MINUTES - General Committee - 20220111 1
Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, January 11, 2022
7 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
Erin Hamilton, Specialist, Sport and Community Development
Lisa Hausz, Acting Director of Planning and Development
Services
MaryBeth Meszaros, Procurement Consultant
Carley Smith, Manager, Corporate Communications
Edward Terry, Senior Policy Planner
Lisa Warth, Manager, Recreation
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
2
Council consented to extend the hour past 10:30 p.m. to 11 p.m.
2. Land Acknowledgement
General Committee acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
presence here continues to this day. It was noted that Aurora is part of the treaty
lands of the Mississaugas of the Credit and the Williams Treaties First Nations
and we thank them for sharing the land.
3. Approval of the Agenda
General Committee approved the revised agenda as circulated by Legislative
Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
None.
6. Delegations
6.1 Joanna Fast, Evans Planning Inc.; Re: Item 9.4 - PDS22-002 - Applications
for Zoning By-law Amendment and Site Plan Control, L&B Aurora Inc.,
Northeast Quadrant of Wellington Street and John West Way
Joanna Fast, on behalf of L&B Aurora Inc., presented a brief overview of
the proposed development and the height and density bonusing provision
of community benefits, and requested Council’s support of the staff
recommendation and approval of the proposed development in principle.
General Committee received and referred the comments of the delegation
to Item 9.4.
7. Consent Agenda
General Committee recommends:
3
That the Consent Agenda items, 7.1 to 7.3 inclusive, be received.
Carried
7.1 FIN21-048 - Annual Cancellation, Reduction or Refund of Property Taxes
under Sections 357 and 358 of the Municipal Act
1. That Report No. FIN21-048 be received for information.
Carried
7.2 PDS21-025 - Delegated Agreements Report
1. That Report No. PDS21-025 be received for information.
Carried
7.3 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of November 26, 2021
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of November 26, 2021, be received
for information.
Carried
8. Advisory Committee Meeting Minutes
General Committee recommends:
That the Advisory Committee Meeting Minutes items, 8.1 to 8.3 inclusive, be
received.
Carried
8.1 Environmental Advisory Committee Meeting Minutes of November 24, 2021
1. That the Environmental Advisory Committee meeting minutes of
November 24, 2021, be received for information.
Carried
8.2 Finance Advisory Committee Meeting Minutes of December 7, 2021
1. That the Finance Advisory Committee meeting minutes of December 7,
2021, be received for information.
Carried
4
8.3 Accessibility Advisory Committee Meeting Minutes of December 8, 2021
1. That the Accessibility Advisory Committee meeting minutes of
December 8, 2021, be received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider item 9.4 prior to item 9.1.
9.1 FIN22-001 - Procurement Modernization Proposed New Policy
Rachel Wainwright-van Kessel, Director of Finance, presented an overview
of the proposed new Procurement Policy. Paul Emanuelli, General Counsel
and Managing Director, The Procurement Office, was also present to
answer questions.
General Committee recommends:
1. That Report No. FIN22-001 be received; and
2. That the Procurement Policy in Attachment 1 be approved; and
3. That the approval of Non-Standard Procurements between $100,000
and $250,000 be delegated to the Procurement Governance Committee;
and
4. That staff be directed to develop a new Procurement By-law based on
this policy to be enacted at a future Council meeting.
Carried as amended
9.2 PDS22-001 - Town of Aurora Official Plan Review, Policy Directions Report
and Aurora Promenade Discussion Paper
David Riley, SGL Planning & Design Inc., and Sabrina Coletti, WSP,
presented a status update and overview of the Official Plan Review, draft
Policy and Strategic Directions Report and recommendations, draft
Promenade and MTSA (Major Transit Station Area) Secondary Plan
Discussion Paper, York Region comments and draft Regional Official Plan,
and next steps. Paul Lowes, SGL Planning & Design Inc., was also present
to answer questions.
5
General Committee recommends:
1. That Report No. PDS22-001 be received; and
2. That the Policy Directions Report and Aurora Promenade/MTSA
Discussion Papers be formally released for public review and
comment; and
3. That staff report back to a future General Committee meeting to
present the results of public consultation and a Draft Official Plan
Amendment.
Carried
9.3 CMS22-002 - Sport Plan Progress Report No. 3
Erin Hamilton, Sport and Community Development Specialist, presented
an update on the progress of work related to the Aurora Sport Plan,
including the adverse effects of the pandemic on sport, gender equity and
women and girls in sport, education, partnership development, and the
future delivery of Sport Plan initiatives.
General Committee recommends:
1. That Report No. CMS22-002 be received for information.
Carried
9.4 PDS22-002 - Applications for Zoning By-law Amendment and Site Plan
Control, L&B Aurora Inc., Northeast Quadrant of Wellington Street and John
West Way
Part Lot 81, Concession 1, Part 4 on Plan 65R-13645, File Numbers: ZBA-
2019-01 and SP-2020-02
General Committee recommends:
That Report No. PDS22-002 be deferred to the General Committee
meeting of February 15, 2022.
Motion to defer
Carried
6
9.5 OPS22-001 - Lymantria Dispar Dispar (LDD) Control Options
General Committee recommends:
1. That Report No. OPS22-001 be received; and
2. That Aurora’s Lymantria Dispar Dispar (LDD) Strategy for 2022,
including activities undertaken as part of the 2021 LDD Strategy and, in
addition, an increased communication campaign, expanded burlap kit
program, and active removal of egg masses from impacted street
trees utilizing staff resources, be approved.
Carried
10. Notices of Motion
10.1 Councillor Gaertner; Re: Policy to Notify Local Area Residents
Whereas resident dissatisfaction has been expressed on lack of
communication in some circumstances; and
Whereas this has engendered frustration, sometimes anger, at not being
informed; and
Whereas the Town has a responsibility to ensure residents receive
information on construction, Planning, and Committee of Adjustment
matters that may affect them;
1. Now Therefore Be It Hereby Resolved That staff report back to Council
with a policy that includes the following:
a) How area residents will be notified of road reconstruction
projects, including when they are delayed;
b) A process for notifying residents when a Committee of
Adjustment appeal is received in their neighbourhood; and
c) Notification to area residents when developers request changes
to already approved site plans.
11. Regional Report
11.1 York Regional Council Highlights of December 16, 2021
7
General Committee recommends:
1. That the York Regional Council Highlights of December 16, 2021, be
received for information.
Carried
12. New Business
Councillor Gaertner advised that any complaints concerning potentially illegal
secondary suites should be directed to the Town's By-law Services division.
13. Public Service Announcements
Councillor Gallo acknowledged the leadership efforts and accomplishments of
Central York Fire Services' (CYFS) Deputy Chief Jeremy Inglis in the fight against
human trafficking through training, awareness, and prevention, with both CYFS
and previously the Niagara Falls Fire Department.
Councillor Humfryes advised that a family member, centenarian and former
Auroran Marion Jones, had recently passed away.
Councillor Gaertner inquired about the Town's temporary warming centre at the
Aurora Community Centre, and the Mayor and staff provided a response.
Mayor Mrakas welcomed Carley Smith, the Town's new Manager, Corporate
Communications.
Mayor Mrakas announced the following updates and activities in Aurora:
Effective January 5, 2022, the Town has moved back into a modified version
of Stage Two of Ontario’s roadmap to reopening for a minimum of 21 days;
as a result, many facilities and amenities are currently closed.
The Town’s E-waste event scheduled for January 22, 2022, will be cancelled;
visit aurora.ca/wasteevents for updates on waste and recycling events.
While the Town’s Fitness Centre is currently closed, residents may enjoy
virtual fitness classes; visit aurora.ca/fitnessclasses for details.
While the current restrictions are in place, residents are encouraged to enjoy
the many outdoor amenities, parks, and trails, including the natural outdoor
rinks in Town Park, Machell Park and Ada Johnson Park; visit
aurora.ca/outdoorrinks for more information.
8
14. Closed Session
None.
15. Adjournment
The meeting was adjourned at 10:58 p.m.