Loading...
MINUTES - Council - 20140225 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, February 25, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo (arrived 7:03 p.m.), Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:14 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Councillor Pirri declared a pecuniary interest with respect to Item 1(5) - PR14-003 - Pine Tree Potters’ Lease at Aurora Public Library, as he or a member of his family does, from time to time, work for the organization listed. 2. APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Presentation (a) Mark Henderson and Mike Matthews, PowerStream Inc. Re: Town of Aurora Ice Storm 2013  Replacement Page – Figure 1 (Clarification of Legend) Re: Item 1(2) – PL14-015 – The Aurora Promenade Community Improvement Plan (CIP)  Replacement Page – Schedule A (Clarification of (H)O-20 identified area) Re: By-law 5586-14 – BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (The Alpen House Holding Limited, File D14-10-12).  Item 8 – Correspondence received from York Region Re: Aurora’s Preparation of a Community Improvement Plan (Additional Information regarding Item 1(2) PL14-015 – The Aurora Promenade Community Improvement Plan (CIP)) CARRIED Council Meeting Minutes Tuesday, February 25, 2014 Page 2 of 11 3. ADOPTION OF THE MINUTES Council Meeting Minutes of February 11, 2014 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the Council Meeting Minutes of February 11, 2014, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Mark Henderson and Mike Matthews, PowerStream Inc. Re: Town of Aurora Ice Storm 2013 Mr. Henderson and Mr. Matthews presented an overview of PowerStream’s response to the ice storm in Aurora in December of 2013. Moved by Councillor Ballard Seconded by Councillor Buck THAT the presentation be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Humfryes advised that Mardi Gras would be held on Saturday, March 1 at Aw Shucks with tickets costing $125 per person and advised that all funds raised would go to the Cancer Centre at Southlake Regional Health Centre. She also requested that everyone sign up for the Town of Aurora Municipal Team for the Run or Walk for Southlake to be held on April 27. Councillor Abel advised that a proclamation would be forthcoming regarding the Winter Blues Festival and posted in the front lobby of Town Hall. Councillor Abel congratulated Brookfield Homes on the Grand Opening of their sales office on Leslie Street. He also advised that he had attended the Cultural Centre and congratulated St. Maximilian Kolbe students on their first ever art show and noted that there was still time to attend. Councillor Abel congratulated Timberlane Athletic Club for raising $17,000 for the Cancer and Cardiac Centres at Southlake Regional Health Centre. Councillor Abel thanked staff for the Arctic Adventure. Councillor Buck advised that the Council Chambers was designed to be used for concerts and it was wonderful to hear the saxophone during open forum and noted that she would like to see more concerts in this venue. Councillor Ballard advised that the Central Professional Firefighters Association would be hosting a Euchre night to raise funds for Habitat for Humanity on March 28. Mayor Dawe advised that a ceremony was held in Council Chambers on February 19 for the presentation of the Heritage Advisory Committee Awards. He congratulated the eight recipients who were honoured for their commitment to heritage preservation. Council Meeting Minutes Tuesday, February 25, 2014 Page 3 of 11 Mayor Dawe thanked the Aurora Chamber of Commerce for inviting him to speak to Chamber members at the annual Keynote Address on February 19 at the King’s Riding Golf Club. He also thanked The Banner and Bell for their sponsorship of the event. Mayor Dawe reminded residents that the 2014 Aurora Living Resident’s Guide was distributed in The Banner on Sunday, February 16 and that additional copies were available at www.aurora.ca/residentsguide and at Town facilities. Mayor Dawe advised that there were two weeks left to nominate outstanding residents for a Community Recognition Award or Citizen of the Year Award and that nomination forms were available on the website www.aurora.ca/2014awards. He also advised that the Town was still looking for venues for 2014 Doors Open Aurora and requested interested participants to contact the Planning Department. Mayor Dawe recommended that residents attend the Aurora Winter Blues Fest which takes place on Friday, March 7 and Saturday, March 8 at Theatre Aurora. He also advised that applications for registration for the Canada Day Parade were available online at www.aurora.ca/canadaday. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 2, 3, 5, 6 and 7(2)), 2, 3, 5, 6, 7, and 8 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1(with the exception of sub-items 2, 3, 5, 6, and 7(2)) and 4 were identified as items not requiring separate discussion. Moved by Councillor Ballard Seconded by Councillor Abel THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of February 18, 2014 THAT the General Committee meeting report of February 18, 2014 be received and the recommendations carried by the Committee, with the exception of sub-items 2, 3, 5, 6 and 7(2), be approved. 4. LLS14-007 – General Committee Closed Session Report Dated February 18, 2014 THAT report LLS14-007 be received; and THAT Council endorse Mary O’Reilly as the new elected member of the Southeast Old Aurora Heritage Conservation District Study Sub-Committee. CARRIED 8. DELEGATIONS None Council Meeting Minutes Tuesday, February 25, 2014 Page 4 of 11 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of February 18, 2014 (2) PL14-015 – The Aurora Promenade Community Improvement Plan (CIP) Moved by Councillor Thompson Seconded by Councillor Humfryes THAT report PL14-015 be received; and THAT Council approve the attached Aurora Promenade Community Improvement Plan; and THAT Council establish the Aurora Promenade Community Improvement Plan Evaluation Committee as described in the report; and THAT Council approve Capital project 81015 (conditionally approved in the 2014 Budget) for the implementation of the Aurora Promenade Community Improvement Plan; and THAT the adopting By-law designating the Community Improvement Area be presented at a Council meeting for enactment; and THAT Council direct staff to continue discussions with the Region regarding the Region’s participation in the Community Improvement Plan. Amendment Moved by Councillor Ballard Seconded by Councillor Gaertner THAT the CIP Evaluation Committee include the Mayor and another member of Council. CARRIED Main motion as amended Moved by Councillor Thompson Seconded by Councillor Humfryes THAT report PL14-015 be received; and THAT Council approve the attached Aurora Promenade Community Improvement Plan; and THAT Council establish the Aurora Promenade Community Improvement Plan Evaluation Committee as described in the report; and THAT Council approve Capital project 81015 (conditionally approved in the 2014 Budget) for the implementation of the Aurora Promenade Community Improvement Plan; and THAT the adopting By-law designating the Community Improvement Area be presented at a Council meeting for enactment; and THAT Council direct staff to continue discussions with the Region regarding the Region’s participation in the Community Improvement Plan; and THAT the CIP Evaluation Committee include the Mayor and another member of Council. Council Meeting Minutes Tuesday, February 25, 2014 Page 5 of 11 On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck Moved by Councillor Thompson Seconded by Councillor Humfryes THAT item 8 be moved forward for consideration. CARRIED 8. Correspondence received from York Region Re: Aurora’s Preparation of a Community Improvement Plan Moved by Councillor Thompson Seconded by Councillor Pirri THAT the correspondence received from York Region regarding Aurora’s Preparation of a Community Improvement Plan be received for information. CARRIED Councillor Pirri left the meeting at 8:45 p.m. 1. General Committee Meeting Report of February 18, 2014 (3) IES14-009 – Facility Projects Status Report Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT report IES14-009 be received for information. CARRIED 1. General Committee Meeting Report of February 18, 2014 (5) PR14-003 – Pine Tree Potters Lease at Aurora Public Library Moved by Councillor Abel Seconded by Councillor Humfryes THAT report PR14-003 be received; and THAT the Mayor and Town Clerk be authorized to execute a new lease agreement at the Aurora Public Library for the Pine Tree Potters’ Guild, in accordance with the terms attached in report PR14-003 including any and all documents and ancillary agreements required to give effect to same. CARRIED Councillor Pirri returned to the meeting at 8:50 p.m. and did not participate in the vote on Item 1(5) having previously declared a pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Tuesday, February 25, 2014 Page 6 of 11 1. General Committee Meeting Report of February 18, 2014 (6) PR14-008 – Sports Dome Moved by Councillor Humfryes Seconded by Councillor Gallo THAT report PR14-008 be received; and THAT Council authorize staff to explore the concept and carry out the appropriate due diligence for the transfer of ownership of the Sports Dome to the Town of Aurora and the operation of the Sports Dome to the Aurora Youth Soccer Club (AYSC); and THAT staff engage the services of a consultant to inspect and prepare a report on the condition of the Sports Dome; and THAT staff prepare terms and conditions for an agreement with the AYSC on the operation of the Sports Dome. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck and Pirri 1. General Committee Meeting Report of February 18, 2014 (7) EAC14 -02 – Environmental Advisory Committee Report, February 6, 2014 2. Extracts from Council Meeting of Tuesday, January 21, 2014 and Report IES14-006 – Implementation of a Clear Bag Waste Program Moved by Councillor Humfryes Seconded by Councillor Abel THAT this item be referred back to the Environmental Advisory Committee for more information. CARRIED 2. IES14-011 – Joint Operations Centre - Open House Event Results Moved by Councillor Thompson Seconded by Councillor Humfryes THAT report IES14-011 be received for information. Amendment Moved by Councillor Thompson Seconded by Councillor Humfryes THAT staff report back on the possibility of selling the former Hydro Building (215 Industrial Parkway South); and THAT the proceeds of any such sale be used in the funding source for the Joint Operations Centre. Council Meeting Minutes Tuesday, February 25, 2014 Page 7 of 11 On a recorded vote the amendment CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck Main motion as amended Moved by Councillor Thompson Seconded by Councillor Humfryes THAT report IES14-011 be received; and THAT staff report back on the possibility of selling the former Hydro Building (215 Industrial Parkway South); and THAT the proceeds of any such sale be used in the funding source for the Joint Operations Centre. CARRIED 3. Special General Committee – Joint Operations Centre Meeting Report of January 7, 2014 Moved by Councillor Pirri Seconded by Councillor Abel THAT the Special General Committee – Joint Operations Centre Meeting Report of January 7, 2014 be received and the recommendations carried by the Committee be approved. Moved by Councillor Thompson Seconded by Councillor Pirri THAT the Procedural By-law be waived to extend the hour past 10:30 p.m. CARRIED Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Procedural By-law be waived to extend the hour past 11:00 p.m. CARRIED (two-thirds vote) Amendment Moved by Councillor Ballard Seconded by Councillor Thompson THAT a Joint Operations Centre Construction Budget Control Task Force be established to monitor and examine all financial and budgetary aspects of the Joint Operations Centre during its construction phase and the spending of the project contingency; and THAT the Mayor and a member of Council be appointed to the task force; and THAT staff be directed to develop a Terms of Reference for the Task Force for approval by Council. CARRIED Council Meeting Minutes Tuesday, February 25, 2014 Page 8 of 11 Main motion as amended Moved by Councillor Pirri Seconded by Councillor Abel THAT the Special General Committee – Joint Operations Centre Meeting Report of January 7, 2014 be received and the recommendations carried by the Committee be approved; and THAT a Joint Operations Centre Construction Budget Control Task Force be established to monitor and examine all financial and budgetary aspects of the Joint Operations Centre during its construction phase and the spending of the project contingency; and THAT the Mayor and a member of Council be appointed to the task force; and THAT staff be directed to develop a Terms of Reference for the Task Force for approval by Council. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck, Ballard, Gaertner, and Gallo 5. Memorandum from the Director of Legal & Legislative Services/Town Solicitor Re: Correspondence received from AMO Communications regarding Dangerous Goods Information/Canadian Railways Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the memorandum regarding Correspondence received from AMO Communications regarding Dangerous Goods Information/Canadian Railways be received; and THAT Council direct staff to register with Transport Canada to receive annual reports about dangerous goods transported by Canadian Railways. CARRIED 6. Memorandum from the Director of Legal & Legislative Services/Town Solicitor Re: Correspondence received from The Regional Municipality of York regarding Bill 69, Prompt Payment Act, 2013 Moved by Councillor Thompson Seconded by Councillor Abel THAT the memorandum regarding Correspondence received from The Regional Municipality of York regarding Bill 69, Prompt Payment Act, 2013 be received; and THAT Council endorse the Association of Municipalities of Ontario’s request that municipal governments be exempted from the requirements of the Prompt Payments Act, 2013. CARRIED Council Meeting Minutes Tuesday, February 25, 2014 Page 9 of 11 7. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Highlights January 24, 2014 – Meeting of the Board Moved by Councillor Thompson Seconded by Councillor Pirri THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – January 24, 2014 – Meeting of the Board be deferred to the March 18, 2014 Council meeting. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Councillor Buck Re: Elimination of Director’s Position Moved by Councillor Buck Seconded by Councillor Gallo THAT Motion for Which Notice Has Been Given (a) be deferred to the March 18, 2014 Council meeting. CARRIED (b) Councillor Abel Re: Bandshell at Town Park Moved by Councillor Abel Seconded by Councillor Humfryes WHEREAS the Town of Aurora hosts many events at the Town Park; and WHEREAS there is a daily fee of $325 to permit and use Town Park, which includes the use of the Bandshell, bleachers, waste receptacles, access to washrooms, ability to serve food and non-alcohol beverages; and WHEREAS there are many musical events, to enhance the ambience of events, including Concerts in the Park, Music Festivals, and other events of varying scope in size and production; and WHEREAS residents desire to feature local talent on Saturday mornings for three hours, during the Aurora Farmers’ Market, and other activities in the park (walking, splash pad, baseball); and WHEREAS the activity is confined to duos and trios on the Bandshell stage, with little or no stress of resources, save an electrical outlet; and WHEREAS it seems inequitable that the same charge exist for the use solely of the Bandshell for only three hours, compared to the use of the Bandshell and the many extra amenities of the whole package that the permit use of the Park allows for up to twelve hours. NOW THEREFORE BE IT HEREBY RESOLVED THAT under these circumstances, weekend morning rates be an option at an hourly rate to be determined by staff, to reflect the short period use, solely of the Bandshell which promotes local artistic talent. CARRIED Council Meeting Minutes Tuesday, February 25, 2014 Page 10 of 11 Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Procedural By-law be waived to extend the hour past 11:30 p.m. for fifteen minutes. CARRIED (two-thirds vote) 11. REGIONAL REPORT Not considered. (To be placed on Council meeting agenda of March 18, 2014) 12. NEW BUSINESS/GENERAL INFORMATION Mayor Dawe advised that an Audit Committee meeting has been scheduled for April 1, 2014 at 6 p.m. 13. READING OF BY-LAWS Councillor Gaertner requested that By-law 5586-14 be voted on separately. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the following by-laws be given first, second, and third readings and enacted: 5592-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (Mattamy (Aurora) Limited) 5593-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (TACC Developments Aurora Inc.). 5594-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (St. John’s Road Development Corp.). 5595-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (Brookfield Homes (Ontario) Limited). 5596-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (Shimvest Investments Limited). CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5586-14 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (The Alpen House Holding Limited, File D14-10-12). Council Meeting Minutes Tuesday, February 25, 2014 Page 11 of 11 On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following confirming by-law be given first, second, and third readings and enacted: 5599-14 BEING A BY-LAW to Confirm Actions by Council resulting from Council Meeting on February 25, 2014 CARRIED 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Abel THAT the meeting be adjourned at 11:42 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 25, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON MARCH 18, 2014.