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MINUTES - Council - 20140624 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, June 24, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Buck (departed 11:08 p.m.), Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:02 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Mayor Dawe informed Council of the recent passing of Judy Sherin, a long-time employee in the Parks and Recreation Services department, and recognized her contributions through 25 years of service to the Town. The Mayor announced that a celebration of Judy’s life would be held at the Aurora Seniors’ Centre on Saturday, June 28 from 1 p.m. to 4 p.m. A moment of silence was observed by those present in memory of Judy Sherin. 2. APPROVAL OF THE AGENDA Moved by Councillor Buck Seconded by Councillor Humfryes THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Presentation (c) Susan Walmer, Executive Director, Oak Ridges Moraine Land Trust Re: McLeod Wood Nature Reserve – Town of Aurora Agreement  Delegation (a) Judy Marshall, Aurora Chamber of Commerce Re: Aurora Home Show; Re: Item 1(4) PR14-030 – Ice Allocation Conflict: Aurora Tigers and Aurora Chamber of Commerce Council Meeting Minutes Tuesday, June 24, 2014 Page 2 of 17  Delegation (b) Richard Berman, Resident Re: Item 1(1) PL14-045 – Official Plan Amendment, Draft Plan of Subdivision and Zoning By-law Amendment Applications, Pandolfo et al., 14070 Yonge Street, Files: D09-03-12, D12-03-2A, D14-21-03  Delegation (c) Gary Templeton, representing Pandolfo et al. Re: Item 1(1) PL14-045 – Official Plan Amendment, Draft Plan of Subdivision and Zoning By-law Amendment Applications, Pandolfo et al., 14070 Yonge Street, Files: D09-03-12, D12-03-2A, D14-21-03  Item 11 – Memorandum from Mayor Dawe Re: Correspondence from the Board of Governors of the Aurora Sports Hall of Fame CARRIED (two-thirds vote) 3. ADOPTION OF THE MINUTES Council Meeting Minutes of June 10, 2014 Moved by Councillor Buck Seconded by Councillor Humfryes THAT the Council meeting minutes of June 10, 2014 be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Kate Collins, Chair of Aurora Sports Hall of Fame Induction Committee Re: Announcement of 2014 Aurora Sports Hall of Fame Inductees Ms. Collins expressed appreciation to the community for supporting the Aurora Sports Hall of Fame’s efforts through submission of nominations and to the Induction Committee and Selection Panel for their oversight. She presented the names of the 2014 Inductees to the Aurora Sports Hall of Fame: Greg Hotham (athlete); Ed McNally (athlete); Bruce Stafford (coach); Alex Ansell (builder, leadership and community services); Peter Miller (builder, philanthropy, leadership and community) (posthumously); and Ben Steenhorst (builder, philanthropy, leadership and community). Ms. Collins invited all to attend the Induction Ceremony to be held on November 5, 2014. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the presentation of Kate Collins, Chair of Aurora Sports Hall of Fame Induction Committee, be received for information. CARRIED (b) Gabriella Kalapos, Executive Director, Clean Air Partnership Re: Clean Air Council Town of Aurora Recognition and Regional Progress Report Ms. Kalapos provided a brief overview of the Clean Air Partnership and the May 2014 Progress Report of the Clean Air Council 2012-2014 Inter-governmental Declaration on Clean Air & Climate Change. She also presented a Certificate of Recognition to the Town of Aurora for meeting targets in Active Transportation Plan, Green Energy Council Meeting Minutes Tuesday, June 24, 2014 Page 3 of 17 Purchasing (2008-2012), Green Energy Production, Urban Forest Infestation Plan, Economic Value of Natural Capital Assets, and Electric Vehicle and Bike Infrastructure. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the presentation of Gabriella Kalapos, Executive Director, Clean Air Partnership, be received for information. CARRIED (c) Susan Walmer, Executive Director, Oak Ridges Moraine Land Trust Re: McLeod Wood Nature Reserve – Town of Aurora Agreement (Added Item) Ms. Walmer provided an activity update and presented photographs depicting various aspects of the McLeod Wood Nature Reserve. She expressed concerns regarding protection of the area, maintenance of the trails, safety, and illegal dumping. Ms. Walmer noted the ways in which they are working with the Town, under a Management Agreement, to continue protecting the forest area, offered suggestions, and requested that Council direct staff to review public safety and access to the Reserve and consider erecting a fence on the Leslie Street side of the Reserve and report back to Council on its impact. Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT the presentation of Susan Walmer, Executive Director, Oak Ridges Moraine Land Trust, be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel extended congratulations to the organizers and volunteers of the first Gospel Music Festival that was held at Town Park on June 22, 2014. Councillor Abel extended congratulations to the Aurora Sports Hall of Fame committee and members, as well as the 2014 nominees and inductees, and encouraged everyone to visit the exhibit on the third floor of Town Hall. Councillor Gaertner extended congratulations to former Councillor Chris Ballard for being elected as the new MPP representing the riding of Newmarket-Aurora. Councillor Gaertner extended congratulations to Cardinal Carter Catholic High School for the success of their e-waste recycling event and fundraising program for charities. Councillor Gaertner extended congratulations to the Aurora Youth Soccer Club for celebrating its 50th Anniversary in 2014. Councillor Gaertner acknowledged the Aurora Community Band’s concerts at the Aurora Farmers’ Market on June 21, 2014, and noted that the Band needs sponsorship assistance for its weekly rehearsal space on Sundays. Councillor Gaertner noted her attendance at the Urban Tree Canopy Workshop during the previous morning and commented on the challenges of being a part-time Councillor in attending day-time events. Mayor Dawe extended congratulations to Jim Tree, Manager of Parks, on being awarded with a Paul Harris Fellowship from the Rotary Club of Aurora. Council Meeting Minutes Tuesday, June 24, 2014 Page 4 of 17 Mayor Dawe recognized the planned Canada Day celebrations, including the Canada Day Parade starting at 10 a.m. and continued festivities and fireworks at Lambert Willson Park on July 1, 2014. Mayor Dawe extended a reminder that the Town’s Fireworks By-law is in effect and fireworks are permitted on June 30 and July 1, 2014 from sunset to 11 p.m. Mayor Dawe announced that the Concerts in the Park series would begin on July 9, 2014 in Town Park, and continue every Wednesday from 7 p.m. to 9 p.m. through July and August. He noted that the concerts are free, but donations of food for the local food pantry would be appreciated. Mayor Dawe announced that the Theatre in the Park event would take place on Friday, July 11 and Saturday, July 12, 2014 in Town Park with a performance of Romeo and Juliet by the Humber River Shakespeare Company. Mayor Dawe advised that the Municipal Property Assessment Corporation (MPAC) is promoting VoterLookup.ca, an online tool for residents to determine if they are on the Voter’s List for the October 27, 2014 election. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1, 4, 5, 15, and 19(1)) and 3, 4, 5, 8, 10, and 11 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 1, 4, 5, 15, and 19(1)), 2, 6, 7, and 9 were identified as items not requiring separate discussion. Moved by Councillor Buck Seconded by Councillor Abel THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of June 17, 2014 THAT the General Committee meeting report of June 17, 2014 be received and the recommendations carried by the Committee, with the exception of sub- items 1, 4, 5, 15, and 19(1), be approved. 2. IES14-031 – Regional Sewer Lateral Rehabilitation Pilot Project THAT report IES14-031 be received; and THAT Council endorse entering into a Memorandum of Understanding with York Region for a pilot project for the video inspection and rehabilitation of public side sewer laterals within the Town of Aurora; and THAT the Mayor and Town Clerk be authorized to execute the necessary Memorandum of Understanding including any and all documents and ancillary agreements required to give effect to same. 6. LLS14-024 – General Committee Closed Session Report of June 17, 2014 THAT report LLS14-024 be received; and Council Meeting Minutes Tuesday, June 24, 2014 Page 5 of 17 THAT Council adopt the following recommendations from the Closed Session meeting of June 17, 2014: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; PR14-031 – Potential Purchase of 89 Mosley Street (Aurora Armoury) THAT staff be authorized to proceed as recommended by General Committee in Closed Session on June 17, 2014. 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; CAO14-013 – 215 Industrial Parkway South THAT report CAO14-013 be received for information. 3. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: LLS14-023 – Appointments to the Joint Compliance Audit Committee (2014-2018) THAT report LLS14-023 be received; and THAT the revised “Terms of Reference for Joint Compliance Audit Committee” for the 2014–2018 term of Council attached to this report be adopted; and THAT Council appoint the members of the Joint Compliance Audit Committee as set-out in report LLS14-023; and THAT Council enact a by-law to establish a Joint Compliance Audit Committee for the 2014-2018 term of Council, and appoint the members of the Joint Compliance Audit Committee; and THAT upon adoption of this confidential report by Council, the names of the selected members of the Joint Compliance Audit Committee and the revised “Terms of Reference for Joint Compliance Audit Committee” be publicly disclosed. 7. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Highlights – May 23, 2014 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – May 23, 2014 – Meeting of the Board be received for information. 9. Memorandum from Director of Corporate and Financial Services/Treasurer Re: Specific Authority to File Ice Storm Claim Required THAT the memorandum regarding Specific Authority to File Ice Storm Claim Required be received; and THAT the Treasurer be delegated the authority to file a cost recovery claim under the Ontario Ice Storm Assistance Program, to attest to the costs claimed therein, and to execute and file any other necessary or related documents in connection therewith on behalf of the Corporation of the Town of Aurora. CARRIED Council Meeting Minutes Tuesday, June 24, 2014 Page 6 of 17 8. DELEGATIONS (a) Judy Marshall, Aurora Chamber of Commerce Re: Aurora Home Show; Re: Item 1(4) PR14-030 – Ice Allocation Conflict: Aurora Tigers and Aurora Chamber of Commerce (Added Item) Ms. Marshall advised that the Chamber would like to accept the option of relocating the Home Show to the Stronach Aurora Recreation Complex (SARC), as it was not possible to change the dates. She spoke to the anticipated major challenges and changes for the Chamber in this respect and requested Council’s consideration of a five-year exemption from the rental fee at SARC to cover the additional expenses of moving the Home Show. Ms. Marshall concluded by expressing appreciation to Town staff for their support throughout the years. Moved by Councillor Buck Seconded by Councillor Gaertner THAT the delegation of Judy Marshall, Aurora Chamber of Commerce, be received and referred to Item 1(4). CARRIED (b) Richard Berman, Resident Re: Item 1(1) PL14-045 – Official Plan Amendment, Draft Plan of Subdivision and Zoning By-law Amendment Applications, Pandolfo et al., 14070 Yonge Street, Files: D09-03-12, D12-03-2A, D14 -21-03 (Added Item) Mr. Berman, a resident of Ridge Road, expressed concerns and offered suggestions regarding safety, traffic flow, and preservation of trees, with respect to the proposed future road connection from the subject lands to Ridge Road. Moved by Councillor Abel Seconded by Councillor Thompson THAT the delegation of Richard Berman, resident, be received and referred to Item 1(1). CARRIED (c) Gary Templeton, representing Pandolfo et al. Re: Item 1(1) PL14-045 – Official Plan Amendment, Draft Plan of Subdivision and Zoning By-law Amendment Applications, Pandolfo et al., 14070 Yonge Street, Files: D09-03-12, D12-03-2A, D14 -21-03 (Added Item) Mr. Templeton advised that he was present to respond to any questions if needed. Moved by Councillor Buck Seconded by Councillor Abel THAT the delegation of Gary Templeton, representing Pandolfo et al., be received and referred to Item 1(1). CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Council Meeting Minutes Tuesday, June 24, 2014 Page 7 of 17 1. General Committee Meeting Report of June 17, 2014 (1) PL14-045 – Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment Applications Pandolfo et al. 14070 Yonge Street Files: D09-03-12, D12-03-2A, D14 -21-03 Moved by Councillor Abel Seconded by Councillor Pirri THAT report PL14-045 be received; and THAT Application to Amend the Official Plan File D09-03-12 be approved to re- designate the subject lands from “Estate Residential” to “Cluster Residential” and from “Cluster Residential” to “Environmental Function Area” to facilitate the development of a portion of the subject property for the purposes of 29 residential lots and to provide for the protection and enhancement of certain natural features and significant vegetation; and THAT Application to Amend the Zoning By-law File D14-21-03 be approved to rezone the subject lands from “Rural Oak Ridges Moraine (RU-ORM) Zone” to three site specific “Detached Dwelling Second Density Residential (R2) Exception Zone” and “Environmental Protection (EP) Exception Zone”; and THAT the planning report recommending approval of the Draft Plan of Subdivision (File D12-03-2A) with conditions of approval be presented at a future General Committee/Council Meeting; and THAT by-laws to adopt the Official Plan Amendment and implementing zoning be presented at a future Council Meeting for enactment. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Item 11 be moved forward for consideration. CARRIED 11. Memorandum from Mayor Dawe Re: Correspondence from the Board of Governors of the Aurora Sports Hall of Fame (Added Item) Main motion Moved by Councillor Abel Seconded by Councillor Thompson THAT the memorandum regarding Correspondence from the Board of Governors of the Aurora Sports Hall of Fame be received; and THAT Council approve a donation to the Aurora Sports Hall of Fame in the amount of $5,000 as a Charter Cornerstone Donor, to be funded from the Council Contingency Operating account. Council Meeting Minutes Tuesday, June 24, 2014 Page 8 of 17 Motion to refer Moved by Councillor Pirri Seconded by Councillor Gaertner THAT Item 11 be referred back to staff to provide a report at the Council meeting of July 15, 2014. On a recorded vote the motion to refer was DEFEATED. YEAS: 4 NAYS: 4 VOTING YEAS: Councillors Buck, Gaertner, Gallo, and Pirri VOTING NAYS: Councillors Abel, Humfryes, Thompson, and Mayor Dawe On a recorded vote the main motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck, Gaertner, and Gallo 1. General Committee Meeting Report of June 17, 2014 (4) PR14-030 – Ice Allocation Conflict: Aurora Tigers and Aurora Chamber of Commerce Moved by Councillor Humfryes Seconded by Councillor Pirri THAT report PR14-030 be received; and THAT Council approve the permit request for the Aurora Tigers in accordance with the Ice Users Policy; and THAT staff be directed to report back on how The Town of Aurora can assist the Aurora Chamber of Commerce in making the 2015 Home Show a success. CARRIED 1. General Committee Meeting Report of June 17, 2014 (5) PR14-028 – Queen’s Diamond Jubilee Park Main motion Moved by Councillor Thompson Seconded by Councillor Pirri THAT report PR14-028 be received; and THAT Council approve the Queen’s Diamond Jubilee Accessible Playground Design; and THAT the project be referred to the 2015 Capital Budget for consideration and approval. Amendment Moved by Councillor Thompson Seconded by Councillor Pirri THAT the motion be amended by inserting the words “in principle” after the word “approve” in the second clause. CARRIED Council Meeting Minutes Tuesday, June 24, 2014 Page 9 of 17 Main motion as amended Moved by Councillor Thompson Seconded by Councillor Pirri THAT report PR14-028 be received; and THAT Council approve in principle the Queen’s Diamond Jubilee Accessible Playground Design; and THAT the project be referred to the 2015 Capital Budget for consideration and approval. On a recorded vote the main motion as amended CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner 1. General Committee Meeting Report of June 17, 2014 (15) LLS14-022 – Vacancy on Council – Councillor Chris Ballard Main motion Moved by Councillor Thompson Seconded by Councillor Pirri THAT report LLS14-022 be received; and THAT Council enact a by-law at its meeting on June 24, 2014 to declare the Council seat of Councillor Chris Ballard vacant; and THAT Council fill the vacant Council seat by means of an appointment of an eligible elector in the Town of Aurora in accordance with the Municipal Act; and THAT the “Council Vacancy Appointment Procedure” attached to this report be approved; and THAT a Special Council Meeting be held on August 12, 2014 to fill the vacant Council seat. Amendment Moved by Councillor Pirri Seconded by Councillor Thompson THAT the motion be amended by replacing the date “August 12” with the date “July 29” in the fifth clause. On a recorded vote the motion to amend CARRIED. YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Buck, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None Amendment Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the motion be amended by inserting the following clause after the third clause: Council Meeting Minutes Tuesday, June 24, 2014 Page 10 of 17 “THAT section 10(c) of the “Council Vacancy Appointment Procedure” attached to this report be revised to allow candidates a speaking time of not more than five (5) minutes.” DEFEATED Amendment Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the motion be amended by inserting the following clause after the third clause: “THAT section 10(c) of the “Council Vacancy Appointment Procedure” attached to this report be revised to allow candidates a speaking time of not more than three (3) minutes.” CARRIED Main motion as amended Moved by Councillor Thompson Seconded by Councillor Pirri THAT report LLS14-022 be received; and THAT Council enact a by-law at its meeting on June 24, 2014 to declare the Council seat of Councillor Chris Ballard vacant; and THAT Council fill the vacant Council seat by means of an appointment of an eligible elector in the Town of Aurora in accordance with the Municipal Act; and THAT section 10(c) of the “Council Vacancy Appointment Procedure” attached to this report be revised to allow candidates a speaking time of three (3) minutes; and THAT the “Council Vacancy Appointment Procedure” attached to this report be approved as amended; and THAT a Special Council Meeting be held on July 29, 2014 to fill the vacant Council seat. On a recorded vote the main motion as amended CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck 1. General Committee Meeting Report of June 17, 2014 (19) HAC14-06 – Heritage Advisory Committee Report of June 9, 2014 (1) HAC14-015 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 83 George Street Main motion Moved by Councillor Gaertner Seconded by Councillor Abel THAT the application to request that the property located at 83 George Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest be approved. Council Meeting Minutes Tuesday, June 24, 2014 Page 11 of 17 Amendment Moved by Councillor Gaertner Seconded by Councillor Abel THAT the motion be amended by adding the following clause: “THAT the owner of 83 George Street be encouraged to ensure that any new structure on a newly severed lot should be in harmony with the established context of the neighbourhood in scale, design, rhythm, and massing and that this be reflected in a Letter of Undertaking.” CARRIED Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Abel THAT the application to request that the property located at 83 George Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest be approved; and THAT the owner of 83 George Street be encouraged to ensure that any new structure on a newly severed lot should be in harmony with the established context of the neighbourhood in scale, design, rhythm, and massing and that this be reflected in a Letter of Undertaking. CARRIED 3. IES14-032 – Facility Projects Status Report Moved by Councillor Gallo Seconded by Councillor Thompson THAT report IES14-032 be received for information. CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT, in accordance with subsection 3.16(a) of the Procedural By-law, the hour be extended past 10:30 p.m. CARRIED 4. CAO14-012 – Town of Aurora Resident Survey Main motion Moved by Councillor Pirri Seconded by Councillor Thompson THAT report CAO14-012 be received for information. Amendment Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the motion be amended by adding the following clause: “THAT staff report back on options for completing a Resident Survey internally.” CARRIED Council Meeting Minutes Tuesday, June 24, 2014 Page 12 of 17 Main motion as amended Moved by Councillor Pirri Seconded by Councillor Thompson THAT report CAO14-012 be received; and THAT staff report back on options for completing a Resident Survey internally. CARRIED 5. Memorandum from Chief Administrative Officer Re: Petch House Open Call to the Public Main motion Moved by Councillor Buck Seconded by Councillor Pirri THAT the memorandum regarding Petch House Open Call to the Public be received for information. Amendment Moved by Councillor Pirri Seconded by Councillor Thompson THAT the motion be amended by adding the following clause: “THAT Council direct staff to report back on the costs of accommodating the suggested uses of the Petch House, categorized by function and level of modification required.” CARRIED Main motion as amended Moved by Councillor Buck Seconded by Councillor Pirri THAT the memorandum regarding Petch House Open Call to the Public be received for information; and THAT Council direct staff to report back on the costs of accommodating the suggested uses of the Petch House, categorized by function and level of modification required. CARRIED 8. Memorandum from Director of Corporate and Financial Services/Treasurer Re: Debt Financing By-law for Adoption Tonight Moved by Councillor Pirri Seconded by Councillor Thompson THAT the memorandum regarding Debt Financing By-law for Adoption Tonight be received for information. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck, Gaertner, and Gallo Council Meeting Minutes Tuesday, June 24, 2014 Page 13 of 17 10. Memorandum from Director of Corporate and Financial Services/Treasurer Re: Meeting of Audit Committee: Proposed July 15, 2014 Moved by Councillor Gallo Seconded by Councillor Thompson THAT the memorandum regarding Meeting of Audit Committee: Proposed July 15, 2014 be received; and THAT an Audit Committee meeting be called and scheduled for August 12, 2014 at 6 p.m. in the Council Chambers. On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Buck, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Gaertner Re: Protection for Area of Significant Heritage and Cultural Resources WHEREAS it is the intent of the Town of Aurora's Official Plan to ensure that Aurora's stable neighbourhoods are protected; and WHEREAS the Official Plan seeks to ensure the stability and vibrancy of these existing neighbourhoods from the negative impacts of potential incompatible development and growth pressure; and WHEREAS, according to the Plan, any infill that occurs must fit in and respect the established community character; and WHEREAS by 2013, 3,140 dwelling units are to be located in the Town's existing built- up area; and WHEREAS the Town may use the power and tools provided by the enabling legislation, policies and programs in the Planning Act and Municipal Act to enforce Section 13.2 of Aurora's Official Plan, General Cultural and Heritage Policies; and WHEREAS the Province mandates that municipalities protect their significant heritage and cultural resources; and WHEREAS the Southeast Old Aurora Heritage Conservation District was not approved by Council; and WHEREAS this is an area of significant heritage and cultural resources. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff bring forward a report to this Council on tools available to Aurora, outside of the Heritage Act, to retain the character of this southeast Aurora neighbourhood and to protect it from incompatible development. Council Meeting Minutes Tuesday, June 24, 2014 Page 14 of 17 (b) Mayor Dawe Re: Information Regarding Outstanding Insurance Matters and the Town’s Insurance Premium WHEREAS the Town’s insurance premium represents a significant impact on the Town’s tax levy; and WHEREAS the Town was impacted by a significant increase in its insurance premiums for 2014; and WHEREAS it is incumbent on the Town to further investigate the matters giving rise to the increase in insurance premiums; and WHEREAS it is also incumbent on the Town to investigate options for reducing its premium in future years and managing its risk exposure, including financially capping certain types of coverage; and WHEREAS it is important for the public to be aware of the pressures impacting the Town’s insurance premiums. NOW THEREFORE BE IT HEREBY RESOLVED THAT BFL Canada, being the Town’s insurer, be requested to publicly present updated information to Council as soon as possible regarding significant insurance matters/claims affecting the Town directly, including any amounts and legal costs paid to date for existing claims, and ways to reduce the Town’s insurance premium in future years. (ii) Motions for Which Notice Has Been Given (a) Councillor Gaertner Re: Town of Aurora Sesquicentennial Funding Report Main motion Moved by Councillor Gaertner Seconded by Councillor Gallo WHEREAS the Town of Aurora celebrated its 150th Birthday in 2013; and WHEREAS Council, by motion, approved the spending of $140,000 to celebrate this event; and WHEREAS there has not been a report back to Council on how this public money was spent; and WHEREAS financial transparency and accountability are a cornerstone of the democratic process. NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff to prepare a report detailing the use of these funds. Moved by Councillor Pirri Seconded by Councillor Thompson THAT, in accordance with subsection 3.16(b) of the Procedural By-law, the hour be extended past 11 p.m. by thirty minutes. DEFEATED Moved by Councillor Gallo Seconded by Councillor Thompson THAT, in accordance with subsection 3.16(b) of the Procedural By-law, the hour be extended past 11 p.m. by fifteen minutes. CARRIED (two-thirds vote) Council Meeting Minutes Tuesday, June 24, 2014 Page 15 of 17 Amendment Moved by Councillor Abel Seconded by Councillor Pirri THAT the motion be amended by deleting the following clause: “WHEREAS financial transparency and accountability are a cornerstone of the democratic process.” Councillor Buck left the meeting at 11:08 p.m. Motion to table Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Item 10(ii)(a) “Motion for Which Notice Has Been Given, Councillor Gaertner; Re: Town of Aurora Sesquicentennial Funding Report” be tabled. CARRIED 13. READING OF BY-LAWS Moved by Councillor Humfryes Seconded by Councillor Abel THAT the following by-law be given first, second, and third readings and enacted: 5590-14 BEING A BY-LAW for the collection of solid waste and recyclable materials in the Town of Aurora. Moved by Councillor Thompson Seconded by Councillor Pirri THAT By-law Number 5590-14 be deferred to the Council meeting of July 15, 2014. CARRIED Moved by Councillor Gallo Seconded by Councillor Abel THAT the following by-law be given first, second, and third readings and enacted: 5627-14 BEING A BY-LAW to authorize debt financing in respect of the Joint Operations Centre capital project. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 2 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Gaertner and Gallo ABSENT: Councillor Buck Moved by Councillor Abel Seconded by Councillor Thompson THAT the following by-laws be given first, second, and third readings and enacted: Council Meeting Minutes Tuesday, June 24, 2014 Page 16 of 17 5634-14 BEING A BY-LAW to amend By-law Number 5365-11 by delegating further authority over materials of significant cultural heritage. 5640-14 BEING A BY-LAW to declare the office of former Councillor Chris Ballard to be vacant for the Town of Aurora. 5641-14 BEING A BY-LAW to exempt Block 93 on Plan 65M-4407 from Part- Lot Control (Mattamy (Aurora) Limited). CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT, in accordance with subsection 3.16(b) of the Procedural By-law, the hour be extended past 11:15 p.m. by five minutes. CARRIED (two-thirds vote) 14. CLOSED SESSION Moved by Councillor Abel Seconded by Councillor Pirri THAT the following item be deferred to a General Committee Closed Session of the Council meeting of July 15, 2014: 1. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Staff Performance Discussion. CARRIED 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Gallo requested that Council address the matter raised by Ms. Susan Walmer in Presentation (c) regarding the McLeod Wood Nature Reserve. Moved by Councillor Gallo Seconded by Councillor Abel THAT Council direct staff to review public safety and access to the McLeod Wood Nature Reserve and report back to Council regarding the costs associated with erecting a fence on the Leslie Street side of the McLeod Nature Reserve and regarding the current maintenance of the property. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (ii) Motions for Which Notice Has Been Given (a) Councillor Gaertner Re: Town of Aurora Sesquicentennial Funding Report Council Meeting Minutes Tuesday, June 24, 2014 Page 17 of 17 Motion to take from the table Moved by Councillor Pirri Seconded by Councillor Gallo THAT Item 10(ii)(a) “Motion for Which Notice Has Been Given, Councillor Gaertner; Re: Town of Aurora Sesquicentennial Funding Report” be removed from the table. CARRIED Moved by Councillor Abel Seconded by Councillor Pirri THAT Item 10(ii)(a) “Motion for Which Notice Has Been Given, Councillor Gaertner; Re: Town of Aurora Sesquicentennial Funding Report” be deferred to the Council meeting of July 15, 2014. CARRIED (b) Councillor Buck Re: Aurora United Church Moved by Councillor Thompson Seconded by Councillor Pirri THAT Item 10(ii)(b) “Motion for Which Notice Has Been Given, Councillor Buck; Re: Aurora United Church” be deferred to the Council meeting of July 15, 2014. CARRIED 13. READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the following confirming by-law be given first, second, and third readings and enacted: 5638-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on June 24, 2014 CARRIED 15. ADJOURNMENT Moved by Councillor Pirri Seconded by Councillor Thompson THAT the meeting be adjourned at 11:19 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M.A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF JUNE 24, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON JULY 15, 2014.