AGENDA - Council - 20050913COUNCIL
AGENDA
N0.05-28
TOESBAY, SEPTEMBER 13, 2005
7:00 p.m.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
09/09/05
TOWN OF A URORA
COUNCIL MEETING
AGENDA
NO, 05-28
Tuesday, September 13, 2005
7:00 p.m.
7:00 P.M. - OPEN FORUM — COUNCIL MEETING TO FOLLOW
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
111 ADOPTION OF MINUTES
Council Minutes of August 16, 2005, Meeting Number 05-28
RECOMMENDED:
THAT the Council Minutes from Meeting Number 05-28 be adopted as
printed and circulated.
1V PRESENTATIONS
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting No. 05-28 Page 2 of 9
Tuesday, September 13, 2005
VII DELEGATIONS
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX REGIONAL REPORT
X OTHER BUSINESS, COUNCILLORS
XI READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4699-05.R BEING A BY-LAW to (pg. B-1)
designate a certain property
as being of Historic and/or
Architectural Value or Interest
"Hartman's Corners School
118 Wellington St. E."
4700-05.0 BEING A BY-LAW to (pg. B-5)
confirm actions by Council
resulting from the meeting of
September 13, 2005.
XII IN -CAMERA
Property & Personnel Matters
THAT Council proceed In -Camera to address property and personnel
matters.
Xlll ADJOURNMENT
Council Meeting No. 05-28
Tuesday, September 13, 2005
Page 3 of 9
AGENDA ITEMS
1. General Committee Meeting Report No. 05-18 (pg. 1)
Tuesday, September 6, 2005
RECOMMENDED:
THAT the Report of the General Committee Meeting No. 05-18 be
received and the recommendations carried by the Committee be adopted.
2. AHC05-05 —August 15, 2005 Heritage Advisory Committee (pg. 9)
Meeting
RECOMMENDED:
1. Committee Record
THAT the Committee Record of the Heritage Advisory Committee of
Aurora Meeting held on August 15, 2005 be received for information.
2. Proposed Alterations to 15243 & 15243A Yonge St.
THAT the delegation be received and that, Mr. Condoyannis be thanked
for his interest in rehabilitating these important heritage structures;
AND THAT the Committee accepts the application of stucco finish on the
section of the fagade already clad with Styrofoam panels, except for the
upper detailed section of the fagade at 15243 Yonge St. which will remain
exposed and clear of stucco;
AND THAT the owner be requested to work with the Town's Community
Planner to develop an approach for enhancing the proposed storefront
improvements to be reflective of the historic architecture of the building
including such elements as signage, trim, window surrounds, sills and the
final stucco appearance;
AND THAT the Heritage Advisory Committee supports the application by
the owner for a Federal Commercial Heritage Property Incentive Fund
grant for the restoration of 15243 and 15243A Yonge St. according to
heritage principles in the event that one is applied for.
Council Meeting No. 05-28 Page 4 of 9
Tuesday, September 13, 2005
3. Evaluation of Heritage Resources in the Town of Aurora
THAT the documents entitled Evaluation of Heritage Resources in the
Town of Aurora and Cultural History Themes and Sub -themes including
the policies and procedures dealing with preservation of heritage
resources and designation under the Heritage Act be received and
endorsed;
AND THAT the Heritage Resource Evaluation System be circulated to
Members of Council.
4. 15120 Yonge St. — Demolition of the Building
THAT the information concerning the removal of the Atkinson Store be
received;
AND THAT as part of the new building, the owner is requested to consider
incorporating the 2 storey, historic Atkinson House fagade into the new
design and erection of an interpretive plaque to mark the location,
architecture and history of the former Atkinson House;
AND THAT the following recommendation be initiated for future projects to
ensure greater protection for heritage resources under renovation:
1) An engineering study should be requested for future projects involving
major renovation and alteration to heritage buildings to review and
make recommendations on the following:
• The structural makeup of the building (balloon framing, post and
beam, etc);
• Areas of structural deficiency that need to be addressed
(foundation, framing, roof, floors, etc);
• A phased work program for addressing structural deficiencies (e.g.
repair foundation first, do not remove supporting elements without
securing adequate support through alternate means;
• The need for scaffolding and temporary bracing to secure a building
during construction;
2) The Community Planner is requested to prepare a guideline package
for applicants and Town staff regarding appropriate techniques for
renovation, restoration and expansion of heritage buildings. Such
guideline package should consider internationally recognized
standards including the Secretary of Interior Standards for the
Treatment of Historic Buildings. This guideline package is to be
submitted to the Heritage Advisory Committee of Aurora for review at a
future meeting.
Council Meeting No. 05-28
Tuesday, September 13, 2005
Page 5 of 9
3) That designation be pursued for proposed for major renovation and
expansion under the Ontario Heritage Act as a condition of approval
(e.g. through committee of adjustment process, site plan process or
independently). This may ensure that greater care is taken with a
heritage resource.
4) That a policy be developed for securing letters of credit where site plan
agreements are required for heritage properties to ensure construction
is implemented as per the approved design.
5) That circulation be provided of Heritage Advisory Committee
recommendations to the relevant Town departments regarding
proposed works on heritage buildings to ensure that Heritage Advisory
Committee requirements are understood.
6) That the Community Planner be given the opportunity to review
building permit drawings prior to final release for permit to ensure
compliance with heritage requirements.
7) That a report be brought back to a future meeting concerning the
establishment of a sub -committee of Heritage Advisory Committee
members, to meet outside of scheduled meeting times to review
properties proposed for or under renovation, to:
a. Provide the committee with the opportunity to have a more
complete awareness of the heritage resource prior to consideration
at the full committee;
b. Enable an expedient response to unanticipated issues that may
arise with heritage buildings during the construction process.
5. 15032 Yonge St. — Proposed Rezoning
THAT the information concerning the application for rezoning for 15032
Yonge Street be received;
AND THAT the commentary of the Community Planner with respect to the
proposed expansion of the building be forwarded to the applicant;
AND THAT a site visit be arranged to determine the appropriateness of
the proposed works and their location;
AND THAT as part of any site plan application on the lands the following
be provided:
• A more detailed elevations be provided for review by the Heritage
Advisory Committee of Aurora;
Council Meeting No. 05-28
Tuesday, September 13, 2005
Page 6 of 9
• As per the objectives of the Official Plan heritage policies that the
owner agree to the designation of the building under Part IV of the
Ontario Heritage Act;
AND THAT the Community Planner be requested to bring forward a
heritage research report on the Reuben Kennedy House to a future
meeting of the Heritage Advisory Committee of Aurora.
6. Memo From Mr. J. McIntyre re: Fagade Improvement Program
WHEREAS the Town of Aurora has received a corporate donation to be
used toward downtown improvement;
NOW THEREFORE, the Heritage Advisory Committee requests Council to
consider using this donation to establish a Downtown Heritage Fagade
and Signage Improvement Fund and that the Planning Department and its
Community Planner be requested to provide information regarding steps
which other municipalities have taken to establish such funds.
7. 88 Kennedy St. —Heritage Inventory Update
THAT the Richard W. Woodsworth House at 88 Kennedy Street West,
Aurora be added to the Aurora Inventory of Heritage Buildings;
AND THAT the information regarding the Richard W. Woodsworth House
at 88 Kennedy Street West be received.
8. 13831 Leslie St. — Designation of Barn Under Part IV of the Heritage Act
THAT the Wilton Barn at 13831 Leslie Street, Aurora be recommended for
designation under Part IV of the Ontario Heritage Act;
AND THAT the owners of the Wilton Barn, Mr. and Mrs. Schuller be
thanked for their commitment to the preservation of a significant heritage
resource.
9. 38 Wellington St. E. —Alterations Update
THAT the owner be requested to remove the recently installed picture
window and replace it with a new window, more in keeping with the
heritage character of the building and consistent with the site plan
approved elevations (wood, double hung, divided with external muntin
bars, window sill, and reduced in size);
AND THAT the owner be requested to circulate any proposed future
alterations to the heritage components of the building for review and
comment by the Heritage Advisory Committee of Aurora.
Council Meeting No. 05-28 Page 7 of 9
Tuesday, September 13, 2005
10. 35 Wellington St. W. — Bacon Basketware Alterations
THAT the information concerning the renovations at 35 Wellington Street
West, Fleury Agricultural Works Building be received;
AND THAT the Public Works Department and Region of York Works
Department be requested to circulate for review by the Community
Planner, any applications for scaffolding permits in the historic core of the
Town of Aurora.
11. 118 Wellington St. E. — Hartman School House Update
THAT the update from the Community Planner regarding 118 Wellington
St. E. be received for information.
12. 15216 Yonge St. —Alterations Update
THAT the information regarding the building alterations at 15216 Yonge
St. be received;
AND THAT the retention of the brickwork on the Yonge St. fagade be
supported.
13. 53 Wellington St. E. — Sign Modifications
THAT the information concerning proposed revised signage for 53
Wellington Street East be received;
AND THAT the proposed readograph component of the sign not be backlit
and that the background and lettering of the readograph be limited to
black & white.
14. 29 Tyler St. — Alterations Update
THAT the update from the Community Planner regarding 29 Tyler St. be
received for information.
15. 57 Mosley St. — Masonic Hall Ground Sign
That the update from the Community Planner regarding the proposed
signage at 57 Mosley St. be received for information.
16. Heritage Conservation District Update
THAT the information concerning the Northeast Old Aurora Heritage
Conservation District Study be received.
Council Meeting No. 05-28 Page 8 of 9
Tuesday, September 13, 2005
17. Correspondence
THAT the correspondence be received for information.
3. PW05-025 — Award of Tender No. PW2005-74 — Removal and (pg. 24)
Replacement of Concrete Sidewalk at Various
Locations in the Town of Aurora
a
671
RECOMMENDED:
THAT Tender No. PW2005-74 - Removal and Replacement of Concrete
Sidewalk at Various Locations in the Town of Aurora be awarded to Nu -
Con Contracting Inc.; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Nu -Con
Contracting Inc. for a three year term ending December 31, 2007.
CS05-027 — Sign Request for Terry Fox Run
RECOMMENDED:
(pg. 30)
THAT Council approve the Terry Fox Committee request for signage for
their annual Terry Fox Run fundraiser to be held on September 18.
Resolution from the Town of Whitch urch-Stouffvi lie
Re: Federation of Ontario Public Libraries
RECOMMENDED:
(pg. 33)
THAT Council receive and endorse the following resolution from the Town
of Whitchurch-Stouffville:
"WHEREAS information and access to it are priceless commodities
in the twenty-first century, but access to this information is not
equally distributed across the province;
AND WHEREAS the two Library Services Organizations,
specifically OLS — North and the Southern Ontario Library Service
(SOLS), work in partnership with the public libraries of Ontario in an
effort to decrease costs and to maximize resources;
AND WHEREAS, the proposed budget cuts of $700,000 to these
two organizations will have a significant negative impact on the
inter -library loan service and the courier delivery which facilitate the
Council Meeting No. 05-28
Tuesday, September 13, 2005
Page 9 of 9
sharing of resources among Ontario public libraries, thereby
reducing the quality of service that the Whitch urch-StouffviIle Public
Library and all other public libraries in Ontario can provide for the
residents of their communities.
THAT the Council of the Town of Whitch urch-Stouffville with the full
support of the Trustess of the Wh itch urch-Stouffville Public Library
Board requests that the Minister of Culture review the proposed
budget cuts to the Ontario Library Services;
AND THAT this resolution be circulated to all municipalities in
Ontario, to the Premier of Ontario, Madeleine Meilleur Minister of
Culture, Greg Sorbara Minister of Finance, Frank Klees MPP, and
the Association of Municipalities of Ontario for support."
6. Memo from the Chief Administrative Officer (pg. 34)
Re: Documentation from the Ontario Power Authority
RECOMMENDED:
THAT the documentation from the Ontario Power Authority, received by
the Town of Aurora on September 9, 2005, be received for information.
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO, 05-18
Council Chambers
Aurora Town Hall
Tuesday, September 6, 2005
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Jones,
Councillors Gaertner, Hogg, Morris, Vrancic and
West.
MEMBERS ABSENT Councillor Kean was absent due to family matters.
Councillor Wallace was absent due to family matters.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Manager of
Operations Services, Treasurer, Town Solicitor, and
Council/Committee Secretary.
Councillor Buck called the meeting to order at 7:00 p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in the In -Camera Item - Property Matter,
by virtue of a solicitor -client relationship and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor Gaertner declared an interest in the In -Camera item - Property Matter,
by virtue of a business relationship and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
H APPROVAL OFAGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional item, be approved:
Revised Report No. LS05-052
Town Facilities - Item 6
CARRIED
Award of Janitorial Services in
COUNCIL - SEPTEMBER 13, 2005
General Committee Report No. 05-18 Page 2 of 8
Tuesday, September 6, 2005
The Chair introduced Mr. John Gutteridge advising that he has been appointed as the
new Treasurer/Director of Finance for the Town of Aurora. Councillor Buck
congratulated Mr. Gutteridge and was joined by the Mayor, members of Council and
staff in welcoming him to the Town.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 6, 7, 9 and 10 were identified for discussion.
2. CS05-022 — Sign By-law
(Deferred from August 16, 2005 Council Meeting)
General Committee recommends:
THAT Item 2 - GS05-022 — Sign By-law, be deferred to the September 20,
2005 General Committee Meeting.
CARRIED
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
Correspondence from Fire Chief John Monyneaux
Re: Declaration of Fire Prevention Week by Aurora Council
THAT the week of October 9, 2005 through October 15, 2005 be declared
"Fire Prevention Week" with the theme being "Use Candles With Care".
3. PL05-074— Designation under Part IV of the Ontario Heritage Act
The Wilton Barn
13831 Leslie Street
Tibor and Marjit Schuller
THAT The Wilton Barn at 13831 Leslie Street be approved for designation
under Part IV of the Ontario Heritage Act, as recommended by the
Heritage Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare the Designation By-law for the property
4. PL05-078 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
-2-
COUNCIL - SEPTEMBER 13, 2005'
General Committee Report No. 05.18 Page 3 of 8
Tuesday, September 6, 2005
5. PW05.024-Structural Watermain Re -lining on Centre Street; and
Application for Funding — Canada -Ontario Municipal
Rural Infrastructure Fund Program (COMRIF)
THAT Fer-Pal Construction Ltd. be awarded the contract to structural re-
line the Centre Street watermain from Yonge Street to Spruce Street as
described in Report No. PW05-024; and
THAT with respect to the Canada -Ontario Municipal Rural Infrastructure
Fund Program:
• Staff be requested to prepare and submit an application for funding for
the structural re -lining of various cast iron watermains as described in
Report No. PW05-024; and
• The structural re -lining of cast iron watermains be declared as the
Town's highest priority project; and
• The application for COMRIF funding for the reconstruction of Vandorf
Sideroad from Industrial Parkway South to Bayview Avenue be
withdrawn; and
• Funds totalling $350,000 for structural watermain re -lining be allocated
from the Water and Sewer Reserve Fund upon the successful receipt
of COMRIF funding; and
• The consulting firm of Totten Sims Hubicki Associates be engaged to
assist the Town in the preparation and submission of the COMRIF
application for funding; and
THAT staff report back on the success of the COMRIF funding application
and the structural re -lining of the watermain on Centre Street from Yonge
Street to Spruce Street with a view to presenting a long term watermain
rehabilitation program.
8. CS05-026 — Exemption to Noise By-law
THAT Council endorse the request from Mr. Liddell for an exemption from
the Town's Noise By-law for the purpose of a birthday party on Saturday
September 17, 2005.
11. Memo from the CAO
Re: PowerStream and Aurora Hydro - Ontario Energy Board Decision
THAT the memo and attachments be received for information.
CARRIED
-3-
COUNCIL - SEPTEMBER 13, 2005
General Committee Report No. 05-18 Page 4 of 8
Tuesday, September 6, 2005
V DELEGATIONS
(a) Fire Chief John Molyneaux
Re: Fire Services Annual Report to Council
Fire Chief John Molyneaux provided a detailed report on the general status
and various activities of the Central York Fire Services for the year 2004.
Chief Molyneaux summarized the many factors in and around the community,
such as the increase in population, increased focus on emergency
preparedness initiatives and hazardous materials management and their
effect on the delivery of fire services, including response time, training
programs, public awareness and education programs..
Councillor Vrancic requested that Central York Fire Services provide a report
to Council outlining the initial process for intake of 911 calls which are
handled through the Ministry of Health, and methods for distributing calls to
the various emergency response facilities, focusing on time taken to defer the
calls, with an aim to improve the communication process between the intake
office and the local emergency response facilities.
General Committee recommends:
THAT the comments of the delegate be received for Information.
CARRIED
(b) Mr. Harry Froussios, Senior Planner- Zelinka Priamo Ltd. on behalf of
David Merkur Holdings & Loblaw Properties Ltd.
Re: Site Plan Amendment Application for 14800 Yonge Street
Mr, Harry Froussios, Senior Planner for Zelinka Priamo Ltd. appeared on
behalf of David Merkur Holdings & Loblaw Properties Ltd. advising that his
client is currently In the process of securing all necessary approvals to satisfy
the Town in order to permit an expansion to the No Frills food store in the
plaza located at 14800 Yonge Street. Mr. Froussios requested that Council
grant his client an exemption from the Cash In Lieu for Parking policy, to allow
for any deficiency in parking which may result from Council's request to
amend the proposed plan, which was presented to Council on July 12, 2005,
by leaving the north -south aisle open.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(c) Ms Carol Viscusi, Resident
Re: Concern Regarding the Median at McMaster Avenue
and Hollidge Boulevard
The delegate was not in attendance at this meeting. Mayor Jones requested
that Ms Carol Viscusl be encouraged to present her concerns to the Traffic
Safety Advisory Board, where that Board will consider her position,
investigate the issue and provide its recommendations to Council for
consideration.
-4-
COUNCIL - SEPTEMBER 13, 2005
General Committee Report No. 05-18 Page 5 of 8
Tuesday, September 6, 2005
(d) Mr. AI Wilson, Resident
Re: Progress of the New Recreation Centre on Leslie St.
Mr. AI Wilson appeared before the Committee and requested that he be
provided with a verbal or written response regarding the following issues:
Status of the naming rights issue in relation to Mr. Wilson's previous
request that the fundraising campaign targets for the Recreation
Complex and the Seniors' Centre not include the proceeds from
naming rights; and
• Status of a request to the Region of York for a debenture of funds for
the Recreation Complex.
The CAO advised that the naming rights issue is still being investigated and that
once it is resolved and a draft policy Is prepared for consideration, Mr. Wilson will
be informed and provided with an opportunity to comment. The CAO also
advised that the request for the debenture will be finalized by the Region, who
issues the debentures, later this year. The CAO added that once all pertinent
information is obtained, a report should be presented to Council, at which time
Mr. Wilson will be informed and provided with an opportunity to comment.
General Committee recommends:
THAT the comments of the delegate be received and that staff provide a
response to Mr. Al Wilson with regard to his inquiries at this meeting.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
6. LS05-052 — Award of Janitorial Services in Town Facilities
General Committee recommends:
THAT Council award RFP 2005-64 to for the janitorial services for a 5 year
term to Royal Building Cleaning Limited in the following Town facilities:
1. Aurora Town Hall
2. Aurora Family Leisure Complex
3. Parks and Public Works Buildings
4. Aurora Public Library
5. New Seniors Centre
6. New Recreation Complex
7. Aurora Community Centre
and further THAT Council approve $25,600 from the anticipated 2005
Operating Budget surplus.
CARRIED
CS05.025 — Council Pending List - Status Report
General Committee recommends:
THAT CS05-025 be received for information purposes.
CARRIED
-5-
COUNCIL - SEPTEMBER 13, 2005
General Committee Report No. 05.18 Page 6 of 8
Tuesday, September 6, 2005
General Committee recommends:
THAT a report be provided from all departments to Council by the end of
October 2005, on all items on the Council Pending List, which have been
active for 6 months or more,
CARRIED
9. Memo from the Deputy Treasurer
Re: Financial Services Report TR05-024 - "2005 Financial Review as at
June 30, 200", Additional Information
General Committee recommends:
THAT the memo be received for information.
CARRIED
Councillor Hogg left the meeting at 8:20 p.m.
10. Memo from the CAD
Re: Special Council Meeting - Ontario Power Authority Comments
General Committee recommends:
THAT Council hold a Special Council meeting on September 201",
following General Committee, to address the Ontario Power Authority
comments.
CARRIED
V11 OTHER BUSINESS, COUNCILLORS
Councillor West extended his thanks and compliments to the Leisure Services
Staff who were involved in the installation of the new sound system which is
experiencing its first trial run at this meeting.
Councillor Vrancic asked the Director of Leisure Services to clarify a memo which
was circulated on August 30, 2005, pertaining to a delay in the completion of the
new ice pads in the Recreation Complex, The Director of Leisure Services
advised that there was a delay in installation of the Ice pads because it was
taking longer than expected to receive the necessary endorsements from various
governing bodies to allow the project to advance as scheduled. The Director
advised that the ice pads are targeted to be operational on September 15th,
2005.
Councillor Vrancic inquired about the status of a stop work order which was
issued to the owner of a building under renovation at the corner of Wellington
Street and Yonge Street. The Director of Building Administration advised that the
work on the property is encroaching on Town lands and that the owner has been
requested to enter into an encroachment agreement with the Town, adding that
this has not yet been acted upon.
Q.
COUNCIL - SEPTEMBER 13, 2005
General Committee Report No. 05-18 Page 7 of 8
Tuesday, September 6, 2005
Councillor Vrancic requested that staff take the necessary measures to ensure
that the scaffolding on the subject property is removed or replaced so that the.
sidewalk abutting the property is safe to use. He also requested that staff refine
the process for the Issuing of scaffolding approvals to ensure that all necessary
departments are notified and prepared to address any potential safety hazards.
The Director of Building Administration assured the Councillor that the process
will be reviewed, that key staff have already looked into this issue and that it will
be addressed promptly.
Councillor Vrancic requested that Members of Council be provided with a brief
training session on the new sound system in the Council Chambers and an
opportunity to provide input to refine to system to facilitate the business of
Council to its maximum potential. The Director of Leisure Services advised that
staff will gladly provide a demonstration and welcome Council's input.
Councillor Morris inquired about the nature of a recent complaint regarding a
landowner pouring concrete on his property located on Ridge Road, prior to
receiving the necessary permission to do so, as the lands are located within the
Oak Ridges Moraine. The Director of Building Administration advised that the
property owner had applied for minor variance which had not yet been approved,
and a stop work order has been placed on the property.
Councillor Morris requested an update on a recent complaint regarding a large
fence which has been installed at the McAlpine Ford Dealership on Yonge Street.
The Director of Corporate Services advised that the fence is in compliance with
all relative regulations, however he advised that the fence was fitted with barbed
wire at the top, over the Labour Day weekend, and staff are looking into the
matter.
Mayor Jones advised that he recently toured the new ice rinks, the new Seniors'
Centre and the new Fire Hall adding that all are coming along very nicely, looking
great and keeping on budget. Mayor Jones congratulated the Director of Leisure
Services and staff for all of the hard work that has been put into managing all of
these projects at the same time, which has required a tremendous amount of
careful planning and co-ordination.
Councillor Buck asked if any new information has come in from the Master Ducks
Swim Club with regard to the fundraising campaign they proposed in earlier
months to raise funds towards the new pool. The Director of Leisure Services
advised that they are actively working on a proposed fundraising program which
Is anticipated to be presented to Council soon.
Councillor Morris asked if any follow up had been done with regard to her request
on May 10, 2005 for an update on the Transportation and Works Committee's
discussion regarding the York/Durham Pipe Extension. Councillor Morris
advised that she had requested that an invitation be extended to the Region to
come and provide an update on this matter to Council, and asked If this invitation
has been sent. Mayor Jones advised that he did not know whether the invitation
had been extended, however he said he would be willing to follow up on the
matter at the Transportation and Works Committee Meeting taking place on
September 7, 2005.
Councillor Gaertner expressed concern with regard to the In -Camera item, and
whether a final decision will be made on that matter during the In -Camera
session. The Director of Corporate Services advised that final decisions cannot
be made In -Camera and that any decisions made by Council must be voted upon
in public session.
-7-
COUNCIL - SEPTEMBER 13, 2005
General Committee Report No, 05.18 Page 8 of 8
Tuesday, September 6, 2005
Councillors Vrancic and Gaertner, having previously declared an interest in In -Camera
item - Property Matter, did not take part in the vote called for in this regard.
Vlll IN -CAMERA
Property Matter
General Committee recommends:
THAT this Committee proceed In -Camera to address a property matter.
CARRIED
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-18 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 13, 2005,
COUNCIL - SEPTEMBER 13, 2005
TOWN OF AURORA
COUNCIL REPORT No. AHC 05-05
SUBJECT: August 15, 2005 Heritage Advisory Committee Meeting
FROM: Bob McRoberts (Chair), Margaret Brevik, Diane Fergueson,
Councillor Nigel Kean, Walter Mestrinaro, John McIntyre,
Stan Rycombel, Jane Staunton, Councillor Ron Wallace
DATE: September 13, 2005
RECOMMENDATIONS
Committee Record
THAT the Committee Record of the Heritage Advisory Committee of Aurora
Meeting held on August 15, 2005 be received for information.
2. Proposed Alterations to 15243 & 15243A Yonge St.
THAT the delegation be received and that Mr. Condoyannis be thanked for his
interest in rehabilitating these important heritage structures;
AND THAT the Committee accepts the application of stucco finish on the section
of the fagade already clad with Styrofoam panels, except for the upper detailed
section of the fagade at 15243 Yonge St. which will remain exposed and clear of
stucco;
AND THAT the owner be requested to work with the Town's Community Planner
to develop an approach for enhancing the proposed storefront improvements to
be reflective of the historic architecture of the building including such elements as
signage, trim, window surrounds, sills and the final stucco appearance;
AND THAT the Heritage Advisory Committee supports the application by the
owner for a Federal Commercial Heritage Property Incentive Fund grant for the
restoration of 15243 and 15243A Yonge St. according to heritage principles in
the event that one is applied for.
3. Evaluation of Heritage Resources in the Town of Aurora
THAT the documents entitled Evaluation of Heritage Resources in the Town of
Aurora and Cultural History Themes and Sub -themes including the policies and
procedures dealing with preservation of heritage resources and designation
under the Heritage Act be received and endorsed;
COUNCIL - SEPTEMBER 13, 2005
September 13, 2005 .2- Report No. 05-05
AND THAT the Heritage Resource Evaluation System be circulated to Members
of Council.
4. 15120 Yonge St. - Demolition of the Building
THAT the information concerning the removal of the Atkinson Store be received;
AND THAT as part of the new building, the owner is requested to consider
incorporating the 2 storey, historic Atkinson House fagade into the new design
and erection of an interpretive plaque to mark the location, architecture and
history of the former Atkinson House;
AND THAT the following recommendation be initiated for future projects to
ensure greater protection for heritage resources under renovation:
1) An engineering study should be requested for future projects involving major
renovation and alteration to heritage buildings to review and make
recommendations on the following:
• The structural makeup of the building (balloon framing, post and beam,
etc);
• Areas of structural deficiency that need to be addressed (foundation,
framing, roof, floors, etc);
• A phased work program for addressing structural deficiencies (e.g.
repair foundation first, do not remove supporting elements without
securing adequate support through alternate means;
• The need for scaffolding and temporary bracing to secure a building
during construction;
2) The Community Planner is requested to prepare a guideline package for
applicants and Town staff regarding appropriate techniques for renovation,
restoration and expansion of heritage buildings. Such guideline package
should consider internationally recognized standards including the Secretary
of Interior Standards for the Treatment of Historic Buildings. This guideline
package is to be submitted to the Heritage Advisory Committee of Aurora for
review at a future meeting.
3) That designation be pursued for proposed for major renovation and
expansion under the Ontario Heritage Act as a condition of approval (e.g.
through committee of adjustment process, site plan process or
independently). This may ensure that greater care is taken with a heritage
resource.
-10-
COUNCIL - SEPTEMBER 13, 2005
September 13, 2005 - 3 - Report No. 05-05
4) That a policy be developed for securing letters of credit where site plan
agreements are required for heritage properties to ensure construction is
implemented as per the approved design;
5) That circulation be provided of Heritage Advisory Committee
recommendations to the relevant Town departments regarding proposed
works on heritage buildings to ensure that Heritage Advisory Committee
requirements are understood;
6) That the Community Planner be given the opportunity to review building
permit drawings prior to final release for permit to ensure compliance with
heritage requirements.
7) That a report be brought back to a future meeting concerning the
establishment of a sub -committee of Heritage Advisory Committee members,
to meet outside of scheduled meeting times to review properties proposed for
or under renovation, to:
a. Provide the committee with the opportunity to have a more complete
awareness of the heritage resource prior to consideration at the full
committee;
b. Enable an expedient response to unanticipated issues that may arise with
heritage buildings during the construction process,
5. 15032 Yonge St. - Proposed Rezoning
THAT the information concerning the application for rezoning for 15032 Yonge
Street be received;
AND THAT the commentary of the Community Planner with respect to the
proposed expansion of the building be forwarded to the applicant,
AND THAT a site visit be arranged to determine the appropriateness of the
proposed works and their location;
AND THAT as part of any site plan application on the lands the following be
provided:
• Amore detailed elevations be provided for review by the Heritage
Advisory Committee of Aurora;
• As per the objectives of the Official Plan heritage policies that the owner
agree to the designation of the building under Part iV of the Ontario
Heritage Act,
-11-
COUNCIL - SEPTEMBER 13, 2005
September 13, 2005 - 4 . Report No. 05-05
AND THAT the Community Planner be requested to bring forward a heritage
research report on the Reuben Kennedy House to a future meeting of the
Heritage Advisory Committee of Aurora;
6. Memo From Mr. J. McIntyre re: Facade Improvement Program
WHEREAS the Town of Aurora has received a corporate donation to be used
toward downtown improvement;
NOW THEREFORE, the Heritage Advisory Committee requests Council to
consider using this donation to establish a Downtown Heritage Fagade and
Signage Improvement Fund and that the Planning Department and its
Community Planner be requested to provide information regarding steps which
other municipalities have taken to establish such funds.
7. 88 Kennedy St. -Heritage Inventory Update
THAT the Richard W. Woodsworth House at 88 Kennedy Street West, Aurora be
added to the Aurora Inventory of Heritage Buildings.
AND THAT the information regarding the Richard W. Woodsworth House at 88
Kennedy Street West be received;
8. 13831 Leslie St - Designation of Barn Under Part IV of the Heritage Act
THAT the Wilton Barn at 13831 Leslie Street, Aurora be recommended for
designation under Part IV of the Ontario Heritage Act.
AND THAT the owners of the Wilton Barn, Mr. and Mrs. Schuller be thanked for
their commitment to the preservation of a significant heritage resource.
9. 38 Wellington St. E. - Alterations Update
THAT the owner be requested to remove the recently installed picture window
and replace it with a new window, more in keeping with the heritage character of
the building and consistent with the site plan approved elevations (wood, double
hung, divided with external muntin bars, window sill, and reduced in size);
-12-
COUNCIL — SEPTEMBER 13, 2005
September 13, 2005 - 5 - Report No. 05-05
AND THAT the ownerbe requested to circulate any proposed future alterations
to the heritage components of the building for review and comment by the
Heritage Advisory Committee of Aurora.
10. 35 Wellington St. W. — Bacon Basketware Alterations
THAT the information concerning the renovations at 35 Wellington Street West,
Fleury Agricultural Works Building be received,
AND THAT the Public Works Department and Region of York Works Department
be requested to circulate for review by the Community Planner, any applications
for scaffolding permits in the historic core of the Town of Aurora.
11. 118 Wellington St. E. — Hartman School House Update
THAT the update from the Community Planner regarding 118 Wellington St. E.
be received for information.
12. 15216 Yonne St. — Alterations Update
THAT the information regarding the building alterations at 15216 Yonge St. be
received;
AND THAT the retention of the brickwork on the Yonge St. facade be supported.
13. 53 Wellington St. E. — Sign Modifications
THAT the information concerning proposed revised signage for 53 Wellington
Street East be received;
AND THAT the proposed readograph component of the sign not be backlit and
that the background and lettering of the readograph be limited to black & white.
14. 29 Tyler St. — Alterations Update
THAT the update from the Community Planner regarding 29 Tyler St. be received
for information.
—13—
COUNCIL — SEPTEMBER 13, 2005
September 13, 2005
-6-
15. 57 Mosley St. — Masonic Hall Ground Sian
Report No. 05-05
That the update from the Community Planner regarding the proposed signage at
57 Mosley St be received for information.
16. Heritage Conservation District Update
THAT the information concerning the Northeast Old Aurora Heritage
Conservation District Study be received.
17. Correspondence
THAT the correspondence be received for information.
ATTACHMENTS
Committee Record 05-05
Prepared by: §9hPaniz
3erts, Chair "
Advisory Committee of Aurora
—14—
COUNCIL - SEPTEMBER 13, 2005
HERITAGE ADVISORY
COMMITTEE of AURORA
RECORD
NO. 05-05
Committee: Heritage Advisory Committee of Aurora
Date: August 15, 2005
Time and Location: 7:00 p.m. Leksand Room, Town Hall
Committee Members: Bob McRoberts (Chair), Diane Fergueson, Councillor
Nigel Kean, John McIntyre, Stan Rycombel,
Jane Staunton, Councillor Ron Wallace
Staff:
Absent: Margaret Brevik, Walter Mestrinaro,
Bob Panizza, Michael Seaman
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by Councillor Wallace
That the agenda be approved.
Seconded by S. Rycombel
C•71 ETWI
APPROVAL OF THE MINUTES
Moved by Councillor Kean Seconded by Councillor Wallace
That the minutes of the Aurora Heritage Committee No. 05-04 dated
June 13, 2005 be approved.
CARRIED
-15-
COUNCIL — SEPTEMBER 13, 2005
DELEGATIONS
Mr. George Condoyannis owner of 15243 and 15243A Yonge street appeared
before the committee regarding the proposed refacing that is currently underway
on the subject property. Mr. Condoyannis indicated that he was agreeable with
some of the staff recommendations such as using the stucco to re -construct the
original storefront mouldings. He advised, however, that certain modifications
such as window replacement would have to be projects implemented over a
longer term for reasons of cost. With respect to signage replacement, he
indicated that consultation with the respective tenants would be required in order
to implement any changes in this area. Mr. Condoyannis suggested that a
compromise approach could be achieved that would benefit both parties. Mr.
Condoyannis indicated that his principle focus at this time would be to finish the
fagade at 15243 Yonge and that he would work with staff over the longer term to
implement improvements to 15243A.
The Committee reviewed a memorandum from staff outlining options that could
be considered for improving the appearance the building. It was noted that when
stucco had been applied to the property on the opposite side of Yonge Street
(#15242) that the owners of that premises had created appropriate, non -
illuminated, signage as part of the overall refacing program. A similar approach
at 15243 and 15243A Yonge Street could significantly improve the appearance of
the building.
It was noted that while the application of stucco is not a typically recommended
approach for historical buildings, in this case, since the attachment of the
Styrofoam backing had caused some damage to the underlying brick that the
application of stucco to #15243 Yonge Street would be accepted by the
committee subject to the owner working with the Community Planner to
implement, where feasible, some of the possible enhancements noted in the staff
memorandum such as:
• consider the application of mouldings, pilasters and trim, formed from
stucco, to replicate the appearance of the original circa 1889
storefront;
• maintaining the decorative entablature at the top of the fagade.
• maintaining the arched top of the upper level windows;
• consider selecting a colour for the upper stucco which matches the
historic brick colour;
• consider replacing the existing internally illuminated sign box with a
traditional sign band, moulded from stucco, similar to the approach
used at 15242 Yonge.
• consider the implementation of traditional retractable awnings beneath
the sign band to add visual interest to the fagade;
The Community Planner described the Federal Commercial Heritage Properties
Incentive Fund Program and how commercial property owners proposing to
restore historic commercial buildings could utilize this program.
—16—
COUNCIL — SEPTEMBER 13, 2005
MATTERS FOR CONSIDERATION
1. Proposed Alterations to 15243 & 15243A Yonge St.
Moved by Councillor Wallace
Seconded by Councillor Kean
THAT the delegation be received and that Mr. Condoyannis be thanked for his
interest in rehabilitating these important heritage structures;
AND THAT the Committee accepts the application of stucco finish on the section
of the fagade already clad with Styrofoam panels, except for the upper detailed
section of the fagade at 15243 Yonge St. which will remain exposed and clear of
stucco;
AND THAT the owner be requested to work with the Town's Community Planner
to develop an approach for enhancing the proposed storefront improvements to
be reflective of the historic architecture of the building including such elements as
signage, trim, window surrounds, sills and the final stucco appearance;
AND THAT the Heritage Advisory Committee supports the application by the
owner for a Federal Commercial Heritage Property Incentive Fund grant for the
restoration of 15243 and 15243A Yonge St. according to heritage principles in
the event that one is applied for.
•717:7T1i7
2. Evaluation of Heritage Resources in the Town of Aurora
Moved by J. McIntyre
Seconded by Councillor Kean
THAT the documents entitled Evaluation of Heritage Resources in the Town of
Aurora and Cultural History Themes and Sub -themes including the policies and
procedures dealing with preservation of heritage resources and designation
under the Heritage Act be received and endorsed;
AND THAT the Heritage Resource Evaluation System be circulated to Members
of Council.
CARRIED
—17—
COUNCIL — SEPTEMBER 13, 2005
3. 15120 Yonge St. — Demolition of the Building
Moved by Councillor Kean Seconded by S. Rycombel
THAT the information concerning the removal of the Atkinson Store be received;
AND THAT as part of the new building, the owner is requested to consider
incorporating the 2 storey, historic Atkinson House fagade into the new design
and erection of an interpretive plaque to mark the location, architecture and
history of the former Atkinson House;
AND THAT the following recommendation be initiated for future projects to
ensure greater protection for heritage resources under renovation:
1) An engineering study should be requested for future projects involving
major renovation and alteration to heritage buildings to review and make
recommendations on the following:
• The structural makeup of the building (balloon framing, post and
beam, etc);
• Areas of structural deficiency that need to be addressed
(foundation, framing, roof, floors, etc);
• A phased work program for addressing structural deficiencies
(e.g. repair foundation first, do not remove supporting elements
without securing adequate support through alternate means;
• The need for scaffolding and temporary bracing to secure a
building during construction;
2) The Community Planner is requested to prepare a guideline package for
applicants and Town staff regarding appropriate techniques for renovation,
restoration and expansion of heritage buildings. Such guideline package
should consider internationally recognized standards including the
This guideline package is to be submitted to the Heritage Advisory
Committee of Aurora for review at a future meeting.
3) That designation be pursued for proposed for major renovation and
expansion under the Ontario Heritage Act as a condition of approval (e.g.
through committee of adjustment process, site plan process or
independently). This may ensure that greater care is taken with a heritage
resource.
4) That a policy be developed for securing letters of credit where site plan
agreements are required for heritage properties to ensure construction is
implemented as per the approved design;
5) That circulation be provided of Heritage Advisory Committee
recommendations to the relevant Town departments regarding proposed
works on heritage buildings to ensure that Heritage Advisory Committee
requirements are understood;
mr-M
COUNCIL — SEPTEMBER 13, 2005
6) That the Community Planner be given the opportunity to review building
permit drawings prior to final release for permit to ensure compliance with
heritage requirements.
7) That a report be brought back to a future meeting concerning the
establishment of a sub -committee of Heritage Advisory Committee
members, to meet outside of scheduled meeting times to review
properties proposed for or under renovation, to:
a. Provide the committee with the opportunity to have a more
complete awareness of the heritage resource prior to consideration
at the full committee;
b. Enable an expedient response to unanticipated issues that may
arise with heritage buildings during the construction process;
CARRIED
4. 15032 Yonge St — Proposed Rezoning
Moved by S. Rycombel Seconded by J McIntyre
THAT the information concerning the application for rezoning for 15032 Yonge
Street be received;
AND THAT the commentary of the Community Planner with respect to the
proposed expansion of the building be forwarded to the applicant;
AND THAT a site visit be arranged to determine the appropriateness of the
proposed works and their location;
AND THAT as part of any site plan application on the lands the following be
provided:
• A more detailed elevations be provided for review by the Heritage
Advisory Committee of Aurora;
• As per the objectives of the Official Plan heritage policies that the owner
agree to the designation of the building under Part IV of the Ontario
Heritage Act;
AND THAT the Community Planner be requested to bring forward a heritage
research report on the Reuben Kennedy House to a future meeting of the
Heritage Advisory Committee of Aurora;
CARRIED
—1 9—
COUNCIL — SEPTEMBER 13, 2005
5. Memo from Mr. J. McIntyre re: Fagade Improvement Program
Moved by J. McIntyre
Seconded by Councillor Wallace
WHEREAS the Town of Aurora has received a corporate donation to be used
toward downtown improvement;
NOW THEREFORE, the Heritage Advisory Committee requests Council to
consider using this donation to establish a Downtown Heritage Fagade and
Signage Improvement Fund and that the Planning Department and its
Community Planner be requested to provide information regarding steps which
other municipalities have taken to establish such funds.
CARRIED
6. 88 Kennedy St. — Heritage Inventory Update
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the Richard W. Woodsworth House at 88 Kennedy Street West, Aurora be
added to the Aurora Inventory of Heritage Buildings.
AND THAT the information regarding the Richard W. Woodsworth House at 88
Kennedy Street West be received;
CARRIED
7. 13831 Leslie St. — Designation Under Part IV of the Heritage Act
Moved by Councillor Wallace Seconded by J. McIntyre
THAT the Wilton Barn at 13831 Leslie Street, Aurora be recommended for
designation under Part IV of the Ontario Heritage Act.
AND THAT the owners of the Wilton Barn, Mr. and Mrs. Schuller be thanked for
their commitment to the preservation of a significant heritage resource.
CARRIED
—20—
COUNCIL — SEPTEMBER 13, 2005
8. 38 Wellington St. E. —Alterations Update
Moved by J. McIntyre
Seconded by Councillor Wallace
THAT the owner be requested to remove the recently installed picture window
and replace it with a new window, more in keeping with the heritage character of
the building and consistent with the site plan approved elevations (wood, double
hung, divided with external muntin bars, window sill, and reduced in size);
AND THAT the owner be requested to circulate any proposed future alterations
to the heritage components of the building for review and comment by the
Heritage Advisory Committee of Aurora.
CARRIED
9. 35 Wellington St. W. — Bacon Basketware Alterations
Moved by Councillor Kean
Seconded by D. Fergueson
THAT the information concerning the renovations at 35 Wellington Street West,
Fleury Agricultural Works Building be received;
AND THAT the Public Works Department and Region of York Works Department
be requested to circulate for review by the Community Planner, any applications
for scaffolding permits in the historic core of the Town of Aurora.
CARRIED
10. 118 Wellington St. E. —Hartman School House Update
Moved by S. Rycombel
Seconded by D. Fergueson
THAT the update from the Community Planner regarding 118 Wellington St. E.
be received for information.
CARRIED
11. 15216 Yonge St. - Alterations Update
Moved by J. McIntyre
Seconded by Councillor Kean
THAT the information regarding the building alterations at 15216 Yonge St. be
received;
AND THAT the retention of the brickwork on the Yonge St. fagade be supported.
CARRIED
—21—
COUNCIL — SEPTEMBER 13, 2005
12. 53 Wellington St. E. — Sign Modifications
Moved by Councillor Kean
Seconded by Councillor Wallace
THAT the information concerning proposed revised signage for 53 Wellington
Street East be received;
AND THAT the proposed readograph component of the sign not be backlit and
that the background and lettering of the readograph be limited to black & white.
CARRIED
13. 29 Tyler St. —Alterations Update
Moved by Councillor Wallace
Seconded by S. Rycombel
THAT the update from the Community Planner regarding 29 Tyler St. be received
for information.
CARRIED
14. 57 Mosley St. — Masonic Hall Ground Sign
Moved by D. Fergueson
Seconded by Councillor Wallace
That the update from the Community Planner regarding the proposed signage at
57 Mosley St. be received for information.
CARRIED
15. Heritage Conservation District - Update
Moved by J. Staunton
Seconded by D. Fergueson
THAT the information concerning the Northeast Old Aurora Heritage
Conservation District Study be received.
CARRIED
—22—
COUNCIL — SEPTEMBER 13, 2005
16. Correspondence
Moved by Councillor Wallace Seconded by D. Fergueson
THAT the correspondence be received for information.
CARRIED
OTHER BUSINESS
M. Seaman, Community Planner provided members with a brief update regarding
the Doors Open Program and indicated that funding could be made available
through the Trillium Foundation to assist in the operating costs.
ADJOURNMENT
Moved by Councillor Kean
That the meeting be adjourned at 9:05 p.m.
—23—
COUNCIL — SEPTEMBER 13, 2005
LAGENDA ITEM # 12
Ut6 TOWN OF AURORA
COUNCIL REPORT No. PW05-025
SUBJECT: Award of Tender No. PW 2005-74 - Removal and Replacement of
Concrete Sidewalk at Various Locations in the Town of Aurora
FROM: W. H. Jackson, Director of Public Works
DATE: September 13, 2005
RECOMMENDATIONS
THAT Tender No. PW 2005-74 - Removal and Replacement of Concrete Sidewalk at
Various Locations in the Town of Aurora be awarded to Nu -Con Contracting Inc.;
THAT Council authorize the Mayorand Municipal Clerk to execute the attached Form
of Agreement between the Town of Aurora and Nu -Con Contracting Inc. for a three
year term ending December 31, 2007.
BACKGROUND
Council approved, as part of the 2005 Public Works Operating Budget for Sidewalk
Summer Maintenance account, the removal and replacement of various concrete
sidewalks.
The deficient sidewalks that were identified for replacement were found during the
Department's annual sidewalk inspection program performed this summer and logged into
our sidewalk database.
This work is performed on an annual basis and is part of the routine maintenance and
inspection programs within the Public Works Department. It has been identified through
past inspections and repair requirements that typical annual costs have been in the order
of $50,000.
COMMENTS
1. Project Description
The areas for replacement under this Tender were generated from inspections following
the Council approved Public Works policy guidelines and inspection criteria forthe removal
and replacement of deficient concrete sidewalks. The sidewalk areas listed in the Tender
were found to require immediate replacement under the inspection criteria.
—24—
COUNCIL — SEPTEMBER 13, 2005
September 13, 2005 - 2 - Report No. PW05-025
2. Tender Process
This project was Tendered on August 18, 2005 and on September 1, 2005, the Tender
Opening Committee opened five tenders with the following prices:
TENDERER
TENDER PRICE(Excluding GST
Nu -Con Contracting Inc.
$52,500.00
Bomanite
$53,414.00
Aloia Brothers
$57,289.00
Road Saver 200 Ltd.
$71,600.00
Trisan Construction
$81,791.80
Total Tendered prices are based on estimated annual requirements.
The Tender was issued by the Town's Treasury Department and advertised according to
the requirements of the Town's standard purchasing procedures.
3. Terms of Contract
Although the annual total upset limit of this contract is within the Purchasing Policy
($50,000) for awarding Tenders without the presentation of formal Council reports, this
contract is for a three year term and thus exceeds those limits, totalling approximately
$150,000 for the full three year term.
The commencement of each respective year of the contract can only be authorized by
written notice and a purchase order specific to each year. As such, annual budget approval
must be obtained prior to the commencement of each year of the contract.
A multi year contract was pursued for the purpose of gaining financial advantages over
single year terms and reduced associated administrative costs over having to call a Tender
every year.
OPTIONS
Council may not wish to proceed with this contract although that may leave the Town at risk
for liability from personal injury claims that may arise from the noted deficiencies.
FINANCIAL IMPLICATIONS
The annual amount budgeted in the 2005 Operating Budget for this component of sidewalk
maintenance is $50,000. Although total Tendered figures are noted to be slightly overthis
value, quantities for this per unit contract are limited by the Town and will accordingly be
within the annual budgeted figure, therefore sufficient funds are available.
—25—
COUNCIL — SEPTEMBER 13, 2005
September 13, 2005 - 3 - Report No. PW05-025
Prior to the commencement of each respective year of the contract, annual inspections and
surveys must be completed and budget approvals granted. With respect to future years
and forecasted requirements, it is anticipated that annual budget amounts for these
activities may increase due to larger inventories and historical shortfalls with repairs as
identified in recent sidewalk condition rating surveys.
CONCLUSIONS
The submission from Nu -Con Contracting Inc. met all the Tender requirements and was
the lowest responsive bidder. This contractor had been awarded past Town of Aurora
sidewalk contracts, as well as other related maintenance contracts and has always
performed in a professional manner with high quality work.
LINK TO STRATEGIC PLAN
Goal A speaks to maintaining a well -managed and fiscally responsible municipality.
ATTACHMENTS
Appendix "A" - Form of Agreement — Tender PW005-74
Appendix "B" — 2005 Budget Sheet
PRE -SUBMISSION REVIEW
Management Team Meeting — September 7, 2005
Prepared by Brad Schonauer, Roads/ Traffic Supervisor, Ext. 3444
'�a fW. H. Jackson
Director of Public Works
—26—
COUNCIL — SEPTEMBERTHf9ORP TIOHOFTHETOWNOFAORORA
Public works APPENDIX A
TENDER # PW2005-74
DATE ISSUED: August 17, 2005
CLOSING DATE: 12:00:00 NOON, LOCAL TIME, SEPTEMBER 1, 2005
FORM OF AGREEMENT
THIS AGREEMENT made (in triplicate) this day of AD 2005
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the "OWNER
of the First Part
and
? b 6S'8S ONT. INC,. Dja N)(c COA) Cbn1-7-eae,-0961
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS the Bid of the Contractor respecting the construction work, hereinafter
referred to and described, as accepted by the Owner on the
_ day of 2005 .
THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises
and the covenants hereinafter contained, the Parties hereto agree as follows:
1. The Contractor hereby covenants and agrees to provide and supply at the Contractor's
own expense, all and every kind of labour, appliances, equipment, and materials for, and to
undertake and complete in strict accordance with this Bid Document dated September 1. / 05
prepared for the Town of Aurora Works Department, all of which said Documents are annexed
hereto and form part of this agreement to the same extent as if fully embodied herein at and for
the price or sum of $
2. The Contractor further covenants and agrees to undertake and perform the said work in
a proper work like manner under the supervision and direction and to the complete satisfaction of
the Owner within the period of time specified in the Form of Bid.
3. The Contractor further covenants and agrees that the Contractor will at all times,
indemnify and save harmless the Owner, the Owners officers, servants, and agents from and
against all loss or damage, and from and against all actions, suits, claims and demands
whatsoever which may be made or brought against the Owner, the Owners officers, servants,
and agents by reason or in consequence of the execution and performance or maintenance of the
said work by the Contractor, the Contractor's servants, agents or employees.
4. The Contractor further covenants and agrees to furnish in accordance with the above
specification, a Performance Bond in an amount equivalent to one hundred percent (100%) of the
contract price approved by the Owner's Solicitor, guaranteeing the faithful performance of the
said work, in accordance with the terms of this Agreement.
6. The Owner hereby covenants and agrees that if the said work shall be duly and properly
executed and materials provided as aforesaid and if the Contractor shall carry out, perform and
observe all of the requirements and conditions of this agreement, the Owner will pay the
Contractor the contract price herein set forth in the Contractor's Bid, such payment or payments
to be made in accordance with the provisions of the General Conditions of the Contract referred
to above.
7. This agreement and everything herein contained shall ensure to the benefit of and be
binding upon the Parties hereto, their successors and assigns, respectively.
—27—
COUNCIL — SEPTEMBER 13, 2005
8. All communications in writing between the parties or between them and the Town shall
be deemed to have been received by the addressee if delivered to the Individual or to a member
of the bidder or to an officer of the Corporation for whom they are intended or if sent by post,
telegram or facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
1 Municipal Drive
P.O. Box 1000
Aurora, Ontario
L4G 6J1 FAX: 905-841-7119
THE CONTRACTOR: ° &6!f Ss QfQf . IAJ Din, NlLaqtJ J�F}@rTl/J
R b
Ros-�Z%-Silo FAX:
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals
duly attested by the hands of their proper officers in that behalf respectively.
CO RACTOR�
OWNER
Mayor, T. Jones
Clerk, Bob Panizza, A.M.C.T.
NOTE: if the tender is submitted by or on behalf of any corporation it must be
signed in the name of such corporation by some duly authorized officer, or agent
thereof, who shall subscribe his name and office. The seal of the Corporation shall
tn—
WITNESS
Dated at
This day of
2005.
5=1
COUNCIL — SEPTEMBER 13, 2005
APPENDIX B
e
0 0 0 0 �a o olalo le
EI:'GI� I;�
0 o m o 0 o a a o 0 0
N v e i v v a
II�:I:II:I
�r
NEar
m
m
a
aw � � wc�tl1
Z z w
m
F
m 0 0 U
$ m
Z�
FINAL OPERATING BUDGET 2005-20144ARCH 29,2005
COUNCIL — SEPTEMBER 13, 2005
AGENDA ITEM #
'TOWN OF AURORA
COUNCIL REPORT No. CS05-027
SUBJECT: Sign Request for Terry Fox Run
FROM: Bob Panizza, Director, Corporate Services
DATE: September 13, 2005
RECOMMENDATIONS
THAT Council approve the TerryFox Committee request forsignage for their annual
Terry Fox Run fundraiser to be held on September 18.
BACKGROUND
The Terry Fox Run is an annual fundraising event, and again this year the organizing
committee requesting permission to install signs advertising the event.
COMMENTS
The organizing committee is asking to locate 25 lawn type signs on the boulevard in order
to both advertise the event. The requested sign locations are as follows:
1. 12 signs on Wellington from Bathurst St. to Leslie St.
2. 12 signs on Yonge St. from Industrial Pkwy to St. John's Sideroad.
It is anticipated that the duration that the signs would be erected would only be a few days
and would be removed after the event on September 18. Accordingly staff do not have any
concerns with this request. Further details are provided in the accompanying letter.
OPTIONS
Council has the authority to grant the Committee's request for signage or refuse.
—30—
COUNCIL — SEPTEMBER 13, 2005
September 13, 2005 - 2 - Report No.CS05-027
FINANCIAL IMPLICATIONS
None.
CONCLUSIONS
The Polo for Heart event is key component of the Heart and Stroke Foundation's
fundraising activities each year and is a successful and well -attended event. By permitting
the requested advertising and directional signage, the Town of Aurora can assist the
organizing committee in this important fundraising and community event.
LINK TO STRATEGIC PLAN
Goal F
Encouraging, supporting and recognizing volunteer involvement in community activities and
special events.
ATTACHMENTS
Letter from the Terry Fox Committee
PRE -SUBMISSION REVIEW
C. X O. — September 9, 2005
Prepared by: Bob Panizza ext. 4221
190-0
Bob Panizza
Director of Corporate Services
—31—
COUNCIL - SEPTEMBER 13, 2005
ATTACHMENT 1
September 7, 2005
Clerk's Office
Corporate Services Department
Town of Aurora
SEP 0 7 2005
Services
Sir:
The 2005 Aurora Terry Fox Committee is requesting a proposal for the placing of street
signs advertising this years event be placed before the next sitting of Town Council for
consideration. The Committee have 25 white, lawn -type H-wire signs we would like to erect
along Yonge Street and Wellington Street on town property. The signs measure approximately
24" x 18" and include a likeness of Terry Fox and the date, September 18, of the event. Having
only 25 units, this would mean only 12 signs would be placed along each road, 6 in each
direction.
We would like to cover Wellington Street from Bathurst to Leslie, 6 signs total going
eastbound and 6 westbound along this stretch, and Yonge Street from Industrial to St. John
Sideroad, again with 6 signs facing northbound traffic and 6 facing the southbound lanes. To
give an example, there would only be 3 signs placed on Wellington St. westbound between
Leslie and Yonge. All efforts would be made to ensure that business and home owners along
these routes will not be adversely affected by the placement of these signs, and that sightlines at
intersections will not be blocked. All signage would be removed the afternoon of the 18th, the
day of the run. Actual locations for the signs would be determined at the time of placement.
The consideration of the Council to this proposal would be greatly appreciated.
Tim Moses
Aurora Terry Fox Committee
-32-
COUNCIL — SEPTEMBER 13, 2005
1 110" of upf'
WHITCHT RCH---1ST01M` ILL
"OHANT01 'I'ry.fi ("IT "
37 Sandiford Drive, 41h Floor
Stouffville, Ontario L4A 7X5
To All Municipalities of Ontario
I3 ITEM
Main Switchboard (905) 640-1900
(905) 895-2423
Automated Lines (905) 640-1910
(905) 895-5299
Fax (905) 640-7957
E-mail feedback@townofws.com
RE: FEDERATION OF ONTARIO PUBLIC LIBRARIES (C10-CO & R02)
Please be advised that the above -noted matter was placed before Council at its meeting held on
August 23rd, 2005.
It was the decision of the Council, at that time, to pass the following resolution:
"WHEREAS information and access to it are priceless commodities in the twenty-first
century, but access to this information is not equally distributed across the province;
AND WHEREAS the two Library Services Organizations, specifically OLS — North and the
Southern Ontario Library Service (SOLS), work in partnership with the public libraries of
Ontario in an effort to decrease costs and to maximize resources;
AND WHEREAS, the proposed budget cuts of $700,000 to these two organizations will
have a significant negative impact on the inter -library loan service and the courier delivery
which facilitate the sharing of resources among Ontario public libraries, thereby reducing
the quality of service that the Whitchurch-Stouffville Public Library and all other public
libraries in Ontario can provide for the residents of their communities.
MOVED by Councillor Bowes
SECONDED by Councillor Hargrave
THAT the Council of the Town of Whitchurch-Stouffville with the full support of the
Trustees of the Whitch urch-Stouffville Public Library Board requests that the
Minister of Culture review the proposed budget cuts to the Ontario Library
Services;
AND THAT this resolution be circulated to all municipalities in Ontario, to the
Premier of Ontario, Madeleine Meilleur Minister of Culture, Greg Sorbara Minister
of Finance, Frank Klees MPP, and the Association of Municipalities of Ontario for
support."
Yours truly,
Mrs. Michele Kennedy, B.A., C.M.O.
Town Clerk
copy: Premier of Ontario, Hon. Dalton McGuinty
The Honourable Madeleine Meilleur, Minister of Culture
Hon. Greg Sobara, Minister of Finance,
Hon.Frank Klees, MPP
—33—
COUNCIL - SEPTEMBER 13, 2005 AGENDA ITEM # L®
Memo
To: Mayor and Members of Council
From: John S. Rogers
Date: September 7, 2005
Re: Ontario Power Authority
I am attaching the documentation received September 90', 2005 from the Ontario Power Authority
(OPA). This documentation will be presented to an Open.House and Public Meeting arranged by OPA
on Wednesday September 14th
I will be preparing a Report to be presented to General Committee on September 20t" followed by a
Special Council meeting that same evening.
John S. Rogers
Chief Administrative Officer
-34-
COUNCIL - SEPTEMBER 13, 2005
u
om
I
a
O
td
i
0
a
■o
' ^
O
O
aj
Ai
W
L
.Q
E
E
CD
n ,
v /
T
-35-
COUNCIL - SEPTEMBER 13, 2005
_-J
a-+
E
LD
�L
cn
0
a)
.cn
>
29
E
O
.0
O
E
E
U
f�
E
E
U
m
-36-
COUNCIL - SEPTEMBER 13, 2005
N
N
CD
u
o
E
..
>,
•N
N
co
O
ELO
O
•�
x
m
co
0
CD
Q.
Q.
CD
CD
N
N
I
o`
<
n
/
O
•
u
co
-37-
COUNCIL - SEPTEMBER 13, 2005
^, c:
W •(n
N LLID
O U) _0 O r-
4-a +_ _0 O U) L O
L E
O -0 4-j 4-a0 U) Nam,
U) 0 c:
O. E
0 U)
p' L
O N �,QO (6
co 4L.
4-1 _Ile-- a):+=� O C\j
N
O.E co Q� N CU C:
i
• s-
4— +,0U' mQ �OO NL �tt
) a)It o
`1
Q
• Q can _I c6CL
s • • • o
son
COUNCIL — SEPTEMBER 13, 2005
L
39—
COUNCIL - SEPTEMBER 13, 2005
t@o
V f
^V
W
c
-1�
O
i
'M1
W
O
L gUio V%O .: N
CD
kCL.y..Q '`•�S`
O
r
CD
CD
uivi 0 o
N
N
_ Lo
O
O
x N
O
f O
r
Le
-40-
COUNCIL — SEPTEMBER 13, 2005
a)
'm
C
O
O
E
O
0
CD
0 0
W
O
U /
C
Q y
cli
C
a
Q N Amok a
o
O O O O O O O O O
O Lo O Lff O Lf) O L0 o
't coc'7 N N
MW
—41—
m
-
rn
C -
(6
N
O
J -
E
I �
N
C
N
a�
rn
Q
ti
a--
.0
N
c c
rL
C 7
N a. O
M C T
O
y
C E
L
m o
d
m
U y
� Y
C
Q y
cli
C
a
Q N Amok a
o
O O O O O O O O O
O Lo O Lff O Lf) O L0 o
't coc'7 N N
MW
—41—
m
-
rn
C -
(6
N
O
J -
E
I �
N
C
N
a�
rn
Q
ti
a--
.0
N
c c
rL
C 7
N a. O
M C T
O
y
C E
L
m o
d
m
U y
� Y
COUNCIL - SEPTEMBER 13, 2005
4-j
O
�
O
O
E
O
U)
p
�
a..o
0)4-0
O
c3)
O
O
�
I
I
i/)
r
oomft%
N
N
L
N
0
Lj-
06
L-
O
U
N
CL
C..)
F--
0
-a
0
co
E
L-
0
L
N
EM
-42-
COUNCIL - SEPTEMBER 13, 2005
U
O
0
- N
O a) U)4-
. _ E O
.0 O O
OU
L -0 x
O
CL �' N
0 7-D
-43-
COUNCIL - SEPTEMBER 13, 2005
CU
)
0i
T
w
9
10
C
N
U
r
c
d
E
a
'9
c
w
rn
o�
E
(D =
o m
- , e
N �
0
x
N
(Mw) 9481'ABBOW
0
T
B
-44-
COUNCIL - SEPTEMBER 13, 2005
W
O
`v
E
W .n
EN
LO
-� M N
O
L u- E
U)
• in
E
O
L
4-1 O
a)
� Q)
N �
C
O C6
cn
cn -a
E _
L
0
Q
O N
L. -0
4-1
O :
U
0 cn
J
Al
u
^L
/W((
`v
ui
E
c
U L-
a) CD
O
O c-
c:
O
C m'm
i
O U) O
E c -E-
0) -a c:
o a) •—
L
O 0)
VJ 0
�O
Q)
ON
W ON
�-- W
T
r'
-45-
COUNCIL - SEPTEMBER 13, 2005
N
-46-
COUNCIL - SEPTEMBER 13, 2005
c
m
O
9
KA
0)
N
C6
N
U)
() O
A-j '0
M
N
Ln
O 0
Q
O
0)
O
i
O
a)
M
N
u
M
O
N N
M M
E — O
Q N
(6 41
L O
0
U �
L
U)
N
cr
Let
Lo
r
a)
a)
cm
E
�
o,
MICE
Y
!,
O
J
a
0
O
-47-