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MINUTES - Council - 20150224 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, February 24, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Humfryes (arrived 7:06 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson (arrived 7:06 p.m.) MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:04 p.m. On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented to extend the hour past 10:30 p.m. for ten (10) minutes at 10:30 p.m., in accordance with subsection 3.16(b) of the Procedural By-law. On a motion of Councillor Pirri seconded by Councillor Humfryes, Council consented to extend the hour past 10:30 p.m. for ten (10) minutes at 10:40 p.m., in accordance with subsection 3.16(b) of the Procedural By-law. On a motion of Councillor Abel seconded by Councillor Thompson, Council consented to extend the hour past 10:30 p.m. for ten (10) minutes at 10:50 p.m., in accordance with subsection 3.16(b) of the Procedural By-law. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Tuesday, February 24, 2015 Page 2 of 21 2. APPROVAL OF THE AGENDA Moved by Councillor Pirri Seconded by Councillor Abel THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved.  Delegation (a) Ron Weese, representing Sport Aurora Re: Motion for Which Notice Has Been Given (d) Councillor Thompson Re: Development of a Sport Plan  Item 6 – Memorandum from Director of Planning & Development Services and Director of Infrastructure & Environmental Services Re: Potential Impacts of Upper York Servicing Solution (UYSS) Delay York Region 10 Year Capital Plan  Item 7 – Memorandum from Director of Corporate & Financial Services Re: Pre-Budget Approval to Hire Two New Parks & Recreation Services Positions for the Aurora Family Leisure Complex (AFLC) CARRIED 3. ADOPTION OF THE MINUTES Closed Session Meeting Minutes of February 10, 2015 Council Meeting Minutes of February 10, 2015 Special General Committee – 2015 Budget Review Meeting Minutes of February 7, 2015 and February 10, 2015 Moved by Councillor Mrakas Seconded by Councillor Abel THAT the Closed Session meeting minutes of February 10, 2015, Council meeting minutes of February 10, 2015, and Special General Committee – 2015 Budget Review meeting minutes of February 7, 2015 and February 10, 2015 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, February 24, 2015 Page 3 of 21 4. PRESENTATIONS (a) Cortney Cassidy, representing Southlake Regional Health Centre Foundation Re: Run or Walk for Southlake – Team Challenge Ms. Cassidy presented an overview of Southlake Regional Health Centre and explained the importance of supporting the hospital. She encouraged everyone to participate at the Run or Walk for Southlake taking place on Sunday, April 20, 2015 at the Stronach Aurora Recreation Complex. Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the presentation of Cortney Cassidy regarding Run or Walk for Southlake – Team Challenge be received for information. CARRIED (b) Penny Marrett, Executive Director, Addiction Services for York Region Re: Serving the Community Affected by Addiction Ms. Marrett presented an overview of the mission and services of the Addiction Services for York Region located in Aurora. Moved by Councillor Abel Seconded by Councillor Thompson THAT the presentation of Penny Marrett regarding Serving the Community Affected by Addiction be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri noted his attendance at the Annual General Meeting of Sport Aurora and expressed his gratitude towards the organization for all of their efforts. Councillor Humfryes thanked all of the participants who attended the Big Brothers Big Sisters Bowl-A-Thon on February 20, 2015. Councillor Humfryes announced that the Queen’s York Rangers 2799 Army Cadet Corps is hosting a spaghetti dinner fundraiser at the Aurora Legion on March 7, 2015 from 5 p.m. to 8 p.m. Councillor Humfryes extended a reminder that the Aurora Family Leisure Complex will re-open on February 28, 2015 at 7:45 a.m. and thanked staff for their efforts. Council Meeting Minutes Tuesday, February 24, 2015 Page 4 of 21 Councillor Abel noted that he attended the re-opening of the YMCA Child Care Centre at Trinity Anglican Church. Councillor Abel extended a reminder about the Men Can Cook event taking place on March 14, 2015 at the Aurora Seniors’ Centre. Councillor Abel extended congratulations to Jamie MacDonald for organizing a successful Aurora Winter Blues Festival that funds organizations and programs such as CHATS, Blue Door Shelters, and Youth in Music. Councillor Thompson thanked the Aurora Tigers for organizing a special tribute to Judy Sherin at their game on February 21, 2015. Mayor Dawe noted that the Aurora Living Resident’s Guide will be delivered in The Banner on February 26, 2015 and copies will be available at Town Hall, The Town’s recreational facilities, and on the Town website. Mayor Dawe noted that the next 2015 Budget Review meeting will take place on March 2, 2015. Mayor Dawe extended a reminder that the Community Recognition and Citizen of the Year Award nomination process is still underway and further information may be accessed at www.aurora.ca/cra. Mayor Dawe extended a reminder to residents to provide feedback on the proposed Clear Bag Garbage Collection program and noted that the survey is available on the Town website. Mayor Dawe announced that registration is open for Aurora’s March Break and Summer Camps and noted that early bird discounts are available until February 27, 2015. Mayor Dawe noted that the 53rd Annual Juried Art Show and Sale is accepting entries and further information may be accessed on the Town website. Mayor Dawe remarked on the outstanding performances given at the recent Aurora Winter Blues Festival. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-item 3), 2, 6, and 7 were identified for discussion. Council Meeting Minutes Tuesday, February 24, 2015 Page 5 of 21 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-item 3), 3, 4, and 5 were identified as items not requiring separate discussion. Moved by Councillor Mrakas Seconded by Councillor Kim THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of February 17, 2015 THAT the General Committee meeting report of February 17, 2015 be received and the following recommendations carried by the Committee be approved (with the exception of sub-item 3): (1) CFS15-005 – Temporary Borrowing By-law THAT Report No. CFS15-005 be received; and THAT By-law Number 5686-15 be adopted to authorize the creation, maintenance, and, as necessary, utilization of temporary borrowing facilities by The Corporation of the Town of Aurora to meet the cash flow needs of the Town should the borrowing requirement arise, all subject to the authorizations and limitations of section 407 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended. (2) IES15-009 – Award of Single Source Contract to Wamco Municipal Products Inc. THAT Report No. IES15-009 be received; and THAT a single source contract in the amount of $150,000 excluding taxes for the supply of Water Meters from Wamco Municipal Products Inc. be approved; and THAT the Director of Infrastructure and Environmental Services be authorized to renew the contract at the same rate for an additional five (5) one-year terms pending an annual analysis and performance review by the Director. Council Meeting Minutes Tuesday, February 24, 2015 Page 6 of 21 (4) Memorandum from Director of Infrastructure & Environmental Services Re: Widening of Industrial Parkway North and South THAT the memorandum regarding Widening of Industrial Parkway North and South be received; and THAT this memorandum satisfy Council’s conditional budget approval for Capital Project 31112; and THAT staff be authorized to proceed with Capital Project 31112 “Reconstr – Industrial Pkwy S – Wellington St to Industry St”. (5) LLS15-013 – Accountability and Transparency Policy THAT Report No. LLS15-013 be received; and THAT staff bring forward By-law Number 5690-15, “BEING A BY-LAW to define the accountability and transparency policies and procedures for The Corporation of the Town of Aurora” to a future Council meeting for enactment; and THAT the Accountability and Transparency Policy, Town Administration Procedure No. 67, as amended, be repealed on the day that By-law Number 5690-15 comes into force. (6) PL15-016 – Delegated Agreements, 2014 Summary Report THAT Report No. PL15-016 be received for information. (7) PL15-017 – Request for Street Name Approval, Casing Developments Inc., 1114 Wellington Street East, File: SUB-2006-01 THAT Report No. PL15-017 be received; and THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision, File SUB-2006-01: STREET “A” ELYSE COURT (8) PL15-018 – Authorization to Execute the Servicing Incentive Program (SIP) Tri-Party Agreement between York Region, Town of Aurora, and 2C West Subdivision Developers THAT Report No. PL15-018 be received; and Council Meeting Minutes Tuesday, February 24, 2015 Page 7 of 21 THAT the Mayor and Town Clerk be authorized to execute each Tri- Party Agreement for the Servicing Incentive Program (SIP) between York Region, the Town of Aurora and each developer in the 2C West Landowners Group, including any and all documents and ancillary agreements required to give effect to same. (9) PR15-004 – Canadian Tire Jumpstart Program THAT Report No. PR15-004 be received for information. (10) PR15-005 – Aurora Optimist Club Programs for Youth THAT Report No. PR15-005 be received for information. (11) Memorandum from Director of Building & By-law Services Re: Overnight Parking Enforcement at Town Park THAT the memorandum regarding Overnight Parking Enforcement at Town Park be received for information. 3. CFS15-007 – 2015 Final Capital Budget Report THAT Report No. CFS15-007 be received; and THAT the 2015 Capital Budget for Repair and Replacement of existing infrastructure totalling $13,212,400, as listed in Attachment 1, be approved; and THAT the 2015 Capital Budget for Growth and New Capital totalling $3,890,200, as listed in Attachment 2, be approved; and THAT the 2015 Capital Budget for Studies and Other totalling $830,000, as listed in Attachment 3, be approved. 4. Memorandum from Director of Corporate & Financial Services Re: Interim Provincial Payment of the Town’s Ice Storm Claim THAT the memorandum regarding the Interim Provincial Payment of the Town’s Ice Storm Claim be received; and THAT the Mayor and Clerk be authorized to execute any documents or agreements required to enable receipt of the interim ice storm claim payment. Council Meeting Minutes Tuesday, February 24, 2015 Page 8 of 21 5. Central York Fire Services – Joint Council Committee Meeting Minutes of January 6, 2015 THAT the Central York Fire Services – Joint Council Committee meeting minutes of January 6, 2015 be received for information. CARRIED 8. DELEGATIONS (a) Ron Weese, representing Sport Aurora Re: Motion for Which Notice Has Been Given (d) Councillor Thompson Re: Development of a Sport Plan Mr. Weese presented an overview of Sport Aurora and introduced the Board of Directors. He expressed their support of developing a Sport Plan in collaboration with the Town. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the comments of the delegation be received and referred to Motion for Which Notice Has Been Given (d). CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of February 17, 2015 (3) IES15-010 – Facility Projects Status Report Moved by Councillor Thompson Seconded by Councillor Pirri THAT Report No. IES15-010 be received; and THAT, notwithstanding the provisions and requirements of the Town’s Procurement By-law, MHPM Project Managers Inc. be retained for the fee of $75,400 (excluding taxes) to provide part-time support for the project administration and oversight duties currently performed by the Town for the Joint Operations Centre. CARRIED Council Meeting Minutes Tuesday, February 24, 2015 Page 9 of 21 2. LLS15-021 – General Committee Closed Session Report of February 17, 2015 Council consented to consider each item separately. Moved by Councillor Abel Seconded by Councillor Pirri THAT Report No. LLS15-021 be received; and THAT Council adopt the following recommendations from the Closed Session meeting of February 17, 2015: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: PL15-006 - Appeal to the Ontario Municipal Board re Pandolfo et al., OMB Case Number: PL141259, Draft Plan of Subdivision Application, 14070 Yonge Street, File: SUB-2003-02 (Related Files: OPA-2012-03 & ZBA-2003-21) THAT Closed Session Report No. PL15-006 be received; and THAT the confidential recommendations of General Committee on February 17, 2015 in respect of an appeal to the Ontario Municipal Board (Pandolfo et al.) be approved. CARRIED 2. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: LLS15-015 – Appointments to the Economic Development Advisory Committee Moved by Councillor Thom Seconded by Councillor Pirri THAT Closed Session Report No. LLS15-015 be received; and THAT the appointment of the following four (4) citizen members to the Economic Development Advisory Committee recommended by General Committee in Closed Session on February 17, 2015 be approved: Don Constable Rosalyn Gonsalves Marilee Harris Bruce Walkinshaw; and THAT the Aurora Chamber of Commerce be requested to appoint one (1) representative to the Economic Development Advisory Committee and to notify the Town Clerk in writing of any such appointment; and Council Meeting Minutes Tuesday, February 24, 2015 Page 10 of 21 THAT Councillors Abel and Pirri be appointed to the Economic Development Advisory Committee; and THAT these appointments be effective as of April 1, 2015. CARRIED 3. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: LLS15-016 – Appointments to the Environmental Advisory Committee Moved by Councillor Pirri Seconded by Councillor Kim THAT Closed Session Report No. LLS15-016 be received; and THAT the appointment of the following seven (7) citizen members to the Environmental Advisory Committee recommended by General Committee in Closed Session on February 17, 2015 be approved: Irene Clement Larry Fedec Danielle Howell Melville James Sara Varty Nancee Webb Dr. Kristina Zeromskien; and THAT the appointment of two (2) members of Council to the Environmental Advisory Committee be deferred to the March 10, 2015 Council meeting; and THAT these appointments be effective as of April 1, 2015. CARRIED 4. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: LLS15-017 – Appointments to the Heritage Advisory Committee Moved by Councillor Thom Seconded by Councillor Humfryes THAT Closed Session Report No. LLS15-017 be received; and THAT the Terms of Reference for the Heritage Advisory Committee be amended to change the Committee composition to the following: Council Meeting Minutes Tuesday, February 24, 2015 Page 11 of 21 1. Two (2) Members of Council, one (1) appointed as a Chair for a two-year term, the other appointed as Chair for the following two-year term; and 2. Five (5) Members of the public, and two (2) Honorary Members; and THAT the appointment of the following seven (7) citizen members, including two (2) honorary members, to the Heritage Advisory Committee recommended by General Committee in Closed Session on February 17, 2015 be approved: Honorary Citizen Members: John McIntyre Bob McRoberts Citizen Members: Barry Bridgeford Kathy Constable Carol Gravelle Robert William Newman Stan Rycombal; and THAT Councillors Gaertner and Thom be appointed to the Heritage Advisory Committee; and THAT these appointments be effective as of April 1, 2015. CARRIED 5. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: LLS15-018 – Appointments to the Parks and Recreation Advisory Committee Moved by Councillor Kim Seconded by Councillor Mrakas THAT Closed Session Report No. LLS15-018 be received; and THAT the appointment of the following four (4) citizen members to the Parks and Recreation Advisory Committee recommended by General Committee in Closed Session on February 17, 2015 be approved: Brian Trussler Richard Doust Eric McCartney Juergen Daurer; and Council Meeting Minutes Tuesday, February 24, 2015 Page 12 of 21 THAT Sport Aurora be requested to appoint one (1) representative to the Parks and Recreation Advisory Committee and to notify the Town Clerk in writing of any such appointment; and THAT Councillors Mrakas and Thompson be appointed to the Parks and Recreation Advisory Committee; and THAT these appointments be effective as of April 1, 2015. CARRIED 6. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: LLS15-019 – Appointments to the Trails and Active Transportation Committee (Note: Councillor Mrakas did not take part in the discussion or decision to recommend appointments to Council regarding Item 6.) Moved by Councillor Thompson Seconded by Councillor Abel THAT Closed Session Report No. LLS15-019 be received; and THAT the appointment of the following three (3) citizen members to the Trails and Active Transportation Committee recommended by General Committee in Closed Session on February 17, 2015 be approved: Allison Collins-Mrakas William (Bill) Ross Fraser Laura Lueloff; and THAT the Parks and Recreation Advisory Committee and the Environmental Advisory Committee be directed and authorized to each appoint one of its citizen members to the Trails and Active Transportation Committee at its first regular meeting; and THAT the Chief Administrative Officer be directed and authorized to appoint staff, in writing, to the Trails and Active Transportation Committee in accordance with the Terms of Reference; and THAT these appointments be effective as of April 1, 2015. CARRIED Council Meeting Minutes Tuesday, February 24, 2015 Page 13 of 21 6. Memorandum from Director of Planning & Development Services and Director of Infrastructure & Environmental Services Re: Potential Impacts of Upper York Servicing Solution (UYSS) Delay York Region 10 Year Capital Plan (Added Item) Moved by Councillor Thompson Seconded by Councillor Pirri THAT the memorandum regarding Potential Impacts of Upper York Servicing Solution (UYSS) Delay York Region 10 Year Capital Plan be received for information. CARRIED 7. Memorandum from Director of Corporate & Financial Services Re: Pre-Budget Approval to Hire Two New Parks & Recreation Services Positions for the Aurora Family Leisure Complex (AFLC) (Added Item) Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the memorandum regarding Pre-Budget Approval to Hire Two New Parks & Recreation Services Positions for the Aurora Family Leisure Complex (AFLC) be received; and THAT the permanent full-time complement of the Parks and Recreation Services Department be increased by one (1); and THAT staff be authorized to recruit and hire the position of Full-time Youth Programmer (Budget Decision Unit #1.6) as detailed in the draft 2015 Operating Budget and as recommended for pre-budget approval by General Committee at its meeting of February 23, 2015; and THAT staff be authorized to recruit and hire the position of Part-time Youth Room/Climbing Wall Staff (Budget Decision Unit #1.5) as detailed in the draft 2015 Operating Budget and as recommended for pre-budget approval by General Committee at its meeting of February 23, 2015. CARRIED Council Meeting Minutes Tuesday, February 24, 2015 Page 14 of 21 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Mrakas Re: Increased Traffic Volume on Industrial Parkway North WHEREAS it is expected that Industrial Parkway North and South will begin to see an increase in traffic volume due to diversion of traffic and truck traffic; and WHEREAS the issue of the management of increased traffic volume has been partially addressed by the recent approval of the reconstruction of Industrial Parkway South. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to review traffic counts and investigate options to alleviate southbound traffic congestion on Industrial Parkway North from Scanlon Road to Wellington Street East; and BE IT FURTHER RESOLVED THAT staff be directed to bring back a report on the findings and recommended actions. (ii) Motions for Which Notice Has Been Given (a) Councillor Kim Re: Left Turn Lane – Industrial Parkway South into Aurora GO Station Councillor Kim withdrew the motion. (b) Councillor Mrakas Re: Liquidated Damages Main motion Moved by Councillor Mrakas Seconded by Councillor Pirri WHEREAS most forms of building contracts include a clause referred to as "liquidated damages" that specifies the amount of damages that a contractor may be responsible for should the contractor fail to meet project timelines, including the completion date; and WHEREAS "liquidated damages" are a tool that can be used to ensure that projects meet timelines and the completion date; and Council Meeting Minutes Tuesday, February 24, 2015 Page 15 of 21 WHEREAS the ability to meet time of delivery or performance of contractual obligations is an important factor in the award of any contract, and the Town may reasonably expect to suffer financial damages if performance targets and/or project timelines are not met; and WHEREAS the Town currently includes "liquidated damages" clauses in its tender/RFP documents that form part of the construction contract between the contractor and the Town; and WHEREAS the absence of a "liquidated damages" clause in a construction contract does not prevent the Town from recovering any financial losses against a contractor due to breach of contract terms such as a failure to meet a completion date, but its inclusion does serve as an important tool and warning to contractors that project timelines and completion dates must be met. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place "liquidated damages" clauses in all future construction project contracts; and BE IT FURTHER RESOLVED THAT if staff determines that a "liquidated damages" clause should not be included in a construction project contract, then staff must obtain the approval of Council prior to the removal of such clause. Amendment #1 Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the following clause be removed from the main motion: “NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place "liquidated damages" clauses in all future construction project contracts; and” CARRIED Amendment #2 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the following clause be added to the main motion: “BE IT FURTHER RESOLVED THAT staff report back to Council on the effectiveness of a liquidated damages clause as well as other tools available to ensure contractors meet project timelines and completion dates.” CARRIED Council Meeting Minutes Tuesday, February 24, 2015 Page 16 of 21 Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Pirri WHEREAS most forms of building contracts include a clause referred to as "liquidated damages" that specifies the amount of damages that a contractor may be responsible for should the contractor fail to meet project timelines, including the completion date; and WHEREAS "liquidated damages" are a tool that can be used to ensure that projects meet timelines and the completion date; and WHEREAS the ability to meet time of delivery or performance of contractual obligations is an important factor in the award of any contract, and the Town may reasonably expect to suffer financial damages if performance targets and/or project timelines are not met; and WHEREAS the Town currently includes "liquidated damages" clauses in its tender/RFP documents that form part of the construction contract between the contractor and the Town; and WHEREAS the absence of a "liquidated damages" clause in a construction contract does not prevent the Town from recovering any financial losses against a contractor due to breach of contract terms such as a failure to meet a completion date, but its inclusion does serve as an important tool and warning to contractors that project timelines and completion dates must be met. NOW THEREFORE BE IT HEREBY RESOLVED THAT if staff determines that a "liquidated damages" clause should not be included in a construction project contract, then staff must obtain the approval of Council prior to the removal of such clause; and BE IT FURTHER RESOLVED THAT staff report back to Council on the effectiveness of a liquidated damages clause as well as other tools available to ensure contractors meet project timelines and completion dates. CARRIED AS AMENDED Council Meeting Minutes Tuesday, February 24, 2015 Page 17 of 21 (c) Councillor Humfryes Re: Aurora Farmers’ Market & Artisan Fair Moved by Councillor Humfryes Seconded by Councillor Mrakas WHEREAS the Aurora Farmers’ Market & Artisan Fair provides a valuable community service to our Town where citizens can purchase fresh local produce, healthy food items, and artisan wares; and WHEREAS the Aurora Farmers’ Market has proven to be a popular visitor and tourist attraction to Aurora in its ever-increasing growth by being a family-friendly and culturally rich destination that supports tourism and culture; and WHEREAS the Aurora Farmers’ Market runs weekly outdoors during the months of May to October at 49 Wells Street, and sporadically during winter months; and WHEREAS to enable the community to experience the Farmers’ Market on a continual basis during the winter months, the Aurora Farmers’ Market is considering running a winter Farmers’ Market & Artisan Fair at the Aurora Armoury; and WHEREAS the Aurora Armoury rental fee of $375 per day is a deterrent to hold an indoor winter market more frequently and cannot be sustained successfully by the Aurora Farmers’ Market. NOW THEREFORE BE IT HEREBY RESOLVED THAT rental fees for an indoor winter Farmers’ Market at the Aurora Armoury be waived as the Aurora Farmers’ Market & Artisan Fair contributes an abundance of enjoyment, convenience and usefulness to citizens of Aurora and beyond. DEFEATED (d) Councillor Thompson Re: Development of a Sport Plan On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented to consider Motion for Which Notice Has Been Given (d) prior to the Consideration of Items Requiring Separate Discussion. Moved by Councillor Thompson Seconded by Councillor Mrakas Council Meeting Minutes Tuesday, February 24, 2015 Page 18 of 21 WHEREAS the Town of Aurora recently proclaimed 2015 the Year of Sport in Aurora; and WHEREAS Aurora’s Strategic Plan identifies “Supporting an exceptional quality of life for all” as a primary goal and “Encouraging an active and healthy lifestyle” as one of the key objectives to achieving this goal; and WHEREAS people who are physically active tend to live longer, healthier lives and feel that it adds not only to their well-being but to the quality of their lives as well; and WHEREAS sporting activities can provide character building activities and teach our children character building traits like; leadership, respect, responsibility, perseverance and many other positive traits; and WHEREAS Aurora has been identified as a potential Canadian Sport for Life Community (CS4L) and organized meetings have occurred in the Town to help develop Aurora as one of Canada’s healthiest communities; and WHEREAS the Federal Government revised their Canadian Sport Policy in 2012 to better reflect the importance of enhanced collaboration amongst all stakeholders to achieve the goals of enhanced participation, excellence, capacity and interaction in sport; and WHEREAS a Sport Plan is a strategic document that is intended to provide direction and recommendations to support the sustainability and growth of sport in a given community. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to Council on the development of a Sport Plan for the Town of Aurora. CARRIED (e) Councillor Mrakas Re: Winter Maintenance Service On a motion of Councillor Mrakas seconded by Councillor Humfryes, Council consented, on a two-thirds vote, to waive the requirements of section 8.1 of the Procedural By-law to permit reconsideration of Council’s adoption of the Town’s winter maintenance standard on September 9, 2014. Council consented to separate the operative clauses for voting purposes. Council Meeting Minutes Tuesday, February 24, 2015 Page 19 of 21 Main motion Moved by Councillor Mrakas Seconded by Councillor Humfryes WHEREAS residents of and businesses in Aurora have raised concerns about the adequacy of winter maintenance service levels; and WHEREAS the residents of and businesses in Aurora expect and deserve the best service possible at the best price. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to return the winter maintenance service levels to those in effect for the 2013-2014 winter maintenance season; and BE IT FURTHER RESOLVED THAT staff be directed to report to Council, following the end of the 2014-2015 winter maintenance season, with recommendations on how to provide the residents of and businesses in Aurora with better winter service provisions especially as it speaks to snow removal. On a recorded vote the first operative clause of the main motion was DEFEATED YEAS: 2 NAYS: 6 VOTING YEAS: Councillors Humfryes and Mrakas VOTING NAYS: Councillors Abel, Kim, Pirri, Thom, Thompson, and Mayor Dawe On a recorded vote the second operative clause of the main motion CARRIED YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None Main motion as approved: WHEREAS residents of and businesses in Aurora have raised concerns about the adequacy of winter maintenance service levels; and WHEREAS the residents of and businesses in Aurora expect and deserve the best service possible at the best price. Council Meeting Minutes Tuesday, February 24, 2015 Page 20 of 21 NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to Council, following the end of the 2014-2015 winter maintenance season, with recommendations on how to provide the residents of and businesses in Aurora with better winter service provisions especially as it speaks to snow removal. 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Mrakas expressed his concerns about noise complaints resulting from the DNA Bar & Lounge and inquired about the Noise By-law. Councillor Thompson inquired about the amendment to the lease of the LCBO that is undergoing construction in the Smart Centre plaza. 13. READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Thom THAT the following by-laws be given first, second, and third readings and enacted: 5686-15 BEING A BY-LAW to authorize the creation, maintenance, and use of temporary borrowing facilities by The Corporation of the Town of Aurora pending the receipt of municipal revenues. 5691-15 BEING A BY-LAW to establish a Committee of Adjustment and appoint members to the Committee of Adjustment. CARRIED Moved by Councillor Abel Seconded by Councillor Thompson THAT the following confirming by-law be given first, second, and third readings and enacted: 5692-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on February 24, 2015. CARRIED Council Meeting Minutes Tuesday, February 24, 2015 Page 21 of 21 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Pirri Seconded by Councillor Kim THAT the Council meeting be adjourned at 11:02 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 24, 2015 RECEIVED FINAL APPROVAL BY COUNCIL ON MARCH 10, 2015.