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MINUTES - Council - 20130910 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, September 10, 2013 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Corporate Communications, Accessibility Advisor, and Council/ Committee Secretary Mayor Dawe called the meeting to order at 7:03 p.m. following Open Forum. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Main Motion Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the agenda as circulated by the Customer and Legislative Services Department be approved. Amendment Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Item 4 – CLS13-023 – General Committee and Council Meeting Times be removed from the agenda. CARRIED Main Motion as Amended Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the agenda as circulated by the Customer and Legislative Services Department, as amended with the removal of Item 4, be approved. CARRIED Council Meeting Minutes Tuesday, September 10, 2013 Page 2 of 13 III ADOPTION OF THE MINUTES Council Minutes of August 13, 2013 Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the Council minutes of August 13, 2013 be adopted as printed and circulated. CARRIED IV PRESENTATIONS (a) Lois Brown, MP Newmarket-Aurora Re: Aurora 150 Anniversary Ms Brown stated she was honoured to bring greetings on behalf of the Prime Minister of Canada and relayed his message for all Aurorans regarding the 150th anniversary of Aurora, including “best wishes for a memorable celebration and for every future success.” Ms Brown then presented the Prime Minister’s message in the form of a framed certificate to Mayor Dawe and they were joined by former Mayor and current member of the Sesquicentennial Ad Hoc Committee, Tim Jones, to pose for photographs. Mayor Dawe expressed his appreciation. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the presentation be received for information. CARRIED (b) Ron Weese, Bruce Cuthbert, and Kate Collins, representing the Aurora Sports Hall of Fame Board of Governors Re: Inaugural Aurora Sports Hall of Fame Inductees for 2013 Mr. Weese, Chair of the Aurora Sports Hall of Fame Board of Governors, provided a brief overview of the background of the Hall of Fame, acknowledged the Organizing Committee, and outlined the recent work and plans of the Board of Governors. Ms Collins, Chair of the Induction Committee, reviewed the nomination, selection and induction process, and announced the names of the inductees. Mr. Cuthbert, Chair of the Events Committee, presented the plans to celebrate the accomplishments of the first inductees at a celebration dinner on November 6 at St. Andrew’s College in the Great Hall. He advised that tickets are $50 each and would be available on the Sport Aurora website, www.sportaurora.ca, starting September 20. Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the presentation be received for information. CARRIED V PUBLIC SERVICE ANNOUNCEMENTS Councillor Buck inquired whether the Prime Minister’s message regarding Aurora’s 150th anniversary would be published on the Town’s Notice Board or other suitably prominent place. Mayor Dawe indicated that this would be arranged. Council Meeting Minutes Tuesday, September 10, 2013 Page 3 of 13 Councillor Abel extended his congratulations to the Director of Parks and Recreation Services and staff, especially Shelley Ware and Nicole Young, for a great job in organizing Aurora’s Ribfest. He noted that Magna Hoedown Showdown had partnered with Ribfest this year and it was a great event that included a great line-up of entertainment. Councillor Abel announced that the Aurora Chamber of Commerce will be holding their Fall Barbecue Lunch on Thursday, September 12 at their office on 14483 Yonge Street at Industrial Parkway South. Councillor Humfryes extended her congratulations to Tracy Cox who has started a new business and has begun holding “Sunday Morning Meditation at Hillary House” sessions every Sunday at 9 a.m. She advised that further information may be found at www.divineheartcentre.ca. Councillor Humfryes also expressed her appreciation to Town staff for a fantastic Ribfest and a great family event. Councillor Gaertner extended her congratulations to two building owners that have added immensely to the ambience of Aurora’s downtown core, noting Dr. Brian Moore and his retrofit of an old house and the Aw, Shucks! Seafood Bar & Bistro building on Yonge Street. Councillor Gaertner extended her congratulations to Town staff for the beautiful plantings along Yonge Street and in front of the Town buildings including the Aurora Family Leisure Complex. Councillor Pirri extended his congratulations to Chad Coley who competed in the Ironman competitions and qualified this year for the World Championship at Mont- Tremblant. Mayor Dawe echoed the previous sentiments regarding Ribfest, adding that it was a great weekend and a great time. Mayor Dawe expressed his appreciation to the members of the Aurora Historical Society and Town staff who worked hard putting together the transfer agreement for the Aurora Collection, which was signed a couple of weeks ago at Town Hall. Mayor Dawe announced that Club Aurora Fitness will be hosting an Open House and Customer Appreciation Day on Saturday, September 14 from 8 a.m. to 5 p.m. at the Aurora Family Leisure Complex, which will include free group classes, seminars and facility tours. Mayor Dawe encouraged everyone to attend the Community Recognition Awards event being hosted by the Town of Aurora on Monday, September 16 at 7:30 p.m. at the Aurora Seniors’ Centre. Mayor Dawe announced that Town staff will be available during extended hours in the evening by appointment on Thursday, September 19 for those interested in obtaining a building permit. Mayor Dawe announced that the Town has launched its Green Path Program for residential solar, wind, and geothermal projects, and that information is available on the Town’s website at www.aurora.ca/greenpath. Mayor Dawe announced that Aurora’s Community Cultural Celebration, the last Aurora 150 event, will be held on Saturday, September 21 from 4 p.m. to 7 p.m. in Ada Johnson Park and will include Mystic Drums, a First Nations presentation, activities for the kids, and a screening of Cirque du Soleil: Worlds Away. Council Meeting Minutes Tuesday, September 10, 2013 Page 4 of 13 VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (subsections 1, 3, 7, 9, and Section VI – Item 1), 2, 3, 5, 6, 7, and 9 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsections 1, 3, 7, 9, and Section VI – Item 1) and 8 were identified as items not requiring separate discussion. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of September 3, 2013 THAT the General Committee meeting report of September 3, 2013 be received and the recommendations carried by the Committee be approved with the exception of subsections 1, 3, 7, 9, and Section VI – Item 1. 8. Memorandum from the Director of Legal Services/Town Solicitor Re: Legal Opinion Costs – Bell Canada Wireless Telecommunications Tower at 14820 Bathurst Street, Township of King (the “Cell Tower”) THAT the memorandum regarding Legal Opinion Costs – Bell Canada Wireless Telecommunications Tower at 14820 Bathurst Street, Township of King (the “Cell Tower”) be received for information. CARRIED VIII DELEGATIONS None IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Pirri Seconded by Councillor Humfryes THAT X (ii) Motion (b) be moved forward for consideration. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (ii) Motions for Which Notice Has Been Given (b) Councillor Abel Re: By-law No. 4787-06.P – Music Playing from Exterior and Interior Speakers Moved by Councillor Abel Seconded by Councillor Pirri WHEREAS music is not permitted to be played from an exterior speaker source at any time; and Council Meeting Minutes Tuesday, September 10, 2013 Page 5 of 13 WHEREAS music from the interior speakers of a dwelling can be on from 7 a.m. to 7 p.m.; and WHEREAS residents everywhere within the Town of Aurora enjoy leisure time in their backyards, complete with landscaping, lighting, decks, and enjoy listening to music. NOW THEREFORE BE IT HEREBY RESOLVED THAT Noise By-law No. 4787-06.P be reviewed and revised by staff, and a recommendation brought back for Council's consideration, to better reflect the modern lifestyles of the residents of our Town. CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of September 3, 2013 (1) CLS13-006 – Accessibility Considerations in the Council Chambers Moved by Councillor Buck Seconded by Councillor Abel THAT report CLS13-006 be received; and THAT Council endorse the status quo as accommodations for people with disabilities are currently provided in the Council Chambers. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard and Gaertner Moved by Councillor Humfryes Seconded by Councillor Gallo THAT staff, in conjunction with the Accessibility Advisory Committee, be directed to further explore the requirements to determine how to provide full accessibility to the Council Chambers. On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck 1. General Committee Meeting Report of September 3, 2013 (3) CAO13-020 – Feasibility of Streaming Sub-Committees Live Via Internet Moved by Councillor Pirri Seconded by Councillor Thompson THAT report CAO13-020 be received; and THAT Council not pursue live-streaming of Council Advisory Committees via Internet at this time. Council Meeting Minutes Tuesday, September 10, 2013 Page 6 of 13 On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Buck, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gallo, and Gaertner Moved by Councillor Pirri Seconded by Councillor Humfryes THAT staff investigate the option to live-stream Advisory Committee meetings by outfitting one additional meeting room for the 2014-2018 term of Council. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck and Gaertner 1. General Committee Meeting Report of September 3, 2013 (7) PL13-056 – Request to Remove Trees and Amend Subdivision Agreement for 33 Longthorpe Court (Lot 71, Registered Plan 65M-4084) Moved by Councillor Ballard Seconded by Councillor Thompson THAT this item be deferred to the General Committee meeting of September 17, 2013. CARRIED 1. General Committee Meeting Report of September 3, 2013 (9) PR13-040 – Cultural Master Plan – Ad Hoc Working Group Main Motion Moved by Councillor Pirri Seconded by Councillor Thompson THAT report PR13-040 be received; and THAT Council establish an Ad Hoc Working Group to assist with the completion of the Cultural Master Plan; and THAT the Ad Hoc Working Group consist of representatives from the Parks and Recreation Services Department, CAO’s Department, Planning Department, the Mayor, Aurora Cultural Centre, Chamber of Commerce, Theatre Aurora, Aurora Historical Society, Sport Aurora, York Region Arts Council and the Library Board; and THAT the Terms of Reference for the Ad Hoc Working Group, attached as Appendix 1, be approved. Council Meeting Minutes Tuesday, September 10, 2013 Page 7 of 13 Amendment Moved by Councillor Humfryes Seconded by Councillor Ballard THAT two representatives be added to the Ad Hoc Working Group to represent Aurora’s hockey and soccer groups. On a recorded vote the amendment was DEFEATED. YEAS: 3 NAYS: 6 VOTING YEAS: Councillors Ballard, Gallo, and Humfryes VOTING NAYS: Councillors Abel, Buck, Gaertner, Pirri, Thompson, and Mayor Dawe On a recorded vote the main motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Buck, Gaertner, and Gallo 1. General Committee Meeting Report of September 3, 2013 (VI-1) SAC13-12 – Sesquicentennial Ad Hoc Committee Report, August 15, 2013 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report SAC13-12 be received; and THAT Council adopt the following Sesquicentennial Ad Hoc Committee recommendations from the meeting of August 15, 2013: 1. September 21 Event Planning – Discussion THAT the Special Events Coordinator move forward with confirming the entertainment and additional activities as outlined in the proposed stage schedule as discussed, and to proceed with the alternative options as discussed, if required; and THAT the Special Events Coordinator provide a response to the request received from Mr. Ranji Singh, President, Ranji Singh Foundation, in his letter dated August 14, 2013 as discussed; and THAT the Special Events Coordinator be directed to develop the outdoor signage and text promoting and marketing of the Cultural Event at the Town of Aurora’s Ribfest as discussed; and THAT the Special Events Coordinator proceed with the promotion of the September 21 Event as discussed. 2. Promotions of Aurora 150 – Discussion THAT the Special Events Coordinator proceed with the confirmation of the advertisement as discussed; and THAT the size of the advertisement be increased as discussed; and THAT Alison Collins-Mrakas follow up with the contacts at RBC regarding the sale of the Aurora 150 pins on behalf of the Committee as an additional distribution channel, and also to benefit their Special Olympics endeavours. CARRIED Council Meeting Minutes Tuesday, September 10, 2013 Page 8 of 13 2. EDAC13 -06 – Economic Development Advisory Committee Report, June 13, 2013 Moved by Councillor Abel Seconded by Councillor Thompson THAT Council receive report EDAC13-06; and THAT Council adopt the following recommendations from the Economic Development Advisory Committee meeting of June 13, 2013: 1. Memorandum from the Manager of Long Range and Strategic Planning Re: FabLab Project Update THAT Council consider the proposed FabLab as a potential use for 52 Victoria Street subject to the presentation of a detailed business plan in the fall. 2. Memorandum from the Manager of Long Range and Strategic Planning Re: Potential Locations for Medical Campus THAT staff initiate a process to evaluate the feasibility of locating a medical campus in the preferred areas as identified in this memorandum. 3. Recognizing Long-Standing Businesses in Aurora’s 150th – Discussion THAT staff be directed to explore the cost implications and the additional resources that are needed to implement the preferred options as discussed by the Committee. CARRIED 3. CLS13-021 – Resignation of Heritage Advisory Committee Member Moved by Councillor Humfryes Seconded by Councillor Abel THAT report CLS13-021 be received; and THAT Council amend the Terms of Reference by reducing the citizen members to five (5). On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard and Gaertner 5. IES13-044 – Award of Tender IES2013-72 – Remedial Works to Reduce Inflow and Infiltration in the Wastewater Collection System Moved by Councillor Pirri Seconded by Councillor Abel THAT report IES13-044 be received; and THAT Tender IES2013-72 – Remedial Works to Reduce Inflow and Infiltration in the Wastewater Collection System within the Town of Aurora, for one year ending December 31, 2013 (with the option to renew for an additional two, one-year periods), be awarded to Liqui-Force Services (Ontario) Inc. at the unit prices tendered not to exceed in the amount of $473,008.06, excluding taxes; and Council Meeting Minutes Tuesday, September 10, 2013 Page 9 of 13 THAT Council authorize the Director to renew Tender IES2013-72 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 6. IES13-047 – Award of Tender IES2013-42 – Town Hall Parking Lot Expansion and LED Illumination Retrofits, 100 John West Way Moved by Councillor Abel Seconded by Councillor Gaertner THAT report IES13-047 be received; and THAT Tender IES2013-42 – Town Hall Parking Lot Expansion and LED Illumination Retrofits, 100 John West Way, be awarded to Loc-Pave Construction Limited in the amount of $262,600.00, excluding taxes; and THAT additional funding in the amounts of $78,780.54 from the Development Charges Reserve and $8,753.39 from the Infrastructure Sustainability Reserve for Facilities be provided; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Item 9 be moved forward for consideration. CARRIED Moved by Councillor Thompson Seconded by Councillor Abel THAT the Procedural By-law be waived to extend the hour. CARRIED 9. Memorandum from the Director of Planning and Development Services Re: Recognizing Long Standing Businesses Moved by Councillor Thompson Seconded by Councillor Pirri THAT the memorandum regarding Recognizing Long Standing Businesses be received; and THAT staff be directed to plan and implement a program to recognize long standing businesses as described in this memorandum; and THAT Council approve $8,500.00 in funding from the Council Discretionary Reserve to support the recognition of long standing businesses in 2013. Council Meeting Minutes Tuesday, September 10, 2013 Page 10 of 13 On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Buck, and Gaertner 7. PR13-037 – Queen’s Jubilee Park Accessible Playground Design Moved by Councillor Humfryes Seconded by Councillor Thompson THAT this item be deferred to the 2014 Budget discussions. WITHDRAWN Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Procedural By-law be waived to extend the hour. CARRIED (two-thirds majority) Moved by Councillor Pirri Seconded by Councillor Buck THAT report PR13-037 be received; and THAT Council approve an Accessible Playground Design budget in an amount not to exceed $30,000.00 for the purposes of developing an Accessible Playground in the Queen’s Jubilee Park (formerly Civic Square Park); and THAT $150,000.00 be approved in the 2014 Capital Budget for the supply and installation of the playground. Moved by Councillor Buck Seconded by Councillor Abel THAT the Chair call the question. CARRIED On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Buck, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, and Gallo X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Pirri Re: Cul-de-sac Parking WHEREAS The Town of Aurora has many cul-de-sacs without centre islands; and Council Meeting Minutes Tuesday, September 10, 2013 Page 11 of 13 WHEREAS due to the circular nature of cul-de-sacs there is often little space for parking against the curb; and WHEREAS in the summer months the centres of cul-de-sacs are empty; and WHEREAS it is currently against municipal by-laws to park in the centre of cul-de- sacs. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to present a report to a November meeting outlining manners in which parking could be allowed for the centre of cul-de-sacs during the summer months. (b) Councillor Humfryes Re: Golf Links Drive Pedestrian Considerations WHEREAS staff were directed by Council to investigate installation of a pedestrian crossing on the section of Golf Links Drive adjacent to the Seniors Residences; and WHEREAS pedestrian traffic crossing the road in this area did not meet the required volume to warrant a crossing; and WHEREAS Council at its meeting of June 11, 2013 adopted the recommendation not to proceed with a crossing on Golf Links Drive; and WHEREAS Golf Links Drive is classified as a Local Road in the Town’s Official Plan; and WHEREAS the Town’s Policy on Sidewalk Installations, approved September 2009, states that Local Roads shall be constructed with sidewalks on one side of the road unless high pedestrian generators such as schools, institutional uses, or commercial uses are present adjacent to the road; and WHEREAS such conditions warranting two sidewalks are present on the western portion of Golf Links Drive near Yonge Street; and WHEREAS this area has a higher probability of senior pedestrian traffic due to the presence of senior residential facilities. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report back on the feasibility and cost of providing a sidewalk along the north side of Golf Links Drive from Yonge Street west to the westerly driveway of the Highland Green Condominiums. (ii) Motions for Which Notice Has Been Given (a) Councillor Ballard Re: Principles of Shared Space – Aurora Promenade Study Area Moved by Councillor Ballard Seconded by Councillor Gaertner THAT this item be deferred to the Council meeting of September 24, 2013. CARRIED Council Meeting Minutes Tuesday, September 10, 2013 Page 12 of 13 (c) Councillor Abel Re: Application for Ontario Music Fund Grant Moved by Councillor Abel Seconded by Councillor Thompson THAT this item be deferred to the Council meeting of September 24, 2013. CARRIED XI REGIONAL REPORT York Regional Council Highlights – June 27, 2013 Moved by Councillor Thompson Seconded by Councillor Buck THAT this item be deferred to the Council meeting of September 24, 2013. CARRIED XII NEW BUSINESS/GENERAL INFORMATION None XIII READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Abel THAT the following listed by-laws be given first, second, and third readings and enacted: 5495-13 BEING A BY-LAW to establish lands as highways (Scanlon Court) 5546-13 BEING A BY-LAW to declare as surplus and sell municipal lands (9 and 10 Scanlon Court) 5547-13 BEING A BY-LAW to amend By-law Number 5312-11, to establish a Committee of Adjustment and appoint members to the Committee of Adjustment 5548-13 BEING A BY-LAW to amend By-law Number 5313-11, to appoint members to the Property Standards Committee 5549-13 BEING A BY-LAW to amend By-law Number 5316-11, to appoint members to the Accessibility Advisory Committee CARRIED Moved by Councillor Pirri Seconded by Councillor Abel THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5545-13 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 10, 2013 CARRIED Council Meeting Minutes Tuesday, September 10, 2013 Page 13 of 13 XIV CLOSED SESSION None XV ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Pirri THAT the meeting be adjourned at 11:33 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 10, 2013 RECEIVED FINAL APPROVAL AT COUNCIL ON SEPTEMBER 24, 2013.