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MINUTES - Council - 20120522 THE TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, May 22, 2012 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Director of Corporate and Financial Services/Treasurer, Deputy Clerk/Manager of Administration, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Infrastructure and Environmental Services, Manager of Parks, Director of Planning and Development Services, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:05 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III ADOPTION OF THE MINUTES Council Minutes of May 8 , 2012 Moved by Councillor Humfyres Seconded by Councillor Thompson THAT the Council minutes of May 8, 2012, be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, May 22, 2012 Page 2 of 11 IV PRESENTATIONS (a) Mayor Dawe Re: Mayor’s Anti-Litter Plaque Presentations Mayor Dawe presented plaques to Mr. Murray Sutcliffe of Green For Life Environmental Corporation and Mr. Gordon Shephard of the Aurora Community Band to recognize their contribution to the 2012 Mayor’s Anti-Litter Clean-Up Day. He noted that 1.6 tons of waste was collected and that Green For Life Environmental Corporation picked up the bags while the Aurora Community Band entertained everyone with music. (b) Russ Gahan, Vice President Operations, Excellence Canada Re: Excellence Canada – Ontario Accessibility Award Program Mr. Gahan of Excellence Canada noted that presentation of this award honours commitment to an accessible Ontario by going above and beyond the legislated standards. He advised that the award was created to bring a focused approach to improve accessibility for all Canadians. Mr. Gahan added that resources are available online at peopleaccess.ca. He affirmed that Aurora deserved this award through its years of dedication to workplace culture, searching, eliminating, and preventing new barriers with a proven commitment by staff, the Accessibility Advisory Committee, and the many other contributors who assisted in reaching this milestone. Mr. Gahan presented the Ontario Accessibility Award to Mayor Dawe and the Town of Aurora. (c) Chief Laing, Fire Chief, Central York Fire Services Re: Annual Report Chief Laing noted that 2011 was a year of many challenges, opportunities and achievements and with the support received from both Councils through the Joint Council Committee, Central York Fire Services was able to provide essential fire services within budget. He stated that their goal is to continue to focus on providing the citizens of Aurora and Newmarket a first-rate service. Chief Laing reviewed highlights of improvements to the fleet, facilities, and equipment along with additions to staff, training and staff development. He noted the organizational structure and detailed the support services offered and the various campaigns and projects that engaged the public. Chief Laing reviewed the budget and noted the reverse trend of overspending on overtime and notably the savings from the reduction in call-backs. He described the coverage area for Aurora and Newmarket along with response times and the types of calls received. Chief Laing noted that Central York Fire Services would continue to set goals and maintain the highest level of service. V PUBLIC SERVICE ANNOUNCEMENTS Councillor Thompson invited the community to participate on Thursday, May 24 in the Aurora Graffiti Day Clean Up Project being staged by Police and Community Together (PACT) to help remove graffiti from around the Town. He said that supplies would be provided and lunch would be served. Councillor Abel noted that there will be a street sale on June 5 and that over 40,000 people attended last year. Councillor Abel advised that Relay for Life will be held at Magna International in June. Council Meeting Minutes Tuesday, May 22, 2012 Page 3 of 11 Councillor Ballard invited the public to attend the opening of the Queen’s York Rangers’ (1st American) new Armoury, at 215 Industrial Parkway South, on Sunday, May 27 at 3 p.m. He stated that there would be a free barbeque and an opportunity to meet the Rangers. Councillor Ballard advised that the troops will march from the old Armoury (138 Larmont Street) east along Wellington Street, and south on Industrial Parkway, to their new home at 215 Industrial Parkway South at 1 p.m. He noted that more than a third of the Rangers have served at least one tour in Afghanistan. Councillor Humfryes reminded everyone that on Saturday, May 26 Aurora Squadron will be conducting their 23rd Annual Ceremonial Review parade. Mayor Dawe announced the 2nd annual “Push for Your Tush”, a 5 kilometre walk for Colon Cancer, being held on Saturday, June 2 at the Aurora Family Leisure Complex. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item 1 (subsections 1, 4, and 7) was identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsections 1, 4, and 7), 2, 3, 4, 5, and 6 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of May 15, 2012 THAT the General Committee meeting report of May 15, 2012 be received and the recommendations carried by the Committee (with the exception of subsections 1, 4, and 7) be approved. 2. General Committee Closed Session Report dated May 15, 2012 THAT the General Committee Closed Session report be received; and THAT the following individuals be appointed to the Council Compensation Ad-Hoc Committee: 1. Douglas W. Fancy 2. Hank Gosar 3. Kenneth William Osborne 4. Tony Papatraintafillou Council Meeting Minutes Tuesday, May 22, 2012 Page 4 of 11 AND THAT the following individual be appointed to the Accessibility Advisory Committee: 1. Leonard Fox AND THAT the following individuals be appointed to the Trails and Active Transportation Committee: 1. Deborah Latimer 2. Kathryn Clark 3. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – April 27th Meeting of the Board THAT Council receive the Lake Simcoe Region Conservation Authority Highlights – April 27th Meeting of the Board correspondence for information. 4. Central York Fire Services – Joint Council Committee Meeting Minutes of April 16, 2012 THAT the minutes of the Central York Fire Services – Joint Council Committee meeting of April 16, 2012 be received for information. 5. Extract from Central York Fire Services – Joint Council Committee Meeting of April 16, 2012, Re: Fire Department Extrication Equipment THAT Council receive the Extract from Central York Fire Services – Joint Council Committee meeting of April 16, 2012, regarding Fire Department Extrication Equipment, for information. 6. Memorandum from the Director of Corporate and Financial Services/Treasurer Re: By-law 5412-12 – 2012 Property Tax Rates THAT Council receive the memorandum regarding By-law 5412-12 – 2012 Property Tax Rates for information. CARRIED VIII DELEGATIONS None Council Meeting Minutes Tuesday, May 22, 2012 Page 5 of 11 IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of May 15, 2012 (4) PL12-018 – Application for Site Plan Approval Town of Aurora – Bulk Barn Proposal 15059 Leslie Street Part of Lot 19, Concession 3 File: D11-05-12 Moved by Councillor Pirri Seconded by Councillor Thompson THAT report PL12-018 be received; and THAT subject to any issues or comments raised by Council, that Site Plan Application D11-05-12 be approved to permit development of the subject lands for the construction of the corporate head office for Bulk Barn Foods consisting of a two-storey building of approximately 5924 m2 (63,767 sq.ft.) and its distribution centre of approximately 25,363 m2 (273,000 sq. ft.) gross floor area; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner 1. General Committee Meeting Report of May 15, 2012 (1) IES12-026 – Wellington Street West Entrance Features Main Motion Moved by Councillor Abel Seconded by Councillor Pirri THAT report IES12-026 be received; and THAT staff proceed with Option 1 (no new poles added) as identified in report IES12-026; and THAT pre-wiring be investigated for potential future installation of streetlight poles. Amendment Moved by Councillor Abel Seconded by Councillor Humfryes THAT Council authorize $100,000 from the roads reserve to fund the installation of medians in 2012. CARRIED Council Meeting Minutes Tuesday, May 22, 2012 Page 6 of 11 Amendment Moved by Councillor Ballard Seconded by Councillor Abel THAT consideration be given to the potential for installation of a median in front of the elementary school east of Murray Drive; and That staff report back to Council with the additional costs and details. CARRIED Amendment Moved by Councillor Gallo Seconded by Councillor Pirri THAT approval be subject to a report from the Director of Infrastructure and Environmental Services regarding funding from York Region. CARRIED Main Motion as amended Moved by Councillor Abel Seconded by Councillor Pirri THAT report IES12-026 be received; and THAT staff proceed with Option 1 (no new poles added) as identified in report IES12-026; and THAT pre-wiring be investigated for potential future installation of streetlight poles; and THAT Council authorize $100,000 from the roads reserve to fund the installation of medians in 2012; and THAT consideration be given to the potential for installation of a median in front of the elementary school east of Murray Drive; and THAT staff report back to Council with the additional costs and details; and THAT approval be subject to a report from the Director of Infrastructure and Environmental Services regarding funding from York Region. On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck Council Meeting Minutes Tuesday, May 22, 2012 Page 7 of 11 1. General Committee Meeting Report of May 15, 2012 (7) EAC12-06 – Environmental Advisory Committee Report, May 7, 2012 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT Council adopt the Environmental Advisory Committee recommendations from the May 7, 2012 meeting. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN Moved by Councillor Humfryes Seconded by Councillor Abel THAT the Procedural By-law be waived to put forward the motion Re: Canada Post Notice of Closure – 20 Wellington Street East for consideration and disposition. CARRIED Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:20 p.m. (i) Notices of Motion (a) Mayor Dawe Re: Canada Post Notice of Closure – 20 Wellington Street East Moved by Mayor Dawe Seconded by Councillor Humfryes WHEREAS Canada Post has given notice of closure for the post office located at 20 Wellington Street East; and WHEREAS Canada Post has encouraged community input into the potential closure; and WHEREAS this post office has served the residents and businesses of The Town of Aurora for many years; and WHEREAS the closure of this post office would force residents to look for other, less convenient postal options; and WHEREAS the closure of this post office would result in a loss of employment; and WHEREAS the closure of this post office would have a negative impact on the local businesses and our economy. NOW THEREFORE BE IT RESOLVED THAT Council direct the Office of the Mayor send a letter to Canada Post, with copies to MP Lois Brown and MP Denis Lebel, Minister responsible for Canada Post, that The Town of Aurora objects to the closure of the post office located at 20 Wellington Street East and requests that the decision to close be reconsidered. CARRIED Mayor Dawe resumed the Chair at 9:29 p.m Council Meeting Minutes Tuesday, May 22, 2012 Page 8 of 11 (ii) Motions for Which Notice Has Been Given (a) Councillor Buck Re: Colour of The Town of Aurora Vehicles Main Motion Moved by Councillor Buck Seconded by Councillor Humfryes WHEREAS traditionally The Town of Aurora’s Parks trucks have been the colour green; and WHEREAS in today's environment, with emphasis on green energy to save the environment, the colour green has taken on new significance; and WHEREAS much depends upon leadership and example in encouraging the community to think and act green to save the world's environment; and WHEREAS the Town has taken a pro-active stance generally. NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora now adopt the colour green for its Parks and Recreation Services department vehicles; and BE IT FURTHER RESOLVED THAT, if a single colour for the Town's fleet of vehicles is warranted, let that colour also be green; and FURTHER THAT the change be gradual and take place as vehicles are replaced. Moved by Councillor Gaertner Seconded by Councillor Gallo THAT this Item be referred to the June 19, 2012 General Committee meeting for a staff report on costs. CARRIED XI REGIONAL REPORT None XII NEW BUSINESS/GENERAL INFORMATION Councillor Buck inquired as to who is responsible for the clean up near the CN bridge. The Director of Infrastructure and Environmental Services said that he would look into this and the Mayor noted that it would be on the list for Thursday’s graffiti clean up. Councillor Buck inquired on the notification process to other levels of government regarding the change in Council after an election. The Deputy Clerk responded that the Clerk’s office would have the election results posted and send any notices required. Councillor Ballard asked who would be responsible for the graffiti on the concrete barriers along the GO tracks. The Mayor responded this would be investigated. Council Meeting Minutes Tuesday, May 22, 2012 Page 9 of 11 XIII READING OF BY-LAWS Moved by Councillor Abel Seconded by Councillor Thompson THAT the following listed by-laws be given first, second, and third readings and enacted: 5426-12 BEING A BY-LAW to establish a schedule of fees and charges for municipal services, activities and the use of property within The Town of Aurora (Fees and Charges By- law) 5427-12 BEING A BY-LAW to amend By-law Number 4931-07.E for establishing and maintaining a system for collection, removal and disposal of garbage, other refuse, yard waste materials, recyclable materials including blue box materials and source separated organics in The Town of Aurora 5430-12 BEING A BY-LAW to assume highways for public use and to establish lands as highways (Mattamy (Aurora) Limited) CARRIED Moved by Councillor Abel Seconded by Councillor Thompson 5412-12 BEING A BY-LAW to set and levy the rates of taxation for the taxation year 2012 On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck XIV CLOSED SESSION Moved by Councillor Pirri Seconded by Councillor Thompson THAT Council resolve into a General Committee Closed Session to consider: (Deferred from the General Committee Closed Session of April 24, 2012 – Item 2) 1) The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Appointment of Council representatives to the Aurora Cultural Centre Board of Directors CARRIED Council resolved into a General Committee Closed Session at 9:51 p.m. and reconvened into open session at 10:13 p.m. Council Meeting Minutes Tuesday, May 22, 2012 Page 10 of 11 Moved by Councillor Buck Seconded by Councillor Thompson THAT Council reconvene in Open Session. CARRIED Moved by Councillor Buck Seconded by Councillor Abel THAT solicitor-client privilege be waived to discuss the Closed Session Item. On a recorded vote the motion CARRIED. YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None 1) The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Appointment of Council representatives to the Aurora Cultural Centre Board of Directors Main Motion Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Council appoint two Councillors as its representatives to attend all meetings of the Aurora Cultural Centre Board of Directors; and THAT such Councillors would not be members of the Aurora Cultural Centre Board of Directors and would therefore not have voting privileges, but would have “participant” status at such meetings, with full rights to speak at the meetings and report back to Council the details of such meetings. Moved by Councillor Abel Seconded by Councillor Thompson THAT this Item be deferred to the next Council meeting. CARRIED XIII READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Pirri THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5434-12 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on May 22, 2012 CARRIED Council Meeting Minutes Tuesday, May 22, 2012 Page 11 of 11 XV ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Abel THAT the meeting be adjourned at 10:29 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF MAY 22, 2012 RECEIVED FINAL APPROVAL AT COUNCIL ON JUNE 12, 2012.