26, Concession 2
E. Y. S., File: ZBA-2011-08 (H-4)
TACC Developments (Aurora) Inc., Part of Lot 25,
Concession E. Y. S., File: ZBA-2011-09 (H-3)
St. John’s Road Development Corp. (Metrus Development
Inc.), Part of Lots 24 and 25, Concession 2 E. Y. S., File:
ZBA-2012-01 (H-3)
Brookfield Homes (Ontario) Limited, Part of Lots 23, 24,
and 25, Concession 2 E. Y. S., File: ZBA-2011-12 (H-3)
York Region Christian Senior Homes Inc. (H-2), Part of Lot
23, Concession 2 E. Y. S., File: ZBA-2011-13 (H-2)
Shimvest Investments Limited, Part of Lot 22, Concession
2 E. Y. S., File: ZBA-2012-02 (H-3)
THAT Report No. PL15-026 be received; and
THAT Applications ZBA-2011-08 (H-4), ZBA-2011-09 (H-3), ZBA-2012-
01 (H-3), ZBA-2011-12 (H-3), ZBA-2011-13 (H-2), ZBA-2012-02 (H-3) to
remove the Holding (H) provisions from the lands shown as ‘Area to
remove Holding (H) designation’ on Figures 2-7 to staff Report No.
PL15-026 be approved; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 8 of 22
THAT the necessary removal of the Holding provisions by-laws as
referred to in Report No. PL15-026 be enacted at the next available
Council meeting.
(10) PL15-033 – Zoning By-law Amendment and Site Plan Application,
The CAP Centre Inc., 49 Wellington Street East, Files:
ZBA-2014-04 and SP-2015-03
THAT Report No. PL15-033 be received; and
THAT Application to Amend the Zoning By-law File: ZBA-2014-04 (The
CAP Centre Inc.) be approved, to add “Business and Professional
Offices and Clinic” as permitted uses on the subject lands; and
THAT the implementing zoning by-law amendment be presented at a
future Council meeting for enactment; and
THAT Site Plan Application File: SP-2015-03 (The CAP Centre Inc.) be
approved to permit the development of the subject lands for the
conversion of the existing residential building into a 192 m2 commercial
property on the subject lands; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
(11) PL15-036 – Request for Street Name Approval, Mattamy (Aurora)
Limited, 1280 St. John’s Sideroad East, File: ADD-2015-05
THAT Report No. PL15-036 be received; and
THAT the following street names be approved for the proposed roads
within the approved Draft Plan of Subdivision, SUB-2011-02, Mattamy
(Aurora) Limited:
FOREST GROVE COURT to replace PEASE COURT
BRIDGEPOINTE COURT to replace GITTINS COURT
(14) Environmental Advisory Committee Meeting Minutes of April 2, 2015
THAT the Environmental Advisory Committee meeting minutes of April 2,
2015 be received for information.
(15) Economic Development Advisory Committee Meeting Minutes of
April 9, 2015
THAT the Economic Development Advisory Committee meeting minutes of
April 9, 2015 be received for information.
Council Meeting Minutes
Tuesday, April 28, 2015 Page 9 of 22
(16) Heritage Advisory Committee Meeting Minutes of April 13, 2015
THAT the Heritage Advisory Committee meeting minutes of April 13, 2015
be received; and
THAT the following recommendations regarding Item 1 – Report No.
HAC15-001 be approved:
THAT the property located at 92 Tyler Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest
subsequent to demolition; and
THAT the property owner provide the Director of Planning and
Development Services with architectural renderings for review by
the Committee; and
THAT the property owner works with the Director of Planning and
Development Services in order to ensure any proposed new
structures are complementary to the heritage character of the area.
New Business Motion No. 1
THAT the Corporate Environmental Action Plan (CEAP) be brought to Council for
review.
3. Lake Simcoe Region Conservation Authority Highlights – March 27, 2015 –
Meeting of the Board
THAT the Lake Simcoe Region Conservation Authority Highlights – March 27,
2015 – Meeting of the Board be received for information.
CARRIED
8. DELEGATIONS
(a) Dave Giroux, representing Aurora King Baseball Association
Re: Item 1(12) – PR15-010 – Aurora King Baseball Association
Provision of Maintenance Service at Stewart Burnett Park Baseball
Diamond
Mr. Giroux was present to answer any questions regarding the Aurora King
Baseball Association provision of maintenance service at Stewart Burnett Park
baseball diamond.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
THAT the comments of the delegation be received and referred to Item 1(12).
CARRIED
Council Meeting Minutes
Tuesday, April 28, 2015 Page 10 of 22
9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Report of April 21, 2015
(2) IES15-032 – Facility Projects Status Report
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Report No. IES15-032 be received for information.
CARRIED
1. General Committee Meeting Report of April 21, 2015
(6) IES15-036 – Award of Tender IES2015-01 – Replacement of the Cross
Culvert on Yonge Street, Approximately 220m North of
Kennedy Street
Moved by Councillor Thom
Seconded by Councillor Kim
THAT Report No. IES15-036 be received; and
THAT Tender IES2015-01 – Replacement of the Cross Culvert on Yonge
Street, Approximately 220m North of Kennedy Street be awarded to 2220742
Ontario Ltd. O/A Bronte Construction in the amount of $463,274.50, excluding
taxes; and
THAT additional funding in the amount of $79,100 be provided for Project
42053 from the Storm Sewer Infrastructure Sustainability Reserve; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
1. General Committee Meeting Report of April 21, 2015
(12) PR15-010 – Aurora King Baseball Association Provision of Maintenance
Service at Stewart Burnett Park Baseball Diamond
On a motion of Councillor Mrakas seconded by Councillor Thompson, Council
consented to consider Item 1(12) prior to Item 1(2).
Moved by Councillor Kim
Seconded by Councillor Mrakas
THAT Report No. PR15-010 be received; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 11 of 22
THAT the maintenance service level for Stewart Burnett Park baseball
diamond be enhanced as set out in attached Schedule “A” entitled S. B.
Maintenance Services; and
THAT the requirements of Schedule “A” entitled S. B. Maintenance Services
be included in the facility maintenance agreement between the Aurora King
Baseball Association (AKBA) and the Town authorized by Council on April 14,
2015; and
THAT $7,000.00 be added to the 2015 Parks Operations Budget for the
enhanced baseball diamond maintenance service level; and
THAT the Town compensate the AKBA in an amount not to exceed $7,000.00
for the provision of said maintenance services; and
THAT the AKBA provision of enhanced maintenance services at Stewart
Burnett Park baseball diamond be identified as a one (1) year pilot project;
and
THAT staff report back on the pilot project after the conclusion of the 2015
baseball season.
On a recorded vote the motion
CARRIED
YEAS: 6 NAYS: 2
VOTING YEAS: Councillors Abel, Humfryes, Kim,
Mrakas, Thom, and Thompson
VOTING NAYS: Councillor Gaertner and Mayor
Dawe
ABSENT: Councillor Pirri
1. General Committee Meeting Report of April 21, 2015
(13) Accessibility Advisory Committee Meeting Minutes of April 1, 2015
Main motion
Moved by Councillor Abel
Seconded by Councillor Thom
THAT the Accessibility Advisory Committee meeting minutes of April 1, 2015 be
received for information.
Amendment
Moved by Councillor Abel
Seconded by Councillor Gaertner
THAT the main motion be amended by adding the following clause:
Council Meeting Minutes
Tuesday, April 28, 2015 Page 12 of 22
“THAT staff be directed to bring a report to Council regarding the
possibility of creating an Inclusion Coordinator position for
aquatics and recreation services.”
CARRIED
Main motion as amended
Moved by Councillor Abel
Seconded by Councillor Thom
THAT the Accessibility Advisory Committee meeting minutes of April 1, 2015 be
received for information; and
THAT staff be directed to bring a report to Council regarding the possibility
of creating an Inclusion Coordinator position for aquatics and recreation
services.
CARRIED AS AMENDED
2. LLS15-033 – General Committee Closed Session Report of April 21, 2015
Main motion
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Report No. LLS15-033 be received; and
THAT Council adopt the following recommendations from the General Committee
Closed Session meeting of April 21, 2015:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: LLS15-031 – 2015 Community Recognition
Awards Recognitions
THAT Closed Session Report No. LLS15-031 be received; and
THAT the recipients for the 2015 Community Recognition Awards
Nominations as selected by the Parks and Recreation Advisory Committee
and recommended by General Committee in Closed Session on April 21,
2015, be approved; and
THAT these recommendations remain confidential until the Community
Recognition Awards ceremony is held on May 25, 2015.
Council Meeting Minutes
Tuesday, April 28, 2015 Page 13 of 22
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: LLS15-030 – Town
of Aurora v. Minto Communities Inc. – Update
THAT Closed Session Report No. LLS15-030 be received; and
THAT the confidential recommendations of General Committee in respect to
the Town of Aurora v. Minto Communities Inc. be approved.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following clause to the
second item:
“THAT staff be directed to provide residents with information
regarding Council’s confidential closed session
recommendations in the matter of Aurora v. Minto, to the extent
that the Town Solicitor deems any such information non-
prejudicial to the Town’s position in this litigation.”
CARRIED
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Report No. LLS15-033 be received; and
THAT Council adopt the following recommendations from the General Committee
Closed Session meeting of April 21, 2015:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: LLS15-031 – 2015 Community Recognition
Awards Recognitions
THAT Closed Session Report No. LLS15-031 be received; and
THAT the recipients for the 2015 Community Recognition Awards
Nominations as selected by the Parks and Recreation Advisory Committee
and recommended by General Committee in Closed Session on April 21,
2015, be approved; and
THAT these recommendations remain confidential until the Community
Recognition Awards ceremony is held on May 25, 2015.
Council Meeting Minutes
Tuesday, April 28, 2015 Page 14 of 22
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: LLS15-030 – Town
of Aurora v. Minto Communities Inc. – Update
THAT Closed Session Report No. LLS15-030 be received; and
THAT the confidential recommendations of General Committee in respect to
the Town of Aurora v. Minto Communities Inc. be approved; and
THAT staff be directed to provide residents with information regarding
Council’s confidential closed session recommendations in the matter
of Aurora v. Minto, to the extent that the Town Solicitor deems any
such information non-prejudicial to the Town’s position in this
litigation
CARRIED AS AMENDED
4. Memorandum from Director of Parks and Recreation Services
Re: Follow-up to Report No. PR15-010 – Aurora King Baseball Association
Provision of Maintenance Service at Stewart Burnett Park Baseball
Diamond
On a motion of Councillor Humfryes seconded by Councillor Thom, Council consented
to consider Item 4 following Item 1(12).
Moved by Councillor Humfryes
Seconded by Councillor Thompson
THAT the memorandum regarding Follow-up to Report No. PR15-010 – Aurora
King Baseball Association Provision of Maintenance Service at Stewart Burnett
Park Baseball Diamond be received for information.
CARRIED
10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Mayor Dawe
Re: Lake Simcoe Conservation Foundation – Street Naming Donation
WHEREAS Lake Simcoe Conservation Foundation’s (LSCF) mission is to
raise funds from private individuals and organizations to invest in
conservation, restoration, research and education projects of the Lake
Simcoe Region Conservation Authority to ensure a healthy Lake Simcoe
watershed today and tomorrow; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 15 of 22
WHEREAS several programs and opportunities are established by the
LSCF in an effort to raise funds from private individuals and organizations to
fulfill its mission statement; and
WHEREAS the 27th Annual Conservation Dinner is one such opportunity
being held on May 27, 2015; and
WHEREAS Treasure Hill Homes has offered to donate a future street
naming opportunity within their 2C Area Plan of Subdivision as part of the
live Auction during the 27th Annual Conservation Dinner.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council approve
the street naming donation; and
BE IT FURTHER HEREBY RESOLVED THAT the proposed street name,
submitted by the successful bidder, require Council approval in accordance
with the Town of Aurora Street Naming Policy.
(b) Mayor Dawe
Re: Town of Richmond Hill – OMB Decision
WHEREAS the Ontario Municipal Board (the “Board”) has imposed a cap
on parkland dedication in the Town of Richmond Hill at 25% of the
developable area of a site; and
WHEREAS the Planning Act (the “Act”) states that in the case of land
proposed for development or redevelopment for residential purposes, a
parkland dedication by-law and specific official plan policies may require the
conveyance of land for park or recreational purposes at a rate of one (1)
hectare of land for each 300 dwelling units; and
WHEREAS the Act in making such a requirement does not apply a 25%
cap, as the Board has done in Richmond Hill; and
WHEREAS Richmond Hill is seeking leave to appeal the Board’s decision to
the Ontario Divisional Court, and is also asking the Board to review its own
decision; and
WHEREAS Richmond Hill is asking for support from other municipalities.
NOW THEREFORE BE IT HEREBY RESOLVED:
(a) THAT the correspondence from D. Barrow, Mayor, Town of Richmond
Hill, dated February 27, 2015 regarding an appeal to the Ontario
Divisional Court on a Board decision to limit the amount of parkland
that must be dedicated on new developments, be received; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 16 of 22
(b) THAT the Town of Aurora appreciates and endorses the efforts of the
Town of Richmond Hill to appeal and review the decision of the Board
that capped parkland dedication at 25% of the developable area of a
site, based on the Board having erroneously engaged in policy-making
without consultation when it attempted to address a perceived conflict
between the Act, the Growth Plan, and the Provincial Policy
Statement; and
(c) THAT the Town of Richmond Hill be notified of this resolution, with a
copy to the other York Region municipalities.
(ii) Motions for Which Notice Has Been Given
(a) Councillor Thompson
Re: Communications to Residents
Moved by Councillor Thompson
Seconded by Councillor Mrakas
WHEREAS the Corporate Communications Policy (#53) for the Town of
Aurora states that “Effective external communication is vital to any
organization and is a service provided by an organization to the public. It
is a central part of municipal/public communications and a major part of
customer service.” and “As municipal governments are the most
accountable and accessible level of government, it is the Corporation’s
responsibility to provide notice and to keep the public informed of
existing and proposed municipal programs and policies so that they can
judge the performance of their government.”; and
WHEREAS the objective of the Town’s Corporate Communications
Policy (#53) is to ensure residents are kept informed about, and
interested in, their municipality; and
WHEREAS the Accountability and Transparency Policy (#67) for the
Town of Aurora defines accountability as the principle that the Town will
be responsible to its constituents for decisions made and policies
implemented, as well as its actions or inactions; and
WHEREAS the Town advertised and invested both staff resources and
taxpayers’ money to inform the residents about the potential move
towards Clear Garbage Bags; and
WHEREAS the Town advertised and invested both staff resources and
taxpayers’ money to notify the residents that there would be two (2)
questions on the Election ballot; and
WHEREAS both issues generated significant discussion and
engagement from the public; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 17 of 22
WHEREAS the final outcome of both the Clear Garbage Bag program
and the Questions on the Ballot were ratified at the March 10, 2015
meeting of Council; and
WHEREAS there has not been any official communication from the
Town regarding the final status of these issues because it is the practice
of the Town to only communicate “approved items”.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of
Aurora communicate, commensurate with the efforts to promote and
create awareness of these initiatives, with the residents of Aurora to
inform them on the final outcomes of the Clear Garbage Bag program
and the Questions on the Ballot.
CARRIED
(b) Councillor Thompson
Re: Corporate Communications Policy
Moved by Councillor Thompson
Seconded by Councillor Mrakas
WHEREAS the Corporate Communications Policy (#53) for the Town of
Aurora states that “Effective external communication is vital to any
organization and is a service provided by an organization to the public. It
is a central part of municipal/public communications and a major part of
customer service.” and “As municipal governments are the most
accountable and accessible level of government, it is the Corporation’s
responsibility to provide notice and to keep the public informed of
existing and proposed municipal programs and policies so that they can
judge the performance of their government.”; and
WHEREAS the objective of the Town’s Corporate Communications
Policy (#53) is to ensure residents are kept informed about, and
interested in, their municipality; and
WHEREAS the Accountability and Transparency By-Law for the Town of
Aurora defines accountability as taking ownership and being responsible
to stakeholders for our actions or inactions. This value is essential to
preserve the public trust and to protect the public interest; and
WHEREAS the practice of the Town is to only communicate “approved”
items.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of
Aurora’s Corporate Communications Plan (2011) and the Corporate
Communications Policy be placed on the next Agenda for review and
direction from Council; and
Council Meeting Minutes
Tuesday, April 28, 2015 Page 18 of 22
BE IT FURTHER RESOLVED THAT staff bring forward, for Council’s
approval, a revised Corporate Communications Plan and Corporate
Communications Policy prior to the end of 2015.
On a recorded vote the motion
CARRIED
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, Thompson, and
Mayor Dawe
VOTING NAYS: None
ABSENT: Councillor Pirri
(c) Councillor Abel
Re: Town Resources for Events
Moved by Councillor Abel
Seconded by Councillor Humfryes
WHEREAS the Town of Aurora wishes to promote tourism and business
development; and
WHEREAS events held within the Town bring awareness and help to
promote tourism and business development; and
WHEREAS the Town has many resources and will partner with event
organizers.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to report back to Council on resources that the Town has available to
organizers, for events such as the Run or Walk for Southlake, the Aurora
Chamber of Commerce Home Show, or the Winter Blues Festival; and
BE IT FURTHER RESOLVED THAT staff prepare an event package that
contains information on available resources, potential locations, required
permits, and any other information that may streamline the process in
the organization and promotion of various types of events.
CARRIED
11. REGIONAL REPORT
York Regional Council Highlights – April 23, 2015
Council Meeting Minutes
Tuesday, April 28, 2015 Page 19 of 22
Moved by Councillor Gaertner
Seconded by Councillor Abel
THAT the Regional Report of April 23, 2015 be received for information.
CARRIED
12. NEW BUSINESS/GENERAL INFORMATION
Councillor Abel requested that staff report back through the Environmental Advisory
Committee and Parks and Recreation Advisory Committee on the opportunity to
develop community gardens.
Moved by Councillor Abel
Seconded by Councillor Humfryes
THAT staff report back through the Environmental Advisory Committee and Parks
and Recreation Advisory Committee on the opportunity to develop community
gardens.
CARRIED
Councillor Abel inquired about overnight parking exemptions during the summer
months and when the Parking By-law would be coming to Council for consideration.
Staff indicated that the Parking By-law would be brought to Council in the fall of 2015.
Councillor Abel inquired about when street sweeping would occur. Staff indicated that
the service is expected to occur shortly.
13. READING OF BY-LAWS
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the following by-laws be given first, second, and third readings and enacted:
5709-15 BEING A BY-LAW to assume highways for public use (Plan 65M-3819).
5716-15 BEING A BY-LAW to amend Municipal Waterworks Distribution By-law
Number 3305-91, as amended.
5717-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended, to remove a Holding “(H)” Symbol (Mattamy (Aurora)
Limited).
Council Meeting Minutes
Tuesday, April 28, 2015 Page 20 of 22
5718-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended, to remove a Holding “(H)” Symbol (TACC Developments
Aurora Inc.).
5719-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended, to remove a Holding “(H)” Symbol (St. John’s Road
Development Corp.).
5720-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended, to remove a Holding “(H)” Symbol (Brookfield Homes
(Ontario) Limited).
5721-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended, to remove a Holding “(H)” Symbol (Shimvest Investments
Limited).
5722-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended, to remove a Holding “(H)” Symbol (York Region Christian
Senior Homes).
CARRIED
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the following by-laws be given first, second, and third readings and enacted:
5713-15 BEING A BY-LAW to declare as surplus and sell municipal lands (55
Eric T. Smith Way).
5714-15 BEING A BY-LAW to declare as surplus and sell municipal lands (30
Eric T. Smith Way).
On a recorded vote the by-laws
CARRIED
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Abel, Humfryes, Kim,
Mrakas, Thom, Thompson, and
Mayor Dawe
VOTING NAYS: Councillor Gaertner
ABSENT: Councillor Pirri
14. CLOSED SESSION
On a motion of Councillor Thompson seconded by Councillor Abel, Council resolved
into a Closed Session meeting at 8:39 p.m. to consider the following item:
Council Meeting Minutes
Tuesday, April 28, 2015 Page 21 of 22
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: Aurora Family Leisure
Complex
(Added Item)
On a motion of Councillor Gaertner seconded by Councillor Abel, Council reconvened
into open session to rise and report from Closed Session at 9:29 p.m.
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: Aurora Family
Leisure Complex
(Added Item)
Moved by Councillor Thompson
Seconded by Councillor Humfryes
THAT the confidential recommendations in respect to the Aurora Family
Leisure Complex be approved and staff be authorized to proceed as
directed by Council on April 28, 2015 in closed session.
On a recorded vote the motion
CARRIED
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Abel, Gaertner,
Humfryes, Kim, Mrakas, Thom,
Thompson, and Mayor Dawe
VOTING NAYS: None
ABSENT: Councillor Pirri
13. READING OF BY-LAWS
Moved by Councillor Kim
Seconded by Councillor Thompson
THAT the following confirming by-law be given first, second, and third readings and
enacted:
5724-15 BEING A BY-LAW to Confirm Actions by Council Resulting from
Council Meeting on April 28, 2015.
CARRIED
Council Meeting Minutes
Tuesday, April 28, 2015 Page 22 of 22
15. ADJOURNMENT
Moved by Councillor Humfryes
Seconded by Councillor Abel
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF APRIL 28, 2015 RECEIVED FINAL
APPROVAL BY COUNCIL ON MAY 11, 2015 AS AMENDED.