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MINUTES - Council - 20120410 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, April 10, 2012 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:02 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA Moved by Councillor Buck Seconded by Councillor Abel THAT Council waive the Procedural By-law to accept the Notices of Motion as additional items to the April 10, 2012 Council agenda. CARRIED Moved by Councillor Abel Seconded by Councillor Gallo THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved:  Councillor Buck – Notice of Motion Re: Hydro Funds  Councillor Buck – Notice of Motion Re: Disposition of Buildings Council Meeting Minutes Tuesday, April 10, 2012 Page 2 of 12  Memorandum from Councillor Humfryes Additional Information Regarding Item 1(11) Memorandum from the Manager of Legislative Services/Deputy Clerk Re: 2012 Aurora jazz+ Festival – Correspondence received from Susan Morton-Leonard, Chair, Aurora Festival of the Arts  Item 11 – Memorandum from the Director of Infrastructure and Environmental Services Re: Cost Information for Banners CARRIED III ADOPTION OF THE MINUTES Council Minutes of March 27, 2012 Special Council Minutes of March 28, 2012 Special Council – Public Planning Minutes of March 28, 2012 Moved by Councillor Buck Seconded by Councillor Pirri THAT the Council minutes of March 27, 2012, Special Council minutes of March 28, 2012, and the Special Council – Public Planning minutes of March 28, 2012 be adopted as printed and circulated. CARRIED IV PRESENTATIONS (a) Alex S. Ansell, Representative of the Optimist Club of Aurora Re: Presentation of a Cheque for $10,000 to Council Mr. Ansell, President of the Optimist Club of Aurora, noted that the Club has existed for about 27 years and during that time they have undertaken many types of projects, all related to youth. He advised they were looking for additional projects to undertake during this administrative year and, through consultation with Al Downey and Jim Tree of the Town’s Parks and Recreation Services, have decided to contribute toward the construction of a shade structure in Optimist Park. Mr. Ansell, along with several Optimist Club members, then presented a cheque payable to the Town of Aurora in the amount of $10,000 to Mayor Dawe and thanked Mr. Downey and Mr. Tree for their assistance. Mayor Dawe expressed appreciation to Mr. Ansell on behalf of the Town and thanked Mr. Downey and Mr. Tree for helping the Optimist Club in bringing this project to fruition. (b) Adrian Kawun, Acting Manager of Service Planning, York Region Transit (YRT/Viva) Re: York Region Transit (YRT/Viva) 2012 Annual Service Plan and Five- Year (2012-2016) Service Plan Mr. Kawun addressed Council to present the 2012 Annual Service Plan initiatives, specifically for the Town of Aurora. He provided an overview of service in 2011, revenue ridership, and the metrics used to measure reliability to customers and system performance. Mr. Kawun reviewed the main goals of the 2012 Annual Service Plan, their commitment to increased public consultation and noted the proposed changes to existing routes. He advised that YRT has already met with Town of Aurora planning staff regarding the 2013 Annual Service Plan and a Public Information Centre was recently held at the Aurora Public Library to receive comments. Council Meeting Minutes Tuesday, April 10, 2012 Page 3 of 12 Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the presentation regarding York Region Transit (YRT/Viva) 2012 Annual Service Plan and Five-Year (2012-2016) Service Plan be received for information. CARRIED (c) Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora, and Dave Gordon, Manager, Waste Management Program Planning and Policy, Environmental Services Department, York Region Re: Integrated Waste Management Master Plan Mr. Simanovskis distributed an Executive Summary of the Phase 1: Where We Are activities to date provided by York Region. He provided an overview of the SM4RT LIVING Plan vision and Phases of the project. Mr. Simanovskis presented the Phase 1 findings regarding waste generation and diversion, Blue Box system cost comparisons to other municipalities, and public consultation and engagement activities. He advised that the website, SM4RTLIVING@york.ca, is available as a resource to residents of the Region. Mr. Gordon presented an overview of Phase 2: Where We Want to Go and the current status. He stated that the Integrated Partnership Model is key, as waste management is delivered in a two-tier model throughout the Region, and was developed to formalize how the ten partners will work together and make decisions in the provision of waste management services, while enabling each local municipal partner to maintain their own autonomy and provide services that reflect the needs of their specific community. Mr. Gordon discussed the key areas of opportunities to be explored, extended producer responsibility, alternative waste reduction and reuse opportunities, and the planned timeline for regional, local municipal council and public engagement in 2012. Moved by Councillor Buck Seconded by Councillor Humfryes THAT the presentation regarding Integrated Waste Management Master Plan be received for information. CARRIED V PUBLIC SERVICE ANNOUNCEMENTS Councillor Buck announced that her grandson’s floor hockey team went to Edmonton on behalf of Ontario and brought back a gold medal from the recent Special Olympics Canada Winter Games. She said they have been chosen to represent Canada at the Special Olympics World Winter Games in Korea in 2013 and that a number of young people from local municipalities will represent us. Councillor Abel announced that the Optimist Club is hosting a Bike Rodeo on Saturday, May 5, 2012 at the Aurora Community Centre from 9:00 a.m. to 1:00 p.m. He said it will be a good safety educational opportunity, free for all youth, and will include skills contests and helmet fitting. Councillor Abel reported that he attended Aurora’s Easter Egg Hunt on April 7 and it was phenomenal to see so many people take advantage of a great sunny day at the Seniors Centre and Arboretum. He congratulated Shelley W are on a fun event and a job well done. Council Meeting Minutes Tuesday, April 10, 2012 Page 4 of 12 Councillor Humfryes thanked the Optimist Club for serving amazing pancakes at the Easter Egg Hunt. She thanked Shelley W are and her team, and Al Downey, for a great job as always. Councillor Humfryes reminded that the A&B Courier Run or Walk for Southlake is coming up on Sunday, April 29, 2012. Councillor Humfryes announced that April 19, 2012 will be “Pizza, Pop and Pledge Day” at Town Hall in the Skylight Gallery and Cafeteria. She advised that the committee for the A&B Courier Run or Walk for Southlake was hoping to obtain 250 pledges on that day. Councillor Humfryes invited residents and staff to join them for a complimentary lunch and added that a pledge or donation would be very welcome to Mayor Dawe’s Town of Aurora team. Councillor Pirri reminded that the Aurora Home Show is taking place this weekend, April 13-15, 2012 at the Aurora Community Centre. He advised that the Town has booths at the Show and he plans to attend on Sunday. Mayor Dawe congratulated Lindsay Hayworth and Warren Dyer, of Infrastructure and Environmental Services, who have each been awarded the Certified Road Supervisor designation by the Association of Ontario Road Supervisors (AORS). Mayor Dawe announced that a Public Workshop regarding Upper York Servicing Solutions, a sewage solution being considered for additional servicing in York Region, will be held on April 11, 2012, at the Holland Landing Community Centre. Mayor Dawe announced that the York Region Abuse Program (YRAP) will be holding its 15th Annual Children’s Champion Gala on Saturday, April 14, 2012. Mayor Dawe announced that Neighbourhood Network will be holding its next Tree Planting Day on Saturday, April 21, 2012. Mayor Dawe announced that the Hillary House will be holding “Art at the Manor”, a juried art event that will kick off on Saturday, May 12, 2012. Mayor Dawe congratulated Peter Dickens, a member of the Economic Development Advisory Committee, who has recently been awarded with a Ph.D. in Leadership Studies. Mayor Dawe reminded that the Mayor’s Anti-Litter Clean-Up Day is coming up on Saturday, April 28, 2012. Councillor Buck announced that the 50th Annual Juried Art Show and Sale will take place at Town Hall on May 5-6, 2012. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(11), 2, 3, and 4 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsection 11), 5, 6, 7, 8, 9, 10, and 11 were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, April 10, 2012 Page 5 of 12 Moved by Councillor Ballard Seconded by Councillor Thompson THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of April 3, 2012 THAT the General Committee meeting report of April 3, 2012 be received and the recommendations carried by the Committee be approved, with the exception of subsection 11. 5. CLS12-007 – General Committee Closed Session Report dated March 20, 27 & April 3, 2012 THAT the confidential recommendations of the General Committee Closed Session of March 20, 27 & April 3, 2012 be adopted. 6. Memorandum from Mayor Dawe Re: Communication from the Ministry of Community Safety and Correctional Services – Emergency Management Ontario THAT the memorandum regarding Communication from the Ministry of Community Safety and Correctional Services – Emergency Management Ontario be received for information. 7. Memorandum from Mayor Dawe Re: Correspondence – Re: Emerald Ash Borer THAT the memorandum regarding Correspondence – Re: Emerald Ash Borer be received for information. 8. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights March 23rd Meeting of the Board THAT Council receive the Lake Simcoe Region Conservation Authority Highlights – March 23rd Meeting of the Board for information. 9. Memorandum from Councillor Humfryes Re: A & B Courier Run or Walk for Southlake THAT Council receive the memorandum regarding A & B Courier Run or Walk for Southlake; and THAT the permit fees for the use of the Aurora Community Centre be waived. 10. Central York Fire Services – Joint Council Committee Meeting Minutes of January 10, 2012 THAT the Central York Fire Services – Joint Council Committee meeting minutes of January 10, 2012 be received for information. Council Meeting Minutes Tuesday, April 10, 2012 Page 6 of 12 11. Memorandum from the Director of Infrastructure and Environmental Services Re: Cost Information for Banners THAT Council receive the memorandum regarding Cost Information for Banners for information. CARRIED VIII DELEGATIONS None IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of April 3, 2012 (11) Memorandum from the Manager of Legislative Services/Deputy Clerk Re: 2012 Aurora jazz+ Festival Moved by Councillor Gallo Seconded by Councillor Ballard THAT the memorandum regarding 2012 Aurora jazz+ Festival be received; and THAT the Town provide services-in-kind including: use of the Town’s logo on Festival promotional material, signage and website; use of the Town’s electronic signs and non-electronic signs to advertise the Festival; permission to display signs around the Town one month prior to the Festival; Festival information on the Town’s website including a link to the Festival’s website; and promotion of the Festival and having information available at Town Hall; and THAT Council waive the Town Park fees for the 2012 Aurora jazz+ Festival. On a recorded vote the motion was DEFEATED. YEAS: 4 NAYS: 5 VOTING YEAS: Councillors Ballard, Gaertner, Gallo, and Humfryes VOTING NAYS: Councillors Abel, Buck, Pirri, Thompson and Mayor Dawe 2. CLS12-004 – Amended Emergency Response Plan Moved by Councillor Gaertner Seconded by Councillor Ballard THAT Council receive report CLS12-004. Moved by Councillor Buck Seconded by Councillor Abel THAT the recommendation be received and adopted. Council Meeting Minutes Tuesday, April 10, 2012 Page 7 of 12 On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Buck, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, and Gallo Moved by Councillor Buck Seconded by Councillor Abel THAT Council receive report CLS12-004; and THAT the recommendation be received and adopted. On a recorded vote the motion CARRIED AS AMENDED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Buck, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard, Gaertner, Gallo 1. General Committee Meeting Report of April 3, 2012 (11) Memorandum from the Manager of Legislative Services/Deputy Clerk Re: 2012 Aurora jazz+ Festival Moved by Councillor Pirri Seconded by Councillor Thompson THAT the memorandum regarding 2012 Aurora jazz+ Festival be received; and THAT the Town provide services-in-kind including: use of the Town’s logo on Festival promotional material, signage and website; use of the Town’s electronic signs and non-electronic signs to advertise the Festival; permission to display signs around the Town one month prior to the Festival; Festival information on the Town’s website including a link to the Festival’s website; and promotion of the Festival and having information available at Town Hall. Moved by Councillor Pirri Seconded by Councillor Buck THAT the original recommendation of General Committee on April 3, 2012 be reconsidered. Council recessed at 9:31 p.m. and reconvened at 9:41 p.m. Moved by Councillor Thompson Seconded by Councillor Pirri THAT the memorandum regarding 2012 Aurora jazz+ Festival be received; and THAT, if requested, the Town provide marketing services-in-kind. Council Meeting Minutes Tuesday, April 10, 2012 Page 8 of 12 On a recorded vote the motion CARRIED. YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: None 3. PR12-011 – e-PLAY User Fees Moved by Councillor Ballard Seconded by Councillor Gaertner THAT report PR12-011 be received; and THAT Option 2 as outlined in the report be adopted. Moved by Councillor Abel Seconded by Councillor Gallo THAT all on-line user fees paid between January 1, 2012 – July 20, 2012 would be credited to each individual account. CARRIED Moved by Councillor Abel Seconded by Councillor Gallo THAT the Procedural By-law be waived to extend the hour. CARRIED Moved by Councillor Ballard Seconded by Councillor Gaertner THAT report PR12-011 be received; and THAT Option 2 as outlined in the report be adopted; and THAT all on-line user fees paid between January 1, 2012 – July 20, 2012 would be credited to each individual account. CARRIED AS AMENDED 4. CFS12-012 – Additional Information: Council Expenses Moved by Councillor Gallo Seconded by Councillor Thompson THAT report CFS12-012 be received for information. CARRIED Council Meeting Minutes Tuesday, April 10, 2012 Page 9 of 12 X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Buck Re: Hydro Funds WHEREAS in 2006 Council made the difficult decision to sell the Town’s hydro utility corporation; and WHEREAS the Town resolved the financial asset realized from the sale would be protected until a decision would be made for its use for the greatest benefit to the community; and WHEREAS a By-law requiring the community be informed of any potential expenditure of the funds by one month’s notice; and WHEREAS the purpose of the By-law was to ensure an appropriate use would only be considered with full community participation. NOW THEREFORE BE IT HEREBY RESOLVED THAT plans be prepared for full community consultation for the use of a portion or all the funds realized from the sale of the Town of Aurora Hydro asset of $33 million. (b) Councillor Buck Re: Disposition of Buildings WHEREAS during 2000/2003 term of Council, a consultant study on the former library building on Victoria Street, determined a lack of viability. The building had been replaced by a new library facility. Parking was insufficiently provided for the new library which included two meeting rooms. Retaining the structure was not recommended; and WHEREAS since that time the Town has built a new Seniors’ Centre. The former seniors’ facility had served, first as a three bay fire hall; vacated and served as the Town’s park facility; vacated and renovated and served as a seniors’ facility; and WHEREAS decisions related to disposition of these buildings have now been pending in one instance for ten years; in another for seven years; and WHEREAS land occupied by the buildings is far more valuable as a site for a new facility; and WHEREAS a choice of sites currently contemplated by Council for a teen centre do not recommend themselves. NOW THEREFORE BE IT HEREBY RESOLVED THAT Council immediately bring forward the pending decision to demolish buildings offering inadequate space on land with potential for many times the floor area and sufficient parking to accommodate all uses. Council Meeting Minutes Tuesday, April 10, 2012 Page 10 of 12 (ii) Motions for Which Notice Has Been Given (a) Councillor Humfryes Re: Preserve Heritage Properties Moved by Councillor Humfryes Seconded by Councillor Abel WHEREAS the Ontario Heritage Act enables Municipalities to enact a by- law to designate properties of Heritage value and interest and to regulate any changes or alterations owners wish to make to the property that could negatively affect their heritage attributes; and WHEREAS there is no current by-law to prevent and/or regulate the deterioration of a Heritage property; and WHEREAS this is causing resident concern that future Heritage buildings will deteriorate to the point of not being safe or possible to preserve. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report back to Council through investigation of what measures may be put in place to prevent future deterioration of Heritage buildings of significance and in support of maintaining and honouring our Heritage. CARRIED (b) Councillor Gaertner Re: Sidewalk Policy Moved by Councillor Gaertner Seconded by Councillor Humfryes WHEREAS the Town of Aurora has a Sidewalk Policy; and WHEREAS this Policy requires sidewalks on both sides of most streets; and WHEREAS there was some concern expressed about this requirement during the Budget Process. NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora’s Sidewalk Policy be placed on the next available General Committee agenda for discussion and direction. CARRIED XI REGIONAL REPORT York Regional Council Highlights – March 22, 2012 – Mayor’s Report Moved by Councillor Abel Seconded by Councillor Humfryes THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION Councillor Abel inquired about the options for updating or revamping the Town’s website. Mayor Dawe advised that this issue would be addressed in a capital project already planned. Council Meeting Minutes Tuesday, April 10, 2012 Page 11 of 12 Councillor Humfryes announced that Doors Open Aurora is scheduled for Saturday, July 14, 2012. She informed that Mai Al Nabhan, Manager of Heritage Planning and Urban Design has done a great job in selecting the sites and there will be 18 historical sites open for public viewing. Councillor Humfryes advised that photos and details are available on the Town’s website and also on the Doors Open Ontario website, www.doorsopenontario.on.ca. XIII READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following listed by-law be given first, second, and third readings and enacted: 5395-12 BEING A BY-LAW to adopt a Municipal Emergency Management Program and to establish an Emergency Response Plan. CARRIED Moved by Councillor Buck Seconded by Councillor Thompson THAT the following listed by-law be given first, second, and third readings and enacted: 5404-12 BEING A BY-LAW to repeal By-law 5254-10 being a by-law to designate a property as being of historical and/or architectural value or interest (The George Browning House – 15086-15088 Yonge Street). On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard and Gaertner Moved by Councillor Abel Seconded by Councillor Gaertner THAT the following listed by-law be given first, second, and third readings and enacted: 5411-12 BEING A BY-LAW to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. CARRIED Moved by Councillor Buck Seconded by Councillor Gallo THAT the following listed by-law be given first, second, and third readings and enacted: 5416-12 BEING A BY-LAW to appoint employees of the Ontario Parking Control Bureau Corp. as Municipal By-law Enforcement Officers in the Town of Aurora. Council Meeting Minutes Tuesday, April 10, 2012 Page 12 of 12 On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard and Gaertner XIV CLOSED SESSION Moved by Councillor Gallo Seconded by Councillor Ballard THAT Council receive and take no action regarding: 1) Personal matters about an identifiable individual, including municipal or local board employees; Re: Appointments to the Ad Hoc Negotiating Working Group to Negotiate a New Cultural Services Purchase Agreement, and Appointments to the Aurora Cultural Centre Board of Directors. CARRIED XIII READING OF BY-LAWS Moved by Councillor Abel Seconded by Councillor Thompson THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5421-12 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on April 10, 2012 CARRIED XV ADJOURNMENT Moved by Councillor Gallo Seconded by Councillor Ballard THAT the meeting be adjourned at 10:45 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF APRIL 10, 2012 AS AMENDED RECEIVED FINAL APPROVAL AT COUNCIL ON APRIL 24, 2012.