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MINUTES - Council - 20140318 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, March 18, 2014 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard (arrived 7:06 p.m.), Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Council & Committee Coordinator/Deputy Clerk, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:08 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Pirri Seconded by Councillor Thompson THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Additional Information to Item 5 – CFS14-014 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Re: Memorandum from the Director of Corporate and Financial Services/Treasurer; Re: Mayor’s Expense Reporting Correction  Closed Session – Item 2 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Memorandum from Neil Garbe, Chief Administrative Officer; Re: University Campus within Aurora. CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of February 25, 2014 Special Council – Public Planning Meeting Minutes of February 26, 2014 Council Meeting Minutes Tuesday, March 18, 2014 Page 2 of 10 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the Council meeting minutes of February 25, 2014 and the Special Council – Public Planning meeting minutes of February 26, 2014 be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Catherine Leighton, on behalf of the Recycling Council of Ontario, and Mayor Dawe Re: Presentation of Provincial Environmental Award and Plaque to Holy Spirit Catholic Elementary School Ms. Leighton, also on behalf of the Carton Council of Canada, expressed congratulations to the students of Holy Spirit Catholic Elementary School on their impressive work during the Waste-Free Lunch Challenge during last October’s Waste Reduction Week. She noted that the students successfully reduced their waste to zero. Ms. Leighton and Mayor Dawe presented an award certificate and plaque to representatives of Holy Spirit. (b) Greg Baeker, Director, Cultural Development, Millier Dickinson Blais Re: Aurora Cultural Master Plan Mr. Baeker provided an overview of the mid-term status report on the Plan, noting that progress was more than mid-way. He advised that an interim findings report had been produced, which was reviewed and approved by the Working Group. Mr. Baeker presented highlights of the report and elements of the work plan including integrated planning, cultural mapping, community engagement, survey questions, strategic directions and strategies. He noted that they are now in the process of preparing the draft final Cultural Master Plan. Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT the presentation be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel offered congratulations to Kerry’s Place Autism Services for celebrating their 40th anniversary, noting they are a leader and one of the largest service providers for autism in the province. Councillor Abel referred to the recently held Aurora Winter Blues Festival and extended congratulations to Jamie MacDonald and his outstanding committee for putting together a great festival for its third year. Councillor Abel reminded all that the Aurora Home Show would be held on April 11-13 and noted that Wi-Fi service is now available at the Aurora Community Centre, Stronach Aurora Recreation Complex, Aurora Family Leisure Complex, and Town Hall. Councillor Abel announced that an open forum would be held at Town Hall on Monday, March 24 to consider placing two questions on the ballot for the upcoming Municipal Election. Councillor Abel announced that World Autism Awareness Day is April 2. Council Meeting Minutes Tuesday, March 18, 2014 Page 3 of 10 Councillor Humfryes reminded all that the Nature’s Emporium Run or Walk for Southlake would be held on April 27 and she encouraged everyone to register as an individual or team, or to join Mayor Dawe’s Team Aurora. Councillor Gaertner noted that International Women’s Day was held on Saturday, March 8 and she congratulated all of the amazing women who live in Aurora. Mayor Dawe reported that the Town is still looking for venues for 2014 Doors Open Aurora and invited anyone interested to contact the Planning department. Mayor Dawe advised that the Town is accepting registrations for the Canada Day Parade and more information is available on the Town’s website at www.aurora.ca/canadaday. Mayor Dawe announced that a YRT/Viva Public Information Centre would take place on Tuesday, March 25 from 4 p.m. to 7 p.m. at the Aurora Public Library. Mayor Dawe advised that the Town is hosting a public meeting on March 26 at 7 p.m. regarding proposed changes to the development charges and policies. Mayor Dawe announced that the Aurora Community Arboretum would be hosting its Annual General Meeting on Monday, March 31 at 7:30 p.m. at Town Hall, noting that new members and volunteers are always welcome. Mayor Dawe advised that the Sports Hall of Fame is looking for nominations for its annual induction ceremony and more information is available at www.sportaurora.ca. Mayor Dawe referred to a MoneySense Magazine article wherein Aurora was ranked as the 24th best place to live in Canada, the first in York Region, and sixth in Ontario, and he read out a congratulatory note received from Frank Klees, MPP for Newmarket- Aurora. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1, 6, and 14), 3, 4, and 6 were identified for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 1, 6, and 14), 2, 5, 7, 8, and 9 were identified as items not requiring separate discussion. Moved by Councillor Abel Seconded by Councillor Thompson THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of March 4, 2014 THAT the General Committee meeting report of March 4, 2014 be received and the recommendations carried by the Committee, with the exception of sub- items 1, 6, and 14, be approved. 2. Special General Committee – 2014 Budget Review Meeting Report of January 11 (continued January 13, 20, and 27, February 10 and 24), 2014 THAT the Special General Committee – 2014 Budget Review meeting report of January 11 (continued January 13, 20, and 27, February 10 and 24), 2014 be received; and Council Meeting Minutes Tuesday, March 18, 2014 Page 4 of 10 THAT the following recommendations regarding Item 24 – IES14-007 – Water, Wastewater and Stormwater Budget be approved: THAT report IES14-007 be received; and THAT Council approve the 2014 Water, Wastewater, and Stormwater budgets with a combined net recoverable expenditure of $16,767,050; and THAT a one-time operating expense of $474,000 be added to 2014 to complete Tender IES2013-72 – Remedial Works to Reduce Inflow and Infiltration in the Wastewater Collection System within the Town of Aurora, to be funded from reserves created from the 2013 surplus distribution; and THAT Council approve the 2014 retail water rate of $1.8015 per cubic meter and the retail wastewater rate of $1.5287 per cubic meter of water; and THAT Council approve the 2014 flat rate stormwater charge of $4.78 per unit per month for residential and condominium properties and $62.96 per unit per month for metered non-residential commercial/industrial and multi- residential properties; and THAT the new approved rates become effective for all billings issued by the Town on or after May 1, 2014, and be retroactive for all consumption newly billed on such billings; and THAT Council approve the 2014 bulk water purchase rate of $3.3301 per cubic meter dispensed effective May 1, 2014; and THAT Council adopt the necessary by-law to implement the above rate changes recommendations effective May 1, 2014. 5. CFS14-014 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards THAT report CFS14-014 be received for information. 7. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Highlights January 24, 2014 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – January 24, 2014 – Meeting of the Board be received for information. 8. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Highlights February 28, 2014 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – February 28, 2014 – Meeting of the Board be received for information. 9. Memorandum from the Director of Planning & Development Services Re: Southeast Old Aurora Heritage Conservation District Study Response from Bray Heritage to the comments raised in the letter forwarded to General Committee meeting of March 4, 2014 THAT the memorandum regarding Southeast Old Aurora Heritage Conservation District Study Response from Bray Heritage to the comments raised in the letter forwarded to General Committee meeting of March 4, 2014 be received for information. CARRIED Council Meeting Minutes Tuesday, March 18, 2014 Page 5 of 10 8. DELEGATIONS (a) Erina Kelly, representing Town Park Area Residents Re: Item 1(1) – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report Ms. Kelly expressed concerns regarding the misinformation that has been communicated and shared her group’s findings regarding home values, home insurance, and studies in relation to the proposed Heritage Conservation District. She referred to the request from Councillor Abel, to the delegates of March 4 for information to support their arguments on this matter, and she requested that this be followed up if not received. Ms. Linda Stevens, of Main Street Realty and a Town Park area resident, expressed her support and reasons for Heritage designation. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the comments of the delegation be received for information. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of March 4, 2014 (1) HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report Moved by Councillor Thompson Seconded by Councillor Humfryes THAT this item be referred to a Public Planning meeting. CARRIED 1. General Committee Meeting Report of March 4, 2014 (6) IES14-015 – Submission of Annual Drinking Water Quality Report Moved by Councillor Gaertner Seconded by Councillor Ballard THAT report IES14-015 be received; and THAT staff be directed to post the report on the Town’s website. CARRIED 1. General Committee Meeting Report of March 4, 2014 (14) PL14-017 – Application for Site Plan Approval Yonge Developments Inc. 15217 Yonge Street, Part of Lot 2, EYS, Plan 68 File Number: D11-04-13 Moved by Councillor Pirri Seconded by Councillor Abel THAT report PL14-017 be received; and THAT Site Plan Application File D11-04-13 (Yonge Developments Inc.) be approved to permit the development of the subject lands for the construction of a five (5) storey, 12-unit residential apartment and 195 m2 GFA of commercial space subject to the following conditions: • The applicant submit minor variance and consent applications to address Zoning By-law deficiencies and access and servicing easements; and Council Meeting Minutes Tuesday, March 18, 2014 Page 6 of 10 • The applicant submit a Legal Survey and other information as requested to Legal Services to confirm vehicular access from Victoria Street to the subject lands; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Gaertner and Gallo 3. CFS14-013 – Expenses Excluded from the 2014 Budget Moved by Councillor Thompson Seconded by Councillor Abel THAT report CFS14-013 be received for information. CARRIED 4. CFS14-011 – 2014 Operating and Capital Budgets – Final Approval Main Motion Moved by Councillor Pirri Seconded by Councillor Abel THAT report CFS14-011 be received; and THAT the 2014 Operating Budget summarized in Attachment 2 which reflects all revisions recommended for approval by the Budget Committee, resulting in a total tax levy of $34,822,700 and a total expenditure plan of $53,470,100, and an estimated 1.99% residential tax bill increase when combined with the regional and education shares of the tax bill, be approved; and THAT the Town’s full-time staff complement be increased by two (2) to 207 (excluding Library Board and Central York Fire Services staff) as presented in Attachment 5 and funded in the 2014 Operating Budget; and THAT staff prepare the necessary bylaw for adoption by Council to set 2014 tax rates and payment dates. Amendment Moved by Councillor Ballard Seconded by Councillor Abel THAT the second clause be amended to read: THAT the 2014 Operating Budget summarized in Attachment 2 which reflects all revisions recommended for approval by the Budget Committee, resulting in a total tax levy of $34,822,700 and a total expenditure plan of $53,470,100, generating a 3.75% Town of Aurora share tax increase, which results in and an estimated 1.99% residential tax bill increase when combined with the regional and education shares of the tax bill, be approved; and CARRIED Council Meeting Minutes Tuesday, March 18, 2014 Page 7 of 10 Main Motion as amended Moved by Councillor Pirri Seconded by Councillor Abel THAT report CFS14-011 be received; and THAT the 2014 Operating Budget summarized in Attachment 2 which reflects all revisions recommended for approval by the Budget Committee, resulting in a total tax levy of $34,822,700 and a total expenditure plan of $53,470,100, generating a 3.75% Town of Aurora share tax increase, which results in an estimated 1.99% residential tax bill increase when combined with the regional and education shares of the tax bill, be approved; and THAT the Town’s full-time staff complement be increased by two (2) to 207 (excluding Library Board and Central York Fire Services staff) as presented in Attachment 5 and funded in the 2014 Operating Budget; and THAT staff prepare the necessary bylaw for adoption by Council to set 2014 tax rates and payment dates. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, and Gallo 6. PR14-015 – Docs on Ice Event – April 4 and 5, 2014 Moved by Councillor Humfryes Seconded by Councillor Thompson THAT report PR14-015 be received; and THAT Council waive the permit fees in the amount of $7,104 to be funded from the Council Contingency Fund. DEFEATED Moved by Councillor Thompson Seconded by Councillor Gallo THAT report PR14-015 be received; and THAT Council support an ice time sponsorship in the amount of $2,000 to be funded from the Council Contingency Operating Account. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Thompson, and Mayor Dawe VOTING NAYS: Councillor Pirri 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None Council Meeting Minutes Tuesday, March 18, 2014 Page 8 of 10 (ii) Motions for Which Notice Has Been Given Moved by Councillor Abel Seconded by Councillor Thompson THAT the following Motions for Which Notice Has Been Given be deferred to the Council meeting of April 8, 2014: (a) Councillor Buck Re: Elimination of Director’s Position (b) Councillor Buck Re: Naming Rights of the Red Gallery in Church Street School CARRIED 11. REGIONAL REPORT York Regional Council Highlights – February 20, 2014 Moved by Councillor Pirri Seconded by Councillor Abel THAT the Regional Report of February 20, 2014 be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Abel referred to the student group who spoke in Open Forum and expressed his wish to move a motion forward to have staff come back with a Terms of Reference respecting the intent of the students to establish a Youth Advisory Committee. Moved by Councillor Ballard Seconded by Councillor Abel THAT the Procedural By-law be waived to allow Council to provide direction to staff. CARRIED (two-thirds vote) Moved by Councillor Abel Seconded by Councillor Gallo THAT staff be directed to report back to Council with a Terms of Reference for a Youth Advisory Committee and, if necessary, to obtain communications and suggestions from the students who spoke in Open Forum. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Thompson, and Mayor Dawe VOTING NAYS: Councillor Pirri Councillor Gaertner indicated that she had received complaints from residents about the lack of parking at the Aurora GO Station and she inquired whether consideration could be given to providing priority to Aurora residents. Mayor Dawe advised that it is a provincial facility, and through discussions with GO Transit and Metrolinx, it was noted that enforcement would be an issue. Councillor Gaertner stated that an alternative would be to use the carpool parking lot at Highway 404 and Aurora Road where there is ample space. Council Meeting Minutes Tuesday, March 18, 2014 Page 9 of 10 13. READING OF BY-LAWS Councillor Gaertner requested that By-law 5598-14 be voted on separately. Moved by Councillor Abel Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5597-14 BEING A BY-LAW to designate a Community Improvement Project Area (Aurora Promenade) CARRIED Moved by Councillor Thompson Seconded by Councillor Pirri THAT the following by-law be given first, second, and third readings and enacted: 5598-14 BEING A BY-LAW to adopt a Community Improvement Plan (Aurora Promenade) On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None 14. CLOSED SESSION Moved by Councillor Thompson Seconded by Councillor Abel THAT Council resolve into a General Committee Closed Session to consider: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PR14-014 – Potential Land Purchase – Hallmark Cards (100 Vandorf Sideroad). 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Memorandum from Neil Garbe, Chief Administrative Officer; Re: University Campus within Aurora. CARRIED The meeting was recessed at 10:21 p.m. and reconvened into open session at 11:00 p.m. 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PR14-014 – Potential Land Purchase – Hallmark Cards (100 Vandorf Sideroad) and 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Memorandum from Neil Garbe, Chief Administrative Officer; Re: University Campus within Aurora Council Meeting Minutes Tuesday, March 18, 2014 Page 10 of 10 Moved by Councillor Abel Seconded by Councillor Thompson THAT Council adopt the confidential recommendations of the General Committee Closed Session of March 18, 2014. CARRIED 13. READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the following confirming by-law be given first, second, and third readings and enacted: 5588-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on March 18, 2014 CARRIED 15. ADJOURNMENT Moved by Councillor Gallo Seconded by Councillor Abel THAT the meeting be adjourned at 11:01 p.m. CARRIED ________________________________ _________________________________ GEOFFREY DAWE, MAYOR PATTY THOMA, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF MARCH 18, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON APRIL 8, 2014.