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AGENDA - Council - 20050222COUNCIL AGENDA N0.05-05 TUESDAY, FEBRUARY 22,.2005 too P.M. COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE 18/02/05 TOWN OF AURORA COUNCIL MEETING AGENDA NO. 05-05 Tuesday, February 22, 2005 7:00 P.M. OPEN FORUM — COUNCIL MEETING TO FOLLOW I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. Ill ADOPTION OF MINUTES Council Minutes of February 8, 2005, Meeting Number 05-05 RECOMMENDED: THAT the Council Minutes from Meeting Number 05-04 be adopted as printed and circulated. IV PRESENTATIONS V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Council Meeting No. 05-05 Tuesday, February 22, 2005 Vll DELEGATIONS Page 2 of 11 Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX REGIONAL REPORT X OTHER BUSINESS, COUNCILLORS XI READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4643-053 BEING A BY-LAW to amend (pg. 91) Parking By-law 4574-04.T as amended, with respect to parking on Dunning Avenue 4645.05.0 BEING A BY-LAW to (pg. 93) confirm actions by Council resulting from the meeting of February 22, 2005. XII IN CAMERA XIII ADJOURNMENT Council Meeting No. 05-05 Tuesday, February 22, 2005 Page 3 of 11 AGENDA ITEMS 1. General Committee Meeting Report No. 05-04 (pg. 1) Tuesday, February 15, 2005 RECOMMENDED: THAT the Report of the General Committee Meeting No. 05-04 be received and the recommendations carried by the Committee be adopted. 2. TSAB05-04 - February 9, 2005 Traffic Safety Advisory Board (pg. 7) Meeting RECOMMENDED: 1. THAT the Committee Record of the Traffic Safety Advisory Board Meeting held on February 9, 2005 be received as information; and 2. Report No. TSAB05-001 — Revised Traffic Calming Policy. THAT the revised traffic calming policy be adopted by Council; and THAT staff be requested to submit a chart for the TSAB's consideration that maps each requirement of the Class Environmental Assessment for consideration in the Traffic Calming Policy. 3. Report No. TSAB05-002 — All -Way Stop Sign Operational Review. THAT staff be authorized to complete a review of the all -way controlled intersections as detailed in Report No. TSAB05-002; and THAT staff be requested to report back to the Traffic Safety Advisory Board with the findings of the reviews. 4. Report No. TSAB05-003 —Walton Drive Parking Concerns. THAT the existing "No Stopping" time restricted prohibition on the east side of Walton Drive from house #87 to house #99 be extended 61 meters to the north to house #109; and THAT the Clerks Department be requested to introduce the necessary by- law; and THAT a letter be sent to all affected residents and L'Ecole St. Jean with the TSAB's recommendations. Council Meeting No. 05-05 Page 4 of 11 Tuesday, February 22, 2005 5. January 21, 2005 memorandum from the Traffic/Transportation Analyst regarding Conducting Traffic Counts During Winter Months. THAT the January 21, 2005 memorandum from the Traffic/Transportation Analyst regarding conducting traffic counts during winter months be received as information; and THAT the York Regional Police Department be requested to enforce the intersection of McClellan Way and Tradewind Terrace during the peak hours of the schools to address the issue of motorists not stopping for the crossing guard. 6. January 11, 2005 email from Ms. Elaine Gaynor regarding safety concerns on Spence Drive. THAT staff be requested to conduct the necessary speed and volume counts and report back to the TSAB; and THAT a letter be sent to Ms. Elaine Gaynor with the TSAB's recommendations. 7. Minutes from the January 13 2005 Regional Roadwatch Committee. THAT the minutes from the January 13, 2005 Regional Roadwatch Committee be received as information; and THAT the York Regional Police be requested to submit a monthly status report on the number of Roadwatch forms being submitted and the number of letter being sent to residents; and THAT staff be requested to investigate the cost to purchase new Roadwatch brochures due to the Town address change and report back to the TSAB. 3. LSAC05-02 - February 10, 2005 Leisure Services Advisory (pg. 14) Committee Meeting RECOMMENDED: 1. THAT the Committee Record of the Leisure Services Advisory Committee Meeting 05-02 held on February 10, 2005 be received as information; and 2. Department of Leisure Services Pricing Policy THAT the Leisure Services Advisory Committee request that each user group provide a standardized financial statement to the Director of Leisure Services for review by the Committee. Council Meeting No. 05-05 Tuesday, February 22, 2005 Page 5 of 11 4. AHC05-01 - February 14, 2005 Heritage Advisory Committee (pg. 20) of Aurora Meeting RECOMMENDED: 1. THAT the Committee Record of the Heritage Advisory Committee of Aurora Meeting 05-01 held on February 14, 2005 be received as information; and 2. Heritage Conservation District THAT the delegation of Mr. G. Barnes be received and that staff continue to work with the representatives of the Olde Yonge Community Association in order prepare a circulation brief that can be distributed to the residents of the proposed district, and that the details be presented at the next Heritage Committee Meeting; and 3. 15408 Yonge St. — Site Development Proposal (D11-03-05), Shoppers Drug Mart Because this development is located at the northern entrance to Aurora's Historic Core and just north of the Hillary House, the Koffler Museum of Medicine (a cultural facility which has benefited greatly from the generosity of Murray Koffler, the founder of Shoppers Drug Mart), the Committee therefore recommends that Shoppers Drug Mart adopt a more traditional architectural design for its store, in keeping with its close proximity to Aurora's Historic Core in general and the Hillary House, the Koffler Museum of Medicine in particular; and 4. 15450 Yonge St. — Site Development Proposal (D11-01-05) Aurora Heights Dev. THAT the Heritage Advisory Committee advises it has no objections to the proposed site plan development for 15450 Yonge St.; and 5. Heritage Plaque Request — 49 FleurV St. THAT the Heritage Advisory Committee supports the request of owners of 49 Fleury St., and that a heritage plaque identifying the property as the "The Harrison House c. 1917" be presented; and 6. 57 MosleV St. — Masonic Lodge, Heritage Designation THAT the correspondence be received and that Mr. McClenny be contacted in order to further discuss any proposals regarding the designation of the Masonic Lodge at 57 Mosley St.; and Page 6 of 11 Council Meeting No. 05-05 Tuesday, February 22, 2005 7. 74 Wellington St. E. — Site Development Proposal Weber/Santin, (D11-0904) - THAT the Heritage Advisory Committee supports Option #3 submitted by Malone Given Parsons Ltd. Which provides for 8 parking spaces and retains the existing garage; and 8. Appointment of a new Chair and Vice Chair THAT Mr. B. McRoberts be appointed the Heritage Advisory Committee Chair for 2005 and that S. Rycombel be appointed the Heritage Advisory Committee Vice Chair for 2005. 5. EDAC05-02 - February 16, 2005 Economic Development Advisory (pg. 26) Committee Meeting RECOMMENDED: 1. THAT the Committee Record of the Economic Development Advisory Committee Meeting 05-02 held on February 16, 2005 be received as information; and 2. ADM05-005 — A New Brand for the Town of Aurora — Revised Tagline THAT Council authorize the Economic Development Officer to solicit submissions from residents and businesses in Aurora as part of the selection of a new marketing tagline, with a submission deadline of March 15, 2005; and THAT the submissions be considered at the March 23, 2005 Economic Development Advisory Committee meeting; and THAT staff be authorized to advertise the contest on the website, Notice Board and any other publication deemed necessary. 3. ADM05-004 — York Region's Draft Economic Strategy - A Vibrant Economv THAT ADM05-004 — York Region's Draft Economic Strategy A Vibrant Economy be received for information purposes; and THAT any comments from the Members of the Economic Development Advisory Committee regarding the York Region's Draft Economic Strategy be forwarded to the Economic Development Officer no later than February 25, 2005 so that they may be included in one submission to the Region of York. Council Meeting No. 05-05 Tuesday, February 22, 2005 Page 7 of 11 6. Request for re -consideration from Ms Lydia Schuster, of the (pg. 34) Aurora Senior's Association Re: Report LSO4-064 — Proposed Expansion of Front Canopy at the New Seniors' Centre (Referred from General Committee February 15, 2005) RECOMMENDED: THAT Council provide direction on this matter. 7. TR05-007 — Proposed 2005 Water, Wastewater, Storm Sewer and (pg. 57) Sewage Pumping Station Rates RECOMMENDED: THAT Council approve in principle the 2005 Retail Water rate of $0.794 per cubic meter and the Retail Wastewater rate of $0.591 per cubic meter for all bills issued on and after April 1, 2005; and THAT Council approve in principle the 2005 Flat Rate Storm Sewer charge of $54.00 per annum for metered Residential properties and $657.00 per annum for metered Commercial/Industrial and Multi - Residential properties for all bills issued on and after April 1, 2005; and THAT Council approve in principle the 2005 Flat Rate Sewage Pumping Station charge for the 165 users of the Ballymore Sewage Pumping Station of $103.00 per annum on all bills issued on and after April 1, 2005 and THAT Council approve in principle the 2005 Flat Rate Sewage Pumping Station charge for the 260 users of the Bayview Vandorf Sewage Pumping Station of $66.00 per annum on all bills issued on and after April 1, 2005; and THAT the necessary by-law to implement the foregoing be introduced at the Council meeting scheduled for Tuesday, March 22, 2005 and circulated in accordance with Section 12 of Ontario Regulation 244/02 — Fees and Charges; and THAT staff be requested to report back to Council on the timetable, cost and funding source to undertake an update of the 2001 C.N. Watson & Associates review of life cycle cost for water, wastewater and storm sewer infrastructure. Council Meeting No. 05-05 Tuesday, February 22, 2005 8. PL05-015 — Zoning By-law Amendment Application Hugh Cousins and Shirley Cousins Part 2 of Plan 65R-2961 125 Cousins Drive East File D14-02-05 RECOMMENDED: Page 8 of 11 (pg. 68) THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-02-05, scheduled for the March 30, 2005 Public Planning Meeting. 9. Memo from the Director of Planning (pg. 72) Re: Site Plan Amendment Application 1268264 Ontario Limited 14961 Yonge Street — D11-13-03 Report PL05-002 RECOMMENDED: THAT Council provide direction on this matter. 10. Memorandum from Councillor John West (pg. 78) Re: Winter Warmth Fund RECOMMENDED: THAT Council provide direction on this matter. 11. Resolution from the Town of Richmond Hill (pg. 80) Re: Greater Toronto Area (GTA) Pooling RECOMMENDED: THAT Council provide direction regarding the following resolution from the Town of Richmond Hill: WHEREAS the City of Toronto has consistently said it is distinct from other municipalities in Ontario and wishes to independently negotiate with other levels of government; AND WHEREAS the City of Toronto has recently withdrawn as a member of the Association of Municipalities of Ontario; Council Meeting No. 05-05 Tuesday, February 22, 2005 Page 9 of 11 AND WHEREAS the City of Toronto is currently considering withdrawing from the Greater Toronto Marketing Alliance; AND WHEREAS the City of Toronto currently receives payments for Pooling Costs from municipalities located outside of its boundaries for services rendered by the City of Toronto inside of its boundaries; AND WHEREAS the payment of such Pooling Costs amounts to taxation without representation on the residents of the Town of Richmond Hill; AND WHEREAS the City of Toronto has not paid its share of the costs of operating the GO Transit system despite all other GO Transit partners meeting their funding obligations; AND WHEREAS the Town of Richmond Hill believes that the payment of Pooling Costs to the City of Toronto by municipalities outside the City of Toronto is inconsistent with the stated intentions of the City of Toronto to be considered distinct from other municipalities and to independently negotiate with other levels of government; NOW THEREFORE BE IT RESOLVED that the Town of Richmond Hill will withhold its share of Regional Pooling Costs estimated to be $15,660,000 in the 2005 Regional Levy, and should the City of Toronto wish to use Richmond Hill taxpayer money, Council and Staff would be happy to negotiate directly with the City of Toronto; AND FURTHER, that this resolution be sent to all municipalities in the Greater Toronto Area requesting their support and requesting that they pass a similar motion in this regard; AND FURTHER, that this resolution be sent to the Provincial Minister of Finance, Greg Sorbara; Minister of Municipal Affairs and Housing, John Gerretsen and to the Federal Minister of State (Infrastructure and Communities), the Honourable John Ferguson Godfrey. 12. Correspondence from the Aurora Public Library (pg. 82) Re: Request for Appointment of a new Council Representative on the Library Board RECOMMENDED: THAT Council provide direction on this matter. Council Meeting No. 05-05 Tuesday, February 22, 2005 Page 10 of 11 13. Memorandum from the Director of Corporate Services (pg. 85) Re: Input from the Lake Simcoe Region Conservation Authority on the Rescue Lake Simcoe Coalition's Wave, Healthy Yards, Healthy Waters Program (deferred from January 11, 2005 Council Meeting) RECOMMENDED: THAT Council receive and endorse the following resolution from the Town of Newmarket: WHEREAS Lake Simcoe's annual phosphorus input is about 100 metric tonnes which is the equivalent of 10 full dump trucks —which is 70 tonnes more than its natural state, and that to regain the health of the lake this level must be reduced by 30 tonnes a year; AND WHEREAS while rural and agricultural phosphorus sources are on the decrease and the phosphorus contribution from urban/suburban areas is on the rise, and that the phosphorus runoff from urban/suburban homes comes from many sources but none greater than from over watering and the use of yard fertilizers that contain phosphorus; AND WHEREAS phosphorus is directly responsible for the eutrophication of Lake Simcoe by stimulating high concentrations of algae and weed growth which die and submerge affecting the underwater ecosystem by reducing the oxygen supply in the water and harming fish and wildlife; AND WHEREAS the Lake Simcoe Watershed: 1. Has a total land and water surface area of 3,303 square kilometres. 2. Lake Simcoe itself occupies about 20 percent or 722 square kilometres. 3. The watershed is bordered by five major physiographical areas - Oak Ridges Moraine, Peterborough Drumlin Fields, uplands till plains, the Simcoe Lowlands and the Oro Moraine. 4. Five major tributaries account for more than 60 percent of the total drainage area. 5. The land portion of the watershed is drained by 35 tributary rivers. 6. The Maskinonge River in Keswick includes a drainage area of 66 square kilometres. Council Meeting No. 05-05 Tuesday, February 22, 2005 Page 11 of 11 7. The lake and watershed generate annual revenue of $200 million annually. AND WHEREAS the Corporation of the Town of Newmarket at a meeting held on November 22, 2004 received a notice of a motion regarding The Wave Healthy Yards/ Healthy Waters Program of the Rescue Lake Simcoe Coalition to assist people to reduce phosphorus run off from their yards. THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket as follows: THAT the Corporation of the Town of Newmarket invites other municipalities within the Lake Simcoe Watershed to support and participate in The Wave, Healthy Yards, Healthy Waters Program; AND THAT this resolution be circulated to the municipalities within the Lake Simcoe Watershed. COUNCIL - FEBRUARY 22, 2005 LAGEND=A1 =#1L TOWN OFAURORA GENERAL COMMITTEE MEETING REPORT NO. 05-04 Council Chambers Aurora Town Hall Tuesday, February 15, 2005 ATTENDANCE COMMITTEE MEMBERS Councillor Wallace in the Chair; Mayor Jones, Councillors Buck, Gaertner, Hogg, Kean, Morris, Vrancic and West. MEMBERS ABSENT Councillor Morris was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Wallace called the meeting to order at 7:00 p.m. 1 DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary Interest under the Municipal Conflict of Interest Act. 11 APPROVAL OFAGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. CARRIED Ill DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 5 and 6 were identified for discussion. -1- COUNCIL - FEBRUARY 22, 2005 General Committee Report No. 05-04 Page 2 of 6 Tuesday, February 15, 2005 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: 3. TR05-015 -2005 Budget 2n' Meeting THAT Council receive for information report TR05-015, the first draft of the 2005 Operating Budget and the second draft of the 2005 Capital Fund Budget for information; and THAT all recommendations adopted by Council. as a result of input received at the February 19th, and 261h budget meetings on the Town's 2005 Operating and Capital Fund Budgets be referred to staff for incorporation into the final draft of the 2005 Operating and Capital Fund Budgets; and THAT Council direct staff to advertise the March 7th public budget meeting for a staff presentation and public input on the proposed 2005 Operating and Capital Fund Budgets. CARRIED V DELEGATIONS (a) Mr. Jim Jones, Regional Councillor, Town of Markham (pg. D-1) Re: A Super High -Speed Highway Fibre Backbone Community Infrastructure Mr. Jim Jones, Regional Councillor, Town of Markham, provided an overview of a regional initiative called One 1 York, which would involve the installation of a fibre optics network throughout the Region. Mr. Jones advised that this ultra high-speed infrastructure would enable public organizations to share equipment, facilities, resources and information. Mr. Jones advised that several organizations including both School Boards are on line with this plan, and outlined the many benefits of this initiative, emphasizing the value of such a rapid Integration of new technologies, through the elimination of service duplication and significant costreduction throughout the Region of York. Mr. Jones outlined a plan of action and requested that the Town of Aurora endorse the concept, become a member of One 1 York and support the process to the next stage. General Committee recommends: THAT the comments of the delegate be received and referred to staff for a comprehensive report on the proposed One 1 York initiative. Councillor Hogg - Arrived at 7:10 p.m. CARRIED -2- COUNCIL - FEBRUARY 22, 2005 General Committee Report No. 05-04 Page 3 of 6 Tuesday, February 15, 2005 (b) Mr. Les Kerr of Dr. G. W. Williams Secondary School (pg. D-2) Re: Support for School's Trip to Europe in March, 2005 Mr. Les Kerr of Dr. G. W. Williams Secondary School advised that his school . has planned a 'WWI and WWII Battlefield Tour' from March 9 to 18, 2005. Mr. Kerr advised that the 10 day trip will span through Holland, Belgium and France, and will include visits to many significant historical sites including, the home of Anne Frank, Arnhem, "Flanders Fields", Vimy Ridge, Dieppe and the new Juno Beach Centre. Mr. Kerr advised that 30 students, 4 teachers and 5 parents will be participating in this event. Mr. Kerr introduced 4 students who will be attending. Each student advised of the significance of this unique opportunity and speculated on the personal knowledge and experience they expect to gain from the WWI and WWII Battlefield Tour. Mr. Kerr advised that throughout the trip a log will be kept and many pictures will be taken, and he suggested that upon their return a follow up visit to Council to share their experiences would be planned. Mr. Kerr advised that the Town of Aurora has kindly donated pins for each participant to proudly wear during the trip, and he requested that the General Committee consider showing further support for this initiative by providing a financial contribution to help offset the many costs anticipated to arise. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (c) Ms Lydia Schuster, Aurora Seniors' Association, Secretary (pg. D-4) Re: Request for Reconsideration regarding the Extension of the Canopy in the Design for the Seniors' Centre Ms Lydia Schuster requested, on behalf of the Aurora Seniors' Association, that the General Committee recommend to Council that the Council decision of December 14, 2004 pertaining to the elimination of the extended canopy for the new Seniors' Center be re -introduced for consideration. Ms Schuster advised that the Aurora Seniors' Association has stronglysupported the inclusion of the extended canopy at the main entrance to the Seniors' Centre, throughout the planning process. Ms Schuster advised that the canopy would serve to protect members as they arrive and depart from the Centre in poor weather, and stressed that this has been identified as a strong priority for the members during the needs assessment process. Ms Shuster concluded by requesting that Council approve Option 2 of Report LSO4-064 - Proposed Expansion of Front Canopy at the New Seniors' Centre, as presented at the December 14, 2004 Council meeting. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (d) Director of Planning and Director of Public Works Re: Item 1 — Residential Servicing Allocation Chart Update Mr. Wayne Jackson, Director of Public Works provided an over view of the various capital projects that impact water and sewer servicing allocation within the Town of Aurora in relation to the allocation throughout York Region. The Director advised that several strategic sanitary sewer system projects are behind schedule by up to several years, resulting in a strain on the allocation of this service. Mr. Jackson advised that the allocation of water is not an issue at this time as the water supply is well managed and -3- COUNCIL - FEBRUARY 22, 2005 General Committee Report No. 05-04 Page 4 of 6 Tuesday, February 15, 2005 system enhancements are well advanced in addressing the forecasted increase in population. Ms Sue Seibert, Director of Planning provided an overview of the various key planning applications throughout the area which require servicing, including the 213 area, the Historic Downtown Core of Aurora, 404 Infill and properties at Bayview Avenue and St. John's Sideroad. Ms Seibert reviewed the current servicing allocation policy. Ms Siebert requested that the General Committee recommend that Council authorize staff to amend the Servicing Allocation chart to reflect 1015 units be reserved for the 26 area, request that the 213 Landowners Group submit their proposed distribution plan for the Phases 2 and 3 development, expand the Planning Pending List to include the monitoring of the 200 units reserve of Servicing Allocation in the Historic Core and that the moratorium on the processing of new residential plans requiring servicing capacity be lifted in the 20d quarter of 2005. General Committee recommends: THAT the comments of the delegates be received and referred to Item 1 PL05-001 - Residential Servicing Allocation Chart Update January 2005 on the agenda. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. PL05-001 - Residential Servicing Allocation Chart Update January 2005 (Referred by General Committee January 18, 2005) General Committee recommends: THAT the chart entitled Servicing Allocation be amended to reflect 1015 units be reserved for the 2B area; and THAT the 213 Landowners Group be requested to submit their proposed distribution plan for the Phases 2 and 3 development; and THAT staff be directed to report on that proposed distribution from both a Planning and Engineering perspective; and THAT the monthly Planning Pending List be expanded to include monitoring of the 200 units reserve of Servicing Allocation in the Historic Core; and THAT the moratorium on the processing of new residential plans requiring servicing capacity be lifted in the 2nd quarter of 2005. CARRIED 2. CS05-007 - Sensitivity Training Seminar for Town Staff General Committee recommends: THAT the Town engage the services of Trish Robichaud — Changing Paces at a cost of $2,195 plus taxes and travel costs, for the purpose of conducting Disability Awareness Workshops for Town staff; and THAT the funding for this project be allocated from the 2004 Accessibility Advisory Committee budget. CARRIED -4- COUNCIL - FEBRUARY 22, 2005 General Committee Report No. 05-04 Page 5 of 6 Tuesday, February 15, 2005 4. TR05-013 — Purchasing By-law — Supplementary Report (Deferred by Council on February 8, 2005) General Committee recommends: THAT the supplemental information pertaining to the Purchasing By-law be referred to staff to identify and rectify all discrepancies between the Purchasing By-law and Administrative procedure #50; and THAT staff review Appendix "A" to By-law 4621-04.F - the list of items excluded from the acquisition methods described In the By-law to determine if the acquisition methods should apply to them, including but not limited to the following listed areas: - Insurance Premiums - Payments for employment and temporary help - Newspaper Advertising - Appraisal Fees - Legal Fees - Hotel Accommodations CARRIED 5. Memo from Councillor West Re: Accessibility Advisory Committee General Committee recommends: THAT Counicillor Buck's Appointment on the Accessibility Advisory Committee be rescinded; and THAT Councillor West be reinstated as the Council representative on the Accessibility Advisory Committee. CARRIED 6. Memo from Councillor West Re: Request to Reconsider Issue of Absence from Meetings General Committee recommends: THAT the Request to Reconsider Issue of Absence from Meetings be deferred for one month. CARRIED VII OTHER BUSINESS, COUNCILLORS General Committee recommends: THAT the request from Mr. Les Kerr of Dr. G. W. Williams Secondary School, for financial support for Student's Trip to Europe in March, 2005, be referred to Leisure Services staff to review the Town's grant policy to address this request. CARRIED -5- COUNCIL - FEBRUARY 22, 2005 General Committee Report No. 05.04 Page 6 of 6 Tuesday, February 15, 2005 General Committee recommends: THAT staff be requested to report to Council on February 22, regarding a request from Ms Lydia Schuster of the Aurora Seniors' Association, to include the Extension of the Canopy in the Design for the Seniors' Centre. CARRIED Councillor Gaertner advised that Dr. Magda Haves, expert In EMF research, will be speaking at the Hydro One Task Force on February 2P, 2005. Councillor Gaertner provided Notice of Motion regarding In -Camera Meetings. Vlll IN CAMERA Personnel Matters General Committee recommends: THAT this Committee proceed In Camera to address personnel matters. CARRIED IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 05-04 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, FEBRUARY 22, 2005. -6- COUNCIL - FEBRUARY 22, 2005 AGENDA ITEM # Z. 'TOWN OF AURORA COUNCIL REPORT No. TSAB05-004 SUBJECT: February 9, 2005 Traffic Safety Advisory Board Meeting FROM: Chair Committee Members MEMBERS ABSENT: DATE: February 22, 2005 RECOMMENDATIONS - John West - Juergen Daurer, Mike Walters, Robert Cook Brett Cole, Carmen Zambri 1. THAT the Committee Record of the Traffic Safety Advisory Board Meeting held on February 9, 2005 be received as information; and 2. Report No. TSAB05-001- Revised Traffic Calming Policy. THAT the revised traffic calming policy be adopted by Council; and THAT staff be requested to submit a chart for the TSAB's consideration that maps each requirement of the Class Environmental Assessment for consideration in the Traffic Calming Policy, 3. Report No. TSAB05-002 - All -Way Stop Sign Operational Review. THAT staff be authorized to complete a review of the all -way controlled intersections as detailed in Report No. TSAB05-002; and THAT staffbe requested to report back to the Traffic Safety Advisory Board with the findings of the reviews, 4. Report No. TSAB05-003 -Walton Drive Parking Concerns. THAT the existing "No Stopping" time restricted prohibition on the east side of Walton Drive from house #87 to house #99 be extended 61 meters to the north to house #109; THAT the Clerks Department be requested to introduce the necessary by-law; and THAT a letter be sent to all affected residents and L'Ecole St. Jean with the TSAB's recommendations. -7- COUNCIL - FEBRUARY 22, 2005 February 22, 2005 - 2 - Council Report No. TSAB05-004 5. January 21, 2005 memorandum from the Traffic/Transportation Analyst regarding Conducting Traffic Counts During Winter Months. THAT the January 21, 2005 memorandum from the Traffic/Transportation Analyst regarding conducting traffic counts during winter months be received as information; and THAT the York Regional Police Department be requested to enforce the intersection of McClellan Way and Tradewind Terrace during the peak hours of the schools to address the issue of motorists not stopping for the crossing guard. 6. January 11, 2005 email from Ms. Elaine Gaynor regarding safety concerns on Spence Drive. THAT staff be requested to conduct the necessary speed and volume counts and report back to the TSAB; and THAT a letter be sent to Ms. Elaine Gaynor with the TSAB's recommendations. 7. Minutes from the January 13, 2005 Regional Roadwatch Committee. THAT the minutes from the January 13, 2005 Regional Roadwatch Committee be received as information; THAT the York Regional Police be requested to submit a monthly status report on the number of Roadwatch forms being submitted and the number of letter being sent to residents; and THAT staff be requested to investigate the cost to purchase new Roadwatch brochures due to the Town address change and report back to the TSAB. BACKGROUND All matters on the agenda were discussed fully. COMMENTS None. ME COUNCIL — FEBRUARY 22, 2005 22. 2005 - 3 - Council Report No. TSAB05-004 CONCLUSIONS The Board believes the recommendations contained herein to be appropriate and that Council should adopt them. FINANCIAL IMPLICATIONS The cost to install the necessary stopping signs on Walton Drive has been estimated to cost $300.00. Funds for which are available in the Public Works Operating Budget. ATTACHMENTS • February 9, 2005 Committee Record 05-01 Prepared by. Brent Jefferson, Traffic/Transportation Analyst ext. 4374 John —G-iW st, Chair Traffic Safety Advisory Board —9— COUNCIL - FEBRUARY 22, 2005 February 22, 2005 .4. Council Report No. TSAB05-004 COMMITTEE RECORD NO. 05-01 Committee: Traffic Safety Advisory Board Date: Wednesday February 9, 2005 Time and Location: Leksand Room, Aurora Town Hall, 7:00p.m. From: Chair: John West Committee Members Juergen Daurer, Mike Walters, Robert Cook Members Absent: Brett Cole, Carmen Zambri Other Attendees: Brent Jefferson (Recording Secretary) Chris Alexander (By -Law Services Co-ordinator) Constable Patrick Sprigg, (York Regional Police) DECLARATIONS OF INTEREST None. APPROVAL OF AGENDA Moved by Mike Walters THAT the agenda be approved as circulated. CARRIED MINUTES OF PREVIOUS MEETINGS Moved by Mike Walters Seconded by Juergen Daurer Seconded by Robert Cook THAT the minutes of the December 14, 2004 TSAB meeting be adopted by Council. DELIGATIONS VI1c7.-UT7 None. -10- COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 5 - Council Report No. TSAB05-004 MATTERS FOR CONSIDERATION 1 is 5. 0 December 14, 2004 TSAB Council Report No. TSAB04-026 and Council Excerpts. Moved by Mike Walters Seconded by Juergen Daurer THAT the December 14, 2004 TSAB Council Report No. TSAB04-026 and Council Excerpts be received as information. CARRIED Report No. TSAB05-001 — Revised Traffic Calming Policy. Moved by Mike Walters Seconded by Juergen Daurer THAT the revised traffic calming policy be adopted by Council; and THAT staff be requested to submit a chart for the TSAB's consideration that maps each requirement of the Class Environmental Assessment for consideration in the Traffic Calming Policy. Report No. TSAB05-002 — All -Way Stop Sign Operational Review. Moved by Mike Walters Seconded by Juergen Daurer THAT staff be authorized to complete a review of the all -way controlled intersections as detailed in Report No. TSAB05-002; and THAT staff be requested to report back to the Traffic Safety Advisory Board with the findings of the reviews. CARRIED Report No. TSAB05-003 — Walton Drive Parking Concerns. Moved by Robert Cook Seconded by Mike Walters THAT the existing "No Stopping" time restricted prohibition on the east side of Walton Drive from house #87 to house #99 be extended 61 meters to the north to house #109; —11— COUNCIL — FEBRUARY 22, 2005 February 22, 2005 .6. Council Report No. TSAB05-004 THAT the Clerks Department be requested to introduce the necessary by-law; and THAT a letter be sent to all affected residents and L'Ecole St. Jean with the TSAB's recommendations. CARRIED January 21, 2005 memorandum from the Traffic/Transportation Analyst regarding Conducting Traffic Counts During Winter Months. Moved by Robert Cook Seconded by Juergen Daurer THAT the January 21, 2005 memorandum from the Traffic/Transportation Analyst regarding conducting traffic counts during winter months be received as information; and THAT the York Regional Police Department be requested to enforce the intersection of McClellan Way and Tradewind Terrace during the peak hours of the schools to address the issue of motorists not stopping for the crossing guard. CARRIED 6. January 7, 2005 email from Mr. Dave Watson expressing concerns regarding the proposed parking prohibitions on Gurnett Street. Moved by Juergen Daurer Seconded by Robert Cook THAT the January 7, 2005 email from Mr. Dave Watson expressing concerns regarding the proposed parking prohibitions on Gurnett Street be received as information. 7. January 11, 2005 email from Ms. Elaine Gaynor regarding safety concerns on Spence Drive. Moved by Mike Walters Seconded by Juergen Daurer THAT staff be requested to conduct the necessary speed and volume counts and report back to the TSAB; and THAT a letter be sent to Ms. Elaine Gaynor with the TSAB's recommendations. CARRIED —12— COUNCIL — FEBRUARY 22, 2005 February 22, 2005 .7. Council Report No. TSAB05-004 8. Minutes from the January 13, 2005 Regional Roadwatch Committee. Moved by Robert Cook Seconded by Mike Walters THAT the minutes from the January 13, 2005 Regional Roadwatch Committee be received as information; THAT the York Regional Police be requested to submit a monthly status report on the number of Roadwatch forms being submitted and the number of letter being sent to residents; and THAT staff be requested to investigate the cost to purchase new Roadwatch brochures due to the Town address change and report back to the TSAB. CARRIED 9. Traffic Calming Activity List. 10. Pending List. Moved by Juergen Daurer Seconded by Robert Cook THAT the Traffic Calming Activity List and the Pending List be received as information. CARRIED OTHER BUSINESS BY MEMBERS Chris Alexander brought to the Boards attention the ongoing on -street commuter parking concern caused by the Go Station off of Berczy Street. Chris indicated that from parking studies conducted during the week over 80 vehicles on average, depending upon.weather, are parked on various local streets in the area and in the Town Park to access Go Transit. Chris indicted that the parking concern in the Town Park is not an issue during the winter months as no one is using the park. These parked vehicles will become an issue in the spring/summer months as there will be no place for residents to park their vehicles to access the park. Chris indicted one solution being considered is for commuters to park in Sheppard's Bush parking lot to access Go Transit. Chris noted that a meeting is being setup with Town, Go and York Transit staff to consider options to alleviate the parking problems. ADJOURNMENT The meeting was adjourned at 8A5p.m. —13— COUNCIL — FEBRUARY 22, 2005 -TOWN OF AURORA AGENDA @TE9N # 3 COUNCIL REPORT NO. SUBJECT: February 10, 2005, Leisure Services Advisory Committee Meeting FROM: Chair - Councillor Gaertner Council Members - Councillor Kean Committee Members - Diane Buchanan, Alan Dean, Stephen Dupuis, John Gallo, Dawn Irwin Absent - Councillor Vrancic, Al Wilson DATE: February 22, 2005 1. THAT the Committee Record of the Leisure Services Advisory Committee Meeting, held on February 10, 2005, be received for information. 2. Department of Leisure Services, Pricing Policy THAT the Leisure Services Advisory Committee requestthat each usergroup provide a standardized financial statement to the Director of Leisure Services for review by the Committee. BACKGROUND Attached for the information of Council are the Minutes of the Leisure Services Advisory Committee Meeting LSAC05-02, held on February 10, 2005. COMMENTS Nil. OPTIONS Nil. CONCLUSIONS Nil FINANCIAL IMPLICATIONS None. —14— COUNCIL - FEBRUARY 22, 2005 February 22, 2005 - 2 - ATTACHMENTS 1. Copy of Committee Record No. LSAC05-02. Report No. LSAC05-02 Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227 Reviewed by. Allan D. Downey, Director of Leisure Services, ext. 4752 Councillor Wendy Gaertner, Chair Leisure Services Advisory Committee -15- COUNCIL — FEBRUARY 22, 2005 LEISURE SERVICES ADVISORY COMMITTEE RECORD MEETING NO. 05-02 Date: Thursday, February 10, 2005 Time and Location: 7:00 p.m., Leksand Meeting Room, Aurora Town Hall, 1 Municipal Drive Committee Members: Councillor Gaertner, Chair, Councillor Kean, Diane Buchanan, Alan Dean, Stephen Dupuis, John Gallo, Dawn Irwin Staff Attendees: Allan Downey, Director of Leisure Services Carol Clark, Council/Committee Secretary Absent: Councillor Vrancic due to other business AI Wilson Other Attendees: None Councillor Gaertner called the meeting to order at 7:00 p.m. ADDITIONSIDELETIONS TO AGENDA None DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor Kean Seconded by Dawn Irwin THAT the content of the agenda as circulated by the Leisure Services Department be approved as outlined herein. CARRIED —16— COUNCIL — FEBRUARY 22, 2005 Leisure Services Advisory Committee Record No. 05-02 Thursday, February 10, 2005 REVIEW OF PREVIOUS MEETING REPORT Leisure Services Advisory Committee Meeting No. 05-01 dated Thursday. January 13, 2005 Moved by Dawn Irwin Page 2 of 4 Seconded by Councillor Kean THAT the Leisure Services Advisory Committee Meeting Report No. 05-01 of Thursday, January 13, 2005, be adopted as, printed and circulated. CARRIED DELEGATION(S) None MATTERS FOR CONSIDERATION 1. Department of Leisure Services, Pricing Policy The Director of Leisure Services advised that he is continuing to work on the detailed costing analysis of the list of programs approved by the Leisure Services Advisory Committee. The Director advised that this exercise is to be completed by the Spring. The Committee members discussed whether current program costing information would be beneficial in order to make decisions on the new pricing policy. It was decided that such information would be helpful and therefore, discussion on the pricing policy was deferred until such time as the Director has completed the costing analysis. Moved by John Gallo Seconded by Dawn Irwin THAT the Leisure Services Advisory Committee request that each user group provide a standardized financial statement to the Director of Leisure Services for review by the Committee. CARRIED —17— COUNCIL — FEBRUARY 22, 2005 Leisure Services Advisory Committee Record No. 05-02 Page 3 of 4 Thursday, February 10, 2005 SU B-COM MITTEES/U P DATES Youth Action Sub -Committee Councillor Gaertner congratulated Chris Catania on his excellent reports on the Youth Action Sub -Committee. Councillor Kean requested that the Youth Action Sub -Committee minutes be included in this section of the agendas and minutes, making it clearer that information was received, and allowing a verbal report to then be made. Special Events Sub -Committee The Director of Leisure Services indicated that, to date, no minutes from the Special Events Sub -Committee have been received by the Leisure Services Advisory Committee, and that sub -committee minutes must be provided on a regular basis. Leash Free Dog Park Sub -Committee The Director of Leisure Services indicated that he will speak to the By-law Services Co-ordinator in order to begin the reporting process from this sub -committee to the Leisure Services Advisory Committee. INFORMATIONAL ITEMS The following informational items were received by the Committee. 1. Youth Action Committee Meeting Minutes, January 19, 2005 2. Updated Youth Action Committee Membership List 2004/2005 3. 2004/2005 Youth Action Committee Meeting Dates 4. Snowboard & Ski Trip Flyer OTHER BUSINESS BY MEMBERS John Gallo requested information regarding the status of the new Recreation Complex and the Seniors' Centre. The Director of Leisure Services responded that construction is proceeding within the timelines for the new Recreation Complex. The steel is up for the roof line, the dressing rooms are under construction, the pool foundation is in and the pools are scheduled to open November 15, 2005. —18— COUNCIL — FEBRUARY 22, 2005 Leisure Services Advisory Committee Record No. 05-02 Page 4 of 4 Thursday, February 10, 2005 The Director advised that the Seniors' Centre construction has been suspended until the Spring due to the weather and that, in order to get sufficient compaction of the soil, good weather is required, after which construction can commence. The Director also advised that the Seniors' Centre is scheduled to open in late summer or early fall of 2005. Councillor Kean complimented the Leisure Services staff at the Leisure Complex on the condition and cleanliness of the facility. Councillor Gaertner requested information regarding the frequency and notice for Membership Meetings. The Director of Leisure Services advised that nobody attended the last Membership Meeting in November 2004; the next one would be scheduled for 2006; and that notice is given through postings at the Leisure Complex at least one month prior to the meeting with an agenda being provided. Councillor Kean advised that Yonge Street Streetfest's 10th anniversary will be celebrated by holding a dance on Saturday, June 4, 2005 on Yonge Street, including a live band and beer tent, followed by activities on Sunday, all organized by the Chamber of Commerce. The Director of Leisure Services announced that the Aurora Tigers playoffs begin on Friday, February 11, 2005 against Syracuse. John Gallo asked whether the Youth Action Sub -committee meetings are open to the public, to which Councillor Gaertner responded that they are and that the next meeting is on Wednesday, February 16, 2005 at 7:00 p.m. in the Holland Room. Alan Dean advised that he would be away for the next meeting on March 10, 2005. ADJOURNMENT Moved by Councillor Kean THAT the meeting be adjourned at 8:40 p.m. CARRIED NEXT MEETING The next meeting of the Leisure Services Advisory Committee will take place on Thursday, March 10, 2005 at 7:00 pm in the Leksand Room. —1 9— COUNCIL - FEBRUARY 22, 200 -TOWN OF AURORA AGENDA ITEM # 14 COUNCIL REPORT No. AHC 05-01 SUBJECT: February 14, 2005 Heritage Advisory Committee Meeting FROM: Diane Fergueson (Chair), Margaret Brevik, Councillor Nigel Kean, Bob McRoberts, Walter Mestrinaro, John McIntyre, Stan Rycombel, Jane Staunton, Councillor Ron Wallace DATE: February 22, 2005 RECOMMENDATIONS THAT the Committee Record of the Heritage Advisory Committee of Aurora Meeting held on February 14, 2005 be received for information; and Heritage Conservation District 2. THAT the delegation of Mr. G. Barnes be received and that staff continue to work with the representatives of the Olde Yonge Community Association in order prepare a circulation brief that can be distributed to the residents of the proposed district, and that the details be presented at the next Heritage Committee Meeting, and 15408 Yonge St. —Site Development Proposal (1311-03-05), Shoppers Drug Mart 3. Because this development is located at the northern entrance to Aurora's Historic Core and just north of the Hillary House, the Koffler Museum of Medicine (a cultural facility which has benefited greatly from the generosity of Murray Koffler, the founder of Shoppers Drug Mart), the Committee therefore recommends that Shoppers Drug Mart adopt a more traditional architectural design for its store, in keeping with its close proximity to Aurora's Historic Core in general and the Hillary House, the Koffler Museum of Medicine in particular, and 15450 Yonge St. — Site Development Proposal (1311-01-05), Aurora Heights Dev. 4. THAT the Heritage Advisory Committee advises it has no objections to the proposed site plan development for 15450 Yonge St.; and -20- COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 2 - Report No. 05-01 Heritage Plaque Request — 49 Fleury St. 5. THAT the Heritage Advisory Committee supports the request of owners of 49 Fleury St., and that a heritage plaque identifying the property as the "The Harrison House c. 1917" be presented; and 57 Mosley St. — Masonic Lodge, Heritage Designation 6. THAT the correspondence be received and that Mr. McClenny be contacted in order to further discuss any proposals regarding the designation of the Masonic Lodge at 57 Mosley St.; and 74 Wellington St. E. — Site Development Proposal Weber/Santin, (D11-09-04) 7. That the Heritage Advisory Committee supports Option #3 submitted by Malone Given Parsons Ltd. which provides for 8 parking spaces and retains the existing garage; and Appointment of a new Chair and Vice Chair 8. That Mr. B. McRoberts be appointed the Heritage Advisory Committee Chair for 2005 and that S. Rycombel be appointed the Heritage Advisory Committee Vice Chair for 2005. ATTACHMENTS Comma ee Record 05-01 Preps eJ by: Bob Panizza D. FerguesiYh, Chair Heritage Advisory Committee of Aurora —21— COUNCIL — FEBRUARY 22, 2005 HERITAGE ADVISORY COMMITTEE of AURORA Committee: Date: Time and Location: RECORD NO. 05-01 Heritage Advisory Committee of Aurora February 14, 2005 7:00 p.m. Leksand Room, Town Hall Committee Members: Diane Fergueson (Chair), Margaret Brevik, John McIntyre, Bob McRoberts, Stan Rycombel, Jane Staunton Absent: Councillor Nigel Kean, Walter Mestrinaro, Councillor Ron Wallace Staff: Bob Pani=a DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by J. McIntyre That the agenda be approved. Seconded by B. McRoberts CARRIED APPROVAL OF THE MINUTES Moved by S. Rycombel Seconded by B. McRoberts That the minutes of the Aurora Heritage Committee No. 04-07 dated December 13, 2004 be approved. CARRIED —22— COUNCIL — FEBRUARY 22, 2005 DELEGATIONS Mr. Gordon Barnes, .of the Olde Yonge Community Association addressed the Committee in order to provide members with an update on the recent meeting that was held with representatives of the Association. He indicated that although some residents were in favour of establishing a Heritage Conservation District in his community that additional residents needed to be informed before further action could be considered. Mr. Barnes suggested that further correspondence should be circulated to the residents of the study area which responded to issues such as impact on property values; benefits of establishing a heritage district and suggestions that the district would contain low level regulations. He further suggested that small working groups representing each street be established to interact with residents and that another public information meeting be convened in the near future. MATTERS FOR CONSIDERATION 1. Heritage Conservation District Moved by J. McIntyre Seconded by M. Brevik That the delegation of Mr. G. Barnes be received and that staff continue to work with the representatives of the Olde Yonge Community Association in order prepare.a circulation brief that can be distributed to the residents of the proposed district, and that the details be presented at the next Heritage Committee Meeting. CARRIED 2. 15408 Yonge St. - Site Development Proposal Shopper's Drug Mart, (1311-03-05) Moved by J. McIntyre Seconded by M. Brevik Because this development is located at the northern entrance to Aurora's Historic Core and just north of the Hillary House, the KofFler Museum of Medicine (a cultural facility which has benefited greatly from the generosity of Murray Koffler, the founder of Shoppers Drug Mart), the Committee therefore recommends that Shoppers Drug Mart adopt a more traditional architectural design for its store, in keeping with its close proximity to Aurora's Historic Core in general and the Hillary House, the Koffler Museum of Medicine in particular. CARRIED —23— COUNCIL — FEBRUARY 22, 2005 3. 15450 Yonge St. — Site Development Proposal Aurora Heights Development (1311-01-05) Moved by J. McIntyre Seconded by S. Rycombel That the Heritage Advisory Committee advises it has no objections to the proposed site plan development for 15450 Yonge St. CARRIED 4. Heritage Plaque Request — 49 Fleury St. Moved by J. McIntyre Seconded by B. McRoberts That the Heritage Advisory Committee supports the request of owners of 49 Fleury St., and that a heritage plaque identifying the property as the "The Harrison House c. 1917" be presented CARRIED 5. 57 Mosley St. — Masonic Lodge Heritage Designation Moved by M. Brevik Seconded by B. McRoberts That the correspondence be received and that Mr. McClenny be contacted in order to further discuss any proposals regarding the designation of the Masonic Lodge at 57 Mosley St. CARRIED 6. 74 Wellington St. E. — Site Development Proposal Weber/Santin, (1311-09-04) Moved by J. McIntyre Seconded by B. McRoberts That the Heritage Advisory Committee supports Option #3 submitted by Malone Given Parsons Ltd. which provides for 8 parking spaces and retains the existing garage. CARRIED —24— COUNCIL - FEBRUARY 22, 2005 7. Correspondence Moved by S. Rycombel Seconded by M. Brevik That the correspondence be received for information. CARRIED OTHER BUSINESS Appointment of a New Chair and Vice Chair Moved by S. Rycombel Seconded by M. Brevik That Mr. El. McRoberts be appointed the Heritage Advisory Committee Chair for 2005. CARRIED Moved by B. McRoberts Seconded by M. Brevik That S. Rycombel be appointed the Heritage Advisory Committee Vice Chair for 2005. CARRIED ADJOURNMENT Moved by S. Rycombel That the meeting be adjourned at 8:10 p.m. -25- COUNCIL - FEBRUARY 22, 200 AGENDA ITEM # Jr' 'TOWN OF AURORA COUNCIL REPORT No. EDC05-02 SUBJECT: February 16, 2005, Economic Development Advisory Committee Meeting FROM: Chair - Councillor Damir Vrancic Council Members - Councillor Kean and ex-officio member Mayor Jones Committee Members - David Amborski and Sharon Culver DATE: February 22, 2005 RECOMMENDATIONS 1. THAT the Committee Record of the Economic Development Advisory Committee Meeting 05-02 held on February 16, 2005 be received as information; and 2. ADM05-005 — A New Brand for the Town of Aurora — Revised Tagline THAT Council authorize the Economic Development Officer to solicit submissions from residents and businesses in Aurora as part of the selection of a new marketing tagline, with a submission deadline of March 15, 2005; and THAT the submissions be incorporated into a broader list of tagline options for consideration at the March 23, 2005 Economic Development Advisory Committee meeting; and THAT staff be authorized to advertise this call for submissions on the Town's website, Notice Board and any other local publication deemed necessary. 3. ADM05-004 — York Region's Draft Economic Strategy - A Vibrant Economy THAT ADM05-004 — York Region's Draft Economic Strategy A Vibrant Economy be received for information purposes; and THAT any comments from the Members of the Economic Development Advisory Committee regarding the York Region's Draft Economic Strategy be forwarded to the Economic Development Officer no later than February 25, 2005 so that they may be included in one submission to the Region of York. -26- COUNCIL - FEBRUARY 22, 2005 February 22, 2005 - 2 - Report No. EDC05.02 BACKGROUND Attached for the information of Council are the Minutes of the Economic Development Advisory Committee Meeting 05-02, held on February 16, 2005. 1810HETil4LI111P Nil. OPTIONS Nil. CONCLUSIONS Nil. FINANCIAL IMPLICATIONS None. ATTACHMENTS 1. Copy of Committee Record No. 05-02 Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk, ext. 4222 f� C6uncillor Vrancic, Chair y Economic Development Advisory Committee -27- COUNCIL - FEBRUARY 22, 2005 COMMITTEE RECORD MEETING NO. 05-02 Committee: Economic Development Advisory Committee Date: Wednesday, February 16, 2005 Time and Location: 7:30 a.m., The Leksand Room - Aurora Town Hall Committee Members: Councillor Vrancic, Chair; Councillor Kean and ex-officio member Mayor Jones, David Amborski, and Sharon Culver, Regrets: Councillor Morris, Jim Beechey, Lisa Cruickshank, Gabriela Dragomir, and Richard Wizeman Other Attendees: Dino Lombardi, Economic Development Officer; Karen Ewart, Administrative Co-ordinator/Deputy Clerk Councillor Vrancic, Chair, called the meeting to order at 7:42 a.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OFAGENDA Moved by Sharon Culver Seconded by David Amborski THAT the content of the agenda as circulated by the Corporate Services Department be approved. CARRIED COUNCIL — FEBRUARY 22, 2005 Economic Development Advisory Committee Minutes No. 05-02 Wednesday, February 16, 2005 REVIEW OF PREVIOUS MEETING REPORT Moved by David Amborski Page 2 of 6 Seconded by Sharon Culver THAT Meeting Record No. 05-01, dated Wednesday, January 19, 2005 be adopted. CARRIED MATTERS ARISING FROM PREVIOUS MEETING ADM05-005 — A New Brand for the Town of Aurora — Revised Tagline The Economic Development Officer (EDO) provided an overview of the Report, noting the circumstances surrounding the referral of the endorsed tagline to EDAC for further discussions. The EDO circulated a list of taglines from 41 Ontario lower tier municipalities and 4 upper tier municipalities for consideration to Committee members to illustrate municipal taglines currently in use as well as examples of tagline duplication and redundancy. After an initial discussion, Committee members raised the issue of public participation in the development of the Aurora's new tagline, suggesting that the involvement of Aurora's corporate and residential citizens would assist the Town in promoting the new logo as well as facilitating ownership in the future tagline. Committee members supported this initiative and directed staff to engage the public in submitting tagline suggestions to the Town. However, the Committee also directed staff to develop a final list of tagline options that would include the suggestions garnered from the public as well as those from the previous preferred taglines forwarded to General Committee. The Economic Development Advisory Committee would then make its selection(s) from this broader list compiled by staff and forward a preferred tagline(s) to Council. Moved by David Amborski Seconded by Sharon Culver THAT Council authorize the Economic Development Officer to solicit submissions from residents and businesses in Aurora as part of the selection of a new marketing tagline, with a submission deadline of March 15, 2005; and —29— COUNCIL — FEBRUARY 22, 2005 Economic Development Advisory Committee Minutes No. 05-02 Page 3 of 6 Wednesday, February 16, 2005 THAT the submissions be incorporated into a broader list of tagline options for consideration at the March 23, 2005 Economic Development Advisory Committee meeting; and THAT staff be authorized to advertise this call for submissions on the Town's website, Notice Board and any other local publication deemed necessary. CARRIED 2. Memorandum from the Economic Development Officer - Possible Town - initiated Business Delegation to Hancunhe, China The Economic Development Officer advised the Committee that he had discussed this initiative with representatives of the Chamber of Commerce's Board of Directors, who were in support of the initiative. Two Board members expressed interested in the being involved in this possible Town -led delegation, and one suggested that he could coordinate his business trip to China top coincide with the Town delegation. In response to a query regarding possible Greater Toronto Marketing Alliance (GTMA) involvement in the delegation, the Economic Development Officer advised that although the GTMA had no plans for an excursion to China in 2005, staff would investigate whether the GTMA could assist in identifying external funding sources to support this initiative. The Economic Development Officer also advised the Committee that he is developing a policy regarding initiating and receiving foreign delegations as a precursor to formally seeking approval from Council for the delegation. The Committee received the memorandum for information purposes 3. Economic Development Advisory Committee Initiatives The Economic Development Officer provided the Committee with a verbal update regarding EDAC initiatives received from members for the remainder of the Committee's current term, as previously requested. The EDO specifically highlighted items from absent Committee members, noting that the general consensus support of the short and medium -term actions/initiatives recommended in the approved 2003 Economic Development Strategy. In particular, Committee members highlighted initiatives included: updating Town signage and in particular historic district signage in the downtown core (as suggested by Councillor Wallace); creating an Economic Development Marketing Plan; streamlining the planning application processes (example — site plan applications, subdivision agreements, zoning by-law amendments etc.); —30— COUNCIL — FEBRUARY 22, 2005 Economic Development Advisory Committee Minutes No. 05-02 Page 4 of 6 Wednesday, February 16, 2005 investigating the opportunity to reactivate a Business Improvement Area (BIA) in the downtown core. The EDO reminded the Committee that specific initiatives identified were already included in the Economic Development Strategy and some were being implemented by staff. With respect to the issue of the BIA, the EDO confirmed that he intends to invite Mr. John Kiru, Executive Director of the Toronto Association of Business Improvement Areas to the April 20th meeting to address the BIA matter, as previously direction by EDAC. The Committee requested that the members of the Yonge Street Commercial Area Sub -Committee be invited to the same meeting. NEW BUSINESS 4. ADM05-004 — York Region's Draft Economic Strategy - A Vibrant Economy Moved by Councillor Kean Seconded by Mayor Jones THAT ADM05-004 — York Region's Draft Economic Strategy A Vibrant Economy be received for information purposes; and THAT any comments from the Members of the Economic Development Advisory Committee regarding the York Region's Draft Economic Strategy be forwarded to the Economic Development Officer no later than February 25, 2005 so that they may be included in one submission to the Region of York. CARRIED 5. Verbal Report from the Economic Development Officer Submission of the Approved Town of Aurora 2003 Economic Development Strategy to the Canadian Institute of Planners for "Award for Planning Excellence" - Economic Development Category The Economic Development Officer advised the Committee that he had submitted the Town's approved 2003 Economic Development Strategy to the Canadian Institute of Planners for the "Award for Planning Excellence" — in the Economic Development Category, and would advise the Committee of the outcome of the competition later this year. —31— COUNCIL — FEBRUARY 22, 2005 Economic Development Advisory Committee Minutes No. 05-02 Page 5 of 6 Wednesday, February 16, 2005 QUESTIONS BY MEMBERS Councillor Kean advised the Committee that Demac, a long time retail business in Aurora was closing its current location and was seeking to relocate. The company requires approximately 20,000 square feet of commercial area. The Economic Development Officer advised the Committee that he was working with the owner to find a suitable location. Councillor Kean advised the Committee that the Farmers' Market will be commencing on the 2"d Saturday of June at the municipal parking lot on Temperance Street. Mayor Jones advised the Committee that he attended the last Yonge Street Commercial Area Sub -Committee meeting, noting that the Committee had some initiatives that they would like to undertake, such as new benches in the downtown core and inviting the NewVR — York Region Bureau to broadcast from a parkette on Yonge Street. The Economic Development Officer advised that he is participating in the discussions with the Sub -committee with respect to the relocation proposal. Mayor Jones requested that the Economic Development Advisory Committee be provided with the agendas of the Yonge Street Commercial Area Sub - Committee. He further requested that the Economic Development Officer review the reporting process of the sub -committee with the intent of expediting receipt of the sub -committee minutes to the Economic Development Advisory Committee for endorsement. Mayor Jones advised the Committee that he had been approached by an individual seeking to develop a medical building for a group of medical practitioners and he would forward the information to the Economic Development Officer. The Economic Development Officer advised the Committee that he continues to monitor the economic climate of the municipality and to provide assistance to local businesses when required. The EDO advised the Committee of some of the current fluctuations within Aurora's business community and also confirmed that the local economy, as a whole, doing well. The Economic Development Officer advised the Committee that he attended the Economic Development Council Conference in Toronto during the week pf February 7th and acknowledged the positive feedback received from municipal economic development colleagues about the Town's new marketing logo. The Economic Development Officer also confirmed an increase in interest from colleagues about development matters in Aurora. —32— COUNCIL — FEBRUARY 22, 2005 Economic Development Advisory Committee Minutes No. 05-02 Page 6 of 6 Wednesday, February 16, 2005 The Economic Development Officer provided the Committee with the following list of -upcoming Economic Development Advisory Committee meeting dates for the remainder of 2005: March 23 April 20 May 18 June 15 July and August — no meetings ADJOURNMENT Moved by David Amborski Meeting adjourned at 8:35 a.m. CARRIED NEXT MEETING September 21 October 19 November 16 December — no meeting The next meeting is scheduled for Wednesday, March 23, 2005 at 7:30 a.m. in the Leksand Room, Town Hall. —33— COUNCIL — FEBRUARY 22, rn0 AGENDA ITEM # o,Nn of, "z TOWN OF AURORA EXTRACT FROM GENERAL COMMITTEE MEETING NO. 05-04 HELD ON TUESDAY, FEBRUARY 15, 2005 & ADOPTED BY COUNCIL ON FEBRUARY 22, 2005 Vll OTHER BUSINESS, COUNCILLORS General Committee recommends: THAT staff be requested to report to Council on February 22, regarding a request from Ms Lydia Schuster of the Aurora Seniors' Association, to include the Extension of the Canopy in the Design for the Seniors' Centre. CARRIED —34— COUNCIL - FEBRUARY 22, 2005 AURORA SENIORS ASSOCIATION DELEGATION TO GENERAL COMMITTEE Tuesday, February 15, 2005 Purpose: To request Reconsideration of Extension of Entrance Canopy for New Seniors Centre Good Evening Ladies and Gentlemen: My name is Lydia Schuster and I am a member of the Board of Directors for the Aurora Seniors Association. This evening I am honoured to be asked to address the Town's General Committee on behalf of our approximately 900 members to request reconsideration of the extension of the entrance canopy for the new Seniors Centre. l As you can appreciate, the recent work stoppage on the site preparation for the new Seniors Centre and the delayed occupancy date, as well as Council's decision not to extend the canopy have been disappointing for all of us. But we are a determined and optimistic group — we've weathered other disappointments and delays, so if we can find something positive about this most recent "bump", it is the opportunity to ask you to revisit what we consider a very important and necessary component of the new Seniors' Centre building. The extended canopy is not a new or added objective. Immediately following the approval of a new Senior Centre, the seniors' steering committee requested input from all members on the most basic and necessary facilities to be provided in the new building. One of the most requested items was a sheltered entrance with a canopy extending over the driveway. I draw your attention to the drawing on the screen, prepared by the Project Manager Norm Grey -Noble, following the many meetings held with the Seniors to arrive at a design concept. The drawing clearly shows the entrance canopy extending over the driveway. As the project development evolved and the Architect was appointed, we were told that parking space requirements and escalating cost -35- COUNCIL - FEBRUARY 22, 2005 projections required design modifications which resulted in the canopy being considerably shortened to just over the entrance itself. Most recently, however, with the general contract being awarded at a substantial cost savings, Council had instructed staff to research the viability of extending the canopy. The report presented at the Dec. 14, 2004 Council Meeting defined the options and financial implications for the canopy extension. Mr. Downey met with our Board and apprised us of the staff report and noted that staff would recommend Option No. 2 - extension of the canopy to the curb at an additional cost of $38,000. Unhappily for us, this option was not supported by Council. Ladies and Gentlemen, the reality is that the 55+ population in Aurora is projected to grow significantly over the next 20 years due to changing demographics. According to population projections obtained from the Planning Department, In 2004 the 55 + age group totalled 6170. By 2011—the 55+ age group is projected to reach approximately 19,620. By the year 2026 that segment of the population is projected to reach approximately 39,968. The current membership of approximately 900 equates to approx. 15% of the senior population of Aurora. If we apply that same 15% as the projected annual membership increase rate, the Seniors Association and the Town should be planning for a yearly increase of 283 members for each of the next 7 years, and 200 annually for the following 15 years. If these projections are realized the current membership will triple in the next 7 years. The point we really want to drive home is that the Aurora Seniors Association is committed to ensuring that the needs of the entire seniors' community of Aurora are reflected in all programs and facilities planning for current and future users, including those of us who by virtue of the aging process or because of illness, may suffer physical mobility impairments that require us to use assistive devices -36- COUNCIL - FEBRUARY 22, 2005 such as canes, walkers, wheelchairs, and make us dependent on assistance from others. I think most of us today know someone who needs this extra care and consideration. Accordingly, it is our Association's responsibility and duty to again request the Town's consideration of the extension of the canopy to the curb (option No. 2 in the Staff Report, Dec. 14, 2004) to provide a reasonable measure of protection from the elements for physically - challenged members and other users who may need assistance accessing the centre. This is a Seniors Centre we are talking about - surely inherent in that is the reality that the end user may not be totally mobile and independent. Whatever the individual circumstance, the dignity of people must be respected. Ladies and Gentlemen, all of us in Aurora are well aware of your obligation and challenge to manage fiscal commitments (the cost of which we all share) responsibly. The $38,000. that the canopy extension will cost, while not a drop in the bucket, when spread over 20 years of service to community seniors will turnout to be money well spent. Surely, the Town can commit to this additional cost. We respectfully request your consideration of our request and your recommendation to Council for approval of the extension of the Seniors Centre entrance canopy to the curb (Option #2 of the Staff Report dated Dec. 14, 2004). Thank you. Aurora Seniors Association. -37- COUNCIL - FEBRUARY 22, 2005 VIII 2 e� j� °�� °�� TOWN OF AURORA �„,,re„�bU,,„o-. EXTRACT FROM COUNCIL MEETING 04-37 HELD ON TUESDAY, DECEMBER 14, 2004 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION LSO4-064 — Proposed Expansion of Front Canopy at the New Seniors' Centre Moved by Councillor Buck Seconded by Councillor Hogg THAT Council not pursue the expansion of the front canopy at the new Seniors' Centre. CORRESPONDENCE SENT BY.. ACTION DEPT. Leisure Services INFO DEPT.: CAO CARRIED COE COUNCIL — FEBRUARY 22, 2005 TOWN OF AURORA COUNCIL REPORT No. LSO4-064 SUBJECT: Proposed Expansion of Front Canopy at the New Seniors Centre FROM: Allan D. Downey, Director of Leisure Services DATE: December 14, 2004 RECOMMENDATIONS THAT Council examine and determine the feasibility of expanding the dimensions of the front canopy at the new Seniors Centre. BACKGROUND The existing dimensions for the front canopy at the new Seniors Centre does not provide overhead coverage for vehicles dropping -off patrons at the front door of the centre. A request was made by Council at their meeting No. 04-33 held on October 26, 2004 for staff to work with the Architect to investigate the feasibility of slightly amending the design to allow for the extension of the canopy at the main entrance to provide shelterfor cars as they pull up to the front and that staff report back to Council. COMMENTS To provide this type of coverage the total dimensions of the front canopy must be increased to a length of 14 metres, a width of 6 metres and height of 6 metres. The length must be increased to extend from the front door to the driveway and the height of the canopy must be increased to account for emergency vehicles parking at the front of the building in the emergency vehicle access route. Staff have requested the Architectforthe Seniors Centre prepare a sketch of the proposed canopy and submit this sketch to the General Contractor for the facility to obtain an estimated cost of the works. Staff have attached both the sketch including elevations and the cost estimate for the proposed canopy for Council review. The General Contractor has estimated the cost at $120,000.00. OPTIONS 1. Council may recommend that the existing canopy remain as is within the Contract. 2. Council may recommend that the existing canopy be extended to the edge of the parking lot as outlined in alternative pricing during the Award of Tender, increasing the Tender amount by $38,000.00. I2 —39— COUNCIL — FEBRUARY 22, 2005 December 14, 2004 - 2 - Report No. LSO4-064 FINANCIAL IMPLICATIONS The Financial impact is dependent upon the option selected by Council. 1. No Extension - no additional financial impact 2. Extend Canopy to Curb - additional $38,000.00 to Contract value 3. Extend Canopy beyond Curb - additional $120,000.00 to Contract value The present Contract value is $2,441,000 which is $405,000 belowthe approved Budget. CONCLUSIONS Consideration should be given to the degree of use of the extended canopy bythe seniors. Based on the present use of the existing Seniors Centre a small percentage of the seniors are dropped off. Most drive themselves to the facility, or take public transit. In both cases the canopy would provide no benefit in sheltering the visitors to the Centre. LINK TO STRATEGIC PLAN Goal "A" speaks to maintaining a well managed and fiscally responsible municipality ATTACHMENTS 1. Proposed Canopy Expansion Diagram (top view). 2. Proposed Canopy Expansion Diagram (front elevation). 3. Proposed Canopy Expansion Diagram (side elevation). 4. Copy of recommendation from Minutes of Meeting No. 04-33 held Oct. 26, 2004. 5. Cost estimate from Rutherford Contracting Ltd., December 1, 2004. PRE -SUBMISSION REVIEW Scott Somerville, C.A.O. Review, Friday, December 19, 2004. Prepared by: Aaron Karmazyn, Manager of Facifities/Property, Extension 4323 ALLAN D. DOINNE Director of Leisure Services —40— COUNCIL - FEBRUARY 22, 2005 -41- COUNCIL,- FEBRUARY 22, 2005 -42- Counfai}�IIfl�grlNo.O�RUARY 22, 2005 Page 5of13 Tuesdday'',``f�jj�c obb r 26, 0 Moved by Councillor West Seconded by Councillor Kean THAT Item 10 be brought forward for consideration at this time. CARRIED 10, LS04.055 — Award of Tender for Construction of New Seniors' Centre Moved by Councillor West Seconded by Councillor Kean THAT Council award Tender LS2004-67 for the construction of the new Seniors' Centre to Rutherford Contracting Ltd. in the amount of $2,370,000 excluding G.S.T. CARRIED Moved by Councillor Kean Seconded by Councillor Morris THAT Council recommend that an additional amount of $3,000 be provided for the provision of a gas fireplace instead of electric. CARRIED Moved by Councillor Kean Seconded by Councillor Buck THAT Council recommend that an additional amount of $13,000 be provided for the provision of vinyl wall covering. CARRIED Moved by Councillor Kean Seconded by Councillor West THAT the additional amount of $10,000 for the corian counter covering not be approved. CARRIED Moved by Councillor West Seconded by Councillor Vrancic THAT Council recommend that an additional amount of $55,000 be provided for the provision of an extended south deck. CARRIED Moved by Councillor West Seconded by Councillor Morris THAT staff work with the architect to investigate the feasibility of slightly amending the design to allow for the extension of the canopy at the main entrance to provide shelter for cars as they pull up to the front; and THAT the director of Leisure Services report back on this matter. CARRIED —43— COUNCIL — FEBRUARY 22, 2005 WGA Wong Cregersen ARCHITECTS INCORPORATED Facsimile TO: Mr. Allan Downey Director of Leisure Services Town of Aurora 50 John West Way Aurora ON L4G 6J1 TeI> 905.726-4752 DATE: December 1, 2004 PROJECT Aurora Seniors Centre No: 23139 (3139) We are forwarding the following material: 112 by fax #: 905-726-4734 Pages: 2 including this -cover ❑ originals will be sent by mail ❑ by mail by courier ❑ by hand delivery ❑ by printers ❑ pickup Quantity Ref. No. 1 page Remarks Description From the desk of... Leonard Disenhouse WGAWong Gregersen Architectsina. 240 Richmond Street West, Suite 401 Toronto, Ontario M5V 1V6 Tel: 41659559e5x206 Email: landisenhouse@wgaarchitects.com ❑ for your file ❑ for your approval ❑ for your information ® for review and comments ❑ for your action ❑ for your distribution. ❑ as requested Budget price for extended canopy Distribution: Z Allan Downey 905-726-4734 d Grey -Noble Associates 1-905-898-4787 ❑ Hamann Engineering 416-391-0608 ❑ R.M. Montgomery Engineering Inc. 1-519-767-1361 ❑ Shaheen & Peaker Limited 1-905-898-7421 ❑ Rutherford Contracting Limited 905-8B8.9445 a�men�rova:�mne_e..�c� om..exo. n.- -44— COUNCIL - FEBRUARY 22, 2005 WG& j84,np Orrgersw� AncmT'SC73 INCOMRATED Facsimile TO� 81eir oAlmers Rutherford Contracting l td. 27 Cardico nriVO Garmloy ON !ON IGO Tel.-so5•08B•9444 DRTE: November29,2004 ppcjECT Aurora Seniors' Centre No: 23139 (sie91 VYa are forwarding the foiltming materlai: by fax #: 905-1584446 pages: 4 includlnnthiscover ❑ originals will be sent by mail p . by mail D by CUWiar ❑ by hand delivery rl by printers Quantity Ref. No. :1 sketches Oescriptlon Extended banopy Fraw the desk C. �. Leonard Disenhouse WtA W9nq Greaarsa A,-film&Alet<, 240 R10h1TSitId Slroet Wssf, BvR.A01 7ora�te� Rn lb " V 1w Tall A19_9%5, 9S=a9 FAA! 416-595-0023 Emal1: IenAlse nhouab�wg5a rtMR6Cffi.oarsl ❑ for your fife ❑ for your approval El foryourinforrnabOrl ® for review and aomments 0 for your action ❑ for your distribution ❑ as requested Remarks and tH1sKd please provide an aiietntsta budget prlee for the extended canopy as per attaatted 9ke#7hes- / /� c f` .r u � GAT /zo_ cxnc) ¢G % LMrtKKaGi�vYPuttmaMaG M^•^^�•�^•• a.n.ne..+.=...�e w.nenw so nue.wc COUNCIL — FEBRUARY 22, 2005 TOWN OF AURORA 11.R.Pm WCA„-. EXTRACT FROM COUNCIL MEETING 04-33 HELD ON TUESDAY, OCTOBER 26, 2004 10. LSO4-055 — Award of Tender for Construction of New Seniors' Centre Moved by Councillor West Seconded by Councillor Morris THAT staff work with the architect to investigate the feasibility of slightly amending the design to allow for the extension of the canopy at the main entrance to provide shelter for cars as they pull up to the front; and THAT the director of Leisure Services report back on this matter. CARRIED —46— COUNCIL - FEBRUARY 22, 2005 St6 TOWN OF AURORA COUNCIL REPORT No. LSO4-055 SUBJECT: Award of Tender for Construction of the New Seniors Centre FROM: Allan D. Downey, Director of Leisure Services DATE: October 26, 2004 RECOMMENDATIONS THAT Council award Tender LS2004-67 for the construction of the new Seniors Centre to Rutherford Contracting Ltd. in the amount of$2,370,000 excluding G.S.T.; and further THAT Council recommend that an additional amount of $55,000 be provided for the provision of an extended south deck; and further THAT Council recommend that an additional amount of $13,000 be provided for the provision of vinyl wall covering; and further THAT Council recommend that an additional amount of $10,000 be provided for the provision of corian counter instead of laminate covering; and further THAT Council recommend that an additional amount of $3,000 be provided for the provision of a gas fireplace instead of electric. BACKGROUND Tender LS2004-67 was released to the Council approved pre -qualified bidders for the construction of the new Seniors Centre. COMMENTS Tender LS2004-67 was publicly opened on October 18, 2004 with the following results. 1. Rutherford Contracting Ltd. 2. Derbtile Construction Inc. 3. Pre-Eng Contracting Inc. 4. The Atlas Corporation 5. Cloke-Kirby Construction Ltd $2,370,000.00 excluding G.S.T. $2,598,000.00 excluding G.S.T. $2,656,000.00 excluding G.S.T. $2,734,000.00 excluding G.S.T. $2,749,089.00 excluding G.S.T. The Tender documents have been reviewed by the Project Manager and Architect for the new Seniors Centre and both have determined that the document is complete and recommend the low bidder (see letter and bid analysis attached). /2 -47- COUNCIL — FEBRUARY 22, 2005 October 26, 2004 - 2 Report No. LS04-055 The approved budget for the construction of the Centre is $2,846,000 and the lowest Tender represents a cost that is $476,000 below budget for the facility. As part of the Tendering package and in response to Senior's and Council's request the Contractors were requested to provide alternative costing for eight (8) items to be evaluated during the award of the Tender. Delete Electric Fireplace As a cost saving measure the fireplace would be deleted from the program representing a cost savings of $800.00. 2. Replace Parquet Wood Floor with Vinyl Tile The multi -purpose room has been Tendered with a wood floor as requested by the Seniors Building Committee. As a cost savings measure the wood floor could be replaced with vinyl tile, representing a savings of $15,000.00. Delete Cupola Council requested that the Cupola feature for the Seniors Centre be specifically identified as a separate cost item. Cost savings for this feature is $6,000.00. 4. Extend South Deck During the development of the design forthe Seniors Centre, the outside deck feature has been presented in varying sizes. The present deck will accommodate approximately 70 people, the extended deck identified in this item will triple that capacity. Increased cost to the Tender will be $55,000.00. 5. Extend Entrance Canopy The main entrance to the Centre has a covered entrance, however an extension of this cover was requested. The extension will not be able to accommodate a drop-off, due to the design limitation of the parking facilities, however will provide additional cover. The increased cost for this item is $38,000.00. 6. Vinyl Wall Covering The Tender specifications identify that drywall surfaces be painted. This item provides for a vinyl covering of the walls as a more durable wall surface. The increased costfor this item is $13,000.00. ...J3 COUNCIL — FEBRUARY 22, 2005 October 26, 2004 - 3 - Report No. LSO4-055 7. Corian Counter Instead of Laminate The washroom counters were designed with a laminate covering. The corian surface is an upgrade to the surface and provided more durability. The increased cost is $10,000.00. 8. Gas Fireplace Instead of Electric An electric fireplace is presently costed in the Tender. The upgrade from electric to gas represents an increase in the Tendered cost of $3,000.00. Staff have been in contact with the Architect and have requested his determination of what alternative prices should be considered by Council and recommended as a change to the Tender cost. WGA Wong Gregersen Architects are recommending that items #4, #6, #7 and #8 be considered for an additional cost of $81,000.00. If Council approves the alternatives the Tender cost will be revised from $2,370,000 to $2,451,000. These additions are within the budget estimate for the Centre. OPTIONS Council may wish to approve one or none of the alternatives presented or select other alternatives. FINANCIAL IMPLICATIONS The Capital Budget sheet for the entire project is attached. The Tender cost for the construction of the facility of $2,370,000 is approximately $476,000 below budget, however the cost of alternative items have not been included and site pre -grading costs have been estimated at $300,000.00 and are subject to change depending on Tender results for that specific portion of the construction costs. CONCLUSIONS That Council award the Tender for the construction of the new Seniors Centre to Rutherford Contracting Ltd. and proceed with the addition of the four (4) alternatives recommended in this report. The Contractor is capable of performing the required work and represents fair market value for the project. LINK TO STRATEGIC PLAN Goal "A" speaks to ensuring that adequate revenues are available for the maintenance and replacement of rolling stock and equipment. ..../4 —49— COUNCIL.— FEBRUARY 22, 2005 October 26, 2004 - 4 Report No. LS04-055 ATTACHMENTS 1. Copy of letter from Grey -Noble Associates Inc. dated October 19, 2004. 2. Copy of Cost Estimate Report from Grey -Noble Associates Inc. 3. Bid Results from WGA Wong Gregersen Architects dated October 19, 2004. 4. Recommended Alternate Prices dated October 19, 2004. 5. Copy of 2004 Capital Budget Analysis Sheet for the new Seniors Centre. 6. Copy of Extract from General Committee Meeting No. 04-18. and adopted by Council on September 14, 2004. PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, October 20, 2004. Prepared by. Allan Downey, Director of Leisure Services, Extension 4752 ALLAN D. DOWNEY Director of Leisure Services —50— COUNCIL - FEBRUARY 22, 2005 ff, GNA Grey -Noble AssoelMs Mo. FACILITY PLANNING AND DESIGN PARTNERS Helen Grey -Noble, B.A,dy OM, MMIC Norman Grey -Noble, B.ArcK OAA, MMIC, REAP ASSOCGITLS Thom Pace, MA,,h, OM Todd Thompson October 19, 2004 The Corporation of the Town of Aurora 100 John West Way Aurora, Ontario L4G 611 Attention : Allan D. Downey Director of Leisure Services Re : Results of the General Contract Tender For the New Seniors' Centre in Aurora Dear Sir, On October 18, 2004 five tenders were submitted for the general contract for this project. The tenders received were as follows: 1. Rutherford Contracting Ltd, $ 2,370,000.00 excl. GST 2. Derbtile Construction Inc.. $ 2,598,000.00 excl. GST 3, Pre-Eng Contracting Inc. $ 2,656,000.00 excl. GST 4, The Atlas Corporation $ 2,734,000.00 excl. GST 5. Cloke-Kirby Construction Ltd. $ 2,749,089.00 excl. GST All of the tenders received are below our budgeted amount, Please refer to the attached bid analysis spread sheet by WGA Wong Gregersen Architects. The submission from the low bidder, Rutherford Contracting Ltd. is complete in all respects. Attached please find a Cost report that Includes the tenders for site pre -grading and the general tender. Yours truly, ,%,. Norm Grey -Noble OAA Copy: Henry Wong WGA Wong Gregersen Architects Inc. Attachments 1091 Gorlmm Street, Suite 106, Newcnncket, Ontm:io, Canadn UY 7V1 Tel: 905.898.4050 Fox 905.898,4787 Email: ndmui q)g>.'eynoblexotn -51- COUNCIL - FEBRUARY 22, 2005 w 0z a m uj U w Fn w cn h O U Q 00 0000000 O O - 0 0 0 0 0 0 0 CD CD G' 00000O0 o O O- h 0 0 0 O O O o0 m wu,00000a O N N r 0 r V~ In cq P7 N N' v C V! Vi m t/l VY Vt W fH Vt V! O 0 0 0 0 0 0 0 r O �f7 �O0 0000 0 O Z m: N d 0 E 3 W w d N wod E O cb N U Mo w a) _ N U) U = 6 tmF_c o 'O 'o cD 0 ca c7 a U) V! V! V! to Vl 44 V} m 0 a d E � d 3 N_ a x LL f] d c " LL d L d d M LL C r A w N d C O c0 a` 00 ® O M N 4% VJ Vf d .N M ul O ❑ .c 'C m d W �R > Q N d V a a x w ., d (n O GO). V N J O N d Z C N b O J N N R U a J U E w d a E u l N a v r } =3 E 'a m O. C Z ? az ❑ LU J C •C m u S c F- a U) m r Z i7 rt O d c Ew ❑ Ez <0< COUNCIL FEBRUARY 22, 2005 BID ANALYSIS (Ph.2 tender closed Oct 18, 2004 12 noon) October 19, 2004 AURORA SENIORS' CENTRE WGA Wong Gregersen Architects Rutherford Contracting Ltd. Derbtile Construction Inc. Pre-Eng Contracting Inc. The Atlas Corporation Cloke-Kirby Construction Limited BID PRICE EXCL, GST $ 2,370,000.00 $ 2,598,000.00 $ 2;656,000.00 $ 2,734,000.00 $ 2,749,089.00 Addenda 1-5 YES YES YES YES YES Bid Bond YES YES YES YES YES Agreement to Bond YES YES YES YES YES £iEIYlaaERl('z ,....K., g .,.i. - t°>'v7ilkY�G' _. - : .. , i 1. Delete electric fireplace $ (800.00) $ (2,000.00) $ (1,000.00) $ (600.00) $ (3,700.00) 2. Replace parquet wood floor with VCT $ (15,000.00) to follow $ (17,000.00) $ (23,100.00) $ (21,000.00) 3. Delete cupola $ (6,000.00) to follow N/A $ (4,000.00) $ (12,000.00) 4. Extend south deck $ 55,000.00 to follow N/A $ 85,000.00 $ 45,000.00 5. Extend entrance canopy $ 38,000.00 to follow N/A $ 38,000.00 $ 20,000.00 6. Vinyl wall covering $ 13,000.00 N/A $ 24,600.00 $ 13,000.00 7. Corian counters instead of p. lam. $ 10,000.00 $ 13,000.00 $ 7,900.00 $ 11,300.00 S. Gas fireplace instead of electric $ 3,000.00 N/A $ 9,800.00 $ 8,000.00 ITrfiMZ�,�RR2l�'fi v ..«_..a'✓.�'lq�-��e):A:a,s s a g,�sf'`3='l a'.� .4 1. Wall cabinets in Craft Room 122 $ 7,000.00 $ 18.000.00 $ 5,100.00 $ 17,100.00 $ 21,000.00 2. Reception counter at Reception 103 $ 7,500.00 $ 10,000.00 $ 11,000.00 $ 8,900.00 $ 7,000.00 3. Folding partitions in Crafts Room 122 and Lounge 119/Corridor 119A $ 12,000.00 to follow $ 11,000.00 $ 10,800.00 $ 13,600.00 4. Garbage / Generator enclosure w/ foundation $ 35.000.00 to follow $ 2,000.00 $ 1,500.00 $ 39,000.00 5. Parking lot renovation $ 32,000.00 to follow $ 20,000.00 $ 16,000.00 $ 22,000.00 6. Soft landscape $ 4,500.00 to follow $ 4,000.00 $ 1,,800.00 $ 6,500.00 7. Commercial cooking equipment package $ 65,000.00 to follow $ 55,000.00 $ 79,000.00 $ 63,000.00 —53— COUNCIL — FEBRUARY 22, 2005 O CD O N O O C1 O O G L O O O O O O 'U-� O - ,O m O cl V= Z a. c n co w io v p N N N U N} ' EFJ EFJ 60J 64 iR O m d - U' Z Z Z } Z } } } m .- c Q 'S _ an O O O O O O O _ O N co m o O O O O O O �- vi C vi h ce m ri o ai � O - NO fA 6q <i3 EFj b} ffT fH fPr CO-i. r d O m Y Q O c 0 O OCL 0]d O N •0 y� C0 O , I c o 'O N t �.N�CL a m a C' O =mac C1 =�� c00 •3 or m ��� m Z N H: m "G m�'°op 2 o f o b o•roN T a 00 Ul 4= E O O � U m NL� N �'o OQ Tm O. 'O L oU w E ore- ".' E �' L-- — 3 O C KF G d m Etc L C O° d N° -mam= C Y o ,� cO° m a Cx) L � U m� mi � � o O 3 mTc 0 m E F E Z U s N to co W 3 N O m E O w j L .L..• O G > L R }) Ur yN N W" 0 C: a Q" �. m � c m N r- ._ L 3.G; m U � 3a p cX¢ .0 c-!�,_ a 3 mums �•° � � n•3m�o dim amca � a a m m m o. °� o 0 v ra m E iC D)- m o ° a)'o mCO G' c m W m m U¢o 0 o m cao�d °°�o mom Eco{ m a) a) �9EE as J a. w •> '� ccc �. o O a d Of C 'i Z` w ` U W E N O a c O) O= C m d E C 7 p O C p w y m O m �. O` L v N e m W Z p•�'OO Cam � w m0"N 0 CV (D d C@ fi N hW QriU �_. oo� LL p p m p ��» o vm md� TLwc o m> ° 00 °'S L W• 3 Z� U moo ono Y°v� �p cam M0y� odo �Z1-. mm o p o 3 cc 4.- m. cYi0)M dc�y�°m°' 'O 0 c d L 3d Q Y cLLJ ma°� M d V O- _ a o L o a R: m o m u o m N c E m T U o m c c o r d C 5'E o° d y d .J Cl IL d O L d d 0 0 U m d C O�. > r m N Qy ❑: UDC Q mom C mornm�3 mm3 rgE3 mdQE am °p(7 000 `roym c LU u cm m aoe �oomm� `m 3- V 0 Eo =m�� m�cU "Eo d m i p a o a m� ci ' L "0 o m_ U) j< y m 3 c� o W� c c o°� 10 m J d 0 E U O O w d m X W Z W W fL - d N m d U C V m N N m "O d 0 O 'O d N C TO d• O CU �' d m U J Wlq x -..--.;mm� m. dmo mY•�a=m�c!L a—u=.�i•>o-ma°U'L mn. V¢- Q m N O N N m j L K O = -Op m y� O 0 G N O O O d d m m m O 0 GCE w CL o❑U mwcn -pmmawZ3°>�°¢U l UKW OU LLH 0 W Z) cV co V' LLj f0 I� a0 -54- COUNCIL — F€BRUARY 22, 2005 October 19, 2004 -5- Report No. TR04-019 TOWN OF AURORA Department Priority: # 2D04 CAPITAL BUDGET LSAC Priority: # ANALYSIS BY PROJECT DEPARTMENT: Leisure Services Department ACCOUNT NO. PROJECT: New Senior Centre (John West Way) - (Subiect to Council Anuraval *1 PURPOSE: To construct a new a new Seniors Centre (approximately 14,000 square feet) with associated parking and access. INCREASE (DECREASE Construction of the fpcility will achieve desired service level standards approved by Leisure Services Advisory Committee as part of the Culture and Recreation Master Plan update. EFFECT ON FUTURE OPERATION BUDGETS INCREASE ()ECREASE) 2003 2004 2005 2006 PROGRAMS - (Operating Expenses Net Cost) $ D $ 0 $ 26,730 $ 43,350 SALARIES - (Operations) $ D $ 0 $ 28,814 $ 61,232 OTEER COSTS - (Operations) $ D $ 0 $ 9,900 $ 24,200 REVENUES $ 0 $ 0 $ (3,000) $ (10,000) TOTAL $ 0 $ 0 $ 62,444 $ 118,782 PRUJCU I GUti IINNANGINU 2003 2004 TOTAL 2005 2006 PROJECT COST - LAND $ 0 $ 275,000 $ 275,000 $ 0 $ 0 PROJECT COST - CONSTRUCTION $1,255,000 $2,345,000 $3,600,000 $ 0 $ 0 MASTER PLAN RESERVE $ 690,250 $ 183,600 $ 873,950 $ 0 $ 0 DCA RESERVE FUND $ 564,750 $1,391,400 $1,956,150 $ 0 $. 0 MUNICIPAL CAPITAL RESERVE * $ 0 $ 520,000 $ 520,000 $ 0 $ 0 FUND RAISING - DONATIONS $ 0 $ 250,000 $ 250,000 $ 0 $ D CREDIT FOR LAND $ 0 $ 275,000 $ 275,000 $ 0 $ 0 now a EXPLANATIONS/HIGHLIGHTS: Revised to show the additional $520,000 approved spending. —55— COUNCIL - FEBRUARY 22, 2005 �r{q`^�a TOWN OF AURORA EXTRACT FROM GENERAL COMMITTEE MEETING .PbreNYrt PiutlA011 Home. NO. 04-18 HELD ON TUESDAY, SEPT. 7, 2004 & ADOPTED BY COUNCIL ON SEPT. 14, 2004 VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 9. Memorandum from Director of Finance/Treasurer Re: Funding Options -Additional Funding Seniors' Centre Project Moved by Councillor West Seconded by Councillor Morris THAT funding option #2 be approved as follows: THAT, subject to approval of report TR04-015 at the September 14, 2004 Council meeting, $520,000 in the Capital Reserve be allocated to the additional funding for the new Seniors' Centre project. Ne1:771�� CORRESPONDENCE SENT BY.. ACTION DEPT.: Treasury - J. Carey INFO DEPT.: Leisure Services -56- COUNCIL - FEBRUARY 22, 2005 a: A 'TOWN OF AURORA COUNCIL REPORT AGENDA ITEM # 7 No. TR05-007 SUBJECT: Proposed 2005 Water, Wastewater, Storm Sewer and Sewage Pumping Station Rates FROM: Jim Carey, Director of Finance/Treasurer DATE: February 22, 2005 RECOMMENDATIONS THAT Council approve in principle the 2005 Retail Waterrate of$0.794 per cubic meter and the Retail Wastewater rate of $0.591 per cubic meter for all bills issued on and after April 1, 2005. THAT Council approve in principle the 2005 Flat Rate Storm Sewer charge of $54.00 per annum for metered Residential properties and $657.00 per annum for metered Commercial/industrial and Multi -Residential properties for all bills issued on and after April 1, 200& THAT Council approve in principle the 2005 FlatRate Sewage Pumping Station charge for the 165 users of the Ballymore Sewage Pumping Station of $103.00 per annum on all bills issued on and after April 1, 2005. THAT Council approve in principle the 2005 Flat Rate Sewage Pumping Station charge for the 260 users of the Bayview Vandorf Sewage Pumping Station of $66.00 per annum on all bills issued on and after April 1, 2005. THAT the necessary by-law to implement the foregoing be introduced at the Council meeting scheduled for Tuesday, March 22, 2005 and circulated in accordance with Section 12 of Ontario Regulation 244102 - Fees and Charges. THAT staff be requested to report back to Council on the timetable, cost and funding source to undertake an update of the 2001 C.N. Watson & Associates review of life cycle cost for water, wastewater and storm sewer infrastructure. BACKGROUND In November of 2001, staff reported on the findings of the C.N. Watson & Associates update to water, sanitary sewer and storm sewer rates and respective reserve fund balances. The update ensured that current water, sanitary and storm sewer rates were appropriate taking in to account life cycle costing. -57- COUNCIL - FEBRUARY 22, 2005 February 22, 2005 - 2 - Report No. TR05-007 This form of cost modeling is no longer discretionary with legislation at the Provincial level (Bill 155 - Sustainable Water and Sewage Systems Act, 2001 and the recently re -introduced Bill 175 - Sustainable Water and Sewage System Act, 2002). As was identified and later implemented (Novernber 2001) from the 2001 detailed review of water, sanitary and storm sewer rates and reserve fund balances, the provision to supplement the annual contribution to related reserve funds was necessary to ensure the long-term viability of the asset rehabilitation program. COMMENTS ➢ Proposed Water and Sanitary Sewer Rates for 2005 Based on estimated operations and maintenance costs and projected wholesale water flows of 5.95 million cubic meters, the aggregate retail water and wastewater rate is proposed to increase by $0.054 or 4.08% per cubic meter of billed water consumption. The breakdown of the proposed (2005) total retail rate, by component, is as follows: Water Rate Components 2005 Proposed Rate 2005/2004 % change 2004 Rate Region of York Wholesale Rate $ 0.479 5.0% $ 0.456 Town - Infrastructure (Net tifec cle Contribution 0.172 0.0% 0.1.72 Operations and Maintenance 0.143 -16.2% 0.1 00 TOTAL Retail Water Rate $ 0.794 .08% $ 0.788 Sanitary Sewer Rate Components 2005 Proposed Rate 2005 / 2004 % change 2004 Rate Region of York Wholesale Rate $ 0.439 5.0% $ 0.418 Town - Infrastructure Net Lifec cie Contribution 0.062 0.0% 0.062 Operations and Maintenance 0.090 44.3% 0.062 TOTAL Retail Sanitary Sewer Rate $ 0.591 8.9% $ 0.542 ow-C COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 3 - Report No. TR05-007 It should be noted that with implementation in 2003 of the full annual life cycle contribution level, we have achieved the targeted reserve contributions and thus future increases are largely limited to pressure on wholesale water rates (Region) and general operation and maintenance costs (Town). ➢ Impact of Proposed Rate Changes on Average Consumer Where a residential household is billed for 400 cubic meters per year the impact of the proposed combined retail water and sanitary sewer rate increase is as follows: Proposed Rate $1.385 x 400 cubic meters = $553.96 Current Rate (2004) $1.331 x 400 cubic meters = $532.24 The additional cost to average Town of Aurora residential consumer is $21.72 or 4.1 % of which $14.10 is attributable to the Regional increase and $7.32 to the Town increase. ➢ Reserve for Storm Sewer Services As part of the commentary in the November 2001 review relating to storm sewer services, it was identified that timing issues had provided an opportunity to build reserve fund levels necessary to support anticipated future rehabilitation costs. In order to address an increased scope of storm related works with the addition of numerous storm management retention ponds, it is necessary to increase the flat rate charge applied to metered water accounts within the Town of Aurora. The 2004-2008 Reserve Fund Projections presented to Council on April 27, 2004 show required contribution to the Storm Sewer Reserve in 2005 of $1,000,000. The basis for determining the flat rate charge for 2005 to provide for the $1,000,000 contribution to the Storm Water Reserve is as follows: Basis of Apportionih Cost Residential 67% Commercial / Industrial and Multi -Residential 33% Per annum collection amount $ 670,000 $ 330,000 # of metered customers 12,400 502 Flat Rate Charge per customer per year $54.00 $ 657.00 Flat Rate Charge per customer per billing $13.50 $ 109.50 Year over Year Change % Flat Rate Charge per billing 2004 25.6% $ 10.75 138.0% $ 46.on —59— COUNCIL — FEBRUARY 22, 2005 February 22, 2005 4 - Report No. TR05-007 The annual impact of the proposed rate change on residential users for the Flat Rate Storm Sewer Services when combined with the proposed rate user rate change for Water and Wastewater is as follows: Proposed Rate $1.385 x 400 cubic meters + $54.00 =$ 607.96 Current Rate (2004) $1.331 x 400 cubic meters + $43.00 = 575.24 Additional cost to average Town of Aurora residential consumer $ 32.72 or 5.7% ➢ Ballymore Sewage Pumping Station Flat Rate Charge As part of the overall water distribution and wastewater collection system, the Town is responsible for the operation and maintenance of various sanitary pumping stations (SPS). The costs to operate and maintain two of these (Ballymore SPS and Bayview Vandorf SPS) are recovered from the benefiting property owners. This arrangement has been included in past Subdivision and Site Plan Agreements for the various developments that are served by these stations. Currently there are 165 properties serviced by the Ballymore Sewage Pumping Station. The 2005 proposed Budget for the Ballymore Sewage Pumping Station shows expenditures totalling $17,000. Therefore, to recover this amount from the 165 benefiting property owners requires a per unit charge of $103.00 annually or $8.59 per month (or $25.77 per quarterly billing period). The current month charge is $7.50 per month (or $22.50 per quarterly billing period). The $1.09 increase in the monthly represents a percentage increase of 14.5%. The impact of the proposed rate change on the 165 benefiting property owners for the Flat Rate Ballymore Sewage Pumping Station when combined with the proposed user rate change for Water and Wastewater and Storm Sewer Service rate is as follows: Proposed Rate $1.3852 x 400 cubic mete rs+$54.00+$103.00=$710.96 Current Rate (2004) $1.3306 x 400 cubic meters+$43.00+$90.00= $665.24 Additional annual cost to the 165 properties benefiting from the Ballymore Sewage Pumping Station will be $45.72 or 6.9% ➢ Bayview Vandorf Sewage Pumping Station Flat Rate Charge The 2005 proposed Budget for the Bayview Vandorf Sewage Pumping Station shows expenditures totalling $17,000. Therefore, to recover this amount from the 260 benefiting .M COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 5 - Report No. TR05-007 property owners requires a per unit charge of $66.00 annual or $5.45 per month (or $16.35 per quarterly billing period). The current month charge is $7.50 per month (or $22.50 per quarterly billing period). The $2.05 decease in the monthly represents a percentage decrease of 27.4% The impact of the proposed rate change on the 206 benefiting property owners for the Flat Rate Bayview Vandorf Sewage Pumping Station when combined with the proposed user rate change for Water and Wastewater and Storm Sewer Service rate is as follows: Proposed Rate $1.3852 x 400 cubic meters+$54.00+$66.00=$673.96 Current Rate (2004) $1.3306 x 400 cubic meters+$43.00+$90.00= 665.24 Additional annual cost to the 260 properties benefiting from the Bayview Vandorf Sewage Pumping Station will be $8.72 or 1.3% FUTURE DIRECTIONS As noted above, the basis for the life -cycle costing model and reserve fund allocations is the 2001 C. N. Watson & Associates study. Since that time, there have been a number of changes in repairs/rehabilitation technologies and various cost components, such as materials. Coupled with the fact the C.N. Watson study is almost five years old, it would be prudent to consider up dating that study later this year in preparation for the 2006 budget deliberations. Although not specifically identified within the 2005 budget, staff feel this update can be accommodated and financed from the water/sewer reserve fund without adversely impacting the viability of that fund. Staff proposes to report further to Council on the estimated cost and funding prior to committing to this update study. OPTIONS ➢ Status quo maintain water and wastewater rate structure at 2004 levels CONCLUSIONS The evaluation of Sewer and Water Reserves in the fall of 2001 provided the basis for establishing the retail rate structure since that time. The Town's proposed water, sanitary sewer and storm sewer rate structure for 2005 is as follows: —61— COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 6 - Report No. TR05-007 ➢ Combined Water and Sanitary Sewer Charge to increase by 0.054 cents to $1.385 per cubic meter effective for all bills issued on and after April 1, 2005 ➢ Based on current municipal water, sanitary and storm sewer rates within the Region of York, Aurora's proposed (2005) rates rank third (2004 — fourth) lowest among the nine municipalities. For information purposes, current retail water and sanitary sewer rates within the Region of York have been summarized within Appendix "A" of this report. ➢ The flat rate storm sewer charge to increase by $11.00 to $54.00 per annum for residential customer and by $381.00 to $657.00 per annum for commercial, industrial and multi -residential customers effective for all bills issued on and after April 1, 2005. ➢ The flat rate sewage pumping station charge for the Ballymore SPS to increase by $13.00 to $103.00 per annum forthe 165 benefiting property owners effective for all bills issued on and after April 1, 2005. ➢ The flat rate sewage pumping station charge for the Bayview Vandorf SPS to decrease by $24.00 to $66.00 per annum for the 260 benefiting property owners effective for all bills issued on and after April 1, 2005. ➢ Staff has indicated the need to update the 2001 study and will report furtherto Council on this matter prior to proceeding with the update. FINANCIAL IMPLICATIONS As noted throughout the report, the water, wastewater and storm sewer rate structures are consistent with that of the previous 14 years whereby establishing and maintaining a sustainable funding model for underground municipal infrastructure has been a key priority. LINK TO STRATEGIC PLAN Goal "A" - Maintaining a well managed and fiscally responsible municipality. ATTACHMENTS • Appendix "A" - 2005 Rate Review Comparison (Retail Water & Wastewater Rates) - York Region Area Municipalities • Appendix 'B" — Historical Review of Town's Retail Water and Wastewater Rates — 11993 to 2004 —62— COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 7 - Report No. TR05-007 Appendix "C" — Draft By-law Number 4642-05.F being a By-law to amend Municipal Waterworks Distribution By-law 3305-91, as amended. PRE -SUBMISSION REVIEW Management Team Meeting — Wednesday, February 16, 2005 Prepared by. Paul Dillman, Ext. 4112 Jim C re` Direct of Finance. TrO rer —63— a K A Q 0 0 !V Q •N LL 0.2 Z� O N COUNCIL - FEBRUARY 22, 2005 N O N O N m o m m o u u o v o d o u o o m a at o m O O I� M 0 O N W O O ItNt O M O O O O O O O M CA O O O) N O W ffii N I:c cq V GO LO O I� � `- .- I N GV ER � fA b3 d3 EA Efl EF1 M Ef3 Ef3 O O (O O O O O GOO W O ' O O Gn Ln 0 0 0 0 0 0 G» G» Ga ss » ea es » I 10 t M: s 0 0 0 M N W W W O M COUNCIL - FEBRUARY 22, 2005 Appendix"B" TOWN OF AURORA HISTORY OF WATER AND SEWER RATES 1993 TO 2005 EFFECTIVE RESIDENTIAL AND COMMERCIAL STORM SEWER RATES S.P.S. RATES WATER RATES SANITARY RESIDENTIALl COMMERCIAL BALLYMORE BAYVIEW DATE SEWER RATES FLAT RATE FLAT RATE FLAT RATE FLAT RATE per 1000 cubic meter .per 1000cubic meter per annum per annum per annum per annum 1993 $ 0.350 $ 0.570 $ - $ - 1994 $ 0.350 $ 0.570 $ - $ - 1995 $ 0.400 $ 0.570 $ - $ - 1996 $ 0.493 $ 0.570 $ - $ - $ 90.00 1997 $ 0.540 $ 0.570 $ - $ - $ 90.00 1998 $ 0.594 $ 0.463 $ 17.44 $ 102.36 $ 90.00 $ 90.00 1999 $ 0.644 $ 0.463 $ 26.16 $ 153.48 $ 90.00 $ 90.00 2000 $ 0.644 $ 0.463 $ 26.16 $ 153.48 $ 90.00 $ 90.00 2001 $ 0.644 $ 0.463 $ 34.20 $ 204.72 $ 90.00 $ 90.00 1-Jan-02 $ 43.00 $ 276.00 $ 90.00 $ 90.00 1-Apr-02 $ 0.696 $ 0.474 1-Jan-03 $ 43.00 $ 276.00 $ 90.00 $ 90.00 1-Apr-03 $ 0.751 $ 0.501 1-Jan-04 $ 43.00 $ 276.00 $ 90.00 $ 90.00 1-Apr-04 $ 0.788 $ 0.543 Proposed 1-Apr-05 $ 0.794 $ 0.591 $ 54.00 $ 657.0011 $ 103.00 $ 66.00 -65- COUNCIL — FEBRUARY 22, 2005 Appendix "C" THE CORPORATION OF THE TOWN OFA URORA By-law Number 4642-05.F BEING A BY-LAW to amend Municipal Waterworks Distribution By-law 3305-91, as amended WHEREAS the Council of the Corporation of the Town of Aurora has enacted By-law 3305-91, as amended and desires herein to enact a Schedule of Fees in respect of water and sewer rates for such By-law; AND WIIEREAS the Municipal Council of the Town of Aurora deems it expedient to amend By- law 3305-91, as amended; NOW THEREFORE the Council of the Corporation of the Town of Aurora ENACTS AS FOLLOWS: 1. THAT pursuant to By-law 3305-91, as amended, a water works rate upon persons who will or may derive a benefit therefrom shall be charged the fee set forth in Schedule "A" attached hereto, which shall form part of this By-law. 2. THAT Schedule "A" attached hereto shall be substituted and form Schedule "A" to By-law 3305-91, as amended. 3. THAT By-law 4504-04.F be and is hereby repealed. 4. THAT the provisions of this By-law shall come into force and be effective April 1, 2005. READ A FIRST AND SECOND AND THIRD TIME THIS DAY OF 2005. T. JONES, MAYOR A PANIZZA, MUNICIPAL CLERK COUN61 - FEBRUARY 22, 2005 a) b) c) 2. 3. 4, 5. 6. 7. 9. SCHEDULE "A" - BY-LAW 4642-05,F WATER AND SEWER RATES WATER SANITARY SEWER (Effective -April 1, 2005) (Effective -April 1, 2005) Metered Service 0.7940 per m3 0.5910 per m3 Non -metered -per Equivalent to 1.5 Equivalent to 1.5 unit. Refusal by times average monthly threes average monthly homeowner to residential billing residential billing install meter Meter installation Equivalent to average Equivalent to average physically not monthly billing monthly billing possible STORM SEWER FLAT RATES (Effective -April 1, 2005 a. Residential - $54.00 per annum b. Commercial/Industrial/Multi Residential - $657.00 per annum BALLYMORE SEWAGE PUMPING STATION FLAT RATE CHARGE (Effective -April 1, 2005) $103.00 per Residential Unit ($25.75 per quarterly water billing) BAYVIEW VANDORF SEWAGE PUMPING STATION FLAT RATE CHARGE (Effective April 1. 2005 $66.00 per Residential Unit ($16.50 per quarterly water billing) PENALTIES FOR LATE PAYMENT All billings are payable when stated thereon and shall, if not paid by the due date, be subjected to a 5% penalty. SERVICE CHARGES a) TURN OFF - During working hours $25.00 - Other than normal working hours $75.00 b) TURN ON - During working hours $25.00 - Other than normal working hours $75.00 - PURCHASED WATER $1.3 55hn3 WATER CONNECTION FEE $700.00 + GST $700.00 + GST -67- COUNCIL - FEBRUARY 22, 2005 19 TOWN OF AURORA COUNCIL No. PL05-015 SUBJECT: Zoning By-IawAmendment Application Hugh Cousins and Shirley Cousins Part 2 of Plan 65R-2961 125 Cousins Drive East File Number D14-02-05 FROM: Sue Seibert, Director of Planning DATE: February 22, 2006 RECOMMENDATION THAT Council receive as information the following overview of Zoning By-law Amendment Application D14-02-05, scheduled for the March 30, 2005 Public Planning Meeting. BACKGROUND Location/Land Use As illustrated on the attached Figures 1 and 2, the subject lands are located east of Industrial Parkway South, and south of Cousins Drive East. The lands are legally described as Part 2 of plan 65R-2961 and are municipally known as 125 Cousins Drive East. The subject lands are occupied by an existing residential dwelling. Surroundina Uses To the North: Open Space (Sheppards Bush Conservation Area); South: Industrial (Aurora Hydro Connections Ltd); East: Existing residential/open space; West: Vacant Industrial lands currently under review. Official Plan The subject lands are designated 'Industrial' by the Official Plan (OP) Zoning By-law The subject lands are currently zoned "General Industrial (M2) Zone". The proposed use of the lands is not permitted in the By-law. COUNCIL — FEBRUARY 22, 2005 February 22, 2005 - 2 - Report No. PL05-015 PROPOSAL The owner has applied to the Town to rezone the property from "General Industrial (M2) Zone" to "Holding (H) Zone" to continue to allow the existing residential use of the lands and allow the existing lot specifications and siting specifications as they do not currently meet the Industrial M2 zone provisions. OPTIONS Not applicable. FINANCIAL IMPLICATIONS Not applicable. CONCLUSIONS An application has been submitted for a Zoning By-law Amendment application to rezone the property from "General Industrial (M2) Zone" to "Holding (H) Zone", to continue to allow the existing residential use of the lands. Staff recommends that Council receive as information the overview of Zoning By-law Amendment Application D14-02-05 and scheduled for the March 30th, 2005 Public Planning Meeting. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. Critical review of the subject application through the Zoning By-law Amendment process will facilitate this objective. ATTACHMENTS Figure 1 - Location Plan Figure 2 - Survey PRE -SUBMISSION REVIEW Management Team Meeting — February 16, 2005 Prepared by. Cristina Celebre, Planner Extension 4343 Sir6 &dbert, M.CJ.P., R.P.P. Director of Planning 05 FIGURE 1 o�} om� d�a n .o m m�0 a a � rn� cLLo 0 r� L �..�. W. ©�...... CCC z-e!!!� 7 z 0 a u ^� WZ Eu Z x ZN Y Z �ca�S�tL�re Q Ra11W W u. o a w Rai J N W EL s� z F B 5 a 9 F e � Np 1 69k2-e59 NH'y r'g � iava E(EE� '3tlN A `!papa S T COUNCIL — FEBRUARY 22, 2005 ep g `ggKa �, o '� @65g1��p��Cs• gy g�� qq� O� � '5.,��6@ �• � � nrB.688.,:�1licA; �� g��� �� � Jaw�^I R awl- d a: pp t ^2 Md w S y L B I 1 13 N 1 � Q� 9 ^y 6 1 N C� a N V -1 d Q 3 2i 3 1 S. 1 4 3 d- ,� 9� m ye 39 a,x 8 d q a y ,p -c �7 INpUSTftIAL '1g eP� ,f•' N V f Q V 1 —71— COUNCIL — FEBRUARY 22, 2005 AGENDA ITEM # Date: February 22, 2005 To: Mayor and Members of Council From: Sue Seibert, Director of Planning Re: Site Plan Amendment Application 1268264 Ontario Limited 14961 Yonge Street D11-13-03 Report Number PL05-002 Council at its meeting of January I e, 2005, had before it the attached staff report PL05- 002. At that time it was resolved as follows: THAT Report PL05-002 be referred back to staff to provide an opinion with respect to what possible impact would result if challenged in court from the others who wish the servicing allocation. The legal opinion was subsequently distributed Council's position relative to the original report. yeSi,nly,ibert, MCIP, RPP Director of Planning Consequently, staff are seeking —72— COUNCIL — FEBRUARY 22,. 2005 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL05-002- SUBJECT: Site Plan Amendment Application 1268264 Ontario Limited Lot 176, Plan Number 246 14961 Yonge Street File Number Dl1-13-03 FROM: Sue Seibert, Director of Planning DATE: January18, 2005 RECOMMENDATIONS THAT Report PL05-002 be received as information; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorised to execute a site plan amendment agreement between 1268264 Ontario Limited and the Town of Aurora, respecting the construction of an additional two residential units within an existing four storey residential building with commercial uses on the first floor. BACKGROUND_ Location/Land Use: The subject lands are located at 14961 Yonge Street and identified legally as Lot 176, Plan 246, as illustrated on the attached Figure 1. The subject site is located at Yonge Street and Cousins Drive and has a total lot area of 889.20 m2 (0.22 acres) and a frontage of 17.83 m (58.5 ft.) along Yonge Street. Surrounding Uses: To the North: Commercial South: Commercial East: Residential West: Commercial —73— COUNCIL — FEBRUARY 22, 2005 January 18, 2005 - 2 - Report -No. PL05-002 Official Plan: The subject lands are designated "Community Commercial Centre" in the Official Plan and are located within the "Heritage Resource Area." This designation allows for the development of the site for residential dwelling units above the ground floor and an office commercial use on the ground floor. The proposed residential dwelling units and commercial use is therefore in keeping with the Official Plan. Zoning By-law: The lands are zoned "Central Commercial (C2) Zone", which permits business and professional offices and dwelling units above the first floor. The applicant received approval from the Committee of Adjustment under file D13-5-03, to permit the residential portion of a non-residential building in a Commercial Zone to exceed 50 percent (%) of the total of the total floor area. Therefore, the proposal conforms to the By-law. PROPOSAL Site Plan: Site plan approval was granted forthis site in 2004 to permitthe construction of a 1,561.23 mZ (16,805.50 sq. ft.) four -storey building with office commercial use on the ground floor and a total of ten (10) dwelling units on the remaining three floors. The applicant has constructed the building, and has made some minor changes to the site plan. Those changes include constructing twelve (12) dwelling units, whereas ten (10) units were approved, and decreasing the commercial office space. The applicant reconfigured the interior layout of the second and third floors which created two more units. The applicant also decreased the commercial office space as a result of Building Code Requirements. As a result of these changes, an additional parking space was required, and the applicant has reconfigured the parking area to allow forthe required 21 parking spaces, whereas 20 parking spaces were originally proposed. The interior changes to the building did not increase the gross floor area of the building. Also, no changes were made to the exterior of the building, which was constructed in accordance to the approved architectural drawings approved the Town's controlling architect. The Town Departments have reviewed the site plan amendment application and have no objections to the proposal. The Public Works Department have a concern with the exterior lighting including the locations, fixture type and wattage. The applicant, through a letter dated January 6th, 2005 has confirmed that the issue will be resolved. For Council's information, a clause within the Site Plan Agreement states that all outside lighting shall not interfere with abutting properties and streets. —74— COUNCIL — FEBRUARY 22, 2005 January 18, 2005 - 3 - Report No. PL05-002 OPTIONS The application could proceed with a report to Council, following a detailed review by the Site Plan Committee, for approval and authorization forthe Mayor and Clerk to execute the Agreement. Alternatively, in accordance with Council policy, the Director of Planning could be delegated authority to execute the agreements on behalf of the Municipality. Given the Applicant's desire to proceed expeditiously, Staff are able to deal with the site plan amendment through the delegation process. FINANCIAL IMPLICATIONS Not applicable CONCLUSIONS The subject application can be dealt with most expeditiously at the Staff level. Accordingly, it is recommended that the matter be delegated to the Director of Planning to execute a site plan amendment agreement between 1268264 Ontario Limited and the Town of Aurora, respecting the construction of two (2) additional residential dwelling units within the existing residential apartment building. It is suggested that servicing allocation be taken from the 200 unit historic core reserve. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. Critical review of the subject application through the site plan process will facilitate this objective. ATTACHMENTS Figure 1 - Location Plan Figure 2 - Site Plan PRE -SUBMISSION REVIEW Management Team Meeting — January 12, 2005. Prepared by. Cristina Celebre, Planner Extension 4343 idsVMXJ.P., R.P.P. of Planning —75— IS 41auj - E ryNc �S a'Ouerad as any uo.aauaeo 133a1S 39NOA LU 0 z J h c.> W i m N cl W F- J Z O Z Q �o a J Z o W N 0 2 IL Z p C04 M5� aM z Q �aa li O EL W F-- (L < J aLLao U Ci O N U O J rnllnln�� _ CG'RDIIADV 847 N W froenwawn wn wmr .ro a� °°�C0^�i�x COUNCIL — FEBRUARY 22, 2005 AGENDA ITEM t7 To: Members of Council From: Councillor John West Date: February 22, 2005 Re: Winter Warmth Fund All members of Council received a copy of the pamphlet "Winter Warmth Fund" regarding financial help for those who use natural gas. I would ask Council if they would allow notice of this information to be inserted into our page in the Era -Banner, and on our webpage as well, and also consider an ad in the Auroran. There are residents in our community who may require this temporary help offered by Enbridge and the United Way. I would also ask Aurora Hydro Connections Limited if any such assistance is available for residents using hydro. Councillor John West JW/ce Encl. NEM COUNCIL - FEBRUARY 22, 2005 ---- -- 45 c c c0 N @ a 'c> ' % o m m co _ aciO1 ac��� liicici� is 3c'�a°p�' a�c��EZ a o UpL5m .S m AS o Y@ J1 ea d C9 f�li o C N p G p .E N c N H W dJ c' E c0 d o M N E E a�m u� coi uj m �j @ Y'J E CPi L 0ip oFEm N C @ @ O N __ Y y N tJ CD ti tf w m E fn = 1O 29 a= o =_ '-_� m E E m y@ e d n o 0 E73o coi U o u� � c E a c 3 v o €F a bD N@ � N@ ✓@ Y N 7 ,� Y O v- O £.n C@ x o .• O C N N O a !n ,N c @ if 3_ a> c o y c_ c_ a� a� Y c *• 'o �,, = c a c °�' m a Uzi mr Z LL15- PMA z � 01w i 72 T.-6 mow" .. FEB 1 4 2000 February 9, 2005 Bob Pannizza, Clerk Town of Aurora 100 John West Way Aurora, ON L4G 6J1 Dear Mr. Pannizza: Town of Richmond Hill Re: Greater Toronto Area (GTA) Pooling — Town of Richmond Hill Portion P.O. Box 300 225 East Beaver Creek Road Richmond Hill, Ontario Canada L4C 4Y5 905-771-8800 www.richmondhill.ca I am writing to advise that Richmond Hill Town Council, at its special meeting on February 7, 2005, approved the following resolution: "WHEREAS the City of Toronto has consistently said it is distinct from other municipalities in Ontario and wishes to independently negotiate with other levels of government; AND WHEREAS the City of Toronto has recently withdrawn as a member of the Association of Municipalities of Ontario; AND WHEREAS the City of Toronto is currently considering withdrawing from the Greater Toronto Marketing Alliance; AND WHEREAS the City of Toronto currently receives payments for Pooling Costs from municipalities located outside of its boundaries for services rendered by the City of Toronto inside of its boundaries; AND WHEREAS the payment of such Pooling Costs amounts to taxation without representation on the residents of the Town of Richmond Hill; AND WHEREAS the City of Toronto has not paid its share of the costs of operating the GO Transit system despite all other GO Transit partners meeting their funding obligations; AND WHEREAS the Town of Richmond Hill believes that the payment of Pooling Costs to the City of Toronto by municipalities outside the City of Toronto is inconsistent with the stated intentions of the City of Toronto to be considered distinct from other municipalities and to independently negotiate with other levels of government; (continued) ® -80- COUNCIL - FEBRUARY 22, 2005 Bob Pannizza February 9, 2005 Page 2 NOW THEREFORE BE IT RESOLVED that the Town of Richmond Hill will withhold its share of Regional Pooling Costs estimated to be $15,660,000 in the 2005 Regional Levy, and should the City of Toronto wish to use Richmond Hill taxpayer money, Council and Staff would be happy to negotiate directly with the City of Toronto; And further, that this resolution be sent to all municipalities in the Greater Toronto Area requesting their support and requesting that they pass a similar motion in this regard; And further, that this resolution be sent to the Provincial Minister of Finance, Greg Sorbara; Minister of Municipal Affairs and Housing, John Gerretsen and to the Federal Minister of State (Infrastructure and. Communities), the Honourable John Ferguson Godfrey." In accordance with Council's directive, I am forwarding to your attention a copy of Council's requests, as noted above. If you require further information please contact C.Q. Weldon, Chief Administrative Officer at (905) 771-8800, extension 3834. cc: C.D. Weldon, Chief Administrative Officer Ulli S. Watkiss, City Clerk, City of Toronto Ac i= COUNCIL - FEBRUARY 22, 2005 WENDAITEM# 9 2 Aurora Public Library February 14, 2005 15145 Yonge Street, Aurora Ontario L4G 1M1 Aftnistration: 905-727-9494 Council of the Town of Aurora Library: 1 Municipal Drive 905-727-9493 Aurora, Ontario L4G 6J1 www.library.aurora.on.ca Dear Mayor Jones and Members of Council: Councillor Bill Hogg has submitted his resignation as a member of the Library Board. The Board has accepted his resignation, with regret and with appreciation for his contributions to our work. Accordingly, the Board is advising Council of the vacancy and requesting that it be filled as soon as possible. We would note that the appended requirements of the Act set out the maximum number of council members to be appointed to a board but that there is no minimum requirement, Therefore, Council may fill the existing vacancy through appointment of either another Council member or a citizen. Finally, it may be helpful to Council to be reminded of the description of personal attributes or characteristics required to be an effective member of the Board which was previously developed as a means of assisting Council in making effective appointments for the 2004-2006 term. The attached Member Qualifications and Attributes describes both the statutory requirements and the critical attributes identified by the outgoing Library Board for the appointment of new members. I would be happy to provide any further assistance you may require concerning this matter. Sincerely, L' yv); Jane Taylor Chair Aurora Public Library Board am COUNCIL — FEBRUARY 22, 2005 PUBLIC LIBRARIES ACT R.S.O.1990, CHAPTER P.44 Board members 10. 1 A person is qualified to be appointed as a member of a board who is a member of the appointing council or, (a) is at least eighteen years old; (b) is a Canadian citizen; (c) is a resident of the municipality for which the board is established (d) is not employed by the board or by the municipality Number of council members on board limited The appointing council shall not appoint more of its own members to a board than the number that is, in the case of a public library board or union board, one less than a majority of the board; and Vacancies 12. Where a vacancy arises in the membership of a board, the appointing council shall promptly appoint a person to fill the vacancy and to hold office for the unexpired term, except where the unexpired term is less than forty-five days. Disqualification of board member 13. If aboard member, (a) is convicted of an indictable offence; (b) becomes incapacitated; (c) is absent from the meetings of the board for three consecutive months the without being authorized by a board resolution; (d) ceases to be qualified for membership under clause 10 (1) (c); or (e) otherwise forfeits his or her seat, the member's seat becomes vacant and the remaining members shall forthwith declare the seat vacant and notify appointing council accordingly. R.S.O. 1990, c. P.44, s. 13. M*M COUNCIL — FEBRUARY 22, 2005 Aurora Public Library Board QUALIFICATIONS and ATTRIBUTES of MEMBERS Library boards are important. Effective library boards enhance the value of the library and radically improve the delivery of library services to provide value for taxpayers' money. Libraries have a large impact on the economic, educational, and social well-being of the communities they serve. Effective library boards require motivated trustees who have a sincere interest and passion for libraries and diverse skills, which are relevant to good governance. (From the Best Practice Guide to the Selection and Development of Library Board, developed by the Ontario Library Boards' Association) The Aurora Public Library Board supports the premise of this statement. Accordingly, the Board has developed a profile of required qualifications and personal attributes, in order to ensure the continued presence of an effective Library Board and to assist Council in the recruitment of effective members. Statutory Qualifications: The {Ontario} Public Libraries Act, R.S.0.1990 requires that appointees to a local library board be: ➢ At least eighteen years of age ➢ A Canadian citizen ➢ A resident of Aurora ➢ Not employed by the Town of Aurora or by the Aurora Public Library. Personal Attributes: The following attributes have been identified as being critical attributes for all persons appointed to the Library Board, in order to develop an effective overall governance body. 1. Conviction that the Library is a unique community service and integral to the quality of life in Aurora. 2. Ability and willingness to commit time and energy to the Library Board. 3. Ability and willingness to advocate for the Library and the services it provides. 4. Firm connections and affiliations within the Aurora community and a sense of accountability to the community. 5. Ability to comprehend and support a wide range of community concerns and needs. 6. Courage to resist pressures which interfere with the community's democratic right of access to information. 7. Knowledge of good governance practices and respectful of the role of a board as a governance body responsible for policy, planning, and financial management. Aurora Public Library Board November 2003 :m COUNCIL - FEBRUARY 22, 200AGENDA ITEM # �3 I N T E R CORPORATE SERVICES OFFICE MEMO To: Members of Council From: Bob Panizza Subject: Town of Newmarket Resolution Date: February 22, 2004 At the January 11, 2005 Council meeting, a resolution from the Town of Newmarket was deferred in order to obtain input from the Lake Simcoe Conservation Authority. Attached for your information is a copy of the response that was sent by the Conservation Authority. Bob Panizza Director of Corporate Services W COUNCIL — FEBRUARY 22, 2005 O,Nn ofgGr . X d TOWN OF AURORA EXTRACT FROM COUNCIL MEETING 05-01 HELD ON TUESDAY, JANUARY 11, 2005 VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Vrancic Seconded by Councillor Morris THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 8. Resolution RI8-2004 from the Town of Newmarket Re: Rescue Lake Simcoe Coalition's Wave, Healthy Yards, Healthy Waters Program This item was deferred to a future meeting to obtain additional information. CORRESPONDENCE SENT BY. ACTION DEPT.: INFO DEPT.: CAO, Public Works, Pendin_ a%V COUNCIL - FE.B.RUARY 22, 2005 :�:? F NEV M TMT SOWN OF ��+.i ". .. < L Corporate Services Department Town Cterk's Office 905-$95-5193 S NFWMAPKO December 14, 2004 Mr. Bob Panizza Director of Corporate Services Town of Aurora 100 John West Way Aurora, ON L4G 6,11 Dear Mr. Panizza: RE: Resolution R18-2004 I am writing to advise that the Town of Newmarket Council at the regular meeting held on Monday, December 13, 2004 adopted the above referenced resolution with respect to The Wave, Healthy Yards, Healthy Waters Program. I attach a copy for your review. The Council of the Town of Newmarket respectfully requests support for this resolution from the municipalities in the Lake Simcoe.Watershed. Yours sincerely, Anita Moore' Town Clerk am:lm copy: Regional Municipality of York Town of East Gwillimbury Town of Georgina Township of King Town of Whitchurch-Stouffville Regional Municipality of Durham Township of Brock Township of Scugog Township of Uxbridge County of Simcoe Town of Bradford West-Gwillimbury Town of innisfil Township of Oro-Medonte Town of New Tecumseth Township of Ramara City of Kawartha Lakes City of Barrie City of Orillia "Newmarket celebrating ourherhage while capturing thepromise of tomorrow" 395 Mulock Drive, P.O. Box 328, STN MAIN.NEWMARKET, ON L3Y 4X7 Direct Dial: (905)953-5322 Tag ( 95)895-5193 Fax: (905)953-5100 COUNCIL - FE.B.RUARY 22, 2005 M December 13, 2004 Moved by: Councillor Sponga Seconded by: Councillor Ramsarran RESOLUTION 11184004 WHEREAS Lake Simcoe's annual phosphorus input is about 100 metric tonnes which is the equivalent of 10 full dump trucks —which is 70 tonnes more than its natural state, and that to regain the health of the lake this level must be reduced by 30 tonnes a year; AND WHEREAS while rural and agricultural phosphorus sources are on the decrease and the phosphorus contribution from urban/suburban areas is on the rise, and that the phosphorus runoff from urban/suburban homes comes from many sources 'but none greater than.from over watering and the use of yard fertilizers that contain phosphorus; AND WHEREAS phosphorus is directly responsible for the eutrophication of Lake Simcoe by stimulating high concentrations of algae and weed growth which die and submerge affecting the underwater ecosystem by reducing the oxygen supply in the water and harming fish and wildlife; AND WHEREAS the Lake Simcoe Watershed: Has a total land and water surface area of 3,303 square kilometres. Lake Simcoe itself occupies about 20 percent or 722 square kilometres. 3, The watershed is bordered by five major physiographical areas - Oak Ridges Moraine, Peterborough Drumlin Fields, uplands till plains, the Simcoe Lowlands and the Oro Moraine. 4. Five major tributaries account for more than 60 percent of the total drainage area. 5. The land portion of the watershed is drained by 35 tributary rivers. 6. The Maskinonge River in Keswick includes a drainage area of 66 square kilometres. T. The lake and watershed generate annual revenue of $200 million annually. "'« COUNCIL — FEBRUARY 22, 2005 R18-2004 Page 2 AND WHEREAS the Corporation of the Town of Newmarket at a meeting held on November 22, 2004 received a'notice of a motion regarding The Wave Healthy Yards/ Healthy Waters Program of the Rescue Lake Simcoe Coalition to assist people to reduce phosphorus run off from their yards. THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket as follows: THAT the Corporation of the Town of Newmarket invites other municipalities within the Lake Simcoe Watershed to support and participate in The Wave, Healthy Yards, Healthy Waters Program; AND THAT this resolution be circulated to the municipalities within the Lake Simcoe Watershed. Mayor Tom Taylor COUNCIL - FEBRUARY 22, 2005 Tel: 905.895.1281 1.800.465.0437 Fax: 905.853.5881 &Mail: Info@lsrca. on. ca Web: www.lsrca.on.ca 120 Bayview Parkway Box 282 Newmarket, Ontario L3Y 4X1 February 4, 2005 "' 1 12005 Mr. Bob Panizza Town Clerk Town of Aurora 1 Municipal Drive Aurora, ON L4G 6J1 Dear Mr. Panizza, On Friday, January 28th, 2005, the Authority's Board of Directors, at their Meeting No. BOD-01-05, passed the following resolution: Moved by:. J. West Seconded by: G. Davidson BOD-05-025 RESOLVED THAT the resolution from the Town of Aurora regarding the Rescue Lake Simcoe's Coalition's Wave, Healthy Yards, Healthy Yards, Healthy Waters Program be received; and FURTHER that the Town of Aurora be advised that the LSRCA has supported the Coalition's WAVE project through staff � \ support. ayle Wood, CMM III Chie Administrative Officer/ Secre6v-Treasurer /glc Watershed c: Mr. Roland Chenier, Town Clerk, Town of Georgina Councillor J. West, LSRCA Board Member Ms. Annabel Slaight Health H:\Board of Directors\BOD Minutes & Agendas 209.knuary\Resolution_WAVE.wpd COUNCIL - FEBRUARY 22, 2005 THE CORPORATION OF THE TOWN OF AURORA Bylaw Number 4643-05.T BEING A BY-LAW to amend Parking By-law 4574-04.T as amended, with respect to parking on Dunning Avenue WHEREAS Section 11 (1) of the Municipal Act 2001, S.0.2001 C.25, as amended authorizes a municipality to pass by-laws for the regulation of traffic on highways; AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora enacted By-law 4574-04.T, as amended, being the Parking and Traffic Control By- law; AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora deems it necessary and expedient to amend By-law 4574-04.T, as amended; NOW .THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT Schedule IV respecting No Stopping to By-law 4574-04.T, as amended, is hereby amended by the addition thereto of the following: COLUMN I- COLUMN2-SIDE COLUMN3-FROM: COLUMN 4- HIGHWAY TO: PROHIBITED TIMES OR DAYS Dunning Avenue South From: a point 9 meters east Anytime of Cameron Avenue To: a point 169.5 meters west of Ybnge Street 2. THAT Schedule IV respecting No Stopping Time Restrictions to By-law 4574-04.T, as amended, is hereby amended by the addition thereto of the following: COLUMN 1 - COLUMN 2 - SIDE COLUMN 3 - FROM: COLUMN 4 - HIGHWAY TO: PROHIBITED TIMES OR DAYS Dunning Avenue North From: a point 75.6 meters east 8:00a.m. to 4:00p.m. of Yonge Street Monday to Friday To: a point 107 meters east - of Cameron Avenue 3. THAT Schedule V respecting School Bus Loading Zones to By-law 4574- 043, as amended, is hereby amended by the addition thereto of the following: COLUMN 1- COLUMN2-SIDE COLUMN3-FROM: COLUMN 4-- HIGHWAY TO: PROHIBITED TIMES OR DAYS Dunning Avenue South From: a point 70 meters east 2:30p.m. to 3:30p.m. of Yonge Street Monday to Friday To: a point 169.5 meters September 1 to east of Yonge Street June 30 -91- COUNCIL - FEBRUARY 22, 2005 Dunning Avenue South From: a point 35 meters east 2:30p.m, to 3:30p.m. of Cameron Avenue Monday to Friday To: a point 60 meters east September 1 to of Cameron Avenue June 30 4. THAT Schedule I respecting No Parking to By-law 4574-047, as amended, is hereby amended by the deletion of the following: COLUMN i - COLUMN 2 - SIDE COLUMN 3 - FROM: COLUMN 4 - HIGHWAY TO: PROHIBITED TIMES OR DAYS Dunning Avenue South From: a point 169.5 meters east Anytime of Yonge Street, To: a point 60 meters east of Cameron Avenue 5. THAT Schedule V respecting No Parking Restrictions to By-law 4574-04.T, as amended, is hereby amended by the deletion of the following: COLUMN 1 - COLUMN 2 - SIDE COLUMN 3 - FROM: COLUMN 4 - HIGHWAY TO: PROHIBITED TIMES OR DAYS Dunning Avenue North From: a point 75.6 meters east 8:30a.m. to 4:00p.m. of Yonge Street Monday to Friday To: a point 85.3 meters east of Cameron Avenue 6. THAT the provisions of this By-law shall come into force upon third reading and when properly worded signs have been erected and are on display. READ A FIRST AND SECOND TIME THIS 22ND DAY OF FEBRUARY, 2005. READ A THIRD TIME AND FINALLY PASSED THIS 22ND DAY OF FEBRUARY, 2005. T. JONES, MAYOR I B. PANIZZA, MUNICIPAL CLERK -92- COUNCIL — FEBRUARY 22, 2005 THE CORPORATION OF THE TOWN OFAURORA By-law Number 4645-05.0 BEING A BY-LAW to Confirm Actions by Council Resulting From The Meeting of February 22, 2005. THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its meeting held on February 22, 2005 in respect to each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2. THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND SECOND TIME THIS 22nd DAY OF FEBRUARY, 2005. READ A THIRD TIME AND FINALLY PASSED THIS 22ntl DAY OFFEBRUARY, 2005. T. JONES, MAYOR B. PANIZZA, TOWN CLERK —93— ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, February 22, 2005 Delegation Request from Ms Catherine Couchman, Chair of the Accessibility Advisory Committee Re: Item 1(2) — Report CS05-007 — Sensitivity Training Seminar for Town Staff ➢ Delegation Request from Mr. Howard Friedman of HBR Planning Centre (representing John Hurlburt Holdings) Re: Item 4(3) - February 14, 2005 Heritage Advisory Committee of Aurora Meeting Record 15408 Yonge St. — Site Development Proposal (D11-03-05), Shoppers Drug Mart Correspondence from Councillor Hogg Re: Item 12 - Correspondence from the Aurora Public Library Regarding Request for Appointment of a New Council Representative on the Library Board Extract from the Environmental Advisory Committee Meeting on February 21, 2005 Re: 50 Industrial Parkway South Memo from the Director of Corporate Services Re: Contract Extension of Interim CAO ADDITIONAL ITEMS - COUNCIL - FEB. 22/05 Page 1 of 1 Panizza, Bob From: Catherine Couchman [couchmac@aci.on.ca] Sent: Tuesday, February 22, 2005 8:26 AM To: Panizza, Bob Subject: Re: Tuesdays meeting Hello Bob I would like to be heard as a delegate to speak to the decision reached at the February 15th General Committee meeting on providing the Accessibility Awareness Training via third party consultant to Town staff. Thank you. Catherine Couchman Chair of the Aurora Accessibility Advisory Committee 2/22/2005 ADDITIONAL ITEMS - COUNCIL - FEB. 22/05 HBR PLANNING CENTRE CONSULTANTS IN UR3AN PLANNING AND DEVELOPMENT 66 Prospect Street, Unit A Newmarket, Ontario L3Y 3S9 February 21, 2005 Mr. Bob Panizza Clerk Town of Aurora 100 John West Way Box 1000 Aurora, Ontario L4G 6,11 Dear Mr. Panizza: Telephone (905) 853-1841 Fax (905) 830.1451 RE: PROPOSED SITE PLAN ADDITION FOR SHOPPERS DRUG MART BLOCK G, PLAN 475 AURORA HEIGHTS PLAZA TOWN OF AURORA QOHN HURLBURT HOLDINGS LIMITED) - AND - FEBRUARY 14, 2005, HERITAGE ADVISORY COMMITTEE MEETING MINUTES VIA FAX We represent John Hurlburt Holdings Limited the owner of the Aurora Heights Plaza at 15408 Yonge Street. We would respectfully request an opportunity to address Council on February 22, 2005, regarding Agenda Item No. 4, Sub -Item No. 3 pertamingto the Shoppers Drug Mart development. Yours very truly, HB )rd I ENTRE How man, M.C.I.P., R.P.P. Director of Planning HF,jI cc: John Hurlburt, John Hurlburt Holdings Limited cc: Chris Stoyanovich, Shoppers Drug Mart ADDITIONAL ITEMS — COUNCIL — FEB. 22/05 From: Bill Hopo To: 'Colleen Abbott' Cc: Evelyn Buck; 'John West'; Tim Jones; 'Jane Taylor' Sent: Wednesday, February 09, 2005 12:26 AM Subject: Library Board Membership It has been brought to attention that the Board will be discussing at the Feb loth meeting whether to exercise their privilege to ask for a member of the Board to step down if they miss 3 meetings in a row -- as I did at the end of last year. As you are no doubt aware, the circumstances that lead to me missing the string of meetings at the end of lost year were not within my control (or my choosing), and going forward, although my daughters health has stabilized, my family situation and business travel requirement make it impossible for me to commit to uninterrupted attendance. Given the lack of consensus on this matter and my personal circumstances, I have regretfully decided to resign my position. I trust Council will fill the role with someone who is able to make the time commitment the Board is looking for. Please circulate this email to all members of the board. Cheers! Bill Hogg Councillor ADDITIONAL ITEMS — COUNCIL — FEB. 22/05 CORRESPONDENCE 7. Correspondence from the Director of Public Works to Petro Canada Aqua Terre report dated December 15, 2004 — 50 Industrial Parkway South (Petro Canada Card Lock Outlet No. 04616) Moved by Ellen Mole Seconded by Darryl Moore THAT an update be provided to members of the Environmental Advisory Committee by staff on the steps taken to date following up on previous motions related to this issue; THAT a letter be requested from the Ministry of the Environment on what their involvement has been, the subsequent results, and their future involvement will be on this issue; THAT Petro Canada be requested to provide conclusive independent engineering findings that the current tank installations are not leaking; THAT the Ministry of the Environment, the Ministry of Commercial and Consumer Affairs, and any other regulatory agency that retains audit records that indicate the amount if any of petroleum loss, be requested to review the audit records of Petro Canada at 50 Industrial Parkway South from 2001 to the current date and report interpretation of said data; and THAT a copy of Petro Canada's response to the correspondence from the Director of Public Works dated January 18, 2005, to be received this week, be provided to members of the Environmental Advisory Committee at the next scheduled EAC meeting. CARRIED Moved by David Tomlinson Seconded by Sue Walmer THAT a copy of the above recommendations of the Environmental Advisory Committee be provided to Council at the February 22, 2005, meeting to expedite the matter. CARRIED I N T E R CORPORATE SERVICES 0 F F I C E MEMO To: Members of Council From: Bob Panizza, Director of Corporate Services Subject: Contract Extension of Interim CAO Date: February 22, 2005 On August 17, 2004 Council approved the execution of an agreement with S C Municipal Solutions Inc. and executed an accompanying By -Jaw No. 4587-04.H to provide for the services of Mr. Scott Somerville as Interim CAO for the Town of Aurora. A clause in the agreement stipulates that the services of Mr. Somerville will be retained on a month to month basis not to exceed six months commencing August 23, 2004. Since the expiry of this clause will occur effective the end of February, it is recommended that Council consider extending the terms of the agreement on a month to month basis for a further six months or until a new permanent Chief Administrative Officer has been hired by the Town. 45knizoz�'4aw Director of Corporate Services �rvw�{�0�0 TOWN OF AURORA „-.'. CAH- EXTRACT FROM COUNCIL MEETING 04-26 HELD ON TUESDAY, AUGUST 17, 2004 Recommendations from the Special Council In Camera Meeting of August 16, 2004. (ADDED ITEM) Moved by Councillor West Seconded by Councillor Vrancic THAT the Town execute an agreement with S C Municipal Solutions Inc. and that By-law 4587-04. H be enacted to appoint an interim Chief Administrative Officer; and THAT staff be authorized to proceed with the recruitment process for the position of Chief Administrative Officer, and that the compensation level for this position be established at Grade 24 of the salary schedule. CARRIED CORRESPONDENCE SENT BY: ACTION DEPT.: Human Resources, Corporate Services, Treasury INFO: THE CORPORATION OF THE TOWN OFAURORA By-law Number 4587-04.14 BEING A BY-LAW to amend By-law No. 3616-95.H, a By-law to establish the office and define, limit and determine the duties and responsibilities of the interim Chief Administrative Officer. WHEREAS Council has, pursuant to the provisions of Section 72 of the Municipal Act, enacted By-law No. 3616-95.H. AND WHEREAS it is deemed expedient to amend the provisions of the said By-law. NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT By-law No. 3616-95.H be and is hereby amended by the addition thereto of Section 7.1, said Section to read as follows: 7.1 Mr. S. Somerville be and is hereby appointed interim Chief Administrative Officer of the Town of Aurora; 2. THAT Schedule "A" to By-law 3616-95.H be and is hereby amended by substituting Schedule "A" attached hereto. 3. THAT the provisions of this By-law shall come into force and effect on the 23rd day of August, 2004. 4. THAT By-law Number 4047-99.H be repealed effective August 20, 2004. READ A FIRST AND SECOND TIME THIS 17' DAY OFAUGUST, 2004, READ A THIRD TIMEAND FINALLYPASSED THIS'17t° DAY OFAUGUST, 2004. 1 T. UONES, MA OR B. PANIZZA, TOWN CLERK AMENDED SCHEDULE "A" To By-law No. 36I6-95.H SUBJECT to the provisions of the Municipal Act and any other statutes, the duties and responsibilities of the Chief Administrative Officer shall be: 1. Coordinates and directs the Department Heads in the efficient administration of the municipality in accordance with the Corporate Strategic Plan and other policies and plans approved and established by the Council. 2. Develops a process for maintaining long term corporate development plans, including financial implications, and ensures that such plans are developed, approved, implemented and reviewed on a regular basis. 3. Establishes, and is the Chair of a Staff Management Team of Department Heads for corporate coordination purposes. 4. Coordinates and directs the Department Heads in the preparation of plans and programs to be submitted to Connell with suitable alternatives for the construction, maintenance, development and improvement of municipal properties, facilities and services. 5. Centralizes and coordinates the Corporation's economic development functions. 6. Coordinates and directs the implementation of the approved policies and programs of Council and deals with any matter, including complaints from citizens arising therefrom, in accordance with the policies of Council, without further reference to Council subject to regularly reporting to Council upon actions taken. 7. Reviews regularly the municipality's organization and departmental structure, in conjunction with Department Heads and recommends any changes that would improve the effectiveness, efficiency or economy of the structure. 8. Coordinates, primarily through the Committee of Department Heads, the compilation, consideration and presentation to Council of recommendations of Department Heads arising from departmental operations, and comments thereon as appropriate and, with the advice and assistance of the Department Heads, proposes by-laws and resolutions to give effect to such recommendations as are adopted by Council. 9. Directs the codification of the policies and procedures of Council and its Committees and Departments. 10. Ensures that information and reports requested by Council or that could be of assistance to Council are obtained and submitted to Council in a timely fashion. 11. Coordinates the presentation to Council, at least quarterly, of a report on the Corporation's operations, finances and works -in -progress together with any recommendations necessary for Council to achieve its objectives and any other matter that ought to be reported to Council. 12. Directs and controls all employees of the Corporation except such officials as are appointed by statute in respect to their duties and responsibilities and, in particular: a) recommends to Council the appointment, employment, suspension or dismissal of Department Heads; and b) directly appoints, employs, suspends or dismisses all other employees within the employee establishment authorized by Council, in conjunction with Department Heads in accordance with the provisions of collective bargaining agreements and/or other procedures approved by Council. -2- 13. Establishes and maintains an ongoing program of annual evaluation of employee performance in all Departments and, with respect to Department Heads, evaluates their performance annually and reports thereon to Council. 14. Recommends to Council with respect to the pay, fringe benefits and working conditions of all employees, using collective bargaining procedures where required, and coordinates and directs Department Heads in the efficient administration of the approved Council agreements. 15. Directs the exercise of a general financial control of all departments with the assistance of the Treasurer. 16. Directs, with the assistance of the Treasurer, the preparation of and the presentation to Council of the amoral estimates of expenditures and revenues and the 10 year forecast of capital expenditures, revenues and operating costs and the subsequent administration and control of the municipality's financial affairs according to the estimates as approved by Council. 17. Represents the municipality in assigned matters involving the Provincial Government, issues respecting the Greater Toronto Area and those involving Regional and other intergovernmental affairs. 18. Attends all meetings of Council and its Committees as necessary. 19. Carries out such other duties and responsibilities assigned by Council or exercises any power from time to time lawfully granted by Council.