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AGENDA - General Committee - 20220111
Town of Aurora General Committee Meeting Revised Agenda Date:January 11, 2022 Time:7 p.m. Location:Video Conference Due to the COVID-19 pandemic, meetings will be available to the public via live stream only on the Town’s YouTube Channel. To participate electronically, please visit aurora.ca/participation. Pages 1.Call to Order Mayor Mrakas in the Chair. Note: Additional items are marked with an asterisk (*). 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations *6.1.Joanna Fast, Evans Planning Inc.; Re: Item 9.4 - PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 1 7.Consent Agenda 7.1.FIN21-048 - Annual Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act 5 (Information Report dated November 30, 2021, included on agenda per request of Member of Council) That Report No. FIN21-048 be received for information.1. 7.2.PDS21-025 - Delegated Agreements Report 12 (Information Report dated November 30, 2021, included on agenda per request of Member of Council) That Report No. PDS21-025 be received for information.1. 7.3.Memorandum from Councillor Gaertner; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 26, 2021 20 That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 26, 2021, be received for information. 1. 8.Advisory Committee Meeting Minutes 8.1.Environmental Advisory Committee Meeting Minutes of November 24, 2021 23 That the Environmental Advisory Committee meeting minutes of November 24, 2021, be received for information. 1. 8.2.Finance Advisory Committee Meeting Minutes of December 7, 2021 27 That the Finance Advisory Committee meeting minutes of December 7, 2021, be received for information. 1. 8.3.Accessibility Advisory Committee Meeting Minutes of December 8, 2021 30 That the Accessibility Advisory Committee meeting minutes of December 8, 2021, be received for information. 1. 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1.FIN22-001 - Procurement Modernization Proposed New Policy 35 (Presentation to be provided by Rachel Wainwright-van Kessel, Director of Finance) That Report No. FIN22-001 be received; and1. That the Procurement Policy in Attachment 1 be approved; and2. That staff be directed to develop a new Procurement By-law based on this policy to be enacted at a future Council meeting. 3. 9.2.PDS22-001 - Town of Aurora Official Plan Review, Policy Directions Report and Aurora Promenade Discussion Paper 93 (Presentation to be provided by David Riley and Paul Lowes, SGL Planning & Design Inc., and Sabrina Coletti, WSP) That Report No. PDS22-001 be received; and1. That the Policy Directions Report and Aurora Promenade/MTSA Discussion Papers be formally released for public review and comment; and 2. That staff report back to a future General Committee meeting to present the results of public consultation and a Draft Official Plan Amendment. 3. 9.3.CMS22-002 - Sport Plan Progress Report No. 3 219 (Presentation to be provided by Erin Hamilton, Sport and Community Development Specialist) That Report No. CMS22-002 be received for information.1. 9.4.PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way 235 Part Lot 81, Concession 1, Part 4 on Plan 65R-13645, File Numbers: ZBA- 2019-01 and SP-2020-02 That Report No. PDS22-002 be received; and1. That the Zoning By-law Amendment Application File: ZBA 2019- 01 be endorsed in principle, including the proposed increase in height in exchange for the proposed community benefits as discussed herein; and 2. That the proposed Zoning By-law Amendment be brought forward to a future Council meeting for enactment once an agreement has been executed between the Town and the Owner to secure the proposed Section 37 community benefits; and 3. That Site Plan Application File: SP-2020-05 be approved in principle to permit the development of a six-storey residential apartment building with 150 units; and 4. That servicing allocation be allocated to service the development with 150 apartment units. 5. 9.5.OPS22-001 - Lymantria Dispar Dispar (LDD) Control Options 265 That Report No. OPS22-001 be received; and1. That Aurora’s Lymantria Dispar Dispar (LDD) Strategy for 2022, including activities undertaken as part of the 2021 LDD Strategy and, in addition, an increased communication campaign, 2. expanded burlap kit program, and active removal of egg masses from impacted street trees utilizing staff resources, be approved. 10.Notices of Motion *10.1.Councillor Gaertner; Re: Policy to Notify Local Area Residents 289 11.Regional Report 11.1.York Regional Council Highlights of December 16, 2021 290 That the York Regional Council Highlights of December 16, 2021, be received for information. 1. 12.New Business 13.Public Service Announcements 14.Closed Session 15.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee * General Committee Council or Committee Meeting Date * 2022-1-11 Subject * 9.4. PDS22-002 - Applications for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc., North East Quadrant of Wellington Street and John West Way Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Joanna Fast of Evans Planning Inc Brief Summary of Issue or Purpose of Delegation * I am the agent for the application. I wish to provide a presentation and be available to answer any questions from the Committee. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Rosanna Punit Date you spoke with Town staff or a Council member 2022-1-5 Page 1 of 296 North East Corner of John West Way and Wellington Street EastL&B Aurora Inc.Page 2 of 296 Site Plan6 Storey Market Rental Apartment150 Units (1, 2 and 3 bedroom units)Underground and grade level parkingIndoor and Outdoor Amenity AreasGreen RoofUrban Square at CornerOne full moves access, lined up with driveway toTim Hortons PlazaWithin MTSA of Go StationPage 3 of 296 BonusingPage 4 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Information Report No. FIN2 1 -0 4 8 _______________________________________________________________________________________ Subject: Annual Cancellation, Reduction or Refund of property Taxes under Sections 357 and 358 of the Municipal Act Prepared by: Elizabeth Quattrociocchi, Manager, Financial Reporting & Revenue/Deputy Treasurer; and Cheryl Weddell, Revenue Administrator Department: Finance Date: November 30, 2021 _______________________________________________________________________________________ In accordance with the Procedure By-law, any Member of Council may request that this Information Report be placed on an upcoming General Committee or Council meeting agenda for discussion. Executive Summary This report provides information on the adjustments to property taxes and interest pursuant to the provisions of Section 357 and 358 of the Municipal Act. •Five Section 357 applications resulted in adjustments of $6,129.01 in reduced taxes •Nineteen Section 358 applications resulted in adjustments of $23,456.48 in reduced taxes •The Municipal Property Assessment Corporation reviews and verifies all applications Background Adjustments under Section 357 Under Section 357 of the Act, property owners or their agents may make application for the cancellation of property taxes for the current year in response to changes in current value assessment that result in an increase or decrease in property taxes. This property Page 5 of 296 November 30, 2021 2 of 5 Report No. FIN21-048 tax adjustment is not a result of the Town having failed to collect rightful taxes but rather adjusts the property taxes to the correct and proper amount. Adjustments under Section 358 Under Section 358 of the Act, property owners or their agents may make application for the cancellation of property taxes due to gross or manifest errors made by Municipal Property Assessment Corporation in the current value assessment for two years prior to the current taxation year. This property tax adjustment is not because of the Town having failed to collect rightful taxes but rather adjusts the property taxes to the correct and proper amount. Analysis Five Section 357 applications resulted in adjustments of $6,129.01 in reduced taxes Five (5) applications were received prior to the deadline of February 29th, 2021, for the 2021 taxation years for property taxes to be adjusted under Section 357 totaling $6,129.01 as listed in Attachment #1 titled “Tax Adjustments under Section 357 of the Municipal Act”. This amount represents an overall tax reduction to the properties. Table #1 summarizes the 357 adjustments representing total property tax adjustments of $6,129.01 by the respective shares. Table #1 Summary of 357 Adjustments Tax Year Town of Aurora ($) York Region ($) Boards of Education ($) Total ($) 2021 (1,489.37) (1,719.67) (2,919.97) (6,129.01) Total (1,489.37) (1,719.67) (2,919.97) (6,129.01) The Town, as legislated, will adjust the appropriate portions due to/from The Regional Municipality of York and the respective Boards of Education. Property owners have until February 28th, 2022, to apply under Section 357 for adjustments with respect to the 2021 taxation year. Page 6 of 296 November 30, 2021 3 of 5 Report No. FIN21-048 Nineteen Section 358 applications resulted in adjustments of $23,456.48 in reduced taxes Nineteen (19) applications were received under Section 358 for the taxation years 2019, and 2020. These adjustments are listed in Attachment #2 titled “Tax Adjustments under Section 358 of the Act” and result in an overall tax reduction to the affected properties. Table #2 summarizes the total property tax adjustment of $23,456.48 that were refunded to the property owners. Table #2 Summary of 358 Adjustments Tax Year Town of Aurora ($) York Region ($) Boards of Education ($) Total ($) 2019 (4,969.49) (5,777.99) (3,530.57) (14,278.05) 2020 (3,088.64) (3,569.69) (2,520.10) (9,178.43) Total (8,058.13) (9,347.68) (6,050.67) (23,456.48) Property owners have until December 31st, 2021, to apply under Section 358 for adjustments in respect of the 2019, and 2020 taxation years. The Municipal Property Assessment Corporation reviews and verifies all applications The Municipal Property Assessment Corporation (MPAC) has reviewed all applications and they have verified assessment values and taxation periods used to determine the property tax adjustments. MPAC’s review of these type of applications occurs throughout the year with the adjustments to the tax bills being made as they are received. Advisory Committee Review Not applicable Legal Considerations In accordance with Section 357 of the Municipal Act, 2001, Council may cancel, reduce, or refund all or part of the taxes levied on a property for various reasons, including a change in assessments. An applicant has 35 days to appeal Council’s decision to the Page 7 of 296 November 30, 2021 4 of 5 Report No. FIN21-048 Assessment Review Board. The Board will hear the appeal and make a decision, which is considered final. In accordance with Section 358 of the Municipal Act, 2001, Council may cancel, reduce, or refund all or part of the taxes levied on a property for overcharges. MPAC must confirm that there was an error in the assessment. Financial Implications Table #3 below summarizes the total property tax adjustments for 357 and 358 applications. The Town’s share of the property tax adjustments results in a net amount of $5,472.42 being refunded to the property tax owners. Table #3 Summary of 357 and 358 Adjustments Adjustment Type Town of Aurora ($) York Region ($) Boards of Education ($) Total ($) Section 357 (1,489.37) (1,719.67) (2,919.97) (6,129.01) Section 358 (8,058.13) (9,347.68) (6,050.67) (23,456.48) Total (9,547.50) (11,067.35) (8,970.64) (29,585.49) The Town’s 2021 budget for our share of property tax adjustments such as 357’s, 358’s, Assessment Review Board decisions and Municipal Property Assessment Corporation’s minutes of settlement is $280,000. Communications Considerations Finance staff have advised each property owner in writing in this matter and updated the property tax accounts as required. Link to Strategic Plan Adjusting tax accounts to reflect verified adjustments to assessment values contributes to achieving the Strategic Plan guiding principal of “Leadership in Corporate Management” and improves transparency and accountability to the community. Page 8 of 296 November 30, 2021 5 of 5 Report No. FIN21-048 Alternative(s) to the Recommendation There are no alternatives to the recommendations contain in this report. The adjustments recommended are statutory and have been validated by Municipal Property Assessment Corporation and are now rightfully due to the property owners. Conclusions The adjustment of property taxes in this report under Sections 357 and 358 of the Act total $29,585.49 with Aurora’s share being $9,547.50. Attachments Attachment #1 –Tax Adjustments under Section 357 of the Municipal Act Attachment #2 –Tax Adjustments under Section 358 of the Municipal Act Previous Reports Not applicable Pre-submission Review Agenda Management Team review on November 11, 2021 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance / Treasurer Approved by Doug Nadorozny, Chief Administrative Officer Page 9 of 296 Tax adjustments under Section 357 of the Municipal ActSummary Total 357 Town Region Education Total1,489.37$ 1,719.67$ 2,919.97$ 6,129.01$ Municipal Act, Section 357Roll #Property TypeReason for AdjustmentTownRegion EducationTotal1946 000 041 00101.0000 RTDemolition730.59$ 843.57$ 1,707.20$ 3,281.36$ 1946 000 066 90174.0000 RTExempt77.75$ 89.76$ 42.07$ 209.58$ 1946 000 066 90175.0000 RTExempt76.33$ 88.14$ 41.30$ 205.77$ 1946 000 096 70000.0000 RTExempt94.71$ 109.35$ 51.26$ 255.32$ 1946 000 031 38800.0000 RT/CT Gross Error - lot size 509.99$ 588.85$ 1,078.14$ 2,176.98$ Total1,489.37$ 1,719.67$ 2,919.97$ 6,129.01$ Amount reducedAttachment 1Page 10 of 296 Tax adjustments under Section 358 of the Municipal Act Summary Total 358 Town Region Education Total $8,058.43 $9,347.69 $6,050.67 $23,456.79 Municipal Act, Section 358 Roll #Property Type Reason for Adjustment Town Region Education Total 1946 000 031 38800.0000 RT/CT Gross error - lot size $932.87 $1,082.73 $2,060.79 $4,076.39 1946 000 043 63300.0000 RT Demolition $1,608.67 $1,869.45 $896.41 $4,374.53 1946 000 043 89800.0000 RT Fire $607.05 $705.69 $337.01 $1,649.75 1946 000 066 89961.0000 RT Exempt $249.31 $290.37 $140.79 $680.47 1946 000 066 89962.0000 RT Exempt $179.19 $208.71 $101.20 $489.10 1946 000 066 89963.0000 RT Exempt $187.69 $218.60 $106.00 $512.29 1946 000 066 89967.0000 RT Exempt $22.66 $26.40 $12.80 $61.86 1946 000 066 89968.0000 RT Exempt $21.60 $25.16 $12.20 $58.96 1946 000 066 89969.0000 RT Exempt $38.25 $44.54 $21.60 $104.39 1946 000 066 89970.0000 RT Exempt $34.70 $40.42 $19.60 $94.72 1946 000 066 89988.0000 RT Exempt $24.08 $28.04 $13.60 $65.72 1946 000 066 89990.0000 RT Exempt $33.29 $18.80 $38.77 $90.86 1946 000 068 89964.0000 RT Exempt $179.19 $208.71 $101.20 $489.10 1946 000 068 89965.0000 RT Exempt $41.08 $47.84 $23.20 $112.12 1946 000 068 89966.0000 RT Exempt $36.83 $42.89 $20.80 $100.52 1946 000 070 05900.0000 RT Demolition $2,571.66 $2,985.51 $1,424.18 $6,981.35 1946 000 096 70000.0000 RT Exempt $277.37 $322.37 $154.63 $754.37 1946 000 124 32751.0000 RT Fire $427.76 $494.38 $235.19 $1,157.33 1946 000 124 55449.0000 RT Fire $585.18 $687.08 $330.70 $1,602.96 Total $8,058.43 $9,347.69 $6,050.67 $23,456.79 Amount reduced Attachment 2 Page 11 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Information Report No. PDS21-025 Subject: Delegated Agreements Report Prepared by: Umar Javed, Planning Clerk Department: Planning and Development Services Date: November 30, 2021 In accordance with the Procedure By-law, any Member of Council may request that this Information Report be placed on an upcoming General Committee or Council meeting agenda for discussion. Executive Summary The purpose of this report is to provide Council with a summary of Development Agreements that have been processed by the Planning Division since June 2021 based on the delegated authority to approve agreements that result from certain planning applications. • Since June 2021, ten (10) development agreements have been approved in accordance with the Town’s Delegated Authority By-Law. Background On October 22, 2019, Council adopted By-Law 6212-19 granting Delegated Approval Authority to the Director of Planning and Development Services to approve the following: • Stable Neighbourhoods Site Plan Applications and Agreements; • Minor Site Plan Applications and Agreements; • Major Site Plan Applications and Agreements (only within Business Park Zone and not abutting an arterial road or Highway 404) • Agreements required as a condition of approval by Committee of Adjustment; • Agreements to implement Ontario Municipal Board or Local Planning Appeal Tribunal decisions; • Heritage Easement Agreements; Page 12 of 296 November 30, 2021 2 of 5 Report No. PDS21-025 • Simplified Development Agreements; • Oak Ridges Moraine Agreements; and, • Other minor development agreements. The Director of Planning and Development Services has the delegated authority to execute the following agreements where the application has been approved by Council: • Subdivision Agreements; • Condominium Agreements; and, • Major Site Plan Agreements; To streamline processing timelines and approvals, Staff introduced Letters of Undertaking to replace Simplified Development Agreements where appropriate. Planning and Development Services reports to General Committee, on a semi-annual basis, advising of the number of development agreements executed for planning applications where the approval authority is not Council. Analysis Since June 2021, ten (10) development agreements have been approved in accordance with the Town’s Delegated Authority By-Law. Five (5) Minor Site Plan Agreements and five (5) Major Site Plan Agreements have been processed and executed since Planning and Development Services last reported to Council in June 2021 (see Figure 1 for Location Map and Figure 2 for Development Agreements Table). The ten (10) development agreements are summarized as follows: • A Minor Site Plan Agreement (Stable Neighbourhoods) for 81 Kennedy Street East to permit a new two (2) storey residential dwelling with an attached garage, executed on October 7, 2021; • A Minor Site Plan Agreement (Stable Neighbourhoods) for 6 Aurora Heights Drive to permit a new two (2) storey residential dwelling with an integral garage, executed on July 28, 2021; • A Minor Site Plan Agreement for 155 Engelhard Drive to permit a parking lot expansion, executed on July 16, 2021; • A Minor Site Plan Agreement (Stable Neighbourhoods) for 2 Foreht Crescent to permit the construction of a detached garage, executed on June 4, 2021; Page 13 of 296 November 30, 2021 3 of 5 Report No. PDS21-025 • A Minor Site Plan Agreement (Stable Neighbourhoods) for 72 Stoddart Drive to permit a new 2nd storey and rear addition to the existing dwelling, executed on July 28, 2021; • A Major Site Plan Agreement and Memorandum of Understanding for Cash-in- Lieu of Parkland for 400 First Commerce Drive to permit a new 7,304.75m2 (78,630.24 ft2) industrial building. The site plan agreement was executed on September 16, 2021, and the Memorandum of Understanding for Cash-in-Lieu of Parkland was executed on May 27, 2021; • A Major Site Plan Agreement, Memorandum of Understanding for Cash-in-Lieu of Parkland, and Cash-in-Lieu of Parkland Deferral Agreement for 15190 & 15186 Yonge Street to permit a new church and retirement home. The site plan agreement was executed on September 7, 2021, the Memorandum of Understanding for Cash-in-Lieu of Parkland was executed on September 22, 2021, and the Cash-in-Lieu of Parkland Deferral Agreement was executed on September 24, 2021; • A Major Site Plan Agreement and Memorandum of Understanding for Cash-in- Lieu of Parkland for 305 & 325 Addison Hall Circle to permit two (2) one storey industrial buildings each with a total GFA of 9,604 square meters (103, 377 square feet) for a combined total GFA of 19,182.30 square meters (206, 754 square feet). The site plan agreement was executed on June 25, 2021, and the Memorandum of Understanding for Cash-in-Lieu of Parkland was executed on June 8, 2021; • A Major Site Plan Agreement for 110 & 450 Addison Hall Circle to permit the construction of a one (1) storey industrial building with a total GFA of 8,019 meters squared (86,316 square feet), executed on July 12, 2021; and, • A Major Site Plan Agreement and Memorandum of Understanding for Cash-in- Lieu of Parkland for 130 Addison Hall Circle to permit a one (1) storey multi- tenant industrial building with a total GFA of 4,430 squared meters. The site plan agreement was executed on August 12, 2021, and the Memorandum of Understanding for Cash-in-Lieu of Parkland was executed on June 2, 2021. In accordance with the Town’s Delegation By-Law 6212-19, authority was granted to the Director of Planning and Development to execute certain agreements such as Page 14 of 296 November 30, 2021 4 of 5 Report No. PDS21-025 Subdivision Agreements, Condominium Agreements, etc., only after Council recommends approval of the applications. These executed agreements are not included in this report. Executed agreements associated with applications not approved by Council such as applications approved by Staff, under delegated authority, or applications approved by the Committee of Adjustment are included herein. For applications approved by Staff, Planning was satisfied with each of the proposed development’s scale, massing, design and building materials as well as conforming to the Town’s Official Plan and Comprehensive Zoning By-law. Each application advanced to the building permit stage. Advisory Committee Review Not applicable Legal Considerations None Financial Implications There are no direct financial implications arising to the Town from this report. Communications Considerations The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There are five different levels of community engagement to consider, with each level providing the community more involvement in the decision-making process. These levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in the Community Engagement Policy. These options are based on the International Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines for clearly communicating with our public and managing community engagement. In order to inform the public, this report will be posted to the Town’s website Link to Strategic Plan The proposed applications support the Strategic Plan by: • Providing employment and housing opportunities for Aurora residents; Page 15 of 296 November 30, 2021 5 of 5 Report No. PDS21-025 • Strengthening the fabric of our community. Alternative(s) to the Recommendation None Conclusions Pursuant to the delegated authority to approve agreements, this report summarizes since June 2021 the approvals issued by Planning and Development Services for the following development agreements: Five (5) Minor Site Plan Agreements and five (5) Major Site Plan Agreements. Attachments Figure 1: Location Map Figure 2: Summary of Development Agreements Previous Reports General Committee Report No. PDS21-021, Delegated Agreements Report June 1, 2021 Pre-submission Review Agenda Management Team review on November 11, 2021 Approvals Approved by David Waters, MCIP, RPP, PLE, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 16 of 296 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!(!(!(!(!(!(!(!(!(!(TOWNSHIP OF KINGTOWN OF WHITCHURCH-STOUFFVILLETOWN OF NEWMARKETCITY OF RICHMOND HILLBathurst StreetBathurst StreetYonge StreetYonge StreetBayview AvenueBayview AvenueLeslie StreetLeslie StreetHwy 404Hwy 404St. John's Sdrd WSt. John's Sdrd EWellington Street WWellington Street EHenderson DriveVandorf SideroadBloomington Road EBloomington Road W81 KennedyStreet East2 ForehtCrescent6 AuroraHeightsDrive155EngelhardDrive72 StoddartDrive400 FirstCommerceDrive15190 &15186Yonge Street305 & 325AddisonHall Circle130 AddisonHall Circle110 & 450AddisonHall CircleMap created by the Town of Aurora Corporate Services Department, Tuesday, November 2, 2021. Base data provided by York Region & the Town of Aurora - GIS. 0 500 1,000MetresLOCATION MAPReport Name: Delegated Agreements ReportReport No: PDS21-02FIGURE SUBJECT LANDS!(¯Document Path: J:\data\data\Other Various Projects\Maps for Planning & Development\Maps For Brashanthe Manoharan\Delegated Approval Authority Report\2021\Q3\PDS21-XXX -UJ - Delegated Agreements Report - Figure 2.mxdPage 17 of 296 Report Name: Delegated Approval Authority Report Report No.: PDS21-025 Figure 2 for Development Agreements Table File #/ Address Proposal Status 81 Kennedy Street E SPR-2021-05 To allow a new two (2) storey residential dwelling with an attached garage. Minor Site Plan Agreement executed on October 7, 2021. 6 Aurora Heights Drive SPR-2021-01 To allow a new two (2) storey residential dwelling with an integral garage. Minor Site Plan Agreement executed on July 28, 2021. 155 Engelhard Drive SPM-2020-04 To allow a parking lot expansion. Minor Site Plan Agreement executed on July 16, 2021. 2 Foreht Crescent SPR-2021-03 To permit the construction of a detached garage Minor Site Plan Agreement executed on June 4, 2021. 72 Stoddart Drive SPR-2021-02 New 2nd storey and rear addition to the existing dwelling. Minor Site Plan Agreement executed on July 28, 2021. 400 First Commerce Drive SP-2020-10 New 7,304.75m2 (78,630.24 ft2) industrial building. Major Site Plan Agreement registered on September 16, 2021. Memorandum of Understanding for Cash-In-Lieu of Parkland executed May 27, 2021. 15190 &15186 Yonge Street SP-2018-02 New church and retirement residence. Major Site Plan Agreement registered on September 7, 2021. Memorandum of Understanding for Cash-In-Lieu of Parkland (retirement home) executed September 22, 2021. Cash-in-Lieu of Parkland Deferral agreement (Church) executed September 24, 2021 Page 18 of 296 305 & 325 Addison Hall Circle SP-2019-10 Two (2) one storey industria buildings each with a tota GFA of 9,604 square meters (103, 377 square feet) for a combined total GFA of 19,182.30 square meters (206, 754 square feet). Major Site Plan Agreement executed on June 25, 2021 Memorandum of Understanding for Cash-In-Lieu of Parkland Payment executed June 8, 2021 110 & 450 Addison Hall Circle SP-2019-12 Construction of a one (1) storey industrial building with a totdal GFA of 8,019 meters squared (86,316 square feet). Major Site Plan Agreement executed on July 12, 2021 130 Addison Hall Circle SP-2020-11 One (1) storey multi- tenant industrial building with a total GFA of 4,430 squared meters. Major Site Plan Agreement executed on August 12, 2021 Memorandum of Understanding for Cash-In-Lieu of Parkland Payment executed June 2, 2021 *All SPR file numbers noted above are Stable Neighbourhood Applications Page 19 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Councillor’s Office Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 26, 2021 To: Mayor and Members of Council From: Councillor Wendy Gaertner Date: January 11, 2022 Recommendation 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 26, 2021, be received for information. Attachments Attachment 1 – Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 26, 2021 Page 20 of 296 Board Meeting Highlights November 26, 2021 Presentations: a)Transformation 2022-2024 - Lake Simcoe Region Conservation Authority Strategic Plan Communications Specialist, Melissa Rosato, overviewed the Lake Simcoe Region Conservation Authority’s new Strategic Plan - Transformation 2022-2024, noting that for the first time the Authority’s strategic plan has been developed entirely in-house, led by herself as the project lead, along with Susan Jagminas as the project consultant and Kristen Yemm as the project manager. She noted that developing the plan internally has resulted in several benefits, including the ability to address financial constraints, bringing forward deeper organizational insight into the planning process, and creating many more opportunities for increased staff and Board of Directors’ engagement. She went on to note that with the rapidly changing socioeconomic and environmental landscapes at the forefront, the focus developing the plan has centred around outcome-based impacts and results to clearly articulate core priorities through new initiatives and business as usual that will help transform the Authority to improved resiliency and the ability to meet future needs and challenges. She reviewed the steps taken in developing the strategic plan, including: Step 1: Situation Analysis, a summary of strengths, challenges, opportunities and threats. Step 2: A review of the Vision, Mission, Values Statements, resulting in a new Vision statement, a modified Mission Statement, and modified Values statements. Steps 3 & 4: Goals, Strategic Objectives, Success Indicators, resulting in five Strategic Directions and 20 Objectives that are clear, measurable, and well-aligned. Step 5: Validation and Prioritization, with the outcome being a short and prioritized list of initiatives with drafted implementation timelines and forecasted budgets intended to facilitate internal annual work planning. Step 6: Launch and Implementation Planning, beginning in November 2021 with the launch of Transformation: 2022-2024, for external audiences through a new webpage accessed below: www.LSRCATransformation.ca Next steps include additional promotion and engagement to select target audiences, as well as broadly through corporate communications channels, to ensure optimal awareness among stakeholders and partners. Ms. Rosato outlined the major components of the new plan: Vision Statement: Healthy lake, healthy land, healthy life… for generations to come. Attachment 1 Page 21 of 296 Board Meeting Highlights November 26, 2021 Page 2 Mission statement: We collaborate to protect and restore the Lake Simcoe watershed with innovative research, policy and action. Values: Integrity, Accountability, Innovation, Inclusivity, Optimism. Strategic Directions: Five critical themes organize the Authority’s work in priority areas: Strategic Direction 1: Champion Watershed Health and Climate Resilience Strategic Direction 2: Drive Evidence-Based Decision-Making Strategic Direction 3: Spark a Passion and Action for Nature Strategic Direction 4: Advance Organizational Effectiveness and Excellence Strategic Direction 5: Nurture People and Talent Objectives: As a result of significant collaboration across the entire organization, Transformation 2022-2024 sets out 20 objectives believed to be critical pathways to achieving a healthy watershed. These carefully worded objectives in consideration of longer-term outcomes are critical targets the Authority is aiming for. Readers are encouraged to view Transformation 2022-2024 at its website: www.LSRCATransformation.ca To view this presentation, please click this link: Transformation 2022-2024 - Strategic Plan The Board received Staff Report No. 58-21-BOD regarding the completion of Transformation 2022-2024 - Lake Simcoe Region Conservation Authority’s Strategic Plan and approved Transformation 2022-2024 as the Authority’s next Strategic Plan. Correspondence and Staff Reports: Planning and Development Fees and Proposed Fees Schedule The Board received Staff Report No. 59-21-BOD regarding the Authority’s Planning and Development Fees Policy Update and approved the proposed Planning and Development Fees Policy effective January 3, 2022. 2022 Budget Update The Board received Staff Report No. 60-21-BOD regarding an update on the Authority’s 2022 Budget. Confidential Land Matter The Board received Confidential Staff Report No. 61-21-BOD regarding a confidential land matter and approved the recommendations contained within the report. Confidential Land Matter The Board received Confidential Staff Report No. 62-21-BOD regarding a confidential land matter and approved the recommendations contained within the report. Page 22 of 296 1 Town of Aurora Environmental Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, November 24, 2021 7 p.m. Video Conference Committee Members: Councillor Rachel Gilliland (Chair) Councillor Wendy Gaertner (Vice Chair) Barry Bridgeford Colin Brown Sam Cunningham Ashley Gatto Cassagrande Sandy Hudson Crystal Robertson Members Absent: Margaret Baker Ryan Hamid Other Attendees: Mayor Tom Mrakas (ex-officio) Lisa Hausz, Manager, Economic Development and Policy Sara Tienkamp, Manager, Parks and Fleet Matthew Volpintesta, Senior Policy Planner, Land Use & Real Estate Natalie Kehle, Analyst, Energy and Climate Change Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7:02 p.m. 2. Approval of the Agenda Page 23 of 296 2 Moved by Crystal Robertson Seconded by Ashley Gatto Cassagrande That the agenda as circulated by Legislative Services be approved. Carried 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes 4.1 Environmental Advisory Committee Meeting Minutes of September 22, 2021 Moved by Colin Brown Seconded by Ashley Gatto Cassagrande That the Environmental Advisory Committee meeting minutes of September 22, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration 6.1 Memorandum from Senior Policy Planner; Re: Green Development Standards Consultation Matthew Volpintesta presented an overview of the memorandum and presentation and sought the Committee’s input on the Green Development Standards (GDS) program. The consultant Nadia Dowhaniuk, Head of Research, PRIME Strategy & Planning, was also present. The Committee made suggestions and discussed various aspects with staff including: remaining greenfield development areas; future preparing for infill development; construction demolition and recycling/disposal of building materials; prioritization of window and insulation retrofits; GDS program implementation timeline; stormwater management and climate Page 24 of 296 3 change; low impact development and bioswales, rain and pollinator gardens; and climate change adaptation. Moved by Sam Cunningham Seconded by Councillor Gaertner 1. That the memorandum regarding Green Development Standards Consultation be received; and 2. That the Environmental Advisory Committee comments regarding Green Development Standards be received and referred to staff for consideration and further action as appropriate. Carried 6.2 Memorandum from Manager of Economic Development and Policy; Re: Streetscape Needs Assessment Lisa Hausz provided an overview of the memorandum and sought the Committee’s input on the proposed improvements for the subject area on Yonge Street from Wellington Street south to Church Street. Janine Cik, Policy Student assisting on the project, was also present. The Committee made suggestions and discussed various aspects with staff including: tree plantings and benefits; challenges of the existing underground infrastructure; Silva Cell technology for tree and stormwater management; long-term planning and engineering to ensure tree longevity; vertical sensory gardens; mix of trees and alternatives such as tall grasses and bushes; more planters and hanging baskets; consideration of new LED lighting that is not too bright; bike lanes; connection to active transportation master plan; concept drawings; permeable surfaces; and electric vehicle charging stations. Staff noted that further comments and ideas can be submitted online at engageaurora.ca/downtownstreetscape. Moved by Barry Bridgeford Seconded by Crystal Robertson 1. That the memorandum regarding Streetscape Needs Assessment be received; and 2. That the Environmental Advisory Committee comments regarding Streetscape Needs Assessment be received and referred to staff for consideration and further action as appropriate. Carried Page 25 of 296 4 6.3 Memorandum from Manager, Parks and Fleet; Re: Lymantria Dispar Dispar (LDD) Control Options Sara Tienkamp provided an overview of the memorandum and sought the Committee’s feedback on the LDD control options. The Committee made suggestions and discussed various aspects with staff including: Town-wide control options; concern about spraying impact on other insect species, and resident perception; extensive cost of treatments; smaller-scale, home approaches to controlling LDD; support for the burlap method and need for increased communication and educational opportunities for residents in advance; and partnership opportunities in sourcing/repurposing burlap bags. Staff advised on the provincial and regional approaches and monitoring of the LDD infestation and defoliation, and provided an update on the nuclear polyhedrosis virus (NPV). Moved by Crystal Robertson Seconded by Sandy Hudson 1. That the memorandum regarding Lymantria Dispar Dispar (LDD) Control Options be received; and 2. That the Environmental Advisory Committee comments regarding LDD control options be received and referred to staff for consideration and further action as appropriate. Carried 7. Informational Items None. 8. Adjournment Moved by Colin Brown Seconded by Crystal Robertson That the meeting be adjourned at 8:28 p.m. Carried Page 26 of 296 1 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Time: Location: Tuesday, December 7, 2021 5:45 p.m. Video Conference Committee Members: Councillor Harold Kim (Chair) Mayor Tom Mrakas Councillor Michael Thompson Other Attendees: Rachel Wainwright-van Kessel, Director of Finance Jason Gaertner, Manager, Financial Management Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 5:47 p.m. 2. Approval of the Agenda Moved by Councillor Thompson Seconded by Mayor Mrakas That the agenda as circulated by Legislative Services be approved. Carried 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes Page 27 of 296 2 4.1 Finance Advisory Committee Meeting Minutes of October 12, 2021 Moved by Mayor Mrakas Seconded by Councillor Thompson That the Finance Advisory Committee meeting minutes of October 12, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration 6.1 Memorandum from Manager, Financial Management; Re: 2022 Draft Work Plan for the Finance Advisory Committee Staff provided an overview of the memorandum and draft work plan for 2022. The Committee expressed support for the work plan and inquired about whether there were other initiatives for which the Committee could provide assistance. Staff agreed to consider any opportunities and advise. The Committee suggested that a report outlining the 2018-2022 term accomplishments of the Finance Advisory Committee (FAC) be provided to Council in 2022. Staff noted that the Committee report planned for the June 2022 FAC meeting would form a good basis for providing that information. The Committee inquired about whether any further financial assistance is anticipated from the province, and staff advised they were not aware of any available assistance at this time. Moved by Councillor Thompson Seconded by Mayor Mrakas 1. That the memorandum regarding 2022 Draft Work Plan for the Finance Advisory Committee be received; and 2. That the 2022 Draft Work Plan for the Finance Advisory Committee be approved. Carried Page 28 of 296 3 7. New Business The Committee inquired about the format of the upcoming Finance Advisory Committee meetings in 2022, and the Mayor advised that clarification would be provided on whether the meetings will be held in person or electronically. 8. Adjournment Moved by Councillor Thompson Seconded by Mayor Mrakas That the meeting be adjourned at 5:59 p.m. Carried Page 29 of 296 1 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, December 8, 2021 7:00 p.m. Video Conference Committee Members: Rachelle Stinson (Chair) Matthew Abas (Vice Chair) John Lenchak Hailey Reiss Jo-anne Spitzer Councillor John Gallo Members Absent: Max Le Moine Other Attendees: Mat Zawada, Accessibility Advisor Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7 p.m. 2. Approval of the Agenda Moved by Jo-anne Spitzer Seconded by John Lenchak The agenda as circulated by Legislative Services, be approved. Carried Page 30 of 296 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes 4.1 Accessibility Advisory Committee Meeting Minutes of October 27, 2021 Moved by Matthew Abas Seconded by Jo-anne Spitzer That the Accessibility Advisory Committee Meeting Minutes of October 27, 2021, be received for information. Carried 4.2 Accessibility Advisory Committee Meeting Minutes of November 10, 2021 Moved by Matthew Abas Seconded by John Lenchak That the Accessibility Advisory Committee Meeting Minutes of November 10, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration 6.1 Memorandum from Accessibility Advisor; Re: Site Plan Application OPA- 2021-06 & ZBA-2021-08 (Submission 1), 200 Wellington Street West Staff provided an overview of the site plan and comments submitted to the Planner on behalf of the Committee. The Committee and staff reviewed various aspects of the site plan and further suggestions were made regarding consideration for: additional width for exterior path of travel from Wellington Street West and curb depression at the end of the path on the laneway side. Page 31 of 296 3 Moved by Matthew Abas Seconded by Jo-anne Spitzer 1. That the memorandum regarding Site Plan Application OPA-2021-06 and ZBA-2021-08 (Submission #1), 200 Wellington Street West be received; and 2. That the Accessibility Advisory Committee comments regarding Site Plan Application OPA-2021-06 & ZBA-2021-08 (Submission #1) be received and referred to staff for consideration and further action as appropriate. Carried 6.2 Memorandum from Accessibility Advisor; Re: Site Plan Application OPA- 2021-05 and ZBA-2021-07 (Submission 1), 14086 Yonge Street Staff provided an overview of the site plan and any feedback submitted to the Planner on behalf of the Committee. The Committee and staff reviewed the site plan and further suggestions were made regarding consideration for an addition of sidewalk on the road connecting to Yonge Street. Moved by Matthew Abas Seconded by John Lenchak 1. That the memorandum regarding Site Plan Application OPA-2021-05 and ZBA-2021-07 (Submission #1), 14086 Yonge Street be received; and 2. That the Accessibility Advisory Committee comments regarding Site Plan Application OPA-2021-05 and ZBA-2021-07 (Submission #1) be received and referred to staff for consideration and further action as appropriate. Carried 6.3 Memorandum from Accessibility Advisor; Re: Site Plan Application SP-2021- 12 (Submission 1), 377 Hartwell Way Staff provided a detailed overview of the site plan and comments submitted to the Planner on behalf of the Committee. The Committee and staff reviewed and discussed various aspects of the site plan such as Page 32 of 296 4 appropriate washroom types for a school setting and the proposed sensory room requirements and components. The Committee made further suggestions regarding consideration for: replacing any lifts with elevators, making wall padding or de-escalation rooms more equipped to accommodate various sensory needs, update the term "de-escalation room" to a more inclusive term, and installation of accessible door operators in all community classrooms. Moved by Matthew Abas Seconded by John Lenchak 1. That the memorandum regarding Site Plan Application SP-2021-12 (Submission 1), 377 Hartwell Way, be received; and 2. That the Accessibility Advisory Committee comments regarding Sit e Plan Application SP-2021-12 (Submission #1) be received and referred to staff for consideration and further action as appropriate. Carried 6.4 Round Table Discussion; Re: Town of Aurora Accessibility Plan 2018 to 2024 Staff provided an update on capital and operating projects for 2021 noting that there are no pending projects. It was mentioned that the Facility Accessible Design Standards will be posted to the Town website soon. Staff sought the Committee's input about the possibility of having Snoezelen multi-sensory mobile carts available at various special events at Town facilities and noted that more information will be provided in future meetings in 2022. Staff provided an update on the Engage Aurora survey regarding improving accessibility in Aurora. The Committee and staff reviewed the survey responses which included suggestions regarding availability of inclusive programming, making social media platforms and the Town website content more accessible, inclusive hiring practices, and parking enforcement for barrier-free parking spots. There were further suggestions made regarding the need for an accessible planning committee for special events, possibility of scooter charging stations at Town facilities, accessible park standards, and more awareness for accessible programming and content. The Committee and staff further Page 33 of 296 5 discussed about improvements required to the Town website and provided suggestions regarding the Browse Aloud feature and easier navigation. Staff noted that the suggestions from the Committee and survey would be incorporated into a future report to Council regarding the Multi-Year Accessibility Plan 2022-2026. The Committee further reviewed various title page options for the Multi- Year Accessibility Plan 2022-2026 and suggested a preferred title page. Moved by Hailey Reiss Seconded by Matthew Abas 1. That the Accessibility Advisory Committee comments regarding the Town of Aurora Accessibility Plan 2018 to 2024 be received and referred to staff for consideration and further action as appropriate. Carried 7. Informational Items None. 8. Adjournment Moved by Hailey Reiss Seconded by Matthew Abas That the meeting be adjourned at 8:54 p.m. Carried Page 34 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. FIN22 -0 01 Subject: Procurement Modernization Proposed New Policy Prepared by: Anna Ruberto, Procurement Manager Department: Finance Date: January 11, 2022 Recommendation 1. That Report No. FIN22-001 be received; and 2. That the Procurement Policy in Attachment 1 be approved; and 3. That staff be directed to develop a new Procurement By-law based on this policy to be enacted at a future Council meeting. Executive Summary This report provides an overview of the recommendations for a new procurement policy and bylaw developed as part of the Procurement Modernization project. On average 22 percent of open competition procurements managed by Procurement Services are under $50,000 The proposed policy recommends increases to the procurement thresholds providing more flexibility for departments to buy more efficiently A Procurement Governance Committee will be created to make decisions related to supplier suspensions and procurement protests A wider variety of flexible bidding formats will be available to be used under the new policy The policy sets the high-level framework for green procurement The new policy will enable Procurement Services to be more strategic Page 35 of 296 January 11, 2022 2 of 14 Report No. FIN22-001 In addition to the policy the consultant has provided staff with new protocols and forms to guide the internal procurement processes The new policy will set a foundation for procurement to be built upon over the next couple of years Background The procurement modernization project was approved as part of the 2021 Capital Budget. The scope of this project included a review of the current state of procurement, development of a new bylaw, policy and protocols. At the November 30th General Committee meeting report FIN21-049: Procurement Modernization Project Update provided an overview of the current state of procurement at the Town of Aurora. This report recommended a number of actions to improve procurement and many of these are addressed in this new policy. Analysis On average 22 percent of open competition procurements managed by Procurement Services are under $50,000 Procurement Services manages about 199 procurements per year. The majority of the procurement activity is for open competitions, followed by non-standard procurements (i.e. sole and single sources), as shown in Table 1. Table 1 Procurement Services Activity by Type Amount 2019 2020 2021 Open Competition 137 93 91 Non-standard 47 55 42 Extensions 39 26 56 Pre-qualifications 3 2 1 Request for Information 0 4 3 Total 226 180 193 Page 36 of 296 January 11, 2022 3 of 14 Report No. FIN22-001 Historically the complexity and the number of procurements is increasing; However, over the past few years, there has been a focus to have longer multi-year contract terms with more extensions. These procurements may include an initial contract for three to five years with options to extend for additional years up to a total of seven years. This has provided the Town with the ability to better manage workload, as the same procurements are not taking up staff resources. In 2021, there was a higher number of contract extensions that indicates that more procurements are entering the extension phase which is closer to the end of the contract. Additionally, the pandemic had an impact on the number of procurements in 2020 as not all services were being provided, it is anticipated that there will be an increased demand for procurements in 2022. In reviewing the open competition procurements over the last three years roughly 22 percent are under $50,000 as shown in Table 2 below. This means with three Procurement Consultants, each one manages about 35 open competition procurements on an annual basis. Table 2 Open Competition Procurements by Dollar Value Amount 2019 2020 2021 $0 to less than $25,000 17 6 10 $25,000 to less than $50,000 22 11 6 $50,000 to less than $75,000 17 6 7 $75,000 to less than $100,000 15 10 11 $100,000 and higher 66 60 57 Total 137 93 91 Procurements can involve a significant amount of time invested by the Procurement Services team. Even simpler procurements typically less than $50,000, can on average take about 25 hours, depending on the complexity of the procurement, the number of hours can be increased. This takes away time that could be focused on the more Page 37 of 296 January 11, 2022 4 of 14 Report No. FIN22-001 complex and higher dollar value procurements. The time invested by Procurement Services needs to be invested where they can provide the most value-add. The proposed policy recommends increases to the procurement thresholds providing more flexibility for departments to buy more efficiently The policy recommends increasing the procurement thresholds for all procurement types. These procurement types include: Low-value procurements: are managed by the department staff. Only one quote is required, but are encouraged to seek more, and the purchase is approved based on the persons financial authority. They also include purchases on the corporate purchasing card. Mid-value procurements: are invitational competitions managed by the departments based on financial authority. Bids must be solicited from a minimum of three suppliers. High-value procurements: are open competitions which are managed by procurement services. The competition is posted publicly and bids are received from all interested suppliers. Non-standard procurements: include direct sourcing such as single and sole sourcing. The consultant recommended thresholds that are in alignment with the maximum allowable thresholds prior to the trade treaties being applicable. However, the Construction Act is applicable at all dollar thresholds. Staff are recommending increasing the current thresholds to an amount that is lower than the recommendation by the consultant. Staff are proposing to take a phased approach to increasing the thresholds as the new procurement policy, bidding templates and processes will represent a significant change for the organization. Under this new policy, departments will have more responsibility for managing their own procurements up to $50,000. Procurement Services will provide training and support to them as this new practice rolls out. Through the rollout the departments will be asked to provide feedback on the internal protocols so they can be adapted to best manage the business process while still achieving the objectives in the procurement policy. The proposed thresholds for standard procurements in Table 3 will be revisited at a future date once the effectiveness of these changes can be re-evaluated. Page 38 of 296 January 11, 2022 5 of 14 Report No. FIN22-001 Table 3 Proposed Procurement Thresholds for Standard Procurements Procurement Type Current Threshold Consultant’s Recommendation Proposed New Threshold Standard Procurements: Low-Value Procurements (LVP) Below $10,000 for most purchases and $25,000 for consulting Below $25,000 Below $25,000 Medium-Value Procurements -Invitational Competition (MVP) $10,000 to below $25,000 $25,000 and below $100,000 for goods and services and below $250,000 for construction $25,000 to below $50,000 High-Value Procurements (HVP) $25,000+ $100,000+ and $250,000+ for construction $50,000+ Note: All procurements must have sufficient budget to be awarded. Non-standard procurements include direct purchases or procurements we historically have referred to as single and sole source. Staff are proposing to increase this threshold from up to $100,000 to up to $250,000 with the approval of the CAO. The consultant recommended increasing this to $1 million with approval of the new Procurement Governance Committee. A Procurement Governance Committee will be created to make decisions related to supplier suspensions and procurement protests The Procurement Governance Committee (PGC) will include the Procurement Manager and at least two members of the Executive Leadership Team and Legal Services, where required. Their main role will be to make decisions related to handling supplier suspensions and procurement protests. Supplier suspensions can relate to the performance of the supplier or a breach of the Supplier Code of Conduct in the Procurement Policy, where a procurement protest occurs when a supplier wishes to Page 39 of 296 January 11, 2022 6 of 14 Report No. FIN22-001 challenge the procurement process. The PGC will also make decisions on any other procurement matters that are referred to them by the Procurement Manager. A wider variety of flexible bidding formats will be available to be used under the new policy The procurement policy includes a wide variety of bidding formats. The new formats allow for more negotiation including consecutive negotiation (rank and run) and concurrent negotiation (dialogue/best and final offer) request for proposals. The policy also encourages planning ahead with the use of standing offers, pre-qualifications and rosters to streamline the bidding process when a quote is required. Expanded use of these formats supports the Service Delivery Review objective to review contracted services to ensure value-for-money and opportunities to improve service level. The policy sets the high-level framework for green procurement The green procurement policy sets high-level framework for the Town to use for procurements related to green initiatives. This includes considering climate change impacts for the goods and services being procured for eligible procurements. The Town plans to start by focusing on procurements for capital projects and operating initiatives which include specific climate change considerations based on their budget approval. The strive to expand to more procurements in the future as more green initiatives are approved through capital projects and operating budgets. The new policy will enable Procurement Services to be more strategic Currently Procurement Services works closely with the client departments on procurements over $25,000 as well as contract extensions, requests for information and pre-qualifications. Much of the time now is spent on just getting the procurements completed. The increase to the thresholds will provide the departments more autonomy to complete their own procurements under $50,000 but also enable Procurement Services to be more strategic in their work. Procurement Services will be able to take on the following strategic activities: Vendor and category analysis: Procurement will have the time to review vendors and categories of purchases across departments. This will lead to opportunities for the Town to be more efficient by combining procurements, recognizing when a roster may benefit the Town and reviewing the terms (length) of procurements. Page 40 of 296 January 11, 2022 7 of 14 Report No. FIN22-001 More negotiation: Procurement will be able to take advantage of the new flexible bidding formats to increase negotiations for contracts with the Town. This should lead to better solutions for the client departments and savings. Procurement Planning: Procurement will work with their clients on advanced planning. The new procurement policy puts more focus on pre-planning and Procurement will work with departments in expanding upon this. Training: Procurement Services will spend more time training staff across the organization on the elements of procurement from planning, developing scope documents, evaluations, contract management and vendor evaluations. This training will expand the knowledge of procurement practices to all those involved in purchasing goods and services. In addition to the policy the consultant has provided staff with new protocols and forms to guide the internal procurement processes The evaluation of the procurement process, which was presented to General Committee on November 30th, identified a number of areas for improvement along with a number of recommendations. Table 4 below outlines these recommendations included in the November 30th report to General Committee and the progress that implementing this policy will achieve. Table 4 Impact of the New Policy on the Recommended Actions Recommendation Impact of the New Policy Institutional Governance Implement a revised procurement policy (bylaw) Once the policy is approved then the new bylaw will be developed to be approved at a future meeting Ensure a clear link to the code of conduct Included in section 3 of the policy Align the policy with trade treaties, federal and provincial statutes and directives This new policy aligns with all of these. Prohibit contract splitting through better planning/accountability Supported through the policy and new protocols developed by the consultant and the training to follow Page 41 of 296 January 11, 2022 8 of 14 Report No. FIN22-001 Recommendation Impact of the New Policy Establish a procurement governance committee including staff from various departments Included in the policy in section 4 and to be established upon approval of the policy and bylaw. Project Governance Clearly outline roles and responsibilities for all parties involved in procurement Included in section 4 of the policy Develop guidelines to aid departments to select the right procurement template e.g. IRFQ, RFQ, RFT. Included in the format selection protocol Implement a more robust procurement and design-planning process that allows for earlier alerts to upcoming procurements and ties to the budget process – also sets appropriate expectations for timing The procurement planning protocol supports this as well as the integrated business planning process. This can be expanded up on through the implementation of a new financial system. Forms and Formats Update and implement new templates New templates were provided by the consultant for this project and are still under review. Include full range of formats More format templates provided by the consultant as part of the project Utilize more pre-qualification roster To be done after the rollout and training on the new policy. Document Drafting Implement a clear project design- planning process based on expenditure and complexity To be developed in coordination with the departments and supported by the integrated business planning process Establish a streaming system To be developed in coordination with the departments and supported by the integrated business planning process Page 42 of 296 January 11, 2022 9 of 14 Report No. FIN22-001 Recommendation Impact of the New Policy Clearly identify roles in drafting Included in the document drafting protocol Use of plain language To be included in document drafting training Bidding Risks Procurement to train departments to better align scoping and scoring Training to begin after approval of the policy and bylaw. Manage the collection and disclosure of material information during the process Included in policy section 8 – Procurement Record Keeping Enhance the defensibility of bid evaluations and award Included in the Enhanced Consensus Scoring protocol Contract Management Establish more robust contract management procedures Included in the new contract management protocol Define clear rules for scope increase Included in section 7 of the policy Enhance the current process to manage supplier performance and disputes Included in schedule E of the policy Establish a clearer supplier suspension process Included in schedule E of the policy Training Recommendations for hiring in procurement Recommendations being applied in current recruitments Augment procurement resources to provide support To be evaluated after the rollout of the new policy based on future needs and strategic focus Build on current training program and develop “Procurement 101” training for all and new hires To be developed based on training to be rolled out for this new policy Page 43 of 296 January 11, 2022 10 of 14 Report No. FIN22-001 Recommendation Impact of the New Policy Negotiation training for Legal and Procurement and other key staff To be reviewed as part of staff development plans Expand use of Negotiated RFP To be rolled out immediately following approval of the policy and bylaw Innovation Improve awareness of procurement practices Part of training and development of procurement 101 training for new hires Further leverage procurement-centric technology To be explored after rollout of the new policy Automate design and drafting platform To be explored after rollout of the new policy Automated requisitions and approvals Included as part of the new financial system project Part of the actions to improve procurement activities and awareness for the Town includes improving, defining and documenting internal processes to help support all staff involved. The consultant has provided staff with protocols and forms to better define internal processes and responsibilities. The protocols are currently under review by staff and will be a living document to be reviewed and amended as business needs require. These protocols include the following internal activities: Procurement Planning Format Selection Document Drafting Invitational Competition Open Competition Enhanced Consensus Scoring Non-Standard Procurement Qualified Supplier Rosters Negotiation Bidder Debriefing Procurement Protest Supplier Suspension Contract Management Supplier Performance Evaluation Emergency Purchases Non-Compliance Piggyback Page 44 of 296 January 11, 2022 11 of 14 Report No. FIN22-001 The new policy will set a foundation for procurement to be built upon over the next couple of years This new policy sets a strong foundation to build upon and addresses many of the recommendations which were included in the consultant’s report on the current state of procurement. Over the next few years there will be more work to further develop procurement practices at the Town. These include: Implementation of the new financial system which will automate workflow for procurement approvals, enable better procurement planning and provide better information for managing contracts and analyzing procurement trends. Further developing green procurement practices and standards. Over the next few years green procurement standards for different categories of products can be established to enable the expansion of climate considerations for procurements. Continuing to train new and existing staff and adapting the training to reflect the procurement needs of the Town. Improve and support business needs of departments to decrease overall timing for procurements and improve workflows/communication allowing the Town to strengthen customer service delivery. Advisory Committee Review On June 23, 2021, a presentation was made to the Environmental Advisory Committee regarding incorporating a climate lens into Town operations and governance. This presentation included adding into procurement bid documents language about Aurora’s commitment to climate change objectives and consider total cost of ownership as an option for evaluating price on a bid as part of the procurement modernization. The new policy includes the option for evaluating price in this method. On October 12, 2021, the Finance Advisory Committee was presented an overview of the findings of the current state of procurement at the Town. The Committee made some recommendations which were included in the report and presentation to Committee of the Whole on November 30, 2021. Legal Considerations The Municipal Act, 2001 requires that municipalities adopt and maintain policies with respect to the procurement of goods and services. If Council approves the proposed Page 45 of 296 January 11, 2022 12 of 14 Report No. FIN22-001 procurement policy attached to this report, a bylaw incorporating the policy will be brought to Council at a future date, which will repeal and replace the existing procurement by-law that was enacted by Council in 2018. The proposed policy has been prepared in compliance with the trade treaties that govern procurement practices. Although the consultant recommends thresholds for open competition as indicated in the treaties, staff are recommending lower thresholds. The staff recommended thresholds strike a balance between effective and efficient procurement and managing the risks involved with procurement. Risks include errors or omissions in the documents, non-adherence or misunderstanding of applicable procurement principles or policy requirements, which may lead to claims or delays with respect to the award process or issues that arise during project execution. In general, the greater amount of the procurement, the more complexity and risk is involved, and as such, the staff recommended thresholds ensure that the appropriate procurement services staff have the requisite education, training and experience in managing the higher threshold procurements. Lastly, failure to comply with the policy may expose the Town to bid disputes and legal challenges. The proposed policy outlines a process for monitoring and reporting staff non-compliance. Financial Implications There are no direct financial implications with this policy. However, the new policy should result in efficiencies and cost savings from the implementation of the new flexible bidding formats allowing more negotiation, higher thresholds providing departments more autonomy to procure items on their own and Procurement Services to focus on more complex and higher-value procurements as well as providing capacity within Procurement Services to do more strategic and analytical work. Communications Considerations The Town will use “inform” as the level of engagement for this report and policy. It will also be promoted by way of the monthly Council Highlights media release. The report will be placed on the Town’s website. Climate Change Considerations The recommendations from this report will increase the Town’s ability to adapt to a changing climate with the inclusion of green procurement objectives in the new Page 46 of 296 January 11, 2022 13 of 14 Report No. FIN22-001 procurement policy. Section 10 of the procurement policy outlines the objectives and responsibilities of staff in considering climate change impacts in procurement planning and setting appropriate specifications and evaluation criteria. Link to Strategic Plan The new procurement policy supports the leadership in corporate financial management and progressive corporate excellence, innovation and continuous improvement guiding principles of the strategic plan by improving the procurement process to make it more effective and provide more bidding options to enable more negotiation which should result in savings on future contracts. The procurement policy also includes green procurement objectives which supports the strategic plan objective of promoting and advancing green initiatives. Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions The proposed new procurement policy will improve procurement at the Town of Aurora. The Procurement Services division will focus on training and developing the procurement knowledge of all staff that are involved in purchasing goods or services. The new thresholds will enable the departments to have more autonomy and enable Procurement Services to be more strategic and focus on higher valued procurements where they can provide more value-add. If approved by Council, the new policy will be converted into a new procurement bylaw for approval at a future meeting at which time all new procurements will follow the newly bylaw and training of staff will begin. Attachments Attachment 1 – Procurement Policy Attachment 2 – Green Procurement Policy Attachment 3 – Presentation Procurement Policy Page 47 of 296 January 11, 2022 14 of 14 Report No. FIN22-001 Previous Reports FIN21-049 – Procurement Modernization Project Update, November 30th, 2021 Pre-submission Review Agenda Management Team review on December 16, 2021 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance - Treasurer Approved by Doug Nadorozny, Chief Administrative Officer Page 48 of 296 Procurement Manual Page 1 Table of Contents PROCUREMENT POLICY ......................................................................................................... 2 SECTION 1 – PURPOSE AND PRINCIPLES ............................................................................................. 2 SECTION 2 – INTERPRETATION AND APPLICATION ........................................................................... 2 SECTION 3 – ETHICAL CONDUCT AND CONFLICTS OF INTEREST ................................................... 5 SECTION 4 – ROLES AND RESPONSIBILITIES ....................................................................................... 5 SECTION 5 – ESTABLISHMENT OF SUPPLY ARRANGEMENTS ......................................................... 8 SECTION 6 – PROCUREMENT OF DELIVERABLES ................................................................................ 9 SECTION 7 – SUPPLIER RELATIONS AND CONTRACT MANAGEMENT ......................................... 13 SECTION 8 – PROCUREMENT RECORD-KEEPING .............................................................................. 14 SECTION 9 – COMPLIANCE MONITORING AND REPORTING ........................................................... 15 SECTION 10 – GREEN PROCUREMENT ................................................................................................ 16 SCHEDULE A – GLOSSARY OF TERMS ................................................................................................. 17 SCHEDULE B – EXCLUSIONS ................................................................................................................. 21 SCHEDULE C – PROCUREMENT THRESHOLDS .................................................................................. 24 SCHEDULE D – THRESHOLD AND AUTHORIZATION SCHEDULE..................................................... 25 SCHEDULE E – SUPPLIER CODE OF CONDUCT................................................................................... 31 Attachment 1 Page 49 of 296 Town of Aurora Procurement Policy Page 2 PROCUREMENT POLICY SECTION 1 – PURPOSE AND PRINCIPLES 1.1 Purpose The purpose of this policy is to detail the principles, procedures, roles, and responsibilities for the Town’s Procurement operations. 1.2 Principles The Town is committed to conducting its Procurement operations in accordance with the following principles: • compliance and consistency with applicable legislation, trade agreements, policies, and procedures; • open, fair, and transparent processes that afford equal access to all qualified Suppliers; • reciprocal non-discrimination and geographic neutrality with respect to its trading partners in accordance with trade treaty obligations; • achieving best value through consideration of the full range of Procurement formats and the adoption of commercially reasonable business practices; • effective balance between accountability and efficiency; and • ensuring adherence to the highest standards of ethical conduct. SECTION 2 – INTERPRETATION AND APPLICATION 2.1 Defined Terms Terms used in this policy are defined in the Glossary of Terms (Schedule A). 2.2 Application This policy applies to the Procurement of all Deliverables with the exception of the exclusions set out in Schedule B of this policy. Procurement includes the acquisition of Deliverables by purchase, rental, or lease. This policy does not apply to: • Contracts or agreements relating to hiring of employees or employee compensation or reimbursement of employee expenses; Page 50 of 296 Town of Aurora Procurement Policy Page 3 • Contracts or agreements for the sale, purchase, lease or license of land or existing buildings; or • Procurement conducted by Central York Fire Services, the Aurora Public Library Board or any municipal services corporation established by the Town. 2.3 Authorization Schedule The Authorization Schedule (Schedule D) sets out the authorities for: a) initiating a procurement; b) conducting a Procurement process and approving the award of a Contract; c) issuing Purchase Orders and signing Contracts on behalf of the Town; and d) approving amendments to existing Contracts. 2.4 Procurement Protocols and Procedures Procurement Services is responsible for developing and maintaining detailed protocols and procedures to support this policy. All procurements covered by this policy must be conducted in accordance with all applicable protocols and procedures. 2.5 Emergency Purchases Notwithstanding any other provisions of this policy, where an emergency exists and prior approval of the Procurement Manager cannot be obtained, a Department Head, or their designate, may authorize any officer or employee to acquire required Deliverables in an expedited manner. For greater certainty, an emergency Procurement includes any other expenditure that is necessary to respond to or effectively manage any Town emergency, or as required under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended. Emergency procurements shall only be to the extent necessary to mitigate the immediate threat or risk, or to temporarily contain the situation or circumstance and restore services. Longer term projects or work for replacement of lost significant infrastructure must follow the provisions of this policy. Situations of urgency resulting from the failure to properly plan for a Procurement do not constitute an emergency. Page 51 of 296 Town of Aurora Procurement Policy Page 4 2.5.1 Purchases During a Declared Emergency or Similar During an emergency declaration or similar situation where the CAO, or other authorized person, convenes some or all of the members of the Municipal Emergency Control Group, but for which a formal declaration of an emergency is not made, but an emergency intervention is approved, this policy is suspended only for purchases that relate directly or indirectly to the emergency situation. All other routine Procurement activities of the Town during the emergency, but unrelated, remain subject to this policy. Purchases relating to the situation to contain and manage the emergency situation shall be authorized as set out in the Municipal Emergency Management Response Program and the Town’s Treasurer shall prepare the required accountability and financial reports for Council for information following the termination of the emergency. 2.5.2 Emergency Procurement not Related to a Declared Emergency An emergency Procurement may be made when an event occurs or a circumstance is discovered that is determined by the Department Head or the Chief Building Official to be an imminent and significant threat to, or which has already significantly affected or threatened: (a) public health; (b) the maintenance of essential Town services; (c) the safety or welfare of persons or of public property; or (d) the security of the Town’s interests; but such emergency Procurement is only permitted where time does not permit open competitive bidding or obtaining invitational quotations. 2.6 Co-operative Purchasing The Town may participate in co-operative or joint purchasing initiatives with other government agencies or public authorities where such initiatives are determined by the Procurement Manager to be in the best interests of the Town to do so. If the Town participates in such co-operative or joint purchasing initiatives, the Town may adhere to the policies of the entity conducting the purchasing process, provided that such policies comply in spirit with this policy. If the Town is leading a co-operative or joint purchasing initiative, this policy will be followed. 2.7 Piggyback Purchasing The Town may piggyback on an existing contract by accepting the results of a competitive Procurement process of another government agency or public authority where the provisions of the original Solicitation Document allow for such a piggyback, or when the Supplier is willing to do so, and it is believed by the Procurement Manager it is in the best interest of the Town to do so. Piggyback Procurements shall be considered a Non-Standard Procurement and shall comply with the reporting and approval requirements set out in Schedule “D" - Threshold and Authorization Schedule that apply to Non-Standard Procurements. Page 52 of 296 Town of Aurora Procurement Policy Page 5 SECTION 3 – ETHICAL CONDUCT AND CONFLICTS OF INTEREST 3.1 Conduct and Conflicts of Interest The Town’s Procurement activities must be conducted with integrity, and all individuals involved in the Town’s Procurement activities must act in a manner that is consistent with the principles and objectives of this policy and in accordance with the Town’s Code of Conduct, and the Council Code of Conduct. All participants in a Procurement process, including any outside consultants or other service providers participating on behalf of the Town, must declare any perceived, possible, or actual conflicts of interest. “Conflict of interest,” when applied to the activities of the Town and its Suppliers, means a conflict or tension between one’s private interests and one’s public or fiduciary duties. 3.2 Supplier Conduct and Conflicts of Interest The Town requires its Suppliers to act with integrity and conduct business in an ethical manner. All Suppliers participating in a Procurement process or providing Deliverables to the Town must declare any perceived, possible, or actual conflicts of interest and must conduct themselves in accordance with the Supplier Code of Conduct in Schedule E of this policy. The Town may refuse to do business with any Supplier that has engaged in illegal or unethical bidding practices, has an actual or potential conflict of interest or an unfair advantage, or fails to adhere to ethical business practices. SECTION 4 – ROLES AND RESPONSIBILITIES 4.1 Role and Responsibilities of Council It is the role of Council to establish policy and approve expenditures through the Town’s budget-approval process. Through this policy, Council delegates to the Town’s officers and employees the authority to incur expenditures in accordance with approved budgets through the Procurement of Deliverables in accordance with the rules and processes set out in this policy and applicable protocols and procedures. Council will not generally be involved in the day-to-day Procurement operations or individual Procurement processes, except to the extent that the approval of Council is required under this policy or in the event that an exception to this policy is required. Page 53 of 296 Town of Aurora Procurement Policy Page 6 4.2 Roles and Responsibilities of Employees Specific responsibilities pertaining to all stages of a Procurement process, from the initial identification of requirements through to the management of Contracts with Suppliers, are detailed in this policy and applicable protocols and procedures. In addition to those specific responsibilities, the general roles and responsibilities delegated to the Town’s employees are set out below. 4.2.1 Procurement Manager It is the role of Procurement Services to lead the Town’s Procurement operations. In fulfilling this role, the Procurement Manager, or designate, is responsible for: a) ensuring the consistent application of this policy and the provision of Procurement services to the Departments efficiently and diligently; b) developing Procurement strategies and continually analyzing business requirements and spending patterns to identify opportunities for more strategic sourcing; c) researching, developing, maintaining, updating, and communicating Procurement protocols, procedures, and templates; d) addressing any issues or concerns that arise in respect of a Procurement process and seeking guidance, support, and advice of Legal Services, as required; and e) providing appropriate orientation, training, and tools to employees involved in Procurement activities. 4.2.2 Department Heads It is the role of the Departments to ensure that their requirements for Deliverables are met in accordance with the principles and objectives of this policy. In fulfilling this role, Department Heads are responsible for ensuring that their Department complies with this policy and all applicable protocols and procedures, encouraging sound Procurement practices and ensuring the provision of appropriate education and training to employees involved in Procurement activities. Department Heads will be held accountable for any decision to proceed with a Procurement process or transaction that is not conducted in accordance with this policy or does not have the approval of Procurement Services. 4.2.3 Department Employees Employees of all Departments are responsible for complying with this policy. Department employees involved in Procurement activities must understand their obligations and Page 54 of 296 Town of Aurora Procurement Policy Page 7 responsibilities under this policy and all applicable protocols and procedures, and they should consult with Procurement Services in respect of any questions regarding the application or interpretation of this policy or any relevant procedures. 4.2.4 Procurement Services Employees Employees of Procurement Services are responsible for complying with this policy and ensuring this policy and all protocols and procedures are applied consistently. Employees of Procurement Services are responsible for: a) providing strategic support, consultation and procurement services to the Departments efficiently and diligently; b) assisting with the development of Procurement strategies and analysis of business requirements and spending patterns to identify opportunities for more strategic sourcing; c) communicating Procurement protocols, procedures, and templates to the Town; and d) training clients on the procurement policy, protocols and forms. Employees of Procurement Services must understand their obligations and responsibilities under this policy and all applicable protocols and procedures, and are responsible for complying with this policy and ensuring consistent application of this policy. Employees of Procurement Services should consult with the Procurement Manager in respect of any questions regarding the application or interpretation of this policy. Employees of Procurement Services must understand their obligations and responsibilities under this policy and all applicable protocols and procedures, and they should consult with the Procurement Manager in respect of any questions regarding the application or interpretation of this policy, and the protocols and procedures. 4.2.5 Legal Services It is the role of Legal Services to provide legal advice and assistance on the Town’s Procurement activities and its relationships with Suppliers. In fulfilling this role, Legal Services is responsible for: a) advising the Procurement Manager as required on legal issues arising from Procurement activities and reviewing and approving specific Solicitation Documents and related documentation referred for legal review by the Procurement Manager; Page 55 of 296 Town of Aurora Procurement Policy Page 8 b) providing advice on the finalization of Contracts and agreements and reviewing and advising on proposed changes to the Town’s standard terms and conditions, legal agreements, and Solicitation Document templates; and c) providing legal advice and counsel to the Town in the event of a Contract dispute or legal challenge flowing from a Procurement process. 4.3 Procurement Governance Committee The Town will establish a Procurement Governance Committee (“PGC”) for the purpose of making determinations under: (a) the Procurement Protest Protocol ; and (b) the Supplier Suspension Protocol, and for considering and providing input on other Procurement matters that may be referred to it by the Procurement Manager. The PGC will include the Procurement Manager and at least two members of the Executive Leadership Team or employees of the Town. Legal Services will provide guidance and advice to the PGC, as required. SECTION 5 – ESTABLISHMENT OF SUPPLY ARRANGEMENTS 5.1 Recurring Requirements Before initiating a Procurement, Departments must consider the availability of existing supply arrangements. If the Deliverables will be required on a frequent or regularly recurring basis, and there is no existing supply arrangement, the Department must consult with Procurement Services about the possibility of establishing a Standing Offer or Qualified Supplier Roster. 5.2 Standing Offers Standing Offers may be established for standardized Deliverables to be purchased by all Departments, where: (a) the requirements for Deliverables are recurring and predictable over an extended period of time; (b) the requirements are standard and clearly defined at the time of establishment of the Standing Offer; and (c) it is possible to fix pricing for the Deliverables for the duration of the Standing Offer. Page 56 of 296 Town of Aurora Procurement Policy Page 9 The establishment of a Standing Offer does not create a contractual commitment to procure Deliverables from the Supplier. The commitment to purchase against a Standing Offer is formed at the time a specific order is placed through the issuance of a Purchase Order to the Supplier. The Procurement Manager is authorized to establish Standing Offers through an Open Competition. The Open Competition will be managed by Procurement Services, with the co-operation and involvement of subject-matter experts from the relevant Department(s). If multiple Standing Offers are established for the same goods or services, clear ranking methodologies and call-up procedures must be specified. 5.3 Qualified Supplier Rosters Qualified Supplier Rosters may be established to prequalify Suppliers that will be eligible to compete for individual work assignments involving the delivery of a particular type of Deliverables, as and when required. The establishment of a Qualified Supplier Roster does not create a contractual commitment to procure Deliverables from any of the Suppliers. When Deliverables are required, a Roster Competition will be conducted for the purposes of awarding a contract to one of the qualified Suppliers. The Procurement Manager is authorized to conduct Open Framework Competitions to establish Qualified Supplier Rosters. The Open Framework Competition will be managed by Procurement Services, with the co-operation and involvement of the Department(s), in accordance with the Qualified Supplier Roster Protocol. SECTION 6 – PROCUREMENT OF DELIVERABLES 6.1 Procurement Planning Effective Procurement planning is essential to ensuring an effective result and to limit risk to the Town. Departments must follow the Procurement Planning Protocol and ensure that they leave sufficient time to plan for a procurement, including time for: a) developing proper specifications and business requirements; b) obtaining internal reviews; c) conducting a Competitive Process, as required; and d) obtaining necessary approvals. Page 57 of 296 Town of Aurora Procurement Policy Page 10 6.2 Market Research Where the Department is uncertain about the Deliverables required or where there is insufficient internal knowledge about the market, the Department must consult with Procurement Services about conducting a Request for Information (“RFI”) process. An RFI process must be conducted by Procurement Services, and be openly posted in order to gather market research from prospective Bidders. It must not be used as a pre- qualification tool. 6.3 Procurement Value It is important to accurately estimate the value of the Procurement to determine the appropriate Procurement method and ensure compliance with the requirements of this policy. Possible extension years must be included in the calculation of the Procurement Value. Departments must refer to the Procurement Planning Protocol for additional guidance on determining the Procurement Value. 6.4 Contract-Splitting Subdividing, splitting or otherwise structuring Procurement requirements or contracts in order to reduce the value of the Procurement or in any way circumvent the requirements or intent of this policy is not permitted. 6.5 Initiating Procurement Unless specifically permitted under this policy or the Procurement protocols or procedures, Departments are not permitted to procure Deliverables or engage with potential Suppliers regarding the Procurement of Deliverables without the involvement of Procurement Services. All procurements must be initiated in accordance with the Procurement Planning Protocol. 6.6 Procurement Authorization Before any Procurement process begins, authorization of the Procurement and delegation of authority to procure must be obtained in accordance with the Authorization Schedule. 6.7 Standard Procurement Methods Depending on the nature, value, and circumstances of the Procurement, the Town may procure Deliverables through the following standard Procurement methods. The various thresholds are set out in Schedule C of this policy. Page 58 of 296 Town of Aurora Procurement Policy Page 11 6.7.1 Existing Supply Arrangement 6.7.1.1 Ordering from Standing Offer When a Standing Offer is available, its use is mandatory for all Departments. To purchase from a Standing Offer, Departments should process orders directly with the Supplier. The purchase from a Standing Offer can be made through P-Card or Purchase Order referring to the Standing Offer details should be created and sent to the Supplier as per the Contract. The Purchase Order referencing the Standing Offer and reflecting the prices and terms and conditions of the Standing Offer will be created and issued to the Supplier by the Department. 6.7.1.2 Roster Competition If the Deliverables are available under an existing Qualified Supplier Roster, they must be acquired through a Roster Competition. Roster Competitions will be managed by Procurement Services, with the co-operation and involvement of the Department, in accordance with the Qualified Supplier Roster Protocol. 6.7.2 Low-Value Procurement Where the Procurement Value is below the Low-Value Purchase Threshold and the Deliverables are not covered under an existing Standing Offer or Qualified Supplier Roster, Departments may make Low-Value Procurements without the involvement of Procurement Services. It is the responsibility of the Department to determine if there is an existing Standing Offer or Qualified Supplier Roster for the required Deliverables before making a purchase. When available, the Deliverables must be purchased in accordance with the terms of the Standing Offer or in accordance with the Qualified Supplier Roster Protocol. For Low-Value Procurements, the Department is only required to obtain one quote and may acquire the Deliverables using a corporate purchasing card or by submitting a Purchase Order requisition to be approved by the Manager or Department Head based on the individual’s Financial Authority. Where practical, Departments are encouraged to obtain multiple quotes to ensure they are obtaining the best value. Quotes may be obtained through advertisements or Supplier catalogues or by contacting the potential Supplier(s) by telephone or email. The Department Head is responsible and accountable for Low-Value Procurements and may authorize specific individuals within the Department to make Low-Value Procurements and may assign specific spending authority limits, in accordance with the individual’s Financial Authority. Page 59 of 296 Town of Aurora Procurement Policy Page 12 If a Department anticipates making multiple Low-Value Procurements of the same Deliverables and the total value of those purchases may exceed the applicable Low-Value Purchase Threshold, the Department must contact Procurement Services to discuss the possibility of setting up a Standing Offer or Qualified Supplier Roster. 6.7.3 Mid-Value Procurement (Invitational Competition) A Mid-Value Procurement uses an Invitational Competition, in which Bids are solicited from a minimum of three Suppliers, and is the standard method of Procurement when the Procurement Value is between the Low-Value Purchase Threshold and the Open Competition Threshold. For Mid-Value Procurements, the Department may acquire the Deliverables by submitting a Purchase Order requisition to be approved by the Manager or Department Head based on the individual’s Financial Authority. The Department Head is responsible and accountable for ensuring that the process is conducted in accordance with the Invitational Competition Protocol. Open Competition may be conducted in lieu of a Mid-Value Procurement, where the Procurement Manager, in consultation with the Department, determines that it would be in the Town’s best interest. 6.7.4 Open Competition An Open Competition, in which Bids are solicited from all interested Suppliers through a publicly posted Solicitation Document, is the standard method of Procurement when the Procurement Value equals or exceeds the Open Competition Thresholds. Open Competitions must also be used to establish Standing Offers. Open Competitions may include two-stage Procurement processes in which a pre- qualification process is conducted by soliciting and evaluating submissions from all interested Suppliers in order to establish a short list of prequalified Suppliers that will be eligible to submit a Bid in response to a second-stage Solicitation Document. A two-stage Procurement process may be used whenever determined appropriate by the Procurement Manager. Open Competitions will be managed by Procurement Services, with the co-operation and involvement of the Department, in accordance with the Open Competition Protocol. 6.8 Non-Standard Procurement Non-Standard Procurement means the acquisition of Deliverables through a method other than the standard method for the type and value of the Deliverables, as set out above under Section 6.7. Non-standard Procurement methods include: Page 60 of 296 Town of Aurora Procurement Policy Page 13 a) acquiring Deliverables directly from a particular Supplier without conducting a Competitive Process when an Invitational Competition or an Open Competition would normally be required; and b) soliciting Bids from a limited number of Suppliers without conducting an open pre- qualification process when an Open Competition would normally be required. The use of a Non-Standard Procurement process is permitted only under the specific circumstances set out in the Non-Standard Procurement Protocol and must be approved in accordance with the Non-Standard Procurement Protocol. Under no circumstances will a Non-Standard Procurement be used for the purpose of avoiding competition among Suppliers or in a manner that discriminates against or advantages Suppliers based on geographic location. 6.9 Contract Award and Finalization Contracts must be awarded in accordance with this policy and the applicable protocol(s) governing the Procurement process and must be authorized in accordance with the Authorization Schedule. A Contract may be entered into through the execution of a legal agreement and/or the issuance of a Purchase Order evidencing the contract. The Contract must be entered into prior to the delivery or provision of the Deliverables. No work shall commence without a Purchase Order having been issued with sufficient funds available for the work. The Procurement Manager has delegated authority to issue Purchase Orders on behalf of the Town. Agreements must be signed in accordance with the Authorization Schedule. No Contract may be entered into, either through the issuance of a Purchase Order or the execution of an agreement, unless: a) approved funding in an amount sufficient to cover the Procurement Value is available; b) the Procurement process was conducted in accordance with this policy; and c) applicable protocols and all required authorizations have been obtained. SECTION 7 – SUPPLIER RELATIONS AND CONTRACT MANAGEMENT 7.1 Debriefings Where the Town has conducted an Open Competition, unsuccessful Suppliers may request a debriefing. Debriefings must be conducted in accordance with the Bidder Debriefing Protocol. Page 61 of 296 Town of Aurora Procurement Policy Page 14 7.2 Procurement Protests Suppliers may formally protest the outcome of a Procurement process. Procurement protests must be managed and responded to in accordance with the Procurement Protest Protocol. 7.3 Contract Management All contracts for Deliverables must be managed by the Department in accordance with the Contract Management Protocol. Master Framework Agreements will be managed by Procurement Services in accordance with the Qualified Supplier Rosters Protocol. 7.4 Contract Extensions or Amendments Contract extensions and amendments must not be used to expand a Contract beyond what was contemplated under the terms of the Contract and the original Procurement process or to circumvent the need to procure additional Deliverables through a Competitive Process in accordance with this policy. If a Contract amendment results in a net increase to the Contract value previously approved, the amendment must be approved in accordance with the Contract Management Protocol and the Authorization Schedule. 7.5 Supplier Performance The performance of a Supplier under Contract must be monitored and tracked in accordance with the Supplier Performance Evaluation Protocol. 7.6 Supplier Suspension Suppliers can be suspended from participating in future Procurement processes in accordance with the Supplier Suspension Protocol. SECTION 8 – PROCUREMENT RECORD-KEEPING 8.1 Supplier Information The Town must ensure that Supplier information submitted in confidence in connection with a Procurement process or Contract is adequately protected. Procurement Services and the Departments must ensure that all Bids and Contracts are kept in a secure location and are only accessible by those individuals directly involved with the Procurement or management of the Contract. Page 62 of 296 Town of Aurora Procurement Policy Page 15 8.2 Procurement Records The maintenance, release, and management of all Procurement records must be in accordance with the Town’s policies and procedures on document management and access to information and the Municipal Freedom of Information and Protection of Privacy Act. Procurement Services is responsible for ensuring that all documentation relating to a Procurement is properly filed and maintained in a Procurement project file. Documentation and reports regarding Procurement processes and Contract awards (including Non-Standard Procurements) and data necessary to trace the process conducted electronically must be maintained as required under the Town’s document management policies. SECTION 9 – COMPLIANCE MONITORING AND REPORTING 9.1 Compliance Monitoring Non-compliance with this policy may expose the Town to the risk of Supplier complaints, reputational damage, Bid disputes, legal challenges, and may comprises the integrity, fairness, openness, and transparency of the process. Department Heads are required to observe and address non-compliance with this policy within their Departments. Where instances of non-compliance are identified, the Department Head is expected to notify the Procurement Manager and obtain advice; (a) with respect to mitigating potential risks to the Town arising from the non-compliance; and (b) to ensure future non-compliance is avoided. The Procurement Manager is responsible for monitoring compliance across the organization. Based on the results of compliance monitoring, reports outlining instances of non-compliance will be issued by the Procurement Manager to the relevant Department Head. The Department Head must address the identified compliance concerns and submit a written confirmation of actions taken to the Procurement Manager. Ongoing concerns with respect to compliance will be subject to internal audit. The Procurement Manager will address noncompliance in accordance with the procedures established under the Non-Compliance Reporting and Remediation Protocol. 9.2 Audit All Procurement activities will be subject to audit by York Region Audit Services. Page 63 of 296 Town of Aurora Procurement Policy Page 16 9.3 Reporting The Procurement Manager will prepare and submit to Council a quarterly report summarizing the Town’s Procurement activities, including: (a) Non-standard Procurements; and (b) Procurements over $250,000. SECTION 10 – GREEN PROCUREMENT 10.1 Green Procurement Town staff are responsible for ensuring that their procurements address the Town’s green procurement objectives in a manner consistent with the Green Procurement Policy. Page 64 of 296 Town of Aurora Procurement Policy Page 17 SCHEDULE A – GLOSSARY OF TERMS “Bid” means a submission in response to a Solicitation Document, and includes proposals, quotations, or responses. “Bidder” means a Supplier that submits a Bid, and includes proponents and respondents. “CAO” means the Chief Administrative Officer for the Town. “Competitive Process” means the solicitation of Bids from multiple Suppliers. “Contract” means a commitment by the Town for the Procurement of Deliverables from a Supplier, which may be evidenced by an agreement executed by the Supplier and the Town, or a Purchase Order issued by the Town to the Supplier. “Contract Administrator” means an employee assigned to the management of a Contract. “Council” means the elected Council of the Town. “Deliverables” means any goods, services, or construction, or combination thereof. “Department” means the department of the Town that is requisitioning the purchase of the Deliverables. “Department Head” means a Director (or designate) of the Town who is responsible for a Department, and shall include the CAO with respect to his/her direct responsibilities for a Department. “Department Lead” means the Department employee assigned primary responsibility for a Procurement. “Division” means the division of the Town that is requisitioning the purchase of the Deliverables. “Division Manager” means the Manager, or their designate, of the Town who is responsible for a Division. “Financial Authority” refers to the Town’s financial authority registry which outlines the signing authority for individual Town employees. “Invitational Competition” means a Competitive Process in which an invitation to submit Bids is issued to at least three Suppliers. “Legal Services” means the Town’s legal advisors. Page 65 of 296 Town of Aurora Procurement Policy Page 18 “Low-Value Procurement” means any Procurement of Deliverables with a value below the Low-Value Purchase Threshold set out in Schedule C, except where the Procurement is made through an existing Standing Offer or Qualified Supplier Roster. “Low-Value Purchase Threshold” means the maximum value for a Procurement of Deliverables that the Town may procure without proceeding with an Open Competition. “Master Framework Agreement” means a master agreement entered into between the Town and the prequalified Suppliers that have been included on a Qualified Supplier Roster. “Mid-Value Procurement” is an Invitational Competition where bids are sought from three suppliers. “Non-Standard Procurement” means the acquisition of Deliverables through a process or method other than the standard method required for the type and value of the Deliverables. Non-standard Procurement methods include: a) acquiring Deliverables directly from a particular Supplier without conducting a Competitive Process when an Invitational Competition or an Open Competition would normally be required; and b) soliciting Bids from a limited number of Suppliers without conducting an open pre- qualification process when an Open Competition would normally be required. “Open Competition” means the solicitation of Bids through a publicly posted Solicitation Document. “Open Competition Threshold” means the minimum value for a Procurement that the Town must procure using an Open Competition. “Open Framework Competition” means the Competitive Process used to establish a Qualified Supplier Roster and provide for an ongoing application process during the term of the Qualified Supplier Roster, as further described in the Qualified Supplier Rosters Protocol. “Performance Evaluation Report” means a report evaluating a Supplier’s performance in accordance with the Supplier Performance Evaluation Protocol, and includes both Interim and Final Performance Evaluation Reports. “Procurement” means the acquisition of Deliverables by purchase, rental, or lease. “Procurement Governance Committee” (“PGC”) means the committee established by the Town under the Procurement Policy for the purposes of considering and making determinations on procurement-related matters, including determinations under the Procurement Protest Protocol, and the Supplier Suspension Protocol. Page 66 of 296 Town of Aurora Procurement Policy Page 19 “Procurement Manager” means the individual officer or employee who is responsible for Procurement Services. “Procurement Plan” means the plan developed by a Department at the outset of an Invitational Competition or Open Competition in accordance with the Competitive Procurement Planning Protocol. “Procurement Services” means the branch, department, division, or unit responsible for purchasing Deliverables for the Town. “Procurement Value” means the maximum total value of the Deliverables being procured, and it must include all costs to the Town, including, as applicable, acquisition, maintenance, replacement, and disposal; training, delivery, and installation; and extension options, less applicable rebates or discounts and exclusive of sales taxes. “Purchase Order” means the Town’s written document issued by a duly authorized employee of the Town to a Supplier formalizing all the terms and conditions of the purchase and supply of the Deliverables identified on the face of the Purchase Order. “Purchasing Card” means a credit card provided by the Town to authorized officers and employees for use as a payment method to purchase directly from Suppliers where permitted under the Procurement Policy and in accordance with any cardholder agreement and applicable procedures. “Qualified Supplier Roster” means a list of Suppliers that have participated in and successfully met the requirements of a Request for Pre-Qualifications (“RFPQ”) and have therefore been prequalified to perform individual work assignments involving the delivery of a particular type of Deliverable. The Suppliers that qualify for inclusion on the Qualified Supplier Roster will enter into a Master Framework Agreement and will be eligible to participate in Roster Competitions, as and when the goods or services are required. “Request for Information” or “RFI” means a market research initiative for the collection of data for the purposes of future Procurement planning. “Roster Competition” means an expedited, invitational competition between Suppliers that have been included on a Qualified Supplier Roster for the selection of a Supplier to perform a discrete work assignment during the term of the roster. “Solicitation Document” means the document issued by the Town, or in the case of a piggyback Procurement by a government agency or public authority, to solicit Bids from Bidders. “Standing Offer” means a written offer from a pre-approved Supplier to supply Deliverables to the Town, upon request, through the use of an ordering process during a particular period of time, at a predetermined price or discount, generally within a predefined dollar limit. The Standing Offer does not create a contractual commitment Page 67 of 296 Town of Aurora Procurement Policy Page 20 from either party for a defined volume of business. The commitment to purchase against a Standing Offer is formed at the time a specific order is placed through the issuance of a Purchase Order to the Supplier. “Supplier” means a person carrying on the business of providing Deliverables. “Total Cumulative Increase” means the total value of all increases to the original Procurement Value, including the value of all previously approved amendments and the value of the proposed amendment. “Town” means The Corporation of the Town of Aurora. Page 68 of 296 Town of Aurora Procurement Policy Page 21 SCHEDULE B – EXCLUSIONS 1. Excluded Acquisitions and Expenditures (a) This policy does not apply to Contracts, agreements or costs related for the sale, purchase, lease, or licence of land or existing buildings. (b) This policy does not apply to the acquisition of the following Deliverables: i. services provided by licensed lawyers, notaries or forensic auditors; ii. services of expert witnesses or factual witnesses used in court or legal proceedings, including tribunal matters; iii. financial services including banking, merchant fees, brokerage, debt issuance, and investments; iv. insurance premiums and services, including insurance adjusters, and replacement purchases made as a result of an insurance claim; v. goods intended for resale to the public; vi. goods purchased on a commodity market; vii. works of art; and viii. subscriptions to newspapers, magazines, or other periodicals. (c) This policy does not apply to Contracts or agreements relating to hiring of employees or employee compensation, or memberships or dues, or reimbursement of employee expenses, or employee training, including conferences, courses, and seminars. (d) This policy does not apply to goods or services procured from a government entity or non-profit organization. Note: This reason does not apply to procurements that are covered by the Canada-European Union Comprehensive Economic and Trade Agreement (the “CETA”). (e) This policy does not apply when it can be demonstrated that the goods or services can be supplied only by a particular Supplier and no alternative or substitute exists for the following reason(s): i. there is an absence of competition for technical reasons; ii. patents, copyrights, or other exclusive rights must be protected. (f) This policy does not apply when the Procurement is for: i. goods or consulting services regarding matters of a confidential or privileged nature and the disclosure of those matters through an Open Competition could reasonably be expected to compromise government Page 69 of 296 Town of Aurora Procurement Policy Page 22 confidentiality, result in the waiver of privilege, cause economic disruption, or be contrary to the public interest; ii. a prototype or a first good or service to be developed in the course of and for a particular Contract for research, experiment, study, or original development, but not for any subsequent purchases; iii. goods available under exceptionally advantageous circumstances that arise only in the very short term, such as resale of used equipment, liquidation, bankruptcy, or receivership; iv. a Contract to be awarded to the winner of a design contest and the contest was organized in a fair and transparent manner and was advertised by publicly posted notice and participants were judged by an independent jury; v. The Procurement is being conducted on behalf of an entity that is not covered by the Procurement Policy. (g) This policy does not apply when unforeseeable events have resulted in a situation where extreme urgency exists and the goods or services could not be obtained in time through an Open Competition. Note: The Department Lead must clearly identify and explain the unforeseeable events that brought about the urgency. Failure to plan for and proceed with a Procurement in a timely manner will not be considered a valid reason for a Non-Standard Procurement. (h) This policy does not apply when the Procurement Value is below the Open Competition Threshold and it is in the best interests of the Town to proceed with a Non-Standard Procurement. Note: The Department Lead must clearly explain why it is in the Town’s best interest to proceed with a Non-Standard Procurement rather than an Invitational Competition. (i) This policy does not apply when the Procurement is otherwise exempt from Open Competition requirements under all applicable trade agreements, and it is in the best interests of the Town to proceed with a Non-Standard Procurement. Note: The Department Lead must indicate the specific section(s) of the applicable trade agreements that provide for the exemption and clearly explain why it is in the Town’s best interest to proceed with a Non-Standard Procurement rather than an Open Competition. (j) This policy does not apply to payment of the Town’s general expenses, such as: i. Taxes including Harmonized Sales Tax (HST), remittance of property taxes and development charges to school boards and York Region ii. Debt repayment and sinking fund contributions Page 70 of 296 Town of Aurora Procurement Policy Page 23 iii. Costs related to employee training, development and recruitment in accordance with Town policies iv. Grants to agencies in accordance with Town policies v. Postage and courier services vi. Utility charges for consumption and acquisition of water, sewer, electricity, natural gas vii. Utility relocation and construction costs relating to a capital project viii. Town sponsored employee purchase programs ix. Employment agencies for temporary employment contracts x. Appraisal fees xi. Arbitrator, mediator and other similar professionals xii. Suppliers and entertainers for special events and programs xiii. Goods, services or construction where 100 percent of the total cost is funded by a third party 2. Approval and Payment of Excluded Acquisitions and Expenditures The approval and payment of excluded items is to be completed in accordance with the Town’s financial authority registry. Page 71 of 296 Town of Aurora Procurement Policy Page 24 SCHEDULE C – PROCUREMENT THRESHOLDS Table 1 – Procurement Thresholds Low-Value Procurements Below $25,000 Mid-Value Procurements (Invitational Competition) $25,000 to less than $50,000 Open Competition $50,000 and over Page 72 of 296 Town of Aurora Procurement Policy Page 25 SCHEDULE D – THRESHOLD AND AUTHORIZATION SCHEDULE 1. STANDARD PROCUREMENT Table 1 – Table of Authority Procurement Method and Threshold Authorized to Initiate Procurement Delegated Authority to Award* Contract Requirement Order from Existing Standing Offer Department Head Division Manager Use existing contract from standing offer if available Contract approved based on Financial Authority Roster Competition Less than $50,000 Department Head Division Manager Use existing contract from roster if available Contract approved based on Financial Authority Roster Competition $50,000 and over Department Head Division Manager and Procurement Manager Use existing contract from roster if available Contract approved based on Financial Authority Low-Value Procurement Below $25,000 Department Head or designate Division Manager None required Mid-Value Procurement (Invitational Competition) $25,000 to <$50,000 Department Head Division Manager Required only for construction contracts over $25,000 in a form approved by Legal Services Contract approved based on Financial Authority Open Competition < $1M Department Head Division Manager and Procurement Manager Required for all procurements in a form approved by Legal Services Page 73 of 296 Town of Aurora Procurement Policy Page 26 Procurement Method and Threshold Authorized to Initiate Procurement Delegated Authority to Award* Contract Requirement Contract approved based on Financial Authority Open Competition $1M Department Head Division Manager and Procurement Manager Required for all procurements in a form approved by Legal Services Contract approved by the CAO * The Ability to award is contingent on the individual having the Financial Authority to do so. 1. Authorization Process a) The Department Lead completes the Procurement Authorization Form and submits it to the Department Head. b) The Department Head reviews and approves the Procurement Authorization Form. c) If a Contract is required and less than $1 million dollars, then it must be in a form approved by Legal Services and signed by an individual in the Department with the appropriate Financial Authority. If the contract required is equal to or greater than $1 million dollars, then the Contract must be in a form approved by Legal Services and approved by the CAO. d) No Procurement may be authorized unless sufficient funding is available in an approved budget, unless authorized by Council. 2. Delegated Authority to Procure The delegation of authority to procure includes the authority to: a) conduct the Procurement process in accordance with this policy and applicable protocols; b) approve the Procurement document(s) for a Competitive Process; c) approve the selection of qualified Bidders in a multi-stage Open Competition; d) approve the establishment of qualified Supplier rosters in an Open Framework Competition; and Page 74 of 296 Town of Aurora Procurement Policy Page 27 e) approve the award of the Contract. 3. Conditions of Delegated Authority to Procure Delegated authority to procure is subject to the following conditions: a) No Procurement may be initiated unless approved budget funding in an amount sufficient to cover the Procurement Value is available. b) In the case of a multi-stage Open Competition or an Open Framework Competition, qualified Bidders are selected in accordance with the evaluation and selection process set out in the Solicitation Document. c) No Contract award may be approved unless: i. sufficient funding is available in an approved budget; ii. the Procurement process was conducted through the standard Procurement method, as determined in accordance with this policy; iii. the Procurement process was conducted in accordance with this policy and all applicable protocols; and iv. in the case of a Competitive Process, the Contract is awarded to the top-ranked Bidder, as determined in accordance with the evaluation and selection process set out in the Solicitation Document. Where the authority to procure is delegated to multiple individuals, all those individuals must be satisfied that the above conditions of delegated authority are met. 4. Council Authority If any of the applicable conditions of delegated authority are not met, Council approval must be obtained before proceeding with any Procurement activity. B. NON-STANDARD PROCUREMENT Table 2 – Table of Authority Procurement Value Authorize Procurement Delegated Authority to Procure < Open Competition Threshold Department Head Department Lead Open Competition Threshold < $250K CAO Department Head $250K Council Department Head Page 75 of 296 Town of Aurora Procurement Policy Page 28 1. Authorization Process a) The Department Lead completes the Non-Standard Procurement Authorization Form and submits it to the Department Head. b) The Department Head reviews and approves the Non-Standard Procurement Authorization Form. c) If the Procurement Value is less than the applicable Open Competition Threshold, the Department Head may authorize the Procurement and delegate the authority to procure to the Department Lead. d) If the Procurement Value is equal to or greater than the applicable Open Competition Threshold, the Department Head submits the Non-Standard Procurement Authorization Form to Procurement Services. Procurement Services reviews and addresses any concerns with the Department Head. e) If the Procurement Value is less than $250,000, the CAO may authorize the Procurement and delegate the authority to procure to the Department Head. f) If the Procurement Value is equal to or greater than $250,000, the Department Head submits a report to Council for authority to proceed with the procurement. Council may authorize the Procurement and delegate the authority to procure to the Department Head. g) No Procurement may be authorized unless sufficient funding is available in an approved budget, unless authorized by Council. 2. Delegated Authority to Procure In the case of a Non-Standard Procurement, the delegation of authority to procure includes the authority to negotiate and finalize the Contract with the selected Supplier. Contract requirements follow the same thresholds as standard Procurements. No Contract may be finalized unless sufficient funding is available in an approved budget and is approved by Legal Services. Page 76 of 296 Town of Aurora Procurement Policy Page 29 C. CONTRACT ISSUANCE OR EXECUTION 1. Authorized Signatories The Procurement Manager has delegated authority to issue Purchase Orders on behalf of the Town. The following individuals have delegated authority to execute legal agreements on behalf of the Town: Table 3 – Authorized Signatories Procurement Value Authorized Signatory < $1M Department Head or delegate, in accordance with Financial Authority $1M CAO Note: All contracts shall be reviewed by Legal Services prior to signing. 2. Review and Execution Process a) In accordance with the delegated authority to procure, the authorized individual(s): i. approves the award of the Contract; ii. confirms all pre-conditions of award are met; and iii. assembles all Contract documents and provides the Contract documents to Legal Services for review. b) If an agreement is to be signed, Legal Services reviews and approves the agreement for signature and sends the agreement to the Authorized Signatory. c) The agreement is signed by the Authorized Signatory. 3. Pre-Approval of Standard Term Contracts Legal Services may approve standard term Contract documents, including Purchase Order terms, standard forms of agreement, and supplementary terms and conditions for use in specified circumstances and subject to established conditions. Page 77 of 296 Town of Aurora Procurement Policy Page 30 D. CONTRACT AMENDMENTS Table 4 – Table of Authority if Total Cumulative Increase is Less Than 20% of Original Procurement Value Total Cumulative Increase Authorize Amendment < $50,000 Department Head $50,000 CAO Table 5 – Table of Authority if Total Cumulative Increase is Equal to or More Than 20% of Original Procurement Value Total Cumulative Increase Authorize Amendment < $250,000 Chief Administrative Officer $250,000 Council Total Cumulative Increase means the total value of all increases to the original Procurement Value, including the value of all previously approved amendments and the value of the proposed amendment. 1. Authorization Process a) The Contract Administrator completes the Contract Amendment Authorization Form. b) If the Procurement Value is less than the applicable Open Competition Threshold, the Contract Administrator obtains the appropriate authority based on the above tables. If the amendment must be authorized by the Department Head or CAO, the Contract Amendment Authorization Form must first be approved by the Department Head when CAO approval is required. c) If the Total Cumulative Increase is equal to or greater than the applicable Open Competition Threshold, the Contract amendment must be treated as a Non-Standard Procurement and the Contract Amendment Authorization Form must be reviewed by the. The reviews and addresses any concerns with the Department Head. Once any concerns have been resolved or noted on the Contract Amendment Authorization Form, the Form shall be submitted to the CAO based on Table 4 above and if the increase is more than 20% of the original value, the Department Head shall seek approval from Council in a report in accordance with the authority in table 5 above. d) No Contract amendment may be authorized unless sufficient funding is available in an approved budget, unless authorized by Council. Page 78 of 296 Town of Aurora Procurement Policy Page 31 SCHEDULE E – SUPPLIER CODE OF CONDUCT The Town requires its Suppliers to act with integrity and conduct business in an ethical manner. The Town may refuse to do business with any Supplier that has engaged in illegal or unethical bidding practices, has an actual or potential conflict of interest or an unfair advantage, or fails to adhere to ethical business practices. Suppliers are responsible for ensuring that any employees, representatives, agents, or subcontractors acting on their behalf conduct themselves in accordance with this Supplier Code of Conduct. The Town may require the immediate removal and replacement of any individual or entity acting on behalf of a Supplier that conducts themselves in a manner inconsistent with this Supplier Code of Conduct. The Town may refuse to do business with any Supplier that is unwilling or unable to comply with such requirement. A. ILLEGAL OR UNETHICAL BIDDING PRACTICES Illegal or unethical bidding practices include: a) bid-rigging, price-fixing, bribery or collusion, or other behaviours or practices prohibited by federal or provincial statutes; b) offering gifts or favours to the Town’s officers, employees, appointed or elected officials, or any other representative of the Town; c) engaging in any prohibited communications during a Procurement process; d) submitting inaccurate or misleading information in a Procurement process; and e) engaging in any other activity that compromises the Town’s ability to run a fair Procurement process. The Town will report any suspected cases of collusion, bid-rigging, or other offences under the Competition Act to the Competition Bureau or to other relevant authorities. B. CONFLICTS OF INTEREST All Suppliers participating in a Procurement process must declare any perceived, possible, or actual conflicts of interest. The term “conflict of interest,” when applied to Suppliers, includes any situation or circumstance where: a) in the context of a Procurement process, the Supplier has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to: Page 79 of 296 Town of Aurora Procurement Policy Page 32 i. having, or having access to, confidential information of the Town that is not available to other Suppliers; ii. having been involved in the development of the Procurement document, including having provided advice or assistance in the development of the Procurement document; iii. receiving advice or assistance in the preparation of its response from any individual or entity that was involved in the development of the Procurement document; iv. communicating with any person with a view to influencing preferred treatment in the Procurement process (including but not limited to the lobbying of decision-makers involved in the Procurement process); or v. engaging in conduct that compromises, or could be seen to compromise, the integrity of an open and competitive Procurement process or render that process non-competitive or unfair; or b) in the context of performance under a potential Contract, the Supplier’s other commitments, relationships, or financial interests: i. could, or could be seen to, exercise an improper influence over the objective, unbiased, and impartial exercise of its independent judgment; or ii. could, or could be seen to, compromise, impair, or be incompatible with the effective performance of its contractual obligations. Where a Supplier is retained to participate in the development of a Solicitation Document or the specifications for inclusion in a Solicitation Document, that Supplier will not be allowed to respond, directly or indirectly, to that Solicitation Document. C. ETHICAL BUSINESS PRACTICES In providing Deliverables to the Town, Suppliers are expected to adhere to ethical business practices, including: a) performing all Contracts in a professional and competent manner and in accordance with the terms and conditions of the Contract and the duty of honest performance; b) complying with all applicable laws, including safety and labour codes (both domestic and international as may be applicable); and c) providing workplaces that are free from harassment and discrimination. Page 80 of 296 Page 1 Green Procurement Policy 1. Green Procurement Policy Objectives Aurora has a community culture of environmental and economic leadership with a focus on providing a sustainable future for families and businesses. The Town values reducing greenhouse gas emissions and increasing climate resiliency as part of its commitment to addressing climate change, protecting natural resources and prioritizes protecting the health and safety of its employees. This Green Procurement Policy is established to support the objectives of Council-approved environmental Town plans for eligible procurements. 1.2 Eligible Green Procurements Environmental impacts of goods and services procured by the Town are evolving over time. Procurements may be considered eligible for Green Procurement when the Town has identified environmental standards for the good or service and/or when the budget for the good or service being procured identifies it as a green initiative. Town staff may also consider Green Procurement for other purchases. It is expected as environmental standards for goods and services evolve and that the specifications will also adapt over time. 2. Staff Planning Responsibilities Climate change considerations in procurement planning support the Town’s climate initiatives. Green procurement objectives can be integrated into the procurement decision-making process through defining specifications and the evaluation process selected for the specific procurement project. To enable this objective, when planning an eligible procurement project, Town staff shall consider climate change impacts and identify whether there is a reasonable opportunity to incorporate green procurement evaluation criteria and specifications into project bid documents. 3. Evaluation Criteria and Specifications in Bid Documents Given that every procurement is different, and given the wide range of Town needs, statements in Town bid documents should avoid committing the Town to general standards that may not be appropriate in every situation. Town staff should ensure that the green procurement requirements contained in bid documents are rationally connected to the scope of the procurement in question. For example, assessing the environmental factors directly related to the goods that are being purchased or the materials and equipment used on a specific project would likely fall within the scope of the procurement, whereas scoring a bidder on its general carbon footprint for areas of Attachment 2 Page 81 of 296 Page 2 operation that are not related to the performance of the tendered contract would likely fall outside of the scope of the procurement. 3.1 Legal Considerations Staff are responsible for developing transparent and defensible green procurement- related evaluation criteria and specifications for their bid documents that are rationally connected to the requirements of the specific procurement, so that bidders understand how the Town’s commitment to mitigating climate change translates into specific criteria and requirements in the bidding documents. 3.2 Developing Evaluation Criteria and Procurement Specifications Staff will be responsible for ensuring that they obtain the appropriate technical industry- specific advice to assist in the development of transparent and defensible green procurement evaluation criteria that meet the following transparency standards: a) Bid compliance requirements that set a minimum standard for products should establish a clear pass-fail assessment criterion, such as the provision of a third- party environmental certification, confirming that the product meets the required environmental standards. Staff should avoid the inclusion of vague and non- verifiable standards as part of bid compliance requirements. b) Scoring requirements related to green procurement should clearly identify the total percentage weighting allocated to the green procurement category, a breakdown of sub-weightings that identify the specific technical criteria that will be applied to that scoring, and a clear indication of whether the evaluation will include a minimum scoring threshold requirement for the green procurement category that will result in the disqualification of bidders that fail to meet the minimum threshold. c) Contract specifications relating to green procurement requirements should be clearly connected to the scope and objectives of the procurement project and should avoid the use of unnecessarily restrictive standards in situations where more than one standard or product can achieve the same environmental objectives. 3.3 Procurement Advice Town staff should seek procurement advice to assist in the incorporation of transparent and defensible green procurement criteria and requirements, and will remain responsible for ensuring that those requirements and criteria meet the standards of defensibility that apply generally to the preparation of bid documents. As noted above, given the broad range of procurements required by the Town, staff should ensure that they are obtaining Page 82 of 296 Page 3 appropriate technical advice from advisors with the requisite industry knowledge to assist in the development of green procurement requirements. 3.4 Reporting The Procurement Manager will include in the quarterly report to Council a summary the Town’s Green Procurement activities including the procurements over $50,000. The Procurement Manager will also provide an annual update to Council on the progress of expanding Green Procurement over more categories of purchases. Page 83 of 296 Proposed Procurement PolicyTTown of Aurora, January 11, 2022General Committee1Attachment 3Page 84 of 296 Thresholds are proposed to increaseProcurement Type Current Threshold Proposed New ThresholdStandard Procurements:Low-Value Procurements (LVP)Below $10,000 for most purchases and $25,000 for consultingBelow $25,000Medium-Value Invitational Procurements (MVP) (3 quotes)$10,000 to below $25,000$25,000 to below $50,000High-Value Open Competition Procurements (HVP)$25,000+$50,000+Non-Standard Procurements:Single and Sole SourceCAO: below $100,000 Council: $100,000+CAO: below $250,000Council: $250,000+2Page 85 of 296 Non-Standard Procurement•Exceptions to the procurement policy (e.g. single/sole source)•Alignment with trade treaties•Considers business needs:•Renewing software licences•Liquidation sales and used equipment•Special events entertainment and vendors3Page 86 of 296 Procurement Governance Committee Responsibilities:•Supplier protest protocol decisions•Supplier suspension protocol decisions•Advising and decisions on procurement policy and protocol changes4MembersProcurement ManagerMember from ELTMember from ELT/LegalPage 87 of 296 More tools in the box5Flexible bidding formats• More negotiation using:• Concurrent negotiation RFP• Consecutive negotiation RFP (Best and Final Offer)• Department led invitational RFQs• Develop rosters frequent purchases17 new internal protocols• Processes for managing procurements from planning to supplier evaluationPage 88 of 296 Status on recommendationsIndicatorStatusInstitutional GovernanceAddressed in new policyProject GovernancePartially addressed, to be further enhanced through new ERPForms and FormatsNew templates are availableDocument DraftingPartially addressed, to be further enhanced through integrated business planning processBidding RiskAddressed in new policyContract ManagementAddressed in new policyTrainingIncluded in project and to be further enhanced over timeInnovationMore work to be done and explored after policy rollout6Page 89 of 296 Managing Procurements $25K+Managing Procurements $50K+Manual Processing Of Extensions & PO ChangesAutomated through ERPClient Support & TrainingEnhanced Training & SupportMore Negotiated BidsVendor & Category AnalysisChanging role of Procurement Services7CurrentFuturePage 90 of 296 Green Procurement•Procurement policy supports green procurement•Roll out over time as landscape changes•Standards to be developed8Page 91 of 296 Next steps9Policy RolloutJan 25 Council Report ApprovalFeb 22 Bylaw ApprovalMarch Begin Rollout & TrainingJune Report on ProgressAutomation Tools2022-2023 Implement ERP2023 Contract Management Reporting2023 Explore Procurement SystemsGreen Procurement2022 Explore Grants for Establishing Standards2023-2024 Develop Green Procurement Standards2023+ Expand to More Procurement CategoriesPage 92 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -001 Subject: Town of Aurora Official Plan Review Policy Directions Report & Aurora Promenade Discussion Paper Prepared by: Edward Terry, Senior Policy Planner MCIP, RPP Department: Planning and Development Services Date: January 11, 2022 Recommendation 1. That Report No. PDS22-001 be received; and 2. That the Policy Directions Report and Aurora Promenade/MTSA Discussion Papers be formally released for public review and comment; and 3. That staff report back to a future General Committee meeting to present the results of public consultation and a Draft Official Plan Amendment. Executive Summary The Town of Aurora’s Official Plan Review (OPR) is a provincially legislated Municipal Comprehensive Review, conformity exercise and major undertaking. Public consultation continues to be a key component of a successful Official Plan Review process. The purpose of the Policy Directions Report is to build upon the topics, opportunities, constraints, and policy conformity gaps addressed in the Phase 2 Discussion Papers, as well as feedback received from the community and to compile preliminary policy directions. A component of the Official Plan Update is reviewing and updating the Aurora Promenade Secondary Plan including the Aurora GO Station which is designated as a Major Transit Station Area (MTSA). Engagement activities for Phase 3 of the OPR began in May 2021 and concluded in November 2021 resulting in significant public feedback to support the drafting of policy recommendations. Page 93 of 296 January 11, 2022 2 of 10 Report No. PDS22-001 Background Aurora’s Official Plan Review was first presented to Council in December 2019, through Report No. PDS19-098 seeking direction to hold a special public meeting prior to officially launching the review in accordance with the Planning Act. On February 4, 2020, a Special Meeting of Council was held for the Official Plan Review. Council expressed the concern about the lack of consultation that had taken place leading up to the February 2020 public planning meeting. On December 8, 2020 a second public planning meeting was held to introduce the Town’s consulting team and to provide an update on public engagement efforts. At the February 23, 2021 Council meeting, Mayor Mrakas presented a motion authorizing staff to initiate a review of the Aurora Promenade Secondary Plan in conjunction with the Official Plan update. The motion was approved. The intent of the review would be to implement a new vision for the Yonge and Wellington corridors, with a focus on economic development and downtown revitalization. On May 11, 2021, Council provided direction to publicly release the themed discussion papers for consultation. Feedback from that consultation process helped to inform the Policy Directions Report and the Promenade/MTSA discussion paper. Analysis Policy and Strategic Directions Report The purpose of the Policy Directions Report is to build upon the topics, opportunities, constraints, and policy conformity gaps addressed in the Phase 2 Discussion Papers, as well as feedback received from the community and to compile preliminary policy directions. The preliminary policy directions focus on achieving the established vision for Aurora, as outlined in the Official Plan, as well as ensuring Provincial and Regional policy conformity (see Attachment 1). Growth Management The Town heard that it will be important for the Official Plan to appropriately balance growth and intensification and natural spaces in order to protect Aurora’s rich natural heritage features when adding development. “Gentle density” was discussed as an Page 94 of 296 January 11, 2022 3 of 10 Report No. PDS22-001 important piece to growth while respecting existing community character, which would allow for a mix of housing typologies while limiting building height and ensuring compatible built form. Tied to infill growth was support for housing affordability due to recent concerns of the impact of housing prices on current and future residents, local employers and their employees. Infrastructure and Transportation Currently, the Regional framework for infrastructure improvements extends to the year 2041. This time period is currently being updated to coincide with the Regional Municipal Comprehensive Review process to the year 2051. As the Region’s work continues with respect to water and wastewater servicing allocation, the Town’s Official Plan should reflect any updates made at the Regional level. Managing infrastructure as the Town grows will include consideration for congestion and the parking concerns that often accompany new development. Overall, we have heard that there needs to be an emphasis in the Official Plan on encouraging transit, active transportation and pedestrian activity as viable modes of transportation. Complete Communities Developing the Town into a healthy, strong and complete community includes consideration for a number of inter-related elements including providing accessible public spaces, supporting healthy lifestyle choices, providing attainable housing and protecting the Town’s natural and historic character. We heard the need to improve accessibility and walkability, as well as active transportation opportunities through cycling infrastructure and better connections to key destinations, such as parks and natural heritage features. We also heard that urban design has a key role to play in planning & protecting the character of Aurora while ensuring development is carried out in a way that beautifies and enhances the Town, which includes support for public art. Additionally, the Official Plan has the opportunity to consider financial incentives and tools to improve housing affordability. Natural Heritage System Residents within the Town of Aurora strongly value the multitude of natural heritage features in Town and value their protection and enhancement. It will be necessary for the new Official Plan to ensure access and year-round connectivity between the Town’s public green spaces and the various components of the natural heritage system. There is opportunity to enhance education and communications regarding natural features, Page 95 of 296 January 11, 2022 4 of 10 Report No. PDS22-001 such as the management of invasive species and promoting sustainable development practices to mitigate the impacts of climate change. Official Plan Structure Recommendations The Official Plan should include a new Town Structure schedule, which would become the first schedule in the Official Plan. To correspond with the new Town Structure schedule, the Official Plan should include a new chapter to address the various elements of the Town’s municipal structure. The Official Plan should be re-organized to bring forward the various policies of the Official Plan that apply on a Town-wide basis. All of the Town’s Secondary Plans, with the exception of the Promenade and MTSA Secondary Plan which is being updated concurrent to the Official Plan Update, should be consolidated into the parent Official Plan document. This will ensure that applicable policies within these Secondary Plan Areas are all found within one document, the Official Plan itself, improving clarity and interpretation for anyone reading the Plan. Community Planning Permit (CPP) System The Town of Aurora is planning on establishing a Community Planning Permit (CPP) System for the Promenade and MTSA Secondary Plan Area. A CPP By-law is a land use planning tool that combines Zoning By-law Amendments, Minor Variances, and Site Plan applications, into a single application and approval process. In the Town of Aurora’s planning context, specifically for the Promenade and MTSA Secondary Plan Area, it is intended that a CPP will eventually replace the existing Zoning By-law for this area. A CPP By-law can also regulate matters that typically fall outside of zoning, such as site alteration, grading, tree removal and natural feature protection. As such, the CPP By-law is intended to streamline the development approvals process within the Promenade, which is an area of Town anticipated to experience much of the Town’s future infill and intensification growth. Prior to establishing a CPP By-law within a municipality, the municipality’s Official Plan must contain enabling policies to allow for the implementation of the CPP By-law. Page 96 of 296 January 11, 2022 5 of 10 Report No. PDS22-001 Aurora Promenade & MTSA Secondary Plan Discussion Paper A component of the Official Plan Review updating the Aurora Promenade Secondary Plan including the Aurora GO Station which is designated as a Major Transit Station Area (MTSA). With increasing development pressure and a focus on intensification in the latest Provincial policy documents, as well as the Region’s ongoing Municipal Comprehensive Review, it is an opportune time to develop a strong vision for guiding growth in the Town’s Promenade and the Aurora GO Station MTSA (see Attachment 2). The review and update of the Aurora Promenade Secondary Plan (the Study) provides an opportunity to deliver an updated Secondary Plan framework for the Promenade and Aurora GO Station MTSA that balances planned growth and vibrancy, while maintaining and enhancing key characteristics of the area and ensuring appropriate built form transitions to adjacent low-rise residential areas. The updated Secondary Plan will build upon the foundation created within the existing Secondary Plan and establish a robust framework through a strong vision for future growth and transit-oriented development. Placemaking, Streetscapes, Open Spaces and Connectivity Opportunities Through public consultation of this Study, feedback will be sought to understand specific locations within the Secondary Plan Area where public realm improvements can be made. The Secondary Plan could set out specific locations and strategies for streets and open spaces to implement tactical urbanism as a way to test and explore ways to improve the public realm, based on public feedback received. Recognizing the importance of the MTSA as an arrival point to Aurora and a destination within Aurora, and given that higher densities will be directed to the area immediately surrounding the GO Station, the Secondary Plan should consider implementing the need to provide for a public open space and park immediately adjacent to the Aurora GO Station. Land Use and Density Opportunities Schedule B2 currently identifies maximum heights permitted within the Secondary Plan Area. The Secondary Plan could more appropriately set out height and density transition areas to ensure that there is an appropriate transition in height and density to adjacent mature stable neighbourhoods. Page 97 of 296 January 11, 2022 6 of 10 Report No. PDS22-001 With the need for the MTSA to accommodate a minimum planned density of 150 persons and jobs per hectare, the Secondary Plan will need to be updated to ensure that lands are designated and planned to accommodate higher density residential and employment growth in that area. Phase 3 Engagement Engagement activities for Phase 3 of the OPR began in May 2021 and concluded in November 2021 resulting in significant public feedback to support the drafting of policy recommendations. Engagement events and tactics in Phase 3 included: Three Community Stakeholder Committee Meetings; One Leadership Team Meeting; One Public Open House; and, Ongoing social media posts, project website content, mobile signs, and other communications. The purpose of these activities was to discuss initial policy recommendations to support the preparation of the Draft Policy and Strategic Directions Report. Public Open House A virtual public open house was held on October 20, 2021. The Project Team presented high level information summarizing policy recommendations within the Draft Policy and Strategic Directions Report. Input from the community was sought to refine the Report leading out of Phase 3 and thinking ahead to Phase 4. Phase 4 of this project will see the development of draft policies to make up the draft Town of Aurora Official Plan. Key Messages Heard Through the engagement opportunities, certain themes emerged that have been considered by the Project Team when refining the draft recommendations. Many of the comments received aligned closely with what was heard during Phase 2 of the process. The following summarizes the comments and feedback received over the course of Phase 3 for each Key Areas of Focus, as well as the Aurora Promenade and MTSA Secondary Plan: Managing Growth Page 98 of 296 January 11, 2022 7 of 10 Report No. PDS22-001 Prioritizing Active Transportation Preserving Natural Areas Facilitating Attainable Housing Opportunities Prioritizing Active Transportation Preserving Cultural Heritage Making Places Accessible Adapting for Sustainability and Climate Change Facilitating Diversity and Inclusion Aurora Promenade and MTSA Secondary Plan Feedback was obtained in the Community Stakeholder Committee meetings regarding the Aurora Promenade/MTSA Secondary Plan. This initial input will be used to frame questions and develop content for the upcoming community MTSA Workshop that was held on November 24, 2021. A summary of the comments include: Investigate height and density options for identified sites within the Promenade and MTSA area that border stable neighbourhoods to support appropriate transitions and setbacks. Support the creation of complete communities through densification that considers the provision of adequate recreational and outdoor space, a mix of retail, commercial and entrepreneurial space, and supports a variety of housing typologies. Review the transportation routes through the area of Yonge Street and evaluate alternative routes for trucking while still providing access to Yonge Street for businesses. Appropriately plan for alternative modes of transportation to support active transportation and plan proactively for possible transit stops along Yonge Street to support the growth and transit needs of the community. Next Steps for the OP Review and the Promenade Secondary Plan Following the presentation of the Policy Directions Report and Promenade Secondary Plan Discussion Paper to Council in January 2022, the Discussion Papers will be released to the public for review and comment. Stakeholders and members of the public will be invited to comment via the Town’s public engagement website - engageaurora.ca. In addition, the Town’s planning consultant will review the planned Page 99 of 296 January 11, 2022 8 of 10 Report No. PDS22-001 transportation network in order to determine what if any improvements are required to support the future development of the MTSA. Following this public engagement, and based on all feedback received, Phase 4 of the Study will involve the preparation of draft Official Plan and Secondary Plan Amendments. The draft Amendments will then be circulated for review and comment before formally presenting them for Council’s consideration prior to holding a statutory public meeting in the second quarter of 2022. Advisory Committee Review Not applicable Legal Considerations The Town held the requisite statutory special meeting of Council in February 2020 to discuss the revisions that may be required to the Official Plan. Further non statutory public meetings have been held at the request of Council. Council is required to have regard to any written submissions received as to what revisions may be required to the Official Plan. A statutory public meeting will be required to present the draft Official Plan amendments for public review and comment. Financial Implications To date Council has approved a total of $300,000 in support of the Town’s Official Plan Review. There is a potential that this project’s requirements may exceed its present approved budget authority depending upon the final scope of this project and other timing considerations to be determined as the project progresses. Upon its completion the updated Official Plan will become a key reference document that will continue to inform the Town’s long-term capital planning. Communications Considerations The Town will engage the public broadly in the Official Plan Review. Staff, in partnership with the project’s engagement consultants, will involve the public and work directly within them throughout the process to ensure that public concerns are consistently understood and considered. Page 100 of 296 January 11, 2022 9 of 10 Report No. PDS22-001 The Town will work to ensure community concerns are reflected in recommendations and alternatives public feedback will be considered as part of the decision-making processes. The Town will also make sure to close the feedback loop with citizens to share feedback received, and action taken as a result of the feedback. Notice was provided for this meeting emailing identified interested parties, posting an ad in the local paper, advertising on local mobile signs and via social media. Climate Change Considerations The recommendations from this report will increase the Town’s ability to adapt to a changing climate by exploring new policy directions that promotes intensification of the Promenade and encourages the protection of the Natural Environment and reduces green house gases. Link to Strategic Plan The Municipal Comprehensive Review and review of the Official Plan supports the Strategic Plan goal of: Supporting an exceptional quality of life for all, via the objective of Strengthening the fabric of our community, specifically through the action item: Prepare and update the Town’s Official Plan and Zoning By-law in accordance with the requirements of the Planning Act. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions The Provincially legislated MCR conformity exercise, together with the review of the Town’s Official Plan, represents a major undertaking that will result in a multi-year work program scheduled to tentatively conclude in 2022 with the adoption of an updated Official Plan and Aurora Promenade Secondary Plan. Staff are seeking Council direction to proceed with the release of the Policy Directions Report and the Promenade/MTSA discussion paper for public review and comment and to begin drafting the Official Plan Amendment that will be presented to a future Council meeting. Page 101 of 296 January 11, 2022 10 of 10 Report No. PDS22-001 Attachments Attachment 1 – Official Plan Review Policy Directions Report Attachment 2 – Official Plan Review Promenade & MTSA Discussion Paper Previous Reports General Committee Report No. PDS19-098, dated December 3, 2019 General Committee Report No. PDS20-014, dated February 11, 2020 Public Planning Report No. PDS20-077, dated December 8, 2020 Public Planning Report No. PDS21-034, dated May 11, 2021 Pre-submission Review Agenda Management Team review on December 16, 2021 Approvals Approved by David Waters, MCIP, RPP, PLE, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 102 of 296 TOWN OF AURORA NOVEMBER 2021 POLICY AND STRATEGIC DIRECTIONS REPORT Attachment 1 Page 103 of 296 1547 BLOOR STREET WEST TORONTO, ON M6P 1A5 info@sglplanning.ca T (416) 923-6630 F (416) 923-6916 Planning& Design Inc. Page 104 of 296 Table of Contents Section 1: Introduction pg. 4 (\YVYH6ɉJPHS7SHU9L]PL^ WN 2.2 Opportunities and Constraints - What We Heard pg. 6 2.3 Purpose of this Report pg. 7 2.4 Report Structure pg. 7 Section 2: Policy Directions and Recommendations pg. 9 .YV^[O4HUHNLTLU[ WN 2.2 Infrastructure and Transportation pg. 15 *VTWSL[L*VTT\UP[PLZ WN 2.4 Natural Heritage System pg. 26 2.5 Cultural Heritage and Archeology pg. 28 :LJ[PVU!:[YH[LNPJ+PYLJ[PVUZ6ɉJPHS7SHU:[Y\J[\YL WN ;V^U:[Y\J[\YL WN 3.2 Consolidated Secondary Plans pg. 31 3HUK<ZL+LZPNUH[PVUZHUK6ɉJPHS7SHU:JOLK\SLZ WN Section 4: Strategic Directions - Implementation pg. 34 4.1 General Updates pg. 35 4.2 Community Planning Permit System pg. 36 Section 5: Next Steps pg. 37 Page 105 of 296 1 INTRODUCTION SECTION111111111111111111111111111111111111111111111111111 4 Page 106 of 296 5IF5PXOPG"VSPSB0GmDJBM1MBO6QEBUF UIF4UVEZ JOWPMWFTBSFWJFXBOEVQEBUFPGUIF5PXOT DVSSFOU0GmDJBM1MBOBOE4FDPOEBSZ1MBOT8JUIJODSFBTJOHEFWFMPQNFOUQSFTTVSFBOEBGPDVT POJOUFOTJmDBUJPOJOUIFMBUFTU1SPWJODJBMQPMJDZEPDVNFOUT BTXFMMBTUIF3FHJPOTPOHPJOH .VOJDJQBM$PNQSFIFOTJWF3FWJFX JUJTBOPQQPSUVOFUJNFUPEFWFMPQBTUSPOHWJTJPOGPSHVJEJOH HSPXUIJOUIF5PXOUP 5IF4UVEZQSPWJEFTBOPQQPSUVOJUZUPEFMJWFSBOVQEBUFE0GmDJBM1MBOUIBUXJMMFOTVSFUIF5PXO CBMBODFTJUTBOUJDJQBUFEHSPXUIXIJMFFOTVSJOHJUTVOJRVFDIBSBDUFSJTUJDTBSFQSFTFSWFE5IF VQEBUFPGUIF5PXOT0GmDJBM1MBOXJMMCVJMEVQPOUIFGPVOEBUJPODSFBUFEXJUIJOUIFFYJTUJOH 0GmDJBM1MBOBOEFTUBCMJTIBSPCVTUGSBNFXPSLUISPVHIBTUSPOHWJTJPOGPSGVUVSFHSPXUI 1IBTFPGUIF4UVEZJOWPMWFEBCBDLHSPVOESFWJFXPGDVSSFOUEPDVNFOUTJODMVEJOHUIF5PXOT 0GmDJBM1MBO UIF:PSL3FHJPO0GmDJBM1MBO 1SPWJODJBMQPMJDZEJSFDUJPO BTXFMMBTPUIFS HVJEJOHEPDVNFOUTBOEQMBOTDVSSFOUMZEJSFDUJOHHSPXUIBOEEFWFMPQNFOUXJUIJOUIF5PXO "TFSJFTPG%JTDVTTJPO1BQFSTXFSFQSFQBSFEJO1IBTFPGUIF4UVEZ XIJDIBEESFTTBWBSJFUZ PGLFZUIFNFTJODMVEJOH(SPXUI.BOBHFNFOU *OGSBTUSVDUVSF 5SBOTQPSUBUJPO /BUVSBM)FSJUBHF $PNQMFUF$PNNVOJUJFT $VMUVSBM)FSJUBHFBOE"SDIFPMPHZBOEB1PMJDZ(BQ"OBMZTJT5IFTF LFZUIFNFTXJMMCFSFnFDUFEJOUIFPWFSBSDIJOHQPMJDJFTGPSUIF5PXOBTBXIPMF BTXFMMBTNPSF TQFDJmDQMBOTBOEQPMJDJFTUBJMPSFEUP4FDPOEBSZ1MBOBSFBTXIFSFBQQSPQSJBUF #BTFEPOUIFmOEJOHTPGFBDIJOEJWJEVBM%JTDVTTJPO1BQFS BTXFMMBTGFFECBDLGSPNUIFQVCMJD BOETUBLFIPMEFST 1IBTFJOWPMWFTUIFQSFQBSBUJPOPGQPMJDZEJSFDUJPOTGPSSFWJTJPOTUPUIF 0GmDJBM1MBOBOE4FDPOEBSZ1MBOTUPBEESFTTQPMJDZDPOGPSNJUZHBQTBOEPUIFSUPQJDTSBJTFE EVSJOH1IBTF5IJT1PMJDZ%JSFDUJPOT3FQPSUTFUTPVULFZEJSFDUJPOTUPCFDBSSJFEGPSXBSEJOUP UIFESBGU"NFOENFOUTCFJOHQSFQBSFEJO1IBTFPGUIF4UVEZ5IFJOUFOUJTUIBUUIF5PXOT VQEBUFE0GmDJBM1MBOXJMMDPOGPSNUP:PSL3FHJPOTVQEBUFE0GmDJBM1MBOSFTVMUJOHGSPNUIF POHPJOH.VOJDJQBM$PNQSFIFOTJWF3FWJFXQSPDFTT 1.1 (\YVYH6ɉJPHS7SHU9L]PL^ 5TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 107 of 296 The Discussion Papers prepared as part of Phase 2 addressed a number of key themes. Throughout this phase of the Study, extensive public consultation occurred with key groups including a number of Public Open Houses, as well as meetings with the Study’s Leadership Team, Technical Steering Committee and Community Steering Committee. Based on this consultation, a number VMVWWVY[\UP[PLZHUKJVUZ[YHPU[Z^LYLPKLU[PÄLK+L[HPSLKVWWVY[\UP[PLZHUKYLJVTTLUKH[PVUZHYL further detailed in Section 2 of this Report. .YV^[OHUK0UMYHZ[Y\J[\YL >L OLHYK [OH[ P[ ^PSS IL PTWVY[HU[ MVY [OL 6ѝJPHS 7SHU [V HWWYVWYPH[LS` IHSHUJL NYV^[O HUK PU[LUZPÄJH[PVUHUKUH[\YHSZWHJLZPUVYKLY[VWYV[LJ[(\YVYH»ZYPJOUH[\YHSOLYP[HNLMLH[\YLZ^OLU adding development. “Gentle density” was discussed as an important piece to growth while respecting existing community character, which would allow for a mix of housing typologies while SPTP[PUNI\PSKPUNOLPNO[HUKLUZ\YPUNJVTWH[PISLI\PS[MVYT;PLK[VPUÄSSNYV^[O^HZZ\WWVY[MVY OV\ZPUNHќVYKHIPSP[`K\L[VYLJLU[JVUJLYUZVM[OLPTWHJ[VMOV\ZPUNWYPJLZVUJ\YYLU[HUKM\[\YL residents, local employers and their employees. Managing infrastructure as the Town grows will include consideration for congestion and the parking concerns that often accompany new KL]LSVWTLU[6]LYHSS^LOH]LOLHYK[OH[[OLYLULLKZ[VILHULTWOHZPZPU[OL6ѝJPHS7SHUVU encouraging transit, active transportation and pedestrian activity as viable modes of transportation will be crucial. 1.2.2 Natural Heritage (ZOLHYKK\YPUN[OLJVUZ\S[H[PVUZYLZPKLU[Z^P[OPU[OL;V^UVM(\YVYHZ[YVUNS`]HS\L[OLT\S[P[\KL of natural heritage features in Town and value their protection and enhancement. It will be necessary MVY[OLUL^6ѝJPHS7SHU[VLUZ\YLHJJLZZHUK`LHYYV\UKJVUULJ[P]P[`IL[^LLU[OL;V^U»ZW\ISPJ green spaces and the various components of the natural heritage system. There is opportunity to enhance education and communications regarding natural features, such as the management of invasive species and promoting sustainable development practices to mitigate the impacts of climate change. 1.2.3 Complete Communities Developing the Town into a healthy, strong and complete community includes consideration MVYHU\TILYVMPU[LYYLSH[LKLSLTLU[ZPUJS\KPUNWYV]PKPUNHJJLZZPISLW\ISPJZWHJLZZ\WWVY[PUN healthy lifestyle choices, providing attainable housing and protecting the Town’s natural and historic character. We heard the need to improve accessibility and walkability, as well as active transportation opportunities through cycling infrastructure and better connections to key destinations, such as parks and natural heritage features. We also heard that urban design has a key role to play in 1.2 Opportunities and Constraints; What We Heard 6 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 108 of 296 WYV[LJ[PUN[OLJOHYHJ[LYVM(\YVYH^OPSLLUZ\YPUNKL]LSVWTLU[PZJHYYPLKV\[PUH^H`[OH[ILH\[PÄLZ HUKLUOHUJLZ[OL;V^U^OPJOPUJS\KLZZ\WWVY[MVYW\ISPJHY[(KKP[PVUHSS`[OL6ѝJPHS7SHUOHZ[OL VWWVY[\UP[`[VJVUZPKLYÄUHUJPHSPUJLU[P]LZHUK[VVSZ[VPTWYV]LOV\ZPUNHќVYKHIPSP[` 1.2.4 Cultural Heritage and Archeology ;OL JVUZLY]H[PVU HUK THUHNLTLU[ VM (\YVYH»Z J\S[\YHS OLYP[HNL YLZV\YJLZ PZ HU PTWVY[HU[ JVUZPKLYH[PVUPU\WKH[PUN[OL;V^U»Z6ѝJPHS7SHU0TWYV]LKLK\JH[PVUHUKPUMVYTH[PVUMYVT[OL Town was raised as a key matter to be addressed, including improving access to and knowledge of information related to existing cultural heritage and archaeological features and initiatives. We also heard to need for enhanced assistance for navigating the process of renovation and adaptive reuse of heritage properties and encouraging the reuse of buildings to accommodate appropriate 1.3 Purpose of this Report programming and other community services. 5IF QVSQPTF PG UIJT 1PMJDZ %JSFDUJPOT 3FQPSU JT UP CVJME VQPO UIF UPQJDT PQQPSUVOJUJFT DPOTUSBJOUT BOE QPMJDZ DPOGPSNJUZ HBQT BEESFTTFE JO UIF 1IBTF %JTDVTTJPO 1BQFST BT XFMMBTGFFECBDLSFDFJWFEGSPNUIFDPNNVOJUZBOEUPDPNQJMFQSFMJNJOBSZQPMJDZEJSFDUJPOT 5IFTFQPMJDZEJSFDUJPOTBSFTFUPVUJOUPQJDBSFBTTJNJMBSUPUIF1IBTF%JTDVTTJPO1BQFST 5IJT3FQPSUXJMMQSPWJEFBGSBNFXPSLGPSVQEBUJOHUIF0GmDJBM1MBO JODMVEJOHSFDPNNFOEFE SFWJTJPOTUPUIFQBSFOU0GmDJBM1MBOBOE4FDPOEBSZ1MBOQPMJDJFT4QFDJmDBOEEFUBJMFEQPMJDZ SFDPNNFOEBUJPOTXJMMCFGVSUIFSEFWFMPQFEBTESBGUBNFOENFOUTJO1IBTFPGUIJT4UVEZ GPMMPXJOHGVSUIFSDPOTVMUBUJPOXJUIUIFQVCJDBOETUBLFIPMEFST 5IFQSFMJNJOBSZQPMJDZEJSFDUJPOTDPOUBJOFEXJUIJOUIJT3FQPSUGPDVTPOBDIJFWJOHUIFFTUBCMJTIFE WJTJPOGPS"VSPSB BTPVUMJOFEJOUIF0GmDJBM1MBO BTXFMMBTFOTVSJOH1SPWJODJBMBOE3FHJPOBM QPMJDZDPOGPSNJUZ5IJT3FQPSUBMTPBEESFTTFTSFDPNNFOEBUJPOTGPSUIFTUSVDUVSFPGUIF0GmDJBM 7TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 109 of 296 1.4 Report Structure 1MBOBOEJNQMFNFOUBUJPONFBTVSFT XIJDIGPDVTPOUIFDMBSJUZBOESFBEBCJMJUZPGUIF1MBO Section 1: Introduction 7YV]PKLZHUV]LY]PL^VM[OL(\YVYH6ѝJPHS7SHU<WKH[L[OLW\YWVZLVM[OL7VSPJ`+PYLJ[PVUZ9LWVY[ and why it is relevant to the growth in the Town. Section 2: Policy Directions and Recommendations :\TTHYPaLZ[OLYLSL]HU[WVSPJ`NHWZPKLU[PÄLKPU[OLIHJRNYV\UK+PZJ\ZZPVU7HWLYZHUKWYV]PKLZ WVSPJ`YLJVTTLUKH[PVUZ[VILPUJS\KLKPU[OL;V^U»Z6ѝJPHS7SHU<WKH[L :LJ[PVU!:[YH[LNPJ+PYLJ[PVUZ6ɉJPHS7SHU:[Y\J[\YL 0UJS\KLZKPZJ\ZZPVUHUKYLJVTTLUKH[PVUZYLSH[LK[VZ[Y\J[\YLVM[OL6ѝJPHS7SHU[OLLZ[HISPZO ment of a Town Structure and the consolidation of some of the Town’s Secondary Plans. Section 4: Strategic Directions - Implementation Summarizes the administrative aspects of how to interpret and apply the various policies of the 6ѝJPHS7SHUHZ^LSSHZ[OLPU[YVK\J[PVUVMV[OLYWSHUUPUNHUKYLN\SH[VY`[VVSZ Section 5: Next Steps Indicates the next steps in the Study. 8 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 110 of 296 2 POLICY DIRECTIONS AND RECOMMENDATIONS SECTION222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222 9 Page 111 of 296 The Policy Gap Discussion Paper and Growth Management Discussion Paper provided the foundation for the Growth Management Policy Recommendations. The Policy Gap Discussion Paper highlighted new Regional and Provincial policies that have JVTLPU[VLќLJ[ZPUJL[OLHKVW[PVUVM[OL;V^U»Z6ѝJPHS7SHU;OH[YLWVY[PKLU[PÄLKZWLJPÄJ HYLHZVM[OL6ѝJPHS7SHU[OH[^V\SKULLK[VIL\WKH[LKZ[YLUN[OLULKVY^OLYLUL^WVSPJPLZ ZOV\SKILKL]LSVWLKMVY[OL<WKH[LK6ѝJPHS7SHU[VILPUJVUMVYTP[`^P[O7YV]PUJPHSHUK9LNPVUHS policies. )\PSKPUNVU[OL7VSPJ`.HW(UHS`ZPZ[OL.YV^[O4HUHNLTLU[+PZJ\ZZPVU7HWLYL_WSVYLKOV^ and where growth could occur within the Town over the next 30 years to accommodate growth projections to the year 2051. The analysis investigated the growth capacity of the Designated .YLLUÄLSK(YLHL_PZ[PUNHWWYV]LKHUKWYVWVZLKKL]LSVWTLU[HWWSPJH[PVUZLTWSV`TLU[ JVU]LYZPVUZHUK[OLPU[LUZPÄJH[PVUWV[LU[PHSVMHYLHZZ\JOHZ[OL4;:([OL(\YVYH7YVTLUHKL and the Town’s Local Corridors. The report provided an estimate of how many residents and jobs the Town could accommodate within the current planning framework – while highlighting what policy changes would be required to accommodate the estimated growth. This Section of the report provides preliminary policy directions based on the analyses described HIV]LHUKZWLJPÄJ[V[OL)\PS[\W(YLH[OL+LZPNUH[LK.YLLUÄLSK(YLH,TWSV`TLU[(YLHZHUK V[OLYKPYLJ[PVUZHWWSPJHISLVUH;V^U^PKLIHZPZ ;V^U>PKL ;OL;V^U^PKLOV\ZPUNWVSPJPLZVM[OL6ѝJPHS7SHUOH]LH]P[HSYVSLPUZ\WWVY[PUNHTP_HUKYHUNL of housing that meets the diverse needs of households. With the anticipated 2051 population and jobs, the provision of housing for all residents will continue to be an important aspect of planning for the future. 2.1 .YV^[O4HUHNLTLU[ In supporting the creation of vibrant communities, Provincial policies have introduced new directions for the creation of market based residential housing, encouraging housing in locations with appropriate services and infrastructure, PU[YVK\JPUNHќVYKHISLOV\ZPUN strategies, and maintaining the ability to accommodate residential growth for 15 years. 10 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 112 of 296 :LJ[PVU VM[OLJ\YYLU[6ѝJPHS7SHUJ\YYLU[S`KVLZUV[THRLHU`YLMLYLUJL[V[OLZL7YV]PUJPHS WVSPJPLZHZ[OL`OH]LVUS`YLJLU[S`JVTLPU[VLќLJ[HM[LY[OLHWWYV]HSVM[OLJ\YYLU[6ѝJPHS7SHU The policies of Section 6 emphasize the provision of an appropriate range and mix of housing in order to meet the needs of current and future residents. The Town wide housing policies need to IL\WKH[LK[VYLÅLJ[[OLJOHUNPUN7YV]PUJPHSWVSPJ`KPYLJ[PVUVUOV\ZPUN Recommendations • Expand the Existing Housing Policies: • :LJ[PVU VM[OL6ѝJPHS7SHUT\Z[LTWOHZPaLOV\ZPUNKP]LYZP[`MVYHSS\ZLYZHIPSP[PLZHUK age groups in order to provide a range of equitable opportunities for the entire population VM [OL ;V^U HZ H RL` LSLTLU[ VM H JVTWSL[L JVTT\UP[` :WLJPÄJHSS` [OPZ PU]VS]LZ references to age friendly communities, aging in place and building strong communities for older adults. • The housing policies and objectives of Section 6 should be expanded to include policies that promote the provision of a mix and range of market based residential housing VW[PVUZ[OH[YLZWVUK[VTHYRL[ULLKZ0[PZYLJVTTLUKLK[OH[HKLÄUP[PVUVM4HYRL[ )HZLK/V\ZPUNILPUJS\KLKPU[OL6ѝJPHS7SHU[VWYV]PKLJSHYP[`[V[OLW\ISPJHUK\ZLYZ VM[OL6ѝJPHS7SHUVU^OH[¸4HYRL[)HZLK/V\ZPUN¹PUJS\KLZ • ;OL(ќVYKHISL/V\ZPUNWVSPJLZVM:LJ[PVU VM[OL6ѝJPHS7SHUIL\WKH[LK[VPUJS\KL [OL9LNPVU»ZWYVWVZLKTPUPT\T[HYNL[VM VMUL^OV\ZPUN[VILHќVYKHISLV\[ZPKL VM9LNPVUHS*LU[YLZHUK4HQVY;YHUZP[:[H[PVU(YLHZHUK VMUL^OV\ZPUN[VIL HќVYKHISL^P[OPU9LNPVUHS*LU[YLZHUK4HQVY;YHUZP[:[H[PVU(YLHZ • 0[PZHSZVYLJVTTLUKLK[OH[[OL6ѝJPHS7SHUIL\WKH[LK[VPUJS\KL[OLSVJHS[HYNL[MVY W\YWVZLI\PS[YLU[HSOV\ZPUN^P[OPU(\YVYHVM\UP[Z \UP[ZIL[^LLUHUK 2031, 250 units between 2031 and 2041, and 250 units between 2041 and 2051); • Policy direction should be included for the preparation of a housing strategy for the Town, including identifying the feasibility of and tools to encourage the provision of family sized \UP[ZPUZ[YH[LNPJNYV^[OHYLHZZ\JOHZ[OL7YVTLUHKLHUK[OL(\YVYH.6:[H[PVU4HQVY ;YHUZP[:[H[PVU(YLH4;:( • ;OLHќVYKHISLOV\ZPUNWVSPJLZVM:LJ[PVU VM[OL6ѝJPHS7SHUZOV\SKIL\WKH[LK[V encourage family sized units, higher density housing forms and secondary dwelling units as viable housing options. 11TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 113 of 296 •;OLWVSPJPLZYLNHYKPUNNYV^[OWYVQLJ[PVUZZOV\SKIL\WKH[LK[VYLÅLJ[[OL9LNPVU»Z NYV^[O WYVQLJ[PVUZVUJLÄUHSPaLK •<WKH[LK6ѝJPHS7SHUWVSPJPLZZOV\SKPUJS\KLUL^KPYLJ[PVUMYVT[OL7YV]PUJLHUK9LNPVU[V WYV]PKLMVYHYHUNLVMOV\ZPUNVW[PVUZHUKHќVYKHIPSP[`^OPSLZ[PSSTHPU[HPUPUN[OLPU[LU[VM[OL L_PZ[PUN6ѝJPHS7SHUWVSPJPLZMVYZ[HISLULPNOIV\YOVVKZ0UIHSHUJPUN[OLZLWVSPJ`KPYLJ[P]LZ WVSPJPLZMVY¸NLU[SLPU[LUZPÄJH[PVU¹HUK[OLILULÄ[ZVMHќVYKHISLOV\ZPUNZOV\SKILPU[YVK\JLKPU :LJ[PVU VM[OL6ѝJPHS7SHUZVYLHKLYZ\UKLYZ[HUK^O`JOHUNLZPU[OLPYULPNOIV\YOVVKTH` be important, particularly as it relates to secondary residential units. )\PS[<W(YLHHUK+LZPNUH[LK.YLLUÄLSK(YLH 0U[LUZPÄJH[PVUPU[OL)\PS[\W(YLH^PSSWSH`HU essential role in accommodating future growth PU(\YVYHHZ^LSSHZNYV^[O^P[OPU[OL;V^U»Z +LZPNUH[LK.YLLUÄLSK(YLH+.((ZUV[LK in the Growth Management Discussion Paper, P[PZPTWVY[HU[[VLUZ\YLPU[LUZPÄJH[PVUVJJ\YZ in strategic growth areas and in appropriate forms. Provincial and Regional policies have HSSVJH[LKZWLJPÄJWVW\SH[PVUHUKQVIZ[V[OL `LHY HZ^LSSHZHUPU[LUZPÄJH[PVUYH[L ^P[OPU[OL)<([OL+.([HYNL[HZ^LSSHZ HTPUPT\TKLUZP[`[HYNL[MVY[OL(\YVYH.6 :[H[PVU4;:( Recommendations •([WHQG*URZWK+RUL]RQDQG8SGDWH,QWHQVLðFDWLRQ'*$DQG'HQVLW\7DUJHWV •0UVYKLY[VILPUJVUMVYTP[`^P[O7YV]PUJPHSHUK9LNPVUHSWVSPJPLZ[OL(\YVYH6ѝJPHS7SHU ^PSSYLX\PYLJOHUNLZ[OYV\NOV\[[OLKVJ\TLU[[VYLÅLJ[[OL\WKH[LKNYV^[OWYVQLJ[PVUZ HUKKLUZP[`[HYNL[ZJVU[HPULKPU[OL\WKH[LK@VYR9LNPVU6ѝJPHS7SHUPUJS\KPUNYL]PZPUN [OL7\YWVZL:LJ[PVU[OL=PZPVU:LJ[PVU.YV^[O4HUHNLTLU[:LJ[PVUHZ ^LSSHZ[OLWVW\SH[PVUHUKLTWSV`TLU[MVYLJHZ[Z[VILÄUHSPaLKI`[OL9LNPVU:LJ[PVUZ 5 and 11). • Boundaries of strategic growth areas for accommodating higher densities including the 4;:(9LNPVUHS@VUNL:[YLL[HUK3VJHS*VYYPKVYZHZ^LSSHZ[OL7YVTLUHKLZOV\SK be clearly delineated. •;OLTPUPT\TKLUZP[`YLX\PYLTLU[ZHZ^LSSHZ[OLPU[LUZPÄJH[PVU[HYNL[ZZOV\SKILYL]PZLK MVYLHJO:[YH[LNPJ.YV^[O(YLHPU:LJ[PVU(JJVTTVKH[PUN.YV^[O7YVQLJ[PVUZVM[OL 6ѝJPHS7SHU •0U Z\WWVY[PUN [OL KLUZP[` HUK PU[LUZPÄJH[PVU [HYNL[Z VM :[YH[LNPJ .YV^[O (YLHZ [OL permitted building types, scale, and transition requirements to adjacent low density areas should also be updated. 12 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 114 of 296 • ;OL+.(TPUPT\TKLUZP[`[HYNL[ZOV\SKIL\WKH[LK[V YLZPKLU[ZHUKQVIZJVTIPULK WLY OLJ[HYL MVY *VTT\UP[` (YLHZ HUK HU H]LYHNL KLUZP[` VM [HYNL[ VM QVIZ WLY OLJ[HYLMVY,TWSV`TLU[(YLHZPUHJJVYKHUJL^P[O[OL@VYR9LNPVU6ѝJPHS7SHU<WKH[L Draft Policies, with a minimum target of 55 jobs per hectare in the Highway 404 North employment area which according to the Region is consistent with what the market is currently delivering. • %DODQFLQJ*URZWKDQG,QWHQVLðFDWLRQ • 7VSPJ`LVM[OL6ѝJPHS7SHUZOV\SKILYL]PZLK[VPUJS\KL[OLWYVWVZLKSVJHST\UPJPWHS PU[LUZPÄJH[PVU[HYNL[VM ZL[V\[PU[OL@VYR9LNPVU6ѝJPHS7SHU<WKH[LKYHM[[HYNL[ MVY(\YVYH • ;OLKLUZP[`IVU\ZPUNWVSPJLZPU:LJ[PVU VM[OL6ѝJPHS7SHUZOV\SKILYLWSHJLK^P[O [OLYLMLYLUJL[V[OLUL^*VTT\UP[`)LULÄ[Z*OHYNLZVM[OL7SHUUPUN(J[ • V (UL^WVSPJ`ZLJ[PVUVU:[YH[LNPJ.YV^[O(YLHZ9LNPVUHSHUK3VJHS*VYYPKVYZHUK 4HQVY;YHUZP[:[H[PVU(YLHZZOV\SKILPU[YVK\JLK[VPKLU[PM`^OLYLPUÄSSJHUILHJOPL]LK and to direct appropriate building types, height, and compatibility policies for development adjacent to existing stable neighbourhoods. • <WKH[LKWVSPJPLZMVY:[YH[LNPJ.YV^[O(YLHZZOV\SKHSZVZL[V\[[VVSZHUKPUJLU[P]L WYVNYHTZ[OH[^PSSLUJV\YHNLVѝJLHUKW\YWVZLI\PS[YLU[HSOV\ZPUN • It is recommended that compatibility and urban design policies regarding appropriate setbacks from the street, angular planes requirements adjacent to low rise neighbourhoods, Z[LWIHJRZMYVTWVKP\TZZ[YLL[^HSSYLX\PYLTLU[ZZOHKV^PUNHUKOLYP[HNLWYLZLY]H[PVU ILPU[YVK\JLKMVYHSS:[YH[LNPJ.YV^[O(YLHZ • It is recommended that the policy approach to the southern segment of Yonge Street ^P[OPU67(:LJVUKHY`7SHU(YLHILYL]PL^LK[VJVUZPKLYHS[LYUH[P]LSHUK\ZLHUK KLUZP[`WLYTPZZPVUZPUSPNO[VM[OL9LNPVU»ZPKLU[PÄJH[PVUVM@VUNL:[YLL[HZH9LNPVUHS Corridor, while recognizing that the area is within the Oak Ridges Moraine Conservation Plan. 2.1.3 Employment Areas ,TWSV`TLU[(YLHZHYLHULZZLU[PHSWPSSHYMVY[OL ;V^U»ZLJVUVT`HUKLJVUVTPJNYV^[O(ZUV[LK PU[OL7VSPJ`.HW(UHS`ZPZHUK.YV^[O4HUHNLTLU[ Discussion Papers, Provincial and Regional policies provide a strong framework for protecting the viability of employment lands while ensuring appropriate separations from sensitive lands uses where necessary. There are large employment areas dispersed throughout the Town, primarily located near major goods facilities and corridors such as rail corridors and Highway 404. 13TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 115 of 296 ;OL\WKH[LK6ѝJPHS7SHUZOV\SKHKKYLZZ[OLPTWVY[HUJLVMYL[HPUPUN[OL;V^U»ZL_PZ[PUNLTWSV`TLU[ lands to ensure that as the Town grows, new jobs will also be able to be provided. In balancing new Provincial and Regional policy direction, there are opportunities to recognize the evolving nature of employment areas through denser built forms. The Growth Management Discussion Paper addresses such opportunities. Recommendations •3URWHFW([LVWLQJ(PSOR\PHQW$UHDV •:LJ[PVUVM[OL6ѝJPHS7SHU ZOV\SKIL\WKH[LK[VPUJVYWVYH[LWVSPJ` directions for protecting and preserving lands for employment uses near major goods TV]LTLU[MHJPSP[PLZ[VTHPU[HPUHULѝJPLU[[YHUZWVY[H[PVUZ`Z[LT •:LJ[PVUVM[OL6ѝJPHS7SHUZOV\SKHSZVPUJS\KLHWVSPJ`YLJVNUPaPUN[OLPTWVY[HUJLVM maintaining employment lands in Town to ensure that new jobs can be accommodated as the Town continues to grow. •(YROYLQJ1DWXUHRI(PSOR\PHQW$UHDV •0UTHPU[HPUPUN]PIYHU[HUKÅL_PISLLTWSV`TLU[HYLHZ[OH[YLZWVUK[VTHYRL[[YLUKZ[OL ,TWSV`TLU[-YHTL^VYRPU7VSPJ`ZOV\SKLUJV\YHNLKLUZLYMVYTZVMLTWSV`TLU[ in strategic growth areas that are served by public transit. •;OLWYVWVZLK,TWSV`TLU[*VU]LYZPVUZ[OH[HYLZ\WWVY[LKI`[OL9LNPVUHZZOV^UVU [OLTHWILSV^ZOV\SKILPUJS\KLK^P[OPU[OL\WKH[LK6ѝJPHS7SHU^P[O[OLWYVWVZLK new land use designations that replace the former employment designations. 14 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 116 of 296 2.2 Infrastructure and Transportation ;OL ;YHUZWVY[H[PVU 0UMYHZ[Y\J[\YL +PZJ\ZZPVU 7HWLY PKLU[PÄLKVWWVY[\UP[PLZ [V PTWYV]L [OL HSPNUTLU[IL[^LLU[OL;V^U»ZL_PZ[PUN6ѝJPHS7SHU^P[O9LNPVUHSHUK7YV]PUJPHSWVSPJPLZHZ^LSS HZ;YHUZWVY[H[PVU4HZ[LY7SHUZ;OL+PZJ\ZZPVU7HWLYZWLJPÄJHSS`PKLU[PÄLKVWWVY[\UP[PLZMVY[OL creation of new policies that conform with Regional policy direction as well as new policies based on emerging trends and technologies. ;OPZ:LJ[PVUVM[OL9LWVY[PKLU[PÄLZWVSPJ`KPYLJ[PVUZYLSH[LK[V(J[P]L;YHUZWVY[H[PVU*VTWSL[L Streets, Transit, Good Movement, Technology and Infrastructure. (J[P]L;YHUZWVY[H[PVU (Z UV[LK PU [OL ;YHUZWVY[H[PVU HUK 0UMYHZ[Y\J[\YL +PZJ\ZZPVU 7HWLY HZ ^LSS HZ [OL *VTWSL[L *VTT\UP[PLZ+PZJ\ZZPVU7HWLYHJ[P]L[YHUZWVY[H[PVUYLMLYZ[VUVUTV[VYPaLK[YHUZWVY[H[PVUZ\JO HZ^HSRPUNIPRPUNHUKUVUTLJOHUPJHS^OLLSJOHPYZ Recommendations • 0[PZYLJVTTLUKLK[OH[[OL-\UKHTLU[HS7YPUJPWSLZVM:LJ[PVUVM[OL6ѝJPHS7SHUIL updated to place greater emphasis on active transportation and transit. While Section 2.1.a.xii speaks to sustainable infrastructure, the principles of the Plan need to place a greater emphasis on encouraging mode share, transit, active transportation, and the pedestrian network in the development of a complete community. • It is recommended that the Town should collaborate with York Region and York Region Public Health in creating plans and programs to support active transportation; • 0[PZYLJVTTLUKLK[OH[[OL;V^U»Z6ѝJPHS7SHUWYV]PKLHWVSPJ`MYHTL^VYRMVYJYLH[PUNHU (J[P]L;YHUZWVY[H[PVU4HZ[LY7SHUMVY[OL;V^U[OH[L_WHUKZVUZPKL^HSRNHWZJ`JSLMHJPSP[PLZ and programs for all ages and abilities. This should be addressed in Section 14.2. • ;OL;V^U»Z(J[P]L;YHUZWVY[H[PVU7VSPJLZ:LJ[PVUZOV\SKILL_WHUKLK[VLTWOHZPaLHUK WYVTV[L[OLJYLH[PVUVMWYVNYHTZ[OH[WYVTV[LHJ[P]L[YHUZWVY[H[PVUZ\JOHZ¸IPRL[V^VYR¹ initiatives or regular recreational community cycling events. (J[P]L[YHUZWVY[H[PVUVќLYZH]HYPL[`VMOLHS[O ILULÄ[ZPUHKKP[PVU[VYLK\JPUN[YHѝJJVUNLZ[PVU and improved air quality. The Region of York 6ѝJPHS 7SHU HUK ;YHUZWVY[H[PVU 4HZ[LY 7SHU stresses the importance of collaborating with local municipalities in creating both master plans and programs that support active transportation. 15TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 117 of 296 • ;OLWVSPJPLZVM:LJ[PVUZOV\SKHSZVHKKYLZZ[OLOLHS[OILULÄ[ZHZZVJPH[LK^P[OHJ[P]L [YHUZWVY[H[PVUKLJYLHZLKKLWLUKLUJLVU[OLH\[VTVIPSLWYVTV[LZWO`ZPJHSHJ[P]P[`YLK\JLZ the risk of motor vehicle related injuries, lowers emissions and contributes to cleaner air in our communities). • ;OLZ[Y\J[\YLVM[OL6ѝJPHS7SHU»Z[YHUZWVY[H[PVUWVSPJPLZZOV\SKILYLJVUZPKLYLK:LJ[PVU ZL[ZV\[(J[P]L;YHUZWVY[H[PVU7VSPJPLZOV^L]LYTHU`VM[OLZ\IZLJ[PVUZVM[OPZPUJS\KL! .LULYHS;YHUZWVY[H[PVU7VSPJLZ!7VSPJPLZMVY9VHKZ!+LZPNU7VSPJPLZMVY9VHKZ etc., do not relate to active transportation. It is recommended that Section 14.2 be restructured [VNYV\WNLULYHS[YHUZWVY[H[PVUHUKYVHKWVSPJPLZÄYZ[^P[OHZLWHYH[LNYV\WPUNMVY[OL;V^U»Z active transportation, transit, and trails policies. • 0UZ\WWVY[PUNHJ[P]L[YHUZWVY[H[PVUJVUULJ[P]P[`HUL^(J[P]L;YHUZWVY[H[PVU9V\[LZJOLK\SL ZOV\SKILWYLWHYLK[OH[\WKH[LZ[OLL_PZ[PUN:JOLK\SL2;YHPS5L[^VYR*VUJLW[HUKPUJS\KLZ the Region’s Proposed 2041 Cycle Network and the Proposed Ten Year Cycling Network. • :LJ[PVUZOV\SKWYV]PKLZWLJPÄJN\PKHUJLMVYOV^KPќLYLU[TVKLZVM[YHUZWVY[H[PVUZOV\SK be accommodated and implementation mechanisms in accounting for mode share. • ;OLPUMYHZ[Y\J[\YLHUK[YHUZWVY[H[PVUWVSPJPLZVM:LJ[PVU VM[OL(\YVYH5VY[OLHZ[(YLH* :LJVUKHY`7SHUHYLHYLWL[P[PVUVM[OLWVSPJPLZVM:LJ[PVUVM[OLWHYLU[6ѝJPHS7SHUHUK should be removed from the Secondary Plan. Generally, transportation policies from the other :LJVUKHY`7SHUZHYLHYLHZWLJPÄJOV^L]LYZVTLWVSPJPLZZOV\SKILYL]PZLKHUKVYYLTV]LK as they are outdated and don’t consider active transportation and transit appropriately. 2.2.2 Complete Streets Complete Streets are a vital component in facilitating the use of active transportation through encouraging the development of streets that are safe and comfortable for all road users, ages and abilities. With Provincial and Regional policy emphasis on supporting the creation of complete communities and complete streets, the Transportation and Infrastructure Discussion Paper and Complete Communities Discussion Paper highlighted some opportunities to recognize that it is an opportune time to introduce a JVTWSL[LZ[YLL[WVSPJ`MYHTL^VYRPU[OL6ѝJPHS7SHU Recommendations • :LJ[PVUVM[OL6ѝJPHS7SHU7YV]PKPUN:\Z[HPUHISL0UMYHZ[Y\J[\YLZOV\SKILL_WHUKLK[V include policies on Complete Streets. • Related to the above noted recommendation, it is recommended that the Complete Streets WVSPJPLZILJVUZPZ[LU[^P[O[OL@VYR9LNPVU»Z+LZPNUPUN.YLH[:[YLL[N\PKLSPULZ-VYPUZ[HUJL considering mitigation and adaptation measures to manage the impacts of climate change and air quality. 16 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 118 of 296 • 7VSPJ`SHUN\HNLZOV\SKILPUJS\KLKPU[OL6ѝJPHS7SHUYLX\PYPUN[OH[[OL*VTWSL[L:[YLL[Z approach be applied to new streets that are being planned or when existing streets are being repaired or are under construction. • Section 14.2 should be updated to introduce a complete streets framework, with an emphasis on supporting the creation of complete communities through encouraging the development of streets that are safe and comfortable for all travel network users, ages, and abilities. This Z\IZLJ[PVUZOV\SKILJVUZPZ[LU[^P[O@VYR9LNPVU»Z+LZPNUPUN.YLH[:[YLL[N\PKLSPULZHUK include policy language for requiring a complete streets approach for new streets, as well as existing streets under construction or in need of improvement. This section should incorporate streetscape design policies, including universal design policies for designing accessible and safe Z[YLL[Z:LJ[PVUVM[OL(\YVYH7YVTLUHKL:LJVUKHY`7SHUWYV]PKLZWVSPJPLZMVYJVTWSL[L streets which could be transferred. • (KLÄUP[PVUMVY*VTWSL[L:[YLL[ZZOV\SKILPUJS\KLK^P[OPU[OL6ѝJPHS7SHU»ZNSVZZHY` • 0UYLJVNUP[PVUVM[OLPTWVY[HUJLVMPUJS\ZP]P[`HUKHJJLZZPIPSP[`:LJ[PVUVM[OL6ѝJPHS7SHU should include policy direction to ensure that new infrastructure is accessible through design and material. • <UP]LYZHSKLZPNUWVSPJPLZZ\JOHZ JP[PLZ^OPJOZLLRZ[VKLZPNUW\ISPJZWHJLZ[OH[HYL safe for both an 8 year old and 80 year old and everyone in between, should be considered for PUJS\ZPVU^P[OPU[OL6ѝJPHS7SHU[VLUZ\YLZHMLZ[YLL[Z 2.2.3 Transit Transit has and will continue to play an essential YVSL PU JYLH[PUN H ZHML LX\P[HISL HUK LѝJPLU[ transportation system for all users in the Town. >P[O[OLL_PZ[PUN(\YVYH.6:[H[PVUPKLU[PÄLKHZH 4HQVY;YHUZP[:[H[PVU(YLH4;:(I`[OL7YV]PUJL HUK[OL9LNPVUJ\YYLU[S`ÄUHSPaPUN[OLIV\UKHY` MVY[OL4;:(P[PZLZZLU[PHS[VWYV]PKLHU\WKH[LK transit system policy framework to leverage the 4;:(HUKPTWYV]L[YHUZP[HJYVZZ[OL;V^U Recommendations • 7VSPJ` VM[OL6ѝJPHS7SHUYLNHYKPUN7\ISPJ;YHUZP[ZOV\SKTHRLZWLJPÄJYLMLYLUJL[V[OL .6;YHPUZLY]PJLZHZ^LSSLTWOHZPaPUN[OLULLKMVYLѝJPLU[JVUULJ[PVUZIL[^LLU[OLSVJHSI\Z network and higher order transit. • It is recommended that policies be introduced for integrating the transit system with Metrolinx’s WYVNYHTZZ\JOHZ[OL:THY[*VTT\[LHUKV[OLYHNLUJPLZVYNHUPaH[PVUZ • Consistent with the York Region Transportation Master Plan, it is recommended that Policies of :LJ[PVU VM[OL6ѝJPHS7SHU7\ISPJ;YHUZP[WVSPJPLZPUJS\KLKPYLJ[PVUMVY[OLJYLH[PVUVMH *VTT\[LY7HYRPUN4HUHNLTLU[:[YH[LN`MVY[OL(\YVYH.6:[H[PVUHUKWYV]PKLKPYLJ[PVUMVY VUZ[YLL[WHYRPUNVU9LNPVUHS9VHKZ 17TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 119 of 296 • It is also recommended that policies be introduced that are consistent with York Region Transit’s :[YH[LNPJ7SHU !4V]PUN[V • :LJ[PVUVM[OL6ѝJPHS7SHUZOV\SKHSZVJVUZPKLY[OLWV[LU[PHSPTWHJ[VM@VUNL:[YLL[HZH 9LNPVUHS9HWPK;YHUZP[*VYYPKVYHUKWYV]PKLÅL_PISLWVSPJ`SHUN\HNLYLNHYKPUNZ[YLL[ZJHWPUN HUK\S[PTH[LYPNO[ZVM^H`^PK[OZ .VVKZ4V]LTLU[ ;YHUZP[OHZHUK^PSSJVU[PU\L[VWSH`HULZZLU[PHSYVSLPUJYLH[PUNHZHMLLX\P[HISLHUKLѝJPLU[ [YHUZWVY[H[PVUZ`Z[LTMVYHSS\ZLYZPU[OL;V^U>P[O[OLL_PZ[PUN(\YVYH.6:[H[PVUPKLU[PÄLKHZH 4HQVY;YHUZP[:[H[PVU(YLH4;:(I`[OL7YV]PUJLHUK[OL9LNPVUJ\YYLU[S`ÄUHSPaPUN[OLIV\UKHY` MVY[OL4;:(P[PZLZZLU[PHS[VWYV]PKLHU\WKH[LK[YHUZP[Z`Z[LTWVSPJ`MYHTL^VYR[VSL]LYHNL[OL 4;:(HUKPTWYV]L[YHUZP[HJYVZZ[OL;V^U Recommendations • ;OLWVSPJPLZVM:LJ[PVUKLHSPUN^P[OJVTTLYJPHS[YHѝJZOV\SKILL_WHUKLK[VPUJS\KL IV[O[Y\JRHUKYHPSHZTVKLZVMNVVKTV]LTLU[JVUZPZ[LU[^P[O[OL9LNPVU»Z6ѝJPHS7SHU • Section 14.2.4 should also be updated to address alternative commercial modes of transportation, such a bike courier. • Section 14.2.4 should discuss physical design features such as pavement narrowing and speed humps that could be used as measures to mitigate potential issues arising from higher JVTTLYJPHS]LOPJSL[YHѝJVUYLZPKLU[PHSZ[YLL[ZZOV\SKHU`WYVISLTZILPKLU[PÄLKHUKJVUÄYTLK by the Town in the future. • 0[ PZ YLJVTTLUKLK [OH[ [OL 6ѝJPHS 7SHU ZOV\SK PUJS\KL H UL^ ZJOLK\SL PKLU[PM`PUN NVVKZ movement corridors, consistent with the Region’s Transportation Master Plan. • The polices in Section 14.2.2 should be updated to ensure consistent policy language is used in YLNHYK[V[OLYVSLVMJVSSLJ[VYHUKSVJHSYVHKZ^P[OPU[OL[YHUZWVY[H[PVUZ`Z[LTLHUKK 2.2.5 Transportation Management (Z[OL;V^UNYV^ZHUKZ\WWVY[Z[OLJYLH[PVUVMH]PIYHU[JVTT\UP[`^OLYLYLZPKLU[ZJHU^VYRSP]L and play, there are opportunities to support a reduction in individual automobile trips, thereby further mitigating the impacts of climate change. This section of the Report includes recommendations in this regard. Recommendations • The Transportation Master Plan includes suggestions for encouraging carpooling, transit PUJLU[P]LZHUKLUJV\YHNLZLTWSV`LYZ[VPUJS\KLÅL_PISL^VYRPUNOV\YZVYHS[LYUH[P]L^VYRPUN HYYHUNLTLU[Z :LJ[PVU VM [OL 6ѝJPHS 7SHU ZOV\SK PUJS\KL WVSPJPLZ [V PTWSLTLU[ [OLZL suggestions. • Consistent with the Region’s Transportation Master Plan, policies within Section 14.2.2 should be updated to encourage the development of carpooling programs, and to introduce both /PNO6JJ\WHUJ`=LOPJSLSHULZHUK[YHUZP[WYPVYP[`SHULZPUJS\KPUNPKLU[PM`PUNHWWYVWYPH[LYVHK 18 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 120 of 296 allowance widths along key roads within the Town to accommodate these lanes. • In order to ensure that appropriate analysis is undertaken with respect to the impacts of KL]LSVWTLU[WYVWVZHSZVU[YHѝJP[PZYLJVTTLUKLK[OH[7VSPJ`PILZ[YLUN[OLULKI` WYV]PKPUNNYLH[LYJSHYP[`MVY^OLUH;YHѝJ0TWHJ[:[\K`PZYLX\PYLK • (KKP[PVUHSWVSPJPLZZOV\SKILHKKLK[VYLX\PYLYLKL]LSVWTLU[HUKPUÄSSHKQHJLU[[V9LNPVUHS 9VHKZ[VJYLH[LHÄULNYHPUSVJHSYVHKUL[^VYR[OH[HSSV^ZMVY[OLPU[LYJVUULJ[PVUZVMWYVWVZLK KL]LSVWTLU[ZHZHTLHUZVMPTWYV]PUNLѝJPLUJ`VM[OLHY[LYPHSYVHKUL[^VYR • ;VJHW[\YLUL^[YHUZWVY[H[PVU[LJOUVSVNPLZHUK[YLUKZ[OL6ѝJPHS7SHUZOV\SKPUJS\KLWVSPJPLZ to provide guidance on programs such as car ride share platforms and car share programs. >H[LY>HZ[L^H[LYHUK:[VYT^H[LY:LY]PJPUN Currently, the Regional framework for infrastructure improvements extends to the year 2041. This time period is currently being updated to coincide with the Regional Municipal Comprehensive 9L]PL^WYVJLZZ[V[OL`LHY (Z[OL9LNPVU»Z^VYRJVU[PU\LZ^P[OYLZWLJ[[V^H[LYHUK ^HZ[L^H[LYZLY]PJPUNHSSVJH[PVU[OL;V^U»Z6ѝJPHS7SHUZOV\SKYLÅLJ[HU`\WKH[LZTHKLH[[OL Regional level. While the Region’s work continues on this front, the Transportation and Infrastructure Discussion 7HWLYPKLU[PÄLKZWLJPÄJVWWVY[\UP[PLZ[VILJVUZPKLYLK)HZLKVU[OLZLPKLU[PÄLKVWWVY[\UP[PLZ [OPZZ\IZLJ[PVUPUJS\KLZZWLJPÄJYLJVTTLUKH[PVUZMVY[OL;V^U»Z6ѝJPHS7SHU Recommendations • 6ѝJPHS7SHU:LJ[PVU7YVTV[PUN9LZWVUZPISL.YV^[O4HUHNLTLU[ZOV\SKILZ[YLUN[OLULK to incorporate considerations for life cycle costing and funding options for future infrastructure projects. • ;OL 6ѝJPHS 7SHU ZOV\SK PUJS\KL WVSPJPLZ VU SV^ PTWHJ[ KL]LSVWTLU[ 30+ [LJOUPX\LZ HUK sustainable green infrastructure, which should be considered in the assessment of development HWWSPJH[PVUZ ;OL ;VYVU[V HUK 9LNPVU *VUZLY]H[PVU (\[OVYP[` ;9*( OHZ YLJVTTLUKLK PUJS\KPUNYLMLYLUJLZ[V[OL;V^U»ZLUNPULLYPUNZ[HUKHYKZHUK;9*(»Z3V^0TWHJ[+L]LSVWTLU[ technical guidance documents to inform these new policies. • It is recommended that policies be introduced for monitoring and reporting on the implementation VMPUÅV^HUKPUÄS[YH[PVUTLHZ\YLZ[VLUZ\YL[HYNL[ZHYLPUHJJVYKHUJL^P[O9LNPVU»Z[HYNL[Z 19TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 121 of 296 2.3 Complete Communities ;OLJ\YYLU[SVUN[LYT]PZPVUN\PKPUN[OL(\YVYH6ѝJPHS7SHUPZMVJ\ZLKHYV\UKKL]LSVWPUN[OL Town into a “healthy, strong and complete community”. This vision includes providing places to gather and build connections; supporting active, healthy, and sustainable lifestyle choices; and ensuring accessibility for residents of all stages of life while, protecting the Town’s natural and OPZ[VYPJJOHYHJ[LY:LJ[PVU;OLM\UKHTLU[HSWYPUJPWSLZVM[OL6ѝJPHS7SHUHZZL[V\[PU:LJ[PVU 2.1.a, are also centred around complete community elements. The overarching principles and objectives of the Town’s Secondary Plans address the development of complete communities. More recent Secondary Plans directly address the concept of complete communities, while some of the older Secondary Plans do not. However, for those that do not KPYLJ[S`HKKYLZZP[[OL[OLTLZHUKWVSPJPLZZ[PSS[PL[VTHU`JVTWSL[LJVTT\UP[`LSLTLU[Z(SSVM [OLPUKP]PK\HSJVUJLW[ZHUKWYPVYP[PLZMVYJVTWSL[LJVTT\UP[PLZMYVT[OLWHYLU[6ѝJPHS7SHUHUK Secondary Plans should be brought together, with the opportunity to identify a more comprehensive ;V^U^PKLKPYLJ[PVUMVYJVTWSL[LJVTT\UP[PLZ;OPZJVTWYLOLUZP]LKPYLJ[PVUZOV\SKHKKYLZZ TPU\[LJVTT\UP[`WYPUJPWSLZMVYL_PZ[PUNHUKUL^ULPNOIV\YOVVKHYLHZ[VLUJV\YHNLHJ[P]L modes of transportation and the use of transit, while creating a stronger sense of community that is well connected to amenities, parks, green spaces and trails. Complete communities should JVUZPKLY[OLULLKZVMHSSHNLZHIPSP[PLZHUKZ[HNLZVMSPMLHUKZ\WWVY[HNLMYPLUKS`JVTT\UP[PLZ[OH[ foster physical and mental health. The Complete Communities Discussion Paper touched on a number of topics including placemaking, urban design, active transportation and transit, climate change and sustainability TLHZ\YLZJVTT\UP[`ZLY]PJLZHUKMHJPSP[PLZZ[HISLULPNOIV\YOVVKZHUKHќVYKHISLOV\ZPUN;OPZ 9LWVY[PUJS\KLZWYLSPTPUHY`YLJVTTLUKLKKPYLJ[PVUZI\PSKPUNVU[OLVWWVY[\UP[PLZPKLU[PÄLKPU[OL Discussion Paper. 2.3.1 Placemaking 7SHJLTHRPUN PZ H T\S[PMHJL[LK HWWYVHJO to the planning, design, and management of public spaces. There is opportunity to introduce a placemaking lens to the updated 6ѝJPHS7SHUHUKP[ZPTWSLTLU[H[PVU[OYV\NO a collaborative, community process for the development and management of public ZWHJLZHZ^LSSHZZWLJPÄJWVSPJPLZ[VL_WSHPU and encourage placemaking practices. 20 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 122 of 296 Recommendations • The integration of placemaking policies and practices should be incorporated into the vision of the 6ѝJPHS7SHUPU:LJ[PVU^OLYLHWWSPJHISL;OPZZLJ[PVUVM[OL6ѝJPHS7SHUZOV\SKHSZVJVUZPKLY KPYLJ[PVUHUKSHUN\HNLHYV\UKHJJLZZPIPSP[`HUK[OLJYLH[PVUVMHNLMYPLUKS`JVTT\UP[PLZ • :PUJL[OLHKVW[PVUVM[OL;V^U»ZJ\YYLU[6ѝJPHS7SHUWSHJLTHRPUNHUK[OLKLZPNUVM[OLW\ISPJ YLHSTPLZ[YLL[ZZPKL^HSRZWHYRZHUKV[OLYVWLUZWHJLZOHZILJVTLTVYLPTWVY[HU[ [VZ\JJLZZM\SJVTWSL[LJVTT\UP[PLZ(ZM\Y[OLYKLZJYPILKILSV^[OLPU[YVK\J[PVUVMW\ISPJ YLHSTKLZPNUWVSPJPLZZOV\SKILPUJVYWVYH[LKPU[V:LJ[PVU!,UZ\YPUN+LZPNU,_JLSSLUJLVM [OL6ѝJPHS7SHU;OLZLWVSPJPLZ^V\SKWYV]PKL[OLVWWVY[\UP[`[VPU[YVK\JLWVSPJPLZYLSH[LK[V WSHJLTHRPUNWYHJ[PJLZHUK[VVSZ^P[OZ\NNLZ[PVUZMVYHNLMYPLUKS`HUKHJJLZZPISLKLZPNUHZ^LSS HZLUJV\YHNLTLU[MVYWSHJLTHRPUNPUP[PH[P]LZZ\JOHZ[HJ[PJHS\YIHUPZTHUKJVTT\UP[`PUP[PH[LK W\ISPJHY[WYVNYHTZ[VLUHISLHJVTT\UP[`VYPLU[LKHWWYVHJO[V[OLKLZPNUVMZ[YLL[ZJHWLZ and urban landscapes. • ;OLJVUJLW[VMWSHJLTHRPUNZOV\SKILPUJVYWVYH[LKPU[V:LJ[PVU !7YV]PKPUN(WWYVWYPH[L *VTT\UP[`-HJPSP[PLZVM[OL6ѝJPHS7SHU;OPZTH`PUJS\KL\WKH[LKWVSPJPLZMVYZPNUPÄJHU[ WSHJLZ^P[OPU(\YVYHZ\JOHZHYLHZ^P[OPU[OL(\YVYH7YVTLUHKLVYTH`PUZ[LHKYLZ\S[PU UL^WVSPJPLZMVYKPќLYLU[W\ISPJZWHJLZ^P[OPU[OL;V^U[OH[[OLJVTT\UP[`OHZPKLU[PÄLKHZ having the potential to become great places. These places will be selected based on the public JVUZ\S[H[PVUVJJ\YYPUN[OYV\NOV\[[OPZ:[\K`7SHJLZWLJPÄJWVSPJPLZTH`PUJS\KLVIQLJ[P]LZMVY the function and design of each place, including any initiatives for public art, facility updates or public space improvements or the introduction of new uses that will encourage the use of these WSHJLZI`T\S[PWSLKPќLYLU[WLVWSL • Placemaking policies related to the “Power of Ten” Tool should be introduced within Section HUKVM[OL6ѝJPHS7SHU^OPJO^V\SKHKKYLZZ[OH[T\UPJPWHSP[PLZZOV\SKOH]LH[SLHZ[ ten destinations where people want to be, with the success of each destination tied to the Z\IWSHJLZ^P[OPUP[-VYL_HTWSLHWHYRULLKZH[SLHZ[[LUZ\IWSHJLZ^OPJOJV\SKPUJS\KL HWSH`NYV\UKHUVWLUÄLSKHWSHJL[VL_WLYPLUJL^H[LYHWSHJL[VZP[ZVTL^OLYL[VTLL[ MYPLUKZL[J>P[OPULHJOZ\IWSHJL[OLYLZOV\SKILH[SLHZ[[LUKPќLYLU[[OPUNZ[VKV;OPZ MYHTL^VYRZOV\SKHSZV[PL[V[OLJVUJLW[VM¸*VTT\UP[`/\IZ¹^P[OPU(\YVYH • Placemaking strategies should also be added to Section 12.3 for the Town’s Public Parkland designation, encouraging these existing and new park spaces to accommodate a range of activities in addition to recreational options, which can serve a broad range of residents. 2.3.2 Urban Design *\YYLU[S` [OL WVSPJPLZ VM :LJ[PVU ! ,UZ\YPUN +LZPNU ,_JLSSLUJLVM[OLWHYLU[6ѝJPHS7SHUVUS`HWWS`[V[OL WYP]H[LYLHSTPUZWLJPÄJHYLHZ;OLYLPZVWWVY[\UP[`[V PU[YVK\JL;V^U^PKL\YIHUKLZPNUKPYLJ[PVU[OYV\NOUL^ policies and consolidate all applicable secondary plan design policies, in order to provide more comprehensive public and private realm guidance. 21TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 123 of 296 Recommendations • ;OLVIQLJ[P]LZVM:LJ[PVUZOV\SKIL\WKH[LK[VWYV]PKLZ[YVUNLY;V^U^PKLLTWOHZPZVU LSLTLU[ZZ\JOHZI\[UV[SPTP[LK[VOPNOX\HSP[`KLZPNUHUKI\PSKPUNZHNLMYPLUKS`KLZPNU ^LSSKLZPNULK HUK M\UJ[PVUHS Z[YLL[ZJHWLZ HWWYVWYPH[L [YHUZP[PVUZ JVTWSPTLU[PUN L_PZ[PUN character, promoting sustainable practices, integration of the environment, the impact of design VUO\THUOLHS[OHUK^LSSULZZHUK[OLJYLH[PVUVM^LSSKLÄULKJLU[YHSS`SVJH[LKW\ISPJZWHJLZ The list of objectives should be based on urban design direction from the Growth Plan and York 9LNPVU6ѝJPHS7SHUHZ^LSSHZSHUN\HNLMYVT:LJ[PVUVM[OL(\YVYH6ѝJPHS7SHUHUKV[OLY :LJVUKHY`7SHUZ(KKP[PVUHSVIQLJ[P]LZJV\SKIL\WKH[LK[VWYV]PKLHYLHZWLJPÄJKPYLJ[PVU • (WVSPJ`ZOV\SKILPUJS\KLK^P[OPU:LJ[PVU[OH[HJRUV^SLKNLZ[OLTHU`<YIHU+LZPNU .\PKLSPULZ[OH[L_PZ[PU(\YVYHHUKYLMLY[V[OLMHJ[[OH[[OLZLKLZPNUN\PKLSPULZZOV\SKIL considered in land use planning decisions. This policy will tie the various guideline documents IHJR[V[OL6ѝJPHS7SHU • :LJ[PVUZOV\SKILYLZ[Y\J[\YLKPU[V[OYLLNLULYHSZLJ[PVUZ^P[OHKKP[PVUHSWVSPJPLZPUJS\KPUN! • General design policies for the public realm, including direction for placemaking, streetscapes, the pedestrian environment, public spaces, compatible design, environmental protection, views and focal points, neighbourhoods, etc. • +LZPNUWVSPJPLZMVY[OLWYP]H[LYLHSTWYP]H[LZLJ[VYKL]LSVWTLU[PUJS\KPUNKPYLJ[PVUMVY built form, site design, architectural details, transition, landscaping, parking areas, etc. Built form design policies should be considered for the permitted dwelling types set out ^P[OPU:LJ[PVU PUJS\KPUNNYV\UKYLSH[LKYLZPKLU[PHSI\PSKPUNZT\S[P\UP[I\PSKPUNZHUK apartments. • (YLHZWLJPÄJ KLZPNU WVSPJPLZ HZ HWWSPJHISL 0[ PZ YLJVTTLUKLK [OH[ [OL LU[Y`^H` HUKOLYP[HNLHYLHWVSPJPLZVM:LJ[PVUMILHKKLK[V[OL;V^U^PKLKPYLJ[PVU^OLYL applicable, as many of these would apply to all development, with any remaining WVSPJPLZZWLJPÄJ[V[OLZLHYLHZPUJS\KLKPUHZLWHYH[LZLJ[PVU(U`V[OLYHYLHZZ\JOHZ ULPNOIV\YOVVKZPU[LUZPÄJH[PVUHYLHZLTWSV`TLU[HYLHZL[JZOV\SKILPKLU[PÄLK • +LZPNUKPYLJ[PVUMYVT[OL(\YVYH*:LJVUKHY`7SHU(YLH:LJ[PVUHUK[OH[PZ KLLTLKHWWSPJHISLVUH;V^U^PKLIHZPZZOV\SKILJVUZVSPKH[LKPU[V[OLWHYLU[6ѝJPHS7SHU HZPKLU[PÄLKPU[OLWYL]PV\ZYLJVTTLUKH[PVUZ6US`KLZPNUWVSPJPLZZWLJPÄJ[VLHJO:LJVUKHY` 7SHUZOV\SKILSLM[Z\JOHZ[OLHYLHZWLJPÄJI\PS[MVYTWVSPJPLZVM:LJ[PVU MYVT[OL(\YVYH Promenade Secondary Plan, etc.). • (WVSPJ`ZOV\SKILHKKLK[V[OL;V^U»ZW\ISPJHY[WVSPJPLZPU:LJ[PVU[OH[YLSH[LZ[V[OLKLZPNU VMHY[HUKW\ISPJZWHJLZHZH^H`VMLUOHUJPUNJ\S[\YHSOLYP[HNLYLZV\YJLZPL^H`ÄUKPUN PU[LYWYL[P]LZPNUZNH[L^H`ZPNUHNLHZH^H`[VPKLU[PM`PTWVY[HU[J\S[\YHSWSHJLZPU(\YVYH (J[P]L;YHUZWVY[H[PVUHUK;YHUZP[ (J[P]L;YHUZWVY[H[PVUHUK;YHUZP[PZHUPTWVY[HU[JVTWVULU[VMHJVTWSL[LJVTT\UP[`;OPZ was a topic addressed within both the Complete Communities Discussion Paper, as well as the ;YHUZWVY[H[PVUHUK0UMYHZ[Y\J[\YL+PZJ\ZZPVU7HWLY-VYJSHYP[`HUK[VYLK\JLYLWL[P[PVUHSSWVSPJ` directions related to active transportation and transit have been included within Section 2.2 of this Policy Directions Report.22 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 124 of 296 2.3.4 Adaptation to Climate Change and Sustainability Measures (M\UKHTLU[HSWYPUJPWSLVM[OLJ\YYLU[6ѝJPHS7SHUPZ “building a greener community”, which is based on LUZ\YPUN[OH[[OL]HYPV\ZJVTT\UP[PLZ^P[OPU(\YVYHHYL designed to be sustainable through the incorporation VM NYLLU I\PSKPUN [LJOUVSVNPLZ HUK LULYN`LѝJPLU[ HWWYVHJOLZ[VKL]LSVWTLU[:LJ[PVU VM[OL6ѝJPHS Plan addresses “Building a Greener Community”. With climate change becomes an increasing concern, [OL UL^ 6ѝJPHS 7SHU T\Z[ IL \WKH[LK [V KPYLJ[S` address mitigation of climate change impacts and the reduction of greenhouse gas emissions. Recommendations • (UVIQLJ[P]LZOV\SKILHKKLK[V:LJ[PVU [VHKKYLZZTP[PNH[PVUVMJSPTH[LJOHUNLPTWHJ[Z and climate change adaptation, which will be supported through developing clean air initiatives, \[PSPaPUN NYLLU JVUZ[Y\J[PVU Z[HUKHYKZ H]VPKPUN KL]LSVWTLU[ ^P[OPU ÅVVK WYVUL HYLHZ HUK WYV[LJ[PUN[OL\YIHU[YLLJHUVW`[VTP[PNH[L[OLOLH[PZSHUKLќLJ[ • <WKH[LK WVSPJPLZ ZOV\SK WYV]PKL YLMLYLUJLZ [V 9LNPVUHS KVJ\TLU[Z HUK N\PKLSPULZ ^OLYL HWWSPJHISLZ\JOHZ[OLKYHM[@VYR9LNPVU*SPTH[L*OHUNL(J[PVU7SHU • It is recommended that Section 5.2 be split into multiple sections, with one to address the Town’s Green Development and Design Standards and their purpose, and a new section to address topics such as climate sensitive design and urban forestry management. • The discussion of the Town’s Green Development and Design Standards within Section 5.2 should be updated to align with the Town’s current preparation of these standards and any additional criteria that has been included or considered within their development. • New policies under the current Section 5.2 should be added to provide direction for the development of clean air initiatives and an urban forestry management plan. These policies could include the introduction of building standards that encourage low carbon energy alternatives and UL[aLYVKL]LSVWTLU[Z^OPSLHSZVLUJV\YHNPUN[OL\ZLVMYLZPSPLU[I\PSKPUNTH[LYPHS(PYPTWHJ[ Z[\KPLZJV\SKILYLX\PYLKMVYKL]LSVWTLU[[OH[PZHZZVJPH[LK^P[OZPNUPÄJHU[HPYLTPZZPVUSL]LSZ • :LJ[PVU ZOV\SKPUJS\KLHUL^WVSPJ`[VYLMLYLUJL[OL;V^U»ZUL^*VTT\UP[`,ULYN`7SHU • The growth and protection of the urban tree canopy should be addressed through policy within :LJ[PVU [VTP[PNH[L[OLLќLJ[ZMVYJSPTH[LJOHUNLHUKYLK\JL\YIHUOLH[PZSHUKLќLJ[Z • )\PSKPUNVU[OLL_PZ[PUN3,,+Z[HUKHYKZWVSPJPLZVM:LJ[PVU WVSPJPLZZOV\SKILPU[YVK\JLK MVY[OLPTWSLTLU[H[PVUVMNYLLUPUP[PH[P]LZHUKV[OLYNYLLUYH[PUNZHUKJLY[PÄJH[PVUZ[HUKHYKZ HZHWWSPJHISL^P[OPTWSLTLU[H[PVUTLHZ\YLZ;OL6ѝJPHS7SHUZOV\SKPU[YVK\JLHZ\Z[HPUHIPSP[` matrix for future development applications that encourages net zero design and sustainable building materials. Similar policy language regarding the green infrastructure and asset management should be incorporated to ensure the growth of a resilient Town. 23TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 125 of 296 •<WKH[LVM[OL6ѝJPHS7SHUULLKZ[VJVUZPKLY[OLJVUZVSPKH[PVUVM:LJVUKHY`7SHUWVSPJPLZ;OL WVSPJPLZVM:LJ[PVUVM[OL(\YVYH5VY[OLHZ[(YLH*:LJVUKHY`7SHUHYLHYLWL[P[PVUVM[OL WVSPJPLZVM:LJ[PVU VM[OLWHYLU[6ѝJPHS7SHUHUKZOV\SKILYLTV]LKMYVT[OL:LJVUKHY`7SHU (U`WVSPJ`KPYLJ[PVU[OH[PZHWWSPJHISL;V^U^PKL^P[OPU:LJVUKHY`7SHUZZOV\SKILJVUZVSPKH[LK PU[V[OLWHYLU[6ѝJPHS7SHU *VTT\UP[`:LY]PJLZHUK-HJPSP[PLZ :LJ[PVU VM[OL6ѝJPHS7SHUPZKLKPJH[LK[VLUZ\YPUN a full range of community services and facilities ^P[OPU(\YVYHHYLKL]LSVWLK[VTLL[[OLULLKZVMHSS residents in order to contribute to the development of a healthy, strong and complete community. Section 7 PZ[P[SLK¸7YV]PKPUN(WWYVWYPH[L*VTT\UP[`-HJPSP[PLZ¹ (\YVYH»ZJVTT\UP[`MHJPSP[PLZZOV\SKILTVYL[OHU just “appropriate” and there are opportunities to tie placemaking and the importance of providing for meaningful public spaces into this section. Recommendations •(\YVYH»ZJVTT\UP[`MHJPSP[PLZZOV\SKILTVYL[OHUQ\Z[¸HWWYVWYPH[L¹"[OL`ZOV\SKIL¸TLHUPUNM\S¹ KLZ[PUH[PVUZ^P[O\ZLZHUKHJ[P]P[PLZ[OH[^PSSIL\ZLKI`[OLJVTT\UP[`;OPZZOV\SKILYLÅLJ[LK PU[OL[P[SLVM:LJ[PVU VM[OL6ѝJPHS7SHUHZ^LSSHZ\WKH[LKWVSPJPLZ •)HZLKVUKPYLJ[PVUMYVT[OL77:HUK.YV^[O7SHU:LJ[PVU VM[OL6ѝJPHS7SHUULLKZ[V PU[YVK\JLHUKPKLU[PM`¸*VTT\UP[`/\IZ¹^OPJOZOHSSLUJV\YHNL[OLJVSVJH[PVUVMJVTT\UP[` facilities in order to facilitate multiple community uses under one roof or facility. This concept should be addressed based on the Town’s existing community facilities, and the need for any new facilities based on land use and growth management considerations, and the Town’s Parks and Recreation Master Plan. •;VYLPUMVYJL[OLJVUJLW[VM*VTT\UP[`/\IZ[OL(\YVYH6ѝJPHS7SHUZOV\SKPUJS\KL¸*VTT\UP[` Hub” policies and potentially a land use designation, which would incorporate properties that are already functioning as Community Hubs, as well as other locations that should be planned to become Community Hubs. The policies should further direct community hubs to locations with strong active transportation and transit linkages. 24 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 126 of 296 • ;OYV\NOM\Y[OLYW\ISPJJVUZ\S[H[PVUYLSH[LK[V[OLVUNVPUNYL]PL^HUK\WKH[LVM[OL(\YVYH 7YVTLUHKLHUK4;:(:LJVUKHY`7SHUHZWYL]PV\ZS`KPZJ\ZZLKHZP[YLSH[LZ[VWSHJLTHRPUN :LJ[PVU VM[OL6ѝJPHS7SHUZOV\SKIL\WKH[LK[VPKLU[PM`UL^ZPNUPÄJHU[WSHJLZ^P[OPU(\YVYH HUKWYV]PKLZWLJPÄJKPYLJ[PVUMVY[OLZLSVJH[PVUZ • The community services and facilities policies of the Town’s Secondary Plans should be JVUZVSPKH[LK^P[OPU[OLWHYLU[6ѝJPHS7SHULZWLJPHSS`MVYPUZ[HUJLZ^OLYL[OLYLHYLWVSPJPLZMVY facilities that have since been built. • :LJ[PVU ZOV\SKPU[YVK\JLZ[YVUNLYKLZPNUWVSPJPLZPUHKKP[PVU[V:LJ[PVU LMVYJVTT\UP[` MHJPSP[PLZ YLSH[LK [V I\PSKPUN KLZPNU [OL W\ISPJ YLHST HJJLZZPIPSP[` HUK HNLMYPLUKS` KLZPNU encouragement for public art and tactical urbanism in these spaces, parking and transit access as well as connections to parks and open spaces. This could include design direction for each facility type, or general design direction for all community facilities within the Town. 2.3.6 Stable Neighbourhoods The Stable Neighbourhoods designation within the Town consists of a number of older and distinct residential neighbourhoods. The policies VM:LJ[PVU VM[OL6ѝJPHS7SHUHYLIHZLKVU[OL intent to ensure that stable neighbourhoods are protected from incompatible forms of development as they evolve and are enhanced over time. Recommendations • Section 8 should refer to the Town’s Stable Neighbourhoods Design Guidelines. Based on the recommendations of the Stable Neighbourhoods Study, the word “compatible” within the WVSPJPLZVM:LJ[PVU ZOV\SKILYLWSHJLK^P[OHTVYLZWLJPÄJWOYHZLZ\JOHZ¸JVUZPZ[LU[^P[O¹ VY¸YLZWLJ[HUKÄ[PU[V[OLL_PZ[PUNJOHYHJ[LY¹ • ;OL<YIHU+LZPNU.\PKLSPULZ[OL:[HISL5LPNOIV\YOVVKAVUPUN)`SH^0UÄSS+LZPNU.\PKLSPULZ and any other applicable design guidelines for cultural heritage resources should be referenced PU[OL\WKH[LK6ѝJPHS7SHU • In recognition of new direction from the Province and Region to provide for a range of housing VW[PVUZPUJS\KPUNZLJVUKHY`Z\P[LZPUÄSSHUKPU[LUZPÄJH[PVUJHUILHJJVTTVKH[LK^P[OPU(\YVYH ^OPSLZ[PSSTHPU[HPUPUN[OLPU[LU[VM[OLL_PZ[PUN6ѝJPHS7SHUWVSPJPLZMVYZ[HISLULPNOIV\YOVVKZ ;OL6ѝJPHS7SHUZOV\SKPUJS\KLWVSPJPLZ[VHKKYLZZYLKL]LSVWTLU[HUKKL]LSVWTLU[VMSHUKZ on the fringes of stable neighbourhoods, stating that denser housing forms are required to WYV]PKLH[YHUZP[PVUMYVTOPNOLYKLUZP[PLZPUPU[LUZPÄJH[PVUHYLHZ[VSV^LYKLUZP[PLZ^P[OPUZ[HISL neighbourhoods, while ensuring that the impacts of massing are mitigated through appropriate TLHZ\YLZZ\JOHZZL[IHJRZZ[LWIHJRZHUN\SHYWSHULZHUK]PZ\HSI\ќLYZ 25TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 127 of 296 2.4 Natural Heritage System ;OL5H[\YHS/LYP[HNL:`Z[LT5/:YLMLYZ[V[OLJVUULJ[LKUL[^VYRVMUH[\YHSOLYP[HNLMLH[\YLZHUK open spaces that facilitates the movement of plants and animals. The Provincial policy framework has evolved over recent years to better identify and protect natural environmental features and natural heritage systems in Ontario. There has been a shift in the Province’s approach to protecting [OLUH[\YHSOLYP[HNLZ`Z[LTMYVTHUPUKP]PK\HSMLH[\YLIHZLKHWWYVHJO[VHZ`Z[LTIHZLKHWWYVHJO [VIL[[LYYLJVNUPaL[OLPTWVY[HUJLVMHJVUULJ[LK5/:Z`Z[LT(ZZ\JO7YV]PUJPHSWVSPJ`YLX\PYLZ [OLPKLU[PÄJH[PVUVMUH[\YHSOLYP[HNLZ`Z[LTZI`T\UPJPWHSP[PLZPU:V\[OLYU6U[HYPV (RL`HZWLJ[PU[OPZ6ѝJPHS7SHU9L]PL^:[\K`PZ the balancing of the Town’s growth requirements with the requirement to protect and enhance the natural environmental features and the natural heritage system. This section of the report contains recommendations for improvements to the Town’s NHS policies, primarily related to language and terminology, as well as other policy recommendations related to climate change, urban forestry, and excess soil. Reccomendations •:LJ[PVU,Z[HISPZOPUNH3PURLK.YLLUSHUKZ:`Z[LTZWLJPÄJHSS`:LJ[PVU LPUJS\KLZ outdated Provincial policy number references in regard to development and or site alterations for lands adjacent to natural heritage features, that should be updated. •0U:LJ[PVU LZWLJPÄJWVSPJ`U\TILYYLMLYLUJLZMYVT[OL7YV]PUJPHS7VSPJ`:[H[LTLU[ should be removed to reduce the need for future updates. •:LJ[PVUVM[OL6ѝJPHS7SHUZWLJPÄJHSS`:LJ[PVUZ QHUK IZOV\SKILYL]PZLK[V \ZL[OLTVZ[YLJLU[[LYTPUVSVN`^P[OPU7YV]PUJPHSWVSPJPLZ-VYL_HTWSL[OL[LYT¸O`KYVSVNPJHSS` sensitive features” is no longer used in the Oak Ridges Moraine Conservation Plan, this term can be replaced with “key hydrologic features”. • In addition, Sections 12.5.2.j and 12.6.4.b, should be revised to ensure consistency in terminology, for example the use of “elements” and “forests” are not consistent with remaining [LYTPUVSVN`PU[OL6ѝJPHS7SHU •:LJ[PVUVM[OL6ѝJPHS7SHU7VSPJPLZ P Y \JVU[HPUZWVSPJPLZ[OH[HYLYLWL[P[P]L VYZPTPSHY[VWVSPJPLZ^P[OPU:LJ[PVU-VYL_HTWSLWLYTPZZPVUZMVYZTHSSZ[Y\J[\YLZPUWVSPJ` 3.13.5 i is repeated in policy 3.3.5 r. These policies should be consolidated to avoid confusion and minimize duplication. • In addition, with the changes in terminology within Provincial Plans, there are new terms that ZOV\SKILHKKLKHZ^LSSHZL_PZ[PUN[LYTZ[OH[ZOV\SKILYL]PZLKPU[OL6ѝJPHS7SHU»ZNSVZZHY`[V 26 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 128 of 296 ILPUJVUZPZ[LU[^P[OHUKJVUMVYT[V7YV]PUJPHSWVSPJPLZ-VYL_HTWSL[OL6ѝJPHS7SHUKVLZUV[ KLÄUL[OL¸3HRL:PTJVL7YV[LJ[PVU7SHU¹KLZWP[L\ZPUNP[^P[OPUP[ZWVSPJPLZ • With a strong Provincial policy framework requiring municipalities to develop excess soil reuse Z[YH[LNPLZP[PZYLJVTTLUKLK[OH[:LJ[PVU )\PSKPUNH.YLLULY*VTT\UP[`PUJS\KLHWVSPJ` KPYLJ[PUN;V^UZ[Hќ[VWYLWHYLHZ[YH[LN`MVYHKKYLZZPUN[OPZTH[[LY • Similar policies should also be introduced for supporting the creation of a water demand management strategy in Section 14. • 0[PZYLJVTTLUKLK[OH[[OL\WKH[LK6ѝJPHS7SHUPU[YVK\JLHWVSPJ`MVY[OL;V^U[VKL]LSVWHU <YIHU-VYLZ[Y`4HUHNLTLU[7SHU[VLUZ\YLL_PZ[PUN[YLLZHYLWYV[LJ[LKHUK[OLJHUVW`JV]LY within the Town is both further protected and enhanced. • In supporting the reduction of Greenhouses gases, it is recommended the policies within Section VM[OL6ѝJPHS7SHUILL_WHUKLK[VWYV]PKLKPYLJ[PVUMVY[OLKL]LSVWTLU[VMJSLHUHPYPUP[PH[P]LZ HUKHU\YIHUMVYLZ[Y`THUHNLTLU[WSHUHZYLMLYLUJLKPU[OLWYL]PV\ZYLJVTTLUKH[PVU • )\PSKPUNVU[OLL_PZ[PUN3,,+Z[HUKHYKZWVSPJPLZ[OL6ѝJPHS7SHUZOV\SKPU[YVK\JL[OLYLX\PYLTLU[ for the submission of a sustainability matrix for future development applications that encourage net zero designs and sustainable building materials. 27TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 129 of 296 2.5 Cultural Heritage and Archeology ;OL*\S[\YHS/LYP[HNLHUK(YJOHLVSVN`+PZJ\ZZPVU7HWLYWYV]PKLKHUHZZLZZTLU[VMVWWVY[\UP[PLZ to be considered with respect to the conservation and management of cultural heritage resources PU(\YVYH[OYV\NOYL]PL^VMHWWSPJHISL7YV]PUJPHS9LNPVUHSHUK4\UPJPWHSWVSPJPLZSLNPZSH[PVUHUK WSHUZYLNHYKPUNJ\S[\YHSOLYP[HNLHUKHYJOHLVSVN`;OL+PZJ\ZZPVU7HWLYPKLU[PÄLKVWWVY[\UP[PLZ relating to legislation and policy conformity and consistency; local priorities; programs and incentives; consultation; and cultural heritage landscapes. :LJ[PVUVM[OL6ѝJPHS7SHUZL[ZV\[WVSPJPLZMVYJVUZLY]PUNJ\S[\YHSOLYP[HNLYLZV\YJLZ;OL*\S[\YHS /LYP[HNL HUK (YJOHLVSVN` +PZJ\ZZPVU 7HWLY JVU[HPUZ ZWLJPÄJ YLJVTTLUKH[PVUZ MVY \WKH[PUN :LJ[PVUVM[OL;V^U»Z6ѝJPHS7SHU[OH[^PSSILJVUZPKLYLKPU[OLKYHM[PUNVM[OL(TLUKTLU[ZPU 7OHZLVM[OL6ѝJPHS7SHU9L]PL^:[\K`;OLZLYLJVTTLUKH[PVUZPUJS\KLHKKYLZZPUNSLNPZSH[P]L changes that have occurred since 2010, new policies related to cultural heritage properties, cultural heritage landscapes, heritage districts and archaeological resources. In addition to those listed in [OL+PZJ\ZZPVU7HWLY[OL6ѝJPHS7SHUZOV\SKHKKYLZZ[OLYLJLU[\WKH[LZ[V[OL6U[HYPV/LYP[HNL (J[^OPJOOH]LWHY[PHSS`JVTLPU[VLќLJ[PU1\S` 28 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 130 of 296 3 STRATEGIC DIRECTIONS: 6--0*0(373(5 STRUCTURE SECTION333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333 29 Page 131 of 296 In addition to the policy recommendations outlined in Section 2 of this Report, an important WHY[VM[OLYL]PL^HUK\WKH[LVMHU`6ѝJPHS7SHUPU]VS]LZ[OLL_HTPUH[PVUVM[OLZ[Y\J[\YLVM[OL document, particularly with respect to readability and interpretation. This Section of the report includes discussion and recommendations related to the establishment of a Town Structure, the JVUZVSPKH[PVUVMZVTLVM[OL;V^U»Z:LJVUKHY`7SHUZPU[V[OL6ѝJPHS7SHUHUK[OLZPTWSPÄJH[PVU and improvement of the Town’s land use designation names and mapping. 3.1 ;V^U:[Y\J[\YL 4HU`6ѝJPHS7SHUZPUJS\KLHJOHW[LYHUKYLSH[LKWVSPJPLZ[OH[MVJ\ZVU[OLIYVHKLYOPNOSL]LS Z[Y\J[\YHSLSLTLU[ZVMHT\UPJPWHSP[`;OLZLHYLV]LYHYJOPUNWVSPJPLZ[OH[WYV]PKLN\PKHUJLHUK direction to the way a municipality will grow and develop over time, as well as setting out the framework for the various land use designations that would govern the use of land within the T\UPJPWHSP[`;OLWVSPJPLZHYLHSZVHJJVTWHUPLKI`H:JOLK\SLPU[OL6ѝJPHS7SHU[OH[PKLU[PÄLZ HUKKLSPULH[LZ[OLZLRL`T\UPJPWHSZ[Y\J[\YLLSLTLU[Z;OLILULÄ[VMOH]PUNZ\JOH:JOLK\SLPUHU 6ѝJPHS7SHUPZ[OH[P[WYV]PKLZHWVPU[VMYLMLYLUJLMVY[OLW\ISPJZ[HRLOVSKLYZLSLJ[LKYLWYLZLU[H[P]LZ HUKT\UPJPWHSZ[Hќ[V]PZ\HSS`PKLU[PM`HUK\UKLYZ[HUK^OLYLJLY[HPUOPNOSL]LSWVSPJPLZHWWS`;OPZ approach provides for greater clarity and certainty when interpreting and implementing policies in [OL6ѝJPHS7SHU ;OL;V^UVM(\YVYH»ZJ\YYLU[6ѝJPHS7SHUHSYLHK`JVU[HPUZTHU`WVSPJPLZ[OH[HWWS`VUHIYVHKLY ;V^U^PKLZJHSL;OLZLWVSPJPLZWYV]PKLN\PKHUJLHUKKPYLJ[PVUVUTH[[LYZ[OH[JV\SKHWWS`[V lands within multiple land use designations, such as urban design, growth management, and HќVYKHISLOV\ZPUNMVYL_HTWSLHUKHYLMV\UK[OYV\NOV\[[OL6ѝJPHS7SHUPU]HYPV\ZJOHW[LYZ However, these policies can often be “lost” in the review of applicable policies, particularly among PUKP]PK\HSZ^OVHYLUV[MHTPSPHY^P[OYL]PL^PUNHU6ѝJPHS7SHUVUHYLN\SHYIHZPZ 6ULVM[OLRL`VWWVY[\UP[PLZPKLU[PÄLKMVY[OL\WKH[LVM[OL;V^U»Z6ѝJPHS7SHUPU]VS]LZ[OL KL]LSVWTLU[VMHUL^6ѝJPHS7SHU:JOLK\SL[OH[^V\SKKLSPULH[L[OLRL`LSLTLU[ZVM[OL;V^U»Z T\UPJPWHSZ[Y\J[\YLZ\JOHZ[OL4;:(TH[\YLULPNOIV\YOVVKZ,TWSV`TLU[(YLHZ9LNPVUHSHUK 3VJHS*VYYPKVYZL[J0USPUL^P[O[OPZHWWYVHJOTHU`VM[OLL_PZ[PUNWVSPJPLZJV\SKILYLVYNHUPaLK ^P[OPU[OL\WKH[LK6ѝJPHS7SHUHUKIYV\NO[PU[VHUL^*OHW[LY^P[OPU[OL6ѝJPHS7SHU[OH[^V\SK HKKYLZZ[OLWVSPJPLZVUH;V^U^PKLIHZPZ 30 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 132 of 296 Recommendations • ;OL6ѝJPHS7SHUZOV\SKPUJS\KLHUL^;V^U:[Y\J[\YLZJOLK\SL^OPJO^V\SKILJVTL[OLÄYZ[ ZJOLK\SLPU[OL6ѝJPHS7SHU;OL;V^U:[Y\J[\YLZJOLK\SL^V\SKPKLU[PM`[OLMVSSV^PUNZ[Y\J[\YHS LSLTLU[ZVM(\YVYH! • ;OL<YIHU(YLHPUJS\KPUN[OLKLSPULH[PVU^P[OPU[OL\YIHUHYLHVM[OL)\PS[\W(YLH[OL +LZPNUH[LK.YLLUÄLSK(YLH[OL7YVTLUHKL4;:([OL9LNPVUHS*VYYPKVYILPUN@VUNL :[YLL[V\[ZPKLVM[OL7YVTLUHKL3VJHS*VYYPKVYZILPUN)H`]PL^3LZSPLHUK>LSSPUN[VU and Stable Residential Neighbourhoods; • The Natural Heritage System; • The Countryside; and • The Oak Ridges Moraine. • ;VJVYYLZWVUK^P[O[OLUL^;V^U:[Y\J[\YLZJOLK\SL[OL6ѝJPHS7SHUZOV\SKPUJS\KLHUL^ JOHW[LY[VHKKYLZZ[OL]HYPV\ZLSLTLU[ZVM[OL;V^U»ZT\UPJPWHSZ[Y\J[\YLPKLU[PÄLKHIV]L;OPZ chapter would be organized to include new objectives and policies to establish the intent and OPNOSL]LSWVSPJ`KPYLJ[PVUMVYLHJOWHY[VM[OL;V^U»ZZ[Y\J[\YL • 0UHKKP[PVU[OL6ѝJPHS7SHUZOV\SKILYLVYNHUPaLK[VIYPUNMVY^HYK[OL]HYPV\ZWVSPJPLZVM[OL 6ѝJPHS7SHU[OH[HWWS`VUH;V^U^PKLIHZPZ^P[OPUH*OHW[LYVY7HY[VM[OL6ѝJPHS7SHU[V MVSSV^[OL;V^U:[Y\J[\YLJOHW[LYUV[LKHIV]L;OLLќLJ[VM[OPZYLJVTTLUKH[PVUPZ[VIYPUN forward all of the policies that apply more broadly than just one land use designation and put [OLTPU[VVULWHY[VM[OL6ѝJPHS7SHU;OLPU[LU[VM[OPZPZ[VLUZ\YL[OH[PUKP]PK\HSZYLHKPUN[OL 6ѝJPHS7SHU^PSSRUV^HSSVM[OLHWWSPJHISLWVSPJPLZPUHKKP[PVU[V[OVZLVM[OLWHY[PJ\SHYSHUK\ZL KLZPNUH[PVU>P[OPU[OLL_PZ[PUN6ѝJPHS7SHU[OLMVSSV^PUNJOHW[LYZZOV\SKILPUJS\KLKPU[OPZ 7HY[VM[OL6ѝJPHS7SHUJVU[HPUPUN;V^U^PKLWVSPJPLZ! • .YV^[O4HUHNLTLU[J\YYLU[S`*OHW[LY" • <YIHU+LZPNUJ\YYLU[*OHW[LY" • :\Z[HPUHIPSP[`J\YYLU[*OHW[LY " • /V\ZPUNJ\YYLU[*OHW[LY " • *VTT\UP[`-HJPSP[PLZJ\YYLU[*OHW[LY " • *\S[\YHS/LYP[HNLJ\YYLU[*OHW[LY" • 0UMYHZ[Y\J[\YLJ\YYLU[*OHW[LY"HUK • *LY[HPUWVSPJPLZMYVTV[OLYJOHW[LYZVM[OLL_PZ[PUN6ѝJPHS7SHU[OH[HWWS`VUH;V^U wide basis. 31TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 133 of 296 3.2 Consolidated Secondary Plans :JOLK\SL(VM[OLJ\YYLU[6ѝJPHS7SHUPZ[P[SLK[OL¸:[Y\J[\YL7SHU¹+LZWP[L[OPZ[P[SL:JOLK\SL( PZHJ[\HSS`[OLSHUK\ZLZJOLK\SLVM[OL6ѝJPHS7SHUPKLU[PM`PUNHWWSPJHISLSHUK\ZLKLZPNUH[PVUZ MVY[OL;V^U;OL:JOLK\SLHSZVPKLU[PÄLZ:LJVUKHY`7SHU(YLHZ^P[OPU[OL;V^UHUKHWWSPJHISL SHUK\ZLKLZPNUH[PVUZ^P[OPU[OVZL:LJVUKHY`7SHU(YLHZ0MHWYVWLY[`MHSSZ^P[OPUVULVM[OL PKLU[PÄLK:LJVUKHY`7SHU(YLHZ[OLJVYYLZWVUKPUNSHUK\ZLKLZPNUH[PVUWVSPJPLZHYLMV\UK^P[OPU [OL:LJVUKHY`7SHUKVJ\TLU[^OPJOPZHZLWHYH[LKVJ\TLU[MYVT[OL;V^U»Z6ѝJPHS7SHU;OL YH[PVUHSLMVY[OLL_PZ[PUNMVYTH[VM:JOLK\SL(YLSH[LZ[V[OLMHJ[[OH[[OL:LJVUKHY`7SHU(YLHZ NLULYHSS`JVPUJPKL^P[OWHY[ZVM;V^U[OH[OH]LKL]LSVWLKV]LYKPќLYLU[WLYPVKZVM[PTLMYVTVUL another. (Z [OLZL :LJVUKHY` 7SHU (YLHZ ^LYL KL]LSVWLK ZLWHYH[L :LJVUKHY` 7SHUZ ^LYL WYLWHYLK 9H[OLY[OHUHWWS`PUNL_PZ[PUNSHUK\ZLKLZPNUH[PVUZHUKWVSPJPLZ[V[OLUL^:LJVUKHY`7SHU(YLHZ the Town has historically created separate Secondary Plan documents for each area, each with corresponding policies. In reviewing the Secondary Plans and applicable policies, it is notable that many of the policies WLY[HPUPUN[VZWLJPÄJSHUK\ZLKLZPNUH[PVUZHYLZPTPSHY[V[OVZLVM[OLV[OLY:LJVUKHY`7SHUZHZ^LSS HZ[OVZLSHUK\ZLKLZPNUH[PVUWVSPJPLZPU[OLWHYLU[6ѝJPHS7SHU/V^L]LYKPќLYLU[UVTLUJSH[\YLPZ \ZLKHUKKPќLYLU[WVSPJPLZHWWS`^OPJOHKKZJVUM\ZPVUHUKJVTWSL_P[`[VYLHKPUN[OL6ѝJPHS7SHU particularly for members of the public. 4HU`VM[OLZLZLJVUKHY`WSHUHYLHZOH]LILLUM\SS`VYWHY[PHSS`KL]LSVWLK(ZZ\JO[OYV\NO[OL ;V^U»Z6ѝJPHS7SHU<WKH[L[OLYLPZHUVWWVY[\UP[`[VJVUZVSPKH[L[OL]HYPV\Z:LJVUKHY`7SHUZ ^P[OPU[OLWHYLU[6ѝJPHS7SHUKVJ\TLU[7HY[ZVM[OLL_PZ[PUN:LJVUKHY`7SHUZJV\SKJVU[PU\L particularly for the elements which deviate from the land use policies for the Town as a whole. This approach would simplify and streamline the various land use designation policies. Recommendations •(SSVM[OL;V^U»Z:LJVUKHY`7SHUZ^P[O[OLL_JLW[PVUVM[OL7YVTLUHKLHUK4;:(:LJVUKHY` 7SHU^OPJOPZILPUN\WKH[LKJVUJ\YYLU[[V[OL6ѝJPHS7SHU<WKH[LZOV\SKILJVUZVSPKH[LK PU[V[OLWHYLU[6ѝJPHS7SHUKVJ\TLU[;OPZ^PSSLUZ\YL[OH[HWWSPJHISLWVSPJPLZ^P[OPU[OLZL :LJVUKHY`7SHU(YLHZHYLHSSMV\UK^P[OPUVULKVJ\TLU[[OL6ѝJPHS7SHUP[ZLSMPTWYV]PUNJSHYP[` and interpretation for anyone reading the Plan. •0UJVUZVSPKH[PUN[OL]HYPV\Z:LJVUKHY`7SHUZPU[V[OL6ѝJPHS7SHUZPTPSHYSHUK\ZLKLZPNUH[PVUZ should be combined to streamline policies and to reduce repetition and the number of separate land use designations that generally contain identical or similar policies. 32 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 134 of 296 • 0UYL]PL^PUN[OL:LJVUKHY`7SHUZZVTLVM[OLIYVHKLYUVUSHUK\ZLKLZPNUH[PVUWVSPJPLZ [OH[HWWS`[V[OLLU[PYL:LJVUKHY`7SHU(YLH^LYLUV[LK[VILYLSL]HU[[V[OLIYVHKLY(\YVYH JVTT\UP[`;OLZLPUJS\KLWVSPJPLZVU<YIHU+LZPNU:[YLL[ZJHWLHUK(J[P]L;YHUZWVY[H[PVU HTVUNV[OLYTH[[LYZ(ZZ\JO[OLZLWVSPJPLZZOV\SKILIYV\NO[MVY^HYKPU[V[OL;V^U^PKL WVSPJPLZVM[OL(\YVYH6ѝJPHS7SHU[VIVSZ[LYZVTLVM[OLV[OLY;V^U^PKLWVSPJPLZHKKYLZZPUN similar subject matter. • >OLYLULJLZZHY`ZP[LVYHYLHZWLJPÄJTH[[LYZ[OH[HYLHKKYLZZLKPU[OL]HYPV\Z:LJVUKHY` 7SHUZZOV\SKILIYV\NO[MVY^HYKPU[V[OL6ѝJPHS7SHUHZZP[LZWLJPÄJWVSPJPLZVYYLTHPUPUZJHSLK down versions of the Secondary Plans. 33TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 135 of 296 3.3 Land Use Designations and 6ɉJPHS7SHU:JOLK\SLZ (ZUV[LKPU[OLWYL]PV\ZZ\IZLJ[PVU:JOLK\SL(PSS\Z[YH[LZ[OL]HYPV\ZSHUK\ZLKLZPNUH[PVUZMVYHSS SHUKZ^P[OPU[OL;V^U;OLJVUZVSPKH[PVUVM[OL:LJVUKHY`7SHUZ^PSSSLHK[V[OLZPTWSPÄJH[PVUHUK YLÄULTLU[VM[OLSHUK\ZLKLZPNUH[PVUZVU:JOLK\SL(PU[VML^LYZ[HUKHYKKLZPNUH[PVUZ[OH[HWWS` across the municipality. Changes to the visual representation of the land use designations should also be considered to ensure that all land uses can be visually distinguished from one another. Recommendations •(ZKPZJ\ZZLKPU[OLWYL]PV\ZZ\IZLJ[PVUHUL^;V^U:[Y\J[\YLZJOLK\SLZOV\SKILWYLWHYLK •;OLL_PZ[PUN:JOLK\SL(ZOV\SKILYLUHTLKHWWYVWYPH[LS`HZ[OL;V^U»Z3HUK<ZL:JOLK\SL and should be updated to identify the various land use designation updates required as a result VM[OLJVUZVSPKH[PVUVM[OL]HYPV\Z:LJVUKHY`7SHUZPU[V[OLWHYLU[6ѝJPHS7SHUKVJ\TLU[ •;OLZ`TIVSVN`\ZLK[VPSS\Z[YH[L[OL]HYPV\ZSHUK\ZLKLZPNUH[PVUZZOV\SKIL\WKH[LK[VYLÅLJ[ HWWYVWYPH[LJVSV\YZHUKVYZ`TIVSZ[OH[HYLJVTWSPHU[^P[O(6+(YLX\PYLTLU[ZPUJS\KPUN JVUZPKLYH[PVUMVYJVSV\YISPUKPUKP]PK\HSZ •;OL;V^U»ZL_PZ[PUN:JOLK\SLZ))HUK)[OLZJOLK\SLZMVY[OL(\YVYH7YVTLUHKL^PSSIL \WKH[LKPUJVUQ\UJ[PVU^P[O[OLVUNVPUNYL]PL^VM[OL(\YVYH7YVTLUHKLHUK4;:(:LJVUKHY` Plan. •;OLSHILSSPUNVU[OLL_PZ[PUNZJOLK\SLZPZKPѝJ\S[[VYLHKH[[PTLZWHY[PJ\SHYS`[OLYVHKSHILSZ ;OLJSHYP[`HUKYLHKHIPSP[`VMHSSZJOLK\SLZVM[OL6ѝJPHS7SHUZOV\SKILPTWYV]LKLUZ\YPUN[OH[ arterial roads are labelled in a consistent manner across all schedules, and that all other labels are easily readable. • It is also recommended that the Schedules be updated to ensure that updated mapping of the UH[\YHSOLYP[HNLZ`Z[LTHUKUH[\YHSMLH[\YLZPZHJJ\YH[LS`HUKHWWYVWYPH[LS`YLÅLJ[LK 34 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 136 of 296 4 STRATEGIC DIRECTIONS: IMPLEMENTATION SECTION44444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444444 35 Page 137 of 296 4.1 General Updates .LULYHSS`[OLZLWVSPJPLZHUKKLÄUP[PVUZ^P[OPU*OHW[LYZ HUK VM[OL6ѝJPHS7SHU^PSSIL THPU[HPULKHUKYLÅLJ[LKHZ[OL`HYLPU[OL\WKH[LKKVJ\TLU[/V^L]LY[OLYLHYLHU\TILYVM \WKH[LZYLX\PYLK[VIYPUN[OL6ѝJPHS7SHUPU[VJVUMVYTP[`^P[O[OL@VYR9LNPVU6ѝJPHS7SHUHUK[OL Growth Plan, as outlined in this Section. Recommendations • :LJ[PVU VM[OL6ѝJPHS7SHUHKKYLZZLZYLX\PYLTLU[ZMVYJVTWSL[LHWWSPJH[PVUZ;OLZL WVSPJPLZ WLYTP[ [OL ;V^U [V YLX\LZ[ ZWLJPÄJ KVJ\TLU[Z HUK WSHUZ PU Z\WWVY[ VM WSHUUPUN applications and requires applicants to submit the requested materials prior to an application being deemed complete by the Town. The policies also include a list of studies that the Town may YLX\PYLPUZ\WWVY[VMWSHUUPUNHWWSPJH[PVUZ;OPZSPZ[ZOV\SKIL\WKH[LK[VYLÅLJ[HU`HKKP[PVUHS studies that the Town may request, , for instance, source water protection requirements. • >P[OPU(\YVYH[OLYLHYLOPZ[VYPJWSHUZVMZ\IKP]PZPVU[OH[YLJLP]LKHWWYV]HSTHU``LHYZHNVHUK OH]LUV[`L[ZLLUHU`KL]LSVWTLU[*\YYLU[S`[OL6ѝJPHS7SHUKVLZUV[OH]LHU`WVSPJPLZVU how to address old draft plans of subdivision. It is an important consideration, as the Town will ^HU[[VLUZ\YL[OH[^OLUKL]LSVWTLU[KVLZWYVJLLK[OH[P[YLÅLJ[ZHI\PS[MVYTHUKKLUZP[`[OH[ is appropriate in the context of current planning policies and best practices. Chapter 15 should include policies to address timelines related to the lapsing of plans of subdivision that have been HWWYV]LKTHU``LHYZHNVLUHISPUN[OLT\UPJPWHSP[`[VLUZ\YL\W[VKH[LKL]LSVWTLU[ • :LJ[PVU ^OPJOHKKYLZZLZHTLUKTLU[Z[V[OLAVUPUN)`SH^ZOV\SKIL\WKH[LK[VHSZV YLMLY[VHTLUKTLU[ZVY]HYPH[PVUZ[VH*VTT\UP[`7SHUUPUN7LYTP[)`SH^ • Section 15.2.8 addresses Site Plan Control, which requires the Town to enter into agreements ^P[OSHUKV^ULYZMVYZWLJPÄJTH[[LYZHZV\[SPULKPU[OL7SHUUPUN(J[;OPZ:LJ[PVUZOV\SKIL \WKH[LK[VYLÅLJ[[OLWV[LU[PHSULLKMVYHNYLLTLU[Z[VILLU[LYLKPU[VMVY*VTT\UP[`7SHUUPUN Permits. • :LJ[PVU SPZ[Z[OL[`WLZVMHWWSPJH[PVUZ[OH[YLX\PYLW\ISPJUV[PÄJH[PVUZ;OPZSPZ[ZOV\SK be updated to list Community Planning Permit applications. • ;OLKLÄUP[PVUZ^P[OPU:LJ[PVU VM[OL6ѝJPHS7SHUZOV\SKIL\WKH[LK[VYLÅLJ[\WKH[LK KLÄUP[PVUZIHZLKVU7YV]PUJPHSHUK9LNPVUHSWVSPJ`^OLYLYLX\PYLKPUJS\KPUNKLÄUP[PVUZMVY! • (ќVYKHISL/V\ZPUN" • Complete Streets; • Cultural Heritage Resources; • +LZPNUH[LK.YLLUÄLSK(YLH" • Secondary Suite; • :OVY[[LYT9LZPKLU[PHS(JJVTTVKH[PVUUL^KLÄUP[PVU" • (U`\WKH[LKKLÄUP[PVUZMVYUH[\YHSOLYP[HNLMLH[\YLZ"HUK • (U`V[OLY\WKH[LKVYUL^KLÄUP[PVUZHZPKLU[PÄLK[OYV\NOV\[[OLJV\YZLVM[OL:[\K` 36 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 138 of 296 4.2 Community Planning Permit System ;OL;V^UVM(\YVYHPZWSHUUPUNVULZ[HISPZOPUNH*VTT\UP[`7SHUUPUN7LYTP[*77:`Z[LTMVY [OL7YVTLUHKLHUK4;:(:LJVUKHY`7SHU(YLH(*77)`SH^PZHSHUK\ZLWSHUUPUN[VVS[OH[ JVTIPULZAVUPUN)`SH^(TLUKTLU[Z4PUVY=HYPHUJLZHUK:P[L7SHUHWWSPJH[PVUZPU[VHZPUNSL HWWSPJH[PVUHUKHWWYV]HSWYVJLZZ0U[OL;V^UVM(\YVYH»ZWSHUUPUNJVU[L_[ZWLJPÄJHSS`MVY[OL 7YVTLUHKLHUK4;:(:LJVUKHY`7SHU(YLHP[PZPU[LUKLK[OH[H*77^PSSL]LU[\HSS`YLWSHJL[OL L_PZ[PUNAVUPUN)`SH^MVY[OPZHYLH(*77)`SH^JHUHSZVYLN\SH[LTH[[LYZ[OH[[`WPJHSS`MHSS V\[ZPKLVMaVUPUNZ\JOHZZP[LHS[LYH[PVUNYHKPUN[YLLYLTV]HSHUKUH[\YHSMLH[\YLWYV[LJ[PVU(Z Z\JO[OL*77)`SH^PZPU[LUKLK[VZ[YLHTSPUL[OLKL]LSVWTLU[HWWYV]HSZWYVJLZZ^P[OPU[OL 7YVTLUHKL^OPJOPZHUHYLHVM;V^UHU[PJPWH[LK[VL_WLYPLUJLT\JOVM[OL;V^U»ZM\[\YLPUÄSSHUK PU[LUZPÄJH[PVUNYV^[O 7YPVY[VLZ[HISPZOPUNH*77)`SH^^P[OPUHT\UPJPWHSP[`[OLT\UPJPWHSP[`»Z6ѝJPHS7SHUT\Z[JVU[HPU LUHISPUNWVSPJPLZ[VHSSV^MVY[OLPTWSLTLU[H[PVUVM[OL*77)`SH^ Recommendations • (UHKKP[PVUHSZLJ[PVUZOV\SKILPUJS\KLK^P[OPU*OHW[LY VM[OL6ѝJPHS7SHU[VPUJS\KL[OL YLX\PYLKLUHISPUNWVSPJPLZMVY[OLLZ[HISPZOTLU[VMH*77)`SH^MVY[OL7YVTLUHKLHUK4;:( :LJVUKHY`7SHU(YLH;OLLUHISPUNWVSPJPLZT\Z[HKKYLZZ[OLTH[[LYZZL[V\[PU[OLHWWSPJHISL 7YV]PUJPHS3LNPZSH[PVUPUJS\KPUN[OLMVSSV^PUNRL`TH[[LYZ! • ;OLSVJH[PVUMVY^OPJO[OL*77)`SH^^PSSHWWS`"HUK • (SPZ[VM^OH[[OL*77)`SH^^PSSHKKYLZZ^OPJOZOV\SKPUJS\KLWLYTP[[LKHUKKPZJYL[PVUHY` \ZLZWLYMVYTHUJLZ[HUKHYKZYLX\PYLTLU[ZMVYUV[PÄJH[PVU[OLWYVJLZZVMHTLUKPUNVY ]HY`PUN[OLI`SH^HUK[OLLZ[HISPZOTLU[VMJSHZZLZVMKL]LSVWTLU[WLYTP[Z 37TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 139 of 296 5 NEXT STEPS SECTION555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555 38 Page 140 of 296 ;OPZ7VSPJ`+PYLJ[PVUZ9LWVY[^PSSILYL]PL^LKI`;V^U:[Hќ[OL7YVQLJ[;LJOUPJHS:[LLYPUN Committee, the Community Steering Committee as well as the Project Leadership Team. -VSSV^PUN[OPZYL]PL^[OL9LWVY[^PSSILYLSLHZLK[V[OLW\ISPJMVYYL]PL^HUKJVTTLU[HUKH series of public engagement events will be held to review the proposed policy directions. -VSSV^PUN[OPZW\ISPJLUNHNLTLU[HUKIHZLKVUHSSMLLKIHJRYLJLP]LK7OHZLVM[OL:[\K` ^PSSPU]VS]L[OLWYLWHYH[PVUVMKYHM[6ѝJPHS7SHUHUK:LJVUKHY`7SHU(TLUKTLU[Z;OLKYHM[ (TLUKTLU[Z^PSS[OLUILJPYJ\SH[LKMVYYL]PL^HUKJVTTLU[ 5.0 Next Steps 39TOWN OF AURORAOFFICIAL PLAN UPDATEPOLICY AND STRATEGICDIRECTIONS REPORTPage 141 of 296 Page 142 of 296 TOWN OF AURORA 5'26'/$'4 2021 AURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPER DRAFT Attachment 2 Page 143 of 296 1547 BLOOR STREET WEST TORONTO, ON M6P 1A5 info@sglplanning.ca T (416) 923-6630 F (416) 923-6916 Planning& Design Inc. Page 144 of 296 Table of Contents Section 1: Introduction pg. 4 1.1 Aurora Promenade Secondary Plan Review pg. 5 1.2 Purpose of this Discussion Paper pg. 5 1.3 Report Structure pg. 6 Section 2: Background Review pg. 7 2.1 The Aurora Promenade Secondary Plan pg. 8 2.2 The Aurora Promenade Concept Plan Urban Design Strategy pg. 10 2.3 The Aurora Promenade Streetscape Design and Implementation Plan pg. 18 2.4 The Aurora Promenade Community Improvement Plan pg. 19 Section 3: Existing Built Form and Character pg. 21 3.1 Downtown pg. 22 3.2 Upper Downtown pg. 23 3.3 Downtown Shoulder pg. 24 3.4 Promenade General pg. 26 Section 4: Accommodating Growth pg. 30 4.1 The Promenade’s Role in Accommodating Growth pg. 32 7YVTLUHKL0U[LUZPÄJH[PVU(UHS`ZPZ WN 4.3 Promenade Compatibility Consideration pg. 36 4;:(0U[LUZPÄJH[PVU:\I(YLHZ WN Section 5: Opportunities for the Secondary Plan pg. 44 5.1 Placemaking, Streetscapes, Open Spaces and Connectivity pg. 45 5.2 Land Use and Density pg. 46 Section 6: Next Steps pg. 48 Page 145 of 296 1 INTRODUCTION SECTION111111111111111111111111111111111111111111111111111 4 Page 146 of 296 5IF5PXOPG"VSPSBJTVOEFSUBLJOHBOVQEBUFUPJUT0GmDJBM1MBOUPBMJHOXJUIFNFSHJOHCFTU QSBDUJDFTBOENFFUTOFX1SPWJODJBMBOE3FHJPOBMQPMJDJFT"DPNQPOFOUPGUIF0GmDJBM 1MBO6QEBUFJTSFWJFXJOHBOEVQEBUJOHUIF"VSPSB1SPNFOBEF4FDPOEBSZ1MBOXIJDI FODPNQBTTFT%PXOUPXO"VSPSBBOEJUTCSPBEFSBSFB JODMVEJOHUIF"VSPSB(04UBUJPO XIJDIJTJEFOUJmFEBTB.BKPS5SBOTJU4UBUJPO"SFB .54" 8JUIJODSFBTJOHEFWFMPQNFOU QSFTTVSFBOEBGPDVTPOJOUFOTJm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urora Promenade Secondary Plan Review 1.2 Purpose of this Discussion Paper 5IJT%JTDVTTJPO1BQFSIBTCFFOQSFQBSFEUPBEESFTTLFZBTQFDUTSFMBUFEUPQPQVMBUJPO BOEFNQMPZNFOUHSPXUIXJUIJOUIF1SPNFOBEFBOEUIF"VSPSB(04UBUJPO.54"JODMVEJOH XIFSFHSPXUITIPVMEPDDVSBOEXIBUJUNJHIUMPPL5IJT3FQPSUBMTPJODMVEFTDPOTJEFSBUJPOT GPSTUSFFUTDBQFT PQFOTQBDFT MBOEVTFBOEEFOTJUZUIBUXJMMDPOUSJCVUFUPWJCSBODZPGUIF 4FDPOEBSZ1MBO 5IF4UVEZJOWPMWFEBCBDLHSPVOESFWJFXPGDVSSFOUEPDVNFOUTJODMVEJOHUIF5PXOT 0GmDJBM1MBO UIF4FDPOEBSZ1MBOJUTFMG UIF:PSL3FHJPO0GmDJBM1MBO 1SPWJODJBMQPMJDZ EJSFDUJPO BOEPUIFSEPDVNFOUTBOEQMBOTDVSSFOUMZHVJEJOHHSPXUIBOEEFWFMPQNFOUXJUIJO UIF"VSPSB1SPNFOBEF JODMVEJOH • 5IF"VSPSB1SPNFOBEF$PODFQU1MBO6SCBO%FTJHO4USBUFHZ • 5IF"VSPSB1SPNFOBEF4USFFUTDBQF%FTJHOBOE*NQMFNFOUBUJPO1MBO BOE • 5IF"VSPSB1SPNFOBEF$PNNVOJUZ*NQSPWFNFOU1MBO $*1 5IJT%JTDVTTJPO1BQFSQSPWJEFTCBDLHSPVOEJOGPSNBUJPO TZOUIFTJ[FTmOEJOHTBOEQSPWJEFT BMJTUPGLFZNBUUFSTUPCFFYQMPSFEXJUIUIFDPNNVOJUZBOETUBLFIPMEFST'FFECBDLGSPNUIF DPNNVOJUZBOETUBLFIPMEFSTXJMMCFDPOTJEFSFEJOUIFGPSNVMBUJPOPGQPMJDZEJSFDUJPOT5TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 147 of 296 1.3 Report Structure Section 1: Introduction Provides an overview of the Aurora Promenade Secondary Plan Update, the purpose of the Discussion Paper and why it is relevant to the growth in the Town. Section 2: Background Review Provides an overview of the Aurora Promenade Secondary Plan and its companion documents including the Concept Plan and Urban Design Strategy, Streetscape Design and Implementation Plan and Community Improvement Plan. Section 3: Existing Built Form and Character Discusses the existing built form and character of each of the land use designations of the existing Secondary Plan. Section 4: Accommodating Growth Investigates how, where and in what form growth could occur within the Secondary Plan area over the next 30 years, including the Aurora GO Station Major Transit Station Area. Section 5: Opportunities for the Secondary Plan 0KLU[PÄLZVWWVY[\UP[PLZMVY[OL\WKH[LVM[OL:LJVUKHY`7SHUPUJS\KPUNJVUZPKLYH[PVUMVYZ[YLL[ZJHWLZ open spaces, land use and density. Section 6: Next Steps Indicates the next steps in the Study. 6 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 148 of 296 2 BACKGROUND REVIEW SECTION222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222 7 Page 149 of 296 The policies of the Aurora Promenade Secondary Plan are contained within Section 11 of the Aurora 6ѝJPHS7SHU;OL:LJVUKHY`7SHUZL[ZV\[[OLMVSSV^PUNVIQLJ[P]LZ^P[OPU:LJ[PVU^OPJOHYL intended to guide decision making and lead to the long-term success of the Aurora Promenade: • Distinct Heritage and Culture; • Vibrant Places; • Beautiful Spaces; • Lifelong and Complete Community; • Liveable and Stable Neighbourhoods; • Balanced Modes of Movement; • Great Design and Architecture; and • Towards a Sustainable Town. ;OL(\YVYH7YVTLUHKL:LJVUKHY`7SHUPKLU[PÄLZHU\TILYVMKLZPNUH[PVUZVU:JOLK\SL)VM[OL 6ѝJPHS7SHUHZPSS\Z[YH[LKVUFigure 1: • Downtown; • Upper Downtown; • Downtown Shoulder; • Promenade General; and • Promenade Focus Area. 2.1 Aurora Promenade Secondary Plan Figure 1. Aurora Promenade Land Use Designations8PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 150 of 296 Each of these designations has corresponding land use and development policies within the Secondary Plan. In addition to these existing designations, this Study also considers the Aurora GO Station MTSA and how it should be addressed in terms of the land use designations. The Secondary Plan also sets out a number of general policies for: • Built Form; • Height and Density Bonusing; • Public Open Space; • Parkland Dedication; • Street Grid/Development Blocks; • Streets; • Entryways; • Parking; • Drive-Thru Facilities; • Lighting; • Encroachments; and • Implementation. :JOLK\SL)VM[OL6ѝJPHS7SHUPSS\Z[YH[LZ[OLWYVWVZLKTPUPT\THUKTH_PT\TI\PSKPUNOLPNO[ZMVY areas within the Secondary Plan (Figure 2^OPSL:JOLK\SL)PKLU[PÄLZRL`YVHKHUKZ[YLL[ZJHWL improvements, as well as the locations for Primary and Secondary Entryways (Figure 3). Figure 2. Aurora Promenade Permitted Building Heights 9TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 151 of 296 2.2 The Aurora Promenade Concept Plan Urban Design Strategy The policies of the Aurora Promenade Secondary Plan are based on the Aurora Promenade Concept Plan – Urban Design Strategy, which was developed through a four phased approach structured around major consultation events and released in 2010. The Urban Design Strategy is a comprehensive 100+ page document and was introduced as an integral part of a set of three documents, the other two being a Background Report and the Aurora Promenade Secondary Plan itself. According to the Secondary Plan, its policies are to be read in concert with the Urban Design Strategy (Policy 11.2). The main purpose of the Urban Design Strategy is to guide and manage growth, with the intent to set out a detailed approach for revitalizing the Yonge and Wellington corridors and provide a framework to ensure change occurs in an appropriate manner. The Strategy is also intended to serve as a long-term guide for on-going public realm improvements and to inform Secondary Plan policies with a planning horizon of 2031. Figure 3. Aurora Promenade Streetscape Plan 10 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 152 of 296 2.2.1 Strategies/Big Moves The document sets out eight overarching strategies that highlight the key elements of the Urban +LZPNU:[YH[LN`;OLZLZ[YH[LNPLZHYLPKLU[PÄLKHZPTWVY[HU[¸IPNTV]LZ¹PUHJOPL]PUN[OLSVUN term vision for the Aurora Promenade: 1. Four distinct character areas, which acknowledge and reinforce the best qualities of these areas as a framework for planning and design; 2. A protected and enhanced heritage core, to protect and enhance heritage resources in Old Town; 3. A cultural precinct, providing the opportunity to leverage the concentration of cultural assets as attractions, reinforced by additional facilities, enhanced public spaces and distinct streetscapes; 4. From commercial strips to mixed-use promenades, through the development of a framework to create walkable places to live, work, shop and play; 5. Three new transit-oriented focus areas, which focus on mixed-use and higher densities at transit stations; 6. Creating a pedestrian-friendly environment, including streetscape enhancements; 7. Facing and framing major open spaces; and 8. A green lattice, to include interconnected parks, streets and open spaces. 2.2.2 Character Areas -V\Y KPќLYLU[ *OHYHJ[LY (YLHZ HYL PKLU[PÄLK I` [OL <YIHU +LZPNU :[YH[LN` IHZLK VU ZPTPSHY KLÄUPUNLSLTLU[Z!5VY[O@VUNL:[YLL[7YVTLUHKL6SK;V^U:V\[O@VUNL:[YLL[7YVTLUHKL and Wellington Street Promenade. Primary and Secondary Entryways, and Focus Areas are HSZVPKLU[PÄLK,U[Y`^H`ZHYLSVJH[LKVU[OLLKNLZVMHUKPUIL[^LLU*OHYHJ[LY(YLHZ>P[OPU each Character Area, Focus Areas are sub-areas, such as for example, the Aurora GO Station, [OH[WYV]PKLVWWVY[\UP[PLZ[VKLÄUL[OLJOHYHJ[LYVMLHJOIYVHKLY*OHYHJ[LY(YLH;OLMVSSV^PUN Z\TTHYPaLZ[OLRL`VIQLJ[P]LZMVYLHJO*OHYHJ[LY(YLHHZPKLU[PÄLKVUFigure 4 below. Wellington Street Promenade • Strengthen connections between Old Town and the Civic Centre and enhance the eastern gateway. • Create a community focal area through YLKL]LSVWTLU[PU[LUZPÄJH[PVUHYV\UK[OL Aurora Go Station with transit supportive densities. • Ensure appropriate transitions to adjacent heritage neighbourhoods. •0UÄSSHUKYLKL]LSVW\UKLY\[PSPaLKZP[LZHUK one-storey commercial/industrial buildings. •-PSSPU[OL¸NHWZ¹^P[OTP_LK\ZLKL]LSVWTLU[ to create a vibrant streetscapes. • Explore open space opportunities. 11TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 153 of 296 Figure 4. Character Areas12PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 154 of 296 North & South Yonge Street Promenades • Strengthen entryway functions. • Support mixed use development and transit supportive densities. • Ensure appropriate transitions to adjacent neighbourhoods and Old Town. • Where auto-oriented built forms exist, LUJV\YHNL[OLPYYL[YVÄ[YLKL]LSVWTLU[[V better integrate with the surrounding area and create vibrant streetscapes. • Enhance existing open spaces and potential links. • Locate higher density residential/ commercial mixed uses at Focus Areas. Old Town •9LPUMVYJLSL]LYHNL[OL¸THPUZ[YLL[¹ character and intact heritage resources. • Reinforce the house form character of Wellington Street Village Focus Area and other residential neighbourhoods. • Provide for transition in scale and use from Yonge and Wellington Street to adjacent neighbourhoods. • Retain and celebrate the Town’s heritage industrial past through adaptive reuse of historic industrial buildings. • Enhance the streetscape character of Yonge, Wellington and the neighbourhood streets. • Encourage new mid-block pedestrian connections particularly in the Downtown, adjacent neighbourhoods and the Cultural Precinct. • Reinforce the Cultural Precinct with additional J\S[\YHSMHJPSP[PLZ^H`ÄUKPUNHUKLUOHUJLK streetscapes. 13TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 155 of 296 2.2.2.1 Focus Areas (SZVPKLU[PÄLKVUFigure 4 above, Focus Areas are locations where opportunities are presented based on existing or potential land uses and built characteristics to provide an identifyable focus with respect to services and amenities, community entryway features and cultural heritage preservation. The Focus Areas of the Aurora Promenade include: • Memorial Peace Park; • St. Andrew’s Shopping Centre; • The Cultural Precinct; • Historic Downtown; • Wellington Street Village; and • The Aurora GO Station. Memorial Peace Park • 7YLZLU[Z[YLTLUKV\ZVWWVY[\UP[PLZMVYPUÄSSKL]LSVWTLU[[OH[MYVU[ZMHJLZHUKMLH[\YLZ Memorial Peace Park, while supporting the proposed transit station. St. Andrew’s Shopping Centre • Serves as the north entryway to the Aurora Promenade and provides opportunities for coordinated site planning and streetscaping. The Cultural Precinct • Comprises of the Aurora Public Library, the Church Street School Cultural Centre, the Wells Street School, the Armoury and the Town Park. With a concentration of cultural facilities, this area is ideal to focus additional arts and cultural facilities. Historic Downtown • 0KLU[PÄLKHZ[OLHYLHJVUJLU[YH[LKVU@VUNL:[YLL[IL[^LLU>LSSPUN[VU:[YLL[HUK;`SLY Street. This area has the most intact historic buildings that line the street edge with shops and services at grade and parking in behind. Wellington Street Village • Concentration of distinct housing forms with a mix of commercial and residential uses. The presence of front yard landscaping and side driveways create a special character that is X\P[LKPќLYLU[MYVT@VUNL:[YLL[ Aurora GO Station • (YLHPKLU[PÄLK[VZLPaL[OLVWWVY[\UP[`VMPU[LUZPM`PUNTP_LK\ZLKL]LSVWTLU[ULHY[OL.6 station. According to the Urban Design Strategy, new buildings/development in the Focus Areas should be compatible with their surroundings, while enhancing the streetscape to create an inviting pedestrian environment. In the case of the GO Station and the Memorial Peace Park, development should 14 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 156 of 296 occur based on a well-planned street and block pattern, built form framework and public realm plan. Also within the GO Station and Memorial Peace Park Focus Areas, development is also directed to extend and reinforce the human-scaled character of Aurora, in particular street edge buildings with an appropriate transition in scale to adjacent areas. In the Historic Downtown and Wellington Street Village, development is directed to be sympathetic and compatible with the heritage built form character. ;OL:LJVUKHY`7SHUPKLU[PÄLZ4LTVYPHS7LHJL7HYR:[(UKYL^»Z:OVWWPUN*LU[YLHUK[OL(\YVYH GO Station as the three areas of the Promenade Focus Area designation as illustrated on Schedule )VM[OL6ѝJPHS7SHU/V^L]LY[OL:LJVUKHY`7SHUKVLZUV[PKLU[PM`[OL*\S[\YHS7YLJPUJ[/PZ[VYPJ Downtown or Wellington Street Village Focus Areas. 2.2.3 Public Realm Framework Section 3.1 of the Urban Design Strategy provides direction for the Public Realm Framework (as shown in Figure 5 on the next page), which sets out long-term direction for the following public elements of the Aurora Promenade: • Section 3.1.1: Open Spaces; • Section 3.1.2: Circulation; • Section 3.1.3: Streetscapes and Connections; • Section 3.1.4: Public Art; and • Section 3.1.5: Civic and Public Sites. +PYLJ[PVUWYV]PKLK^P[OPU[OL:[YH[LN`MVY[OLZLLSLTLU[ZPZHSZVYLÅLJ[LK[OYV\NOWVSPJPLZPU[OL following sections of the Aurora Promenade Secondary Plan: • Section 11.10: Policies for Public Open Space; • Section 11.11: Policies for Street Grid/Development Blocks; and • Section 11.12 Policies for Streets. ;OLZ[YLL[ZJHWL[`WVSVNPLZVM[OL7\ISPJ9LHST-YHTL^VYRHYLYLÅLJ[LKVU:JOLK\SL)VM[OL 6ѝJPHS7SHUHUK[OL:LJVUKHY`7SHUZL[ZV\[JVYYLZWVUKPUNWVSPJPLZMVYLHJO[`WLZPTPSHY[V[OL direction provided in the Strategy. 15TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 157 of 296 Figure 5. Public Realm Framework16PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 158 of 296 2.2.4 Land Use and Built Form Framework Section 3.2 of the Urban Design Strategy sets out the Land Use and Built Form Framework, providing guidance for the use and form of new development. The Land Use Framework (Figure 6 VU[OLUL_[WHNLHUKP[ZJVYYLZWVUKPUNJH[LNVYPLZHYLHSZVYLÅLJ[LKVU:JOLK\SL)VM[OL6ѝJPHS Plan, which include: • Downtown Area; • Upper Downtown Area; • Downtown Shoulder Area; • Promenade General; and • Promenade Focus Area. ;OL3HUK<ZL-YHTL^VYRVM[OL:[YH[LN`HSZVPKLU[PÄLZ6SK;V^U5LPNOIV\YOVVKZHUK7YVTLUHKL Neighbourhoods. These areas were not carried forward into the boundary of the Secondary Plan. The Strategy provides an overview of the existing character of each area, as well as key objectives to guide growth and development. The direction for these areas is expanded on in Section 3 of this Report, as it relates to an updated analysis of the existing conditions of these areas and the current land use designations of the Secondary Plan. 2.2.5 Urban Design Framework and Guidelines Section 3.3 of the Urban Design Strategy sets out the Urban Design Framework for the Aurora Promenade, providing direction for a number of key areas and sites including heritage, civic and architectural landmarks, view corridors and terminus sites, corner sites and civic frontages. The Strategy also sets out Design Guidelines that apply across the Aurora Promenade within Section 4.1 relating to built form, parking, loading and servicing, landscaping, retail and storefronts and sustainable design. Additionally, Section 4.2 sets out guidelines for a number of Special Design Areas, which include: • Historic Downtown; • Upper Downtown; • Wellington Street Village; • The Foundry; • The Tannery; • Peace Square Focus Area; • Aurora GO Station Focus Area; • St. Andrew’s Entryway Focus Area; and • Machell Avenue Extension. Aurora GO Station Urban Design DiagramAurora GO Station Guideline Demonstration 17TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 159 of 296 Figure 6. Land Use Framework18PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 160 of 296 2.3 The Aurora Promenade Streetscape Design and Implementation Plan ;OL <YIHU +LZPNU :[YH[LN` PKLU[PÄLK [OL ULLK to conduct a detailed Streetscape Design and Implementation Plan for key sections of Yonge Street and Wellington Street, which was developed through a collaborative process with stakeholders and Town :[HќHUKYLSLHZLKPU;OLPU[LU[VM[OL7SHU ^HZ[VZL[V\[ZWLJPÄJKLZPNUYLJVTTLUKH[PVUZMVY LHJOKPќLYLU[Z[YLL[ZJHWL[`WVSVN`^P[OPU[OL:[\K` Area which includes boulevards, village streets and main streets (Figure 7). Recommendations cover elements such as enhanced streetscapes, general urban design strategies for a number of focus areas, intersections and gateways and general furnishing and signage guidelines. There are no policy recommendations in the Streetscape Design and Implementation Plan. 2.4 The Aurora Promenade Community Improvement Plan The Town of Aurora Promenade Community Improvement Plan (CIP) was released in February 2014 and was intended to complement the existing municipal planning framework by providing additional detail for how the Promenade could grow. The CIP PKLU[PÄLK[^VWYPVYP[`HYLHZ^P[OPU[OL7YVTLUHKLHZ shown on Figure 8, where underutilized sites were LSPNPISLMVYÄUHUJPHSHZZPZ[HUJLMVYKL]LSVWTLU[VYHU expedited redevelopment process. ;OL *07 HUHS`ZPZ PKLU[PÄLK HYLHZ VM PUJVUZPZ[LU[ I\PS[MVYTHYLHZ^OLYLPUÄSSHUKPU[LUZPÄJH[PVUJV\SK occur, heritage buildings, building vacancies, retail PTWYV]LTLU[HYLHZHUKL_PZ[PUNIYV^UÄLSKZP[LZ Figure 7. Streetscape Plan Study Area Figure 8. CIP Priority Areas 19TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 161 of 296 Of particular importance, the CIP PKLU[PÄLKWYVTPULU[WHYJLSZ^P[OSHUK uses that do not represent the highest and best use of land, as shown on Figure 9. :VTL VM [OL PKLU[PÄLK ZP[LZ OH]L already been redeveloped since the development of the CIP in 2014, such as the Alex Gardner Circle Village development. However, the detached lots along Yonge Street at the northeast corner of the Promenade, which the study noted could be redeveloped through a land assembly, remain as detached dwellings. *VUZPZ[LU[ ^P[O [OL PU[LUZPÄJH[PVU analysis discussed in Section 4 of this Discussion Paper, traditional IPN IV_ MVYTH[ ZP[LZ ^LYL PKLU[PÄLK for potential redevelopment, such as the Dollarama at 15260 Yonge Street. In addition, properties with low site coverages, such as 15085 Yonge Street, which is currently underutilized, as well as other sites with underutilized buildings or low-rise I\PSKPUNZ^LYLPKLU[PÄLKHZZP[LZMVY potential redevelopment. Figure 9. Key Redevelopment Sites within the Aurora Promenade 20 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 162 of 296 3 EXISTING BUILT FORM AND CHARACTER SECTION33333333333333333333333333333333333333333333333333333333333333333333333333333333 21 Page 163 of 296 3.1 Downtown This section of the Discussion Paper includes a discussion on the existing built form and general character of each of the land use designations in the existing Secondary Plan. It includes an examination of the existing types of land uses, such as residential, commercial, industrial or open space, within each designation and a high level comparison between the existing context of each area and the direction contained within the Secondary Plan. The purpose of this review is to \UKLYZ[HUK[OLULLKMVYHU`WVSPJ`\WKH[LZHZ^LSSHZ[VHZZPZ[PUPKLU[PM`PUN^OLYLPU[LUZPÄJH[PVU may be appropriately accommodated. (JJVYKPUN[V[OL:LJVUKHY`7SHU[OL¸+V^U[V^U¹PZ[OLJVYLHUKZ`TIVSPJJLU[YLVM(\YVYH +L]LSVWTLU[PZ[VWYV[LJ[HUKYLPUMVYJLHOLYP[HNL¸THPUZ[YLL[¹JOHYHJ[LYHUKZOV\SKPUJS\KLHTP_ of retail, entertainment and cultural uses, as well as the introduction of more residential uses. In order to enhance the pedestrian experience, careful control should be placed over the placement VMPUÄSSZ[Y\J[\YLZ The Downtown is currently characterized by a mix of commercial uses, including local retail, service HUKYLZ[H\YHU[ZHZ^LSSHZVѝJLZ9LZPKLU[PHS\ZLZHYLSVJH[LKHIV]LJVTTLYJPHS\ZLZ)\PSKPUNZ are generally 2 to 3-storeys in height, placed consistently at the street edge to create continuous narrow shop fronts along Yonge Street. Surface parking is generally provided at the rear of most buildings, however there are a few instances where parking lots front Yonge Street. A number of heritage properties are located in the Downtown as well as the Aurora Public Library. Downtown Existing Character22PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 164 of 296 3.2 Upper Downtown The Upper Downtown designation is located on Yonge Street north of Wellington Street. The purpose of the Upper Downtown designation is to provide for an extension of the heritage ¸THPU Z[YLL[¹ JOHYHJ[LY HUK PKLU[P[` VM the Downtown designation to the south of Wellington Street. The Secondary Plan encourages similar land uses as the Downtown, with consideration for the same control over the scale and character of new structures in order to strengthen the pedestrian experience. Overall, direction for the Downtown and Upper Downtown within the Secondary Plan is very similar, however existing JVU[L_[ZKPќLYMYVTVULHUV[OLY The existing uses of Upper Downtown consist of a mix of low-rise commercial HUK VѝJL \ZLZ HZ H JVU[PU\H[PVU VM Downtown. The northern areas of this designation, located in closer proximity to existing low-rise residential uses, have developed over the years from low-rise commercial plazas to low and mid-rise residential townhouse and apartment developments located at the street, with vehicular access at the rear. The apartments are of greater heights and mass the buildings located in the Downtown. The mid-rise apartment located at Yonge Street and *LU[YL:[YLL[VќLYZHTP_VMVѝJLHUK retail space at grade. There are still a number of surface parking and vacant lot opportunities for development in the Upper Downtown.Upper Downtown Existing Character 23TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 165 of 296 3.3 Downtown Shoulder The Downtown Shoulder is made up of north, east and south segments just outside the Downtown, which historically were comprised of single detached residential dwellings. According to the Secondary Plan, these areas are predominantly residential in character, with homes converted into HTP_VM\ZLZPUJS\KPUNYL[HPSHUKVѝJLZ;OLW\YWVZLVM[OLKLZPNUH[PVUPZ[VWYV[LJ[HUKYLPUMVYJL [OLL_PZ[PUNYLZPKLU[PHSPKLU[P[`^OPSLPKLU[PM`PUN[OLWV[LU[PHSMVYJVTWH[PISLPUÄSSKL]LSVWTLU[HUK enhancement of the pedestrian realm. The Secondary Plan encourages specialty shops, restaurants HUKVѝJLZHZ^LSSHZ[OLPU[YVK\J[PVUVMTVYLYLZPKLU[PHS\ZLZ While the existing context of each of the three areas that make up the Downtown Shoulder are similar, the two areas to the north and east of Downtown are more distinctly comparable to one another with more intact residential characters, while the area to the south of Downtown has developed to accommodate stand-alone commercial uses and a broader mix of built form types interspersed with existing dwellings. North and east of Downtown, the Downtown Shoulder areas accommodate a mix of older single detached dwellings located close to the street, many of which have been converted for retail and VѝJL\ZLZ(ML^JO\YJOLZHUKSV^YPZLT\S[PWSLK^LSSPUNZHYLHSZVSVJH[LK^P[OPU[OLZLHYLHZ which conform to the low-rise character of the neighbourhood streets. Downtown Shoulder Character – North and East of Downtown 24 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 166 of 296 South of Downtown, there are several converted single detached K^LSSPUNZMVYYL[HPSHUKVѝJL\ZLZ within the Downtown Shoulder area. However, to the south, Yonge Street has evolved to serve a more inherent commercial purpose, with a character comprised of larger commercial plazas and stand-alone stores within the Promenade General Designation. There are several one and two-storey commercial plazas within this area that accommodate surface parking that fronts Yonge Street, as well as low-rise apartment buildings and a multi-storey Chartwell Retirement Home. Downtown Shoulder - South of Downtown Downtown Shoulder Character - South of Downtown 25TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 167 of 296 3.4 Promenade General The Promenade General designation occupies the largest geographic area of the Secondary Plan, located on the outer edges of the Downtown Shoulder designations. The Secondary Plan PKLU[PÄLZ[OH[[OLZLHYLHZHYLWYLKVTPUHU[S`THKL\WVMH\[VTVIPSLVYPLU[LKJVTTLYJPHSWSHaHZ ^P[OZVTLVѝJL\ZLZ+\L[V[OPZJOHYHJ[LY[OL`WYV]PKLHUHYYH`VMVWWVY[\UP[PLZMVYM\[\YL redevelopment, with the intent to transform these lands into vibrant, pedestrian-oriented mixed use areas. Redevelopment is to occur through the introduction of higher density uses that still provide appropriate transitions to adjacent neighbourhoods, as well as a mix of retail, restaurants, entertainment and cultural venues. Overall, the three Promenade General areas to the north, south and east of Downtown exhibit a similar character of automobile-oriented buildings and plazas. The Promenade General designation north and south of the Downtown are primarily commercial in nature, while the area to the east of the Downtown surrounding the Aurora GO Station is predominantly industrial in nature. North of Downtown, the Promenade General area is comprised of a number of low-rise commercial plazas, as well as a few residential apartment and mixed use buildings. Uses are similar to the south of Downtown, however there are a number of large format retail and big box commercial buildings and plazas to the south. These retail and commercial uses serve the broader community, however are oriented for automobile travel with very minimal pedestrian activity. The right-of-way of Yonge Street is also much wider in this area compared to the width of the street through the Downtown. Promenade General – North Promenade General – South 26 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 168 of 296 The Promenade General area to the east consists of industrial uses, which include a number of large LTWSV`TLU[HUKVѝJLI\PSKPUNZHUKSHYNLZ\YMHJLWHYRPUNSV[Z(ML^ZPUNSLKL[HJOLKK^LSSPUNZ exist. The Aurora GO Station is surrounded by surface parking and large industrial properties. Promenade General Existing Character – North Promenade General Existing Character – South Promenade General Existing Character – East 27TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 169 of 296 3.4.1 Promenade Focus Areas Within each of the three Promenade General designation areas to the north, south and east of +V^U[V^U[OL:LJVUKHY`7SHUPKLU[PÄLZ-VJ\Z(YLHZ(JJVYKPUN[V[OL:LJVUKHY`7SHU[OLZL areas share common characteristics within the Promenade General designation, but present strong opportunities for development and redevelopment based on their location in proximity to entryways, existing/planned transit infrastructure and major community amenities and services. A broad mix of commercial and higher density residential uses are encouraged, including high activity uses that HUPTH[L[OLZ[YLL[SPRLYL[HPSHUKYLZ[H\YHU[ZH[NYHKL^P[O\ZLZZ\JOHZVѝJLHUKYLZPKLU[PHSVU [OLÅVVYZHIV]L[OLNYV\UKÅVVYHZ^LSSHZH]HYPL[`VMWHYRZHUKVWLUZWHJLZ;OL:LJVUKHY` 7SHUKVLZUV[ZL[V\[ZWLJPÄJWVSPJPLZMVYLHJOHYLHI\[YH[OLYHKKYLZZLZ[OLTHZH^OVSL)V[O the St. Andrew’s Shopping Centre and Memorial Peace Square Focus Areas consist of some of the largest property consolidations in the Promenade. Aurora GO Station As previously described, lands surrounding the Aurora GO Station consist of older, and some newer industrial and LTWSV`TLU[\ZLZ;OPZHYLHOHZILLUPKLU[PÄLK[VYLKL]LSVW to support higher density mixed uses. It is important to note that the Focus Area does not include all of the lands that are currently being considered for inclusion within the Major Transit Station Area (MTSA) boundary. Consideration for this Focus Area, its boundary as set out by the Secondary Plan and direction for its evolution in relation to the broader MTSA area is a main component of this Study. St. Andrew’s Shopping Centre The northern Focus Area of the Aurora Promenade consists of the St. Andrew’s Shopping Centre and surrounding area. This large plaza is made up of an amalgamation of individual commercial units including retail and restaurants surrounded by surface parking. There is also a large grocery store on the site. The surrounding area serves as the northern entry to the Aurora Promenade. War Memorial Peace Park The War Memorial Peace Park Focus Area consists of the War Memorial Peace Park and surrounding large commercial plazas to the south and west. According to the Secondary Plan, the park should serve as an important, large scale passive green space for the Aurora Promenade, [VILLUOHUJLKI`PTWYV]PUNSPURHNLZHUKPU[YVK\JPUNPUÄSS development that fronts, faces and features the park. This area serves as the southern gateway to the Promenade. 28 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 170 of 296 7YVTLUHKL.LULYHS:P[L:WLJPÄJ7VSPJ`(YLH In addition to the Promenade Focus Areas, the purpose of the Promenade General :P[L :WLJPÄJ 7VSPJ` (YLH KLZPNUH[PVU PZ [V promote the transformation of the existing general industrial area generally bound by Kennedy Street to the north, the railway to the east, Dunning Avenue to the south, and Edward Street to the west. This area is located in proximity to transit infrastructure and community amenities, and is envisioned I`[OL:LJVUKHY`7SHU[VILJVTLH¸]PIYHU[ WLKLZ[YPHUVYPLU[LK TP_LK \ZL HYLH¹ through the introduction of higher densities including residential uses as well as retail, restaurants, entertainment and cultural venues. Appropriate transitions to adjacent neighbourhoods are required. 6LWH6SHFLðF3ROLF\$UHD 29TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 171 of 296 4 ACCOMMODATING GROWTH 4444444444444444444444444444444444444444444444444444444444444444444444444444444444SECTION 30 Page 172 of 296 This section of the Discussion Paper investigates how, where, and in what form growth could occur over the next 30 years within the Promenade Secondary Plan Area, including the Aurora GO Station Major Transit Station Area (MTSA) shown on Figure 10. There are lands within the Region’s proposed boundary for the MTSA which are outside of the Promenade Secondary Plan Area, such as the lands north of the Industrial Parkway North and Centre Street intersection and lands along Edward Street. The Secondary Plan boundary will need to be amended to incorporate these lands. Figure 10. Promenade Area and MTSA Area Provincial policies have set minimum population and employment growth targets for York Region to the year 2051, which will be distributed to each municipality in the Region. York Region released their Proposed 2051 Forecast and Land Needs Assessment in March 2021. The Assessment states that the 2051 population and employment forecasts for Aurora is 84,900 people and 41,000 jobs. This works out to a population growth of approximately 20,000 people in Aurora between 2021 and 2051. Our Growth Management Discussion Paper dated April 2021, completed as part of Phase 1 of the VUNVPUN6ѝJPHS7SHU<WKH[L:[\K`KPZJ\ZZLZOV^[OLNYV^[OJHUILHJJVTTVKH[LKHJYVZZ[OL KPќLYLU[HYLHZVM[OL;V^U0[KL[LYTPULK[OH[[OL;V^UJV\SKHJJVTTVKH[LKHUHKKP[PVUHS to 25,250 residents and 11,700 jobs by 2051, demonstrating that Aurora is able to accommodate York Region’s 2051 population and employment forecasts for Aurora with relatively modest densities HUKOLPNO[ZPU[OLPU[LUZPÄJH[PVUHYLHZ 31TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 173 of 296 The Region of York Municipal Comprehensive Review (Proposed 2051 Forecast and Land Needs (ZZLZZTLU[4HYJOPKLU[PÄLKH9LNPVU^PKLPU[LUZPÄJH[PVU[HYNL[VM HUKHUPU[LUZPÄJH[PVU [HYNL[VM MVY[OL;V^UVM(\YVYH(ZUV[LKPU[OL.YV^[O4HUHNLTLU[+PZJ\ZZPVU7HWLY PU[LUZPÄJH[PVUPZWSHUULK[VVJJ\Y^P[OPU[OL(\YVYH7YVTLUHKLHSVUN[OL@VUNLHUK>LSSPUN[VU Street Corridors, including the area around the Aurora GO Station. >P[O[OL9LNPVU»ZPKLU[PÄJH[PVUVM[OL PU[LUZPÄJH[PVU[HYNL[PU(\YVYHHUKYLJVNUPaPUN[OH[[OL ;V^U»Z6ѝJPHS7SHUJVU[LTWSH[LZKL]LSVWTLU[HUKYLKL]LSVWTLU[^P[OPU[OL7YVTLUHKL:LJVUKHY` Plan Area to accommodate future growth, it is important to take a closer look at Promenade and Aurora GO Station MTSA and assessing the appropriate land uses to meet density targets, while ensuring compatible built form with adjacent low-rise and lower density residential areas. 4.1 The Promenade’s Role in Accommodating Growth ;OL7YVTLUHKLPZJOHYHJ[LYPaLKI`HTP_VMJVTTLYJPHSYL[HPSVѝJLHUKHWHY[TLU[I\PSKPUNZ as well as mixed use buildings with at-grade uses as well as industrial buildings around the GO Station and the Memorial Peace Park. It contains a mix of building types from converted detached dwellings to contemporary apartment buildings, as well intermittent vacant lots and low-rise strip malls with large parking lots at the peripheries. There is also a mix of building heights ranging from 1 to 7 storeys in height. >OPSL[OLJ\YYLU[6ѝJPHS7SHUPZPU[LUKLK[VHJJVTTVKH[LNYV^[O[V[OLUL^6ѝJPHS7SHU will need to accommodate growth to 2051. The draft Region of York Regional Comprehensive 9L]PL^PZWYVWVZPUN[OH[ WLYJLU[VM(\YVYH»ZNYV^[OILHJJVTTVKH[LK[OYV\NOPU[LUZPÄJH[PVU (Z[OL7YVTLUHKLPZPKLU[PÄLKHZVULVM[OL;V^U»ZPU[LUZPÄJH[PVUHYLHZ[OL7YVTLUHKL^PSSULLK [VHJJVTTVKH[LHKKP[PVUHSPU[LUZPÄJH[PVU[VHJJVTTVKH[L[OL WVW\SH[PVUHUKLTWSV`TLU[ [HYNL[Z(JJVTTVKH[PUNTVYLPU[LUZPÄJH[PVUKVLZUV[TLHU[OH[[HSSLYI\PSKPUNZHYLYLX\PYLKPU [OL7YVTLUHKL(ZZL[V\[PU[OL6ѝJPHS7SHU9L]PL^!.YV^[O4HUHNLTLU[+PZJ\ZZPVU7HWLY the forecast growth to 2051 can be accommodated through a combination of ground related housing such as stacked townhouses and mid-rise apartment buildings within the existing height permissions. 9LPUMVYJPUN[OLYVSLVM[OL7YVTLUHKLPUHJJVTTVKH[PUNNYV^[O[OL@VYR9LNPVU6ѝJPHS7SHU PKLU[PÄLZ@VUNL:[YLL[HZH9LNPVUHS*VYYPKVY;OL@VYR9LNPVU6ѝJPHS7SHUWYV]PKLZ[OH[[OL9LNPVUHS *VYYPKVYZ^PSSILJVTLWYVTPULU[SVJH[PVUZVMPU[LUZPÄJH[PVUHUKNYV^[O@967 *VUZPZ[LU[ with the Town’s existing policies for the Promenade, the Regional Corridor is intended to support a diverse and compatible mix of uses contributing to a vibrant area. Other sections of Yonge Street are located outside of the Promenade designation and represent an area for potential growth that could support the Promenade and Town’s growth. The existing development applications along @VUNL:[YLL[HUK^P[OPU[OL7YVTLUHKLYLÅLJ[HULTLYNPUNTPKYPZL[`WVSVN`^P[OHTP_VM\ZLZ 32 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 174 of 296 and built forms with a focus on apartment buildings. With Provincial policies focusing on compact I\PS[MVYTHUKPU[LUZPÄJH[PVU[VHJJVTTVKH[L[OL NYV^[OWYVQLJ[PVUZHUK^P[O[OL9LNPVU \UKLY[HRPUNP[Z6ѝJPHS7SHU<WKH[LP[PZ]P[HS[VL_HTPUL[OLWV[LU[PHSPU[LUZPÄJH[PVUVWWVY[\UP[PLZ within the Promenade and along the remainder of the Yonge Street Corridor and determine how it may evolve over time. 4.2 7YVTLUHKL0U[LUZPÄJH[PVU(UHS`ZPZ (UHUHS`ZPZ^HZ\UKLY[HRLUVMWV[LU[PHSPU[LUZPÄJH[PVUZP[LZ^P[OPU[OL7YVTLUHKLMVY[OLW\YWVZLZ of analyzing potential additional opportunities to accommodate growth. The Promenade contains a range of built forms and property sizes. North and south of the Yonge Street and Wellington Street intersection, the area, frontage and depth of lots generally increase further from the intersection. This pattern is highlighted with the strip plaza and big box format building typologies near Yonge Street and Murray Drive, as shown in the adjacent photograph. These larger sites could potentially be redeveloped to accommodate mixed uses, including residential development. Properties closer to the Yonge Street and Wellington Street intersection are typically smaller in size, frontage, and depth. These properties are typically made up of a low- rise built form and a mix of uses, as shown in the adjacent photograph. Redevelopment of these properties would be dependent on the assembly of a number of lots to create viable development parcels, and as such may be more of a challenge to redevelop in the short-term. In addition, some of these properties are listed or designated heritage properties, such as 15010 and 15018 Yonge Street, which are both listed on the Hertiage Registry 265 Edward Street, Aurora – Southeast Facing 15010 and 15018 Yonge Street, Aurora – South Facing 33TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 175 of 296 -VY[OLW\YWVZLZVM[OPZHUHS`ZPZ[OPZYLWVY[PKLU[PÄLZZP[LZ^P[OPU[OL7YVTLUHKL[OH[OH]LWV[LU[PHS for redevelopment, based on the following characteristics: • Large lot size; • Large lot frontage; • Deep lot; • Existing use; and • Potential for land assembly. Figure 11 VU[OLMVSSV^PUNWHNLPKLU[PÄLZZP[LZ^P[OYLKL]LSVWTLU[WV[LU[PHSV\[ZPKLVM[OL4;:( :LJ[PVUVM[OPZ+PZJ\ZZPVU7HWLYWYV]PKLZHM\SZVTLHUHS`ZPZVMPU[LUZPÄJH[PVUVWWVY[\UP[PLZPU the MTSA. 0[PZPTWVY[HU[[VUV[L[OH[[OLZLZP[LZHYLILPUNPKLU[PÄLKMVY[OLW\YWVZLZVMLZ[HISPZOPUNHU LZ[PTH[LVMPU[LUZPÄJH[PVUWV[LU[PHS^P[OPU[OL7YVTLUHKL;OLPKLU[PÄJH[PVUVM[OLZLZP[LZ^P[OPU this Discussion Paper does not mean that they are going to be redeveloped in the short- or long- [LYTOV^L]LY[OL`HYLPKLU[PÄLKHZWV[LU[PHSJHUKPKH[LZMVYPU[LUZPÄJH[PVU[VPKLU[PM`WV[LU[PHS opportunities to accommodate future population growth. )HZLK VU [OL PU[LUZPÄJH[PVU HUHS`ZPZ [OLYL PZ HWWYV_PTH[LS` OLJ[HYLZ VM SHUK ^P[OPU [OL Promenade outside of the MTSA that could be considered for potential redevelopment based on [OLSV[JOHYHJ[LYPZ[PJZPKLU[PÄLKHIV]L/V^L]LYUV[L]LY`ZP[L^PSSYLKL]LSVWI` MVYH]HYPL[`VM YLHZVUZ(ZZ\JO[OLHUHS`ZPZHZZ\TLZ[OH[VUS` VM[OL[V[HSSHUKHYLH^V\SKILYLKL]LSVWLK Table 1 provides an estimate of the potential residential unit growth that could be accommodated on these sites assuming two density options - stacked townhouses verses mid-rise apartment I\PSKPUNZ;OLZLHYLQ\Z[[^VKPќLYLU[VW[PVUZMVYKL]LSVWPUN[OLWV[LU[PHSPU[LUZPÄJH[PVUZP[LZ(U` of the sites could be developed for a range of ground related housing or mid-rise apartment forms. Table 1. Town of Aurora Promenade Growth Potential As shown in Table 1[OLYLKL]LSVWTLU[VMHWWYV_PTH[LS` VM[OLSHUKHYLHVUPKLU[PÄLK sites within the Promenade has the potential to accommodate 2,500 to 5,100 residential units [OYV\NOKPќLYLU[I\PS[MVYT[`WVSVNPLZ;OLLZ[PTH[LKU\TILYVM\UP[ZLX\H[LZ[VHWVW\SH[PVUVM HWWYV_PTH[LS` [V WLVWSL^OPJO^PSSJVU[YPI\[L[V[OLHJOPL]LTLU[VM[OL;V^U»Z PU[LUZPÄJH[PVU[HYNL[ 34 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 176 of 296 )LJXUH$XURUD3URPHQDGH3RWHQWLDO,QWHQVLðFDWLRQ$QDO\VLV 35TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 177 of 296 4.3 Promenade Compatibility Consideration As noted previously in this Discussion Paper, the Promenade Secondary Plan Area contains four distinct land use designations, two sub areas as well as a special design overlay area (Figure 12). ;OLKPќLYLU[SHUK\ZLKLZPNUH[PVUZHYLPU[LUKLK[VLUJV\YHNLNYV^[OPU]HYPV\ZMVYTZPUSPUL^P[O the Town’s vision for the area. For example the Downtown land use designation is recognized as the core and symbolic centre of the Promenade, and as such, the policy framework is intended to protect and reinforce the ‘main street’ character. Figure 12. Aurora Promenade Land Use Designations ;OLMVSSV^PUNZ\IZLJ[PVUZHZZLZZLZLHJOSHUK\ZLKLZPNUH[PVU^P[OPU[OL7YVTLUHKLHUKPKLU[PÄLZ areas that require additional built form considerations related to height, transition, and compatibility. 4.3.1 Downtown and Upper Downtown The Downtown designation is south of the Yonge Street and Wellington Street intersection, as shown on Figure 13. The Upper Downtown designation area is north of the Yonge Street and Wellington Street intersection, also shown on Figure 13. As noted, the Downtown designation is recognized as the core and symbolic centre of the Promenade. The policy framework focuses on protecting and reinforcing the heritage ‘main street’, as well as the introduction of retail, entertainment and cultural venues. 36 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 178 of 296 >P[O@VUNL:[YLL[PKLU[PÄLKHZH9LNPVUHS*VYYPKVYHZ[YH[LNPJNYV^[OHYLHHUK[OL+V^U[V^U»Z proximity to the MTSA, gentle forms of increased density can be introduced to the area, within existing height permissions, including mixed-use buildings up to 6-storeys in height in accordance with the existing Promenade height permissions (Schedule B2). For lots with larger frontages and depths the rear portion could be developed with ground-related housing up to 3 storeys in height to transition to the adjacent low-rise neighbourhoods. With denser built forms permitted and likely to occur in the near future, additional compatibility considerations are required for sites within the Downtown and Upper Downtown adjacent to low- rise residential neighbourhoods. These areas are shown on Figure 13, with the orange overlay. Compatibility considerations can include, for example: • Appropriate separation distances; • Transition in building height; • Use of angular plane provisions to mitigate shadow impacts; • <ZLVM]PZ\HSI\ќLYZZ\JOHZMLUJPUNHUKSHUKZJHWPUN It should be noted that there is less concern for compatibility with low-rise buildings adjacent to existing neighbourhoods as the built form provides a more compatible transition in heights to the existing residential neighbourhoods. Figure 13. Downtown and Upper Downtown Redevelopment Potential 37TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 179 of 296 4.3.2 Downtown Shoulder The Downtown Shoulder designation applies to lands along Yonge Street north and south of the Downtown, as well as lands along Wellington Street East, east of the Downtown, as shown on Figure 14. Lands within the Downtown Shoulder designation along Yonge Street include sites with the potential for introducing gentle forms density, including townhouses, stacked townhouses and low-rise HWHY[TLU[Z:PTPSHY[V[OL+V^U[V^UHUK<WWLY+V^U[V^UKLZPNUH[PVUZTHU`VM[OLPKLU[PÄLK WV[LU[PHSPU[LUZPÄJH[PVUZP[LZ^P[OPU[OPZKLZPNUH[PVUHYLHKQHJLU[[VUH[\YHSMLH[\YLZHUKSV^YPZL ULPNOIV\YOVVKZ(ZZ\JOP[PZPTWVY[HU[[OH[M\[\YLPU[LUZPÄJH[PVUILJVTWH[PISL^P[OL_PZ[PUN development through the use of appropriate separation distances, transition in building height, use VMHUN\SHYWSHULWYV]PZPVUZ[VTP[PNH[LZOHKV^PTWHJ[ZHUK\ZLVM]PZ\HSI\ќLYZZ\JOHZMLUJPUN and landscaping. ;OL[OPYKZOV\SKLYHSVUN>LSSPUN[VU:[YLL[,HZ[OHZSPTP[LKPU[LUZPÄJH[PVUVWWVY[\UP[PLZKV[V[OL shallow and small lots that would require land assemblies. The combination of the shallow lots with the proximity of the lands to low-rise neighbourhoods limits redevelopment potential on these lands. With properties along Yonge Street listed and designated on the Town’s Heritage Registry, the redevelopment potential of these parcels will be limited by the need conserve the heritage resources. Figure 14. Downtown Shoulder Redevelopment Potential 38 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 180 of 296 4.3.3 Promenade General The Promenade general sites include the remaining areas outside of the Downtown, Upper Downtown, and Downtown Shoulders (Figure 15, 16 and 17). Due to the larger lot sizes within the Downtown Shoulder designations, there is greater opportunity for redevelopment. With the larger property sizes, many of these sites could denser mixed use developments with higher heights and densities. The larger lots provides greater opportunity to accommodate a transition of lower heights and greater setbacks to ensure compatibility with adjacent low-rise residential neighbourhoods. ;OLJVTWH[PIPSP[`JYP[LYPHWYL]PV\ZS`PKLU[PÄLKMVY[OLV[OLYSHUK\ZLKLZPNUH[PVUZPU[OL7YVTLUHKL will be used at create an appropriate interface between the potential redevelopment sites and adjacent low-rise residential development. As well, consideration should be given to the need for additional community facilities and/or open spaces to ensure that an appropriate level of service continues to be provided within the Promenade. Figure 15. Promenade General Redevelopment Potential – South Segment 39TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 181 of 296 Figure 16. Promenade General Redevelopment Potential – North Segment Figure 17. Promenade General Redevelopment Potential – Northwest Segment 40 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 182 of 296 4.4 4;:(0U[LUZPÄJH[PVU:\I(YLHZ 7YV]PUJPHSWVSPJPLZKPYLJ[PU[LUZPÄJH[PVUHUKOPNOLYKLUZP[`TP_LK\ZLZ[V:[YH[LNPJ.YV^[O(YLHZ (PPS 1.1.3.3, & GP 2.2.2.1 a) which includes MTSAs. The Aurora GO Station and surrounding area OHZILLUPKLU[PÄLKHZH4;:(7YV]PUJPHSWVSPJ`KLÄULZ4;:(ZHZ! ¸;OLHYLHPUJS\KPUNHUKHYV\UKHU`L_PZ[PUNVYWSHUULKOPNOLYVYKLY[YHUZP[Z[H[PVUVYZ[VW within a settlement area; or the area including and around a major bus depot in an urban JVYL4HQVY[YHUZP[Z[H[PVUHYLHZNLULYHSS`HYLKLÄULKHZ[OLHYLH^P[OPUHUHWWYV_PTH[L [V TL[YLYHKP\ZVMH[YHUZP[Z[H[PVUYLWYLZLU[PUNHIV\[HTPU\[L^HSR¹ York Region is currently in the process of determining the Aurora GO Station MTSA boundaries, the draft boundary of which is shown below in Figure 18. The draft MTSA boundary generally includes part of the Aurora Promenade, portions of the existing PUK\Z[YPHSHYLHHUKZVTLL_PZ[PUNPUZ[P[\[PVUHS\ZLZ;OLKYHM[IV\UKHY`ZWLJPÄJHSS`PUJS\KLZ[OL lands north of the Industrial Parkway North and Centre Street intersection as well as additional lands on the east side of Edward Street which are all outside of the Promenade Secondary Plan, as shown on Figure 19 on the next page. Figure 18. York Region Draft Aurora GO Station MTSA Boundary 41TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 183 of 296 The lands within the draft MTSA boundary are currently characterized by a mix of uses and built forms including but not limited to: • Surface parking lot (GO Station parking), and a 4-storey parkade; • Low-rise industrial, and warehouses; • Intermittent apartment buildings (up to 5 storeys in height) with at-grade retail; and • 3V^YPZLJVTTLYJPHSPUZ[P[\[PVUHSHUKVѝJLI\PSKPUNZ *\YYLU[KL]LSVWTLU[HWWSPJH[PVUZ^P[OPU[OLKYHM[4;:(IV\UKHYPLZYLÅLJ[HULTLYNPUNTP_LK\ZL mid-rise building typology up to 7-storeys. These include the Metro Square development and the proposed development at 26-38 Berczy Street, as previously shown on Figure 11. The Aurora GO Station MTSA is served by the GO Transit rail network, and in accordance with Provincial policies it will be planned for a minimum density of 150 residents and jobs combined per OLJ[HYL;OL9LNPVUUV[LZ[OH[ZVTL4;:(Z^PSS[HRLSVUNLY[VKL]LSVWHUK[OPZPZYLÅLJ[LKPU the absence of a timing requirement for achieving the minimum density requirements. As such the minimum density target for the Aurora GO Station MTSA could be achieved before or after the 2051 planning horizon. For the purposes of this Discussion Paper in assessing potential accommodation of forecast population and job growth to 2051, we have assumed that the MTSA would be built- V\[I` )HZLKVUHUHS`ZPZJVUK\J[LKI`;V^U:[HќPUHKKP[PVU[VJ\YYLU[KL]LSVWTLU[ applications and existing population and jobs within the MTSA boundary, there is potential to accommodate an additional 2,000 residents (approximately 1,100 apartment units based on a Figure 19. MTSA Redevelopment Potential Analysis 42 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 184 of 296 rate of 1.8 persons per unit) and 900 jobs within the MTSA boundary by 2051 in order to achieve the density target of 150 residents and jobs combined per hectare. Figure 19HIV]LPKLU[PÄLZHSS the sites within the MTSA that have redevelopment potential and could be redeveloped within and beyond the 2051 planning horizon. ;OLJ\YYLU[6ѝJPHS7SHUWLYTP[ZHYHUNLVMOLPNO[Z^P[OPU[OLKYHM[(\YVYH.6:[H[PVU4;:( boundary, ranging from a maximum of 3 to 5 storeys plus 2-storeys bonusing in some areas. With the exception of a few existing low-rise buildings, the majority of the built form within the MTSA is comprised of low-rise buildings. As such, there are numerous sites with redevelopment potential within the MTSA. It is especially worth noting that certain sites, including the Aurora GO Station 7HYRPUNSV[JV\SKILYLPTHNPULK[VWYV]PKLMVYYLZPKLU[PHSJVTTLYJPHSHUKVMVѝJLKL]LSVWTLU[ ^OPSLZ[PSSWYV]PKPUNMVYZ\ѝJPLU[WHYRPUNPUHZ[HJRLKMHJPSP[`6]LYHSSU\TLYV\Z^HYLOV\ZLZHUK properties with low site coverage within the MTSA have strong potential for denser uses. Based on the new policy context for the MTSA, the limited Promenade Focus Area should be examined to provide for a broader area of higher heights and densities up to 7 storeys. However, consideration will also need to be given to providing a transition of heights down to the low density stable neighbourhoods generally west of Edward Street. Within the MTSA, the Secondary Plan could consider additional policies to promote redevelopment to achieve minimum density requirements while ensuring compatibility of built form with the surrounding areas, including policies related to: • Permitted built forms; • Minimum setback; • Permitted at-grade uses; • Minimum and maximum site coverage; • Minimum and maximum parking ratios; • Connectivity, trails and open spaces; and • Transition of built form to neighbourhoods, particularly in the area shown on Figure 19 as an area with additional compatibility considerations. 43TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 185 of 296 5 OPPORTUNITIES FOR THE SECONDARY PLAN SECTION5555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555555 44 Page 186 of 296 As noted in this Discussion Paper, the Aurora Promenade Secondary Plan currently sets out detailed direction for streetscapes and open spaces within its policies, as well as the within the Urban Design :[YH[LN`HUK:[YLL[ZJHWL+LZPNUHUK0TWSLTLU[H[PVU7SHU:WLJPÄJHSS`:JOLK\SL)VM[OL6ѝJPHS 7SHUYLÅLJ[Z[OL]HYPV\ZZ[YLL[ZJHWL[`WVSVNPLZVM[OL7SHU^P[OJVYYLZWVUKPUNWVSPJPLZ^OPJO should continue to be applied. However, there are certain opportunities to improve the Secondary 7SHUWVSPJPLZPU[OLJVU[L_[VM[OL;V^U»Z6ѝJPHS7SHU<WKH[LHUK[OLL_WHUZPVUVM[OL:LJVUKHY` Plan Area to include the draft MTSA boundary. Placemaking is a multi-faceted and collaborative approach to the planning, design and management of public spaces. There are a number of approaches to placemaking set out within the Complete *VTT\UP[PLZ+PZJ\ZZPVU7HWLYWYLWHYLKHZWHY[VM7OHZLVM[OL(\YVYH6ѝJPHS7SHU<WKH[L ^OPJO^PSSHWWS`[V[OL:LJVUKHY`7SHU(YLH0UHKKP[PVU[OLMVSSV^PUNVWWVY[\UP[PLZHYLPKLU[PÄLK! • ;OYV\NOW\ISPJJVUZ\S[H[PVUVM[OPZ:[\K`MLLKIHJR^PSSILZV\NO[[V\UKLYZ[HUKZWLJPÄJ locations within the Secondary Plan Area where public realm improvements can be made. ;OL:LJVUKHY`7SHUJV\SKZL[V\[ZWLJPÄJSVJH[PVUZHUKZ[YH[LNPLZMVYZ[YLL[ZHUKVWLU spaces to implement tactical urbanism as a way test and explore ways to improve the public realm, based on public feedback received. • Recognizing the importance of the MTSA as an arrival point to Aurora and a destination within Aurora, and given that higher densities will be directed to the area immediately surrounding the GO Station, the Secondary Plan should consider implementing the need to provide for a public open space and park immediately adjacent to the Aurora GO Station. • Building on the vision to foster strong connections throughout the Secondary Plan Area, the Secondary Plan should address improved connectivity between the Aurora Go Station MTSA and the Downtown. • Schedule B3 should be updated to include relevant streetscape elements for the northern part of the MTSA boundary on the north side of Wellington, which is now included within the Secondary Plan Area, to ensure connectivity to the GO Station and the Downtown. 5.1 Placemaking, Streetscapes, Open Spaces and Connectivity ;OPZZLJ[PVUVM[OL+PZJ\ZZPVU7HWLYPKLU[PÄLZVWWVY[\UP[PLZMVY[OL\WKH[LVM[OL(\YVYH Promenade and MTSA Secondary Plan, based on the review of the existing Secondary Plan and JVUZPKLYPUN[OLULLK[V\WKH[L[OL:LJVUKHY`7SHUPU[HUKLT^P[O[OL;V^U»Z6ѝJPHS7SHU 45TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 187 of 296 • The Secondary Plan should consider the viability of redirecting Regional Transit from Yonge Street, south of the Downtown, along Industrial Parkway to the Aurora GO Station MTSA, taking into consideration any potential impacts on transit accessibility along Yonge Street. • As noted within this Discussion Paper, there are several areas with unique characteristics ^P[OPU[OL7YVTLUHKLYLÅLJ[LKPU[OL]HYPV\ZHWWSPJHISLSHUK\ZLKLZPNUH[PVUZ)\PSKPUN VU[OLVWWVY[\UP[PLZPKLU[PÄLKMVYZ[YLL[ZJHWLZHUKVWLUZWHJLZPKLU[PÄLKHIV]L[OLYLHYL VWWVY[\UP[PLZ[VLUOHUJLWVSPJPLZPU[OL:LJVUKHY`7SHU[VWYVTV[L]PIYHU[YL[HPSHUKVѝJL uses through various requirements and policy directives related to accessibility, walkability and transit use. Opportunities include the requirement for attractive signage to help identify and distinguish the Promenade and MTSA as an important public place in Aurora, as well as the requirement for adequate places to sit and rest as well as landscaping in the public and private realms facing the street. • With the redevelopment of sites along the Promenade Corridor and within the MTSA, the need for community facilities and open spaces will increase, potentially requiring additional community facilities and open spaces than currently exist. The Secondary Plan could include policies to ensure that redevelopment of larger sites, or sites where a certain minimum number of units are provided, adequately provide for community facilities and open spaces to satisfy the intent of the Secondary Plan for creating vibrant, walkable places. 5.2 Land Use and Density As noted in this Discussion Paper, the existing Secondary Plan sets out a detailed land use framework for the Secondary Plan Area. This land use framework sets out JOHYHJ[LYHYLHZ[OH[HYLNLULYHSS`YLÅLJ[P]L of the existing and planned character for the Secondary Plan Area. However, there are opportunities to enhance the Secondary 7SHU [V YLÅLJ[ [OL L]VS]PUN YVSL VM [OL Promenade and MTSA to accommodate additional population and employment growth to the year 2051 and beyond. This growth may lead to increased development and redevelopment pressure within the Secondary Plan Area, which elevates the importance of establishing appropriate policy direction to guide growth. 46 PLANNING & DESIGN INC.PLANNING & DESIGN INC.Page 188 of 296 • While the policies of the existing Secondary Plan focus on the broad redevelopment of lands ^P[OPU;OL7YVTLUHKL[OLYLPZHULTWOHZPZVU[OLYLKL]LSVWTLU[VM[OLPKLU[PÄLK-VJ\Z Areas. The presence of these policies for the Focus Areas could lead to a perception that YLKL]LSVWTLU[HUKPU[LUZPÄJH[PVUVMSHUKZV\[ZPKLVM-VJ\Z(YLHZPZSLZZVMHWYPVYP[`;OLYL is an opportunity to reconsider the purpose of the Focus Area policies in order to encourage YLKL]LSVWTLU[HUKPU[LUZPÄJH[PVUVUHIYVHKLYZJHSLMVJ\ZPUNVU[OLLU[PYL:LJVUKHY`7SHU Area. • Related to the idea of promoting the redevelopment of the broader Secondary Plan Area, consideration should be given to whether there is a need to keep certain focus areas, such HZ[OL7YVTLUHKL.LULYHS:P[L:WLJPÄJ7VSPJ`(YLH0M[OLWVSPJPLZ^P[OPU[OL:LJVUKHY` Plan appropriately address compatibility of land use and density to adjacent areas on a IYVHKLYZJHSLTVYLKL[HPSLKWVSPJPLZZWLJPÄJ[VJLY[HPUSVJH[PVUZTH`UVSVUNLYILYLX\PYLK • :JOLK\SL)J\YYLU[S`PKLU[PÄLZTH_PT\TOLPNO[ZWLYTP[[LK^P[OPU[OL:LJVUKHY`7SHU Area. The Secondary Plan could more appropriately set out height and density transition areas to ensure that there is an appropriate transition in height and density to surrounding low-rise and low density areas. • Additional policies could be considered to require an appropriate transition in height and density, which could be accompanied by criteria to address matters such as shadow and privacy impacts of new development on adjacent low-rise and low density areas. • With the need for the MTSA to accommodate a minimum planned density of 150 persons and jobs per hectare, the Secondary Plan will need to be updated to ensure that lands are designated and planned to accommodate higher density residential and employment growth in that area. • Policies should also address how a balance of residential and employment uses can be achieved in the MTSA and within the broader Promenade Area to ensure a vibrant and lively community at all times during the day. • Existing retail within the Promenade Secondary Plan Area is generally located within the Downtown and Upper Downtown areas. In order to ensure the development of a walkable Z[YLL[^P[O]PIYHU[\ZLZ[OLYLPZHUVWWVY[\UP[`[VYLX\PYL[OH[[OLTHPUÅVVYVMHSSKL]LSVWTLU[ fronting Yonge Street be geared towards active uses, such as retail, to discourage large gaps in active frontage along the street to promote walkability and transit use. 47TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 189 of 296 6 NEXT STEPS SECTION 66666666666666666666666666666666666666666666666666666666666666666 48 Page 190 of 296 ;OPZ+PZJ\ZZPVU7HWLY^PSSILYL]PL^LKI`;V^U:[Hќ[OL7YVQLJ[;LJOUPJHS:[LLYPUN*VTTP[[LL the Community Steering Committee as well as the Project Leadership Team. This review will be JVVYKPUH[LK^P[O[OLYL]PL^VM[OL6ѝJPHS7SHU<WKH[L+YHM[7VSPJ`HUK:[YH[LNPJ+PYLJ[PVUZ9LWVY[ Following this review, a public workshop will be held on the recommendations of this Discussion Paper in order to inform the preparation of the Secondary Plan. Based on all feedback received, a draft of the Secondary Plan Amendment will be prepared, including updated schedules, as well as a draft concept plan of the MTSA. 49TOWN OF AURORAOFFICIAL PLAN UPDATEAURORA PROMENADE AND MTSA SECONDARY PLAN DISCUSSION PAPERPage 191 of 296 Page 192 of 296 $ & "%## (( )/ ,3 Page 193 of 296 Phase 1Project Media LaunchCommunity Stakeholder Committee Meeting #1Leadership Team Meeting #1Self-Guided Walking TourVision WorkshopEngagement SummaryReportPhase 2Phase 3Vision Survey Community Stakeholder Committee Meetings #2 – #5 Focus Groups Public Open Houses Leadership Team Meeting #2 Technical Steering Committee MeetingEngagement Summary ReportQ4 2020 – Q2 2021Q3 – Q4 2020Public Planning MeetingEngage Aurora UpdatesCSC Meetings #6 - #8Public Open HouseEngagement Summary ReportQ2 2021 – Q4 2021Background ReviewBackground Studies and Discussion PapersPolicy DevelopmentPage 194 of 296 Phase 4CSC Meeting #9 Public Open HouseStatutory Public MeetingPhase 5Official Plan and Secondary Plan Amendments submitted to Regional Council for ApprovalQ3 2022 – Q4 2022Q4 2021 – Q3 2022Official Plan AmendmentsRegional ApprovalWe are herePage 195 of 296 Page 196 of 296 Page 197 of 296 # Page 198 of 296 ! % ! ! ! ! /%' -/+*).$!.*+% -*++*,./)%.%!- *)-., %).- ) +*'% 3# +-% !).%"%! %).$!$ -! %- /--%*) +!,- !).%"%!-+,!'%(%) ,3+*'% 3 %,! .%*)- ) ", (!1*,&"*,/+ .%)#.$!""% % '' ) ) ! *) ,3' ))%)#+*'% %!-2.!)-%0! *)-/'. .%*)* /,,! 1%.$( )3 / %!) !-!! &1 -/-! .*% !).%"3 )/( !,*"+*'% 3*++*,./)%.%!- ) %,! .%*)-Page 199 of 296 " Page 200 of 296 2.!) .$!,*1.$*,%4*) ) + .!).!)-%"% .%*) ) !)-%.3 ,#!.- 2+ ) !2%-.%)#$*/-%)#+*'% %!-.*!(+$ -%4!$*/-%)# %0!,-%.3"*, '',!-% !).- ,!-!,0!!(+'*3(!). !-%#) .! 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" +'*.- 2$-.$)"/- - "' ," *(( , $ '-$. -+*. ).$ '!*,' ) -- ( '3 Page 211 of 296 ! $!* /-*) ++*,./)$.3!*,$).,* / $)" $.$*) '+*'$ $ -, ' . .* ,($.. /$'.!*,(- $)$(/(- . &- ,($.. .", /- - $)$(/( ) ( 2$(/(-$. *0 , " $)$(/( ) ( 2$(/(+ ,&$)", .$*- *)) .$0$.3., $'- ) *+ )-+ - ) , )-$.$*)*! /$'.!*,(.* % ).) $"# */,#** - Page 212 of 296 ! ) "( %&#& $' ( %$ " # ! $ Page 213 of 296 ! %$$ ( * (+,%*,%.%4!.$!!2+ )-%*)*" %&!,*/.!- ) ., %'-'%)&%)#&!3 !-.%) .%*)- .%0!., )-+*,. .%*)-$*/' "!!'- "! ) !-/++*,.! 3 --* % .! %)", -.,/ ./,!!# %&!+ ,&%)#*, %&!-$ ,!+,*#, (/++*,.'%)& #!- !.1!!)&!3 !-.%) .%*)-!# /,*, *1).*1)*1) ,&(+,*0!1 3"%) %)# *)-% !,) ./, '%4! ., %'-' ) - +%)# ) (*,!(/'.%/-!+ .$- Page 214 of 296 Page 215 of 296 *,& "$*)# -+,*0$ . $' *(( ).-*).# $, .$*)- +*,. ) ,*( ) ) $- /--$*) + , # 0 , -- .# - *(( ).-$).# , +*,.-1# , ++,*+,$ . # 0 +, + , ( .,$2*!, -+*)- - , --$)".# "$*)5- *(( ).-1#$ #1$'' +,*0$ .*.# "$*)*1). !! ) .# ,*% . (# 0 , 0$ 1 .# , !. ) 1$'' *).$)/ .*1*,&1$.#.# "$*)*).# "$*)5-*)"*$)" +,* -- -1 '' -*) , .$)" ( ) ( ).-.*.# *1)5- Page 216 of 296 " % ! ! ! ! " " #$ " %& ,!+ ,! , ".""% % '' ) ) ! *) ,3' ) (!) (!).- " ,!-!). , ".""% % '' ) ) ! *) ,3' ) (!) (!).-.*!)!, ' *((%..!!Page 217 of 296 Page 218 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CMS 2 2 -0 02 Subject: Sport Plan Progress Report No. 3 Prepared by: Erin Hamilton, Sport and Community Development Specialist Department: Community Services Date: January 11, 2022 Recommendation 1. That Report No. CMS22-002 be received for information. Executive Summary This report provides a status update on work related to the Sport Plan since the General Committee, Sport Plan – Progress Report (No. CMS20-023) on September 20, 2020. Sport community continues to be adversely impacted by the pandemic regardless of the full return to sport. Initiatives developed and implemented to address the gaps outlined in the Gender Equity Report. Education and community partnerships play a vital role in providing safe spaces for the community to participate in sport. Background Council approved the Sport Plan in 2015 in conjunction with the Parks and Recreation Master Plan. The plan includes 22 recommendations to be implemented. In 2021, Council approved a permanent Sport and Community Development Specialist, to continue with the delivery of the Sport Plan. This report provides Council an update on work related to the Sport Plan since the General Committee, Sport Plan – Progress Report (No. CMS20-023) on September 20, 2020. Page 219 of 296 January 11, 2022 2 of 6 Report No. CMS22-002 Analysis Sport community continues to be adversely impacted by the pandemic regardless of the full return to sport The return to sport has brought an incredible amount of physical and social benefits to the community. Simultaneously, the demands on a sector that is primarily driven by volunteers, the administrative workload is creating an increased amount of stress, burnout and shortage in volunteers. Based on this, focus has been placed on providing support that can assist sport organizations to navigate the ever-changing landscape. Furthermore, a strategic approach on how new initiatives are created so not to overwhelm sport organizations or add additional demands that will get lost in the system, has been taken. Meanwhile, focussing efforts on initiatives that can be led by the Town and benefit the community and sport as a whole has taken place. Many sport organizations have experienced a decrease in program registrants in the return to sport and it is unknown if this will return to pre-COVID levels. A meeting has taken place with Aurora Sports Hall of Fame and Museum and Archives staff to launch a Then & Now in Sport social media campaign to profile our history while encouraging people to learn more about what is available in our community now in terms of sport offerings. Initiatives developed and implemented to address the gaps outlined in the Gender Equity Report. The Gender Equity Report developed in collaboration with Canadian Women & Sport and the local sport community has guided several initiatives to address the gaps in the community. Further to the already low participation rates of females in sport and physical activity, a study done by Canadian Women & Sport identified that 25% of females had no intention of returning to sport post-pandemic. It is critical that focus is placed on why females are quitting and not returning to sport and where the sport community is falling short in meeting the needs of females sport. The Sport Equity & Inclusion Committee has launched a pilot project to work with three local sport organizations to implement a Gender Equity Policy. The work focusses on the individual strengths and areas to address specific to the pilot organization. Examples of organization specific work include a review of the board structure as well as diverse representation in board positions, marketing and communication efforts to effectively reach females in the community, and resources to support new female Page 220 of 296 January 11, 2022 3 of 6 Report No. CMS22-002 coaches as they step into the role. The pilot project is being expanded to three more local sport organizations in the coming months. A workshop was delivered to the three pilot organizations on how to effectively reach women and girls in the community. The workshop focussed on the various communication platforms, effective use of images and appropriate language to use in communication efforts. The creation of a Sport Leadership High School credit course in partnership with ASK Online Canada provides female students with the opportunity to receive extensive training, tools and certifications to prepare them for leadership roles in sport. The course is currently in development and is set to launch in Spring 2022. In collaboration with the Town’s youth programs division and three local sport organizations, a Female Only Multi-Sport program is launching in January 2022. The program is targeted for females who have not participated in sport and physical activity or quit in recent years. In addition to being introduced to sport, registrants will spend time on activities that promote connection, friendship development and confidence. Examples include mindfulness, goal setting, journaling, and nutrition. In partnership with SeeWhatSheCanDo, the Town has hosted nine Women Coaches Circles which is a platform for female coaches to gather virtually, support one another and discuss common challenges faced by female coaches in the sport community. Education and community partnerships play a vital role in providing safe spaces for the community to participate in sport. As work related to the Sport Plan grows and evolves, providing education to sport delivery agents as well as the development of community partnerships to build trust, will be integral to long term and sustainable impact. Workshops to Support Sport Operations - Educational workshops for Local Sport Organizations continues to be a priority and will be a focus in 2022 to ensure sport has the resources to align with societal changes and legislation. Sport Law workshops continue to be a valuable resource for our local sport organizations. In October 2021, a workshop on Bylaws and the Ontario Not-for-Profit Corporations Act and in November 2021, the first of two policy workshops was delivered to ensure organizations are transparent, reduce risk and have the clear direction on how to manage situations that arise. In addition, the Town Communications team delivered a two-part social media workshop in April 2021 providing details on the various platforms, how to optimize the posts on social media and how to increase your reach in the community. Page 221 of 296 January 11, 2022 4 of 6 Report No. CMS22-002 Education to Increase Knowledge on Critical Topics in Sport – In June 2021a presentation was delivered to the Anti-Black Racism and Anti-Racism Task Force about the Sport Plan. The Task Force provided guidance on steps to creating a safe and welcoming space for everyone to participate in sport. The two key steps included education in the sport community and policy development. Based on this direction, consultation has taken place and a proposal received from Sport Law on diversity and education initiatives is set to take place between January and April 2022. Healthy Return to Sport Workshops – The pandemic had and continues to have an impact on the mental health of the community. Sport has played a critical role in providing the community with an activity that can address mental health and assist in the feeling of returning to a new normal. The Healthy Return to Sport Workshops were an opportunity to provide coaches and administrators with tools to understand how their members and athletes were feeling about the return to sport. The workshops provided tools for a holistic approach to return to sport in a way that everyone will feel welcome and an avenue to share what coaches and administrators are feeling themselves. Community Partnerships with Non-Sport Organizations – In order to address gaps in the sport system, the development of community partnerships is critical to the success in creating a space that is safe and welcoming for all of our community. It is important to recognize that the pandemic had the greatest impact on priority groups outlined in the Sport Plan. While many non-sport organizations had to halt their operations or focus on essential needs of their clients, an opportunity presented itself with each stage of re- opening, it offered an opportunity to re-engage with community organizations. Re-engagement has taken place with organizations such as the Welcome Centre Immigrant Services, Centre for Immigrant and Community Services, Alabrar Muslim Association, Aurora Village Co-operative and both school boards. Opportunities range from information sharing, feedback on new initiatives, and partnerships to collaborate on new programs. Through an initial meeting to discuss collaborative opportunities with the Centre for Immigrant and Community Services, it was identified that there were opportunities related to youth volunteering and training, virtual and in person orientation to Town facilities, staff and process and collaborative programming to support newcomers in the community. Another meeting is scheduled for early January 2022. Canadian Parks and Recreation Association (CPRA) developed a four-part workshop series focussed on engaging women and girls in sport and physical activity. The Page 222 of 296 January 11, 2022 5 of 6 Report No. CMS22-002 workshop topics included organizational culture, community engagement, facility design, and evaluation. Town of Aurora was invited to be part of the content to demonstrate best practices across the country. A series of video clips about our work on gender equity were created and incorporated into the workshops as well as the post workshop toolkits for members of CPRA. Advisory Committee Review Anti-Black Racism and Anti-Racism Task Force was consulted on steps to address diversity in sport and providing a safe space for all to participate. Legal Considerations None. Financial Implications There are no direct financial implications arising as a result of this report. Communications Considerations The Town will use “engage” as the level of engagement for this report. Sports organizations have been and continue to be engaged as part of this process; as well, the Town will be continuing to promote the work being done through its various communication and marketing channels. Finally, in order to inform the public of the ongoing work, this report will be placed on the Town’s website. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan The work on the Sport Plan supports the Strategic Plan goal of Supporting an exceptional quality of life for all in its accomplishments in satisfying requirements in the following key objective within these goal statements: Encourage an active and healthy lifestyle Page 223 of 296 January 11, 2022 6 of 6 Report No. CMS22-002 Alternative(s) to the Recommendation 1. None. Conclusions Looking ahead at 2022, focus will be placed on supporting a return to sport by more community members and increased participation through new programming initiatives and policy change. Further emphasis will be placed on supporting the sport organizations to focus on governance and day to day operations which will contribute to a safe sport environment for all. Attachments None Previous Reports CMS19-004 Sport Plan – Update, February 12, 2019 CMS19-010 Sport Plan – Recommendation for Implementation, April 16, 2019 CMS20-009 Sport Plan – Progress Report, March 3, 2020 CMS20-023 Sport Plan Progress Report No. 2, September 22, 2020 CMS21-023 Sport Tourism Summary Report, June 15, 2021 CMS21-035 Sport Tourism Strategy Update 1, November 2, 2021 Pre-submission Review Agenda Management Team review on December 16, 2021 Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 224 of 296 Aurora Sport Plan General Committee Progress Report #3January 11, 2022Page 225 of 296 Overview•Adverse effects of pandemic on sport•Gender Equity•Education•Partnerships2Page 226 of 296 Pandemic and Sport•Sport has experienced a drop in participation due to the pandemic as well as individuals that do not intend to return•Implementation of COVID-19 protocols has taken an administrative toll on local sport organizations who were already challenged to have sufficient volunteers•The focus of Sport Plan initiatives has been on addressing the gaps without requesting sport organizations to increase their workload3Progress Report #3Page 227 of 296 Women & Girls in SportSport Leadership Course•Gap in female coaches, officials and board members in sport•Partnership with ASK Online Canada, private online high school•Provide female students with a high school credit•Provide females with training and tools to be confident leaders in the sport system•Grant application submitted to fund registration fees for courseProgress Report #34Page 228 of 296 Women & Girls in SportFemale Only Program•Launching in February 2022 (delayed launch due to current lockdown)•Partnership with three Local Sport Organizations•Focus on sport and physical literacy as well as building connection, friendships and confidence•All female coaches and leadersProgress Report #35Page 229 of 296 Women & Girls in SportWomen Coaches Circles•Partnerships with SeeWhatSheCanDo•Female coaches gather virtually on a monthly basis•Focus on common challenges faced by female coaches•Online platform to connect through a discussion boardProgress Report #36Page 230 of 296 EducationProgress Report #37Workshops for Local Sport Organizations•Ontario Not-for-Profit Corporations Act and Bylaws•Policy Development•Social Media Best PracticesAnti-Black Racism and Anti-Racism Task Force•Presentation on the work of the Sport Plan •Direction to prioritize policy development and education in sport environment•Partnership with Sport LawPage 231 of 296 EducationProgress Report #38Healthy Return to Sport Workshops•Support for sport coaches and administrators•Provide tools and resources in the return to sport•How to support athletes in a healthy return in the midst of the pandemicPage 232 of 296 Partnership DevelopmentProgress Report #39Re-engaging with organizations on initiatives from pre-pandemicCentre for Immigrant and Community Services•Engaging youth as volunteers•Tools for long term engagement and building connection in the community Canadian Parks & Recreation Association•Workshop series to effectively engage females in sport and physical activity •Town of Aurora partnered through development of video series for workshops and toolkitPage 233 of 296 Future Delivery of Sport Plan InitiativesA. Partnerships DevelopmentB. Re-engaging community in sport C. Sport Tourism Strategy D. Local Sport Organization EducationE. Sport for Persons with a DisabilityF. Equity, Diversity & InclusionProgress Report #310Page 234 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -002 Subject: Applications for Zoning By-law Amendment and Site Plan Control L&B Aurora Inc. North East Quadrant of Wellington Street and John West Way Part Lot 81, Concession 1, Part 4 on Plan 65R-13645 File Numbers: ZBA-2019-01 and SP-2020-02 Prepared by: Rosanna Punit, Planner Department: Planning and Development Services Date: January 11, 2022 Recommendation 1. That Report No. PDS22-002 be received; 2. That the Zoning By-law Amendment Application File: ZBA 2019-01 be endorsed in principle, including the proposed increase in height in exchange for the proposed community benefits as discussed herein; 3. That the proposed Zoning By-law Amendment be brought forward to a future Council meeting for enactment once an agreement has been executed between the Town and the Owner to secure the proposed Section 37 community benefits; 4. That Site Plan Application File: SP-2020-05 be approved in principle to permit the development of a six-storey residential apartment building with 150 units; and 5. That servicing allocation be allocated to service the development with 150 apartment units. Executive Summary This report seeks Council’s approval in principle of Zoning By-law Amendment and Site Plan Control applications located at North East Quadrant of Wellington Street East and John West Way (the subject lands). L&B Aurora Inc (the Owner) proposes to amend the Page 235 of 296 January 11, 2022 2 of 16 Report No. PDS22-002 Zoning By-law to permit a five (5) storey, 150 unit apartment building plus one bonus storey for a total of six (6) storeys in accordance with the policies of the Official Plan. The proposed Zoning By-law Amendment application is to re-zone the lands from “Community Commercial Exception 427 (C4(427))” and “Environmental Protection (EP) Zone” to “Second Density Apartment Residential Exception Zone” and “Environmental Protection (EP)”; The proposed Zoning By-law Amendment and Site Plan Control applications are to permit the construction a five (5) storey plus one bonus storey apartment building consistent with the policies of the Official Plan on height and density bonusing; The proposed development represents good planning and the proposed community benefits are appropriate and will be secured with a Section 37 agreement prior to enactment of the proposed Zoning By-law Amendment; All circulated agencies and Town Staff are satisfied with the proposed development, and have no objections to the proposed Zoning By-law Amendment and Site Plan Application. Background Application History In 2013, an Official Plan Amendment and Zoning By-law Amendment was approved by Town Council for a one storey multi-unit retail plaza on the subject lands. The Official Plan Amendment (Site Specific Policy #40) changed the designation from “Promenade General” to “Promenade General Special”, and exempted the subject lands from certain Aurora Promenade policies. The Zoning By-law Amendment re- zoned the subject lands from “Office Commercial (C6)” to “Shopping Centre Commercial (C4)”. Site Plan Approval was not secured by the previous owner. The current owner submitted the subject Zoning By-law Amendment Application on April 23, 2019, a Public Meeting was held on June 26, 2019. The site plan application was submitted on May 13, 2020. Page 236 of 296 January 11, 2022 3 of 16 Report No. PDS22-002 Land Use The subject lands are located at the northeast corner of the intersection of Wellington Street East and John West Way (see Figure 1). The subject lands are approximately 0.89 hectares (2.2 acres) in area, with a frontage of 102.8 m on Wellington Street East, and 95.1 m on John West Way. The lands are currently vacant. There is existing vegetation on the subject lands including trees and shrubs. Town of Aurora’s signage and rock engraved with “Holland River Valley Trail” is located at the south-west corner of the property within the Municipal Right-of-Way. Surrounding Land Uses The surrounding land uses are as follows: North: Holland River East Branch, valleylands, Tom Jones Trail (Nokiidaa Trail), residential dwellings (rowhouse and semi-detached dwellings). South: Wellington Street East, Hyundai Dealership, and other commercial and employment uses. East: Holland River East Branch, valleylands, and residential dwellings (rowhouse). West: John West Way, Petch House and a commercial plaza. Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. Page 237 of 296 January 11, 2022 4 of 16 Report No. PDS22-002 York Region Official Plan (YROP) The subject lands are designated “Urban Area” and “Regional Greenlands System” by the YROP. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources to create sustainable lively communities. Under the YROP, a regional urbanization goal is to enhance the urban structure through city building, intensification, and compact, complete communities. York Region’s vision for the Regional Greenlands System is to identify, protect and enhance the Greenlands System. Wellington Street East is a Regional Road, and a Transit corridor. The subject lands are located within Wellhead Protection Area D. The subject lands are not located within the Oak Ridges Moraine Conservation Plan area. Lake Simcoe Region Conservation Authority The subject lands are located within the Lake Simcoe Region Conservation Authority (LSRCA) regulated area. The site was subject to a cut and fill to remove the lands from the regulated area. The applicant has received approval from LSRCA for a cut and fill of the site. With the approval, the LSRCA mapping will be updated to remove this portion of the subject lands from the LSRCA regulated area. Town of Aurora Official Plan The subject lands are located within the Aurora Promenade, which includes the Yonge Street and Wellington Street Corridors and the Aurora GO Station, all of which have been designated as strategic areas planned to accommodate new growth through intensification. The subject lands are designated as “Promenade General Special” and identified as the “Primary Entryway” into the Aurora Promenade in the Official Plan (see Figure 2). Residential uses (including apartment buildings) are permitted within the Promenade General Special land use designation. The intent of the Promenade General designation is to promote transformation into a vibrant, pedestrian-oriented mixed-use area. Change will primarily occur through the introduction of higher densities in high quality mid-rise forms placed close to the street, while providing appropriate transitions to adjacent neighbourhoods. While the new development will be mostly residential in use, convenience retail as well as restaurants, entertainment and cultural venues will continue to be provided within the vicinity. The “Special” provisions specify that due to site constraints, the policies of Section 11.6.2 (Promenade General Development Policies) do not apply, and that the Page 238 of 296 January 11, 2022 5 of 16 Report No. PDS22-002 development standards will be contained in the Zoning By-law and the Town’s Aurora Promenade Concept Plan. Zoning By-law 6000-17, as amended The subject lands are zoned “Community Commercial Exception Zone 427 (C4(427))” by the Town’s ZBL (see Figure 3). The C4(427) zone permits a commercial plaza on the subject lands. The proposed apartment building is currently not a permitted use, and requires an application to amend the Zoning By-law to permit the development. Reports and Studies The Owner submitted the following documents as part of a complete application to the proposed Zoning By-law Amendment and was deemed complete on May 6, 2019 (see Appendix A). The owner submitted a Site Plan Application on May 13, 2020. Proposed Applications The proposed Zoning By-law Amendment application is to re-zone the lands from “Community Commercial Exception 427 (C4(427)” and “Environmental Protection (EP) Zone” to “Second Density Apartment Residential Exception Zone” and “Environmental Protection (EP)” As shown in Figure 4, the Applicant has submitted a Zoning By-law Amendment to rezone the subject lands from “Community Commercial Exception Zone 427 (C4(427))” to “Second Density Apartment Residential (RA2) Exception Zone”. The exception zone is required to permit the development of an apartment building with site-specific permissions. Appendix B compares the difference between the parent RA2 Zone with the proposed RA2 Exception Zone. The proposed Zoning By-law Amendment and Site Plan Control applications are to permit the construction a five (5) storey plus one bonus storey apartment building consistent with the policies of the Official Plan on height and density bonusing. The applicant is proposing to construct an apartment building with five (5) storeys plus one bonus storey for a total of six (6) storeys within the Promenade General designation, designated by the Official Plan. The apartment will have 150 units and an approximate gross floor area of 15,460.00 m2. A total of 182 parking spaces will be provided at the rear of the property and within a 1- storey underground parking garage at the basement level. Access to the site will be from John West Way, directly aligned with the driveway to the commercial plaza to the west. The main residential entrance to Page 239 of 296 January 11, 2022 6 of 16 Report No. PDS22-002 the building will be from the rear of the building, where the drop off area and visitor parking are located. The development provides an urban square at the corner of the intersection which would function as the main pedestrian access enhanced with decorative landscaping and architectural features. Along the John West Way frontage there is a connection to the existing Tom Jones (Nokiidaa) Trail. A roof top terrace, indoor games room, and indoor gymnasium are also proposed as amenity space for the residents of the building. The applicant has indicated that they intend to have the site as a rental apartment tenure. As illustrated on Figures 5 -9, the site plan, elevations and renderings display the proposed six (6) storey buildings. Consistent with the Town’s Guidelines on Section 37 Bonusing, an appraisal report was required to determine the value of the proposed increase in height and density. The value of the additional storey was appraised at $1,630,000. In accordance with the Town’s Guidelines for Implementation of the Height and Density Bonusing (Section 37 of the Planning Act), the Town will seek to achieve a value for community benefits which represent a range of 25% - 35% of the increase in land value resulting from the increase in height and density. The site or neighbourhood where a bonus was given shall benefit the most from the site in which it is located, in some cases Council may consider funding as to address particular Town-wide needs which cannot adequately be addressed in the vicinity of the development, such as a park to serve a larger community area. When considering the mid-point of the range in increased value that the Town should collect as per the Town’s Guidelines, 30% of the appraised increased value is $489,000. The following is a breakdown of the proposed Section 37 benefits valued at $489,000: Trail improvements (re-grading, accessible trail access, new signage, paving, tree/shrub plantings, trail surfacing,), etc). This includes improvements to be completed by the Owner, in accordance with approved plans, and a cash contribution for additional trail improvements to be determined by the Town; Cash contribution for upgrades to the Petch House (e.g. electrical, new wood floor system, HVAC system, two washrooms, sewer and water tap to municipal services, building permits/Environmental Site Assessment fees, architectural and engineering fees) Page 240 of 296 January 11, 2022 7 of 16 Report No. PDS22-002 An agreement is to be executed to secure the above proposed Section 37 benefits prior to the Zoning By-law being enacted by Council. The remaining $119,674.49 will be allocated for Town-wide needs within the vicinity of the development or provided to serve the larger community area within Aurora in accordance with the Town’s Guidelines. Analysis Planning Considerations The proposed application is consistent with the Provincial, Regional and Local Municipal policies and plans. It is Planning Staff’s opinion that the proposed site plan application is consistent with the PPS. The site plan application supports development of strong communities through the promotion of efficient land use and development patterns. The proposed development will occur within a built-up area to maximize the efficient use of the land. The building will be connected to the existing municipal infrastructure, which maximize efficiency. The residential apartment units provide for a specific housing type which contributes to the range of housing types within the The Growth Plan requires the vast majority of growth be directed to delineated built-up areas with transit services to support the development of complete communities. The subject lands are located within an existing residential and commercial area. A York Region transit stop is located on Wellington Street East directly in front of the proposed building. The proposed development makes efficient use of the lands, providing for Proposed Section 37 Benefit Amount Trail Improvement proposed (based on cost estimate provided by applicant to be completed by Owner) $119,325.51 Cash contribution for Additional Trail Improvements as determined by the Town $100,000.00 Cash contribution for Petch House Renovations/Upgrades $150,000.00 Total Section 37 Contribution (30% of appraisal value) $489,000.00 Total proposed improvements: $369,325.51 Total Remaining in Section 37 cash contribution: $119.674.49 Page 241 of 296 January 11, 2022 8 of 16 Report No. PDS22-002 residential units. Staff are satisfied that the proposed applications is consistent with the policies of the Provincial Growth Plan. Aurora Official Plan The subject lands are designated as “Promenade General Special” and identified as the “Primary Entryway” into the Aurora Promenade in the Official Plan (see Figure 2). This area is a prime location for intensification. The existing surrounding area of pedestrian accessible convenience retail as well as restaurants, entertainment and cultural venues will support the proposed development. The proposed 6-storey apartment dwelling is consistent with the policies of the Official Plan as the site is located in a strategic growth area that is anticipated to accommodate growth through intensification and is ideally located with access to municipal services. Given the large buffer provided by the surrounding environmental lands to the north and east, it is not anticipated that the apartment building will not conflict with the low rise residential uses to the north and east. The Official Plan requires that a building step back be provided above the 4th storey. The proposed apartment steps back 1.5m at the 6th storey to provide visual articulation to the building. The incorporation of a rooftop terrace area also aids in achieving a visual pleasing design. Although the Official Plan requires a 45 angular plane to be applied to the development of the lands abutting an “Environmental Protection Area”, the Official Plan also recognizes that the key corner sites may not be able to achieve the angular plan provisions. In the case of the subject lands, which abuts lands identified as “Environmental Protection Area, a 45 degree angular plane cannot be achieved with the limitations of the site. The Official Plan promotes pedestrian oriented buildings which animate the street frontage, with the urban square at the main frontage of the building which has enhanced paving, plantings, trellis, benches, these assist in animating the area visually for pedestrians and enrich the gateway into the Promenade area. Zoning By-law 6000-17, as amended Planning staff are of the opinion that the Zoning By-law amendment is appropriate and compatible with adjacent and neighbouring development, and that the by-law exception are appropriate to facilitate the development. The Zoning Amendment allows for a range of housing types within the area. The apartment building is setback significantly from the existing residential properties located to the north. The subject Zoning By-law Page 242 of 296 January 11, 2022 9 of 16 Report No. PDS22-002 amendment does not seek any height increase, the height of the building is 21.9m, below the Residential Apartment Two (RA2) parent zone where 26m is permitted. With the daylight triangle requirements of the intersection and cut and fill work, the overall zone changes are unique to the site. Access to transit is directly in front of the building with a transit stop, allowing for pedestrian oriented access. The Zoning Amendment seeks to reduce the amenity area per dwelling unit, staff are of the opinion that close and immediate access to trails and public open space allow for more natural amenity for the residents of the building. Overall, staff are satisfied that the Zoning Amendment represents good planning which is a prerequisite for determining if Section 37 can be applied to provide community benefits in exchange for increased height and density. Staff are also satisfied that the proposed Section 37 benefits will positively contribute to the community. The proposed development represents good planning and the proposed community benefits are appropriate and will be secured with a Section 37 agreement prior to enactment of the proposed Zoning By-law Amendment; Planning staff have reviewed the applications and consider them to be appropriate in representing good planning. The proposed applications support the policies of the Official Plan and will aid in contributing to achieving the Regions and Town’s intensification targets. The overall design provides for a focal point into the Promenade gateway. The green roof area allows for the for the enjoyment of the residents of the building. The access and close proximity to trails, transit and local convenience retail are ideal for the enjoyment of residents and users of the area. The Section 37 benefits proposed to be provided from the development, achieve local trail improvements for the residents of the building and the greater community. The Petch House financial contribution through Section 37 benefit allows for the redevelopment and upgrades of the site. Overall, the proposal will deliver a public benefit to the immediate area and to the broader community as a whole. Department/Agency Comments All circulated agencies and Town Staff are satisfied with the proposed development, and have no objections to the proposed Zoning By-law Amendment and Site Plan Application. Page 243 of 296 January 11, 2022 10 of 16 Report No. PDS22-002 The proposed applications were circulated to all internal and external agencies for review and comments. In general, all circulated agencies are satisfied with the revisions and have no further comments at this time. Planning The proposed apartment building is appropriate in scale and height for the area. The elevations are well designed and stepped back above the 5th floor allowing for articulation of the building. There is sufficient articulation through material treatments and architectural detailing to avoid monotonous elevations. The proposed amenity area in the form or terraces and rooftop patio area provide for a positive feature for future residents. Staff have reviewed the applications and are of the opinion that the proposal for a 6-storey building provides for the revitalization of an important intersection and achieves an attractive primary gateway into the Promenade from the east. Design Review Panel The site plan and elevations were reviewed by the Town’s Urban Design Review Panel in October 2019. The review panel comments were considered in the design of the building. The Design Review Panel were satisfied with the parking being at the rear, the site appropriately addressing the corner with the Urban Square. Overall, the building complies with the Aurora Promenade Urban Design Strategy. Lake Simcoe Region Conservation Authority The subject lands are located within the Lake Simcoe Region Conservation Authority (LSRCA) regulated area. The site is subject to a cut and fill permit to remove a portion of site the lands from the regulated area (see Figure 10). The applicant has received approval from LSRCA for a cut and fill of the site. With the approval, the LSRCA mapping will be updated to remove this portion of the subject lands from the LSRCA regulated area. Accessibility The Town’s Accessibility Advisor reviewed the site plan on behalf of the Accessibility Advisory Committee in accordance with the Accessibility for Ontarians with Disabilities Act in order to encourage barrier free access and has no objection to approval of the applications Page 244 of 296 January 11, 2022 11 of 16 Report No. PDS22-002 Transportation Transportation staff reviewed the materials submitted with the application and are satisfied that the proposed development meets all applicable traffic requirements. Operations – Parks The proposed development enhances the site with amenity features which includes Section 37 benefit for trail enhancements/upgrades, new trail signage, accessible trail access among other items. The rooftop terrace offers plantings and the site offers access to the overall trail network. The Operations Division has reviewed the application and is satisfied that the proposed landscape works satisfies the Town’s Landscape Design Guidelines. An arborist report was submitted and requires the applicant to apply for a vegetation plan. York Region The Regional Municipality of York has reviewed the applications and advises that they have no objection to approval of the subject applications in principle. York Region has secured necessary encroachment agreements and will secure maintenance agreements to their satisfaction in consultation with the Town. Engineering The Development Engineer has reviewed the materials in conjunction with the applications and has no concerns with approval of the subject applications. Central York Fire Services Central York Fire Services (CYFS) has confirmed that the proposed site plan satisfies all fire requirements and therefore have no objection to the application. Public Comments Planning Staff have received comments from the public on the proposed planning application. Comments provided at the Public Planning Meeting are attached to this report (see Attachment 1). Below is a summary of all written and verbal comments received from the Public and how these have been addressed: • Support for proposed development (needed units for seniors) • Opposition to proposed development (subject lands too small; area density already too high) Page 245 of 296 January 11, 2022 12 of 16 Report No. PDS22-002 • Opposition to proposed use of subject lands (impacts on mature trees, environment, and wildlife; should be developed as recreational area; keep commercial zoning) Public Comments: Response: Traffic and safety issues Location of site access on John West Way Challenge of left-hand turn from Amberhill Way onto John West Way Challenge of left-hand turn from proposed development Increased traffic congestion of already busy intersection A transportation study was submitted in support of the proposed development which included a review of potential traffic impacts and mitigation measures. The study reviewed the site traffic and determined it will not have significant impacts at various times of the day. Potential impacts may be mitigated with the implementation of Traffic Demand Measures and modified signal times. The site driveway is aligned with the plaza to the west to mitigate turning conflicts. The access is preferred along John West Way than Wellington Street. There is stop sign located on Amberhill Way and John West Way to mitigate turning concerns. Feasibility of proposed development size on subject land Overall, the building has been reviewed by the Urban Design Review Panel as well as Planning staff, and are satisfied that the development is appropriate for the site. Light pollution A lighting plan has been submitted as part of the site plan application and provides for dark sky compliance. Safety of students and school traffic Safety of seniors in area A signalized intersection is located at John West Way and Wellington Street to allow for safe pedestrian crossing. Sidewalks are provided for on both John West Way and Wellington for safe pedestrian activity. Traffic noise levels (speeding vehicles on John West Way, trains and traffic from GO rail station on Wellington Street East) A Noise study was submitted in support of the application. The study provides for Page 246 of 296 January 11, 2022 13 of 16 Report No. PDS22-002 recommended noise attenuation measures that will be reflected in the Site Plan Agreement ensuring compliance with the recommendations. Impact on environment and wildlife The subject site and cut and fill area have not identified any wildlife disturbance. The LSRCA has provided their acceptance of the application and recommended conditions of approval. Impact of proposed cut and fill process on adjacent backyards A vibration study will be submitted prior to Site Plan Approval. Recommendations of the study will be reflected in the Site Plan Agreement to ensure compliance with the recommendations. Parking requirements A transportation study was submitted in support of the proposed development and is in support of the parking proposed on site. The parking provided takes into account the transit stop located directly in front of the proposed building. Location of the site provides for a pedestrian oriented amenities within walking distance access to the surrounding convenience retail as well as restaurants, and entertainment. Advisory Committee Review No communication required. Legal Considerations Section 34(11) of the Planning Act states that if Council refuses a zoning by-law application or fails to make a decision on it within 150 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the Ontario Land Tribunal (OLT). This application was received on April 23, 2019 and therefore, the applicant may appeal to the OLT at any time. Further, in accordance with section 41 of the Planning Act, the owner may appeal a site plan application if Council fails to approve the application within thirty (30) days of the Page 247 of 296 January 11, 2022 14 of 16 Report No. PDS22-002 application being submitted. The owner may also appeal any of the Town’s conditions, including the terms of a site plan agreement. There is no right of appeal for any other person. If Council approves this application, Legal Services will review any agreements required to implement final approval, including the section 37 agreement. Financial Implications Should Council approve in principle the proposed Zoning By-law amendment and Site Plan Control applications, all applicable Section 37 density bonusing cash receipts will be contributed to a newly created reserve (‘Community Benefit – Section 37’) whose intent will be to hold cash receipts of this nature until they are required. All other applicable development fees and charges will be collected as required. Communications Considerations On June 6, 2019, a Notice of Complete Application and Notice of Public Planning Meeting respecting the Zoning By-law Amendment was published in the Auroran and Aurora Banner newspapers. In addition, the notices were given by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands. A Notice of the Public Planning meeting sign was also posted on the subject lands. Public Meeting notification has been provided in accordance with the Planning Act. Site plan applications submitted under Section 41 of the Planning Act do not require public notification. The Planning Application Status is available on the Town’s website and is reported to Council and updated quarterly. Climate Change Considerations The proposal may generate an increase in greenhouse gas (GHG) emissions because it is a new greenfield development application. However, the applicant is applying several design elements that will mitigate the impact on GHG emissions such as designing the building using Passive House design, incorporating a green roof amenity area and implement a clean water holding tank which provides for water infiltration. The holding tank has a valve which allows the tank to be used for irrigation. The holding tank ensures that the stormwater flows on site are controlled, that water is infiltrated into the ground and that the potable water system is not utilized for landscaping irrigation. The proposed cut area site contains many invasive plant species, the restoration of this area will result in a net gain ecosystem replacement of these species to native species. Page 248 of 296 January 11, 2022 15 of 16 Report No. PDS22-002 The project increases the Town’s ability to adapt to climate change by incorporating the green roof feature into the development reducing the heat island effect, water saving and removal of invasive plant species. This project supports the objectives from the Community Energy Plan, and Section 5 of the Official Plan. Link to Strategic Plan The proposed policy supports the Strategic Plan goals of: Supporting an exceptional quality of life for all and enabling a diverse, creative and resilient economy. The relevant supporting objectives include, Strengthening the fabric of our community: 1. Through the proposed zoning by-law amendment on the subject lands, the application will assist in working with the development community to ensure future growth includes housing opportunities for everyone. 2. Through the review and approval of the Zoning By-law Amendment, residential growth opportunities are created in accordance with the Work with development community to meet the intensification targets to 2031 as identified in the Official Plan. Alternative(s) to the Recommendation 1. Direct staff to report back to another General Committee meeting to address any issues/concerns that may be raised by Council. 2. Refusal of the applications with an explanation for the refusal. Conclusions Planning and Building Services reviewed the proposed Zoning By-law Amendment and Site Plan application in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed applications are considered to be in keeping with the development standards of the Town. All comments from internal departments and external agencies have been addressed by the applicant. Staff recommends approval of the Zoning By-law Amendment Application and Site Plan Application. Attachments Figure 1 – Location Map Page 249 of 296 January 11, 2022 16 of 16 Report No. PDS22-002 Figure 2 – Existing Official Plan Designation Figure 3 – Existing Zoning Figure 4 – Proposed Zoning Figure 5 – Proposed Site Plan Figure 6 – Proposed Elevations Figure 7 – Rendering – View at intersection Figure 8 – Rendering – View looking West along Wellington Street East Figure 9 – Rendering – View looking North along John West Way Figure 10 – Area of Proposed Cut Appendix A – List of Report and Studies Submitted by the Applicant Appendix B – Zoning By-law Comparison Chart Appendix C – Public Planning Meeting Minutes (June 26, 2019) Previous Reports General Committee Report No. PDS19-062, dated June 26, 2019 General Committee Report No. PDS18-038, dated April 17, 2018 Pre-submission Review Agenda Management Team review on December 16, 2021 Approvals Approved by David Waters, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 250 of 296 Mary StreetAmberhillWaySandl ewoodCourtWellingtonStreetEastJohnWestWayWellington Street EastLOCATION MAP¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0 1020304050MetresAPPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05SUBJECT LANDSMap created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography.Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_1_Location_Map.mxdPage 251 of 296 Mary StreetSandlewood C ourtJohnWestWayWELLINGTON STREET EASTEXISTING OFFICIAL PLAN DESIGNATIONS¯0255075100MetresSt John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdSUBJECT LANDSFIGURE 2Stable NeighbourhoodsEnvironmental Protection AreaThe Aurora PromenadeSchedule A Structure PlanAPPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora.Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_2_Existing_Official_Plan_Designation.mxdPage 252 of 296 EPC3C4(126)R8(243)C3(116)C4(427)O1R6(189)C3(342)R8(190)WELLINGTON STREET EASTJohn West WayMary StreetSandlewoodCourtSandlewood CourtEXISTING ZONING¯0 1020304050MetresFIGURE 3SUBJECT LANDSPublic Open SpaceO1Service CommercialCOMMERCIAL ZONESC3Semi-Detached andDuplex Dwelling ResidentialR6Zoning LegendRESIDENTIAL ZONESOPEN SPACES ZONESEnvironmentalProtectionEPTownhouse Dwelling ResidentialR8Community CommercialC4APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora.Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_3_Existing_Zoning.mxdPage 253 of 296 EPC3C4(126)R8(243)C3(116)O1R6(189)C3(342)R8(190)WELLINGTON STREET EASTJohn West WayMary StreetSandlewoodCourtSandlewood CourtPROPOSED ZONING BYLAW¯0 1020304050MetresFIGURE 4SUBJECT LANDSRA2(XX)Public Open SpaceO1Service CommercialCOMMERCIAL ZONESC3Semi-Detached andDuplex Dwelling ResidentialR6Zoning LegendRESIDENTIAL ZONESOPEN SPACES ZONESEnvironmentalProtectionEPTownhouse Dwelling ResidentialR8Community CommercialC4Second DensityApartment ResidentialRA2Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by York Region & the Town of Aurora.APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Document Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_4_Proposed_Zoning_Bylaw.mxdPage 254 of 296 PROPOSED SITE PLANFIGURE 5APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_5_Proposed_Site_Plan.mxdPage 255 of 296 PROPOSED ELEVATIONSFIGURE 6APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_6_Elevations.mxdPage 256 of 296 VIEW AT INTERSECTIONFIGURE 7APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_7_Rendering_.mxdPage 257 of 296 VIEW LOOKING WEST ALONG WELLINGTON STREETFIGURE 8APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_8_Rendering_View_West_Wellington.mxdPage 258 of 296 VIEW LOOKING NORTH ALONG JOHN WEST WAYFIGURE 9APPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01 & SP-2020-05Map created by the Town of Aurora Corporate Services Department, Monday, November 29, 2021. Base data provided by Keith Loffer Mcalpine ArchitectsDocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_9_Rendering_View_North_John_West_Way.mxdPage 259 of 296 Sandle w oodCourtAmberhillWayJohnWestWayAREA OF PROPOSED CUTMap created by the Town of Aurora Planning & Building Services Department, 11/30/2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography.¯FIGURE 10St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0 1020304050MetresAPPLICANT: L&B Aurora Inc.FILE: ZBA-2019-01SUBJECT LANDSCUT AREADocument Path: J:\data\data\Planning Maps\Wellington Street East N-S (L&B Aurora Inc.) (ZBA-2019-01 & SP 2020-05)\ReportMapsOctober2021\Figure_10_Area_of_Proposed_Cut.mxdPage 260 of 296 Report No. PDS22-002 January 11, 2022 Appendices Page 1 of 2 Appendix A – List of Reports and Studies Submitted by the Applicant Report Name Report Author Planning and Justification Report Evans Planning Retail Opportunity Assessment Tate Economic Research Inc. Survey JD Barnes Limited Stage 2 Archaeological Assessment ASI Site Plan & Elevations Keith Loffler McAlpine Architects Source Water Impact Assessment & Mitigation Plan Stantec Consulting Ltd. Transportation Study Trans-Plan Transportation Inc. Urban Design Brief IBI Group Arborist Report Beacon Environmental Architectural Plans Keith Loffler McAlpine Architects Draft Zoning By-law Evans Planning Environmental Impact Study • Includes Ecological Offsetting Strategy Beacon Environmental Geotechnical Investigation Stantec Consulting Ltd. Ground Improvement Memo Menard Canada Inc. Landscape Concept Plan Schollen & Company Inc. Noise Feasibility Study HGC Engineering Phase 1 Environmental Site Assessment Pinchin Ltd. Functional Servicing and Stormwater Management Report, including: • Engineering Plans (Erosion and Sediment Control Plan, Grading Plan, Sanitary Drainage) • Flood Plain Analysis • Cut and fill details Stantec Consulting Ltd. Shadow Diagrams Keith Loffler McAlpine Architects Trails Improvement Plan Schollen & Company Inc. Urban Plaza Plan Keith Loffler McAlpine Architects Photometric Plan MQ Energy Inc. Traffic Signage and Pavement Marking Plan Trans-Plan Transportation Inc. Page 261 of 296 Report No. PDS22-002 January 11, 2022 Appendices Page 2 of 2 Appendix B – Zoning By-law Comparison Parent RA2 Zone Requirement Proposed RA2 Exception Zone Permitted Uses Apartment Building Apartment Building Lot Area (minimum per unit) 95 m2 *59.4 m2 Lot Frontage (Minimum) 30 m 30 m Front Yard (minimum) ½ the height of the Main Building and in no cases less than 9 m from the Street Line *4.0 m Rear Yard (minimum) 9 m *16.0 m to the building and 7.5 m to the parking structure. Interior Side Yard (minimum) ½ the height of the Main Building and in no cases less than 6 m *16 m Exterior Side Yard (minimum) ½ the height of the Main Building and in no cases less than 9 m *4.0m Lot Coverage (maximum) 35% 35% Height (maximum) 26 m 26 m Amenity Area (minimum) 18 square metres per dwelling unit, provided a minimum of 50% of the required Amenity Area is provided as interior amenity space. *13.5 square metres per dwelling unit, interior and exterior to the building. Parking Standards 1.5 spaces per dwelling unit, with a minimum of 20% of spaces for visitor parking. *1.2 spaces per dwelling unit, with a minimum of 20% of spaces for visitor parking. Decorative Canopy connected the Urban Square No provision within By-law. *0 m to any lot line Note: The proposed by-law exceptions are highlighted and labelled with an asterisk “*”. Page 262 of 296 Page 1 of 2 3.Planning Applications 2.PDS19-062 – Application for Zoning By-law Amendment L&B Aurora Inc., Northeast Quadrant of Wellington Street East and John West Way, Part Lot 81, Concession 1, File Number: ZBA-2019-01 Planning Staff Ms. Katherine Bibby, Planner, presented an overview of the application and staff report respecting the proposal: to rezone the subject lands from Community Commercial Exception 427 (C4(427)) to Second Density Apartment Residential (RA2) Exception Zone; and to revise the boundary of the Environmental Protection (EP) zone; to permit a six-storey apartment building with 134 units, the removal of soils on the east side of the valley to balance the fill being added on the west side, a reduced parking rate, greater than 50% of outdoor amenity area, and reduced setback requirements. Consultant Ms. Joanna Fast, Associate Planner of Evans Planning Inc., presented an overview of the proposal including site features, context plan, land use designation, zoning, site plan, Aurora Promenade design guidelines, conceptual landscape plan, earth cut area, tree preservation plan, and stormwater management. Public Comments Aurora residents, including Keith Ingoe, Vadim Kotliarenko, Ron Maislin, Shayna Maislin, Yevheniya Pokhvalina, Cora Teixeira-Bode, Artur Vassilyev, Tatyana Vassilyeva, Mark Wyeth, and Andrei Zibarev, provided the following comments: •Support for proposed development (needed units for seniors) •Opposition to proposed development (subject lands too small; area density already too high) •Opposition to proposed use of subject lands (impacts on mature trees, environment, and wildlife; should be developed as recreational area; keep commercial zoning) •Concerns regarding: •Increased traffic congestion of already busy intersection Extract from Council Public Planning Meeting of Wednesday, June 26, 2019 Appendix C Page 263 of 296 Council Extract – Wednesday, June 26, 2019 Page 2 of 2 •Location of site access on John West Way •Feasibility of proposed development size on subject lands •Traffic and safety issues •Light pollution •Challenge of left-hand turn from Amberhill Way onto John West Way •Challenge of left-hand turn from proposed development •Safety of students and school traffic •Safety of seniors in area •Traffic noise levels (speeding vehicles on John West Way, trains and traffic from GO rail station on Wellington Street East) •Impact on environment and wildlife •Impact of proposed cut and fill process on adjacent backyards •Impact on quality of life •Parking requirements •Questions regarding: •Environmental impact of proposed cut and fill, protection of river •On-site waste management facilities and sewage •Water run-off and possible leakage into watershed (stormwater management) Planning Staff Mr. David Waters addressed the questions and concerns regarding the cut and fill area, site entrance location, traffic at Amberhill Way and John West Way, and future planning of the lands surrounding the Aurora GO station referred to as a Major Transit Station Area. Consultant Ms. Amber Palmer, Senior Associate, Water Resources, Stantec Consulting Ltd., addressed the questions and concerns regarding the proposed cut and fill process. Ms. Fast addressed the questions and concerns regarding on-site waste management facilities, water drainage, environmental impacts, compensation planting, site access, technical feasibility of site, light pollution, and parking. Moved by Councillor Humfryes Seconded by Councillor Kim 1.That Report No. PDS19-062 be received; and 2.That comments presented at the Public Planning meeting be addressed by Planning and Development Services in a report to a future General Committee meeting. Carried Page 264 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. OPS 2 2 -001 Subject: Lymantria Dispar Dispar (LDD) Control Options Prepared by: Sara Tienkamp, Manager of Parks and Fleet Department: Operational Services Date: January 11, 2022 Recommendation 1. That Report No. OPS22-001 be received; and 2. That Aurora’s Lymantria Dispar Dispar (LDD) Strategy for 2022 be approved including activities undertaken as part of the 2021 LDD Strategy and, in addition, an increased communication campaign, expanded burlap kit program, and active removal of egg masses from impacted street trees utilizing staff resources. Executive Summary In 2020 and 2021 the Town experienced significant infestations of the LDD, affecting both public and private lands. This report provides Council with information, future management options and recommendations: Aurora’s LDD strategy for 2021 included providing burlap banding kits to residents Impact of LDD on urban forest and parkland compounded by additional stressors but can be mitigated as seen in 2021 Outbreaks in Ontario hit historical record high in 2020 York Region egg mass surveys indicate LDD on decline in Aurora, though counts still exceed acceptable thresholds Naturally occurring killing NPV virus detected in York Region Control methods part of Integrated Management (IPM) strategy Page 265 of 296 January 11, 2022 2 of 16 Report No. OPS22-001 Background LDD is a non-native insect from Europe introduced to North America in the 1860’s. Since its introduction, this leaf defoliating insect has spread across the Great Lakes Basin and evolved to a state of naturalization that Canadian Food Inspection Agency (CFIA) does not attempt to control or eradicate the species. They were first detected in Ontario in 1969 and can now be found as far north as Sudbury/Algoma Districts and east to the Quebec border. The insect prefers Oaks as their primary host and can be found both in rural and urban forests; however, LDD, also feeds on Aspen, Birch, Maple Poplar, Willow and even conifers, like Spruce and Pine. LDD population can be best described as boom or bust, often occurring every 8-12 years. During these cycles, certain areas can reach epidemic proportions for a few years only to collapse and remain at endemic levels for another eight (8) years or more. Healthy trees can typically withstand repeated years of defoliation (generally up to four (4) years). Each LDD caterpillar can eat up to one (1) square metre of leaf area resulting in mass defoliation during outbreaks. Severe infestations have occurred in Ontario in 1991, 2002 and 2008, Aurora first saw epidemic populations in the early 1990’s. When an outbreak occurs, extremely large numbers of caterpillars can be found feeding on tree leaves and hanging from silk threads. The population is influenced by several factors, e.g., precipitation, temperature, parasites, and pathogens, making it difficult to predict future populations. One significant impact to LDD population is the naturally occurring nuclear polyhedrosis virus (NPV), which is found in populations of LDD moths, spreads extremely quickly and causes mass mortality with population collapse. Lifecycle of LDD Moth. The LDD moth has four (4) distinct developmental stages in its lifecycle like other butterflies and moth species. Several management options for LDD described in this report are only effective and timed during specific life cycle stages. Egg (Late August to early May): Dormant stage (easiest to manage). Egg masses range in size from 2-8 cm long and can contain between 100-1,000 eggs. Egg masses are usually oval shaped and beige/light brown in colour. Often found on tree trunks and the underside of larger branches. Page 266 of 296 January 11, 2022 3 of 16 Report No. OPS22-001 Caterpillar (Early May to mid-July): Tree damaging stage. Newly hatched caterpillars are about half a centimetre long and dark in colour. As they grow, they change colour becoming dark coloured and hairy with a double row of five (5) pairs of blue spots followed by a double row of six (6) pairs of red spots, down the back. Caterpillars can be found feeding on the leaves of trees since this is their main food source. Cocoon (Mid July to early August): Stage lasts for ten (10) to fourteen (14) days. Once the adult moth emerges, it leaves the empty cocoon behind which can be seen on infested trees. Moth (Late July to late August): Stage lasts ten (10) days. An adult LDD moth’s only function is to reproduce and not eat anything, unlike other moth and butterfly species. Female is larger, white and cannot fly. Male is smaller, brown and is attracted to pheromones produced by female moths. Council approves motion to explore control options including a targeted spray program. Aurora experienced a high incidence of LDD in 2020 in a few areas in Town and in 2021 the population exploded causing extensive defoliation of trees on residential and public lands. At the September 28, 2021, Council meeting a motion was passed, directing staff to report back on control options for the insect including burlap banding, removal of eggs, pheromone traps in areas with moderate to severe infestation, and consider targeted spraying of BTK (Bacterium Spray Treatment) within the appropriate timeframe in all severely infested areas of public lands and Town trees within the Town’s right of way on severely infested streets. Analysis Aurora’s LDD strategy for 2021 included providing burlap banding kits to residents. Page 267 of 296 January 11, 2022 4 of 16 Report No. OPS22-001 In 2020, staff and residents observed heavy infestations in localized areas of Town, primarily west of Yonge. Other municipalities were witnessing activity as well and as a result York Region undertook egg mass counts in late fall of 2020 in all nine (9) municipalities. Data provided by York Region’s consultant indicated the potential for larger widespread outbreaks of LDD throughout Region, including Aurora. As a result, the York Region Forestry Working Group met to discuss an action plan for 2021 which included a unified communication plan to ensure consistent information was being provided throughout the Region to the public. For the most part all municipal strategies focused on strong communication plans with a few select groups choosing to treat prominent specimen Oaks within their landscapes and others with larger staff resources planned for egg mass removal on Oak prominent streets. In May, caterpillars began to emerge and grow, tree defoliation became overwhelmingly evident and public concerns mounted. Municipalities then started to pivot and adapt to the situation with their strategies by including additional resources and controls. The measures undertaken by staff for LDD included: Participation on Regional Urban Forestry Group – inter-municipal working group that includes all nine (9) regional municipalities, representatives from Toronto and Lake Simcoe Regional Conservation Authorities and City of Toronto. Group shares Information, previous experiences, best practices, and measures. Communications Strategy – aiming to educate the public and provide ongoing updates, utilizing various media means including social media, mobile signage, website. TreeAzin® injections – Treatment of large mature specimen Oaks e.g., Cultural Centre, Arboretum. Burlap Giveaway – staff provided residents with approximately 2,500+ burlap bands and utilized the opportunity to answer questions and provide tree advice in person (first municipality to do so in the Region). This initiative was extremely well received, and staff received excellent feedback. Sweeping of sidewalks/roads – during height of caterpillar stage staff completed sweeping of streets and sidewalks where there was a high incidence of caterpillar frass (Attachment #1). Watering program – staff watered the most vulnerable trees to ensure they remained healthy and recovered quickly, especially during hot dry weather. Residents encouraged to do same on their properties through our communication efforts. Monitoring of population and locations. Page 268 of 296 January 11, 2022 5 of 16 Report No. OPS22-001 Monitoring for NPV and manual spread of NPV infected caterpillars collected from Newmarket into Case/Sheppard’s Bush Woodlots. Impact of LDD on urban forest and parkland compounded by additional stressors but can be mitigated as seen in 2021. Trees in urban settings are exposed to many environmental stressors that trees growing in rural settings/woodlots are not subject to. These impacts include drought, compacted soils, limited soil volume, fewer natural predators, and air pollutants. All these factors can compound the affects on how trees recover from an LDD infestation as they may have limited resources to recover from defoliation. While tree canopies can be severely or completely defoliated, trees are relatively resilient and adapted to defoliating inspects and diseases. Trees in good health will replace leaves later in season to perpetuate annual growth and development with little adverse impact, however, trees can see branch or crown dieback if energy stores are depleted for successive years and in some cases, mortality can occur, usually when other stressors are present such as drought. Spring of 2021 was extremely dry in York Region, with late May and June experiencing drought conditions. This was during the peak of the LDD outbreak and there was concern about how the trees may recover if conditions perpetuated into July and August. As a result, staff educated the public about the importance of providing adequate hydration to their trees to assist in the recovery and regrowth of leaves. A watering campaign was also undertaken by Operations staff to water vulnerable street trees that had been impacted. Deep watering (Attachment #2) four to five (4-5) times per week over two (2) weeks by a resident illustrates how effective water can be on leaf regeneration. July brought the typical rains we see in June and helped regenerate leaf canopy cover on parkland and within Woodlots across the Region. (Attachment#3). Outbreaks in Ontario hit historical record high in 2020. Over the last two (2) years, LDD populations have spiked in Ontario and outbreaks have been found across the province in many cities and communities within the insect’s range. The Ministry of Natural Resources and Forestry (MNRF) observed 586,385 ha of defoliation by LDD across Ontario in 2020, approximately twelve (12) times the area Page 269 of 296 January 11, 2022 6 of 16 Report No. OPS22-001 defoliated the previous year. The LDD population in 2020 produced the largest modest- severe defoliation recorded (Attachment # 4). York Region defoliation survey in August and egg mass surveys in October indicate LDD on decline in Aurora, though counts still exceed acceptable thresholds In 2020, York Region undertook an LDD egg mass survey to assess and forecast populations of LDD caterpillars in 2021. Hot spots were primarily west of Yonge Street, with severe pockets just north of Wellington Street and around Henderson Drive and south. In October 2021 the Region’s forestry consultant BioForest conducted egg mass surveys within all regional municipalities with the objective of quantifying the 2021 LDD moth population by counting egg masses and calculating egg mass densities. Data collected was utilized to forecast 2022 LDD moth defoliation estimations BioForest observed varying degrees of intensity of the LDD moth with the possibility for severe widespread defoliation in select hot spots in specific municipalities. Out of a total of 180 plots, 81 plots (45%) were found to have severe defoliation forecasts for 2022. Thirty-five out of these 81 plots also experienced severe defoliation in 2021. LDD moth egg mass thresholds for forest plots are 5,001 new egg masses per hectare, which could potentially result in more than 90% defoliation. For roadway plots with severe defoliation forecasts, LDD moth egg mass counts exceed an average of 100/tree. The following chart illustrates the difference egg mass data between 2020 - 2021: Table 1 LDD Moth Egg Mass Comparison 2020-2021 Forest Plots Roadway Plots Average egg mass density (cm/tree) Average defoliation forecast Average egg mass (cm/tree) Average defoliation forecast 2020 45,522 severe 61 Severe 2021 22,825 severe 19 moderate Aurora displayed low new vs. old egg mass ratios and the average new egg mass size was less than in 2020. These signs indicate that LDD moth populations are declining in Aurora. Similar results were seen in Vaughan, Richmond Hill, King and Newmarket. Overall, average LDD moth egg mass densities are significantly less in 2021 compared to 2022, however the threshold is exceeded for forest plots and Aurora can expect to Page 270 of 296 January 11, 2022 7 of 16 Report No. OPS22-001 see severe defoliation in Sheppards Bush, Case wood Lot and norther end of Lakeview/Willowfarm Trail system, through less than in this past summer. Defoliation risk for 2022 is severe for every municipality except for Georgina which has a nil defoliation forecast in their forests and a light defoliation forecast for their roadways. The municipality of Whitchurch-Stouffville appears to be at greatest risk for LDD moth defoliation in 2022 followed by Markham, East Gwillimbury, Richmond Hill, Aurora, King, Vaughan, Newmarket, and then Georgina. Naturally occurring killing NPV virus detected in York Region. NPV is a virus that is one of the most important factors in population collapse of LDD and occurs when caterpillars are in abundance regardless of climatic conditions. In 2021, NPV was detected in many York Region municipalities, though staff did not observe it in Aurora; however, it was detected by BioForest during the October egg mass surveys. Newmarket did have widespread NPV occurring in a few woodlots and collected caterpillars for distribution to neighbouring municipalities for dispersal in hot spot locations. Town staff introduced NPV infected caterpillars to Case Woodlot and Sheppard’s Bush in late June. Control methods part of Integrated Pest Management (IPM) strategy. Aurora manages its urban forest utilizing IMP methodology to care for its trees, shrubs, and herbaceous plants. The focus is improving and maintaining overall health by monitoring insect and disease levels applying strategies for control when tolerance/threshold levels directly impact vegetation health. These methods include cultural, biological and pest/disease treatments. In addition, the methods deployed as part of the 2022, LDD Management Plan, additional control options are available and can be adopted into the strategy for treatment. Option 1 – Spraying Bacillus thuringiensis (Btk) bacterium is a spray treatment registered in Canada for the control LDD on trees after egg hatch, as it is only poisonous to the larvae (caterpillars). Health Canada identifies Btk as a natural biological-based insecticide derived from bacteria naturally found in soil and is used as a foliar spray application. Page 271 of 296 January 11, 2022 8 of 16 Report No. OPS22-001 Btk solution can be sprayed on infected trees, accumulate on leaves which are then consumed by the caterpillar. Btk affects the organism’s stomach by activating with the alkaline conditions and breaks down the walls of the insect’s stomach causing sepsis and death. Humans and mammals are unaffected by the Btk due to the acidic conditions within their stomachs. It is very important to note that Btk, will kill other insect species that have a similar cyclical life cycle such as other moth and butterfly species. For Btk to be most effective, it is usually applied to infested areas more than once. It breaks down in the environment very quickly, in three (3) to seven (7) days and faster with sunlight. The caterpillars must be in an early larval stage for the Btk to work, and not all caterpillars hatch at the same time. For maximum efficacy, two (2) rounds of spraying are recommended, approximately ten (10) days apart. It is estimated to kill 60- 80% of the treated population, which means 20-40% of caterpillars are not affected by the treatment. Also, re-population of treated areas is possible as caterpillars from untreated areas can travel up to 200m especially when food sources are depleted. As with any type of pesticide usage, it can be very controversial, especially when spraying large areas including publicly accessible areas like woodlands with trails and public parks. Homes or private lands adjacent to where spraying is taking place may be exposed to spray drift, which may or may not be acceptable to the public. It should be noted that there has been controversy related to any aerial spraying of insecticides. Although studies have noted that Btk causes few adverse effects, people can be exposed to Btk by breathing in the bacteria while it is being sprayed, and/or by ingesting it after touching sprayed objects that may have been exposed to overspray. The Town will need to be prepared to deal with real and perceived risks associated with spraying and prepared for the rise of resident complaints ranging from allegations of damage to plants and gardens and possible health related issues. There are two (2) forms of spray treatments which can be utilized in different situations: 1. Aerial Spray: For larger wooded areas, aerial spray is the most effective way to manage LDD outbreaks due to inhibited access to very tall and concentrated tree stands by ground. In Southern Ontario, there is only one contractor that provides aerial spray services conducted using a helicopter. Securing the services of this contractor must be completed prior to March of the treatment year and pesticide applications are dependent on weather conditions as high wind and rain must be avoided. Page 272 of 296 January 11, 2022 9 of 16 Report No. OPS22-001 When planning aerial spraying in urban areas, an extensive Transport Canada risk assessment and approval process must be prepared and approved. These plans must include application and timing restrictions, aircraft type restrictions, pesticide product restrictions, personnel requirements, public consultation, and notification to residents among other requirements. Municipalities in the GTA who have conducted aerial sprays of public land in 2021 include Burlington, London and Oakville. Toronto and Mississauga did not conduct spraying this year but have in the past. All spraying within the municipalities have taken place on public lands and were confined to a few discrete areas such as woodlands and parks. Toronto and Region Conservation Authority also conducted sprays in conservation Parks in 2021 where camping and recreational activities such as Treetop Trekking take place. Costs: An aerial spray program would be considered a new level of service for the Town requiring dedicated funding and staff. Based on 2021 pricing (subject to change and availability) spraying is estimated at $900/ha and $4,800 in mobilization/ground support for helicopter. This would include spraying approximately 140 hectares of woodland (two applications as per product recommendations) in multiple locations throughout the Town where outbreaks of LDD have been observed including Case Woodlot, Sheppard’s Bush, Willow Farm Lane Woodlot. Estimated cost is $291,600 and includes $30,000 for signage and other communication requirements, contracted staff and truck rental to coordinate and oversee the program. 2. Ground Spray: Ground spraying would an option for Town street and park trees as the trees are spread apart and can be targeted to avoid unintended spray drift onto other properties and surfaces. This type of spraying would be delivered using a contracted service where Btk would be applied using a handheld or boom truck applicator by a licensed exterminator. Several municipalities have conducted ground spraying of trees in 2021 on a small scale to target specific trees and areas. These include Mississauga, Brampton, Hamilton, London, Oakville and Toronto. Costs: A ground spraying program would be considered a new level of service for the Town which would require dedicated funding and staffing. The estimated cost would be $1,430,000 and includes treatment of approximately 7,000 trees ($200/tree) plus $30,000 for communications materials, a staffing resource and rental truck to coordinate and oversee the program. Page 273 of 296 January 11, 2022 10 of 16 Report No. OPS22-001 Option 2 - Tree injection. An alternative to ground spraying treatment is tree injection using TreeAzin®, which is similar to the approach that has been taken to manage Emerald Ash Borer within Aurora (this would not be feasible for forested areas). This method is already accepted by our community for managing invasive pests and the risk of exposure is far less, as the pesticide is injected into the base of the tree by a licensed operator and degrades naturally within tree. Treatment is required once per growing season and occurs just after tree’s leaf out, killing caterpillars as they eat leaves. York Region and several surrounding municipalities treated trees with TreeAzin® in 2021. Treatments were conducted on streets and in parks, including more susceptible trees such as conifers which cannot regrow their needles. Other trees of focus were a limited number of significant, high value and/or more vulnerable trees are generally selected for this treatment, as was the case in Aurora. Costs: The Town’s contractor treated high value trees as a pilot in 2021, the extent of treating all impacted street and park trees would be considered a new level of service for the Town requiring dedicated funding and staffing. The estimated cost would be $1,430,000. The cost includes injection of approximately 7,000 trees ($200/tree based on 2021 contract pricing and subject to change as contract expires end of 2021) and includes $30,000 for communications materials and a staffing resource and rental truck required to coordinate and oversee the program. As part of the Town’s EAB treatment program, the contractor offered treatments of TreeAzin® to private property owners for their trees utilizing the Town’s preferred pricing. The uptake was not significant but very positively accepted. Staff can include this option in a new contract for 2022 season. Option 3 – Egg mass removals. Manual removal of egg masses from impacted trees is a common method for addressing LDD, particularly because each egg mass can contain anywhere between 100 to 1,000 caterpillar eggs. This activity can begin as early as September once the moths have finished laying eggs. Currently, some of our neighbouring municipalities (Richmond Hill/Vaughan and Markham) with staff resources, have been able to complete some vacuuming and scraping on streets and in parks. This fall Aurora arboricultural staff have been experimenting with burning off egg masses with propane torches. This has proved to be a quick and efficient way to target Page 274 of 296 January 11, 2022 11 of 16 Report No. OPS22-001 egg masses on the main trunks of trees. Utilizing this method to remove masses should only be undertaken by trained forestry staff as applying heat for a prolonged period can potentially damage tree. Costs: In-house use of staff to torch egg masses over 2021/22 winter months, targeting streets in hot spot areas will not result in additional costs, there will be minor costs for propane torches, that will be covered through the operational budget. Should the activity be contracted out the estimated costs for this activity are approximately $210,000 based on unit prices of $30/tree and treatment of approximately 7,000 street trees in hot spot areas. Option 4 – Expansion of burlap kit program. A common method used to minimize the impacts of LDD is the installation of burlap traps around the trunk of the trees at chest height. These traps are secured with a string or rope in the centre with the top half folded over the bottom half which provides a cool place for caterpillars to hide from the midday heat and makes them easier to collect and dispose of. Burlap traps also have been found to promote spread of the NPV virus when the caterpillars accumulate in large numbers within the trap. In 2021, Aurora and Newmarket distributed burlap banding kits to homeowners to help manage LDD on residential properties and/or on Town street trees. In Aurora, the burlap kit initiative was a very effective way of engaging and educating residents about LDD and will aid in minimizing damage and controlling spread. Town staff gave away approximately 835 burlap kits (three (3) to a kit). Based on the number of residential properties impacted and number of calls received during April and May when caterpillars were most active, staff are proposing the creation and distribution of an additional 2,200 burlap kits in 2022. Each kit would include three pieces of burlap, twine and a fact sheet. Kits would be distributed at the Joint Operations Centre (JOC) or through an organized distribution event with COVID-19 health and safety measures in place if required. York Region has indicated they are working towards supporting the regional municipalities in supplementing/funding a portion of their burlap kit initiatives. At time of this report the Region had not been finalized the details. Costs: Page 275 of 296 January 11, 2022 12 of 16 Report No. OPS22-001 The estimated cost for this activity would be approximately $10,000 for burlap/twine and fact sheet. This cost will however be potentially offset by York Region support of the initiative. Option 5 – Expanded Street and Sidewalk Sweeping. In the spring of 2021, Town staff conducted limited street sweeping in areas where concerns were received by residents. To help mitigate the impacts of LDD on neighbourhoods, street and sidewalk sweeping on a regular basis would help alleviate the accumulation of caterpillar droppings that create unsightly and potentially hazardous conditions. Costs: If the program were expanded, it would require a contractor to supplement the current service level. The estimated cost for this activity would be approximately $150/hour using external contracted services for six (6) week period 2-3 days a week depending on severity. Sweeping activities would take place when the caterpillars are most active (Late May to early July). These costs can be funded through the Roads Division, operational budget. Advisory Committee Review This report was presented and reviewed by the Environmental Advisory Committee at the November 24, 2021 meeting. The Committee made suggestions and discussed various aspects with staff including town-wide control options; concern how spraying would affect other insect species, and resident perception; extensive costs of treatments; smaller-scale, home approaches to controlling LDD; support for the burlap method and need for increased communication and educational opportunities for residents in advance; and partnership opportunities in sourcing/repurposing burlap bags. Staff also advised on the provincial and regional approaches and monitoring of the LDD infestation and defoliation and provided an update on the nuclear polyhedrosis virus (NPV). Legal Considerations None. Page 276 of 296 January 11, 2022 13 of 16 Report No. OPS22-001 Financial Implications Staff are recommending that the Town proceed with the expansion of the burlap kit program and the active removal of egg masses from impacted street trees by staff resources only. Alternative treatment options are also presented for Council’s consideration. As all identified options represent a new level of service, their costs represent an incremental financial pressure to the Town. Table 2 presents a summary of all noted options, their estimated incremental costs, as well as their proposed funding source(s). Table 2 LDD Management Options Estimated Cost Recommended Funding Source 3 Egg Mass Removal (Staff Only)-Tax Levy 4 Expanded Burlap Kit Program 10,000 Tax Levy 1a Aerial Spray 291,600 Parks R&R 1b Ground Spray 1,430,000 Parks R&R 2 Tree Injection 1,430,000 Parks R&R 3 Egg Mass Removal (Contractor)210,000 Parks R&R 5 Expanded Street & Sidewalk Sweeping TBD Tax Levy Option Recommended Other Treatment Alternatives It is proposed that all recommended LDD strategy 2022 initiatives be funded though Park Operations’ operating budget with no anticipated negative impact on the overall approved operating budget. Furthermore, the Town may be able to recover up to the full incremental cost of the Burlap Kit Program expansion from York Region. Should Council select any of the proposed treatment options, it is recommended that any of these options be funded out of the Parks Rehabilitation & Replacement (R&R) reserve. However, it should be noted that any significant use of the Parks R&R reserve will significantly impact this reserve’s financial health. Presently, this reserve’s ending balance at the end of the current ten-year planning period is estimated to be $998,000 and will allow for the completion of necessary related infrastructure rehabilitation & replacement. Should this reserve be used to fund any of the noted treatment Page 277 of 296 January 11, 2022 14 of 16 Report No. OPS22-001 alternatives up to $1,430,000, this reserve’s ending ten-year balance will deteriorate significantly to a deficit of $401,000. Consequently, a deferral of previously planned park infrastructure work (ie. playground equipment, trail network, other park fixture renewal) would be necessary to maintain this reserve in a healthy position, placing the Town at an increased risk of asset level of service erosion. As the use of this reserve’s funds for this purpose is not affordable; if these treatments are to continue for more than one year, an equivalent tax levy increase in this regard is recommended. Communications Considerations The Town will use “inform” as the level of engagement for this report. A comprehensive communication and education campaign will be developed and implemented to provide residents with the information and tools needed to be able to support the Town’s LDD strategy. Climate Change Considerations The recommendations from this report will result in the mitigation of long-term effects to Aurora’s urban canopy, an important carbon sink. The result of protecting the tree canopy on community greenhouse gas emissions are not measurable due to the complex nature of carbon sequestration. Negligible increases in corporate greenhouse gas emissions may occur due to an increased use of Town fleet vehicles to implement the mitigation measures in the report. In addition, the recommendations from this report will increase the Town’s ability to adapt to a changing climate by decreasing additional stressors to support tree health. With rising temperature trends, windstorms and storm intensity, it’s more important than ever for the Town to protect and restore the Town’s natural heritage, as these changes could cause increased stress on trees. Trees play an important role in mitigating the impacts of a changing climate, from air quality, stormwater management to counteracting the effects of the heat island. The report supports the goals under Urban Forest Study & Associated Forestry Policies by protecting the Town’s natural heritage.” Page 278 of 296 January 11, 2022 15 of 16 Report No. OPS22-001 Link to Strategic Plan EAB Treatment for Ash trees supports the Strategic Plan goal of Supporting Environmental Stewardship and Sustainability for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging the stewardship of Aurora’s natural resources: Assess the merits of measuring the Town’s natural capital assets. Alternative(s) to the Recommendation 1. Council could approve additional control methods and funding model. Conclusions Based on surveys and historical outbreaks, staff expect some amount of heavy-to- severe defoliation in 2022, particularly in some pockets of woodlots. The presence of the NPV observed in 2021 is promising and will contribute to the collapse of LDD populations in Aurora and York Region, as a whole. Staff recommend building on the integrated pest management approaches undertaken in 2021 and expand the LDD Strategy to include egg mass removal by staff in winter of 2021/22. Expansion of the public education and awareness campaign in preparation for 2022 and expanding the burlap kit program, will also be a priority. As well as continuing to monitor the status of LDD across Aurora and working in collaborate with our regional counterparts. Attachments Attachment #1 – Street Sweeping Attachment #2 – Impact of Water on Street Trees Attachment #3 – Defoliation York Regional Forest Attachment #4 – LDD Defoliation in Ontario 1980-2020 Attachment #5 – Memorandum to York Regional Council, October 22, 2021 Previous Reports None Page 279 of 296 January 11, 2022 16 of 16 Report No. OPS22-001 Pre-submission Review Agenda Management Team review on December 16, 2021 Approvals Approved by Allan D. Downey, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 280 of 296 Attachment 1 Page 281 of 296 Attachment 2 June 18, 2021 June 30, 2021 Impact of Water on Street Trees Aurora, ON. Page 282 of 296 York Regional Woodlot Defoliation/Recovery Attachment 3 Page 283 of 296 Attachment 4 LDD Moth Defoliation in Ontario 1980-2020 Gypsy Moth (Lymatria dispar (L.)) Gypsy moth Moderate-to-severe defoliation in Ontario 1980 -2020 600,000 .... £. � = .!! 500,000 ] .. 400,000 .., e .. i .. 0 ... s 300,000 I! .. .., 200,000 0 z 100,000 0 l 1980 1985 1990 1995 2000 2005 2010 2015 2020 Year Ontario G Page 284 of 296 Office of the Commissioner Environmental Services Department MEMORANDUM To: Members of Committee of the Whole From: Erin Mahoney, M. Eng. Commissioner of Environmental Services Date: October 22, 2021 Re: Invasive Moth (Lymantria dispar dispar) Outbreak in York Region York Region experienced a significant invasive moth outbreak in 2021 This memorandum updates Council on the Lymantria dispar dispar (LDD) moth outbreak observed across many parts of York Region in 2021, including actions taken to proactively mitigate impacts, and discusses expected LDD moth levels and proposed actions for 2022. LDD moth, formerly known as European gypsy moth, is a non-native defoliating insect first discovered in Ontario in the 1960s. York Region last experienced a significant LDD outbreak in the 1990s. Outbreaks resulting in heavy to severe tree defoliation typically occur every 7 to 10 years and last 1 – 3 years on average. At outbreak levels, trees can be heavily defoliated resulting in resident concerns regarding the health of their trees and nuisance issues related to caterpillar feeding, including caterpillar droppings and bits of foliage dropped creating a mess on walkways and decks. Staff monitored tree defoliation levels through spring and summer, noting severely defoliated trees put out new leaves by end of summer While most healthy trees can withstand several years of defoliation, trees in poor health may have a harder time recovering. Trees in urban areas typically face a number of potential stressors including hot, dry weather, compacted soils, or other pests and diseases which, when coupled with LDD defoliation, may result in tree decline or in extreme cases, mortality. Staff monitored the infestation throughout the spring and summer and its impacts to urban trees and woodlands, noting that severely defoliated trees re-leafed as the season progressed. Attachment 5 Page 285 of 296 2 Region coordinates surveys and information sharing while implementing integrated pest management approaches to mitigate impacts of LDD In the fall/winter of 2019 and 2020, LDD egg mass surveys were conducted on a mix of urban and woodland trees including the York Regional Forest to monitor LDD population levels across the Region. Results of the 2020 egg mass surveys indicated the potential for widespread defoliation in 2021. To effectively communicate to residents, a communications plan was developed including key messages, frequently asked questions, graphics, social media content, signage and multilingual advertisements. Staff shared the communications plan and products with local municipalities and conservation authorities and collaborated to align key messages to residents. The Region is undertaking an integrated pest management approach to LDD moth impacts by identifying Regional assets at greatest risk and implementing strategies such as manual removal of egg masses, use of burlap bands, treating select high-value street trees with the biological insecticide TreeAzin™, and treating high-risk newly planted trees with ground-based treatment of Bacillus Thuringiensis Subspecies Kurstaki (Btk). TreeAzin™ and Btk are biological insecticides and are considered safe when applied properly. Evidence of naturally occurring virus responsible for collapsing LDD populations observed throughout the Region LDD is considered a naturalized pest in Ontario, as there are a number of natural controls (diseases and predators) that contribute to the eventual collapse of outbreaks. Squirrels, chipmunks, raccoons, skunks, over 15 species of birds, and several native insects will all help reduce LDD numbers, as will a naturally occurring fungus (Entomophaga maimaiga) and virus (nucleopolyhedrosis). Signs of the nucleopolyhedrosis virus were observed across the Region in 2021 which indicates that the LDD population is beginning to collapse. Historically, some jurisdictions have undertaken aerial sprays of public lands using Btk, a biological insecticide, to mitigate severe defoliation in specific areas, usually focusing on high- value mature forests or areas of high public use. For example, in 2021, the TRCA conducted limited aerial sprays of select high-use conservation parks where camping and recreational activities such as Treetop Trekking exist. Biological insecticide treatments do not collapse LDD populations but reduce defoliation, mitigating impacts to tree health, aesthetics and nuisance issues Biological insecticide treatments (both aerial and ground-based sprays) do not reduce LDD populations over the landscape in the long term especially with the current widespread presence across York Region and southern Ontario. Historically, biological insecticides treatments have been used to reduce defoliation levels in targeted areas in an attempt to mitigate impacts to tree health, maintaining aesthetics and reduce nuisance issues. It should be noted that biological insecticide treatments are non-selective and can impact non-target Page 286 of 296 3 caterpillars, who are an important source of food for many birds and other wildlife. Due to the public perception associated with widespread spraying of pesticides, some residents and environmental groups may oppose aerial spraying of biological insecticides or the use of pesticides in general. The Region has evaluated the possibility of an aerial spray for select parts of the York Regional Forest. Based on the level of defoliation coupled with the natural resiliency observed over the course of the summer, it was determined that an aerial application is not warranted at this time and that focus should remain on individual high-risk and high-value street trees. On September 10, 2021, staff met with local municipalities, conservation authorities and other agencies to review the LDD outbreak, outreach and control initiatives undertaken in 2021, as well as plans for 2022. At that time, no municipalities or agencies within York Region had committed to aerial spraying of biological insecticides within their respective jurisdictions. York Region, local municipalities, conservation authorities and private landowners are taking action to manage impacts of LDD York Region, local municipalities and conservation authorities have taken action to mitigate impacts to street and park trees and public owned forests using an integrated pest management approach. This approach includes egg mass scraping, treatment of select high value trees with pesticides and burlap banding. TRCA completed a limited aerial spray of biological insecticide in high use areas of several conservation parks. Similar to managing other tree pests such as emerald ash borer, landowners are responsible for protecting trees on their property. Communication efforts have focussed on providing landowners with correct information at the right time to act. In addition, several municipalities provided free burlap banding kits to residents during the spring and summer to capture LDD caterpillars. York Region, local municipalities and conservation authorities are committed to continuing this integrated pest management approach and support for residents in 2022. Collaboration, coordination and mitigation of LDD impacts will continue in 2022 LDD egg mass surveys are underway to help predict LDD populations for 2022 and results will be shared with the local municipalities, conservation authorities and other partners. Based on previous surveys and historical outbreaks, we expect some amount of heavy-to-severe defoliation in 2022. The presence of the nucleopolyhedrosis virus observed in 2021 is promising and combined with the naturally occurring fungus (entomophaga maimaia), will contribute to the collapse of LDD populations in York Region. Staff will update the Region’s communications plan incorporating lessons learned from 2021. We will continue to collaborate with the local municipalities, conservation authorities and partners on messaging, information resources, and act as a liaison within York Region and surrounding jurisdictions for a coordinated approach to this pest. The Region will build upon the Page 287 of 296 4 integrated pest management approaches already underway, expand public education and awareness in preparation for 2022 and continue to monitor the status of LDD across the Region throughout 2022. Erin Mahoney, M. Eng. Commissioner of Environmental Services Bruce Macgregor Chief Administrative Officer eDocs#13249711 Page 288 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Councillor ’s Office _______________________________________________________________________________________ Re: Policy to Notify Local Area Residents To: Mayor and Members of Council From: Councillor Wendy Gaertner Date: January 11, 2022 _______________________________________________________________________________________ Whereas resident dissatisfaction has been expressed on lack of communication in some circumstances; and Whereas this has engendered frustration, sometimes anger, at not being informed; and Whereas the Town has a responsibility to ensure residents receive information on construction, Planning, and Committee of Adjustment matters that may affect them; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with a policy that includes the following: a) How area residents will be notified of road reconstruction projects, including when they are delayed; b) A process for notifying residents when a Committee of Adjustment appeal is received in their neighbourhood; and c) Notification to area residents when developers request changes to already approved site plans. Page 289 of 296 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Office of the Mayor Subject: York Regional Council Highlights of December 16, 2021 To: Members of Council From: Mayor Mrakas Date: January 11, 2022 Recommendation 1. That the York Regional Council Highlights of December 16, 2021, be received for information. Page 290 of 296 Page 291 of 296 Page 292 of 296 Page 293 of 296 Page 294 of 296 Page 295 of 296 Page 296 of 296