MINUTES - Council - 20150331
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, March 31, 2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Pirri, Thom, and Thompson
MEMBERS ABSENT Councillor Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/
Treasurer, Director of Infrastructure and Environmental
Services, Director of Legal and Legislative Services/Town
Solicitor, Director of Parks and Recreation Services, Director of
Planning and Development Services, Town Clerk, and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:14 p.m. following Open Forum.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services, with the following
additions, be approved.
Delegation (a) Lisa Surgenor, resident of Aurora
Re: Item 1(4) – Report No. PL15-019
Site Plan Application, Skygrove Developments Inc.
233 Earl Stewart Drive, File: SP-2014-09
Council Meeting Minutes
Tuesday, March 31, 2015 Page 2 of 15
Item 7 – Memorandum from Director of Corporate & Financial Services/Treasurer
Re: Cancellation of Special Council Meeting – April 7, 2015
CARRIED
3. ADOPTION OF THE MINUTES
Council Meeting Minutes of March 10, 2015
Special Council – Public Planning Meeting Minutes of March 25, 2015
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the Council meeting minutes of March 10, 2015 and Special Council – Public
Planning meeting minutes of March 25, 2015 be adopted as printed and circulated.
CARRIED
4. PRESENTATIONS
On a motion of Councillor Pirri seconded by Councillor Thom, Council consented, on a two-
thirds vote, that the requirements of section 3.8(c) of the Procedural By-law be waived to
permit Ms. Irene Clement to speak for more than ten (10) minutes.
(a) Irene Clement, Chair, Aurora Community Arboretum
Re: Aurora Community Arboretum Update – 2014/2015 Activities
Ms. Clement presented an overview of the Aurora Community Arboretum’s
achievements of 2014 regarding specimen areas, nurseries, education, and
administration, and highlighted the plans and budget for 2015.
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the presentation by Irene Clement regarding Aurora Community Arboretum
Update – 2014/2015 Activities be received for information.
CARRIED
5. PUBLIC SERVICE ANNOUNCEMENTS
Councillor Gaertner noted that the 2014 Annual Drinking Water Quality Report may be
accessed on the Town’s website or obtained at Town Hall.
Councillor Gaertner extended congratulations to Vivian Hould for receiving the
Governor General’s Caring Canadian Award.
Council Meeting Minutes
Tuesday, March 31, 2015 Page 3 of 15
Councillor Thompson, on behalf of Councillor Mrakas, remarked that more than 1,000
families attended the 2015 Ontario Cup Provincial U11 Boys Basketball
Championships held on March 27-29, 2015.
Councillor Thompson extended a reminder about the upcoming 2015 Run or Walk for
Southlake on April 26, 2015 and he encouraged all members of Team Aurora and
Council to participate in the municipal challenge and fundraising efforts.
Councillor Abel extended a reminder that the Easter Egg Hunt will take place on April
4, 2015 and tickets may be purchased at the Aurora Family Leisure Complex and
Stronach Aurora Recreation Complex for $5 per child.
Councillor Abel extended a reminder that the Aurora Chamber Home Show will take
place on April 10, 11, and 12, 2015 at the Stronach Aurora Recreation Complex.
Councillor Abel noted that he recently attended, along with Councillor Thompson, the
Queen’s York Rangers Gun Camp.
Councillor Abel thanked volunteers from the Aurora Seniors’ Centre and Optimist Club
of Aurora for organizing a successful Men Can Cook event on March 14, 2015.
Councillor Abel extended congratulations to Cameron Morrison of the Aurora Tigers for
being the recipient of the Ontario Junior Hockey League Rookie of the Year Award.
Councillor Humfryes noted that the Special Olympics Ontario-Aurora Bocce team
competed in a Bocce Tournament on March 28 and 29, 2015.
Councillor Humfryes thanked staff for organizing a successful pizza, pop, and pledge
lunch on March 26, 2015 at Town Hall for the 2015 Run or Walk for Southlake.
Councillor Thom extended congratulations to the Aurora Tigers on a great hockey
season.
Councillor Kim noted that he attended a scotch tasting hosted by CHATS and the
Aurora Historical Society on March 26, 2015.
Councillor Pirri extended congratulations to Canadian indie rock band July Talk for
winning a Juno award and noted that band member Ian Docherty grew up in Aurora.
Mayor Dawe announced that application packages for food vendors for Concerts in the
Park, Theatre in the Park, and Ribfest are now being accepted.
Mayor Dawe noted that the 53rd Annual Juried Art Show and Sale, which will take
place on May 2 and 3, 2015, is accepting entries and further information may be
accessed on the Town website.
Mayor Dawe noted that registration is open for Aurora’s Summer Camps.
Council Meeting Minutes
Tuesday, March 31, 2015 Page 4 of 15
6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 1, 2, 3, 4, 6, and 9), 4, and 6 were identified for discussion.
7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 1, 2, 3, 4, 6, and 9), 2, 3, 5, and 7 were
identified as items not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1. General Committee Meeting Report of March 24, 2015
THAT the General Committee meeting report of March 24, 2015 be received and
the following recommendations carried by the Committee be approved (with the
exception of sub-item 1, 2, 3, 4, 6, and 9):
(5) PL15-025 – Planning Applications Status List
THAT Report No. PL15-025 be received for information.
(7) IES15-024 – Award of Tender IES2014-73 – For Street Lighting
Infrastructure Maintenance
THAT Report No. IES15-024 be received; and
THAT Tender IES2014-73 – For street lighting infrastructure
maintenance be awarded to Mead Electric Inc. at an annual upset limit of
$110,000, plus taxes for a two-year period ending December 31, 2016;
and
THAT the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and ancillary
agreements required to give effect to same.
(8) IES15-017 – Backyard Composting Initiative to Reduce Curbside
Collection
THAT Report No. IES15-017 be received for information.
Council Meeting Minutes
Tuesday, March 31, 2015 Page 5 of 15
(10) IES15-019 – Ministry of Environment Drinking Water System
Inspection
THAT Report No.IES15-019 be received for information.
(11) IES15-020 – Drinking Water Quality Management Standard Operational
Plan and Municipal Drinking Water Licence
THAT Report No. IES15-020 be received; and
THAT the Town of Aurora Drinking Water Quality Management Standard
(DWQMS) Operational Plan for Aurora’s Water Distribution system, as
required by the Safe Drinking Water Act, 2002, be endorsed; and
THAT the meeting minutes of the annual Management Review by Top
Management be received.
(12) IES15-021 – 2014 Water Audit Report
THAT Report No. IES15-021 be received for information.
(13) IES15-022 – Water, Wastewater, and Stormwater Budget
THAT Report No. IES15-022 be received; and
THAT the 2015 combined Water, Wastewater budget for expenditures of
$17,078,987 and the Stormwater budget for expenditures of $1,313,000
be approved; and
THAT the 2015 retail water rate of $1.9855 per cubic meter and the retail
wastewater rate of $1.6812 per cubic meter of water be approved; and
THAT the 2015 flat rate stormwater charge of $4.78 per unit per month
for residential and condominium properties and $62.96 per unit per
month for metered non-residential commercial/industrial and multi-
residential properties be approved; and
THAT the new approved retail water, retail wastewater, and stormwater
charge rates become effective for all billings issued by the Town on or
after May 1, 2015, and be retroactive for all consumption newly billed on
such billings; and
THAT the 2015 bulk water purchase rate of $3.6667 per cubic meter
dispensed effective May 1, 2015 be approved; and
THAT a by-law be enacted to implement the 2015 retail water rate, retail
wastewater rate, stormwater charge, and bulk water purchase rate.
Council Meeting Minutes
Tuesday, March 31, 2015 Page 6 of 15
(14) IES15-015 – Town-wide Conversion to LED Street Lighting – Update
No. 1
THAT Report No. IES15-015 be received; and
THAT this report satisfy Council’s conditional budget approval for capital
project #34709 “Streetlight Conversion to LED”; and
THAT staff be authorized to proceed with capital project #34709
“Streetlight Conversion to LED”; and
THAT the Town retain the services of RealTerm Energy as a single
source purchase to develop the Lighting Design and Investment Grade
Audit to convert existing street lights to Light Emitting Diode (LED) street
lights at a cost of $85,000 plus taxes; and
THAT funding be provided from the Roads and Related Infrastructure
Repair and Replacement reserve fund; and
THAT the Mayor and Town Clerk be authorized to execute a Letter of
Intent with RealTerm Energy for an Investment Grade Audit related to a
LED street light conversion, including any other documents or
agreements necessary to give effect to same.
(15) CFS15-014 – Statement of Remuneration and Expenses for Members
of Council, Committees and Local Boards
THAT Report No. CFS15-014 be received for information
(16) PL15-020 – Proposed Plan of Subdivision and Zoning By-law
Amendment, Eyelet Investment Corp., 1114 Wellington
Street East, Files: SUB-2014-03 and ZBA-2014-08
THAT Report No. PL15-020 be received; and
THAT Application for Draft Plan of Subdivision SUB-2014-03 (Eyelet
Investment Corp. be approved, subject to the conditions outlined in
Schedule ‘A’ of this report; and
THAT Zoning By-law Amendment file ZBA-2014-08 (Eyelet Investment
Corp.) be approved, to zone the subject lands from “RU” – Rural General
Zone to “R2-96” –Detached Dwelling Second Density Residential
Exception Zone, “EP-15”– Environmental Protection Exception Zone,
and “O-9”–Major Open Space Exception Zone; and
THAT a total of 82 units of water and sewage capacity be allocated to
the Draft Plan of Subdivision; and
Council Meeting Minutes
Tuesday, March 31, 2015 Page 7 of 15
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements
referenced in the Conditions of Approval, and any ancillary agreements
required to give effect to same.
(17) Memorandum from Director of Planning & Development Services
Re: Additional Information for Item 16 – Report No. PL15-020 –
Proposed Plan of Subdivision and Zoning By-law Amendment,
Eyelet Investment Corp., 1114 Wellington Street East, Files: SUB-
2014-03 and ZBA-2014-08
THAT the memorandum regarding Additional Information for Item 16 –
Report No. PL15-020 – Proposed Plan of Subdivision and Zoning By-law
Amendment, Eyelet Investment Corp., 1114 Wellington Street East, Files:
SUB-2014-03 and ZBA-2014-08 be received; and
THAT Condition #58 be removed from the Conditions of Approval attached
as Schedule “A” to Report No. PL15-020 in favour of a clause inserted into
the Subdivision Agreement.
2. Audit Committee Meeting Report of March 24, 2015
THAT the Audit Committee meeting report of March 24, 2015 be received and the
following recommendations carried by the Committee be approved:
(1) CFS15-013 – Audit Plan for 2014 Fiscal Year
THAT Report No. CFS15-013 be received; and
THAT the 2014 year end Audit Plan as proposed by BDO Canada LLP
be endorsed.
3. LLS15-026 – General Committee Closed Session Meeting Report of
March 24, 2015
THAT Report No. LLS15-026 be received; and
THAT Council adopt the following recommendations from the Closed Session
meeting of March 24, 2015:
1. Personal matters about an identifiable individual, including a Town
or Local Board employee; Re: LLS15-023 – Appointments to the
Heritage Advisory Committee
THAT Closed Session Report No. LLS15-023 be received; and
Council Meeting Minutes
Tuesday, March 31, 2015 Page 8 of 15
THAT Robert William Newman’s correspondence declining his
appointment to the Heritage Advisory Committee be received; and
THAT Council appoint Martin Paivio as a citizen member to the
Heritage Advisory Committee; and
THAT this appointment be effective as of April 1, 2015.
5. Memorandum from Director of Infrastructure & Environmental Services
Re: Establishment of Lands as Public Highway and Stop-up and Closure
of Portion of Highway (Old Bloomington Road)
THAT the memorandum regarding Establishment of Lands as Public Highway
and Stop-up and Closure of Portion of Highway (Old Bloomington Road) be
received for information.
7. Memorandum from Director of Corporate & Financial Services/Treasurer
Re: Cancellation of Special Council Meeting – April 7, 2015
(Added Item)
THAT the memorandum regarding Cancellation of Special Council Meeting –
April 7, 2015 be received; and
THAT the Special Council meeting currently scheduled for April 7, 2015 be
cancelled; and
THAT the Mayor be delegated the authority to call future General Committee
meetings for purposes of continuing the 2015 Operating Budget deliberations;
and
THAT a Special Council meeting for the purposes of final 2015 Operating Budget
approval purposes be scheduled by the Mayor.
CARRIED
8. DELEGATIONS
(a) Lisa Surgenor, resident of Aurora
Re: Item 1(4) – Report No. PL15-019, Site Plan Application, Skygrove
Developments Inc., 233 Earl Stewart Drive, File:SP-2014-09
(Added Item)
Ms. Surgenor spoke in opposition of the site plan application for 233 Earl Stewart
Drive that proposes a McDonalds restaurant, and expressed concerns regarding
the potential littering, loitering, noise pollution, and odours.
Council Meeting Minutes
Tuesday, March 31, 2015 Page 9 of 15
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT the delegation by Lisa Surgenor regarding Item 1(4) – Report No. PL15-
019, Site Plan Application, Skygrove Developments Inc., 233 Earl Stewart Drive,
File: SP-2014-09 be received and referred to Item 1(4).
CARRIED
9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Report of March 24, 2015
(1) Memorandum from Chief Administrative Officer
Re: Northern Six Collaboration – Presentation of Upcoming Initiatives
Moved by Councillor Abel
Seconded by Councillor Kim
THAT the memorandum regarding Northern Six (“N6”) Collaboration –
Presentation of Upcoming Initiatives be received; and
THAT staff continue to evaluate opportunities for shared services between
and among N6 municipalities.
CARRIED
1. General Committee Meeting Report of March 24, 2015
(2) PR15-008 – Development of a Sport Plan for Aurora
Moved by Councillor Gaertner
Seconded by Councillor Thompson
THAT Report No. PR15-008 be received; and
THAT the process for the creation of a Sports Plan for Aurora as set out in
Report PR15-008 be approved; and
THAT the Parks and Recreation Master Plan Capital Project #73270 be
increased by $20,000.00, to be funded from the Master Plan Reserve; and
THAT the engagement of a consultant for the development of a Sports Plan
for Aurora be combined with the Parks and Recreation Master Plan review
and update.
CARRIED
Council Meeting Minutes
Tuesday, March 31, 2015 Page 10 of 15
1. General Committee Meeting Report of March 24, 2015
(3) PR15-009 – John West Memorial “Leaders of Tomorrow” Scholarship
Award
Moved by Councillor Abel
Seconded by Councillor Humfryes
THAT Report No. PR15-009 be received; and
THAT the John West Memorial, Leaders of Tomorrow Scholarship Award be
implemented and the Terms of Reference be approved; and
THAT a Special Reserve Fund to be named the “John West Memorial,
Leaders of Tomorrow Scholarship Award Fund” be established for the sole
purpose of receiving a bequest from the estate of John West; and
THAT a by-law to create the “John West Memorial, Leaders of Tomorrow
Scholarship Award Fund” Special Reserve Fund be enacted.
CARRIED
1. General Committee Meeting Report of March 24, 2015
(4) PL15-019 – Site Plan Application, Skygrove Developments Inc., 233 Earl
Stewart Drive, File: SP-2014-09
On a motion of Councillor Thompson seconded by Councillor Thom, Council
consented to consider Item 1(4) prior to Item 1(1).
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT Report No. PL15-019 be received; and
THAT Site Plan Application File SP-2014-09 (Skygrove Developments Inc.)
be approved to permit the development of the subject lands for a stand-alone
restaurant with drive-thru facility and two (2) multi-unit commercial buildings;
and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
On a recorded vote the motion
CARRIED
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Abel, Humfryes, Kim, Pirri,
Thom, Thompson, and Mayor Dawe
VOTING NAYS: Councillor Gaertner
ABSENT: Councillor Mrakas
Council Meeting Minutes
Tuesday, March 31, 2015 Page 11 of 15
1. General Committee Meeting Report of March 24, 2015
(6) IES15-023 – Facility Projects Status Report
Moved by Councillor Abel
Seconded by Councillor Pirri
THAT Report No. IES15-023 be received for information.
CARRIED
1. General Committee Meeting Report of March 24, 2015
(9) IES15-018 – Submission of Annual Drinking Water Quality Report
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT Report No. IES15-018 be received; and
THAT the 2014 Annual Drinking Water Quality Report be posted on the
Town’s website.
CARRIED
4. Memorandum from Mayor Dawe
Re: Correspondence from MPP Ernie Hardeman, Oxford – Housing
Services Corporation Accountability Act, 2015
Moved by Councillor Abel
Seconded by Councillor Gaertner
THAT the memorandum regarding Correspondence from MPP Ernie Hardeman,
Oxford – Housing Services Corporation Accountability Act, 2015 be received and
referred to staff for further information.
CARRIED
6. Memorandum from Director of Planning & Development Services
Re: Additional Information, Administrative Zoning By-law Amendment No.
5701-15, 30 Eric T. Smith Way
Moved by Councillor Abel
Seconded by Councillor Kim
THAT the memorandum regarding Additional Information – Administrative
Zoning By-law Amendment No. 5701-15 – 30 Eric T. Smith Way be received
for information.
On a recorded vote the motion
CARRIED
Council Meeting Minutes
Tuesday, March 31, 2015 Page 12 of 15
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Abel, Humfryes, Kim, Pirri,
Thom, Thompson, and Mayor Dawe
VOTING NAYS: Councillor Gaertner
ABSENT: Councillor Mrakas
10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
None
(ii) Motions for Which Notice Has Been Given
(a) Councillor Thom
Re: Canada 150 Celebrations
Moved by Councillor Thom
Seconded by Councillor Pirri
WHEREAS July 1, 2017 will mark the 150th anniversary of Confederation;
and
WHEREAS the 150th anniversary of Confederation is a major historic
milestone for our country and cause for national celebration; and
WHEREAS the Town of Aurora, along with the federal and provincial
governments, has a responsibility to protect, promote and enhance our
national history, culture and heritage; and
WHEREAS public celebrations and events marking the 150th anniversary
of Confederation will bring our community closer together, demonstrate
our Town’s pride for our country, and give us a great opportunity to
educate our youth on Canada’s national history, culture, and heritage over
the past 150 years.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct
staff to bring forward a report with recommendations regarding the
implementation of a “Canada 150 Committee”, similar to the “Aurora
Sesquicentennial Committee”, for the purpose of coordinating Town of
Aurora events surrounding the 150th anniversary of Confederation; and
BE IT FURTHER RESOLVED THAT Council direct staff to investigate and
include in their report any possible synergies and collaboration
opportunities with the federal and provincial governments as they roll out
their plans for Canada 150 celebrations.
CARRIED
Council Meeting Minutes
Tuesday, March 31, 2015 Page 13 of 15
11. REGIONAL REPORT
York Regional Council Highlights – March 26, 2015
Moved by Councillor Thompson
Seconded by Councillor Thom
THAT the Regional Report of March 26, 2015 be received for information.
CARRIED
12. NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson inquired about the status of the Ontario Power Authority
application for a Feed in Tariff (FIT) contract for the proposed solar photovoltaic system
at the Stronach Aurora Recreational Complex.
Councillor Abel inquired about federal infrastructure funding.
Councillor Humfryes thanked the Town’s Communications team for their advertising
efforts towards the Run or Walk for Southlake fundraiser.
Councillor Kim inquired about the status of the Minto litigation.
Councillor Thompson inquired about the establishment of an overall communications
policy.
13. READING OF BY-LAWS
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the following by-laws be given first, second, and third readings and enacted:
5695-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended (Chafam Premiere/Sterne Motors Ltd., File: ZBA-2014-06).
5696-15 BEING A BY-LAW to authorize civil marriage solemnizations.
5697-15 BEING A BY-LAW to amend By-law Number 5680-15, to establish a
schedule of fees and charges for municipal services, activities, and the
use of property within the Town of Aurora (Fees and Charges By-law).
Council Meeting Minutes
Tuesday, March 31, 2015 Page 14 of 15
5698-15 BEING A BY-LAW to amend Parking and Traffic Control By-law Number
4574-04.T, as amended, to designate and erect stop signs at various
intersections in the Town of Aurora.
5700-15 BEING A BY-LAW to amend By-law Number 5416-12, to appoint
employees of the Ontario Parking Control Bureau Corp. as Municipal By-
law Enforcement Officers in the Town of Aurora.
5702-15 BEING A BY-LAW to permanently close a portion of a highway and to
establish lands as highways (Old Bloomington Road).
CARRIED
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the following by-law be given first, second, and third readings and enacted:
5701-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as
amended (30 Eric T. Smith Way).
On a recorded vote the motion
CARRIED
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Abel, Humfryes, Kim, Pirri,
Thom, Thompson, and Mayor Dawe
VOTING NAYS: Councillor Gaertner
ABSENT: Councillor Mrakas
Moved by Councillor Thompson
Seconded by Councillor Abel
THAT the following confirming by-law be given first, second, and third readings and
enacted:
5703-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on March 31, 2015.
CARRIED
14. CLOSED SESSION
None
Council Meeting Minutes
Tuesday, March 31, 2015 Page 15 of 15
15. ADJOURNMENT
Moved by Councillor Gaertner
Seconded by Councillor Thompson
THAT the meeting be adjourned at 10 p.m.
CARRIED
GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF MARCH 31, 2015 RECEIVED FINAL
APPROVAL BY COUNCIL ON APRIL 14, 2015.