AGENDA - General Committee - 20050621ffi IL
lem
GENERAL COMMITTEE
AGENDA
NO, 05-17
TUESDAY, JUNE 21, 2005
1:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
17/06/05
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO, 05-17
Tuesday, June 21, 2005
Councillor West in the Chair.
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
l/l DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Mr. Mark C. Vigna, Earth Rangers (pg. D-1)
Re: Wildlife Services Provided to the Town of Aurora
(b) Ms Sandra Vessel, York Region Health Services (pg. D-2)
Re: Pandemic Influenza — Contingency Plan
(c) Mr. Daniel Kostopoulos, Region of York (pg. D-21)
Re: Update of the Regional Noise Policy
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting No. 05-17
Tuesday, June 21, 2005
Page 2 of 7
Vll OTHER BUSINESS, COUNCILLORS
Vlll IN -CAMERA
None
IX ADJOURNMENT
General Committee Meeting No. 05-17 Page 3 of 7
Tuesday, June 21, 2005
AGENDA ITEMS
1. Letter from Mr. Geoffrey Dawe, Chair- Aurora Public Library Board (pg. 1)
Re: Space Leasing Within Library Square and Parking Availability
RECOMMENDED:
THAT the correspondence from the Chair - Aurora Public Library Board be
received for information.
2. ADM05-006 — 2004 Annual Report (pg. 2)
RECOMMENDED:
THAT the attached 2004 Annual Report for the Town of Aurora be
received as information.
3. BA05-006 — Municipal Building By-law (pg. 34)
RECOMMENDED:
THAT Report BA05-006 respecting a Municipal Building By-law be
received; and
THAT staff be directed to bring forward By-law 4678-05.C, being a by-law
respecting construction, demolition and change of use permits, to the June
28, 2005 Council meeting for three readings.
4. PW05-019 — Elimination of Train Whistling at Railway (pg. 52)
Crossings - Update
RECOMMENDED:
THAT staff be requested to:
• continue to work toward resolution of all matters related to the
elimination of train whistling at railway crossings in Aurora; and
0 report further to Council on this matter as necessary.
General Committee Meeting No. 05-17
Tuesday, June 21, 2005
Page 4 of 7
5. PL05-052 — Proposed Official Plan Updates Pertaining to (pg. 64)
Industrial/Commercial Designations and Economic
Development
RECOMMENDED:
THAT the Terms of Reference for the Official Plan updates pertaining to
Industrial/Commercial policies and the addition of new Economic
Development policies be approved; and
THAT a request for proposals to undertake the study be undertaken; and
THAT Town staff be authorized to proceed with consultant selection and
awarding of the study in accordance with the requirements of the Town's
standard purchasing procedures; and
THAT the successful proposal be selected and recommended to Council
by representatives from the Planning Department and the Economic
Development Officer.
6. PL05-053 - Zoning By-law Amendment and Subdivision Applications (pg. 79)
Hallgrove Estates Inc.
Part of Lot 20, Concession 3
South of Wellington Street, Between Leslie Street and Hwy 404
Files D14-06-00 and D12-00-2A
RECOMMENDED:
THAT Council enact Implementing Zoning By-law 4679-05.D, and
THAT the proposed Plan of Subdivision D12-00-2A prepared by KLM
Planning Partners Inc., Project No. P-991, dated April 12, 2005, be draft
approved subject to the Conditions of Draft Approval attached as
Appendix "A" being fulfilled prior to final approval.
General Committee Meeting No. 05-17 Page 5 of 7
Tuesday, June 21, 2005
7. PL05-054 — Proposed Northeast Old Aurora Heritage Conservation (pg. 102)
District Study Terms of Reference
RECOMMENDED:
THAT the Northeast Old Aurora Heritage Conservation District Study —
Terms of Reference, dated June 28, 2005 be approved; and
THAT Town staff be authorized to proceed with consultant selection and
awarding of the study in accordance with the requirements of the Town's
standard purchasing procedures; and
THAT the successful proposal be selected and recommended to Council
by a technical steering committee comprising of representatives of the
Planning Department.
8. PL05-055 — Site Plan Application (pg. 129)
Perwick Investments Ltd.
300, 302, 304 Wellington Street East
File D11-17-98A2
RECOMMENDED:
THAT Report PL05-055 be received as information; and
THAT Council authorize the Director of Planning to enter into a Site Plan
Amendment Agreement between Perwick Investments Ltd., the Regional
Municipality of York, and the Town of Aurora for the proposed changes to
the lands municipally known as 300, 302, and 304 Wellington Street East.
9. PL05-057 — Planning Applications Status List (pg. 136)
RECOMMENDED:
THAT the Planning Applications Status List be received as information.
10. LS05-043 — Tender LS2005-23 Wellington Street Left Turn Lane (pg. 172)
RECOMMENDED:
THAT Council approve the award of Tender LS2005-23 (Wellington Street
left turn lane) road servicing work to K.J. Beamish Construction Limited in
the amount of $137,201 excluding G.S.T.
General Committee Meeting No. 05-17
Tuesday, June 21, 2005
Page 6 of 7
11
12.
13.
LS05-041 — Level of Janitorial Services in Town Facilities
RECOMMENDED:
(pg. 175)
THAT Council endorse the janitorial level of service in the following Town
facilities; and
THAT Council endorse the Terms and Conditions for a Tender and
Consolidated Janitorial Services Contract at the following facilities:
1. Aurora Town Hall
2. Aurora Family Leisure Complex
3. Parks and Public Works Buildings
4. Aurora Public Library
5. New Seniors Centre
6. New Recreation Complex
7. Aurora Community Centre (part-time weekend service)
LS05-042 — Pro -Shop Request for Proposal - New
Recreation Complex
RECOMMENDED:
(pg. 179)
THAT Council endorse the Terms and Conditions for a Pro -Shop Service
Contract at the new Recreation Complex; and
THAT Council authorize staff to proceed with a Request for Proposal
based on Report LS05-042.
CS05-020 — Sign Request for Polo for Heart
RECOMMENDED:
(pg. 181)
THAT Council approve the Ontario Heart and Stroke Foundation's request
for Inage for their annual Polo for Heart fundraiser to be held on June
24rh 25th and 26th
General Committee Meeting No. 05-17
Tuesday, June 21,2005
Page 7 of 7
14. PL05-056 — Release for Registration Phase 1 (pg. 185)
Preserve Homes Corporation
Part of Lot 21, Concession 2 EYS
D12-01-5A
RECOMMENDED:
THAT, subject to the execution of the agreement by Preserve Homes
Corporation, and such minor technical modifications that may be
necessary, the Mayor and Clerk be authorized to execute a Subdivision
Agreement between the Town of Aurora and Preserve Homes Corporation
dated June 28, 2005 with respect to the Phase 1, as defined within the
Agreement, contained within Draft Plan of Subdivision D12-01-5A subject
to the following provisions:
i) the receipt of the Ontario Municipal Board Order regarding the
lands along Wellington Street East previously owned by the School
Board;
ii) the provision of financial payments and securities as described in
Schedules "K" and "L" of the Agreement respectively;
iii) the Mayor and Clerk be authorized to execute all documents
necessary to effect the transfer of certain lands, reserves, and
easements at the developers expense, as described in Schedule
"F" of the Agreement.
GENERAL COMMITTEE - JUNE 21, 2005 Delegation (a)
Panizza, Bob
From: Vigna, Mark
Sent: Thursday, June 09, 2005 2:38 PM
To: Panizza, Bob
Cc: Springall, Liz; Pedersen, Krista
Subject: Meeting Request
-
As discussed, please consider this email our written request to place Earth Rangers on the agenda to make a
presentation/delegation during
the June 215t (7pm) General Committee meeting.
Specifically, we would like to discuss the Wildlife Services that we as an organization, are providing to the
community of the Town of Aurora.
Currently, Earth Rangers runs one of the most advanced wildlife hospital and rehabilitation facilities in the
world and offer the following
services: wildlife rescue, human/wildlife conflict resolution via telephone, rehabilitation and release. In
future we are planning on
building oil spill response capabilities as well as an Ontario -wide hotline.
Given the fast pace of development the York Region will increasingly require the services that we provide.
To continue with these specialized
services we are looking to provide information to the Town of Aurora (and the rest of the York Region) about our
capabilities and how we might work
together to support the people of Aurora.
Also, please let us know the address of the Town's meeting facility
Thanking you in advance,
Mark C. Vigna
Earth Rangers
9520 Pine Valley Drive - Woodbridge, Ontario 1-41- 1A6
Direct: (905)417-3447 ext. 2257
mvigna .earthrangers.ca & www.earthrangers.ca
"Earth - Enjoy responsibly."
6/9/2005 D -1
1GH#JVR{bfbawPFFE18ati0nJUNE 21, 2005
Delegation (b)
Ewart, Karen
From: Tapp, Brandi
Sent: Wednesday, June 08, 2005 3:48 PM
To: Ewart, Karen
Subject: Pandemic Influenza Presentation
Hi Karen,
I just wanted to confirm the Pandemic Influenza presentation by Sandra Vessel on June 21, 2005 at 7:00 PM. As
well, if you could advise as to: the number of persons attending, and whether you will have an overhead machine
set up, and if you have prepared the overhead sheets from the presentation Sandra sent. If not — I am able to
prepare the sheets as well as handouts.
Thank you, and we look forward to presenting to your group.
Brandi Tapp
Emergency Preparedness Planning Facilitator
Health Services, York Region
1-905-830-4444 x3568
Office 2141
194 Eagle Street
Newmarket, Ontario
Mailing Address:
Box 147
Newmarket, Ontario
L3Y 6Z1
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Delegation (c)
EXTRACT FROM COUNCIL MEETING NO. 05-19
HELD ON TUESDAY, MAY 10, 2005
IX REGIONAL REPORT
Mayor Jones advised that the Transportation and Works Committee have a revised
Noise Policy update, which Council will be asked to comment on in the future, in relation
to the reconstruction on Bathurst Street.
Moved by Councillor Morris
Seconded by Councillor Kean
THAT Council request from the Region, a public presentation on the updates to
their Noise Policy at the next General Committee meeting.
CARRIED
CORRESPONDENCE SENT BY:
ACTION DEPT.: Public Works
INFO DEPT.: CAO. Mayor Jones Councillor Morris B. Paniz a By-law Pending
D -21-
GENERAL COMMITTEE — JUNE 21, 2005
THE REGIONAL MUNICIPALITY OF YORK
Transportation and Works Committee
June 15, 2006
Report of the
Commissioner of Transportation and Works
BATHURST STREET RECONSTRUCTIONIWIDENING AND WATERMAIN
INSTALLATION CITY OF VAUGHAN, TOWNSHIP OF KING, TOWNS OF AURORA
AND RICHMOND HILL, PROJECT NUMBERS 80610 AND 77350
1. RECOMMENDATION
It is recommended that:
1. The Regional Clerk forward copies of this report to the Clerks of the City of
Vaughan, Township of King and Towns of Aurora and Richmond Hill.
2. PURPOSE
The purpose of this report is to inform Council of staffs approach for tendering the
widening of Bathurst Street and construction of the Aurora -Newmarket watermain prior
to the finalization of the Noise Policy update in order to ensure the watermain "in
service" date is not delayed (see Attachment 1).
3. BACKGROUND
The Regional Municipality of York's 10-year Capital Program provides funding for the
widening of Bathurst Street and the installation of the Aurora Newmarket watermain on
Bathurst Street in 2005. In order to reduce the overall duration of disruption to motorists
and residents, the intent is to complete construction concurrently as a single contract
commencing in 2005 for completion in 2006.
Separate contracts would create constructor issues under the Occupational Health and
Safety Act thereby necessitating the works be constructed consecutively, prolonging the
duration of disruption, increasing project costs. Consequently, contract documents have
been fully prepared and are ready to tender as a single contract.
Concurrent with the Capital Works program objectives is Council's consideration of a
new Noise Policy which may potentially lead to the installation of noise attenuation
measures at localized sections of Bathurst Street.
Transportation and Works Committee
June 15, 2005 D —2 2—
GENERAL COMMITTEE — JUNE 21, 2005
Bathurst Street Reconstruction Widening and Watermain Installation
City of Vaughan, Township of King, Towns of Aurora and Richmond Hill
The status of the projects is as follows.
3.1 Bathurst Street Watermain (Aurora -Newmarket Watermain,
KingNaughan Line to Wellington Street)
The Class Environmental Assessment (Class EA) for the watermain is complete. The
detailed design is finalized, utility relocations are complete and all agency permits have
been obtained. This watermain has an anticipated in-service date of October 2006.
3.2 Bathurst Street Road Widening (King Road to Wellington Street)
The Class EA for the road widening is complete. The detailed design is finalized, utility
relocations are complete and all agency permits have been obtained. This road widening
has been programmed for construction in 2006.
During the Class EA for the road widening there was continuous discussion with the
residents and local municipalities concerning the noise assessment. Under York Region's
current Noise Policy implementing noise mitigation as part of the road reconstruction
project was not warranted. At the time of the Class EA, Council was advised that a Noise
Policy review and update was planned prior to the road widening and that the noise levels
would be re-evaluated in accordance with an updated Noise Policy prior to construction
of the roadworks.
3.3 Noise Policy Update
The draft updated Noise Policy was provided to Committee and Council in May 2005. It
was recommended that the draft policy be circulated to the local municipalities for
comment. The draft policy recommends changes to the criteria for implementing noise
mitigation on capital projects. It also made recommendations about retrofit, replacement
and development installations. The report is currently being circulated to local
municipalities for comments. Assuming formal comments are received by summer 2005,
it is expected that formal adoption of a new Noise Policy by Regional Council could
occur in September or October of 2005.
4. ANALYSIS AND OPTIONS
In light of the fact that an updated Noise Policy has not been finalized and that there is a
need to provide the watermain by mid 2006, York Region has to proceed wit h its
program commitments while honouring its community commitments. Accordingly, York
Region will proceed to tender the combined contract immediately with commitment to
address noise attenuation upon adoption of the updated Noise Policy.
This approach maintains York Region's commitment to review the predicted noise levels
and to implement attenuation on the basis of an updated Noise Policy. Where the updated
policy warrants implementing noise mitigation, noise attenuation walls will be installed
by separate contract after the road and watermain work is complete, which will not
impede vehicle movements on Bathurst Street.
Transportation and Works Committee
D — 2 3 — June 15, 2005
GENERAL COMMITTEE — JUNE 21, 2005
Bathurst Street Reconstruction Widening and Watermain Installation
City of Vaughan, Township of King, Towns of Aurora and Richmond Hill
This approach was taken because:
• Watermain construction commences as soon as possible to fulfill 2006 completion
commitments.
• Road widening relieves some of the congestion pressures on Bathurst Street.
• Maintains the overall consecutive year-to-year watermain and road construction
schedules for the Bathurst Street corridor northerly to Highway 9.
• Eliminates multiple contractor issues on Bathurst Street.
• Reduces the overall duration of disruption to residents and motorists.
• Reduced duration reduces overall project costs.
• Maintains York Region's commitment to review noise levels in light of an updated
Noise Policy and to implement attenuation in accordance with an updated policy.
5. FINANCIAL IMPLICATIONS
Both the Aurora -Newmarket watermain and the widening of Bathurst Street from King
Road to Wellington Street are included in the 2005 Capital Program. Adequate funding is
available to tender this work.
Where the updated Noise Policy warrants installing noise mitigation, a funding request
for noise walls will be included in the next budget cycle.
6. LOCAL MUNICIPAL IMPACT
Proceeding to tender and construct this combined contract will reduce overall duration
impacts to the adjoining communities. Upon completion, the contract provides for
increased levels of service for Bathurst Street motorists from each community and will
provide the required water capacity needed to fulfill commitments to the local
municipalities.
Staff from local municipalities participated in the design process and were provided
opportunity to incorporate municipal requirements into the contract. Sidewalks were
included where requested. Staff from local municipalities are aware of and support this
recommended approach.
7. CONCLUSION
This report informs Council how York Region is proceeding with the call for tenders,
commencing construction of the road widening and watermain, and addressing noise
attenuation opportunities for Bathurst Street upon completion of the Noise Policy update.
This approach maintains the objectives of the Capital Program and honours the prior
commitment to the community to re-evaluate the noise issue when an updated Noise
Policy is finalized. Where the finalized Noise Policy warrants the installation of
attenuation measures, such measures will be implemented under a separate contract.
3
Transportation and Works Committee
June 15, 2005 D —24—
GENERAL COMMITTEE — JUNE 21, 2005
Bathurst Street Reconstruction Widening and Watermain Installation
City of Vaughan, Township of King, Towns of Aurora and Richmond Hill
The Senior Management Group has reviewed this report.
Prepared by:
Grant Robinson, P.Eng.
Senior Project Manager
Infrastructure Design and Construction
Recommended by:
�.—.
Kees Schipper, P.En I .
Commissioner of Transportation and Works
June 3, 2005
Attachment I b
GR/cp/sjc/cp/mh
IDOP0612005\2005-Nune 151Bathumt Street Reconstruction.doc
Reviewed
Infrastructure Design and Construction
Approved for lubmis
Michael R.
�r
�� �Garrett U
Chief Administrative
Transportation and Works Committee
—25— June 15,2005
GENERAL COMMITTEE - JUNE 21, 2005 _T
LOCATION PLAN 2,000 1,000 0 �'OMeters
Project Nos.70320, 80610
Aurora / Newmarket Water Supply with Bathurst Street Widening
Town of Aurora, Township of King, Town of Richmond Hill and City of Vaughan
INFRASTRUCT lRf6DESIGN AND CONSTRUCTION
0