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MINUTES - Council - 20140729 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, July 29, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Buck, Constable, Gaertner, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Gallo OTHER ATTENDEES Director of Legal and Legislative Services/Town Solicitor (Acting Chief Administrative Officer), Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Engineering and Capital Delivery, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:02 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Buck Seconded by Councillor Pirri THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of July 15, 2014 Moved by Councillor Buck Seconded by Councillor Constable THAT the Council meeting minutes of July 15, 2014 be adopted as printed and circulated. CARRIED 4. PRESENTATIONS None Council Meeting Minutes Tuesday, July 29, 2014 Page 2 of 10 Mayor Dawe noted that a Special Council meeting was held earlier in the day to select an eligible person to sit as a Councillor for the remainder of the term. He introduced and welcomed Councillor Don Constable as the Town’s newly-appointed Member of Council. 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri offered his congratulations to Councillor Constable. Councillor Buck offered her congratulations to Councillor Constable. Councillor Abel extended a reminder that Magna Hoedown tickets were on sale and noted that Councillor Constable was one of the founders of the event. Councillor Thompson welcomed Councillor Constable to Council. Councillor Humfryes welcomed Councillor Constable and extended her congratulations and appreciation to all of the candidates who participated in the process to fill the Council vacancy. Councillor Humfryes extended a reminder that the Aurora Farmers’ Market & Artisan Fair would be open on Saturday from 8 a.m. to 1 p.m. with local produce and entertainment. Councillor Gaertner welcomed Councillor Constable and expressed appreciation to everyone who participated in the process to fill the Council vacancy. Councillor Constable expressed his appreciation and stated that he was looking forward to working with Council. Mayor Dawe noted that he had received a number of e-mails regarding activity at the Highland Gate Golf Club and he advised that surveyors were on the grounds, under the authority of the Ministry of the Environment and Climate Change, to investigate a water drainage issue. Mayor Dawe extended congratulations to the Aurora Lawn Bowling Club which recently celebrated its 100th anniversary. Mayor Dawe advised that July 31, 2014 is the deadline to use the website voterlookup.ca to confirm whether eligible voters are on the voters list for the 2014 municipal election. Mayor Dawe announced that the Town is looking for temporary workers to assist with the municipal election on October 27, 2014, and further information is available on the Town’s website at aurora.ca/electionsemployment or at Town Hall. Mayor Dawe extended a reminder that Movies in the Park would begin this weekend with Raiders of the Lost Ark on August 2 and Footloose on August 3, 2014. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 5, 6, 10, 11, and 12 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 4, 7, 8, 9, and 13 were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, July 29, 2014 Page 3 of 10 Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. PL14-052 – Council Motion Re: Change in Wording to Provide Clarity in Zoning By-law THAT report PL14-052 be received for information. 4. PRAC14-06 – Parks and Recreation Advisory Committee Report of June 19, 2014 THAT report PRAC14-06 be received; and THAT Council adopt the following recommendation from the Parks and Recreation Advisory Committee meeting of June 19, 2014: NEW BUSINESS THAT staff be directed to provide a report regarding the potential repurposing or disposition of the Aurora Armoury to the new Parks and Recreation Advisory Committee in 2015. 7. IES14-040 – Assumption of Municipal Services – Preserve Homes Subdivision – Phase 2 Subdivision; and Part of Phase 1, M-Plan 65M-3852 THAT report IES14-040 be received; and THAT Council assume ownership, operation and maintenance of the works within the roads, rights-of-way, and other lands dedicated to the Town contained within Plans 65M-3945 and 65M-3946 being Preserve Homes Subdivision Phase 2 and Plan 65M- 3852 being Preserve Homes Subdivision Phase 1 as detailed in report IES14-040; and THAT staff bring forward a by-law for Council’s enactment to assume for public use the highways within Plan 65M-3945, 65M-3946 and 65M-3852 and to establish as public highway any applicable reserves. 8. IES14-041 – Facility Projects Status Report THAT report IES14-041 be received for information. 9. PL14-048 – Servicing Allocation Update 2014 THAT report PL14-048 be received for information. 13. HAC14-07 – Heritage Advisory Committee Report, July 14, 2014 THAT report HAC14-07 be received; and THAT Council adopt the following recommendation from the Heritage Advisory Committee meeting of July 14, 2014: 1. HAC14-018 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 95 Wellington Street East Council Meeting Minutes Tuesday, July 29, 2014 Page 4 of 10 THAT the property located at 95 Wellington Street East be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest as it was determined not to be of significant cultural heritage value as per the Evaluation Working Group Report; and THAT the owners of the subject property hold a site visit with members of the Heritage Advisory Committee to determine the potential availability of items as part of the Aurora Architectural Salvage Program. CARRIED 8. DELEGATIONS None 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. PL14-053 – Aurora Promenade Streetscape Design & Implementation Plan Main motion Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT report PL14-053 be received; and THAT the proposed Multi-year Capital Plan for the Aurora Promenade Streetscape Design & Implementation Plan be incorporated into the Town’s 10 Year Capital Plan for Council consideration; and THAT Council endorse in principle the attached Aurora Promenade Streetscape Design & Implementation Plan; and THAT staff report back on the financial implications of the proposed improvements as part of the 2015 Budget Process. Amendment Moved by Councillor Pirri Seconded by Councillor Abel THAT the second and third clauses of the motion be amended by inserting the words “save and except for those parts of the Plan pertaining to sidewalks” at the end of each clause. DEFEATED The first clause of the main motion CARRIED. On a recorded vote the second clause of the main motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Abel, Constable, Humfryes, Pirri, and Mayor Dawe VOTING NAYS: Councillors Buck, Gaertner, and Thompson ABSENT: Councillor Gallo Council Meeting Minutes Tuesday, July 29, 2014 Page 5 of 10 On a recorded vote the third clause of the main motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Constable, Gaertner, Humfryes, Pirri, and Mayor Dawe VOTING NAYS: Councillors Abel, Buck, and Thompson ABSENT: Councillor Gallo On a recorded vote the fourth clause of the main motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Abel, Constable, Gaertner, Humfryes, Pirri, and Mayor Dawe VOTING NAYS: Councillors Buck and Thompson ABSENT: Councillor Gallo Moved by Councillor Abel Seconded by Councillor Humfryes THAT Item 10 be moved forward for consideration. CARRIED 10. PL14-055 – Proposed Plan of Subdivision, File D12-06-12 Edenbrook (Aurora) Inc. 929 St. John’s Sideroad, Part of Lot 25, Concession 2 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report PL14-055 be received; and THAT the application for Draft Plan of Subdivision D12-06-12 (Edenbrook (Aurora) Inc.) be approved, subject to the conditions outlined in Schedule ‘A’ of this report; and THAT the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same; and THAT a total of 42 units of water and sewage capacity be allocated to the Draft Plan of Subdivision. CARRIED 3. PR14-033 – Staff Resources for the Aurora Chamber Street Festival Moved by Councillor Buck Seconded by Councillor Gaertner THAT report PR14-033 be received for information. CARRIED Council Meeting Minutes Tuesday, July 29, 2014 Page 6 of 10 5. Memorandum from Director of Infrastructure & Environmental Services Re: Deferral of By-law Number 5590-14 – Collection of Solid Waste and Recyclable Materials Moved by Councillor Thompson Seconded by Councillor Buck THAT the memorandum regarding Deferral of By-law Number 5590-14 – Collection of Solid Waste and Recyclable Materials be received for information. CARRIED 6. Memorandum from Mayor Geoffrey Dawe Re: Recipients of the 2014 Town of Aurora Student Academic Achievement Awards Moved by Councillor Buck Seconded by Councillor Humfryes THAT the memorandum regarding Recipients of the 2014 Town of Aurora Student Academic Achievement Awards be received for information. CARRIED 11. PR14-035 – Urban Forest Study (UFORE) Moved by Councillor Humfryes Seconded by Councillor Pirri THAT report PR14-035 be received; and THAT Council direct staff to report back to the incoming Council in 2015 with a further report detailing the implementation of each of the recommendations contained in the Urban Forestry Study (UFORE) Report including the associated financial implications; and THAT the final draft of the UFORE Study be posted on the Town of Aurora website for public review and comment and that any comments received be summarized and included in the report to Council. CARRIED 12. PR14-036 – Additional Complement Request – Curator Moved by Councillor Humfryes Seconded by Councillor Abel THAT report PR14-036 be received; and THAT Council approve the increased permanent full-time complement of the Parks and Recreation Services Department by one, for the position of Curator. CARRIED 14. CLOSED SESSION Moved by Councillor Gaertner Seconded by Councillor Constable THAT Council resolve into a General Committee Closed Session to consider: Council Meeting Minutes Tuesday, July 29, 2014 Page 7 of 10 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report LLS14-030 – Morris v. Town of Aurora. CARRIED Council recessed into a General Committee Closed Session at 8:22 p.m. and reconvened into open session at 9:38 p.m. Moved by Councillor Abel Seconded by Councillor Thompson THAT the Council meeting be reconvened. CARRIED 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report LLS14-030 – Morris v. Town of Aurora Moved by Councillor Thompson Seconded by Councillor Constable THAT the confidential recommendations of the General Committee Closed Session of July 29, 2014 be adopted. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:40 p.m. (b) Mayor Dawe Re: Information Regarding Outstanding Insurance Matters and the Town’s Insurance Premium Moved by Mayor Dawe Seconded by Councillor Thompson WHEREAS the Town’s insurance premium represents a significant impact on the Town’s tax levy; and WHEREAS the Town was impacted by a significant increase in its insurance premiums for 2014; and WHEREAS it is incumbent on the Town to further investigate the matters giving rise to the increase in insurance premiums; and WHEREAS it is also incumbent on the Town to investigate options for reducing its premium in future years and managing its risk exposure, including financially capping certain types of coverage; and WHEREAS it is important for the public to be aware of the pressures impacting the Town’s insurance premiums. Council Meeting Minutes Tuesday, July 29, 2014 Page 8 of 10 NOW THEREFORE BE IT HEREBY RESOLVED THAT BFL Canada, being the Town’s insurer, be requested to publicly present updated information to Council as soon as possible regarding significant insurance matters/claims affecting the Town directly, including any amounts and legal costs paid to date for existing claims, and ways to reduce the Town’s insurance premium in future years. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 0 VOTING YEAS: Councillors Abel, Constable, Gaertner, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None ABSENT: Councillors Buck and Gallo Mayor Dawe resumed the Chair at 9:42 p.m. 11. REGIONAL REPORT York Regional Council Highlights – June 26, 2014 Moved by Councillor Gaertner Seconded by Councillor Thompson THAT the Regional Report of June 26, 2014 be received for information. CARRIED Councillor Buck returned to the meeting at 9:46 p.m. 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (ii) Motions for Which Notice Has Been Given (a) Councillor Buck Re: Aurora United Church Main motion Moved by Councillor Buck Seconded by Councillor Humfryes WHEREAS the destruction of the Aurora United Church by fire could not have been anticipated and plans for replacement must therefore be under consideration by the Congregation; and WHEREAS a Council decision is pending on the disposition of public properties in Library Square; and WHEREAS both are key sites within the historic core of the Town and both have important institutional functions within the community. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Mayor be directed to seek a meeting between Councillors and Church representatives to discover how the Town and the Aurora United Church might work together for renewal of the Church and municipal functions, for the benefit to both. Council Meeting Minutes Tuesday, July 29, 2014 Page 9 of 10 Amendment Moved by Councillor Buck Seconded by Councillor Thompson THAT the fourth clause of the motion be amended by replacing the word “Councillors” with the word “Town”. CARRIED Main motion as amended Moved by Councillor Buck Seconded by Councillor Humfryes WHEREAS the destruction of the Aurora United Church by fire could not have been anticipated and plans for replacement must therefore be under consideration by the Congregation; and WHEREAS a Council decision is pending on the disposition of public properties in Library Square; and WHEREAS both are key sites within the historic core of the Town and both have important institutional functions within the community. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Mayor be directed to seek a meeting between Town and Church representatives to discover how the Town and the Aurora United Church might work together for renewal of the Church and municipal functions, for the benefit to both. CARRIED (unanimously) 12. NEW BUSINESS/GENERAL INFORMATION Councillor Buck inquired about a property on Mary Street and suggested that it may be an appropriate location for the Region to consider as a potential affordable housing project site. Mayor Dawe indicated that he would forward this matter to the Director of Planning and Development Services for further direction. 13. READING OF BY-LAWS Moved by Councillor Humfryes Seconded by Councillor Abel THAT the following by-law be given first, second, and third readings and enacted: 5590-14 BEING A BY-LAW for the collection of solid waste and recyclable materials in the Town of Aurora. CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following by-laws be given first, second, and third readings and enacted: 5635-14 BEING A BY-LAW to assume highways for public use and to establish lands as highways (Preserve Homes Corporation – Phase 1 and Phase 2). 5651-14 BEING A BY-LAW to amend By-law Number 5465-12, as amended, to appoint Building Inspectors for The Corporation of the Town of Aurora. CARRIED Council Meeting Minutes Tuesday, July 29, 2014 Page 10 of 10 Moved by Councillor Constable Seconded by Councillor Pirri THAT the following confirming by-law be given first, second, and third readings and enacted: 5649-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on July 29, 2014 CARRIED 15. ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Gaertner THAT the meeting be adjourned at 10:06 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M.A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF JULY 29, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON AUGUST 12, 2014.