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MINUTES - Council - 20141125 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, November 25, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Constable, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:02 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Constable Seconded by Councillor Humfryes THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of September 23, 2014 Special Council – Public Planning Meeting Minutes of September 24, 2014 Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Council meeting minutes of September 23, 2014 and the Special Council – Public Planning meeting minutes of September 24, 2014 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, November 25, 2014 Page 2 of 8 4. PRESENTATIONS (a) Mayor Geoffrey Dawe Re: Recognition of Members of Council 2010-2014 Mayor Dawe acknowledged the three members of Council who will not be returning for the next term of Council. The Mayor noted that Councillor Buck had sent her regrets for this evening and he presented gifts of appreciation to Councillor Constable and Councillor Gallo. Mayor Dawe expressed his gratitude to the Councillors for their contributions, passion, and dedication to the Town. (b) Nicole Young and Mayor Geoffrey Dawe Re: Presentation to Platinum Event Sponsors for 2014 Ms. Young displayed an audio-visual presentation, highlighting the various events held throughout the year. She stated that fourteen events were enjoyed by thousands of community members and each event was enhanced through the partnerships of event sponsors. Ms. Young noted that the Platinum Level sponsors make a significant investment in the community and she recognized the outstanding role that these sponsors play in the success of the Town’s events. Mayor Dawe expressed the Town’s appreciation for the level of support received from local businesses and stated that each sponsor deserves tremendous credit for their contribution. The Mayor offered special gratitude to the Platinum Level event sponsors for all of their support. Ms. Young recognized State Farm, Aurora Chrysler, and Aurora Home Hardware as the Town’s 2014 Platinum Level event sponsors. The Mayor invited everyone to join him in thanking the Platinum Level event sponsors, and also the Special Events Team for their great work under the direction of Al Downey, Director of Parks and Recreation Services. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the presentation of Mayor Geoffrey Dawe, regarding the Recognition of Members of Council 2010-2014, and the presentation of Nicole Young and Mayor Geoffrey Dawe, regarding the Presentation to Platinum Event Sponsors for 2014, be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri noted that he attended an FCM (Federation of Canadian Municipalities) Board meeting last week and that FCM is running a contest where Canadian residents are invited to register at hometownproud.fcm.ca and share a story about why they are proud of their hometown. He stated that eight finalists would be chosen over the next eight weeks in both the English and French categories, and the winners will each receive a trip to enable someone to visit them in their hometown. Councillor Abel offered congratulations to staff for a great job on the Santa Under the Stars Parade, which was very well-attended on November 22, 2014. Councillor Thompson extended a reminder that the annual Tree Lighting Ceremony would take place at Town Hall on Wednesday, December 3 starting at 6:30 p.m. with festivities including singing, refreshments, and Santa Claus. Council Meeting Minutes Tuesday, November 25, 2014 Page 3 of 8 Councillor Gaertner advised that the Town continues to welcome resident feedback on the annual budget and services through an online survey available at www.aurora.ca/citizenbudget until November 30, 2014, and those who complete the survey would be eligible to win an Apple iPad Air. Councillor Gaertner stated that the Town’s Permanent and Temporary Sign By-laws are under review and resident comments are welcome through a feedback form which is available at www.aurora.ca. Councillor Gaertner noted that the Town’s 2013 Audited Financial Statements are available online at www.aurora.ca. Councillor Gaertner advised that York Region has updated its Home Repairs Program to allow for financial assistance of up to $15,000 for necessary home repairs for seniors, people with disabilities, and low-income homeowners. Councillor Constable recognized Mary Georgopoulos and Brian North and expressed his appreciation for their great support of the community and volunteer efforts with various charities. Mayor Dawe extended his appreciation to all those who served on Citizen Advisory Committees through the 2010-2014 municipal term and noted that the great contributions of these residents were acknowledged at a reception held earlier in the day. Mayor Dawe advised that the second Induction Ceremony of the Aurora Sports Hall of Fame was held on November 5, 2014 and he encouraged everyone to visit Town Hall to view the Inductee plaques on display on the third floor. Mayor Dawe announced that the Town has recently launched the Report a Problem tool on its PingStreet online app suite, which provides residents with the opportunity to report public property issues and submit related photos. Mayor Dawe stated that Neighbourhood Network has announced its Volunteer Snow Removal Program and information is available at nnetwork.org. Mayor Dawe extended a reminder that residents may still enter the contest to become a Pan Am Games torchbearer by signing up at TORONTO2015.org/torch-relay by December 1, 2014. Mayor Dawe announced that the Salvation Army Kettle Drive began on November 22, 2014 and donations would be gratefully accepted at all Walmart, Metro, LCBO, and Real Canadian Superstore locations in Aurora. Mayor Dawe noted that the Tree Lighting Ceremony activities would be held at the Aurora Seniors’ Centre. Mayor Dawe announced that the Aurora Public Library is conducting a Facility Needs Assessment and inviting citizen input until December 31, 2014 through an online survey at www.library.aurora.on.ca. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, and 6 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 4 and 5 were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, November 25, 2014 Page 4 of 8 Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 4. Memorandum from Mayor Geoffrey Dawe Re: Correspondence from Leader of the Green Party of Canada THAT the memorandum regarding Correspondence from Leader of the Green Party of Canada be received for information. 5. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Highlights – September 26, 2014 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority, Highlights – September 26, 2014 – Meeting of the Board be received for information. CARRIED 8. DELEGATIONS None 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. PL14-068 – Application for Exemption from Part Lot Control Mattamy (Aurora) Limited Blocks 95 and 97, Plan 65M-4407 File No. D12-PLC-04-14 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report PL14-068 be received; and THAT Council approve the Application for Exemption from Part Lot Control submitted by Mattamy (Aurora) Limited to divide Blocks 95 and 97 on Plan 65M-4407 into 15 separate lots for townhouse units; and THAT Council enact the Part Lot Control Exemption By-law at the Council meeting. CARRIED 2. PL14-071 – Ministry of the Environment Application for an Environmental Compliance Approval to Operate a Waste Disposal Site (Processing and Grinding of Empty Plastic Containers) 226 Industrial Parkway North, Town of Aurora Pnewko Brothers Ltd. Moved by Councillor Gaertner Seconded by Councillor Thompson THAT report PL14-071 be received; and THAT the Town’s comment be that the Environmental Compliance Approval for the operation of a Waste Disposal Site should be limited to the processing and grinding of plastic containers and subject to Town By-laws dealing with noise and hours of operation; and Council Meeting Minutes Tuesday, November 25, 2014 Page 5 of 8 THAT the Town Clerk submit this report to the Ministry of Environment as the Town’s response to the EBR Registry Number 012-2822. CARRIED 3. PL14-073 – Town of Aurora’s Corporate Energy Management Plan Main motion Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT report PL14-073 be received for information. Amendment Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the main motion be amended by adding the following clauses: THAT staff provide a yearly report on the implementation of the Corporate Energy Management Plan (CEMP); and THAT the Town create an energy conservation page on the Town’s website that includes updates on the CEMP, progress on corporate energy efficiency initiatives, and information for residents on energy conservation measures. CARRIED Amendment Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the main motion be further amended by adding the following clause: THAT Council endorse the Town of Aurora’s Corporate Energy Management Plan dated November 20, 2014. CARRIED Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT report PL14-073 be received; and THAT staff provide a yearly report on the implementation of the Corporate Energy Management Plan (CEMP); and THAT the Town create an energy conservation page on the Town’s website that includes updates on the CEMP, progress on corporate energy efficiency initiatives, and information for residents on energy conservation measures; and THAT Council endorse the Town of Aurora’s Corporate Energy Management Plan dated November 20, 2014. CARRIED Council Meeting Minutes Tuesday, November 25, 2014 Page 6 of 8 6. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Highlights – October 24, 2014 – Meeting of the Board Moved by Councillor Gaertner Seconded by Councillor Thompson THAT the memorandum regarding Lake Simcoe Region Conservation Authority, Highlights – October 24, 2014 – Meeting of the Board be received for information. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given None 11. REGIONAL REPORT York Regional Council Highlights – November 13, 2014 Moved by Councillor Constable Seconded by Councillor Gaertner THAT the Regional Report of November 13, 2014 be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Humfryes extended her gratitude to Members of Council for the past four years. Councillor Constable extended his gratitude to the Mayor, Councillors, and staff, and offered his best wishes to the newly-elected Councillors. He further expressed his appreciation of his family, the public, volunteers, business leaders, and business owners for their support of the community. Councillor Gaertner inquired about the sale of the Leslie Street lands. The Chief Administrative Officer indicated that staff would be reporting to Council early in 2015 regarding the marketing strategy for those lands. Councillor Gaertner expressed her appreciation of Councillor Gallo’s dedication to the Town and its residents. Councillor Thompson extended his gratitude to everyone for working together through the past term to help improve the community, and stated that he looks forward to continuing through the next term. Councillor Abel noted that a community meeting was held on November 24, 2014 regarding the Highland Gate Golf Course and inquired about whether information respecting the one-foot reserve could be brought forward in the next Council meeting cycle. The Town Solicitor confirmed that this matter was currently under investigation. Council Meeting Minutes Tuesday, November 25, 2014 Page 7 of 8 Moved by Councillor Abel Seconded by Councillor Thompson THAT staff be directed to provide information regarding the one-foot reserve around the Highland Gate Golf Course. CARRIED Councillor Abel inquired about the process for re-establishing the statutory and discretionary advisory committees in a timely manner. The Town Clerk advised that a staff report would be brought forward in the first regular cycle of Council meetings in December for Council’s consideration and direction. Councillor Abel expressed his honour and pleasure in serving the community. He extended his gratitude to Councillors Buck, Gallo, and Constable for their service to the community and offered his best wishes for the future. Councillor Gallo extended his gratitude to everyone for the past term, including his supporters, and offered his best wishes to the incoming Council for the next term. Councillor Pirri inquired about whether Council would receive a report regarding the response to the recent municipal election’s Questions on the Ballot. The Town Clerk advised that staff would report back to Council early in 2015 on election-related matters, including specifics related to the Questions on the Ballot, and would be seeking Council’s direction with respect to those results. Councillor Pirri offered his gratitude to Councillor Buck for her contributions over the past term and previous years. He extended his appreciation to everyone and stated that he was looking forward to the next four years. Mayor Dawe offered his gratitude to the departing Councillors for their work, and stated that he was looking forward to working with the new Council. The Mayor also extended his appreciation to staff for all of their efforts. 13. READING OF BY-LAWS Moved by Councillor Constable Seconded by Councillor Gallo THAT the following by-laws be given first, second, and third readings and enacted: 5671-14 BEING A BY-LAW to exempt Blocks 95 and 97 on Plan 65M-4407 from Part-Lot Control (Mattamy (Aurora) Limited). 5673-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (2351528 Ontario Limited and Aurora-Leslie Developments Limited (Addison Hall Business Park), File D14-01-14). CARRIED Moved by Councillor Gallo Seconded by Councillor Constable THAT the following confirming by-law be given first, second, and third readings and enacted: 5672-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on November 25, 2014 CARRIED Council Meeting Minutes Tuesday, November 25, 2014 Page 8 of 8 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Pirri Seconded by Councillor Abel THAT the meeting be adjourned at 8:02 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF NOVEMBER 25, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON DECEMBER 16, 2014.