AGENDA - Council - 20050628COUNCIL
AGENDA
N0.05-23
TUESDAY, DUNE 28, 2005
7:00 o m.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
24/06/05
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 05-23
Tuesday, June 28, 2005
7:00 p.m.
7:00 P.M. - OPEN FORUM — COUNCIL MEETING TO FOLLOW
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
III ADOPTION OF MINUTES
Council Minutes of June 14, 2005, Meeting Number 05-21
RECOMMENDED:
THAT the Council Minutes from Meeting Number 05-21 be adopted as
printed and circulated.
IV PRESENTATIONS
(a) Presentation by Mayor Jones to Mr. Dino Lombardi
Mayor's Tennis Challenge
Council Meeting No. 05-23
Tuesday, June.28, 2005
Page 2 of 14
(b) Presentation by the Mayor to the Winner and Finalists
Grade 4 Anti -Litter Poster Contest
Winner: Elena Sheldrake
Finalists: Courtney McLaren
Victoria Schveighardt
Matthew Roach
Mitchell Waite
Glenda Willcock
Neil Bender
Natalie Prsa
Victoria Morton
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vll DELEGATIONS
(a) Mr. Don Colman (pg. D-1)
Re: Stop Sign at Tradewind Terrace and McClellan Way
(b) Ms Mina Roe (pg. D-2)
Re: Item 10 - BA05-007 — Variance to Sign By-law 4622-04.13
Sormeh Spa — 38 Wellington Street East
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1X REGIONAL REPORT
X OTHER BUSINESS, COUNCILLORS
X1 READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
Council Meeting No. 05-23
Tuesday, June 28, 2005
Page 3 of 14
4678-05.D BEING A BY-LAW
respecting Construction,
Demolition and change
of Use Permits.
4679-05.D BEING A BY-LAW to
amend By-law No. 2213-78
(Hallgrove Estates Inc.)
4681-05.D BEING A BY-LAW to amend
By-law No. 2213-78, as
amended, being the Zoning
By-law of the Town of Aurora.
(74 Wellington Street East,
D 14-09-04)
4682.05.0 BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
June 28, 2005.
Xll IN -CAMERA
Property Matters
THAT Council proceed In -Camera to address property matters.
Xlll ADJOURNMENT
(pg• B-1)
(pg. B-10)
(pg.B-14)
(pg. B-18)
Council Meeting No. 05-23
Tuesday, June 28, 2005
Page 4 of 14
1
r.
3.
AGENDA ITEMS
General Committee Meeting Report No. 05-17
Tuesday, June 21, 2005
RECOMMENDED:
(pg. 1)
THAT the Report of the General Committee Meeting No. 05-17 be
received and the recommendations carried by the Committee be adopted.
LSAC05-05 — June 9, 2005 Leisure Services Advisory Committee (pg. 7)
Meeting
RECOMMENDED:
THAT the No Quorum Committee Record of the Leisure Services Advisory
Committee meeting, held on June 9, 2005, be received for information.
FAC05-02 — June 8, 2005 Finance Advisory Committee Meeting (pg. 8)
RECOMMENDED:
1. THAT the Committee Record of the Finance Advisory Committee meeting,
held on June 8, 2005 be received for information and Council endorse the
following recommendations of the Finance Advisory Committee:
2. Preliminary Framework 2006 Budget Process and Timetable
THAT the Chief Administrative Officer and the Interim Manager/Advisor to
the Finance Department draft a report providing detailed milestones, a
sense of the departmental business plans and the proposed methodology
and philosophy with examples to be presented at the next Finance
Advisory Committee meeting.
3. Meeting Dates of the Finance Advisory Committee
THAT meeting dates of the Finance Advisory Committee be sent to the
Committee members for approval.
4. Finance Advisory Committee Pending List
THAT the response date for the Community Survey Results be amended
to September, 2005.
Council Meeting No. 05-23 Page 5 of 14
Tuesday, June 28, 2005
4. TSAB05-017 —June 8, 2005 Traffic Safety Advisory Board Meeting (pg. 14)
RECOMMENDED:
1. THAT the Committee Record of the Traffic Safety Advisory Board meeting,
held on June 8, 2005 be received for information and Council endorse the
following recommendations of the Traffic Safety Advisory Board:
2. Report No. TSAB05-014 — Three -Hour Parking Limit
THAT Report No. TSAB05-014 — Three Hour Parking Limit be deferred until
the July 13, 2005 TSAB meeting.
3. Report No. TSAB05-016 — Traffic Calming in the Town of Aurora
THAT Report No. TSAB05-016 — Traffic Calming in the Town of Aurora be
received as information; and
THAT a copy of Report No. TSAB05-016 be forwarded to Council for their
consideration.
4. May 18, 2005 memorandum from the Traffic/Transportation Analyst
regarding Speeding and Safety Concerns on Spence Drive
THAT the January 11, 2005 email from Ms Elaine Gaynor regarding
speeding and safety concerns on Spence Drive be received as
information;
THAT based on the results of the traffic and speed data no further action
be taken at this time; and
THAT a letter be sent to Ms Elaine Gaynor with the TSAB's
recommendations.
5. May 24, 2005 memorandum from the Traffic/Transportation Analyst
regarding a new Road Watch Brochure
THAT staff be requested to purchase 3000 Regional Road Watch
brochures; and
THAT funds in the amount of $900.00 be approved by Council.
Council Meeting No. 05-23 Page 6 of 14
Tuesday, June 28,2005
6. June 2, 2005 memorandum from the Traffic/Transportation Analyst regarding
Yonge Street Speed Limit Reduction
THAT the Region of York be advised that the Town of Aurora does not
support the request to reduce the speed limit on Yonge Street to 50km/hr
from St. John's Sideroad to a point 800 meters south of St. John's Sideroad;
and
THAT a copy of the June 2, 2005 memorandum be sent to the Clerk of the
Region of York.
7. June 9, 2004 email from Mr. Peter Schilback regarding noise concerns on
Henderson Drive
THAT the June 9, 2004 email from Mr. Peter Schilback regarding noise
concerns on Henderson Drive be received as information; and
THAT no further action be taken at this time.
8. May 20, 2005 email from Ms Teresa Black regarding parking concerns on
Snedden Avenue
THAT the May 20, 2005 email from Ms Teresa Black regarding parking
concerns on Snedden Avenue be deferred to the July 13, 2005 TSAB
meeting.
5. AHC05-04 — June 13, 2005 Heritage Advisory Committee Meeting (pg. 35)
RECOMMENDED:
1. THAT the Committee Record of the Heritage Advisory Committee
meeting, held on June 13, 2005 be received for information and Council
endorse the following recommendations of the Heritage Advisory
Committee:
2. North East Aurora Heritage District
THAT the Proposed Heritage Conservation District Study Area Boundary
be endorsed: and
THAT the following members of the Heritage Advisory Committee of
Aurora be nominated to represent the Committee on the Heritage
Conservation District Sub -Committee: John McIntyre and Margaret
Brevik.
Council Meeting No. 05-23 Page 7 of 14
Tuesday, June 28,2005
3. New Ontario Heritage Act
THAT the memorandum from the Community Planner be received for
information.
4. Heritage Designation — 118 Wellington St. E.
THAT the memorandum from the Community Planner entitled Designation
Under Part IV of the Ontario Heritage Act, Hartman's Corners School, 118
Wellington St. E. be received for information.
5. Delegation of Authority
THAT the Heritage Advisory Committee of Aurora delegate its authority to
the Community Planner to approve on its behalf, non -controversial
applications for alterations and additions to heritage buildings which are in
compliance with recognized heritage principles; and
THAT the Community Planner is requested to circulate all applications,
which have been approved on behalf of the committee, for its review at the
following meeting of the committee.
6. Patch Log House
THAT the report from the Community Planner entitled Petch Log House
Update be received; and
THAT the Community Planner be requested to bring forward a further
report to the Committee outlining the progress with respect to determining
a permanent future location for the building and an update with respect to
restoration proposal and methods for the building; and
THAT staff review other possible site locations, including the Town Hall
property, as possible sites and that staff approach Whitwell Developments
for additional funding support for restoration work on the house.
7. 13831 Leslie St. —Wilton House & Barn
THAT the following conditions recommended by the Community Planner
on behalf of the Heritage Advisory Committee of Aurora to the Secretary
Treasurer of the Committee of Adjustment, concerning the property at
13831 Leslie Street, dated June 1, 2005, be endorsed:
1. The owner is to advertise the availability of the c.1870, Wilton House
for relocation and salvage in a local newspaper;
Council Meeting No. 05-23
Tuesday, June 28, 2005
Page 8 of 14
2. The owner is to carefully remove the following significant historical
elements of the c.1870 and c.1910 sections of the house prior to the
demolition and either reuse them on the subject property or make them
available for salvage by others, i.e. historic property owners, Habitat for
Humanity, etc.;
• historic interior wood doors
• historic wood windows
• historic interior wood trim
• historic wood flooring
3. The owner is to allow the Town's Community Planner to be present at
the demolition of the Wilton House and to demolish the building in such
a manner that will allow the documentation of the original architectural
form of the building;
4. The owner agrees not to object to the designation of the Historic Wilton
Barn by the Town under Part IV of the Ontario Heritage Act; and
THAT the Community Planner be requested to bring back a Heritage
Designation Report to a future meeting of the Heritage Advisory
Committee with respect to the Wilton Barn at 13831 Leslie Street.
7. 15277 Yonge St.- Official Plan Amendment & Rezoning
File D09-03-97 & D14-16-97
THAT the memorandum from the Community Planner regarding 15277
Yonge St. be received; and
THAT the Community Planner be requested to continue discussions with
the applicant's architect in order to modify the proposed tower by reducing
its height and incorporating it as part of the building design as shown in
the example provided by the Community Planner of the Gooderham King
Edward Building.
8a. Doors Open Aurora
THAT the memorandum from the Community Planner entitled Doors Open
Ontario be received; and
THAT Councillors Kean and Wallace be appointed to represent the
Heritage Advisory Committee of Aurora in engaging in discussion with
Members of Council, the Aurora Historical Society and other local groups
to determine the feasibility of hosting a Doors Open Aurora event in 2006.
8b. — 8e. Information Items
THAT Information Items 8b to 8e be received.
Council Meeting No. 05-23 Page 9 of 14
Tuesday, June 28, 2005
9. Correspondence
THAT the correspondence be received for information.
6. EAC05-07 —June 13, 2005 Environmental Advisory Committee (pg. 44)
Meeting
RECOMMENDED:
1. THAT the Committee Record of the Environmental Advisory Committee
meeting, held on June 13, 2005 be received for information and Council
endorse the following recommendations of the Environmental Advisory
Committee:
2. Director of Public Works — Town Initiatives (verbal report)
THAT staff prepare a report for the Environmental Advisory Committee
and its Sub -Committees detailing the ongoing environmental initiatives
that staff are involved in.
3. Council Endorsed Initiatives
Naturalization/Wildlife
THAT the Naturalization/Wildlife Sub -Committee continue to investigate
wildlife studies in and around storm water management ponds in the Town
of Aurora.
4. Canada Day Parade — July 1, 2005
THAT the Environmental Advisory Committee participate in the July 1
Canada Day Parade; and
THAT those members of the Committee and Sub -committees who wish to
participate, contact Sue Walmer.
7. EDAC05-06 — June 17, 2005 Economic Development Advisory (pg. 53)
Committee Meeting
RECOMMENDED:
1. THAT the Committee Record of the Economic Development Advisory
Committee meeting, held on June 17, 2005 be received for information
and Council endorse the following recommendations of the Economic
Development Advisory Committee:
Council Meeting No. 05-23 Page 10 of 14
Tuesday, June 28,2005
2. THAT Items 3 and 7 be deferred to the next meeting of the Economic
Development Advisory Committee; and
3. ADM05-012 —An Implementation and Monitoring Plan for Aurora's
Approved Economic Development Strategy - Priority Initiatives for
Economic Development Advisory Committee
THAT the Economic Development Advisory Committee endorse the
attached Implementation and Monitoring Plan for the Town's Economic
Development Strategy (dated June 2005), as prepared by the Economic
Development Division and forward the Plan to Council for approval; and
THAT the Economic Development Advisory Committee endorse the
EDO's recommendation to undertake an 'Employment Land
Needs/Economic Sectors Analysis' for Aurora in 2005 as a basis for
completing a Marketing Plan, and that staff be authorized to retain a
consultant to undertake this Analysis with the funding approved in 2005
Economic Development Division budget; and
THAT the Economic Development Advisory Committee endorse the five
(5) initiatives highlighted in Report ADM05-012 and identify these
initiatives as priority actions for the Committee that require action during
the remaining term of this Committee.
4. Memorandum from the Economic Development Officer - The Town of
Aurora's Sponsorship of the Aurora Chamber of Commerce Business
Achievement Awards Event
THAT the Town of Aurora purchase a Gold Level sponsorship package for
the Aurora Chamber of Commerce Business Achievement Awards Event
at a cost of $3,500.
5. Yonge Street Commercial Area Sub -Committee
(a) Minutes of April 7, 2005
(b) Minutes of May 5, 2005
THAT the Yonge Street Commercial Area Sub -Committee Minutes of April
7, 2005 be received and the following recommendations of the Yonge
Street Commercial Area Sub -Committee be endorsed:
THAT the Committee sponsor a children's drawing contest to design a
yearly Aurora Farmer's Market poster; and
THAT the Yonge Street Area Sub -Committee liaise with the Environmental
Advisory Committee with a view of participating in the Communities in
Bloom Program.
Council Meeting No. 05-23 Page 11 of 14
Tuesday, June 28,2005
8. Memo from Councillor West (pg. 61)
Re: Council Attendance - Minutes
RECOMMENDED:
THAT Council provide direction on this matter.
9. PL05-062 - Zoning By-law Amendment and Site Plan Application (pg. 62)
Andrew Weber and Neal Santin
74 Wellington Street East
Files D14-09-04 and D11-10-04
RECOMMENDED:
THAT Implementing Zoning By-law 4681-05.D be enacted given that all
issues related to the By-law have been adequately addressed; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning is authorized to execute a site plan agreement
between Andrew Weber and Neal Santin and the Town of Aurora
regarding site works including the construction of a parking lot, which are
required to convert the existing dwelling into a business and professional
office.
10. BA05-007 — Variance to Sign By-law 4622-04.P (pg. 74)
Sormeh Spa — 38 Wellington Street East
RECOMMENDED:
THAT Council deny the request for a variance to install an additional
ground sign at 38 Wellington Street East; and
That Council direct staff to have the illegal sign removed.
11. Memo from the Director of Leisure Services (pg. 88)
Re: Additional Information Requested by General Committee —
Pro -Shop Comparisons within York Region
RECOMMENDED:
THAT Council provide direction on this matter.
Council Meeting No. 05-23
Tuesday, June 28, 2005
Page 12 of 14
12. LS05-044 — Tender LS2005-050 — Aurora Leisure Complex Flat (pg. 92)
Roof Replacement
RECOMMENDED:
THAT Council award Tender LS2005-50 to Solar Roofing and Sheet
Metal Ltd. in the amount of $342,400 including optional work; and
THAT Council recommend that additional funding be approved from the
Municipal Capital Reserve in the amount of $92,400.
13. LS05-040 — Concession and Snack Food Vending Lease (pg. 96)
Recommendations —Town Facilities
RECOMMENDED:
THAT Council endorse Terms of Reference for a Request for Proposal for
a Concession Service and Vending Contract for the new Recreation
Complex.
14. TR05-025 — Management of Hydro Proceeds - 2005 (pg. 99)
RECOMMENDED:
1. THAT a by-law be enacted to establish a special Reserve Fund to be
named "Aurora Hydro Sale Investment Fund", for the sole purpose of
receiving and, upon amendment, re -allocating the net proceeds from
the sale of the shares of Aurora Hydro Connections Limited to
PowerStream Inc.; and
2. THAT before any re -allocation of funds can only be undertaken,
Council approved criteria must be established; and
3. THAT the Director of Finance/Treasurer be authorized to invest
available balances in the Fund, from time to time, in accordance with
the Town of Aurora's existing investment policies; and
4. THAT, upon receipt by the Municipality, all proceeds for the sale of the
shares of Aurora Hydro Connections Limited be deposited in the
Aurora Hydro Sale Investment Fund along with all earned interest and
any other revenue generated by the investment of available balances
existing in the Fund; and
Council Meeting No. 05-23
Tuesday, June 28,2005
Page 13 of 14
5. THAT all costs associated with the merger/sale of Aurora Hydro
Connections Limited, upon validation by the Director of
Finance/Treasurer, be recovered from the Aurora Hydro Sale
Investment Fund including but limited to Legal Fees, Financing Costs
or Regulatory Charges; and
6. THAT existing Reserve Fund balances as at December 31, 2004
contained in Schedule A attached to this report be left intact until a full
examination of such Reserve Funds has been undertaken in
conjunction with the Consolidated Asset Management Review and a
subsequent report on the nature, scope and adequacy of these Funds
have been reviewed by Council in September 2005. It should be noted
that Reserve Fund Balances can only be spent, allocated or re-
assigned for the express purpose that the specific Reserve Fund was
created for; and
7. THAT Council establish, by by-law, criteria outlining the nature, scope
and specific purpose for each of the following new Reserve Funds:
• Economic Development and Community Enhancement Reserve
Fund
• Capital Asset Management/Maintenance Reserve Fund
• Roads, Bridges and Transportation Reserve Fund
• Aurora Heritage Reserve Fund; and
8. THAT any allocation of monies from the Aurora Hydro Sale Investment
Fund to any of the newly created Special Reserve Funds or any
subsequent allocation from the newly created Special Reserve Funds
be done pursuant to a amending By-law enacted by no less than a
thirds vote of the whole of Council; and
9. THAT in conjunction with the development of the Consolidated Asset
Management Plan (September 2005-future adequacy of Reserve
Accounts and Reserve Funds) and the need to determine the actual
dollar ( $ ) amounts to be eventually transferred to the Special
Reserve Funds it is being further recommended that the following
actions take place:
• THAT Council in consultation with Senior management re -visit the
Town of Aurora's Strategic Plan with a view to ensuring that the
longer term objectives of the Municipality are reflective of the,
current thinking of the Council and the Community as that thinking
reflects upon the potential capital infrastructure requirements of the
Town in the future; and
• THAT in early fall 2005 the Town Council hold a Special Public
Meeting to obtain Community feedback as to the nature, scope and
purpose to which the proceeds of the sale of Aurora Hydro could be
channelled and to identify, for the Council's consideration. the
Council Meeting No. 05-23
Tuesday, June 28, 2005
Page 14 of 14
Community enhancements that could benefit from the infusion of
funding brought about by the Sale of the Hydro; and
• THAT Senior Staff, in its upcoming report to Council from the
recently completed Community Survey, specifically report to
Council on the feedback from the Survey as the contents of the
Survey addresses future infrastructure desires of the Community
and the direction that the Community believes that the Council
should/could address its efforts in achieving a balanced
apportionment of the total proceeds to be received from the Sale;
and
• THAT staff commence the development of draft criteria for
consideration by Council as to the potential uses for, and the
control of, monies to be allocated to the Special Reserve Funds
from the Aurora Hydro Sale Investment Reserve Fund; and
• THAT staff bring forward to Council a report recommending the
consolidation of the existing Reserve Accounts ,as outlined on
Schedule B to this report, into a reasonable number of generic
classifications(see Schedule B-Consolidated) the purpose of which
will be recognized and understood by all users; it being pointed out
that Reserve Accounts, as distinct from Reserve Funds, can be
expended by the Municipality, at the discretion of Council, for any
legal purpose and are not any further restricted in their use beyond
the original general intent of the Council when the Account was
established.
COUNCIL — JUNE 28, 2005
Delegation (a)
Panizza, Bob
From:
Don Colman(
Sent:
Tuesday, June 14, 2005 8:40 AM
To:
Panizza, Bob
Subject:
Delegation
Hi bob,
I would like to appear on june 28 as a delegation re the stop sign at tradewind and
mclellan.
D-1
COUNCIL — JUNE 28, 2005
6
Delegation (b)
www.sormehbeautys ao com
Email: sormehbeautyspa.com
Fax:(905) 726-3043
June 24, 2005
Mr. Bob Panizza
Clerk
Town of Aurora
100 John West Way
Aurora, ON L4G 6Jl
Dear Mr. Panizza:
b�
z
38 Wellington Street East
Aurora, Ontario, MG 1H5
Tel:(905) 713-0770
1, Mina Roe, of Sonneh Beauty Spa, 38 Wellington Street East, Aurora, ON L4G 1145,
wish to ask for delegation status for the Town of Aurora meeting scheduled for July 28,
2005 at 7:00 p.m in order to present my case regarding the placing of a Juice Bar sign in
front of my business.
Thank you kindly
Sincerely
Mina Roe
Spa Director
D-2
COUNCIL - JUNE 28, 2005
ATTENDANCE
=AGENDA IT
TOWN OFAURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 05-17
Council Chambers
Aurora Town Hall
Tuesday, June 21, 2005
Councillor West in the
Councillors Buck, Gaertner,
Vrancic and Wallace.
None
Chair; Mayor Jones,
Hogg, Kean, Morris,
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Deputy Treasurer, Town Solicitor, and
Council/Committee Secretary.
Councillor West called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Il APPROVAL OFAGENDA
III
IV
General Committee recommends:
THAT the content of the agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 5, 6, 7, 10, 12, 13 and 14 were identified for discussion.
ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
-1-
COUNCIL - JUNE 28, 2005
General Committee Report No. 05-17 Page 2 of 6
Tuesday, June 21,2005
1. Letter from Mr. Geoffrey Dawe, Chair- Aurora Public Library Board
Re: Space Leasing Within Library Square and Parking Availability
THAT the correspondence from the Chair- Aurora Public Library Board be
received for information.
2. ADM05-006 — 2004 Annual Report
THAT the attached 2004 Annual Report for the Town of Aurora be
received as information.
4. PW05-019 — Elimination of Train Whistling at Railway Crossings - Update
THAT staff be requested to:
• continue to work toward resolution of all matters related to the
elimination of train whistling at railway crossings in Aurora; and
• report further to Council on this matter as necessary.
8. PL05-055 — Site Plan Application
Perwick Investments Ltd.
300, 302, 304 Wellington Street East
File D11.17.98A2
THAT Report PL05-055 be received as information; and
THAT Council authorize the Director of Planning to enter into a Site Plan
Amendment Agreement between Penaick Investments Ltd., the Regional
Municipality of York, and the Town of Aurora for the proposed changes to
the lands municipally known as 300, 302, and 304 Wellington Street East.
9. PL05-057 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
11. LS0S-041 — Level of Janitorial Services in Town Facilities
THAT Council endorse the janitorial level of service in the following Town
facilities; and
THAT Council endorse the Terms and Conditions for a Tender and
Consolidated Janitorial Services Contract at the following facilities:
1. Aurora Town Hall
2. Aurora Family Leisure Complex
3. Parks and Public Works Buildings
4. Aurora Public Library
5. New Seniors Centre
6. New Recreation Complex -
7. Aurora Community Centre (part-time weekend service)
CARRIED
-2-
COUNCIL - JUNE 28, 2005
General Committee Report No. 05-17 Page 3 of 6
Tuesday, June 21,2005
V DELEGATIONS
(a) Mr. Mark C. Vigna, Earth Rangers
Re: Wildlife Services Provided to the Town of Aurora
Mr. Mark Vigna, Director of Development with Earth Rangers, provided a
detailed summary of the many wildlife services provided by Earth Rangers, a
registered charity dedicated to the treatment, care and management of
wildlife in Ontario and educating and helping children to build a better future.
Mr. Vigna advised that Earth Rangers has recently completed the
construction of a state of the art Wildlife Hospital & Rehabilitation Centre in
Woodbridge, Ontario, providing a variety of services including a wildlife hot
line for all of Ontario, disease state management, education programs and
volunteer opportunities. Mr. Vigna concluded by requesting that Council
direct staff to investigate potential support for Earth Rangers wildlife services
and that the Town of Aurora provide introductions to other municipalities in
York Region.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Ms Sandra Vessel, York Region Health Services
Re: Pandemic Influenza — Contingency Plan
Ms Sandra Vessel of York Region Health Services provided a detailed
presentation outlining the Pandemic Influenza — Contingency Plan which is
being designed to allow municipalities and essential services to be -better
prepared to handle a possible outbreak of a new strain of Influenza A Virus,
which has been detected in other parts of the world and Is anticipated to
arrive in North America within the year. Ms Vessel provided a brief history of
pandemic influenza outbreaks and reviewed the potential Impact on the
population and the health care system, outlining the role of the government
and essential service providers during the course of this pandemic
occurrence.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
Councillor Hogg arrived at 7:40 p.m.
(c) Mr. Daniel Kostopoulos, Region of York
Re: Update of the Regional Noise Policy
Mr. Daniel Kostopoulos provided a detailed update of the Region's Noise
Policy revisions, outlining the assessments and studies which were
undertaken. Mr. Kostopoulos advised that updates and technical
improvements within the policy will address the current service needs; ensure
greater credibility and more defendable results for upcoming capital and
development projects and address retrofitting and replacing existing noise
mitigation devices where needed.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-3-
COUNCIL - JUNE 28, 2005
General Committee Report No. 05-17 Page 4 of 6
Tuesday, June 21, 2005
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. BA05-006 — Municipal Building By-law
General Committee recommends:
THAT Report BA05-006 respecting a Municipal Building By-law be
received; and
THAT staff be directed to bring forward By-law 4678-05.C, being a by-law
respecting construction,. demolition and change of use permits, to the June
28, 2005 Council meeting for three readings.
CARRIED
PL05.052 — Proposed Official Plan Updates Pertaining to Industrial/
Commercial Designations and Economic Development
General Committee recommends:
THAT the Terms of Reference for the Official Plan updates pertaining to
Industrial/Commercial policies and the addition of new Economic
Development policies be approved; and
THAT a request for proposals to undertake the study be undertaken; and
THAT Town staff be authorized to proceed with consultant selection and
awarding of the study in accordance with the requirements of the Town's
standard purchasing procedures; and
THAT the successful proposal be selected and recommended to Council
by representatives from the Planning Department and the Economic
Development Officer.
CARRIED
6. PL05-053 - Zoning By-law Amendment and Subdivision Applications
Hallgrove Estates Inc.
Part of Lot 20, Concession 3
South of Wellington Street, Between Leslie Street and Hwy 404
Files D14.06.00 and D12-00.2A
General Committee recommends:
THAT Council enact Implementing Zoning By-law 4679-05.D; and
THAT the proposed Plan of Subdivision D12-00-2A prepared by KLM
Planning Partners Inc., Project No. P-991, dated April 12, 2005, be draft
approved subject to the Conditions of Draft Approval attached as
Appendix "A" being fulfilled prior to final approval.
CARRIED
-4-
COUNCIL - JUNE 28, 2005
General Committee Report No. 05-17 Page 5 of 6
Tuesday, June 21, 2005
PL05-054— Proposed Northeast Old Aurora Heritage Conservation
District Study Terms of Reference
General Committee recommends:
THAT the Northeast Old Aurora Heritage Conservation District Study —
Terms of Reference, dated June-28, 2005 be approved; and
THAT Town staff be authorized to proceed with consultant selection and
awarding of the study in accordance with the requirements of the Town's
standard purchasing procedures; and
THAT the successful proposal be selected and recommended to Council
by a technical steering committee comprising of representatives of the
Planning Department.
CARRIED
10. LS05.043 —Tender LS2005-23 - Wellington Street Left Turn Lane W.
Councillor Gaertner requested that staff provide a current breakdown of funds
drawn from the contingency account during the completion of this project.
General Committee recommends:
THAT Council approve the awarding of Tender LS2005-23 (Wellington
Street left turn lane) for road servicing work to K.J. Beamish Construction
Limited in the amount of $137,201 excluding G.S.T.
CARRIED
12. LS05.042 — Pro -Shop Request for Proposal — New Recreation Complex
General Committee recommends:
THAT the matter be deferred to allow staff to investigate similar leasing
agreements of this nature in other municipalities and to report on their
findings.
CARRIED
13. CS05-020 — Sign Request for Polo for Heart
General Committee recommends:
THAT Council approve the Ontario Heart and Stroke Foundation's request
for signage for their annual Polo for Heart fundraiser to be held on June
24" 25t" and 2&.
CARRIED
-5-
COUNCIL - JUNE 28, 2005
General Committee Report No. 05-17 Page 6 of 6
Tuesday, June 21, 2005
14. PL05-056 — Release for Registration Phase 1, Preserve Homes Corporation
Part of Lot 21, Concession 2 EYS, D12-01.5A
General Committee recommends:
THAT, subject to the execution of the agreement by Preserve Homes
Corporation, and such minor technical modifications that may be
necessary, the Mayor and Clerk be authorized to execute a Subdivision
Agreement between the Town of Aurora and Preserve Homes Corporation
dated June 28, 2005 with respect to the Phase 1, as defined within the
Agreement, contained within Draft Plan of Subdivision D12-01-5A subject
to the following provisions:
the receipt of the Ontario Municipal Board Order regarding the
lands along Wellington Street East previously owned by the School
Board;
ii) the provision of financial payments and securities as described in
Schedules "K" and "L" of the Agreement respectively;
iii) the Mayor and Clerk be authorized to execute all documents
necessary to effect the transfer of certain lands, reserves, and
easements at the developers expense, as described in Schedule
"F" of the Agreement.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Kean expressed concern regarding a recent letter written by a
Member of Council and published in a local newspaper, regarding the Chamber
of Commerce and the recent Diamonds and Denim Street Dance.
Councillor Hogg Inquired if there will be any further attempt for Members of
Council to meet and discuss methods for working together effectively as a
decision making body.
Vill IN -CAMERA
None
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-17 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, JUNE 28, 2005.
Q�
COUNCIL - JUNE 28, 2005
LEISURE SERVICES ADVISORY COMMITTEE RECORD
MEETING NO. 05-05
Date: Thursday, June 9, 2005
Time and Location: 7:00 p.m., Leksand Room, Aurora Town Hall,
1 Municipal Drive
Committee Members: Councillor Gaertner, Councillor Kean, Alan Dean
Staff Attendees: Allan Downey, Director of Leisure Services
Karyn Bagley, Council/Committee Secretary
Absent: Councillor Vrancic, Diane Buchanon, Stephen Dupuis, John
Gallo, Dawn Irwin, Al Wilson
There was no quorum. All those in attendance left at 7:30pm.
-7-
COUNCIL - JUNE 28, 2005
'TOWN OF AURORA AGENDA ITEM #
3_j
COUNCIL REPORT No. FAC05-02
SUBJECT: June 8, 2005, Finance Advisory Committee Meeting
FROM: Chair
Council Members
Staff Attendees
DATE: June 28, 2005
RECOMMENDATIONS
Councillor Hogg
Mayor Jones and Councillor Buck
John Rogers, Scott Somerville
THAT the Committee Record of the Finance Advisory Committee Meeting 05-
02, held on June 8, 2005, be received as information and the following
recommendations of Finance Advisory Committee be endorsed.
2. Preliminary Framework 2006 Budget Process and Timetable
THAT the Chief Administrative Officer and the Interim Manager/Advisor to
the Finance Department, draft a report providing detailed milestones, a
sense of the departmental business plans and the proposed methodology
and philosophy with examples to be presented at the next Finance
Advisory Committee meeting
3. Meeting Dates of the Finance Advisory Committee
THAT meeting dates of the Finance Advisory Committee be sent to the
Committee members for approval.
4. Finance Advisory Committee Pending List
THAT the response date for the Community Survey Results be amended to
September, 2005.
BACKGROUND
Attached for the information of Council are the Minutes of the Finance Advisory Committee
Meeting FAC05-02, held on June 8, 2005.
COMMENTS
Nil
OPTIONS
COUNCIL — JUNE 28, 2005
Finance Advisory Committee Report No. FAC05-02
June 8, 2005 Page 2 of 2
OPTIONS
Nil.
CONCLUSIONS
Nil.
FINANCIAL IMPLICATIONS
None.
ATTACHMENTS
1. Copy of Committee Record No. FAC05-01.
Prepared by: Karen Ewart, Administrative Assistance/Deputy Clerk ext. 4222
ncillor Bill Hogg, Chair
Finance Advisory Committee
COUNCIL - JUNE 28, 2005
;s.
FINANCE ADVISORY COMMITTEE RECORD
MEETING NO. 05-02
Date: Wednesday, June 8, 2005
Time and Location: 7:00 p.m., Tannery Meeting Room, Aurora Town Hall
Committee Members: Mayor Jones, Councillors Hogg and Buck
Staff Attendees: John Rogers, Chief Administrative Officer, Scott
Somerville, Interim Manager/Advisor to the Finance
Department
Other Attendees: Lawrence Strong, Advisor to the Finance Advisory
Committee, Cindy Janzen, Committee Secretary
Regrets: Ian May
Councillor Hogg called the meeting to order at 7:10 p.m.
ADDITIONS/DELETIONS TO AGENDA
None
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Buck
Seconded by Mayor Jones
THAT the content of the agenda be approved as circulated.
CARRIED
-10-
COUNCIL — JUNE 28, 2005
Finance Advisory Committee Record No. 05-02 Page 2 of 4
Wednesday, June 8, 2005
REVIEW OF PREVIOUS MINUTES
1. Minutes of the Finance Advisory Committee Meeting No. 05-01 held
May 11, 2005
Moved by Councillor Buck Seconded by Mayor Jones
THAT the Minutes of the Finance Advisory Committee Meeting No.
05-01 be approved as printed and circulated.
CARRIED
DELEGATION
2. Mr. Al Wilson, Budget Process
Mr. Wilson thanked the Committee for the opportunity to express some of
his ideas respecting improving the current budget process. Mr. Wilson
suggested that there are three areas where staff can make improvements
in areas such as fiscal management, methodology and timing.
Mr. Wilson suggested that in private industry budgets are prepared to
determine profits, costs and control, but in municipal government it is
geared to concluding tax rates. Mr. Wilson would like more emphasis on
controlling costs.
Mr. Wilson suggested that the methodology should be changed where
staff should investigate line by line instead of looking at the big numbers.
Mr. Wilson suggests that the municipal sector is encouraged to spend their
budget and any surplus is put in reserves, however, this fundamentally
makes the taxpayers pay for the budgeted amounts and not the actual
expenditures.
Lastly, Mr. Wilson suggested that the timing should be changed to allow
the public to have input earlier in the process between September and
December.
Mr. Wilson concluded by asking that the unused funds issue be revisited
and suggested that there is no incentive to meet the budget or come in
under budget and if incentives were in place it would encourage
innovation.
—11—
COUNCIL — JUNE 28, 2005
Finance Advisory Committee Record No. 05-02 Page 3 of 4
Wednesday, June 8, 2005
Moved by Councillor Buck Seconded by Mayor Jones
THAT the comments of the delegate be received for information.
CARRIED
MATTERS FOR CONSIDERATION
3.
4.
5.
Preliminary Framework 2006 Budget Process and Timetable
Scott Somerville provided an overview of the preliminary framework for the
2006 budget and timetable. Mr. Strong provided his observations and the
Committee took the comments into consideration.
Councillor Buck left the meeting at 8:00 p.m.
Moved by Mayor Jones
Seconded by Councillor Hogg
THAT the Chief Administrative Officer and the Interim
Manager/Advisor to the Finance Department, draft a report
providing detailed milestones, a sense of the departmental
business plans and the proposed methodology and philosophy with
examples to be presented at the next Finance Advisory Committee
meeting.
CARRIED
Meeting Dates of the Finance Advisory Committee
Moved by Councillor Hogg
Seconded by Mayor Jones
THAT meeting dates of the Finance Advisory Committee be sent to
the Committee members for approval.
CARRIED
Finance Advisory Committee Pending List
Moved by Mayor Jones
Seconded by Councillor Hogg
THAT the response date for the Community Survey Results be
amended to September, 2005.
R
—12—
COUNCIL - JUNE 28, 2005
Finance Advisory Committee Record No. 05-02 Page 4 of 4
Wednesday, June 8, 2005
OTHER BUSINESS BY MEMBERS
None
ADJOURNMENT
Moved by Mayor Jones
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
-13-
COUNCIL — JUNE 28, 2005
To: Mayor and Members of Council
From: W. H. Jackson, Director of Public Works
CC: John Rogers, C.A.O.
Date: June 28, 2005
Re: June 8, 2005 Traffic Safety Advisory Board Meeting
AGENDA ITEM # 4-1
On June 8, 2005 the TSAB considered Report No. TSAB05-016 — Traffic
Calming in the Town of Aurora and recommended the following:
"THAT Report No. TSAB05-016 — Traffic Calming in the Town of Aurora be
received as information; and
THAT a copy of Report No. TSA805-016 be forwarded to Council for their
consideration."
Please find attached the Council report for the June 8, 2005 TSAB meeting and a
copy of Report No. TSAB05-016 for Council's consideration. The TSAB Council
report also includes the petition that was submitted by Mr. Donald Coleman in
conjunction with item #3 in the meeting minutes.
(�4
-GrW. H. Jackson
Director of Public Works
Attachment
• Page 1
—14—
COUNCIL — JUNE 28, 2005
-TOWN OF AURORA
COUNCIL REPORT No. TSAB05-017
SUBJECT: June 8, 2005 Traffic Safety Advisory Board Meeting
FROM: Chair - John West
Committee Members - Brett Cole, Carmen Zambri, Juergen Daurer,
Mike Walters
MEMBERS ABSENT: Robert Cook
DATE: June 28, 2005
RECOMMENDATIONS
1. THAT the Committee Record of the Traffic Safety Advisory Board meeting, held
on June 8, 2005, be received for information and Council endorse the following
recommendations of the Traffic Safety Advisory Board.
2. Report No. TSAB05-014 - Three -Hour Parking Limit.
THAT Report No. TSAB05-014 - Three Hour Parking Limit be deferred until the
July 13, 2005 TSAB meeting.
3. Report No TSAB05-016 - Traffic Calming in the Town of Aurora.
THAT Report No. TSAB05-016 - Traffic Calming in the Town of Aurora be
received as information; and
THAT a copy of Report No. TSAB05-016 be forwarded to Council for their
consideration.
4. May 18, 2005 memorandum from the Traffic/Transportation Analyst regarding
Speeding and Safety Concerns on Spence Drive.
THAT the January 11, 2005 email from Ms. Elaine Gaynor regarding speeding
and safety concerns on Spence Drive be received as information;
THAT based on the results of the traffic and speed data no further action be
taken at this time; and
THAT a letter be sent to Ms. Elaine Gaynor with the TSAB's recommendations.
—15—
COUNCIL - JUNE 28, 2005
June 28, 2005 - 2 - Council Report No. TSAB05-017
5. May 24, 2005 memorandum from the Traffic/Transportation Analyst regarding a
new Road Watch Brochure.
THAT staff be requested to purchase 3000 Regional Road Watch brochures;
and
THAT funds in the amount of $900.00 be approved by Council.
6. June 2, 2005 memorandum from the Traffic/Transportation Analyst regarding
Yonge Street Speed Limit Reduction.
THAT the Region of York be advised that the Town of Aurora does not support
the request to reduce the speed limit on Yonge Street to 50km/hr from St. John's
Sideroad to a point 800 meters south of St. John's Sideroad; and
THAT a copy of the June 2, 2005 memorandum be sent to the Clerk of the Region
of York.
7. June 9, 2004 email from Mr. Peter Schilback regarding noise concerns on
Henderson Drive.
THAT the June 9, 2004 email from Mr. Peter Schilback regarding noise concerns
on Henderson Drive be received as information; and
THAT no further action be taken at this time.
8. May 20, 2005 email from Ms. Teresa Black regarding parking concerns on
Snedden Avenue.
THAT the May 20, 2005 email from Ms. Teresa Black regarding parking concerns
on Snedden Avenue be deferred to the July 13, 2005 TSAB meeting.
BACKGROUND
All matters on the agenda were discussed fully.
COMMENTS
None.
-16-
COUNCIL - JUNE 28, 2005
June 28, 2005 - 3 - Council Report No. TSAB05-017
CONCLUSIONS
The Board believes the recommendations contained herein to be appropriate and
recommends that Council adopt them.
FINANCIAL IMPLICATIONS
The cost to purchase 3,000 Regional Road Watch brochures is estimated to be $900.00.
Funds for this are available in the Public Works Operating Materials Budget.
ATTACHMENTS
• June 8, 2005 Committee Record 05-05
• Report TSAB05-016
Prepared by: Brent Jefferson, Traffic/Transportation Analyst ext. 4374
aft
. ,v, ,JMd 61 West, Chair
Traffic Safety Advisory Board
-17-
COUNCIL — JUNE 28, 2005
APPENDIX 1
June 28, 2005 - 4 - Council Report No. TSAB05-017
COMMITTEE RECORD
NO. 05-05
Committee: Traffic Safety Advisory Board
Date: Wednesday June 8, 2005
Time and Location: Leksand Room, Aurora Town Hall, 7:00p.m.
From: Chair: John West
Committee Members Brett Cole, Carmen Zambri, Juergen Daurer,
Mike Walters
Members Absent: Robert Cook
Other Attendees: Brent Jefferson (Recording Secretary)
Heather Green (By-law Enforcement and Licensing Officer)
DECLARATIONS OF INTEREST
None.
APPROVAL OF AGENDA
Moved by Mike Walters Seconded by Juergen Daurer
THAT the agenda be approved as circulated.
CARRIED
MINUTES OF PREVIOUS MEETINGS
Moved by Mike Walters
Seconded by Juergen Daurer
THAT the minutes of the May 11, 2005 TSAB meeting be adopted by Council.
CARRIED
I"
COUNCIL — JUNE 28, 2005
June 28 2005 - 5 - Council Report No. TSAB05-017
DELIGATIONS
Mr. Donald M. Coleman — 70 Tradewind Terrace
Mr. Coleman submitted a petition to the Board and indicated it has been signed by most of
the residents on Tradewind Terrace in support of the proposed all -way stop sign control.
Moved by Mike Walters
Seconded by Carmen Zambri
THAT the minutes of the delegate be received for information; and
THAT item #3 be moved forward at this time.
3. Report No. TSAB05-015 — Safety Concerns on McClellan Way at Tradewind
Terrace.
Moved by Brett Cole
Seconded by
THAT all -way stop sign control be installed at the intersection of McClellan Way and
Tradewind Terrace; and
THAT a letter be sent to Mr. Donald M. Colman with the TSAB's recommendations.
DEFEATED
The motion to adopt the recommendations was not seconded and therefore was defeated.
MATTERS FOR CONSIDERATION
1. April 13, 2005 TSAB Council Report No. TSAB05-013 and Council Excerpts.
Moved by Juergen Daurer
Seconded by Mike Walters
THAT the May 11, 2005 TSAB Council Report No. TSAB05-013 and Council
excerpts be received for information.
CARRIED
3. Report No. TSAB05-014 — Three -Hour Parking Limit.
Moved by Brett Cole
—19—
Seconded by Mike Walters
COUNCIL — JUNE 28, 2005
June 28, 2005 - 6 - Council Report No. TSAB05-017
El
a
THAT Report No. TSAB05-014 — Three Hour Parking Limit be deferred until the July
13, 2005 TSAB meeting.
CARRIED
Report No. TSAB05-016 — Traffic Calming in the Town of Aurora.
Moved by Mike Walters
Seconded by Juergen Daurer
THAT Report No. TSAB05-016 — Traffic Calming in the Town of Aurora be
received as information; and
THAT a copy of Report No. TSAB05-016 be forwarded to Council for their
consideration.
CARRIED
May 18, 2005 memorandum from the Traffic/Transportation Analyst regarding
Speeding and Safety Concerns on Spence Drive.
Moved by Mike Walters Seconded by Brett Cole
THAT the January 11, 2005 email from Ms. Elaine Gaynor regarding speeding and
safety concerns on Spence Drive be received as information;
THAT based on the results of the traffic and speed data no further action be taken
at this time; and
THAT a letter be sent to Ms. Elaine Gaynor with the TSAB's recommendations.
CARRIED
May 24, 2005 memorandum from the Traffic/Transportation Analyst regarding a
new Road Watch Brochure.
Moved by Mike Walters
Seconded by Juergen Daurer
THAT staff be requested to purchase 3000 Regional Road Watch brochures; and
THAT funds in the amount of $900.00 be approved by Council.
CARRIED
—20—
COUNCIL — JUNE 28, 2005
June 28 2005 - 7 - Council Report No. TSAB05-017
7. June 2, 2005 memorandum from the Traffic/Transportation Analyst regarding
Yonge Street Speed Limit Reduction.
Moved by Mike Walters
Seconded by Juergen Daurer
THAT the Region of York be advised that the Town of Aurora does not support the
request to reduce the speed limit on Yonge Street to 50km/hr from St. John's
Sideroad to a point 800 meters south of St. John's Sideroad; and
THAT a copy of the June 2, 2005 memorandum be sent to the Clerk of the Region of
York.
CARRIED
8. June 3, 2005 memorandum from the Traffic/Transportation Analyst regarding
Hodgkinson Crescent — Traffic Calming Petition.
Moved by Mike Walters Seconded by Juergen Daurer
THAT the June 3, 2005 memorandum from the Traffic/Transportation Analyst
regarding Hodgkinson Crescent — Traffic Calming Petition be received as
information.
CARRIED
9. June 9, 2004 email from Mr. Peter Schilback regarding noise concerns on
Henderson Drive.
Moved by Juergen Daurer Seconded by Carmen Zambri
THAT the June 9, 2004 email from Mr. Peter Schilback regarding noise concerns on
Henderson Drive be received as information; and
THAT no further action be taken at this time.
CARRIED
10. May 20, 2005 email from Ms. Teresa Black regarding parking concerns on
Snedden Avenue.
Moved by Mike Walters
Seconded by Juergen Daurer
—21—
COUNCIL — JUNE 28, 2005
June 28, 2005 - 8 - Council Report No. TSAB05-017
THAT the May 20, 2005 email from Ms. Teresa Black regarding parking concerns
on Snedden Avenue be deferred to the July 13, 2005 TSAB meeting.
CARRIED
11. Minutes from the May 12, 2005 Regional Road Watch Committee.
Moved by Mike Walters Seconded by Carmen Zambri
THAT the minutes from the May 12, 2005 Regional Road Watch Committee be
received as information.
CARRIED
12. Traffic Calming Activity List.
13. Pending List.
Moved by Juergen Daurer
Seconded by Carmen Zambri
THAT the Traffic Calming Activity List and the Pending List be received as
information.
CARRIED
OTHER BUSINESS BY MEMBERS
Brent informed Committee members that the "No Parking Anytime" sign on the west side of
Old Yonge Street from O'Hara Drive to a point 9 meters south of O'Hara Drive will be
moved to a point 15 meters south of O'Hara Drive to help alleviate the sightline issue at this
intersection.
Brent also indicated that the mandate for the Regional Road Watch representative will be
submitted to a future TSAB meeting.
Finally, the Board discussed the issue regarding the selection of a Vice -Chair who would
govern the meeting in the event the Chair is absent. It was determined that if the Chair was
absent, a temporary Chair would be appointed by Committee members to run the meeting.
ADJOURNMENT
The meeting was adjourned at 8:40p.m.
—22—
COUNCIL — JUNE 28, 2005
We, the undersigned, do support the Traffic Safety Advisory Board's Report TSABOS-015 in
their recommendation of installing a stop sign, in both directions, at the corner of McClellan
Way and Tradewind Terrace.
RI
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—23—
COUNCIL - JUNE 28, 2005
APPENDIX 2
R
WINE
SUBJECT: Traffic Calming in the Town of Aurora
FROM: W. H. Jackson, Director of Public Works
DATE, June 8, 2005
RECOMMENDATIONS
9
THAT Report No. TSAS05-016 - Traffic Calming in the Town of Aurora be received as
information,
BACKGROUND
On March 29, 2005 Council considered item #3 "March 1, 2005 memorandum from the
Traffic/Transportation Analyst regarding Fairway Drive - Traffic Calming Petition" from
Report No. TSAB05-02 - "March 9, 2005 Traffic Safety Advisory Board Meeting" and
recommended the following:
"TWAT staff report back to Council with suggestions on how to address traffic
calming issues throughout the Town; and
THAT the report be prepared in conjunction with the Traffic Safety Advisory
Board."
The main concern expressed by Council was regarding the way traffic calming requests are
currently dealt with. Council feels staff should be looking at addressing traffic issue on a
much larger basis instead of considering one street at a time.
COM______ENTSS
Traffic calming measures have become the most popular and effective tool to address
residents safety and speeding concerns. The Town's traffic calming policy was created and
approved by Council on February 11, 2003 and revised on February23, 2005 to increase
the traffic volume and speed thresholds. The traffic calming policy was created at
Council's request as a result of the Kennedy Street West traffic calming initiatives,
Since that time, staff has dealt with 9 traffic calming projects and to date only one has
received Council approval and will be installed shortly. Two of the projects have been
stopped due to poor support from residents and 3 have been deferred until the Wellington
Street watermain project has been completed. The other projects are on -going or are new
requests.
-24-
COUNCIL — JUNE 28, 2005
June 8, 2005 - 2 . Report No. TSAB05.016
All 9 projects have or will follow the traffic calming policy which includes warrants and
requirements to determine if the implementation of traffic calming measures on one street
will have potential traffic impacts on adjacent street(s).
This was the case for Centre Street and Spruce Street which started as individual traffic
calming requests and staff recommended that all streets in the quadrant be included due to
the potential impacts. It is noted that no other project has included any additional streets
due to their nature. Nevertheless, as part of each traffic calming request staff conducts
before and after traffic studies to determine if there has been any affects on traffic volumes
on adjacent street. This was done for Kennedy Street West and the results indicated very
minor traffic volume reductions. From a recent count conducted in 2005, the average daily
traffic using Kennedy Street West is almost the same as the traffic volume using Kennedy
Street in 2000 prior to the speed humps.
Staff believes the existing traffic calming policy does treat the Town as a whole. As noted -
above, individual requests are looked at in the broader sense to determine potential impact
on adjacent streets and/or areas.
The need for traffic calming is somewhat subjective. Staff has found that traffic speed as
opposed volume usually elicits the most complaints from residents. How people react to
traffic speed is dependant on a number of issues such as the set back of their house from
the roadway, the location of sidewalks in relation to the roadway, the number of children
living on the street, screening (trees, hedges) between the roadway and houses and their
tolerance of traffic. Consequently, is possible to have two streets meet the criteria for the
implementation of traffic calming but staff might only receive a request to look at traffic
calming on one of the streets. Furthermore, the policy sets certain limits so traffic calming
measures are only installed on those streets with an identified problem instead of a
perceived problem.
The purpose of the policy is to put the onus on the residents to start the process and help
create the design. Staff does not recommend what measures are installed and instead the
residents approve the design as they the ones that have to live on street.
CONCLUSION
The current traffic calming policy from staff's experience is the best way to deal with traffic
calming requests in Aurora.
Trying to deal with traffic calming on a much larger scale or on a Town wide basis would
require much more money and staff time than is currently available. Also, because of the
subjectivity of this matter, the Town could find itself in a situation where it was trying tc
install traffic calming devices over the objection to residents.
OPTIONS
Council may wish to remove the existing traffic calming policy and deny any future traffic
—25—
COUNCIL - JUNE 28, 2005
.Dune 8, 2005 m 3 - Report No. TSAB05-016
calming requests.
Council may wish to direct staff to report on the necessary staff and funding needed to
investigate the entire Town for traffic calming.
FINANCIAL IMPLICATIONS
None.
LINK TO STRAT GIC PLAN
Goal "C speaks to continuing the well -planned moderate growth of the Town.
ATTACHMENTS
Policy #62 - Traffic Calming Policy
Prepared by: Brent Jefferson, TrafficlTransportation Analyst, ext. 4374
- H. Jac
D7irector of Public Works
-26-
COUNCIL — JUNE 28, 2005
POLICY NO. 62 EFFECTIVE DATE: FEBRUARY 11, 2003
REVISED DATE: FEBRUARY 22, 2005
SUBJECT/NAME: Traffic Calming Policy
PURPOSE: To establish a process for implementation of traffic calming measures on
Town of Aurora public right-of-ways.
POLICY: Public Works Staff will receive and report on all requests from the Traffic
Safety Advisory Board (TSAB), Council, and from residents/businesses for
implementation of traffic calming measures on public right-of-ways. Staff
will also be aware of the 10-year road reconstruction program to ensure
that all possible coordination is undertaken between the implementation of
this program and traffic calming measures. In this regard, it is desirable
that the Public Works Department will utilise the traffic calming warrant,
process and ranking system as outlined below:
1.0 Traffic Calmina Warrant Criteria
There are three traffic calming warrants as outlined in Table 1, that need
to be satisfied in order for traffic calming measures to be considered,
recommended, and then sent to Council for their approval.
Warrant 1 Petition, will ensure that residents in the immediate area
are in support of traffic calming measures.
• Warrant 2 - Safety Requirements, will ensure traffic calming measures
are installed so as to create an increase in traffic safety.
• Warrant 3 — Technical Requirements, will ensure that traffic calming
measures are implemented on streets that have a proven need for
such measures.
When a request for implementation of traffic calming measures has been
received by the Public Works Department the steps as outlined in Section
2 must be completed before any traffic calming measures will be
considered for implementation.
2.0 Traffic Calminq Process Flow Chart
The traffic calming process is shown in Figure 1. This process meets the
requirements of the Environmental Assessment Act. Attached to Figure 1
are notes related to the various steps.
—27—
COUNCIL — JUNE 28, 2005
3.0 Traffic Calming Ranking System
All requests for implementation of traffic calming measures which have
completed the steps above and have been approved by Council for
implementation will be ranked in an effort to ensure that streets in greater
need of traffic calming will receive priority from limited funding. To
determine which streets will receive traffic calming measures first, Table 2:
Traffic Calming Ranking System will be applied.
The four factors considered when evaluating each traffic calming request
are speed, volume, collisions and pedestrian/bicycle factors. Each of the
four factors can range from 0 to a maximum of 25 points.
The purpose of a traffic calming ranking system is to set priorities and
ensure that traffic calming measures are installed on streets on an "as -
needed" basis. The requests with the highest number will be considered
first. Implementation is directly related to funding.
C 0 PY
Wayne Jackson, P.Eng.
Director of Public Works
Council adopted policy on February 11, 2003.
Revised and adopted by Council on February 22, 2005.
IMM
COUNCIL - JUNE 28, 2005
TABLE 1: TRAFFIC CALMING WARRANT CRITERIA
WARRANT
CRITERIA
Requirement
Warrant 1
1.1
A petition requesting implementation of traffic calming measures must be signed by at
Petition
Petition
least 70% of households on the street. Warrant #2 and #3 will not be considered until
Warrant #1 is satisfied.
Should the"public Works Department anticipate that the proposed traffic calming
Impacts to Adjacent
measures will have significant traffic impacts on adjacent streets, the review of the
Streets
traffic calming proposal shall be modified to include the proposed street as well as
adjacent streets where traffic is expected to divert.
Warrant 2
2.1
On streets where traffic calming is proposed, impacts on Emergency Services will not
Safety
Emergency
be significant (as determined in consultation with Emergency Services (Fire,
Requirements
Response
Ambulance, and Police) staff).
2.2
On streets where traffic calming is proposed, impacts on regular scheduled transit or
Transit Services
school bus services will not be significant (as determined in consultation with Transit
staff).
2.3
On streets where traffic calming is proposed there must be a continuous sidewalk on
(All four criteria
Sidewalks
at least one side of the street.
must be
fulfilled to
OR
satisfy this
On streets where there are no sidewalks, the installation of a sidewalk on at least one
Warrant)
side of the street should have first been considered.
2.4
Traffic calming measures should not be implemented at or near locations where the
Road Grade
road grade exceeds + or - 5%. Considerations could be given to those streets + or - 5
% if traffic calming measures can safely be installed as determined by the Public
Works Department.
Warrant 3
3.1
On streets where traffic calming is proposed, the 85th percentile speed over a 7-day
Technical
Minimum Speed
period must be a minimum of 15km/hr (but less than 20km/hr) over the posted speed
Requirements
limit, and the traffic volume requirements of Warrant 3.2 must be fulfilled.
OR
(All four
On streets where the 85th percentile speed over a 7-day period exceeds the posted
criteria must
speed limit by a minimum of 20km/hr there is no minimum volume required in
be fulfilled to
Warrant 3.2.
satisfy this
3.2
Collector Roads
For streets where traffic calming is proposed,
For streets where traffic calming is
Warrant)
Minimum and
Maximum
the traffic volume must be between 750
proposed, the traffic volume must be
Traffic Volume
vehicles per day and 8,000 vehicles per day
between 1,500 vehicles per day and
8,000 vehicles per day
3.3
On streets where mid -block traffic calming measures are proposed, the block length
Minimum Block
must exceed 120 meters. Consideration could be given to those streets where the
Length
block length is less that 120 meters if traffic calming measures can safely be
implemented as determined by the Public Works Department.
3.4
The design of traffic calming measures within the Heritage Resource Area must
Special
adhere to the recommendations as outlined in Section 3.5 of the "Urban Design
Circumstances
Review of Streets - Heritage Resource Area"
-29-
COUNCIL - JUNE 28, 2005
FIGURE 1: TRAFFIC CALMING PROCESS FLOW CHART
Satisfies No Report to TSAB whether _0 Denied —i Letter to ro onent s a
Warrant 1 to proceed or not (a)
(a)
1 Yes Approved
significant Yes Define Area
Diversion —► of Stud b
mpacts
Satisfies
Warrant No
c, d
1 Yes
Warrant 3
(f, g)
Yes
Create working group
with residents to help
Public open house
meeting Q)
If the Director of Public Works determines that there may be
significant diversion onto adjacent streets then the following must
1. The boundaries of the affected area must be identified;
2. The residents of the Identified area must be notified
3. The process will continue on the initiating street but
data will also be collected on the streets within the new
boundary and there will be a detailed study on these
streets to identify appropriate traffic calming measures;
4. Residents on the new streets Identified will also be
TSAB informed that traffic calming may be Implemented
proceed concurrently within the original street (pending a successful
e poll) or subsequent to the original installation (assuming
there Is a successful poll for the original request);
\ S. If residents wish to wait for a subsequent installation then the
request (again based on a subsequent poll) will be placed
y Denied 111 Letter to proponent s e
Report to TSAB
No whether to
proceed or not h
Denied Letterto ro onent(s) h
-30-
COUNCIL - JUNE 28, 2005
Staff report to approve the tranic calming
design and to authorize a poll and road
alteration by-law including notification to the
public and relevant agencies per Municipal
Class EA process (k)
Yes No
Yes
louncil public deputatio=1othe Noroad alteration by-law
Yes
Request for
Notice of completion per Part II Order
Municipal EA - 30 days allowed
for comments and input n
1 No request for Part II Order
(o) Project is ranked
Requires review by the MOE. (p)
The Ministry may:
a) deny the request;
b) deny the request with conditions (such as
requiring that a Schedule C process be -
completed or that monitoring and reporting
processes be implemented).
c) refer the matter to mediation; or
require the proponent to comply with Part
II of the EA Act (including a government
review and public hearinq).
-31-
COUNCIL - JUNE 28, 2005
TABLE 2: TRAFFIC CALMING RANWNG SYSTEM
Ranking
Speed
Local Road
Collector Road
Max 100
(0 to 25 points)
1 points for each krryhr that the 85�'
1 points for each krrdhr that the 8dh
points
percentile speed is above the posted
percentile speed is above the posted
speed limit
speed limit
Volume
Local Road
Collector Road
(0 to 25 points)
1 point for every 100 vehicles of daily traffic
1 point for every 220 vehicles of daily traffic
to a maximum of 25 points
to a maximum of 25 points
Collisions
5 points for 1 preventable collision recorded by police in the past 3 years; or
(0 to 25 points)
10 points for 2 or more preventable collisions recorded in the past 3 years; or
15 points for 1 or more preventable collisions recorded resulting in personal injury in the past
3 ars
Pedestrian
5 points for each pedestrian generator in the study area or within 150 meters of the study area
(eg. park, school, senior's centre, recreation centre, church, or other public institutions) to a
and Bicycling
maximum of 20 points
Factors
5 points for a signed bicycle route
(0 to 25 points)
-32-
COUNCIL - JUNE 28, 2005
a) When submitting a request for implementation of traffic calming measures, the proponent(s) must
include a petition for the project from at least 70% of the households on the street in support of traffic
calming thereby satisfying Warrant 1. If a petition is not submitted, or has not been signed by 70% of
the households in support of traffic calming, the TSAB will be notified whether or not to proceed with
the study. If the TSAB denies the request to continue then a letter will be sent to the proponent(s)
indicating that a further study cannot continue unless Warrant 1 is satisfied. If the TSAB wishes to
continue with the study without a successful petition then the TSAB must make a recommendation to
Council to proceed with the study. I
b) If Warrant 1 is satisfied, the Public Works Department staff will review the request and determine if
traffic calming measures will have significant traffic impacts on adjacent local streets. If the proposal
is anticipated to have significant impacts, staff will expand the study area to include adjacent streets.
Once the boundaries of the study area have been identified, the TSAB will be notified of the study
area and staff will publish the "Notice of Study Commencement" advertisement to notify all relevant
agencies and members of the public that may have an interest in being kept informed of the traffic
calming study.
c) The proposal will be reviewed by Public Works Staff to determine if it satisfies the criteria outlined in
Warrant 2. These criteria include the potential impacts to Emergency Services, York Region Transit,
both School Boards, sidewalk provisions and the determination of the road grade.
d) The proposal is circulated to the Emergency Services (Ambulance, Fire and Police), York Region.,
Transit and both School Boards for their comments on the proposal and any modifications that they
may suggest in order that their services are not significantly impacted.
e) If the proposal does not meet the criteria outlined in Warrant 2, a report will be submitted to the TSAB
indicating that staff does not recommend proceeding with the study and outlining the reasons why. If
the TSAB requests that the study continue then a recommendation from the TSAB must be forwarded
to Council requesting the study continue. Alternatively, if the TSAB decides not to continue with the
study then a letter will be sent to the proponent(s) indicating that the study will not continue.
f) If it is determined that the proposal has met the four safety requirements of Warrant 2, staff will
proceed with the data collection required for the criteria in Warrant 3.
g) Warrant 3 consists of evaluations of speeds, traffic volumes and block lengths. Failure to meet any
one of the technical warrants would result in a location being rejected for implementation of traffic
calming measures. Once the data has been collected, an analysis and evaluation of all the
alternatives will be carried out and a preferred solution will be chosen.
h) If the proposal does not meet the criteria outlined in Warrant 3, then a report will be submitted to the
TSAB indicating that staff does not recommend proceeding with the study, outlining the reasons why.
If the TSAB requests that the study continue a recommendation from the TSAB must be forwarded to
Council requesting the study continue, Alternatively, if the TSAB decides not to continue with the
study then a letter will be sent to the proponents indicating that the study will not continue.
i) If the proposal satisfies the criteria outlined in Warrant 3, staff will create a working group with
residents of the study area to help create a proposed traffic calming design. The proposed design will
illustrate the technically preferred traffic calming measures to address the traffic and street conditions.
j) Once the proposed design is complete the Town has the opportunity to fulfill the first mandatory point
of contact, as required by the Municipal Class Environmental Assessment Process (EA Process) by
holding a public open house meeting to review the proposed traffic calming design. Prior to the
meeting staff will send notices to all relevant agencies and members of the public who have
expressed their interest in being kept informed but who do not live on the street(s) directly impacted
by the traffic calming measure(s). All residents directly affected by implementation of the traffic
calming measure(s) would be notified directly of the meeting.
k) To initiate the approval process, a Staff report must be submitted to Council to approve the traffic
calming design, secure approval to authorize a poll of households on the affected street(s) and to
authorize the statutory advertising for the "roadway alteration" by-law. Since most traffic calming
measures are deemed to be "roadway alterations" there is a statutory process pursuant to the
Municipal Act, which must be followed. In order to physically alter a roadway, Council's intend to
-33-
COUNCIL - JUNE 28, 2005
enact such a by-law must be advertised for two consecutive weeks and be considered at a Council
meeting (public hearing) where deputations from interested persons are invited.
Given the impact that traffic calming may have on a street, the policy calls for a high level of
acceptance of those responding. In the case of the traffic calming policy, a "successful' poll shall be
defined as a response rate of at least 60% of the residents in the affected area, coupled with at least a
60% support rate from the residents who responded to the poll. In the event of an unsuccessful poll, a
two year moratorium would be in effect prohibiting another poll regarding traffic calming at the
requested location.
m) Upon tabulation of the poll and completion of the two weeks of advertising, a public deputation hearing
is scheduled before Council to consider the "roadway alteration" by-law. If the by-law is not approved
by Council, then Staff will respond to the proponent(s) with a letter indicating the reasons why the
project will not be implemented.
n) Upon Council approval of the "roadway alteration" by-law that staff will issue a "Notice of Study
Completion", in accordance with the statutory requirements of the Environmental Assessment Act.
This notice of Completion would be sent to all relevant parties with a thirty day time period for review
and opportunity to request a Part II order.
o) If there is no Part II Order request, Staff will submit a final report to Council regarding the timing of the
project and to approve funding. This will be determined using Section 3 — traffic calming ranking
system. If the project is not approved at Town Council, staff will respond to the proponent with a letter:,:,
indicating the reason why the project will not be implemented.
p) If there is a Part II Order request for the project, then the project is reviewed by the Ministry of the
Environment and Energy and one of the following may occur. The Ministry may:
b Deny the request;
❖ Deny the request with conditions (such as requiring that a Schedule C process be
completed or that monitoring and reporting be implemented);
d• Refer the matter to mediation; or
•3 Require the proponent to comply with Part II of the EA Act (including a government
review and public hearings).
-34-
COUNCIL - JUNE 28, 2005
AGENDA ITEM #
-TOWN OF AURORA
COUNCIL REPORT
No. AHC 05-04
SUBJECT: June 13, 2005 Heritage Advisory Committee Meeting
FROM: Bob McRoberts (Chair), Margaret Brevik, Diane Fergueson,
Councillor Nigel Kean, Walter Mestrinaro, John McIntyre,
Stan Rycombel, Jane Staunton, Councillor Ron Wallace
DATE: June 28, 2005
RECOMMENDATIONS
Committee Record
THAT the Committee Record of the Heritage Advisory Committee of Aurora
Meeting held on June 13, 2005 be received for information.
2. North East Aurora Heritage District
THAT the Proposed Heritage Conservation District Study Area Boundary be
endorsed,
AND THAT the following members of the Heritage Advisory Committee of Aurora
be nominated to represent the Committee on the Heritage Conservation District
Sub Committee: John McIntyre and Margaret Brevik.
3. New Ontario Heritage Act
That the memorandum from the Community Planner be received for information.
4. Heritage Designation -118 Wellington St. E.
THAT the memorandum from the Community Planner entitled Designation Under
Part 1V of the Ontario Heritage Act, Hartman's Corners School, 118 Wellington
St. E. be received for information.
-35-
COUNCIL — JUNE 28, 2005
June 28, 2005 - 2 - Report No. 05-04
5. Delegation of Authority
THAT the Heritage Advisory Committee of Aurora delegate its authority to the
Community Planner to approve on its behalf, non -controversial applications for
alterations and additions to heritage buildings which are in compliance with
recognized heritage principles;
AND THAT the Community Planner is requested to circulate all applications
which have been approved on behalf of the committee for its review at the
following meeting of the committee.
6. Petch Log House
That the report from the Community Planner entitled Petch Log House Update be
received;
AND THAT the Community Planner be requested to bring forward a further report
to the committee outlining progress with respect to determining a permanent
future location for the building and an update with respect to restoration proposal
and methods for the building.
AND THAT staff review other possible site locations including the Town Hali
property as a possible site, and that staff approach Whitwell Dev. for additional
funding support for restoration work on the house.
7. 13831 Leslie St. — Wilton House & Barn
THAT the following conditions recommended by the Community Planner on
behalf of the Heritage Advisory Committee of Aurora to the Secretary Treasurer
of the Committee of Adjustment, concerning the property at 13831 Leslie St.
dated June 1, 2005 be endorsed:
1. The owner is to advertise the availability of the c.1870, Wilton House for
relocation and salvage in a local newspaper,
2. The owner is to carefully remove the following significant historical elements
of the c.1870 and c.1910 sections of the house prior to the demolition and
either reuse them on the subject property or make them available for salvage
by others, i.e. historic property owners, habitat for humanity, etc.;
• historic interior wood doors
• historic wood windows
• historic interior wood trim
• historic wood flooring
—36—
COUNCIL - JUNE 28, 2005
June 28, 2005 - 3 - Report No. 05-04
7
3. The owner is to allow the Town's Community Planner to be present at the
demolition of the Wilton House and to demolish the building in such a manner
that will allow the documentation of the original architectural form of the
building;
4. The owner agrees to not object to the designation of the Historic Wilton Barn
by the Town under Part iV of the Ontario Heritage Act,
AND THAT the Community Planner be requested to bring back a Heritage
Designation Report to a future meeting of the Heritage Advisory Committee with
respect to the Wilton Barn at 13831 Leslie St.
11I119-1
THAT the memorandum from the Community Planner regarding 15277 Yonge St.
be received, and that the Community Planner be requested to continue
discussions with the applicant's architect in order to modify the proposed tower
by reducing its height and incorporating it as part of the building design as shown
in the example provided by the Community Planner of the Gooderham King
Edward Building.
8a. Doors Open Aurora
THAT the memorandum from the Community Planner entitled Doors Open
Ontario be received,
AND THAT Councillors Kean and Wallace be appointed to represent the
Heritage Advisory Committee of Aurora in engaging in discussion with Members
of Council, the Aurora Historical Society and other local groups to determine the
feasibility of hosting a Doors Open Aurora event in 2006.
8b. - 8e. Information Items
That Information Items 8b to 8e be received.
-37-
COUNCIL — JUNE 28, 2005
June 28, 2005 - 4 -
9. Correspondence
That the correspondence be received for information.
ATTACHMENTS
Committee Record 05-04
Prepare by: Bob Panizza
M,�
PIA .B. McRoberTs, Chair
Heritage Advisory Committee of Aurora
No. 05-04
C"
COUNCIL — JUNE 28, 2005
HERITAGE ADVISORY
COMMITTEE of AURORA
RECORD
NO. 05-04
Committee: Heritage Advisory Committee of Aurora
Date: June 13, 2005
Time and Location: 7:00 p.m. Leksand Room, Town Hall
Committee Members: Bob McRoberts (Chair), Diane Fergueson, Councillor
Nigel Kean, Walter Mestrinaro, John McIntyre,
Stan Rycombel, Councillor Ron Wallace
Staff:
Absent: Margaret Brevik, Jane Staunton,
Bob Panizza, Michael Seaman
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by Councillor Wallace
That the agenda be approved.
Seconded by D. Fergueson
CARRIED
APPROVAL OF THE MINUTES
Moved by S. Rycombel
Seconded by Councillor Kean
That the minutes of the Aurora Heritage Committee No. 05-03 dated
May 9, 2005 be approved.
CARRIED
—39—
COUNCIL - JUNE 28, 2005
DELEGATIONS
None
MATTERS FOR CONSIDERATION
North East Aurora Heritage District
Moved by Councillor Wallace
Seconded by Councillor Kean
THAT the Proposed Heritage Conservation District Study Area Boundary be
endorsed;
AND THAT the following members of the Heritage Advisory Committee of Aurora
be nominated to represent the Committee on the Heritage Conservation District
Sub Committee: John McIntyre and Margaret Brevik.
CARRIED
2. New Ontario Heritage Act
Moved by Councillor Kean
Seconded by Councillor Wallace
That the memorandum from the Community Planner be received for information.
CARRIED
3. Heritage Designation - 118 Wellington St. E.
Moved by D. Fergueson Seconded by S. Rycombel
THAT the memorandum from the Community Planner entitled Designation Under
Part IV of the Ontario Heritage Act, Hartman's Corners School, 118 Wellington
St. E. be received for information.
i
COUNCIL — JUNE 28, 2005
4. Delegation of Authority
Moved by Councillor Kean
Seconded by S. Rycombel
THAT the Heritage Advisory Committee of Aurora delegate its authority to the
Community Planner to approve on its behalf, non -controversial applications for
alterations and additions to heritage buildings which are in compliance with
recognized heritage principles;
AND THAT the Community Planner is requested to circulate all applications
which have been approved on behalf of the committee for its review at the
following meeting of the committee.
5. Petch Log House
Moved by D. Fergueson Seconded by Councillor Wallace
That the report from the Community Planner entitled Patch Log House Update be
received;
AND THAT the Community Planner be requested to bring forward a further report
to the committee outlining progress with respect to determining a permanent
future location for the building and an update with respect to restoration proposal
and methods for the building.
CARRIED
AMENDMENT
Moved by Councillor Kean Seconded by Councillor Wallace
That staff review other possible site locations including the Town Hall property as
a possible site, and that staff approach Whitwell Dev. for additional funding
support for restoration work on the house.
CARRIED
6. 13831 Leslie St. — Wilton House & Barn
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the following conditions recommended by the Community Planner on
behalf of the Heritage Advisory Committee of Aurora to the Secretary Treasurer
of the Committee of Adjustment, concerning the property at 13831 Leslie St.
dated June 1, 2005 be endorsed:
—41—
COUNCIL — JUNE 28, 2005
1. The owner is to advertise the availability of the c.1870, Wilton House for
relocation and salvage in a local newspaper;
2. The owner is to carefully remove the following significant historical elements
of the c.1870 and c.1910 sections of the house prior to the demolition and
either reuse them on the subject property or make them available for salvage
by others, i.e. historic property owners, habitat for humanity, etc.;
• historic interior wood doors
• historic wood windows
• historic interior wood trim
• historic wood flooring
The owner is to allow the Town's Community Planner to be present at the
demolition of the Wilton House and to demolish the building in such a manner
that will allow the documentation of the original architectural form of the
building;
The owner agrees to not object to the designation of the Historic Wilton Barn
by the Town under Part IV of the Ontario Heritage Act;
AND THAT the Community Planner be requested to bring back a Heritage
Designation Report to a future meeting of the Heritage Advisory Committee with
respect to the Wilton Barn at 13831 Leslie St.
CARRIED
7. 15277 Yonge St.- Official Plan Amendment & Rezoning
File D09-03-97 & D14-16-97
Moved by D. Fergueson Seconded by Councillor Wallace
THAT the memorandum from the Community Planner regarding 15277 Yonge St.
be received, and that the Community Planner, be requested to continue
discussions with the applicant's architect in order to modify the proposed tower
by reducing its height and incorporating it as part of the building design as shown
in the example provided by the Community Planner of the Gooderham King
Edward Building.
CARRIED
—42—
COUNCIL — JUNE 28, 2005
8a. Doors Open Aurora
Moved by S. Rycombel Seconded by D. Fergueson
THAT the memorandum from the Community Planner entitled Doors Open
Ontario be received;
AND THAT Councillors Kean and Wallace be appointed to represent the
Heritage Advisory Committee of Aurora in engaging in discussion with Members
of Council, the Aurora Historical Society and other local groups to determine the
feasibility of hosting a Doors Open Aurora event in 2006.
CARRIED
8b. — 8e. Information Items
Moved by Councillor Kean
That Information Items 8b to 8e be received.
CARRIED
9. Correspondence
Moved by Councillor Wallace
Seconded by D. Fergueson
Seconded by S. Rycombel
That the correspondence be received for information.
CARRIED
OTHER BUSINESS
D. Fergueson indicated that she has subscribed to a number of magazines that
feature restoration work on historic homes. M. Seaman also advised that he has
samples of other publications on the same .subject for review by members.
Councillor Kean advised that the Farmers Market has opened again for another
season and that volunteers are welcome.
ADJOURNMENT
Moved by Councillor Kean
That the meeting be adjourned at 8:30 p.m.
—43—
COUNCIL - JUNE 28, 2005 AGENDA ITEM # 10
-TOWN OF AURORA
COUNCIL REPORT No. EAC05-07
SUBJECT: June 13, 2005 Environmental Advisory Committee Meeting
FROM: Chair - Councillor Morris
Council Members - Councillor Gaertner
Committee Members - Robert Cook, Ellen Mole, Darryl Moore, Susan
Walmer and Klaus Wehrenberg
DATE: June 28, 2005
RECOMMENDATIONS
1. THAT the Committee Record of the Environmental Advisory Committee_
Meeting, held on June 13, 2005, be received for information; and
2. Director of Public Works - Town Initiatives (verbal report)
THAT staff prepare a report for the Environmental Advisory Committee and its
Sub -Committees detailing the ongoing environmental initiatives that staff are
involved in.
3. Council Endorsed Initiatives
Naturalization/Wildlife
THAT the Naturalization/Wildlife Sub -Committee continue to investigate
wildlife studies in and around storm water management ponds in the Town of
Aurora.
4. Canada Day Parade - July 1, 2005
THAT the Environmental Advisory Committee participate in the July 1 Canada
Day Parade; and
THAT those members of the Committee and Sub -committees who wish to
participate, contact Sue Walmer.
BACKGROUND
Attached for the information of Council are the Minutes of the Environmental Advisory
Committee Meeting EAC05-07 held on June 13, 2005.
COMMENTS
Nil.
-44-
COUNCIL - JUNE 28, 2005
June 28, 2005
OPTIONS
Nil.
CONCLUSIONS
Nil.
FINANCIAL IMPLICATIONS
None.
ATTACHMENTS
.2-
1. Copy of Committee Record No. EAC05-07.
Report No. EAC05-07
Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk, ext. 4222
uncillor Phyllis Morris, Chair
Environmental Advisory Committee
-45-
COUNCIL - JUNE 28, 2005
ENVIRONMENTAL ADVISORY COMMITTEE & ALL
SUB -COMMITTEES RECORD
MEETING NO. 05-07
Date: Monday, June 13, 2005
Time and Location: 7:00 p.m., Lebovic Room -Aurora Public Library
Committee Members: Councillor Morris, Chair, Councillor Gaertner, Darryl Moore,
Maristela Schiavo, David Tomlinson, Al Wilson, Sue Walmer-
Regrets: Robert Cook, Mary Hill, Ellen Mole, Klaus Wehrenberg
Sub -Committee Matthew Bertin, Barbara Best, Orianna Brodbeck, Ildi Connor,
Members: Carol Cooper, Tammy Hogen Erch, Tracey Etwell, Mark
Fernandes, Mahipal Jadeja, Catherine Marshall, Maristela
Schiavo, Angie Thurton, Al Wilson and Richard Wizemann
Staff Attendees: John Rogers, CAO
Wayne Jackson, Director of Public Works
Karyn Bagley, Council/Committee Secretary
Councillor Morris called the meeting to order at 7:10 p.m.
INTRODUCTORY REMARKS
Councillor Morris welcomed and thanked all Committee and Sub -Committee members
for attending tonight's meeting. Introductions of all present followed. Councillor Morris
explained that the purpose of the meeting was to bring everybody together to share
information and to provide an overview of all the work and initiatives being done at both
the Committee and Sub -Committee levels, including an overview of the proposed
website and logo concepts.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
-46-
COUNCIL - JUNE 28, 2005
Environmental Advisory Committee & All Sub -Committees
Record No. 05-07
Monday, June 13, 2005
APPROVAL OF AGENDA
Moved by David Tomlinson
Page 2 of 7
Seconded by Sue Walmer
THAT the content of the agenda be approved as circulated by the
Corporate Services Department.
_:C
1. Overview of the Mandate of the Committee
Councillor Morris provided an overview of the Committee's mandate and terms of
reference, which provide direction for the work being initiated and carried out by
the Environmental Advisory Committee and its Sub -Committees. Councillor
Morris stressed the importance of the following three things to ensure
effectiveness at the Sub -Committee level: quorum at all meetings, having the
meetings formally documented for the record, and the minutes to be specific with
recommendations so that they can be endorsed by the Environmental Advisory
Committee, and subsequently presented to Council for endorsement.
Moved by Catherine Marshall Seconded by David Tomlinson
THAT the overview of the mandate of the Committee be received.
W_1TZTZT1qC
2. Advisory Committee Procedures
Extract from the Procedural By-law 4280-01, as amended
Councillor Morris provided an overview of the procedures that an Advisory
Committee is to adhere to as outlined in the Town's Procedural By-law.
Councillor Morris explained to those present that if they are unable to attend a
meeting that they are to notify Clerk's staff (Sub -committee members to contact
the Chairs of their respective sub -committees) to ensure quorum. It was
explained that if a member needs time off for illness or other valid reason then a
request in writing to Council is to be made for approved absences of up to three
months.
Moved by Catherine Marshall
Seconded by Orianna Brodbeck
THAT the Advisory Committee Procedures Extract from the Procedural By-
law 4280-01, as amended, be received.
CARRIED
-47-
COUNCIL — JUNE 28, 2005
Environmental Advisory Committee & All Sub -Committees Page 3 of 7
Record No. 05-07
Monday, June 13, 2005
3. Appointment Policy
Moved by Susan Walmer Seconded by David Tomlinson
THAT the Appointment Policy be received.
CARRIED
4. Director of Public Works — Town Initiatives (verbal report)
The Director of Public Works provided an overview of the environmental initiatives
that are being carried out by Town staff which fall under the following four
categories: Provincial planning reforms, local activities, Regional initiatives, and
day to day operations. The Director of Public Works pointed out that all efforts arp
being incorporated as effectively as possible to improve the environment. It was
requested that a list detailing these initiatives be provided by the Director of Public
Works to all Environmental Advisory Committee and Sub -Committee members.
A discussion ensued on what the Town of Aurora was doing and could do to
promote environmental initiatives such as teleworking, car pooling, and incentives
for transit use to staff.
John Rogers, CAO, arrived at the meeting at 7:55 p gym. at which time Councillor
Morris introduced him and thanked him for attending the meeting. The CAO
recognized how active the Environmental Advisory Committee has been and
informed the Committee that Town staff are happy to assist the Committee
wherever possible to ensure Aurora becomes an environmental leader Regionally
and Provincially.
Moved by Sue Walmer
Seconded by Catherine Marshall
THAT staff prepare a report for the Environmental Advisory Committee and
its Sub -Committees detailing the ongoing environmental initiatives that staff
are involved in.
CARRIED
SUB -COMMITTEES REPORTS/UPDATES
5. Council Endorsed Initiatives
Councillor Morris reminded the Committee that page 9 of the agenda lists
initiatives of the Environmental Advisory Committee that have been endorsed and
approved to date which acts as an example of how to word sub —committee
recommendations.
COUNCIL — JUNE 28, 2005
Environmental Advisory Committee & All Sub -Committees Page 4 of 7
Record No. 05-07
Monday, June 13, 2005
2C Natural Heritage Study
David Tomlinson advised the Committee and Sub -Committee members that
monitoring on the 2C Lands has begun.
By-laws/Policy
Councillor Gaertner pointed out to the members that David Tomlinson was
appointed to the 2C Natural Heritage Study because of a recommendation of the
Environmental Advisory Committee. This is an excellent example of the
Committee's effectiveness and how the overall process works in terms of having
ideas and initiatives endorsed by Council.
Councillor Morris explained that the By-laws/Policy Sub -Committee has been
looking at other Towns' by-laws and policy initiatives and will soon begin
reviewing the Town's environmental policies and by-laws.
Naturalization/Wildlife
David Tomlinson introduced the Sub -Committee members present at the meeting
and advised that currently their main project is the monitoring of the Town's storm
water ponds and natural areas in terms of which ones are best designed for
wildlife. The Director of Public Works advised that the Town is currently
retrofitting two storm water ponds.
Moved by Sue Walmer
Planning
Seconded by Tracey Etwell
THAT the Naturalization/Wildlife Sub -Committee continue to investigate
wildlife studies in and around storm water management ponds in the Town
of Aurora.
CARRIED
Darryl Moore advised that the Planning Sub -Committee has been meeting with
Town Planning staff to discuss the initiatives that they are interested in pursuing.
One major project that the Sub -Committee is working on in co-ordination with the
Public Awareness/Education Sub -Committee is a package for homeowners who
are renovating their homes, suggesting how to do so in an environmentally
friendly manner. Darryl Moore also advised that the Sub -Committee will be
reviewing the Town of Aurora's Official Plan from an environmental perspective to
provide comments and feedback when the Strategic Plan is reviewed by Council.
—49—
COUNCIL — JUNE 28, 2005
Environmental Advisory Committee & All Sub -Committees Page 5 of 7
Record No. 05-07
Monday, June 13, 2005
Public Awareness/Education
Sue Walmer introduced the Sub -Committee members present and advised that
their number one priority is to increase awareness of the Environmental Advisory
Committee and its Sub -Committees mandate and initiatives to the residents of
Aurora. A key initiative in educating and raising awareness of Aurora residents to
what the Committee and its Sub -Committees are doing is through the creation of
a dedicated website and logo, both of which were presented to the Committee in a
concept format.
Sue Walmer, on behalf of the Public Awareness/Education Sub -Committee,
handed out a survey for all members to fill out to indicate where they may be
interested in assisting the Sub -Committee with its initiatives, and to also provide
any comments and/or feedback on the website and logo concepts. -
Presentation of the Proposed Website and Logo
Matthew Bertin and Catherine Marshall presented the website and logo concepts
on behalf of the Public Awareness/Education Sub -Committee.
Catherine Marshall highlighted that the logo was chosen based on the following
four factors: ease of identification for the public, "EAC" is a simple buzzword,
visually the logo speaks to the Committee's purpose and fits the Town's new
branding and the logo reproduces well.
Matthew Bertin indicated the importance of having an internet presence and
explained the logistics and technology used for the website. The website-includes
pages dedicated to the Public Awareness/Education Sub -Committee's mandate,
"Kids Corner', "Information Session", "Useful Links", and 'Who We Are". An
indemnity statement is included at the bottom of each page of the website to
protect the Town and the Committee from any liability. The purpose of the
website is to assist residents in obtaining environmental information that they may
need or want.
Committee and Sub -Committee members were encouraged to put any feedback
that they have regarding the logo and website on the survey as it is still a concept
that needs to be fine tuned before being presented to Council for endorsement. It
was agreed that the Town of Aurora's logo would be used in conjunction with the
Environmental Advisory Committee's logo.
Councillor Morris thanked the Sub -Committee for all of their volunteer work in
developing the website and logo concepts.
—50—
COUNCIL - JUNE 28, 2005
Environmental Advisory Committee & All Sub -Committees
Record No. 05-07
Monday, June 13, 2005
Moved by Catherine Marshall
Page 6 of 7
Seconded by Sue Walmer
THAT the presentation of the proposed website and logo concepts be
received.
CARRIED
Waste Management
Richard Wizeman advised that the waste management information on the website
will redirect people to other legitimate websites that will provide the information.
Richard Wizemann further advised that one of the key initiatives for their Sub -
Committee is home composting. Carol Cooper suggested that vermicomposting,
the composting of worms, is an initiative that would be worthwhile to have as a
topic for demonstration or an information session, so that it could be considered
as a potential initiative for the Sub -Committee. Ildi Connor stressed the
importance of education in the success rates of both recycling and composting
programs.
Moved by Matthew Bertin
Seconded by Orianna Brodbeck
THAT all verbal reports/updates from the Environmental Advisory Sub -
Committees be received.
CARRIED
6. Canada Day Parade - July 1, 2005
The Chair advised that the Environmental Advisory Committee has been invited to
participate in the Canada Day Parade on July 1. Any Committee or Sub -
Committee members interested in participating were invited to indicate their
interest on the survey that was handed out. Details on where and when to meet
on Canada Day will be sent out by Sue Walmer.
Moved by Sue Walmer
Seconded by Mark Fernandes
THAT the Environmental Advisory Committee participate in the July 1
Canada Day Parade; and
THAT those members of the Committee and Sub -committees, who wish to
participate, contact Sue Walmer.
CARRIED
-51-
COUNCIL — JUNE 28, 2005
Environmental Advisory Committee & All Sub -Committees Page 7 of 7
Record No. 05-07
Monday, June 13, 2005
Future Initiatives of the Environmental Advisory Committee
Councillor Morris advised that the Environmental Advisory Committee will be
working closely with staff to implement the various ideas and initiatives that they
have. Priorities will need to be set as to which initiatives will be worked on by the
EAC during the remainder of the term so that appropriate budget funds can be
requested in a timely manner.
Sue Walmer advised that an EAC forum is hosted in turn by the various
municipalities and that the Public Awareness/Education Sub -Committee will send
out a formal invitation to Council Members when the York Region Environmental
Forum is hosted by Aurora's Environmental Advisory Committee in the Fall.
OTHER BUSINESS BY MEMBERS
Backyard Naturalization Kits
Carol Cooper informed the members that the Town of Richmond Hill during their
Public Works week sold subsidized Backyard Naturalization Kits to residents.
Windfall Ecology Festival
Richard Wizemann advised the Committee and Sub -Committee members that the
Windfall Ecology Festival that was held on June 11 and June 12 at Fairy Lake in
Newmarket was a huge success.
ADJOURNMENT
Moved by Sue Walmer
Seconded by Darryl Moore
THAT the meeting be adjourned at 9:25 pm.
CARRIED
—52—
COUNCIL - JUNE 28, 2005 AGENDA ITEM #
-TOWN OF AURORA
COUNCIL REPORT No. EDAC05-06
SUBJECT: Friday, June 17, 2005, Economic Development Advisory Committee
Meeting
FROM: Chair - Councillor Vrancic
Council Members - Councillor Morris
Committee Members - David Amborski, Jim Beechey, Sharon Culver,
Lisa Cruickshank, Gabriela Dragomir, Richard
Wizemann
DATE: June 28, 2005
RECOMMENDATIONS
THAT the Committee Record of the Economic Development Advisory
Committee Meeting 05-06 held on Friday, June 17, 2005 be received as -
information and the following recommendations of the Economic
Development Advisory Committee be endorsed.
2. THAT Items 3 and 7 be deferred to the next meeting of the Economic
Development Advisory Committee; and
3. ADM05-012 - An Implementation and Monitoring Plan for Aurora's
Approved Economic Development Strategy - Priority Initiatives for
Economic Development Advisory Committee
THAT the Economic Development Advisory Committee endorse the
attached Implementation and Monitoring Plan for the Town's Economic
Development Strategy (dated June 2005), as prepared by the Economic
Development Division and forward the Plan to Council for approval; and
THAT the Economic Development Advisory Committee endorse the EDO's
recommendation to undertake an 'Employment Land Needs/Economic
Sectors Analysis' for Aurora in 2005 as a basis for completing a Marketing
Plan, and that staff be authorized to retain a consultant to undertake this
Analysis with the funding approved in 2005 Economic Development
Division budget, and
THAT the Economic Development Advisory Committee endorse the five (5)
initiatives highlighted in Report ADM05-012 and identify these initiatives as
priority actions for the Committee that require action during the remaining
term of this Committee.
-53-
COUNCIL - JUNE 28, 2005
June 28, 2005 - 2 - Report No. EDAC05-06
4. Memorandum from the Economic Development Officer - The Town of
Aurora's Sponsorship of the Aurora Chamber of Commerce Business
Achievement Awards Event
THAT the Town of Aurora purchase a Gold Level sponsorship package for
the Aurora Chamber of Commerce Business Achievement Awards Event at
a cost of $3,500.
5. Yonge Street Commercial Area Sub -Committee
(a) Minutes of April 7, 2005
(b) Minutes of May 5, 2005
THAT the Yonge Street Commercial Area Sub -Committee Minutes of April
7, 2005 be received and the following recommendations of the Yonge Street . --
Commercial Area Sub -Committee be endorsed.
THAT the Committee sponsor a children's drawing contest to design a
yearly Aurora Farmer's Market poster; and
THAT the Yonge Street Area Sub -Committee liaise with the Environmental
Advisory Committee with a view of participating in the Communities in
Bloom Program.
BACKGROUND
Attached for the information of Council are the Minutes of the Economic Development
Advisory Committee Meeting 05-06, held on Friday, June 17, 2005.
COMMENTS
None
OPTIONS
None
CONCLUSIONS
None
FINANCIAL IMPLICATIONS
None
-54-
COUNCIL - JUNE 28, 2005
June 28, 2005 - 3 - Report No. EDAC05-06
ATTACHMENTS
1. Copy of Committee Record 05-06
Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext. #4222
(� Cdunclllor Vrancic, Chair -.
` Economic Development Advisory Committee
-55-
COUNCIL - JUNE 28, 2005
COMMITTEE RECORD
MEETING NO. 05-06
Committee: Economic Development Advisory Committee
Date: Friday, June 17, 2005
Time and Location: 7:30 a.m., The Leksand Room - Aurora Town Hall
Committee Members: Councillor Vrancic, Chair; Councillor Morris, David Amborski,
Jim Beechey, Sharon Culver, Lisa Cruickshank, Gabriela
Dragomir and Richard Wizemann
Regrets: Mayor Jones and Councillor Kean
Other Attendees: John Rogers, Chief Administrative Officer, Dino Lombardi,
Economic Development Officer; Karen Ewart, Administrative
Co-ordinator/Deputy Clerk
Councillor Vrancic, Chair, called the meeting to order at 7:30 a.m.
The Chair welcomed Mr. John Rogers, Chief Administrative Officer, to the meeting.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OFAGENDA
Moved by Sharon Culver
Seconded by Richard Wizemann
THAT Items 3 and 7 be deferred to the next meeting of the Economic
Development Advisory Committee; and
THAT the content of the remainder of the Agenda be approved.
_:: B
-56-
COUNCIL — JUNE 28, 2005
Economic Development Advisory Committee Minutes No. 05-06 Page 2 of 5
Friday, June 17, 2005
REVIEW OF PREVIOUS MEETING REPORT
Moved by Jim Beechy Seconded by Lisa Cruickshank
THAT Meeting Report 05-05 held Wednesday May 18, 2005 be adopted.
CARRIED
MATTERS ARISING FROM PREVIOUS MEETING
2. ADM05-012 — An Implementation and Monitoring Plan for Aurora's
Approved Economic Development Strategy - Priority Initiatives for
Economic Development Advisory Committee
The Economic Development Officer provided an overview of the report outlining
the various aspects of the implementation plan for the Economic Development
Strategy. The Strategy includes the development of a marketing plan;
continuance of business retention programs; support and enhancement of the
cross -functional Economic Development initiatives; facilitation of the marketing of
the Highway 404 Business Park Lands; and the development of the "One
Window Service" approach for the Division.
The Committee discussed the development of the marketing plan and hiring of a
consultant to assist staff with undertaking an Economic Sectors Analysis or a
precursor to the completion of the Marketing Plan. The Economic Development
Officer advised that the cost of the consultant was approved in the 2005
Operating Budget.
Moved by David Amborski
Seconded by Lisa Cruickshank
THAT the Economic Development Advisory Committee endorse the
attached Implementation and Monitoring Plan for the Town's Economic
Development Strategy (dated June 2005), as prepared by the Economic
Development Division and forward the Plan to Council for approval; and
THAT the Economic Development Advisory Committee endorse the
EDO's recommendation to undertake an 'Employment Land
Needs/Economic Sectors Analysis' for Aurora in 2005 as a basis for
completing a Marketing Plan, and that staff be authorized to retain a
consultant to undertake this Analysis with the funding approved in 2005
Economic Development Division budget; and
—57—
COUNCIL - JUNE 28, 2005
Economic Development Advisory Committee Minutes No. 05-06 Page 3 of 5
Friday, June 17, 2005
THAT the Economic Development Advisory Committee endorse the five
(5) initiatives highlighted in Report ADM05-012 and identify these
initiatives as priority actions for the Committee that require action during
the remaining term of this Committee.
NEW BUSINESS
3. Memorandum from the Economic Development Officer
Town of Aurora Community Survey
(Deferred to the next meeting)
Lisa Cruickshank left the meeting at 8:15 a.m.
4. Memorandum from the Economic Development Officer
Land Conference in Toronto - Attendance by the Town's Economic
Development Officer
Moved by Richard Wizemann
Seconded by Sharon Culver
THAT Memorandum from the Economic Development Officer Land
Conference in Toronto - Attendance by the Town's Economic
Development Officer be received for information purposes.
CARRIED
5. Memorandum from the Economic Development Officer
The Town of Aurora's Sponsorship of the Aurora Chamber of
Commerce Business Achievement Awards Event
Moved by Gabriela Dragomir
Seconded by Richard Wizemann
THAT the Town of Aurora purchase a Gold Level sponsorship package for
the Aurora Chamber of Commerce Business Achievement Awards Event
at a cost of $3,500.
W-MTREMIC
6. The Town of Aurora's Business'Bright Lights' Newsletter
Spring/Summer 2005 Edition
The Committee reviewed and received the Spring/Summer 2005 edition of the
Town of Aurora's Business 'Bright Lights' Newsletter.
COUNCIL - JUNE 28, 2005
Economic Development Advisory Committee Minutes No. 05-06 Page 4 of 5
Friday, June 17, 2005
7. Economic Development Advisory Committee Pending List
(Deferred to the next meeting)
8. Advertisement for D-mac Furniture
The Committee received the information pertaining to the relocation of D-mac
Furniture.
SUB-COMMITTEE/UPDATES
9. Yonge Street Commercial Area Sub -Committee
(a) Minutes of April 7, 2005
(b) Minutes of May 5, 2005
Rebecca Beaton, a member of the Yonge Street Commercial Area Sub- -
Committee, updated the Committee on the initiatives being undertaken by the
Sub -Committee and the process they went through to develop their priority list.
The activities include but are not limited to the following:
Aurora Farmers' Market
➢ Poster contest
➢ Involvement of more local businesses
➢ Improvements to the municipal parking lot which have since been completed
by the Leisure Services staff
Enhancement of Property Standards along Yonge Street
The Sub -Committee requests that the fines levied be redirected to the
revitalization of Yonge Street.
Communities in Bloom
The Sub -Committee suggested that the Town participate in the Communities in
Bloom competition, which is held annually.
Ms Beaton advised that the Sub -committee would be meeting throughout the
summer. The Economic Development Advisory Committee requested that a list
of priorities identified by the Sub -committee be provided to the Committee at the
September meeting.
The Chief Administrative Officer advised the Committee that the fines levied as a
result of non-compliance to Town by-laws are not revenue generators. Should
funds be allocated to any specific project, Council may allocate the funds through
the budget process.
Councillor Vrancic vacated the Chair and left the meeting at 8:52 a.m.
Councillor Morris assumed the Chair.
-59-
COUNCIL - JUNE 28, 2005
Economic Development Advisory Committee Minutes No. 05-06 Page 5 of 5
Friday, June 17, 2005
Moved by Sharon Culver Seconded by Gabriela Dragomir
THAT the Yonge Street Commercial Area Sub -Committee Minutes of April
7, 2005 be received and the following recommendation of the Yonge
Street Commercial Area Sub -Committee be endorsed:
THAT the Committee sponsor a children's drawing contest to design a
yearly Aurora Farmer's Market poster.
Moved by Jim Beechy Seconded by Gabriela Dragomir
THAT the Yonge Street Area Sub -Committee liaise with the Environmental
Advisory Committee with a view of participating in the Communities in
,Bloom Program.
CARRIED
The matter of the future development of the old Community Centre property, from
the May 5, 2005 Yonge Street Commercial Area Sub -Committee meeting, was
referred to the Economic Development Officer.
QUESTIONS BY MEMBERS
The Economic Development Officer thanked Sharon Culver, representative from
the Aurora Chamber of Commerce, for her participation on the Committee and
advised that he looks forward to working with Kathy van Nostrand in September.
Richard Wizemann enquired about the proposed condominium development on
the northeast corner of Aurora Heights and Yonge Street. The matter was
referred to the Economic Development Officer to obtain additional information.
Richard Wizemann enquired about the name change of the news bureau located
on the southeast corner of Yonge Street and Wellington Street. The matter was
referred to the Economic Development Officer to obtain additional information.
ADJOURNMENT
Moved by Sharon Culver
THAT the meeting be adjourned at 9:00 a.m.
CARRIED
COUNCIL — JUNE 28, 2005 AGENDA ITEM #
1� 6
To: Members of Council
From: Councillor John West
Date: June 28, 2005
Re: Council Attendance Minutes
I would ask Council's support for this resolution in regards to Council and Committee
minutes reporting:
THAT the minutes report members in attendance after the meeting has been
called to order as "present", and those members not present as "absent'; and,
2. THAT arrival and departure times be recorded for council members who
arrive after the meeting has been called to order and for those members who
leave before the adjournment of the meeting; and,
3. THAT for all committees of Council, councillors and citizens be recorded in the
same way.
Up until approximately 1978, the minutes of all meetings reported when councillors
were absent, the same as we do at present. e.g. on business, illness, vacation, town
function, etc.
In approximately 1979, an incident happened in a local municipality where a council
member's house was entered. Information was obtained that the person who had
entered the house had learned that the said member was going to be on vacation
from the town minutes. That town, Aurora, and some others changed the way that
attendance was recorded in the minutes.
It is also noted that for many years, in fact even now, the time citizens and councilors
arrive and leave a meeting are reported. e.g. Leisure Services. Council, by adopting
this motion, would make all minutes of Council -authorized meetings the same.
I would appreciate Council's support for this motion.
ouncillor John West (2'
—61—
COUNCIL — JUNE 28, 2005
AGENDA ITEM #
Ilk TOWN OF AURORA
COUNCIL No. PL05-062
SUBJECT: Zoning By-law Amendment and Site Plan Application
Andrew Weber and Neal Santin
74 Wellington Street East
Files D14-09-04 and D11-10-04
FROM: Sue Seibert, Director of Planning
DATE: June 28, 2005
RECOMMENDATIONS
THAT Implementing Zoning By-law 4681-05.D be enacted given that all issues related
to the By-law have been adequately addressed,
THAT, subject to a satisfactory review by the Site Plan Committee, the Director of
Planning is authorized to execute a site plan agreement between Andrew Weberand
Neal Santin and the Town ofAurora regarding site works including the construction
of a parking lot, which are required to convert the existing dwelling into a business
and professional office.
BACKGROUND
As illustrated on the attached Figures 1, the subject lands are located at 74 Wellington
Street East, and legally identified as Lot 13, Registered Plan 107. The lands front onto
Wellington Street and back onto Centre Street.
The subject zoning by-law amendment application was before Council at the Public
Planning Meeting held on September 29, 2004. At the meeting, Council passed a
resolution to approve in principle, the application to rezone the property for business and
professional offices, excluding medical offices. Council referred the application back to
staff to resolve outstanding matters identified by the public and members of Council, and
that a further report detailing how such matters have been addressed, including the
feasibility of a one-way entrance from the subject property onto Wellington Street East.
On March 1, 2005, a report detailing 6 options were presented to Council. Council passed
a resolution that the application to rezone the property to permit business and professional
offices excluding medical offices be approved, and that the applicant's plan 3, (see Figure
5) of Report PL05-018 be adopted and that the site include a control gate.
Accordingly, a draft implementing zoning -by-law amendment has been prepared and is
attached for Council's review.
—62—
COUNCIL — JUNE 28, 2005
June 28, 2005 -2. Report No. PL05-062
Zoning By-law Amendment
The site specific rezoning application is from a "Special Mixed Density Residential (R5)
Zone" to "Special Mixed Density Residential (R5-29) Exception Zone". The Zoning By-law
Amendment has been included as part of this report as Appendix "V.
The site specific By-law allows the existing dwelling to be utilized as business and
professional offices, excluding medical offices. Notwithstanding any provisions to the
contrary, exceptions include side yard setback reductions to the existing dwelling and the
existing garage, minimum driveway width reduction for the Wellington Street Eastfrontage
and a reduction in the grassed buffer strip along the side property lines in the rear of the
property.
Site Plan
As illustrated on Figure 2 the property is approximately 1035 sq. m, (11,141.0 sq. ft.) in size
and has a frontage of 18.7 m (61.35 ft.) on Wellington Street East. This house is listed in
the "Town of Aurora List of Heritage Properties", known as "The Morrison House" and was
built in 1886. The applicant is proposing to construct a parking lot providing 8 angled
parking spaces, located in the rear yard of the property and 2 parking spaced within the
existing garage (10 spaces in total). Access to the site is from Wellington Street East and
from Centre Street (see Figure 2). Landscaping is proposed along the Centre Street
frontage and pockets of planting along the property lines (see Figure 3). A 1.8 metre solid
wood fence is proposed along the westerly side of the site and along the easterly side of
the parking lot area. A 1.2 m high decorative metal gate is proposed (see Figures 3 & 4) to
be located at the Centre Street entrance and the gate will be opened in the day, and closed
at night to prevent vehicles from cutting though the site. Road signs are also proposed on
site. At the Wellington Street East entrance a "one-way" sign is proposed, and at the
Centre Street exit, a "do not enter/wrong way" and "stop" sign are also proposed to ensure
vehicles are driving through the site safely.
COMMENTS
The combination of landscaping, plantings and the decorative metal gate at the Centre
Street exit, along with the architectural character of the existing house with its rear porch,
will contribute to the enhancement of the character of the property. This will also give the
impression from Centre Street that the rear yard is a front yard therefore having a more
consistent appearance with the surrounding neighborhood. Staff have taken into
consideration residents and Council's concerns and recommendations, and incorporated
the recommendations into the proposed plan. Staff are now satisfied with the proposed
development of this site as a business and professional office. Therefore, an
implementing Zoning By-law has been prepared and is attached to this report for review.
Subject to any concerns being raised, Staff is recommending that the implementing Zoning
By-law be approved.
—63—
COUNCIL — JUNE 28, 2005
June 28, 2005 -3- Report No. PL05-062
OPTIONS
Council has the option of enacting the Implementing Zoning By-law and authorizing the
Director of Planning to execute the site plan agreement, subject to receiving the fees and
securities. Council also has the option of directing Staff to make any changes to the by-law
they feel are necessary and they have the option of approving the site plan themselves.
Given the applicant's desire to proceed expeditiously, it is recommended that the signing
authority be delegated to the Director of Planning.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning to protect the overall investment of citizens in the community. Critical review of
the subject applications through the zoning by-law amendment and site plan processes
facilitates this objective.
FINANCIAL IMPLICATIONS
Not applicable.
CONCLUSIONS
Staff are recommending the Implementing Zoning By-law 4681-05.D be enacted to permit
business and professional offices, excluding medical and that Council authorize the
Director of Planning to enter into site plan agreement between Andrew Weber and Neal
Santin and the Town of Aurora respecting the construction of a parking lot.
ATTACHMENTS
Figures
Figure 1 - Location Plan
Figure 2 - Site Plan
Figure 3 - Landscape Plan
Figure 4 - Decorative Metal Gate Detail
Figure 5 - Plan 3, as per March 1st, 2005 General Committee Meeting (PL05-018)
Appendixes
Appendix 1- By-law 4681.05.D
—64—
COUNCIL - JUNE 28, 2005
June 28, 2005 - 4 - Report No. PL05-062
PRE -SUBMISSION REVIEW
Management Team Meeting - June 21, 2005
Prepared by: Cristina Celebre, Planner
Extension 4343
i
S e" e , M.C.LP., R.P.P.
Director of Planning
-65-
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WELDS:
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—70—
COUNCIL - JUNE 28, 2005
Andrew Weber and Neal Santin
APPENDIX '1
The Corporation of the Town of Aurora
By-law Number 4681-05.D
BEING A BY --LAW to amend
By-law No. 2213-78, as
amended, being the Zoning
By-law of the Town of,
Aurora.
(74 Wellington Street East, D14-09-04)
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended provides
that the Council'of a local Municipality may pass a Zoning By-law;
AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-law
2213-78 being the Zoning By-law, as amended;
AND WHEREAS the Council of the Corporation of the. Town of Aurora deems it
advisable to further amend By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT the zoning category applying to the lands shown in hatching on Schedule
"A" attached hereto and forming part of this By-law, is hereby amended from
"Special Mixed Density Residential (R5) Zone" to "Special Mixed Density
Residential (R5-29) Exception Zone".
2. THAT the following be added as Section 14.3.29 "Special Mixed Density
Residential (R5-29) Exception Zone".
14.3.29 SPECIAL MIXED DENSITY RESIDENTIAL (RS-29)
(4681-05.D) EXCEPTION ZONE
The lands zoned R5-29 on Schedule "A" attached hereto and forming part of
this By-law shall be used for a business and professional offices, excluding
medical offices.
14.3.29.1 Notwithstanding any provisions to the contrary, the minimum side
yard setback to the existing dwelling for the lands zoned R5-29
shall be 1.2 metres.
14.3.29.2 Notwithstanding any provisions to the contrary, the minimum side.
yard setback to the existing garage for the lands zoned R5-29 shall
be 1.0 metres.
14.3.29.3 Notwithstanding Section 6.27.8 (a), the minimum driveway width
for the Wellington Street East frontage on the lands zoned R5-29
shall be 3.37 metres.
14.3.29.4 Notwithstanding Section 6.31.2, a solid wood fence of a minimum
height of 1.5 metres shall be required adjacent to the parking lot
area and the grassed buffer strip shall be nil.
14.2.29.5 Notwithstanding any provisions to the contrary, for the lands zoned
R5-29, Wellington Street East or a 0.3 metre reserve abutting
Wellington Street East, shall be deemed to be the front lot line.
-71-
COUNCIL - JUNE 28, 2005
By-law Number 4681-05.D
Page 2 of 2
3. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subjectto such provisions the By-law
will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS 28th DAY OF JUNE, 2005.
READ THIRD TIME AND FINALLY PASSED 28 TH DAY OF JUNE, 2005.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
-72-
COUNCIL - JUNE 28, 2005
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: 74 Wellington Street East
Lot 13, Plan 107
THIS IS SCHEDULE "A"
111159112ydi IFATIV Lox, 1-1411111-1191
PASSED THIS DAY
OF 2005.
B. PANIZZA, CLERK
T. JONES, MAYOR
LANDS SUBJECT TO REZONING FROM "R5" TO "115-29"
can
'foil
SCHEDULE "A" TO BY-LAW NO. 4681-05.D
-73-
COUNCIL - JUNE 28, 2005
1
LAQENDA ITEM�#
TOWN OF AURORA
COUNCIL REPORT No. BA05-007
SUBJECT: Variance to Sign By-law 4622-04.P
Sormeh Spa- 38 Wellington Street East
FROM: Leo J. Grellette, Director of Building Administration
DATE: June 28, 2005
RECOMMENDATIONS
THAT Council deny the request for a variance to install an additional ground
sign at 38 Wellington Street East; and
That Council direct staff to have the illegal sign removed.
I7=�aKC Z9111i1I�]
In mid June staff metwith the owner of the Sormeh Spa to discuss signage options. During
the course of discussions staff indicated that ground signs were not permitted at this
location and that one of the existing signs had received a variance some time ago. Staff
also indicated that they were not willing to support another variance as this was a heritage
building.
The owner of the Spa has since erected a ground sign advertising the Spa as well as ice
cream, smoothies and a juice bar. Staff advised the owner that she was in violation of the
sign by-law and that the sign would need to be removed. Staff further advised that while
there was the opportunity to apply for a variance that staff would not support such an
application. Subsequently staff received an application for a variance on June 20, 2005 at
which time staff again noted that they would not be in support and that the owner could
present her case to Council
COMMENTS
Staff have a number of concerns with this application. The current by-law under section
6.5 (e) prohibits ground signs in a C-2 Central Commercial Zone. The property at 38
Wellington Street East is presently zoned C2-9 and as such would not be permitted a
ground sign. Staff would note that in 1991 Council granted a variance to permit a ground
sign that was reviewed by the John McIntyre on behalf of LACAC at the time. The Sormeh
Spa is currently advertised on this sign. In addition the owner of the Spa has also erected
without permission or a permit an illuminated sign advertising Laser hair removal.
Illuminated signs were seen as inappropriate by LACAC. Staff will be requesting that the
owner remove this sign as well although it Y pt the subject of the current application
COUNCIL - JUNE 28, 2005
June 28.2005 -2 - Report No. BA05-007
An additional concern is that the sign is proposing to advertise a juice barand the applicant
has created an outdoor patio area for this and other purposes. The owner had some time
ago approached staff requesting a permit to install a juice bar for the sole use of her
patrons. At the time staff noted that as this would not be the principal use and was
intended to be accessory to the Spa that a permit could be issued. However, staff did
indicate at the time, in conversation with the owner, that there was to be no advertising.
Staff consider ajuice barto be a use similarto a restaurant, which is not a permitted use in
the C2-9 zone and would therefore be in violation of both the zoning by-law and section 4.1
(1) of the sign by-law. Staff would also note that patios are only permitted as accessory to a
restaurant. Staff have further concerns that the patio that was created was done without
notification to the Town thereby circumventing the possible site plan process and an
opportunity for the heritage committee to comment.
Staff recently visited the site in an attempt to determine the exact location of the existing -
sign. and are concerned that not only is the sign not permitted but it appears that the sign
may well be partially located on the Regional Right of Way.
Staff also would note that there is advertising on the approved ground sign as well as on
the wall of the existing building. The applicant also has plans to expand into the original
Tailor House. At the present time staff are of the opinion the ground sign as well as the
laser hair removal sign should be removed.
OPTIONS
Staff feel that there are no options for retaining the existing illegal .sign as it is in
violation of both the sign by-law as well as advertising a business that is not
permitted under the zoning. However, Council could direct staff to have the sign
removed and suggest that the owner of the Spa work with the Heritage Committee
through the property owner to investigate opportunities to reconfigure the approved
ground sign so as to provide better exposure.
FINANCIAL IMPLICATIONS
in
CONCLUSIONS
As the sign does not comply with the Town's sign b-law, advertises a business that is not
permitted under the zoning by-law and is partially located within the Regional right of way
staff would recommend that Council deny the request and direct staff to have the sign
removed.
-75-
COUNCIL - JUNE 28, 2005
June 28, 2005 - 3 - Report No. BA05-007
LINK TO STRATEGIC PLAN
N/A
ATTACHMENTS
Figure 1 - Application for Sign Variance
Figure 2 - Excerpt from Sign By-law 4622-04.P Sections 4.1(1) & 6.5 (e)
Figure 3 - Copy of Report BA91-10
Figure 4 - Photos of existing signage
PRE -SUBMISSION REVIEW
CAO review June 23, 2005
Prepared by. Leo Grellette, ext. 4748
Leo J. Grelleye
Director of Building Administration
-76-
COUNCIL — JUNE 2, 2005
Town of Aurora
Application For Variance Sign By-law #3400-92
Application must be accompanied by:
1) site plan showing location of all signs both existing and proposed,
2) plans showing the proposed sign configuration and size with full dimensions, (width, height in total,
height to underside etc.) and,
3) a cheque in the amount of$150.00 to be non-refundable,
4) if the sign variance is approved, the applicant is obligated to make an application for a sign permit,
please refer to the enclosed permit fee schedule.
N.B. Prior to applying for the variance, the applicant should discuss all concerns thoroughly with the
Director of Building Administration.
Date of Application: ................. �1.V.�s�.4,,...liR.l...71"P.R.?a...
............... ................... ..........
Address of Subject Property: ....a�.F5...41)R\;�Y�gT�vx,.�7�•.,q i!j
...........................113.5...................:.........
Lot: ......... ......... ............... Plan:..................................... Conc#:....................................
Sa h n S3e f W,
Owner: ......... ..................zn��, k�4...............................................................................
Address:
PostalCode: ................. .................................... Telephone No:..........................................
Owner's Agent (if any): .............................................................. i................... ...................
Address:
Postal Code: ..................................................... Telephone No:..........................................
Nature and extent of relief applied for (state specifically the permission being requested):
.. ♦.tWS:Q d.�M4.�:*<... fZ,l'lr.......... `O"M4-1,5�A.�;rs...�!^:CL"�-dv:6L d..:.....................
Why is it not possible to comply with the provisions of the sign by-law?:
...........................................................................................................................
............................................................................................................................
.............................................................................................................................
Current use of the subject property?:
..........14... ...¢.......................................................................
......... ...............................
........................................................................................................................... I ......
.................................................................................................................... ..............
Signature of Owner/Owner's agent —�- Date 1
—77— Figure 1 -Application for Sign Variance
COUNCIL - JUNE 28, 2005
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-78-
COUNCIL — JUNE 28, 2005
Excerpt from Sign By-law 4622-04.P
SECTION 4 - PROHIBITED SIGNS
4.1 No person shall erect on any premises any of the following types of signs, except as
may be otherwise noted herein:
(1) Sign(s) which advertise(s) a business which is carrying on business not permitted
under the Zoning By-law or amendments thereto, on or in the premises, or building
or structure upon which the sign is erected.
6.5 GROUND, IN GROUND, AND FREE-STANDING SIGNS:
The following regulations shall apply to all ground signs:
e) No ground sign shall be permitted in a C-1 Local Commercial Zone or C-2,
Central Commercial Zone.
Figure 2 — Excerpt from Sign By-law 4622-04.13
—79—
COUNCIL - JUNE 28, 2005
Report No. BA91-10
DATE: November 20, 1991
TO: Mayor and Members of Council
FROM: Leo J. Grellette, Director of Building Administration
SUBJECT: Tailor House Signage
38 Wellington Street East
Town of Aurora
1. RECOMMENDATIONS/CONCLUSIONS:
1.1 That Council approve the request by the owners of The Tailor
House Property for the placing of a ground sign in a Central
Commercial Exception (C2-9) zone.
1.2 That Council give first and second reading to Bill No. 3342-91
being a proposed By-law to amend By-law 3013-88.
2. BASIC DATA PERTAINING TO THE MATTER:
At the request of representatives of 38 Wellington Street
East, staff have reviewed a proposal to permit a ground sign
in a Central Commercial Exception (C2-9) zone. Under the
present provision of By-law 3013-88 regulating signage a
ground or pylon sign is not permitted in a Central Commercial
Exception (C2-9) zone.
The sign as previously mentioned is relatively small in area
and should not detract from the landscaping along Wellington
Street.
In reviewing the application for the ground sign, staff have
reviewed the drawings and agree that the configuration of the
structure does not provide for advertising of individual
businesses to be visible to users of Wellington Street. Staff
also felt that as the local LACAC were involved in the review
process for the Tailor House that their input should be
solicited.
John McInt2yre was contacted both by Town staff and the owners
of the Tailor House. The proposed sign was put forward for
-80- Figure 3 -Copy of Report BA91-10
COUNCIL - JUNE 28, 2005
2
review and it was suggested that florescent lighting be
installed as opposed to incandescent. Furthermore it was felt
that the sign was not objectionable and would fit in with
signage presently in place along the Wellington Street East
corridor.
The sign having visible sign face from each direction of
approximately 25 square feet in area is relatively small and
should not detract from the landscaping along Wellington
Street East.
The.colour coordination with the Tailor House should provide
a pleasing advertising structure which will assist in
identifying businesses residing within the building.
It is for this reason that staff feel they can support the
proposal for the ground sign. Staff therefore recommend that
Council approve the request.
3 EFFECT ON TOWN FINANCES:
3.1 Current year
Nil.
3.2 Future years
Nil.
4 SUPPLEMENTARY INFORMATION:
Schedule A showing the requested signage.
Figure 1 identifying the location of the proposed signage
along Wellington Street East.
Letter from Lissa Dwyer.
4.1 For Further Information Contact:
L. Grellette, Director of Building.
4.2 Pre -Submission Review
MHz
COUNCIL - JUNE 28, 2005
3
Department Heads November 14, 1991.
mum
COUNCIL - JUNE 28, 2005
- -83-
COUNCIL -
28, 2005
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-84-
Figure 4 - Photos of existing signage