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AGENDA - General Committee - 20220215Town of Aurora General Committee Meeting Revised Agenda Date:February 15, 2022 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Due to the COVID-19 pandemic, meetings will be available to the public via live stream only on the Town’s YouTube Channel. To participate electronically, please visit aurora.ca/participation. Pages 1.Call to Order Councillor Gilliland in the Chair. Note: Additional items are marked with an asterisk (*).  2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 5.1.Brian North, representing Southlake Foundation; Re: 2022 Nature's Emporium Run for Southlake 1 6.Delegations 6.1.George Popalis, Resident; Re: Municipal Tree Removal Request 6 *6.2.Wendy Kenyon, Resident; Re; Item 9.1 - PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 7 *6.3.George Skoulikas, Resident; Re; Item 9.1 - PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 8 *6.4.Maricella Sauceda, Resident; Re: Item 9.1 - PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 9 7.Consent Agenda 8.Advisory Committee Meeting Minutes 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1.PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 10 Part Lot 81, Concession 1, Part 4 on Plan 65R-13645, File Numbers: ZBA- 2019-01 and SP-2020-05 (Deferred from General Committee Meeting of January 11, 2022) That Report No. PDS22-002 be received; and1. That the Zoning By-law Amendment Application File: ZBA 2019- 01 be endorsed in principle, including the proposed increase in height in exchange for the proposed community benefits as discussed herein; and 2. That the proposed Zoning By-law Amendment be brought forward to a future Council meeting for enactment once an agreement has been executed between the Town and the Owner to secure the proposed Section 37 community benefits; and 3. That Site Plan Application File: SP-2020-05 be approved in principle to permit the development of a six-storey residential apartment building with 150 units; and 4. That servicing allocation be allocated to service the development with 150 apartment units. 5. 9.2.PDS22-026 - Additional Information to Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 40 Part Lot 81, Concession 1, Part 4 on Plan 65R-13645, File Number: ZBA- 2019-01 and SP-2020-05 That Report No. PDS22-026 be received for information.1. 9.3.PDS22-032 - Zoning By-law Amendment, Shining Hill Collections Inc., 306 St. Johns Sideroad West, File Number: ZBA-2021-02 48 That Report No. PDS22-032 be received; and1. That the Zoning By-law Amendment Application File: ZBA 2021-2. 02 (Shining Hill Collections Inc.) be approved to rezone a portion of the subject lands from “Oak Ridges Moraine Rural (RU-ORM)” to “Institutional Exception Zone” [I (XX)]; and That the Zoning By-law Amendment be brought forward to a future Council meeting for enactment. 3. 9.4.CMS22-008 - Pet Cemetery – Project Update and Fencing Options 68 (Presentation to be provided by Robin McDougall, Director, Community Services) That Report No. CMS22-008 be received; and1. That staff be directed to pursue historic recognition options for the Pet Cemetery site; and 2. That staff be directed to include a new capital project in the 2023 budget for Council’s consideration for the construction of permanent fencing around the Pet Cemetery lands. 3. 9.5.CS22-007 -Town of Aurora Multi-Year Accessibility Plan 2022 – 2026 80 That Report No. CS22-007 be received; and1. That Council endorse the new Town of Aurora Multi-Year Accessibility Plan 2022 – 2026. 2. 10.Notices of Motion 11.Regional Report 11.1.York Regional Council Highlights of January 27, 2022 128 That the York Regional Council Highlights of January 27, 2022, be received for information. 1. 12.New Business 13.Public Service Announcements 14.Closed Session There are no Closed Session items for this meeting. 15.Adjournment Page 1 of 134 Leading edge care, close to homeBy registering for this event, you’ll be supporting the most urgent needs for patient care at Southlake Regional Health Centre. From basic needs like beds to cutting-edge equipmentlike an MRI, and enhanced spaces, you can help our expert front-line staff provide our communities with the best possible care right here, close to home. “It gives us who are procedurally based, such as surgeons, an opportunity to use the funds for not only our day to day activities but also for some of our world first opportunities that are unique to Southlake itself.” Dr. John Randle Orthopedic Surgeon, Physician Leader of the Surgical Program President of the Medical Staff Association Nature’s Emporium Run for Southlake Ambassador 2 Speaking on the value of the Nature’s Emporium Run for Southlake Page 2 of 134 Join Us In Person Race Virtual Event • Sunday, April 24 • All April long • 5KM Chip-timed route along • Distance and activity of your Davis Dr choice • Run or walk only • Virtual classes 3 Page 3 of 134 4Mayor’s ChallengeFriendly fundraising competition to see which team can raise the most in support of OUR hospital! 4 4pp 4 Page 4 of 134 5 Register now at runforsouthlake.ca Page 5 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee * General Committee Council or Committee Meeting Date *  2022-2-15 Subject * Municipal Tree Removal Request Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * George Popalis Brief Summary of Issue or Purpose of Delegation * Resident has requested removal of a tree. Believes the tree to be unsuitable for streetscape. Tree drops winter fruit causing potential damage to vehicles and mess on property and attracts wildlife. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Ian Bryant Date you spoke with Town staff or a Council member   Page 6 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee * General Committee Council or Committee Meeting Date *  2022-2-15 Subject * Item 9, PDS22-002 North East Quadrant of Wellington Street and John West Way Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Wendy Kenyon Brief Summary of Issue or Purpose of Delegation * I would like to express my concerns regarding the environmental implications of this proposal. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Cllr. Wendy Gaertner Date you spoke with Town staff or a Council member 2022-2-10   Page 7 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee * General Committee Council or Committee Meeting Date *  2022-2-15 Subject * Wellington St and John West Way Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * George Skoulikas Brief Summary of Issue or Purpose of Delegation * I am very concerned about development proposed on floodplain. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Wendy Gaertner and John Gallo Date you spoke with Town staff or a Council member 2022-2-7   Page 8 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee * General Committee Council or Committee Meeting Date *  2022-2-15 Subject * Wellington / John West Way EIS Development Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Maricella Sauceda Brief Summary of Issue or Purpose of Delegation * I would like to express my concerns about the potential impacts to the Species at Risk Snapping Turtle. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree  Page 9 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -002 Subject: Applications for Zoning By-law Amendment and Site Plan Control L&B Aurora Inc. North East Quadrant of Wellington Street and John West Way Part Lot 81, Concession 1, Part 4 on Plan 65R-13645 File Numbers: ZBA-2019-01 and SP-2020-05 Prepared by: Rosanna Punit, Planner Department: Planning and Development Services Date: January 11, 2022 Recommendation 1. That Report No. PDS22-002 be received; 2. That the Zoning By-law Amendment Application File: ZBA 2019-01 be endorsed in principle, including the proposed increase in height in exchange for the proposed community benefits as discussed herein; 3. That the proposed Zoning By-law Amendment be brought forward to a future Council meeting for enactment once an agreement has been executed between the Town and the Owner to secure the proposed Section 37 community benefits; 4. That Site Plan Application File: SP-2020-05 be approved in principle to permit the development of a six-storey residential apartment building with 150 units; and 5. That servicing allocation be allocated to service the development with 150 apartment units. Executive Summary This report seeks Council’s approval in principle of Zoning By-law Amendment and Site Plan Control applications located at North East Quadrant of Wellington Street East and John West Way (the subject lands). L&B Aurora Inc (the Owner) proposes to amend the Page 10 of 134 January 11, 2022 2 of 16 Report No. PDS22-002 Zoning By-law to permit a five (5) storey, 150 unit apartment building plus one bonus storey for a total of six (6) storeys in accordance with the policies of the Official Plan.  The proposed Zoning By-law Amendment application is to re-zone the lands from “Community Commercial Exception 427 (C4(427))” and “Environmental Protection (EP) Zone” to “Second Density Apartment Residential Exception Zone” and “Environmental Protection (EP)”;  The proposed Zoning By-law Amendment and Site Plan Control applications are to permit the construction a five (5) storey plus one bonus storey apartment building consistent with the policies of the Official Plan on height and density bonusing;  The proposed development represents good planning and the proposed community benefits are appropriate and will be secured with a Section 37 agreement prior to enactment of the proposed Zoning By-law Amendment;  All circulated agencies and Town Staff are satisfied with the proposed development, and have no objections to the proposed Zoning By-law Amendment and Site Plan Application. Background Application History In 2013, an Official Plan Amendment and Zoning By-law Amendment was approved by Town Council for a one storey multi-unit retail plaza on the subject lands. The Official Plan Amendment (Site Specific Policy #40) changed the designation from “Promenade General” to “Promenade General Special”, and exempted the subject lands from certain Aurora Promenade policies. The Zoning By-law Amendment re- zoned the subject lands from “Office Commercial (C6)” to “Shopping Centre Commercial (C4)”. Site Plan Approval was not secured by the previous owner. The current owner submitted the subject Zoning By-law Amendment Application on April 23, 2019, a Public Meeting was held on June 26, 2019. The site plan application was submitted on May 13, 2020. Page 11 of 134 January 11, 2022 3 of 16 Report No. PDS22-002 Land Use The subject lands are located at the northeast corner of the intersection of Wellington Street East and John West Way (see Figure 1). The subject lands are approximately 0.89 hectares (2.2 acres) in area, with a frontage of 102.8 m on Wellington Street East, and 95.1 m on John West Way. The lands are currently vacant. There is existing vegetation on the subject lands including trees and shrubs. Town of Aurora’s signage and rock engraved with “Holland River Valley Trail” is located at the south-west corner of the property within the Municipal Right-of-Way. Surrounding Land Uses The surrounding land uses are as follows: North: Holland River East Branch, valleylands, Tom Jones Trail (Nokiidaa Trail), residential dwellings (rowhouse and semi-detached dwellings). South: Wellington Street East, Hyundai Dealership, and other commercial and employment uses. East: Holland River East Branch, valleylands, and residential dwellings (rowhouse). West: John West Way, Petch House and a commercial plaza. Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. Page 12 of 134 January 11, 2022 4 of 16 Report No. PDS22-002 York Region Official Plan (YROP) The subject lands are designated “Urban Area” and “Regional Greenlands System” by the YROP. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources to create sustainable lively communities. Under the YROP, a regional urbanization goal is to enhance the urban structure through city building, intensification, and compact, complete communities. York Region’s vision for the Regional Greenlands System is to identify, protect and enhance the Greenlands System. Wellington Street East is a Regional Road, and a Transit corridor. The subject lands are located within Wellhead Protection Area D. The subject lands are not located within the Oak Ridges Moraine Conservation Plan area. Lake Simcoe Region Conservation Authority The subject lands are located within the Lake Simcoe Region Conservation Authority (LSRCA) regulated area. The site was subject to a cut and fill to remove the lands from the regulated area. The applicant has received approval from LSRCA for a cut and fill of the site. With the approval, the LSRCA mapping will be updated to remove this portion of the subject lands from the LSRCA regulated area. Town of Aurora Official Plan The subject lands are located within the Aurora Promenade, which includes the Yonge Street and Wellington Street Corridors and the Aurora GO Station, all of which have been designated as strategic areas planned to accommodate new growth through intensification. The subject lands are designated as “Promenade General Special” and identified as the “Primary Entryway” into the Aurora Promenade in the Official Plan (see Figure 2). Residential uses (including apartment buildings) are permitted within the Promenade General Special land use designation. The intent of the Promenade General designation is to promote transformation into a vibrant, pedestrian-oriented mixed-use area. Change will primarily occur through the introduction of higher densities in high quality mid-rise forms placed close to the street, while providing appropriate transitions to adjacent neighbourhoods. While the new development will be mostly residential in use, convenience retail as well as restaurants, entertainment and cultural venues will continue to be provided within the vicinity. The “Special” provisions specify that due to site constraints, the policies of Section 11.6.2 (Promenade General Development Policies) do not apply, and that the Page 13 of 134 January 11, 2022 5 of 16 Report No. PDS22-002 development standards will be contained in the Zoning By-law and the Town’s Aurora Promenade Concept Plan. Zoning By-law 6000-17, as amended The subject lands are zoned “Community Commercial Exception Zone 427 (C4(427))” by the Town’s ZBL (see Figure 3). The C4(427) zone permits a commercial plaza on the subject lands. The proposed apartment building is currently not a permitted use, and requires an application to amend the Zoning By-law to permit the development. Reports and Studies The Owner submitted the following documents as part of a complete application to the proposed Zoning By-law Amendment and was deemed complete on May 6, 2019 (see Appendix A). The owner submitted a Site Plan Application on May 13, 2020. Proposed Applications The proposed Zoning By-law Amendment application is to re-zone the lands from “Community Commercial Exception 427 (C4(427)” and “Environmental Protection (EP) Zone” to “Second Density Apartment Residential Exception Zone” and “Environmental Protection (EP)” As shown in Figure 4, the Applicant has submitted a Zoning By-law Amendment to rezone the subject lands from “Community Commercial Exception Zone 427 (C4(427))” to “Second Density Apartment Residential (RA2) Exception Zone”. The exception zone is required to permit the development of an apartment building with site-specific permissions. Appendix B compares the difference between the parent RA2 Zone with the proposed RA2 Exception Zone. The proposed Zoning By-law Amendment and Site Plan Control applications are to permit the construction a five (5) storey plus one bonus storey apartment building consistent with the policies of the Official Plan on height and density bonusing. The applicant is proposing to construct an apartment building with five (5) storeys plus one bonus storey for a total of six (6) storeys within the Promenade General designation, designated by the Official Plan. The apartment will have 150 units and an approximate gross floor area of 15,460.00 m2. A total of 182 parking spaces will be provided at the rear of the property and within a 1- storey underground parking garage at the basement level. Access to the site will be from John West Way, directly aligned with the driveway to the commercial plaza to the west. The main residential entrance to Page 14 of 134 January 11, 2022 6 of 16 Report No. PDS22-002 the building will be from the rear of the building, where the drop off area and visitor parking are located. The development provides an urban square at the corner of the intersection which would function as the main pedestrian access enhanced with decorative landscaping and architectural features. Along the John West Way frontage there is a connection to the existing Tom Jones (Nokiidaa) Trail. A roof top terrace, indoor games room, and indoor gymnasium are also proposed as amenity space for the residents of the building. The applicant has indicated that they intend to have the site as a rental apartment tenure. As illustrated on Figures 5 -9, the site plan, elevations and renderings display the proposed six (6) storey buildings. Consistent with the Town’s Guidelines on Section 37 Bonusing, an appraisal report was required to determine the value of the proposed increase in height and density. The value of the additional storey was appraised at $1,630,000. In accordance with the Town’s Guidelines for Implementation of the Height and Density Bonusing (Section 37 of the Planning Act), the Town will seek to achieve a value for community benefits which represent a range of 25% - 35% of the increase in land value resulting from the increase in height and density. The site or neighbourhood where a bonus was given shall benefit the most from the site in which it is located, in some cases Council may consider funding as to address particular Town-wide needs which cannot adequately be addressed in the vicinity of the development, such as a park to serve a larger community area. When considering the mid-point of the range in increased value that the Town should collect as per the Town’s Guidelines, 30% of the appraised increased value is $489,000. The following is a breakdown of the proposed Section 37 benefits valued at $489,000:  Trail improvements (re-grading, accessible trail access, new signage, paving, tree/shrub plantings, trail surfacing,), etc). This includes improvements to be completed by the Owner, in accordance with approved plans, and a cash contribution for additional trail improvements to be determined by the Town;  Cash contribution for upgrades to the Petch House (e.g. electrical, new wood floor system, HVAC system, two washrooms, sewer and water tap to municipal services, building permits/Environmental Site Assessment fees, architectural and engineering fees) Page 15 of 134 January 11, 2022 7 of 16 Report No. PDS22-002 An agreement is to be executed to secure the above proposed Section 37 benefits prior to the Zoning By-law being enacted by Council. The remaining $119,674.49 will be allocated for Town-wide needs within the vicinity of the development or provided to serve the larger community area within Aurora in accordance with the Town’s Guidelines. Analysis Planning Considerations The proposed application is consistent with the Provincial, Regional and Local Municipal policies and plans. It is Planning Staff’s opinion that the proposed site plan application is consistent with the PPS. The site plan application supports development of strong communities through the promotion of efficient land use and development patterns. The proposed development will occur within a built-up area to maximize the efficient use of the land. The building will be connected to the existing municipal infrastructure, which maximize efficiency. The residential apartment units provide for a specific housing type which contributes to the range of housing types within the The Growth Plan requires the vast majority of growth be directed to delineated built-up areas with transit services to support the development of complete communities. The subject lands are located within an existing residential and commercial area. A York Region transit stop is located on Wellington Street East directly in front of the proposed building. The proposed development makes efficient use of the lands, providing for Proposed Section 37 Benefit Amount Trail Improvement proposed (based on cost estimate provided by applicant to be completed by Owner) $119,325.51 Cash contribution for Additional Trail Improvements as determined by the Town $100,000.00 Cash contribution for Petch House Renovations/Upgrades $150,000.00 Total Section 37 Contribution (30% of appraisal value) $489,000.00 Total proposed improvements: $369,325.51 Total Remaining in Section 37 cash contribution: $119.674.49 Page 16 of 134 January 11, 2022 8 of 16 Report No. PDS22-002 residential units. Staff are satisfied that the proposed applications is consistent with the policies of the Provincial Growth Plan. Aurora Official Plan The subject lands are designated as “Promenade General Special” and identified as the “Primary Entryway” into the Aurora Promenade in the Official Plan (see Figure 2). This area is a prime location for intensification. The existing surrounding area of pedestrian accessible convenience retail as well as restaurants, entertainment and cultural venues will support the proposed development. The proposed 6-storey apartment dwelling is consistent with the policies of the Official Plan as the site is located in a strategic growth area that is anticipated to accommodate growth through intensification and is ideally located with access to municipal services. Given the large buffer provided by the surrounding environmental lands to the north and east, it is not anticipated that the apartment building will not conflict with the low rise residential uses to the north and east. The Official Plan requires that a building step back be provided above the 4th storey. The proposed apartment steps back 1.5m at the 6th storey to provide visual articulation to the building. The incorporation of a rooftop terrace area also aids in achieving a visual pleasing design. Although the Official Plan requires a 45 angular plane to be applied to the development of the lands abutting an “Environmental Protection Area”, the Official Plan also recognizes that the key corner sites may not be able to achieve the angular plan provisions. In the case of the subject lands, which abuts lands identified as “Environmental Protection Area, a 45 degree angular plane cannot be achieved with the limitations of the site. The Official Plan promotes pedestrian oriented buildings which animate the street frontage, with the urban square at the main frontage of the building which has enhanced paving, plantings, trellis, benches, these assist in animating the area visually for pedestrians and enrich the gateway into the Promenade area. Zoning By-law 6000-17, as amended Planning staff are of the opinion that the Zoning By-law amendment is appropriate and compatible with adjacent and neighbouring development, and that the by-law exception are appropriate to facilitate the development. The Zoning Amendment allows for a range of housing types within the area. The apartment building is setback significantly from the existing residential properties located to the north. The subject Zoning By-law Page 17 of 134 January 11, 2022 9 of 16 Report No. PDS22-002 amendment does not seek any height increase, the height of the building is 21.9m, below the Residential Apartment Two (RA2) parent zone where 26m is permitted. With the daylight triangle requirements of the intersection and cut and fill work, the overall zone changes are unique to the site. Access to transit is directly in front of the building with a transit stop, allowing for pedestrian oriented access. The Zoning Amendment seeks to reduce the amenity area per dwelling unit, staff are of the opinion that close and immediate access to trails and public open space allow for more natural amenity for the residents of the building. Overall, staff are satisfied that the Zoning Amendment represents good planning which is a prerequisite for determining if Section 37 can be applied to provide community benefits in exchange for increased height and density. Staff are also satisfied that the proposed Section 37 benefits will positively contribute to the community. The proposed development represents good planning and the proposed community benefits are appropriate and will be secured with a Section 37 agreement prior to enactment of the proposed Zoning By-law Amendment; Planning staff have reviewed the applications and consider them to be appropriate in representing good planning. The proposed applications support the policies of the Official Plan and will aid in contributing to achieving the Regions and Town’s intensification targets. The overall design provides for a focal point into the Promenade gateway. The green roof area allows for the for the enjoyment of the residents of the building. The access and close proximity to trails, transit and local convenience retail are ideal for the enjoyment of residents and users of the area. The Section 37 benefits proposed to be provided from the development, achieve local trail improvements for the residents of the building and the greater community. The Petch House financial contribution through Section 37 benefit allows for the redevelopment and upgrades of the site. Overall, the proposal will deliver a public benefit to the immediate area and to the broader community as a whole. Department/Agency Comments All circulated agencies and Town Staff are satisfied with the proposed development, and have no objections to the proposed Zoning By-law Amendment and Site Plan Application. Page 18 of 134 January 11, 2022 10 of 16 Report No. PDS22-002 The proposed applications were circulated to all internal and external agencies for review and comments. In general, all circulated agencies are satisfied with the revisions and have no further comments at this time. Planning The proposed apartment building is appropriate in scale and height for the area. The elevations are well designed and stepped back above the 5th floor allowing for articulation of the building. There is sufficient articulation through material treatments and architectural detailing to avoid monotonous elevations. The proposed amenity area in the form or terraces and rooftop patio area provide for a positive feature for future residents. Staff have reviewed the applications and are of the opinion that the proposal for a 6-storey building provides for the revitalization of an important intersection and achieves an attractive primary gateway into the Promenade from the east. Design Review Panel The site plan and elevations were reviewed by the Town’s Urban Design Review Panel in October 2019. The review panel comments were considered in the design of the building. The Design Review Panel were satisfied with the parking being at the rear, the site appropriately addressing the corner with the Urban Square. Overall, the building complies with the Aurora Promenade Urban Design Strategy. Lake Simcoe Region Conservation Authority The subject lands are located within the Lake Simcoe Region Conservation Authority (LSRCA) regulated area. The site is subject to a cut and fill permit to remove a portion of site the lands from the regulated area (see Figure 10). The applicant has received approval from LSRCA for a cut and fill of the site. With the approval, the LSRCA mapping will be updated to remove this portion of the subject lands from the LSRCA regulated area.  Accessibility The Town’s Accessibility Advisor reviewed the site plan on behalf of the Accessibility Advisory Committee in accordance with the Accessibility for Ontarians with Disabilities Act in order to encourage barrier free access and has no objection to approval of the applications Page 19 of 134 January 11, 2022 11 of 16 Report No. PDS22-002 Transportation Transportation staff reviewed the materials submitted with the application and are satisfied that the proposed development meets all applicable traffic requirements. Operations – Parks The proposed development enhances the site with amenity features which includes Section 37 benefit for trail enhancements/upgrades, new trail signage, accessible trail access among other items. The rooftop terrace offers plantings and the site offers access to the overall trail network. The Operations Division has reviewed the application and is satisfied that the proposed landscape works satisfies the Town’s Landscape Design Guidelines. An arborist report was submitted and requires the applicant to apply for a vegetation plan. York Region The Regional Municipality of York has reviewed the applications and advises that they have no objection to approval of the subject applications in principle. York Region has secured necessary encroachment agreements and will secure maintenance agreements to their satisfaction in consultation with the Town. Engineering The Development Engineer has reviewed the materials in conjunction with the applications and has no concerns with approval of the subject applications. Central York Fire Services Central York Fire Services (CYFS) has confirmed that the proposed site plan satisfies all fire requirements and therefore have no objection to the application. Public Comments Planning Staff have received comments from the public on the proposed planning application. Comments provided at the Public Planning Meeting are attached to this report (see Attachment 1). Below is a summary of all written and verbal comments received from the Public and how these have been addressed: • Support for proposed development (needed units for seniors) • Opposition to proposed development (subject lands too small; area density already too high) Page 20 of 134 January 11, 2022 12 of 16 Report No. PDS22-002 • Opposition to proposed use of subject lands (impacts on mature trees, environment, and wildlife; should be developed as recreational area; keep commercial zoning) Public Comments: Response: Traffic and safety issues Location of site access on John West Way Challenge of left-hand turn from Amberhill Way onto John West Way Challenge of left-hand turn from proposed development Increased traffic congestion of already busy intersection A transportation study was submitted in support of the proposed development which included a review of potential traffic impacts and mitigation measures. The study reviewed the site traffic and determined it will not have significant impacts at various times of the day. Potential impacts may be mitigated with the implementation of Traffic Demand Measures and modified signal times. The site driveway is aligned with the plaza to the west to mitigate turning conflicts. The access is preferred along John West Way than Wellington Street. There is stop sign located on Amberhill Way and John West Way to mitigate turning concerns. Feasibility of proposed development size on subject land Overall, the building has been reviewed by the Urban Design Review Panel as well as Planning staff, and are satisfied that the development is appropriate for the site. Light pollution A lighting plan has been submitted as part of the site plan application and provides for dark sky compliance. Safety of students and school traffic Safety of seniors in area A signalized intersection is located at John West Way and Wellington Street to allow for safe pedestrian crossing. Sidewalks are provided for on both John West Way and Wellington for safe pedestrian activity. Traffic noise levels (speeding vehicles on John West Way, trains and traffic from GO rail station on Wellington Street East) A Noise study was submitted in support of the application. The study provides for Page 21 of 134 January 11, 2022 13 of 16 Report No. PDS22-002 recommended noise attenuation measures that will be reflected in the Site Plan Agreement ensuring compliance with the recommendations. Impact on environment and wildlife The subject site and cut and fill area have not identified any wildlife disturbance. The LSRCA has provided their acceptance of the application and recommended conditions of approval. Impact of proposed cut and fill process on adjacent backyards A vibration study will be submitted prior to Site Plan Approval. Recommendations of the study will be reflected in the Site Plan Agreement to ensure compliance with the recommendations. Parking requirements A transportation study was submitted in support of the proposed development and is in support of the parking proposed on site. The parking provided takes into account the transit stop located directly in front of the proposed building. Location of the site provides for a pedestrian oriented amenities within walking distance access to the surrounding convenience retail as well as restaurants, and entertainment. Advisory Committee Review No communication required. Legal Considerations Section 34(11) of the Planning Act states that if Council refuses a zoning by-law application or fails to make a decision on it within 150 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the Ontario Land Tribunal (OLT). This application was received on April 23, 2019 and therefore, the applicant may appeal to the OLT at any time. Further, in accordance with section 41 of the Planning Act, the owner may appeal a site plan application if Council fails to approve the application within thirty (30) days of the Page 22 of 134 January 11, 2022 14 of 16 Report No. PDS22-002 application being submitted. The owner may also appeal any of the Town’s conditions, including the terms of a site plan agreement. There is no right of appeal for any other person. If Council approves this application, Legal Services will review any agreements required to implement final approval, including the section 37 agreement. Financial Implications Should Council approve in principle the proposed Zoning By-law amendment and Site Plan Control applications, all applicable Section 37 density bonusing cash receipts will be contributed to a newly created reserve (‘Community Benefit – Section 37’) whose intent will be to hold cash receipts of this nature until they are required. All other applicable development fees and charges will be collected as required. Communications Considerations On June 6, 2019, a Notice of Complete Application and Notice of Public Planning Meeting respecting the Zoning By-law Amendment was published in the Auroran and Aurora Banner newspapers. In addition, the notices were given by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands. A Notice of the Public Planning meeting sign was also posted on the subject lands. Public Meeting notification has been provided in accordance with the Planning Act. Site plan applications submitted under Section 41 of the Planning Act do not require public notification. The Planning Application Status is available on the Town’s website and is reported to Council and updated quarterly. Climate Change Considerations The proposal may generate an increase in greenhouse gas (GHG) emissions because it is a new greenfield development application. However, the applicant is applying several design elements that will mitigate the impact on GHG emissions such as designing the building using Passive House design, incorporating a green roof amenity area and implement a clean water holding tank which provides for water infiltration. The holding tank has a valve which allows the tank to be used for irrigation. The holding tank ensures that the stormwater flows on site are controlled, that water is infiltrated into the ground and that the potable water system is not utilized for landscaping irrigation. The proposed cut area site contains many invasive plant species, the restoration of this area will result in a net gain ecosystem replacement of these species to native species. Page 23 of 134 January 11, 2022 15 of 16 Report No. PDS22-002 The project increases the Town’s ability to adapt to climate change by incorporating the green roof feature into the development reducing the heat island effect, water saving and removal of invasive plant species. This project supports the objectives from the Community Energy Plan, and Section 5 of the Official Plan. Link to Strategic Plan The proposed policy supports the Strategic Plan goals of: Supporting an exceptional quality of life for all and enabling a diverse, creative and resilient economy. The relevant supporting objectives include, Strengthening the fabric of our community: 1. Through the proposed zoning by-law amendment on the subject lands, the application will assist in working with the development community to ensure future growth includes housing opportunities for everyone. 2. Through the review and approval of the Zoning By-law Amendment, residential growth opportunities are created in accordance with the Work with development community to meet the intensification targets to 2031 as identified in the Official Plan. Alternative(s) to the Recommendation 1. Direct staff to report back to another General Committee meeting to address any issues/concerns that may be raised by Council. 2. Refusal of the applications with an explanation for the refusal. Conclusions Planning and Building Services reviewed the proposed Zoning By-law Amendment and Site Plan application in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed applications are considered to be in keeping with the development standards of the Town. All comments from internal departments and external agencies have been addressed by the applicant. Staff recommends approval of the Zoning By-law Amendment Application and Site Plan Application. Attachments Figure 1 – Location Map Page 24 of 134 January 11, 2022 16 of 16 Report No. PDS22-002 Figure 2 – Existing Official Plan Designation Figure 3 – Existing Zoning Figure 4 – Proposed Zoning Figure 5 – Proposed Site Plan Figure 6 – Proposed Elevations Figure 7 – Rendering – View at intersection Figure 8 – Rendering – View looking West along Wellington Street East Figure 9 – Rendering – View looking North along John West Way Figure 10 – Area of Proposed Cut Appendix A – List of Report and Studies Submitted by the Applicant Appendix B – Zoning By-law Comparison Chart Appendix C – Public Planning Meeting Minutes (June 26, 2019) Previous Reports General Committee Report No. PDS19-062, dated June 26, 2019 General Committee Report No. PDS18-038, dated April 17, 2018 Pre-submission Review Agenda Management Team review on December 16, 2021 Approvals Approved by David Waters, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 25 of 134 Mary StreetAmberhillWaySandl ewoodCourtWellingtonStreetEastJohnWestWayWellington Street EastLOCATION MAP¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0 1020304050MetresAPPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05SUBJECT LANDSMap created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography.Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_1_Location_Map.mxdPage 26 of 134 Mary StreetSandlewood C ourtJohnWestWayWELLINGTON STREET EASTEXISTING OFFICIAL PLAN DESIGNATIONS¯0255075100MetresSt John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdSUBJECT LANDSFIGURE 2Stable NeighbourhoodsEnvironmental Protection AreaThe Aurora PromenadeSchedule A Structure PlanAPPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora.Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_2_Existing_Official_Plan_Designation.mxdPage 27 of 134 EPC3C4(126)R8(243)C3(116)C4(427)O1R6(189)C3(342)R8(190)WELLINGTON STREET EASTJohn West WayMary StreetSandlewoodCourtSandlewood CourtEXISTING ZONING¯0 1020304050MetresFIGURE 3SUBJECT LANDSPublic Open SpaceO1Service CommercialCOMMERCIAL ZONESC3Semi-Detached andDuplex Dwelling ResidentialR6Zoning LegendRESIDENTIAL ZONESOPEN SPACES ZONESEnvironmentalProtectionEPTownhouse Dwelling ResidentialR8Community CommercialC4APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora.Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_3_Existing_Zoning.mxdPage 28 of 134 EPC3C4(126)R8(243)C3(116)O1R6(189)C3(342)R8(190)WELLINGTON STREET EASTJohn West WayMary StreetSandlewoodCourtSandlewood CourtPROPOSED ZONING BYLAW¯0 1020304050MetresFIGURE 4SUBJECT LANDSRA2(XX)Public Open SpaceO1Service CommercialCOMMERCIAL ZONESC3Semi-Detached andDuplex Dwelling ResidentialR6Zoning LegendRESIDENTIAL ZONESOPEN SPACES ZONESEnvironmentalProtectionEPTownhouse Dwelling ResidentialR8Community CommercialC4Second DensityApartment ResidentialRA2Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora.APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_4_Proposed_Zoning_Bylaw.mxdPage 29 of 134 PROPOSED SITE PLANFIGURE 5APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_5_Proposed_Site_Plan.mxdPage 30 of 134 PROPOSED ELEVATIONSFIGURE 6APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_6_Elevations.mxdPage 31 of 134 VIEW AT INTERSECTIONFIGURE 7APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_7_Rendering_.mxdPage 32 of 134 VIEW LOOKING WEST ALONG WELLINGTON STREETFIGURE 8APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_8_Rendering_View_West_Wellington.mxdPage 33 of 134 VIEW LOOKING NORTH ALONG JOHN WEST WAYFIGURE 9APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_9_Rendering_View_North_John_West_Way.mxdPage 34 of 134 Sandle w oodCourtAmberhillWayJohnWestWayAREA OF PROPOSED CUTMap created by the Town of Aurora Planning & Building Services Department, 11/30/2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography.¯FIGURE 10St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0 1020304050MetresAPPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01SUBJECT LANDSCUT AREADocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_10_Area_of_Proposed_Cut.mxdPage 35 of 134 Report No. PDS22-002 January 11, 2022 Appendices Page 1 of 2 Appendix A – List of Reports and Studies Submitted by the Applicant Report Name Report Author Planning and Justification Report Evans Planning Retail Opportunity Assessment Tate Economic Research Inc. Survey JD Barnes Limited Stage 2 Archaeological Assessment ASI Site Plan & Elevations Keith Loffler McAlpine Architects Source Water Impact Assessment & Mitigation Plan Stantec Consulting Ltd. Transportation Study Trans-Plan Transportation Inc. Urban Design Brief IBI Group Arborist Report Beacon Environmental Architectural Plans Keith Loffler McAlpine Architects Draft Zoning By-law Evans Planning Environmental Impact Study • Includes Ecological Offsetting Strategy Beacon Environmental Geotechnical Investigation Stantec Consulting Ltd. Ground Improvement Memo Menard Canada Inc. Landscape Concept Plan Schollen & Company Inc. Noise Feasibility Study HGC Engineering Phase 1 Environmental Site Assessment Pinchin Ltd. Functional Servicing and Stormwater Management Report, including: • Engineering Plans (Erosion and Sediment Control Plan, Grading Plan, Sanitary Drainage) • Flood Plain Analysis • Cut and fill details Stantec Consulting Ltd. Shadow Diagrams Keith Loffler McAlpine Architects Trails Improvement Plan Schollen & Company Inc. Urban Plaza Plan Keith Loffler McAlpine Architects Photometric Plan MQ Energy Inc. Traffic Signage and Pavement Marking Plan Trans-Plan Transportation Inc. Page 36 of 134 Report No. PDS22-002 January 11, 2022 Appendices Page 2 of 2 Appendix B – Zoning By-law Comparison Parent RA2 Zone Requirement Proposed RA2 Exception Zone Permitted Uses Apartment Building Apartment Building Lot Area (minimum per unit) 95 m2 *59.4 m2 Lot Frontage (Minimum) 30 m 30 m Front Yard (minimum) ½ the height of the Main Building and in no cases less than 9 m from the Street Line *4.0 m Rear Yard (minimum) 9 m *16.0 m to the building and 7.5 m to the parking structure. Interior Side Yard (minimum) ½ the height of the Main Building and in no cases less than 6 m *16 m Exterior Side Yard (minimum) ½ the height of the Main Building and in no cases less than 9 m *4.0m Lot Coverage (maximum) 35% 35% Height (maximum) 26 m 26 m Amenity Area (minimum) 18 square metres per dwelling unit, provided a minimum of 50% of the required Amenity Area is provided as interior amenity space. *13.5 square metres per dwelling unit, interior and exterior to the building. Parking Standards 1.5 spaces per dwelling unit, with a minimum of 20% of spaces for visitor parking. *1.2 spaces per dwelling unit, with a minimum of 20% of spaces for visitor parking. Decorative Canopy connected the Urban Square No provision within By-law. *0 m to any lot line Note: The proposed by-law exceptions are highlighted and labelled with an asterisk “*”. Page 37 of 134 Page 1 of 2 3.Planning Applications 2.PDS19-062 – Application for Zoning By-law Amendment L&B Aurora Inc., Northeast Quadrant of Wellington Street East and John West Way, Part Lot 81, Concession 1, File Number: ZBA-2019-01 Planning Staff Ms. Katherine Bibby, Planner, presented an overview of the application and staff report respecting the proposal: to rezone the subject lands from Community Commercial Exception 427 (C4(427)) to Second Density Apartment Residential (RA2) Exception Zone; and to revise the boundary of the Environmental Protection (EP) zone; to permit a six-storey apartment building with 134 units, the removal of soils on the east side of the valley to balance the fill being added on the west side, a reduced parking rate, greater than 50% of outdoor amenity area, and reduced setback requirements. Consultant Ms. Joanna Fast, Associate Planner of Evans Planning Inc., presented an overview of the proposal including site features, context plan, land use designation, zoning, site plan, Aurora Promenade design guidelines, conceptual landscape plan, earth cut area, tree preservation plan, and stormwater management. Public Comments Aurora residents, including Keith Ingoe, Vadim Kotliarenko, Ron Maislin, Shayna Maislin, Yevheniya Pokhvalina, Cora Teixeira-Bode, Artur Vassilyev, Tatyana Vassilyeva, Mark Wyeth, and Andrei Zibarev, provided the following comments: •Support for proposed development (needed units for seniors) •Opposition to proposed development (subject lands too small; area density already too high) •Opposition to proposed use of subject lands (impacts on mature trees, environment, and wildlife; should be developed as recreational area; keep commercial zoning) •Concerns regarding: •Increased traffic congestion of already busy intersection Extract from Council Public Planning Meeting of Wednesday, June 26, 2019 Appendix C Page 38 of 134 Council Extract – Wednesday, June 26, 2019 Page 2 of 2 •Location of site access on John West Way •Feasibility of proposed development size on subject lands •Traffic and safety issues •Light pollution •Challenge of left-hand turn from Amberhill Way onto John West Way •Challenge of left-hand turn from proposed development •Safety of students and school traffic •Safety of seniors in area •Traffic noise levels (speeding vehicles on John West Way, trains and traffic from GO rail station on Wellington Street East) •Impact on environment and wildlife •Impact of proposed cut and fill process on adjacent backyards •Impact on quality of life •Parking requirements •Questions regarding: •Environmental impact of proposed cut and fill, protection of river •On-site waste management facilities and sewage •Water run-off and possible leakage into watershed (stormwater management) Planning Staff Mr. David Waters addressed the questions and concerns regarding the cut and fill area, site entrance location, traffic at Amberhill Way and John West Way, and future planning of the lands surrounding the Aurora GO station referred to as a Major Transit Station Area. Consultant Ms. Amber Palmer, Senior Associate, Water Resources, Stantec Consulting Ltd., addressed the questions and concerns regarding the proposed cut and fill process. Ms. Fast addressed the questions and concerns regarding on-site waste management facilities, water drainage, environmental impacts, compensation planting, site access, technical feasibility of site, light pollution, and parking. Moved by Councillor Humfryes Seconded by Councillor Kim 1.That Report No. PDS19-062 be received; and 2.That comments presented at the Public Planning meeting be addressed by Planning and Development Services in a report to a future General Committee meeting. Carried Page 39 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -0 26 Subject: Additional Information to Applications for Zoning By-law Amendment and Site Plan Control L&B Aurora Inc. Northeast Quadrant of Wellington Street and John West Way Part Lot 81, Concession 1, Part 4 on Plan 65R-13645 File Number: ZBA-2019-01 and SP-2020-05 Prepared by: Rosanna Punit Department: Planning and Development Services Date: February 15, 2022 Recommendation 1. That Report No. PDS22-026 be received for information. Executive Summary This report provides responses to questions from the January 11, 2022, General Committee meeting relating to PDS22-002, northeast quadrant of Wellington Street and John West Way, Part Lot 81, Concession 1, Part 4 on Plan 65R-13645. The report provides further details on:  While the Official Plan encourages retail on the ground floor in this area, it is not required;  The amount of cut and fill required is within the Ecological Offsetting Strategy of the Lake Simcoe Region Conservation Authority (LSRCA);  There will be a daylight triangle at the corner of Wellington and John West Way;  There have been minor changes to the application since it was at Public Planning in 2019;  The owner has provided information regarding proposed rental rates; Page 40 of 134 February 15, 2022 2 of 5 Report No. PDS22-026  Public Consultation met the requirements of the Planning Act;  The Town’s Accessibility Advisor is satisfied that the accessibility standards of the application are sufficient. Background At the January 11 General Committee meeting, a number of questions were raised by members of Council. This report provides additional information to report PDS22-002. Analysis While the Official Plan encourages retail on the ground floor in this area, it is not required While the Official Plan encourages retail on the ground floor in this area, it is not required. In accordance with 11.6.1 a) of the Town’s Official Plan, building within the ‘Promenade General’ designation, ‘High activity uses that animate the streetscape and encourage foot traffic, like retail uses, are encouraged at-grade, with uses such as offices and residential uses on second floors and above’. Policy 11.6.1 d) of the Town’s Official Plan states that ‘Retail uses are encouraged at grade on lands with frontage along Yonge and Wellington Streets within the Promenade General Designation’. Staff note that both policies do not ‘require’ retail uses at grade, rather the policies ‘encourage’ it. Staff also note that the applicant submitted a Market Impact Assessment for Town review which concluded that the site is adequately supplied with retail uses within the vicinity. The report addressed that due to locational attributes of the site, the site would likely consist of the same type of convenience-oriented retail and service tenants that presently exist in the area. This abundance of nearby convenience-oriented retail commercial space will challenge the Site’s ability to secure strong, stable tenants. The proposed development located at the south-east corner of Yonge and Irwin (Alive Developments) is designated ‘Upper Downtown in the Town’s Official Plan. The policies for this designation specifically state that dwelling units are permitted if located on the second storey [11.4.1 b) i)]. Further, policy 11.4.1 c) v. prohibits residential uses at- grade and/or below grade. Given the Official Plan policies that apply to the subject lands, retail uses are not proposed at grade and the proposed development conforms with the Official Plan. Page 41 of 134 February 15, 2022 3 of 5 Report No. PDS22-026 The amount of cut and fill required is within the Ecological Offsetting Strategy of the Lake Simcoe Region Conservation Authority (LSRCA) Detailed mapping of the cut and fill is attached as Appendix A to this report. The amount of cut and fill is within the Ecological Offsetting Strategy with the LSRCA via their permitting process. Attached are the Site Plan Conditions from LSRCA (Appendix B). There will be a daylight triangle at the corner of Wellington and John West Way There is a daylight triangle within the right-of-way. The material being used is “concrete unit paving” which is a York Region Standard. Within the owner’s property, there are tables, planters, and an awning for sun protection. This area is to allow for engagement of persons using the area. The design is consistent with the Promenade Design Guidelines. There have been minor changes to the application since it was at Public Planning in 2019 The Zoning Amendment application presented at the Public Planning meeting in 2019 was for 134 units within 6 storeys. The building is currently presented as 150 units at 6 stories. The interior of the building was altered to allow for different sized units to accommodate a range in rental income types. Visually, this has not changed the exterior nor adding additional height to the building. In accordance with the Town’s Official Plan Section11.8 diii), the main front wall and exterior side wall shall be stepped back a minimum of 1.5m above the 4th floor. The owner has provided a 1.5m step back at the 6th floor. The owner has provided information regarding proposed rental rates It is understood from the owner that the building will provide market rental units. Rental rates will be approximately $2,100.00 (1-bedroom units), $2,300.00-$2,450.00 (2-bedroom units) and $2,600.00-$2,750.00 (3-bedroom units). Public Consultation met the requirements of the Planning Act In accordance with the Planning Act, a Public Meeting was held in June 2019 for the Zoning By-law Amendment. Responses to questions and comments of the Public Meeting are addressed in the January 11, 2022, General Committee Report. Page 42 of 134 February 15, 2022 4 of 5 Report No. PDS22-026 The Town webpage is updated with Agendas, minutes, reports, etc. The public has the opportunity to engage by delegating or providing comments at anytime in the processing of the application. Additional Public Consultation is not required as per the Planning Act since the statutory requirement to have a Public Meeting has been met and no significant revisions have been made to the proposal. The Town’s Accessibility Advisor is satisfied that the accessibility standards of the application are sufficient Comments were provided by the Accessibility Advisor on behalf of the Accessibility Advisory Committee. The Town’s Accessibility Advisor has the authority to provide comments on behalf of the Committee and has confirmed that comments were provided on behalf of the Committee because comments were due during the summer months when the Committee does not meet. The Accessibility Advisor has confirmed that all comments have been addressed. Advisory Committee Review No Communication required. Legal Considerations No change from January 11, 2022, General Committee Report. Financial Implications No change from January 11, 2022, General Committee Report. Communications Considerations Climate Change Considerations No change from January 11, 2022, General Committee Report. Link to Strategic Plan No change from January 11, 2022, General Committee Report. Page 43 of 134 February 15, 2022 5 of 5 Report No. PDS22-026 Conclusions Planning and Building Services reviewed the proposed Zoning By-law Amendment and Site Plan application in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed applications are considered to be in keeping with the development standards of the Town. All comments from internal departments and external agencies have been addressed by the applicant. Staff recommends approval of the Zoning By-law Amendment Application and Site Plan Application. Alternative(s) to the Recommendation 1. Direct staff to report back to another General Committee Meeting addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the application with an explanation for the refusal. Attachments Appendix A – Cut and Fill map details Appendix B – LSRCA Site Plan Conditions Previous Reports General Committee Report No. PDS22-002, Dated January 11, 2022 Pre-submission Review Agenda Management Team review on January 27, 2022 Approvals Approved by Lisa Hausz, Acting Director, Planning and Development Services Department Approved by Doug Nadorozny, Chief Administrative Officer Page 44 of 134 Page 45 of 134 LSRCA CONDITIONS OF SITE PLAN APPROVAL March 9, 2021 NORTH-EAST CORNER OF WELLINGTON ST E AND ST JOHN’S SIDEROAD LSRCA Reference: SP-245323 C-1 That prior to the execution of the site plan agreement, the following shall be prepared to the satisfaction of the LSRCA and Town: x A detailed storm water management report inclusive of water budget (HydroG Assessment) to satisfy 4.8-DP and 6.40 DP of the LSPP. x A detailed erosion control plan x A detailed grading plan x A detailed restoration plan x A detailed Edge Management plan x Detailed landscape plans C-2 That prior to the execution of the Site Plan Agreement, the Owner shall pay all development fees to the LSRCA in accordance with the approved Fees Policy under the Conservation Authorities Act. C-3 That prior to the execution of the Site Plan Agreement, the following shall be undertaken to the satisfaction of the LSRCA, in accordance with the Phosphorus Offsetting Policy: a) Phosphorus budget b) Compensatory measures if required C-4 That prior to the execution of the Site Plan Agreement, the following shall be undertaken to the satisfaction of the LSRCA, in accordance with the Ecological Offsetting Policy: a) Ecological Offsetting Report b) Compensatory measures if required C-5 That the owner shall agree in the Site Plan Agreement to carry out, or cause to be carried out, the recommendations and requirements contained within the plans and reports as approved by the LSRCA and the Town. C-6 That the owner shall agree in the Site Plan Agreement to retain a qualified professional to certify in writing that the works were constructed in accordance with the plans and reports as approved by the LSRCA and the Town. C-7 That the owner shall agree in the Site Plan Agreement to ensure that proper erosion and sediment control measures will be in place in accordance with the approved Grading and Drainage Plan, and Erosion and Sediment Control Plan prior to any site alteration or grading. Page 46 of 134 Page 2 of 2 C-8 That the owner shall agree in the Site Plan Agreement to grant any easements required for storm water management purposes to the Town. C-9 That the Owner shall agree in the Site Plan Agreement to obtain a permit from the LSRCA under Ontario Regulation 179/06 for any site alteration or development within the regulated area. C-10 That the owner shall agree in the Site Plan Agreement to maintain all existing vegetation up until a minimum of 30 days prior to any grading or construction on-site in accordance with 4.20b.-DP of the Lake Simcoe Protection Plan. C-11 That the Owner shall agree in the Site Plan Agreement to indemnify and save harmless the Town and LSRCA from all costs, losses, damages, judgments, claims, demands, suits, actions, or complaints resulting from any increased flooding or erosion to property and people as a result of the approved storm water management scheme. The Owner shall obtain and maintain in full force and effect during the term of this Agreement general liability insurance with respect to the storm water management works and system. Page 47 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS 2 2 -032 Subject: Zoning By-law Amendment Shining Hill Collections Inc. 306 St. Johns Sideroad West File Number: ZBA-2021-02 Prepared by: Rosanna Punit, Planner Department: Planning and Development Services Date: February 15, 2022 Recommendation 1. That Report No. PDS22-032 be received; 2. That the Zoning By-law Amendment Application File: ZBA 2021-02 (Shining Hill Collections Inc.) be approved to rezone a portion of the subject lands from “Oak Ridges Moraine Rural (RU-ORM)” to “Institutional Exception Zone” [I (XX)]; and, 3. That the Zoning By-law Amendment be brought forward to a future Council meeting for enactment. Executive Summary This report seeks Council’s approval of a Zoning By-law Amendment for 306 St. Johns Sideroad West. The purpose and effect of the Zoning By-law Amendment is to rezone a portion of the subject lands to permit a new private school (St. Anne’s School).  The Zoning By-law Amendment proposes to rezone the subject lands from “Oak Ridges Moraine - Rural (RU-ORM)”, to “Institutional Exception X” (I-X);  Access to be achieved through a minor site plan application;  The current SR-1 designation within OPA 37 allows for neighbourhood orientated support services such as schools and parks.  The proposed application is consistent with the Provincial, Regional and Local Municipal policies and plans. Page 48 of 134 February 15, 2022 2 of 12 Report No. PDS22-032  All circulated agencies and Town Staff are satisfied with the proposed development, and have no objections to the proposed Zoning By-law Amendment; Application History  Applications for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision for 162, 306, 370, 434 and 488 St. John’s Sideroad were submitted in March 2021 and deemed complete on March 26, 2021. The applications initially contemplated approximately 88 single detached dwellings, an apartment building with approximately 200 units, a neighbourhod park, a private school, natural heritage system block and a network of private and public streets.  A statutory Public Planning Meeting was held on June 8, 2021 where Council requested that a second Public Planning Meeting be held to address the comments and concerns raised. A second Public Meeting was held on September 14, 2021 and a revised proposal was presented. Major revisions included removal of the apartment building which was replaced with 21 townhouse units.  On January 12, 2022 a formal second submission was provided to the Town responding to internal and external comments. To facilitate the opening of the new private school (St. Anne’s) in early 2023, the applicant has requested that the proposed development be considered in two phases with Phase A being the new school only and Phase B being approval of the balance of the proposed development including the residential component and park. By separating the development into two phases, this provides more time to finalize details and address comments for the majority of the proposed development. Phase B will be brought forward to a future General Committee meeting for consideration. Location/Land Use The subject property is municipally known as 306 St. John’s Sideroad West, north of St. John’s Sideroad, west of Yonge and east of Bathurst (Figure 1). The property contains an estate dwelling, known as the Dunin Estate. The property has an approximate area of 6.9 ha (17 ac). The south portion of the lands contains a significant natural heritage system. Surrounding Land Uses The surrounding land uses are as follows: Page 49 of 134 February 15, 2022 3 of 12 Report No. PDS22-032 North: Lands to the north of the subject lands are within the Town of Newmarket and comprise of undeveloped vacant lands and Natural Heritage Lands; South: St. Johns Sideroad, the draft approved Phase 2 Shining Hill Estate Collection subdivision; East: Vacant Land, Natural Heritage Lands and Yonge Street; West: Natural Heritage Lands. Policy Context Provincial Policies All planning applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area. The Growth Plan provides a framework which guides decisions on how land will be planned, designated, zoned and designed. The Oak Ridges Moraine Conservation Plan provides the necessary land use policies for the protection of the Oak Ridges Moraine’s ecological and hydrological features and functions. The school portion subject to this re-zoning are designated ‘Settlement Area’ in the ORMCP. These lands are intended for urban uses while also being sensitive to natural features and their ecological functions. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. The portion of the subject property subject to the proposed rezoning application is not located within the Lake Simcoe Region Conservation Area regulated area. York Region Official Plan (YROP) The subject lands are designated ‘Urban Area’ within the York Region Official Plan. The intent of the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. A range of uses are permitted within the Urban Area, including schools. Page 50 of 134 February 15, 2022 4 of 12 Report No. PDS22-032 Town of Aurora Official Plan – OPA 37 The subject lands are designated, ‘Suburban Residential (SR-1)’, under OPA 37 (See Figure 2), which permits a school. Neighbourhood oriented support services such as schools and parks are permitted within the SR-1 designation. Zoning By-law 6000-17, as amended The subject lands, where the school is proposed is currently zoned ‘Oak Ridges Moraine Rural General (RU-ORM)’, (See Figure 3). Within the Oak Ridges Moraine Rural General zone, the Zoning By-law provisions states that no person shall use these lands, including expanding, enlarging or otherwise altering an existing use, building or structure, for any use other than a use legally existing as of November 15, 2001, or a use for which a building permit has already been legally issued in accordance with Section 1.9.1 of By-law 6000-17, as amended, without an amendment to the Zoning By-law or relief from this by-law in accordance with the policies of the Official Plan and the Planning Act. Reports and Studies Attached as Appendix A, are documents submitted by the Owner, as part of a complete application for the proposed Zoning By-law Amendment. Proposed Application The Zoning By-law Amendment proposes to rezone the subject lands from “Oak Ridges Moraine - Rural (RU-ORM)”, to “Institutional Exception X” (I-XX); The subject Zoning By-law Amendment application has been revised to allow the school site to advance ahead of the balance of the proposed development which requires approval of a Draft Plan of Subdivision and implementing Official Plan and Zoning By- law Amendments. As shown in Figure 4, the applicant proposes to rezone a portion of the subject lands from “Oak Ridges Moraine - Rural (RU-ORM)” to “Institutional Exception X” (I-XX). A comparison of the Institutional Zone and proposed Institutional Exception Zone is provided in Appendix B. The proposed amendment includes site specific standards that recognize the existing estate dwelling on the property which will be converted to the new St. Anne’s School. The re-zoning application would permit the following uses: Athletic fields, Day Care Centres, Museum, Place of Worship, Recreation Centre, Private School, Place or Page 51 of 134 February 15, 2022 5 of 12 Report No. PDS22-032 Entertainment along with Dormitories as an accessory use. The Place of Worship will also accommodate a Dwelling unit to be accessory to it, subject to provisions of the Residential Three (R3) Zone standards as outlined in the currently Zoning By-law, as amended. Access to be achieved through a minor site plan application A future minor site plan application will be submitted for a new access, and associated site servicing, to the school via 162 St. Johns Sideroad (Figure 5). The new access will require the removal of approximately 80 trees. The access will eventually serve as part of the road system in the proposed subdivision. A future site plan application will also be required for any site improvements for the proposed new school such as parking areas, pick-up/drop off areas, etc. The current SR-1 designation within OPA 37 allows for neighbourhood orientated support services such as schools and parks. The current SR-1 designation within OPA 37 allows for neighbourhood orientated support services such as schools and parks. The applicant is not seeking a change to the designation for these lands. Analysis Planning Considerations The proposed application is consistent with the Provincial, Regional and Local Municipal policies and plans. Provincial Policy Statement (PPS) The proposed Zoning By-law Amendment application is consistent with the PPS by supporting the development of strong communities through the promotion of efficient use of land and resources. The proposed development is within a built-up area to maximize the efficient use of the land. The building will be connected to the existing municipal infrastructure, which maximize efficiency. Places to Grow Plan for the Greater Golden Horseshoe The Growth Plan requires the vast majority of growth be directed to delineated built-up areas to support the development of complete communities. The subject lands are located within an area where there will be additional future residential development, Page 52 of 134 February 15, 2022 6 of 12 Report No. PDS22-032 contributing a complete community. The proposed development makes efficient use of the land. Staff are satisfied that the proposed application is consistent with the policies of the Provincial Growth Plan. York Region Official Plan (YROP) The St. Anne’s school site is currently within the Urban Area of the YROP which allows this portion of the land holding to proceed via the proposed Zoning By-law amendment to permit a school on the subject lands. The remainder of the lands in the development proposal (Phase B) are identified as “Rural Area” in the current YROP and therefore cannot proceed with approvals until these lands are identified as “Urban Area” in the YROP which is anticipated to take place after completion of the Regional Municipal Comprehensive Review (MCR) process. Town of Aurora Official Plan (OPA 37) The subject lands are designated, ‘Suburban Residential (SR-1)’, within OPA 37 (See Figure 2), which permits a school. The intent of the ‘Suburban Residential - (SR-1)’ designation is to allow residential uses and neighbourhood oriented support services such as schools and parks. Town staff are satisfied that the proposed Zoning By-law Amendment conforms with the Town’s Official Plan. Zoning By-law 6000-17, as amended Planning staff are of the opinion that the proposed school is appropriate and compatible with adjacent and future development, and that the by-law exception is appropriate to facilitate the development. Department/Agency Comments All circulated agencies and Town Staff are satisfied with the proposed Zoning By-law Amendment. Planning The proposed institutional use is in compliance with the Official Plan Amendment 37. A school use is permitted with the Suburban One (SR-1) designation within OPA 37. A site plan application will be submitted to facilitate access to the school on the lands addressed as 162 St. John’s Sideroad. The Zoning By-law Amendment allows for the Page 53 of 134 February 15, 2022 7 of 12 Report No. PDS22-032 site to be appropriately zoned for the school, to allow an opening for early 2023. Planning Staff are satisfied with the Zoning By-law amendment application. Engineering A sidewalk along the frontage of St. John’s Sideroad is required on the north side fronting the subdivision connecting to Phase 2 and to Yonge Street. Should the sidewalk not be able to be constructed until a later date due to the alignment of existing and/or future SJSR and approvals by the Town and Region of location, cash in lieu of sidewalk shall be provided to the Town. A traffic signal is discussed in the transportation study as potentially required in 2025. A cash in lieu contribution to the Town shall be provided for any Town share of construction cost, if any, required now or in the future. Lake Simcoe Conservation Authority (LSRCA) The LSRCA are satisfied with the proposed Zoning Amendment to permit the school. Upon the site plan submission for the proposed new access, LSRCA will provide detailed comments. The new access via 162 St. John’s Sideroad will require a catchment based water balance which demonstrates how current hydrologic inputs to the on site natural features will be maintained post-development of the new access. Operation Services – Parks Division Staff do not object to the proposed zoning by-law amendment to permit a school on the subject property. An arborist report will be required for the site plan application and vegetation management initiatives will be reviewed for the proposed tree removals for the road access. Tree protection and preservation measures, and compensation plantings in accordance with the Town’s Urban Forest Management Plan, specifically Policy C – Tree Removals and Compensation (sections 6.8 & 7.0), and Policy D – Tree Protection/Preservation (sections 5.0 & 6.0) will be facilitated via a tree permit process. Approximately, 47 trees are to be removed on 162 St. John’s Sideroad to facilitate the driveway access to the school. Approximately 33 Regional trees are to be removed as part of the daylight triangle on St. John’s Sideroad to facilitate the intersection design. York Region The St. Anne’s School site is currently within the Urban Area as shown on the Regional Structure Map of the York Region Official Plan. Given this revised application approach, Page 54 of 134 February 15, 2022 8 of 12 Report No. PDS22-032 splitting the Zoning By-law application to address the proposed St. Anne’s School site located in the Urban Area allows the application to be considered at this time. The remainder of the lands are subject to the Municipal Comprehensive Review process, and remaining lands will await approval from York Region. Fire Fire Department has no objection to the proposed zoning by-law amendment to permit the school. The new access to the school will require accessible fire hydrants and a minimum base coat capable of supporting expected loads of emergency vehicles prior to any construction. These matters will be reviewed as part of the minor site plan application. Public Comments A number of comments and concerns were raised by the public and members of Council at the June 8, 2021 and September 14, 2021, Public Planning Meetings which considered the proposed development in its entirety. The concerns were mostly with regards to the residential component of the development. These comments will be addressed once the applicant is ready to proceed with Phase B of the proposed development. Below is a summary of the comments/concerns:  Opposition to the proposed development proposal;  Increase in density as a result of the proposed development;  Proposed height of the apartment building and incompatibility with the neighbourhood profile;  Proposed development plan contrary to existing zoning purpose;  Number of proposed units and storeys for the apartment building;  Lack of safe pedestrian pathways to access south side of St. John's Sideroad;  Pedestrian safety;  Increase in traffic congestion on St. John's Sideroad as a result of the proposed development;  Increase in noise pollution;  Lack of traffic mitigation measures at access points of the development, and at Cliff Trail and Willow Farm Lane intersections; challenge of turning onto St. John's Sideroad;  Speeding vehicles and safety on St. John's Sideroad;  Removal of mature trees and increase in carbon levels;  Impact to the existing wildlife species and natural habitats; Page 55 of 134 February 15, 2022 9 of 12 Report No. PDS22-032  Inadequate environmental protection buffers around sensitive areas;  Noise and light disturbance and encroachment into the natural heritage system;  Lack of amenities in the area;  Location and possibility of extending the proposed sidewalk on St. John's Sideroad to Yonge Street and Bathurst Street;  Measures to manage traffic flow on St. John's Sideroad;  Trail connections (retention of existing trails and new connections);  Timing and availability of the traffic study;  Possibility of alternate access point from Yonge Street or Bathurst Street;  Measures to protect wildlife species and the existing natural heritage system;  Servicing allocation;  Relocation of entrance into the development area to mitigate traffic congestion;  Install adequate pedestrian walkways or extend sidewalk on St. John's Sideroad;  Improve measures at access points to mitigate traffic congestion;  Reduce number of storeys and units in apartment building proposal;  Conserve natural setting of the area, protect trees, and existing wildlife habitats  Conduct additional traffic assessment of St. John's Sideroad specifically during peak hours;  Opposition to the proposed development proposal;  Proposed development plan contrary to existing zoning purpose;  Lack of safe pedestrian pathways to access south side of St. John's Sideroad  Proposed extension of Willow Farm Lane (Street A) providing access to the Newmarket subdivision into Aurora; potential alternate north-south route increasing traffic congestion;  Increase in overall traffic congestion on St. John's Sideroad as a result of the proposed development;  Lack of traffic mitigation measures at access points of the development, challenge of turning left onto St. John's Sideroad from Cliff Trail and Willow Farm Lane;  Removal of mature trees and increase in carbon levels; arborist report not adequate;  Impact to the existing wildlife and endangered species and natural habitats; removal of barn swallow nests and horse shelter, encroachment into the natural heritage system;  Inadequate environmental protection buffers around sensitive areas  Details of the Lake Simcoe Region Conservation Authority Water Source Protection Area Plan;  Proposed town houses instead of single detached dwellings and intended use; Page 56 of 134 February 15, 2022 10 of 12 Report No. PDS22-032  Possibility of eliminating north-south extension of Willow Farm Lane connecting the Newmarket and Aurora subdivisions;  Measures to manage traffic flow on St. John's Sideroad;  Measures to protect wildlife species and the existing natural heritage system, proposed tree compensation plan, and snag survey analysis; Advisory Committee Review Not Applicable. Legal Considerations Subsections 22(7) and 22(7.0.2) of the Planning Act states that if Council refuses the Official Plan Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the Ontario Land Tribunal (OLT). Subsection 34(11.0.0.0.1) of the Planning Act states that if the passing of a Zoning By- law Amendment also requires an amendment to the Official Plan, and that if both applications are made on the same day, if Council refuses the Zoning By-law Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or Minister) may appeal the application to the OLT. Subsection 51(34) of the Planning Act states that if Council refuses the Draft Plan of Subdivision application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the OLT. The applications were received on March 19, 2021 and deemed complete on March 26, 2021, therefore, the applicant may appeal at any time. Financial Implications There are no direct financial implications arising from this report. All applicable fees and charges will be collected from this development as required. Communications Considerations On April 1, 2021, a Notice of Complete Application respecting Zoning By-law Amendment application was published in the Auroran and Aurora Banner newspapers. Page 57 of 134 February 15, 2022 11 of 12 Report No. PDS22-032 On May 14, 2021, Public Meeting Notices were issued by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands, and all Interested Parties to the applications. Signage on the property was also posted with information regarding the Public Meeting. On May 20, 2021, Notice of Public Planning Meeting was published in the Auroran and Aurora Banner newspapers. Notification has been provided in accordance with the Planning Act. On August 19, 2021, Public Meeting Notices were issued by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands, and all Interested Parties to the applications. Signage on the property was also posted with information regarding the 2nd Public Meeting. On August 26, 2021, Notice of Public Planning Meeting was published in the Auroran and Aurora Banner newspapers. Climate Change Considerations The existing dwelling is being converted into the future home of the St. Anne’s School. Using the existing building decreases Greenhouse Gas emissions, supporting the objectives from the Community Energy Plan. Link to Strategic Plan The proposed policy therefore supports the Strategic Plan goals of: Supporting an exceptional quality of life for all and enabling a diverse, creative and resilient economy. The relevant supporting objectives include: Strengthening the fabric of our community and promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions Planning and Building Services reviewed the proposed Zoning By-law Amendment and in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed application is considered to be in keeping with the development standards of the Town. Staff recommends approval of the Zoning By-law Amendment Application. Page 58 of 134 February 15, 2022 12 of 12 Report No. PDS22-032 Attachments Figure 1 – Location Map Figure 2 – Existing Official Plan Designation OPA 37 Figure 3 – Existing Zoning By-Law Figure 4 – Proposed Zoning By-law Amendment Figure 5 – Proposed Site Plan Appendix ‘A’ – Documents Submitted in Support of a Complete Application Appendix ‘B’ – Zoning By-law Comparison Previous Reports Public Planning Report No. PDS21-073, dated June 8, 2021. Public Planning Report No. PDS21-099, dated September 14, 2021. Pre-submission Review Agenda Management Team review on February 11, 2022 Approvals Approved by Lisa Hausz, Acting Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 59 of 134 TOWN OF NEWMARKETSt John's Sideroad24572554053013532031434370162306LOCATION MAPMap created by the Town of Aurora Planning & Development Services Department, February 9, 2022. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography.¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0306090120MetresApplicant: Shining Hill Estates Collection Inc.Files: OPA-2021-02, ZBA-2021-02 & SUB-2021-01SUBJECT LANDSDocument Path: J:\data\data\Planning Maps\306, 370, 434 & 488 St. John’s Sideroad West (Shining Hill Application) (OPA-2018-01, ZBA-2018-02 & SUB-2018-02)\Report_Maps_February_2022_St_Annes_School\Figure_1_Location_Map.mxdPage 60 of 134 TOWN OF NEWMARKET ST JOHN'S SIDEROAD EXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning & Development Services Department, February 9, 2022. Base data provided by York Region & the Town of Aurora. ¯0 30 60 90 120 Metres Applicant: Shining Hill Estates Collection Inc.Files: OPA-2021-02, ZBA-2021-02 & SUB-2021-01FIGURE 2 SUBJECT LANDS Document Path: J:\data\data\Planning Maps\306, 370, 434 & 488 St. John’s Sideroad West (Shining Hill Application) (OPA-2018-01, ZBA-2018-02 & SUB-2018-02)\Report_Maps_February_2022_St_Annes_School\Figure_2_Existing Official Plan Designation_OPA_37.mxd Schedule A - Structure Plan Estate Residential Stable Neighbourhoods !!!! !!!! Existing Major Institutional Private Parkland OPA 37 Suburban Residential (SR-1) Suburban Residential Public Parkland Environmental Protection Core Area Open Space Supporting Area Open Space OPA 21 Suburban Residential (SR-2) Supporting Area Open Space Built Boundary Page 61 of 134 tututututututututututututututututututututututututututututututututututututututututututututututututututututututututututututututututuTOWN OF NEWMARKET I IRU RU-ORM R3-529 ER(72) O2-530 EP-ORM ER(72)EP ER(73)ER(72) EP R2(74) O2-530 ST JOHN'S SIDEROAD EXISTING ZONING BY-LAW DESIGNATION Map created by the Town of Aurora Planning & Development Services Department, February 9, 2022. Base data provided by York Region and Aurora - GIS. ¯0 40 80 120 160 Metres Applicant: Shining Hill Estates Collection Inc.Files: OPA-2021-02, ZBA-2021-02 & SUB-2021-01FIGURE 3 SUBJ ECT LANDS Document Path: J:\data\data\Planning Maps\306, 370, 434 & 488 St. John’s Sideroad West (Shining Hill Application) (OPA-2018-01, ZBA-2018-02 & SUB-2018-02)\Report_Maps_February_2022_St_Annes_School\Figure_3_Existing Zoning By-law Designation.mxdtutuZoning Legend RESIDENTIAL ZONES Estate ResidentialER OPEN SPACES ZONES EnvironmentalProtectionEP RuralRU RURAL ZONES Detached ThirdDensity ResidentialR3 Oak Ridges Moraine RuralRU-ORM Oak Ridges MoraineEnvironmentalProtection EP-ORM Private Open SpaceO2 INSTITUTIONAL ZONES InstitutionalI Oak Ridges MoraineConservation Plan AreaSubject to By-Law 4469-03.D Page 62 of 134 tututututututututututututututututututututututututututututututututututututututututututututututututututututututututututututututututuTOWN OF NEWMARKET FROM: RU-ORMTO: I-X I IRU RU-ORM R3-529 ER(72) O2-530 EP-ORM ER(72)EP ER(73)ER(72) EP R2(74) O2-530 ST JOHN'S SIDEROAD PROPOSED ZONING BY-LAW AMENDMENT Map created by the Town of Aurora Planning & Development Services Department, February 9, 2022. Base data provided by York Region and Aurora - GIS. ¯0 40 80 120 160 Metres Applicant: Shining Hill Estates Collection Inc.Files: OPA-2021-02, ZBA-2021-02 & SUB-2021-01FIGURE 4 SUBJ ECT LANDS Document Path: J:\data\data\Planning Maps\306, 370, 434 & 488 St. John’s Sideroad West (Shining Hill Application) (OPA-2018-01, ZBA-2018-02 & SUB-2018-02)\Report_Maps_February_2022_St_Annes_School\Figure_4_Proposed Zoning By-law.mxdtutuZoning Legend RESIDENTIAL ZONES Estate ResidentialER OPEN SPACES ZONES EnvironmentalProtectionEP RuralRU RURAL ZONES Detached ThirdDensity ResidentialR3 Oak Ridges Moraine RuralRU-ORM Oak Ridges MoraineEnvironmentalProtection EP-ORM Private Open SpaceO2 INSTITUTIONAL ZONES InstitutionalI Oak Ridges MoraineConservation Plan AreaSubject to By-Law 4469-03.D Page 63 of 134 TOWN OF NEWMARKET St John's Sideroad 2457255405301353203 1 434 370 162306 PROPOSED SITE PLAN Map created by the Town of Aurora Planning & Development Services Department, February 9, 2022. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography. ¯ FIGURE 5 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 30 60 90 120 MetresApplicant: Shining Hill Estates Collection Inc.Files: OPA-2021-02, ZBA-2021-02 & SUB-2021-01 SCHOOL SITE Document Path: J:\data\data\Planning Maps\306, 370, 434 & 488 St. John’s Sideroad West (Shining Hill Application) (OPA-2018-01, ZBA-2018-02 & SUB-2018-02)\Report_Maps_February_2022_St_Annes_School\Figure_5_Proposed Site Plan.mxd PROPOSED ROAD Page 64 of 134 General Committee Report No. PDS22-032 February 15, 2021 Appendix A – Reports Submitted in Support of Complete Applications Document Consultant Planning Opinion Report Malone Given Parsons Ltd. Draft Zoning By-law Amendment Malone Given Parsons Ltd. Conceptual Plan Malone Given Parsons Ltd. Urban Design Brief Malone Given Parsons Ltd. Natural Heritage Evaluation Beacon Environmental Geotechnical Investigation Soil Engineers Ltd. Hydrogeological Investigation Golder Associates Ltd. Phase 1 Environmental Site Assessment Soil Engineers Ltd. Arborist Report Beacon Environmental Lake Simcoe Protection Conformity Report Malone Given Parsons Ltd./ Beacon Environmental Functional Servicing Brief and Stormwater Management Report SCS Consulting Group Ltd. Engineering Drawing Package SCS Consulting Group Ltd. Transportation Mobility Plan Dillion Noise Study HGC Engineers Stage 1-2-3 Archaeological Assessment This Land Archaeology Inc. Page 65 of 134 General Committee Report No. PDS22-032 February 15, 2021 Appendix B – Zoning By-law Comparison Note: The proposed bylaw exceptions are highlighted and labelled with an asterisk “*”. I - Institutional Zone I(X)- Institutional Exception Zone Permitted Uses •Athletic Fields •Cemetery •Crematoriums •Day Care Centres •Hospitals •Library, Public •Long Term Care Facility •Museum •Place of Worship •Recreation Centre •Retirement Home •School, Post Secondary •School, Private •School, Public •Athletic Fields •Day Care Centres •Museum •Place of Worship (1) •Recreation Centre •School, Private (1)(2) •Place of Entertainment* Lot Area (minimum) 460m2 No exception has been requested to this standard of the zoning By-law. Lot Frontage 30m 15m* Front Yard (minimum) 10m No exception has been requested to this standard of the zoning By-law. Rear Yard (minimum) 15m 8m* Minimum Exterior Side Yard 10m No exception has been requested to this standard of the zoning By-law. Minimum Interior Side Yard ½ the height of the building and no less than 4.5m 4.5m* Maximum Building Height 15m 15m Coverage 35% 35% Minimum Accessory Structure setback Not specifically addressed. 1m Page 66 of 134 General Committee Report No. PDS22-032 February 15, 2022 (1)A Dwelling unit may be permitted as an accessory use and shall be in accordance with Section 7.2m with respect to height and yard requirements for the R3 zone. (2)Dormitories may be permitted as an accessory use Page 67 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CMS 2 2 -0 08 Subject: Pet Cemetery – Project Update and Fencing Options Prepared by: Robin McDougall, Director Community Services Department: Community Services Date: February 15, 2022 Recommendation 1. That Report No. CMS22-008 be received; and 2. That staff be directed to pursue historic recognition options for the Pet Cemetery site; and 3. That staff be directed to include a new capital project in the 2023 budget for Council’s consideration for the construction of permanent fencing around the Pet Cemetery lands. Executive Summary During 2022 Budget deliberations, Council requested an update on the status of the Pet Cemetery project and considerations of security options to protect the site.  Site restoration is planned to continue over the next few years including clearing internal pathways, debris removal, stone cleaning, data/name collection and formal site/plot survey  Site security options include perimeter fencing and wireless monitoring cameras  Historic designation of the Pet Cemetery site could include a Local Heritage Designation, Ontario Heritage Trust Easement, or designation of a National Historic Site Page 68 of 134 February 15, 2022 2 of 7 Report No. CMS22-008 Background The Pet Cemetery, also known as “Happy Woodland Pet Cemetery,” is located in a wooded area. The property was formerly used by dog breeders in the late 1920’s, they buried their first pet on the property in 1933. The owners erected a stone memorial that read, “Our Dear Pets: they lived happy and died beloved”. This commenced the establishment of the pet cemetery. It is believed that the last pet burial was in 1978. The Town of Aurora has owned the pet cemetery lands since approximately 2011. In 2017, the Town allocated annual funds towards restoration of the site. Starting in 2018, staff and memorial restoration contractors have attended the site with a focus on unearthing sunken stones, restoring plots, removing spurge, and fallen trees, and cataloguing the stones including their details and location within the cemetery. The cemetery land is approximately 2,400 square meters (0.24 ha or 0.60 ac). The site is divided into 24 grids with each grid approximately 10 m x 10 m. As of the latest restoration visit in October 2021, the count is now over 800 stones. Three sides of the pet cemetery are bordered by a private property and the fourth side is adjacent to other Town owned lands (forested area). Due to the dense forested area and difficulty getting equipment into the cemetery site, the Town entered into a temporary ‘Permission to Enter’ agreement with the private property owner for access to the pet cemetery. The plan is to create a publicly accessible trail through the Town lands which will connect to the pet cemetery. Analysis Site restoration is planned to continue over the next few years including clearing internal pathways, debris removal, stone cleaning, data/name collection and formal site/plot survey In 2022, the focus will be to survey the property using an imaging tool for mapping burials and unmarked graves. This survey will also assist with confirming site boundaries. During recent work at the pet cemetery, it was observed that there are some stones visible beyond the pet cemetery property line. Completing the survey work in 2022 will be critical in identifying the true boundaries of the pet cemetery. Until this work is complete, erecting a permanent fence could result in plots or headstones being excluded from the collection. The site also contains internal pathways marked by small rocks and stones. Some of these small stones have shifted or sunk under the soil and need to be restored to Page 69 of 134 February 15, 2022 3 of 7 Report No. CMS22-008 confirm routes and locations for the pathways. These pathways are important to restore to better understand how the site was utilized by visitors and provides additional context to the historical story of the property. Consistent from the beginning of restoration, debris removal including fallen trees and spurge removal are important to provide visibility to the headstones and to maintain a safe working environment. Ultimately, with the pet cemetery residing in the middle of a forest, this maintenance work will need to continue into the future. While the restoration of the site progresses as outlined above, staff will continue to collect names, dates and details of each headstone and will generate a site map. It is important to obtain as much detail as possible on each stone to continue the background research which will provide the archival/historical context of the Happy Woodland Pet Cemetery. These stories will support the background needed for historical recognition and future marketing for the site when it is open to the public. Site security options include perimeter fencing and wireless monitoring cameras Based on the sensitive nature of the site and the restoration stage of the project, the site remains closed to the public. As noted previously, access to the site is very limited, however not impossible. Technically, the site could be accessed via the private property (trespassing) or through the Town’s woodlands. It is important that the site is protected by limiting public promotion. Note: The Town has special permission from the private property owner to access the site through their lands during our restoration phase of the project (the Town’s forested lands are too dense to bring equipment into the site). The future plan is to erect a permanent fence surrounding the borders of the pet cemetery. Options for a permanent fence could range from chain-link, rustic board fence, typical field fence or wrought iron. Preliminary estimates show the wrought iron fence would be the most expensive at approximately $62,000. Confirming property boundaries will be critical to determine a more accurate cost estimate. It is important to consider that even the permanent fence may not eliminate the risk of damage or theft, but it should provide some level of security. The fence will certainly provide a formal delineation for property boundaries. Based on the schedule of work planned for 2022, staff recommend using this year to confirm the true boundaries of the pet cemetery and subsequently bring forward a capital request during the next budget deliberations for a permanent fence. In the interim, a temporary fence could be installed (construction fencing approximately $1,125/month rental), but this comes with some risks. Even though it may provide a barrier to the site, the temporary fence will need to be staked into the ground which Page 70 of 134 February 15, 2022 4 of 7 Report No. CMS22-008 could hit a headstone yet to be discovered and if the fence were to fall over, it could damage headstones. It is important to recognize that any fence (temporary or permanent) will not guarantee that someone won’t get in and cause damage. Staff would not recommend installing temporary fencing; it is believed that the risks outweigh the benefits. As an additional measure of security, staff will be installing wireless monitoring cameras which will be able to monitor the site and send images to a device (much like a hunter’s camera). The cameras will serve as a deterrent for any mischievous behaviour and will capture footage if stones have been moved. It may also serve as a tool for police if criminal behaviour is captured. The cost of the cameras is minimal and will be covered through the operating budget. The most important thing right now is to maintain privacy of the site and not encourage public access. Historic designation of the Pet Cemetery site could include a Local Heritage Designation, Ontario Heritage Trust Easement, or designation of a National Historic Site There are three options for historic designation that the Town could consider for the Pet Cemetery. Below is a general summary of the three options. Part IV of the Ontario Heritage Act: A property can be designated as a cultural heritage landscape. This is a high level of municipal protection. The designation by-law can identify not only structures and buildings on the property, but also landscape elements (trails, wooded areas, cemetery, etc.) as attributes to be protected and conserved. The flip side to this is that municipal designation cannot prevent demolition or loss due to neglect. Ontario Heritage Trust Easement: Also known as a Conservation Easement, this is stronger and more comprehensive than a municipal designation. It is a private agreement that is registered on title to a heritage property that ensures that the property is maintained and possibly insured. Conservation Easements also ensure adequate demolition control. The easement can be tailored to suit the unique heritage character and attributes present. The OHT does not have to be the only body that holds Conservation Easements. The Conservation Land Act was recently amended to allow municipalities, conservation authorities, nonprofit natural heritage organizations, etc. to hold heritage conservation easements for “natural heritage sites”. “Cultural heritage properties” can be protected by the Trust and municipalities only. Staff would need to do more research to Page 71 of 134 February 15, 2022 5 of 7 Report No. CMS22-008 investigate whether the property would qualify as a “natural heritage site” or “cultural heritage property”. National Historic Site Designation: A nomination can be made to the Secretariat of the Historic Sites and Monuments Board of Canada to seek a national historic site designation. Any aspect of Canada's history may be considered for this designation of national historic significance. To be considered for designation, a place, person or event must have had a nationally significant impact on Canadian history and must meet the some of the basic criteria and guidelines set out by Parks Canada. It may take at least two years or more from the time an application is received, and the Minister makes a decision following the Board’s recommendation. The meeting agenda is fully booked one year in advance and the Board meets twice a year. Advisory Committee Review The Heritage Advisory Committee was provided the same project update on January 12, 2022, and have subsequently provided the following feedback:  Pleased to see the level of progress made on the site  Design preference for a permanent fence is the wrought iron (typical cemetery style), but the design should ensure there are no sharp points or edges  Committee suggested that any temporary fencing could be converted to a permanent fence  Committee agrees that the pet cemetery site deserves some level of heritage recognition Legal Considerations To be designated, the property has to meet criteria prescribed under the Ontario Heritage Act. If it is determined that the property may be designated, staff will follow the designation process set out in the OHA. As mentioned above, conservation easements are registered on title. The easement would be valid for the term specified in the agreement and would run with the land, so that any future owner of the property would be bound by the easement. The easement could not be amended or released without the consent of the Minister. Both of the above are intended to protect and preserve cultural and natural heritage properties from demolition or alterations. Page 72 of 134 February 15, 2022 6 of 7 Report No. CMS22-008 Lastly, the Town will ensure that it complies with the requirements set out in the Municipal Freedom of Information and Protection of Privacy Act and the Criminal Code in regard to the data collected by the wireless cameras. Financial Implications If directed to do so, staff will include a capital project in the 2023 capital budget for Council’s consideration for the construction of a permanent fence at the pet cemetery. In the interim, if a temporary fence is deemed necessary, its estimated costs for a 12- month period of $13,700 including unrecoverable taxes will represent an incremental operating budget pressure that will need to be managed. These costs would continue until such time a permanent fence has been installed. Lastly, the one-time purchase and installation of wireless cameras at the pet cemetery site which is estimated to be $900 would be funded through the existing operating budget. The cameras ongoing operating costs are estimated to be $700 per year. Communications Considerations As the report mentions, based on the sensitive nature of the site and restoration stage of the project, the site remains closed to the public. It is important the site is protected by limiting public promotion, therefore, communications at this time are limited. As preservation of the site progresses and designation is secured, a communications plan will be developed to further inform the public. Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan GOAL: Supporting an exceptional quality of life for all Objective 3: Celebrating and promoting our culture:  Continue to review cultural services, including heritage, music, and art, to promote more cohesive and coordinated cultural services Page 73 of 134 February 15, 2022 7 of 7 Report No. CMS22-008  Expand opportunities and partnerships that contribute to the celebration of culture in the community. Alternative(s) to the Recommendation 1. That Council provide further direction. 2. That Council direct staff to install temporary (construction) fencing around the perimeter of the pet cemetery. Conclusions The Happy Woodland Pet Cemetery is a special site for Aurora to celebrate. During the current restoration phase of the project, it is important to determine the true boundaries of the site and to identify all the plots and headstones. Once the survey work is complete, a permanent fence should be erected to delineate the property. Coordination with a future trail connection will also serve the site well and enable the public to visit and enjoy the pet cemetery safely when the time is right. Attachments Pet Cemetery – Project Update 2022 Previous Reports None Pre-submission Review Agenda Management Team review on January 27, 2022 Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 74 of 134 Happy Woodland Pet Cemetery 1 January 2022 Page 75 of 134 2022 2023 2024 Site Restoration* •Survey (imaging tool used for mapping burials and unmarked graves – confirm site boundaries) •Map and restore internal pathways •Debris removal •Stone restoration (cleaning) •Design entrance •Map and restore internal pathways •Debris removal •construct entrance feature aligned with trail Program •Continue to collect names, dates, details of each stone. •Obtain archival/historical context for as many plots as possible to be used to tell the stories from Happy Woodland Pet Cemetery. •Prepare future marketing plan for when site is open to public. *Temporary access to Pet Cemetery site is contingent on continued access through private property until trail in constructed Site Works Happy Woodland Pet Cemetery 2 Page 76 of 134 2022 2023 2024 Security •Wireless Monitoring Cameras •Determine style of permanent perimeter fencing and prepare 2023 capital project •Install permanent perimeter fencing* (once site borders have been confirmed) Trail Placeholder for trail construction** (needs funding approval) *Temporary access to Pet Cemetery site is contingent on continued access through private property until trail is constructed **timing needs to align with York Region’s pumping station build Site Works cont’d Happy Woodland Pet Cemetery 3 Page 77 of 134 Fencing considerations •Install temporary construction fencing or wait until permanent fence can be installed? •Temporary fencing costs approximately $1,125/mth •Preferred style of Permanent Fence •Is the fence to delineate boundaries or to secure site? •Typical field fence, rustic board fence, chain-link or wrought Iron – iron being the most expensive at approximately $62,000 Happy Woodland Pet Cemetery 4 Page 78 of 134 Future Historic Site Recognition Designations •Local Heritage Designation •Ontario Heritage Trust easement •National Historic Site Evaluation of which level to pursue: •Determine historical significance of site (in progress) •Confirm which level to pursue (HAC and Council considerations) •Confirm what is involved with applying and maintaining designations (to be reviewed) Happy Woodland Pet Cemetery 5 Page 79 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CS22 -007 Subject: Town of Aurora Multi-Year Accessibility Plan 2022 – 2026 Prepared by: Mateusz Zawada, Accessibility Advisor Department: Corporate Services Date: February 15, 2022 Recommendation 1. That Report No. CS22-007 be received; and 2. That Council endorse the new Town of Aurora Multi-Year Accessibility Plan 2022 – 2026. Executive Summary The purpose of this report is to provide Council with an update and to seek endorsement for the new Town of Aurora Multi-Year Accessibility Plan 2022 – 2026.  The Accessibility Advisory Committee is continuously working to identify, remove, and prevent barriers for residents, employees, and visitors.  The new Multi-Year Accessibility Plan identifies initiatives to achieve compliance in the five standards of the Integrated Accessibility Standards Regulation (I.A.S.R).  As a designated public sector organization the Town of Aurora is legally required to file an accessibility compliance report every two years.  The Town of Aurora has built a foundation that will allow the Municipality to continue to advance and strengthen its commitment to improving accessibility in 2022. Page 80 of 134 February 15, 2022 2 of 8 Report No. CS22-007 Background The Accessibility for Ontarians with Disabilities Act, 2005 (A.O.D.A) requires that designated public sector organizations develop a written Multi-Year Accessibility Plan, update at least once every five years, and post it on their website. The Accessibility Plan outlines what steps the Town will take to identify, prevent, and remove barriers in the areas of Information and Communications, Employment, Transportation, Design of Public Spaces and Customer Service. The Town of Aurora will continue implementing initiatives aimed at ensuring that the Municipality remains as inclusive and barrier-free as possible by following the plans guiding principles. These include:  Effective collaboration and engagement with the Accessibility Advisory Committee, residents and other community members to ensure that the Town makes informed decisions that shape our community;  Be proactive and timely to meet the provincial compliance deadlines;  Ensure fiscal responsibility to provide quality public services while maintaining a sustainable budget;  Enhance training and leadership knowledge to ensure compliance with Town policies and Provincial legislations;  Create barrier-free public spaces using standards above the minimum requirements of the Ontario Building Code and Design of Public Spaces to build a universally designed community for residents, employees and visitors;  Innovate and improve through new technologies, solutions and approaches to accessibility; and,  Provide respect and integrate all community members looking to use Town goods, services and facilities, including alternative measures if necessary to enable people with disabilities. Analysis The Accessibility Advisory Committee (A.A.C) is continuously working to identify, remove, and prevent barriers for residents, employees, and visitors. On April 20, 2021, Council received General Committee Report No. CS21-030 that provided an update on the progress the Town of Aurora has made in the implementation of the 2018 to 2024 Accessibility Plan. Several initiatives aimed at ensuring that the Municipality remains as inclusive and barrier-free as possible have Page 81 of 134 February 15, 2022 3 of 8 Report No. CS22-007 been complete since the last report. The following summary highlights some of the recent actions:  Contract secured to have document remediation services available on an as- needed basis to incorporate the applicable requirements of the Integrated Accessibility Standards Regulation (I.A.S.R) as they relate to accessibility. The Contractor shall provide all remediated documents to the Town in an accessible format which must meet Web Content Accessibility Guidelines (W.C.A.G) 2.1 level AA requirements;  Emergency evacuation chairs installed at the Aurora Family Leisure Complex and Aurora Community Centre for smooth stairway ascent and descent during an emergency;  Wave sensor door operator installed at the Aurora Seniors Centre to create independence to enter and exit;  Purchase of portable ramps to create barrier-free access to variety of special event locations. Examples of where these would be used include: o Vendor enclosed booths at various events such as the Christmas Market o Skate changerooms o Petch House o Sheppard's Bush cabins  Completion of the Town of Aurora Accessibility Design Standards that outline standards to build universally-designed facilities and an accessible community for residents, visitors and employees. The new Multi-Year Accessibility Plan identifies initiatives to achieve compliance in the five standards of the Integrated Accessibility Standards Regulation (I.A.S.R). The accessibility plan is based on best practice research, input from the Town’s 2018 – 2022 Accessibility Advisory Committee and Town staff. Each standard in the Accessibility Plan provides an overview of its requirements, expected outcomes, and future goals from 2022 – 2026. The implementation and accountability for achieving compliance with the I.A.S.R is a shared responsibility with various departments. For example:  Bylaw Services is responsible for Accessible Taxis;  Corporate Communications is responsible for website compliance and information and communication supports;  Human Resources is responsible for employment requirements; Page 82 of 134 February 15, 2022 4 of 8 Report No. CS22-007  Operational and Engineering Services are responsible for the Design of Public Spaces;  Facility Management Services are responsible for the Design of Town Facilities;  Aurora Public Library is responsible for access to or arranging for the provision of access to accessible materials where they exist in the public library. General clauses are led by the Corporate Services Department through the work of the Accessibility Office. Responsibilities of the Accessibility Office include, but are not limited to:  Development of the Corporate Accessibility Plan;  Implementing legislative consultation processes;  Working with all levels of government on accessibility-related issues;  Developing and reviewing policy;  Creating training modules and materials; and,  Reporting on compliance to the Province of Ontario. Details about specific initiatives in each of the five standards of the I.A.S.R can be found in the Town of Aurora Multi-Year Accessibility Plan 2022 – 2026 attached to this report. As a designated public sector organization the Town of Aurora is legally required to file an accessibility compliance report every two years. The Town of Aurora has filed its accessibility compliance report on December 31, 2021 and has indicated that as an organization it is not in compliance with the A.O.D.A standards. Specifically, the Town has indicated that it is not compliant with the Information and Communications Standard where the organizations internet websites must conform to World Wide Web Consortium Web Content Accessibility Guidelines 2.1 Level AA. This is a widespread challenge with many neighbouring municipalities indicating non-compliance. The Town continues to work with the Ministry for Seniors and Accessibility to bring the Corporation into compliance. In June 2021 the Town released RFP 2021-58-CS-AA for document remediation and has successfully procured Accessibility Partners to remediate the Town’s documents. The Ministry for Seniors and Accessibility is aware that approximately half the Town’s web content will be fully compliant in 2022, and that additional capital funds will be required to complete the project in 2023. Page 83 of 134 February 15, 2022 5 of 8 Report No. CS22-007 The Town of Aurora has built a foundation that will allow the Municipality to continue to advance and strengthen its commitment to improving accessibility in 2022. The Town is committed on continuously removing barriers in the areas of Information and Communications, Employment, Transportation, Design of Public Spaces and Customer Service. By developing initiatives in these key areas, Aurora continues to create a more inclusive community to live, work, and play. In 2022 these include:  Establish Town employee resource groups to enhance collaboration across the organization and advance accessibility in areas such as parks, trails, facilities and recreation;  Enhance accessibility awareness across the entire Town through education and awareness campaigns;  Establish a comprehensive accessibility plan for Municipal elections;  Establish an outreach strategy and partner with local Secondary Schools to provide accessibility Coop positions and opportunities for persons with disabilities;  Conduct a review of parking policies, practices and procedures using an accessibility and equity analysis, and develop a strategy to reduce barriers that significantly limit the mobility of people with disabilities;  Road reconstruction design to prepare for the installation of Audible Pedestrian Signals to advise individuals who are visually impaired when they have the right- of-way to cross at a signalized intersection and in which direction they may cross the intersection: o Yonge Street and Kennedy – completion in 2023 o Yonge Street and Henderson – completion in 2023 Advisory Committee Review The Accessibility Advisory Committee (A.A.C) has reviewed and approved the new Town of Aurora Multi-Year Accessibility Plan 2022 – 2026. The A.A.C reviews the plan on a monthly basis providing input about the requirements and implementation of accessibility standards, projects and initiatives. Legal Considerations In 2005, the Ontario government passed the Accessibility for Ontarians with Disabilities Act with the objective of developing, implementing and enforcing accessibility standards in order to achieve accessibility for Ontarians on or before January 1, 2025. A Page 84 of 134 February 15, 2022 6 of 8 Report No. CS22-007 requirement under the Integrated Accessibility Standards Regulations is to establish, implement, maintain and document a multi-year accessibility plan. Financial Implications In recent years, the Town has begun a migration away from the delivery of its accessibility requirements through a single capital project in an effort to better align these requirements with their most appropriate funding sources. The original single capital project through which all accessibility projects have traditionally been delivered will be closed at the end of 2022. The 2022-2026 accessibility plan’s identified initiatives will be delivered through multiple capital and operating projects to be led by the most appropriate program owner as highlighted above. Staff will strive to ensure that the Town’s 2023 ten-year capital plan addresses all planned accessibility initiatives / requirements. Each contributing project will be brought to Council for its final review and approval as appropriate. Similarly, all arising operating budget items at the Accessibility Advisory Committee’s monthly meetings will be addressed by the most appropriate asset owner. Communications Considerations In November of 2021 the Town of Aurora sought feedback from residents, employees, visitors and local businesses on how to improve accessibility in Aurora. The input received would help with identifying, removing, and preventing barriers for residents, employees and visitors at the Town of Aurora and help shape Aurora’s 2022 - 2026 Multi-Year Accessibility Plan. Included in the Accessibility Plan Feedback forum was a survey presented through the Engage Aurora Platform that ran from November 1 to December 3, 2021. Engagement numbers were lower than expected despite the feedback forum and survey being heavily promoted for five weeks through the website, noticeboard, social media, newsletters and a virtual public meeting. The feedback and responses that were received were presented to council and will be used to help with identifying, removing, and preventing barriers for residents. Once approved by Council the Town of Aurora Multi-Year Accessibility Plan 2022 – 2026 will be posted on the Corporate website as per the requirements of the Accessibility for Ontarians with Disabilities Act, 2005. Page 85 of 134 February 15, 2022 7 of 8 Report No. CS22-007 Climate Change Considerations Climate change increases the risk of hot, dry weather, which is likely to lead to more heatwaves and fuel wildfires. A warming atmosphere also makes extreme rainfall and flooding more likely. Town staff are considering the impacts of a changing climate on vulnerable populations and looking into ways to include an equity lens into climate change planning. There are initiatives under the Transportation and Design of Public Spaces Standards where climate change impacts will be considered. As projects are proposed the following staff and plans will be considered: Staff:  Energy and Climate Change Analyst Plans:  Green Fleet Action Plan  Energy Conservation Demand Management Plan  Community Energy Plan  The Green Development Standard (pending Council approval) Link to Strategic Plan The Town of Aurora Multi-Year Accessibility Plan 2022 – 2026 Report supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Invest in sustainable infrastructure: through the use of the new Town of Aurora Accessibility Design Standards and by monitoring emerging universal design standard trends, future new and/or renovated Town owned, leased or operated facilities will be in accordance with the following action items:  Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility; and,  Establish policies and programs that enhance the accessibility and safety of new and existing facilities and infrastructure. Page 86 of 134 February 15, 2022 8 of 8 Report No. CS22-007 Alternative(s) to the Recommendation 1. Council provide direction. Conclusions This report provides Council with an update on the implementation of the 2018 to 2024 Town of Aurora Accessibility Plan and seeks approval for the new Town of Aurora Multi- Year Accessibility Plan 2022 – 2026. The Accessibility Advisory Committee has made significant progress and is committed to advancing the Town of Aurora towards becoming barrier-free. Attachments Attachment #1 – Town of Aurora Multi-Year Accessibility Plan 2022 – 2026 Attachment #2 – Accessibility Plan Feedback Survey Previous Reports No. CS21-030, 2018 to 2024 Accessibility Plan Update, April 20, 2021 Pre-submission Review Agenda Management Team review on Select review date Approvals Approved by Enter Director Name, Director, Enter Department Name Approved by Doug Nadorozny, Chief Administrative Officer Page 87 of 134 2022-2026 TOWN OF AURORA Multi-YearAccessibilityPlan Page 88 of 134 Contents Message from the Chair of the Accessibility Advisory Committee .................................... 2 Town of Aurora Multi-Year Accessibility Plan 2022 - 2026 ................................................. 3 Executive Summary ................................................................................................................. 3 Statement of Commitment ..................................................................................................... 3 Background .............................................................................................................................. 4 Structure and Governance ...................................................................................................... 4 Accessibility Advisory Committee ......................................................................................... 5 Duties and functions of the Accessibility Advisory Committee .......................................... 5 2022 - 2026 Priorities and Commitments ............................................................................. 6 General Requirements ............................................................................................................. 6 General Requirement Outcomes ............................................................................................ 6 2022 - 2026 General Requirement Goals ............................................................................... 7 Customer Service Requirements ............................................................................................ 7 Customer Service Outcomes .................................................................................................. 7 2022 - 2026 Customer Service Goals .................................................................................... 8 Information and Communications Requirements ................................................................ 8 Information and Communications Outcomes ...................................................................... 8 2022 - 2026 Information and Communications Goals ......................................................... 9 Employment Requirements .................................................................................................... 9 Employment Outcomes .......................................................................................................... 9 2022 - 2026 Employment Goals ............................................................................................. 9 Transportation Requirements .............................................................................................. 10 Transportation Outcomes ..................................................................................................... 10 2022 - 2026 Transportation Goals ....................................................................................... 10 Design of Public Spaces (D.O.P.S) Requirements .............................................................. 10 Design of Public Spaces Outcomes ..................................................................................... 11 2022 - 2026 Design of Public Spaces Goals ....................................................................... 11 Page 89 of 134 Message from the Chair of the Accessibility Advisory Committee The Accessibility Advisory Committee is proud to present the 2022 - 2026 Accessibility Plan for the Town of Aurora. We are a committee designed and dedicated to making our town a more inclusive place - a place without barriers, restrictions, or roadblocks to access of any kind. The Accessibility Advisory Committee believes that a more accessible town, a more inclusive town, is in every respect, a better town. This report will review the Town’s recent achievements in the improvement of accessibility. These include but are not limited to our continuous work updating the Town’s website to comply with Web Content Accessibility Guidelines (W.C.A.G) requirements, installing automatic door openers, induction loops and wayfinding signage at municipal buildings, installing modern pool hoists, adult change tables, a Sensory Pathway at the Stronach Aurora Recreation Complex and the installation of audible pedestrian signals at key intersections. With our focus on future accessibility endeavours, we will continue with the installation of our Power Door Operator project for all town facilities and audible pedestrian signals at other Aurora intersections, for the accommodation and safety of our community members with mobility devices and visual impairments. As we work to improve the accessibility of our new and renovated town facilities, we will also be focusing on integrating the Accessibility for Ontarians with Disabilities Act Standards and the new Ontario Building Code requirements into one comprehensive document. As an outreach strategy, we will look to partner with local secondary schools to provide accessibility co-op positions and positions for persons with disabilities. Lastly, we will continue to bring accessibility awareness to the community through ongoing education campaigns. On behalf of the Accessibility Advisory Committee, I would like to thank the members of Town Council and our community, who have collaborated with us over the years to breakdown barriers, improve accessibility in our community and make Aurora a leader in accessibility advancement and innovation. Cheers to more positive changes for the future! Sincerely, Rachelle Stinson, Chair Accessibility Advisory Committee Page 90 of 134 Town of Aurora Multi-Year Accessibility Plan 2022 - 2026 Prepared by: Mateusz Zawada Accessibility Advisor Phone: 905-727-3123 ext. 4212 Fax: 905-727-7097 mzawada@aurora.ca www.aurora.ca Executive Summary The Town of Aurora is dedicated to the continuous improvement of accessibility within the community, and achieving the goals set out by the Accessibility for Ontarians with Disabilities Act (A.O.D.A). The development of the Town of Aurora’s Multi-Year Accessibility Plan 2022 - 2026 illustrates how the Town will implement the legislative requirements of the A.O.D.A by identifying, removing, and preventing barriers for residents, employees, and visitors. The plan is established in compliance with the requirements in the Integrated Accessibility Standards Regulation (I.A.S.R). The plan is based on best practice research, input from the Town’s 2018 - 2022 Accessibility Advisory Committee and Town staff, and is organized around the following standards: • Customer Service • Information and Communications • Employment • Transportation • Design of Public Spaces Statement of Commitment The Town of Aurora is committed to creating an accessible community that respects the dignity and independence of people with disabilities who benefit from the use of Town programs, services, and facilities. The Town will continue its work to identify and remove accessibility barriers and maintains its commitment to meet the requirements of the Ontarians with Disabilities Act, 2001 (O.D.A), Accessibility for Ontarians with Disabilities Act, 2005 (A.O.D.A), Accessible Canada Act (Bill C-81), and the Ontario Human Rights Code. Page 91 of 134 Background The Town of Aurora celebrates its growing and diverse population as a source of strength, vitality and economic opportunity, and is committed to improving opportunities for people with disabilities. The development of the Town’s Accessibility Plan illustrates how the Town will implement the legislative requirements of the A.O.D.A by identifying, removing and preventing barriers for residents, employees and visitors. Over the past several years, the Town has undertaken several initiatives aimed at ensuring that the municipality remains inclusive and barrier-free by following the plans guiding principles. These include: • Effective collaboration and engagement with the Accessibility Advisory Committee, residents and other community members to ensure that the Town makes informed decisions that shape our community. • Be proactive and timely to meet the provincial compliance deadlines. • Ensure fiscal responsibility that provides quality public services while maintaining a sustainable budget. • Enhance training and leadership knowledge to ensure compliance with Town policies and provincial legislations. • Create barrier-free public spaces using the standards above the minimum requirements of the Ontario Building Code and Design of Public Spaces to build a universally designed community for residents, employees and visitors. • Innovate and improve modern technologies, solutions and approaches to accessibility. • Support and respect all community members who use Town goods, services and facilities, and provide alternative options if necessary to enable people with disabilities. Structure and Governance Implementation of the A.O.D.A falls within the Town’s Corporate Services Department and Accessibility Office. Accountability for the I.A.S.R is a shared responsibility with various departments. The Accessibility Office has an overarching responsibility to ensure that respective clauses are executed according to legislative requirements pertaining to the service they deliver. For example: • Bylaw Services is responsible for Accessible Taxis. • Corporate Communications is responsible for website compliance and information and communication supports. • Human Resources is responsible for employment requirements. • Operational and Engineering Services are responsible for the Design of Public Spaces. Page 92 of 134 • Aurora Public Library is responsible for access to or arranging for the provision of access to accessible materials where they exist in the public library. General clauses are led by the Corporate Services Department through the work of the Accessibility Office. Responsibilities of the Accessibility Office include, but are not limited to: • Development of the Corporate Accessibility Plan. • Implementing legislative consultation processes. • Working with all levels of government on accessibility-related issues. • Developing and reviewing policies. • Creating training modules and materials. • Reporting on compliance to the Province of Ontario. Accessibility Advisory Committee The Accessibility Advisory Committee is a municipal requirement of the A.O.D.A. The objective of the Accessibility Advisory Committee is to provide focus on Town initiatives ensuring that goods, services and facilities will be offered in a manner that respects the inherent dignity, diversity and abilities of all individuals. Accessibility Advisory Committee Members: • Rachelle Stinson (Chair) • Matthew Abas (Vice Chair) • Hailey Reiss • Max Le Moine • John Lenchak • Jo-anne Spitzer • Councillor Rachel Gilliland (2018 - 2020) • Councillor John Gallo (2020 - 2022) The Town of Aurora and its Accessibility Advisory Committee are committed to ensuring people of all ages and abilities have the same opportunities as they live, work, or visit the Town of Aurora. Duties and functions of the Accessibility Advisory Committee The Town of Aurora’s Accessibility Advisory Committee is responsible for providing advice to the municipality on a wide range of processes to ensure public services and facilities are accessible to everyone. The three main activities of the Accessibility Advisory Committee are to: 1. Advise municipal Council about o the requirements and implementation of accessibility standards. Page 93 of 134 o the preparation of accessibility reports. o other matters for which the council may seek its advice. 2. Review site plans and drawings described in Section 41 of the Planning Act that the committee selects. 3. Perform all other functions specified in the regulations. The Town will consult the committee on the following specific matters: • When establishing, reviewing and updating multi-year accessibility plans. • When developing accessible design criteria in the construction, renovation or placement of bus stops and shelters. • When determining the proportion of on-demand accessible taxicabs needed in the community. • On the need, location and design of accessible on-street parking spaces when building new or making major changes to existing on-street parking spaces. • Before building new or making major changes to existing recreational trails to help determine specific trail features. • On the needs of children and caregivers with various disabilities in their community when building new or making major changes to existing outdoor play spaces. • On the design and placement of rest areas when building new or making major changes to existing exterior paths of travel. • On site plans and drawings from developers, when requested. 2022 - 2026 Priorities and Commitments The Town of Aurora’s Multi-Year Accessibility Plan 2022 - 2026 includes new and continuing initiatives and outcomes that will help the Town meet its commitment to an accessible community. The Town is committed to improving opportunities and eliminating barriers to provide equal access for all residents, employees, and visitors of Aurora. General Requirements The general requirements of the I.A.S.R under the A.O.D.A require the Town of Aurora to have accessibility policies, a statement of commitment and a Multi-Year Accessibility Plan. In addition to the requirements, the Town is working to increase accessibility for residents, employees and visitors by creating non-legislated initiatives that ensure barriers to accessibility are identified and addressed across the organization. General Requirement Outcomes • Continue updating Town of Aurora bylaws, policies, procedures and guidelines to reflect the requirements of the A.O.D.A. Page 94 of 134 • Review established Accessible Customer Service Standard and Integrated Accessibility Standards Regulation policies as per the Town’s retention bylaw. • Continue procuring goods, services, facilities and kiosks that include accessibility criteria and features. • Continue updating the multi-year accessibility plan to identify, remove, and prevent barriers for people with disabilities. • Continue to show the progress being made in accomplishing goals of the Town of Aurora’s Multi-Year Accessibility Plan. • Continue to complete mandatory A.O.D.A training appropriate to the person's role in a timely manner and in a variety of formats. o Continue to educate and train staff to consider accessibility impacts of all new planning, projects, policies and initiatives. o Continue to record and track employee learning and development activities specifically related to A.O.D.A and accessibility requirements. o Continue to ensure that all training, activities, course materials and learning approaches are created and delivered in accessible formats. • Continue to engage and consult with the Accessibility Advisory Committee to advance accessibility. • Continue to host employee meetings and public events in facilities and public spaces that are accessible. 2022 - 2026 General Requirement Goals • Establish Town employee resource groups to advance accessibility and inclusion. Employee resource groups will be created for one-time consultation on a specific topic or established for ongoing engagement within a specific area. • Enhance accessibility awareness within the organization and the community through education and awareness campaigns. • Establish annual departmental implementation plans which will include detailed deliverables and timelines. • Enhance leadership knowledge and skills to ensure compliance with Town policies, Human Rights legislation, A.O.D.A and other related legislation. Customer Service Requirements The Town of Aurora is committed to providing excellent customer service for all residents, employees and visitors with disabilities. The Customer Service Standard under the I.A.S.R requires the Town to provide accessible public services for people with disabilities and to ensure that policies and procedures are in place to support this requirement. Customer Service Outcomes • Continue to complete mandatory A.O.D.A training, including customer service training for to staff, volunteers and third parties to gain resources and tools on how to better assist a customer with a disability. Page 95 of 134 • Receive and respond to feedback about in which goods, programs, services and facilities are provided to persons with disabilities. • Continue providing accessible processes for receiving feedback. • Continue providing service disruption notices in a timely manner. • Continue to ensure that people with disabilities receive goods and services of the same quality and within the same timeline as others and benefit equally from customer service initiatives. 2022 - 2026 Customer Service Goals • Establish a comprehensive accessibility plan for municipal elections. • Evaluate Town programs and services through Town employee resource groups to ensure inclusion and equitable participation of residents, employees, and visitors with disabilities in Town operated programs. Information and Communications Requirements The Information and Communications Standard under the I.A.S.R requires the Town to communicate and provide information in ways that are accessible to people with disabilities. The Town of Aurora’s Information and Communications Standard Policy was established to ensure digital accessibility in all services and information the Town provides to residents, employees and visitors. Information and Communications Outcomes • Ensuring that Town processes for receiving and responding to feedback are accessible to people with disabilities by providing or arranging for the provision of accessible formats and communication supports. • Continue to arrange for accessible formats and communication supports by consulting with the person making the request to determine suitable accessible formats or communication supports in a timely manner at no additional cost. • Continue to inform the public of the availability of accessible materials and provide accessible formats and communication supports upon request. • Continue to evaluate and remediate the Town’s website and web content to conform to W.C.A.G 2.1 in accordance with the timelines set out by the I.A.S.R. • Continue to evaluate and remediate the Town’s website and web content to exceed accessibility compliance requirements by providing the appropriate frameworks, tools, guidelines and training for all Town staff. • Continue to ensure that the Town's website and web content incorporate the Information and Communications Standard Policy. • Continue reformatting and building corporate templates to meet W.C.A.G 2.1 in accordance with the timelines set out by the I.A.S.R. • Continue conducting reviews of the Town’s Information and Communications Standard Policy and update to reflect current best practices in digital accessibility. Page 96 of 134 2022 - 2026 Information and Communications Goals • Research and develop a streamlined process for Town employees to access American Sign Language (ASL), Communication Access Real-Time Translation (C.A.R.T) and other accessibility services and supports to provide equitable access to residents, employees, and visitors with disabilities. • Ensure that employees and members of Council have the tools and resources to develop and provide information in an accessible format through various platforms. Employment Requirements The Town of Aurora is committed to creating an inclusive environment with equality for all who work, live and play here. The Employment Standard under the I.A.S.R sets out accessibility requirements that the Town must follow to support the recruitment and accommodation of employees with disabilities. Employment Outcomes • Continue to ensure all employees and successful applicants with disabilities are informed of available supports and accommodations. • Continue to ensure all applicants are informed of available accommodations during the recruitment, assessment, and the selection processes. • Continue to consult with employees to provide and arrange for accessible formats and communication supports upon request. • Continue to provide employees individualized workplace emergency response information upon request. • Continue to maintain a return-to-work process and provide individual documented accommodation plans for employees with disabilities as required. • Continue to ensure the needs of employees with disabilities considered for the purposes of performance management, career development, advancement, and redeployment. • Continue preparing individualized accommodation and emergency response plans for Town employees with disabilities. • Continue to conduct employee equity surveys to inform workforce planning priorities through data-informed decision making. 2022 - 2026 Employment Goals • Establish an outreach strategy and partner with local secondary schools to provide accessibility co-op positions and opportunities for persons with disabilities. • Foster a culture of employee engagement and inclusion through analysis of the Employee Engagement Survey and the development of action plans in partnership with the Equity and Inclusion Advisory Group. Page 97 of 134 Transportation Requirements The Transportation Standard of the I.A.S.R sets out the requirements to prevent and remove barriers to make public transportation and related services more accessible. Both the Town of Aurora and the Regional Municipality of York share this Standard. York Region is responsible for and creates action items for removing barriers and specialized transportation services. While the Town is not responsible for all components of the Transportation Standard, the Town has obligations under the Duties of Municipalities and Taxi Cabs. Transportation Outcomes • Continue to consult with the Accessibility Advisory Committee, the public and persons with disabilities to determine the proportion of on-demand accessible taxicabs required in the community. • Ensure that owners and operators of licensed taxicabs are prohibited from: o charging a higher fare or an additional fee for persons with disabilities than for persons without disabilities for the same trip. o charging a fee for the storage of mobility aids or mobility assistive devices. • Ensure that owners and operators of taxicabs place vehicle registration and identification information on the rear bumper of the taxicab. • Ensure that owners and operators of taxicabs make available vehicle registration and identification information in an accessible format to persons with disabilities who are passengers. 2022 - 2026 Transportation Goals • Prepare the Town for self-automated vehicles, ensuring accessibility considerations are incorporated in the early planning stages. • Conduct a review of snow clearing policies, practices and procedures using an accessibility and equity analysis and develop a strategy to reduce barriers that significantly limit the mobility of people with disabilities. • Conduct a review of parking policies, practices and procedures using an accessibility and equity analysis and develop a strategy to reduce barriers that significantly limit the mobility of people with disabilities. • Explore a low-cost vehicle sensor program to help manage parking and curb space. • Explore the possibility of introducing accessible scooter parking and charging stations. Design of Public Spaces (D.O.P.S) Requirements The Design of Public Spaces Standards of the I.A.S.R provides technical requirements that ensure newly constructed or redeveloped public spaces are designed to allow for people with disabilities to move through and use amenity spaces comfortably. In addition to these requirements, the Town must also comply with the Ontario Building Code’s requirements for accessibility in the built environment, often exceeding the Page 98 of 134 requirements through the application of the Town of Aurora Accessibility Design Standards. Design of Public Spaces Outcomes • Integrate the Town of Aurora Accessibility Design Standards to incorporate the requirements of the A.O.D.A., the I.A.S.R and the new Ontario Building Code requirements into one accessible document. • Prioritize and retrofit existing built environment barriers at recreational trails, outdoor public use eating areas, outdoor play spaces, exterior paths of travel, accessible parking, and facilities. • Improve the accessibility of public spaces and workplaces by incorporating accessible design during renovations and redevelopments of recreational trails, outdoor public use eating areas, outdoor play spaces, exterior paths of travel, accessible parking and facilities. • Continue to prevent and remove barriers within Town recreational trails, outdoor public use eating areas, outdoor play spaces, exterior paths of travel, accessible parking and facilities using the new Town of Aurora Accessibility Design Standards. • Maintain accessible elements in public spaces through monitoring and regularly planned preventative maintenance. • Respond to temporary disruptions when accessible elements in public spaces are not in working order by notifying the public and prioritizing remediation. 2022 - 2026 Design of Public Spaces Goals • Installation of Audible Pedestrian Signals to advise individuals who are visually impaired when they have the right-of-way to cross at a signalized intersection and in which direction, they may cross the intersection: o Yonge Street and Kennedy o Yonge Street and Henderson o Wellington and Wells Street • Installation of Power Door Operators at all Town facilities lacking barrier-free entrances and providing accommodation for persons using mobility assistance devices. • Develop universal design policy, encouraging developers to offer accessible features in homes. • Procured a consulting firm to assist in the review of facilities to identify opportunity to install universal washrooms at: o Town Hall o Aurora Family Leisure Complex o Aurora Community Centre o Victoria Hall Page 99 of 134 • Procured a consulting firm to assist in the review of Victoria Hall, providing a cost analysis and identifying barriers to be removed: o Ramp at front entrance o Level main floor to provide equal access to all amenities o Universal washroom • Procured a consulting firm to assist in the review of facility rinks, providing a cost analysis and identifying barriers to be removed: o Custom clear ice rink boards o Accessible change rooms o Accessible entrance into ice rink • Acoustic accessibility to be addressed, reducing sound quality (echo) issues. Acoustic accessibility is achieved when what is spoken is received by the listener at a volume that allows the words to be clearly heard and understood: o Stronach Aurora Recreation Complex o Aurora Family Leisure Complex • Conduct a Building Code Assessment to determine where Town facilities are deficient regarding barrier-free access. Further capital projects to be developed based on the report and areas of non-compliance. • Comprehensive review of park and trail systems to identify barriers to be removed. The information enclosed in the 2022 - 2026 Accessibility plan outlines the goals and processes for identifying, removing, and preventing barriers for residents, employees, and visitors. For more information on this Accessibility Plan or Accessibility in Aurora please contact Mateusz Zawada, Accessibility Advisor at 905-727-3123 ext. 4212 or mzawada@aurora.ca. Page 100 of 134 Survey Responses 01 November 2021 - 03 December 2021 2020-2026 Accessibility Plan Feedback Survey Engage Aurora Project: 2022-2026 Accessibility Plan Feedback VISITORS 69 CONTRIBUTORS 13 RESPONSES 13 13 Registered 0 Unverified 0 Anonymous 13 Registered 0 Unverified 0 Anonymous Page 101 of 134 Respondent No:1 Login:Registered Responded At:Nov 01, 2021 09:03:25 am Last Seen:Nov 01, 2021 14:54:46 pm Q1.What is your age 45–64 Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Many different platforms are used to engage people. Writing is often too small. Provide updates when complaints are submitted. Larger print and bold for key points. not answered No feedback on complaints. I find street advertising to be something that is annoying and distracting. Plus I would suspect costly. No street sign or movable signs. Better resident feedback. Listing requirements and including all persons. not answered not answered not answered Page 102 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important not answered not answered Increased signage in public spaces and accessible parking spots in town owned facilities. Need more signage and more parking spots. Increase patrols and enforcement of accessible parking. Page 103 of 134 Respondent No:2 Login:Registered Responded At:Nov 01, 2021 09:12:16 am Last Seen:Nov 01, 2021 14:47:47 pm Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? I’m not sure! While I do find staff to be responsive, some issues are avoidable! Public town events often lack accessibility and intentional planning. Online conversations and content are often ableist or ignore accessibility issues. Planning and support for revitalization in Aurora doesn’t appear to tackle our inaccessible infrastructure (lots of passing the buck). Even library square plans don’t explicitly explain accessibility. Parks are wildly inaccessible and show a lack of community consultation and intention in design. Online social media engagement isn’t always accessible. Continue to promote events and activities that are not inclusive (walktober) without acknowledgment of other ways to move- even if we want to promote things like this our own commentary can be inclusive. Mandatory training and proper consultation led only by disabled folks (who do this for a living and are compensated) for all town employees. A commitment top down to move beyond lip service and talk of inclusion and actually act on it and engage in conversations even when tough. not answered Having the mayor engage in social media without accessibility training means both content is inaccessible and often conversations can quickly become ableist. Often speaking up about this ends up with folks being actively blocked. This is a huge issue because it’s saying to the group that certain voices don’t matter, it’s enables toxic ableist beliefs and stigma and moves us backwards in community inclusion and acceptance. Training and better guidelines for engagement! not answered Page 104 of 134 Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Any work happening around disability ought to include disabled employees. Asking free labour from a volunteer committee is not enough. Paying disability consultants is also a priority for proper training for all staff- beyond AODA- learning about ableism and how it is Ever present in our community. Hiring and compensating disabled people! not answered Travelling in York region while disabled is full of barriers. While I don’t believe any town members should try on a disability as training- I do think all town employees should rely on disability transit for one week. This is not sarcasm. The system is not conducive to folks getting where they need to in a timely manner. Adding on multiple hours to anyone’s day is a huge barrier. Buildings like town hall seem to be ok. Parks are a huge access barrier and show a lack of proper consult with accessible design experts (beyond following aoda). It’s also a slap in the face when flags are raised and then actively ignored. Move far beyond AODA. Call in disabled parents and families with disabled kids to share their experiences and wishes for parks, trails and other outdoor spaces. Think outside the box. Consult with external experts. Page 105 of 134 Respondent No:3 Login:Registered Responded At:Nov 01, 2021 12:05:24 pm Last Seen:Nov 01, 2021 18:00:13 pm Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?No Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Lots of big ideas and good intentions. Machell's alley needs accessible picnic tables in which those in wheelchairs do not have to sit at the end of the picnic table. Events need to have inclusivity and accessibility in mind. We need willing residents and disabled consultants who know inclusive design when designing public spaces and planning town events. not answered not answered not answered not answered not answered Access disabled consultants who know inclusive design when designing public spaces. not answered Page 106 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important not answered not answered More and more parks that are being built have autism friendly swings which is nice to see. Not being able to access town events. Access willing residents and also disabled consultants who know inclusive design. Page 107 of 134 Respondent No:4 Login:Registered Responded At:Nov 01, 2021 20:50:50 pm Last Seen:Nov 02, 2021 02:44:43 am Q1.What is your age 45–64 Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Town Hall is accessible No enforcement of accessibility parking Parking enforcement ticketing those that park in Accessibility parking spots without permits Town hall has accessibility parking and access Accessibility parking in many places is far too narrow, not allowing for vans with wheelchairs, or even those with issues getting in and out of vehicles in narrow parking spaces. Standardize quantity and size of accessibility parking and enforce those without permits N/A N/A N/A N/A Page 108 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important N/A N/A Town hall is accessible Trails are rarely accessible for all More accessible trails Page 109 of 134 Respondent No:5 Login:Registered Responded At:Nov 01, 2021 21:02:17 pm Last Seen:Nov 02, 2021 02:33:43 am Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Seem to have inclusive activities and recreational options for children with visible disabilities for example swim lessons for kids with disabilities. Would love to see accessible options added to surveys and town websites that offer dyslexic font, large print, high contrast options to website for those with dyselxia or other neurological differences. Please. See above. Add accessibility features to town websites and surveys offering dyslexic font, large print and high contrast to digital information. not answered Would love to see all town offerings in digital communication offer options such as dyslexic font, large print and high contrast. Dyslexic font 1. High contrast 2. Large print 3. not answered Encourage and embrace neurodiversity. Employ those with dyslexia, ADHD, and those on the spectrum. See above. not answered Page 110 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important not answered not answered not answered not answered not answered Page 111 of 134 Respondent No:6 Login:Registered Responded At:Nov 02, 2021 18:47:22 pm Last Seen:Nov 03, 2021 00:44:36 am Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?No Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Recreation programs are visible and promoted. Yonge street and local shops with steps and stairs. Cannot enter at will. Consider a stop gap campaign like Toronto to engage more people to enter shops easily. 1. Steps to local shops Meetings Na Na Na Na Na Na Page 112 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Na Na Na Na Na Page 113 of 134 Respondent No:7 Login:Registered Responded At:Nov 03, 2021 08:20:47 am Last Seen:Nov 01, 2021 15:35:51 pm Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?No Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Friendly and accommodating staff at town hall. My son is 5 with a mobility disability and intellectual disability with autism. There are NO programs for him or other kids with disabilities such as music/dance/sensory etc and the one “playability” continually gets cancelled. He waited 18 months for his playability and it was CANCELLED. He couldn’t go for 1/3 of his life and then there was no attempt to get more kids enrolled via Twitter or Instagram. And the adapted open gym got cancelled. Horrible compared with newmarket or Richmond hill (which is where we end up having to go) MAKE MORE PROGRAMS FOR YOUNG KIDS WITH DISABILITIES AND AUTISM! USE INSTAGRAM AND YOUR TWITTER AND FACEBOOK TO LET PARENTS KNOW OF ADAPTED CLASSES AND OPENINGS! The reason no one signs up is because those parents have had to “give up” on Aurora and go elsewhere for their children with disabilities. Fun events! Easy communications Please PLEASE have info on accessibility for special events (ie. The Haunted Greenhouse flyer had no info on whether kids with mobility issues could go or whether there were flashing lights etc for those with epilepsy) and try to have accommodation options for kids with mobility issue. For example for the Santa Parade perhaps an area reserved for kids with mobility disabilities so they can see? Etc. not answered No issues No issues Page 114 of 134 Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important not answered No issues. Viva and York are good transportation. None None not answered There are almost zero accessible parks for kids with mobility issues. Wood chips and wheelchairs don’t mix. Many parks have 4-6 typical swings and zero accessible swings. Many accessible swings are in disrepair, were installed incorrectly etc. Please note that the accessible swing at Lundy Park is in dangerous and broken condition and the “new” one at Stewart Burnett park is not installed correctly (the harness cannot be flipped up and over so the child in the swing or the parent will get their head smashed with the harness as it falls). PLEASE repair these. I have emailed and zero progress. Once again, the reason you don’t see kids with disabilities at these parks is because we have to take our kids elsewhere… Accessible swing in every park. Check functionality and safety of accessible swings seasonally. No wood chips for new parks. Better accessible elements for new parks. Check out Sonoma Heights Community Park in Vaughan or All our Kids play park in Newmarket. Page 115 of 134 Respondent No:8 Login:Registered Responded At:Nov 06, 2021 05:34:49 am Last Seen:Nov 06, 2021 11:19:24 am Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?No Q3.Which of the following do you identify with? (Choose all that apply) Other (please specify) Local Community Association Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? This is the weakest area for the Town they're failing in this areas badly That There voices and concerns are being dismissed and bluntly ignored. The Town is not listening They feel that they're at the bottom of the list. Listen to the people who needs accessibility that will fix everything else. Truly Listen to them and take action This is good from what I've seen More downtown small businesses need signage maybe the town could provide us with some Do more assessments of which business are places that don't have signs and invite more people public meetings but doing better promotions about upcoming meetings Unsure Unsure Unsure Good service Page 116 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Poor diving conditions on side walks for wheelchairs Improve side walks Ok I guess I answered this a ahead of time in previous questions...lol. Parkes need more accessibility for those with children to fully enjoy and Aurora doesn't have an accessibility park lot more investment is needed here Build accessible parks Page 117 of 134 Respondent No:9 Login:Registered Responded At:Nov 06, 2021 20:12:05 pm Last Seen:Nov 07, 2021 01:56:38 am Q1.What is your age 45–64 Q2.Do you identify as a person with a disability?No Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Q14.What barriers do you, your clients, family members or friends face in this area? Community events, communication, Communication with the seniors in our community. 1. Have a person dedicated to communication to seniors 2. Investigate to best way to communicate to seniors The mayor does a fantastic job with his updates via social media Seniors lack of technology Language barriers different nationalities Find a way to get those weekly update into seniors centres Offer updates in different languages not answered not answered not answered not answered not answered Page 118 of 134 Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important not answered Trails are wonderful Well maintained Parks are accessible not answered not answered Page 119 of 134 Respondent No:10 Login:Registered Responded At:Nov 07, 2021 22:45:14 pm Last Seen:Nov 08, 2021 05:31:08 am Q1.What is your age 45–64 Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important All great! Always a great experience. My property manager, Maintenance man threatened to charge me big bucks for putting old furniture out I was told before it was fine and the Town made sure it was removed. They would have bill me ( Building corporation big $$$). Neighbours have not seen each other in for like 20 months, when I see them they are worn out especially people living on their own. In my building we had coffee time every Friday now we never see each other so sad. Most ended up moving out of town now. When some starting calling themselves self proclaimed Hermits Houston there is a problem. Customer service I have nothing but, great experiences and much help whenever I have had to call my property manager and Maintenance man (calls himself the superintendent have been awful to people during covid). They all come from Toronto and believe we are their prisoners. Isolation and fear. Get the police to start doing their job I called twice when my doctor told me to call and I ended up in the ER in Vaughan. Cop didn't care on the phone. Need to get people working seniors are working in Tim Hortons perhaps they need to make money due to inflation. None we all have income but, others don't Job fairs for those that were on Cerb. Page 120 of 134 Q13.What is the Town doing well in this area? Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important I own a car I used an Uber as I was too sick to drive Promote lowering tax taxes. As an Uber driver said an immigrant trying ot support his family he said not even worth it anymore. I know the Town can't do anything but, sick of Political Correctness. People are suffering. Lower gas I am happy with the Town. My Property manager, Corporation, Maintenance man I was warned they were dirty from people who already moved. I didn't know how bad and I studies fraud and Liability I believe they are doing unethical things. Now they are covering their crimes up as they said they would talk to their corproate lawyer and I said I hope they give you good advise. Now all the emails and no contact with them. They know what they did was wrong and illegal. Cops could have helped now my mom 85 with dementia is terrified and I ended up in the ER in Vaughan from bad corporation that I pay for. My sister sold up and moved to Barrie because of them all located in Toronto. Page 121 of 134 Respondent No:11 Login:Registered Responded At:Nov 28, 2021 09:18:04 am Last Seen:Nov 28, 2021 16:05:37 pm Q1.What is your age 65+ Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Seniors Centre is quite accessible and friendly to those with disabilities. Insufficient handicapped parking in many parts of town. Unsafe scooter routes. Insufficient security cameras and lighting at seniors centre. More handicappped parking and affordable handicapped transportation options. (Regional) Improve lighting ans security cameras at seniors centre to at the least the standard at all other municipal facilities. Seniors Centre is well run but programming is limited as space is limited. Need scooter parking with charging station at library and seniors centre. Also need security cameras and better lighting at the Seniors Centre as unsafe for those with limited mobility (at night mainly.) Inclusive hiring practices. None. Just training aimed at accessibility issues. no comment Handicapped parking at the ASC is adequate but I worry that Library Town Sq will not be. Page 122 of 134 Q14.What barriers do you, your clients, family members or friends face in this area? Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Insufficient scooter parking with charging station. Add scooter parking with plug-in available at ASC and Library. Good availability and snow clearing of paved trails. Unpaved trail system often not navigable by accessibility assisting devices like wheelchairs, scooters, walkers and canes. Improved unpaved trail maintenance. Page 123 of 134 Respondent No:12 Login:Registered Responded At:Nov 28, 2021 17:23:08 pm Last Seen:Nov 29, 2021 00:07:08 am Q1.What is your age 65+ Q2.Do you identify as a person with a disability?No Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Q14.What barriers do you, your clients, family members or friends face in this area? They don’t. Tell us Not knowing what is available 1) publicize what is available for the various age groups All we get is a news letter fr on the mayor each month We need to know what assistance is available and how to access it See above It is not publicizing what is available for volunteers or prospective employees See 10 Advertise what is available right on the town website What is it doing? Expansion in the outskirts of the town have no public transportation alternatives Page 124 of 134 Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Expansion and new development should be limited until facilities in transportation are available for those who do not drive or do not have alternative tr ansportation Nothing that is publisized. Having to navigate without knowing exactly;y where to find the information. Better information on what’s available Page 125 of 134 Respondent No:13 Login:Registered Responded At:Dec 02, 2021 10:35:02 am Last Seen:Dec 02, 2021 17:25:52 pm Q1.What is your age 25–44 Q2.Do you identify as a person with a disability?Yes Q3.Which of the following do you identify with? (Choose all that apply) Resident of the Town of Aurora Q4.What is the Town doing well in this area? Q5.What barriers do you, your clients, family members or friends face in this area? Q6.What could be done to improve accessibility in this area? Please rank your ideas by importance, with 1 being the most important Q7.What is the Town doing well in this area? Q8.What barriers do you, your clients, family members or friends face in this area? Q9.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q10.What is the Town doing well in this area? Q11.What barriers do you, your clients, family members or friends face in this area? Q12.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q13.What is the Town doing well in this area? Q14.What barriers do you, your clients, family members or friends face in this area? Accessible counters (lowered) and signage. not answered Making sure all doors to commercial buildings have push-buttons that are at an appropriate height. Signage, virtual meetings. not answered Create mass email system for town residents wanting town updates directly. Hiring disabled workers in town hall and other town workers. Education and awareness for employers on the benefits of hiring disabled workers. Incentives for businesses to hire some disabled workers, where they are qualified. not answered Ease of public transport. Page 126 of 134 Q15.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Q16.What is the Town doing well in this area? Q17.What barriers do you, your clients, family members or friends face in this area? Q18.What could be done to improve accessibility in this area?Please rank your ideas by importance, with 1 being the most important Ensure that all public transport drivers are comfortable with accessibility equipment. Audible cross-walk buttons for hearing impaired. not answered Update more cross-walk buttons not only for hearing impaired, but also so they're at an appropriate height for wheelchair users. Create more pedestrian friendly walkways in busy parts of town, and in larger parking lots. Wheelchair and other disabled consumers should not feel like walking through a large parking lot is a hazard. Page 127 of 134 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Office of the Mayor Subject: York Regional Council Highlights of January 27, 2022 To: Members of Council From: Mayor Mrakas Date: February 15, 2022 Recommendation 1. That the York Regional Council Highlights of January 27, 2022, be received for information. Page 128 of 134 Home > Newsroom > Media Releases Media Release Media Release January 31, 2022 York Regional Council Highlights - January 27, 2022 Live streaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are also available at york.ca/councilandcommittee York Region’s continued response to COVID-19 York Regional Council received an update on the continued response to COVID-19 from York Region Medical Officer of Health, Dr. Barry Pakes. Through to the end of December 2021 and into January 2022, the emergence of the Omicron variant resulted in a dramatic increase in COVID-19 cases across York Region, Ontario and Canada. Due to this high volume of COVID-19 cases and an increase demand for testing, the Ontario Government updated its approach to COVID-19 testing on December 31, 2021. As a result, many individuals are no longer eligible for publicly funded testing and daily reported case numbers are no longer an accurate reflection of the transmission of COVID-19 in the community. However, hospital admission and ICU data indicate that the Omicron variant is still dominant in York Region. York Region’s three hospitals continue to see relatively high COVID-19 admissions, particularly among the unvaccinated, and a slowly increasing number of ICU admissions. To help reduce transmission of COVID-19 across Ontario and protect acute care capacity, the province introduced a number of time- limited public health measures on January 5, 2022. As key public health and health care indicators begin to improve across the province, the government will gradually and cautiously begin lifting these public health measures on January 31, 2022. This includes increasing gathering limits to 10 people indoors and 25 outdoors and increasing capacity limits to 50% in indoor public settings such as restaurants, bars, retailers, shopping malls, gyms and recreational sports facilities, meeting and event spaces, theatres and concert venues. Proof of vaccination and other public health requirements, including masking, will remain in place to support the continued administration of COVID-19 vaccinations for first, second and booster doses. Vaccines remain the most effective tool in the fight against York Regional Council Highlights - January 2022York Regional Council Highlights - January 2022 Page 129 of 134 COVID-19 and province-wide public health measures provide the opportunity to slow the spread of the Omicron variant while continuing to move forward with mass vaccination efforts. To date, York Region has administered more than two million doses of the COVID-19 vaccine, with approximately 66% of residents 50 years of age and older having now received three doses and more than 58% of children age 5 to 11 having received their first dose. Through York Region Public Health, pharmacy and community partner-run clinics, York Region is administering approximately 12,000 COVID-19 vaccination per day. Booster dose appointments remain available to all residents 18 years of age and older and first and second dose walk-ins are available to anyone 5 years of age and older. Eligible residents are encouraged to book an appointment for their COVID-19 booster dose through york.ca/covid19vaccine More information about public health measures and vaccination availability can be found at york.ca/covid19 City of Richmond Hill Mayor David West joins Regional Council At the January 27, 2022 meeting of York Regional Council, newly elected City of Richmond Hill Mayor David West recited the Oath of Office and officially joined Regional Council. Mayor West was elected in the City of Richmond Hill mayoral by-election on January 24, 2022, filling the seat left vacant following the retirement of former Mayor Dave Barrow. In welcoming Mayor West, Regional Council also extended gratitude and appreciation to Regional Councillor Joe DiPaola for serving as acting Mayor and to Councillor Godwin Chan for serving as Acting Regional Councillor. Transit Orientated Communities and the Yonge North Subway Extension At a special meeting of Regional Council on Thursday, January 13, 2022, Regional Council received an update on the Government of Ontario’s plan to build Transit Oriented Communities and the Yonge North Subway Extension. York Region remains committed to working with the Government of Ontario, Infrastructure Ontario, Metrolinx, local municipalities and landowners to advance the Yonge North Subway Extension (including the endorsement of a station at Royal Orchard) and Transit- Oriented Communities. Staff were directed to work with partners to address Regional and local visions, development plans and other interests to align with building complete and sustainable communities. Staff were also asked to seek further clarification on the financial arrangements related to any potential cost implications for the York North Subway Extension. A discussion related to the Yonge North Subway Extension alignment of the was deferred to a special meeting of York Regional Council on Thursday, February 3, 2022, beginning at 9 a.m. Highway 400-404 Link and GTA West Transportation Corridor Update Regional Council received an update from the Ministry of Transportation on the following two key infrastructure projects: York Region will continue to work with all levels of governments and environmental partners on the advancement of projects supporting population and employment growth, improved goods movement, improved mobility and reduced traffic on Regional roads. 400-404 Link (Bradford Bypass) GTA West Transportation Corridor (Highway 413) Page 130 of 134 Speed limits reduced on Wellington Street East/Aurora Road Regional Council approved speed limit reductions on the following five sections of Wellington Street East/Aurora Road in the Town of Aurora and the Town of Whitchurch-Stouffville. In addition to speed limit revisions, traffic signals are being planned at Aurora Road and Ninth Line with installation in 2023. Several factors are considered when revising speed limits on Regional roads, including: Reducing speed limits is one of the many efforts York Region takes to protect road users. To notify travellers of the speed limit changes, “new” signs will be posted above the speed limit signs at the beginning of each changed speed zone. Emergency Management Program Annual Compliance Regional Council received the Emergency Management Program Annual Compliance Review, which outlines activities undertaken to ensure compliance and enhance organizational resiliency. Under the Emergency Management and Civil Protection Act (the Act) and Ontario Regulation 380/04, York Region is required to create and maintain an emergency management program and emergency response plan, identify critical infrastructure and promote public awareness. In 2021, York Region completed all annual regulatory requirements of the Act and Regulation, including ongoing business continuity planning, internal education and training, a COVID-19 demobilization exercise and the annual Hazard Identification and Risk Assessment in partnership with York Regional Police, local municipal partners and other stakeholders. For 2021, the top hazards identified in York Region include: Impacts of COVID-19 have reinforced the value of having a responsive Emergency Management program supported by strong partnerships, and comprehensive business continuity plans to ensure the continued delivery of high priority programs and services while also responding to a global pandemic. Residents can continue to support York Region’s emergency response efforts by staying home, following public health advice and preparing a personal emergency plan and 72-hour emergency kit. York Region named top employer Wellington Street East from Bayview Avenue to approximately 75 metres west of Highway 404 eastbound-southbound on-ramp – 70 km/hr to 60 km/hr Wellington Street East/Aurora Road from approximately 75 metres west of Highway 404 eastbound-southbound on-ramp to Woodbine Avenue – 80 km/hr to 60 km/hr Aurora Road from Woodbine Avenue to Kennedy Road – 80 km/hr to 70 km/hr Aurora Road from Kennedy Road to 300 metres west of McCowan Road – 70 km/hr to 60 km/hr Aurora Road from 550 metres west of Ninth Line to York/Durham Line – 70 km/hr to 60 km/hr Adjusting speeds in areas with new community growth, increasing traffic volumes, intersections, driveway connections, pedestrian and cyclists requiring the need for travellers to slow down Reducing frequent changes to speed limits on a stretch of road to reduce confusion and increase compliance Revising speeds to allow drivers to have an appropriate time to react to potential hazards Infectious Disease (COVID-19) Electrical Energy Outage Infectious Disease (other) Cyber Attack Winter Weather Water/Wastewater Disruption Page 131 of 134 York Region has been named on the Forbes list of Canada’s Best Employers 2022, receiving recognition as the highest-ranking government employer in Canada and ranking fourth overall among 300 organizations. York Region joins other local businesses and organizations, including the City of Markham, on the list of best employers. This reinforces York Region as a destination of choice for attracting a strong and highly educated workforce that helps drive business growth and economic vitality. This prestigious award is presented by Forbes and Statista inc., the world-leading statistics portal and industry ranking provider. Honouring lives lost in Ukraine flight 752 crash On January 8, 2022, York Region honoured the 176 lives lost, including 57 Canadians, 26 York Region residents and York Region staff member, Bahareh Karami, on the second anniversary of the Ukraine International Airlines flight 752 crash. At the January 13, 2022 meeting of Committee of the Whole, Regional Council extended deepest condolences to all who lost family, friends and loved ones in this tragic event. Tamil Heritage Month Regional Council recognized January as Tamil Heritage Month and acknowledged the many contributions of Tamil Canadians. As one of the fastest growing and most diverse communities in Canada, York Region is home to a large Tamil population who add to the social, economic, political and cultural fabric of our communities. Alzheimer’s Awareness Month Regional Council recognized January as Alzheimer’s Awareness Month and encouraged residents to learn more about dementia and its impacts on individuals and families. Through York Region’s Adult Day Programs, vulnerable residents suffering from dementia and other cognitive health issues are provided a safe and secure environment to participate in meaningful daily activities and exercises. While this program has experienced a number of closures throughout the pandemic, York Region has continued to provide critical support to residents living with dementia and their families and caregivers virtually. Crime Stoppers Month Regional Council recognized January as Crime Stoppers Awareness Month and acknowledged the importance of the 2022 theme Stop the Crime of Human Trafficking. As a non-profit community organization, Crime Stoppers of York Region is a partnership of the public, police and media which provides the community with a proactive program to anonymously assist with solving crime. National Non-Smoking Week Regional Council recognized January 16 to 22, 2022 as National Non-Smoking Week, which aims to educate on the dangers of smoking, help people quit and assist in the goal of a smoke-free Canada. Page 132 of 134 York Region Public Health provides a number of cost-free smoking cessation programs and resources for resident looking to quit at york.ca/substanceuse Lincoln Alexander Day Regional Council recognized January 21, 2022 as Lincoln Alexander Day, paying tribute to Canada’s first Black Member of Parliament, Cabinet Minister and Lieutenant-Governor of Ontario. In recognizing Lincoln Alexander Day, we pay tribute to a long record of distinguished public service and celebrate the significant role that Black Canadians have made and continue to make in shaping Canada. Bell Let’s Talk Day Regional Council and York Region staff celebrated Bell Let’s Talk Day on January 26, 2022 through a series of virtual conversations and activities to raise awareness about mental health and well-being. The COVID-19 global pandemic, which has called for social distancing, isolation and remote working and learning environments, has highlighted the importance of emotional connection on the mental health and well-being of individuals. Since 2011, the Bell Let’s Talk campaign has supported millions of Canadians in accessing mental health care and generated more than $159 million for mental health initiatives across the country. Remembering the victims of hate and intolerance Regional Council observed International Holocaust Remembrance Day on January 27, 2022 and the National Day of Remembrance of the Quebec City Mosque Attack and Action against Islamophobia, honouring the six million Jewish victims of the Holocaust and the victims of the Quebec City act of terror. Together, these sombre days of commemoration provide an opportunity to learn from the past and continue to take action against hate and intolerance. In acknowledging these days, Regional Council reaffirms its support of being welcoming and inclusive communities for everyone who calls York Region home. Celebrating Black History Regional Council recognized February as Black History Month and acknowledged the many achievements and contributions of all Black Canadians that have helped make Canada a culturally diverse, compassionate and prosperous nation. As one of Canada’s most diverse communities and home to a fast-growing number of people who self-identify as Black or of African Heritage, York Region values it’s diverse and ethnically rich population as a source of strength, vitality and economic opportunity. Black History Month is an opportunity to learn about the diversity of Black communities in York Region and to celebrate the important contributions of Black Canadians to the settlement, growth and prosperity of the country. Next meeting of York Regional Council York Regional Council will meet on Thursday, February 3, 2022 at 9 a.m. To maintain physical distancing and protect the health and well- being of residents, this is currently planned to be a virtual meeting and streamed on york.ca/live Page 133 of 134 The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to 1.2 million residents and 54,000 businesses with over 650,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices  — 30 — Media Contact: Kylie-Anne Doerner, Corporate Communications The Regional Municipality of York 1-877-464-9675, ext. 71232, Cell: 905-806-7138 Kylie-anne.doerner@york.ca Page 134 of 134