MINUTES - Council - 20120814 THE TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, August 14, 2012
ATTENDANCE
COUNCIL MEMBERS Deputy Mayor Abel in the Chair; Councillors Ballard,
Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson
MEMBERS ABSENT Mayor Dawe
OTHER ATTENDEES Acting Chief Administrative Officer/Director of
Corporate and Financial Services/Treasurer, Director
of Customer and Legislative Services/Town Clerk,
Director of Legal Services/Town Solicitor, Director of
Building and By-law Services, Director of Infrastructure
and Environmental Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, and Council/Committee
Secretary
Following Open Forum, Deputy Mayor Abel called the meeting to order at 7:12 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
Moved by Councillor Pirri Seconded by Councillor Humfryes
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
Delegation (a) Allyssa Hrynyk, representing TACC Developments
(Aurora) Ltd.
Re: Item 25 – TATC12-03 Trails and Active Transportation
Committee Report, July 20, 2012
Delegation (b) Michelle Haney-Kileeg, Resident
Re: Item 16 – IES12-043 – Traffic Calming Measures in the
Northeast Quadrant of Yonge Street and Wellington
Street East Intersection
Delegation (c) Gordon Barnes, Resident
Re: Item 16 – IES12-043 – Traffic Calming Measures in the
Northeast Quadrant of Yonge Street and Wellington
Street East Intersection
Council Meeting Minutes
Tuesday, August 14, 2012
Page 2 of 13
Delegation (d) Klaus Wehrenberg, Resident
Re: Item 11 – CFS12-029 – Trails and Active Transportation
Donations Account
CARRIED
III ADOPTION OF THE MINUTES
Council Minutes of July 17 , 2012
Moved by Councillor Pirri Seconded by Councillor Humfryes
THAT the Council minutes of July 17, 2012 be adopted as printed and
circulated.
CARRIED
IV PRESENTATIONS
None
V PUBLIC SERVICE ANNOUNCEMENTS
Councillor Ballard thanked the organizers and all those who attended the great
time at the Aurora Jazz+ Festival.
Councillor Humfryes reminded the public to come out to the Aurora Farmers’
Market on August 25 for the Councillor’s Corn Roast.
Councillor Abel noted the Dragon Boat race, a fundraiser for the United Way, will
be held at Seneca College King Campus.
Councillor Abel congratulated his daughter’s dance partner, a member of the
Summerville Dance Academy, on winning a gold medal.
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 14, 16, 17, 20, 21, 22, 23, 24, 25, 27, and 29
were identified for discussion.
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 12, 13, 15 18, 19, 26, and 28 were identified as items not requiring
separate discussion.
Moved by Councillor Gaertner Seconded by Councillor Ballard
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
Council Meeting Minutes
Tuesday, August 14, 2012
Page 3 of 13
12. CLS12-015 – Pending List
THAT report CLS12-015 be received for information.
13. IES12-040 – Award of Contract for Consulting Services - Update Winter
Maintenance Plan and Related Policies - RFP IES2012-36
THAT report IES12-040 be received; and
THAT the contract for the provision of consulting services for the
preparation of an update to the existing salt management plan, the
creation of a new winter roads and sidewalk maintenance policy, and a
comprehensive review of the existing winter maintenance policies and
procedures, be awarded to Ecoplans, a member of the MMM Group Ltd.
(“Ecoplans”) for $88,120.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
15. IES12-042 – Award of Contract for Consulting Services for:
• RFP IES2012-40 – Design of Reconstruction of
George Street and Tyler Street; and
• RFP IES2012-41 – Design of Reconstruction of
Hunters Glen Road and Fox Point
THAT report IES12-042 be received; and
THAT RFP IES2012-40 – The Contract for the provision of consulting
services for the design of the reconstruction of George Street (from
Kennedy Street West to Tyler Street), and Tyler Street (from George
Street to Yonge Street), be awarded to Morrison Hershfield Ltd. for
$63,090.00, excluding taxes; and
THAT RFP IES2012-41 – The Contract for the provision of consulting
services for the design of the reconstruction of Hunters Glen Road and
Fox Point be awarded to Morrison Hershfield Ltd. for $51,740.00,
excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
18. IES12-045 – Award of Tender IES2012-20 – Replacement Glazing at the
Aurora Family Leisure Complex
THAT report IES12-045 be received; and
THAT Council authorize staff to award a contract to Silver Birch
Contracting Limited for the supply and installation of glazing at the Aurora
Family Leisure Complex, as per IES2012-20.
19. IES12-046 – Award of Tender IES2012-29 – Replacement Parks Pick-Up
Trucks #208, #247, and #248
THAT report IES12-046 be received; and
Council Meeting Minutes
Tuesday, August 14, 2012
Page 4 of 13
THAT Forbes Ford Sales Limited be retained in the amount of $71,163.00,
excluding taxes, for the supply and delivery of three (3) 2012 ¾ Tonne
Trucks, based on the results of Tender IES2012-29.
26. SAC12-01 – Sesquicentennial Ad Hoc Committee Report, August 1, 2012
THAT Council receive the Sesquicentennial Ad Hoc Committee report
from the August 1, 2012 meeting for information.
28. Memorandum from Mayor Dawe
Re: Correspondence from Monte McNaughton, MPP, Lambton-Kent-
Middlesex; Re: Bill 76, An Act to Amend the Ontario Lottery and
Gaming Corporation Act, 1999
THAT the memorandum regarding Correspondence from Monte
McNaughton, MPP, Lambton-Kent-Middlesex; Re: Bill 76, An Act to
Amend the Ontario Lottery and Gaming Corporation Act, 1999 be
received; and
THAT Council endorse the recommendations.
CARRIED
VIII DELEGATIONS
(a) Ms Allyssa Hrynyk, representing TACC Developments (Aurora) Ltd.
Re: Item 25 – TATC12 -03 Trails and Active Transportation Committee
Report, July 20, 2012
Ms Hrynyk acknowledged the years of hard work that have gone into the
development of the 2C Secondary Plan (OPA 73) and that she was representing
many of the landholdings for the 2C lands. She said that she does not support
the Trails and Active Transportation Committee report recommendations. Ms
Hrynyk expressed concern that the recommendations are not consistent with the
Trails Master Plan or the 2C Secondary Plan (OPA 73) and they do not consider
the additional cost implications of these recommendations. She noted that the
recommendations could have an impact on achieving the density targets as set
out by the province and that they do not provide an enjoyable pedestrian
environment. Ms Hrynyk asked for Council’s consideration to re-evaluate the
recommendations as they are not cost effective nor are they an efficient use of
land and resources.
Moved by Councillor Pirri Seconded by Councillor Thompson
THAT the comments of the delegate be received and referred to Item 25.
CARRIED
Moved by Councillor Buck Seconded by Councillor Thompson
THAT the items associated with the delegations be moved forward for
consideration after all of the delegates have spoken.
CARRIED
Council Meeting Minutes
Tuesday, August 14, 2012
Page 5 of 13
(b) Ms Michelle Haney-Kileeg, Resident
Re: Item 16 – IES12-043 – Traffic Calming Measures in the Northeast
Quadrant of Yonge Street and Wellington Street East
Intersection
Ms Haney-Kileeg noted that the initial intent was to reduce traffic in these
neighbourhoods that were not designed to handle the volume and divert it to
other more capable areas, which was achieved but with some undesirable
results. She advised that the neighbourhood was now pedestrian-friendly as the
traffic flow was reduced and that she was supportive of option two in the report
for the removal of the chicanes.
Moved by Councillor Pirri Seconded by Councillor Thompson
THAT the comments of the delegate be received and referred to Item 16.
CARRIED
(c) Gordon Barnes, Resident
Re: Item 16 – IES12-043 – Traffic Calming Measures in the Northeast
Quadrant of Yonge Street and Wellington Street East
Intersection
Mr. Barnes advised that he was supportive of option two and that the chicanes
were significantly unpopular. He advised that he had been involved in the
development of a way to reduce traffic from the beginning and had gone to all the
workshops. Mr. Barnes noted that the traffic calming measures were not as
successful as anticipated.
Moved by Councillor Pirri Seconded by Councillor Humfryes
THAT the comments of the delegate be received and referred to Item 16.
CARRIED
(d) Klaus Wehrenberg, Resident
Re: Item 11 – CFS12-029 – Trails and Active Transportation Donations
Account
Mr. Wehrenberg stated his disfavour with various aspects of the report and that
the initial concept for a donations account was to keep it simple. He noted that
the City of Toronto has a form an account set up with a simple form that could be
utilized for making voluntary contributions and that fundraising campaigns were
not necessary. Mr. Wehrenberg asked Council to consider the merits of this type
of donation program and account.
Moved by Councillor Humfryes Seconded by Councillor Gaertner
THAT the comments of the delegate be received and referred to Item 11.
CARRIED
Council Meeting Minutes
Tuesday, August 14, 2012
Page 6 of 13
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
25. TATC12-03 – Trails and Active Transportation Committee Report
July 20, 2012
Moved by Councillor Thompson Seconded by Councillor Humfryes
THAT Council adopt the Trails and Active Transportation Committee
recommendations from the July 20, 2012 meeting.
Moved by Councillor Thompson Seconded by Councillor Humfryes
THAT this item be referred back to staff.
CARRIED
11. CFS12-029 – Trails and Active Transportation Donations Account
Moved by Councillor Humfryes Seconded by Councillor Pirri
THAT report CFS12-029 be received; and
THAT Council determine not to create a separate reserve account to
receive donations for trails and active transportation projects.
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT this item be referred back to staff.
CARRIED
16. IES12-043 – Traffic Calming Measures in the Northeast Quadrant of Yonge
Street and Wellington Street East Intersection
Moved by Councillor Pirri Seconded by Councillor Thompson
THAT report IES12-043 be received; and
THAT Option 2 – Remove the Chicanes and replace with speed
cushions be implemented in responding to the Town residents survey
on the preferred option to alter the traffic calming measures in the
northeast quadrant; and
THAT speed humps on Centre Street between Walton Drive and Wells
Street be lowered during the reconstruction of Centre Street; and
THAT speed humps on Centre Street between Walton Drive and train
tracks be replaced by speed cushions during the reconstruction of Centre
Street.
CARRIED
Council recessed at 8:09 p.m. and reconvened at 8:14 p.m.
Council Meeting Minutes
Tuesday, August 14, 2012
Page 7 of 13
Moved by Councillor Humfryes Seconded by Councillor Gaertner
THAT Items 29 and 23 be brought forward for consideration.
CARRIED
29. Memorandum from Councillor Gaertner
Re: Correspondence Regarding Fleury Park Tennis Courts
Moved by Councillor Gaertner Seconded by Councillor Ballard
WHEREAS all of our available tennis public courts are required to serve
our residents; and
WHEREAS the Town should not be providing services in competition with
a local business.
THEREFORE BE IT RESOLVED THAT the Town should not offer tennis
lessons and leagues during weekday evenings and Saturdays for the Fall
of 2012, or in the future.
On a recorded vote the motion was DEFEATED.
YEAS: 1 NAYS: 7
VOTING YEAS: Councillor Gaertner
VOTING NAYS: Councillors Ballard, Buck, Gallo, Humfryes, Pirri,
Thompson, and Deputy Mayor Abel
Moved by Councillor Buck Seconded by Councillor Gallo
THAT this item be referred back to staff for a solution to address the lack
of courtesy and protocol regarding the Town of Aurora tennis court usage
by the public.
CARRIED
23. PR12-032 – Waiving of Fees for the Bandshell
Main Motion
Moved by Councillor Pirri Seconded by Councillor Thompson
THAT report PR12-032 be received; and
THAT fees in the amount of $975.00 be waived for the use of the
Bandshell on August 18, September 1, and September 22, 2012.
Amendment
Moved by Councillor Thompson Seconded by Councillor Buck
THAT fees in the amount of $975.00 be funded from the Council
Contingency Fund for the use of the Bandshell on August 18, September
1, and September 22, 2012.
CARRIED
Council Meeting Minutes
Tuesday, August 14, 2012
Page 8 of 13
Main Motion as Amended
Moved by Councillor Buck Seconded by Councillor Thompson
THAT report PR12-032 be received; and
THAT fees in the amount of $975.00 be funded from the Council
Contingency Fund for the use of the Bandshell on August 18, September
1, and September 22, 2012.
On a recorded vote the motion CARRIED.
YEAS: 6 NAYS: 2
VOTING YEAS: Councillors Buck, Gallo, Humfryes, Pirri, Thompson,
and Deputy Mayor Abel
VOTING NAYS: Councillors Ballard and Gaertner
1. IES12-035 – Sidewalk Policy Review
Moved by Councillor Buck Seconded by Councillor Thompson
THAT report IES12-035 be received for information.
CARRIED
2. PL12-001 – Delegation Authority for Minor Development Agreements
Main Motion
Moved by Councillor Buck Seconded by Councillor Thompson
THAT report PL12-001 be received; and
THAT Council delegate authority to the Director of Planning and
Development Services, or designate, to sign simplified development
agreements, Oak Ridges Moraine development agreements and other
minor agreements required as a condition of a Committee of Adjustment
decision; and
THAT a delegation By-law be presented to Council at a future Council
meeting.
Amendment
Moved by Councillor Gaertner Seconded by Councillor Ballard
THAT the words in Clause 2, “Oak Ridges Moraine development
agreements” be deleted.
On a recorded vote the main motion was DEFEATED.
YEAS: 4 NAYS: 4
VOTING YEAS: Councillors Buck, Pirri, Thompson, and Deputy Mayor
Abel
VOTING NAYS: Councillors Ballard, Gaertner, Gallo, and Humfryes
Council Meeting Minutes
Tuesday, August 14, 2012
Page 9 of 13
3. CFS12-024 – Pre-Audit 2011 Budget Report as at December 31, 2011
Moved by Councillor Thompson Seconded by Councillor Pirri
THAT report CFS12-024 be received for information.
CARRIED
4. IES12-031 – Drinking Water Quality Management Standard Update Report
Moved by Councillor Gaertner Seconded by Councillor Pirri
THAT report IES12-031 be received for information.
CARRIED
5. EAC12-07 – Environmental Advisory Committee Report, June 7, 2012
Main Motion
Moved by Councillor Gaertner Seconded by Councillor Pirri
THAT Council adopt the Environmental Advisory Committee
recommendations from the June 7, 2012 meeting.
Amendment
Moved by Councillor Thompson Seconded by Councillor Pirri
THAT the recommendations for Item 5 and Item 10 be referred back to
staff.
CARRIED
Main Motion as Amended
Moved by Councillor Gaertner Seconded by Councillor Pirri
THAT Council adopt the Environmental Advisory Committee
recommendations from the June 7, 2012 meeting with the exception of
Items 5 and 10; and
THAT the recommendations for Item 5 and Item 10 be referred back
to staff.
CARRIED
6. PR12-030 – Addition of Name to the World War I Cenotaph
Main Motion
Moved by Councillor Humfryes Seconded by Councillor Pirri
THAT report PR12-030 be received; and
THAT Council approve the addition of the name “Erle Cosford Garbutt” to
the World War I Cenotaph in honour of an Aurora-born citizen who fell
during World War I.
Council Meeting Minutes
Tuesday, August 14, 2012
Page 10 of 13
Amendment
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT Council approve the addition of the name “Erle Cosford Garbutt” to
the World War I Cenotaph in honour of an Aurora-born citizen who fell
during World War I subject to confirmation that his name does not
appear on another cenotaph in another municipality.
CARRIED
Main Motion as Amended
Moved by Councillor Humfryes Seconded by Councillor Pirri
THAT report PR12-030 be received; and
THAT Council approve the addition of the name “Erle Cosford Garbutt” to
the World War I Cenotaph in honour of an Aurora-born citizen who fell
during World War I subject to confirmation that his name does not
appear on another cenotaph in another municipality.
CARRIED
7. EDAC12 -07 – Economic Development Advisory Committee Report
June 25, 2012
Moved by Councillor Gaertner Seconded by Councillor Pirri
THAT Council adopt the Economic Development Advisory Committee
recommendations from the June 25, 2012 meeting.
CARRIED
Moved by Councillor Pirri Seconded by Councillor Thompson
THAT the Procedural By-law be waived to extend the hour by 30 minutes.
CARRIED
8. Memorandum from the Director of Infrastructure and Environmental
Services
Re: On-Street Parking on Mark Street
Moved by Councillor Buck Seconded by Councillor Pirri
THAT the memorandum regarding On-Street Parking on Mark Street be
received; and
THAT on-street parking be prohibited on the south side of Mark Street
from Yonge Street to a point 52 metres east of Yonge Street, as specified
in By-law No. 5442-12; and
THAT Council enact By-law No. 5442-12.
CARRIED
Council Meeting Minutes
Tuesday, August 14, 2012
Page 11 of 13
9. Memorandum from Mayor Dawe
Re: Recipients of the 2012 Town of Aurora Student Academic Achievement
Awards
Moved by Councillor Buck Seconded by Councillor Thompson
THAT the memorandum regarding Recipients of the 2012 Town of Aurora
Student Academic Achievement Awards be received for information.
CARRIED
Moved by Councillor Thompson Seconded by Councillor Gaertner
THAT Items 14, 20, and 21 be brought forward for consideration.
CARRIED
14. IES12-041 – Bloomington Road Reconstruction from Bathurst Street to
Highway 404
Moved by Councillor Gaertner Seconded by Councillor Pirri
THAT report IES12-041 be received; and
THAT Council approve installation of illumination on the north side of
Bloomington Road from Yonge Street to Bayview Ave, as requested by
York Region for $259,000 from Capital Project 31056; and
THAT Council approve the contribution of $596,269 from Capital Project
31056 for the installation of a sidewalk and multi-use path on the north
side of Bloomington Road between Bathurst Street and Yonge Street to
be implemented by York Region as part of the Regional road
reconstruction; and
THAT a copy of this report be forwarded to the York Region
Commissioner of Transportation.
CARRIED
20. IES12-047 – Heating Ventilation and Air Conditioning (HVAC) Mechanical
Services Contract Limit Increase for Town of Aurora Facilities
Moved by Councillor Gaertner Seconded by Councillor Pirri
THAT report IES12-047 be received; and
THAT Council approve the 2012 purchase order increase for HVAC
mechanical services for Town of Aurora facilities.
CARRIED
Council Meeting Minutes
Tuesday, August 14, 2012
Page 12 of 13
21. PL12-039 – Award of Contract – Consultant Retainer for the Southeast Old
Aurora Heritage Conservation District Study
Moved by Councillor Gallo Seconded by Councillor Buck
THAT this item be deferred to September 11, 2012.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT the following Items 10, 17, 22, 24, and 27 be deferred to the
September 11, 2012 Council meeting:
10. BBS12-005 – Preservation of Heritage Buildings
17. IES12-044 – Single Source Supply of Library Carpet
22. PR12-031 – Approval of David English Park Design
24. TATC12-02 – Trails and Active Transportation Committee Report
June 22, 2012
27. Memorandum from the Director of Customer and Legislative
Services/Town Clerk
Re: Correspondence from the Town of Markham; Re: Prohibiting
the Keeping of African Dwarf Frogs in Markham (2.8)
CARRIED
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
Councillor Pirri withdrew his Notice of Motion (a); Re: Google Fibre Expression of
Interest.
Moved by Councillor Pirri Seconded by Councillor Humfryes
THAT the following Motions for Which Notice Has Been Given be deferred
to September 11, 2012:
(a) Mayor Dawe
Re: Development of a New Long-term Federal Plan for Municipal
Infrastructure Funding
(b) Councillor Gallo
Re: Feasibility Study in Consultation with Aurora Community
Tennis Club for Public Facility at Fleury Park
CARRIED
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION
None
Council Meeting Minutes
Tuesday, August 14, 2012
Page 13 of 13
XIII READING OF BY-LAWS
Moved by Councillor Buck Seconded by Councillor Ballard
THAT the following listed by-laws be given first, second, and third
readings and enacted:
5428-12 BEING A BY-LAW to repeal By-law Number 5220-10 and to
amend Zoning By-law Number 2213-78, as amended
(Second Suites)
5429-12 BEING A BY-LAW to repeal By-law Number 5221-10 and
require the registration of Dwelling Units containing Second
Suites
5442-12 BEING A BY-LAW to amend Parking By-law 4574-04.T as
amended, with respect to parking on Mark Street
CARRIED
Moved by Councillor Pirri Seconded by Councillor Buck
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5450-12 BEING A BY-LAW to Confirm Actions by Council Resulting
from Council Meeting on August 14, 2012
CARRIED
XIV CLOSED SESSION
None
XV ADJOURNMENT
Moved by Councillor Buck Seconded by Councillor Ballard
THAT the meeting be adjourned at 11:04 p.m.
CARRIED
________________________________ ________________________________
JOHN ABEL, DEPUTY MAYOR JOHN D. LEACH, TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF AUGUST 14, 2012 RECEIVED
FINAL APPROVAL AT COUNCIL ON SEPTEMBER 11, 2012.