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MINUTES - Council - 20120925 THE TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, September 25, 2012 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillors Buck and Gaertner OTHER ATTENDEES Chief Administrative Officer, Manager of Legislative Services/Deputy Clerk, Director of Legal Services/Town Solicitor, Director of Infrastructure and Environmental Services, Manager of Building Code and Inspections, Director of Corporate and Financial Services/Treasurer, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Corporate Communications, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:08 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Moved by Councillor Abel Seconded by Councillor Gallo THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved: Replacement page re: Item 4 – CLS12-020 – General Committee Closed Session Report dated September 18, 2012, replaced for correction to Committee members present and absent. Memorandum from Marty Rokos, Planner Re: Zoning By-law 5451-12 revision The Bungalow Inc. Part of Lot 12 Plan 107, 78 Wellington Street East File: D14-04-12 (D11(EX)-02-12) By-law 5452-12 – Pages 2, 4, and 6 missing from agenda as printed. CARRIED Council Meeting Minutes Tuesday, September 25, 2012 Page 2 of 9 III ADOPTION OF THE MINUTES Council Minutes of September 11, 2012 Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the Council minutes of September 11, 2012 be adopted as printed and circulated. CARRIED IV PRESENTATIONS None V PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel noted that he had attended the Special Olympics barbeque that raised funds for Olympians to go to Seoul, Korea and thanked Councillor Humfryes for her involvement and hard work for this event. Councillor Abel advised that two of the three scheduled concerts had been an overwhelming success with fifteen local artists participating. Councillor Humfryes invited the community to attend the Special Olympics fundraising gala on November 8 and the Dream Halloween event on October 25. The Dream Halloween event collectively brings six local charities together in a first of its kind fundraiser. She noted that details could be found at www.dreamhalloween.ca. Mayor Dawe advised that on September 26 at 7 p.m. there would be a brainstorming session regarding the Aurora historical collection transfer to the Town of Aurora commencing with a tour from 6 p.m. to 7 p.m. Mayor Dawe noted that the 11th Annual Mayor’s Golf Tournament would be held this Thursday and that last year $35,000 was raised and donated to local charities. Councillor Ballard advised that the York Region Food Network would be holding a Festival at the Aurora Community Garden on September 30 from 2 p.m. to 5 p.m. at 390 Industrial Parkway South. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(1), 4, 5, 7, and 8 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsection 1), 2, 3, 6, 9, 10, 11, and 12 were identified as items not requiring separate discussion. Moved by Councillor Ballard Seconded by Councillor Abel THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Council Meeting Minutes Tuesday, September 25, 2012 Page 3 of 9 1. General Committee Meeting Report of September 18, 2012 THAT the General Committee meeting report of September 18, 2012 be received and the recommendations carried by the Committee (with the exception of subsection 1) be approved. 2. Special General Committee Meeting Report of July 17, 2012 THAT the Special General Committee meeting report of July 17, 2012 be received and the recommendations carried by the Committee be approved. 3. Joint Council Committee Meeting Minutes of June 5, 2012 and June 19, 2012 THAT the Joint Council Committee meeting minutes of June 5, 2012 and June 19, 2012 be received for information. 6. Memorandum from Mayor Dawe Re: Economic Development Advisory Committee Appointment THAT the memorandum regarding Economic Development Advisory Committee Appointment be received; and THAT Councillor Paul Pirri be appointed to the Economic Development Advisory Committee to fill the vacancy left by the resignation of Councillor Buck. 9. Memorandum from the Chief Administrative Officer Re: Strategy to Attract a Post-Secondary Institution to Aurora THAT the memorandum regarding Strategy to Attract a Post-Secondary Institution to Aurora be received; and THAT Council direct staff to work with the Economic Development Advisory Committee to co-ordinate an appropriate team to seek support and partnerships pertaining to securing a post-secondary institution within Aurora. 10. Memorandum from the Director of Corporate and Financial Services/ Treasurer Re: Request to Call Two Special Meetings THAT the memorandum regarding Request to Call Two Special Meetings be received; and THAT the Mayor immediately call two meetings for Monday, October 1, 2012, being an Audit Committee meeting commencing at 6 p.m., to be followed by a Special General Committee – Budget meeting. 11. Memorandum from the Director of Parks and Recreation Services Re: PR12-030 Addition of Name to the World War I Cenotaph – Follow-up Information Council Meeting Minutes Tuesday, September 25, 2012 Page 4 of 9 THAT the memorandum regarding PR12-030 Addition of Name to the World War I Cenotaph – Follow-up Information be received for information. 12. Memorandum from the Director of Infrastructure and Environmental Services Re: Glass Drive and Child Drive Intersection THAT the memorandum regarding Glass Drive and Child Drive Intersection be received; and THAT Council enact By-law No. 5454-12 for the installation of the three- way stop sign control at the Glass Drive and Child Drive intersection. CARRIED VIII DELEGATIONS (a) Bruce Cuthbert, York Region Gift of Life Association Re: Motion for Which Notice Has Been Given (a) Councillor Abel; Re: York Region Gift of Life Association – Consent Registration Challenge Mr. Cuthbert reviewed the need and statistics for organ and tissue donations and reported that the volunteer group, comprised of organ and tissue transplant recipients, donors, and donor family members along with people awaiting transplant, were working hard at creating an awareness of this need. He invited the public to participate in a challenge to increase donor registration rates in our local communities and that information can be found at www.beadonor.ca or attending at a Service Ontario location. Mr. Cuthbert asked Council to consider working with the Town’s Communications department in seeking consent registrations to raise the donor statistics for York Region. Moved by Councillor Abel Seconded by Councillor Ballard THAT the comments of the delegate be received for information. CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Abel Seconded by Councillor Thompson THAT Motion for Which Notice Has Been Given (a) be moved forward for consideration. CARRIED (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: York Region Gift of Life Association – Consent Registration Challenge Moved by Councillor Abel Seconded by Councillor Thompson WHEREAS organ donors can save many lives; and Council Meeting Minutes Tuesday, September 25, 2012 Page 5 of 9 WHEREAS the province of Ontario lags far behind in donations when compared to all of the other provinces, and many parts of the world; and WHEREAS consent must be given for a person to give the gift of life; and WHEREAS the York Region Gift of Life Association is hosting a challenge to all of the municipalities to raise the number of Consent Registrations commencing November 1, 2012 through to January 30, 2013. NOW THEREFORE BE IT RESOLVED THAT the Mayor, Council and The Town of Aurora participate in seeking Consent Registrations among the Town; and BE IT FURTHER RESOLVED THAT a link be provided and posted on the Town's website. CARRIED Moved by Councillor Pirri Seconded by Councillor Abel THAT Item 4 be moved forward for consideration. CARRIED 4. CLS12-020 – General Committee Closed Session Report dated September 18, 2012 Moved by Councillor Abel Seconded by Councillor Thompson THAT report CLS12-020 be received; and THAT the confidential recommendations, for subsections 1, 3, and 4, of the General Committee Closed Session of September 18, 2012 be adopted. CARRIED (2) Litigation or potential litigation, including matters before administrative tribunals, affecting the Town or a Local Board, Re: PL12-047 - Appeal to the OMB – Grills Official Plan & Zoning Amendment Application Moved by Councillor Thompson Seconded by Councillor Abel THAT this Item be deferred to the October 9, 2012 Council meeting. On a recorded vote the motion was DEFEATED. YEAS: 3 NAYS: 4 VOTING YEAS: Councillors Abel, Humfryes, and Thompson VOTING NAYS: Councillors Ballard, Gallo, Pirri, and Mayor Dawe Council Meeting Minutes Tuesday, September 25, 2012 Page 6 of 9 Moved by Councillor Abel Seconded by Councillor Thompson THAT the Town solicitor be directed to retain external planning experts and external legal counsel to represent the Town at the OMB hearing in support of the Council decision which refused the Grills Official Plan and Zoning By-law amendment applications. On a recorded vote the motion CARRIED. YEAS: 4 NAYS: 3 VOTING YEAS: Councillors Abel, Ballard, Humfryes, and Thompson VOTING NAYS: Councillors Gallo, Pirri, and Mayor Dawe 1. General Committee Meeting Report of September 18, 2012 (1) CFS12-022 – Hydro Reserve Funds Conditions and Proposed Reserve Fund By-laws Moved by Councillor Abel Seconded by Councillor Thompson THAT this Item be deferred to the October 9, 2012 Council meeting. On a recorded vote the motion CARRIED. YEAS: 4 NAYS: 3 VOTING YEAS: Councillors Abel, Ballard, Humfryes, and Thompson VOTING NAYS: Councillors Gallo, Pirri, and Mayor Dawe 5. CAO12-020 - Contract for Notice Board Advertisement Main Motion Moved by Councillor Thompson Seconded by Councillor Abel THAT Council receive report CAO12-020; and THAT Council authorize the Mayor and Town Clerk to execute a two-year contract for the provision of Notice Board advertisements with The Auroran Newspaper Company Ltd., with the option of two additional one- year extensions; and THAT Council authorize the Chief Administrative Officer to extend the contract with The Auroran Newspaper Company Ltd. for the optional two one-year extensions subject to an annual analysis and performance review to the satisfaction of the Chief Administrative Officer. Amendment Moved by Councillor Gallo Seconded by Councillor Pirri THAT the Auroran provide audited readership numbers within ninety days of the execution of the agreement. CARRIED Council Meeting Minutes Tuesday, September 25, 2012 Page 7 of 9 Main Motion as Amended Moved by Councillor Thompson Seconded by Councillor Abel THAT Council receive report CAO12-020; and THAT Council authorize the Mayor and Town Clerk to execute a two-year contract for the provision of Notice Board advertisements with The Auroran Newspaper Company Ltd., with the option of two additional one- year extensions; and THAT Council authorize the Chief Administrative Officer to extend the contract with The Auroran Newspaper Company Ltd. for the optional two one-year extensions subject to an annual analysis and performance review to the satisfaction of the Chief Administrative Officer; and THAT the Auroran provide audited readership numbers within ninety days of the execution of the agreement. CARRIED 7. Memorandum from Mayor Dawe Re: Correspondence from the Aurora Historical Society Moved by Councillor Ballard Seconded by Councillor Gallo THAT the memorandum regarding correspondence from the Aurora Historical Society be received for information. CARRIED 8. Memorandum from the Chief Administrative Officer Re: Thunder Bay and Area Disaster Relief Fund Moved by Councillor Ballard Seconded by Councillor Humfryes THAT the memorandum regarding Thunder Bay and Area Disaster Relief Fund be received; and THAT Council direct staff to forward the sum of $100.00 to the Thunder Bay and Area Disaster Relief Committee. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Thompson Re: Hydro Investment Reserve Fund and our Annual Budget WHEREAS the interest income from the Hydro Sale Investment Fund has been used to mitigate property taxes since 2006; and WHEREAS the intention was always to use this as a temporary measure and to annually reduce the Town’s dependence on this fund; and WHEREAS previous councils have reduced the amount down to $600,000. Council Meeting Minutes Tuesday, September 25, 2012 Page 8 of 9 NOW THEREFORE BE IT RESOLVED THAT Council adopt a plan to be implemented during this term to eliminate our reliance on using the interest from the Aurora Hydro Sale Investment Fund to mitigate property taxes. Mayor Dawe relinquished the Chair to Councillor Abel at 8:26 p.m. (ii) Motions for Which Notice Has Been Given (b) Mayor Dawe Re: Proposed Federal Electoral Boundary Changes Moved by Mayor Dawe Seconded by Councillor Humfryes WHEREAS the Federal Electoral Boundaries Commission for Ontario has proposed boundary changes effecting the Town of Aurora; and WHEREAS the proposed boundary changes, at Wellington Street, would result in the Town being divided into two Federal ridings; and WHEREAS residents living on the north side of Wellington would continue to vote in a ‘new’ version of Newmarket-Aurora; and WHEREAS residents living on the south side of Wellington would be voting in the proposed riding of Aurora-Richmond Hill. NOW THEREFORE BE IT RESOLVED THAT this matter be referred to staff to provide a report at the next Council meeting providing potential boundary options and historical linkages, keeping Aurora’s current boundaries intact. CARRIED Mayor Dawe resumed the Chair at 8:43 p.m. XI REGIONAL REPORT York Regional Council Highlights – September 20, 2012 – Mayor’s Report Moved by Councillor Thompson Seconded by Councillor Abel THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION Councillor Gallo asked if Aurora would experience substantial increases in development charges and the Director of Corporate and Financial Services/Treasurer responded that he would be providing a report indicating no substantial increases. Councillor Thompson noted that Council had passed a motion for all planning applications to be advertised in two local papers and the Chief Administrative Officer advised that this practice would continue and be budgeted accordingly. Council Meeting Minutes Tuesday, September 25, 2012 Page 9 of 9 Councillor Humfryes advised that the Diamond Jubilee would be held in front of the Seniors’ building on September 26 with a commemorative tree planting as a dedication to the event. Councillor Pirri noted that a concrete pad had been prepared for the Petch House and asked the Director of Parks and Recreation Services for an update. The Director noted that it would be moved shortly and that it was on schedule to be completed this fall. Councillor Abel said that there would be one last concert on October 4 in the Colours of Fall concert series. Moved by Councillor Pirri Seconded by Councillor Abel THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5456-12 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 25, 2012 CARRIED XIV CLOSED SESSION None XV ADJOURNMENT Moved by Councillor Pirri Seconded by Councillor Gallo THAT the meeting be adjourned at 8:51 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY JANZEN, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 25, 2012 RECEIVED FINAL APPROVAL AT COUNCIL ON OCTOBER 9, 2012.