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MINUTES - Council - 20130122 THE TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, January 22, 2013 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Manager of Revenue and Accounting, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Corporate Communications, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:09 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Abel THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved:  Delegation (c) Frank Pulumbarit and Bonnie Kraft Aurora Cultural Centre Re: Item 1(12) – CAO12-023 – Final Report – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre  Additional Information Item #4 Memorandum from the Director of Planning and Development Services Re: Applications to Amend the Official Plan and Zoning By-law Perwick Investments Limited Northeast Corner of John West Way & Wellington St. E. Files: D09-03-05 & D14-16-05 Report No. PL12-043 Council Meeting Minutes Tuesday, January 22, 2013 Page 2 of 12  Replacement pages 55, 56 and 57 for Item 4 – Perwick Investments Limited PL12-043 – Applications to Amend the Official Plan and Zoning By-law Northeast Corner of John West Way & Wellington St. E. Files: D09-03-05 & D14-16-05 DEFEATED Moved by Councillor Gallo Seconded by Councillor Abel THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved.  Delegation (c) Frank Pulumbarit and Bonnie Kraft Aurora Cultural Centre Re: Item 1(12) – CAO12-023 – Final Report – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre  Replacement pages 55, 56 and 57 for Item 4 – Perwick Investments Limited PL12-043 – Applications to Amend the Official Plan and Zoning By-law Northeast Corner of John West Way & Wellington St. E. Files: D09-03-05 & D14-16-05 CARRIED IV PRESENTATIONS None V PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel congratulated those Seniors who participated in the York Region 55+ Games and requested that the winners names be posted on the Town website. Councillor Abel noted that the Central York Girls Hockey Association are celebrating their twentieth anniversary with a dinner this evening. Councillor Humfryes advised that anyone who would like to participate in CHAT’s Walk, which will commence on January 26, may do so by registering on the CHAT’s Walk website. She noted that a reception will be held at The Manor in the Kettleby area. Councillor Gaertner noted that all members of Council have been invited to attend an upcoming York Region Abuse Fundraiser. Councillor Pirri noted that the Queen’s York Rangers will be holding a breakfast, the first of three events, on March 6. Councillor Humfryes invited everyone to attend Casino Night on February 2 and Mardi Gras 2013 on February 9 both of which will be raising funds for Southlake Hospital Children’s Paediatrics Oncology Unit. Mayor Dawe thanked Councillor Abel and Councillor Humfryes for participating in Operation Red Nose and noted that Councillor Abel helped with the Salvation Army Christmas Kettle Drive. Council Meeting Minutes Tuesday, January 22, 2013 Page 3 of 12 Mayor Dawe noted that Flo Murray, an active long-time resident, recently passed away at the age of 94 and she will be missed. Mayor Dawe invited everyone to attend the Mayor’s Levee to kick off the Sesquicentennial celebrations on February 3 from 2 p.m. to 6 p.m. at the Town Park. He advised that February 3, 1863 was the day that Aurora was incorporated. III ADOPTION OF THE MINUTES Council Minutes of December 18, 2012 Special Council – Public Planning Minutes of December 19, 2012 Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Council minutes of December 18, 2012, and the Special Council – Public Planning minutes of December 19, 2012, be adopted as printed and circulated. CARRIED VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (subsections 4, 7, 12, 15, 17, 19, 22, and 24), 4, and 7 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsections 4, 7, 12, 15, 17, 19, 22, and 24), 2, 3, 5, and 6 were identified as items not requiring separate discussion. Moved by Councillor Abel Seconded by Councillor Gaertner THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of January 15, 2013 THAT the General Committee meeting report of January 15, 2013 be received and the recommendations carried by the Committee be approved, with the exception of subsections 4, 7, 12, 15, 17, 19, 22, and 24). 2. Special General Committee – 2013 Budget Review Meeting Report of January 12, 2013 THAT the Special General Committee – 2013 Budget Review meeting report of January 12, 2013 be received for information. 3. Special General Committee – 2013 Budget Review Meeting Report of January 14, 2013 THAT the Special General Committee – 2013 Budget Review meeting report of January 14, 2013 be received for information. Council Meeting Minutes Tuesday, January 22, 2013 Page 4 of 12 5. CLS13-003 – General Committee Closed Session Report Dated January 15, 2013 THAT report CLS13-003 be received; and THAT Council adopt the confidential recommendation of the Closed Session General Committee meeting of January 15, 2013. 6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights December 14th – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – December 14th Meeting of the Board be received for information. CARRIED VIII DELEGATIONS (a) George Roche, Farley Flex, and Christine Bentley Lucid Community Development Group Re: Community Economic Development/Youth Programming George Roche and Farley Flex presented their ideas for Aurora Live! “Our Community On Stage” as a performing arts festival to be held August 3 and 4 or the preceding weekend. They handed out the proposed budget and advised Council on the REAL School and Youth Academy of Performing Arts and noted that REAL is an acronym for reality, education and applied life skills. Farley Flex advised on utilizing the community’s various skills to participate as a community in this event, and that it takes a variety of different skills for the infrastructural roles to support performers. He noted that there will be a series of workshops to encourage, engage and involve the whole community, particularly the youth, to participate. Farley Flex indicated a large community and youth involvement increases the stakeholders and the overall appeal of the event. Moved by Councillor Abel Seconded by Councillor Ballard THAT the comments of the delegates be received and referred to Parks and Recreation staff for a report at the February 5, 2013 General Committee meeting. CARRIED (b) Tyler Barker, Resident Re: Motion for Which Notice Has Been Given (a) Councillor Abel Re: Community Ramp Project Tyler Barker explained the One Step ramp system and that it comes at no cost to local businesses. He noted that Luke Anderson, a Civil Engineer and paraplegic, from Stouffville, came up with this unique idea to improve accessibility. Mr. Barker advised that this system is being utilized in Stouffville and as a pilot project in the Roncesvalles area. He suggested Council visit the CityTV website to view more information with regard to the system in place, or the STOPGAP.CA website. Mr. Barker advised that he is willing to work with local hardware stores to educate them with respect to construction and use of the One Step system to make as many places as possible as accessible. He asked for Council’s support of Councillor Abel’s motion regarding the Community Ramp Project. Council Meeting Minutes Tuesday, January 22, 2013 Page 5 of 12 Moved by Councillor Abel Seconded by Councillor Gallo THAT the comments of the delegate be received and referred to Motion for Which Notice Has Been Given (a) Councillor Abel, Re: Community Ramp Project. CARRIED (c) Frank Pulumbarit and Bonnie Kraft, Aurora Cultural Centre Re: Item 1(12) – CAO12-023 – Final Report – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre Mr. Pulumbarit noted that the Aurora Cultural Centre budget will be presented on January 28, 2013 and that the 2013 grant request has been reduced from previous years and increased revenues are planned. He expressed his gratitude to those who assisted in developing the proposed new agreement and advised he is encouraged by the collaborative spirit going forward. Mr. Pulumbarit read a letter of support from the Board of Directors. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the comments of the delegate be received and referred to item 1(12). CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT Motion for Which Notice Has Been Given (a) Councillor Abel, Re: Community Ramp Project be moved forward for consideration. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: Community Ramp Project Moved by Councillor Abel Seconded by Councillor Humfryes WHEREAS Local Businesses are desirous of improving accessibility to their place of business; and WHEREAS municipalities such as Toronto, Whitchurch-Stouffville, and two municipalities in British Columbia have already embarked on a project such as this; and WHEREAS there are partnering opportunities with the local Chamber of Commerce and building suppliers; and WHEREAS there are opportunities to apply for Grant Funding. Council Meeting Minutes Tuesday, January 22, 2013 Page 6 of 12 NOW THEREFORE BE IT RESOLVED THAT staff be directed to investigate and report back to Council on the feasibility of a Community Ramp Project initiative. CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Humfryes Seconded by Councillor Abel THAT Item 1 (12) be moved forward for consideration. CARRIED 1. General Committee Report of January 15, 2013 (12) CAO12 -023 – Final Report – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre Moved by Councillor Humfryes Seconded by Councillor Pirri THAT this report, together with the following recommendations, be forwarded to the January 15, 2013 General Committee meeting for consideration: THAT the proposed Provision of Cultural Services Agreement presented in the report as Attachment #1 be approved; and THAT the proposed lease for Church Street School presented as Attachment #2 be approved; and THAT the Mayor and Town Clerk be authorized to execute any and all documents necessary to give effect to same. On a recorded vote the motion CARRIED YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None 1. General Committee Report of January 15, 2013 (4) PR13-006 – Future of Library Square Main Motion Moved by Councillor Thompson Seconded by Councillor Humfryres THAT report PR13-006 be received; and THAT Council direct staff to establish dates for workshops to receive information and discuss alternatives on the future of the facilities within Library Square; and THAT the final report be ready by September 2013 for consideration of the 2014 budget; and Council Meeting Minutes Tuesday, January 22, 2013 Page 7 of 12 THAT the public consultation be completed by June 2013. Amendment Moved by Councillor Thompson Seconded by Councillor Gallo THAT this Item be sent to the Economic Development Advisory Committee for comment. CARRIED The main motion as amended CARRIED. 1. General Committee Report of January 15, 2013 (7) PL13-001 – Planning Applications Status List Moved by Councillor Humfryes Seconded by Councillor Pirri THAT report PL13-001, the Planning Applications Status List, be received for information. CARRIED 1. General Committee Report of January 15, 2013 (15) EAC13-01 – Environmental Advisory Committee Report, December 6, 2012 Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT Council adopt the Environmental Advisory Committee recommendations from the December 6, 2012 meeting. CARRIED 1. General Committee Report of January 15, 2013 (17) AAC13-01 – Accessibility Advisory Committee Report, December 12, 2012 Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT Council adopt the Accessibility Advisory Committee recommendations from the December 12, 2012 meeting. CARRIED 1. General Committee Report of January 15, 2013 (19) SAC13-01 – Sesquicentennial Ad Hoc Committee Report, December 19, 2012 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT Council adopt the Sesquicentennial Ad Hoc Committee recommendations from the December 19, 2012 meeting. CARRIED Council Meeting Minutes Tuesday, January 22, 2013 Page 8 of 12 1. General Committee Report of January 15, 2013 (22) SAC13-02 – Sesquicentennial Ad Hoc Committee Report, January 9, 2013 Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT Council adopt the Sesquicentennial Ad Hoc Committee recommendations from the January 9, 2013 meeting. CARRIED 1. General Committee Report of January 15, 2013 (24) Memorandum from the Director of Parks and Recreation Services Re: Aurora Music Festival – Follow-up Information Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding Aurora Music Festival – Follow-up Information be received for information. CARRIED 4. PL12-043 – Applications to Amend the Official Plan and Zoning By-law Perwick Investments Limited Northeast Corner of John West Way & Wellington St. E. Files: D09-03-05 & D14-16-05 Moved by Councillor Pirri Seconded by Councillor Thompson THAT staff report PL12-043 be received; and THAT Application to Amend the Official Plan File: D09-03-05 be approved, to redesignate the subject lands from “Aurora Promenade General” to “Aurora Promenade General Special” to permit site specific development standards to facilitate a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and THAT Application to Amend the Zoning By-law File: D14-16-05 be approved, to rezone the subject lands from “Office Commercial (C6) Zone” to a site specific “Shopping Centre Commercial (C4) Exception Zone” to permit a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and THAT by-laws to adopt the Official Plan Amendment and implementing zoning be presented at a future Council Meeting for enactment. Moved by Councillor Gallo Seconded by Councillor Humfryes THAT this Item be referred to the February 5, 2013 General Committee meeting. CARRIED Council Meeting Minutes Tuesday, January 22, 2013 Page 9 of 12 7. Memorandum from the Director of Customer and Legislative Services Re: Correspondence received from the Township of King re: Amending the Existing Aeronautics Act and the Regulation of the Construction of New or Expanded Aerodromes Moved by Councillor Ballard Seconded by Councillor Gallo THAT Council receive the memorandum re: Correspondence received from the Township of King re: Amending the Existing Aeronautics Act and the Regulation of the Construction of New or Expanded Aerodromes for information; and THAT Council endorse the request from the Township of King. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notice of Motion (a) Councillor Pirri Re: Referendum on Representation WHEREAS Aurora Town Council actively seeks input from residents on a variety of matters; and WHEREAS the question of adopting a ward system in the municipality of Aurora was prevalent during the 2006 and 2010 municipal elections; and WHEREAS providing access and allowing participation in the political process is a means to engage individuals; and WHEREAS the decision of how an individual is to be represented at a municipal level should be theirs to make; and WHEREAS there is a distinct change in the population and geographic location of individuals within the Town of Aurora; and WHEREAS the majority of the Town of Aurora will be built out by the 2018 municipal election. NOW THEREFORE BE IT RESOLVED THAT staff be directed to place two referendum questions on the ballot of the 2014 municipal elections; and THAT staff be directed to perform any duties associated with placing these questions on a ballot as dictated by the Municipal Elections Act. THAT the first question pertain to reducing the number of councillors from 8 to 6, commencing the 2018 term of office; and THAT the second question pertain to the introduction of a ward system commencing the 2018 term of office; and THAT a draft of these questions be presented to a General Committee meeting during the first agenda cycle of the month of April. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:03 p.m. Council Meeting Minutes Tuesday, January 22, 2013 Page 10 of 12 (ii) Motions for Which Notice Has Been Given (b) Mayor Dawe Re: Service Level Review Moved by Mayor Dawe Seconded by Councillor Humfryes WHEREAS the Town of Aurora prides itself on providing a high level of service to our residents, and WHEREAS it is recognized by Council that there is an implicit cost to any level of service that we provide to the residents, and WHEREAS Council is currently budgeting for the 2013 year, and desires to be cognizant of the tax burden on our residents. NOW THEREFORE BE IT RESOLVED THAT staff investigate the process of implementing a service level review and report back to Council as soon as is feasible. CARRIED (c) Mayor Dawe Re: Third-Party Us e of Town Facilities Moved by Mayor Dawe Seconded by Councillor Pirri WHEREAS the Town of Aurora prides itself on providing a wide variety of facilities to our residents; and WHEREAS those facilities are used to provide a wide variety of programming options; and WHEREAS there are a number of third-party event organizers who book our facilities to provide their own programming, including, but not limited to, corporate events, commercial enterprises, community gatherings, festivals, etc.; and WHEREAS Council currently has no set procedures on dealing with complex third-party events, leaving staff at a disadvantage. NOW THEREFORE BE IT RESOLVED THAT staff develop a policy for the effective management of third-party events. This policy should address, among other items, fencing of Town facilities, providing a “beer garden,” and length of operations (both hours and days). CARRIED Mayor Dawe resumed the Chair at 9:25 p.m. XI REGIONAL REPORT None Council Meeting Minutes Tuesday, January 22, 2013 Page 11 of 12 XII NEW BUSINESS/GENERAL INFORMATION Councillor Abel said that he was please with the proposed summer music festival and encouraged the planning of same to move forward in a timely manner. Councillor Gaertner noted that a recent Auroran poll indicated that the majority of respondents were not happy with the proposed Youth Centre. Mayor Dawe requested information with regards to grant funding that might have been available for the proposed Tennis facility at Fleury Park. The Director of Parks and Recreation advised that he had contacted the Ministry and was advised that the funding was not available since the proposed tennis courts did not meet the criteria because the submission would have to be made by February 3, 2013, be completed by the end of the year, and this was not considered to be a legacy project specific to the Sesquicentennial celebration. XIII READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the following listed by-law be given first, second, and third readings and enacted: 5480-13 BEING A BY-LAW to amend Parking and Traffic Control By- law Number 4574-04.T,as amended, with respect to parking on Mark Street and Walton Drive (Report IES13-001, GC, Jan. 15/13) CARRIED Moved by Councillor Abel Seconded by Councillor Pirri THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5482-12 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on January 22, 2013. CARRIED XIV CLOSED SESSION None Council Meeting Minutes Tuesday, January 22, 2013 Page 12 of 12 XV ADJOURNMENT Moved by Councillor Pirri Seconded by Councillor Thompson THAT the meeting be adjourned at 9:30 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF JANUARY 22, 2013 RECEIVED FINAL APPROVAL AT COUNCIL ON FEBRUARY 12, 2013.