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AGENDA - Council - 20050614A Awl AURORA COUNCIL AGENDA NO.O5-Z1 nEsDAr, DNE 14 2005 COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 10/06/05 TOWN OF AURORA COUNCIL MEETING AGENDA NO. 05-21 Tuesday, June 14, 2005 7:00 P.M. OPEN FORUM — COUNCIL MEETING TO FOLLOW I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. Ill ADOPTION OF MINUTES Council Minutes of May 24, 2005, Meeting Number 05-20 RECOMMENDED: THAT the Council Minutes from Meeting Number 05-20 be adopted as printed and circulated. IV PRESENTATIONS V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Council Meeting No. 05-21 Tuesday, June 14, 2005 Page 2 of 4 Vll DELEGATIONS Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX REGIONAL REPORT X OTHER BUSINESS, COUNCILLORS XI READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and enacted: 4667-05.F BEING A BY-LAW to (pg. B-1) Authorize the Issuance of Debentures for the Construction of New Recreation Complex. 4677.05.0 BEING A BY-LAW to (pg. B-2) confirm actions by Council resulting from the meeting of June 14, 2005. Xll IN CAMERA Legal and Personnel Matters THAT Council proceed In Camera to address legal and personnel matters. Xlll ADJOURNMENT Council Meeting No. 05-21 Tuesday, June 14, 2005 Page 3 of 4 AGENDA ITEMS 1. General Committee Meeting Report No. 05-15 (pg. 1) Tuesday, June 7, 2005 RECOMMENDED: THAT the Report of the General Committee Meeting No. 05-15 be received and the recommendations carried by the Committee be adopted. 2 Memo from the Directors of Planning and Building (pg. 11) Re: Propsed Soccer Bubble, Labert Willson Park (Follow-up from - General Committee Meeting Report No. 05-15, Tuesday, June 7, 2005) RECOMMENDED: THAT the memo be received as information. 3. PW05-021 —15018 Yonge Street - Site Plan Application D11-09-05 (pg. 13) and Zoning By-law Application D14-11-03 RECOMMENDED: THAT Council receive for information Report PW05-021 entitled "15018 Yonge Street Site Plan Application D11-09-05 and Zoning By-law Application D14-11-03"; and THAT in relation to Site Plan Application D11-09-05, Council direct staff to: ➢ acquire a 5m x 5m daylight triangle at the southwest corner of the intersection of Kennedy Street and Yonge Street as directed by the Official Plan; ➢ forgo the requirement for a 2.5m road widening along the Kennedy Street West flankage of 15018 Yonge Street; and. ➢ continue discussions with the applicant to ensure the appropriate storm water quality control mechanism is in place for this development. Council Meeting No. 05-21 Tuesday, June 14, 2005 Page 4 of 4 4. SDTF05-01 — May 19, 2005 Secondary Dwelling Unit Task Force (pg. 19) Meeting RECOMMENDED: 1. THAT the Record of the Secondary Dwelling Unit Task Force meeting, held on May 19, 2005, be received for information and Council endorse the following recommendations of the Secondary Dwelling Unit Task Force; and 2. THAT Councillor Evelyn Buck be appointed as the Secondary Dwelling Unit Task Force Chair. 3. Establish Terms of Reference for Committee (To be distributed - June 14 2005) THAT the Terms of Reference, as presented by the Director of Building Administration, for the Secondary Dwelling Unit Task Force, attached hereto as Appendix 1, with the following amendments, be endorsed: ➢ THAT there be no Mission Statement created at this time; and ➢ THAT no meetings be scheduled in July and August of 2005 and 2006. 5. ACCESS05-03 — May 19, 2005 Accessibility Advisory Committee (pg. 24) Meeting RECOMMENDED: 1. THAT the Committee Record of the Accessibility Advisory Committee meeting, held on May 19, 2005, be received for information and Council endorse the following recommendations of the Accessibility Advisory Committee: 2. Swimming Pool Wheelchair THAT staff immediately purchase one swimming pool wheelchair from Shoppers Home Care to be used at the Aurora Family Leisure Complex; and THAT staff purchase an additional swimming pool wheelchair, the same make and model, to be used at the new Recreation Complex when it becomes operational. COUNCIL - JUNE 14, 2005 LGENDA ITEM 01 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 05-16 Council Chambers Aurora Town Hall Tuesday, June 7, 2005 ATTENDANCE COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner, Kean, Vrancic and West. MEMBERS ABSENT Councillor Morris was absent on personal business and Councillors Hogg and Wallace were absent with regrets. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Manager of Development Planning, Director of Public Works, Deputy Treasurer, Town Solicitor, and Council/Committee Secretary. Mayor Jones called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. APPROVAL OFAGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional item, be approved: ➢ Letter from Ontario Power Authority to the CAO Re: Item 5 — ADM05-010 —Appointments to Ontario Power Authority (OPA) Working Group — Request for the selection of one Staff Member Representative to sit on the Working Group. CARRIED Ifl DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 6, 9, 11, 13, 15, 17, 18, 20, 21 and 22 were identified for discussion. -1- COUNCIL - JUNE 14, 2005 General Committee Report No. 05.16 Page 2 of 10 Tuesday, June 7, 2005 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends., THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: PL05-047 — Proposed Northeast Old Aurora Heritage Conservation District THAT the letter from the Olds, Aurora Ratepayers Association requesting the Town proceed with the Initiation of a Heritage Conservation District Study for Northeast Old Aurora be received; and THAT staff be directed to report back to General Committee at the meeting of June 21, 2005 respecting the following: Proposed Heritage Conservation District Study Area boundary; • Terms of Reference for the Heritage Conservation District Study; • Request for proposals to undertake the study; • Selection of a committee to review proposals and recommend to Council; • Appointment of a Heritage Conservation District Study Advisory Sub - Committee; • Heritage Conservation District Study Area By-law; and THAT a Heritage Conservation District Study Sub -Committee be formed. 2. PL05-048— The Ontario Heritage Act — Recent Amendments THAT the staff report entitled "The Ontario Heritage Act — Recent Amendments", dated June 7, 2005 be received. 3. PL05-049 — Designation under Part IV of the Ontario Heritage Act Hartman's Corners School, S.S. #1 Whitchurch Township 118 Wellington Street East Roya Alamt THAT The Hartman's Corners School, S.S. #1_Whitchurch _Township at 118 Wellington Street East be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare the Designation By-law for the Property; and THAT, as recommended by the Heritage Advisory Committee of Aurora, the application for demolition of the Hartman's Corners School, S.S. #1 Whitchurch Township be denied; and THAT the owner be requested to work with the Town (Community Planner) to determine solutions for the rehabilitation of the Hartman's Corners School, S.S. #1, Whitchurch Township. -2- COUNCIL - JUNE 14, 2005 General Committee Report No. 05.16 Page 3 of 10 Tuesday, June 7, 2005 4. PL05-051 — Prehearing Conference of the Ontario Municipal Board (pg. 70) Respecting Appeals to OPA# 17 and ROPA # 3 Regarding the Delineation of the Town's Urban Settlement Area OMB Case No. PL980166, OMB File No. 0980052 THAT staff be authorized to retain the law firm of Weir and Foulds to appear at an Ontario Municipal Board Prehearing Conference on June 22, 2005 respecting appeals by Shell Products Canada Limited, Whitwell Development Limited, and Quakers Lundy Farm from a decision of the Regional Municipality of York to approve an expansion of the Aurora urban settlement boundary to permit the urban settlement area to include various lands. CS05-018— Animal Control Services Update THAT the Animal Control Services Update Report be received for information; and THAT Council authorize that staff enter into a month to month agreement with the current service provider, Kennel Inn, pending the finalization of the RFP and associated review process. 8. CS05-019 — Council Pending List - Status Report THAT CS05-019 be received for information purposes. 10. PW05.017 — Review of Water and Wastewater Service Delivery System, Region of York Transportation and Works Committee Recommendations THAT Council receive for information Report No. PW05-017 regarding the review of the water and wastewater delivery system, as recommended by the Region of York Transportation and Works Committee; and THAT staff be requested to report further on the details of a Service Level Agreement between the Town and the Region. 12. PW05-020 — Operation and Maintenance of the Town's Traffic Signals THAT Council receive for information Report PW05-020 entitled "Operation and Maintenance of the Town's Traffic Signals; THAT Council authorize the Mayor and Clerk to sign the attached agreement between the Town of Aurora and York Region for the operation and maintenance of the Town's traffic signals on Yonge Street in the Town of Aurora; and THAT a copy of Report PW05-020 be forwarded to the Clerk of the Region of York. -3- COUNCIL - JUNE 14, 2005 General Committee Report No. 05-16 Page 4 of 10 Tuesday, June 7, 2005 14. PW05-015 —Award of Tender No. PW-2005-01 - Pavement Markings of Various Streets and Parking Lots THAT Tender No. PW-2005-01 — "Pavement Markings of Various Streets and Parking Lots', be awarded to K.D.N. Pavement Markings Ltd. at the tendered price of $21,780.00 per year for a three year period exclusive of GST; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and K.D.N. Pavement Markings for the pavement markings of various streets and parking lots. 16. LS05.032 — Deferral of Playing Surface Floor Replacement and Additional Funding for Dasher Board Replacement THAT Council be advised of the deferral of the ACC #1 playing surface floor replacement until 2006; and THAT additional funding for arena dasher board and glass replacement at ACC #1 be considered in the 2006 Capital Budget. 19. LS05-038 — New Fire Hall - Approval to Proceed to Tender THAT Council approve the design and layout of the new Fire Hall; and further THAT Council authorize staff to proceed with the Tendering process for the new Fire Hall. CARRIED V DELEGATIONS (a) Mr. Daniel Kostopoulos and Mr. Dino Basso Re: Regional Noise Policy Presentation WITHDRAWN AT THE REQUEST OF THE DELEGATE AND DEFERRED TO THE JUNE 21, 2005 GENERAL COMMITTEE MEETING (b) Mr. Gerry Mintz, Principal Engineer Calearth International Development Re: Continuance of Zoning By-law Amendment Application 15018 Yonge Street, Aurora, File D14-11-03 Mr. Mitntz advised that he is the representative of the new owners of 15018 Yonge Street and on their behalf requested that the Committee recommend that Council approve the two outstanding Issues to complete the requirements for the Zoning By-law Amendment Application pertaining to the subject property, as quoted in Mr. Mintz's letter dated June 7, 2005: 1) A 2.5m road widening (not be taken) on Kennedy Street West; and 2) A quality control structure on the storm water drain from the catch basin to an off street allowance existing manhole located on the property to the south, being 15010 Yonge Street, as shown on the plan. " -4- COUNCIL - JUNE 14, 2005 General Committee Report No. 05-16 Page 5 of 10 Tuesday, June 7, 2005 Mr. Mintz advised that Public Works staff had had discussions with the applicant regarding the matter of storm water quality control and it appears that a solution to this issue is feasible. Mr. Mintz concluded by asking that the Committee recommend that Council to approve the two outstanding issues, outlined above, and authorize staff to complete the finalization of Site Plan Agreement. General Committee recommends: THAT the comments of the delegate be received and referred to the Director of Public Works for a report to the next meeting of Council on June 14, 2005. CARRIED (c) Mr. Aasit Amin Re: Continuance of Zoning By-law Amendment Application 1501E Yonge Street, Aurora, File D14-11.03 Mr. Aasit Amin, owner of the lands located at 15018 Yonge Street, advised that he fully concurs with the comments of Mr. Gerry Mintz, and encouraged the Committee to approve and endorse Mr. Mintz's suggested recommendations to Council. General Committee recommends: THAT the comments of the delegate be received. CARRIED (d) Mr. Bert Dekkema Re: Request for Change of Address for Thompson Funeral Home Mr. Bert Dekkema of Trusthouse 88 Inc. advised that Thompson Funeral Home is currently under the process of re -locating from 29 Victoria Street to the south end of Industrial Parkway. Mr. Dekkema took a moment to express his thanks and appreciation to the staff at the Town of Aurora for their ongoing efforts and assistance in this matter. Mr. Dekkema introduced Mr. Brent Forrester, the Managing Director of Thompson Funeral Home. Mr. Forrester requested that the Committee recommend to Council that the current proposed address for Thompson Funeral Home, being 530 Industrial Parkway South, be changed to a Yonge Street address. Mr. Forrester advised that the purpose for this request is to be able to offer clear and simple directions to out of town visitors who are not familiar with the building or the Town, who make up a significant percentage of their clientele. Mr. Forrester advised that the only land between Yonge Street and the subject lands, is a Regional road allowance, therefore the subject property technically abuts Yonge Street, which is why they are asking Council to consider permitting this re -addressing. Mr. Forrester advised that they have contacted those agencies which might have a safety concern regarding an address change, including Bell 911 and York Region Police, who had no issue with the address change and York Central Fire Services, who expressed some initial concern. Mr. Forrester advised that, having met with Fire Inspector John Adema, the issues were addressed and documentation to that effect could be provided as soon as available. In conclusion, Mr. Forrester requested that, pending concurrence from Central York Fire Services, Council give favourable consideration to this request. -5- COUNCIL - JUNE 14, 2005 General Committee Report No. 05.16 Page 6 of 10 Tuesday, June 7, 2005 General Committee recommends: THAT the comments of the delegate be received and referred to staff to report back to Council with the appropriate documents of approval from Central York Fire Services, Bell 911 and York Region Police; and THAT this report include a site map showing the exact location of the subject lands. CARRIED (a) Mr. Miloslav Prikryl, Resident Re: Youth and Youth Centre Mr. Miloslav Prikryl requested that the Committee consider using the former Aurora Public Library building to create an Aurora Youth Centre. Mr. Prikryl advised that he had conducted a survey at two public schools asking various questions about this idea and he provided the results of the survey which were 97% In favour of this idea. Mr. Prikryl suggested that the youth population provide a significant contribution to our community through volunteer work and he indicated that this energy could be put towards fixing up the building and making it into a viable space for this proposed use. Mr. Prikryl advised that the centre would provide job opportunities for the youth in staffing the centre and running programs and that it would be a positive investment in our youth and the community as a whole. General Committee recommends: THAT the comments of the delegate be received. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. ADM05-010 — Appointments to Ontario Power Authority (OPA) Working Group; and Letter from Ontario Power Authority to the CAD (ADDED ITEM) Re: Item 5 - ADM05.010 — Appointments to Ontario Power Authority (OPA) Working Group — Request for the selection of one Staff Member Representative to sit on the Working Group. General Committee recommends: THAT the Ontario Power Authority be requested to provide definitions of the roles of each of the representatives required for the various working groups; and THAT Staff be requested to report back to Council on June 14, with regard to this matter. CARRIED Q� COUNCIL - JUNE 14, 2005 General Committee Report No. 05-16 Page 7 of 10 Tuesday, June 7, 2005 6. TR05-023—New Recreation Complex - Approval to Issue Debentures and Financing Option General Committee recommends: THAT the anticipated proceeds from the sale of Aurora Hydro not be considered as a means of financing the New Recreation Complex at this time, due to the delay closing the sale and the need to develop a comprehensive policy on the control and distribution of the proceeds from the sale of Aurora Hydro; and THAT Council authorize the issuance of debentures to complete the approved funding of the New Recreation Complex being financed from current and post 2013 Development Charges; and THAT the Regional Municipality of York be requested to approve the issuance of debentures to partially finance the New Recreation Complex in the amount of $12,669,300 on behalf of the Corporation of the Town of Aurora, repayable from Development Charges collected over a period of ten (10) years; THAT the Regional Municipality of York be requested to approve the issuance of debentures to finance the New Recreation Complex in the amount of $4,245,700 on behalf of the Corporation of the Town of Aurora, repayable from post 2013 Development Charges over a period of twenty (20) years; and THAT the debenture financing of the Non -development Charge component of the New Recreation Complex totalling $2,135,000 be deferred until the completion of the Reserve and Reserve Fund Review and Long Term Capital Funding Review; and THAT By-law 4667-05.F be enacted at the June 14, 2005 Council meeting; and THAT staff be requested to advise Council, prior to the June 14, 2005 Council meeting, of the latest possible date that the Town could reduce the funding or withdraw completely from the Debentures and Financing Option without being penalized. CARRIED 9. PW05.014—Approval to Execute an Engineering Agreement — Design of Sidewalk, Bikeway and Illumination on Bloomington Sideroad from Bathurst Street to Bayview Avenue General Committee recommends: THAT Council authorize the Director of Public Works to execute an Engineering Agreement between the Town of Aurora and R. V. Anderson Associates Ltd. for the design of sidewalks, bikeway and illumination along Bloomington Sideroad from Bathurst Street to Bayview Avenue at the quoted cost of $59,800, exclusive of GST; and THAT funds for this work be approved to be expended from the Development Charges Reserve; and THAT the Town of Richmond Hill be approached to consider funding their proportionate share of the costs for the design of the bikeway, illumination and retaining wall. CARRIED -7- COUNCIL - JUNE 14, 2005 General Committee Report No. 05-16 Page 8 of 10 Tuesday, June 7, 2005 11. PW05-018 — Inspection of the Town of Aurora Drinking Water System by the Ministry of Environment General Committee recommends: THAT Report No. PW05-018 regarding an inspection of the Town of Aurora's drinking water system performed on March 3, 2005 by the Ministry of Environment Inspector be received for information. CARRIED 13. ADMOS-011 — Memorandum of Understanding — One York General Committee recommends: THAT Council authorize the Chief Administrative Officer to execute the Memorandum of Understanding (MOU) regarding One York substantially in the form attached hereto; and THAT the Chief Administrative Officer report back to Council once the preliminary investigations regarding gaps in need have been identified. CARRIED 15. PW05-016— Award ofTender No. P.W.2005.28—Supply and Delivery of Two Full Size 314 Ton Cargo Vans Complete With Power Inverters General Committee recommends: THAT Tender No. P.W.2005-28 - "Supply and Delivery of Two Full Size 3/4 Ton Cargo Vans Complete With Power Inverters", be awarded to Unionville Motors Ltd. at Its tendered price of $77,304.24, exclusive of GST; and THAT Council authorize the Mayor and Municipal. Clerk to execute the attached Form of Agreement between the Town. of Aurora and Unionville Motors Ltd. for the Supply and Delivery of Two Full Size 3/4 Ton Cargo Vans Complete With Power Inverters. CARRIED 17. LSOS-033 — Recommendation to Purchase a New Olympia Millennium Ice Re -surfacer General Committee recommends: THAT Council approve the procurement of a new Resurrice 2005 Olympia Millennium ice re -surfacing machine for the new Aurora Recreation Complex in the amount of $76,814.25 plus G.S.T. CARRIED COUNCIL - JUNE 14, 2005 General Committee Report No. 05-16 Page 9 of 10 Tuesday, June 7,2005 18. LS05-036 — Tender L.S. 2005-32 - Purchase of One (1) Full Size Cargo Van General Committee recommends: THAT Council authorize the purchase of one (1) Department of Leisure Services full size Cargo Van from Unionville Motors Ltd. in the amount of $29,954.05 less P.S.T. and G.S.T. CARRIED 20. LS05-034— Aurora Historical Society Amending Agreement General Committee recommends: THAT the matter be referred back to staff to address various concerns expressed by members of Council and provide additional background information, including but not limited to: • Request staff to meet with representatives from the Historical Society to get clarification of who will be leasing/renting the building and for what use(s), and report back on findings; • Provide rationale for the ratio of 2 Councillors and 2 Historical Society representatives on the Historical Society Capital Works Committee, as this equal representation does not allow for a tie breaking vote; • Provide rationale for 40 year lease term; • Provide previous reports and a full history of funding provided by the Town of Aurora for the Church Street School; and • Clarification of parking arrangements for potential occupants; and • THAT any amendments be incorporated in as part of the original agreement. CARRIED 21. LS05-037 — Public/Private Partnership - Soccer Bubble General Committee recommends: THAT subject to a satisfactory Agreement between the Town and 1651883 Ontario Inc., Council approve the construction of a Soccer Bubble within Lambert Willson Park adjacent to the Royal Canadian Legion; and THAT Council waive the requirements for a re -zoning to permit the construction of a soccer bubble; and THAT Council waive the requirement to enter into a Site Plan Agreement for the Project. CARRIED mom COUNCIL - JUNE 14, 2005 General Committee Report No. 05-16 Page 10 of 10 Tuesday, June 7, 2005 22. FAC05-01 — May 11, 2005 Finance Advisory Committee Meeting Review of the Terms of Reference (Referred by Council - May 241h, 2005) General Committee recommends: THAT the revised Terms of Reference for the Finance Advisory Committee, reflecting Council's direction of December 14, 2004, be approved. CARRIED VII OTHER BUSINESS, COUNCILLORS None Vlll IN -CAMERA None IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:00 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 05-16 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JUNE 14, 2005. -10- COUNCIL — JUNE 14, 2005 AGENDA ITEM # aZ 4k AURORA Date: June 9, 2005 To: Mayor and Members of Council From: S. Seibert, Planning and Development Services Department L. Grellette, Building Department Re: Proposed Soccer Bubble Lambert Willson Park (adjacent to Royal Canadian Legion) On June 7, 2005 Council considered staff report LS05-037 from the Leisure Services Dept. to allow construction of a soccer bubble within Lambert Willson Park adjacent to the Royal Canadian Legion. At that meeting General Committee passed the following resolution: THAT subject to a satisfactory Agreement between the Town and 1661883 Ontario Inc. that Council approve the construction of a Soccer Bubble within Lambert Willson Park adjacent to the Royal Canadian Legion; and THAT Council waive the requirements for a re -zoning to permit the construction of a soccer bubble; and THAT Council waive the requirement to enter into a Site Plan Agreement for the Project. Staff was asked to clarify the process of site plan review and agreement related to the proposed development. As noted in the report the development proposal would be subject to a site plan submission and review process. This will include the submission of detailed plans from the Town's consultant which will be circulated for staff and agency review. These plans will include; location of structure, site servicing matters such as municipal water supply, sanitary, storm water management control, site grading, landscaping, building access, pedestrian movement outside of the structure, lighting and fencing. These matters will be assessed for compliance with • Page 1 —11— COUNCIL — JUNE 14, 2005 all relevant Town design standards. Any required changes to the plans will occur prior the issuance of a building permit. As the proposed development is being undertaken by the Town on Town owned lands a site plan agreement will not be entered into. (i.e. the Town cannot enter into an agreement with itself). Leisure Services will be preparing a report for Council as part of the approval process for the execution of the soccer bubble agreement between the Town and 1651883 Ontario Inc. at which time staff will be bringing forward a summary of comments from the site plan review process. We trust this information is of assistance. Should Council have further questions on this matter staff will be pleased to respond to them. Sincerely, S. Seibert, MCIP, RPP Director of Planning and Development Services L. Grellette Director of Building Administration SS:GL:gI • Page 2 —12— COUNCIL — JUNE 14, 2005 AGENDA ITEIN # 3-1 TOWN OF AURORA COUNCIL REPORT No. PW05-021 SUBJECT: 15018 Yonge Street -Site Plan Application D11-09-05 and Zoning By- law Application D14-11-03 FROM: W. H. Jackson, Director of Public Works DATE: June 14, 2005 RECOMMENDATIONS THAT Council receive for information Report PW05-021 entitled "15018 Yonge Street Site Plan Application D11-09-05 and Zoning By-law Application D14-11-03", and THAT in relation to Site Plan Application D11-09-05, Council direct staff to; • acquire a 5m x 5m daylight triangle at the southwest corner of the intersection of Kennedy Street and Yonge Street as directed by the Official Plan; • forgo the requirement for a 2.5m road widening along the Kennedy Street West flankage of 15018 Yonge Street; and • continue discussions with the applicant to ensure the appropriate storm water quality control mechanism is in place for this development. BACKGROUND General Committee at its meeting of June 7, 2005, received two delegations and a letter dated June 7, 2005 (attached as Appendix "A") from Mr. Gerry Mintz on the above noted site plan application. Committee requested staff to report on the matters raised in the letter from Mr. Mintz. COMMENTS The two outstanding items related to the subject site plan as reiterated in the letterfrom Mr. Mintz are the Kennedy Street West road widening request and the need to provide storm water quality control from this site. Each matter is discussed individually below. 1. Widening of Kennedy Road West Right -of -Way As Council is aware, one of the standard checks performed by staff when reviewing any development application is the need to obtain additional right-of-way (ROW) on any roads adjacent to the development. For the most part, this is a simple comparison of the road —13— COUNCIL — JUNE 14, 2005 June 14. 2005 .2. Report No. PW05-021 ROW shown in the Town's Official Plan versus the existing ROW. In the case of Kennedy Street West, the existing ROW is 15m and the Official Plan designates a 20m ROW for this street. As noted by Mr. Mintz however, Kennedy Street West from George Street to Murray Drive was recently reconstructed. At that time the existing ROW was not widened and the road was reconstructed within the existing 15m ROW. Also, given the nature of the existing development along Kennedy Street West between Yonge Street and George Street staff does not consider it likely that many properties in this area will be redeveloped in the foreseeable future. This means that the only way for the Town to acquire a 20m ROW from Yonge Street to George Street would be expropriation. Even with a 20m ROW, it would be extremely difficult to widen this section of the street significantly without causing major disruptions to those properties. In consideration of the above, it is hard to justify taking the 2.5m widening on the section of Kennedy Street West adjacent to the subject development. However, because of the Official Plan designation, Council will have to direct staff not to take this widening. The one concern staff have with not acquiring the road widening from the property in question (No. 15018 Yonge Street) is that if an extra lane is ever required on Kennedy Street West at the Kennedy Street and Yonge Street intersection due to increased traffic flows through the intersection, it would not be possible to construct it without having additional ROW. Inasmuch as an extra lane at this intersection will, most likely, encourage more traffic along Kennedy Street, staff does not consider a widening for additional lanes to be a serious consideration at this time, It is believed, however, that the land for a turn lane could be acquired in the future through expropriation. It is noted that the Owner has previously agreed to transfer a 5.Om x 5.Om daylight triangle at the corner of Kennedy Street West and Yonge Street to the Town. The requirement to provide the triangle is also set out in the Official Plan and staff believes this requirement should be met. 2 Provision of Storm Water Quality Control The initial discussion around this item was not only the need for quality control but also the cost of providing such control. It is staff's position that no development/redevelopment should be exemptfrom stormwater management quality (and quantity) control. With all of the effort the Town and the Lake Simcoe Region Conservation Authority are putting into maintaining our watercourses as clean as possible, it is important that every property owner contribute to appropriate stormwater management controls. With this in mind, staff has discussed with the applicant how quality control to a "Level 1" protection standard (i.e. removal of 80% of suspended solids) is to be provided. This is the level we require for the entire Town. —14— COUNCIL — JUNE 14, 2005 June 14, 2005 - 3 - Report No. PW05-021 Based on our most recent discussions, it appears that the applicant has found a solution that will provide the quality control required by the Town. Although we have not completed our review of the most recent proposal by the applicant, staff is of the opinion this is no longer a point of contention for this development. FINANCIAL IMPLICATIONS There are no financial implications to the Town. OPTIONS Council may not wish to excuse the applicant from the need to give the Town a 2.5m widening on Kennedy Street West flankage of the development parcel. In this instance, the applicant will have difficulty providing the parking required by the zoning by-law. CONCLUSIONS The final two matters of discussion between the applicant and staff related to the subject property appear to have been resolved, at least to the point where staff is confident a solution is obtainable that both staff and the applicant can agree on. In consideration of this, there are no outstanding issues that would delay any further the processing of the zoning by-law amendment application for this subject property. LINK TO STRATEGIC PLAN Goal "C" speaks to continuing the well -planned moderate growth of the Town. The Strategic Plan includes the action to "address matters affecting public safety, property and the environment and will formulate specific measures to deal with them." ATTACHMENTS Appendix "A" — Letter dated June 7, 2005 from Mr. Gerry Mintz P. Eng. PRE -SUBMISSION REVIEW C.A.O. — June 10, 2005 Prepared by: David Atkins, Manager of Engineering Services, ext. 4382 W. H. Jac! Director of Public Works —15— — JUNE 14, 2005 CALEART H INTERNATIONAL DEVELOPMENT INC. CONSULTING ENGINEERS Mayor and Members of Council Town of Aurora 100 John West Way Aurora, Ontario L4G 6J1 Dear Sirs: APPENDIX A 7240 Woodbine Ave., Suite 215 Markham, Ontario, Canada, L3R JA4 Tel: 416 721 1016 Fax: 416 512 1575 Sent By Fax to No. 905 726 4732 05 06 07 Re: 15018 Yonge Street, Continuation of Rezoning We act for the new owners of the property herein. The property, located at the southwest corner of Yonge Street and Kennedy, is subject to a continued change of zoning application, which was commenced at the beginning of 2003, by the previous owners, Abbotsford Animal Hospital. As a condition of this rezoning a Site Plan agreement is required. The Site Plan Agreement is completed, except for agreement on two requests by the Town, deemed very and unduly onerous onto this small property, namely: 1) A 2.5 metres road widening on Kennedy Street, and 2) A quality control structure on the storm water drain from the catch basin to an off street allowance existing manhole located on the property to the south, being 15010 Yonge Street, all as shown on the plan. With regard to the road widening to be used for the widening of Kennedy Street west of Yonge Street, it appears that, since Council accepted and adopted a report, No.PW01-009 dated May 16 2001 and approved reconstruction of the road based on existing road allowances, the need for this widening is superfluous and should be deleted. Secondly, for the Storm water quality control, we have conducted extensive research to establish current practice with municipalities and storm water control suppliers. The results of the research show that quality control is utilized in new construction where the control area exceeds 0.2 hectares or one half acre. This property is not new construction but reconstruction. This control area is 0.02 hectares or 0.05 acres. The requirement of imposing quality control on this area is only one tenth to that of current practice, and should be deleted. ../2 —16— COUNCIL - JUNE 14, 2005 -2- However, further to our meeting today, with the Mr. Wayne Jackson, Director of Public Works, and other staff, as well as the owners, we have reviewed the above item, and have agreed that a quality control storm water feature be installed on this project, comprising a Stream Guard Catch Basin Exert, or equivalent. The owners have agreed with this. We respectfully request that this agreement with Public Works be approved by this committee. Since this is the last item outstanding to completion of the Site Plan agreement, we ask that staff be authorized and delegated to complete the finalization of Site Plan Agreement. We appreciate your understanding and cooperation in this matter. The undersigned will be in attendance at the meeting and shall be pleased to amplify if and as requested. Yours truly, CALEARTH INTERNATIONAL DEVELOPMENT INC. Consulting Engineer Engineers and Project Managers Gerry Mintz, P.Eng. Principal Engineer c. Owner, by fax to No. 905 884 0936 W.H. Jackson, Director of Public Works, by entail to wy cU n�iltonn.a coal on.ca Ref. 15018 Yonge, Aurora letter to Town 05 06 07 —17— COUNCIL — JUNE 14, 2005 e own ofq�r �r TOWN OF AURORA EXTRACT FROM GENERAL COMMITTEE MEETING A%ue Wa'm PrtW io CaII1Nm. NO. 05-15 HELD ON TUESDAY, JUNE 712005 & ADOPTED BY COUNCIL ON JUNE 14, 2005 V DELEGATIONS (b) Mr. Gerry Mintz, Principal Engineer Calearth International Development Re: Continuance of Zoning By-law Amendment Application 15018 Yonge Street, Aurora, File D14-11-03 Mr. Mitntz advised that he is the representative of the new owners of 15018 Yonge Street and on their behalf requested that the Committee recommend that Council approve the two outstanding issues to complete the requirements for the Zoning By-law Amendment Application pertaining to the subject property, as quoted in Mr. Mintz's letter dated June 7, 2005: " 1) A 2.5m road widening (not be taken) on Kennedy Street West; and 2) A quality control structure on the storm water drain from the catch basin to an off street allowance existing manhole located on the property to the south, being 15010 Yonge Street, as shown on the plan. " Mr. Mintz advised that Public Works staff had had discussions with the applicant regarding the matter of storm water quality control and it appears that a solution to this issue is feasible. Mr. Mintz concluded by asking that the Committee recommend that Council to approve the two outstanding issues, outlined above, and authorize staff to complete the finalization of Site Plan Agreement. General Committee recommends: THAT the comments of the delegate be received and referred to the Director of Public Works for a report to the next meeting of Council on June 14, 2005. CARRIED OF-C COUNCIL - JUNE 14, 2005 AtlEND� ITNU it -TOWN OF AURORA COUNCIL REPORT No. SDTF05-01 SUBJECT: Thursday, May 19, 2005, Secondary Dwelling Unit Task Force Meeting FROM: Chair - Councillor Buck Council Members - Councillor Wallace and ex-officio member Mayor Jones Committee Members - Allan Fisher, Michelle Haney-Kileeg, Eric McCartney, Diane Seaward-Martyn, Michael Swann, Tim Tustin, Ryan Wettlaufer DATE: June 14, 2005 RECOMMENDATIONS 1. THAT the Committee Record of the Secondary Dwelling Unit Task Force Meeting 05-01 held on Thursday, May 19, 2005 be received as information and the following recommendations of the Secondary Dwelling Unit Task Force be endorsed: 2. THAT Councillor Evelyn Buck be appointed as the Secondary Dwelling Unit Task Force Chair. 3. Establish Terms of Reference for Committee THAT the Terms of Reference, as presented by the Director of Building Administration for the Secondary Dwelling Unit Task Force, attached hereto as Appendix 1, with the following amendments, be endorsed: ➢ That there be no Mission Statement created at this time; and ➢ That no meetings be scheduled in July and August of 2005 and 2006. BACKGROUND Attached for the information of Council are the Minutes of the Secondary Dwelling Unit Task Force Meeting 05-01, held on Thursday, May 19, 2005. None OPTIONS None CONCLUSIONS -19- COUNCIL - JUNE 14, 2005 June 14, 2005 - 2 - Report No. SDTF05-01 FINANCIAL IMPLICATIONS None ATTACHMENTS 1. Copy of Committee Record 05-01 held Thursday May 19, 2005 APPENDIX 1 - Terms of Reference for the Secondary Dwelling Unit Task Force Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext. #4222 uncillor uck, Chair 4A—Secondary Dwelling Unit Task Force -20- COUNCIL - JUNE 14, 2005 APPENDIX 1 SECONDARY DWELLING UNIT TASK FORCE RECORD MEETING NO. 01-05 Date: Thursday, May 19, 2005 Time and Location: 7:00 p.m., Holland Room, Aurora Town Hall, 1 Municipal Drive Committee Members: Councillor Buck, Councillor Wallace, Allan Fisher, Michelle Haney-Kileeg, Eric McCartney, Diane Seaward-Martyn, Michael Swann, Tim Tustin, Ryan Wettlaufer Staff Attendees: Leo Grellette, Director of Building Administration Karyn Bagley, Council/Committee Secretary The Director of Building Administration called the meeting to order at 7:01 p.m. DECLARATIONS OF INTEREST Mr. Allan Fischer declared that he has a secondary dwelling unit within his residence, but it has not been rented out for a number of years. Mr. Ryan Wettlaufer declared that he is currently renting a secondary dwelling unit. APPROVAL OF AGENDA Moved by Councillor Wallace Seconded by Michelle Haney-Kileeg THAT the content of the agenda as circulated by the Building Administration Department be approved as outlined herein. CARRIED -21- COUNCIL — JUNE 14, 2005 Secondary Dwelling Unit Task Force No. 01-05 Page 2 of 3 Thursday, May 19, 2005 MATTERS FOR CONSIDERATION 1. Introductions Councillor Buck gave a general overview of how a Task Force is to function, explaining that its role is to gather and review all available information relating to the issue, and to then use that information to make recommendations on how the issue is to be dealt with. All Secondary Dwelling Unit Task Force members introduced themselves and highlighted their reasons and interest in participating in the Task Force. 2. Appointment of a Chair Moved by Councillor Wallace Seconded by Allan Fisher THAT Councillor Evelyn Buck be appointed as the Secondary Dwelling Unit Task Force Chair. CARRIED 3. Orientation — Brief Overview of Legislative History Regarding Secondary Dwelling Units The Director of Building Administration explained to the Task Force that in 1994 the provincial government passed Bill 120 to permit the existence of secondary dwelling units, which took away municipalities' right to enforce some planning and building regulations and placed this responsibility, into the jurisdiction of the province. The Fire ode under Section 9.8 Retrofit was the regulation for public health and safety. In November of 1995, the provincial government passed Bill 20 to rescind Bill 120, which returned authority back to the municipality to regulate secondary dwelling units. The secondary dwelling unit therefore had to be in existence prior to 1995 in order to be considered a legal unit. The Director of Building Administration advised the Town of Aurora has approximately one hundred and twenty legal secondary dwelling units in existence. 4. Establish Terms of Reference for Committee The Director of Building Administration presented to the Task Force a Draft Terms of Reference that were created based on what the Town of Newmarket used while they reviewed secondary dwelling units within their municipality over an eighteen month period. Appendix 1 is included with the Terms of Reference which proposes that the Task Force meet on the third Thursday.of every month, and that each meeting focus on one specific topic/purpose. —22— COUNCIL — JUNE 14, 2005 Secondary Dwelling Unit Task Force No. 01-05 Thursday, May 19, 2005 Page 3 of 3 The Director of Building Administration indicated that generally within municipalities ten to twenty percent of residences are secondary dwelling units, which would give the Town of Aurora approximately thirteen hundred units. This is a much higher number of secondary dwelling units than the one hundred and twenty that are registered. The Task Force members considered that the availability of affordable housing, ensuring compliance with the building and fire codes for safety purposes, and consideration of cultural issues, all have to be kept in mind as they begin their mandate of reviewing secondary dwelling units within the municipality. The Task Force agreed to accept the Terms of Reference including Appendix 1 as presented, but that they be subject to improvement as the Task Force deems necessary as they move along with their mandate. The Task Force agreed that there would be no Mission Statement created at this time, and that there be no meetings scheduled in the summer months of both 2005 and 2006. The Director of Building Administration will be presenting these Terms of Reference with the specific changes of the Task Force to the General Committee in their first meeting of June. Moved by Ryan Wettlaufer Seconded by Tim Tustin THAT the Terms of Reference, as presented by the Director of Building Administration for the Secondary Dwelling Unit Task Force, attached hereto as Appendix 1 with the following amendments be endorsed: ➢ That there be no Mission Statement created at this time; and ➢ That no meetings be scheduled in July and August of 2005 and 2006. CARRIED ADJOURNMENT Moved by Councillor Wallace Seconded by Allan Fisher THAT the meeting be adjourned at 8:10 pm. CARRIED —23— COUNCIL - JUNE 14, 2005 -TOWN OF AURORA COUNCIL REPORT No. ACCESS 05-03 SUBJECT: May 19, 2005AccessibilityAdvisoryCommittee Meeting FROM: Chair Catherine Couchman Committee Members - John Lenchak, Vice -Chair; Councillor West, Jim Hamilton, Ivy Henriksen and Helen Kogan DATE: March 29, 2005 RECOMMENDATIONS 1. THAT the Committee Record of the Accessibility Advisory Meeting held on May 19, 2005 be received for information; and 2. Swimming Pool Wheelchair THAT staff immediately purchase one swimming pool wheelchair from Shoppers Home Care to be used at the Aurora Family Leisure Complex, and THAT staff purchase an additional swimming pool wheelchair, the same make and model, to be used at the new Recreation Complex when it becomes operational. ATTACHMENTS 1. Committee Record ACCESS 05-04 Prepared by: Carrie Eastwood, Committee Secretary ext. 4225 Reviewed by: Bob Panizza, Director of Corporate Services Catherine Couchman, Chair Accessibility Advisory Committee -24- COUNCIL - JUNE 14, 2005 COMMITTEE RECORD MEETING NO. 05-04 Committee: Accessibility Advisory Committee Date: Thursday, May 19, 2005 Time and Location: 3:00 p.m., Leksand Room Committee Members: Catherine Couchman, Chair; John Lenchak, Vice Chair, Jim Hamilton, Ivy Henriksen, Helen Kogan Members Absent: Councillor John West Other Attendees: Director of Corporate Services/Town Clerk, Chief Executive Officer of the Aurora Public Library, Director of Building, Manager of Facility/Property and Council/Committee Secretary The Chair called the meeting to order at 3:45 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. MINUTES OF THE PREVIOUS MEETING Accessibility Advisory Committee Minutes Number 05-03 of March 17, 2005. Moved by ivy Henriksen Seconded by John Lenchak THAT the Accessibility Advisory Committee Minutes Number 05-03 as circulated be approved. CARRIED -25- COUNCIL — JUNE 14, 2005 Accessibility Advisory Committee Record No. 05-04 Page 2 of 6 Thursday, May 19, 2005 APPROVAL OF THE AGENDA Moved by Jim Hamilton Seconded by Ivy Henriksen THAT the agenda be adopted as presented. CARRIED MATTERS FOR CONSIDERATION 1. Town of Aurora, Accessibility Audit of Facilities Mr. Kevin Final of Associated Planning Consultants Inc. presented the Committee with the details of the Accessibility Audit Report which was prepared for the Town Hall, the Aurora Public Library, Leisure Complex and the Aurora Community Centre. Mr. Final reviewed several points of concern and suggested a number of solutions as outlined within the report, which included but were not limited to the following: TOWN HALL Outside • Upgrade or install electronic door openers at the main entrance and the upper entrance; • Create 2 new accessible parking spaces at the main entrance (this has already been implemented); • Textured, contrasting tape edging on the stairs inside the Town Hall to assist with visibility. Washrooms • To address the current size of the public washrooms, which are below the minimum size requirements for accessibility under the new Draft Ontario Building Code. It was suggested that the washroom on the first floor, behind the Council Chambers be converted into a single use, fully accessible washroom for the public; • To further address the public washroom size issue, it was also suggested that on the second floor in the Ladies Room, one stall be removed to allow more room to move around. Council Chambers • Install new rail on both sides of the ramps in the Council Chambers to close up the open space at ground level for better navigation with a cane or other mobility devices; • Install electronic door openers at the back and main'entrance to the Council Chambers; —26— COUNCIL — JUNE 14, 2005 Accessibility Advisory Committee Record No. 05-04 Page 3 of 6 Thursday, May 19, 2005 • Keep door panels open in the back area of the main floor looking into the Council Chambers and designate this area as "accessible viewing", include proper signage; • To prevent sunshine reflecting off of the high -gloss white floors in the main lobby area, it was suggested that the skylight be tinted, or that the floor be treated with a matte finish or textured coverings, to reduce the glare. Fire Drill • It was suggested that the fire alarm system needs to include a warning method for the hearing impaired, such as vibrating pagers, labelled warning lights in strategic places and/or designated staff people to alert staff members and visitors who are without hearing in the case of fire or emergency. COMMUNITY CENTRE ACCA - Ice Rink • The viewing area and ice surface is not accessible to any one who cannot manage stairs. Suggestions include installing a lift or elevator; • Due to the age of the facility and the expense involved with retrofitting the ACCA, it may be necessary to allow the area to remain inaccessible and improve the indoor and outdoor signage to direct users with special needs to ACC-2; • It was also observed that the changing rooms are not fully accessible, however again the cost may not be viable. ACC-2 — Ice Rink • The stairs at the south end have a railed area which is open at ground level, this is dangerous for canes and/or mobility devices and should be closed up; • The stairs at both rinks can be slippery, should be treated with non -slip, contrasting tape; • Electric doors should be installed at main entrance and into viewing area. Parking • The accessible parking spaces should be moved closer to ACC-2 where the concrete is level; • New curb cut should be installed where the proposed access parking would be; • Replacing the stairs at the lower parking level outside. —27— COUNCIL — JUNE 14, 2005 Accessibility Advisory Committee Record No. 05-04 Page 4 of 6 Thursday, May 19, 2005 LIBRARY • The staircase at the main level protrudes at head level, and is open at ground level, thus causing a potential hazard. It was suggested that the open portion at the bottom be blocked somehow. The Chief Executive Officer of the Aurora Public Library advised that this has already been addressed. LEISURE COMPLEX • Replace elevator behind front reception; • Washroom/shower facility should be fixed up; • Access to running track should be made clear; Mr. Final concluded by advising that copies of the Accessibility Audit Report will be distributed to committee members upon completion. Moved by Ivy Henriksen Seconded by Jim Hamilton THAT the presentation from Mr. Kevin Final of Associated Planning Consultants Inc. be received for information. CARRIED 2. Disability Awareness Training Update The Director of Corporate Services advised that staff attendance at the Disability Awareness Training sessions, which took place on Thursday, April 28 at the Town Hall, had far exceeded staffs expectations. He advised that a combined total of 150 people attended the day's training sessions, and that the overall feedback was positive with respect to the material and the facilitator, Kim Archer. The Director advised that there are still approximately 40 staff members at the Town who were unable to attend the training sessions, and that Ms Archer has agreed to follow up with another training session to accommodate the remaining staff. The Director also advised that there may be a yearly training session to allow for new staff to benefit from the Disability Awareness Training as well. Moved by Jim Hamilton Seconded by Ivy Henriksen THAT the Disability Awareness Training Update from the Director of Corporate Services, be received for information. C•;1T-ME7 ^2M COUNCIL — JUNE 14, 2005 Accessibility Advisory Committee Record No. 05-04 Thursday, May 19, 2005 3. Swimming Pool Wheelchair Page 5 of 6 The Accessibility Advisory Committee inspected a sample swimming pool wheelchair, which was supplied by Shoppers Home Care. Committee members observed the versatility of the chair which included removable and adjustable foot rests and arm rests; a comfortable seat capable of adjusting. the width; and surprising mobility, for this type of chair. One member of the Committee suggested that the Town of Aurora Logo be etched on the chair in a prominent spot to deter people from removing it from the facility. Moved by Jim Hamilton Seconded by Helen Kogan THAT staff immediately purchase one swimming pool wheelchair from Shoppers Home Care to be used at the Aurora Family Leisure Complex; and THAT staff purchase an additional swimming pool wheelchair, the same make and model, to be used at the new Recreation Complex when it becomes operational. CARRIED OTHER BUSINESS Catherine Couchman and Jim Hamilton advised that they had recently attended a breakfast workshop attended by representatives of most of the Accessibility Committees in York Region. The members advised how successful the event was and how willing everyone was to share information. Committee members inquired whether the Administrative Co-ordinator had taken notes at the event, and if so, requested that they be provide to the Committee. The Committee discussed the idea of establishing an outreach program targeted at businesses in Aurora to promote accessibility and inclusiveness. The program could include an annual recognition ceremony for 'Barrier Breaking Businesses" and include some kind of certificates or award(s) for businesses who raise the standards for accommodating all members of the public. The Committee inquired whether the Chamber of Commerce would be willing to allow Committee members to attend a future Chamber meeting to discuss this initiative. —29— COUNCIL — JUNE 14, 2005 Accessibility Advisory Committee Record No. 05-04 Page 6 of 6 Thursday, May 19, 2005 Ivy Henriksen advised that a new Purple Bracelet Campaign is going to be launched soon, which will promote awareness for the Schizophrenia Society. Ivy Henriksen advised of an upcoming 1-day workshop put on by the Oak Ridges Trail Association to provide awareness of the accessible portions of the trail system in Aurora. Ivy advised that this workshop will take place on May 27, 2005. Jim Hamilton requested that staff advise whether Committee members would be able to be reimbursed by the Town, for attend training sessions or work shops pertaining to matters relating to the Committee mandate. The Director of Corporate Services advised that he would follow up on this matter. ADJOURNMENT Moved by Jim Hamilton THAT the meeting be adjourned at 5:30 p.m. o —30— COUNCIL - JUNE 14, 2005 THE CORPORATION OF THE TOWN OF AURORA By-law Number 4667-05.F BEING A BY-LAW to Authorize the Issuance of Debentures for the Construction of New Recreation Complex. WHEREAS the Council, of The Corporation of the Town of Aurora approved on April 27, 2004 the construction of the New Recreation Complex on the north side of Wellington Street south of Leslie Street; AND WHEREAS it is necessary for The Corporation of the Town of Aurora to partially finance the cost of this construction through the issuance of debentures; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT the Council of The Corporation of the Town of Aurora authorizes the issuance of debentures for the construction of the New Recreation Complex; 2. THAT the Regional Municipality of York be requested to issue debentures up to an amount not to exceed $12,670,000 on behalf of The Corporation of the Town of Aurora repayable over a period not to exceed ten (10) years; 3. THAT the Regional Municipality of York be requested to issue debentures up to an amount not to exceed $4,245,000 on behalf of The Corporation of the Town of Aurora repayable over a period not to exceed twenty (20) years; 4. THAT in the event any part or provision, including any part or provisions of a Schedule(s), is declared by a court of competent jurisdiction to be void, illegal or Invalid, the offending part or provision shall be considered as separate, severable and struck outfrom the remaining parts or provisions of this by-lawwhich parts or provisions shall remain valid, binding and of full force and effect. READ A FIRST AND SECOND TIME THIS 14"' DAY OF JUNE, 2005. READ A THIRD TIME AND FINALLY PASSED THIS 14'n DAY OF JUNE, 2005. T. JONES, MAYOR B. PANIZZA, TOWN CLERK a COUNCIL - JUNE 14, 2005 THE CORPORATION OF THE TOWN OF AURORA By-law Number 4677-05.0 BEING A BY-LAW to Confirm Actions by Council Resulting From The Meeting of June 14, 2005. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: THAT the action of the Council at its meeting held on June 14, 2005 in respect to each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2. THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND SECOND TIME THIS 14' DAY OF JUNE, 2005, READ A THIRD TIME AND FINALLY PASSED THIS 14t° DAY OF JUNE, 2005. T, JONES, MAYOR B. PANIZZA, TOWN CLERK ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, June 14, 2005 ➢ Secondary Dwelling Unit Task Force Terms of Reference m Town ofAurora Building Department SQL LE7i15 MEUS May 2005 TOWN OF AURORA SECONDARY DWELLING UNIT TASK FORCE TERMS OF REFERENCE Focus and Scope of Work The Task Force will review and analyze all aspects of two -unit houses. Study Tasks The Task Force will examine the impact of the following issues relating to two -unit houses: 1. Taxes and Financial impacts including development charges 2. Character of Community 3. Services including water and sewer allocation and garbage pick up 4. Ontario Fire Code 5. Ontario Building Code 6. Planning Matters including zoning and policy matters and parking requirements The above is not an inclusive list of the issues that the Task Force may examine. As the study progresses the issues list may be augmented. Definitions This Task Force will accept the definitions specified Section 167 of the Municipal Act, 2001 and will refer to the study topic as "two unit houses". Operating Procedures Regular Meetings The Task Force will meet every third Thursday at 7:00 pm at the Town of Aurora Municipal Offices. Town of Aurora Secondary Dwelling Unit Task Force Terms of Reference Page 2 Public Meetings: It is expected that there will be at least three public meetings. The first meeting will be held in the fall of 2005 to identify community issues surrounding two -unit houses. The second public meeting will be held when preliminary solutions to the issues raised have been formulated. The third meeting will be held in accordance with the Planning Act should the recommendations out of the Task Force result in Official plan and Zoning By-law policy changes. The need for additional public meeting will be evaluated as the project progresses. Task Force Workshops: It is anticipated that there will be one workshop with members of Council, senior Town staff, and Task Force members to reach innovative solutions to the issues identified respecting two -unit houses. The need for additional workshops will be evaluated as the project progresses. Policy Development: Following the thorough review of the issues surrounding two -unit houses, the Task Force will commence the process of developing appropriate policies and regulations and the benefits thereto. Enforcement of Policies and Regulations: As the policies respecting two -unit houses are being formulated and developed, the ability to enforce the policies will be considered with the assistance of the staff in the bylaw enforcement and fire departments. Reports: Minutes of the Secondary Dwelling Unit Task Force will be presented to General Committee and/or Council as dictated by practices and procedures of the Town. Council may also receive updates on the progress of the Task Force through reports from the two members of Council who sit on the Task Force. Council Action: Council shall consider the recommendations of the Secondary Dwelling Unit Task Force and may accept them in whole or in par, amend them or reject them. Information Exchange: The minutes of the Secondary Dwelling Unit Task Force will be placed on the Town's Website following Council's adoption of the minutes. Information on the Task Force will also be available from the Clerk's department when the matters are considered by Committee of the Whole and/or Council in the normal manner agenda items can be retrieved from the Clerk's department. Advertisements for the Public Meetings respecting the actions of the Task Force will be placed in the Town Page of the local newspaper and the Town website. Timing: It is anticipated that the duties of the Task Force will take approximately twelve to eighteen months. Appendix 1 outlines the meeting dates and topics for the year and will be amended to extend into the next year at the appropriate time. Town of Aurora Secondary Dwelling Unit Task Force Terms of Reference Page 3 APPENDIX 1 Meeting Date Meeting Topic/Purpose May 19 , 2005 Terms of Reference June 16 , 2005 Tax, financial and assessment impacts September 15 , 2005 Ontario Fire Code October 20 , 2005 Ontario Building Code November 17 , 2005 Services — water, sewer, garbage pickup, traffic, roads *December 15th, 2005 Recap meeting January 119tn, 2006 Planning Matters — zoning, official plan policies, park in requirements February 116tn, 2006 Planning Matters March 16 , 2006 Bylaw issues April 20 , 2006 Character Community May 18 , 2006 Public Meeting **June Follow September Policy development October Policy development It is anticipated that a public meeting will be held somewhere in this time frame. ** It is anticipated that the workshop to develop solutions to issues will be held somewhere in this time frame. ***The time of the completion of the project will be addressed through an addendum to these Terms of Reference to include the meeting dates for the year 2005, additional public meetings and workshops as required by the Task force.