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MINUTES - Council - 20120612 THE TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, June 12, 2012 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, and Pirri MEMBERS ABSENT Councillor Thompson OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Legal Services/Town Solicitor, Manager of Code Review and Inspections, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary IV PRESENTATIONS (a) Mayor Dawe Re: Presentation of the 2012 Citizen of the Year Award to Brian North Mayor Dawe stated that, on behalf of the Town of Aurora and Council, it was his privilege and pleasure to award an outstanding member of the community with the 2012 Citizen of the Year Award. He reported that this year’s recipient has lived in Aurora for 26 years and is a local business owner who has helped a variety of causes, has served on the Aurora Chamber of Commerce, including a term as President, is a member of the Aurora Home Show Committee, and is an advisor to youth with the York Small Business Enterprise Centre. Mayor Dawe said the recipient’s commitment to young people is exemplary and, in addition to years spent mentoring Cubs and Scouts, including as District Scout Commissioner, he spent several seasons coaching minor baseball in Aurora and implemented a program at the York Region District School Board to assist students with autism. He noted the recipient is active in the Aurora United Church and is an avid fundraiser involved with both the A&B Courier Run or W alk for Southlake and the Canadian Cancer Society’s Relay for Life. Mayor Dawe advised the recipient has provided, through his business, services to organizations such as Habitat for Humanity, Big Brothers and Big Sisters of York Region, Neighbourhood Network, Women’s Centre of York Region, and Community Living Newmarket-Aurora. He said the Town of Aurora is truly blessed to be the home of many community leaders, organizers and volunteers and selecting one shining example from so many is an extremely difficult decision. Mayor Dawe reported that the selection committee chose someone who is truly embodied with the spirit of altruism and for whom giving back to the community has become a life-long mission, and it was his extreme pleasure to present Brian North with the 2012 Citizen of the Year Award. Mr. North accepted the Award and expressed his appreciation. Mayor Dawe relinquished the Chair to Councillor Abel who presided over Open Forum. Council Meeting Minutes Tuesday, June 12, 2012 Page 2 of 13 Following Open Forum, Mayor Dawe called the meeting to order at 7:16 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Councillor Abel declared a pecuniary interest under the Municipal Conflict of Interest Act regarding Item 1(9) as he is a member of the Optimist Club. II APPROVAL OF THE AGENDA Moved by Councillor Gaertner Seconded by Councillor Ballard THAT the background information provided by Councillor Gaertner be received and referred to Item 7; and THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III ADOPTION OF THE MINUTES Council Minutes of May 22, 2012 Moved by Councillor Abel Seconded by Councillor Buck THAT the Council minutes of May 22, 2012 be adopted as printed and circulated. CARRIED Special Council – Public Planning Minutes of May 23, 2012 Moved by Councillor Gallo Seconded by Councillor Pirri THAT the Special Council – Public Planning minutes of May 23, 2012 be adopted as printed and circulated. On a recorded vote the motion was CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, and Mayor Dawe VOTING NAYS: Councillor Pirri Special Council – Public Planning Minutes of June 4, 2012 Moved by Councillor Abel Seconded by Councillor Buck THAT the Special Council – Public Planning minutes of June 4, 2012 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, June 12, 2012 Page 3 of 13 VIII DELEGATIONS (a) Peter Seemann, Founding Chair, Steward of the Earth Re: Recognizing Local Children Who Participated in the 2012 Steward of the Earth Program Mr. Seemann advised that Steward of the Earth is a relatively new environmental program with roots in York Region with a mission to get one tree in the hands of every young person across Canada. He reported that two schools, Northern Lights Public School and Aurora Heights Public School, participated this year in the program. Mr. Seemann recognized and thanked Pace Credit Union as a leadership sponsor for one of the schools, and Benson Kearley IFG and MP Lois Brown who contributed in a shared partnership for the other school, noting that the program succeeds on the contributions of local sponsors. He explained that a contest was held in each school where the children were given two weeks to plant a tree and the class with the highest participation would win an award and receive free pizza slice coupons from Pizza Pizza, a corporate sponsor. Mr. Seemann then invited two students from the winning class of Aurora Heights Public School to join him in presenting a tree seedling to Mayor Dawe. V PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel announced that he attended the Patio Lanterns event with the Mayor which was hosted by the Edward Street Bistro. He said it was a well- attended fundraiser for three causes and he congratulated the organizers for a splendid event. Councillor Abel noted that the Aurora Chamber Street Festival was another great success and at least 35,000 people attended according to the Chamber. Councillor Abel said he attended the Relay for Life event with Team Aurora and that Councillor Humfryes as captain did a great job of organizing the Team. He indicated he was impressed with the enthusiastic and committed youth who supported the event and noted that over $100,000 was raised. Councillor Abel congratulated the Somerville Dance Academy for their commitment and dedication as the top fundraiser having raised $18,000. Councillor Humfryes thanked Magna for hosting the Relay for Life event on their fields, and added that it was an incredible, memorable event where they had a great time raising funds. Councillor Gaertner advised that the Accessibility Advisory Committee recently held a public open house for input into accessibility issues. She noted that Jeffrey Preston from London participated as the keynote speaker and that there will be a link on the Town’s website to allow people to listen to his inspirational presentation. Councillor Gaertner thanked the Council members for their attendance and hoped to see everyone next year. Councillor Pirri thanked Mayor Dawe and Councillor Humfryes for doing a great job as co-captains at the Relay for Life event. Mayor Dawe announced that he received a letter from McDonalds in Aurora thanking the Town for its participation at the McHappy Day fundraiser and he noted that $18,200 was raised for Ronald McDonald House. Mayor Dawe said he echoed the earlier comments regarding the Relay for Life event being a great night and that the number of young people who participated was truly spectacular. He thanked Councillor Humfryes for all her work in organizing the event. Council Meeting Minutes Tuesday, June 12, 2012 Page 4 of 13 VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(7), 1(10), 1(11), 1(12), 3, 4, 5, 7, 8, 10, 11, and 12 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsections 7, 10, 11, and 12), 2, 6, 9, 13, and 14 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Abel THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of June 5, 2012 THAT the General Committee meeting report of June 5, 2012 be received and the recommendations carried by the Committee (with the exception of subsections 7, 10, 11, and 12) be approved. 2. Special General Committee – Budget Meeting Report of May 29, 2012 THAT the Special General Committee – Budget meeting report of May 29, 2012 be received for information. 6. Memorandum from the Chief Administrative Officer Re: Notice Board Request for Proposal THAT the memorandum regarding Notice Board Request for Proposal be received for information. 9. Memorandum from the Director of Planning and Development Services Re: Additional Information Zoning By-law Amendment By-law No. 5436-12 Town-owned lands 15059 Leslie Street THAT the memorandum regarding Additional Information, Zoning By-law Amendment, By-law No. 5436-12, Town-owned lands, 15059 Leslie Street be received for information. 13. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – May 25th Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – May 25th Meeting of the Board be received for information. Council Meeting Minutes Tuesday, June 12, 2012 Page 5 of 13 14. Central York Fire Services – Joint Council Committee Meeting Minutes of May 1, 2012 THAT the Central York Fire Services – Joint Council Committee meeting minutes of May 1, 2012 be received for information. CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Item 1(10) be brought forward for discussion. CARRIED 1. General Committee Meeting Report of June 5, 2012 (10) PR12-024 – Aurora’s Sesquicentennial Celebration (1863 to 2013) Main Motion Moved by Councillor Humfryes Seconded by Councillor Abel THAT report PR12-024 be received; and THAT Council endorse, in principle, the proposed sesquicentennial community celebration plan as outlined in this report; and THAT staff be authorized to obtain a Project Manager (contract position) for the implementation and management of the events; and THAT sufficient funds in the amount of $100,000.00 be allocated to cover the costs associated with all aspects of the celebration, including the recruitment and staffing costs associated with a Project Manager; and THAT the source of funding be from interest earned and accumulated in the Council Discretionary Reserve Fund; and THAT staff be authorized to form a working committee who will work directly with the Project Manager during the planning and implementation stages of the Sesquicentennial celebration; and THAT staff report back to Council periodically on the progress of the Sesquicentennial initiatives. DEFEATED Main Motion Moved by Councillor Humfryes Seconded by Councillor Gallo THAT staff be directed to create a Terms of Reference for a committee that would focus on the sesquicentennial celebrations for 2013; and THAT staff report back to Council with a plan. Council Meeting Minutes Tuesday, June 12, 2012 Page 6 of 13 Amendment Moved by Councillor Abel Seconded by Councillor Pirri THAT staff seek public input and issue a media release. CARRIED Amendment Moved by Councillor Pirri Seconded by Councillor Abel THAT the Terms of Reference include specifications for a member with grant writing experience. DEFEATED Amendment Moved by Councillor Gallo Seconded by Councillor Abel THAT the Terms of Reference be submitted for review on the agenda of the June 26, 2012 Council meeting; and THAT staff seek public input regarding committee membership and a report be submitted to Council on July 17, 2012 for final approval. CARRIED Main Motion as Amended Moved by Councillor Humfryes Seconded by Councillor Gallo THAT staff be directed to create a Terms of Reference for a committee that would focus on the sesquicentennial celebrations for 2013; and THAT staff report back to Council with a plan; and THAT staff seek public input and issue a media release; and THAT the Terms of Reference be submitted for review on the agenda of the June 26, 2012 Council meeting; and THAT staff seek public input regarding committee membership and a report be submitted to Council on July 17, 2012 for final approval. CARRIED 1. General Committee Meeting Report of June 5, 2012 (7) PR12-021 – Award of Request for Quotation PRS2012-25 David English Park Playground Equipment Supply and Install Moved by Councillor Pirri Seconded by Councillor Humfryes THAT report PR12-021 be received; and THAT Council award RFQ PRS2012-25 for the supply and installation of Playground Equipment at David English Park to PlayPower LT Canada Inc. in the amount of $58,958.26, including HST. CARRIED Council Meeting Minutes Tuesday, June 12, 2012 Page 7 of 13 1. General Committee Meeting Report of June 5, 2012 (11) EDAC12-06 – Economic Development Advisory Committee Report May 10 and 18, 2012 Moved by Councillor Pirri Seconded by Councillor Abel THAT Council receive the Economic Development Advisory Committee Report of the May 10 and 18, 2012 meetings for information. CARRIED 1. General Committee Meeting Report of June 5, 2012 (12) HAC12-06 – Heritage Advisory Committee Report, May 14, 2012 Moved by Councillor Humfryes Seconded by Councillor Pirri THAT Item 1(12) be discussed; and THAT Council adopt the Heritage Advisory Committee recommendations from the May 14, 2012 meeting; and THAT Council reconsider the recommendation from the Special Heritage Advisory Committee meeting of April 17, 2012, Re: HAC12-008 – Proposed Demolition of a Listed Heritage Property (non-designated), 15624 Leslie Street – Graham Farm House, Brookfield Homes Limited, 2C Secondary Plan Area. CARRIED by a two-thirds majority Amendment Moved by Councillor Buck Seconded by Councillor Abel THAT the clause, “THAT the Owner be required to provide a one-time cash contribution to the establishment of the Town of Aurora Heritage Fund in an amount to be determined during the subdivision approval stage” be removed. DEFEATED Main Motion Moved by Councillor Humfryes Seconded by Councillor Pirri THAT report HAC12-008 be received; and THAT the Heritage Advisory Committee recommend to Council: THAT the report from the Heritage Building Evaluation Working Group regarding the subject property be received and endorsed; and THAT Council permit the demolition of the subject property as it has been determined that it is not of sufficient cultural heritage value or interest to warrant designation; and THAT the property at 15624 Leslie Street be excluded from the Aurora Register of Properties of Cultural Heritage Value or Interest; and THAT a cultural heritage documentation report be provided at no cost to the Town, the report shall include measured floor plans and elevations, exterior and interior digital photos, and full history of the property; and Council Meeting Minutes Tuesday, June 12, 2012 Page 8 of 13 THAT the Owner be required to provide a one-time cash contribution to the establishment of the Town of Aurora Heritage Fund in an amount to be determined during the subdivision approval stage; and THAT the Owner be required to commemorate the Graham Farm and its occupants, in a form, wording and location acceptable to the Town, by either of one of the following methods: • The installation of an interpretive plaque; • Street naming; • The provision of a public gathering space on site. CARRIED The meeting was recessed at 9:22 p.m. and reconvened at 9:31 p.m. 3. LGL12-011 – Council Representation on the Aurora Cultural Centre Board of Directors Moved by Councillor Buck Seconded by Councillor Abel THAT this Item be deferred to the next Council meeting. CARRIED 4. CLS12-014 – Resignation of Council Compensation Ad-Hoc Committee Member Moved by Councillor Buck Seconded by Councillor Pirri THAT report CLS12-014 be received; and THAT the Terms of Reference be amended respecting membership. CARRIED 5. PR12-026 – Archaeological Services for 15059 Leslie Street Moved by Councillor Pirri Seconded by Councillor Abel THAT report PR12-026 be received; and THAT Council approve this award as a single-source in accordance with the requirements of the Purchasing By-law; and THAT Council authorize the Mayor and Town Clerk to engage the services of Archaeological Services Inc., in the amount of $116,325.70 (plus HST), for the completion of a Stage 3 Assessment on the Town lands at 15059 Leslie Street. CARRIED Council Meeting Minutes Tuesday, June 12, 2012 Page 9 of 13 7. Memorandum from the Chief Administrative Officer Re: Community Recognition Awards Main Motion Moved by Councillor Gaertner Seconded by Councillor Ballard THAT the memorandum regarding Community Recognition Awards be received; and THAT the Community Recognition Awards be postponed from November 2012 to spring 2013. DEFEATED Main Motion Moved by Councillor Pirri Seconded by Councillor Buck THAT the Community Recognition Awards be held in November 2012; and THAT staff investigate any procedures and/or process matters and any changes be considered for implementation in the 2013 event. Amendment Moved by Councillor Pirri Seconded by Councillor Abel THAT the Community Recognition Awards in November 2012 be presented as in 2011. On a recorded vote the motion was DEFEATED. YEAS: 4 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, and Mayor Dawe VOTING NAYS: Councillors Ballard, Buck, Gallo, and Gaertner Amendment Moved by Councillor Pirri Seconded by Councillor Buck THAT the Community Recognition Awards in November 2012 be presented as in 2010. CARRIED Main Motion as Amended Moved by Councillor Pirri Seconded by Councillor Buck THAT the Community Recognition Awards be held in November 2012; and THAT staff investigate any procedures and/or process matters and any changes be considered for implementation in the 2013 event; and THAT the Community Recognition Awards in November 2012 be presented as in 2010. CARRIED Council Meeting Minutes Tuesday, June 12, 2012 Page 10 of 13 8. Memorandum from the Director of Infrastructure and Environmental Services Re: Additional Median Information for Wellington Street West Streetscaping Project Moved by Councillor Ballard Seconded by Councillor Gallo THAT the memorandum regarding Additional Median Information for Wellington Street West Streetscaping Project be received; and THAT Council increase the 2012 funding request for median construction from $100,000 to $120,000 to accommodate the additional median east of Murray Drive. Moved by Councillor Pirri Seconded by Councillor Abel THAT the Procedural By-law be waived to extend the hour. CARRIED On a recorded vote the motion was DEFEATED. YEAS: 4 NAYS: 4 VOTING YEAS: Councillors Abel, Ballard, Gallo, and Humfryes VOTING NAYS: Councillors Buck, Gaertner, Pirri, and Mayor Dawe Moved by Councillor Pirri Seconded by Councillor Buck THAT the memorandum regarding Additional Median Information for Wellington Street West Streetscaping Project be received. CARRIED 10. Memorandum from Councillor Abel Re: Correspondence re Aurora jazz+ Festival Moved by Councillor Gallo Seconded by Councillor Pirri THAT the memorandum regarding Correspondence re Aurora jazz+ Festival be received for information. CARRIED 11. Memorandum from Councillor Ballard Re: Correspondence from the Municipality of Clarington Re: Regulations for the Movement of Commercial Fill Moved by Councillor Ballard Seconded by Councillor Humfryes THAT the memorandum regarding Correspondence from the Municipality of Clarington re Regulations for the Movement of Commercial Fill be received for information. CARRIED Mayor Dawe relinquished the Chair to Councillor Abel at 10:50 p.m. Council Meeting Minutes Tuesday, June 12, 2012 Page 11 of 13 12. Memorandum from Mayor Dawe Re: Correspondence from Don Hillock Moved by Mayor Dawe Seconded by Councillor Humfryes THAT the memorandum regarding Correspondence from Don Hillock be received for information. CARRIED Councillor Abel returned the Chair to Mayor Dawe at 10:51 p.m. X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Pirri Re: Taking the Show on the Road WHEREAS Aurora Town Council actively seeks input from residents on a variety of matters; and WHEREAS Town Hall may not be easily accessible to some residents - especially students; and WHEREAS there is a growing concern that youth are becoming disengaged with the political process; and WHEREAS providing access and allowing participation in the political process is a means to engage students; and WHEREAS alternate locations may encourage more residents to attend Committee or Council meetings; NOW THEREFORE BE IT RESOLVED THAT Council schedule one General Committee meeting in September and one General Committee meeting in October during regular school hours to be held at appropriate alternating York Catholic and York Region District School Boards' high school facilities. (b) Councillor Pirri Re: Federation of Canadian Municipalities – International Program WHEREAS building international relations provides the opportunity to develop and strengthen social, cultural and economic bonds between communities; and WHEREAS there is a growing trend in public and private sectors to be good global citizens; and WHEREAS the Federation of Canadian Municipalities has been a valued partner for 25 years in strengthening the focus and effectiveness of Canada's international aid and delivering successful programs at the municipal level; and WHEREAS the Federation of Canadian Municipalities’ focus on municipal services, public participation, local governance, gender issues, Council Meeting Minutes Tuesday, June 12, 2012 Page 12 of 13 sustainable local economic development and disaster relief has helped improve the quality of life of citizens in communities around the world; and WHEREAS the Federation of Canadian Municipalities offers an international program that includes opportunities to improve services, build reputation, facilitate trade links, increase access municipal networks and foster community engagement; and WHEREAS the Federation of Canadian Municipalities covers the costs of participant travel, accommodation, meals and other project-related expenses through funding from the Canadian International Development Agency; NOW THEREFORE BE IT RESOLVED THAT staff explores opportunities for interested employees to participate in the Federation of Canadian Municipalities international program to assist The Town of Aurora with the development of social, cultural and economic ties globally. (ii) Motions for Which Notice Has Been Given None XI REGIONAL REPORT York Regional Council Highlights – May 17, 2012 – Mayor’s Report Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION Councillor Buck inquired about the matter pertaining to the Town of Aurora trucks becoming green and Mayor Dawe advised that the item will be included on the upcoming General Committee agenda. Councillor Gaertner inquired whether the ownership transfer of the Town-owned Leslie Street lands had transpired and the Town Solicitor advised that the closing date is at the end of June. Councillor Buck advised that a resident had expressed concern about the number of people, vehicles, and equipment present at an Infrastructure and Environmental Services project. She requested a report supporting the need for the resources at the site, the actual costs, and the purpose of the project. Mayor Dawe suggested that the Councillor provide the specifics of the project to the Director of Infrastructure and Environmental Services for follow-up. Councillor Gallo noted that a recommendation from the June 7 Environmental Advisory Committee meeting regarding an endangered species of bird in the Leslie Street lands would be coming to Council on June 26. He suggested that this matter should be explored to determine if there are any ramifications with regard to the Bulk Barn development. Council Meeting Minutes Tuesday, June 12, 2012 Page 13 of 13 XIII READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Abel THAT the following listed by-law be given first, second, and third readings and enacted: 5436-12 BEING A BY-LAW to amend Zoning By-law Number 2212-78, as amended, to remove a Holding “(H)” Symbol (15059 Leslie Street) CARRIED Moved by Councillor Buck Seconded by Councillor Humfryes THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5441-12 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on June 12, 2012 CARRIED XIV CLOSED SESSION None XV ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Humfryes THAT the meeting be adjourned at 10:59 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF JUNE 12, 2012 RECEIVED FINAL APPROVAL AT COUNCIL ON JUNE 26, 2012.