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MINUTES - Council - 20131126 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, November 26, 2013 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Manager of Building Code and Inspections, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:02 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Councillor Pirri declared a pecuniary interest respecting Motion for Which Notice Has Been Given (a) Councillor Buck; Re: 2014 Premier’s Awards for Excellence in the Arts, as he or a member of his family, on occasion, receives payment for services rendered. 2. APPROVAL OF THE AGENDA Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the agenda as circulated by the Customer and Legislative Services Department, with the following addition, be approved:  Delegation (a) Tatyana Moro, Rogers Communications Inc. Re: Item 1(10) – PL13-095 – Proposed Relocation of the Rogers Telecommunications Tower Rogers Communications Inc. 1335 St. John’s Sideroad File Number: D11-(EX)13-13 CARRIED Council Meeting Minutes Tuesday, November 26, 2013 Page 2 of 17 3. ADOPTION OF THE MINUTES Council Minutes of November 12, 2013 Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the Council minutes of November 12, 2013, with the exception of the motion made under New Business regarding Item 3 – CLS13-032 – General Committee Closed Session Report Dated November 5, 2013, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Mayor Dawe and Nicole Young, Sponsorship/Special Events Re: Platinum Event Sponsors Ms Young remarked on the many events held in the Town of Aurora over the past year and the countless connections made with thousands in attendance at these events. She recognized the contributions made by Rona, Aurora Chrysler, and Aurora Home Hardware, all Platinum Event Sponsors, and noted the years they have participated in Town events. Mayor Dawe thanked the Platinum event sponsors and presented awards of appreciation. He noted that their support and dedication to the community was greatly appreciated. (b) Shelley Ware, Special Events Coordinator Re: Aurora 150 Wrap Up Presentation Ms Ware provided an overview of the Sesquicentennial events held over the last few months and noted contributions made by all of the Sesquicentennial Ad Hoc Committee members. Alison Collins-Mrakas advised on two specific legacy recommendations for consideration by Council. She suggested a Remembrance Day DVD reflecting the Town of Aurora’s community that could be distributed to each school for viewing on Remembrance Day in perpetuity, and also suggested an Arts and Culture Endowment Reserve that could be specific for the purpose of delivering arts and cultural events that could include a continuation of the Community Cultural Celebration. Mayor Dawe and Shelley Ware presented members of the Sesquicentennial Ad Hoc Committee with a commemorative picture of the Town. Moved by Councillor Pirri Seconded by Councillor Ballard THAT the two presentations be received and the Aurora 150 Wrap Up Presentation referred to staff. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Many members of Council remarked on the excellent turn out of spectators at the Santa Under the Stars Parade and thanked staff for a memorable event. Councillor Abel noted that he recently attended York Regional Council and had the opportunity to hear John Tory speak on Civic Action, where Mr. Tory charged municipalities to get involved for dedicated funding for transportation. Councillor Abel noted that he attended the Queen’s York Rangers mess last week with over 200 participants in attendance. Council Meeting Minutes Tuesday, November 26, 2013 Page 3 of 17 Councillor Abel indicated that he attended the Firefighter recognition awards last week. Councillor Abel advised that he attended the Business Innovation awards and noted that Mayor Dawe presented Frank Stronach with a key to the Town of Aurora. Councillor Abel noted that Caruso and Company recently celebrated their 100th anniversary. Councillor Humfryes invited residents to the Aurora Cultural Centre to view the Dorothy Clark McClure art exhibition. Councillor Humfryes advised that the Aurora Farmers’ Market had their first indoor market last Saturday at the Aurora Cultural Centre. Mayor Dawe advised that Friday is the nomination deadline for the 2014 Heritage Advisory Committee Awards of Excellence and that details are available on the front page of the Town website. Mayor Dawe invited residents to come and join Santa Claus for the annual Tree Lighting Ceremony on December 4 from 6:30 p.m. to 8:30 p.m. at Town Hall and noted that Mrs. Claus will be on hand at the Seniors’ Centre with hot chocolate. Mayor Dawe advised that information regarding the Salvation Army Kettle Drive can be found on the Town website and indicated that if you are interested in volunteering, you can contact the Salvation Army or Neighbourhood Network. Mayor Dawe noted that Operation Red Nose is up and running once again and advised that this volunteer driving service helps get people and their cars home if they have too much to drink. He indicated that more information can be found at operationrednose.com or by calling 416-550-7676. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(sub-items 1, 4, 10 and 12), 2 (the section of the recommendation dealt with in open session), 3, 4, 7, 9, 10, 11, 14, 15, 16, and 17 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1(with the exception of sub-items 1, 4, 10 and 12), 2(with the exception of the section of the recommendation dealt with in open session), 5, 6, 8, 12, 13, 18 and 19 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of November 19, 2013 THAT the General Committee meeting report of November 19, 2013 be received and the recommendations carried by the Committee be approved with the exception of sub-items 1, 4, 10 and 12. 2. CLS13-034 – General Committee Closed Session Report Dated November 19, 2013 THAT report CLS13-034 be received; and Council Meeting Minutes Tuesday, November 26, 2013 Page 4 of 17 THAT Council adopt the confidential recommendation of the General Committee Closed Session meeting of November 19, 2013, Re: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: LGL13-014: Potential Acquisition of Land in 2B – Block 208, Plan 65M-3979, with the exception of the section of the recommendation dealt with in open session). 5. BBS13-012 – Proposed Changes to Building Permit Fees THAT report BBS13-012 be received; and THAT Council direct staff to hold a public meeting in accordance with the Building Code Act and regulations for proposed changes to building permit fees collected under the Act. 6. BBS13-013 – Cost Estimate for Access Aurora Space Needs THAT report BBS13-013 be received; and THAT Council authorize staff to commence with a detailed design for an Access Aurora customer service counter and functional work space followed by procurement of construction services. 8. CLS13-029 – Local Calling Area THAT report CLS13-029 be received for information. 12. EDAC13-09 – Economic Development Advisory Committee Report October 10, 2013 THAT report EDAC13-09 be received; and THAT Council adopt the following Economic Development Advisory Committee recommendation from the meeting of October 10, 2013: 9. Report dated September 12, 2013 from Corporate and Strategic Planning from Regional Council Meeting of September 26, 2013 Re: Economic Development Action Plan Update – York Region Broadband Strategy Progress THAT the Manager of Long Range and Strategic Planning be requested to report back to the Committee on broadband in the downtown core. 13. EDAC13-10 – Economic Development Advisory Committee Report October 29, 2013 THAT report EDAC13-10 be received; and THAT Council adopt the following Economic Development Advisory Committee recommendations from the meeting of October 29, 2013: 1. Memorandum from the Manager of Long Range and Strategic Planning Re: Aurora Promenade Community Improvement Plan Council Meeting Minutes Tuesday, November 26, 2013 Page 5 of 17 THAT the Draft Promenade Community Improvement Plan, as amended, be received for information at the General Committee meeting of November 19, 2013 and be deferred for discussion at the General Committee meeting of December 3, 2013; and THAT Council consider appealing to the Region to participate in the Aurora Promenade Community Improvement Plan. 2. Presentation to Council on October 22, 2013 Re: The Aurora Innovation Centre: Supporting Innovation and Economic Development Through Community Collaboration THAT Council give consideration to the Aurora Innovation Centre and how it fits within the overall vision and strategic objectives for the downtown core and Library Square. 18. Memorandum from Mayor Daw e Re: Lake Simcoe Region Conservation Authority Highlights October 25, 2013 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – October 25, 2013 – Meeting of the Board be received for information. 19. Memorandum from the Director of Planning and Development Services Re: Additional Information, Heritage Advisory Committee Report November 11, 2013, Report No. HAC13-027 1623 Wellington Street East Isaac Petch Farm House THAT the memorandum regarding Additional Information, Heritage Advisory Committee Report, November 11, 2013, Report No. HAC13-027, 1623 Wellington Street East, Isaac Petch Farm House be received for information. CARRIED 8. DELEGATIONS (a) Tatyana Moro, Rogers Communications Inc. Re: Item 1(10) – PL13-095 – Proposed Relocation of the Rogers Telecommunications Tower Rogers Communications Inc. 1335 St. John’s Sideroad File Number: D11-(EX)13-13 Ms Moro addressed concerns raised by Council at their meeting last week, and advised on various aspects associated with relocating the tower to allow for new development and noted the improved aesthetics that could become a landscape feature. Moved by Councillor Ballard Seconded by Councillor Abel THAT the comments of the delegate be received and referred to Item 1(10). CARRIED Council Meeting Minutes Tuesday, November 26, 2013 Page 6 of 17 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Pirri Seconded by Councillor Thompson THAT the section of the recommendation dealt with in open session in Item 2 be moved forward for consideration. CARRIED 2. CLS13-034 – General Committee Closed Session Report Dated November 19, 2013 1. General Committee Meeting Report of November 19, 2013 Closed Session (1) A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: LGL13-014: Potential Acquisition of Land in 2B – Block 208, Plan 65M-3979 Main Motion Moved by Councillor Pirri Seconded by Councillor Gallo THAT report LGL13-014 be received; and THAT the Town Solicitor be directed to arrange an Agreement of Purchase and Sale respecting Block 208, Plan 65M-3979 based on the terms and conditions, including purchase price, that Minto agreed to sell the property to the York Catholic District School Board; and THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale, including any and all documents and ancillary agreements required to give effect to same; and THAT the Agreement of Purchase and Sale, together with the required deposit and any other deliverables, be presented to Minto for its execution; and THAT staff report back to Council regarding Minto’s response to the Agreement of Purchase and Sale. Amendment Moved by Councillor Thompson Seconded by Councillor Gaertner THAT report LGL13-014 be received; and THAT the Town Solicitor be directed to arrange an Agreement of Purchase and Sale respecting Block 208, Plan 65M-3979 based on the terms and conditions, including purchase price, that Minto agreed to sell the property to the York Catholic District School Board for the sole purpose of establishing a neighbourhood park; and THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale, including any and all documents and ancillary agreements required to give effect to same; and THAT the Agreement of Purchase and Sale, together with the required deposit and any other deliverables, be presented to Minto for its execution; and THAT staff report back to Council regarding Minto’s response to the Agreement of Purchase and Sale. Council Meeting Minutes Tuesday, November 26, 2013 Page 7 of 17 On a recorded vote the motion was DEFEATED. YEAS: 4 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, and Thompson VOTING NAYS: Councillors Ballard, Gaertner, Gallo, and Mayor Dawe Amendment Moved by Councillor Gallo Seconded by Councillor Ballard THAT report LGL13-014 be received; and THAT the Town Solicitor be directed to arrange an Agreement of Purchase and Sale respecting Block 208, Plan 65M-3979 based on the terms and conditions, including purchase price, that Minto agreed to sell the property to the York Catholic District School Board where the sole purpose is for municipal purposes; and THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale, including any and all documents and ancillary agreements required to give effect to same; and THAT the Agreement of Purchase and Sale, together with the required deposit and any other deliverables, be presented to Minto for its execution; and THAT staff report back to Council regarding Minto’s response to the Agreement of Purchase and Sale. DEFEATED On a recorded vote the main motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, and Mayor Dawe VOTING NAYS: Councillors Pirri and Thompson Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Item 1(10) be moved forward for consideration. CARRIED 1. General Committee Meeting Report of November 19, 2013 (10) PL13-095 – Proposed Relocation of the Rogers Telecommunications Tower Rogers Communications Inc. 1335 St. John’s Sideroad File Number: D11-(EX)13-13 Main Motion Moved by Councillor Abel Seconded by Councillor Pirri THAT report PL13-095 be received; and Council Meeting Minutes Tuesday, November 26, 2013 Page 8 of 17 THAT Council advise Industry Canada and the applicant that the Town’s Telecommunications Tower/Antenna Facilities Protocol has been complied with in respect to the proposed relocation of a 60m high tri-pole design telecommunications tower; and THAT Council issue a statement of concurrence to the proponent and to Industry Canada for their consideration as required. Amendment Moved by Councillor Abel Seconded by Councillor Pirri THAT the option of a municipal logo or similar feature be pursued at no cost to the Town of Aurora. CARRIED Main Motion as amended Moved by Councillor Abel Seconded by Councillor Pirri THAT report PL13-095 be received; and THAT Council advise Industry Canada and the applicant that the Town’s Telecommunications Tower/Antenna Facilities Protocol has been complied with in respect to the proposed relocation of a 60m high tri-pole design telecommunications tower; and THAT the option of a municipal logo or similar feature be pursued at no cost to the Town of Aurora; and THAT Council issue a statement of concurrence to the proponent and to Industry Canada for their consideration as required. CARRIED 1. General Committee Meeting Report of November 19, 2013 (1) PR13-034 – Future Uses of Library Square Main Motion Moved by Councillor Thompson Seconded by Councillor Abel THAT report PR13-034 be received; and THAT Council direct staff to prepare a report outlining the capital and operating implication of the two options: 1) Demolition of 52 and 56 Victoria Street and construct a multi-use community facility; and 2) Demolition of 52 and 56 Victoria Street and construct a parking lot and urban square; and THAT this information be provided in time for consideration in the 2014 Budget. Moved by Councillor Ballard Seconded by Councillor Gaertner THAT this item be deferred until after the Master Plan has been presented. On a recorded vote the motion was DEFEATED. YEAS: 3 NAYS: 5 VOTING YEAS: Councillors Ballard, Gaertner, and Gallo VOTING NAYS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe Council Meeting Minutes Tuesday, November 26, 2013 Page 9 of 17 On a recorded vote the main motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Abel, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard and Gaertner 1. General Committee Meeting Report of November 19, 2013 (4) CFS13-034 – Additional Information – Pending Reserve Fund By-law Moved by Councillor Pirri Seconded by Councillor Thompson THAT report CFS13-034 be received for information. CARRIED 1. General Committee Meeting Report of November 19, 2013 (12) HAC13-09 – Heritage Advisory Committee Report November 11, 2013 Moved by Councillor Pirri Seconded by Councillor Thompson THAT Council receive report HAC13-09; and THAT Council adopt the following recommendations from the Heritage Advisory Committee meeting of November 11, 2013: 1. HAC13-025 – Aurora Heritage Advisory Committee Art Exhibition THAT the theme for the Aurora Heritage Advisory Committee Art Exhibition be “Past & Present Aurora”. 2. HAC13-026 – Heritage Week Awards Ceremony Event Plan THAT the date of the Heritage Awards Ceremony be February 19, 2014. 3. HAC13-027 – 1623 Wellington Street East, Isaac Petch Farm House THAT the amount of the one-time cash donation for the Isaac Petch Farm House be $50,000.00. and THAT staff report back to the Heritage Advisory Committee regarding the purpose of contributions related to the heritage fund. 4. HAC13-028 - Architectural Salvage Program Update THAT the Program Manager, Heritage Planning provide an update report for the next meeting and a revised Architectural Salvage Program catalogue and include options to move forward with the Program. 6. HAC13-030 – Doors Open Aurora, Date of the 2014 Event THAT the 2014 Doors Open Aurora event be scheduled for the third weekend in August 2014; and Council Meeting Minutes Tuesday, November 26, 2013 Page 10 of 17 THAT the Program Manager, Heritage Planning research and develop a matrix of significant information for each location. 8. HAC13-032 – Heritage Permit Application NE-HCD-HPA-13-03 15441 Yonge Street THAT Heritage Permit Application NE-HCD-HPA-13-03 which includes both proposed alterations to the front porch, including retroactive approval for alterations which have already been carried out as described in this report, be approved. CARRIED Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Item 17 be moved forward for consideration. CARRIED 17. EAC13 -10 – Environmental Advisory Committee Report November 7, 2013 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Council adopt the following recommendations from the Environmental Advisory Committee meeting of November 7, 2013: 2. Memorandum from the Director of Planning and Development Services Re: Municipal Council Blanket Support Resolution – Rooftop Solar PV Projects THAT Council renew the approval of the Municipal Blanket Support Resolution as previously approved in 2012 and outlined below. CARRIED 3. Special General Committee – 2014 Budget Review Meeting Report of November 4, 2013 (1) CFS13-040 – Capital Projects Status and Closures Report as of August 31, 2013 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT report CFS13-040 be received; and THAT the capital project closures and capital funding adjustments outlined in Attachments #1 and #2, and summarized in Attachment #3, be approved. It was agreed to vote on Items 9 and 10 of Attachment #2 of CFS13-040 separately. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Items 9 and 10 in Attachment #2 of CFS13-040 be approved. Council Meeting Minutes Tuesday, November 26, 2013 Page 11 of 17 On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, and Gallo The balance of the main motion CARRIED. 4. Memorandum from the Director of Corporate and Financial Services/ Treasurer Re: Correction of Capital Close Report Attachment #2 Re: Item 2 – Special General Committee – 2014 Budget Review Meeting Report – Sub-Item 1 – CFS13-040 – Capital Projects Status and Closures Report as of August 31, 2013 Moved by Councillor Pirri Seconded by Councillor Thompson THAT the memorandum from the Director of Corporate and Financial Services/Treasurer regarding Correction of Capital Close Report Attachment #2, Re: Item 2 – Special General Committee – 2014 Budget Review Meeting Report – Sub-Item 1 – CFS13-040 – Capital Projects Status and Closures Report as of August 31, 2013 be received; and THAT the corrected Attachment #2 to report CFS13-040 be approved for implementation by staff. CARRIED 7. CFS13-037 – 2014 Fees and Charges Update By-law No. 5557-13 Moved by Councillor Pirri Seconded by Councillor Abel THAT report CFS13-037 be received; and THAT the 2013 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: Schedule A - General Fees and Charges Schedule B - Building and Bylaw Services Schedule C - Customer and Legislative Services Schedule D - Planning and Development and Committee of Adjustment Schedule E - Infrastructure and Environmental Services Schedule F - Corporate and Financial Services Schedule G - Parks and Recreation Services Schedule H - Legal Services; and THAT the necessary by-law be enacted at the November 26, 2013 Council meeting, in accordance with the Town’s Notice Provision Policy. Moved by Councillor Thompson Seconded by Councillor Pirri THAT Item 7 be tabled. CARRIED Council Meeting Minutes Tuesday, November 26, 2013 Page 12 of 17 Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Procedural By-law be waived to extend the hour. CARRIED 9. CLS13-030 – Question on the Ballot Moved by Councillor Pirri Seconded by Councillor Thompson THAT report CLS13-030 be received for information. CARRIED Moved by Councillor Pirri Seconded by Councillor Ballard THAT Council place two questions on the ballot for the next municipal election one relating to a ward system for the Town of Aurora, and the other pertaining to reducing the size of Council. On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Humfryes, Pirri, and Mayor Dawe VOTING NAYS: Councillors Gallo and Thompson Moved by Councillor Gallo Seconded by Councillor Pirri THAT Item 7 be removed from the table. CARRIED 7. CFS13-037 – 2014 Fees and Charges Update By-law No. 5557-13 Main Motion Moved by Councillor Pirri Seconded by Councillor Abel THAT report CFS13-037 be received; and THAT the 2013 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: Schedule A - General Fees and Charges Schedule B - Building and Bylaw Services Schedule C - Customer and Legislative Services Schedule D - Planning and Development and Committee of Adjustment Schedule E - Infrastructure and Environmental Services Schedule F - Corporate and Financial Services Schedule G - Parks and Recreation Services Schedule H - Legal Services; and THAT the necessary by-law be enacted at the November 26, 2013 Council meeting, in accordance with the Town’s Notice Provision Policy. Council Meeting Minutes Tuesday, November 26, 2013 Page 13 of 17 Amendment Moved by Councillor Gallo Seconded by Councillor Ballard THAT Schedule G, Item 10 (f) regarding Squash Membership fees be amended as set out below: Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2014 Fee or Charge (Including H.S.T. where applicable) f) SQUASH MEMBERSHIP Youth n/a Student/Senior n/a Youth/Student/Senior 3 mo. 6mo. 1 yr. $47.00/$94.00/$188.00 Adult 3 mo. 6mo. 1 yr. $64.00/$128.00/$256.00 Spouse/Family 3 mo. 6mo. 1 yr. $74.00/$152.00/$304.00 CARRIED The main motion as amended CARRIED. Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Procedural By-law be waived to extend the hour. CARRIED (two-thirds vote) 10. IES13-051 – Parking in Cul-de-Sacs Moved by Councillor Pirri Seconded by Councillor Humfryes THAT report IES13-051 be received; and THAT the parking in the centre of cul-de-sacs not be permitted. CARRIED 11. LGL13-013 – Council Representation on the Aurora Cultural Centre Board of Directors Moved by Councillor Abel Seconded by Councillor Thompson THAT report LGL13-013 be received; and THAT Council nominate two representatives. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Ballard Council Meeting Minutes Tuesday, November 26, 2013 Page 14 of 17 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Mayor Dawe be elected as Council representative on the Aurora Cultural Centre Board of Directors. CARRIED Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the selection of the second Council representative on the Aurora Cultural Centre Board of Directors be deferred pending a report from Mayor Dawe. CARRIED Moved by Councillor Thompson Seconded by Councillor Pirri THAT the By-laws, with the exception of the Confirming By-law, be moved forward for consideration. CARRIED 13. READING OF BY-LAWS Moved by Councillor Gaertner Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5553-13 BEING A BY-LAW to establish various Reserve Funds for the Town of Aurora On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5557-13 BEING A BY-LAW to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora (Fees and Charges By-law) CARRIED AS AMENDED Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5566-13 BEING A BY-LAW to establish a tariff of fees for the processing of applications made in respect of planning matters CARRIED Council Meeting Minutes Tuesday, November 26, 2013 Page 15 of 17 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 14. Memorandum from the Director of Legal Services/Town Solicitor Re: Legal Fees – Town Staff Member Indemnification for Independent Legal Advice – Hervey v. Morris (Report No. LGL11-003) Moved by Councillor Gallo Seconded by Councillor Ballard THAT the memorandum regarding Legal Fees – Town Staff Member Indemnification for Independent Legal Advice – Hervey v. Morris (Report No. LGL11-003) be received for information. CARRIED 15. Memorandum from the Director of Customer and Legislative Services/Town Clerk Re: Council Resolution from the Town of Richmond Hill; Re: Federation of Canadian Municipalities (FCM) National Municipal Rail Safety “Working Group Communiqué” Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the memorandum regarding Council Resolution from the Town of Richmond Hill regarding Federation of Canadian Municipalities (FCM) National Municipal Rail Safety “Working Group Communiqué” be received; and THAT the resolution be adopted and forwarded appropriately. CARRIED 16. Memorandum from the Director of Customer and Legislative Services/Town Clerk Re: Council Resolution from the Town of Richmond Hill; Re: Other Business Item by Councillor Perrelli regarding Freedom of Expression and Religion in Public Places in the Province of Ontario Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT the memorandum regarding Council Resolution from the Town of Richmond Hill regarding Other Business Item by Councillor Perrelli regarding Freedom of Expression and Religion in Public Places In the Province of Ontario be received; and THAT the resolution be adopted and forwarded appropriately. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Mayor Dawe Re: Clear Bag Program for Waste Collection WHEREAS solid waste collection is the responsibility of the local municipalities and processing is the responsibility of York Region; and Council Meeting Minutes Tuesday, November 26, 2013 Page 16 of 17 WHEREAS both levels of government share a common goal to manage waste and recyclable materials in a cost effective and environmentally sustainable manner; and WHEREAS Aurora along with York Region and the other partner municipalities recently completed an Integrated Waste Management Master Plan called the SM4RT LIVING PLAN; and WHEREAS this master plan identified guiding principles focused on innovation, municipal collaboration, integration, and flexibility to adapt to emerging trends in waste management; and WHEREAS the City of Markham recently launched a “clear bag” program for waste collection, which has seen their material recovery increase by 9 percent to 80 percent; and WHEREAS Aurora is defined as a progressive and environmentally conscious community; and WHEREAS opportunities that result in increasing recovery or reduction of solid waste should be investigated and implemented where there is evidence of success; and WHEREAS leveraging the experiences of other municipalities is an effective approach to increasing these objectives. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report back to Council on the opportunity of implementing a clear bag program to replace the current black bags for waste collection similar to the program recently launched in the City of Markham. (ii) Motions for Which Notice Has Been Given Moved by Councillor Thompson Seconded by Councillor Gallo THAT the following Motions for Which Notice Has Been Given (a, b, c, d, e, and f) be deferred to the next Council meeting: (a) Councillor Buck Re: 2014 Premier’s Awards for Excellence in the Arts (b) Councillor Buck Re: Development of a New Long-Term Federal Plan to Fix Canada’s Housing Crunch (c) Councillor Buck Re: Community Park (d) Councillor Gallo Re: Mavrinac Park (e) Councillor Buck Re: Policies 28 and 57 (f) Councillor Buck Re: Director Expenses CARRIED Council Meeting Minutes Tuesday, November 26, 2013 Page 17 of 17 11. REGIONAL REPORT York Regional Council Highlights – November 21, 2013 Moved by Councillor Gallo Seconded by Councillor Pirri THAT the Regional Report be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION None 13. READING OF BY-LAWS Moved by Councillor Gallo Seconded by Councillor Pirri THAT the following confirming by-law be given first, second, and third readings and enacted: 5562-13 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on November 26, 2013 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the meeting be adjourned at 11:28 p.m. CARRIED _______________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF NOVEMBER 26, 2013 RECEIVED FINAL APPROVAL BY COUNCIL ON DECEMBER 10, 2013.