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MINUTES - Council - 20130625 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, June 25, 2013 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:12 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Moved by Councillor Ballard Seconded by Councillor Gallo THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved:  Delegation (c) John Cunningham, representing Residents of West Aurora Neighbourhoods Re: Item 1(3) – PL13-044 – Bell Canada Telecommunication Tower 14820 Bathurst Street, Township of King  Delegation (d) William Albino, representing Hillary-McIntyre Park Founding Committee Re: Item 1(8) – CAO13-016 – Hillary-McIntyre Park  Item 9 – Correspondence dated June 21, 2013 from Steve Hinder, Resident Re: Item 1(8) – CAO13-016 – Hillary-McIntyre Park CARRIED Council Meeting Minutes Tuesday, June 25, 2013 Page 2 of 16 III ADOPTION OF THE MINUTES Council Minutes of June 11, 2013 Special Council – Public Planning Minutes of June 17, 2013 Moved by Councillor Buck Seconded by Councillor Pirri THAT the Council minutes of June 11, 2013 and the Special Council – Public Planning minutes of June 17, 2013 be adopted as printed and circulated. CARRIED IV PRESENTATIONS (a) Mayor Geoffrey Dawe Re: Presentation of the 2013 Aurora Citizen of the Year Award to Ron Wallace Mayor Dawe stated that, on behalf of the Town of Aurora and Council, it was his privilege to award an outstanding member of the community with the 2013 Aurora Citizen of the Year Award. He acknowledged the 2012 Aurora Citizen of the Year, Brian North, and thanked him for his ongoing commitment to the Town. Mayor Dawe reported that the 2013 recipient, an exceptionally visible and active member of the community, came to Aurora in 1969 to work in the newspaper industry, served as a volunteer firefighter in the 1970’s, as a Trustee on the York Region District School Board for nearly a decade in the 1980’s, and served three terms on Town Council from 1995 to 1997 and from 2001 to 2006. He said the community involvement of the recipient speaks volumes to his character and commitment to the Town, which also included being a Director of the Aurora Chamber of Commerce, Aurora Historical Society, and Aurora Cemetery Board. Mayor Dawe noted the recipient has been a Rotarian for many years and received the Paul Harris Award, has been an advocate and supporter of many non-profit groups including the Rotary Club, Optimist Club, Lion’s Club, Legion, Seniors’ Centre, Historical Society, Society of York Region Artists, and Farmers’ Market, and has been a driving force behind the Aurora Street Festival and Operation Puck-Shy to raise money for protective glass at the Aurora Community Centre. He advised that the recipient was also recognized by the Aurora Heritage Advisory Committee in 2007 with the Promotion of Aurora’s Heritage Award, honoured by the Society of York Region Artists in 2008 and the Ontario Heritage Trust in 2011, and was a recent recipient of the Queen’s Diamond Jubilee Medal. He offered that, with a wealth of accolades and a lifetime of commitment to his community, the Citizen of the Year’s altruism could perhaps be summed up best in his own words, “I’m in l ove with Aurora and that’s all there is to it. I would do anything I could for this Town.” Mayor Dawe declared that it was his distinct pleasure and honour to introduce Ron Wallace as the 2013 Aurora Citizen of the Year for all his selfless efforts to help so many groups and segments of our diverse municipality and help shape Aurora as a caring, inclusive community. Mr. Wallace accepted his Award and expressed his appreciation. (b) Shelley Ware, Special Events Coordinator and Committee Staff Liaison, and Greg Smith, Committee Member, representing the Sesquicentennial Ad Hoc Committee Re: Cheque Presentations and Canada Day Festivities Update Ms Ware introduced Zac Stevenson, Public Relations Specialist, on behalf of State Farm Insurance, who presented the Mayor with a cheque in the amount of $10,500. She noted that State Farm has demonstrated their commitment to the Town and community through the Town’s core special events and through their Platinum sponsorship of the Canada Day Parade and Aurora 150 Youth Music Extravaganza, and she expressed appreciation of their corporate support. Council Meeting Minutes Tuesday, June 25, 2013 Page 3 of 16 Ms Ware introduced Stewart McLaren, Committee member on behalf of the Sesquicentennial Ad Hoc Committee, who presented the Mayor with a cheque in the amount of $13,200 from the Ministry of Canadian Heritage and Official Languages. She noted that Mr. McLaren was instrumental in completing the federal grant application for support of the Town’s Sesquicentennial activities and endeavours. Ms Ware, as Staff Liaison on behalf of the Sesquicentennial Ad Hoc Committee, provided an overview of the three-day Canada Day celebrations to take place this weekend, starting with the Aurora 150 Youth Music Extravaganza on Saturday, June 29, followed by Dance in the Park on Sunday, June 30, and ending with the Canada Day Parade and Festivities on Monday, July 1. She noted that after the Canada Day celebrations, the Aurora 150 celebrations will continue and introduced Greg Smith to expand on their successful social media strategy. Mr. Smith advised that the www.Aurora150.ca website is up and running and encouraged all Aurorans—current and former—to share their memories including photographs and videos which may be uploaded to the website. He noted the Events Calendar page on the website where residents, groups and organizations may add and update their Aurora 150 events and celebrations, which will be shared further through the Committee’s social media strategy. Mr. Smith encouraged everyone to go to Facebook at /Aurora150 and follow on Twitter at @Aurora_150. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Council meeting be recessed. CARRIED Council recessed at 7:31 p.m. and reconvened at 7:37 p.m. V PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri expressed congratulations to his former grade nine music teacher, Teri Fowler, who has just received this year’s Teacher of the Year Award. Councillor Gaertner advised that she and Councillor Ballard attended a very special CHATS multicultural celebration on June 25, which included entertainment by George St. Kitts. Councillor Humfryes advised that she attended a wonderful event, “Portraits of Giving” by Karen Merk, on June 20 at the Aurora Cultural Centre. She noted that the display honoured eight individuals who have made significant, positive contributions to the community and Stewart McLaren was included in this celebration. Councillor Abel announced that the Aurora Sports Hall of Fame is seeking nominations for potential inductees and encouraged anyone who knows of a worthy candidate to complete a nomination form and mail it to the address indicated on the Aurora Sports Hall of Fame website. Councillor Buck commended Katherine Belrose for her confidence in the Town of Aurora in establishing a new business, as well as others who have taken old buildings and have transformed the Town. She expressed her appreciation of the efforts and private investment of individuals who understand the value of heritage buildings and the heritage community. Councillor Buck remarked on the Town’s energy and revitalization, and expressed her confidence that the Town will continue to build on its heritage and reflect the confidence that people have in the future of Aurora. Council Meeting Minutes Tuesday, June 25, 2013 Page 4 of 16 Councillor Ballard shared his personal observations of the CHATS event that he and Councillor Gaertner attended on June 25 and advised that CHATS (Community & Home Assistance to Seniors) serves about 7,400 people each year in York Region and South Simcoe. He noted CHATS has relocated their office to the former Canada Law Book location on Edward Street and congratulated them on a fantastic event. Mayor Dawe reminded everyone that the launch of the exhibition “Aurora Collects: Revealing 150 Years of Our Shared History” will take place at 1 p.m. on Monday, July 1 at the Aurora Cultural Centre. Mayor Dawe announced that the Town’s popular Concerts in the Park series will resume on Wednesday, July 3 with Erick Traplin performing at the first event. He noted there is no cost although they do ask for a donation for the local food pantry. Mayor Dawe announced that applications are being accepted for citizen members for the Town’s Committee of Adjustment and Property Standards Committee until Wednesday, July 10 and anyone interested may contact Cindy Janzen at the Town Hall office. Mayor Dawe expressed congratulations to the Charles Darrow Housing Co-operative on Wellington Street West on their 25th anniversary and for receiving an award from The Co-operative Housing Federation of Canada for the success they have had in their community. Mayor Dawe expressed congratulations to the organizers of York Pride Fest which was held on Sunday, June 23 in Richmond Hill. Mayor Dawe expressed congratulations to Hartman Public School on their 6th Annual Fun Fair which he said was great fun for the school community and the whole community in that area. Mayor Dawe encouraged everyone to visit the Town’s website at www.aurora.ca to find details of the many upcoming events and said he hopes to see as many people as possible at all of these great events. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (subsections 3, 4, 8, 10, 11, and 13), 2, 3 and 4 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsections 3, 4, 8, 10, 11, and 13), 5, 6, 7, 8 and 9 were identified as items not requiring separate discussion. Moved by Councillor Gaertner Seconded by Councillor Thompson THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of June 18, 2013 THAT the General Committee meeting report of April 16, 2013 be received and the recommendations carried by the Committee be approved, with the exception of subsections 3, 4, 8, 10, 11, and 13). Council Meeting Minutes Tuesday, June 25, 2013 Page 5 of 16 5. Memorandum from the Director of Building and By-law Services Re: Town Hall Renovation – Project Update THAT the memorandum regarding Town Hall Renovation – Project Update be received for information. 6. Memorandum from Mayor Geoffrey Dawe Re: Correspondence from Southlake Regional Health Centre Foundation – 2013 Nature’s Emporium Run or Walk for Southlake THAT the memorandum regarding Correspondence from Southlake Regional Health Centre Foundation – 2013 Nature’s Emporium Run or Walk for Southlake be received for information. 7. Memorandum from Mayor Geoffrey Dawe Re: Correspondence from the Aurora Chamber of Commerce Dated June 4, 2013 – 18th Annual Aurora Chamber Street Festival THAT the memorandum regarding Correspondence from the Aurora Chamber of Commerce dated June 4, 2013 – 18th Annual Aurora Chamber Street Festival be received for information. 8. Memorandum from Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority – Highlights May 24, 2013 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority – Highlights – May 24, 2013 – Meeting of the Board be received for information. 9. Correspondence dated June 21, 2013 from Steve Hinder, Resident Re: Item 1(8) – CAO13 -016 – Hillary-McIntyre Park (Added Item) THAT the Correspondence dated June 21, 2013 regarding Item 1(8) CAO13- 016 – Hillary-McIntyre Park be received for information. CARRIED VIII DELEGATIONS (a) David Heard, Resident and Member of Heritage Advisory Committee Re: Item 1(8) – CAO13-016 – Hillary-McIntyre Park Mr. Heard expressed his concerns with the proposal including the lack of public input, business plan, and identity of the parties involved. He stated his opposition and inquired whether the project follows the guidelines of the Places to Grow legislation. Mr. Heard advised that he has spoken to many business owners who believe that the project would not enhance their businesses, with which he agreed, and he noted that one of the proposed buildings appears to be in bad condition. He suggested there could be alternate proposals and available space at the entrance to the community, near the Chamber of Commerce, and that public input would raise the funds. Moved by Councillor Thompson Seconded by Councillor Pirri THAT the comments of the delegate be received for information. CARRIED Council Meeting Minutes Tuesday, June 25, 2013 Page 6 of 16 (b) Tyler Barker, Resident and Member of Accessibility Advisory Committee Re: Item 2 – AAC13 -06 – Accessibility Advisory Committee Report June 3, 2013 Mr. Barker expressed his concerns regarding the accessibility challenges in Council Chambers, recognized that a more accessible Chambers may be delayed due to the financial ramifications, and suggested possible improvements for the interim. He reiterated that accessibility includes all and hoped that the Chambers would eventually be fully accessible. Mr. Barker referred to the accessible taxi information provided to the Committee from By-law Services staff and noted that Bracebridge is the first accessible municipality to pass a by-law to have accessible taxis for use not only by people in wheelchairs or mobility devices but also by regular patrons. He suggested that Council request a report from staff and stated that everyone should have the same rights to get around. Mr. Barker thanked Mayor Dawe, Councillor Abel and staff for attending the Mobility Maze event, which he hoped was a good representation of what people with disabilities face. He added that the Committee had requested the rental fee for the event be paid in the amount of $292 from the Accessibility Committee budget but the fee ended up being higher and he requested that the increased fee be covered and addressed by Council later in the meeting. Moved by Councillor Abel Seconded by Councillor Pirri THAT the comments of the delegate be received and referred to Item 2. CARRIED (c) John Cunningham, representing Residents of West Aurora Neighbourhoods Re: Item 1(3) – PL13-044 – Bell Canada Telecommunication Tower 14820 Bathurst Street, Township of King (Added Item) Mr. Cunningham requested that Council continue their focus on escalating the Bell tower situation and advised that the objective to have the tower moved and undertake a series of initiatives to make that happen remains unchanged. He requested Council to direct the Town Solicitor to seek out external legal resources to assess the grounds for a judicial review, document the process to initiate this review, and report back to Council at the next session. Mr. Cunningham stated that it is important for all stakeholders to know how serious the residents feel about moving the tower and that the Town is engaged and ready to continue the escalation. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the comments of the delegate be received and referred to Item 1(3). CARRIED (d) Kathy van Nostrand, on behalf of William Albino, representing Hillary-McIntyre Park Founding Committee Re: Item 1(8) – CAO13-016 – Hillary-McIntyre Park (Added Item) Ms van Nostrand requested Council to reconsider their support of the Hillary- McIntyre Park vision and to make an informed decision by approving the Feasibility Study. She addressed the concerns of Councillors and stated it is critical to respect, maintain and promote the Town’s heritage. Ms van Nostrand asserted that this is a tremendous opportunity to create something very special that would not only attract residents but strengthen the sense of pride and ownership in all Aurorans. Council Meeting Minutes Tuesday, June 25, 2013 Page 7 of 16 Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the comments of the delegate be received and referred to Item 1(8). CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of June 18, 2013 (3) PL13-044 – Bell Canada Wireless Telecommunication Tower 14820 Bathurst Street, Township of King Main Motion Moved by Councillor Gallo Seconded by Councillor Ballard THAT report PL13-044 be received; and THAT Planning and Development Services be directed to revise the Town of Aurora Telecommunication Tower/Antenna Facilities Protocol dated October 25, 2011 to incorporate the Federation of Canadian Municipalities (FCM) and Canadian Wireless Communications Association (CWTA) joint protocol template; and THAT the Town of Aurora advise Industry Canada that the Town has considered the FCM and CWTA joint protocol template and request Industry Canada to amend their Client Procedures Circular (CPC) 2-0-03, Issue 4, to reflect the local consultation requirements contained in the joint FCM and CWTA protocol; and THAT Staff work with adjacent municipalities to develop a protocol for telecommunication towers in abutting Municipalities. Amendment Moved by Councillor Gallo Seconded by Councillor Humfryes THAT staff be directed to go to an external legal resource to obtain counsel to assess the grounds for a judicial review and the process to initiate a judicial review. CARRIED Main Motion as Amended Moved by Councillor Gallo Seconded by Councillor Ballard THAT report PL13-044 be received; and THAT Planning and Development Services be directed to revise the Town of Aurora Telecommunication Tower/Antenna Facilities Protocol dated October 25, 2011 to incorporate the Federation of Canadian Municipalities (FCM) and Canadian Wireless Communications Association (CWTA) joint protocol template; and THAT the Town of Aurora advise Industry Canada that the Town has considered the FCM and CWTA joint protocol template and request Industry Canada to amend their Client Procedures Circular (CPC) 2-0-03, Issue 4, to reflect the local consultation requirements contained in the joint FCM and CWTA protocol; and THAT Staff work with adjacent municipalities to develop a protocol for telecommunication towers in abutting Municipalities; and Council Meeting Minutes Tuesday, June 25, 2013 Page 8 of 16 THAT staff be directed to go to an external legal resource to obtain counsel to assess the grounds for a judicial review and the process to initiate a judicial review. On a recorded vote the main motion as amended CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Thompson, and Mayor Dawe VOTING NAYS: Councillors Buck and Pirri 1. General Committee Meeting Report of June 18, 2013 (8) CAO13-016 – Hillary-McIntyre Park Main Motion Moved by Councillor Ballard Seconded by Councillor Thompson THAT report CAO13-016 be received; and THAT Council authorize staff to retain the required consultant(s) to complete the Hillary-McIntyre Park Feasibility Study, based on the key elements set out within the comments section of this report; and THAT such retainer shall not exceed $25,000 with funding being from the Operating Contingency account. Amendment Moved by Councillor Abel Seconded by Councillor Pirri THAT this item be referred back to staff to report back to a Closed Session on the potential purchase of the subject properties. On a recorded vote the amendment was DEFEATED. YEAS: 4 NAYS: 5 VOTING YEAS: Councillors Abel, Buck, Pirri, and Thompson VOTING NAYS: Councillors Ballard, Gaertner, Gallo, Humfryes, and Mayor Dawe Amendment Moved by Councillor Ballard Seconded by Councillor Humfryes THAT the third clause be revised to read: THAT such retainer shall not exceed $25,000 and that staff first investigate provincial or federal funding for a Feasibility Study and that only if government funding is not available that with funding being from the Town’s Operating Contingency account be utilized. DEFEATED Council agreed to vote on each clause separately. Moved by Councillor Ballard Seconded by Councillor Thompson THAT report CAO13-016 be received. CARRIED Council Meeting Minutes Tuesday, June 25, 2013 Page 9 of 16 Moved by Councillor Ballard Seconded by Councillor Thompson THAT Council authorize staff to retain the required consultant(s) to complete the Hillary-McIntyre Park Feasibility Study, based on the key elements set out within the comments section of this report. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Ballard, Gaertner, Gallo, Humfryes, and Mayor Dawe VOTING NAYS: Councillors Abel, Buck, Pirri, and Thompson Moved by Councillor Ballard Seconded by Councillor Thompson THAT such retainer shall not exceed $25,000 with funding being from the Operating Contingency account. On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, and Mayor Dawe VOTING NAYS: Councillors Buck, Pirri, and Thompson Moved by Councillor Gallo Seconded by Councillor Buck THAT Closed Session be moved forward for consideration. CARRIED XIV CLOSED SESSION Moved by Councillor Thompson Seconded by Councillor Gallo THAT Council resolve into a General Committee Closed Session to consider: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: PL13-042 – Appeals to the Ontario Municipal Board (OMB) related to the Town of Aurora Official Plan (2010) – Status Update No. 3 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PL13-043 – Offer to Purchase for 9-10 Scanlon Court CARRIED Moved by Councillor Thompson Seconded by Councillor Ballard THAT the Procedural By-law be waived to extend the hour. CARRIED (two-thirds majority) Council recessed at 10:30 p.m. and reconvened at 11:17 p.m. Council Meeting Minutes Tuesday, June 25, 2013 Page 10 of 16 Moved by Councillor Abel Seconded by Councillor Humfryes THAT the Council meeting be reconvened into open session. CARRIED 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: PL13-042 – Appeals to the Ontario Municipal Board (OMB) related to the Town of Aurora Official Plan (2010) – Status Update No. 3 Moved by Councillor Abel Seconded by Councillor Gallo THAT Council adopt the confidential recommendations of the Closed Session. CARRIED 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PL13-043 – Offer to Purchase for 9-10 Scanlon Court Moved by Councillor Abel Seconded by Councillor Gallo THAT Council adopt the confidential recommendations of the Closed Session. CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of June 18, 2013 (10) CAO13-018 – Job Evaluation Process and Compensation Review Moved by Councillor Ballard Seconded by Councillor Humfryes THAT report CAO13-018 be received; and THAT Council approve updated Policy #07 – Salary Administration Policy and Guidelines for non-union permanent full-time staff as recommended in this report in Attachment #1. CARRIED 1. General Committee Meeting Report of June 18, 2013 (13) IES13-038 – Award of Tender IES2013-58 – New Sidewalk Construction on Earl Stewart Drive, from St. John’s Sideroad to Pedersen Drive Moved by Councillor Ballard Seconded by Councillor Gallo THAT report IES13-038 be received; and THAT Tender IES2013-58 – New Sidewalk Construction Earl Stewart Drive, from St. John’s Sideroad to Pedersen Drive, be awarded to Aloia Bros. Concrete Contractors Ltd. in the amount of $115,929.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, June 25, 2013 Page 11 of 16 Moved by Councillor Ballard Seconded by Councillor Thompson THAT this item be deferred to the Council meeting of July 16, 2013. CARRIED 3. PR13-032 – Cultural Master Plan – Consultant Retainer Moved by Councillor Thompson Seconded by Councillor Gallo THAT report PR13-032 be received; and THAT Council award RFP No. PRS2013-70 to Millier Dickinson Blais for professional consulting services related to the completion of a Cultural Master Plan to an upset limit of $70,000.00 plus HST; and THAT the Mayor and Town Clerk be authorized to execute a Consulting Agreement with Millier Dickinson Blais with respect to the award of RFP No. PRS2013-70, including any and all documents and ancillary agreements required to give effect to same. CARRIED 4. Memorandum from the Director of Planning and Development Services Re: Proposed Amendment to Mattamy Zoning By-law Number 5522-13 Amending By-law Number 5533-13 Mattamy (Aurora) Ltd. File: D14-08-11 Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the memorandum regarding the Proposed Amendment to Mattamy Zoning By-law number 5522-13 be received; and THAT pursuant to section 34 (17) of the Planning Act Council deems due to the minor nature of the by-law amendment that further notice is not required; and THAT Council approve Amending By-law Number 5533-13 to add a section to the Siting Specifications of parent By-law Number 5522-13 to prevent protruding garages. CARRIED Moved by Councillor Thompson Seconded by Councillor Gaertner THAT items 1(10), 1(13), 3, and 4 were moved forward for consideration. CARRIED 2. AAC13-06 – Accessibility Advisory Committee Report, June 3, 2013 Main Motion Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT report AAC13-06 be received; and THAT Council adopt the following Accessibility Advisory Committee recommendations from the meeting of June 3, 2013: Council Meeting Minutes Tuesday, June 25, 2013 Page 12 of 16 4. Correspondence from the Community Legal Clinic of York Region Re: Accessibility Advisory Committee Delegation re Mobility Maze THAT, due to the time sensitive nature of this matter, the fees for renting the Aurora Community Centre for the Mobility Maze event on June 5, which is being held in conjunction with National Access Awareness Week, be paid for, for this one event, from the Accessibility Committee budget in the amount of $292. 5. Memorandum from the Accessibility Advisor Re: Accessibility in Council Chambers THAT the Accessibility Advisory Committee make the following comment: THAT, although none of the options make the current configuration of the Council Chambers accessible, the platform lift would be the fiscally responsible option (option #3) which still does not meet the “accessibility with dignity” intent of the Accessibility for Ontarians with Disabilities Act (AODA). Moved by Councillor Gaertner Seconded by Councillor Gallo THAT Item 2(5) be deferred to the General Committee meeting of September 3, 2013. CARRIED 4. Correspondence from the Community Legal Clinic of York Region Re: Accessibility Advisory Committee Delegation re Mobility Maze Amendment Moved by Councillor Abel Seconded by Councillor Thompson THAT the fee for renting the Aurora Community Centre for the Mobility Maze event, to be paid from the Accessibility Budget, be amended to $913. CARRIED Main Motion as Amended Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT report AAC13-06 be received; and THAT Council adopt the following Accessibility Advisory Committee recommendation from the meeting of June 3, 2013: 4. Correspondence from the Community Legal Clinic of York Region Re: Accessibility Advisory Committee Delegation re Mobility Maze THAT, due to the time sensitive nature of this matter, the fees for renting the Aurora Community Centre for the Mobility Maze event on June 5, which is being held in conjunction with National Access Awareness Week, be paid for, for this one event, from the Accessibility Committee budget in the amount of $913. 5. Memorandum from the Accessibility Advisor Re: Accessibility in Council Chambers THAT Item 2(5) be deferred to the General Committee meeting of September 3, 2013. CARRIED Council Meeting Minutes Tuesday, June 25, 2013 Page 13 of 16 1. General Committee Meeting Report of June 18, 2013 (4) Extracts from Council Meeting 13-17 of Tuesday, June 11, 2013 and Council Meeting 12-23 of Tuesday, August 14, 2012 and Report PL12-001 – Delegation Authority for Minor Development Agreements Main Motion Moved by Councillor Thompson Seconded by Councillor Abel THAT the Council meeting extracts and report PL12-001 be received; and THAT Council delegate authority to the Director of Planning and Development Services, or designate, to sign simplified development agreements, Oak Ridges Moraine development agreements and other minor agreements required as a condition of a Committee of Adjustment decision, and THAT a delegation bylaw be presented to Council at a future Council meeting. Amendment Moved by Councillor Gallo Seconded by Councillor Abel THAT staff present to General Committee a summary report on all Simplified Development Agreements entered into by the Town on a semi-annual basis. CARRIED Main Motion as Amended Moved by Councillor Thompson Seconded by Councillor Abel THAT the Council meeting extracts and report PL12-001 be received; and THAT Council delegate authority to the Director of Planning and Development Services, or designate, to sign simplified development agreements, Oak Ridges Moraine development agreements and other minor agreements required as a condition of a Committee of Adjustment decision, and THAT a delegation bylaw be presented to Council at a future Council meeting; and THAT staff present to General Committee a summary report on all Simplified Development Agreements entered into by the Town on a semi-annual basis. CARRIED 1. General Committee Meeting Report of June 18, 2013 (11) CLS13-006 – Accessibility Considerations in the Council Chambers Moved by Councillor Abel Seconded by Councillor Thompson THAT this item be deferred to the General Committee meeting of September 3, 2013. CARRIED Council Meeting Minutes Tuesday, June 25, 2013 Page 14 of 16 X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Ballard Re: Principles of Shared Space – Aurora Promenade Study Area WHEREAS the Town of Aurora’s Strategic Plan Visions describes our Town as “An innovated and sustainable Community where neighbours care and businesses thrive;” and WHEREAS revitalization of the Downtown core is a priority with the Strategic Plan, as this action supports the goals of 1) Supporting an exceptional quality of life, 2) Enabling a diverse, creative and resilient economy, and 3) Supporting environmental stewardship and sustainability; and WHEREAS the Official Plan supports the priorities of downtown revitalization and increased pedestrian accessibility and usability; and WHEREAS The Aurora Promenade Study has identified a number of initiatives intended to increase pedestrian traffic, improve the downtown experience and revitalize the historic character of the Yonge Wellington area; and WHEREAS The Town of Aurora supports new and innovative approaches that can enhance the community experience and bring value to the business district; and WHEREAS other leading communities across the world have successfully implemented the principle of “shared space” in downtown districts where alternative traffic management principles are used to shift the relationship between vehicles and pedestrians; and WHEREAS there is an opportunity to apply these principles to the Yonge Street or Wellington Street areas. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate the principles of Shared Space and identify any areas where these concepts could be applied within the Promenade Study Area; and FURTHER that staff report to Council with examples of this concept, the principles applicable to Aurora, and recommendations on how this could be implemented within the Promenade Study Area. (ii) Motions for Which Notice Has Been Given None XI REGIONAL REPORT None XII NEW BUSINESS/GENERAL INFORMATION Councillor Buck recommended that the name of the 2013 Aurora Citizen of the Year be added to the list of street names. Council Meeting Minutes Tuesday, June 25, 2013 Page 15 of 16 Moved by Councillor Buck Seconded by Councillor Abel THAT the name of the 2013 Aurora Citizen of the Year and former Councillor, Ron Wallace, be added to the Bank of Approved Street Names list. CARRIED Councillor Abel referred to Delegation (b) Tyler Barker, who spoke about accessibility and taxi issues, and suggested that York Region and Aurora could be a leader in moving forward and he requested that staff report on this issue. Moved by Councillor Abel Seconded by Councillor Gaertner THAT staff report back to Council regarding the accessible taxi rate discrepancies, best practices of other municipalities, and how the Town of Aurora could proceed. CARRIED Councillor Gaertner inquired about the proposed Bell communication tower at Wellington Street East. The Director of Planning and Development Services confirmed that an application has been received for a new tower proposed for location behind the Longo’s plaza. He advised they will be meeting with the applicant soon to discuss the public consultation process according to the revised Council- approved protocol, will advise Council when notices are sent out, and will work toward scheduling a future open house meeting on the matter. Councillor Gaertner inquired about the hiring of external legal counsel and insurance coverage related to the Phyllis Morris case. The Town Solicitor advised he would prefer to not answer the question publicly and the Mayor advised the Councillor to speak directly with the Town Solicitor. Councillor Pirri inquired about the trees that have been cut down at Vandorf Sideroad and Yonge Street. The Director of Parks and Recreation Services advised that they, including the Mayor, have been in communications with the Region, and noted the area was identified as a Regional woodlot and is not a municipal issue. XIII READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the following listed by-laws be given first, second, and third readings and enacted: 5517-13 BEING A BY-LAW to acquire lands for municipal Purposes (Daniel Joseph Smith – 45 Industrial Parkway South) 5523-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (TACC Developments Aurora Inc., File D14-09-11) 5524-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (St. John’s Road Development Corp., File D14-01- 12) 5525-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Brookfield Homes (Ontario) Limited and Brookfield Homes (Ontario) Aurora Limited, File D14-12-11) 5526-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Shimvest Investments Limited, File D14-02-12) Council Meeting Minutes Tuesday, June 25, 2013 Page 16 of 16 5527-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (York Region Christian Senior Homes Inc., File D14-13-11) 5533-13 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Mattamy Aurora Limited, File D14-08-11) CARRIED Moved by Councillor Abel Seconded by Councillor Thompson THAT the following listed by-law be given first, second, and third readings and enacted: 5532-13 BEING A BY-LAW to adopt a Code of Ethics for Members of Council On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Buck, Gaertner, and Gallo Moved by Councillor Abel Seconded by Councillor Buck THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5531-13 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on June 25, 2013 CARRIED XV ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Abel THAT the meeting be adjourned at 12:01 a.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF JUNE 25, 2013 RECEIVED FINAL APPROVAL AT COUNCIL ON JULY 16, 2013.