MINUTES - Council - 20211214 1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, December 14, 2021
7:00 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor John Gallo*
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Michael Thompson*
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Rachel Wainwright-van Kessel, Director of Finance*
Techa van Leeuwen, Director of Corporate Services*
Lisa Warth, Acting Director, Community Services*
David Waters, Director of Planning and Development Services*
Eliza Bennett, Acting Manager, Corporate Communications*
Doug Bertrand, Manager, Facilities*
Lisa Hausz, Manager, Economic Development and Policy*
Patricia De Sario, Town Solicitor*
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Ishita Soneji, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:06 p.m.
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The Mayor relinquished the Chair to Councillor Kim at 8:32 p.m. during the
consideration of Motion 10.2, Re: Financial Support of the Aurora Historical
Society for Hillary House Rehabilitation, and reassumed the chair at 8:46 p.m.
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the traditional
territory of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose
presence here continues to this day. He further noted that Aurora is part of the
treaty lands of the Mississaugas of the Credit and the Williams Treaties First
Nations and thanked them for sharing the land.
3. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services, be approved.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict
of Interest Act, R.S.O. 1990, c. M.50 respecting the third clause of the motion for
item 9.2, Report No. FIN21-052 – 2022 Final Approved Budget, as a family
member is employed by Central York Fire Services; therefore, she did not take
part in the discussion of, or vote on, any question in respect of the matter.
5. Community Presentations
5.1 Greg Stanisci, Manager of BI and Data Analytics, York Region Police; Re: The
New Community Safety Data Portal Presentation
Council consented to permit fifteen minutes for the presentation.
Deputy Chief Paulo Da Silva introduced the York Region Police's new
Community Safety Data Portal noting its purpose to enable the public to
be more engaged in the safety and wellbeing of their communities. Greg
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Stanisci, Manager of BI and Data Analytics, demonstrated how to navigate
the portal and provided an overview of the features including seasonal
alerts, community safety maps, road safety maps, and various dashboard
data regarding crime statistics and trends. It was noted that training
sessions regarding the portal will be offered through the Community
Safety Data Portal Academy, and more information regarding registration
is available at www.yrp.ca. Superintendent Sony Dosanjh was also present
to respond to questions.
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the presentation be received for information.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
6. Delegations
None.
7. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
That the Consent Agenda items, 7.1 to 7.8 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
7.1 Council Meeting Minutes of November 23, 2021
1. That the Council meeting minutes of November 23, 2021, be adopted
as circulated.
Carried
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7.2 Council Closed Session Minutes of November 16, 2021
1. That the Council Closed Session minutes of November 16, 2021, be
adopted as circulated.
Carried
7.3 Council Closed Session Public Meeting Minutes of November 16, 2021
1. That the Council Closed Session Public meeting minutes of November
16, 2021, be adopted as circulated.
Carried
7.4 Council Closed Session Minutes of November 23, 2021
1. That the Council Closed Session minutes of November 23, 2021, be
adopted as circulated.
Carried
7.5 Council Closed Session Public Meeting Minutes of November 23, 2021
1. That the Council Closed Session Public meeting minutes of November
23, 2021, be adopted as circulated.
Carried
7.6 Council Closed Session Minutes of November 30, 2021
1. That the Council Closed Session minutes of November 30, 2021, be
adopted as circulated.
Carried
7.7 Council Closed Session Public Meeting Minutes of November 30, 2021
1. That the Council Closed Session Public meeting minutes of November
30, 2021, be adopted as circulated.
Carried
7.8 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of October 22, 2021
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of October 22, 2021, be received
for information.
Carried
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8. Standing Committee Reports
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received and
the recommendations carried by the Committee with the exception of sub-item
8.1.5, which was discussed and voted on separately as recorded below.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
8.1 General Committee Meeting Report of November 30, 2021
8.1.1 CMS21-034 - Public Art Master Plan - Status Update
Report
1. That Report No. CMS21-034 be received for information.
Carried
8.1.2 FIN21-045 - Q3 2021 Procurement Report
Report
1. That Report No. FIN21-045 be received for information.
Carried
8.1.3 Mayor's Golf Classic Funds Committee Meeting Minutes of
November 5, 2021
Minutes
1. That the Mayor's Golf Classic Funds Committee meeting
minutes of November 5, 2021, be received for information.
Carried
8.1.4 Accessibility Advisory Committee Meeting Minutes of November 10,
2021
Minutes
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1. That the Accessibility Advisory Committee meeting minutes of
November 10, 2021, be received for information.
Carried
8.1.5 Aurora Town Square Project Monitoring Task Force Meeting Minutes
of November 16, 2021
Minutes
Moved by Councillor Gilliland
Seconded by Councillor Thompson
1. That the Aurora Town Square Project Monitoring Task Force
meeting minutes of November 16, 2021, be received for
information.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Gallo, Councillor Gilliland, Councillor Humfryes, and
Councillor Thompson
Carried (7 to 0)
8.1.6 Mayor's Golf Classic Funds Committee Meeting of November 18,
2021
Minutes
1. That the Mayor's Golf Classic Funds Committee Meeting
Minutes of November 18, 2021 be received for information.
Carried
8.1.7 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of
November 17, 2021
Minutes
1. That the Anti-Black Racism and Anti-Racism Task Force
Meeting Minutes of November 17, 2021, be received for
information.
Carried
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8.1.8 Community Advisory Committee Meeting Minutes of November 18,
2021
Minutes
1. That the Community Advisory Committee meeting minutes of
November 18, 2021, be received for information.
Carried
8.1.9 FIN21-049 - Procurement Modernization Project Update
Report Attachment 1 Attachment 2
1. That Report No. FIN21-049 be received for information.
Carried
8.1.10 CS21-059 - Fence By-law Exemption Request – 32 Knowles Crescent
Report Attachment 1 Attachment 2
1. That Report No. CS21-059 be received; and
2. That an exemption to the Town’s Fence By-law No. 4753-05.P to
permit a recently constructed non-compliant fence in the rear
yard at 32 Knowles Crescent, be denied; and
3. That staff report to Council at a future meeting outlining
proposed amendments to the Fence By-law No 4753-05.P on a
process to address future fence exemption requests.
Carried
8.1.11 CS21-089 - Pending List Review
Report Attachment 1
1. That Report No. CS21-089 be received; and
2. That items marked “Completed” be removed from the Pending
List.
Carried
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8.1.12 OPS21-021 - Tree Removal Permit Application - 144 Temperance
Street
Report Attachment 1 Attachment 2 Attachment 3 Attachment 4
1. That Report No. OPS21-021 be received; and
2. That the Tree Removal Permit Application for 144 Temperance
Street be approved.
Carried
8.1.13 PDS21-152 - Application for Removal of (H) Holding Provision, Gillam
Residence Ltd. Partnership - 15520 Yonge Street, Plan 246 PT Lot 4,
File Number: ZBA(H)-2021-01, Related File Number: SPM-2021-01
Report Figures 1-9
1. That Report No. PDS21-152 be received; and
2. That the Application to Remove the (H) Holding Provision File
ZBA(H)-2019-01 for Gillam Residence Ltd. Partnership at 15520
Yonge Street be approved; and
3. That the amending by-law to remove the (H) Holding provision
be presented for enactment at a future Council meeting.
Carried
8.1.14 PDS21-155 - Application for Site Plan Approval, Horseshoe
Properties Inc., 130 Industrial Parkway North, File Number: SP-2021-
05
Report Figures 1-7
1. That Report No. PDS21-155 be received; and
2. That Site Plan Application File SP-2021-05 to permit the
development of a building addition for warehousing with a
Gross Floor Area of 1,163.08 m² (12,519 ft²) be approved in
principle, subject to the following conditions:
i. Resolution of all outstanding minor technical comments
from internal departments and external agencies including
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the Region of York and the Lake Simcoe Region
Conservation Authority, to the satisfaction of the Director of
Planning & Development Services, prior to execution of a
site plan agreement; and
ii. Execution of a site plan agreement between the Owner and
the Town ensuring all Town and external agency
requirements are satisfied, including the payment of fees
and securities and Cash-in-Lieu of Parkland.
Carried
8.1.15 New Business Motion No. 1
1. That the comments from Delegation 6.1, by Susan Morton-
Leonard and Lynn Browne, regarding train whistle cessation in
Aurora, be referred back to staff to report back to Council.
Carried
8.2 Budget Committee Meeting Reports of November 2021
8.2.1 Budget Committee Meeting Report of November 8, 2021
1. That the Budget Committee meeting report of November 8,
2021, be received for information.
Carried
8.2.2 Budget Committee Meeting Report of November 15, 2021
1. That the Budget Committee meeting report of November 15,
2021, be received for information.
Carried
8.2.3 Budget Committee Meeting Report of November 20, 2021
1. That the Budget Committee meeting report of November 20,
2021, be received for information.
Carried
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9. Consideration of Items Requiring Discussion (Regular Agenda)
9.1 Presentation from Manager, Economic Development & Policy; Re: Economic
Development Marketing Campaign
Lisa Hausz, Manager, Economic Development and Policy, presented an
overview of the Emerging Aurora marketing campaign intended to build
awareness for Aurora investment, talent, and workforce and to identify
initiatives, projects, and programs that support the Economic
Development Strategic Plan. She further highlighted details of the various
marketing elements and presented two video projects as part of the
campaign.
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That the presentation regarding Economic Development Marketing
Campaign be received for information.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
9.2 FIN21-052 - 2022 Final Approved Budget
Council consented to vote on the third clause of the main motion separately.
Main motion
Moved by Councillor Kim
Seconded by Councillor Humfryes
1. That Report No. FIN21-052 be received; and
2. That Council approve the 2022 operating budget as follows:
a. The operating budget, excluding Central York Fire Services, as
amended by this report, and as summarized in Attachment 1; and
b. The water, wastewater and storm water rates to fully fund each of
these services as summarized in Table 2; and
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c. That the necessary tax and water billing bylaws be enacted at a
future Council meeting; and
3. (voted on separately)
4. That Council approve the 2022 capital budget as follows:
a. The capital budget authority and planned spending by project as
detailed in the budget binder tabled on October 26th, 2021 and as
amended in this report and as summarized in Attachments 2 and 3;
and
b. The capital budget authority and planned spending for the roads,
facilities, fleet and storm sewer rehabilitation & replacement capital
programs as detailed in the budget binder tabled on October 26th,
2021, as summarized in Table 2 and subject to the rules detailed in
this report; and
c. The funding sources for each capital project as reviewed and
recommended by Budget Committee on November 20, 2021; and
5. That the reconciliation of the 2022 operating budget to the full accrual
basis of accounting, as required under Ontario Regulation 284/09, as
summarized in Attachment 4 be endorsed.
Amendment
Moved by Councillor Gallo
Seconded by Councillor Gaertner
That the main motion be amended by adding the following clause:
"That the safe restart funding amount allocated to the Aurora
Armoury be tabled until more information is provided to a Closed
Session meeting in January 2022."
Yeas (3): Councillor Gaertner, Councillor Gallo, and Councillor Gilliland
Nays (4): Mayor Mrakas, Councillor Kim, Councillor Humfryes, and
Councillor Thompson
Defeated (3 to 4)
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Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gilliland, Councillor Humfryes, and Councillor Thompson
Nays (1): Councillor Gallo
Main motion
Carried (6 to 1)
Third clause of main motion
Moved by Councillor Kim
Seconded by Councillor Gilliland
3. That a total budget of $12,294,900 be approved for 2022, representing
the Town’s share for Fire Services;
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, and Councillor Thompson
Absent (1): Councillor Humfryes
Carried (6 to 0)
9.3 FIN21-051 - 2021 Interim Forecast Update As of October 31, 2021
Moved by Councillor Gilliland
Seconded by Councillor Thompson
1. That Report No. FIN21-051 be received for information.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
10. Motions
10.1 Councillor Kim; Re: Naming Policy Review
Moved by Councillor Kim
Seconded by Councillor Humfryes
Whereas the Town of Aurora has not reviewed the policies regarding
facility and street naming since 2007; and
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Whereas the Town would benefit from a fulsome review and
modernization of the various naming policies;
1. Now Therefore Be It Hereby Resolved That staff review our current
naming policies and report back to Council with policy
recommendations; and
2. Be It Further Resolved That staff report back by the end of the first
quarter of 2022.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
10.2 Mayor Mrakas; Re: Financial Support of the Aurora Historical Society for
Hillary House Rehabilitation
Moved by Mayor Mrakas
Seconded by Councillor Humfryes
Whereas the Aurora Historical Society is facing considerable financial
pressure relating to its repair and rehabilitation of Hillary House; and
Whereas balances in the Heritage Reserve Fund will be planned for
specific projects recommended to or by Council during the annual budget
process, or other times through-out the year, having consulted with the
Heritage Advisory Committee; and
Whereas the Town has $321,300 in funding available within its Heritage
Reserve Fund from which financial support may be offered to the Aurora
Historical Society; and
1. Now Therefore Be It Hereby Resolved That the Town match any
funding obtained by the Aurora Historical Society for the rehabilitation
of the Hillary House up to a maximum of $150,000; and
2. Be It Further Resolved That the matching funds to the Aurora Historical
Society be funded through a contribution from the Heritage Reserve
Fund; and
3. Be It Further Resolved That upon confirmation of the proposed amount
to be provided to the Aurora Historical Society and the scope of the
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capital works to be funded by the grant that the Heritage Advisory
Committee’s endorsement be sought at that time.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
11. Regional Report
11.1 York Regional Council Highlights of November 25, 2021
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That the York Regional Council Highlights of November 25, 2021, be
received for information.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
12. New Business
Councillor Gaertner inquired about additional yard waste pick up for debris
caused by high winds, and staff provided a response noting additional pick-up
cannot be scheduled at this time. It was mentioned that residents can take yard
waste items to the Bloomington Yard Waste Depot.
Councillor Gilliland extended appreciation to the Community Services department
for their prompt response to recent inclement weather and cancelling any
outdoor events to ensure everyone's safety.
Mayor Mrakas and Members of Council discussed about the appointment of a
Council representative to the Hillary House Board of Directors.
New Business Motion No. 1
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
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That Councillor Sandra Humfryes be appointed to the Hillary House Board of
Directors as Council's representative.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
13. By-laws
13.1 By-law Number 6397-21 - Being a By-law to levy Interim Property Taxes for
the 2022 taxation year.
Moved by Councillor Gilliland
Seconded by Councillor Kim
That By-law 13.1 be enacted.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Gallo, Councillor Gilliland, Councillor Humfryes, and Councillor Thompson
Carried (7 to 0)
14. Closed Session
None.
15. Confirming By-law
15.1 By-law No. 6398-21 Being a By-law to confirm actions by Council resulting
from a Council meeting on December 14, 2021
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the confirming by-law be enacted.
Carried
16. Adjournment
Mayor Mrakas, on behalf of Council, extended appreciation and best wishes to
David Waters, Director of Planning and Development Services, on his retirement
and Eliza Bennett on her role as Acting Manager of Corporate Communications.
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Mayor Mrakas, on behalf of Council, extended best wishes to all residents and
businesses for a happy and safe holiday season, and reminded everyone to
follow the public health safety guidelines.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the meeting be adjourned at 9:06 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk