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MINUTES - Council - 20140211 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, February 11, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck (arrived 6:12 p.m.), Gaertner (arrived 6:08 p.m.), Gallo (arrived 6:09 p.m.), Humfryes, Pirri, and Thompson (arrived 6:08 p.m.) MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Building and By-law Services, Manager of Revenue and Accounting/Deputy Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 6:06 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Councillor Pirri declared a pecuniary interest with respect to Motion for Which Notice Has Been Given (a) Councillor Buck, Re: 2014 Premier’s Awards for Excellence in the Arts, as he or a member of his family does, from time to time, work with the organization referred to in the motion. 2. APPROVAL OF THE AGENDA Moved by Councillor Abel Seconded by Councillor Pirri THAT the agenda as circulated by the Legal and Legislative Services Department, with the following additions, be approved:  Delegation (a) Svetoslava Topouzova, Resident Re: Item 1(1) – CAO14-001 – Hillary-McIntyre Park  Delegation (b) David Heard, Resident Re: Item 1(1) – CAO14-001 – Hillary-McIntyre Park  Additional Information: Re: Item 1(1) – CAO14-001 – Hillary-McIntyre Park Memorandum from Chief Administrative Officer; Re: Hillary-McIntyre Park  Memorandum from Director of Corporate and Financial Services/Treasurer Re: Amended Recommendation: Agenda Item 8 – CFS14-007 – Development Charges Study – Requirement for Public Meeting Council Meeting Minutes Tuesday, February 11, 2014 Page 2 of 18  Item 11 – LLS14-003 – Recent Developments and Several Liability – AMO Request  Item 12 – Memorandum from Director of Legal and Legislative Services/Town Solicitor Re: By-law Numbers 5587-14 and 5588-14 CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of January 21, 2014 Special Council – Public Planning Meeting Minutes of January 29, 2014 Special Council Meeting Minutes of February 4, 2014 Moved by Councillor Abel Seconded by Councillor Pirri THAT the Council meeting minutes of January 21, 2014, the Special Council – Public Planning meeting minutes of January 29, 2014, and the Special Council Meeting minutes of February 4, 2014 be adopted as printed and circulated. CARRIED Moved by Councillor Abel Seconded by Councillor Ballard THAT Notices of Motion/Motions for Which Notice Has Been Given be moved forward for consideration. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (ii) Motions for Which Notice Has Been Given (f) Councillor Pirri Re: Introduction of Municipal Recall Election Legislation Moved by Councillor Pirri Seconded by Councillor Abel WHEREAS there are few means to remove an elected official from office other than through the election process; and WHEREAS the time between municipal election periods has grown to four years; and WHEREAS significant damage can be caused in a four-year period should an elected official act to the detriment of the municipality; and WHEREAS it is not the most effective use of time for municipal representatives to police one another through Codes of Conduct and Integrity Commissioners; and WHEREAS the penalties that can be imposed through Codes of Conduct are relatively minor; and WHEREAS there is a problem with Codes of Conduct and Integrity Commissioners being used for political purposes; and WHEREAS Codes of Conduct have proven ineffective in curtailing detrimental behaviour; and Council Meeting Minutes Tuesday, February 11, 2014 Page 3 of 18 WHEREAS establishing Codes of Conduct and employing Integrity Commissioners can be an expensive endeavour; and WHEREAS the detrimental behaviour of some elected officials reflects poorly upon all elected officials, especially if they are not held accountable for this behaviour; and WHEREAS it is incumbent upon all elected representatives to maintain a high standard of integrity; and WHEREAS Progressive Conservative MPP Randy Hillier has introduced a Private Member’s Bill to introduce recall elections for provincially-elected officials but omits municipally-elected officials. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora formally requests that the Government of Ontario consider the implementation of recall legislation for municipally-elected officials; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every municipality in the province of Ontario for endorsement; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every Member of Provincial Parliament in the province of Ontario. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Buck, Gaertner, and Gallo (a) Councillor Buck Re: 2014 Premier’s Awards for Excellence in the Arts Main Motion Moved by Councillor Buck Seconded by Councillor Humfryes WHEREAS an invitation has been issued to submit nominations to the Premier's Awards for Excellence in the Arts; and WHEREAS the Town and the Aurora community have a powerful history of fostering the Arts; and WHEREAS the Pine Tree Potters’ Guild, with support from the Town, has been active for almost 35 years, has participated in the Town’s Annual Juried Art Show and Sale, and has grown in excellence; and WHEREAS the Town’s Art show is a Class “A” Art show due to the commitment to excellence of its participants; and WHEREAS in its semi-annual Show and Sale, the Pine Tree Potters’ Guild dedicates its work to caring for those in need. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora is proud to nominate the Pine Tree Potters’ Guild to receive the 2014 Premier's Award for Excellence in the Arts. Council Meeting Minutes Tuesday, February 11, 2014 Page 4 of 18 Amendment Moved by Councillor Buck Seconded by Councillor Humfryes THAT the last clause in the main motion be amended from “2014” to “next”. CARRIED Main motion as amended Moved by Councillor Buck Seconded by Councillor Humfryes WHEREAS an invitation has been issued to submit nominations to the Premier's Awards for Excellence in the Arts; and WHEREAS the Town and the Aurora community have a powerful history of fostering the Arts; and WHEREAS the Pine Tree Potters’ Guild, with support from the Town, has been active for almost 35 years, has participated in the Town’s Annual Juried Art Show and Sale, and has grown in excellence; and WHEREAS the Town’s Art show is a Class “A” Art show due to the commitment to excellence of its participants; and WHEREAS in its semi-annual Show and Sale, the Pine Tree Potters’ Guild dedicates its work to caring for those in need. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora is proud to nominate the Pine Tree Potters’ Guild to receive the next Premier's Award for Excellence in the Arts. CARRIED (b) Councillor Buck Re: Development of a New Long-Term Federal Plan to Fix Canada’s Housing Crunch Moved by Councillor Buck Seconded by Councillor Gaertner WHEREAS a stable and secure housing system that creates and maintains jobs and allows for a range of living options is essential to attracting new workers, meeting the needs of young families and supporting seniors and our most vulnerable citizens; and WHEREAS the high cost of housing is the most urgent financial issue facing Canadians with one in four people paying more than they can afford for housing, and mortgage debt held by Canadians now standing at just over $1.1 trillion; and WHEREAS housing costs and, as the Bank of Canada notes, household debt, are undermining Canadians’ personal financial security, while putting our national economy at risk; and WHEREAS those who cannot afford to purchase a home rely on the short supply of rental units, which is driving up rental costs and making it hard to house workers in regions experiencing strong economic activity; and WHEREAS an inadequate supply of subsidized housing for those in need is pushing some of the most vulnerable Canadians on to the street, while $1.7 billion annually in federal investments in social housing have begun to expire; and Council Meeting Minutes Tuesday, February 11, 2014 Page 5 of 18 WHEREAS the stakes are especially high for Ontario’s municipal governments as housing responsibilities have already been downloaded (unlike other provinces and territories) and this is not sustainable on the property tax base; and WHEREAS, the Federation of Canadian Municipalities (FCM) has launched a housing campaign, "Fixing Canada’s Housing Crunch," calling on the federal government to increase housing options for Canadians and to work with all orders of government to develop a long-term plan for Canada’s housing future; and WHEREAS FCM has asked its member municipalities to pass a council resolution supporting the campaign; and WHEREAS, our community has continuing housing needs that can only be met through the kind of long-term planning and investment made possible by federal leadership. NOW THEREFORE BE IT HEREBY RESOLVED THAT Council endorses the FCM housing campaign and urges the Minister of Employment and Social Development to develop a long-term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of $1.7 billion in social housing agreements and ensures a healthy stock of affordable rental housing for Canadians; and BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the minister noted above, to Ontario’s Minister of Municipal Affairs and Housing, to Lois Brown, MP Newmarket-Aurora, to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. CARRIED (c) Councillor Buck Re: Community Park Moved by Councillor Buck Seconded by Councillor Humfryes THAT Motion for Which Notice Has Been Given (c) regarding Community Park be withdrawn. CARRIED (d) Councillor Buck Re: Policies 28 and 57 Moved by Councillor Buck Seconded by Councillor Ballard WHEREAS due to the expense scandal in Ottawa, the Ontario government plans to review provincial expense policies; and WHEREAS the public is acutely conscious of the opportunity for abuse of expense allowances. NOW THEREFORE BE IT HEREBY RESOLVED THAT Policies 28 and 57, governing expense allowances for staff and Councillors, be reviewed to determine if they are satisfactory and publicly acceptable. DEFEATED Council Meeting Minutes Tuesday, February 11, 2014 Page 6 of 18 (e) Councillor Buck Re: Director Expenses Main Motion Moved by Councillor Buck Seconded by Councillor Gallo WHEREAS due to the expense scandal in Ottawa and public awareness of potential for abuse; and WHEREAS all levels of government need to provide assurance to the public; and WHEREAS Councillors’ expense claims are published annually along with salaries; and WHEREAS Directors of the Corporation also file expense claims. NOW THEREFORE BE IT HEREBY RESOLVED THAT Directors expense allowances be published annually at the same time as remuneration under the sunshine law. Amendment Moved by Councillor Buck Seconded by Councillor Gaertner THAT the first clause in the main motion be removed. CARRIED Main motion as amended Moved by Councillor Buck Seconded by Councillor Gallo WHEREAS all levels of government need to provide assurance to the public; and WHEREAS Councillors’ expense claims are published annually along with salaries; and WHEREAS Directors of the Corporation also file expense claims. NOW THEREFORE BE IT HEREBY RESOLVED THAT Directors expense allowances be published annually at the same time as remuneration under the sunshine law. CARRIED Mayor Dawe passed the Chair to Deputy Mayor Abel at 6:59 p.m. (g) Mayor Dawe Re: Oak Ridges Moraine Conservation Plan and Greenbelt Plan Main Motion Moved by Mayor Dawe Seconded by Councillor Pirri WHEREAS in 1990 the Province of Ontario declared an interest in the Oak Ridges Moraine (ORM); and WHEREAS the Oak Ridges Moraine Act and Conservation Plan came into effect in 2001; and WHEREAS a Tri-Region Strategy developed between 1998 – 2001 mapped a vision for the Oak Ridges Moraine, renewed a focus on growth management Council Meeting Minutes Tuesday, February 11, 2014 Page 7 of 18 across the Greater Toronto Area, and allowed for a stronger coordinated policy in Regional Plans and the Provincial Policy Statement; and WHEREAS in 2005 the Provincial Policy Statement included revisions that complimented the New Provincial Plans (Greenbelt Plan and Growth Plan for the Greater Golden Horseshoe); and WHEREAS the Oak Ridges Moraine Act and Greenbelt Act require coordinated reviews in 2015; and WHEREAS municipalities and community stakeholders will have an opportunity to assess the effectiveness of these plans, determine revisions and provide comments on greenbelt boundaries. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff commence a review of the Oak Ridges Moraine Conservation Plan and Greenbelt Plan; and BE IT FURTHER RESOLVED THAT comments from the review are forwarded to the Regional Municipality of York to be consolidated and presented to the Province of Ontario on behalf of the Regional Municipality of York. Amendment Moved by Mayor Dawe Seconded by Councillor Pirri THAT staff commence a review of the Oak Ridges Moraine Conservation Plan and Greenbelt Plan for presentation to Council. CARRIED Main motion as amended Moved by Mayor Dawe Seconded by Councillor Pirri WHEREAS in 1990 the Province of Ontario declared an interest in the Oak Ridges Moraine (ORM); and WHEREAS the Oak Ridges Moraine Act and Conservation Plan came into effect in 2001; and WHEREAS a Tri-Region Strategy developed between 1998 – 2001 mapped a vision for the Oak Ridges Moraine, renewed a focus on growth management across the Greater Toronto Area, and allowed for a stronger coordinated policy in Regional Plans and the Provincial Policy Statement; and WHEREAS in 2005 the Provincial Policy Statement included revisions that complimented the New Provincial Plans (Greenbelt Plan and Growth Plan for the Greater Golden Horseshoe); and WHEREAS the Oak Ridges Moraine Act and Greenbelt Act require coordinated reviews in 2015; and WHEREAS municipalities and community stakeholders will have an opportunity to assess the effectiveness of these plans, determine revisions and provide comments on greenbelt boundaries. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff commence a review of the Oak Ridges Moraine Conservation Plan and Greenbelt Plan for presentation to Council; and BE IT FURTHER RESOLVED THAT comments from the review are forwarded to the Regional Municipality of York to be consolidated and presented to the Province of Ontario on behalf of the Regional Municipality of York. CARRIED Council Meeting Minutes Tuesday, February 11, 2014 Page 8 of 18 Mayor Dawe resumed the Chair at 7:06 p.m. 4. PRESENTATIONS (a) Fire Chief Ian Laing, Central York Fire Services Re: Emergency Management – “To Go Bags” Fire Chief Laing presented Council with the York Region Emergency Preparedness Guide book and discussed what citizens can do to help themselves during a power outage or other unplanned emergency including putting together a “To Go Bag”. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the presentation be received for information. CARRIED (b) Steve Hinder, Southlake Regional Health Centre Foundation Re: Nature’s Emporium Run or Walk for Southlake 2014 Cortney Cassidy attended on behalf of Steve Hinder and provided information on the Southlake Regional Health Centre Foundation and the Run or Walk for Southlake fundraiser being held on April 27. Ms. Cassidy encouraged the Town to put together a team to compete for the trophy again this year. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the presentation be received for information. CARRIED (c) Chris Catania, Accessibility Advisor Re: Accessibility Highlights 2013 Chris Catania presented the Town of Aurora Accessibility Highlights from 2013. Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the presentation be received for information. CARRIED Moved by Councillor Ballard Seconded by Councillor Gallo THAT the Procedural By-law be waived to allow for an additional delegation. CARRIED (two-thirds vote) 8. DELEGATIONS (a) Svetoslava Topouzova, Resident Re: Item 1(1) – CAO14 -001 – Hillary-McIntyre Park (Added Item) Ms. Topouzova presented her views on Hillary-McIntyre Park as a resident of Aurora and a member of the Aurora Historical Society. She also requested that the Town present their vision, goals and plans for the future of the Hillary House and surrounding area to the Aurora Historical Society Board of Directors. Council Meeting Minutes Tuesday, February 11, 2014 Page 9 of 18 Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the comments of the delegate be received and referred to Item 1(1). CARRIED (b) David Heard, Resident Re: Item 1(1) – CAO14 -001 – Hillary-McIntyre Park (Added Item) Mr. Heard provided his views on Hillary-McIntyre Park, the proposed purchase of property, and the lack of public involvement. He advised that he would like this item to be included on the ballot. Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the comments of the delegate be received and referred to Item 1(1). CARRIED (c) Jim Edwards, Resident Re: Gospel Music Festival – June 22, 2014 (Added Item) Mr. Edwards provided information on the Gospel Music Festival to be held at Aurora Town Park on June 22, 2014 to fundraise for the Regional Cancer Program at Southlake Regional Health Centre and the Aurora Food Pantry. Moved by Councillor Abel Seconded by Councillor Ballard THAT the comments of the delegate be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel announced that Derrick Livingstone, a resident of Aurora, participated as part of Canada’s Olympic Team and performed admirably in the snowboarding half- pipe event and congratulated him on making it to the Olympics. Councillor Abel also advised that the second annual fundraising event for the Newmarket-Aurora Special Olympians was held recently and raised approximately $3,500. He expressed appreciation to the Thursday Night Jam Band for donating their time to this and other worthy events within the community. Councillor Humfryes advised that Mardi Gras would be held on March 1 at Aw Shucks with tickets costing $125 per person and advised that all funds raised would go to Southlake Regional Health Centre. She also requested that everyone sign up for the Town of Aurora Municipal Team for the Run or Walk for Southlake to be held on April 27. Councillor Pirri advised that the Arctic Adventure was taking place on Family Day on February 17 at the Town Park. Mayor Dawe advised that volunteers are still required for this event. Mayor Dawe extended thanks to the staff in Infrastructure and Environmental Services and Corporate Communications for their work in preparing last Saturday’s Joint Operations Centre Open House. He advised that he, along with Councillors Abel, Thompson, and Humfryes, had the chance to speak with more than 50 residents who attended to learn more about the Town’s existing operations facility and proposed new Council Meeting Minutes Tuesday, February 11, 2014 Page 10 of 18 facility. He also advised that there was a great information brochure available for download and a video on YouTube that could be accessed from the home page of www.aurora.ca. Mayor Dawe announced that the 2014 Spring and Summer Parks and Recreation Guide was distributed in The Banner on Sunday and that copies were available at various Town facilities and on the Town’s website at www.aurora.ca/programguide. He also announced that the 2014 Aurora Living Resident’s Guide would be distributed in The Banner on Sunday, February 16 and that copies were available at www.aurora.ca/residentsguide or at Town facilities the week of February 24. Mayor Dawe reminded residents that Council added a further Special General Committee on Monday, February 24 to discuss the Operating Budget before it is considered for final approval. He also reminded residents that nominations were open for the Community Recognition Awards and Citizen of the Year Award and that nomination forms could be found on the home page of the Town’s website at www.aurora.ca. Mayor Dawe advised that the Town is looking for venues for 2014 Doors Open Aurora and requested that anyone interested in participating contact the Town’s Planning Department. He also reminded residents that the Aurora Winter Blues Fest would take place on Friday, March 7 and Saturday, March 8 at Theatre Aurora, noting that tickets are $42 per show and more information was available at www.aurorawinterbluesfestival.ca. Mayor Dawe offered congratulations to Holy Spirit Catholic Elementary School, which won a Provincial Environmental Award for the Annual Waste-Free Lunch Challenge, which encourages students to reduce waste produced at school. He also congratulated Hospice King and the Aurora Cultural Centre, which were winners of Voluntary Sector Reporting Awards. Mayor Dawe requested residents to fly their Canadian Flags on February 15 to mark the 49th anniversary of the introduction of the Canada Flag. Council recessed at 8:26 p.m. and reconvened at 8:31 p.m. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(sub-items 1, 3, 4, and 5) 2, 3, 6 (sub-items 3 and 4), 8 and 9 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1(with the exception of sub-items 1, 3, 4, and 5), 4, 5, 6 (with the exception of sub-items 3 and 4), 7, 10, 11, and 12 were identified as items not requiring separate discussion. Moved by Councillor Ballard Seconded by Councillor Abel THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Council Meeting Minutes Tuesday, February 11, 2014 Page 11 of 18 1. General Committee Meeting Report of February 4, 2014 THAT the General Committee meeting report of February 4, 2014 be received and the recommendations carried by the Committee, with the exception of sub-items 1, 3, 4, and 5, be approved. 4. PRAC14-01 – Parks and Recreation Advisory Committee Report December 19, 2013 THAT Council receive report PRAC14-01; and THAT Council adopt the following recommendations from the Parks and Recreation Advisory Committee meeting of December 19, 2013: 1. Memorandum from the Director of Parks and Recreation Services Re: Emerald Ash Borer (EAB) Treatment for Ash Trees in Town Parks THAT staff be directed to prepare a report regarding a treatment program for park trees that would identify the trees to be treated including the financial impact. New Business The following motion was received for information only: THAT a joint meeting for an update on the Stronach Eco-Park be organized, that would include the Parks and Recreation Advisory Committee, the Trails and Active Transportation Committee, and the Environmental Advisory Committee to be held in February; and THAT the proponents be prepared to discuss how their project would seek synergies with other Town ecological programs and Trails and Active Transportation Committee initiatives. New Business THAT staff report back with statistical information regarding memberships and renewals. 5. TATC14 -01 – Trails and Active Transportation Committee Report December 20, 2013 THAT Council receive report TATC14-01; and THAT Council adopt the following recommendations from the Trails and Active Transportation Committee meeting of December 20, 2013: 2. Measuring Success of the Implementation of the Trails Master Plan Discussion THAT staff provide a report back to the Trails and Active Transportation Committee reflecting the implementation status of the Trails Master Plan. New Business THAT all Council decisions regarding Advisory Committee recommendations be reported back to the relevant Advisory Committee. New Business THAT staff provide a report back to the Committee on the implementation and progress of the Trails Reserve Fund. Council Meeting Minutes Tuesday, February 11, 2014 Page 12 of 18 New Business THAT staff report back to Council regarding the establishment of a practice of clearing snow from those trail elements which have been paved and illuminated (i.e. Summit Park, Copeland Park) and give consideration to snow removal from boardwalk elements. New Business The following motion was received for information only: THAT a joint meeting for an update on the Stronach Eco-Park be organized, that would include the Parks and Recreation Advisory Committee, the Trails and Active Transportation Committee, and the Environmental Advisory Committee to be held in February; and THAT the proponents be prepared to discuss how their project would seek synergies with other Town ecological programs and Trails and Active Transportation Committee initiatives. New Business THAT staff report back to the next Committee meeting with an update on the draft signage strategy. 6. AAC14 -02 – Accessibility Advisory Committee Report, January 8, 2014 THAT Council receive report AAC14-02; and THAT Council adopt the following recommendation from the Accessibility Advisory Committee meeting of January 8, 2014: 1. Memorandum from the Planner Re: Application for Site Plan Review 213-229 Industrial Parkway North Plan 65M-2718 Block 7, File No.: D11-01-13 THAT the memorandum regarding Application for Site Plan Review, 213-229 Industrial Parkway North, Plan 65M-2718 Block 7, File No.: D11-01-13 be received; and THAT consideration be given for all entrance and/or exit doors to be barrier-free; and THAT consideration be given for all washrooms to be barrier-free; and THAT consideration be given to men’s and women’s locker rooms, lunchroom and washrooms maintaining accessible width and clearance and to be barrier- free; and THAT consideration be given to both visual and audible alarm systems being incorporated throughout the building; and THAT consideration be given for proper way-finding contrasting signage throughout the building; and THAT consideration be given to installing levered hardware on all doors within the building. 7. Release of Closed Session Material Re: 215 Industrial Parkway South (Old Hydro Building) Council Meeting Minutes Tuesday, February 11, 2014 Page 13 of 18 THAT staff investigate and report back to Council regarding whether portions of previous closed session reports about the Old Hydro Building can be publicly released. 10. LLS14-002 – General Committee Closed Session Report Dated February 4, 2014 THAT report LLS14-002 be received; and THAT Council adopt the confidential recommendation of the General Committee Closed Session meeting of February 4, 2014; Re: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PL14-008 – Offer to Purchase for 9-10 Scanlon Court. 11. LLS14-003 – Recent Developments and Several Liability – AMO Request (Added Item) THAT report LLS14-003 be received; and THAT the Mayor, and any Councillor who so wishes, sign a copy of the attached form letter from the Association of Municipalities of Ontario (AMO), and send such letter to The Hon. John Gerretsen, Attorney General of Ontario, urging the provincial government to make legislative changes to joint and several liability in Ontario; and THAT Council supports AMO in its efforts to seek joint and several liability reform in Ontario and calls on the provincial government to pursue much needed changes to the Negligence Act; and THAT Council supports the resolution of Randy Pettapiece, Member of Provincial Parliament for Perth-Wellington calling upon the provincial government to reform joint and several liability in Ontario. 12. Memorandum from Director of Legal and Legislative Services/Town Solicitor Re: By-law Numbers 5587-14 and 5588-14 (Added Item) THAT By-law Numbers 5587-14 and 5588-14 be removed from the agenda, and the amended By-law Number 5587-14 be added to the agenda for adoption. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of February 4, 2014 (1) CAO14 -001 – Hillary-McIntyre Park Moved by Councillor Abel Seconded by Councillor Humfryes THAT Council receive the attached “Hillary-McIntyre Park Cost Benefits Study” completed by Sierra Planning and Management and Carl Bray and Associates Limited; and THAT staff be authorized to negotiate the terms of agreements of purchase and sale for the Horton Place (15342 Yonge Street), Readman House (15356 Yonge Street) and Hillary House (15372 Yonge Street) properties for Council approval; and THAT staff report back to Council pertaining to: a) the details of the process of developing a master plan for the properties that will guide the long-term development and operation of the three properties; and b) the outcome of the Council Meeting Minutes Tuesday, February 11, 2014 Page 14 of 18 negotiations to purchase the three properties and to obtain authority to execute any such agreements. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Council defer this matter for up to 90 days so that staff can continue the discussions with property owners and stakeholders to conduct the due diligence of the proposal and to explore alternative methods to preserve the properties and report back to Council. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Buck, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, Gallo, and Humfryes 1. General Committee Meeting Report of February 4, 2014 (3) PL14-006 – Employment Area Analysis Moved by Councillor Gaertner Seconded by Councillor Ballard THAT report PL14-006 be received for information. CARRIED 1. General Committee Meeting Report of February 4, 2014 (4) PL14-010 – Aurora Promenade Streetscape Design and Implementation Plan Main Motion Moved by Councillor Humfryes Seconded by Councillor Thompson That report PL14-010 be received; and THAT Council endorse the attached Aurora Promenade Streetscape Design & Implementation Plan; and THAT the proposed Multi-year Capital Plan for the Aurora Promenade Streetscape Design and Implementation Plan be incorporated into the Town’s 10 Year Capital Plan for Council consideration. Amendment Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the Aurora Promenade Streetscape Design & Implementation Plan be forwarded to the appropriate committees for further comment by June; and THAT staff address the issues raised with the sidewalks in a further report to come back before Council. CARRIED Main motion as amended Moved by Councillor Humfryes Seconded by Councillor Thompson That report PL14-010 be received; and Council Meeting Minutes Tuesday, February 11, 2014 Page 15 of 18 THAT the Aurora Promenade Streetscape Design & Implementation Plan be forwarded to the appropriate committees for further comment by June; and THAT staff address the issues raised with the sidewalks in a further report to come back before Council. CARRIED 1. General Committee Meeting Report of February 4, 2014 (5) BBS14-005 – Proposed Sign Variance Evaluation Criteria and Process Moved by Councillor Buck Seconded by Councillor Pirri THAT report BBS14-005 be received; and THAT Council direct staff to continue with the Sign By-law project plan, including the delegation of authority to staff for sign variances in accordance with the evaluation criteria and process outlined in this report and bring forward an amended Sign By-law to a future Council meeting. On a recorded vote the motion was DEFEATED. YEAS: 4 NAYS: 4 VOTING YEAS: Councillors Buck, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Abel, Gaertner, Gallo, and Humfryes Councillor Ballard was not present for the vote. Moved by Councillor Gallo Seconded by Councillor Abel THAT report BBS14-005 be received; and THAT Council direct staff to continue with the Sign By-law project plan, including maintaining the status quo with Council being the approval body for sign variances and bring forward an amended Sign By-law to a future Council meeting. On a recorded vote the motion was CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, and Mayor Dawe VOTING NAYS: Councillors Buck, Pirri, and Thompson 8. CFS14-007 – Development Charges Study – Requirement for Public Meeting Moved by Councillor Gallo Seconded by Councillor Ballard THAT report CFS14-007 be received; and THAT the draft development charges study and related draft by-law be received and reviewed, with feedback and input heard from any member of the public at the Special Council – Public Planning Meeting scheduled for March 26, 2014 at 7 p.m.; and Council Meeting Minutes Tuesday, February 11, 2014 Page 16 of 18 THAT staff publish the necessary statutory notice required by the Development Charges Act. CARRIED Moved by Councillor Thompson Seconded by Councillor Pirri THAT the Procedural By-law be waived to extend the hour beyond 10:30 p.m. CARRIED 2. PR14-002 – Licence to Utilize Lands Owned by Ontario Infrastructure and Lands Corporation (OILC) Municipally Known as 100 Bloomington Road Moved by Councillor Thompson Seconded by Councillor Humfryes THAT report PR14-002 be received; and THAT Council not proceed with the signing of an Agreement with the Ontario Infrastructure and Lands Corporation (OILC). CARRIED (unanimously) Moved by Councillor Gallo Seconded by Councillor Thompson THAT Council direct staff to seek the assistance of our Member of Provincial Parliament to intervene in the matter in an effort to reduce the annual lease fees to the amount outlined in the original lease agreement. CARRIED 3. HAC14 -01 – Heritage Advisory Committee Report, December 9, 2013 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Council receive report HAC14-01; and THAT Council adopt the following recommendation from the Heritage Advisory Committee meeting of December 9, 2013: 1. HAC13-034 – Architectural Salvage Program THAT staff report back with an inventory of items belonging to the Aurora Collection; and THAT staff report back on items salvaged from homes demolished since 2005; and THAT staff investigate regarding potential liability issues; and THAT staff report back regarding delegating authority for considering requests for items under this Program; and THAT the Heritage Advisory Committee direct staff to provide revised Program guidelines to the Heritage Advisory Committee in the future. CARRIED Council Meeting Minutes Tuesday, February 11, 2014 Page 17 of 18 6. AAC14-02 – Accessibility Advisory Committee Report of January 8, 2014 (3) Town of Aurora 2014-2021 Accessibility Plan Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding the Town of Aurora 2014-2021 Accessibility Plan be received; and THAT the 2014-2021 Accessibility Plan be adopted and recommended to Council for approval. AND (4) Memorandum from the Accessibility Advisor Re: Town of Aurora Integrated Accessibility Standards Regulation Policy THAT the memorandum regarding the Town of Aurora Integrated Accessibility Standards Regulation Policy be received; and THAT the Town of Aurora Integrated Accessibility Standards Regulation Policy be endorsed by Council. CARRIED 9. Memorandum from the Chief Administrative Officer Re: Negotiation Strategy for the Purchase of Properties Associated with the Hillary-McIntyre Park Moved by Councillor Thompson Seconded by Councillor Ballard THAT the memorandum regarding Negotiation Strategy for the Purchase of Properties Associated with the Hillary-McIntyre Park be received for information. CARRIED 11. REGIONAL REPORT Moved by Councillor Pirri Seconded by Councillor Buck THAT the Regional Reports of December 19, 2013 and January 23, 2014 be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Abel discussed his desire to clarify a common plan that speaks to downtown revitalization in relation to Item 1(1) – CAO14-001 – Hillary-McIntyre Park. Moved by Councillor Abel Seconded by Councillor Gallo THAT Council direct staff to bring back a set of guiding principles on downtown and the Hillary-McIntyre project. CARRIED Councillor Gallo inquired about the information that has been obtained on the property known as 100 Bloomington Road. Council Meeting Minutes Tuesday, February 11, 2014 Page 18 of 18 Moved by Councillor Gallo Seconded by Councillor Ballard THAT staff explore options for the purchase of 100 Bloomington Road and obtain an appraisal on the land and report back to Council. CARRIED 13. READING OF BY-LAWS Moved by Councillor Ballard Seconded by Councillor Humfryes THAT the following by-law be given first, second, and third readings and enacted: 5587-14 BEING A BY-LAW to appoint a Clerk (Acting) and to delegate certain authority to the Clerk (Acting) on behalf of the Corporation of the Town of Aurora. CARRIED Moved by Councillor Buck Seconded by Councillor Gallo THAT the following confirming by-law be given first, second, and third readings and enacted: 5589-14 BEING A BY-LAW to Confirm Actions by Council resulting from Council Meeting on February 11, 2014 CARRIED 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Abel THAT the meeting be adjourned at 11:00 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 11, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON FEBRUARY 25, 2014.