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MINUTES - Council - 20140909 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, September 9, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Buck, Constable, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Legal and Legislative Services/Town Solicitor, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:03 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Pirri Seconded by Councillor Buck THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Delegation (a) Dominic Sciullo, Infospout – Content on Tap Re: Item 1(11) – CAO14-017 – Internet Protocol Television  Delegation (b) David Heard, Resident Re: Item 8 – Memorandum from Chief Administrative Officer and Director of Legal & Legislative Services/Town Solicitor; Re: Purchase of 89 Mosley Street (Aurora Armoury) – Passage of By-law CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of August 12, 2014 Moved by Councillor Pirri Seconded by Councillor Abel THAT the Council meeting minutes of August 12, 2014 be adopted as printed and circulated. Council Meeting Minutes Tuesday, September 9, 2014 Page 2 of 13 On a recorded vote the motion CARRIED. YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Buck, Constable, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None 4. PRESENTATIONS (a) Warren Mar, Director of Legal & Legislative Services/Town Solicitor Re: Insurance Claims Report Mr. Mar presented an overview of how insurance claims are processed internally, including unreported claims under $10,000, reported claims over $10,000, litigation claims, types of claims, and how the Town is mitigating risk and saving costs. Moved by Councillor Buck Seconded by Councillor Constable THAT the presentation of Warren Mar, Director of Legal & Legislative Services/Town Solicitor, be received for information. CARRIED (b) Chris Sinardo, Vice President & Associate, BFL Canada Re: Impact of Claims on Current and Future Liability Premiums Mr. Sinardo presented an overview of how municipal liability premiums are determined, specific claim types for the Town of Aurora, premiums versus claims, what to expect for the January 2015 renewal, and options for reducing premiums. Moved by Councillor Abel Seconded by Councillor Buck THAT the presentation of Chris Sinardo, Vice President, BFL Canada, be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Constable extended a reminder regarding the Magna Hoedown being held this weekend on September 12 and 13, 2014. Councillor Constable encouraged election candidates to act in a positive manner and not participate in negative behaviour toward other candidates. Councillor Gaertner indicated that it would be appreciated if candidates’ election signs were not thrown into any of the municipality’s streams. Councillor Gaertner announced that the Aurora Community Arboretum would be holding its annual Shoreline Cleanup on Saturday, September 20, 2014 and participants were asked to meet at 10 a.m. at the gazebo near the Soccer Dome. Councillor Thompson encouraged everyone to participate in both nights of the Magna Hoedown this weekend. Councillor Humfryes noted that Friday is the additional day for the Magna Hoedown this year and she expressed appreciation to Magna for hosting a great cause for local charities. Council Meeting Minutes Tuesday, September 9, 2014 Page 3 of 13 Councillor Abel noted that the Magna Hoedown would include a Hoedown Showdown talent competition and other great entertainment including Tim Hicks and Lonestar. Councillor Abel expressed appreciation to the Rotary Club, security, and organizers of Aurora’s Ribfest for a great job and a successful event. Councillor Abel expressed congratulations to Jesse Micak who recently completed the Ironman North American Championship in Mont-Tremblant, Quebec. Councillor Buck noted that Machell Park was originally a swamp and Aurora’s Ribfest could not have been held there if not for work done by the Parks department forty years ago, and she recognized former Town employee Norm Weller for his contributions in this respect. Councillor Gallo acknowledged the excellent job done by staff at Aurora’s Ribfest. He noted that some families with children were unhappy about having to leave at 8 p.m. and he suggested that, as this is a family event, consideration should be given toward how families could stay for the balance of the night in future. Councillor Pirri noted that he recently attended an FCM (Federation of Canadian Municipalities) Board of Directors meeting in Saguenay, Quebec, and advised that there would be several initiatives emerging in the near future. He encouraged Council members to sign up as FCM Hometown Champions in order to be kept informed of everything taking place through that initiative. Mayor Dawe expressed appreciation to the Parks and Recreation Services’ Special Events staff for their work on Aurora’s Ribfest, especially on Friday night when everyone was moved safely out of the Park and into the Aurora Community Centre as the storm approached. Mayor Dawe advised that the Town is still looking for temporary election workers to assist with the municipal election on October 27, 2014, and further information is available at www.aurora.ca/electionsemployment and at Town Hall. Mayor Dawe announced that the Aurora Municipal Basketball League would be starting up again next week and information is available by contacting Nichole Campsall or by visiting the website at www.auroramunicipalbasketballleague.com. Mayor Dawe advised that Town Hall would be open late on September 18, 2014 for the Evening Hours by Appointment Program, a one-stop shop for building permits. Mayor Dawe announced that the Town would be hosting a Youth Volunteer Fair at the Aurora Public Library on September 22, 2014 and more information is available by contacting Nichole Campsall. Mayor Dawe announced the launch of the Town’s Citizen Budget app, an online survey available at aurora.citizenbudget.com until November 30, 2014, to enable residents to provide input on how the Budget should be handled. It was noted that survey participants would have the chance to win a 64GB Apple iPad Air. Mayor Dawe expressed appreciation to Council members for participating this afternoon in the official opening of the Town’s site for its new Joint Operations Centre on Industrial Parkway North. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1, 3, 4, 5, 11, 14, 17, and 18), 4, 5, 6, and 8 were identified for discussion. Council Meeting Minutes Tuesday, September 9, 2014 Page 4 of 13 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 1, 3, 4, 5, 11, 14, 17, and 18), 2, 3, 7, and 9 were identified as items not requiring separate discussion. Moved by Councillor Buck Seconded by Councillor Pirri THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of September 2, 2014 THAT the General Committee meeting report of September 2, 2014 be received and the recommendations carried by the Committee be approved with the exception of sub-items 1, 3, 4, 5, 11, 14, 17, and 18. 2. Special General Committee – Audit Committee Meeting Report of August 12, 2014 THAT the Special General Committee – Audit Committee meeting report of August 12, 2014 be received and the recommendation carried by the Committee be approved. 3. CFS14-030 – Interim Operating Budget Forecast – as at May 31, 2014 THAT report CFS14-030 be received for information. 7. LLS14-036 – General Committee Closed Session Report of September 2, 2014 THAT report LLS14-036 be received; and THAT Council adopt the following recommendations from the Closed Session meeting of September 2, 2014: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: PL14-061 – Appeal to the Ontario Municipal Board re Aurora Small Engine Repair Inc., (Appellants: York Region Condominium Corporation No. 797), Committee of Adjustment Variance Application – D13-11-14, 305 Industrial Parkway South THAT report PL14-061 be received; and THAT the confidential recommendations of General Committee on September 2, 2014 in respect of an appeal to the Ontario Municipal Board (Aurora Small Engine Repair Inc.) be approved. 9. Central York Fire Services – Joint Council Committee Meeting Minutes of May 13, 2014 THAT the Central York Fire Services – Joint Council Committee meeting minutes of May 13, 2014 be received for information. CARRIED 8. DELEGATIONS (a) Dominic Sciullo, Infospout – Content on Tap Re: Item 1(11) – CAO14 -017 – Internet Protocol Television (Added Item) Council Meeting Minutes Tuesday, September 9, 2014 Page 5 of 13 Mr. Sciullo introduced “Infospout – Content on Tap” as a new and innovative online communication tool that could constantly provide constituents with Aurora’s municipal news and information, and he presented a short video highlighting the abilities of Infospout. Moved by Councillor Buck Seconded by Councillor Pirri THAT the delegation of Dominic Sciullo, Infospout – Content on Tap, be received and referred to Item 1(11). CARRIED (b) David Heard, Resident Re: Item 8 – Memorandum from Chief Administrative Officer and Director of Legal & Legislative Services/Town Solicitor; Re: Purchase of 89 Mosley Street (Aurora Armoury) – Passage of By-law (Added Item) Mr. Heard spoke about the historical value of the Aurora Armoury as well as its significance to him personally. He expressed his opinion that the building should be utilized in the best way possible within the community, with input from the community. Moved by Councillor Constable Seconded by Councillor Humfryes THAT the delegation of David Heard be received and referred to Item 8. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of September 2, 2014 (1) PL14-056 – Site Plan Amendment Application Sun Life Assurance Company of Canada 444-446 Hollandview Trail, Part of Block 2 Plan 65M-2873, and Part Block 1 Plan 65M-3193, File: D11-04-14 Moved by Councillor Abel Seconded by Councillor Constable THAT report PL14-056 be received; and THAT the Site Plan Amendment Application File: D11-04-14 be approved to permit the construction of a 132m2 (1,420ft2) patio on the subject lands; and THAT Council authorize the Director of Planning and Development Services to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Buck, Constable, Humfryes, Thompson, and Mayor Dawe VOTING NAYS: Councillors Gaertner, Gallo, and Pirri Council Meeting Minutes Tuesday, September 9, 2014 Page 6 of 13 1. General Committee Meeting Report of September 2, 2014 (3) IES14-047 – Service Level Review for Winter Maintenance and Revised Policies Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report IES14-047 be received; and THAT Council adopt the Level of Service Targets for Winter Maintenance of Roads and Sidewalks dated June 2014 that align with Ontario Regulation 239/02, as amended by Ontario Regulation 47/13, being the Minimum Maintenance Standards for Municipal Highways; and THAT Council adopt the Salt Management Plan dated June 2014; and THAT staff be directed to provide winter maintenance service levels in accordance with the policies while striving to maintain existing community satisfaction. CARRIED 1. General Committee Meeting Report of September 2, 2014 (4) IES14-049 – Award of Tender IES2014-53 and IES2014-54 – Road Plowing and Sidewalk Plowing Contracts Moved by Councillor Gaertner Seconded by Councillor Thompson THAT Item 4 be deferred to the General Committee meeting of September 16, 2014. DEFEATED Main motion Moved by Councillor Gaertner Seconded by Councillor Thompson THAT report IES14-049 be received; and THAT Council approve a funding increase of $225,000 to the 2014 winter maintenance contracts operating budget due to increased service demands caused by the winter weather which shall be drawn from the General Tax Rate Stabilization Reserve; and THAT Tender IES2014-53 in relation to Sidewalk Snow Plowing be awarded to the lowest responsive and responsible Bidder, Forest Ridge Landscaping Inc., for a seven (7) year term with year one funding approval for $322,800 for the 2014/2015 winter season, excluding taxes; and THAT Tender IES2014-54 in relation to Road Snow Plowing be awarded to the lowest responsive and responsible Bidder, Fermar Paving Limited, for a seven (7) year term with year one funding approval for $341,200 for the 2014/2015 winter season, excluding taxes; and THAT Council authorize the Director to renew Tender IES2014-53 and IES2014- 54 on an annual basis for an additional six (6) years, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreements, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, September 9, 2014 Page 7 of 13 Amendment Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the main motion be amended by adding the following clause: “THAT staff be directed to present a report during the 2015 Budget Review identifying alternatives that would mitigate the cost for the increase in winter maintenance service levels.” CARRIED Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Thompson THAT report IES14-049 be received; and THAT Council approve a funding increase of $225,000 to the 2014 winter maintenance contracts operating budget due to increased service demands caused by the winter weather which shall be drawn from the General Tax Rate Stabilization Reserve; and THAT Tender IES2014-53 in relation to Sidewalk Snow Plowing be awarded to the lowest responsive and responsible Bidder, Forest Ridge Landscaping Inc., for a seven (7) year term with year one funding approval for $322,800 for the 2014/2015 winter season, excluding taxes; and THAT Tender IES2014-54 in relation to Road Snow Plowing be awarded to the lowest responsive and responsible Bidder, Fermar Paving Limited, for a seven (7) year term with year one funding approval for $341,200 for the 2014/2015 winter season, excluding taxes; and THAT Council authorize the Director to renew Tender IES2014-53 and IES2014- 54 on an annual basis for an additional six (6) years, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreements, including any and all documents and ancillary agreements required to give effect to same; and THAT staff be directed to present a report during the 2015 Budget Review identifying alternatives that would mitigate the cost for the increase in winter maintenance service levels. On a recorded vote clauses 1, 2, 4, 5, 6, and 7 of the main motion as amended CARRIED. YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Buck, Constable, Gaertner, Gallo Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None On a recorded vote clause 3 of the main motion as amended CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Buck, Constable, Gaertner, Humfryes, Pirri, and Thompson VOTING NAYS: Councillor Gallo and Mayor Dawe Council Meeting Minutes Tuesday, September 9, 2014 Page 8 of 13 1. General Committee Meeting Report of September 2, 2014 (5) IES14-043 – Town-wide Conversion to LED Street Lighting Main motion Moved by Councillor Abel Seconded by Councillor Humfryes THAT report IES14-043 be received; and THAT this report satisfy Council’s conditional budget approval for capital project 34709; and THAT staff be authorized to issue a Request for Proposal to select an Energy Solutions Partner for the Town-wide implementation of light emitting diode (LED) street lighting and other energy savings projects. Motion to refer Moved by Councillor Pirri Seconded by Councillor Thompson THAT Item 1(5) be referred to the 2015 Budget Review. CARRIED 1. General Committee Meeting Report of September 2, 2014 (11) CAO14-017 – Internet Protocol Television Moved by Councillor Gallo Seconded by Councillor Pirri THAT report CAO14-017 be received for information. CARRIED 1. General Committee Meeting Report of September 2, 2014 (14) PL14-059 – Council Motion Re: Protection for Area of Significant Heritage and Cultural Resources Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report PL14-059 be received for information. CARRIED 1. General Committee Meeting Report of September 2, 2014 (17) Memorandum from Director of Infrastructure & Environmental Services Re: Resident Request to Address Old Bloomington Road Concerns Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding Resident Request to Address Old Bloomington Road Concerns be received for information. CARRIED 1. General Committee Meeting Report of September 2, 2014 (18) Memorandum from Councillor Gaertner Re: Arboretum News – Summer 2014 Newsletter Council Meeting Minutes Tuesday, September 9, 2014 Page 9 of 13 Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the memorandum regarding Arboretum News – Summer 2014 Newsletter be received for information. CARRIED 4. LLS14-025 – Meeting Management Software – Update Moved by Councillor Thompson Seconded by Councillor Gaertner THAT report LLS14-025 be received for information. CARRIED 5. LLS14-032 – Regulation of Electronic Cigarettes Moved by Councillor Constable Seconded by Councillor Abel THAT report LLS14-032 be received; and THAT staff bring forward a by-law to a future Council meeting for enactment which bans the use of electronic cigarettes in Town facilities. DEFEATED Moved by Councillor Thompson Seconded by Councillor Constable THAT report LLS14-032 be received for information. CARRIED 6. PR14-037 – Trails and Parks Wayfinding Strategy Main motion Moved by Councillor Gallo Seconded by Councillor Gaertner THAT report PR14-037 be received; and THAT Council approve the Trails and Parks Wayfinding Strategy. Moved by Councillor Abel Seconded by Councillor Pirri THAT, in accordance with subsection 3.16(a) of the Procedural By-law, the hour be extended past 10:30 p.m. CARRIED Amendment Moved by Councillor Gallo Seconded by Councillor Gaertner THAT the second clause of the main motion be amended by adding the following words: “…save and accept for the inclusion of braille tactile graphics on trail signage.” Council Meeting Minutes Tuesday, September 9, 2014 Page 10 of 13 On a recorded vote the amendment CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Buck, Constable, Gallo, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Gaertner and Humfryes Main motion as amended Moved by Councillor Gallo Seconded by Councillor Gaertner THAT report PR14-037 be received; and THAT Council approve the Trails and Parks Wayfinding Strategy save and accept for the inclusion of braille tactile graphics on trail signage. On a recorded vote the main motion as amended CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Constable, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck 8. Memorandum from Chief Administrative Officer and Director of Legal & Legislative Services/Town Solicitor Re: Purchase of 89 Mosley Street (Aurora Armoury) – Passage of By-law Moved by Councillor Abel Seconded by Councillor Constable THAT the memorandum regarding Purchase of 89 Mosley Street (Aurora Armoury) – Passage of By-law be received for information. On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Constable, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck Moved by Councillor Thompson Seconded by Councillor Humfryes THAT, in accordance with subsection 3.16(b) of the Procedural By-law, the hour be extended past 11 p.m. for fifteen (15) minutes. CARRIED (two-thirds) Moved by Councillor Thompson Seconded by Councillor Abel THAT section 13 “Reading of By-laws” be moved forward for consideration. CARRIED 13. READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Abel THAT the following by-law be given first, second, and third readings and enacted: Council Meeting Minutes Tuesday, September 9, 2014 Page 11 of 13 5653-14 BEING A BY-LAW to acquire lands for municipal purposes (89 Mosley Street). On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Constable, Gaertner, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck and Gallo Moved by Councillor Abel Seconded by Councillor Pirri THAT the following by-laws be given first, second, and third readings and enacted: 5650-14 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, to designate and erect stop signs at various intersections in the Town of Aurora. 5652-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (118 Wellington Street East). 5659-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Edenbrook (Aurora) Inc.). CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Pirri Re: Municipal Support for Free, Fair and Reciprocal Trade Between Canada and the United States WHEREAS cities and communities across Canada support free and fair trade between Canada and the United States; and WHEREAS bilateral trade between Canada and the United States amounts to over $600 billion per year in economic activity, significantly contributing to Canada’s long- term economic competitiveness; and WHEREAS many of the most important supply chains and industry linkages that fuel our respective economies are inexorably linked; and WHEREAS provisions, such as ‘Buy American’ requirements, which serve to inhibit this important economic partnership directly affects the economic prosperity of our country, our businesses and our communities; and WHEREAS organizations like Canadian Manufacturers & Exporters estimate that thousands of manufacturing jobs are continuously at risk from continued ‘Buy American’ provisions being proposed across the United States; and WHEREAS Canadian cities and communities are committed to open and fair trade with American governments and businesses; and WHEREAS recent agreements between Canada and the United States have recognized the critical economic linkages between our two countries, fostering secure, predictable trade and investment environments; Council Meeting Minutes Tuesday, September 9, 2014 Page 12 of 13 NOW THEREFORE BE IT HEREBY RESOLVED THAT municipalities express support for free, fair and reciprocal trade between the United States and Canada and that any restrictive ‘Buy American’ provisions in U.S. legislation are contrary to that spirit of free trade; and BE IT FURTHER RESOLVED THAT the Town of Aurora calls on the Federation of Canadian Municipalities (FCM) to support and work with the Government of Canada and the Canadian Manufacturers & Exporters and other stakeholders in their efforts to urge the United States Congress and state governments to abstain from the use of ‘Buy American’ provisions; and BE IT FURTHER RESOLVED THAT FCM be requested to write to the U.S. National League of Cities and the U.S. Conference of Mayors to also support the spirit of this resolution and the spirit of free trade, so that businesses and industries on both sides of the border can compete for contracts in the fairest and most efficient manner; and BE IT FURTHER RESOLVED THAT the Mayor be requested to write a letter and forward this resolution to the Prime Minister, the leaders of the federal parties, Aurora’s MP’s and MPP’s for information; and BE IT FURTHER RESOLVED THAT this resolution be forwarded to FCM and the Association of Municipalities of Ontario (AMO) for circulation to all municipalities for support, and the Canadian Manufacturers & Exporters for information. (ii) Motions for Which Notice Has Been Given (a) Councillor Buck Re: Council Compensation Review Moved by Councillor Buck Seconded by Councillor Abel WHEREAS a staff report on Members of Council salaries was presented to Council on July 15, 2014; and WHEREAS the report was received for information only; and WHEREAS Members of Council salaries have not been revised since the 2003 to 2006 Term of Council. NOW THEREFORE BE IT HEREBY RESOLVED THAT a Special Council meeting be held prior to September 12, 2014, the date and time of which will be determined by the Mayor, to review staff report CAO14-014, and any other questions pertaining to Members of Council salaries, benefits, and status as part-time Councillors for the 2014 to 2018 Term of Council. DEFEATED 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Constable expressed his objection to the criticism of staff during Council debates. Councillor Gaertner referred to the comments of the Open Forum speaker regarding the displaying of election campaign material and buttons at the All Candidates Meeting, to be hosted by the Aurora Public Library on October 5, 2014 in Council Chambers at Town Hall, and expressed a desire to move an exemption to “Policy No. 76 – Use of Corporate Resources for Election Campaign Purposes.” Council Meeting Minutes Tuesday, September 9, 2014 Page 13 of 13 Moved by Councillor Thompson Seconded by Councillor Humfryes THAT, in accordance with subsection 3.16(b) of the Procedural By-law, the hour be extended past 11:15 p.m. for five (5) minutes. CARRIED (two-thirds vote) Moved by Councillor Pirri Seconded by Councillor Gallo THAT the requirements of section 8.14 of the Procedural By-law be waived to allow reconsideration of “Policy No. 76 – Use of Corporate Resources for Election Campaign Purposes.” CARRIED (two-thirds vote) Moved by Councillor Gaertner Seconded by Councillor Thompson THAT Council grant a one-time exemption to subsection 4.1(d) of “Policy No. 76 – Use of Corporate Resources for Election Campaign Purposes” exclusively for the Town Hall facility respecting the All Candidates Meeting to be hosted by the Aurora Public Library on October 5, 2014 in Council Chambers at Town Hall. CARRIED Councillor Abel suggested that staff review the concerns regarding the Ribfest age of majority requirements after 8 p.m. with respect to the participation of families with children. 13. READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Abel THAT the following confirming by-law be given first, second, and third readings and enacted: 5660-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 9, 2014 CARRIED 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Thompson Seconded by Councillor Abel THAT the meeting be adjourned at 11:19 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M.A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 9, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON SEPTEMBER 23, 2014.