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MINUTES - Council - 20130716 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, July 16, 2013 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard (arrived 6:01 p.m.), Buck, Gaertner (arrived 6:02 p.m.), Gallo, Humfryes (arrived 6:37 p.m.), Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 6 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Moved by Councillor Abel Seconded by Councillor Thompson THAT the agenda as circulated by the Customer and Legislative Services Department, with the following addition, be approved:  Additional Information to Item 6 Memorandum from the Director of Parks and Recreation Services Re: Additional Information to Report PR13-033 – Aurora Historical Collection CARRIED Council Meeting Minutes Tuesday, July 16, 2013 Page 2 of 15 III ADOPTION OF THE MINUTES Council Minutes of June 25, 2013 Special Council – Public Planning Minutes of June 26, 2013 Moved by Councillor Abel Seconded by Councillor Pirri THAT the Council minutes of June 25, 2013 and the Special Council – Public Planning minutes of June 26, 2013 be adopted as printed and circulated. CARRIED XIV CLOSED SESSION Moved by Councillor Abel Seconded by Councillor Thompson THAT Council resolve into a General Committee Closed Session to consider: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Report PL13-048 – Potential Purchase of Lands 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report LGL13-010 – Fill By-law and Zoning By-law Violations – 14476 Yonge Street 3. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Report CLS13-020 – Appointment to the Committee of Adjustment and Property Standards Committee 4. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Heritage Advisory Committee Closed Session Minutes of July 8, 2013 CARRIED Council recessed at 6:04 p.m. and reconvened at 7:27 p.m. following Open Forum. Moved by Councillor Buck Seconded by Councillor Pirri THAT the Council meeting be reconvened into open session. CARRIED IV PRESENTATIONS (a) Rosemary Park, representing York Region Community Information and Volunteer Centre – Info Aurora Re: Info Aurora Closing Operations Ms Park presented an overview of the background and accomplishments of Info Aurora and the many services provided by its volunteers at Town Hall. She thanked the 21 volunteers for their contributions over the past 11 years. Ms Park advised that Info Aurora staff and volunteers will be working on the new www.settlement.civc.ca settlement services directory and will be holding conversations with Aurora stakeholders about continuing to provide services in Aurora. Moved by Councillor Thompson Seconded by Councillor Pirri THAT the presentation be received for information. CARRIED Council Meeting Minutes Tuesday, July 16, 2013 Page 3 of 15 (b) Cortney Cassidy and Steve Hinder, representing Southlake Regional Health Centre Foundation Re: Presentation of Mayor’s Cup for the 2013 Nature’s Emporium Run or Walk for Southlake Mr. Hinder, Chair of the Run or Walk for Southlake, expressed appreciation to each municipality that participated noting there were more than 1,460 participants and more than 150 volunteers that day who helped to raise $159,000 in pledges. He reported the net amount raised was $226,000 and the funds will help projects such as the redevelopment of the diagnostic imaging unit including advanced MRI equipment. Mr. Hinder advised there were seven team challenges, including the Mayor’s municipal challenge, and he congratulated the Town of Aurora for winning the Cup having raised $9,735. Ms Cassidy presented the Mayor’s Cup to Mayor Dawe and the Mayor thanked the residents of Aurora for their contributions. Moved by Councillor Pirri Seconded by Councillor Thompson THAT the presentation be received for information. CARRIED V PUBLIC SERVICE ANNOUNCEMENTS Councillor Gallo encouraged everyone to vote for the Aurora Youth Soccer Club’s U9 Aurora Stinger Girls to help them become the BMO Team of the Week 2013 Champions by registering their votes at http://bmosoccer.com/. Councillor Buck expressed thanks to the Mayor and members of Council that attended and supported the Special Olympics Ontario 2013 Summer Games. She acknowledged the hundreds of volunteers from across the Region who contributed to its success and thanked the people of Aurora and the Region who supported this very special event. Councillor Abel announced that the Aurora Seniors’ Centre will be holding a barbecue every Wednesday with doors opening at 11:30 a.m. Councillor Abel extended congratulations to the York Region 55+ Seniors for their 2013 Summer Games held in May where their winnings included nine golds, three silvers, and six bronzes for a total of 18 medals. Councillor Abel extended congratulations to Gerald “Bud” Switzer for his national recognition as a finalist in the Senior Star musical competition. Councillor Abel expressed praise for the York Regional Police for their great organization and volunteers in relation to the Special Olympics events. He noted the positive feedback he received about the Town’s Parks and Recreation Services staff and the exceptional venues they provided for the events, and he expressed appreciation to St. Andrew’s College and the Optimists for their involvement. Councillor Thompson advised that he visited A&F Hair Elite on the weekend and extended congratulations, on behalf of the Mayor and Council, to Frank Scarvello who is celebrating 50 years of continuous service. Councillor Humfryes extended a reminder that the Aurora Farmers’ Market is held every Saturday from 8 a.m. to 1 p.m. She noted there will be lots of entertainment this weekend and hopes to see everyone there. Councillor Gaertner extended congratulations to the Town’s Deputy Clerk, Cindy Maher, for accomplishing her Certified Municipal Officer (CMO) designation. Council Meeting Minutes Tuesday, July 16, 2013 Page 4 of 15 Councillor Pirri extended congratulations to the Town’s Parks and Recreation Services staff for their work involving the Petch House and the newly-installed Bocce courts at the Aurora Seniors’ Centre. Mayor Dawe said he echoed the earlier comments regarding the Special Olympics and that he also received great feedback about Town staff. He expressed appreciation to staff and added that the York Regional Police did a spectacular job on the Games opening and he was impressed by the enthusiasm of the athletes. Mayor Dawe advised he attended an event on Saturday at the Aurora Cultural Centre which included a fundraising opportunity to ring the newly-restored school bell for a donation of two dollars. Mayor Dawe extended the Town’s condolences to the residents of Lac-Mégantic, Quebec. XIV CLOSED SESSION Moved by Councillor Pirri Seconded by Councillor Ballard THAT Council adopt the confidential recommendations of the General Committee Closed Session meeting of July 16, 2013. CARRIED VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 14, 17, 18, 20, and 24 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 12, 13, 15, 16, 19, 21, 22, 23, 25, 26, and 27 were identified as items not requiring separate discussion. Moved by Councillor Ballard Seconded by Councillor Abel THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee – Audit Committee Meeting Report of June 25, 2013 THAT the Special General Committee – Audit Committee meeting report of June 25, 2013 be received and the recommendations carried by the Committee be approved. 12. IES13-039 – Award of Tender IES2013-22 – New Sidewalk Construction on Industrial Parkway South (East Side) from Vandorf Sideroad to Industry Street THAT report IES13-039 be received; and THAT Tender IES2013-22 – New Sidewalk Construction on Industrial Parkway South (East Side) from Vandorf Sideroad to Industry Street be awarded to Colpac Construction Inc. in the amount of $545,535.00, excluding taxes; and Council Meeting Minutes Tuesday, July 16, 2013 Page 5 of 15 THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 13. IES13-040 – Extension of Winter Maintenance Contract for 2013/14 Winter THAT report IES13-040 be received; and THAT Tender No. IES2010-49 – for the Supply and Operation of up to Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow Blowers and up to two (2) Single Axle Trucks as awarded to Trisan Construction Ltd. in August 2010, be extended for one additional year; and THAT Tender No. PW2008-37 – for the Supply and Operation of Four Snow Removal Trucks as awarded to Trisan Construction Ltd. in June 2008, be extended for one additional year; and THAT the Mayor and Town Clerk be authorized to execute the amended Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 15. IES13-042 – Capital Budget Approval for Replacement of IES Roads Truck #8 THAT report IES13-042 be received; and THAT capital project 34157, Vehicle No. 8, 3/4 Tonne Plow Truck be advanced from 2014 to 2013 in the amount of $45,000 to be funded from the Fleet Repair and Replacement reserve. 16. Memorandum from the Director of Infrastructure and Environmental Services Re: Amendments to By-law Number 4574-04.T, as amended (the “Parking and Traffic Control By-law) with respect to Bus Stops in The Town of Aurora THAT the memorandum regarding Amendments to By-law Number 4574- 04.T, as amended (the “Parking and Traffic Control By-law”) with respect to Bus Stops in The Town of Aurora be received; and THAT Council enact By-law Number 5535-13 to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to Bus Stops in the Town of Aurora. 19. PL13-049 – Enactment of the Official Plan and the Zoning By-law Amendments WED Investments Ltd. Lots 123, 124, 125, 126 and Part of Lot 22 Registered Plan 246 15277, 15283 and 15291 Yonge Street and 10, 12 and 14 Centre Street Official Plan Amendment File: D09-01-13 Zoning By-law Amendment File: D14-01-13 THAT report PL13-049 be received; and THAT By-law Number 5537-13 to adopt Official Plan Amendment No. 5 and implementing Zoning By-law Number 5538-13 be enacted. 21. Memorandum from the Chief Administrative Officer Re: Donation of Naming Rights – Southlake Regional Health Centre Foundation Gala Council Meeting Minutes Tuesday, July 16, 2013 Page 6 of 15 THAT the memorandum regarding Donation of Naming Rights – Southlake Regional Health Centre Foundation be received; and THAT Council allow the naming of a Parkette in the 2C planning area to be auctioned in support of the Regional Cancer Care Program. 22. Memorandum from Mayor Geoffrey Dawe Re: Correspondence from the Premier of Ontario and GTA Municipalities THAT the memorandum regarding Correspondence from the Premier of Ontario and GTA Municipalities be received for information. 23. Memorandum from Mayor Geoffrey Dawe Re: Correspondence from AMCTO THAT the memorandum regarding Correspondence from AMCTO be received for information. 25. PRAC13-05 – Parks and Recreation Advisory Committee Report, June 20, 2013 THAT Council receive report PRAC13-05; and THAT Council adopt the following recommendation from the Parks and Recreation Advisory Committee meeting of June 20, 2013: 1. Verbal Update from the Director of Parks and Recreation Services Re: Natural Capital Asset Report – Update Following Council’s Decision THAT the Project Manager – Special Projects be invited to attend the next Parks and Recreation Advisory Committee meeting in September to provide the same presentation made at Council for information. 26. TATC13 -06 – Trails and Active Transportation Committee Report, June 21, 2013 THAT Council receive report TATC13-06; and THAT Council adopt the following recommendations from the Trails and Active Transportation Committee meeting of June 21, 2013: 1. Memorandum from the Manager of Parks Re: Pandolfo Property Trails THAT the memorandum from the Manager of Parks dated June 21, 2013 regarding the Pandolfo Property Trails be forwarded to Council for information; and THAT staff explore the alternative route as proposed by the Developer and report back to the Trails and Active Transportation Committee on the feasibility, financial aspects, cost implications, communications with the Regional Municipality of York, and provide information regarding the east side of Yonge Street. 4. Pending List – Trails and Active Transportation Committee (TATC) THAT, respecting Item 1 of the TATC Pending List of June 2013, a new reserve fund be created to receive and hold donations made for the betterment of the Town’s trails network; and Council Meeting Minutes Tuesday, July 16, 2013 Page 7 of 15 THAT Corporate Communications staff develop a communications plan and content to alert the public of the opportunity to make donations to improve and expand the trails network, to be published at least twice per year in the Town’s weekly bulletin board advertising, and on the Town’s website, with the following principles incorporated into the messaging: 1. THAT all gifts of $50 or more will be receipted for income tax purposes by the Corporate and Financial Services Department; and 2. THAT only unconditional financial gifts will be accepted; and 3. THAT gifts from estates and wills are also encouraged for consideration; and 4. THAT all gifts will be segregated from Town funds, and will be planned for specific projects to be recommended to Council by the Trails and Active Transportation Committee; and 5. THAT such recommended projects will be above and beyond base financial commitments for trails made by Council in its annual budget, or to assist in funding large projects which would not proceed by Council without the additional funding from the donations; and 6. THAT unspent reserve fund account balances will earn interest in the same manner as other Town reserve fund accounts; and THAT Corporate and Financial Services staff be directed to bring forward the necessary reserve fund by-law for adoption by Council. NEW BUSINESS THAT a strategic program be developed to secure lands through easements in advance of planning applications in order to avoid deviation from the Trails Master Plan and associated financial implications. 27. HAC13-07 – Heritage Advisory Committee Report, July 8, 2013 THAT Council receive report HAC13-07; and THAT Council adopt the following recommendation from the Heritage Advisory Committee meeting of July 8, 2013: 1. HAC13-021 – 14726 Bayview Avenue, Colyton Farm THAT the property located at 14726 Bayview Avenue be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest. CARRIED VIII DELEGATIONS (a) Bob McRoberts, representing Board of Directors of Aurora Historical Society Re: Item 6 – PR13-033 – Aurora Historical Collection Mr. McRoberts urged Council to vote in favour of Option #1 of the staff report and that base funding of $100,000 be provided on an annual basis. He noted that Option #3 was not prepared in collaboration with Aurora Historical Society (AHS) staff. Mr. McRoberts advised that AHS would be pleased to transfer the Aurora Collection to Town ownership when mutually convenient, however, as 50-year owners of the Collection, the Board of Directors feels an obligation to ensure proper future care of Council Meeting Minutes Tuesday, July 16, 2013 Page 8 of 15 the Collection. He requested that Council aim for success in the long run and not just the short run by supporting staff’s Option #1. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the comments of the delegate be received for information. CARRIED (b) Klaus Wehrenberg, Resident and Member of Trails and Active Transportation Committee Re: Item 7 – PR13-035 – Region of York Municipal Partnership Grant Application and Approval of Two Grade-Separated Underpasses Mr. Wehrenberg noted that the Region has agreed to construct two underpasses after substantially lowering their cost estimates and have recommended that a third underpass, about 130 meters south of St. John’s Sideroad, not be constructed at a cost still estimated at $1.2 million. He said he has previously advised the Town that he would arrange to have designs prepared free of charge if the design costs were an issue. Mr. Wehrenberg suggested there would be no cost to determining how much the third underpass would actually cost by including the underpass design options in the tendering documents. Moved by Councillor Ballard Seconded by Councillor Thompson THAT the comments of the delegate be received for information. CARRIED Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the Procedural By-law be waived to allow ten minutes for Delegation (c). CARRIED (two-thirds majority) (c) Susan Spencer Lewin, Principal, CS&P Architects Re: Item 8 – PR13-036 – Aurora Family Leisure Complex (AFLC) Renovations to Accommodate a Youth Centre Ms Spencer Lewin provided an overview of the existing facility and key opportunities for design improvement including a new public front to the building, better connections between activities, and improved wayfinding, accessibility, and parking. She presented the proposed design plans, developed together with the stakeholders, including a new gym and fitness area, climbing wall, dedicated youth space and activity rooms, snack bar, larger change rooms, and a skateboard park. Ms Spencer Lewin reviewed the site plan and grade improvements as well as the construction timelines and deliverables. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the comments of the delegate be received for information. CARRIED (d) Dan Elliott, Director of Corporate and Financial Services/Treasurer Re: Item 2 – CFS13-020 – Ten Year Capital Investment Plan and Asset Replacement Reserve Funds Strategy Council Meeting Minutes Tuesday, July 16, 2013 Page 9 of 15 Mr. Elliott presented elements of the updated 2013 Ten Year Capital Investment Plan including historical vs. planned investment, investment by year by type, historical ten year capital budgets, and planned funding sources. He discussed the four asset sustainability reserve fund strategies and the proposed asset reserve accounts needed to formally reorganize and redistribute the reserves, including a consolidated tax rate stabilization reserve. Moved by Councillor Pirri Seconded by Councillor Thompson THAT the comments of the delegate be received and referred to Item 2. CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Pirri Seconded by Councillor Abel THAT Item 20 be moved forward for consideration. CARRIED 20. Memorandum from the Director of Planning and Development Services Re: Additional Information to Planning Report No. PL12-043 Applications to Amend the Official Plan and Zoning By-law Northeast Corner of John West Way and Wellington Street East Perwick Investments Limited, Files: D09-03-05 and D14-16-05 Moved by Councillor Pirri Seconded by Councillor Abel THAT the memorandum regarding Additional Information to Planning Report No. PL12-043, Applications to Amend the Official Plan and Zoning By-law, Northeast Corner of John West Way and Wellington Street East, Perwick Investments Limited, Files: D09-03-05 and D14-16-05 be received; and THAT the following recommendations be adopted: THAT Commercial School use be removed from the list of Shopping Centre Commercial (C4) Exception Zone permitted uses outlined in Report PL12-043; and THAT Retail and Convenience Retail Uses be permitted provided that the combined floor area of all retail uses does not exceed forty percent (40%) of the total commercial floor area; and THAT Application to Amend the Official Plan File: D09-03-05 be approved to redesignate the subject lands from “Aurora Promenade General” to “Aurora Promenade Special” to permit site specific development standards to facilitate a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and THAT Application to Amend the Zoning By-law File: D14-16-05 be approved, to rezone the subject lands from “Office Commercial (C6) Zone” to a site specific “Shopping Centre Commercial (C4) Exception Zone” to permit a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and THAT by-laws to adopt the Official Plan Amendment and implementing zoning be presented at a future Council Meeting for enactment. Council Meeting Minutes Tuesday, July 16, 2013 Page 10 of 15 On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Buck, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, Gallo, and Humfryes Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT Item 14 be moved forward for consideration. CARRIED 14. IES13-041 – Award of Tender IES2013-64 – Road Rehabilitation and Street Lighting Improvements on Hunters Glen Road and Fox Point and Road Rehabilitation on Hilldale Road, Hillside Drive and Kenlea Court Main Motion Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report IES13-041 be received; and THAT Tender IES2013-64 – Road Rehabilitation and Street Lighting Improvements on Hunters Glen Road and Fox Point and Road Rehabilitation on Hilldale Road, Hillside Drive and Kenlea Court, be awarded to C. Valley Paving Ltd.in the amount of $1,033,002.60, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Amend ment Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the project be split, to separate the work on Hunters Glen Road and Fox Point from the work on Hilldale Road, Hillside Drive and Kenlea Court, and be deferred to the Council meeting of August 13, 2013. CARRIED Main Motion as Amended Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report IES13-041 be received; and THAT Tender IES2013-64 – Road Rehabilitation and Street Lighting Improvements on Hunters Glen Road and Fox Point and Road Rehabilitation on Hilldale Road, Hillside Drive and Kenlea Court be split, to separate the work on Hunters Glen Road and Fox Point from the work on Hilldale Road, Hillside Drive and Kenlea Court, and be deferred to the Council meeting of August 13, 2013. CARRIED Council Meeting Minutes Tuesday, July 16, 2013 Page 11 of 15 Moved by Councillor Abel Seconded by Councillor Pirri THAT Item 8 be moved forward for consideration. CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Procedural By-law be waived to extend the hour. CARRIED (two-thirds majority) 8. PR13-036 – Aurora Family Leisure Complex (AFLC) Renovations to Accommodate a Youth Centre Moved by Councillor Thompson Seconded by Councillor Pirri THAT report PR13-036 be received; and THAT Council endorse the design of the new and renovated works at the AFLC; and THAT Council approve an increase in the construction budget in the amount of $1,600,000.00 to complete works that are additional to the original scope of work and/or required to address outstanding building code compliance issues; and THAT Council approve an increase in the construction budget in the amount of $1,000,000.00 to complete the works as identified in the scope of work and as designed; and THAT staff be directed to complete the design and tender documents and proceed with the release for tender; and THAT staff report back to Council on the tender results. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Buck, Gaertner, and Gallo Moved by Councillor Abel Seconded by Councillor Pirri THAT the Procedural By-law be waived to extend the hour. CARRIED (two-thirds majority) Moved by Councillor Abel Seconded by Councillor Pirri THAT Item 6 be moved forward for consideration. CARRIED Council Meeting Minutes Tuesday, July 16, 2013 Page 12 of 15 6. PR13-033 – Aurora Historical Collection Moved by Councillor Pirri Seconded by Councillor Humfryes THAT report PR13-033 be received; and THAT Council adopt Option #1 to include the hiring of a full-time Curator and part-time Curatorial Assistant with a base funding of $100,000. DEFEATED Moved by Councillor Thompson Seconded by Councillor Abel THAT report PR13-033 be received; and THAT Council adopt Option #3 to issue a Pre-Qualification for a Third- Party Operator to maintain, plan and prepare exhibitions and programming of the Aurora Collection. CARRIED Moved by Councillor Pirri Seconded by Councillor Gaertner THAT Item 7 be moved forward for consideration. CARRIED 7. PR13-035 – Region of York Municipal Partnership Grant Application and Approval of Two Grade-Separated Underpasses Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report PR13-035 be received; and THAT Council formally endorse an application to the Region of York for 50% funding of two (2) grade-separated underpass crossings of Leslie Street; and THAT Council approve, in principle, a partnership with the Region of York in constructing these underpasses in conjunction with the re-construction and widening of Leslie Street currently scheduled for 2015 at an estimated cost of $475,000.00. Moved by Councillor Abel Seconded by Councillor Pirri THAT this item be deferred to the Council meeting of August 13, 2013. CARRIED Moved by Councillor Abel Seconded by Councillor Pirri THAT the following items be deferred to the Council meeting of August 13, 2013: 2. CFS13-020 – Ten Year Capital Investment Plan and Asset Replacement Reserve Funds Strategy 3. PR13-034 – Future Uses of Library Square Council Meeting Minutes Tuesday, July 16, 2013 Page 13 of 15 4. IES13-038 – Award of Tender IES2013-58 – New Sidewalk Construction on Earl Stewart Drive, from St. John’s Sideroad to Pedersen Drive 5. Additional Information regarding Item 4 – IES13-038 Memorandum from the Director of Infrastructure and Environmental Services Re: Sidewalk on East Side of Earl Stewart Drive between St. John’s Sideroad and Pedersen Drive 9. CAO13-019 – Facility Projects Status Report 10. CFS13-023 – Capital Financing of Youth Centre and Operations Centre Capital Projects 11. CFS13-026 – 2012 Budget Report – as at December 31, 2012 17. LGL13-009 – Dissolving Borealis Hydro Electric Holdings Inc. 18. PL13-046 – Servicing Allocation Update 24. EDAC13-06 – Economic Development Advisory Committee Report, June 13, 2013 Motion for Which Notice Has Been Given (a) Councillor Ballard Re: Principles of Shared Space – Aurora Promenade Study Area Regional Report – York Regional Council Highlights – June 27, 2013 CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given Deferred to the Council meeting of August 13, 2013 XI REGIONAL REPORT Deferred to the Council meeting of August 13, 2013 XII NEW BUSINESS/GENERAL INFORMATION None XIV CLOSED SESSION 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report LGL13-010 – Fill By- law and Zoning By-law Violations – 14476 Yonge Street Council Meeting Minutes Tuesday, July 16, 2013 Page 14 of 15 Moved by Councillor Thompson Seconded by Councillor Ballard THAT Council receive report LGL13-010; and THAT, if the Director of Building and By-law Services determines that violations of Town by-laws are continuing at 14476 Yonge Street and all other reasonable Town actions have been exhausted to halt such violations, then Council authorizes the Town Solicitor to retain external legal counsel to obtain an injunction to stop any further violations of Town by-laws at 14476 Yonge Street and to ensure compliance with the Fill By-law and the Zoning By-law at the said property. CARRIED 3. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Report CLS13-020 – Appointment to the Committee of Adjustment and Property Standards Committee Moved by Councillor Pirri Seconded by Councillor Gallo THAT Council receive report CLS13-020; and THAT Council appoint Marilee Harris as a citizen member to the Committee of Adjustment and Property Standards Committee. CARRIED 4. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Heritage Advisory Committee Closed Session Minutes of July 8, 2013 Moved by Councillor Thompson Seconded by Councillor Pirri THAT the minutes of the Heritage Advisory Committee Closed Session meeting of July 8, 2013 be received and the recommendations carried by the Committee be adopted. CARRIED 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Report PL13-048 – Potential Purchase of Lands Moved by Councillor Pirri Seconded by Councillor Thompson THAT Council adopt the confidential recommendations of the Closed Session. CARRIED XIII READING OF BY-LAWS Moved by Councillor Abel Seconded by Councillor Pirri THAT the following listed by-laws be given first, second, and third readings and enacted: 5535-13 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to Bus Stops in the Town of Aurora Council Meeting Minutes Tuesday, July 16, 2013 Page 15 of 15 5537-13 BEING A BY-LAW to adopt Official Plan Amendment No. 5 5538-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (15277 Yonge Street, File: D14-01-13) 5539-13 BEING A BY-LAW to amend By-law Number 5337-11, as amended, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora 5540-13 BEING A BY-LAW to delegate authority to the Director of Planning & Development Services to approve and execute agreements required as a condition of a Committee of Adjustment decision CARRIED Moved by Councillor Abel Seconded by Councillor Pirri THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5534-13 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on July 16, 2013 CARRIED XV ADJOURNMENT Moved by Councillor Pirri Seconded by Councillor Buck THAT the meeting be adjourned at 11:46 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF JULY 16, 2013 RECEIVED FINAL APPROVAL AT COUNCIL ON AUGUST 13, 2013.