AGENDA - Council - 20211214Town of Aurora
Council Meeting Agenda
Date:December 14, 2021
Time:7 p.m.
Location:Council Chambers, Aurora Town Hall
Due to the COVID-19 pandemic, meetings will be available to the public via live stream only on the
Town’s YouTube Channel. To participate electronically, please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Community Presentations
5.1.Greg Stanisci, Manager of BI and Data Analytics, York Region Police; Re:
The New Community Safety Data Portal Presentation
6.Delegations
7.Consent Agenda
7.1.Council Meeting Minutes of November 23, 2021 1
That the Council meeting minutes of November 23, 2021, be
adopted as circulated.
1.
7.2.Council Closed Session Minutes of November 16, 2021 (confidential
attachment)
That the Council Closed Session minutes of November 16, 2021,
be adopted as circulated.
1.
7.3.Council Closed Session Public Meeting Minutes of November 16, 2021 12
That the Council Closed Session Public meeting minutes of
November 16, 2021, be adopted as circulated.
1.
7.4.Council Closed Session Minutes of November 23, 2021 (confidential
attachment)
That the Council Closed Session minutes of November 23, 2021,
be adopted as circulated.
1.
7.5.Council Closed Session Public Meeting Minutes of November 23, 2021 15
That the Council Closed Session Public meeting minutes of
November 23, 2021, be adopted as circulated.
1.
7.6.Council Closed Session Minutes of November 30, 2021 (confidential
attachment)
That the Council Closed Session minutes of November 30, 2021,
be adopted as circulated.
1.
7.7.Council Closed Session Public Meeting Minutes of November 30, 2021 18
That the Council Closed Session Public meeting minutes of
November 30, 2021, be adopted as circulated.
1.
7.8.Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of October 22, 2021
22
That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of October 22,
2021, be received for information.
1.
8.Standing Committee Reports
That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received
and the recommendations carried by the Committee approved.
8.1.General Committee Meeting Report of November 30, 2021 28
8.1.1.CMS21-034 - Public Art Master Plan - Status Update
Report
That Report No. CMS21-034 be received for
information.
1.
8.1.2.FIN21-045 - Q3 2021 Procurement Report
Report
That Report No. FIN21-045 be received for information.1.
8.1.3.Mayor's Golf Classic Funds Committee Meeting Minutes of
November 5, 2021
Minutes
That the Mayor's Golf Classic Funds Committee
meeting minutes of November 5, 2021, be received for
information.
1.
8.1.4.Accessibility Advisory Committee Meeting Minutes of
November 10, 2021
Minutes
That the Accessibility Advisory Committee meeting
minutes of November 10, 2021, be received for
information.
1.
8.1.5.Aurora Town Square Project Monitoring Task Force Meeting
Minutes of November 16, 2021
Minutes
That the Aurora Town Square Project Monitoring Task
Force meeting minutes of November 16, 2021, be
received for information.
1.
8.1.6.Mayor's Golf Classic Funds Committee Meeting of November
18, 2021
Minutes
That the Mayor's Golf Classic Funds Committee
Meeting Minutes of November 18, 2021 be received for
information.
1.
8.1.7.Anti-Black Racism and Anti-Racism Task Force Meeting
Minutes of November 17, 2021
Minutes
That the Anti-Black Racism and Anti-Racism Task Force
Meeting Minutes of November 17, 2021, be received for
information.
1.
8.1.8.Community Advisory Committee Meeting Minutes of November
18, 2021
Minutes
That the Community Advisory Committee meeting
minutes of November 18, 2021, be received for
information.
1.
8.1.9.FIN21-049 - Procurement Modernization Project Update
Report Attachment 1 Attachment 2
That Report No. FIN21-049 be received for information.1.
8.1.10.CS21-059 - Fence By-law Exemption Request – 32 Knowles
Crescent
Report Attachment 1 Attachment 2
That Report No. CS21-059 be received; and1.
That an exemption to the Town’s Fence By-law No.
4753-05.P to permit a recently constructed non-
compliant fence in the rear yard at 32 Knowles
Crescent, be denied; and
2.
That staff report to Council at a future meeting
outlining proposed amendments to the Fence By-law
No 4753-05.P on a process to address future fence
exemption requests.
3.
8.1.11.CS21-089 - Pending List Review
Report Attachment 1
That Report No. CS21-089 be received; and1.
That items marked “Completed” be removed from the
Pending List.
2.
8.1.12.OPS21-021 - Tree Removal Permit Application - 144
Temperance Street
Report Attachment 1 Attachment 2 Attachment 3 Attachment
4
That Report No. OPS21-021 be received; and1.
That the Tree Removal Permit Application for 144
Temperance Street be approved.
2.
8.1.13.PDS21-152 - Application for Removal of (H) Holding Provision,
Gillam Residence Ltd. Partnership - 15520 Yonge Street, Plan
246 PT Lot 4, File Number: ZBA(H)-2021-01, Related File
Number: SPM-2021-01
Report Figures 1-9
That Report No. PDS21-152 be received; and1.
That the Application to Remove the (H) Holding
Provision File ZBA(H)-2019-01 for Gillam Residence
Ltd. Partnership at 15520 Yonge Street be approved;
and
2.
That the amending by-law to remove the (H) Holding
provision be presented for enactment at a future
Council meeting.
3.
8.1.14.PDS21-155 - Application for Site Plan Approval, Horseshoe
Properties Inc., 130 Industrial Parkway North, File Number: SP-
2021-05
Report Figures 1-7
That Report No. PDS21-155 be received; and1.
That Site Plan Application File SP-2021-05 to permit the
development of a building addition for warehousing
with a Gross Floor Area of 1,163.08 m² (12,519 ft²) be
approved in principle, subject to the following
conditions:
2.
Resolution of all outstanding minor technical
comments from internal departments and external
agencies including the Region of York and the
Lake Simcoe Region Conservation Authority, to the
satisfaction of the Director of Planning &
Development Services, prior to execution of a site
plan agreement; and
i.
Execution of a site plan agreement between the
Owner and the Town ensuring all Town and
external agency requirements are satisfied,
including the payment of fees and securities and
Cash-in-Lieu of Parkland.
ii.
8.1.15.New Business Motion No. 1
That the comments from Delegation 6.1, by Susan
Morton-Leonard and Lynn Browne, regarding train
whistle cessation in Aurora, be referred back to staff to
report back to Council.
1.
8.2.Budget Committee Meeting Reports of November 2021
8.2.1.Budget Committee Meeting Report of November 8, 2021 37
That the Budget Committee meeting report of
November 8, 2021, be received for information.
1.
8.2.2.Budget Committee Meeting Report of November 15, 2021 42
That the Budget Committee meeting report of
November 15, 2021, be received for information.
1.
8.2.3.Budget Committee Meeting Report of November 20, 2021 47
That the Budget Committee meeting report of
November 20, 2021, be received for information.
1.
9.Consideration of Items Requiring Discussion (Regular Agenda)
9.1.Presentation from Manager, Economic Development & Policy; Re:
Economic Development Marketing Campaign
56
That the presentation regarding Economic Development
Marketing Campaign be received for information.
1.
9.2.FIN21-052 - 2022 Final Approved Budget 62
That Report No. FIN21-052 be received; and1.
That Council approve the 2022 operating budget as follows:2.
The operating budget, excluding Central York Fire Services,
as amended by this report, and as summarized in
Attachment 1; and
a.
The water, wastewater and storm water rates to fully fund
each of these services as summarized in Table 2; and
b.
That the necessary tax and water billing bylaws be enacted
at a future Council meeting; and
c.
That a total budget of $12,294,900 be approved for 2022,
representing the Town’s share for Fire Services; and
3.
That Council approve the 2022 capital budget as follows:4.
The capital budget authority and planned spending by
project as detailed in the budget binder tabled on October
26th, 2021 and as amended in this report and as
a.
summarized in Attachments 2 and 3; and
The capital budget authority and planned spending for the
roads, facilities, fleet and storm sewer rehabilitation &
replacement capital programs as detailed in the budget
binder tabled on October 26th, 2021, as summarized in
Table 2 and subject to the rules detailed in this report; and
b.
The funding sources for each capital project as reviewed
and recommended by Budget Committee on November 20,
2021; and
c.
That the reconciliation of the 2022 operating budget to the full
accrual basis of accounting, as required under Ontario
Regulation 284/09, as summarized in Attachment 4 be
endorsed.
5.
9.3.FIN21-051 - 2021 Interim Forecast Update As of October 31, 2021 84
That Report No. FIN21-051 be received for information.1.
10.Motions
10.1.Councillor Kim; Re: Naming Policy Review 114
10.2.Mayor Mrakas; Re: Financial Support of the Aurora Historical Society for
Hillary House Rehabilitation
115
11.Regional Report
11.1.York Regional Council Highlights of November 25, 2021 116
That the York Regional Council Highlights of November 25,
2021, be received for information.
1.
12.New Business
13.By-laws
13.1.By-law Number XXXX-21 - Being a By-law to levy Interim Property Taxes
for the 2022 taxation year.
126
14.Closed Session
There are no Closed Session items for this meeting.
15.Confirming By-law
15.1.By-law No. XXXX-21 Being a By-law to confirm actions by Council
resulting from a Council meeting on December 14, 2021
128
16.Adjournment
1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 23, 2021
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner*
Councillor John Gallo*
Councillor Rachel Gilliland
Councillor Sandra Humfryes*
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Robin McDougall, Director of Community Services*
Techa van Leeuwen, Director of Corporate Services*
Rachel Wainwright-van Kessel, Director of Finance*
David Waters, Director of Planning and Development Services*
Patricia De Sario, Town Solicitor*
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:02 p.m.
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
Page 1 of 128
2
presence here continues to this day. He further noted that Aurora is part of the
treaty lands of the Mississaugas of the Credit and the Williams Treaties First
Nations and thanked them for sharing the land.
3. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the agenda as circulated by Legislative Services be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
None.
6. Delegations
None.
7. Consent Agenda
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the Consent Agenda items, 7.1 to 7.10 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
7.1 Council Meeting Minutes of October 26, 2021
1. That the Council meeting minutes of October 26, 2021, be adopted as
circulated.
Carried
Page 2 of 128
3
7.2 Council Closed Session Minutes of October 19, 2021 (confidential
attachment)
1. That the Council Closed Session minutes of October 19, 2021, be
adopted as circulated.
Carried
7.3 Council Closed Session Public Meeting Minutes of October 19, 2021
1. That the Council Closed Session Public meeting minutes of October
19, 2021, be adopted as circulated.
Carried
7.4 Council Closed Session Minutes of October 26, 2021 (confidential
attachment)
1. That the Council Closed Session minutes of October 26, 2021, be
adopted as circulated.
Carried
7.5 Council Closed Session Public Meeting Minutes of October 26, 2021
1. That the Council Closed Session Public meeting minutes of October
26, 2021, be adopted as circulated.
Carried
7.6 Council Closed Session Minutes of November 2, 2021 (confidential
attachment)
1. That the Council Closed Session minutes of November 2, 2021, be
adopted as circulated.
Carried
7.7 Council Closed Session Public Meeting Minutes of November 2, 2021
1. That the Council Closed Session Public meeting minutes of November
2, 2021, be adopted as circulated.
Carried
7.8 Council Closed Session Minutes of November 9, 2021 (confidential
attachment)
1. That the Council Closed Session minutes of November 9, 2021, be
adopted as circulated.
Carried
Page 3 of 128
4
7.9 Council Closed Session Public Meeting Minutes of November 9, 2021
1. That the Council Closed Session Public meeting minutes of November
9, 2021, be adopted as circulated.
Carried
7.10 Council Public Planning Meeting Minutes of November 9, 2021
1. That the Council Public Planning meeting minutes of November 9,
2021, be adopted as circulated.
Carried
8. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received and
the recommendations carried by the Committee approved, with the exception of
sub-items 8.1.3 and 8.2.3, which were discussed and voted on separately as
recorded below.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
8.1 General Committee Meeting Report of November 2, 2021
8.1.1 Finance Advisory Committee Meeting Minutes of October 12, 2021
Minutes
1. That the Finance Advisory Committee meeting minutes of
October 12, 2021, be received for information.
Carried
8.1.2 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of
October 20, 2021
Minutes
1. That the Anti-Black Racism and Anti-Racism Task Force
meeting minutes of October 20, 2021, be received for
information.
Carried
Page 4 of 128
5
8.1.3 CS21-070 - Final Report Town of Aurora Municipal Service Delivery
Review
Report Attachment 1 Attachment 2
Moved by Councillor Thompson
Seconded by Councillor Gilliland
1. That Report No. CS21-070 be received; and
2. That staff be directed to prioritize and action the
recommendations in the report as appropriate; and
3. That staff report back to Council on progress.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
8.1.4 PDS21-133 - Green Development Standards Update
Report Presentation
1. That Report No. PDS21-133 be received for information.
Carried
8.1.5 CMS21-035 - Sport Tourism Strategy Update 1
Report Appendix A Appendix B Appendix C Appendix D
1. That Report No. CMS21-035 be received; and
2. That a Sport Tourism Strategy be developed to engage the local
business and hotel industry, create a visitor experience package
to support existing events and explore potential new events to
bring into the community with the current assets and resources
available to the Town; and
3. That staff further investigate opportunities to enhance current
facilities that would expand the event hosting potential and
opportunities to bring new events into the community; and
4. That staff report back to Council in Winter 2022.
Carried
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6
8.1.6 PDS21-137 - Promenade Streetscape Needs Assessment
Report Attachment 1
1. That Report No. PDS21-137 be received for information.
Carried
8.2 General Committee Meeting Report of November 16, 2021
8.2.1 Accessibility Advisory Committee Meeting Minutes of October 27,
2021
Minutes
1. That the Accessibility Advisory Committee meeting minutes of
October 27, 2021, be received for information.
Carried
8.2.2 Heritage Advisory Committee Meeting Minutes of November 1, 2021
Minutes
1. That the Heritage Advisory Committee meeting minutes of
November 1, 2021, be received for information.
Carried
8.2.3 PDS21-105 - Heritage Permit Application File: HPA-2020-04 - 74
Centre Street
Report Attachment 1 Attachment 2
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
1. That Report No. PDS21-105 be referred back to staff; and
2. That Council consents to a further 60-day extension of HPA-
2020-04 from December 13, 2021.
Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gaertner
Carried (6 to 1)
8.2.4 PDS21-124 - Review of Aurora Register - Evaluation Methodology
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7
Report Attachment 1 Attachment 2 Attachment 3
1. That Report No. PDS21-124 be received; and
2. That Ontario Regulation 9/06 be approved to evaluate
properties for cultural heritage interest and discontinue the use
of “Evaluation of Heritage Resources in the Town of Aurora
(2010).”
Carried
8.2.5 CMS21-038 - Disc Golf Opportunities in Aurora
Report
1. That Report No. CMS21-038 be received; and
2. That Highland Gate property be identified as the potential
location for a future nine-hole disc golf course subject to
additional consultation with the community and Highland Gate
Ratepayers Association.
Carried
8.2.6 PDS21-123 - Amendment to Heritage Designation By-law Number
6182-19, De La Salle College and Pine Ridge Trail (Monk’s Walk), 50-
100 Bloomington Road West
Report Attachment 1 Attachment 2
1. That Report No. PDS21-123 be received; and
2. That Council direct staff to issue a Notice of Intent to amend
Heritage Designation By-law Number 6182-19 for 50-100
Bloomington Road West, as discussed herein in accordance
with the requirements of the Ontario Heritage Act; and
3. That Council direct staff to bring forward the amending by-law
should there be no objections to the proposed amendment to
By-law Number 6182-19.
Carried
8.2.7 PDS21-128 - Heritage Permit Application File: HPA-2021-14, 15356
Yonge Street (Knowles-Readman House)
Report Attachment 1 Attachment 2 Attachment 3
Page 7 of 128
8
1. That Report No. PDS21-128 be received; and
2. That Heritage Permit Application HPA-2021-14 be approved for
the removal of the two-storey tail wing of the “Knowles-
Readman House”.
Carried
8.2.8 PDS21-131 - Town-Initiated Zoning Amendment to Comprehensive
Zoning By-law Number 6000-17
Report Figures 1-4 Figure 5
1. That Report No. PDS21-131 be received; and
2. That staff be directed to proceed with a Statutory Public
Meeting to present a draft Zoning By-law amendment to the
Town’s Comprehensive Zoning By-law Number 6000-17 for
general housekeeping purposes, as described herein.
Carried
8.2.9 York Regional Council Highlights of October 28, 2021
Regional Report
1. That the York Regional Council Highlights of October 28, 2021,
be received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
Council consented to consider item 9.1 prior to consideration of section 8,
Standing Committee Reports.
9.1 CS21-088 - Motor Vehicle Collision Cost Recovery Program
Rocco Volpe, Deputy Fire Chief - Operations, announced that today Fire
Chief Ian Laing celebrated 45 years of service to the profession of fire
fighting and was earlier presented with a service bar from the Office of the
Fire Marshal and Emergency Management by Mayor Tom Mrakas of the
Town of Aurora and Mayor John Taylor of the Town of Newmarket, along
with Councillor Christina Bisanz, Chair of the Joint Council Committee.
Deputy Chief Volpe presented an overview of Fire Services Report 2021-13
- Cost Recovery Program - Final Pilot Project Update and noted that the
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9
Joint Council Committee has approved the report's recommendation to
implement the Cost Recovery Program on a permanent basis effective
January 2022.
Moved by Councillor Gilliland
Seconded by Councillor Gallo
1. That Report No. CS21-088 be received for information.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
10. Motions
10.1 Councillor Gilliland; Re: Property Standards By-law Modernization and
Review
Moved by Councillor Gilliland
Seconded by Councillor Kim
Whereas the Town’s current Property Standards by-law was last written in
1999; and
Whereas the population growth and building landscape has changed
drastically in the last 22 years; and
Whereas the Town would benefit from a review of the Property Standards
By-law to reflect the growth and modernization experienced in Aurora;
1. Now Therefore Be It Hereby Resolved That staff report back with a
modernized review of the Property Standards By-law.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
11. New Business
Councillor Gaertner inquired about the possibility of grass surface and lighting
improvements at the Aurora Lawn Bowling Club, and staff provided a response.
Councillor Gallo requested an update on the Town's plans for outdoor skating
rinks for the upcoming season, including Queen's Diamond Jubilee Park, and
staff provided a response.
Page 9 of 128
10
Councillor Gilliland inquired about the plans for the outdoor skating rink at Town
Park, and staff provided a response.
Mayor Mrakas announced that meetings in Council Chambers will be returning to
in-person attendance for Council members, Town staff, and members of the
public as of January 2022, and protocols will be in place.
12. By-laws
12.1 By-law Number 6389-21 - Being a By-law to amend By-law Number 5590-14,
for the collection of solid waste and recyclable materials in the Town of
Aurora.
12.2 By-law Number 6390-21 - Being a By-law to establish a schedule of fees and
charges for municipal services, activities, and the use of property within the
Town of Aurora (Fees and Charges By-law).
12.3 By-law Number 6391-21 - Being a By-law to amend By-law Number 4574-
04.T, as amended, to regulate parking and traffic in the Town of Aurora
(Stop Controlled Intersections-Machell Avenue and Irwin Avenue).
Moved by Councillor Thompson
Seconded by Councillor Kim
That the By-laws items, 12.1 to 12.3 inclusive, be enacted.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
13. Closed Session
None.
14. Confirming By-law
14.1 By-law No. 6393-21 Being a By-law to confirm actions by Council resulting
from a Council meeting on November 23, 2021
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the confirming by-law be enacted.
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11
Carried
15. Adjournment
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the meeting be adjourned at 7:59 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
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1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 16, 2021
5:45 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor John Gallo*
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Robin McDougall, Director of Community Services*
John Firman, Manager, Business Support*
Sara Tienkamp, Manager, Parks and Fleet*
Patricia De Sario, Town Solicitor*
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 5:46 p.m.
Council consented to resolve into a Closed Session at 5:46 p.m.
Council reconvened into open session at 6:35 p.m.
Page 12 of 128
2
2. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the confidential Council Closed Session agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Humfryes
Seconded by Councillor Kim
That Council resolve into a Closed Session to consider the following matter:
1. A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board (Section 239(2)(k) of the Municipal Act, 2001); Re: Council
Closed Session Report No. OPS21-020 – Land Use Agreements
Carried
4.1 Council Closed Session Report No. OPS21-020 – Land Use Agreements
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Section 239(2)(k) of the Municipal Act, 2001)
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Council Closed Session Report No. OPS21-020 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
Page 13 of 128
3
5. Confirming By-law
5.1 By-law No. 6388-21 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on November 16, 2021
Moved by Councillor Thompson
Seconded by Councillor Kim
That the confirming by-law be enacted.
Carried
6. Adjournment
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the meeting be adjourned at 7:02 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
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1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 23, 2021
5:45 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo*
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Michael de Rond, Town Clerk
Patricia De Sario, Town Solicitor*
Samantha Yew, Deputy Town Clerk
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 5:47 p.m.
Council consented to resolve into a Closed Session at 5:47 p.m.
Council reconvened into open session at 6:38 p.m.
2. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Humfryes
Page 15 of 128
2
That the confidential Council Closed Session agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Kim
Seconded by Councillor Thompson
That Council resolve into a Closed Session to consider the following matter:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; (Section 239(2)(e) of the
Municipal Act, 2001); Re: Council Closed Session Report No. OPS21-023–
Delay Claim
Carried
4.1 Council Closed Session Report No. OPS21-023– Delay Claim
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; (Section 239(2)(e) of
the Municipal Act, 2001)
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Council Closed Session Report No. OPS21-023 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
Page 16 of 128
3
5. Confirming By-law
5.1 By-law No. 6392-21 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on November 23, 2021
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the confirming by-law be enacted.
Carried
6. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Kim
That the meeting be adjourned at 7:02 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 17 of 128
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 30, 2021
5:45 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo*
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director of Community Services (arrived at
6:24 p.m.)*
David Waters, Director of Planning and Development Services
(left at 6:24 p.m.)*
Doug Bertrand, Manager Facilities (arrived at 6:24 p.m.)*
Lisa Hausz, Manager, Economic Development and Policy (left at
6:24 p.m.)*
Slav Szlapczynski, Associate Solicitor*
Patricia De Sario, Town Solicitor*
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 5:45 p.m.
Council consented to resolve into a Closed Session at 5:45 p.m.
Page 18 of 128
2
Council reconvened into open session at 6:36 p.m.
2. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the confidential Council Closed Session agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50
4. Consideration of Items Requiring Discussion
Moved by Councillor Kim
Seconded by Councillor Humfryes
That Council resolve into a Closed Session to consider the following matters:
1. A proposed or pending acquisition or disposition of land by the municipality
or local board; (Section 239(2)(c) of the Municipal Act, 2001); Re: Council
Closed Session Report No. PDS21-164 – Property Acquisitions
2. A proposed or pending acquisition or disposition of land by the municipality
or local board; (Section 239(2)(c) of the Municipal Act, 2001); Re: Council
Closed Session Report No. PDS21-165 – Property Matter - Metrolinx
3. A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board.; (Section 239(2)(k) of the Municipal Act, 2001); Re: Council
Closed Session Report No. CMS21-040– Lease Administration
Carried
4.1 Council Closed Session Report No. PDS21-164 - Property Acquisitions
A proposed or pending acquisition or disposition of land by the
municipality or local board; (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
Page 19 of 128
3
1. That Council Closed Session Report No. PDS21-164 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, and Councillor Gilliland
Nays (1): Councillor Gallo
Carried (6 to 1)
4.2 Council Closed Session Report No. PDS21-165 - Property Matter - Metrolinx
A proposed or pending acquisition or disposition of land by the
municipality or local board; (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Council Closed Session Report No. PDS21-165 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
4.3 Council Closed Session Report No. CMS21 040– Lease Administration
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board; (Section 239(2)(k) of the Municipal Act, 2001)
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Council Closed Session Report No. CMS21-040 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, and Councillor Gilliland
Nays (1): Councillor Gallo
Page 20 of 128
4
Carried (6 to 1)
5. Confirming By-law
5.1 By-law No. 6394-21 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on November 30, 2021
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That the confirming by-law be enacted.
Carried
6. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the meeting be adjourned at 7:03 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 21 of 128
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Councillor’s Office
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of October 22, 2021
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Date: December 14, 2021
Recommendation
1. That the memorandum regarding Lake Simcoe Region Conservation Authority
Board Meeting Highlights of October 22, 2021, be received for information.
Page 22 of 128
Board Meeting Highlights
October 22, 2021
Announcements:
a) CAO Rob Baldwin mentioned that the drop-in retirement party recently held for the
Authority’s former CAO Mike Walters was very well attended and it was so nice to see so
many staff and other friends and contacts. The former CAO retired at the end of 2020, but
due to COVID only a virtual celebration was permitted at that time.
b) CAO Rob Baldwin advised that staff have been working through a vaccination policy, which
will include members of the Board. The policy has gone through legal review and is now
being reviewed by the Authority’s Health and Safety Committee. He anticipates the final
policy being available to staff the Board members in a week or so. He also advised that staff
continue to work from home, and the return to the physical offices in a cohort rotation
format is set for January 10, 2022.
Presentations:
a) Lake Simcoe Region Conservation Authority Comprehensive Review of Planning and
Development Fees and Draft Proposed Fee Schedule Planning and Development
Mr. Sean-Michael Stephen of Watson & Associates provided an overview of the comprehensive
review of the Planning and Development Fees Policy that was undertaken for the Authority,
noting the principle objectives of the review included assessing full cost of service and making
recommendations that ensure conformity with all legislation and guidelines; balancing the
Authority’s need to maximize cost recovery with stakeholder interests, affordability, and
competitiveness; as well as reviewing the fees policy. The review also included an assessment
of mapping and data sharing fees, Environmental Assessment review fees, Environmental
Compliance Approval review fees, project costings; and other consulting services provided.
The process to assess the full cost of planning and permitting services included a review of
background information, costing categories and application patterns; document fee
categorization and development of review process maps; design processing effort estimates
and staff capacity utilization analysis; development of activity-based costing models to generate
draft full cost fee schedules; calculation of full cost recovery and policy driven fees, and testing
using conservation authority/municipal comparison surveys, market competitiveness, and
applicant affordability; and preparation of a report and recommendations.
The review determined that 71% of annual staff time is spent on plan/permit review activities,
and the remaining 29% is spent on activities not considered as part of this review (examples:
engineering staff time required for flood forecasting and warning services, floodplain model
updates and internal and external data requests to support industry partners or internal
Page 23 of 128
Board Meeting Highlights
October 22, 2021
Page 2
departments). Current annual costs of service are $5.0 million ($2.2 million for plan review,
$2.7 million for permitting, and $0.1 million for other reviews). Direct costs of service repre sent
73% of the total annual costs, while the indirect costs represent 20%, and capital costs make up
the remaining 7% of annual costs.
At present, fees recover 61% of the total annual cost of processing. In the plan review, fees are
recovering 69% of full costs of services. Permitting fees are recovering at 56% of the full cost of
service. With respect to permitting fees, the greatest shortfall is attributed to permits related to
private residential development. Historically, the costing of these permits has been sensitive to
applicant affordability.
A more detailed analysis of the costs and revenues can be found in Chapter 3 of the Watson &
Associates report, which can be accessed through this link: Watson & Associates Final Report.
To view this presentation, please click this link: Plan Review and Permitting Fees Review
The Board received Staff Report No. 50-21-BOD regarding the Lake Simcoe Region Conservation
Authority Comprehensive Review of Planning and Development Fees by Watson & Associates
and endorsed the recommendations of the report by Watson & Associates, a copy of which is to
be circulated to member municipalities, Conservation Ontario, Greater Golden Horseshoe
Conservation Authorities, and the Building Industry and Land Development Association for
information. The Board directed staff to bring the proposed 2022 fees schedule back at the
November 2021 meeting for approval.
b) Q3 Financial Report and year-end Forecast
General Manager, Corporate and Financial Services/CFO, Mark Critch, provided an overview of
the Authority’s 3rd Quarter 2021 Financial Report and Year-End Forecast, noting annual
operating plans are progressing as expected and a small surplus is projecting for year -end,
similar to what was reported at the end of the second quarter. The Authority’s financial
condition remains strong and continues to be monitored by staff. He noted the 2022 budget
process is well underway.
Third quarter highlights include an overall surplus of $267K, with most programs and projects
on track. Revenue generated is in line with expectations, including th e tree planting and
education programs, which are worth noting due to the challenging year these two areas had
through the pandemic. He noted a small deficit in ecological management and staffing
variances in Planning & Development. He updated on capital investments made in 2021, noting
all capital projects are in progress and many will carry over to the beginning of 2022.
The year-end forecast is based on staff not returning to the offices until 2022. Deferred revenue
is being used to finish some Annual Operating Priorities, specifically watershed planning
initiatives and completion of the Strategic Plan. Overall, the Authority’s financial condition is
good. To view this presentation, please click this link: 3rd Quarter 2021 Financial Update
Page 24 of 128
Board Meeting Highlights
October 22, 2021
Page 3
The Board received Staff Report No. 51-21-BOD regarding the Third Quarter 2021 Financial
Report and Year-End Forecast.
c) Climate Change Education Programs
Manager, Education, Nicole Hamley provided an update on climate change Education
Programs, noting that in 2019 a report entitled “Canada, Climate Change and Education:
Opportunities for Public and Formal Education”, outlined several key research findings
including: (i) the majority of Canadians feel more time on climate change education is needed,
(ii) students widely believe that climate change is happening, but do not express confidence
that anything can be done about it, (iii) educators want to teach cli mate change, but they need
more training to connect climate change to their courses, and (iv) community partners continue
to play a key role in climate change education. She advised that prior to 2019, climate change
was embedded into the Authority’s school programs in age-appropriate ways. In 2019, new and
well received climate change programs were introduced for students at the Nature Centre and
for teachers at Sheppard’s Bush. Moving into 2020, COVID-19 presented significant challenges
and a new approach was needed. The Education team collaborated with the Integrated
Watershed Management division, resulting in four new climate change education programs and
services that launched in 2021 that would meet specific recommendations in the Authority’s
Climate Change Adaptation and Mitigation Strategies, two in School Programming and two in
Community Programming.
New School Programming included: i) a new downloadable Climate Change presentation for
grade 7 and 8 educators, accompanied by a Teacher Guide. This free, curriculum-linked
resource is easy for educators to implement with minimal preparation; and ii) working with the
York Region District School Board, the Authority developed a three-part integrated learning
program for grade 7 and 8 students called “Nurturing Local Climate Champions”, where school
board teachers deliver an introductory lesson, followed by a live virtual visit by a member of the
Authority’s Education team. New Community Programming included: i) a hike series in which
five hikes were offered between September 1st and October 16th at three different Authority
properties with each hike focusing on a specific topic related to climate change, such as
forestry, restoration, water quality and human health; and ii) the launch on October 7 th of a
new podcast called “Lake Simcoe Sessions”, with a total of five episodes planned for weekly
release.
Next steps include analyzing these new initiatives to gauge success and challenges and
remaining focused on the final design of the new Nature Centre. To view this presentation,
please click this link: Climate Change Education Update. For more information on these new
programs, please contact Nicole Hamley @ n.hamley@lsrca.on.ca.
The Board received Staff Report No. 52-21-BOD regarding the Authority’s work to strengthen
and expand its climate change education programs.
Page 25 of 128
Board Meeting Highlights
October 22, 2021
Page 4
d) Reducing Winter Salt Case Studies
Manager, Integrated Watershed Management, Bill Thompson provided an overview of case
studies on reducing municipal salt application practices while maintaining public safety, noting
that since 2014 Authority staff have been working with both municipal staff, provincial roads
staff, winter maintenance contractors and industry representatives to better understand winter
maintenance practices and barriers to adoption of better practices, with the ultimate goal being
a reduction of chloride loading to Lake Simcoe. Some shifts have been seen over the years in
maintenance practices, and accordingly funding from the Ministry of the Environment,
Conservation and Parks was used to document these shifts in a series of case studies in hopes
of illustrating triple bottom line benefits (environmental, economic, and public safety)
associated with better winter maintenance practices. He went on to describe a case study in
the public sector and another one in the private sector.
Case Study No 1: In winter 2017/18, the Town of Newmarket shifted from the use of a
conventional salt-sand mix on their roads to a treated salt called Thawrox. Since that time and
with the effectiveness of the new material, Newmarket has reduced its chloride application
rates by 46%. While Thawrox is more expensive than conventional salt, these reduction in
application rates has more than offset the increased material costs, resulting in a 33% savings in
material costs on a per-event basis. Most importantly, there has been no increase in collisions
on Newmarket’s roads since these new practices were adopted.
Case Study No 2: Authority staff have been monitoring operational practices and stormwater
run-off from a large commercial parking lot since 2014. During this time, two different
contractors have managed the 14-ha lot. The current contractor, who has a greater level of
training and uses a treated material similar to the Town of Newmarket, uses less than half of
the material to manage this parking lot than the previous contractor, who followed more
conventional practices. It is important to note, that no slips, falls, or complaints from the public
were documented during the tenure of either contractor in this parking lot. For more
information on these case studies or winter maintenance practices, please contact Bill
Thompson @ b.thompson@lsrca.on.ca. To view this presentation, please click this link:
Reducing Winter Salt Case Studies
The Board received Staff Report No. 51-21-BOD 53-21-BOD regarding case studies of the
benefits of adoption of better winter maintenance practices.
Page 26 of 128
Board Meeting Highlights
October 22, 2021
Page 5
Correspondence and Staff Reports:
Correspondence
The Board received the following correspondence:
a) Conservation Ontario’s letter and attachment dated September 24, 2021 to Minister Piccini
regarding Conservation Authority Governance Accountability Initiative;
b) Conservation Ontario’s letter and attachment dated October 5, 2021 to Minister Piccini
regarding Conservation Authority Client Service and Streamlining Initiative;
c) Ministry of the Environment, Conservation and Park’s email dated October 7, 2021 regarding
new regulations made under the Conservation Authorities Act.
In-year Budget Improvements
The Board received Staff Report No. 54-21-BOD regarding in-year budget improvements and
authorized the Chief Financial Officer to make necessary budget adjustments to enable more
meaningful budget-to-actual comparisons in year and better year-over-year budget analysis.
Scanlon Creek Nature Centre Project – Selection of Prime Design Consultant
The Board received Staff Report No. 55-21-BOD regarding the results of RFP #2021-CL-0002 for
Prime Design Consultant Services for the Scanlon Creek Nature Centre Project and directed the
Chief Administrative Officer to finalize a contract to retain the services of Gow Hastings
Architects as the Prime Design Consultant.
WC3 Stormwater Pond Retrofit Project - Kennedy Street West, Aurora
The Board received Staff Report No. 56-21-BOD regarding the WC3- Stormwater management
pond retrofit project in Aurora and authorized the use of funding for the project the Town of
Aurora. The Board directed Authority staff to select a construction contractor in accordance
with the Authority’s purchasing policy.
Confidential Human Resources Matter
The Board received Confidential Staff Report No. 57-21-BOD regarding a confidential human
resources matter and approved the recommendations contained within the report.
For more information or to see the full agenda package, visit LSRCA’s Board of Directors’
webpage.
Page 27 of 128
1
Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, November 30, 2021
7:00 p.m.
Council Chambers, Aurora Town Hall
Council Members: Councillor Michael Thompson (Chair)
Mayor Tom Mrakas
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes
Councillor Rachel Gilliland
Councillor John Gallo*
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Robin McDougall, Director of Community Services*
Techa van Leeuwen, Director of Corporate Services*
Rachel Wainwright-van Kessel, Director of Finance*
David Waters, Director of Planning and Development Services*
Patricia De Sario, Town Solicitor*
Eliza Bennett, Acting Manager, Corporate Communications*
Alexander Wray, Manager, Bylaw Services*
Anna Ruberto, Manager, Procurement*
Anca Mihail, Manager, Engineering Services*
Phillip Rose, Manager, Library Square*
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Ishita Soneji, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
Page 28 of 128
2
1. Call to Order
The Chair called the meeting to order at 7:06 p.m.
2. Land Acknowledgement
General Committee acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
presence here continues to this day. It was noted that Aurora is part of the treaty
lands of the Mississaugas of the Credit and the Williams Treaties First Nations
and we thank them for sharing the land.
3. Approval of the Agenda
General Committee approved the revised agenda as circulated by Legislative
Services, and further revised the agenda on a two-thirds majority vote to include
Item 10.2 - Notice of Motion regarding Financial Support of the Aurora Historical
Society for Hillary House Rehabilitation.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
None.
6. Delegations
6.1 Susan Morton-Leonard and Lynn Browne, Residents; Re: 2022 Budget
Request for Train Whistle Cessation
Susan Morton-Leonard and Lynn Browne emphasized the need for train
whistle cessation in Aurora and improving pedestrian safety equipment at
all level crossings in the Town. They further requested that funds be
allocated in the 2022 budget to address these concerns.
General Committee received the comments of the delegation.
Page 29 of 128
3
6.2 Nick Pileggi, representing Gillam Residence Ltd. Partnership; Re: Item 9.5 -
PDS21-152 - Application for Removal of (H) Holding Provision, Gillam
Residence Ltd. Partnership - 15520 Yonge Street
Nick Pileggi provided a brief overview of the application to remove holding
provision for 15520 Yonge Street and requested that the application be
supported.
General Committee received and referred the comments of the delegation
to Item 9.5.
7. Consent Agenda
7.1 CMS21-034 - Public Art Master Plan - Status Update
General Committee recommends:
1. That Report No. CMS21-034 be received for information.
Carried
7.2 FIN21-045 - Q3 2021 Procurement Report
General Committee recommends:
1. That Report No. FIN21-045 be received for information.
Carried
8. Advisory Committee Meeting Minutes
General Committee recommends:
That the Advisory Committee Meeting Minutes, 8.1 to 8.6 inclusive, be received
for information.
Carried
8.1 Mayor's Golf Classic Funds Committee Meeting Minutes of November 5,
2021
1. That the Mayor's Golf Classic Funds Committee meeting minutes of
November 5, 2021, be received for information.
Carried
Page 30 of 128
4
8.2 Accessibility Advisory Committee Meeting Minutes of November 10, 2021
1. That the Accessibility Advisory Committee meeting minutes of
November 10, 2021, be received for information.
Carried
8.3 Aurora Town Square Project Monitoring Task Force Meeting Minutes of
November 16, 2021
1. That the Aurora Town Square Project Monitoring Task Force meeting
minutes of November 16, 2021, be received for information.
Carried
8.4 Mayor's Golf Classic Funds Committee Meeting of November 18, 2021
1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of
November 18, 2021 be received for information.
Carried
8.5 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of
November 17, 2021
1. That the Anti-Black Racism and Anti-Racism Task Force Meeting
Minutes of November 17, 2021, be received for information.
Carried
8.6 Community Advisory Committee Meeting Minutes of November 18, 2021
1. That the Community Advisory Committee meeting minutes of
November 18, 2021, be received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
9.1 FIN21-049 - Procurement Modernization Project Update
Rachel Wainwright-van Kessel, Director of Finance, presented an overview
of the Procurement Modernization project. She provided details on the
overall assessment process involving review of procurement-related
policies and procedures, the four critical risk areas of evaluation, eight key
target areas with specific due diligence indicators, and the next steps.
Page 31 of 128
5
Paul Emanuelli, General Counsel and Managing Director, The Procurement
Office, was also present to respond to questions.
General Committee recommends:
1. That Report No. FIN21-049 be received for information.
Carried
9.2 CS21-059 - Fence By-law Exemption Request – 32 Knowles Crescent
General Committee recommends:
1. That Report No. CS21-059 be received; and
2. That an exemption to the Town’s Fence By-law No. 4753-05.P to
permit a recently constructed non-compliant fence in the rear yard at
32 Knowles Crescent, be denied; and
3. That staff report to Council at a future meeting outlining proposed
amendments to the Fence By-law No 4753-05.P on a process to
address future fence exemption requests.
Carried
9.3 CS21-089 - Pending List Review
General Committee recommends:
1. That Report No. CS21-089 be received; and
2. That items marked “Completed” be removed from the Pending List.
Carried
9.4 OPS21-021 - Tree Removal Permit Application - 144 Temperance Street
General Committee recommends:
1. That Report No. OPS21-021 be received; and
2. That the Tree Removal Permit Application for 144 Temperance Street
be approved.
Carried
Page 32 of 128
6
9.5 PDS21-152 - Application for Removal of (H) Holding Provision, Gillam
Residence Ltd. Partnership - 15520 Yonge Street, Plan 246 PT Lot 4, File
Number: ZBA(H)-2021-01, Related File Number: SPM-2021-01
General Committee recommends:
1. That Report No. PDS21-152 be received; and
2. That the Application to Remove the (H) Holding Provision File ZBA(H)-
2019-01 for Gillam Residence Ltd. Partnership at 15520 Yonge Street
be approved; and
3. That the amending by-law to remove the (H) Holding provision be
presented for enactment at a future Council meeting.
Carried
9.6 PDS21-155 - Application for Site Plan Approval, Horseshoe Properties Inc.,
130 Industrial Parkway North, File Number: SP-2021-05
General Committee recommends:
1. That Report No. PDS21-155 be received; and
2. That Site Plan Application File SP-2021-05 to permit the development
of a building addition for warehousing with a Gross Floor Area of
1,163.08 m² (12,519 ft²) be approved in principle, subject to the
following conditions:
i. Resolution of all outstanding minor technical comments from
internal departments and external agencies including the Region of
York and the Lake Simcoe Region Conservation Authority, to the
satisfaction of the Director of Planning & Development Services,
prior to execution of a site plan agreement; and
ii. Execution of a site plan agreement between the Owner and the
Town ensuring all Town and external agency requirements are
satisfied, including the payment of fees and securities and Cash-in-
Lieu of Parkland.
Carried
Page 33 of 128
7
10. Notices of Motion
10.1 Councillor Kim; Re: Naming Policy Review
Whereas the Town of Aurora has not reviewed the policies regarding
facility and street naming since 2007; and
Whereas the Town would benefit from a fulsome review and
modernization of the various naming polices;
1. Now Therefore Be It Hereby Resolved That staff review our current
naming policies and report back to Council with policy
recommendations; and
2. Be It Further Resolved That staff report back by the end of the first
quarter of 2022.
10.2 Mayor Mrakas; Re: Financial Support of the Aurora Historical Society for
Hillary House Rehabilitation
Whereas the Aurora Historical Society is facing considerable financial
pressure relating to its repair and rehabilitation of Hillary House; and
Whereas balances in the Heritage Reserve Fund will be planned for
specific projects recommended to or by Council during the annual budget
process, or other times through-out the year, having consulted with the
Heritage Advisory Committee; and
Whereas the Town has $321,300 in funding available within its Heritage
Reserve Fund from which financial support may be offered to the Aurora
Historical Society; and
1. Now Therefore Be It Hereby Resolved That the Town match any
funding obtained by the Aurora Historical Society for the rehabilitation
of the Hillary House up to a maximum of $150,000; and
2. Be It Further Resolved That the matching funds to the Aurora Historical
Society be funded through a contribution from the Heritage Reserve
Fund; and
3. Be It Further Resolved That upon confirmation of the proposed amount
to be provided to the Aurora Historical Society and the scope of the
Page 34 of 128
8
capital works to be funded by the grant that the Heritage Advisory
Committee’s endorsement be sought at that time.
11. Regional Report
None.
12. New Business
Councillor Gilliland referred to the comments expressed in Delegation 6.1 and
inquired about the next steps.
New Business Motion No. 1
General Committee recommends:
That the comments from Delegation 6.1, by Susan Morton-Leonard and Lynn
Browne, regarding train whistle cessation in Aurora, be referred back to staff to
report back to Council.
Carried
Councillor Gilliland referred to the discussion regarding Item 9.4 - OPS21-021 -
Tree Removal Permit Application - 144 Temperance Street and inquired about
incorporating carbon capture methodologies in the tree compensation policy,
and staff provided a response.
13. Public Service Announcements
Councillor Gaertner extended wishes for Hannukah to all those celebrating and
noted that the Town's Menorah Lighting Ceremony will take place on December
1, 2021 at Town Hall.
Councillor Gilliland announced that the Deck the Halls Tour will be held from
December 10 to 19, 2021 and more information is available at
aurora.ca/deckthehalls.
Councillor Humfryes announced that the Kwik Kopy boardwalk at Yonge Street
and St. John's Sideroad is now open and extended her appreciation to the
Operations department staff.
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9
Councillor Humfryes extended appreciation to the Aurora Business Improvement
Area (BIA) for hosting the Parade Day Fun event at Machell's Alley on November
27, 2021 for the Santa Under the Stars Parade.
Mayor Mrakas and Councillors Kim and Humfryes extended appreciation to the
Special Events team, Operations department, and all those involved for a
successful Santa Under the Stars Parade.
Mayor Mrakas announced the following activities and events in Aurora:
The Town's overnight winter parking restrictions are in effect from November
15, 2021 to April 15, 2022; visit aurora.ca/winterparking for more information.
Anyone who receives a parking ticket from now until December 13, 2021, can
pay their fine by donating new, unwrapped children's toys or gift cards.
Aurora's Christmas Market will be held from December 3 to 5, 2021 and
December 10 to 12, 2021, and more information is available at
aurora.ca/christmasmarket.
The Town's Christmas Tree Lighting Ceremony will take place on December
3, 2021 at 5:15 p.m. at Town Park.
The Family First Night event, to ring in the New Year, will be held on
December 31, 2021 from 6 p.m. to 9 p.m. at Aurora Town Park.
Aurora's Accessibility Advisory Committee is seeking public input from
residents, employees, visitors, and local businesses on how to improve
accessibility in Aurora; visit engageaurora.ca/accessibleaurora.
Councillor Gaertner announced that a flag raising will be held on December 6,
2021, in support of National Day of Remembrance and Action on Violence
against Women.
14. Closed Session
None.
15. Adjournment
The meeting was adjourned at 8:58 p.m.
Page 36 of 128
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Monday, November 8, 2021
6:00 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor John Gallo*
Members Absent: Councillor Rachel Gilliland
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Robin McDougall, Director of Community Services*
Techa van Leeuwen, Director of Corporate Services*
Rachel Wainwright-van Kessel, Director of Finance*
David Waters, Director of Planning and Development Services*
Eliza Bennett, Acting Manager, Corporate Communications*
Jason Gaertner, Manager, Financial Management*
Sandeep Dhillon, Senior Advisor, Financial Management*
Tracy Evans, Advisor, Financial Management*
Mohamedali Kamalia, Advisor, Financial Management*
Laura Sheardown, Advisor, Financial Management*
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 6:03 p.m.
Page 37 of 128
2
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
presence here continues to this day. He further noted that Aurora is part of the
treaty lands of the Mississaugas of the Credit and the Williams Treaties First
Nations and thanked them for sharing the land.
3. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Delegations
None.
6. Consideration of Items
6.1 FIN21-043 - 2022 Budget Engagement Results
Budget Committee recommends:
1. That Report No. FIN21-043 be received for information.
Carried
6.2 2022 Operating Budget - Business Plans and Presentations
6.2.1 Council Administration (Binder Tab 6)
Doug Nadorozny, Chief Administrative Officer presented an
overview of the Council Administration operating budget including
details of the proposed budget changes for 2022.
Budget Committee recommends:
1. That the 2022 Operating Budget for Council Administration as
presented be tentatively approved.
Carried
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3
6.2.2 Office of the CAO (Binder Tab 7)
Doug Nadorozny, Chief Administrative Officer presented an
overview of the Office of the CAO operating budget including the
2021 accomplishments, key objectives for 2022, overall financial
summary, and the proposed budget changes for 2022.
Budget Committee recommends:
1. That the 2022 Operating Budget for the Office of CAO as
presented be tentatively approved.
Carried
6.2.3 Community Services (Binder Tab 8)
Robin McDougall, Director of Community Services, presented an
overview of the Community Services department operating budget
including details on the 2021 accomplishments, key objectives for
2022, overall financial summary, and the proposed budget changes
for 2022. She further provided details of the COVID-19 impact costs
to the division noting the costs would be offset by the Safe
Recovery grant funding.
Budget Committee recommends:
1. That the 2022 Operating Budget for Community Services as
presented be tentatively approved.
Carried
6.2.4 Corporate Services (Binder Tab 9)
Techa van Leeuwen, Director of Corporate Services, presented an
overview of the Corporate Services department operating budget
including details on the 2021 accomplishments, key objectives for
2022, overall financial summary, and the proposed budget changes
for 2022. She further provided details of the COVID-19 impact costs
to the department noting that the costs would be offset by the Safe
Recovery grant funding.
Budget Committee recommends:
Page 39 of 128
4
1. That the 2022 Operating Budget for Corporate Services as
presented be tentatively approved.
Carried
6.2.5 Finance (Binder Tab 10)
Rachel Wainwright-van Kessel, Director of Finance, presented an
overview of the Finance department operating budget highlighting
the 2021 accomplishments, key objectives for 2022, overall
financial summary, and the proposed budget changes for 2022.
Budget Committee recommends:
1. That the 2022 Operating Budget for the Finance department as
presented be tentatively approved.
Carried
6.2.6 Operational Services (Binder Tab 11)
Al Downey, Director of Operational Services, presented an overview
of the Operational Services department operating budget
highlighting the 2021 accomplishments, key objectives for 2022,
overall financial summary, and the proposed tax funded and rate
funded budget changes for 2022.
Budget Committee recommends:
1. That the 2022 Operating Budget for Operational Services as
presented be tentatively approved.
Carried
6.2.7 Planning and Development Services (Binder Tab 12)
David Waters, Director of Planning and Development Services,
presented an overview of the Planning and Development Services
operating budget highlighting the 2021 accomplishments, key
objectives for 2022, overall financial summary, and the proposed
budget changes for 2022.
Budget Committee recommends:
1. That the 2022 Operating Budget for Planning and Development
Services as presented be tentatively approved.
Page 40 of 128
5
Carried
6.2.8 Corporate Revenues and Expenditures (Binder Tab 13)
Rachel Wainwright-van Kessel, Director of Finance, presented an
overview of the Corporate Revenues and Expenditure operating
budget including details of the proposed budget changes for 2022.
Budget Committee recommends:
1. That the 2022 Operating Budget for Corporate Revenues and
Expenditures as presented be tentatively approved.
Carried
6.3 Consolidated Departmental Objectives (Binder Tab 16)
Budget Committee recommends:
1. That the consolidated departmental objectives be received for
information.
Carried
7. Adjournment
The meeting was adjourned at 7:36 p.m.
Page 41 of 128
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Monday, November 15, 2021
6:00 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes*
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo*
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director of Community Services*
Rachel Wainwright-van Kessel, Director of Finance*
Jason Gaertner, Manager, Financial Management*
Mohamedali Kamalia, Advisor, Financial Management*
Sandeep Dhillon, Senior Advisor, Financial Management*
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 6:01 p.m.
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
presence here continues to this day. He further noted that Aurora is part of the
Page 42 of 128
2
treaty lands of the Mississaugas of the Credit and the Williams Treaties First
Nations and thanked them for sharing the land.
3. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict
of Interest Act, R.S.O. 1990, c. M.50 respecting item 6.1.1, Central York Fire
Services 2022 Operating Grant, as her spouse is employed by Central York Fire
Services. She did not take part in the discussion of, or vote on, any question in
respect of the matter.
5. Delegations
None.
6. Consideration of Items
6.1 2022 Operating Budget - Community Partner Business Plans and
Presentations
6.1.1 Central York Fire Services 2022 Operating Grant (Binder Tab 14)
Fire Chief Ian Laing presented an overview of the 2022 budget
submission for Central York Fire Services, noting aspects of the
2022 operating budget including analysis of wages and benefits,
other operating budget expenses, capital budget, budgeting in a
COVID world, and the 2022 budget highlights. Mike Mayes,
Treasurer, Newmarket, was also present to answer questions.
Budget Committee recommends:
1. That the presentation from Central York Fire Services be
received; and
2. That the request for the 2022 operating grant to the Central
York Fire Services in the amount of $12,294,900 be tentatively
approved.
Carried
Page 43 of 128
3
6.1.2 Aurora Public Library Board 2022 Operating Grant (Binder Tab 15)
Tom Connor, Board Chair, Aurora Public Library Board, introduced
the 2022 budget for the Aurora Public Library and spoke about
Library's 2021 accomplishments, including response to the COVID-
19 pandemic. He noted that no changes were being requested for
the 2022 budget year.
Bruce Gorman, Chief Executive Officer, presented an overview of
the Library's activities and budget plans including key performance
indicators, status of online resources and virtual programs,
community partnerships, impacts due to COVID-19 and Town
Square construction project, health and safety procedures,
operating pressures, and a financial summary. Julie Rocca,
Business Manager, was also present to answer questions.
Budget Committee recommends:
1. That the presentation and business plan from the Aurora Public
Library Board be received; and
2. That the request for the 2022 operating grant to the Aurora
Public Library Board in the amount of $3,934,100 be tentatively
approved.
Carried
6.1.3 Aurora Historical Society Board 2022 Operating Grant
(Binder Tab 15)
Patricia Wallace, President, Aurora Historical Society Board,
presented a brief overview of the accomplishments and ongoing
roles of the Society in serving the community of Aurora since 1963.
She spoke about the preservation plans for the Hillary House
National Historic Site and noted the priority projects.
Kathleen Vahey, Curator, presented an overview of the 2021
programming and events highlights, 2021 COVID-19 impacts and
2022-2023 impact projections, ongoing partnerships, key
performance indicators, and 2022 goals and partnership goals.
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4
Geoffrey Dawe, Treasurer, presented an overview of the 2021
funding supports and activities, emergency funding supports, key
financial metrics, 2022 steps moving forward, and the budget
impact due to current temporary storage of the Godfrey Collection.
Budget Committee recommends:
1. That the presentation and business plan from the Aurora
Historical Society Board be received; and
2. That the request for the 2022 operating grant to the Aurora
Historical Society Board in the amount of $84,600 tentatively
approved.
Carried
6.1.4 Aurora Sports Hall of Fame 2022 Operating Grant (Binder Tab 15)
Javed S. Khan, President, presented background and key highlights
of the Aurora Sports Hall of Fame activities and programming,
COVID-19 impacts on 2021 operations, new initiative including "Life
Adventures from 0 - 140 km/h" in conjunction with the Aurora
Historical Society, and the 2021 accomplishments. He further
noted that the 2022 Hall of Fame nominations are now open, and
the 2021 Induction Celebration Dinner will be held in person.
Brian Roberts, Treasurer, reviewed the 2022 funding requirements,
financial summary, and the budgetary impacts due to the COVID-19
pandemic.
Budget Committee recommends:
1. That the presentation from the Aurora Sports Hall of Fame be
received; and
2. That the request for the 2022 operating grant to the Aurora
Sports Hall of Fame in the amount of $29,900 be tentatively
approved.
Carried
Page 45 of 128
5
6.1.5 Aurora Business Improvement Area (BIA) 2022 Operating Budget
Joanne Russo, Aurora BIA President, presented a brief overview of
the 2021 objectives and accomplishments of the Aurora BIA,
success and response to the Saturday Night Fever on Yonge Street
event, COVID-19 impacts, and details of the 2022 operating budget
grant.
Budget Committee recommends:
1. That the presentation from the Aurora Business Improvement
Area be received; and
2. That a maximum 2022 special area tax levy of $40,400 be
tentatively approved.
Carried
7. Adjournment
The meeting was adjourned at 8:07 p.m.
Page 46 of 128
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Saturday, November 20, 2021
9:00 a.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo*
Other Attendees: Doug Nadorozny, Chief Administrative Officer*
Allan Downey, Director of Operations*
Robin McDougall, Director of Community Services*
Techa van Leeuwen, Director of Corporate Services*
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services*
Eliza Bennett, Acting Manager, Corporate Communications*
Jason Gaertner, Manager, Financial Management*
Sandeep Dhillon, Senior Advisor, Financial Management*
Mohamedali Kamalia, Advisor, Financial Management*
Laura Sheardown, Advisor, Financial Management*
Anca Mihail, Manager, Engineering Services*
Michael Mulvenna, Manager, IT*
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
Page 47 of 128
2
1. Call to Order
The Mayor called the meeting to order at 9:01 a.m.
Budget Committee consented to recess the meeting at 10:40 a.m. and
reconvened the meeting at 10:50 a.m.
Budget Committee consented to recess the meeting at 12:32 p.m. and
reconvened the meeting at 1:02 p.m.
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
presence here continues to this day. He further noted that Aurora is part of the
treaty lands of the Mississaugas of the Credit and the Williams Treaties First
Nations and thanked them for sharing the land.
3. Approval of the Agenda
Budget Committee approved the revised agenda as circulated by Legislative
Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Delegations
5.1 Lynn Browne and Susan Morton-Leonard, Residents; Re: Budget for Train
Whistle Cessation in Aurora (written delegation)
Lynn Browne and Susan Morton-Leonard submitted a written delegation
emphasizing the need for train whistle cessation in Aurora and requested
that funds be allocated in the 2022 Town budget to work towards whistle
cessation.
Budget Committee received the comments of the written delegation for
information.
Page 48 of 128
3
6. Consideration of Items
6.1 2022 Operating Budget - Community Partner Business Plans and
Presentations
6.1.1 Aurora Cultural Centre Board 2022 Operating Grant
(Binder Tab 15)
Eric Acker, President, Aurora Cultural Centre Board, recognized
Suzanne and her team for their outstanding efforts in overcoming
the challenges and creating opportunities to deliver virtual cultural
programming and activities to the community throughout 2021. He
further acknowledged the ACC's strong partnership with the Town
and staff.
Suzanne Haines, Executive Director, presented an overview of the
ACC's 2021 activities to date including programming, volunteer
involvement, community participation and statistics, revenues and
expenses, successes of various programs, and key performance
indicators. She spoke about the 2022 projections and operating
budgets, noting the budget impacts of the COVID-19 pandemic, and
expressed appreciation for the Town's continued support. Laura
Hostick, Treasurer, was also present to answer questions.
Budget Committee recommends:
1. That the presentation and business plan from the Aurora
Cultural Centre Board be received; and
2. That the request for the 2022 operating grant to the Aurora
Cultural Centre Board in the amount of $441,100 be tentatively
approved.
Carried
6.2 2022 Capital Budget Review
6.2.1 Review of 2022 Proposed Rehab and Replacement Capital Projects
(Binder Tab 17)
Budget Committee recommends:
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4
1. That the proposed 2022 Rehab and Replacement Capital
Projects be received; and
2. That the following 2022 Rehab and Replacement Capital
Projects be approved as presented; and
Community Services
72319 SARC - Replace security system
72398 ASC - Replacement of security system
72476 Unplanned - Emergency Repairs Contingency 2022
74007 AFLC Fitness Equipment Replacement
74029 Parade Float
Corporate Services
14081 Ethernet Switch Redesign
14084 Maximo Gap Analysis & Implementation
14092 TrackIT Upgrade
14094 Data Centre Evergreening
14097 EZMax Mobile
Operational Services
34008 Roads Operations Infrastructure Inspection, Repair
and Maintenance Program
34262 Vehicle Road Upgrade
34431 Roads - 3/4 ton Pick Up (#23-21)
73237 Pathway Paving-Various Park trails
73303 Tennis Courts Resurface - Fleury, Summit &
McMahon Park
73333 Playground Replacement - Elizabeth Hader
73336 Cousins Park Boardwalk Replacement
Planning and Development Services
31113 M & O and Underground Infrastructure Rehabilitation
- Murray Dr, Kennedy St W, Pinehurst Crt, Wiles Crt
31201 M & O - Banbury Crt, Highland Gate, Corbett Cr,
Cossar Dr, Elderberry Tr, Ironshore Crt, Greenbriar Crt,
Spyglass Crt, Cranberry Ln, Dawlish Ave
31202 M & O - Haida Dr, Windham Trail, Weelington Heights
Crt, Bayfair Rd, McDonald Dr, Bell Dr, Devins Dr,
Crawford Rose Dr
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5
31203 M & O - Scanlon Crt, Vata Crt, Walton Dr, Old Yonge St
31207 Full Reconstruction - Milll St, Wells St, Edwards St,
Temperance St
31210 Full Reconstruction - Marksbury Crt, Gilbank Dr,
Lacey Crt, McLeod Dr
31228 M & O - Goulding Ave and Eric T. Smith Way
42089 Delayne Drive Channel Rehabilitation
3. That the following 2022 Rehab and Replacement Capital
Projects, which were pulled for discussion, be approved as
presented; and
Corporate Services
14095 Cybersecurity Software
14103 Backflow Prevention App
Operational Services
34436 Roads - 6 Ton Diesel Dump with Sander (#28-21)
71137 Parks - 3/4 Ton Pick Up (#204-21)
Planning and Development Services
34712 Streetlights Improvement on Yonge Street from
Wellington to Church
4. That the following proposed 2022 Rehab and Replacement
Capital Project, which was pulled for discussion, be given
conditional budget approval pending further report to Council;
and
Operational Services
72281 AFLC - Skate Park Reconstruction
5. That the following 2022 Rehab and Replacement Capital
Project, which was pulled for discussion, be tentatively
approved in the amount of $70,000; and
Community Services
72444 Yonge St Electronic Sign Replacement - Conditionally
Approved in 2019
Page 51 of 128
6
6. That the following 2022 Rehab and Replacement Capital
Project, which was pulled for discussion, be approved as
presented, and that staff report back regarding the perimeter
fencing on the site.
Community Services
73324 Pet Cemetery Restoration
Carried
6.2.2 Review of 2022 Proposed Growth and New Capital Projects
(Binder Tab 18)
Staff noted that the following proposed Growth and New Capital
Project has been removed from the 10-Year Capital Plan:
Operational Services
34185 Roads - Trackless Sidewalk Utility Vehicle (New)
Staff noted that the following proposed Growth and New Capital
Projects has been removed from the 2022 Budget:
Operational Services
73250 Artificial Turf - Location #2
Staff noted that following proposed Growth and New Capital
Project budget has been reduced from $2,725,000 to $2,575,000:
Operational Services
73201 Artificial Turf - Location #1
Budget Committee consented to remove the following proposed
Growth and New Capital Project from the 2022 budget:
Operational Services
24024 Bylaw - SUV x 2 (New)
Budget Committee recommends:
1. That the proposed 2022 Growth and New Capital Projects be
received; and
2. That the following 2022 Growth and New Capital Projects be
approved as presented; and
Page 52 of 128
7
Community Services
74030 Korean War Memorial
Corporate Services
14086 ArcGIS Portal
14101 Permit Occupancy Application
24029 AMPS Implementation
Operational Services
73201 Artificial Turf - Location #1
Planning and Development Services
31229 Construction of Layby Lane on Tecumseh Drive at
Aurora Heights P.S.
34617 Sidewalk - Edward/100m E of Yonge-Dunning
3. That the following 2022 Growth and New Capital Projects,
which were pulled for discussion, be approved as presented;
and
Corporate Services
14076 Digital Education Program
14102 Garbage Tag Portal
Operational Services
71092 Facilities - Van Aurora Town Square (New)
71117 Parks - Utility Vehicle - Wildlife Park (New)
73290 Tree Inventory
73335 Dog Waste Container/Diversion Pilot Project
4. That the following 2022 Growth and New Capital Projects,
which were pulled for discussion, be given conditional budget
approval pending further report to Council.
Corporate Services
14088 Outdoor Wi-Fi Implementation
Operational Services
73338 St. Anne's School Park
Planning and Development Services
34518 Pedestrian Crossings as per 2019 DC Study
Page 53 of 128
8
34519 Traffic Calming as per 2019 DC Study
Carried
6.2.3 Review of 2022 Proposed Studies and Other Capital Projects (Binder
Tab 19)
Budget Committee recommends:
1. That the proposed 2022 Studies and Other Capital Projects be
received; and
2. That the following 2022 Proposed Studies and Other Capital
Project be approved as presented; and
Community Services
73331 Parks & Recreation Master Plan
3. That the following 2022 Studies and Other Capital Project,
which was pulled for discussion, be approved as presented; and
Corporate Services
14105 IT Security Penetration Testing
4. That the following 2022 Studies and Other Capital Project,
which was pulled for discussion, be given conditional budget
approval, pending further report to Council.
Corporate Services
13026 Risk Management
Carried
6.2.4 Review of Closed Capital Projects (Binder Tab 20)
Budget Committee recommends:
1. That the Review of Closed Capital Projects be received for
information.
Carried
The Mayor allowed questions from Committee members regarding the 2022
Capital Budget after the consideration of Item 6.2.4.
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9
Councillor Gaertner referred to Closed Capital Projects 71144, 71154, 71158,
and 71171 and sought clarification regarding the variance in the approved
budget amount versus the amount spent, and staff provided a response.
Councillor Gaertner referred to the Growth and New Capital Project 31229 -
Construction of a Layby Lane on Tecumseh Drive at Aurora Heights P.S. and
noted her opposition regarding the proposed budget and project.
7. Adjournment
The meeting was adjourned at 1:34 p.m.
Page 55 of 128
Aurora Economic Development
Marketing Campaign Launch
Page 56 of 128
Aurora Economic
Development
Corporation
-Leadership and advisory for propelling
economic development in the Town.
-Spearheading the Town’s Economic
Development Strategic Plan
-Targeted Investment Attraction
-Business Support
-Downtown Revitalization
-Community Engagement &
Workforce Development
Marketing Campaign to build
awareness of the Town’s unique
assets.
Page 57 of 128
Page 58 of 128
Aurora : dawning, new beginnings
Emerging: becoming prominent; rising
•Build awareness of Aurora for
investment and talent/workforce
•Identifying initiatives, projects and
programs that support the
Economic Development Strategic
Plan
Page 59 of 128
Components:
•www.Aurora.ca/Business
•Social Media
@emergingaurora
@emergingaurora
Town’s Showcase Page
•Advertising
•Stories and videos
Page 60 of 128
Page 61 of 128
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Council Report
No. FIN 2 1 -0 52
_______________________________________________________________________________________
Subject: 2022 Final Approved Budget
Prepared by: Jason Gaertner, Manager Financial Management
Department: Finance
Date: December 14, 2021
_______________________________________________________________________________________
Recommendation
1. That Report No. FIN21-052 be received; and
2. That Council approve the 2022 operating budget as follows:
a. The operating budget, excluding Central York Fire Services, as amended by
this report, and as summarized in Attachment 1; and
b. The water, wastewater and storm water rates to fully fund each of these
services as summarized in Table 2; and
c. That the necessary tax and water billing bylaws be enacted at a future
Council meeting; and
3. That a total budget of $12,294,900 be approved for 2022, representing the Town’s
share for Fire Services; and
4. That Council approve the 2022 capital budget as follows:
a. The capital budget authority and planned spending by project as detailed in
the budget binder tabled on October 26th, 2021 and as amended in this
report and as summarized in Attachments 2 and 3; and
b. The capital budget authority and planned spending for the roads, facilities,
fleet and storm sewer rehabilitation & replacement capital programs as
detailed in the budget binder tabled on October 26th, 2021, as summarized
in Table 2 and subject to the rules detailed in this report; and
Page 62 of 128
December 14, 2021 2 of 12 Report No. FIN21-052
c. The funding sources for each capital project as reviewed and
recommended by Budget Committee on November 20, 2021; and
5. That the reconciliation of the 2022 operating budget to the full accrual basis of
accounting, as required under Ontario Regulation 284/09, as summarized in
Attachment 4 be endorsed.
Executive Summary
This report seeks multiple approvals and endorsements from Council relating to the
Town’s 2022 operating and capital budgets. Items of consideration include:
The 2022 operating budget includes a tax increase of 2.9% for 2022
The recommended community partner grants included in the proposed 2022
budget have been funded through multiple funding sources
The 2022 water, wastewater and stormwater budget is recovered through user
rates
Total capital budget authority of $194.9M is being requested in 2022 with
$83.3M in planned spending for 2022
The 10-year capital plan includes $301.7M in capital investments
The final proposed 2022 capital plan includes multiple Budget Committee
recommended changes
Ontario Regulation 284/09 requires the budget be reconciled on the full accrual
basis of accounting
Background
On June 18, 2019, Council adopted the Town’s updated foundational budget principals
and processes documents that the Town’s 2022 budget has been built upon. One key
element included the adoption of a multi-year operating budget framework for the Town
of Aurora. The Town’s multi-year budgeting framework aligns with its Council term.
Council approves the first year’s budget of its term and receives an accompanying
forecast of the next three years. In the second year of the term, Council will approve a
three-year operating budget, including all related tax impacts. Year’s three and four of
Page 63 of 128
December 14, 2021 3 of 12 Report No. FIN21-052
the budget are re-affirmed by Council each year. A similar process is followed for the
Town’s rate funded operations.
On December 10, 2019 Council approved its first three-year multi-year operating budget
for 2020, 2021 and 2022. The budget has now reached the final year of its lifecycle
which includes the reaffirmation of the previously approved 2022 operating budget as
shown in Table 1.
Table 1
Multi-year Key Milestones
Year Action Status
One Approve 2019
Receive 2020 to 2021 Complete
Two Approve 2020 to 2022 Complete
Three Re-affirm 2021 to 2022 Complete
Four Re-affirm 2022 In Progress
On April 28, 2020, Council approved a series of changes to the Town’s budget process
and timelines which included:
Confirmation of the budget reaffirmation process for 2021 and 2022
All previously approved capital projects and the 10-year plan be presented
together in the upcoming capital budget
The capital budget would include all previously approved and proposed capital
projects and their planned cash flows
Multiple improvements to the in-year annual financial reporting on the capital
budget
Commencement of the funding of capital projects as their planned work is
completed
The consolidation of the Town’s operating and capital budgets into a single
budget package
The Budget Committee concluded its review and discussions of the Town’s 2022
operating and capital budgets on November 20, 2021. The Budget Committee’s
recommendations are reflected through-out the final operating and capital budget
presented for Council’s approval in Attachments 1 to 4.
Page 64 of 128
December 14, 2021 4 of 12 Report No. FIN21-052
Analysis
The 2022 operating budget includes a tax increase of 2.9% for 2022
Budget Committee is recommending that Council approve a total tax increase of 2.9
percent for 2022, which is equal to the 2022 increase approved by Council as part of the
2021 to 2022 budget. This recommended annual increase includes 1.9 percent for
inflationary pressures; as well as a further increase of 1 percent for fiscal strategies as
shown in Figure 1 below.
Figure 1
Breakdown of the tax levy increases over the multi-year budget
The one percent tax increase in 2022 for the Town’s fiscal strategies will primarily
support the on-going strategy of increasing the contributions to infrastructure reserves
in support of infrastructure renewal and the reduction in the Town’s reliance on
supplementary tax revenues.
The Town’s final recommended 2022 budget by department including the full-time
staffing plan is presented under Attachment #1. As per Council’s approved multi-year
budget framework, approval is being sought for the final year being 2022 of the three-
year operating budget.
The final proposed 2022 budget remains unchanged from what was tabled with one
exception. The Budget Committee has recommended the addition of a new COVID-19
driven spending of $61,100 for the acquisition of security services in support of Town
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December 14, 2021 5 of 12 Report No. FIN21-052
facility entry screenings for all evenings and weekends and during other peak times.
This additional cost is to be funded fully through Safe Recovery grant funding.
The recommended community partner grants included in the proposed 2022 budget have
been funded through multiple funding sources
The proposed grants in support of the Town’s community partners are mostly funded
through a direct allocation of the annual tax levy with the exception of the Aurora
Cultural Centre and Aurora Business Improvement Area.
The total recommended grant allocation of $691,600 to the Aurora Cultural Centre
consists of three primary funding sources. The total proposed grant can be broken
down as follows:
$441,100 from the tax levy for the core operating grant
$82,000 from the Aurora Town Square operating budget relating to ongoing
operations of the Centre, as required
Up to $118,500 from the Aurora Town Square operating budget, as required,
relating to temporary costs to rent performance space while displaced from the
Church Street School
$50,000 from the tax rate stabilization reserve for the Kaleidoscope in Schools
pilot program which was deferred and carried forward to 2022
The Aurora Business Improvement Area’s total proposed funding up to a maximum of
$42,800 will be funded through a business improvement area special tax levy.
The 2022 water, wastewater and stormwater budget is recovered through user rates
Provincial regulations require that each specific water budget be fully cost recovered.
As such the water, wastewater and stormwater budgets are each balanced by a full cost
recovery from user fees. The two key factors in the determination of these fees are the
costs to deliver theses services and the volumes to be billed.
The most significant cost drivers for this budget are the Town’s wholesale water and
wastewater management fees, both of which are paid to York Region. The Region has
now confirmed its 2022 rates which reflect a 2.9 percent increase. This budget
assumes these increases for 2022. The previously approved 2022 rates assumed
compounded increases of 2.9% for 2021 and 2022 whereas the final 2021 rates were
not subject to an increase. This results in the metered rates proposed for 2022 being
less than what was originally approved in the 2020 to 2022 Budget.
Page 66 of 128
December 14, 2021 6 of 12 Report No. FIN21-052
In 2020 it was discovered that the calculation of the Town’s stormwater rates assumed
a higher number of billings than were actually being billed resulting in an understated
rate. The presented budget continues with the phase in of an adjustment to the Town’s
stormwater rates to reflect the correct number of billings. Table 2 presents a summary
of each proposed rate versus its outlook which was approved in 2021.
Table 2
Water, Wastewater, Stormwater Rate Summary
2020 2021 2021 2022 2022
Rates Budget Current Outlook Approved Current Outlook
Water Rate 2.18$ 2.34$ 2.18$ 2.34$ 2.27$ 4.1%(3.0%)
Wastewater Rate 2.77$ 2.89$ 2.79$ 2.90$ 2.87$ 2.9%(1.0%)
Combined Rate 4.95$ 5.23$ 4.97$ 5.24$ 5.14$ 3.4%(1.9%)
Residential 7.09$ 9.18$ 9.18$ 11.69$ 11.69$ 27.3%-
Non-Residential 90.07$ 116.64$ 116.64$ 148.51$ 148.51$ 27.3%-
Change to
Water and Wastwater ($/m3):
Stormwater Rate ($/month):
Total capital budget authority of $194.9M is being requested in 2022 with $83.3M in
planned spending for 2022
Capital budget authority is made up of four components:
Actuals spent to the end of the last fiscal year for the life of the project
The current year’s capital forecast
The cash flow planned in the first budget year
The cash flow, only as needed, for future budget years where contractual
commitments are needed.
This means 2022 capital budget authority includes actuals to December 31, 2020 plus
the 2021 forecast plus any 2022 capital cash flows, as well as any cash flow needs
from 2023 and beyond only as required.
A total of $198.2 million in 2022 capital budget authority was proposed as part of the
budget tabled at Budget Committee on October 26, 2021. Over the course of the
Committee’s review this proposed budget authority was reduced by a total of $3.3
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December 14, 2021 7 of 12 Report No. FIN21-052
million resulting in a final recommended 2022 capital budget authority of $194.9 million
being made up of $181.9 million in previously approved capital projects and $13.0
million in net new budget authority requests. A summary of the proposed 2021 capital
budget authority categorized by its traditional funding buckets of Rehabilitation &
Replacement (R&R), Growth & New (G&N) and Studies & Other (S&O) is presented under
Attachment 2. The detailed list of 2022 capital projects for which additional budget
authority is recommended is presented under Attachment 3.
The 10-year capital plan includes $301.7M in capital investments
On October 26, 2021 a 10-year capital plan which included a total of $302.0 million in
capital investments was tabled for the Committees’ review. Over the course of this
plan’s examination, a total of $0.3 million in investments were removed. The final
recommended 10-year plan includes a total of $301.7 million in investments. This 10-
year capital plan continues to focus on investments in asset management with
rehabilitation and replacement projects representing 52% of the plan, growth and new
47% which includes the construction of Aurora Town Square and studies and other at
1%.
The 10-year capital plan reflects the timing of the planned spending on capital projects,
allowing for better cash management, timing of investments and reserve replenishment
needs on an annual basis as shown in Figure 2 below.
Figure 2
10-year capital plan
Page 68 of 128
December 14, 2021 8 of 12 Report No. FIN21-052
The rehabilitation & replacement component of this plan has been built upon the Town’s
previously approved asset management plan foundation which has recently been
replaced by a new Council approved 2nd generation asset plan as the Town strives to
maintain its compliance with the province’s municipal asset management regulation.
This new and approved plan will be operationalized over the coming years which will
enable the Town’s ten-year capital plan’s transition over to its newly approved asset
management plan.
The development of the 10-year capital plan has focused on ensuring that the first five
years of the plan are affordable assuming that the proposed 2022 contributions to
reserves in the operating budget are approved as presented and the continuance of this
best practice into the future. In future budgets more work is needed to ensure that the
full 10 years of the plan are affordable. This work will be guided by the Town’s new
fiscal strategy and policy.
The final proposed 2022 capital plan includes multiple Budget Committee recommended
changes
Over the course of the Budget Committee’s review of the tabled 2022 capital plan,
multiple recommended changes were made. All recommended changes to the original
tabled 2022 capital budget on October 26th are summarized in Table 3.
Table 3
Recommended Changes to the Tabled 2022 Capital Plan
Project
Tabled
Budget
Authority
Recommended
Budget
Authority
Comments/Notes
14088 - Outdoor Wi-Fi
Implementation 50.0 50.0 Conditionally Approved
24024 - Bylaw - SUV x 2 (New) 75.0 - Defer to 2023 & 2024
34185 - Roads - Trackless
Sidewalk Utility Vehicle (New) 180.0 - Remove from capital plan
72281 - AFLC - Skate Park
Reconstruction 1,195.0 1,195.0 Conditionally Approved
73201 - Artificial Turf - Location
#1 2,725.0 2,575.0
Adjust project funding to
reflect $500K external
contribution and lower
cost
73250 - Artificial Turf - Location
#2 2,800.0 - Defer to 2023
73338 - St. Anne's School Park 200.0 200.0 Conditionally Approved
Page 69 of 128
December 14, 2021 9 of 12 Report No. FIN21-052
Project
Tabled
Budget
Authority
Recommended
Budget
Authority
Comments/Notes
34518 - Pedestrian Crossings as
per 2019 DC Study 216.2 216.2 Conditionally Approved
34519 - Traffic Calming as per
2019 DC Study 245.1 245.1 Conditionally Approved
13026 - Risk Management 70.0 70.0 Conditionally Approved
The final proposed 2022 capital plan for approval reflects all of these recommended
changes.
Ontario Regulation 284/09 requires the budget be reconciled on the full accrual basis of
accounting
This report responds to the requirements of Ontario Regulation 284/09. The regulation
requires municipalities to report on whether they are budgeting for amortization
expenses, post-employment benefit expenses and solid waste landfill closure and post-
closure expenses. It also requires that this report be prepared prior to adopting the
budget for that year.
Attachment 4 fulfills these requirements. This attachment includes a reconciliation of
the recommended 2022 budget which is completed based upon a modified accrual
method of accounting with the Public Sector Accounting Board (PSAB) Standards which
are based upon the full accrual method.
Advisory Committee Review
The Financial Advisory Committee does not review the annual draft operating budget,
however they review the detailed budgets of each Town department on a rotating basis.
This approach allows the Budget Committee to focus their review on the key changes
and pressures arising in the annual budget, while relying upon the work of the Finance
Advisory Committee to the review of each department’s ongoing core operating budget
details.
Legal Considerations
Section 291 of the Municipal Act provides that a municipality may prepare and adopt
multi-year budgets. For the second and each subsequent year, Town Council will have
Page 70 of 128
December 14, 2021 10 of 12 Report No. FIN21-052
the opportunity to re-review the budget, make any necessary changes and re-adopt the
budget for the year to which the budget applies.
The budgets and rates for water, wastewater and stormwater operations must be
approved by Council. The proposed budgets provide sufficient resources for the Town
staff to meet all statutory responsibilities of the Town as an owner and operator of
systems for water distribution, wastewater collection and stormwater collection and
management.
Financial Implications
Residential tax bills contain three different property taxes. Taxes collected for provincial
education purposes represents approximately 20 percent of a residential tax bill, while
taxes for York Region are approximately 43 percent and the Town’s share is the
remaining 37.0 percent.
The Town’s proposed tax increase of 2.9 percent for 2022 would add approximately
$8.94 per year to the Town’s share of the tax bill for each $100,000 of assessment. For
an average home in Aurora assessed at $800,000, the Town’s share of the tax bill in
2021 is $2,465.70. If the proposed tax increase of 2.9% is approved, this tax bill will
increase by $71.51 to $2,537.21 for 2022.
The average quarterly residential water bill assumes the use of 54 cubic meters of
water during the three-month period. The rates for water and wastewater are charged
per cubic meter and then the stormwater charge is a monthly fee. So, each residential
bill will include three months. The average residential bill in 2021 was $295.92 in 2021;
if approved, the rates in this budget for water, wastewater and stormwater will increase
this average bill by $16.71 to $312.63 in 2022.
The proposed 2022 capital plan is affordable should Council approve the proposed
additional allocation of 0.9 percent of the total planned fiscal strategy 1 percent tax rate
increase in support of the Town’s capital infrastructure renewal. The affordability of the
presented 10-year capital plan (2022 to 2031) will be determined as part of the Town’s
ongoing delivery of its long-term fiscal strategy.
Communications Considerations
A press release has been prepared related to the approval of the Town’s 2022 Operating
Budgets. Updated budget information will be included on the reverse side of the Final
Tax Bill Brochure included with all mailed tax billings to be issued in June. The full
Page 71 of 128
December 14, 2021 11 of 12 Report No. FIN21-052
budget details have been updated to the Town’s Budget and Financial Information page
on our website, including the capital budget approval report and detailed capital sheets
of all approved projects.
Link to Strategic Plan
Developing the annual budget supports all aspects of the Strategic Plan. Specifically,
this report supports the Plan principles of Leadership in Corporate Management,
Leveraging Partnerships, and Progressive Corporate Excellence and Continuous
Improvement.
Alternative(s) to the Recommendation
1. Council may make further adjustments to any of the presented budgets than those
recommended by Budget Committee.
Conclusions
The Budget Committee has concluded its reaffirmation of the Town’s 2022 operating
budget. The result of this reaffirmed budget is a 2.9 percent tax increase for 2022 on
the Aurora share of the tax bill.
In accordance with Ontario Regulation 284/09 section 2, the Town of Aurora has
undertaken a reconciliation of the reaffirmed 2022 operating budget to the full accrual
basis of accounting.
Attachments
Attachment 1 – 2021 to 2022 Proposed Operating Budget by Department
Attachment 2 – 2021 Proposed Capital Budget Authority by Department
Attachment 3 – 2021 Proposed Capital Budget Authority - Project Detail
Attachment 4 – Reconciling the 2021 and 2022 Proposed Budgets with PSAB Standards
Previous Reports
FIN21-012, 2022 Budget Process and Timeline, March 23, 2021
FIN21-044. 2022 Budget Introduction, September 26, 2021
Page 72 of 128
December 14, 2021 12 of 12 Report No. FIN21-052
Pre-submission Review
Agenda Management Team electronic review on December 1, 2021
Approvals
Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director Finance/Treasurer
Approved by Doug Nadorozny, Chief Administrative Officer
Page 73 of 128
Attachment #1
Gross Net $ %
688.1 588.1 7.3 1.3%
1,454.3 1,454.0 27.9 2.0%
17,312.8 10,204.2 (810.5) (7.4%)
11,728.8 10,258.2 790.8 8.4%
2,975.0 2,420.3 172.9 7.7%
Roads, Parks & Waste Mgmt 12,500.5 11,230.3 201.3 1.8%
Water, Wastewater & Storm 29,773.1 - - -
Planning & Development Serv. 6,337.1 778.0 (48.8) (5.9%)
Corporate Revenues & Exp. 9,132.8 1,042.3 1,386.0 (403.3%)
91,902.5 37,975.5 1,727.0 4.8%
12,294.9 12,294.9 333.3 2.8%
3,988.5 3,934.1 38.0 1.0%
108,185.9 54,204.5 2,098.3 4.0%
Assessment Growth 553.5 1.1%
Tax Increase 1,544.7 2.9%
2020 Approved Budget 107,073.2 54,816.1 2,965.0 2.9%
Change to Outlook 1,112.7 (611.6) 0.0%
Gross Net
$000 $000
Opening Full Time Equivalent (FTE) 246.0
Corporate Services:
IT Strategic Plan Position 1.0 114.0 114.0
Legal Articling Student 1.0 90.9 90.9
Finance:
Procurement Analyst 1.0 91.6 91.6
Operational Services:
Parks Operator 1.0 80.7 80.7
Planning & Development Services:
Administrative Assistant - Engineering Division 1.0 75.1 75.1
Full-Time Equivalent (FTE) 251.0 452.3 452.3
2021 Budget Outlook 251.0 450.7 450.7
Change to Outlook - 1.6 1.6
2022
FTE
New Permanent Full Time Staff Positions
Total Departmental Budget
Central York Fire Services
Library
Total Budget
Council
Office of the CAO
Community Services
Corporate Services
Finance
Operational Services:
$000's 2022 Approved Net Change
2022 Proposed Operating Budget by Department
Page 74 of 128
Attachment #2
2022 Proposed Capital Budget Authority by Department
Office of the CAO
Rehab & Replacement 85.0 85.0 - 40.9 44.1 - -
Studies & Other 255.0 255.0 - 61.9 166.6 26.6 -
340.0 340.0 - 102.7 210.7 26.6 -
Community Services
Rehab & Replacement 4,828.8 5,152.0 323.2 1,026.5 1,631.7 2,205.4 288.4
Growth & New 62,920.3 62,944.3 24.0 5,887.2 16,520.3 40,376.8 160.0
Studies & Other 315.0 415.0 100.0 - 175.0 240.0 -
68,064.1 68,511.3 447.2 6,913.7 18,327.0 42,822.2 448.4
Corporate Services
Rehab & Replacement 4,150.9 4,685.9 535.0 2,235.1 988.7 1,327.2 134.9
Growth & New 1,385.9 1,760.9 375.0 689.5 300.7 770.7 -
Studies & Other 495.0 560.0 65.0 102.8 130.9 323.3 3.0
6,031.7 7,006.7 975.0 3,027.5 1,420.3 2,421.1 137.9
Finance
Rehab & Replacement 7,686.8 7,686.8 - 2,634.4 454.8 3,430.2 1,167.5
Studies & Other 185.0 185.0 - - 159.3 25.7 -
7,871.8 7,871.8 - 2,634.4 614.0 3,455.9 1,167.5
Operational Services
Rehab & Replacement 13,024.2 14,724.2 1,700.0 8,227.0 1,908.6 3,521.2 1,067.4
Growth & New 19,535.0 22,481.0 2,946.0 7,401.5 3,488.0 9,066.5 2,525.0
Studies & Other 212.4 212.4 0.0 114.3 20.0 78.1 -
32,771.6 37,417.6 4,646.0 15,742.9 5,416.6 12,665.7 3,592.4
Planning & Development Services
Rehab & Replacement 38,642.3 45,431.8 6,789.5 20,831.8 6,281.0 17,909.9 409.1
Growth & New 12,130.4 12,254.9 124.5 8,294.6 3,372.2 588.2 -
Studies & Other 1,875.4 1,875.4 - 915.4 392.0 470.4 97.6
52,648.1 59,562.1 6,914.0 30,041.8 10,045.2 18,968.5 506.7
Departmental Total 167,727.4 180,709.6 12,982.2 58,463.0 36,033.8 80,360.0 5,852.9
Central York Fire Services
Growth & New 14,218.8 14,218.8 - 2,890.1 8,415.0 2,913.7 -
14,218.8 14,218.8 - 2,890.1 8,415.0 2,913.7 -
Approved Budget 181,946.2 194,928.4 12,982.2 61,353.1 44,448.8 83,273.7 5,852.9
* Includes all active project budgets, adjustments to project budgets and new budget commitments
Capital
Budget
Authority*
Budget
Change
($000s)
Previously
Approved
Budget
2022 Budget Capital Budget Authority Cash Flow
Actuals to
Dec/20
2021
Forecast 2022 2023+
Page 75 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
Previously Approved Projects 85.0 85.0 -Receive for information only
Subtotal Office of the CAO 85.0 85.0 -
72319 - SARC - Replace security system 32.1 -32.1 Approve
72398 - ASC - Replacement of security system 53.6 -53.6 Approve
72444 - Yonge St Electronic Sign Replacement -
Conditionally Approved in 2019 70.0 -70.0 Approve
72476 - Unplanned - Emergency Repairs
Contigency 2022 100.0 -100.0 Approve
Previously Approved Projects 4,495.2 4,495.2 -Receive for information only
4,750.9 4,495.2 255.7
73324 - Pet Cemetery Restoration 75.0 55.0 20.0 Approve
75.0 55.0 20.0
74007 - AFLC Fitness Equipment Replacement 298.6 278.6 20.0 Approve
74029 - Parade Float 27.5 -27.5 Approve
326.1 278.6 47.5
Subtotal Community Services 5,152.0 4,828.8 323.2
14081 - Ethernet Switch Redesign 400.0 -400.0 Approve
14084 - Maximo Gap Analysis &
Implementation 100.0 -100.0 Approve
14092 - TrackIT Upgrade 20.0 -20.0 Approve
14094 - Data Centre Evergreening 100.0 -100.0 Approve
14095 - Cybersecurity Software 90.0 -90.0 Approve
14097 - EZMax Mobile 50.0 -50.0 Approve
14103 - Backflow Prevention App 25.0 -25.0 Approve
Previously Approved Projects 3,900.9 4,150.9 (250.0)Receive for information only
Subtotal Corporate Services 4,685.9 4,150.9 535.0
Previously Approved Projects 7,686.8 7,686.8 -Receive for information only
Subtotal Finance 7,686.8 7,686.8 -
2022 Proposed Capital Budget Authority - Project Detail
Finance
Museum & Archives
Programs
($000s)
Community Services
Corporate Services
Rehabilitation & Replacement
Office of the CAO
Facilities
Page 76 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2022 Proposed Capital Budget Authority - Project Detail
($000s)
34262 - Vehicle Radio Upgrade 30.0 -30.0 Approve
34431 - Roads - 3/4 Ton Pick Up (#23-21)60.0 -60.0 Approve
34436 - Roads - 6 Ton Diesel Dump with
Sander (#28-21)300.0 -300.0 Approve
71137 - Parks - 3/4 Ton Pick Up (#204-21)60.0 -60.0 Approve
Previously Approved Projects 705.0 705.0 -Receive for information only
1,155.0 705.0 450.0
72281 - AFLC - Skate Park Reconstruction
(Conditionally Approved 2022)1,195.0 675.0 520.0 Conditional Approval
73237 - Pathway Paving - Various park trails 30.0 -30.0 Approve
73303 - Tennis Court Resurface - Fleury,
Summit & McMahon Park 190.0 -190.0 Approve
73333 - Playground Replacement - Elizabeth
Hader 140.0 -140.0 Approve
73336 - Cousins Park Boardwalk Replacement 170.0 -170.0 Approve
Previously Approved Projects 4,565.7 4,565.7 -Receive for information only
6,290.7 5,240.7 1,050.0
34008 - Roads Operations Infrastructure
Inspection, Repair and Maintenance Program 400.0 200.0 200.0 Approve
Previously Approved Projects 1,140.0 1,140.0 -Receive for information only
1,540.0 1,340.0 200.0
Previously Approved Projects 5,438.5 5,438.5 -Receive for information only
5,438.5 5,438.5 -
Previously Approved Projects 300.0 300.0 -Receive for information only
300.0 300.0 -
Subtotal Operational Services 14,724.2 13,024.2 1,700.0
Fleet
Parks
Roads & Sidewalks
Operations
Water, Wastewater & Stormwater
Operational Services
Page 77 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2022 Proposed Capital Budget Authority - Project Detail
($000s)
31113 - M & O and Underground Infrastructure
Rehabilitation - Murray Dr, Kennedy St W,
Pinehurst Crt. Wiles Crt.
4,252.3 2,352.3 1,900.0 Approve
31201 - M & O - Banbury Crt, HIghland Gate,
Corbett Cr, Cossar Dr, Elderberry Tr, Ironshore
Crt, Greenbriar Crt, Spyglass Crt, Cranberry Ln,
Dawlish Av
1,311.4 -1,311.4 Approve
31202 - M & O - Haida Dr, Windham Trail,
Wellington Heights Crt, Bayfair Rd, McDonald
Dr, Bell Dr, Devins Dr, Crawford Rose Dr
1,132.9 -1,132.9 Approve
31203 - M & O - Scanlon Crt, Vata Crt, Walton
Dr, Old Yonge St 636.8 -636.8 Approve
31207 - Full Reconstruction - Mill St, Wells St,
Edwards St, Temperance St 100.0 -100.0 Approve
31210 - Full Reconstruction - Marksbury Crt,
Gilbank Dr, Lacey Crt, McLeod Dr 167.9 -167.9 Approve
31228 - M & O - Goulding Ave and Eric T.
Smith Way 790.5 -790.5 Approve
Previously Approved Projects 29,628.7 29,628.7 -Receive for information only
38,020.5 31,981.0 6,039.5
Previously Approved Projects 192.7 192.7 -Receive for information only
192.7 192.7 -
34712 - Streetlights Improvement on Yonge
Street from Wellington to Church 600.0 -600.0 Approve
600.0 -600.0
42089 - Delayne Drive Channel Rehabilitation 150.0 -150.0 Approve
Previously Approved Projects 6,263.6 6,263.6 -Receive for information only
6,413.6 6,263.6 150.0
Previously Approved Projects 205.0 205.0 -Receive for information only
205.0 205.0 -
Subtotal Planning & Development 45,431.8 38,642.3 6,789.5
Subtotal Repair & Replacement 77,765.8 68,418.1 9,347.7
Roads
Traffic
Streetlights
Sidewalks
Planning & Development Services
Water, Wastewater & Stormwater
Page 78 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2022 Proposed Capital Budget Authority - Project Detail
($000s)
Previously Approved Projects 62,643.3 62,643.3 -Receive for information only
62,643.3 62,643.3 -
74030 - Korean War Memorial 24.0 24.0 Approve
Previously Approved Projects 277.0 277.0 -Receive for information only
301.0 277.0 24.0
Subtotal Community Services 62,944.3 62,920.3 24.0
Previously Approved Projects 237.2 237.2 -Receive for information only
24029 - AMPS Implementation 150.0 -150.0 Approve
Previously Approved Projects 185.0 185.0 -Receive for information only
335.0 185.0 150.0
14076 - Digital Education Program 50.0 25.0 25.0 Approve
14086 - ArcGIS Portal 100.0 -100.0 Approve
14088 - Outdoor Wi-Fi Implementation
(Conditionally Approved 2022)50.0 -50.0 Conditional Approval
14101 - Permit Occupancy Application 25.0 -25.0 Approve
14102 - Garbage Tag Portal 25.0 -25.0 Approve
Previously Approved Projects 485.6 485.6 -Receive for information only
735.6 510.6 225.0
Previously Approved Projects 453.1 453.1 -Receive for information only
Subtotal Corporate Services 1,760.9 1,385.9 375.0
Previously Approved Projects 14,218.8 14,218.8 -Receive for information only
Subtotal Central York Fire Services 14,218.8 14,218.8 -
Previously Approved Projects 2,185.2 2,185.2 -Receive for information only
Previously Approved Projects 40.0 40.0 -Receive for information only
Roads & Sidewalks
Operational Services
Programs
Strategic Initiatives
Access Aurora
Bylaw
Operations
Growth & New
Community Services
Facilities
Information Technology
Central York Fire Services
Corporate Services
Page 79 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2022 Proposed Capital Budget Authority - Project Detail
($000s)
71092 - Facilities - Van - Aurora Town Square
(New)55.0 -55.0 Approve
71117 - Parks - Utility Vehicle - Wildlife Park
(New)40.0 -40.0 Approve
Previously Approved Projects 755.0 755.0 -Receive for information only
850.0 755.0 95.0
73201 - Artificial Turf - Location #1 2,575.0 -2,575.0 Approve
73290 - Tree Inventory 40.0 25.0 15.0 Approve
73335 - Dog Waste Container/Diversion Pilot
Project 61.0 -61.0 Approve
73338 - St. Anne's School Park (Conditionally
Approved 2022)200.0 -200.0 Conditional Approval
Previously Approved Projects 16,404.8 16,404.8 -Receive for information only
19,280.8 16,429.8 2,851.0
Previously Approved Projects 125.0 125.0 -Receive for information only
Subtotal Operational Services 22,481.0 19,535.0 2,946.0
Fleet
Parks
Water
Page 80 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2022 Proposed Capital Budget Authority - Project Detail
($000s)
31229 - Construction of a Layby Lane on
Tecumseh Drive at Aurora Heights P.S.65.0 -65.0 Approve
Previously Approved Projects 5,889.7 5,889.7 -Receive for information only
5,954.7 5,889.7 65.0
34617 - Sidewalk- Edward/ 100m E of Yonge-
Dunning 75.0 -75.0 Approve
Previously Approved Projects 3,232.0 3,232.0 -Receive for information only
3,307.0 3,232.0 75.0
Previously Approved Projects 237.0 447.0 (210.1)Receive for information only
237.0 447.0 (210.1)
34518 - Pedestrian Crossings as per 2019 DC
Study (Conditionally Approved 2022)216.2 144.1 72.1 Conditional Approval
34519 - Traffic Calming as per 2019 DC Study
(Conditionally Approved 2022)245.1 122.6 122.6 Conditional Approval
Previously Approved Projects 514.1 514.1 -Receive for information only
975.4 780.8 194.6
Previously Approved Projects 1,661.0 1,661.0 -Receive for information only
1,661.0 1,661.0 -
Subtotal Planning & Development 12,134.9 12,010.4 124.5
Previously Approved Projects 120.0 120.0 -Receive for information only
Subtotal Building Services 120.0 120.0 -
Subtotal Growth & New 113,659.9 110,190.4 3,469.5
Previously Approved Projects 255.0 255.0 -Receive for information only
Subtotal Office of the CAO 255.0 255.0 -
73331 - Parks & Recreation Master Plan 100.0 100.0 Approve
Previously Approved Projects 315.0 315.0 -Receive for information only
Subtotal Community Services 415.0 315.0 100.0
Office of the CAO
Community Services
Planning & Development Services
Building Services
Roads
Studies & Other
Sidewalks
Traffic
Water, Wasterwater & Stormwater
Streetlights
Page 81 of 128
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2022 Proposed Capital Budget Authority - Project Detail
($000s)
13026 - Risk Management (Conditionally
Approved 2022)70.0 30.0 40.0 Conditional Approval
14105 - IT Security Penetration Testing 25.0 -25.0 Approve
Previously Approved Projects 465.0 465.0 -Receive for information only
Subtotal Corporate Services 560.0 495.0 65.0
Previously Approved Projects 185.0 185.0 -Receive for information only
Subtotal Finance 185.0 185.0 -
Previously Approved Projects 212.4 212.4 -Receive for information only
Subtotal Operational Services 212.4 212.4 -
Previously Approved Projects 1,875.4 1,875.4 -Receive for information only
Subtotal Planning & Development 1,875.4 1,875.4 -
Subtotal Studies & Other 3,502.7 3,337.7 165.0
Total 194,928.4 181,946.2 12,982.2
Corporate Services
Finance
Planning & Development Services
Operational Services
Page 82 of 128
Attachment #4
Reconciling the 2022 Proposed Budget with PSAB Standards
Full Accrual
Operating Capital*
Revenues
108,186 83,274 - 191,460
Transfers from reserves (62,870) (62,870)
Total Revenues 108,186 83,274 (62,870) 128,589
Expenses
108,186 83,274 - 191,460
Transfers to reserves (15,255) (15,255)
Acqusition of tangible capital assets (65,688) (65,688)
Debt principal repayments (1,359) (1,359)
Amortization 16,044 16,044
WSIB 47 47
Post employment benefits 336 336
Total Expenses 108,186 83,274 (65,875) 125,584
Surplus - - 3,005 3,005
*As per ten year capital plan.
Proposed budget
Proposed budget
(in $ooo's)
2022
Modified Accrual
Reporting
Change
Operating and
Capital
Page 83 of 128
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Council Report
No. FIN21 -051
Subject: 2021 Interim Forecast Update – As of October 31, 2021
Prepared by: Tracy Evans, Financial Management Advisor
Department: Finance
Date: December 14, 2021
Recommendation
1. That Report No. FIN21-051 be received for information.
Executive Summary
This report presents to Council the information to effectively monitor the financial
performance of the Town’s operating and capital budget as of October 31, 2021. COVID-
19 continues to have a material financial impact on the Town’s operations.
An overall tax levy surplus of $2,163,500 is anticipated by fiscal year end based
upon the Town’s present COVID-19 assumptions
A surplus of $199,000 is forecasted by fiscal year end for the Town’s water,
wastewater and stormwater operations
COVID-19 continues to have a significant financial impact on the Town’s
operations
The public health measures needed to manage the next wave of the pandemic
may have an impact on the forecasted financial results for facilities and
community programs
The forecasted capital spend of $35.6M as of October 31, 2021 is $8.2M lower
than the Town’s forecasted capital spend of $43.8M as of August 31, 2021
These forecasted variances will continue to be subject to change as the COVID-19
pandemic progresses over the remainder of the fiscal year. Future Council decisions
may also have an impact. Any operational budget short-falls or surpluses remaining at
Page 84 of 128
December 14, 2021 2 of 14 Report No. FIN21-051
year end will require an offsetting adjustment from/to the tax rate stabilization reserve
as defined in the Town’s 2021 surplus control bylaw.
Background
To assist Council in fulfilling their role and responsibilities with respect to Town
finances and accountability, Finance has worked with all departments to review the
corporation’s operations financial performance to date. Each Director has reviewed their
department’s operating and capital budget versus its results to date and remaining
outstanding plans in consideration of the Town’s present COVID-19 assumptions and
forecasted an expected year end position. Finance staff have reviewed each submission
and performed the necessary consolidation.
The magnitude of the impact of COVID-19 on the Town of Aurora continue to be unclear,
but the continued physical distancing measures and economic shut-down impacts have
already been significant.
On April 8th, the province instituted a province wide stay at home order that ended on
June 2nd which saw the prohibition of most indoor activities and many outdoor
activities.
On May 20, 2021 the office of the premier issued a new 3 step roadmap to safely
reopen the province. The first step opened on June 11th when it is expected that 60
percent of Ontario adults have received one dose of the COVID-19 vaccine. The province
moved to step two on June 30th and has subsequently moved to step three of the
roadmap to reopen on July 16th, based on 70-80 percent being vaccinated.
On October 25, 2021, Ontario lifted capacity limits in settings where proof of
vaccinations is required in places such as restaurants, indoor areas of sports and
recreational facilities including gyms.
Analysis
An overall tax levy surplus of $2,163,500 is anticipated by fiscal year end based upon the
Town’s present COVID-19 assumptions
The Town’s tax levy funded operations are forecasted to finish the year with an
anticipated surplus of $2,163,500, based upon its present COVID-19 assumptions,
representing an increase of $1,102,100 from the surplus that was reported as of August
31, 2021.
Page 85 of 128
December 14, 2021 3 of 14 Report No. FIN21-051
A detailed break-down of the Town’s current forecasted variance by division can be
found in Attachment #1. This report has been simplified to show only the net budget
amount, the forecasted ending position for each item, and the variance to budget.
Overall, the Town’s approved budget for 2021 includes $73,577,200 in approved
expenditures, funded by $21,471,400 in revenues consisting of user fees, charges, and
investment income, and a total tax levy of $52,105,800.
Table 1 presents a departmental summary of the forecasted variances.
Table 1
2021 Operating Forecast to Year end
$000s Budget Forecast Variance
Surplus/(Deficit)
Council 580.8 549.1 31.7
CAO 1,426.1 1,408.5 17.6
Corporate Services 9,467.2 9,155.3 311.9
Finance 2,247.4 2,035.9 211.5
Fire 11,961.6 11,961.6 -
Operational Services 11,028.9 10,837.6 191.3
Community Services 11,014.6 10,231.3 783.3
Planning & Development Services 826.7 (379.7) 1,206.4
Corporate Revenue & Expenses 3,552.4 3,971.1 (418.6)
Tax Levy 52,105.8 51,934.2 (171.6)
Total Operating 2,163.5
The budget includes $150,000 for salary gapping savings which is distributed across
the departments. This recognizes that during the year there will be some staff turnover
and periodic vacancies. Also included in the 2021 budget was an additional $127,000
for the salary gapping on new positions to account for the July 1st start date of new
positions. This amount was budgeted in Corporate Revenue & Expenditures.
A summary of the Town’s key forecasted variances by department follows.
Page 86 of 128
December 14, 2021 4 of 14 Report No. FIN21-051
CAO and Council
Council and the Office of the CAO are forecasting to conclude the fiscal year with a
surplus of $49,300 on a net operating budget of $2,006,900. This surplus mostly relates
to COVID-19 driven sponsorship grant, advertising, events and promotional materials
savings as well as a favourable variance for conferences.
Corporate Services
Corporate Services is forecasting a surplus of $311,900 on a total net operating budget
of $9,467,200. This surplus is mostly attributable to savings in outside legal services for
personnel administration, salaries, as well as savings in insurance costs that have been
further offset through additional administration fee revenues. These savings are
partially offset by COVID-19 driven advancement of software license and maintenance
costs which are expected to continue into the future.
Finance
Finance is forecasting a surplus of $211,500 on a net operating budget of $2,247,400.
This surplus mostly results from salary savings arising from temporary vacancies as
well as higher than budgeted revenue from fees and services.
Fire Services
As of September 30, 2021, overall Central York Fire Services (CYFS) is forecasting a
year end operating surplus of $721,400 on a total approved operating budget of
$28,864,300. This surplus is mostly attributable to savings in salary and benefits
resulting from delays in staff hiring. Aurora’s share of CYFS’ total approved budget is
$11,955,600. As per normal practice, should a CYFS surplus or deficit arise by fiscal
year end, it will be offset by an equal contribution to/from the shared CYFS Reserve,
thus leaving the Town’s forecasted Fire Services requirements as budgeted. Aurora’s
total noted Fire Services budget of $11,961,600 includes an additional $6,000 for
parking lot winter management services at each Aurora Fire Hall that is provided directly
through the Town.
Operational Services
Operational Services, excluding water, wastewater & storm water services, is
forecasting an overall surplus of $191,300 on a net operating budget of $11,028,900.
Key contributors to this surplus are COVID-19 driven salary savings relating to Crossing
Guard services, savings in waste collection and overall contract savings. These
favourable variances are partially offset by higher than anticipated salary costs in winter
Page 87 of 128
December 14, 2021 5 of 14 Report No. FIN21-051
maintenance offset partially by salary savings in Roads Network Operations. Park
Operations has also reduced its projected ball diamond/soccer field permit revenues as
a result of COVID-19 and has identified additional security costs.
As per the Town’s winter control reserve policy, if the overall Town operating budget is
unable to accommodate the full reported winter management deficit, any required
funding shortfall can be drawn from this reserve. As the Town’s present overall,
forecasted position indicates that it will have sufficient funds available to offset the
forecasted winter management shortfall of $224,300, a draw from the winter control
reserve is not necessary at this time. However, should it become necessary the Town
will access this reserve as required.
Operational Services’ salaries and wages are split between tax levy and rate (water,
wastewater & storm water services) funded programs. In any given year, the operational
service staff support of tax levy or rate funded programs can vary, as such costs may
shift between these programs based on the operational needs.
Community Services
Community Services is forecasting a $783,300 surplus on a net operating budget of
$11,014,600. The key contributors to this surplus all relate to salary and contract
savings, as well as savings in facility operation utility/heating costs. This surplus is
further impacted by an increase in lease revenue that was not budgeted for. These
surpluses are offset by reduced community program, sponsorship/advertising, ice
rental and special events revenues due to COVID-19.
Aurora Town Square unspent savings are anticipated relating to the implementation of
the Town’s financial strategy to phase in its projected incremental operating costs prior
to it becoming fully operational in 2022. Any surplus funds relating to Aurora Town
Square will be contributed to the Town’s Facility R&R reserve as per the 2020 surplus
control bylaw. As of October 31st, surplus funds totaling $338,000 are forecasted to
contributed to reserves.
Planning & Development Services
Planning & Development Services is forecasting a surplus of $1,206,400 on a net
operating budget of $826,700. This surplus is mostly attributable to higher than
anticipated development revenues and salary savings arising from vacant positions
earlier this year. For 2022, the overall development revenue target has been increased
by $218,400 to reflect the anticipated continuation of more favourable development
revenues into 2022.
Page 88 of 128
December 14, 2021 6 of 14 Report No. FIN21-051
Planning & Development services’ development driven revenues can vary significantly
from year-to-year making them difficult to estimate. When establishing revenue targets
or providing forecast updates, staff have opted to keep its estimates conservative as
actual revenues have historically varied within +/- $1,000,000 of their established
targets.
Not included in this variance is a projected Building Services’ surplus of $1,237,800 as it
is a self-funded function as per provincial legislation. Any variance in Building Services
is offset through a contribution to/from reserve as appropriate. The forecasted surplus
results from vacant position salary savings, as well as an increase in building permit
revenues.
Corporate Revenues & Expenses
Corporate Revenues and Expenses is forecasting a deficit of $418,600 on a net
operating budget of $3,552,400. The primary driver of this deficit relates to Town wide
salary and benefit adjustments including the $127,000 salary gapping savings relating
to new positions during the first six months of the year. The offsetting gapping savings
are reflected as part of each department’s forecast update which reflect any anticipated
vacant position savings.
Furthermore, tax write-offs are a significant contributor to the forecasted deficit as
MPAC strives to settle the Town’s outstanding commercial property assessment
appeals.
The Aurora Town Square debt carrying costs over the next two years are expected to be
under budget. In 2021, the only debt related costs will be interest costs arising from the
use of the construction line of credit. As a result, most of the allocated amount for the
Town Square’s debt carrying costs will not be needed in 2021; these unspent funds will
be contributed to the Facilities Repair & Replacement reserve as planned.
The Town has now received the planned additional $877,100 in COVID-19 Recovery
Funding support. It is fully offset by a contribution to the provincial grants reserve. As
per the recent report on this subject to Council, these funds are to be allocated to
various applicable projects and pressures, with the remaining amount to be allocated in
the 2022 budget for the management of its COVID-19 pressures.
Aurora Public Library Contribution
The Aurora Public Library anticipates that it may conclude the 2021 fiscal year in a
surplus position as a result of COVID-19.
Page 89 of 128
December 14, 2021 7 of 14 Report No. FIN21-051
Total Tax Levy
The Town is forecasting to collect $51,934,200 of its budgeted total tax levy of
$52,105,800 resulting in a shortfall of $171,600. This shortfall is the result of the Town’s
final 2020 tax assessment growth coming in lower than what was budgeted due to
delays in planned development driven by COVID-19.
The Tax Levy Funded Net Operating Forecast Update can be found in Attachment 1.
A surplus of $199,000 is forecasted by fiscal year end for the Town’s water, wastewater
and stormwater operations
The Town’s user rate funded operations are currently projected to close the year with a
surplus of $199,000 including a $145,200 surplus from water / wastewater services and
a slight surplus of $53,800 in storm water services. This surplus mostly relates to
savings in salaries and contract services.
Table 2 presents a summary of the Town’s rate funded operations forecast to year end.
More detail can be found in attachment #2.
Table 2
2021 Rate Forecast to Year end
$000s Forecast
Surplus/(Deficit)
Water Services 48.9
Wastewater Services 96.3
Storm Water Services 53.8
Total User Rate Surplus (Deficit) 199.0
The user rate funded operations budgets include fixed operational costs, funded by the
net proceeds from the sale of water, wastewater and storm water services. These fixed
operational costs include staff and service maintenance costs related to maintaining
the infrastructure systems, water quality testing, and the billing and customer service
functions. These costs are not directly impacted by the volume of water flowing through
the system.
The fixed costs relating to water and wastewater are funded from the net revenues
earned by these services which are variable in nature due to the fact that they are based
Page 90 of 128
December 14, 2021 8 of 14 Report No. FIN21-051
upon metered water consumption volumes. Storm water revenues are not subject to the
same volatility as the water and wastewater service lines as it is billed as a flat fee.
COVID-19 has less of a financial impact on user rate funded operations budget other
than through changes in consumption patterns affecting the total volume of water used.
However, the following mitigation measures have been identified and are reflected in
the above presented forecast: reduction of administrative expenses and a refocusing of
available resources on operations and maintenance.
Furthermore, an increase in water usage because of more people working from home
and a dryer summer, have resulted in a favourable offsetting variance. There is the
potential for further savings in contracts and supplies as a portion of the approved
budget is earmarked for emergency repairs required due to breaks and leaks.
COVID-19 continues to have a significant financial impact on the Town’s operations
COVID-19 continues to have a significant impact on the Town’s forecasted financial
results. Table 3 offers a summary of the Town’s current forecasted COVID-19 financial
impacts based upon present assumptions.
Table 3
COVID-19 Revenue Losses & Mitigation Savings
$000s
Tax Levy Funded Operations:
Lost senior, aquatics, camp & fitness membership revenues 862.9
Lost ice rental revenues 753.5
Lost sponsorship & advertising revenues 187.4
Lost baseball diamond/soccer field rental revenues 29.2
Lost special event revenues 49.4
Revenue Losses 1,882.4
Community program part-time and contract savings $1,112.8
Town facility closure net operating savings 1,253.8
Salary savings resulting from delayed recruitment of new staff 250.0
Business Support salary and other cost savings 366.1
Special event contract savings 79.2
Crossing guard services salary & contract savings 113.3
Expenditure Savings 3,175.2
Page 91 of 128
December 14, 2021 9 of 14 Report No. FIN21-051
$000s
Net Tax Funded Savings 1,292.8
User Rate Funded Operations:
Increased water/wastewater revenues 944.7
Revenue Increase 944.7
Increased water volume costs offset by operational savings 799.5
Expenditure Losses 799.5
Net User Rate Funded Savings 145.2
The public health measures needed to manage the next wave of the pandemic may have
an impact on the forecasted financial results for facilities and community programs
COVID-19 has had the most profound impact on the Town’s facility and community
program functions. The financial performance of these functions will hinge on the
timing of the province’s relaxation or tightening of the present pandemic measures. To
date the Town has found more than sufficient mitigating savings to offset the
significant COVID-19 driven deficits that it has been subject to.
The forecasted capital spend of $35.6M as of October 31, 2021 is $8.2M lower than the
Town’s forecasted capital spend of $43.8M as of August 31, 2021
The forecast for capital focuses on the planned spending for 2021. As many projects
span multiple years, any amount that is forecasted to not be spent this year can be
rolled forward, if needed, to future years through the capital budget process.
The Town’s projected capital spending for the year as of October 31st, 2021 is $8.2M
(19%) lower than the previously projected capital spending of $43.8M as of August 31st,
2021 and $56.4M (61%) lower than the originally planned/budgeted 2021 capital
spending of $92.0M for all approved capital projects. A detailed breakdown of the
Town’s current forecasted capital spend by individual capital project can be found in
Attachment 3. A summary of the updated 2021 capital spend forecast can be found
under Table 4.
Table 4
Planned 2021 Capital Spending
Page 92 of 128
December 14, 2021 10 of 14 Report No. FIN21-051
$000s Aug. 31
Forecast
Oct. 31
Forecast Variance
Growth & New 31,564.8 26,466.0 5,098.8
Rehab & Replacement 11,122.3 8,176.5 2,945.8
Studies & Other 1,126.2 932.7 193.5
Total 43,813.3 35,575.2 8,238.1
This report presents the variance between the forecasted active capital project spend
as of October 31st compared to the forecasted spend as of August 31st and provides a
brief explanation for each identified material variance. The 2021 forecasted capital
spend does not include any projects that were proposed for closure prior to April 30th,
2021; the list of the projects identified for closure over the course of 2021 was included
under chapter 20 within the 2022 budget binder that was provided to Council on
October 26, 2021.
The following is a summary of the Town’s key forecasted variances by department for
active capital projects.
CAO
The office of the CAO does not have any variances between the October 31st and
August 31st capital forecasts.
Fire Services
Fire Services is projecting lower than expected spending for Fire HQ, Hall and Training
Construction of $1.8M, which is a shared project between the Town of Aurora and
Newmarket. The Town of Aurora is expected to issue roughly $6.4M in payments to the
Town of Newmarket by the end of 2021.
Operational Services
Overall, Operational Services is projecting planned capital spending of $6.2M as of
October 31st, 2021, which is $546K higher than what was forecasted on August 31st,
2021. A significant contributor to this variance is an increase in the forecasted
payments for the Hallmark Lands baseball diamonds of approximately $1.3M than what
was previously forecasted. In addition, planned capital spending of $895K is to be
Page 93 of 128
December 14, 2021 11 of 14 Report No. FIN21-051
deferred to 2022 as a result of construction and delivery delays in various operational
services capital projects. This includes $297K for the cold storage building at the Joint
Operations Center, $203K for regionally approved pedestrian underpasses and $178K
for heavy vehicles.
Community Services
Community Services is projecting planned capital spending of $14.4M as of October
31st, 2021, which is $3.3M lower than $17.7M that was forecasted on August 31st, 2021
as shown in Attachment 3. This variance is heavily driven by the projected 2021
spending for the Aurora Town Square project being reduced by $3.0M based on the
projected monthly cash outflows for the remainder of the year. The other major projects
whose 2021 planned spending has been deferred to 2022 include the new Aquatic
Center and the Cooling Evaporator Tower at Stronach Aurora Recreation Complex.
Planning & Development Services
Planning and Development Services is projecting planned capital spending of $6.6M,
which is $2.6M lower than what was forecasted on August 31st, 2021. The primary
driver of this variance is that $1.5M in planned spending is being deferred to 2022 for a
group of projects nearing completion, but staff are unsure if remaining contingency
budgets will be required and have consequently opted to carry these funds into 2022.
An additional $865K in planned capital spending relating to roads, traffic and storm
sewer projects will be carried forward into 2022 due to construction delays.
Finance
Finance is forecasting planned capital spending of $406K, which is $208K lower than
the $614K forecasted on August 31st, 2021. The key contributor to this variance is the
Advanced Metering Infrastructure project which has experienced contract delays which
is still under negotiation.
Corporate Services
Overall, Corporate Services are projecting planned capital spending of $1.4M, which is
$739K lower than what was forecasted on August 31st, 2021. The key contributor to this
variance is an overestimation of the 2021 requirements for computer & related
infrastructure renewal.
Page 94 of 128
December 14, 2021 12 of 14 Report No. FIN21-051
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
The final annual surplus or deficit in the general operating budget and water /
wastewater budgets will be allocated by Council to / from various reserves at fiscal year
end as per the Surplus/Deficit Management bylaw.
In an effort to minimize the impact to the Town’s reserves resulting from COVID -19, if
required it may access its available COVID-19 Recovery Funding in order to offset any
net COVID short-falls experienced from either its tax rate or user rate funded operations.
The capital projects will be funded throughout the year to match the progress spending
in the project. The next budget process will consider the current year’s forecast along
with an update to future requirements for approved projects as part of the 10-year
capital plan.
There are no other immediate financial implications arising from this report. Council
fulfills its role, in part, by receiving and reviewing this financial status report on the
operations of the municipality relative to the approved budget.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five different levels of community engagement to consider, with each level providing
the community more involvement in the decision-making process. These levels are:
Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in
the Community Engagement Policy. These options are based on the International
Association of Public Participation (IAP2) Spectrum and assist in establishing
guidelines for clearly communicating with our public and managing community
engagement. In order to inform, this report will be posted to the Town’s website.
Page 95 of 128
December 14, 2021 13 of 14 Report No. FIN21-051
Link to Strategic Plan
Outlining and understanding the Town’s present financial status at strategic intervals
throughout the year contributes to achieving the Strategic Plan guiding principle of
“Leadership in Corporate Management” and improves transparency and accountability
to the community.
Alternative(s) to the Recommendation
1. Not applicable.
Conclusions
Having completed ten months of operations, the Town is presently forecasting to end
the year with a favourable budget variance from its tax levy funded operations of
$2,163,500. This forecast will continue to be heavily influenced by the Town’s COVID-19
pandemic assumptions which will continue to be subject to change over the remainder
of the fiscal year as the Town strives to keep pace with this volatile situation. This
forecast will also continue to be subject to other more normal influencing variables
such as the ultimate level of town services that will be consumed by fiscal year end.
Any remaining surplus or deficit at fiscal year end will be offset through a contribution
or draw from the Town’s tax rate stabilization reserve as per the town’s 2021 surplus /
deficit management bylaw.
The Town is presently forecasting to spend $8.2M less than what was forecasted for all
active capital projects at August 31st, 2021. These capital cash outflows will be deferred
and spent in 2022.
The Water rate funded budget is presently forecasting a favourable budget variance of
$199,000.
Attachments
Attachment #1 – Tax Levy Funded Net Operating Forecast Update
Attachment #2 – Water Rate Funded Net Operating Forecast Update
Attachment #3 – Capital Project Forecast Update
Page 96 of 128
December 14, 2021 14 of 14 Report No. FIN21-051
Previous Reports
FIN21-021 – Use of Safe Restart Grant Funding
FIN21-033 – 2021 Interim Forecast Update – as of April 30, 2021
FIN21-042 – 2021 Interim Forecast Update – as of August 31, 2021
Pre-submission Review
Agenda Management Team review via email on December 1, 2021
Approvals
Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance
Approved by Doug Nadorozny, Chief Administrative Officer
Page 97 of 128
Attachment 1
Shown in $,000's
Council
Council Administration 568.8$ 537.1$ 31.7 5.6 %
Council Programs/Grants 4.0 4.0 - -
Advisory Committees 8.0 8.0 - -
Council Office Total 580.8$ 549.1$ 31.7$ 5.5 %
Chief Administrative Office
CAO Administration 578.4$ 556.8$ 21.6 3.7 %
Communications 847.7 851.7 (4.0) (0.5 %)
Chief Administrative Office Total 1,426.1$ 1,408.5$ 17.6$ 1.2 %
Council and C.A.O. Combined 2,006.9$ 1,957.6$ 49.3$ 2.5 %
Corporate Services
Corporate Services Administration 455.7$ 504.6$ (48.9) (10.7 %)
Legal Services 1,736.5 1,607.7 128.8 7.4 %
Legislative & Administrative Services 778.2 751.3 26.9 3.5 %
Human Resources 1,089.7 979.3 110.4 10.1 %
Elections 92.5 92.8 (0.3) (0.3 %)
Information Technology 3,128.5 3,102.9 25.6 0.8 %
Telecommunications 164.6 127.2 37.4 22.7 %
By-law Services 726.4 725.4 1.0 0.1 %
Animal Control 306.1 326.8 (20.7) (6.8 %)
Customer Service 946.3 886.8 59.5 6.3 %
Emergency Preparedness 42.7 50.5 (7.8) (18.3 %)
Corporate Services Total 9,467.2$ 9,155.3$ 311.9$ 3.3 %
Finance
Director's Office 384.0$ 381.1$ 2.9$ 0.8 %
Financial Reporting & Revenue 618.5 471.8 146.7 23.7 %
Financial Management Services 699.5 663.9 35.6 5.1 %
Procurement Services 545.4 519.1 26.3 4.8 %
Financial Services Total 2,247.4$ 2,035.9$ 211.5$ 9.4 %
Town of Aurora
Tax Levy Funded Net Operating Forecast Update
as at October 31, 2021
NET
ADJUSTED
BUDGET
FORECAST
Variance
Favourable /
(Unfavourable)
Page 98 of 128
Attachment 1
Shown in $,000's
Town of Aurora
Tax Levy Funded Net Operating Forecast Update
as at October 31, 2021
NET
ADJUSTED
BUDGET
FORECAST
Variance
Favourable /
(Unfavourable)
Fire Services
Central York Fire 11,961.6 11,961.6 - -
Total Fire Services 11,961.6 11,961.6 - -
Operational Services
Operational Services Administration 302.0$ 329.3$ (27.3)$ (9.0 %)
Fleet & Equipment 900.1 965.3 (65.2) (7.2 %)
Winter Management 1,730.1 1,954.4 (224.3) (13.0 %)
Road Network Operations 2,707.3 2,290.2 417.1 15.4 %
Parks/Open Spaces 2,819.7 2,913.6 (93.9) (3.3 %)
Waste Collection & Recycling 2,569.7 2,384.8 184.9 7.2 %
Operational Services Total 11,028.9$ 10,837.6$ 191.3$ 1.7 %
Community Services
Community Services Administration 1,309.9$ 1,351.5$ (41.6)$ (3.2 %)
Business Support (146.7) 452.7 (599.4) (408.6 %)
Recreational Programming/Community Dev.2,687.6 2,517.1 170.5 6.3 %
Facilities 7,163.8 5,910.0 1,253.8 17.5 %
Community Services Total 11,014.6$ 10,231.3$ 783.3$ 7.1 %
Planning & Development Services
Development Planning (420.6)$ (1,575.1)$ 1,154.5$ 274.5 %
Long Range & Strategic Planning 733.4 629.3 104.1 14.2 %
Engineering Service Operations 513.9 566.1 (52.2) (10.2 %)
Net Building Department Operations 629.4$ (608.4)$ 1,237.8 196.7 %
Contribution to Building Reserve (629.4) 608.4 (1,237.8) (196.7 %)
Total Building Services - - - -
Planning & Development Services Total 826.7$ (379.7)$ 1,206.4$ 145.9 %
Corporate Revenues & Expenses
Supplementary Taxes & Payments-in-Lieu (955.0)$ (667.4)$ (287.6)$ (30.1 %)
Page 99 of 128
Attachment 1
Shown in $,000's
Town of Aurora
Tax Levy Funded Net Operating Forecast Update
as at October 31, 2021
NET
ADJUSTED
BUDGET
FORECAST
Variance
Favourable /
(Unfavourable)
Contribution of Excess SUPPs to reserves 325.0 42.7 282.3 86.9 %
Penalties on Unpaid Property Taxes (1,395.3) (1,637.8) 242.5 17.4 %
Overhead Cost Re-allocation to Water & Building (2,179.9) (2,179.9) - -
All Other Revenue (6,377.4) (9,363.4) 2,986.0 46.8 %
Cash to Capital 5,960.8 5,960.8 - -
All Other Expense 8,174.2 11,816.1 (3,641.9) (44.6 %)
3,552.4$ 3,971.1$ (418.6)$ (11.8 %)
TOTAL TAX LEVY FUNDED OPERATIONS 52,105.8$ 49,770.7$ 2,335.1$ 4.5 %
TOTAL TAX LEVY (52,105.8)$ (51,934.2)$ (171.6)$ (0.3 %)
OPERATING (SURPLUS) DEFICIT - (2,163.5)$ 2,163.5$ 3.2 %
Page 100 of 128
Attachment 2
Shown in $,000's
Water Services
Retail Revenues (11,110.8) (11,535.7) 424.9$ 3.8 %
Penalties (175.0) (183.2) 8.2 4.7 %
Other (100.1) (247.5) 147.4 147.3 %
Total Revenues (11,385.9) (11,966.4) 580.5$ 5.1 %
Wholesale water purchase 6,978.3 7,606.1 (627.8) (9.0 %)
Operations and maintenance 878.1 1,133.1 (255.1) (29.1 %)
Administration and billing 1,044.7 693.4 351.3 33.6 %
Corporate overhead allocation 784.9 784.9 (0.0) (0.0 %)
Infrastructure sustainability reserve contributions 1,700.0 1,700.0 - -
Total Expenditures 11,385.9 11,917.6 (531.7)$ (4.7 %)
Net Operating Water Services - (48.9) 48.9$ n/a
Waste Water Services
Retail Revenues (14,205.5) (14,664.3) 458.8$ 3.2 %
Other (114.3) (73.6) (40.7) (35.6 %)
Total Revenues (14,319.8) (14,737.9) 418.0$ 2.9 %
Sewer discharge fees 10,638.3 11,190.6 (552.4)$ (5.2 %)
Operations and maintenance 1,257.1 1,026.4 230.7$ 18.3 %
Administration and billing 261.4 261.4 -$ -
Corporate overhead allocation 613.1 613.1 - -
Infrastructure sustainability reserve contributions 1,550.0 1,550.0 - -
Total Expenditures 14,319.8 14,641.5 (321.7)$ (2.2 %)
Net Operating Waste Water Services - (96.3) 96.3$ n/a
Total Water and Waste Water Services - (145.2) 145.2$ n/a
Storm Water Services
Retail Revenues (2,518.8) (2,570.9) 52.1$ 2.1 %
Other - - - n/a
Total Revenues (2,518.8) (2,570.9) 52.1$ 2.1 %
Operations and maintenance 1,015.0 1,013.2 1.7 0.2 %
Administration and billing 105.4 105.4 - -
Corporate overhead allocation 38.2 38.2 - -
Town of Aurora
User Rate Net Operating Report
as at October 31, 2021
NET
ADJUSTED
BUDGET
FORECAST
Variance
Favourable /
(Unfavourable)
Page 101 of 128
Infrastructure sustainability reserve contributions 1,360.2 1,360.2 - -
Total Expenditures 2,518.8 2,517.0 1.7$ 0.1 %
Net Operating Storm Water Services (0.0) (53.8) 53.8$ 5,383,200.0 %
OPERATING (SURPLUS) DEFICIT (0.0) (199.0)$ 199.0$ 0.8 %
Page 102 of 128
A B
($)(%)
Chief Administrative Office
12026 Organization Structural Review 36,569$ 36,569$ 36,569$ -$ -
12032 Resident Survey - 2019 30,000 - - - n/a
12037 Town of Aurora Website 44,144 5,000 5,000 - -
12042 Municipal Levels of Service Review 100,000 100,000 100,000 - -
Chief Administrative Office Total 210,713$ 141,569$ 141,569$ -$ -
Fire Services
Property
21006 Fire HQ, Hall and Training Construction 10,764,954$ 8,000,000$ 6,200,000$ 1,800,000$ 22.5 %
Expecting to issue approx $6.2M in payments in
2021, with $9M paid LTD. This includes $1M in
total payments in Nov and Dec 2021.
Total Property 10,764,954 8,000,000 6,200,000 1,800,000$ 22.5 %
Equipment
21106 Pumper for Fire Hall 4-5 410,000 179,064 179,064 - -
21107 Fire Hall 4-5 Turn Out Gear 75,600 75,600 38,000 37,600 49.7 % As per Newmarket's capital project status report.
21109 Fire - Smaller Vehicles 26,900 26,900 - 26,900 100.0 % As per Newmarket's capital project status report.
21114 Fire Master Plan - 2019 51,250 51,250 5,000 46,250 90.2 % As per Newmarket's capital project status report.
Total Equipment 563,750 332,814 222,064 110,750 33.3 %
Fire Services Total 11,328,704$ 8,332,814$ 6,422,064$ 1,910,750$ 22.9 %
Operational Services
Yard/Office
12041 89 Mosley St 12,582 - - - n/a
72285 JOC - Additional Work 745,019$ 303,104$ 5,342$ 297,762 98.2 % Cold storage building is currently in design phase
and will be completed in 2022.
Total Yard/Office 757,601 303,104 5,342 297,762$ 98.2 %
Town of Aurora
Budgeted Capital Spend Forecast Update
as at October 31, 2021
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
1 of 11
Page 103 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
Operations
31151 Streetlights 14,827 14,827 - 14,827 100.0 %
Two pole replacements scheduled to be
completed in mid/late December 2021 with
payment in 2022.
34004 Safety Railing - Yonge St north of Orchard
Heights 375,578 375,578 387,578 (12,000) (3.2 %) Additional funding provided from project #34005
for work within scope and contingency.
34005 Traffic Protection Guide Rail - Kennedy St W.100,000 100,000 88,000 12,000 12.0 % Funding transfered to Safety Railing - project
#34005.
34007 Webster Drive Curb/Road Drainage Repair 65,000 - 15,000 (15,000) n/a
To continue into 2022. Planned cash outflows are
$15K higher than Aug. 31 forecast, however,
project spending remains within approved CBA.
34008 Roads Operations Infrastructure Inspection,
Repair and Maintenance Program 180,576 21,491 32,906 (11,415) (53.1 %)
To continue into 2022. Planned cash outflows are
$11K higher than Aug. 31 forecast, however,
project spending remains within approved CBA.
34616 Side Walk /Engineered Walkway
Reconstruction 171,916 171,916 171,916 - -
34713 Street Light Pole Identification 25,124 1,568 1,568 - -
42073 Stormwater Pond Maintenance Program - 2019 105,450 105,450 85,541 19,909 18.9 % To continue into Q1 2022.
43039 Backflow Prevention Program 4,458 - - - n/a
43057 Installation of Backflow Prevention Meters in
Town Facilities 125,000 12,500 12,500 - -
Total Operations 1,167,929 803,330 795,009 8,321$ 1.0 %
Parks
72281 AFLC - Skate Park Reconstruction 554,465 - 6,876 (6,876) n/a
Skatepark feasibility study. Planned cash
outflows are $11K higher than Aug. 31 forecast,
however, project spending remains within
approved CBA. Planned cash outflows are
$6,800 higher than Aug. 31 forecast, however,
project spending remains within approved CBA.
73085 Arboretum Development 134,931 51,994 51,994 - -
73107 Former Kwik Kopy Trail Connection 341,072 341,072 341,071 1 0.0 %
73119 Street /Park Tree Planting Contract 118,292 - - - n/a
73134 Parks/ Trails Signage Strategy Study &
Implementation 242,341 31,892 41,892 (10,000) (31.4 %)
Planned cash outflows are $10K higher than Aug.
31 forecast, however, project spending remains
within approved CBA.
73147 Trail Construction as per Trail Master Plan 50,206 14,745 14,745 - -
73160 Emerald Ash Borer Management Program 435,290 255,471 283,241 (27,770) (10.9 %)
Planned cash outflows are $27,700 higher than
Aug. 31 forecast, however, project spending
remains within approved CBA.
2 of 11
Page 104 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
73169 David Tomlinson Nature Reserve (Phase 1-5)2,460,549 45,441 51,886 (6,445) (14.2 %)
Planned cash outflows are $6,400K higher than
Aug. 31 forecast, however, project spending
remains within approved CBA.
73175 Walkway Lights - Graham Parkette 60,000 20,000 20,000 - -
73177 Regionally Approved Pedestrian Underpasses 242,394 242,394 38,939 203,455 83.9 % Construction costs recovery only in 2021. This
project will now be completed in 2022.
73192 Board Walk Resurface McKenzie Marsh 600,000 - - - n/a
73214 Playground Replacement- Tamarac Park 32,271 32,271 24,092 8,179 25.3 % Project is complete. To be closed.
73215 Playground Replacement, Walkway Repaving-
L Willson Park 180,000 - - - n/a
73232 Trail/Playground Re-design - Jack Wood Park 102,400 - - - n/a
73240 Walkway/Basketball Repaving- Tamarac Park 30,000 30,000 30,000 - -
73242 Reconstruction of Fleury Park Washroom
Facility 425,048 425,048 366,386 58,662 13.8 % Remaining $58K to be spent in 2022.
73247 Trail Construction (Pandolfo/Glen Ridge
development area)100,000 60,000 60,000 - -
73260 Environmental Monitoring of 2C Lands 98,058 4,884 4,884 - -
73287 Hallmark Lands - Baseball Diamonds 3,647,755 1,618,780 2,987,700 (1,368,920) (84.6 %)
$2.9M forecast includes November and
December billing payments totaling approx
$767K. Planned cash outflows are $1,368,920
higher than Aug. 31 forecast, however, project
spending remains within approved CBA.
73290 Tree Inventory 4,648 - 2,500 (2,500) n/a
Planned cash outflows are $2,500 higher than
Aug. 31 forecast, however, project spending
remains within approved CBA.
73292 Picnic Tables/Benches/Garbage Receptacles 23,395 23,395 23,395 - -
73296 Trails - Joseph Hartman Trail Connection (DG
Group)299,877 299,877 200,694 99,183 33.1 % Remaining $99K to be spent in 2022.
73299 Non - Programmed Park in 2C 1,488,357 29,281 27,281 2,000 6.8 %
73315 Sheppards Bush Parking Lot Resurface 250,000 - - - n/a
73323 Mattamy Phase 4/5 Trail 100,000 - - - n/a
73327 DeGraaf Cres Trail 75,000 - - - n/a
81016 Aurora Promenade Streetscape Design &
Implementation Plan Capital Works 471,832 50,000 50,000 - -
Total Parks 12,568,181 3,576,545 4,627,576 (1,051,031)$ (29.4 %)
3 of 11
Page 105 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
Fleet Management
24023 Cameras for Parking Enforcement 60,000 54,658 34,658 20,000 36.6 %
34440 Roads - 6 Ton Diesel Dump with Sander (#33-
20)- 263,904 263,904 - -
34441 Roads - Street Sweeper (#40-21)305,000 288,266 288,300 (34) (0.0 %)
34188 Trackless Sidewalk Snow Blower Attachment 150,000 150,000 150,000 - -
34432 Roads - 2 Ton (#24-21)90,000 90,000 - 90,000 100.0 % Delivery delayed to 2022.
71060 Facilities - 1/2 ton Truck (New)45,000 43,035 - 43,035 100.0 % Delivery delayed to 2022.
71136 Parks - 1 Ton Pick Up Crew Cab (#203-21)62,800 45,612 - 45,612 100.0 % Delivery delayed to 2022.
Total Fleet Management 712,800 935,475 736,862 198,613$ 21.2 %
Operational Services Total 15,206,511$ 5,618,454$ 6,164,789$ (546,335)$ (9.7 %)
Community Services
Economic Development
12044 Aurora Economic Development Corporation
Marketing Campaign 20,000 20,000 18,500 1,500 7.5 % Some savings expected here
Total Economic Development 20,000 20,000 18,500 1,500$ 7.5 %
Leisure Services
73324 Pet Cemetery Restoration 29,415 - 18,031 (18,031) (61.3 %)
Memorial restoration costs totaling approx. $18K
will be spent in 2021. Planned cash outflows are
$18K higher than Aug. 31 forecast, however,
project spending remains within approved CBA.
73329 Building Condition Assessment & Energy Audits 175,000 175,000 29,800 145,200 83.0 % Consulting services in 2021 only. The project will
now be completed in 2022.
Total Leisure Services 204,415 175,000 47,831 127,169$ 72.7 %
Programs
74007 AFLC Fitness Equipment Replacement 18,689 - - - n/a
74015 Cultural Services Master Plan 44,134 20,000 660 19,340 96.7 % Project completion in 2022.
74017 Aurora Sports Hall of Fame 1,926 1,926 - 1,926 100.0 % Carry over to 2022
74019 Active Net Scan System 20,000 19,000 5,511 13,489 71.0 % Project delayed due to COVID. Remaining
expenditures will occur in 2022.
Total Programs 84,749 40,926 6,171 34,755$ 84.9 %
4 of 11
Page 106 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
Facilities
72113 New Recreation Facility-Aquatic center 1,310,794 50,000 - 50,000 100.0 % To be carried forward into 2022.
72146 215 Industrial Parkway Exterior Works (Roof
and Front Door System)138,334 20,000 20,000 - -
72172 ACC- Sport Flooring 73,900 - - - n/a
72201 Work Station Refresh Carpet Paint (2021
Budget Conditionally Approved)514,744 156,585 103,413 53,172 34.0 % To be carried forward into 2022.
72204 Security Audit & Implementation 460,313 15,000 - 15,000 100.0 % To be carried forward into 2022.
72206 Back Up Generation for Evacuation Centre 50,000 - - - n/a
72213 ASC - LED Lighting 45,828 45,828 42,055 3,773 8.2 % Funding transferred to Town Hall - Repair of
concrete/stone walkways - project #72419.
72223 Electric Vehicle (EV) Charging Stations at
Aurora Town Square 13,800 13,800 8,800 5,000 36.2 % Chargers purchased in 2021. Installation and
related costs will occur in 2022/2023.
72226 AFLC HVAC Arena 120,016 20,000 20,000 - -
72263 SARC - Cooling Evaporator Tower 90,000 90,000 20,726 69,274 77.0 % Consulting fees only in 2021. The project will now
be completed in 2022.
72283 SARC - Replacement of Pylon Sign Message
Board 47,761 4,518 4,518 - -
72297 ACC - Ice Resurfacer Room Heater 16,379 20,500 20,500 - -
72302 AFLC - Replacement of Arena Seating 51,200 - - - n/a
72305 SARC - West Roof Area - Window Sealant 10,200 10,200 1,500 8,700 85.3 % Consulting fees only in 2021. The project will now
be completed in 2022.
72323 SARC - Repair of concrete walkways 20,000 20,000 - 20,000 100.0 % To be carried forward into 2022.
72324 AFLC - Replace hollow metal doors & exterior
exit doors 55,000 5,500 5,500 - -
72328 AFLC - Replace built up roofing above Arena
dressing rooms 90,100 9,010 - 9,010 100.0 % To be carried forward into 2022.
72340 ACC - Reseal exterior windows 13,500 1,500 1,500 - -
72342 ACC - Replace thermoplastic membrane roofing - - - - n/a
72346 ACC - Reseal concrete floors 28,700 - - - n/a
72372 215 Industrial - Refurbishment of Generator 50,000 30,000 30,000 - -
72381 CYFS 4-3 - Replace windows 28,800 2,880 2,880 - -
72393 ASC - Replacement of roofing sections - 3,216 3,216 - -
72404 Town Hall - Replacement of exterior entrance
doors 16,500 16,500 10,505 5,995 36.3 % To determine if any additional doors will be
replaced in 2022.
72405 Town Hall - Replacement of roof sections and
Skylight Sealant 243,716 - 5,000 (5,000) n/a
Some work expected for Skylights in 2021. The
remaining project spend will be carried forward
into 2022. Planned cash outflows are $5K higher
than Aug. 31 forecast, however, project spending
remains within approved CBA.
72410 SARC - 7500sqft. Gymnasium MPR Admin.- 100,000 100,000 - -
5 of 11
Page 107 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
72419 Town Hall - Repair of concrete/stone walkways 33,500 33,500 37,273 (3,773) (11.3 %) Funding transferred from ASC - LED Lighting -
project #72213
72441 AFLC - Pool Boiler Replacement 150,000 15,000 7,500 7,500 50.0 % Consulting fees will be lower than previously
forecasted.
72443 AFLC - Pylon Sign 57,456 10,104 5,342 4,762 47.1 % Consulting fees will be lower than previously
forecasted.
72445 CYFS - Firehall 4-3 Pylon Sign 30,000 30,000 30,000 - -
72448 Town Hall - Interior Conversion to LED 87,572 87,571 83,707 3,864 4.4 % Project to be completed in 2021.
72449 SARC - Interior LED Retrofit 21,961 21,961 21,217 744 3.4 % Project to be completed in 2021.
72450 SARC - Low-E Ceiling - Arenas - - - - n/a
72452 Energy and Demand Management Plan
Implementation 100,000 30,000 30,000 - -
72453 Unplanned - Emergency Repairs Contingency 146,557 30,722 144,557 (113,835) (370.5 %)
$130K will be spent in 2021 to repair SARC
Therapy pool. Planned cash outflows are
$113,800 higher than Aug. 31 forecast, however,
project spending remains within approved CBA.
72454 Victoria Hall - Accessible Ramp - Accessibility
Plan Implementation 20,000 10,000 - 10,000 100.0 %
Consulting fees forecasted at last forecast
update. This will now be carried forward into
2022.
72457 Lane Ropes for SARC & AFLC and new diving
board at SARC 75,000 48,000 48,000 - -
72459 Facilities Study 90,000 - 20,000 (20,000) n/a
$20K will be spent on measurement of facilities to
support AMP. Planned cash outflows are $20K
higher than Aug. 31 forecast, however, project
spending remains within approved CBA.
72460 Aurora Sports Dome Retrofit - 150,000 150,000 - -
72469 COVID-19 Related Facility Improvements 72,550 - - - n/a
74021 SARC - Comprehensive Sound/Audio/Public
Address System Upgrade 45,200 45,200 10,000 35,200 77.9 % Consulting fees only in 2021. Tender expected in
Dec 2021.
81019 Aurora Town Square 33,267,317 16,356,300 13,341,000 3,015,300 18.4 %
$13.3M forecast includes October, November
and December payments of approx $1-1.5M
each. The Aug. 31 forecast of $16.3M was based
on Chandos' cash forecast prepared in August
2021.
Total Facilities 37,686,698$ 17,503,395 14,328,709 3,174,686 18.1 %
Community Services Total 37,995,862$ 17,739,321$ 14,401,211$ 3,338,110$ 18.8 %
6 of 11
Page 108 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
Planning & Development Services
Environment/ Waste
42809 Municipal Energy Plan 49,905$ 14,230$ 14,230$ -$ - Project is complete. To be closed.
42810 Climate Change Adaptation Plan 100,000 50,000 56,576 (6,576) (13.2 %)
Plan preparation ongoing. Planned cash outflows
are $6,500 higher than Aug. 31 forecast,
however, project spending remains within
approved CBA.
Total Environment/ Waste 149,905 64,230 70,806 (6,576)$ (10.2 %)
Water
43040 Water Hydraulic Model for the Town 17,512 17,512 18,000 (488) (2.8 %)
Planned cash outflows are $488 higher than Aug.
31 forecast, however, project spending remains
within approved CBA.
43048 St John's Sdrd - Leslie to 2C 246,297 100,000 - 100,000 100.0 %
This contract is managed by York Region. Aurora
was expecting to pay its contribution in 2021 as
per the last forecast update but this will likely be
pushed forward to 2022.
Total Water 263,809 117,512 18,000 99,512$ 84.7 %
Storm Sewer
42059 Storm Sewer Reserve Fund and Rates Study 102,308 - - - n/a
42064 Storm Sewer Outlet Cleanup 991,342 498,679 463,492 35,187 7.1 % Additional works to be completed in 2022.
42066 Damaged Storm Pipe off Henderson Dr 3,896,064 73,313 23,313 50,000 68.2 % Construction work will begin in 2022. Waiting on
York Region to complete their works first.
42067 Storm Outfall Erosion at Mill Street 59,661 - - - n/a
42072 Vandorf Sideroad Culvert and Ditch Repair 49,229 - - - n/a
42075 Performance Monitoring of LID Controls 83,950 76,050 76,050 - -
42079 Devlin Place Stream Rehabilitation 119,457 119,457 127,060 (7,603) (6.4 %)
Design ongoing. Planned cash outflows are $488
higher than Aug. 31 forecast, however, project
spending remains within approved CBA.
42080 Jones Court Stream Rehabilitation 150,000 75,000 67,551 7,449 9.9 % Design ongoing
42083 Willow Farm Lane Stream Rehabilitation 140,630 112,220 105,014 7,206 6.4 % Design ongoing
Total Storm Sewer 5,592,641 954,719 862,480 92,239$ 9.7 %
Roads
31054 Road Resurfacing - Ind Pkwy S (Engelhard to
Yonge), Vandorf (Ind Pwy S - Bayview)363,749 92,142 (27,858) 120,000 130.2 % Project in warranty phase, some deficiencies still
to be addressed. Waiting to finalize holdbacks.
31056 Bloomington Sdrd - Bathurst to Yonge -
Sidewalk/ Bikeway/ Illumination 274,693 250,000 250,000 - -
31101 Reconstruction - Vandorf Sdrd (Sections)52,692 52,692 - 52,692 100.0 % For settlement assessment and potential repairs
in Spring 2022
7 of 11
Page 109 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
31108 Reconstruction - Algonquin Crescent and Haida
Drive (Sections)554,776 50,000 - 50,000 100.0 % Project in warranty phase.
31109 Reconstruction - Kennedy St W & Temperance
St 162,126 (36,311) (36,311) - - Project in warranty phase.
31113 M & O and Underground Infrastructure
Rehabilitation - Murray Dr, Kennedy St W, Pinehurst
Crt. Wiles Crt.
2,286,652 2,286,652 1,353,305 933,347 40.8 % Under warranty, plus additional works to replace
Murray Drive cross culvert.
31114 Reconstruction - Ransom Court and Ransom
Street 667,341 - - - n/a
31116 Road Resurfacing - Dunning Ave, Edward St,
Golf Links Dr, Ind Pkwy S, McClellan Way, Orchard
Hts. Blvd, Tamarac Trail, Yonge St S
712,324 - - - n/a
31118 Reconstruction- Browning Crt, Johnson Rd,
Holman Cres, Baldwin Rd 494,453 400,000 134,530 265,470 66.4 % Under warranty, plus $25K for as-built
preparations.
31119 Reconstruction- Adair Dr, Bailey Cres, Davidson
Rd., Harriman Rd.276,800 196,315 147,106 49,209 25.1 % Awaiting final invoice and additional works for
street lighting.
31124 Henderson Dr. - Wildlife Passage 166,190 166,597 55,140 111,457 66.9 % To be carried forward into 2022.
31126 M & O - Harmon Ave, Orchard Hts Blvd.,
Whispering Pine Trail 438,428 - - - n/a
31134 Road Resurfacing - Yonge St (Golf Links -
Orchard Hts)486,465 7,836 7,836 - - Project in warranty phase.
31140 Road Resurfacing - Archerhill Crt, Jarvis Ave,
Gilbert Dr, Westview Dr, McClellan Way 249,569 - - - n/a
31175 Parking Lot Rehabilitation Study 120,409 32,669 37,942 (5,273) (16.1 %) Project is complete. To be closed.
31177 Recon - Vandorf Sdrd - Monkman Crt -
Carisbrooke Cir.947,783 1,488,500 1,358,186 130,314 8.8 % Warranty deficiencies in 2022.
31178 Reconstruction of Poplar Crescent 3,853,779 38,992 38,992 - -
31199 Road Resurfacing - Gurnett St., Kennedy St. E.,
Victoria St.,250,000 125,000 64,450 60,550 48.4 % Design is underway and will continue into 2022.
31217 Construction of Median at Yonge Street & Ridge
Road 150,000 - - - n/a
31243 Long Term Remediation for the Pavement
Heave Over Vandorf Culvert West of Bayview 230,000 - - - n/a
34006 Pave Snow Storage Facility - Lambert Willson
Park 850,000 1,259,000 800,361 458,639 36.4 % Construction will continue in 2022.
Total Roads 13,588,229 6,410,084 4,183,679 2,226,405$ 34.7 %
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A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
Traffic
34518 Pedestrian Crossings as per 2019 DC Study 67,209 67,209 19,495 47,714 71.0 % No further works planned in 2021, possible works
in 2022.
34519 Traffic Calming as per 2019 DC Study 97,808 97,808 40,000 57,808 59.1 % Works to continue into 2022
34527 Yonge/Wellington Intersection Improvements 448,533 51,498 54,402 (2,904) (5.6 %) Project will be retendered in 2022
34533 Traffic Calming Measures in School Zones 17,049 17,049 - 17,049 100.0 % New traffic calming works that may occur in
2022.
34562 Active Transportation Master Plan 150,000 75,000 50,000 25,000 33.3 % Project underway.
Total Traffic 780,599 308,564 163,897 144,667$ 46.9 %
Sidewalks
34610 S/W, Multi-use Trail and Illumination - Leslie St -
Wellington St. to Don Hillock Dr 182,836 274,814 274,814 - -
34620 S/W, Multi-use Trail and Illumination - Leslie St. -
Wellington St. E to State Farm 361,580 361,580 360,663 917 0.3 %
34626 Sidewalk Construction on Kitimat 45,971 - - - n/a
34635 S/W, Multi-use Trail and Illumination - St. John
Sdrd - Bayview to Leslie 73,599 73,599 73,071 528 0.7 %
34637 S/W - Leslie St - 600 m north of Wellington to N
Town Limit 321,467 238,947 238,865 82 0.0 %
Total Sidewalks 985,453 948,940 947,413 1,527$ 0.2 %
Streetlights
34707 Lighting Upgrade - Wellington, Berczy to West
of Mary 398,922 - - - n/a
Total Streetlights 398,922 - - -$ n/a
Studies
81001 Official Plan Review/Conformity to Places to
Grow 97,585 186,007 167,029 18,978 10.2 %
81032 Town Wide Green Development Guidelines 25,000 25,000 25,000 - -
Total Studies 122,585 211,007 192,029 18,978$ 9.0 %
Community Planning
81027 Municipal Hertiage Register Review and Update 54,612 50,380 50,380 - -
81031 Development Review Process and Fee
Structure Review 5,148 71,717 71,717 - - Project is complete. To be closed.
Total Community Planning 59,760 122,097 122,097 -$ -
240 Building
24014 Digital Plan Review and E-Permit Applications 91,897 91,897 80,758 11,139 12.1 %
Total 240 Building 91,897 91,897 80,758 11,139 12.1 %
Planning & Development Total 22,033,800$ 9,229,050$ 6,641,159$ 2,587,891$ 28.0 %
9 of 11
Page 111 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
Finance
14012 Financial System 374,000$ 160,000$ 110,000$ 50,000 31.3 % Delay in position being filled resulted in less
spending this year.
14077 Community Benefit Charge Study and DC
update 50,000 24,274 15,959 8,315 34.3 %
14080 Procurement Modernization 65,000 65,000 65,000 - -
14087 Town of Aurora-Second Generation Asset
Management Plan 70,000 70,000 70,000 - -
43038 Water Meter Replacement Program 571,295 144,762 144,762 - -
43055 Advanced Metering Infrastructure 1,500,000 150,000 - 150,000 100.0 % Contract is still under negotiation.
Finance Total 2,630,295$ 614,036$ 405,721$ 208,315$ 33.9 %
Corporate Services
Legal Services
13020 Appraisal of Town Buildings - 2019 8,974$ 6,000$ 6,000$ -$ -
13026 Risk Management 30,000 10,041 11,702 (1,661) (16.5 %)
Planned cash outflows are $1,600 higher than
Aug. 31 forecast, however, project spending
remains within approved CBA.
Total Legal Services 38,974 16,041 17,702 (1,661)$ (10.4 %)
Human Resources
13015 Employee Engagement Survey - 2020 32,033 1,587 1,587 - -
13018 Human Resources Information/Payroll System 225,483 225,483 225,483 - -
13021 Diversity and Inclusion Strategy Consultant 30,000 16,536 33,072 (16,536) (100.0 %)
Planned cash outflows are $16,500 higher than
Aug. 31 forecast, however, project spending
remains within approved CBA.
13027 Job Hazard Assessments 30,000 30,000 - 30,000 100.0 % Project spending delayed until 2022.
Total Human Resources 317,516 273,606 260,142 13,464$ 4.9 %
Strategic Initiatives
12016 Customer Experience Plan (CEP)111,591 - - - n/a
13011 Emergency Response Plan Update and
Continuation of Operations Plan 46,809 15,000 - 15,000 100.0 % Delays in project procurement have deferred
expenditures to 2022
Total Strategic Initiatives 158,400 15,000 - 15,000$ 100.0 %
Bylaw
24015 Radios for By-Law Officers 35,264 10,000 10,000 - -
24016 Animal Control Start Up 23,070 23,070 - 23,070 100.0 %
Total Bylaw 58,334 33,070 10,000 23,070$ 69.8 %
10 of 11
Page 112 of 128
A B
($)(%)
Aug. 31, 2021
Forecast
Oct. 31, 2021
Forecast
Variance - Aug. 31 vs. Oct.31
A - B
Variance Explanation
Planned/Budgeted
Capital Spend for
2021
IT Department
14047 Computer & Related Infrastructure Renewal 641,055 1,037,530 432,719 604,811 58.3 % Aug. 31 forecast was an overestimate.
14058 Project Management Software 25,000 - - - n/a
14068 Wireless Upgrades and Enhancements 74,011 74,011 50,000 24,011 32.4 % Delay in purchase of ARUBA controller.
14070 Boardroom Audio/Video Equipment 100,000 51,010 36,070 14,940 29.3 % Tanner set-up underway
14072 Cityview Portal Implementation 92,100 20,000 20,000 - -
14073 Information Technology Strategic Plan
Implementation - Studies and Other 208,310 28,778 28,778 - -
14075 Business Process Automation and Data
Integration 250,500 70,963 70,963 - -
14076 Digital Education Program 25,000 12,500 12,500 - -
14082 Data Centre Upgrades - Cybersecurity 60,000 60,000 14,134 45,866 76.4 % Waiting for results from consultant to determine
what to purchase.
14085 Migration to Cityview Workspace 100,000 39,996 40,050 (54) (0.1 %)
14089 Business Intelligence 50,000 15,000 15,000 - -
24013 Building Division Website Portal 100,000 98,000 98,000 - -
81025 GIS Scanner 10,000 - - - n/a
Total IT Department 1,735,976 1,507,788 818,214 689,574$ 45.7 %
Access Aurora
12002 Accessibility Plan Implementation 232,276 232,276 232,276 - -
12025 Customer Relationship Management (CRM)47,986 47,986 47,986 - -
13023 Access Aurora Telephony Project 12,328 12,328 12,328 - -
Total Access Aurora 292,590 292,590 292,590 - -
Corporate Services Total 2,601,790$ 2,138,095$ 1,398,648$ 739,447$ 34.6 %
Total Capital Projects 92,007,675$ 43,813,339$ 35,575,161$ 8,238,178$ 18.8 %
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Page 113 of 128
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given November 30, 2021
_______________________________________________________________________________________
Re: Naming Policy Review
To: Mayor and Members of Council
From: Councillor Harold Kim
Date: December 14, 2021
_______________________________________________________________________________________
Whereas the Town of Aurora has not reviewed the policies regarding facility and street
naming since 2007; and
Whereas the Town would benefit from a fulsome review and modernization of the
various naming polices;
1. Now Therefore Be It Hereby Resolved That staff review our current naming policies
and report back to Council with policy recommendations; and
2. Be It Further Resolved That staff report back by the end of the first quarter of 2022.
Page 114 of 128
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
_______________________________________________________________________________________
Re: Financial Support of the Aurora Historical Society for Hillary House
Rehabilitation
To: Members of Council
From: Mayor Tom Mrakas
Date: December 14, 2021
_______________________________________________________________________________________
Whereas the Aurora Historical Society is facing considerable financial pressure relating
to its repair and rehabilitation of Hillary House; and
Whereas balances in the Heritage Reserve Fund will be planned for specific projects
recommended to or by Council during the annual budget process, or other times
through-out the year, having consulted with the Heritage Advisory Committee; and
Whereas the Town has $321,300 in funding available within its Heritage Reserve Fund
from which financial support may be offered to the Aurora Historical Society; and
1. Now Therefore Be It Hereby Resolved That the Town match any funding obtained by
the Aurora Historical Society for the rehabilitation of the Hillary House up to a
maximum of $150,000; and
2. Be It Further Resolved That the matching funds to the Aurora Historical Society be
funded through a contribution from the Heritage Reserve Fund; and
3. Be It Further Resolved That upon confirmation of the proposed amount to be
provided to the Aurora Historical Society and the scope of the capital works to be
funded by the grant that the Heritage Advisory Committee’s endorsement be sought
at that time.
Page 115 of 128
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Office of the Mayor
Subject:
To:
From:
Date:
York Regional Council Highlights of November 25, 2021
Members of Council
Mayor Mrakas
December 14, 2021
Recommendation
1.That the York Regional Council Highlights of November 25, 2021, be received for
information.
Page 116 of 128
Home > Newsroom > Media Releases
Media Release
Council Highlights
December 8, 2021
York Regional Council Highlights November 25, 2021
Live streaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m.
until the close of the meeting. Past sessions are also available at york.ca/councilandcommittee
York Region welcomes new Medical Officer of Health and Associate Medical Officers of Health
York Regional Council, in its role as Board of Health, has appointed Dr. Barry Pakes as the new York Region Medical Officer of Health
(MOH).
Dr. Pakes has worked at York Region as a Public Health Physician in support of the COVID-19 pandemic response for the past year.
Prior to joining York Region Public Health, Dr. Pakes was Program Director of the Public Health and Preventative Medicine Residency
Program at the Dalla Lana School of Public Health, University of Toronto, which trains physician specialists to be Medical Officers of
Health. He has held various senior level public health positions at the Regional Municipality of Halton, the Regional Municipality of Peel
and Middlesex-London Health Unit and served as Deputy Chief Medical Officer at the Government of Nunavut.
Regional Council has also appointed Dr. Shixin (Cindy) Shen and Dr. JoAnne Fernandes as Associate Medical Officers of Health (AMOH)
for York Region.
Dr. Shen has worked for over a year at York Region as a Public Health Physician in support of the COVID-19 pandemic response.
Previously, Dr. Shen was a medical advisor at the Public Health Agency of Canada, Regional Medical Officer of Health for the Nova Scotia
Health Authority and a consultant for the World Health Organization.
Dr. Fernandes has worked at York Region as a Public Health Physician since July 2020 and has provided support to the Public Health
pandemic response. With recent work experience as a Public Health Physician, she previously worked at Region of Peel Public Health as
an Epidemiologist in 2012.
York Regional Council Highlights - November 2021York Regional Council Highlights - November 2021
Page 117 of 128
Under the Health Protection and Promotion Act, both the MOH and AMOH roles require approval from the Ontario Minister of Health. The
two AMOH appointments received approval on November 10, 2021 and the MOH appointment was approved on November 18, 2021.
Through The Act, the MOH and AMOHs provide public health expertise and support health surveillance, population health and infectious
disease control initiatives on issues of public health importance. Under the Act, a Medical Officer of Health also has the authority to issue
orders to protect the public with respect to health hazards, infection prevention and control and communicable diseases.
York Region’s continued response to COVID-19 includes vaccination for five to 11-year-olds
Regional Council received a number of updates on the continued response to COVID-19, including a memo on the Public Health
emergency response and verbal update from York Region Medial Officer of Health Dr. Pakes.
Over the past several weeks, Ontario has seen a slight increase in cases of COVID-19, with York Region averaging approximately 40 new
cases per day. While York Region’s cases are higher than in previous weeks, it remains lower than trends being seen across the province.
This is due, in a large part, to the high vaccination rates across the Region with more than 88% or residents age 12 years and older having
received at least one dose of COVID-19 vaccine and more than 86% being fully vaccinated.
York Region will continue to increase protection in the community with the Health Canada approval of COVID-19 vaccination for children
age five to 11, with administration of vaccination for this age group beginning Friday, November 26, 2021.
The Region is working alongside community partners and local school boards to launch a variety of clinic options for this cohort,
including community, pop-up and school-based vaccination clinics and specialized clinics for those with needle anxieties.
Vaccinations remain the most effective way to slow the spread of COVID-19 and prevent serious outcomes, including severe illness,
hospitalization and death.
Unvaccinated individuals are at significantly greater risk from COVID-19 than those who are vaccinated:
York Region continues to provide first, second and booster doses to eligible residents. Booster doses and vaccines for children aged 5-
11 in York Region are being provided by appointment only and eligible residents can book an appointment at york.ca/COVID19Vaccine or
by calling Access York at 1-877-464-9675. A booster dose of COVID-19 vaccine is available for eligible populations at least six months (168
days) after receipt of the second dose.
York Region is preparing for an endemic state of COVID-19 and the gradual resumption of public health services. These changes will
allow for an ongoing response and work to restore Public Health Services reduced or paused during the pandemic. Additional details will
be included as part of the Region’s and department’s 2022 budget presentation.
More information about York Region’s ongoing response to COVID-19 is available at york.ca/COVID19
York Region’s 2022 Budget tabled
York Region’s 2022 proposed budget was tabled at Regional Council on Thursday, November 25, 2021.
The proposed $3.7 billion budget includes $2.7 billion in operating costs and $980 million in capital spending. The proposed 2.96% tax levy
includes a Rapid Transit Infrastructure Levy of 1% to help fund the Region’s share of the Yonge North Subway Extension. A 1.96% tax levy
equals approximately $51 per Regional property on average and the 1% Rapid Transit Infrastructure Levy averages $26 per property, for a
total of estimated tax increase of $77.
Budget presentations will take place at Committee of the Whole on Thursday, December 2, 2021 and Thursday, November 9, 2021, and will
be submitted for approval by Regional Council on Thursday, December 16, 2021.
12.1 times more likely to become infected
18.5 times more likely to be hospitalized
40.5 times more likely to die
Page 118 of 128
Renewing York Region’s Vision
Regional Council approved a refreshed Vision that renews York Region’s commitment to strong, caring, safe communities through four
key areas of focus: economic vitality, healthy communities, sustainable environment and good government.
Vision has a long-term outlook beyond the timeframes of the Region’s more time-bound documents, such as the four-year Corporate
Strategic Plan, multi-year budgets the Regional Fiscal Strategy and the Regional Official Plan. Vision is more aspirational and aims to set
the direction today for the kinds of communities we want in the future.
The refreshed Vision is the outcome of more than two years of outreach and engagement with residents, partners and staff. While most
residents feel the overall quality of life in York Region is very high and communities are safe, consultations captured other top-of-mind
issues, including housing affordability, transportation, connectivity and inclusivity.
To learn more about the Region’s Vision, visit york.ca/vision
Draft Regional Official Plan ready for public input
York Region’s draft Regional Official Plan (ROP) outlining the blueprint to manage the Region’s growth for the next 30 years has been
received by Regional Council and is now ready for public input. The plan includes advancing new communities, affordable housing,
managing growth, identifying employment lands and protecting natural and agricultural systems.
Reviewed every five to 10 years, the Regional Official Plan guides long-term strategic planning, describing how to accommodate future
growth and development while meeting the needs of existing residents and businesses. It also provides objectives and policies to help
guide economic, environmental and land-use planning decisions while working towards the Region’s Vision of strong, caring, safe
communities.
The seven-chapter plan includes:
Public engagement is an integral component that supported the draft plan. Additional engagement with partners, stakeholders,
Indigenous communities and the public will continue through the remainder of 2021 and into 2022.
Written feedback is welcome and encouraged. Visit york.ca/haveyoursay for ways to participate in upcoming public engagement
opportunities and provide feedback on the draft plan. Proactively submitting comments by March 31, 2022 will allow staff to consider
them while revising the draft plan. A statutory public meeting will be held in Spring 2022, with additional opportunities to provide
comments to Regional Council.
Based on input received, an updated ROP will be presented to Regional Council for adoption, anticipated in mid-2022.
The Regional Official Plan is being updated in coordination with the Transportation Master Plan and Water and Wastewater Master Plan
Update Draft Infrastructure Plan.
Transportation Master Plan progress update
Introduction and Purpose
The Foundation for Complete Communities
A Sustainable Natural Environment
An Urbanizing Region
Supporting the Agricultural System
Servicing Our Communities
Implementation of the Official Plan
Page 119 of 128
York Region is expected to grow to more than 2 million people and 990,000 jobs by 2051. To support this growth, the Transportation
Master Plan is being updated in coordination with the Regional Official Plan and the Water and Wastewater Master Plan Update
Infrastructure Plan.
The Transportation Master Plan is the long-term vision for York Region’s transportation network, encompassing strategy, policy and
infrastructure. The plan looks ahead 30 years and considers the Region’s transportation infrastructure needs to support growth and the
changing needs of travellers. It supports healthy communities and economic growth by planning for safe, reliable travel and efficient
movement of goods.
York Region reviews the Transportation Master Plan (TMP) every five years to ensure the Regional transportation network meets the
needs of motorists, pedestrians, cyclists and transit riders.
In addition to exploring rapid transit corridors and prioritizing investments in the most congested areas across York Region, the 2022
Transportation Master Plan will include the following five proposed areas for further exploration:
Input from residents and other stakeholders continues to help inform the plan. Throughout the engagement process, residents and
stakeholders have been involved in providing feedback through a series of opportunities. A third virtual public information centre is
being planned for spring 2022 and the draft TMP will be presented Council in 2022.
More information on the plan, including upcoming engagement opportunities, is available at york.ca/TMP
$4.3 billion for water and wastewater projects outlined in draft Infrastructure Plan
York Region is expected to grow to more than 2 million people and 990,000 jobs by 2051. To support this growth, the Water and
Wastewater Master Plan Update Draft Infrastructure Plan is being is being updated in coordination with the Regional Official Plan and the
Transportation Master Plan.
Highlights of the draft $4.3 billion long-term plan include:
Since June 2021, this draft plan has been under review with extensive consultation, including public stakeholders, Indigenous
communities, municipal councils and staff. Feedback from all participants has been considered and will inform the final Water and
Wastewater Master Plan Update which is expected to be completed in early 2022.
Last updated in 2016, the current plan continues to meet the needs of York Region’s growing communities and supports greater resiliency
in our overall water and wastewater systems by integrating needs, maximizing capacity and applying an innovation lens to decision-
making.
More information on the plan, including project updates, is available at york.ca/waterplan
Yonge North Subway Extension funding
The Yonge North Subway Extension (YNSE) is expected to cost approximately $5.6 billion over the next 10 years, of which York Region’s
estimated portion is $1.12 billion as of 2017. The Region’s financial contribution is expected to be funded by development charges and
property taxes.
1. Safety for all travellers
2. Transportation equity and providing transportation options that fit all lifestyles and abilities
3. Reduce car travel, especially during rush hours
4. Financial and environmental sustainability
5. Review the role and function of Regional corridors
Northeast and west Vaughan servicing projects
Introduction of Lake Simcoe Water Supply to York Water System
Expansion of Duffin Creek Plant
King City wastewater system upgrades
Page 120 of 128
To help fund the tax levy portion, Council will be asked to consider a 1% annual tax levy surcharge beginning in 2022 for the next three
years to help fund the York Region portions of the York North Subway Extension not covered by development charges.
The inclusion of this surcharge was recommended by the York Region Rapid Transit Corporation Board will be presented to Regional
Council as part of the 2022 Budget deliberations.
Through the 2022 Development Charge Background Study currently underway, staff are also working to determine the portion of the
subway costs eligible for development charge recovery, as well as the development charge rate impact.
2022 Development Charge policy directions approved by Regional Council
York Region’s 2017 Development Charge Bylaw expires June 16, 2022 and as required by the Development Charges Act, 1997, a
background study and review of current policies must be undertaken before a new development charge bylaw is enacted. The 2022
Development Charge Bylaw is being updated alongside the Regional Official Plan and Infrastructure Master Plans.
The 2022 Development Charge Bylaw will build on Council’s commitment to prioritizing and supporting a mix and range of housing
options. Work continues on the bylaw and background study, with anticipated tabling at Regional Council in February 2022 with
consideration for approval in May 2022. If approved, the new Development Charge Bylaw and associated rates will be in effect June 17,
2022.
Innovation Investment Fund Application - ventureLAB
Regional Council approved $1.55 million in funding over five years to support ventureLAB to further expand the Hardware Catalyst
Initiative (HCI) and promote attraction of foreign hardware companies to York Region.
Announced in 2019, ventureLAB’s Hardware Catalyst Initiative is Canada’s only lab and incubator for founders building hardware and
semiconductor-focused products.
The semiconductor industry supports a broad range of sectors by providing microprocessors and hardware components required for a
variety of products. These semiconductors or tiny chips can be found in thousands of products such as computers, smartphones,
appliances, gaming hardware and medical equipment.
ventureLAB is taking a leadership role in contributing to Canada’s hardware capacity by facilitating home-grown innovation, advancing
commercialization and attracting investment. Tangible results have been achieved so far with revenue from this industry in Canada is
projected to grow to $3.8 billion (U.S.) by 2024. Regional Innovation Centres such as ventureLAB develop and deliver support programs
and services focused on technology-based entrepreneurs starting and growing global businesses.
Supporting ventureLAB helps York Region achieve the goals identified in Economic Development Action Plan 2020-2023, specifically
supporting innovation, attracting foreign direct investment and stimulating well-paying jobs.
For more information, please visit yorklink.ca and york.ca
2020 State of Infrastructure Report
Regional assets are required to help provide the services which contribute to the quality of life enjoyed by York Region residents and
visitors. In the most recent State of Infrastructure Report, as of December 31, 2020 the Region owns almost $17 billion in tangible assets.
This is an increase of $1 billion from 2019.
These assets involve York Region’s 13 service areas and includes everything from computers and equipment to roads and underground
pipes, vehicles and rapidways to street trees and buildings.
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/
Annual monitoring and Regional Council’s commitment to financial investment in these assets helps ensure they remain in a state of
good repair, with 88% of the Region’s assets in fair to very good condition (2020).
Maintaining and investing in assets to keep them in a state of good repair helps extend their lifecycle and ultimately lowers the risk of
service disruption and decreases the cost of sustaining Regional infrastructure over time.
Establishing a Community Housing Development Master Plan
Regional Council approved the development of the Region’s first 40-year Community Housing Development Master Plan to address
ongoing demand for affordable housing across the community. This long-term plan uses the following principles to help increase the
supply of community housing across the Region:
Community housing provides subsidized and affordable rental housing for households living with low and moderate incomes, and is
owned and operated by non-profit and co-operative housing providers, as well as Housing York Inc.
Responding to the Region’s growth and diversity
Regional Council received an update on the Inclusion Charter for York Region, which responds to the Region’s growth and diversity and
supports the Region’s vision of strong, caring and safe communities.
As one of the fastest growing and most diverse communities in Canada, York Region remains committed to achieving the vision of the
Inclusion Charter and has advanced many actions since the Charter was endorsed in June 2018. Some of these highlights include:
Council also adopted a motion to address anti-Asian racism and hate-related behaviour and conduct against any resident of York Region.
Through the work of the Municipal Diversity and Inclusion Group and its collective action plan focused on increasing the sense of
community belonging and decreasing the incidence of hate crimes, staff will continue to report back to Council on various areas of
focus.
Supporting welcoming and inclusive communities will also include moving forward on developing and implementing a collective action
plan to achieve the vision of the Charter within organizations and in the community.
The Inclusion Charter for York Region is a community initiative developed by the Municipal Diversity and Inclusion Group, which includes
20 member organizations that serve people who live, work and visit York Region and brings together municipalities, police services,
hospitals, school boards, conservation authorities and agencies with a common commitment to welcoming and inclusive communities.
Early results of automated speed enforcement indicate drivers slowing down by more than 35%
Putting residents first
Appropriate development on available land
Readiness for funding opportunities
Empower community housing providers with support
Target an aggressive rate of growth for community housing
Creating a diversity calendar and initiating corporate diversity celebrations to raise awareness about faith, cultural and other
significant dates throughout the year
Establishing quiet rooms (dedicated, comfortable spaces for prayer, reflection and meditation) across 14 Regional buildings
Introducing diversity and inclusion training for York Region employees
Creating an Anti-Black Racism Advisory Group consisting of Black staff, focused on supporting the rollout of the corporate
framework for action to address anti-Black racism
Commemorating National Day for Truth and Reconciliation
Page 122 of 128
York Region’s two-year, limited use automated speed enforcement pilot began in November 2020. Within the first 10 months of the pilot
program, automated speed enforcement improved speed limit compliance in community safety zones by more than 35%.
The Region’s pilot program was developed in collaboration with York Regional Police. Sites were selected based on the highest risk to
school children, with at least one site selected in each local municipality to maximize Regional coverage. One mobile automated speed
enforcement camera is rotated monthly among 12 community safety zones covering 19 schools across York Region.
Program findings will be shared back with Council following the conclusion of the Region’s automated speed enforcement pilot in fall
2022.
For more information, please visit york.ca/traffic
Taking action to manage impacts of Invasive Moth Lymantria dispar dispar
In 2021, York Region experienced a significant invasive outbreak of Lymantria dispar dispar (LDD), formerly known as European gypsy
moth, resulting in heavy-to-severe tree defoliation. LDD egg mass surveys are underway to help predict 2022 population levels and based
on previous surveys and historical outbreaks, we expect some amount of heavy-to-severe defoliation.
Together with local cities, towns and conservation authorities, York Region has taken action to mitigate impacts to street and park trees
and public owned forests using an integrated pest management approach. This approach includes egg mass scraping, treatment of
select high value trees with pesticides and burlap banding.
Landowners are responsible for protecting trees on their property. Several municipalities provided free burlap banding kits to residents
during the spring and summer of 2021 to capture LDD caterpillars. York Region, local cities and towns and conservation authorities are
committed to continuing this integrated pest management approach and support for residents in 2022.
LDD is a non-native defoliating insect first discovered in Ontario in the 1960s. Outbreaks typically occur every seven to 10 years and last
one to three years, on average. For more information visit york.ca/LDDmoth
Update to Sewer Use Bylaw and Enforcement Program Fees
Regional Council has enacted the updated Sewer Use Bylaw and associated program fees taking effect January 1, 2022. The Sewer Use
Bylaw is vital to protect health and safety, the environment and wastewater infrastructure. The proposed fee increases are necessary to
ensure the Sewer Use Bylaw Enforcement Program recovers costs while continuing to provide a best-in-class program.
New sections added to the bylaw enable York Region to approve limited and special discharges which lets businesses appeal orders and
establishes the framework for administrative monetary penalties. Modelling for fees aligns with the approved 2021 Water and Wastewater
User Rate Study assumptions and principles with annual average fee increases capped at 5%.
The bylaw sets out several mechanisms for staff to work with businesses to improve their wastewater quality including entering into
surcharge agreements, compliance programs or pollution prevention plans.
Sewer Use Bylaw Enforcement Program fees offset the cost of providing extra wastewater service including program administration,
monitoring, treatment costs, enforcement and laboratory expenses.
Public consultation on the draft bylaw was conducted in June and July 2021. For more information, please visit york.ca/seweruse
New Procurement Bylaw in effect January 1, 2022
Due to the onset of the COVID-19 pandemic, the release of York Region’s new Procurement Bylaw was delayed from March 2020 until
now. The new bylaw was enacted by Council and will be in effect as of January 1, 2022. Key bylaw revisions were tabled and previously
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reviewed by Council in January 2020.
Financial objectives of obtaining goods and services that provide the best value-for-money for the Region will continue to be supported
in the new bylaw. This will be achieved through cooperative purchasing opportunities with local municipalities and other public agencies,
as well as internal multi-departmental collaborative procurements.
York Region receives Government Finance Officers Association budget award
York Region has received the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for its 2021
budget document. This marks the 17th consecutive year York Region has received this award.
The GFOA is a professional association serving more than 21,000 government finance professionals throughout North America. The
Distinguished Budget Presentation Award is the highest recognition in governmental budgeting.
York Region Director of Capital Planning and Delivery for Environmental Services selected as 2021 Municipal Engineers
Association Award Recipient
York Region is pleased to announce Mike Rabeau, Director of Capital Planning and Delivery for Environmental Services, is the recipient of
a 2021 Municipal Engineers Association Award.
Every year the Municipal Engineers Association recognizes Municipal Engineers who have provided outstanding service to the
community, been recognized for work related accomplishments in an engineering project of above merit and/or have a record of long-
term service.
Mr. Rabeau’s leadership in growing, sustaining and rehabilitating York Region’s asset base is essential to ensure system resiliency and
will continue to have a major impact on public works in York Region and the lives of our residents in the decades ahead.
Mr. Rabeau is a licensed Professional Engineer and has been working at York Region for over 17 years. Since 2014, Mr. Rabeau has been
leading various teams responsible for expanding and sustaining $7.7 billion in water and wastewater infrastructure, including the Duffin
Creek Water Pollution Control Plant expansion, the 16th Avenue Sewer Rehabilitation and the York Durham Sewage Systems Forcemain
Twinning project.
York Region honours past and serving members of the Canadian Armed Forces
Regional Council’s Committee of the Whole meeting on Thursday, November 11, 2021, began at 1 p.m. to allow Members of Council, staff
and residents time to reflect on the sacrifices and dedication of those who have, and continue to serve our country, and to honour those
who made the ultimate sacrifice in the name of freedom.
In recognition of Remembrance Day, Regional Council offered thanks to veterans and serving members of the Canadian Armed Forces
for their courage and commitment to protect our country.
Treaties Recognition Week
Regional Council recognized November 1 to November 7, 2021 as Treaties Recognition Week, acknowledging the importance of working
together and sharing the land traditionally occupied by Indigenous Peoples.
Treaties Recognition Week honours the importance of treaties, while helping all Ontarians learn more about treaty right and relationships.
It also raises awareness of the treaty relationships between Indigenous and non-Indigenous communities in Ontario while also building
equitable and respectful relationships that move us forward on the path to reconciliation.
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2021 Municipal Agriculture Planning and Economic Development Forum
York Region, in collaboration with the Ontario Ministry of Agriculture, Food and Rural Affairs, hosted the 13th annual Municipal Agriculture
Economic Development and Planning Forum from November 3 to November 4, 2021.
This forum brought together more than 200 economic development and land use planning professionals to learn, network and share
experiences in doing business and building a resilient agri-food sector in response to the COVID-19 pandemic.
Next meeting of York Regional Council
York Regional Council will meet on Thursday, December 16, 2021 at 9 a.m. To maintain physical distancing and protect the health and well-
being of residents, this is currently planned to be a virtual meeting and streamed on york.ca/live
The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to 1.2 million
residents and 54,000 businesses with over 650,000 employees. More information about the Region’s key service areas is available at
york.ca/regionalservices
-30-
Media Contact:
Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York
1-877-464-9675, ext. 71232
Cell: 289-716-6035
kylie-anne.doerner@york.ca
Page 125 of 128
The Corporation of the Town of Aurora
By-law Number XXXX-21
Being a By-law to levy Interim Property Taxes
for the 2022 taxation year.
Whereas subsection 317(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(the “Act”), provides that a local municipality, before the adoption of estimates for the
year under section 290 of the Act, may pass a by-law levying amounts on the
assessment of property in the local municipality rateable for local municipality
purposes;
And whereas subsection 317(2) of the Act provides that a by-law under subsection
317(1) shall be passed in the year that the amounts are to be levied or may be passed in
November or December of the previous year if it provides that it does not come into
force until a specified day in the following year;
And whereas since The Corporation of the Town of Aurora (the “Town”), The Regional
Municipality of York, and the Province of Ontario have not all adopted estimates and
established tax rates for the year 2022, the Town wishes to pass a by-law levying
amounts on the assessment of property in the Town in accordance with subsection
317(1) of the Act (the “Interim Property Tax”);
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The Town shall levy an Interim Property Tax in 2022.
2. The Interim Property Tax may be levied under this by-law on a property that is
rateable for local municipality purposes for the current tax year, but which was
not rateable for local municipality purposes for the prior tax year, including
assessment of property that is added to the assessment roll after this by-law is
passed.
3. The Interim Property Tax rate will be an amount equal to fifty percent (50%) of
the total amount of taxes for municipal and school purposes levied on the
rateable property for the previous year.
4. The Treasurer of the Town or their designate shall send to each person (or their
designate) so taxed, a printed bill/letter specifying the amounts and due dates of
amounts payable by the taxpayer.
5. The Treasurer of the Town or their designate shall send the property tax bill to
the taxpayer’s residence or place of business unless the taxpayer directs the
Treasurer, in writing, to send the bill to an alternate address, in which case it shall
be sent to the requested alternate address, until revoked by the taxpayer in
writing.
6. The Interim Property Tax levied by this by-law shall be due and payable to the
Treasurer in installments on February 22, 2022, and April 26, 2022, and shall be
paid at the Town of Aurora Municipal Office located at 100 John West Way,
Aurora, Ontario or to a financial institution to the credit of the Treasurer, Town of
Aurora. Properties registered for the Pre-authorized Tax Payment Plan program
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By-law Number XXXX-21 Page 2 of 2
will have Interim Property Tax levied by this by-law due and payable in automatic
installments on the last business day of each calendar month, commencing on
January 28, 2022, and such Pre-authorized Tax Payment Plan installments shall
be subject to adjustment as set out in paragraph 10 of this by-law.
7. If the Interim Property Tax levied on any class of property or any installments
thereof which are due and payable in accordance with this by-law, remain unpaid
on the due date, interest of one and one quarter percent (1.25%) (being fifteen
percent (15%) per annum) of the unpaid Interim Property Tax shall be imposed
on the first day of the default, or within five (5) business days of the default.
8. On the first day of the next calendar month following the due date and every
month thereafter for so long as there is Interim Property Tax remaining unpaid,
interest in the amount of one and one quarter percent (1.25%) (being fifteen
percent (15%) per annum) shall be imposed on the Interim Property Tax
remaining unpaid. Interest shall not be charged in respect of any installment
which was due in the prior month, but for which interest has been imposed in the
current month.
9. All payments, including partial payments, shall be applied to accounts on a
consistent basis.
10. The Treasurer of the Town or their designate is hereby delegated the power and
authority to adjust the amount of the Interim Property Tax levied on a property to
the extent that the Treasurer considers appropriate, where the Treasurer is of the
opinion that the Interim Property Tax levied on a property is too high or too low in
relation to the estimate of the total taxes that will be levied on the property for
the year 2022; and more particularly, the Treasurer may do so for all properties
described in paragraph 2 above and those properties registered for the Pre-
authorized Tax Payment Plan program.
11. This by-law shall come into full force and effect on January 1, 2022.
Enacted by Town of Aurora Council this 14th day of December 2021.
__________________________________
Tom Mrakas, Mayor
__________________________________
Michael de Rond, Town Clerk
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The Corporation of The Town of Aurora
By-law Number XXXX-21
Being a By-law to confirm actions by Council
resulting from a Council meeting
on December 14, 2021.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on December 14, 2021, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 14th day of December, 2021.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
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