AGENDA - General Committee - 20040518TOWN OF AURORA
GENERAL COMMITTEE
AGENDA
NO, 04-15
TUESDAY, MAY 18, 2004
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
14/05/04
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 04-15
Tuesday, May 18, 2004
Councillor Morris in the Chair.
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OFAGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
111 DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
None
V/ CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vll OTHER BUSINESS, COUNCILLORS
General Committee Meeting No. 04-15 Page 2 of 4
Tuesday, May 18, 2004
Vill IN CAMERA
Personnel Matter
RECOMMENDED:
THAT this Committee proceed In Camera to address a personnel matter.
IX ADJOURNMENT
General Committee Meeting No. 04-15 Page 3 of 4
Tuesday, May 18, 2004
AGENDA ITEMS
1. BA04-004 - Secondary Dwelling Units -Task Force (pg. 1)
RECOMMENDED:
THAT Council advertise in the local papers and on the Town of
Aurora Web Page inviting interested parties to participate on a Task
Force to evaluate legalizing secondary dwelling units. It is
recommended that this Task Force commence in September 2004;
and
THAT the Task Force be comprised of two members of Council as
well as staff from Planning, Building, Public Works, Leisure
Services, By-law Services, Central York Fire Services and Legal
Services in addition to six citizen members.
2. LS04-020 - Property Use Agreement/indemnity Agreements (pg. 6)
RECOMMENDED:
THAT Council authorize the Mayor and Clerk to execute a Property
Use Agreement between the Town of Aurora and 1207309 Ontario
Inc. (Magna) for the year 2004, as required, to facilitate the Aurora
Youth Soccer Club's use of the Magna lands; and
THAT Council authorize the Mayor and Clerk to execute the
Permission to Enter Agreement between the Town of Aurora and
Mr. and Mrs. Hugh Cousins for the year 2004, and future years as
required, to facilitate the Aurora Youth Soccer Club's use of the
Cousin's lands for car parking purposes.
3. PL04-060 - Site Plan Amendment Application, Canadian Tire (pg. 17)
Corporation Limited, 14700 Yonge Street
Part of Lots 76 and 77, Concession 1 WYS
File D11-04-96
RECOMMENDED:
THAT Report PL04-060 be received as information and that,
subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director
of Planning to enter into a site plan amendment agreement
between Canadian Tire Corporation Limited and the Town of
Aurora respecting the construction of an addition to the existing
commercial building; and
General Committee Meeting No. 04-15
Tuesday, May 18, 2004
Page 4 of 4
THAT Council exempt Canadian Tire Corporation from the Record
of Site Condition requirement.
4. PL04-061 - Site Plan Application Commport Communications Inc. (pg. 27)
3 & 11 Ross Street, File D11-03-04
RECOMMENDED:
THAT Report PL04-061 be received and that, subject to the
resolution of all outstanding issues and the submission of all fees
and securities, Council authorize the Director of Planning to enter
into a site plan agreement between Commport Communications
Inc. and the Town of Aurora respecting the construction of an
addition to the existing office building.
5. CSO4-017 - 2004 Corporate Staff Complement Adjustments (pg. 36)
RECOMMENDED:
THAT the approved full time staff complement for the Planning
Dept. be increased by one for the addition of a Policy Planner; and
THAT the approved full time staff complement for the Leisure
Services Dept. be increased by one for the addition of a
Secretary/Clerk; and
THAT the approved full time staff complement for Legal Services
be increased by one for the addition of a Property Co-ordinator.
6. Withdrawal of Notice of Motion by Councillor Gaertner (pg. 53)
Re: Support for the Ontario Wide Youth Organization, Town Youth
Participation Strategy
GENERAL COMMITTEE 04-15 MAY 18 2004
AGENDA ITEM #
TOWN OF AURORA
GENERAL COMMITTEE REPORT No. BA04-004.
SUBJECT: Secondary Dwelling Units -Task Force
FROM: Leo J. Grellette, Director of Building Administration
DATE: May 18, 2004
RECOMMENDATIONS
THAT Council advertise in the local papers and on the Town of Aurora Web
Page inviting interested parties to participate on a Task Force to evaluate
legalizing secondary dwelling units. It is recommended that this Task Force
commence in September.
THAT the Task Force be comprised of two members of Council as well as staff
from Planning, Building, Public Works, Leisure Services, By-law Services,
Central York Fire Services and Legal Services in addition to six citizen
members.
BACKGROUND
At the Council meeting dated February 24, 2004, Council recommended the establishment
of a task force to examine local issues, review as of right by-laws from other municipalities
within the GTA and make recommendations to Council.
In addition, Council directed staff to bring back a report recommending next steps in the
process.
COMMENTS
In establishing a task force staff would recommend that the task force be comprised of two
members of Council, one member each from the Planning Department, Public Works,
Leisure Services, By-law Services, Central York Fire Services, Building Administration and
Legal Department. In addition, members of the Public from various ratepayer groups will
be selected to represent the broad range of neighbourhood communities within the Town
of Aurora.
—1—
GENERAL COMMITTEE 04-15 MAY 18 2004
18tn 2004
-2-
Report No. BA04-004
In an effort to ensure policies and issues that may arise from the task force are addressed,
representatives from both school boards and the Region of York will be invited to
participate on the task force in a commentary capacity so as to ensure their issues are
tabled.
Following the establishment of the task force, the first duty of the task force will be to
establish a general terms of reference that will identify the various major issues to be
reviewed and the timing and manner in which this review will take place.
Timing
Staff would suggest that the initial meeting for the task force not take place until sometime
in September and that the first meeting be at the call of the chair. It is suggested that the
chair be one of the Council representatives as determined by Council. It has been staff's
experience that it is difficult to convene meetings during the summer months as citizen
participation is often compromised.
Issues
Staff have attempted to identify a number of issues which may arise although the list may
not be exhaustive as staff are certain that citizen representation may well uncover a
number of various concerns.
Staff feel that the time between now and the first meeting in September can best be utilized
in the preparation of preliminary discussion items on a number of issue such as:
• Health and life safety impacts resulting from building and fire code requirements.
• Parking, both on street and off street parking and existing policies will be
investigated.
• Waste collection
• Impact the ability of existing sewer and water systems to manage potential needs.
• Property values and assessment
• Development charges and the potential impact thereto.
• The impact on current and future recreational needs
• Property maintenance, ownership and tenancy.
• The impact on current and future educational services.
• The potential to protect the uniqueness of
through controlled expansion and alteration
• The impact to current zoning and land use
effect proposed solutions.
• Legal implications of proposed solutions.
communities and built housing forms
provisions.
applications and required changes to
—2—
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18", 2004 .3. Report No. BA04-004
In addition the task force will most certainly review the potential for developing an effective
registration system that will accurately track two unit dwellings.
Process
The task force in their inaugural meeting may establish terms of reference. In addition
there will also be a need to identify and establish times for public participation. Almost
certainly there will be at least three, one to expand on issues that will be identified in staff
discussion items as well as other issues, one when solutions have been developed and
one to finalize and present proposed changes to council.
Upon adoption of proposed changes there will be a number of additional meetings
associated with legislative changes necessary to implement recommended solutions
particularly as they are likely to impact current Town of Aurora by-laws.
In addition the task force may well determine the need, during the process, to have
additional meetings that may well be at the call of the chair.
OPTIONS
Council could direct staff to bring forward a comprehensive terms of reference prior to the
initiation of the task force. Staff are concerned that this approach may not capture the
issues in their entirety.
In addition to advertising, Council could direct staff to send notices to those ratepayer
associations registered with the Clerks Department.
CONCLUSIONS
Staff would recommend that Council advertise in the local papers and on the Town of
Aurora Web Page inviting interested parties to participate on a task force to legalize
secondary dwelling units. It is recommended that this Task Force commence in
September.
Staff further recommends that the task force be made up of two members of Council as
well as staff from Planning, Public works, Leisure Services, Building, Legal Services, By-
law Services and Central York Fire Services as well as a number of citizen members.
FINANCIAL IMPLICATIONS
There are likely to be some additional overtime costs associated with staff attendance,
potential consultant costs, printing and circulation costs.
—3—
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18", 2004 - 4 - Report No. BA04-004
LINK TO STRATEGIC PLAN
Goal C— Maintaining controlled, well planned growth by incorporating measures into Town
policies which contribute to a safe living and working environment.
ATTACHMENTS
Figure 1 - Excerpt from Council Meeting February 24, 2004
PRE -SUBMISSION REVIEW
Management Team — May 12, 2004
Prepared by. Leo J Grellette, ext. 4748
Leo J. Grellette
Director, Building Administration
ME
GENERAL Cti0AWITJeUhgCk%-d4%6MAY 18 2004
Page 10 of 12
Tuesday, February 24, 2004
- Economic Development Advisory Committee;
- Heritage Committee;
- Accessibility Advisory Committee;
Youth Action Committee;
Environmental Committee; and
THAT the Terms of Reference of the committees be brought back to the
next General Committee meeting for review; and
THAT staff re -advertise for the membership of these Committees and
that the closing date for submissions he extended accordingly, as a
result of the delay In approving the 2904.2006 Committee Structure.
(5) CSO4.005 - Kennel Inn - Animal Control Services
Moved by Councillor Hogg Seconded by Councillor West
THAT Council approve, on an interim period of 6 months, the contract
extension with Kennel Inn for animal control services at a cost of $50,000.
CARRIED
(7) BA04.002 - Secondary Dwelling units
Moved by Councillor Kean
Seconded by Councillor Vrancic
THAT Council establish a task force to examine local issues review
as of right by-laws from various municipalities within the GTA and
make recommendations to Council; and
THAT staff be directed to bring back a report recommending next
steps in the process.
CARRIED
Moved by Councillor Hogg Seconded by Councillor West
THAT the balance of the Report of the General Committee Meeting No.
04-06 be received and the recommendations carried by the Committee be
adopted.
CARRIED
12. Correspondence from Toronto and Region Conservation for the Living City
Re: Appointment of Members to the Humber Watershed Alliance - 2004 to
2006
Moved by Councillor Kean
Seconded by Councillor Wallace
THAT Council receive the correspondence from the Humber Watershed
Alliance.
CARRIED
-5- Figure 1 -Excerpt from Council Meeting
February 24. 2004
GENERAL COMMITTEE 04-15 MAY 18 2004 AGENDA # oZ
TOWN OF AURORA
GENERAL COMMITTEE REPORT No. LSO4-020
SUBJECT: Property Use Agreementlindemnity Agreements
FROM: Allan D. Downey, Director of Leisure Services
DATE: May 18, 2004
RECOMMENDATIONS
THAT Council authorize the Mayor and Clerk to execute a Property Use Agreement
between the Town of Aurora and 1207309 Ontario Inc. (Magna) for the year 2004 as
required to facilitate the Aurora Youth Soccer Club's use of the Magna lands; and
THAT Council authorize the Mayor and Clerk to execute the Permission to Enter
Agreement between the Town ofAurora and Mr, and Mrs. Hugh Cousins for the year
2004 and future years as required to facilitate the Aurora Youth Soccer Club's use of
the Cousin's lands for car parking purposes.
BACKGROUND
The purpose of the above captioned agreements is to assist the Aurora Youth Soccer Club
Inc. in securing additional private lands within the Town of Aurora to conduct their youth
soccer program.
The subject lands are comprised of the Magna Headquarters property opposite Stronach
Drive and Mr. and Mrs. Hugh Cousins property on Industrial Parkway South adjacent to
Sheppard's Bush Conservation Area. The Town has been a partner in facilitating these
agreements for several years at the request of Aurora Youth Soccer Inc. and the various
landowners.
COMMENTS
These agreements will remain in effect for the remainder of the year 2004 soccer playing
season and will be renewed each following year thereafter, subject to the terms and
conditions as outlined within each agreement.
OPTIONS
N/A
CONCLUSIONS
That Council authorize the Mayor and Clerk to authorize the agreements as recommended
for the year 2004 soccer playing season.
..../2
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 - 2 - Report No. LSO4-020
FINANCIAL IMPLICATIONS
Allocation of funds for maintenance associated with these facilities has been included in
the year 2004 Parks Division Operating Budget. These facilities were also considered in
formulating our services levels for the year 2004 and our user fee calculations, as such
there is no service level increase associated with these additional facilities in the year
2004.
Current Year
Nil
Future Years
Nil
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well managed and fiscally responsible municipality by
adopting a user pay system and reducing the need for capital facilities by exploring
partnerships and joint venturing to provide active facilities for our user groups.
ATTACHMENTS
1. Copy of Property Use Agreement between 1207309 Ontario Inc. (Magna) and the
Town of Aurora.
2. Copy of Permission to Enter Agreement with Mr. and Mrs. Hugh Cousins.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, May 12, 2004,
Prepared by: Jim Tree, Parks Manager, Acting Mgr, Facilities/Property, Ext. 3222
ALLAN D. DOWNEY
Director of Leisure ices
—7—
GENERAL COMMITTEE 04rHUAGiiEEM>J"PITQdelltis day of +1
2004.
BETWEEN:
1207309 ONTARIO INC.
(hereinafter called "Magna")
741XwdliItIl11 1_ [tfl iM.y &j.V it
-and-
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called the "Town")
PARTY OF THE SECOND PART
WHEREAS Magna wishes to license certain lands to the Town for recreational uses, including
creation of a soccer field for use by the Town and the Town's sub -licensee;
NOW THEREFORE, the parties hereto agree as follows:
Premises
1. WITNESSETH that in consideration of the covenants, and agreements hereinafter
reserved and contained on the part of the Town to be paid, observed and performed,
Magna by these presents does license to the Town those certain lands (hereinafter referred
to as the "Premises") being the lands described in Schedule' A'.
Term
2. (a) To use the Premises for and during the term of three (3) months and ten (10) days,
commencing on May 15th, 2004 and ending on August 20th, 2004.
(b) Notwithstanding anything to the contrary contained herein, Magna shall have the
right at all times during the term hereof, upon seven (7) days' prior written notice to the
Town, to the exclusive use of the Premises for up to fourteen (14) consecutive days in any
one instance on the dates indicated in the said notice and such right may be exercised
without any compensation to the Town.
License Fee
3. The Town shall pay to Magna the sum of Ten Dollars ($10.00) annually which sum
constitutes the license fee applicable for the Town's use of the Lands.
Definitions
4. In this Agreement, the following terms shall have the following meanings:
(a) "Facilities" shall include any regrading, fixtures, structures, works or installations
which the Town may wish to install at, in or on the Premises in keeping with the
uses proposed by the Town for the Premises. Without limiting the generality of
the foregoing, Facilities may include installation of soccer fields, and related
fixtures.
THE TOWN COVENANTS WITH MAGNA AS FOLLOWS:
Inspection
(a) It shall be lawful for Magna and its agents at all reasonable times during the said
term, to enter the Premises to inspect the condition thereof.
-8-
GENERAL COMMITTEE 04-15 MAY 18 2004
Upon termination
Uses
(b) Upon termination of this Agreement, the Town shall repair or regrade any holes
created on the Premises through removal of the goal standards. Any fixtures
attached to the Premises. shall be the property of the Town and shall be removed
by the Town at its sole cost upon the expiry of the said term.
(c) The Premises are used strictly for the provision of soccer fields and their use by
the Town, its officers, servants, employees and its sub -licensee, Aurora Youth
Soccer Club (hereinafter "AYSC"), provided, however, that the Town shall
exercise reasonable prudence to ensure that the Premises are at all times used in a
safe and lawful fashion.
License of Premises
(d) The Town may further license the Premises in the Town's discretion, to the
Aurora Youth Soccer Club Inc., in connection with the soccer program offered by
that entity. Where the Town determines to further license the Premises to that
sole sub -licensee, the Town shall be entitled to permit the sub -licensee (AYSC) to
enter upon the Premises to conduct all activities reasonably connected to the sub -
licensee's soccer program,
Use By Unauthorized Persons
(e) The parties hereto acknowledge that unauthorized members of the public may
from time to time enter upon the Premises during the exercise of the Town of the
license granted by Magna to it. In this regard, the Town may post such signs as
may be appropriate in the Town's opinion to limit use of the Premises to the sub -
licensee, AYSC and its officers, employees, participants and invitees but shall not
be required to monitor any unauthorized entry by members of the public provided,
however, that the Town shall during the term hereof act as a prudent owner would
in respect of the Premises. Further, the Town may remove from and/or deny entry
to the Premises to any person who is creating or has created a nuisance in the past
and/or is acting or has acted in the past in an improper fashion in relation to the
Premises and/or the adjacent lands.
Where unauthorized members of the public have entered upon the Premises and
are creating a nuisance in relation to the adjacent lands of Magna, Magna shall be
authorized to exclude the entry of all persons not authorized pursuant to this
Agreement but shall be under no obligation whatsoever to do so.
Indemnity
(f) The Town hereby indemnifies and holds harmless Magna from and against any
and all claims or actions in any way arising from this Agreement and the license
of the Premises to the Town or from the use of the Premises by the Town or its
invitees notwithstanding any acts or omissions of Magna.
Insurance
(g) The Town shall throughout the term of this Agreement provide and keep in force
for the benefit of Magna comprehensive public liability insurance, including
personal injury liability, employer's liability, non -owned automobile liability and
owners' and contractors' protective insurance coverage with respect to the
Premises, such coverage to include the activities and operations conducted by the
Town and any other person or organization on the Premises and by the Town and
any other person or organization performing work on behalf of the Town and
those for whom it is in law responsible. Such insurance shall be written on a
-9- k-
GENERAL COMMITTEE 04-15 MAY 18 2004
3
comprehensive basis with limits of not less than FIVE MILLION ($5,000,000.00)
DOLLARS for bodily injury to anyone or more persons or property damage and
such higher limits as Magna shall reasonably require from time to time. All such
policies shall contain a severability of interest clause, a cross liability clause and
shall be primary and shall not call into contribution any other insurance available
to Magna.
Town's Insurers
(h) All insurance policies that the Town is required to take out and keep in force
during the Term pursuant to this Agreement shall be with insurers qualified to do
business in Ontario and on policies in form satisfactory from time to time to
Magna and, if available, shall contain a waiver of subrogation of Magna. The
Town covenants and agrees that certificates of insurance in sufficient detail to
confirm that the Town has placed the insurance coverage required by this
Agreement shall be available for viewing at the municipal Town Hall.
6. MAGNA COVENANTS AND AGREES WITH THE TOWN AS FOLLOWS:
Quiet enjoyment
(a) Provided the Town pays all license fees as aforesaid, and performs all the
covenants herein contained on its part to be performed, the Town and its sub -
licensee, AYSC, along with their officers, employees, participants and invitees
shall have quiet enjoyment of the Premises.
GENERAL PROVISIONS
Signs
The Town shall not, without the permission of Magna, which permission may be
unreasonably withheld, erect, fix or fasten to or on any portion of the Premises any sign of
a commercial nature.
Portable Toilets
8. The Town may place two (2) portable toilets approved by Magna on the Premises
Parking
9. Vehicles associated with soccer field participants and spectators will be required to park
in an orderly fashion so that truck traffic entering into and exiting from all of Magna's
buildings on Magna Drive (south of the field), and onto Wellington Street is not impeded.
The Town shall ensure that the areas immediately opposite the building entrances located
at 455 Magna Drive and the Wellington Street exit are kept clear of vehicles for
approximately 20 metres in both directions. Parking will not be permitted except on one
side of each side of the main boulevard.
Access
10. Access to the field will not traverse any construction or the landscaped areas along the
entire length of Magna Drive. Any resulting damage to the berms or landscaped areas on
the east side of Magna Drive and west of the soccer field will be repaired by the Town or
its designate. IfMagna determines in its absolute and unfettered discretion to commence
construction of a new landscaped area within the confines of the soccer field at the
entrance to the Magna Campus, the Town shall only be permitted to use the area of the
soccer field which remains at a safe distance from the site of the construction.
—10— n
GENERAL COMMITTEE 04-15 MAY 18 2004
Hours of Use
11. The Town shall only have use of the Premises between the hours of 6:00 P.M. and 9:00
p.m. Monday through Friday. The Town may be permitted additional hours on occasion
for use on weekends for the purposes of tournament play upon permission of Magna.
Assigning
12, The Town will not further license the whole or any part of the said Premises to any party
other than AYSC without written consent first being obtained from Magna, which consent
may be unreasonably withheld.
Facilities
13. The Town shall not erect any Facilities without first obtaining Magna's permission in
connection therewith.
Termination
14. The Town and Magna shall have the right to terminate this Agreement at any time upon
provision of one months written notice to the other party.
Maintenance
15. The Town will maintain the Premises to its satisfaction according to its standards for open
space areas and soccer fields, which maintenance shall include regular grass cutting and
refuse collection. The Town acknowledges that this Agreement shall be completely care-
free to Magna which shall have no responsibility whatsoever in respect of the
maintenance of the Premises.
Liens
16. The Town shall indemnify and hold Magna harmless from and against any liability, claim,
damages or expenses due to or arising from any claim made against the Premises for all
liens related to any and all work done by or on behalf of the Town.
Notices
17. All notices or other documents required or which may be given under this agreement shall
be in writing, duly signed by the party giving such notice and transmitted by registered or
certified mail, telegram or facsimile addressed as follows:
Magna: 455 Magna Drive
Aurora, Ontario
905-713-6332
Attention: Allen Eagleson
Town: 100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
(Fax No.905-841-3483)
Attention: Municipal Clerk
Any Notice or document so given shall be deemed to have been received on the second
business day following the date of mailing, if sent by registered mail or telegram, but shall
be deemed to have been received on the next business day if transmitted by facsimile.
Any partymay from time to time by notice given as provided above change its address for
the purposes of this clause.
-11-
GENERAL COMMITTEE 04-15 MAY 18 2004
Entire agreement
18. The Parties acknowledge that there are no covenants, representations, warranties,
agreements or conditions, express or implied, collateral or otherwise, forming part of or in
any way affecting or relating to this Agreement save as expressly set out or imported by
reference in this Agreement and that this Agreement constitutes the entire agreement duly
executed by Magna and the Town.
Severability
19. If any clause or clauses or part or parts of clauses in this Agreement shall be found to be
void, voidable, or unenforceable, it or they shall be considered separate and severable
from the Agreement and the remaining provisions of the Agreement shall remain in full
force and effect and shall be binding upon the parties hereto as though the said clause or
clauses or part or parts of clauses had never been included.
Successors
20. This Agreement, together with the Schedules annexed hereto, shall extend to, be binding
upon and enure to the benefit of the parties hereto and their respective heirs, personal
representatives, successors and assigns (as limited by the provisions of this Agreement)
and shall be interpreted in accordance with the laws of the Province of Ontario and the
parties hereto attom to the jurisdiction of the Province of Ontario.
IN WITNESS WHEREOF the parties hereto have executed this indenture.
120.7300940O INC.
Per
Na7")
TitName� � A
Title: Vlcc A.¢r.
(I/We have authority to bind the Corporation)
THE CORPORATION OF THE TOWN OF
AURORA
Per:
Tim Jones, Mayor
Panizza, Town Clerk
(We have authority to bind the Corporation)
-12-
GENERAL COMMITTEE 04-15 MAY 18 2004
SCHEDULE"A"
Legal Description of Premises
ALL AND SINGULAR those lands and premises situate lying and being composed of the
following:
Part of Lots 19 and 20, Concession 2
Designated as Parts 3 and 4 on Reference Plan 6511-17101
Town of Aurora
Regional Municipality of York
-13-
GENERAL COMMITTEE 04-15 MAY 18 2024
RMISSION TO ENTER
IN CONSIDERATION for Hugh Cousins and Shirley Cousin permitting The Corporation
of the Town of Aurora ("Town") and its licensees and invitees including the Aurora Youth
Soccer Club Inc. ("AYSC") to use a �arking area on the lands show on Schedule A
hereto ("Parking Facility") from May 1" to September 30" each year, the Town and the
AYSC hereby agree to release and discharge and to indemnify and save harmless Hugh
Cousins and Shirley Cousins from and against all claims and proceedings by
whomsoever made or brought In respect of any costs, losses, damages or injury arising
by reason of the use of the Parking Facility by the Town or its licensees and invitees
including the AYSC during the above mentioned period.
The AYSC hereby agrees to release and discharge, and to Indemnify and save harmless
the Town from and against all claims and proceedings by whomsoever made or brought
in respect of any costs, losses, damages or Injury arising by reason of the use of the .
Parking Facility by the Town or its licensees and invitees including the AYSC during the
above mentioned time period.
The AYSC shall maintain the Parking Facility in a condition equal to or better than before
its entry on May 1" of each year.
The Town shall add Hugh Cousins and, Shirley Cousins as additional insureds to the
Town's Comprehensive General Liability Insurance for a limit of $15,000,000 with
respect to liability arising out of the use of the Parking Facility.
The Town and the AYSC acknowledge that Hugh Cousins and Shirley Cousins may
terminate this permission at anytime by providing written notice to the Town Clerk.
Dated this ,�O day of 12004
Witness Name: .
Address:
Witness Name:
Address:
l�so��,G2Li�
Hugh Cousin
Shirley Cousins
Dated this 5 day of 2004.
AURORA YOUTH SOCCER UB INC.
Name:,1q r�� 5rtti
Title: r -
�wur
Name%eo"nJ ,sssr-_-_
Title: /��--
IlWo have authority to bind the Corporation.
Dated this_ day of .2004.
THE CORPORATION THE TOWN OF
AURORA
Tim Jones, Mayor
Bob Panizza, Town Clerk
UWe have authority to hind the Corporation.
-14-
GENERAL COMMITTEE 04-15 MAY 18 2004
Schedule"A"
Parking Area
Legal Description of Lands
All and singular that certain parcel or tract of land and premises situate, lying and being
in the Town of Aurora, in the Regional Municipality of York, and being composed of:
Firstly: Part of Parcel 185-1, Section C246, Part Lots 185 and 187, Plan 246 and Part of
Lot 78, Concession 1 (Whitchurch), except Parts 2 and 3, Plan 65R-9435 and Part 1,
Plan 65R-9894
Secondly: Part Lot 154, Plan 246
Parking Facility
-15- 2 `
05/ 21/2002 �� 6 18 �• 905 _727 -3903 TOWN OF AURORA - ry PAGE03/03
;` l'��► l� CO M I Z EE 04-15 MA�'i18 2004tlA
j R
•. r i d. �►3Lj� '. •. �saa �w• de�•furi
p At
.•.a..vr r._..r-
doN
�� tsr'taA,
lie IL
WN
A
do
is 161
�, i 1 •Nr/r
M
A�9 S - ► r r � D I�� .��
04
~:
;1 lYAA
a
ar
'' C�ilr'17/ii�9
05�29'9g 09:35
rRIA.
-15-
BEcimn rROM:727 3902
' X�„srar
GENERAL COMMITTEE 04-15 MAY 18 2004
AGENDA A (ITEM # 3
TOWN OF AURORA
GENERAL COMMITTEE REPORT
SUBJECT: Site Plan Amendment Application
Canadian Tire Corporation Limited
14700 Yonge Street
Part of Lots 76 and 77, Concession i WYS
File. Dll-04-96
FROM: Susan Seibert, Director of Planning
DATE: May 18, 2004
RECOMMENDATIONS
No. PL04-060-
THAT Report PL04-060 be received as information and that, subject to the resolution
all outstanding issues and the submission of all fees and securities, Council
authorize the Director of Planning to enter into a site plan amendment agreement
between Canadian Tire Corporation Limited and the Town of Aurora respecting the
construction of an addition to the existing commercial building; and
THAT Council exempt Canadian Tire Corporation from the Record of Site Condition
requirement.
BACKGROUND
Location/Land Use
The subject lands are located at the southwest corner of Murray Drive and Yonge Street.
The site is 30,613.9 sq.m. (7.56 acres) in size and have a frontage of 149.71 m (491.17 ft.)
along Yonge Street, see Figures 1 and 2. The site is currently occupied by a Canadian
Tire retail store.
Surrounding Uses:
North: Commercial development;
South: Residential dwellings;
East: Park- Aurora War Memorial Peace Park and commercial buildings;
West: Residential dwellings.
-17-
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 - 2 - Report No. PL04-060
OFFICIAL PLAN
The subject lands are designated "Community Commercial Centre " in the Town of Aurora
Official Plan, which permits the existing Canadian Tire Store. The subject use of the
property is permitted.
ZONING BY-LAW
The lands are zoned "Shopping Centre Commercial (C4-15) Exception Zone", which
permits a retail store, garden centre and automobile service and repair. Therefore, the
proposal to expand the existing Canadian Tire store conforms to the By-law.
Site History
A site plan agreement was entered into between the applicant and the Town to construct a
Canadian Tire Store having a maximum gross floor area of 8,200.0 sq.m. (88,266.9 sq. ft.)
and providing 363 parking spaces. The retail store and parking spaces were not
constructed as shown on the approved site plan. As of today, the store is 5,905 sq.m
(63,562.9 sq.ft.) in size and currently has 222 parking spaces. The applicant is proposing
to expand the building into the approved building envelope and construct additional parking
spaces, which were shown on the approved site plan. This expansion is currently under
consideration today.
PROPOSAL
Site Plan
The applicant is proposing a 2,053 sq.m. (22,099 sq. ft.) addition to the existing Canadian
Tire Store, which would increase the gross floor area of the store to 7,958.3 sq.m.
(85,665.2 sq. ft.) The addition will comprise of an expansion to the warehouse and retail
area, see Figure 3. As a result of the addition, the garden centre will decrease in size.
Canadian Tire has assured staff that garden material storage in the parking area will be
removed. The applicant is also providing additional parking totalling 349 on the easterly
and southerly part of the site.
Landscaping is proposed along the concrete walkway. A concrete island is proposed in the
new parking area and additional planting is proposed, see Figure 4. The Leisure Services
Department has requested increased buffer planting along Yonge Street and additional
planters in the southern end of the parking area. A concrete retaining wall is also proposed
in southern portion of the site and the Department has requested additional planting in the
southwest corner to aid in screening the retaining wall.
The exterior building elevations illustrate that the front of the building will be constructed
using precast concrete panels that will compliment the existing buildings and new
illuminated signage is proposed, see Figure 5. The rear of the building will be constructed
in a prefinished metal siding.
9"
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 - 3 - Report No. PL04-060
The applicant's environmental consultant has informed staff that there is difficulty in
preparing a Record of Site Condition for this site, which is a requirement when a site has
the storage of petroleum fuel see Appendix 1. Due to the fact that the automobile repair
centre is not part of this application, and the difficulty and disruption to the operation in
order to obtain environmental sampling, the applicant requests that they are exempt from
this process. Staff agree that the Record of Site Condition is not reasonable in this case,
due to the nature of the expansion.
Oak Ridges Moraine
Council adopted OPA 48 (Oak Ridges Moraine Conservation Plan), which indicates in,
Section 3.13.4f ix, that site plans within the settlement area are not required to conform to
the provisions of the Oak Ridges Moraine Conservation Plan, providing they do not contain
key natural heritage features or hydrologically sensitive features. Since the subject lands
do not contain such features, the site plan is not required to conform to the provisions of
the Oak Ridges Moraine Conservation Plan.
OPTIONS
The site plan application could proceed with a report to Council for approval and
authorization for the Mayor and Clerk to execute the agreement. Alternatively, in
accordance with Council policy, the Director of Planning could be delegated authority to
execute the agreement on behalf of the municipality: Given the applicant's desire to
proceed expeditiously, Staff is able to deal with the site plan agreement through the
delegation process, provided that Council is satisfied with the building as proposed.
CONCLUSIONS
The subject application can be dealt with most expeditiously at the Staff level.
Accordingly, it is recommended that the matter be delegated to the Director of Planning to
execute a site plan agreement between Canadian Tire Corporation and the Town of
Aurora, respecting the construction of an addition to the existing retail store; and exempt
Canadian Tire Corporation from the Record of Site Condition requirement.
FINANCIAL IMPLICATIONS:
The Strategic Plan has goals of well planned growth and fiscal responsibility, efforts to
balance these goals are pursued to the extent possible in dealing with development
applications.
—19—
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 - 4 - Report No. PL04-060
LINK TO STRATEGIC PLAN
The Strategic Plan has goals of well -planned growth and fiscal responsibility, efforts to
balance these goals are supporting a healthy business environment that attracts new
businesses and is responsive to the needs of our current business community.
Attachments
Figure 1 - Location Plan
Figure 2 - Survey
Figure 3 - Site Plan
Figure 4 - Landscape Plan
Figure 5 - Elevation Plan
Appendix 1 - Letter from Green -Tech Environmental Engineers Ltd.
PRE -SUBMISSION REVIEW
Management Team Meeting -May 12, 2004
Prepar by: ristina Celebre, ext. 4343
S an SWIbert
Director of Planning
-20-
LU
LO
_ -
co
s
CO
�
1
LLI
��1111�
��11/►/[il[►11►//
.. ---
_
���IIII� C11111111=
•
�� =111i�
TOPOOR ,,,GQYY$V,ERAL COMM I TTFgRFQ4-15)!!WY_--8 2-6�04-"
PART OF LOTS 76 AND 77 _
CONCESSION 1 _ — — FIGURE 2
(GEOEMPXIC IOYMSXIP Of MINU. PoVHIY Of MPKI
TOWN OF AURORA
REGIONAL MUNICIPALITY OF YORK
SCNE 1 900
SPEICNL VAN NOSTBARU h GIBSON ❑MREO N
aM,Rlo w10 sumeoas I
I
16
ry �I PLAN 65R - 19353Ki
9
p I ti PART 26 PART 27
2 q I Q 1r
PART 8
PART 1 i
.<— 1 �}I ..': � �"a^ � ..°' c° rs y.+ � . /QPj� / •f�sq ° S''�' I
I
PARF
'17
A�7T e•° a'• a ,�° PART I8 a° M 4l ' I rj ti IT � I " �. °°q °� ",.• a PA T. 5 i
O. � 9 ; i ^,.. may. �, e•°� 9 1 � .`d 9. Fe .re d• ,.J r" JI fr "" pJ
2 .°• di°• m "'r ..,.. ,>' �..{....ICI , " •✓ I d
5 a a e M y �Jr al
All
lo
j ,
�!';^kP�r PART 25
! �' y s^ o Ile d �. a t
ap °9>"1 ar ,a" I ai
—� a
1110
t/PART 6 •*,�h T 24. PLAN Awl
"• 1 ✓�f PLAN 65R tl21051 PAR o<"w Po„Po,Nrmu vUN Ea> f P,wt p M �Isaa I8 ,., vw•.°t. nn q°
�;• rro.°mwl.•�w. PLAN 20' gl REG'O
8 � ye,wtw nn I SURVEYOR'S CERTIFICATE
WILIM
PORK Cft
o
OLOCK
5 IN ELEVATION NOTE LEGEND °
9 SPEIOM. VAR NOSTRPNO k GIBSON UMITEO
0 ewili we'idi1. Mmn. [uwtul — 2 2 ONnKq UM SVRKYORS
.° OR U
d
d�
NV7d
{�1Ty
jigp�A� 18 2004
ff i£ 8p3$ 8 Gs
txze :y
! ai$ E
5 a ar3!j g 3 E !
d a
MIT
®Yg
Tj Pill
x
133L1S 30NOA g
a a Y a a Y Y
�V s 1NVd OZ6 NV7d W/JINIWOONO,? NNOA
n
0
N
Z
a
N
�2
Y�
Y
yy
L
1I
§ag£
$34
5p
a$
$ 1I
Ila
dui
sis nry aw3ura3a
o nzia
3=1 EIj,E:'j'€'� §b���§ Ygiia75"ae 'd,l :91 §;aaa§§,l�s aa9Y a rw. 9� �',91 0�« Fa a1aIII�Ei§1_yi
I® HOW S® 3s1 i$ 'z Y e I�o w,�{�'mtla��° #a� iv •�� �716111 ��$�: icy i IB (�
lilt' j I s I 1 II "s
Pill s €I. h q9 ° I! ! I I Y a I Y , i 1 �I la =�t
,! pIS41tli'llti I! �i liU r 4'vil Ir;lligp Ilil' 4=gllsll€ itl II Iglg16€ iPlxli €?•I 111y 1i�6, i It !:'p°' y€ zs'P'@§�a 0yvs, e'I> l0€€11 vj
a e i iiY.11l:ll f { tt I 1,€,alit °j' I iq , t , ;+J le !ss I I ljlt € h I°'� I° a yl 1 € III 1 1 Ir ie I1 al Y i {E III= `! la�liiJ B9 s
$r ii as I:. e6,1 I§ 9: INl0• lae° 1 13'1
jlil€itlt Y€•i•�t�€IIgI II€'lliii : I:.ile Ilil•.$II'gl €€g;6"�'€€Iypgi�iir�ley€gi��
v# ex v 1�1 P"Ep rl€ €II€qs 1 j{I` °g ,t.;i•3 7 B I r4= 9Ts� ni jd €°€il a
9. �-�� 11 pli li �Bl (,i, vl�iya b ,I�'jlill 111#11€i B1��i��s �Y.l �y,le�"I'9 €�YB'll �l�lalgG'�e ee�
ai�7 i a�>�!i">ra llenp�iii � 'al'iai Y3Pi 111 9ildil �`Yp�'qa�'{1�3�1i 11"E'•aD iq4 vl,y9
ii3+j¢ ��9iil lll3 �lil al€iii� �@l o�i' �a€g;i;el 03. �- 3ii v@#I:�.;1Y°zz§�9��iiil lSli"}�iiigl!1�1�S9i
E
E
g,
.��,y+
{l� y°`� '� 813 �� a� � �''Yf • ��ry '� �'x.8' �e�s^•&. �"�%�k � i„ 5 3 0 0 0 0 0
h'� :s o 0 88 111iiid'''��' ry w °y'"°✓ 'Z E i z o
' N"'4 1332/1S s= 30N0 ( a ✓ �s �3 � ' � o s — n ry o N � _
•'.�" ill .. ...i,+4�,�°p2� N �,rc ,n vmi v� a a S a a
a
e.m. mw,m..m anm
5014
iv.,°
Y I � aM1 3 {��' •.�; �',f % � b a"s 13 I �'_ • °�" s= � � a G � x
i'� tls �_ t 3• � '� e ��' ti �a=
irk y�y
3" h' "!� a�
0[vI
refMe
In
a i '. � '$o� ✓, x� J�.� — �iI I $Y.kbft J z�d�,�8iva a&
__—_________IJ..j�igg'.n eya a n
l !i7 i I�amr
y�..«. OMl al.a Z ,Ti�3 &oa Yi
N0iSS30NC1.; •;"A it a
�g
Ile,
$ 3g9��a .� ��* � �9C I �sl� z o
$� o �pgpi'�p g sv �gen n y °'rc
--
119g 27
y ! 0" as9 Nv 3 19
r Nrfd 8 1Ned 011�6 NV d f/l/N/W ONOJ r N7JO.A ..0 :si:(i,:" •a+jsJC 7g v`a e I t� nrao�rvw sa °
�a §
Hiii,
iGENERAL COMMITTEE 04-15 MAY 18 2004 ii� �;tt 6r9
.e
O--
GENERAL COMMITTEE 04-15 MAY 18 2004
APPENDIX 1
May 12, 2004 VIA EMAIL
Ms. Cristina Celebre
Acting Planner
Town of Aurora
Planning Department
100 John West Way
Aurora, Ontario L40 6J1
Reference: Canadian Tire Corporation, Limited (CTC)
Proposed Expansion
Store #189
14700 Yonge Street, Aurora (Site)
Dear Ms. Celebre,
I have prepared this letter to follow-up my email sent to you on May 11, 2004 regarding the difficulty in preparing a
Record of Site Condition (RSC) for the above -referenced Site. Specifically, a RSC is a legal instrument filed with
the Ministry of the Environment (MOE) following site decommissioning and clean up. The RSC documents that a
site has been decommissioned in accordance with the MOE Guideline for Use at Contaminated Sites in Ontario,
Revised 1997.
In this particular instance CTC is simply applying to expand their store footprint on land already owned by them. In
fact, the existing CTC store operates an auto service centre that is not affected by the proposed store expansion.
Unfortunately, since this auto service centre may from time to time have small amounts of petroleum fuel on Site,
they have responded YES to question five of the Development Application Site Screening Questionnaire.
In order for CTC to obtain a RSC for this Site they would be required to fully decommission the existing service
centre (i.e. remove all equipment) so that the requisite environmental sampling could take place.
As you could imagine, this would cause a great deal of disruption to their operation and cause CTC to incur
significant costs related to equipment removal and reinstallation. As such, on behalf of CTC we are hereby
requesting an exemption from the Town's requirement for a RSC in this one instance.
If you have any questions or require any further information please call me at your earliest convenience.
Yours truly,
Green -Tech Environmental Engineering Ltd.
Consulting Engineers
Thomas W. Davis, P.Eng.
President
512 King Street East, Suite 300, Toronto, Ontario M5A 1M1
Tel: (416) 364-1760 Fax:(416) 253-8901
www.green-tech.com
-26-
GENERAL COMMITTEE 04-15 MAY 18 2004
ta6 TOWN OF AURORA
GENERAL COMMITTEE REPORT
SUBJECT: Site Plan Application
Commport Communications Inc.
3 & 11 Ross Street
File: D11-03-04
FROM: Susan Seibert, Director of Planning
DATE: May 18, 2004
RECOMMENDATIONS
END=ITEM 4
No. PL04-061-
THAT Report PL04-061 be received and that, subject to the resolution of all
outstanding issues and the submission of all fees and securities, Council authorize
the Director of Planning to enter into a site plan agreement between Commport
Communications Inc. and the Town of Aurora respecting the construction of an
addition to the existing office building.
BACKGROUND
Location/Land Use
The subject lands are located on 3 and 11 Ross Street, at the south-east corner of
Wellington Street East and Ross Street, and legally described as being Part of Lots 16 and
17 and Part of Lots 1 and 2, Registered Plan 17 (Figure 1). The subject parcel is 3060
square metres (0.76 acres) in area and is occupied by a 174 square metre (1872 sq. ft.)
two -storey building, a 192 square metre (2067 sq. ft.) building and a 158 square metre
M701 so. ft.) buildina. which are all used for data Drocessina and storaae.
Surrounding Uses:
To the North:
East:
South
West:
Commercial
Commercial
Commercial
Go Train Station
-27-
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004
OFFICIAL PLAN
-2-
Report No. PL04-061
The subject lands are designated "Urban Residential' in the Town of Aurora Official Plan,
by site -specific policy 3.1.4(g) permitting a multi-storey residential apartment building. The
property is also located within a Heritage Resources Area on Schedule "C" of the Official
Plan. For properties located on arterial roads within Heritage Resource areas, small-scale
business offices and limited commercial uses are permitted within an Urban Residential
designation, subject to appropriate zoning and other requirements.
ZONING BY-LAW
The lands are zoned, "Restricted Industrial (M1-A) Exception Zone" which permits a data
processing centre on the subject lands.
PROPOSAL
The subject lands encompass two properties that are currently under distinct and separate
ownership; however, the existing buildings straddle the lot lines. The owners are in the
process of merging the two properties into one.
The subject site is currently occupied by three buildings. Building A is a 174 square metre
(1872 sq. ft.) two -storey structure, Building B is 192 square metres (2067 sq. ft.) and
Building C is 158 square metres (1701 sq. ft.) in size (Figures 3). The applicant is
proposing a 147.6 square metre (1588.8 sq. ft) addition to join Buildings B and C (Figure
4). In addition, a proposed new roofline between Buildings A and B and a new asphalt
parking area are proposed. Therefore, if approved, the total building area for the lands
would be 671.6 sq. m (7229.5 sq. ft.). The aluminium -clad building shown on the survey
(Figure 2) has been demolished.
The applicant is providing a total of 20 parking spaces on the site; however, 22 parking
spaces are required. The applicant must either seek relief from the provisions of the by-
law for the reduced parking or provide sufficient parking spaces.
Additional landscaping is proposed for this site, as shown on the landscape plan (Figure 5).
The plan illustrates planting along the property lines facing Ross Street and Wellington
Street East, as well as along the south property line. Numerous deciduous and coniferous
trees are proposed, as well as shrubs between Ross Street and the proposed asphalt
parking area. The Leisure Services Department has indicated that the mature trees
already existing on the site should be preserved.
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 - 3 - Report No. PL04-061
The exterior building elevations facing Ross Street illustrate that Building Awill maintain its
existing brick facade, but with a new roofline including square pillars, an entranceway and a
stucco finish on Building B (see Figure 4). The proposed addition will be two storeys with a
copula, the same board and batten finish as Building C and a stone veneer foundation. A
turret with metal siding and nine windows are also proposed as part of the addition.
The applicants are working with the various Departments to resolve any outstanding
issues.
OPTIONS
The site plan application could proceed with a report to Council for approval and
authorization for the Mayor and Clerk to execute the agreement. Alternatively, in
accordance with Council policy, the Director of Planning could be delegated authority to
execute the agreement on behalf of the municipality. Given the applicant's desire to
proceed expeditiously, Staff is able to deal with the site plan agreement through the
delegation process, provided that Council is satisfied with the application.
FINANCIAL IMPLICATIONS:
Not Applicable
LINK TO STRATEGIC PLAN
The Strategic Plan has goals of well -planned growth and fiscal responsibility, efforts to
balance these goals are supporting a healthy business environment that attracts new
businesses and is responsive to the needs of our current business community.
r
CONCLUSIONS
The subject application can be dealt with most expeditiously at the Staff level.
Accordingly, it is recommended that the matter be delegated to the Director of Planning to
execute a site plan agreement between Commport Communications Inc. and the Town of
Aurora, respecting the construction of an addition to the existing building, and constructing
an asphalt parking area and outside works.
Figures
Figure 1 - Location Plan
Figure 2 - Survey
Figure 3 - Site Plan
Figure 4 - Elevation Plan
Figure 5 - Landscaping Plan
—29—
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 - 4 - Report No. PL04-061
PRE -SUBMISSION REVIEW
Management Team Meeting - May 12, 2004
Prepared by: Joyce Wilson, Planning Technician, ext. 4349
44 &
S an S i ert
Director of Planning
-30-
x qn @ $n
>
c
ed� �� pu �
§
}
\
�
.
{
�
cn .
(
p
}
W .
2
W
k
Lu
j
�
Cl) U)
®
0
m
§
cn
\
C
z 7
f
2
W��������� �
.».:
\
d�����.
�
-
.
. s oU
z
U)
.
§
a
�)
{ \
®W]#SUS± Oolxe@B
C a
IL
2Lu
=
LO k\
o
Z §
mm}q � 3jQ§ ¥
O_ 0
� ®da
k§�
.
C.
p CAM
j &IL2
1
�As9
:i
INO
II 1 TON
,ry 1p50J
rva• PPRi 2 65fl",p.� f
i'
hp
/�'„/ A. SOT
j6N
NNA NIPIL / -'
ll
/ h f r T KiWWN
�01 ,
V NNI NN'IL `�%
' t' `� uaN NNl�iiAxc 1. 66ft"ad� .
pAftr
SURVEY PLAN
APPLICANT: COMMPORT COMMUNICATIONS INC,
FILE: D11-03-04
AURORA PLANNING DEPARTMENT
>
0 FIGURE 2
Plan Maq created by the Town of Aurora Planning
2004.
SITE PLAN
APPLICANT: COMMPORT COMMUNICATIONS INC.
FILE: D11-03-04
AURORA PLANNING DEPARTMENT
ywn�n My
FIGURE 3
Site
the Town of Aurora Planning Department, May 141h, 2004,
N
a W
_ _
D
w
- -
n
g
,
c
m
o
S
n,+
PF
o
j1�
ti
t
U
o
a
Emit
-
z
a
nr
y
Z
O
�
Z
U
,K
IL
J o 0
- -
W
Z g z
O V o Z
r
vco�
LL
LV O
..I a ui CC
W aLL'a
a
'. A9
9ppOgtiFO
maGJi�l
' ,�Vif�� � �•���•I
�
rY
LANDSCAPE PLAN N
APPLICANT: COMMPORT COMMUNICATIONS INC.
FILE: D11-03-04
AURORA PLANNING DEPARTMENT
Scale 1:200
FIGURE 5
created by the Town o/Aurora Planning Department, May 14th, 2004,
GENERAL COMMITTEE 04-15 MAY 18 2004
AGENDA ITEM # �
10 6 'TOWN OF AURORA
GENERAL COMMITTEE REPORT
SUBJECT: 2004 Corporate Staff Complement Adjustments
FROM: Bob Panizza, Director of Corporate Services
DATE: May 18, 2004
RECOMMENDATIONS
No. CSO4-17
THAT the approved full time staff complement for the Planning Dept be increased
by one for the addition of a Policy Planner; and
THAT the approved full time staff complement for the Leisure Services Dept be
increased by one for the addition of a Secretary/Clerk; and
That the approved full time staff complement for Legal Services be increased by
one for the addition of a Property Co-ordinator.
BACKGROUND
On January 17, 2004 the first draft of the 2004 budget was presented to Council which
included the financial outlook for 2004 to 2008. The report provided a five year budget
forecast and also included a full time staff complement outlook over the next three years
(2004 — 2006). This summary was also provided with the final budget report that was
presented to Council and adopted on April 27, 2004. A copy of this staff complement
outlook is included as Attachment #1.
As highlighted in the summary, the Planning Department, Leisure Services Dept and Legal
Services have identified staff complement changes which are included in the 2004 budget.
This report is submitted for Council's consideration in order to provide the details on the
proposed staff complement adjustments including the financial impact.
-36-
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 -2 - Report No. CSO4-17
Planning Dept. — Policy Planner
The Policy Planner shall begin the work outlined in the Five Year Review of the Official
Plan. There are several projects that need to be done including the update of the
commercial and industrial policies, inclusion of an economic development section, and
update and rewrite of the heritage section of the Official Plan.
Leisure Services Dept. — Secretary/Clerk
The Secretary/Clerk shall be responsible for the provision of clerical, word processing,
secretarial and reception services for the Leisure Services Dept., including facility
bookings payments and accounts receivable processing, collection of past due
accounts, balancing and preparation of revenues for deposit, and preparation of
correspondence; assisting the Administrative/Budget Coordinator with payroll/personnel
inquiries and accounts payable; secretarial support for Managers; and for the provision
of back-up support for assigned positions during peak periods or absences.
It should be noted that the Leisure Services Dept. currently has one.full time person in
this position as well as an Other Than Continuous Full Time person performing the
same task. The proposed staff complement adjustment is to convert this position to a
full time position thereby increasing the complement from one to two persons.
Legal Services - Property Co-ordinator
The Property Co-ordinator shall be responsible for the co-ordination and development
of all landholding and real estate transactions; maintains property inventory, co-
ordinates leases, rentals, encroachments, licenses, and utility crossing agreements,
approved easements. Prepares documentation necessary to convey employment land;
works in conjunction with Council for recommendations to negotiate purchase, sale and
expropriate other lands, as required by the municipality; liases with local real estate
board, assessment office and Land Registry Office. Maintains data respecting property
valuation for cash in lieu calculation purposes. Assists in long term municipal facility
asset maintenance and construction projects as assigned..
COMMENTS
The proposed revisions to the approved staff complement flow from individual
departmental discussions with the C.A.O. which formed part of the three year and
recent budget preparation process. In addition to the recruitments contemplated for
this year, the three year budget identifies additional staffing needs for 2005 and 2006
in several departments. Included with this report as Attachment #2 is the
comparative organizational charts showing the existing and revised charts positions
for 2004.
—37—
GENERAL COMMITTEE 04-15 MAY 18 2004
May 18, 2004 .3. Report No. CSO4-17
OPTIONS
The C.A.O. is authorized to ensure that the effective management of the organization
occurs through the staff complement and budgetary limitations as approved by Council.
The proposed changes in the complement is discretionary, but is recommended by the
C.A.O. and the respective Department Head as being essential to the effective
implementation of the responsibilities of the department. Funds for all of the changes
proposed to occur this year are included in each of the affected departments budget.
FINANCIAL IMPLICATIONS
Attachment #3 to this report indicates the 2004 and 2005 impact of each of the
proposed changes. The total estimated additional cost this year is $46,144 and
$109,355 in 2005 as an annualized cost. The actual cost is contingent upon on the
timing of the recruitment and placement of the position in the salary grid.
It should be noted that the filling of the position of Property Co-ordinator is contingent
upon the return to work of the Town Solicitor and the availability of funding in the
current operating budget. Alternatively this complement position may be postponed
until 2005 if sufficient funding is not available in 2004.
LINK TO STRATEGIC PLAN
Goal A: Maintaining a well managed and fiscally responsible municipality
ATTACHMENTS
Appendix #1 — 2004 to 2006 Full Time Staffing Outlook
Appendix #2 — Organization Charts
Appendix #3 — Summary of Estimated Financial Impact
Appendix #4 — Job Summaries
PRE -SUBMISSION REVIEW
Management Team — May 12, 2004
Prepared by. Bob Panizza ext. 4221
&41VW
Bob Panizza
Director of Corporate Services
ME
GENERAL COMMITTEE 04-15 MAY 18 2004 APPENDIX #1
Town of Aurora 2004 Operating Budget -2nd Draft
Full -Time Staffing Outlook (2004 - 2006) April 17, 2004
Office of the Mayor
Administration
Legal Services
Corporate Services
Economic Development
Human Resources
Marketing/Communications
Treasury
MIS
Building
By-law Department
Public Works
Leisure Services -General
Parks Department *
Leisure Services - Facilities **
Planning
Total
2003
2004
2005
2006
Proposed
Outlook
Outlook
e
Additional
Additional
Additional
Staff
Staff
Staff
1
0
1
0
2
0
0
0
2
1
0
1
7
0
0
1
1
0
0
0
3
0
1
0
2
0
1
0
10
0
1
0
4
0
0
1
10
0
1
1
3
0
1
0
35
0
1
1
22
1
3
1
11
0
1
1
12
0
4
2
9
1
1
1
134
3
16
10
* Parks Department includes all Parks CUPE members plus Manager of Parks, Parks
Supervisor and Landscape Architect.
** Leisure Services Facility staff include CUPE members (all other staff are included in
Leisure Services - General category).
Note: Fire Services complement have been eliminated from summary to reflect integration with
the Town of Newmarket.
Filename: Staff Complement Template (2004-2006)
Sheet Name: Staffing Outlook - 3 9 -
Page # 1
Date: 08/04/2004
GENERAL COMMITTEE 04-15 MAY 18 2004
d
7
ro
�-----------
0
�o
N
�
�
m
3
k-
p
vi
U c
W
F F
C
13
N
C
Z# XION3dd`d
-40-
GENERAL COMMITTEE 04-15 U » ]a 2004
w r;
/!
.
<
,
z— — s
\\\
./\
0
m
.
.
;§ }
.
w.d
LU
�z\
\a.
.
.
O
^
�{i#�
)(�
))\)
.ee:
)(!!
«u:
)
}
);
Lmyy
-41-
.GENERAL COMMITTEE 04-15 MAY 18 2004
V,
V
w
a
dall
m
5
°e
�
Q
-42-
LU
V/
a
w
a
GENERAL COMMITTEE 04-15 MAY 18 2004
agwwHa
O
a
2
t
n a
5
as
s
cr s
C
L
�
o
��I I�&I I ��•gl I�W SI I �L' I I ��
—43—
GENERAL COMMITTEE 04-15 MAY 18 2004
F
d
�
ti
a
-44-
GENERAL COMMITTEE 04-15 MAY 18 2004
m
7yy
0
Ad
0
o
U
X
a�
a
a
-45-
GENERAL COMMITTEE 04-15 MAY 18 2004
APPENDIX #3
2004 STAFF COMPLEMENT ADJUSTMENTS
POSITION
2004
*SALARY COSTS
2005
*ANNUALIZED COSTS
Planning Dept.
Policy Planner
$26,469
$52,938
start date July. 1, 2004
Leisure Services Dept
Secretary/Clerk
$2,029
$3,479
start date June 1, 2004
Legal Services
Property Co-ordinator
$17,646
$52,938
start date Sept. 1, 2004
TOTAL
$46,144
$109,355
* calculations based on 2003 salary rates.
GENERAL COMMITTEE 04-15 MAY 18 2004
Page 1
TOWN OF AURORA
JOB DESCRIPTION
POSITION TITLE: Policy Planner
DEPARTMENT: Planning
REPORTS TO: Director of Planning and Development Services
SUBORDINATE DIRECTLY - None
POSITIONS:
INDIRECTLY - Special Project Contract Staff
Consultants
Seasonal Staff
Secretary
APPENDIX #4
SUMMARY OF DITTIES: Responsible for the development of planning policies, associated research,
compilation and maintenance of statistical data including population projections, inventories and liaison duties;
inputs and/or co-ordinates Secondary Plans, reviews and comments on Official Plan, special studies and
associated reports, supervision of consultants, and provides advice to departmental staff and external contacts
respecting the broader, or Policy implications of development applications.
TASK NO. DESCRIPTION
1. Analysis and preparation of policy planning reports involving research, evaluation and
recommendation including providing advice and/or guidance to departmental staff on the broader
implications of:
a) Land Use policies.
b) Applications to amend the Town's Official Plan.
c) Preparation and/or review of Secondary/Neighbourhood Plans.
d) Zoning Standards.
2. Maintains and analyses statistical data base including population projections and demographic data
including liaising with other levels of government to maintain information.
3. Prepares and/or oversees the maintenance of statistical inventory of various land uses;
Monitors supply inventories and makes recommendations respecting the supply and demand
particularly related to employment land.
4. Acts as resource to staff regarding heritage planning and urban design applications, and
maintains ongoing liaison with Local Architectural Conservation Advisory Committee respecting
heritage studies and other related planning issues.
5. Undertakes specific planning studies related to the development of new policies and/or
standards, as directed by Council or initiated within the Planning Department.
6. Responds to inquiries from and/or confers with developers, investors and the general public,
etc. regarding a broad range of planning and land use related matters; provides interpretations
of the policies of the Official Plan and general regulations regarding development within the Town.
-47-
GENERAL COMMITTEE 04-15 MAY 18 2004
Page 2
JD #S104-1
Maintains and/or oversees the maintenance of inventories and ongoing analysis of available
industrial/commercial sites and a statistical data base to assist in promoting the community
in economic development.
Prepares and/or oversees the consolidation of Official Plan and Zoning By -Law.
9. Prepares and/or oversees the preparation of supporting documents for circulation including Public
Planning Meeting Notices and Explanatory Notes.
10. Serves as prime contact for those inquiring about population projections demographic and other
statistical data.
11. Attends inter -departmental meetings, public hearings, open houses, and Council Committee meetings
to provide planning input as required.
12. Conducts site inspections to determine the development suitability ofproperties in relation to Planning
applications.
13. Supervises assigned part-time/student staff including participation in the recruitment process, work
program design, performance appraisal, etc.; and monitors the work of special project staff.
14. Provides input into the review and revision of application processes, as required.
15. Performs other duties, as assigned.
GENERAL COMMITTEE 04-15 MAY 18 2004
JD# S33-1
TOWN OF AURORA
JOB DESCRIPTION
POSITION TITLE:
Secretary/Clerk (Leisure Services)
DEPARTMENT:
Leisure Services
REPORTS TO:
Administrative/Budget Co-ordinator/Leisure Services
SUBORDINATE
DIRECTLY: None
POSITIONS:
INDIRECTLY: Clerical Staff (Part -Time)
SUMMARY OF DUTIES: Responsible for the provision of clerical, word processing, secretarial
and reception services for the Leisure Services Department, including facility bookings payments and
accounts receivable processing, collection of past due accounts, balancing and preparation of revenues
for deposit, and preparation of correspondence; for assisting the Administrative/Budget
Coordinator/Leisure Services with payroll/personnel enquiries and accounts payable; for secretarial
support for assigned Managers; and for the provision of back-up support for assigned positions during
peak periods or absences.
TASK NO.
DESCRIPTION
1. Provides telephone answering and reception services for the department including responding
to customer enquiries and/or referring callers to appropriate staff person/department.
2. Reviews and/or prepares bank deposit paperwork allocating revenue from cash deposits
submitted by Manager of Programs and Community Development.
3. Collects user fees and/or generates and mails monthly invoices; initiates preliminary collections
proceedings on past -due accounts; maintains and reconciles associated accounts receivable
subsidiary ledger and prepares monthly aging analysis of accounts receivable; advises
appropriate Manager of seriously overdue and/or uncollectible accounts.
4. Assists the Administrative/Budget Co-ordinator/Leisure Services with departmental payroll,
accounts payable, records completion, personnel enquiries, computer software
utilization/training, as required.
Types letters, reports, forms, etc. on own or from written copy utilizing word processor and
composes correspondence as required/requested.
Photocopies, mails, faxes and distributes various correspondence and forms for the department
as required.
Compiles and maintains various departmental statistics and prepares monthly summaries of
same for the Director of Leisure Services.
Manages Leisure Services Department records, including handling queries regarding new files
and destruction of old files; acts as Departmental Liaison for FOI and Corporate Records
Management System; maintains files for assigned staff, and Membership files for the
Department.
-49-
GENERAL COMMITTEE 04-15 MAY 18 2004
Page 2
JD# S33-1
9. Provides back-up support to the Permit Bookings Clerk and Secretary to Director of Leisure
Services positions.
10. Performs base radio operation duties as required.
11. Performs other duties as assigned.
-50-
GENERAL COMMITTEE 04-15 MAY 18 2004
POSITION TITLE:
DEPARTMENT:
REPORTSTO:
SUBORDINATE POSITIONS:
SUMMARY OF DUTIES:
JOB DESCRIPTION
Property Co-ordinator
Administration (Legal Services Division)
Town Solicitor
DIRECTLY: None
INDIRECTLY: None
JD #S1o1-1
Responsible for the co-ordination and development of all landholding and real estate transactions;
maintains property inventory, co-ordinates leases, rentals, encroachments, licenses, and utility
crossing agreements, approved easements. Prepares documentation necessary to convey employment land;
works in conjunction with Council for recommendations to negotiate purchase, sale and expropriate other
lands, as required by the municipality; liases with local real estate board, assessment office and
Land Registry Office. Maintains data respecting property valuation for cash in lieu calculation purposes.
Assists in longterm municipal facility asset maintenance and construction projects as assigned..
TASK NO.
DESCRIPTION
Organizes, administers operation and co-ordinates the purchase and sale of municipal real property, and
manages all real property assets; upon approval from Council, completes transactions and ensures that
all covenants and obligations are met.
2. Processes employment land transactions including facilitating the co-ordination of business partners,
levels of government, utilities, internal departments, developers, financial institutions and realtors.
3. Maintains municipal real estate listings/databases responding to enquiries related to such parcels as
appropriate.
4. Negotiates, co-ordinates and administers municipal property -use agreements including
leases, rentals, encroachments, licenses, utility -crossing agreements, approved
easements, etc; ensures that assigned real properties are checked periodically to ensure
that they are being maintained in a satisfactory condition.
5. Liases with lessees related to major facility repair and upgrade initiatives, ensures long term integrity of
municipal facility infrastructure making capital budget recommendations as necessary.
-51-
GENERAL COMMITTEE 04-15 MAY 18 2004
2 JD# s101-1
6. Provides recommendations and advice to staff and Council on matters related to real estate services
including property valuations, acquisitions, sales and management, etc.
7. Negotiates and recommends the acquisition of real property to be acquired by the Corporation
including land for development projects, parks, road widening, intersection improvements,
watercourses, easements, parking lots and other municipal uses; recommends, initiates and co-
ordinates municipal expropriations of land as required.
8. Establishes and maintains close and co-operative liaison with local real estate offices, brokers and
agents, the York Region and District Real Estate Board, the Regional Assessment Office, the Land
Registry Office, etc.; obtains and maintains up-to-date information on property purchases, sales and
values.
9. Maintains data related to property valuation and responds to enquiries related to determination of cash
in lieu of parkland calculations related to the Cash in Lieu of Parkland Policy and By-law
10. In conjunction with other departments, assists in the co=ordination of new construction projects and
other capital initiative for municipal facilities as assigned.
11. Prepares reports and recommendations for Council as required. Attends associated departmental and
external meetings as required.
12. Develops and recommends/implements as appropriate, policies, procedures and other processes and
practices within the scope of the job.
13. Arranges for, reviews and reports to the Solicitor on property appraisals, legal surveys, etc.
14. Maintains effective and co-operative liaison, and exchanges information with, other staff,
municipalities, levels of government, agencies, private- and public sector organizations, tenants,
community groups and the general public; receives and responds to inquiries and requests for
information; receives and resolves complaints and deals with all contacts in a courteous and efficient
manner to promote a high standard of public relations at all times.
15. Performs other related duties, as assigned, that are in accordance with departmental or corporate
objectives.
—52—
GENERAL COMMITTEE 04-15 MAY 18 2004
AGENDA ITEM #
Councillor Gaertner verbally requested
that this item
(Notice of Motion Re: Support for the Ontario Wide
Youth Organization, Town Youth Participation Strategy)
be withdrawn from this agenda
-53-
V144n of,,
TOWN OF AURORA
Wd
AFl, 'mF, ��,, W. EXTRACT FROM COUNCIL MEETING NO. 04-15
HELD ON TUESDAY, MAY 11, 2004
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
13. Notice of Motion - Councillor Gaertner
(Provided at the May 4, 2004 General Committee Meeting)
(Deferred from the May 11, 2004 Council Meeting)
Re: Support for the Ontario Wide Youth Organization, Town Youth
Participation Strategy.
Moved by Councillor Gaertner
Seconded by Councillor Hogg
THAT the item be deferred to the May 18, 2004 General Committee Meeting.
CARRIED
-54-