AGENDA - Council - 20040608TOWN OF AURORA
COUNCIL
AGENDA
NO.04-YO
iOESDAY, ]ONE 8, 2004
1:00 P.IL
COUNCIL CNIIMBERS
AUROu TOYYII NULL
PUBLIC RELEASE
04/06/04
TOWN OF AURORA
COUNCIL MEETING AGENDA
NO. 04-20
Tuesday, June 8, 2004
7:00 P.M. OPEN FORUM — COUNCIL MEETING TO FOLLOW
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
III ADOPTION OF MINUTES
Special Council Meeting No. 04-17, Tuesday, May 25, 2004 and Council
Meeting No. 04.18, Tuesday, May 25, 2004
RECOMMENDED:
THAT the Council Minutes of Meeting Numbers 04-17 and 04-18 be
adopted as printed and circulated.
IV PRESENTATIONS
The Mayor to Present Award of Recognition to Mr. Maurice (pg. P1)
Blanchard for 25 years of Service with the Town of Aurora
Presentation/recognition from Mayor Jones - to Cardinal Carter (pg. P2)
Secondary School - Class of Mr. Gaetan Triggiani, for their
honourable mention from the office of Francophone Affairs
and from the Commissioner of Official Languages
Council Meeting No. 04-20 Page 2 of 8
Tuesday, June 8, 2004
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VII DELEGATIONS
(a) Mr. Brad Meekin, General Manager of Emergency (pg. D1)
Medical Services and Mr. Gord McEachern,
Director of Operations - Region of York,
Re: EMS 2004 Response times
(b) Delegation request from Mr. Charles Sequeira of the
Seniors' Centre, Re: New Seniors' Centre - Items 10(6) and 11
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX REGIONAL REPORT
X OTHER BUSINESS, COUNCILLORS
XI READING OF BYLAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4533-04T BEING A BY-LAW for (pg. 130)
the imposition of
development charges.
4535-04.F BEING A BY-LAW to (pg. 139)
Amend By-law 4510-
04.F to authorize a
schedule of fees for
services offered by the
Leisure Services
Department and to
prescribe charges for
administrative matters.
Council Meeting No. 04-20
Tuesday, June 8, 2004
4541-04.17 BEING A BY-LAW to
amend By-law 4496-
04.F schedule of fees
for applications, permits,
the sale of Town
publications, and to
prescribe service
charges for
administrative matters.
(Corporate Services and
Committee of
Adjustment)
4542-04.T BEING A BY-LAW to
amend Parking By-law
3377-92 as amended,
with respect to Heavy
Trucks in the Town of
Aurora
4544-047 BEING A BY-LAW to
designate and erect
stop signs at the
intersection of Murray
Drive and the west
entrances/exits to
14800 Yonge Street and
14720 Yonge Street
4545-04.D BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
June 8, 2004
X/l IN CAMERA
Property and Legal Matters
RECOMMENDED:
Page 3 of 8
(pg. 145)
(pg. 149)
(pg. 151)
(pg. 152)
THAT Council proceed In Camera to address property and legal matters.
Xlll ADJOURNMENT
Council Meeting No. 04-20
Tuesday, June 8, 2004
E
`i
141
L!
AGENDA ITEMS
CS04-026 — Corporate Services and Committee of
Adjustment Fees and Charges
RECOMMENDED:
Page 4 of 8
(pg. 1)
THAT the proposed annual subscription fees for the Advisory Committees
agenda packages and minutes, be adopted; and
THAT the proposed annual subscription fees for the Committee of
Adjustment agenda packages and minutes, be adopted; and .
THAT the proposed annual subscription fee for the circulation of all
Notices of Planning applications to non -statutory parties, be adopted; and
THAT the By-law amending the schedule of fees and charges for
Corporate Services and Committee of Adjustment be enacted.
CS04-027 — Revised 2004 Communications Plan
RECOMMENDED:
(pg. 9)
THAT the proposed 2004 Communications Plan included with this report
as Appendix "1" be endorsed; and
THAT staff be directed to implement the strategies outlined in the plan.
CS04-028 — Sign Request for Polo for Heart
RECOMMENDED:
(pg. 25)
THAT Council approve the Ontario Heart and Stroke Foundation's request
for signage for their annual Polo for Heart fundraiser to be held on June
25th, 26Ih and 27th.
PW04-023 — Award of Tender No. PW-2004-22 - Reconstruction
of West Portion of Ridge Road
RECOMMENDED:
(pg. 29)
THAT Tender No. PW-2004-22 the "Reconstruction of the West Section of
Ridge Road" be awarded to Miller Paving Limited at its tendered price of
$101,180.74; and
Council Meeting No. 04-20
Tuesday, June 8, 2004
Page 5 of 8
THAT additional funds in the amount of $39,216.16 be allocated as
described in Report No. PW04-023; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Miller
Paving Limited for the reconstruction of the west section of Ridge Road.
5. PW04-024 — Award of Tender No. PW2004-11 - Reconstruction (pg. 46)
of Stormwater Management Facility at Kennedy
Street and Deerhorn Crescent
RECOMMENDED:
THAT Tender PW2004-11 the "Reconstruction of Stormwater
Management Facility at Kennedy Street and Deerhorn Crescent" be
awarded to Campus Construction Inc. at its tendered price of
$286,926.00;and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Campus
Construction Inc. for the reconstruction of Kennedy Street West and
Deerhorn Crescent Stormwater Management Facility; and
THAT Council acknowledge the assistance of the Lake Simcoe Region
Conservation Authority (LSRCA) both technically and financially in the
undertaking of this project; and
THAT with regard to the potential future upgrades of other stormwater
management facilities in the Town of Aurora, Council authorize staff:
• to issue a Request for Proposal for the Class Environmental
Assessment and Detail Design for the retrofit of the stormwater
management facilities located at McKinley Gate and St. John's
Sideroad (facility NW1) and in Atkinson Park (facility NC2); and
• to expend funds in the amount of $40,000 from the Storm Sewer
Reserve for the environmental assessment and design work for the
upgrades of facilities NW1 and NC2; and
• to contact the LSRCA regarding possible financial assistance for
these projects; and
• to report to Council with the results of the Class Environmental
Assessment and Detail Design.
Page 6 of 8
Council Meeting No. 04-20
Tuesday, June 8, 2004
6. PW04-025 - Reconstruction of Bayview Avenue between (pg. 57)
Wellington Street to 300m North of St. John's Sideroad
RECOMMENDED:
THAT Report No. PW04-025 detailing the results of the tender for the
reconstruction of Bayview Avenue be received as information.
7. PW04-026 — Award of Tender No. PW-2004-23 — Light Emitting (pg. 62)
Diode (LED) Traffic and Pedestrians Signal Head
Replacement Contract
RECOMMENDED:
THAT Tender No. PW-2004-23 the "Light Emitting Diode (LED) Traffic and
Pedestrians Signal Head Replacement Contract", be awarded to Guild
Electric Limited at its tendered price of $67,900.59; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Guild
Electric Limited for the LED Traffic and Pedestrian Signal Head
Replacement Contract.
8. AHC04-001 — May 10, 2004, Aurora Heritage Committee Meeting (pg. 68)
RECOMMENDED:
1. THAT the Committee Record of the Aurora Heritage Committee
Meeting held on May 10, 2004 be received for information; and
2. Appointment of a Chair and Vice Chair
THAT Diane Fergueson be appointed as Chair of the Aurora Heritage
Committee for the current year, 2004; and
THAT Bob McRoberts be. appointed as Vice Chair of the Aurora
Heritage Committee for the current year, 2004; and
3. Aurora Heritage Committee — Terms of Reference
THAT the Purpose of the Aurora Heritage Committee, as outlined in
the Terms of Reference, be amended to add: "except for new
applications within the heritage resource area as identified in the
Town's Official Plan, and on all properties as defined in Part IV & V of
the Ontario Heritage Act"; and
Council Meeting No. 04-20 Page 7 of 8
Tuesday, June 8, 2004
4. Objectives of the Committee
THAT the following list of projects be considered as the objectives for
this term of the Committee:
• establishment of a heritage conservation district
• design and implementation of historic styled street name signs for
the historic district of the downtown
• creation of a Heritage/Historical web site for the Town of Aurora
• designation of the only remaining Radial Railway Bridge Abutment
• compilation of detailed report on each of the existing designated
properties
• review of other properties in Town that may be eligible for
designation
9. Chair's Report of the Joint Council Committee Meeting of (pg. 74)
Wednesday, May 12, 2004
RECOMMENDED:
THAT the Chair's Report of the Joint Council Committee Meeting of May
12. 2004 be received for information.
10. General Committee Meeting Report No. 04-16 (pg. 78)
Tuesday, June 1, 2004
RECOMMENDED:
THAT the Report of the General Committee Meeting No. 04-16 be
received and the recommendations carried by the Committee be adopted.
11. Memo from the Town of Aurora's CAO (pg. 84)
Re: Funding Options — Additional Funding Seniors' Centre Project
RECOMMENDED:
THAT the memo from the Town of Aurora's CAO regarding Funding
Options — Additional Funding Seniors' Centre Project, be received for
information.
Council Meeting No. 04-20
Tuesday, June 8, 2004
Page 8 of 8
12. LS04-023 — Fees and Service Charges (pg. 91)
RECOMMENDED:
THAT Council approve By-law #4535-04.F amending By-law #4510-04.F
to the Department of Leisure Services Existing Fees and Service Charges.
13. PL04-068 — Vacant Land Condominium and (pg. 105)
Zoning By-law Amendment Applications
1207309 Ontario Inc. & 690346 Ontario Inc. (Magna)
Part of Lot 20, Concession 2 E.Y.S
D07-03-03A & D14-19-03
RECOMMENDED:
THAT Council endorse Staff Report PL04-068; and
THAT the Ontario Municipal Board be requested to withhold its order until
such time as the Town of Aurora has confirmed that servicing capacity is
available and has been allocated for the subject lands and if the Ontario
Municipal Board does not agree to withhold its order, that draft approval of
the draft plan of condominium is deemed to be premature; and
THAT, if the Ontario Municipal Board agrees to withhold its order, Staff
ensure that the draft plan of condominium be approved subject to the
conditions attached as Appendix "A" to report PL04-068 and that Zoning
By-law Amendment No. 4543-04.D be approved as attached in Appendix
"B" to report PL04-068.
COUNCII - JUNE 8. 2004 Presentation (a)
N T E R
0FFICE MEMO
To: Bob Panizza, Municipal Clerk/Director of Corporate Services
From: Allan D. Downey, Director of Leisure Services
Subject: Presentation to Maurice Blanchard
Date: Thursday, June 3, 2004
Please place on the Agenda for Tuesday, June 8`h Council Meeting a Presentation to
Maurice Blanchard acknowledging Maurice's Anniversary for 25 years of service employed
with the Town of Aurora.
Thank you,
Allan D. Downey,
Director of Leisure Services,
Nrm
Pi
COUNCIL - JUNE 8, 2004
Presentation (b)
T'
To: Bob Panizza, Director of Corporate Services
From: Tim M. Jones, Mayor
Date: May 18, 2004
Re: Presentation to The Class of Mr. Gaetan Triggiani from Cardinal Carter
Secondary School
I will be presenting prizes to the Class of Mr. Gaetan Triggiani from Cardinal Carter
Secondary School at the June 80' Council meeting.
The prizes are in recognition for the honourable mention from the Office of
Francophone Affairs as well as the mention from the Commissioner of Official
Languages. These students have impressed the judges with the quality of their
work and knowledge about our area.
Bob, would you please ensure that this presentation is on the Council Agenda for
June 8t', 2004.
Thank you.
Sincerely,
1
Tim M.Jones
P2
COUNCIL - JUNE 8, 2004
Agenda of the Award Ceremony
Aurora
Mayor: Tim M. Jones
June 3�', 7pm
100, John West Way
Aurora
The ceremony is chaired by: RDEE representative, Jean -Denis Sang
The winners are: Mr. Gaetan Triggiani's I I"' grade class (Cardinal Carter High School)
1. Introduction of the ceremony chairperson.
2. Give Thanks to the Aurora mayor and councillors for hosting the ceremony.
3. Brief description of the contest Voir ma region by the representative.
"The Voir ma region contest, which is in it's second edition, is an
initiative of the Regroupement des organismes du patrimoine franco-
ontarien (ROPFO) and it's partners, 1'Association francaise des
municipalitees de l'Ontario (AFMO) and le Regroupement franco-
ontarien de de'veloppement economique et d'employabilite de
l'Ontario (RDEE), Voir ma region is a Website creation contest
which is open to all Ontarian students who are attending a
francophone high school. We asked the students, by means of a
website, to promote their region by focusing on the wealth of franco-
ontarian heritage. This challenge has been raised, with brilliance, by
students from around the province who showed us to which point they
were proud of their region and of the francophone community within
it."
4. Announcement of winners by the representative:
"For the South -Western Central region of Ontario, the winning class
of both honourable mentions offered in the Voir ma region contest,
comes from the city of Aurora, more precisely from Cardinal Carter
High School. The website created by this class titled, Aurora, une
communaute' francophone en emergence..., was realised under the
supervision of Mr. Gaetan Triggiani. I now invite these students and
their professor to stand up".
P3
COUNCIL - JUNE 8, 2004
5. Presentation of the Commissioner of Official languages' honourable mention
"The first honourable mention is presented by the Commissioner of
Official Languages. This mention underlines the promotion of the
francophone community. I therefore invite a representative from the
winning class to come receive the prize" (give away the prize and
congratulate the winner. Invite the person to stay in front to receive the second
mention).
6. Presentation of the Office of Francophone Affairs' honourable mention
"The second mention if offered by the Office of Francophone Affairs
and underlines the quality of the French used throughout the website"
(give away the prize and congratulate the winning class).
7. Thanks to the sponsors and partners
"We would like to take this opportunity to thank our sponsors who
made this second edition of Voir ma region possible. These sponsors
are: I'Alliance des Caisses populaires de 1'Ontario, le College Boreal,
the Commissioner of Official languages, Destination Nord de
1'Ontario, la Fondation Franco-ontarienne, the Office of Francophone
Affairs, le ROPFO, Trillys communications and l' Universite de
Hearst. We also owe the success of this project to our f6nding groups,
Industry Canada-FedNor, and the Ontario Trillium Foundation."
S. Closing Ceremony by the ROPFO representative:
"I want to congratulate once more, the students of Mr. Triggiani's
class for their excellent work and for their contribution to the
promotion of the French Language an of the Franco-Ontarian heritage.
The website they created, which will be accessible via the Voir ma
region website, will allow others to witness the wealth of our culture
and the beauty of our region."
WE
COUNCIL - JUNE 8, 2004
Delegation (a)
y 2'B n
March 29, 2004
Mr. Bob Panizza
Director of Corporate Services and Town Clerk
Town of Aurora
P.O. Box 1000, 100 John West Way
Aurora, ON
L4G 6J 1
Dear Mr. Panizza
Ile: Emergency Medical Services (EMS) Response Times
Office of the Regional Clerk
Corporate Seruim Department
Regional Council at its meeting of March 25, 2004 adopted, without amendment, Clause
No. 2 of Report No. 3 of the Health and Emergency Medical Services Committee
regarding EMS Response Times.
Please find a copy of the Extract of this Clause attached. Please note Recommendation
No. 3 which requests Regional EMS staff to make a presentation to your Council.
Subsequent to the presentation, Regional Council requests your Council's support of a
resolution to the Minister of Health and Long Term Care regarding current challenges
facing EMS, as detailed in the recommendation.
You will be contacted directly by Brad Meekin, General Manager of Emergency Medical
Services to arrange the presentation to your Council.
If you require any further information, please contact Dr. Helena Jaczek, Medical Officer
of Health at Ext. 4931 or Brad Meekin Ext. 4043.
Sincerely
1at-� "
% Denis Kelly
Regional Clerk
DK/sn
Attach.
C. Dr. H. Jaczek, Medical Officer of Health
Brad Meekin, General Manager, Emergency Medical Services
The Regional hfanlaipafity of York, 17250 Yonge Street, Newmarket, Ontario L3Y 6ZI
Tel 905-830-4444 Ext. 1320, 6j7-GO4-YORK, Pax: 903-895-3031
Internet: wwa,.iegion.york.on.ra
COUNCIL - JUNE 8, 2004
Clause No. 2 in Report No. 3 of the Health and Emergency Medical Services Committee
was adopted, without amendment, by the Council of The Regional Municipality of York
at its meeting on March 25, 2004.
2
EMS RESPONSE TIMES
The Health and Emergency Medical Services Committee recommends that:
1. The presentation by Brad Meekin, General Manager, Emergency Medical
Services and Gord McEachen, Director of Operations providing an
Overview of Emergency Medical Services be received.
2. The recommendations contained in the following report, February 19, 2004,
from the Commissioner of Health Services be adopted with the following
additional recommendations:
3. That following Regional Council approval, York Region Emergency Medical
Services staff be directed to make today's presentation to the nine area
municipal Councils requesting their endorsement of requests to the
Minister of Health and Long Term Care regarding:
a) the examination of current Emergency Medical Services dispatch
services
b) the impacts to resource deployment regarding transfer of care in
hospitals
c) the provision of non -emergency transport services
d) the possibility of a provision for a consequence to the service
provider for any abuse of the EMS system
and further,
4. That staff be directed to prepare a report highlighting potential response
time reductions if York Region controlled its own EMS dispatch service.
1. RECOMMENDATIONS
It is recommended that:
1. Health and Emergency Medical Services Committee and Regional Council receive
this report on York Region Emergency Medical Service's ambulance 90`s percentile
response times for life -threatening (Code 4) calls for information.
2, The Ministry of Health and Lon, --Term Care (MOHLTC) be requested to establish
standards which allow for the timely transfer of patients from the care of paramedics
to hospital emergency department staff to affect the immediate return of ambulances
to active service.
D2
COUNCIL - JUNE 8, 2004
Clause No.2 2
Report No.3
Health and Emergency Medical Services Committee
2. PURPOSE
The purpose of the report is to provide Health and Emergency Medical Services
Committee and Regional Council with an update on ambulance response times in
York Region.
3. BACKGROUND
In January 2000, The Regional Municipality of York assumed responsibility for land
ambulance service from the MOHLTC. Part III of the "Land Ambulance Certification
Standards" published by the MOHLTC in April 2000 states that in order to be certified
or re -certified to operate a land ambulance service that person, among other certification
criteria, must establish and maintain a 90`h percentile response time performance standard
for priority four emergency calls that is no longer than the 90`h percentile response time
standard for priority four emergency calls set by the operator who provided land
ambulance service in the area in 1996. The Regional Municipality of York's response
time standard is 11 minutes, 39 seconds.
Ambulance response time is a key indicator for system. performance. The time required
to respond to a medical emergency is a crucial factor in determining survival outcome.
Table 1 reflects The Regional Municipality of York's 90h Percentile Response Times for
1996 and 1999 to 2003.
Table 1
90th Percentile Response Times — The Regional Municipality of York
Year Legislated Response Time 90'5 Percentile Response Time
1996*
None
11:39
1999:1
None
11:55
2000
11:39
11:27
(-0:12)
2001
11:39
11:49
(+0:10)
2002
11:39
11:29
(-0:10)
2003
11:39
12:19
(+0:40) a°*
r Denotes years ambulance services not operated by The Regional Municipality of York
ka Data source — MOHLTC; ARIS link as of January 19, 2004. Data subject to change by the
MOI-ILTC.
D3
COUNCIL - JUNE 8, 2004
Clause No.2
3
Report No.3
Health and Emergency Medical Services Committee
Table 2 reflects The Regional Municipality of York's 90`h percentile response times for
2003 and the impact of SARS.
Table 2
90th Percentile Response Times - SARS Impact
Pre-SARS SARS Post-SARS
January -February/03 March -June/03 July -December/03
12:11 12:37 12:09
As reflected in Table 2, SARS had an impact on York Region EMS' response times.
However, SARS had a more significant impact on a change in paramedic practices
related to personal protective equipment. It should be noted that without the impact of
SARS, York Region EMS' response times still reflect an increase over 2002.
Table 3 reflects The Regional Municipality of York's 90`1' percentile response times in
comparison to four GTA Regions.
Table 3
90th Percentile Response Times - GTA Regional Comparison
Region Legislated 90 Percentile Response 90 Percentile Response
Response Time (min:sec) Time (min:sec)
Time 2002 2003
A
9:32
11:12
(+1:40)
11:42
(+2:10)
B
9:46
11:07
(+1:21)
10.46
(+1:00)
C
10:48
10:22
(-0:26)
10:46
(-0:02)
D
10:32
10:01
(-0:31)
10:12
(-0:20)
York Region
11:39
11:29
(-0:10)
12:19
(+0:40)
Column A -Denotes the 90'h percentile response times for each Region in 2002 and 2003.
ks Column B -Denotes the difference between the legislated and the 90'h percentile response times.
As reflected in Table 3, four of the five regions represented experienced an increase in
response times from 2002 to 2003. In accordance with the special grant funding related
to the MOHLTC's Response Time Accountability Agreement, York Region EMS is
required to notify MOHLTC staff of response time increases. Several meetings were
held throughout 2003 to highlight response time increases and funding shortfalls. A
meeting was held in January 2004 with the GTA Regional Manager of the Emergency
Health Services Branch, MOHLTC, where it was communicated that response times
continue to increase and that additional funding is required to offset health care system
pressures.
me
COUNCIL - JUNE 8, 2004
Clause No.2
Report No.3
0
Health and Emergency Medical Services Committee
4. ANALYSIS
Factors such as health care system pressures, transfer of care/ambulance redirection and
ambulance communications negatively influence the ability of York Region EMS to
maintain balanced emergency coverage and response time reliability throughout the
Region.
4.1 Health Care System Pressures
GTA hospitals have experienced financial and staffing pressures that bave resulted in
reduced resource availability within hospitals. These issues are clearly demonstrated
every day with the disposition of patients in emergency department hallways and
examination rooms awaiting hospital admittance.
On June 18, 2003, a letter was sent to the Honourable Tony Clement, the then Minister of
Health and Long -Term Care, by the Regional Chair. The letter outlined a request for
100% funding for the costs related to health care system pressures that directly impact
EMS response times and EMS resource availability. A response was received by the
Regional Chair on August 24, 2003 acknowledging York Region's concerns and stating
that additional funding would not be considered at that time.
In an effort to address the health care system pressures and their affect on ambulance
services, York Region EMS is facilitating an EMS/Hospital/Stakeholders Steering
Committee. The objectives of this committee are to improve communications, share data
and .information and to discuss and implement local strategies that will improve patient
movement in the local hospital environment.
4.2 Transfer of Care/Ambulance Redirection
York Region EMS has seen an increase in the number of ambulance patients waiting to
be transferred to hospital care once arriving at GTA hospitals. Currently there is not a
provincial -wide standard to allow for the timely transfer of care from paramedics to
hospital staff. The determining factor on which patient is seen first by hospital staff is the
length of waiting time the patient has experienced.
This delay in transfer of care, in combination with the hospital's inability to move
patients out of the emergency department, has resulted in York Region EMS ambulance
patients increasingly being redirected to hospitals outside of York Region. Subsequently,
York Region EMS requires more time to complete hospital transfers increasing response
times throughout the Region.
D5
COUNCIL - JUNE 8, 2004
Clause No.2
5
Repot No.3
Health and Emergency Medical Services Committee
4.3 Ambulance Communications
4.3.1 Dispatch
The Regional Municipality of York does not operate or control the dispatch process. The
MOHLTC retained this critical function when land ambulance services were downloaded
to regional municipalities.
Once a request for emergency medical assistance is received, the MOHLTC ambulance
communicator utilizes a pre -defined screening and interrogation process to identify the
nature of the medical emergency and the required response. This process uses
approximately 30 call determinants and is over 15 years old.
In contrast, other EMS performance -based providers, such as the City of Toronto, use
industry standard communications systems that are commercially available, have over
300 call determinants and provide the ability to customize emergency response based on
resource availability. In addition, a quality assurance process is built into the system and
ensures ambulance communication system performance is continually monitored and
evaluated. The current provincial dispatch system has no such quality assurance
measures.or compliance reporting mechanism available to municipalities. The
dispatching of York Region EMS resources by two communication centres located in
Mississauga and Barrie remain an obstacle to achieving system optimization and
affecting operational efficiencies.
The Regional Municipality of York continues to pursue operational control of ambulance
communication and has submitted two proposals to the MOHLTC since 2000.
MOHLTC officials acknowledged receipt of these proposals and expressed interest in
further exploration; however no formal meetings or discussions have occurred to date.
4.3.2 Gall Incident Locating
A key component of emergency response for all emergency services is the timely
identification of the incident location. Emergency service personnel must identify the
location of the incident and the most appropriate route to the scene. Today's
performance -based EMS models utilize digital Geomatic Information System (GIs)
mapping technology in emergency vehicles.
Currently, the MOHLTC provides all land ambulance operators with map books for their
municipality and surrounding areas. The same information is provided to and utilized by
the Central Ambulance Communication Centers to dispatch York Region EMS
ambulance resources. Since 2000, York Region EMS has received one map book upgrade
from the MOHLTC for The Regional Municipality of York.
Due to the unprecedented growth experienced in the Region, EMS staff require more
updated mapping references. Since January 2000, The Regional Municipality of York's
Geomatics Division of the Planning and Development Services Department has provided
mapping reference books to EMS which have continued to be updated on a regular basis.
EMS staff routinely utilize this resource instead of the outdated MOELTC map book.
m.
COUNCIL - JUNE 8, 2004
Clause No.2 E
Report No.3
Health and Emergency Medical Services Committee
4.4 Funding/Resources
The current provincial funding allocations to The Regional Municipality of York is
approximately 32% which falls substantially short of the 50% promised by the provincial
government when the services were transferred in 2000.
On January 27, 2004, on behalf of the Ontario Regional and Single Tier CAOs' group,
Michael Garrett, York Region CAO, communicated with the Deputy Minister of Health
and Long -Term Care. The letter expressed concerns regarding the lack of provincial
funding for land ambulance in Ontario and requested that the province honour their 50%
funding commitment made at the time of the land ambulance transfer. There has been no
formal response to this letter to date.
4.5 York Region EMS Strategies
York Region EMS has implemented a deployment plan that maximizes ambulance
resource availability during peak periods of call activity. This plan is used by the Central
Ambulance Communication Centers and monitored for compliance by EMS management
staff.
The MOHLTC dispatch process is often not updated in a timely manner and ambulances
are directed to hospitals incapable of receiving additional emergency patients. In order to
address this issue, York Region EMS deploys designated operations staff to monitor
hospital emergency department patient flow. This strategy ensures that ambulances are
being accurately directed to hospitals capable of receiving emergency patients.
4.6 Relationship to Vision 2026
York Region EMS supports the Vision 2026 goals of Responding to the Needs of Our
Residents and Supporting a safe, caring and healthy community by continuing to provide
and support high quality emergency services. The ability to maintain and reduce
ambulance response times is critical to achieving the Vision 2026 goals.
5. FINANCIAL IMPLICATIONS
Lost unit hours due to hospital off-load delays and hospital redirection outside The
Regional Municipality of York in 2002 resulted in approximately $1.0 million in
non -productive time. It is anticipated with the impact of emergencies such as SARS, the
provincial power black -out, in addition to current health care system pressures, these
costs may increase to approximately $1.6 million for 2003. It is anticipated that the cost
for non -productive time in 2004 will continue to be significant.
6. LOCAL MUNICIPAL IMPACT
Health care system pressures outside the control of York Region EMS continue to
negatively impact on local ambulance response times and resource availability.
D7
COUNCIL - JUNE 8, 2004
Clause No.2 7
R,epoit No.3
Health and Emergency Medical Services Committee
7. CONCLUSION
Health care system pressures continue to negatively impact response times in York
Region. Currently and increasingly, patients are subject to delays and redirection to
alternative hospitals once paramedics have provided treatment and transportation.
Without adequate funding and additional resources, response times in York Region will
continue to rely on systems which York Region EMS is unable to influence or control.
York Region EMS continues to work with our stakeholders in developing strategies to
reduce the impacts of health care system pressures on EMS response times,
The Senior Management Group has reviewed this report.
COUNCIL - JUNE 8, 2004
'TOWN OF AURORA
COUNCIL REPORT
AGENDA ITEM #
No. CSO4-026
SUBJECT: Corporate Services and Committee of Adjustment Fees and Charges
FROM: Bob Panizza, Director of Corporate Services
DATE: June 8, 2004
RECOMMENDATIONS
THAT the proposed annual subscription fees for the Advisory Committees agenda
packages and minutes, be adopted; and
THAT the proposed annual subscription fees for the Committee of Adjustment
agenda packages and minutes, be adopted; and
THAT the proposed annual subscription fee for the circulation of all Notices of
Planning applications to non -statutory parties, be adopted, and
THAT the By-law amending the schedule of fees and charges for Corporate Services
and Committee of Adjustment be enacted.
BACKGROUND
Council enacted By-law 4496-04.F being a by-law to establish a schedule of fees for
applications, permits, the sale of Town publications, and to prescribe service charges for
administrative matters. Staff has recently been reviewing the process bywhich application
notices, agendas and minutes of the various committees are distributed to members of the
public who requested the documents for general interest purposes only.
COMMENTS
There are subscription fees currently in place for the distribution of Council and General
Committee agenda packages and minutes by which the members of the community who
wish to receive them for general interest purposes only. However, it was observed during
the review of the distribution process, that there is no mechanism in place to recover the
cost of distributing the various advisory committee agenda packages and minutes on a
weekly subscription basis to interested parties. In addition, there is no mechanism in place
to recover the cost of circulating all Committee of Adjustment applications and decisions or
notices of planning applications to non -statutory parties. Pursuant to Town Policy, the
Registered Community/Ratepayers Associations would not be subject to the subscription
-1-
COUNCIL - JUNE 8, 2004
June 8, 2004 - 2 - Report No. CSO4-026
fee. Traditionally, these requests are received from businesses that utilize the information
for business purposes such as marketing research firms and real estate companies. The
subscription fee is a means of recovering a portion of the cost of printing and postage of
the requested material.
The agendas, minutes and public notices are available on the Town website and will be
provided to the Aurora Public Library. In the past, we have received a few requests for the
complete meeting materials from non -statutory parties such as market research firms. The
expansion of the schedule of fees provides a continuity in the fee schedule for Town
printed material. The following is a list of the new proposed fees:
Corporate Services Department
-Advisory Committee (agenda & attachments) 70.00
-Advisory Committee (agenda only) 35.00
- Advisory Committee (minutes) 35.00
- Official Plan Amendment, Subdivision Applications and
- Zoning By-law Amendment Notices/
Annual/Subscription 200.00
- Council/General Committee/Public Planning/Advisory Committee
Meeting Audio Tape (per tape) 25.00
Committee of Adjustment
(e) Committee of Adjustment/Annual Subscription
Pick-up
- Committee ofAdjustment (agenda & attachments) 75.00
- Committee of Adjustment (agenda only) 35.00
Committee of Adjustment (minutes) 35.00
Mail -out -To receive by mail annual subscription for.any of
above listed materials will require an additional
charge on top ofpick-up fees 200.00
OPTIONS
Council may support the proposed additional fees and enact proposed by-law
amendment or Council may wish to maintain the status quo.
-2-
COUNCIL — JUNE 8, 2004
June 8. 2004 - 3 - Report No. CSO4-026
FINANCIAL IMPLICATIONS
Implementation of the expanded subscription fee would provide a means of recovering a
small portion of.the distribution costs of the material.
CONCLUSIONS
In order to maintain consistency in the manner by which information is provided to the
public, staff recommends that the proposed annual subscription fees for the Advisory
Committees and Committee of Adjustment agendas and minutes, be adopted. Further,
staff recommends that the proposed annual subscription fee for the circulation of all
Notices of Planning applications, be adopted; and the Draft By-law amending the schedule
of fees and charges for Corporate Services and Committee of Adjustment be enacted.
LINK TO STRATEGIC PLAN
Goal A: Maintaining a well managed and fiscally responsible municipality.
ATTACHMENTS
Appendix #1 - Draft By-law Amendment to the Fees By-law.
PRE -SUBMISSION REVIEW
Management Team — June 2, 2004
Prepared by: Karen Ewart Ext. 4222
Bob Panizza
Director of Corporate Services
—3—
COUNCIL - JUNE 8, 2004
-4-
COUNCIL - JUNE 8, 2004
APPENDIX #1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4541-04.F
BEING A BY-LAW to
amend the establish a
schedule of fees for
applications, permits,
the sale of Town
publications, and to
prescribe service
charges for
administrative matters,
WHEREAS the Council of the Corporation of the Town of Aurora has enacted a By-
law as part of its annual Corporate review of fees and services charges;
AND WHEREAS the Municipal Council of the Town of Aurora deems it necessary
and expedient to establish a new schedule of fees for certain municipal services;
NOW THEREFORE the Council of the Corporation of the Town of Aurora ENACTS
AS FOLLOWS:
THAT Schedules "B" and "E" of By-law 4496-04.Fbe deleted and replaced
with the Schedules "B" and "E" attached hereto.
3. THAT the provisions of this By-law shall come into force and effect June_
2004,
READ A FIRST, SECOND AND THIRD TIME THIS 8"H DAY OF JUNE, 2004
T. JONES, MAYOR
S. PANIZZA, MUNICIPAL CLERK
-5-
COUNCIL - JUNE 8, 2004
SCHEDULE "B" TO BY-LAW 4496-04.F
Corporate Services Department
Items Cost $
(includes GST)
1. General
(a) Address Changes 300.00
(b) Street Name Changes 500.00
(b) Council Materials/Annual Subscription
Pick-up
- Council (agenda & attachments)
300.00
- Council (agenda only)
70.00
- Council (minutes)
70.00
- General Committee (agenda & attachments)
75,00
- General Committee (agenda only)
35.00
- General Committee (minutes)
35.00
- Public Planning (agenda & attachments)
70.00
- Public Planning (agenda only)
35.00
- Public Planning (minutes)
35.00
-Advisory Committees/Boards (agenda & attachments)
70.00
-Advisory Committees/Boards (agenda only)
35.00
-Advisory Committees/Boards (minutes)
35.00
- Circulation of Official Plan Amendment, Subdivision
Applications and Zoning By-law Amendment
Notices to non -statutory parties
Annual Subscription
200.00
- Council/General Committee/Public Planning/ Advisory
Committees/Boards Meeting Audio Tape (per tape)
25.00
Mail -out - To receive by mail annual subscription for any of
above listed materials will require an additional
charge on top of pick-up fees 200.00
(c) Fax Transmittal 6.00/1st page.
2.00/additional page
(d) Land Division Administration Fee 275.00 per new unit/lot/block
(in relation to consents and part lot
control exemptions)
(a) Photocopies 0.50/page
Certified Photocopies 2.50
(f) Property Purchase Requests
(includes information regarding status of land under 40.00 GST exempt
subdivision agreements and otherwise, i.e. securities,
compliance, assumption, dedications, and covenants, etc.)
(g) Administer Oaths, Take Affidavits
(to commission documents for work
that is not in connection with business
of the Town, i.e. third party)
- Single page document 5.00
- Complex/Multiple page documents 10.00
(h) Burial Permits (resident and non-resident) 25.00 GST exempt
(i) Home Birth Registrations 25.00
Z-M
COUNCIL - JUNE 8, 2004
SCHEDULE "B" TO BY-LAW 4496-04.F (continued)
Corporate Services Department
Items
2. Licensing
(a) Bingo Events
(b) Break Open Tickets (Nevada)
(c) Raffles
(d) Letters of Approval
(Council approval of Monte Carlo,
Raffle or Monster (Special) Bingo Events)
(e) Marriage License
3. Temporary Road Closures
Cost $
(includes GST)
3%of prize board GST exempt
3% of prize board GST exempt
3% of prize board GST exempt
25.00 GST exempt
100.00 GST exempt
(a)
Parades/Processions
No fee
(see applicable by-law [4101-99.T] for refundable clean up deposit)
(b)
Street Parties/Social/Community Events
No fee
(e)
Athletic Events
No fee
(see applicable by-law [4101-99.7r] for refundable clean up deposit)
(d)
Filming Permit - Administrative
300.00
- Road Inspection
250.00
(see applicable by-law [4101-99.T] for refundable clean up deposit)
-7-
COUNCIL - JUNE 8, 2004
SCHEDULE "E" TO BY-LAW 4496-04.F
Committee of Adjustment
Items
Cost $
(includes GST)
(a)
Consent Applications — per proposed lot
900.00
- rehearing for amending conditions to decision
within one year of conditional period
425.00
(b)
Approval respecting a Foreclosure or Power of Sale
875.00
in relation to part of a lot, per proposed lot
(c)
Validation of title, with respect to each of parcel of land
875.00
that is proposed to have its title validated
(d)
Minor Variance Applications
475.00
Reduction of 50% to the aforementioned fee as follows:
- that the structure was constructed in accordance with
an interpretation of the Zoning by-law and that
interpretation is no longer in use; or
- that, prior to the applicant's purchase of the structure, the
Town provided a zoning compliance letter to that applicant
Indicating that the non -conforming aspect was not an
Issue at that time; or
that the structure was constructed pursuant to a building
building permit, the plans for which set out a non -conforming
aspect, where such plans were reviewed by Town staff
for acceptance purposes
Reduction of 80% to the aforementioned fee as follows:
additional variances sought relate to the same structure for
which a full application fee or a 50% application fee has been
paid; or
- additional variances sought relate to different structures on the
applicant's premises, but apply to the same side, front or rear
yard sought to be varied.
(e) Committee of Adjustment/Annual Subscription
Pick-
. Committee of Adjustment (agenda & attachments) 75.00
- Committee of Adjustment (agenda only) 35.00
- Committee of Adjustment (minutes) 35.00
Mail -out - To receive by mail annual subscription for any of
above listed materials will require an additional
charge on top of pick-up fees 200.00
COUNCIL — JUNE 8, 2004
TOWN OF AURORA
COUNCIL REPORT
SUBJECT: Revised 2004 Communications Plan
FROM: Bob Panizza, Director of Corporate Services
DATE: June 8, 2004
RECOMMENDATIONS
-------------------------
AGENDA ITEM # A
No. CSO4-027
THAT the proposed 2004 Communications Plan included with this report as
Appendix "I" be endorsed; and
THAT staff be directed to implement the strategies outlined in the plan.
BACKGROUND
In December 1999, Council adopted a Corporate Communications Policy, which
specified the development of a comprehensive annual communications plan, `to
facilitate the coordination of all communications channels for maximum efficiency,
impact and timely delivery of information".
In April of this year, the 2004 Communications Plan was presented and reviewed by
Council, and staff were subsequently directed to revise the plan to include: a financial
summary; implementation schedule; and a break down of the implementation tactics for
each initiative.
COMMENTS
The 2004 Communications Plan continues to maintain the goals of the Communications
Policy, by sustaining the many procedures already in place, and introducing new
initiatives to deliver improved communication service.
As the Town continues through 2004; Council's endorsement of the plan will provide the
necessary directive to staff to achieve the proposed communication objectives.
COUNCIL — JUNE 8, 2004
June 8, 2004 - 2 - Report No. CS04-027
OPTIONS
Council may wish to adopt the proposed plan or refer it back to staff with alternate
recommendations.
FINANCIAL IMPLICATIONS
Initiatives such as the Crisis Communications Plan and the re -development of the
Communications Procedure do not require additional funding support in 2004, as these
projects involve work that will be conducted by staff in-house.
Projects such as the Business Directory, which requires funding support estimated to be
$1600 and the Town of Aurora Marketing Brand estimated at $10,000, have been
identified in the 2004 Communications/Marketing and Economic Development budgets.
The Website Strategy will be identified as part of the budget details for 2005
LINK TO STRATEGIC PLAN
Goal E of the strategic plan addresses the need to continually improve our responsibility
to communicate, the importance of improving methods for two-way access and contact
with residents, and the priority of consulting with interest groups and the community as
a whole.
ATTACHMENTS
Appendix "1"-2004 Communications Plan
PRE -SUBMISSION REVIEW
Management Team — June 2, 2004
Prepared by; Kristen Yemm, ext. 4228
9014m,
Bob Panizza,
Director of Corporate Services
—10—
' ' y�.a
COUNCIL - JUNE 8, 2004
Plan Overview
3
Corporate Communications Policy Objectives 4
Existing Communications Channels S
2004 Initiatives 7
Implementation Schedule 13
Budget Summary 14
-12-
COUNCIL - JUNE 8, 2004
COMMUNICATIONS
PLAN OVERVIEW
A successful communications strategy does not require great change or expense but
rather a committed course of action to be followed by the corporation as a whole.
Instilling this commitment will assist the Town in achieving the desired result of
facilitating a better form of information exchange, both internally and externally, as well
as ensuring a positive and professional Town image.
Town ofAurora Corporate Communications Policy, Policy Overview
From issues involving our growth, and our governance, to local safety and development
issues, all are examples of the need to continually improve our responsibility to
communicate. With the improvements in communications technology, Council strives to
improve methods for two-way information access and contact with residents. Council
views openness, accessibility, the maintenance of ethical standards and consultation with
interest groups, and the community as a whole as a priority in delivering effective
services.
Aurora's Way Ahead, Goal E
Identified as one of the goals from the Town of Aurora's Strateg is Plan, strong and
efficient communications and a commitment to continually improving our
accessibility is what the Town of Aurora strives toward.
In 2001, the first comprehensive Town of Aurora Communications P Ian was
prepared as a means for reaching and maintaining this goal. Through
recommendations from the Communications Committee, the plan was
implemented as a way to: maximize the efficiency of all existing communications
channels; identify and introduce new channels and to provide a b asis for the
formulation of future plans.
In 2004, the Communications Plan continues to focus on the continuation of many
procedures already in place, with an emphasis on the following:
1. Communications of relevance to the entire organization are managed through
Corporate Communications in the Corporate Services Department
2. Individual Town Departments are responsible for the content of specific
communications related to their services and programs
3. Functional teams such as the Editorial Committee manage the link s between
corporate and departmental communications.
The 2004 Communications Plan outlines: the objectives adopted by Council in the
Corporate Communications Policy; existing communications channel s; new
initiatives for 2004; an implementation schedule as well as a budget summary.
—13—
COUNCIL — JUNE 8, 2004
CORPORATE
COMMUNICATIONS
POLICY
OBJECTIVES
I. To clearly inform Town ofAurora Stakeholders in a timely and
effective manner about the activities, programs, and processes o f the Town.
2. To ensure that systems are in place to make Staff and Council
of the Town ofAurora accessible to all Stakeholders.
3. To increase awareness and recognition of the corporate identity
and image of the Town ofAurora.
4. To make efficient & effective use of human, physical
(facilities, equipment and supplies) and financial resources.
5. To promote approaches to communications which are non political, factual,
balanced and unbiased!
—14—
COUNCIL — JUNE 8, 2004
EXISTING COMMUNICATION
CHANNELS
"Any means of communicating information to Stakeholders or facil hating input
and feedbackfrom Stakeholders" - Corporate Communications Policy 1999
Corporate:
Town Web -site
Town Notice Board
Town Bulletin Boards
Advertisements
Media Releases
Resident's Guide - (every 3 years)
Proclamations
Strategic Plan
Cable Television Notices
Departmental
Treasury:
Property Tax Handouts
Rate Change Notices
Municipal Performance Measurements
Water Billing Information Flyers
Rate Change Information
Info Aurora (Information Desk)
Council & Committee Agendas
Televised Council Meetings (ACI)
Policy Documents
Registration/Applications Forms
Promotional Items & Merchandise
Council & Committee Records and Reports
Corporate Sponsorship Program
Annual Report
Public Works:
Waste & Recycling
Collection Calendar
Traffic Circle Flyer
Road Watch Program Flyers
Water Information Flyers
Yard Waste Flyer
General Documents (i.e. hazardous waste)
Seasonal Press Releases
—15—
COUNCIL — JUNE 8, 2004
EXISTING COMMUNICATIONS
CHANNELS
"Any means of communicating information to Stakeholders or facil itating input
and feedback from Stakeholders" - Corporate Communications Plan 1999
Departmental:
Leisure Services
Leisure Services Guide (3 issues per year)
Club Aurora Membership Handbook (annual)
Concerts in the Park Flyer (annual)
Seniors' Centre Newsletter (monthly)
Club Aurora Newsletter (9 issues per year)
Aqua Parent Newsletter (9 issues per year)
Parks and Trails Map (updated when required)
Adopt -a -Park Flyer
Culture and Recreation Master Plan
Landscaping and Services Standards
Park Maintenance Standards
Parks 5-Year Trail Plan
Program Information Handouts (as required)
Facility Information Handouts (as required)
Preschool Newsletter
Cable Television Notices for New Programs
Economic Development
Economic Development Brochure
New Business Handout
Business Directory
Economic Development CD ROM
Economic Development Newsletter
Planning
Community Profile
Commercial Land Information Package
Industrial Land Information Package
Open House and Meetings
Vacant Employment Land Inventory
Building
Regulatory Notices
Deck Construction Guidelines
Zoning Information
New Residential Subdivision FAQS
—16—
COUNCIL — JUNE 8, 2004
2004 INITIATIVES
Initiative 1 Develop a strategy and implementation plan for growing and
maintaining the Town ofAurora website
Objectives:
(as identified in the 1999 Communications Policy endorsed by Council)
1. To clearly inform Town ofAurora Stakeholders in a timely and
effective manner about the activities, programs, and processes of the Town.
2. To make efficient & effective use of human, physical
(facilities, equipment and supplies) and financial resources.
3. To promote approaches to communications which are non political, factual, balanced and
unbiased
Rationale:
Tactics:
The Town website is one of the most important tools available for distributing accurate and
current information to our stakeholders. Stakeholders have come to expect a site that is not
only informational, but one that allows them to conduct business transactions on a 24/7 basis.
In one year, the Town of Aurora website averages 100,000 visitors with close to 2 million
hits. This level of activity proves that residents, business people and visitors want to access
our site for information and services! In order to achieve a site that is current, user-friendly
and sustainable, a long-term strategy must be developed and implemented.
Present a report to Council containing recommendations addressing the following:
A) Effective methods for the delivery ofcurrent and accurate departmental information
B) Effective design and navigational features
C) Suggestions for expanded electronic service delivery options (i.e. on-line registration)
D) Current budget, staffing and technology resources allocated to the website
E) Schedule for implementation ofrecommendations
F) Budget impact
—17—
COUNCIL — JUNE 8, 2004
2004 GOALS
Initiative 2 Develop 2004 on-line business directory
Objective:
(as identified in the 1999 Communications Policy endorsed by Council)
1. To make efficient and effective use of human, physical and financial resources.
Rationale:
Tactics:
The Town of Aurora joined forces with York Region and the other eight municipalities in the region
in early 2003, to collect employment data within each local municipal jurisdiction.
In Aurora, a comprehensive and thorough survey of the town's existing employment base had never
been undertaken. This initiative was accomplished through municipal -regional resource sharing and
data integration, resulting in a comprehensive and accurate employment database for the Town that
will be used primarily to create a new Business Directory but can also be used to monitor sectoral
shifts in employment and employment growth forecasts.
The benefits to collective sharing of employment data include the elimination of duplicative efforts
between Town and Region, survey cost savings, and improved database accuracy. In addition,
updating the database will become more simplified and cost effective, as the bulk of the work to
create a solid database platform was achieved at the outset of the initiative in 2003.
Create an on-line, searchable directory that can be accessed by the general public
Develop a printed and bound hard copy available to the general public
101HE
COUNCIL - JUNE 8, 2004
2004 GOALS
Initiative 3 Re -develop Communications Procedure
Objectives:
(as identified in the 1999 Communications Policy endorsed by Council)
1. To make efficient and effective use of human, physical and financial resources;
2. To promote approaches to Town ofAurora communications which are non political, factual, balanced
and unbiased by establishingprocedures and processes for Town ofAurora communications to facilitate
effective and appropriate communication of corporate information.
Rationale:
The current Communications Policy has been in effect since January of 2000, and since that time, the
Town's communication needs have advanced beyond the scope of the policy, It has become necessary to
re-evaluate the role of the Editorial Committee, website parameters, operating procedures and design
guidelines, in order to re -develop the procedure to meet the Town's communication needs as well as
improve our service levels.
Tactics:
1. Define the new role and responsibilities ofthe Editorial Committee
2. Re -define Notice Board advertising parameters for community groups
3. Re -define Website advertisingparametersfor community events, and listings
-19-
COUNCIL — JUNE 8, 2004
2004 INITIATIVES
Initiative 4 Develop a Town ofAurora marketing brand
Objectives:
(as identified in the 1999 Communications Policy endorsed by Council)
1. To increase awareness and recognition of the corporate identity and image of the Town of Aurora
by: identifying, developing and promoting a consistent image for the Town ofAurora; setting
corporate identity guidelines for all communication; protecting the integrity of the Town ofAurora
Identity and image.
Rationale:
Tactics:
The Town of Aurora currently utilizes a "Coat of Arms" as it's visual identity. While a "Coat of
Arms" is significant in acknowledging the history of The Town of Aurora, it is not an effective
image to utilize for marketing purposes.
As the Town of Aurora has grown, modernized and become a sophisticated community within the
heart of the fastest growing region in Canada, we have continued to use a visual identity (while
historically significant) that is no longer effective for its intended purpose. Both the Economic
Development Division and the Communications/Marketing Division have determined that to satisfy
our continuing need to communicate effectively, the Town must develop a new identity, for use on
all marketing and communication materials, that is better suited to express the current and future
vision of Aurora.
Through stakeholder feedback, provide Council with a creative briefdefining;
A) The benefits of designing a new brandddentity i.e. (SMART objectives)
B) Who our target audience is
C) Key messages we want to project through a new brandidentity
2. Provide Council with final brandlidentity
—20—
COUNCIL — JUNE 8, 2004
2004 INITIATIVES
Initiative 5 Develop a Town of Aurora Economic Development Newsletter
Objectives:
(as identified in the 1999 Communications Policy endorsed by Council)
1. To promote approaches to communications which are non political, factual, balanced and
unbiased
Rationale:
In the third quarter of 2003, the Town of Aurora Economic Development Officer proposed the development
of an Economic Development newsletter as an enhanced business outreach initiative. The purpose of
the newsletter is to improve and encourage increased communications between the Town's
Economic Development Division and local businesses.
Tactics:
1. Develop newsletter content containing significant business announcements, information, upcoming
developments and business expansions.
2. Print two issues per year, once in the Spring and again in the Fall
3. Distribute via the Aurora Chamber of Commerce newsletter, targeting our local business community
—21—
COUNCIL — JUNE 8, 2004
2004 INITIATIVES
Initiative 6 Develop a Town ofAurora Crisis Communications Plan
Objectives:
(as identified in the 1999 Communications Policy endorsed by Council)
1. To clearly inform Town of Aurora Stakeholders in a timely and effective manner about the
activities, programs and processes of the Town by communicating information in language that is
appropriate for and clearly understood by the target audience;
Rationale:
A Crisis Communications Plan will enhance the Town's existing emergency plan by ensuring the
Town of Aurora has adequate resources in place and a firm step-by-step response strategy for
dealing with the community's information needs during an emergency situation. The plan will
establish staff roles and responsibilities and will allow Aurora to be proactive in communication
efforts with the media and residents. This will also establish the Town as a reliable and effective
source for information and support to all stakeholders.
Tactics:
1. Develop protocol for how and when to communicate with staff, residents, and the media and other
stakeholders
2. Assign and delineate staff roles and responsibilities in a crisis situation
3. Research best practices for developing key messages, determining audiences and delivering
information effectively
4. Advance relationships with local and extended media to augment information delivery
—22—
COUNCIL - JUNE 8; 2004
IMPLIMENTATION
SCHEDULE
2005
-23-
COUNCIL - JUNE 8, 2004
BUDGET SUMMARY
2004 Communications Plan Budget
20Q4:CominuuicationslurtiatiJes.41 1 4EXPENSES
=
,MJTJ1?UE'
Long-term Strategy for Website
No budget allocation required
$0
2004 Business Directory
$1,600
$0
Re -develop Communications Procedure
No budget allocation requred
$0
Develop a Town ofAurora Brand (logo)
$5,000 additional $5000 in Eco. Dev. Budget)
$0
Economic Development Newsletter
$1,300
$0
Develop Crisis Communications Plan
No budget allocation required -
$0
2004 Communications Initiatives Expenses
$6,600 (6.3i or200a CommJMktg. Expenses)
2004 Comm✓Mktg. Budget Summary
Website
Hosting, minor upgrades, on-line business directory
$5,000
$0
TOTAL
$5,000 '. -
$0
Advertising
Notice Board (48 per year)
$36,000
$0
Auroran -
$4,000
$0
Welcome Wagon
$350
$0
Other Publications
$2,000
$0
TOTAL `.
$41,350
$0
General Marketing
Resident's Guide (3 yr. publication)
$12,000
$12,500
Leisure Guide (3 issues)
$39,000
$39,000
Concert Flyer & Distribution
$2,000
$2000 offset by sponsorsldp rev.
Sponsorship ProgramtSpecialEvents
$4,000
$4000 (offset by sponsorship rev.)
Plaques, Banners, Promotional Materials, Web
Logo Development
5,000 Additional $5000 in Eco. Dev. Budget)
$0
TOTAL -
$57,000
$51,500
Facility Advertising
Facility Advertising
$0
$13,125
Ice Ads
$1000 allocated in Leisure Services budEt)
$2,000
.TOTAL
$0
$15,125
Sponsorship
Family First Night
Consolidated in the Leisure Services budget
$500
Art Aurora
Consolidated in the Leisure Services budget
$2,500
Canada Day
Consolidated in the Leisure Services budget
$5,000
Concerts -in -the -Park
Consolidated in the Leisure Services budget
$3,000
Santa Clause Pamde
Consolidated in the Leisure Services budget
$4,000
TOTAL
$0
$15,000
-24-
COUNCIL — JUNE 8, 2004
[A6:E:N=DA1TE=M#3
IV6 'TOWN OF AURORA
COUNCIL REPORT No. CSO4-028
SUBJECT: Sign Request for Polo for Heart
FROM: Bob Panizza, Director, Corporate Services
DATE: June 8, 2004
RECOMMENDATIONS
THAT Council approve the Ontario Heart and Stroke Foundation's request for
signage for their annual Polo for Heart fundraiser to be held on June 25th 26th and
27tt'.
BACKGROUND
The Polo for Heart is an annual fundraiser for the Ontario Heart and Stroke Foundation.
The organizing committee is celebrating the 25th year hosting the event. It is scheduled for
the weekend of June 25th through 27th in Richmond Hill on Leslie Street just south of the
Bloomington Side Road East.
COMMENTS
The organizing committee is asking to locate four signs in Town to both advertise the event
and direct the flow of traffic safely to the grounds for the event. The requested sign
locations are as follows:
1. Aurora Side Road and Highway 404
2. Leslie Street and Aurora Side Road
3. Bloomington Side Road and Yonge Street (2)
This year's request is consistent with requests that have been made in the past by the
organizing committee for the event. The signs are scheduled to go up the Tuesday before
the weekend and would be removed immediately after the event. Should there be any
issues with the placement of the signs, staff have a contact on the committee. Staff do not
however anticipate any problems with the event signage.
—25—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 2 - Report No.CSO4-028
OPTIONS
Council can grant the Foundation's request for signage or not.
FINANCIAL IMPLICATIONS
None.
CONCLUSIONS
The Polo for Heart event is key component of the Heart and Stroke Foundation's
fundraising activities each year. Based on the fact it is entering its 25th year, it is obviously
a successful and well -attended event. By permitting the requested advertising and
directional signage, the Town of Aurora can assist the organizing committee in this
important fundraising and community event.
LINK TO STRATEGIC PLAN
Goal F
Encouraging, supporting and recognizing volunteer involvement in community activities and
special events.
ATTACHMENTS
Letter from the Toronto Polo Club
PRE -SUBMISSION REVIEW
Management Team — June 2, 2004
Prepared by. Chris Alexander, By-law Services Co-ordinator
&f1W1_
Bob Panizza
Director of Corporate Services
—26—
COUNCIL - JUNE 8, 2004
THE TORONTO POLO CLUE
APPENDIX #1
C/O - Armadale Co. Ltd.
180 Renfrew Drive, Suite 100
Markham, Ontario, Canada
UR 9Z2
Tel: (905) 477-8000
Fax:(905) 477-6897
May 14, 2004
Mr. Larry Allison
Chief Administrative Officer
Town of Aurora
100 John West Way
Box 1000
Aurora, Ontario L4G 6,11
Dear Mr. Allison:
c E,aVE®
MAY 2 12004
ADIvuim1,-)1 rtATIC)N
Re: Ontario Heart and Stroke Foundation-2004 Polo Charity Series
As in previous years, I am requesting permission from the surrounding
municipalities to erect event signs at various locations in the area (see map
attached).
The purpose of the signs is to direct the flow of traffic safely to the grounds for the
event which will be held on June 25th, 26th, 27th. I would like to have the signs
in place a few days before the first day of the tournament and remove them
immediately after the last event.
This has been done successfully over the years and the objective of this letter is
to obtain official approval for the signs being placed at specific locations in the
Town.
Please respond with your permission to Sandy Capone at 905-477-8000 Ext. 242,
or by facsimile to 905-477-6897, or alternatively to arrange for pick up of any
required paperwork.
Thank ou for your assistance and cooperation.
ICSi orel ,
dM. Sifton
President
Encl.
CMS:ssc
-27-
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COUNCIL - JUNE 8, 2004
TOWN OF AURORA
COUNCIL REPORT No. PW04-023
SUBJECT: Award of Tender No. PW-2004-22 -Reconstruction of West Portion of
Ridge Road
FROM: W. H. Jackson, Director of Public Works
DATE: June 8, 2004
RECOMMENDATIONS
THAT Tender No. PW2004-22 the "Reconstruction of the West Section of Ridge
Road" be awarded to Miller Paving Limited at its tendered price of $101,180.74;
THAT additional funds in the amount of $39,216.16 be allocated as described in
Report No. PW04-023; and
THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form
of Agreement between the Town of Aurora and Miller Paving Limited for the
reconstruction of the west section of Ridge Road.
BACKGROUND
Council, at its meeting of November 26, 2002, considered Report PW02-066 (10-Year
Capital Road Reconstruction Program - Follow-up on Council Questions") and resolved, in
part:
"THAT staff be directed to complete the design for the reconstruction of Ridge
Road during 2003 as described in Report PW02-066 and to report to Council upon
finalization of the design with more detailed options for timing and funding sources
for the reconstruction of Ridge Road as part of the 2004 budget deliberations."
On January 28, 2003, Council considered Report PW03-002 ("Award of Contract for
Consulting Services - Reconstruction of Ridge Road") and resolved:
"THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Totten Sims Hubicki Associates for the provision of consulting
services for the preliminary and detail design for the reconstruction of Ridge Road
at a cost not to exceed $32,241.00, exclusive of GST; and
THAT funds in the amount of $32,241.00, exclusive of GST, be allocated from the
Engineering Reserve for this design work."
-29-
COUNCIL — JUNE 8, 2004
June 8, 2004 - 2 - Report No. PW04-023
On September 9, 2003, Council considered Report PW03-036 ("Reconstruction of
Ridge Road") and resolved:
"THAT Council receive Report PW03-036 regarding the reconstruction of
Ridge Road for information; and
THAT Option B (Sub -Grade Stabilization) for the repairs of Ridge Road be
supported in principal as a phased in project for 2004 and 2005 and included
in the 2004 capital budget review; and
THAT the proposal be referred for consideration to staff in order to prioritize
this project in conjunction with other identified road reconstruction projects
for 2004. "
The reconstruction of the west portion of Ridge Road using a sub -grade stabilization
methodology was included in the 2004 Capital Budget recently approved by Council.
COMMENTS
Protect Description
The project involves stabilizing and strengthening the existing granular base by mixing it
with foamed asphalt cement and then adding a single new asphalt surface layer on the
west portion of Ridge Road. The contract limits are from the west limit of Ridge Road to a
point 383m east thereof.
There are no changes to the existing layout of the road. The road will essentially be rebuilt
in the same location and width as currently exists.
Localized drainage improvements have been included in the design. Drainage works that
would eliminate some of the ponding problems that now occur along the road include the
cross culvert replacement along the flat section of road between house Nos. 166 and 185.
Replacement culverts and ditching work in this area will also be performed.
Tender Process
The project was tendered on May 7, 2004 and on Friday, May 21, 2004 the Tender
Opening Committee opened one tender with the following price:
Miller Paving Limited $ 101,180.74
A total of 6 companies purchased the tender documents.
The Tender was issued by the Town's Treasury Department and advertised according to
—30—
COUNCIL — JUNE 8, 2004
June 8, 2004
- 3 - Report No. PW04-023
the requirements of the Town's standard purchasing procedures.
Protect Costs
The project cost for the reconstruction of the west portion of Ridge Road is shown in Table
No. 1 based on the bid by Miller Paving Limited:
Table No. 1 — Estimated Costs to Reconstruct Ridge Road based on the bid by
Miller Paving Limited
Item
Road Account
Storm Account
Total
Tender Price
$88,062.13
$13,118.61
$101,180.74
G.S.T.
$ 2,641.86
$ 393.56
$ 3,035.42
Engineering & Inspection
$ 4,000.00
$ 1,000.00
$ 5,000.00
Total
$94,703.99
$14,512.17
$109,216.16
Budget Totals
$60,000.00
$10,000.00
$ 70,000.00
Estimated Variances
$34,703.99
$ 4,512.17
$ 39,216.16
Discussion
Only one tender was submitted for this contract. The technology being used for this project
is a relatively new process and we are aware of only three contractors in Ontario who do
this work. All three companies obtained copies of the contract.
This work is being performed throughout the province and any individual company's ability
to bid this specific project is subject to where their equipment is already committed. There
is also the consideration of the size of the project and the willingness or ability of a
company to relocate their construction equipment to Ridge Road given the size of the job.
When Council considered this project in September 2003, three construction
methodologies were presented. The three methods are described in Section 1.1 of Report
No. PW03-036 (copy attached). Table 1 of the same report demonstrates the difference in
estimated cost and lifespan of the reconstruction options.
OPTIONS
The decision to reconstruct Ridge Road over two years and to utilize the sub -grade
stabilization method was made because of:
• the price; and
—31—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 4 - Report No. PW04-023
• to decrease the disruption to the 10-Year Plan because Ridge Road had not
originally been included in the Plan.
In consideration of the above, coupled with the high tendered price, Council may decide to
not reconstruct the west portion of Ridge Road at this time and to combine this work with
the east half of Ridge Road proposed to be undertaken in 2005 into one larger contract for
tender in 2005. Of course, there is no guarantee that the larger contract will result in better
prices.
Council may also decide to simply not reconstruct the west portion of Ridge Road
FINANCIAL IMPLICATIONS
As can be seen from the above table, the road portion of this project is over budget by
$34,703.99 and the storm sewer section is over budget by $4,512.17. The total tender
price is $39,216.16 over budget.
Funds are available in the Storm Sewer reserve to cover the anticipated variance in that
portion of the contract.
Reconstruction contracts have been awarded this year for Banff Drive/Bigwin Drive/ St.
Andrew's Court, Stoddart Drive, and Henderson Drive/Yonge Street. The road portions of
these contracts have all been under the approved budget allocation to a total of $175,000.
Although none of those projects have yet been constructed, based on the tendered
amounts it is anticipated that funds should be available in the road portions of these other
contracts to cover the variance in the road portion of the Ridge Road project.
CONCLUSIONS
Miller Paving Limited successfully completed the reconstruction of St John's Sideroad,
between Bayview Avenue and Leslie Street using the sub -grad stabilization technology in
2002.
In consideration of the above, it is suggested that the Tender submitted by the Miller
Paving Limited be accepted.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well -managed and fiscally responsible municipality,
including the reduction of operating costs by setting priorities and focusing on core
services.
—32—
COUNCIL — JUNE 8, 2004
June 8, 2004
ATTACHMENTS
- 5 - Report No. PW04-023
• Site Plan showing site of proposed reconstruction.
• Report No. PW03-036
• Capital Budget Sheet
• Form of Agreement— PW2004-10.
PRE -SUBMISSION REVIEW
Management Team Meeting — June 2, 2004
Prepared by: Steve Wilson, Technical Assistant, ext. 4377
W. H.,JetUon
Director of Public Works
—33—
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-J4-
COUNCIL - JUNE 8, 2004
6 .
TOWN OF AURORA ATTACHMENT-2
tvGENERAL COMMITTEE REPORT No. PW03-036
SUBJECT: Reconstruction of Ridge Road
FROM: W. H. Jackson, Director of Public Works
DATE: September 2, 2003
RECOMMENDATIONS
THAT Council receive Report PW03-036 regarding the reconstruction of Ridge Road
for information, and
THAT Council provide direction on how it wishes to proceed with this project.
BACKGROUND
Council, at its meeting of November 26, 2002, considered Report PW02-066 (10-Year
Capital Road Reconstruction Program - Follow-up on Council Questions) and resolved, in
part:
"THAT staff be directed to complete the design for the reconstruction of Ridge Road
during 2003 as described in Report PW02-066 and to report to Council upon
finalization of the design with more detailed options fortiming and funding sources for
the reconstruction of Ridge Road as part of the 2004 budget deliberations."
On January 28, 2003, Council considered report PW03-02 (Award of Contract for
Consulting Services - Reconstruction of Ridge Road) and resolved:
"THAT the Directorof Public Works be authorized to sign an Engineering Agreement
with Totten Sims Hubicki Associates for the provision of consulting services for the
preliminary and detail design for the reconstruction of Ridge Road at a cost not to
exceed $32,241.00, exclusive of GST; and
THAT funds in the amount of $32,241.00, exclusive of GST, be allocated from the
Engineering Reserve for this design work."
The design of the project has now progressed to the point that the consultant has been
able to generate a detailed cost estimate for the project, which provides the basic
information staff required to be able to generate this report.
-35-
COUNCIL — JUNE 8, 2004
September 2, 2003 -2- Report No. PW03-036
COMMENTS
1.0 Design of the Protect
Ridge Road is a local rural road with a tar and chip surface. The road varies in width from
5m to 6m and is approximately 880m long from Yonge Street to Ridge Lane, the limits of
the reconstruction design.
As per the Terms of Reference, the Town's consultant, Totten Sims Hubicki (TSH), has
designed the road using a rural cross-section. The main exception to this is the area
around the large hill nearYonge Streetwhere curbs are proposed to bettercontrol the road
drainage. The new design follows the existing alignment of the road as closely as possible.
The pavement width of the proposed road is 6m, with 1.Om shoulders on both sides.
It is noted that sightlines over the hill near Yonge Street are less than standard. However,
TSH has estimated that it would cost a minimum of $240,000 to lower the hill until
sightlines meet normal minimum specification. Lowering the road this much may not even
be possible due to conflicts that would likely be caused with the major watermain
infrastructure in and around the Region's Ridge Road Pumping Station and Reservoir. It
is, therefore, not recommended that the road be lowered over the crest of this hill.
1.1 Alternate Technologies
The geotechnical sub -consultant completed preliminary evaluations of three different
methodologies for reconstruction of Ridge Road as follows:
A) Full reconstruction.
This process involves the removal of the existing surface and granular
materials, and the construction of a complete new road structure including
new granular material and 2 layers of asphalt. This is the standard process
used in road reconstruction projects in Aurora.
As part of this option, ditches would be created along the length of the road
to ensure that the granular material underlying the road would not become
saturated. Curbs would be constructed over the top of the hill near Yonge
Street to improve drainage in that area. These drainage improvements are
critical to the achievement of the estimated lifespan for this option. This
option would also include some improvements to the vertical layout of the
road and constructing it to a consistent width along its length.
—36—
COUNCIL — JUNE 8, 2004
September 2, 2003 - 3 - Report No. PW03-036
B) Sub -grade Stabilization
This involves stabilizing and strengthening the existing granular base by
mixing with foamed asphalt cement, and then adding a single new asphalt
surface layer.
This option involves no change to the layout of the road. The road would
essentially be rebuilt in the same location and width as currently exists.
To achieve the estimated life span of the road, full and proper drainage
would be required. To provide this would essentially result in a duplication of
Option A and accordingly, Town staff have reviewed the drawings and
identified some minimal drainage works that could be done that would
eliminate some of the ponding problems that now occur along the road.
Based on this review, ditches could be created and the cross culvert
replaced along the flat section of road between house Nos. 166 and 185.
Replacement culverts and ditching work could be done between house Nos.
107 and 134.
The cost of this drainage work is estimated to be approximately $21,000, for
Option B. It is noted that while this drainage work would solve localized
ponding that occurs along the sides of the road and would increase the
lifespan of those sections of the road, drainage would not be provided forthe
road structure along the entire length of the road. Concerns that have been
expressed by our consultant regarding the lifespan of the road are, in the
opinion of staff, legitimate for the sections of the road where no drainage
works are being done.
C) Partial Reconstruction
This involves removing the existing surface layer, reshaping and adding
granular material as necessary, and adding a single asphalt layer. The
results of this process would be a road structure similar to that of a
residential driveway.
As with Option B, ditches and a replacement cross culvert along certain
sections of Ridge Road have been identified as the minimal drainage work
that should be done at a cost of approximately $21,000 to solve localized
ponding that occurs along the sides of the road and increase the lifespan of
those sections of the road. Concerns regarding the lifespan of the road are,
in the opinion of staff, legitimate for the sections of the road where no
drainage works are being done.
—37—
COUNCIL — JUNE 8, 2004
September 2, 2003 - 4 - Report No. PW03-036
The costs and anticipated life spans for these three options are listed below in Table 1:
Table 1 — Estimated Cost and Life Span for the Various Options
Option
Estimated Construction
Cost
Estimated Pavement
Lifespan (Years)
A) Full Reconstruction
$542,000
40*
B) Sub -grade Stabilization
$119,000
25**
C) Partial Reconstruction
$72,000
10 — 15***
" Estimated lifespan before reconstruction required, this is the standard lifespan of a local road in Aurora
"* Estimate by paving industry, technology has not been in use long enough for actual lifespan to be determined; Town's consultant is
concerned that without full drainage considerations actual lifespan will be less.
***Town's consultant is concerned that without full drainage considerations actual lifespan will be less.
As detailed above, the estimated cost to fully reconstruct the entire road is $542,000. This
is less than the $715,000 staff had earlier estimated because the initial estimate was based
on the assumption the road would be reconstructed to a standard width of 8.Om with
corresponding assumptions on the amounts of cut and fill that would be required. The
alternative offered in this report incorporates a 6.Om pavement width and actual cut and fill
quantities have been calculated.
1.2 Splitting the Project into Sections
As noted earlier, Ridge Road is about 880m long. There is a high point 460m from Yonge
Street, near the driveway for No. 164 Ridge Road, where the project could be split into two
sections.
If the project were split, the logical sequence would be to reconstruct the eastern section
first, with the western section following in a future year. There would be some minor extra
costs to the Town if the project is done over a multi -year period that are not detailed in the
cost estimates.
The estimated costs for the various alternatives if the project is split into sections are
shown below in Table 2. The total costs are approximately $5,000 more than listed in
Table 1 to allow for the additional start-up and finish costs associated with doing the work
over two seasons.
Table 2 — Estimated Costs Assuming Project is Undertaken in Sections
Alternative
East Section
Cost
West Section
Cost
Total Cost
A) Full Reconstruction
$285,000
$262,000
$547,000
B) Sub -grade Stabilization
$64,000
$60,000
$124,000
C) Partial Reconstruction
$40,000
$37,000
$77,000
12=1
COUNCIL — JUNE 8, 2004
September 2, 2003 - 5 - Report No. PW03-036
2.0 Effects of Adding Ridge Road to Current 10—Year Capital Road Reconstruction
Program
As Council is aware, the reconstruction of Ridge Road is not within the current 10-year
capital road reconstruction program.
The following streets are currently scheduled for reconstruction in 2004:
Project
Cost of Road Reconstruction
Street Type Portion of the Project
1) Stoddart Drive
2) Banff Drive
3) Bigwin Drive
4) St. Andrew's Court
5) Yonge Street, Industrial
Parkway to Edward Street
6) Repay Beavertop Reserve the
funds used to advance Collins
and Ottawa from 2004 to 2003
Reconstruction
$253,000
Reconstruction
$175,000
Reconstruction
$138,000
Reconstruction
$174,000
Resurfacing
$202,000
Total Scheduled 2004 Road Reconstruction Program
$349, 000
$1,291,000
The design for Stoddart Drive was awarded to a consultant in July and is now underway.
The design work for a single larger project encompassing Banff Drive, Bigwin Drive, and
St. Andrew's Court is also underway. In order that some economies of scale could be
achieved these three relatively small streets, which are located close to one another, are
being designed together and should be constructed as part of one contract. The design
work for the Yonge Street project is being done in-house and is mostly completed.
It is noted that Council considered report PW03-035 (Reconstruction of Henderson Drive—
Yonge Street to Lee Gate — Follow-up Report) at its meeting of August 26, 2003 and
resolved to withdraw that tender and to consider the increased funding required for that
project as part of the 2004 Capital Budget deliberations. Depending on Council's decisions
regarding that project, the 2004 Capital Program may be modified from what is shown
above in addition to any consideration with respect to Ridge Road.
3.0 On -going Maintenance of Ridge Road
The surface conditions and drainage characteristics require yearly maintenance of both the
shoulder and road surface areas. Over the last three years, this has cost approximately
$2,000 per year exclusive of emergency repairs. It should be understood that these
repairs do not effect a permanent solution and will be on -going until the road is
reconstructed. This level of effort would decrease for a number of years if a new road
surface were installed.
—39—
COUNCIL — JUNE 8, 2004
September 2, 2003 - 6 - Report No. PW03-036
OPTIONS
The range of options available to Council relate to decisions to be made with respect to the
following:
1) Does Council wish to incorporate the reconstruction of Ridge Road within the
10-year Capital Reconstruction Program immediately or at some point into the
future?
2) If the answer to No. 1 is yes, then Council should provide direction on the
construction methodology preferred and whether a staged approach is desired.
3) Depending on the decision made under No. 2, Council could direct:
• that additional funds be provided; or
• that previously approved projects be rescheduled; or
• that staff be directed to report during the 2004 budget process on
potential funding scenarios; or
• a combination of the above.
Based on all of the above, a number of the more obvious options are presented below.
Option 1
Council may direct that the entire project be included in the 2004 Capital Budget. If this is
the desired option Council will need to:
a) Advise staff on which construction methodology Council wishes to use; and
b) Increase the Capital Budget for 2004 by an amount sufficient to pay for the
project; or
c) Direct that one or more of the previously scheduled 2004 projects be moved to
another year of Council's choosing.
It is noted that a complete re -write of the 10-Year Plan will be required if Option 1(c) is
chosen
Option 2
Council may direct that the project be split into two sections, that the first section be
included in the 2004 Capital Budget, and the second section be scheduled for 2005 or
some other year of Council's choosing. If this is the desired option Council will need to:
a) Advise staff on which construction methodology Council wishes to use; and
b) Increase the Capital Budget for 2004 and a subsequent year by an amount
sufficient to pay for the project, or
—40—
COUNCIL — JUNE 8, 2004
September 2, 2003 - 7 - Report No. PW03-036
c) Direct that one or more of the previously scheduled projects be moved to
another year of Council's choosing.
It is noted that a complete re -write of the 10-Year Plan will be required if Option 2(c) is
chosen.
Option 3
Council may direct that Ridge Road be added to the 10-Year Plan in a year or years of
Councils' choosing. It is noted that the engineering drawings would need to be checked
and updated to meet current conditions if the project is not done until say 5 years. As
conditions in the field change over time, more updating will be required the farther in the
future the project is moved. After 10 or more years, the design is likely to become so dated
that it will need to be completely redone.
From the point in time that Ridge Road is inserted in the 10-Year Plan, the Plan will need to
be completely rewritten. Council will also need to provide direction on which construction
methodology should be chosen.
Option 4
Council may direct that Ridge Road not be included in the 10-Year Plan at all, that the
design work currently underway be stopped at this point, and that staff continue with the
current maintenance practices for the road.
CONCLUSIONS
As per Council's direction, a consultant has been retained to undertake the design for the
reconstruction of Ridge Road. The design has progressed to the point where detailed cost
estimates can be generated, and Council's direction is required on how the project should
proceed from this point forward.
FINANCIAL IMPLICATIONS
Council has allocated no funds for the reconstruction of this road, and it is not currently
included in the 10-Year Capital Plan. The impact on the 2004, and future, Capital Budgets
will be determined based on Council's decision regarding this project. In general, Council
has two options if it wishes for this project to be constructed. Council may direct that the
Capital Budget be increased to allow for the project to be constructed in a specified year as
well as the scheduled projects, or Council may direct that this project be inserted into the
reconstruction program without an increase in budget. The second option will require that
projects currently in the program be delayed and/or deleted from the program.
—41—
COUNCIL — JUNE 8, 2004
September 2, 2003 - 8 - Report No. PW03-036
Staff has commenced work on the 2004 Budget. In addition to the projects currently
scheduled for 2004 as part of the Capital Budget, staff have, to date, identified the
following areas that will require Council's consideration to increase the current levy portion
of the 2004 budget:
• Increase in current levy funding required for Henderson Drive;
• Budget for Traffic Calming projects;
• Traffic and Pedestrian Signal Replacement and Upgrade;
• Traffic signals at Yonge Street and Church Street.
In presenting the above projects, staff will also present some potential funding alternatives.
To date approximately $26,200, exclusive of GST, has been spent on the design for this
project. Should Council decide to terminate the project at this time, there will be some
relatively minor extra costs for work the consultant has done since they submitted their last
invoice and to clean up and terminate the project amounting to an additional $1,000. The
total cost to complete the design project is estimated to be $32,500.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well -managed and fiscally responsible municipality.
PRE -SUBMISSION REVIEW
Management Team Meeting of August 13, 2003
Prepared by: D. Atkins, Manager of Engineering Services, ext. 382
W. H. Jackson
Director of Public Works
—42—
COUNCIL — JUNE 8. 2004
TOWN OF AURORA
2004 CAPITAL BUDGET ATTACHMENT - 3
ANALYSIS BY PROJECT
DEPARTMENT: Public Works Department.
PROJECT: Reconstruction of Western Section of Ridge Road
PURPOSE: To allocate funding for the reconstruction of the western section of Ridge Road
using sub -grade stabilization technologies, and for certain minimal drainage works
PERFORMANCE/ACTIVITY MEASURES
INCREASE (DECREASE)
• the reconstruction of this infrastructure should lessen the maintenance activity
EFFECT ON FUTURE OPERATING BUDGETS 2004 2005 2006
INCREASE (DECREASE)
SALARIES $500 $500 $500
OTHER COSTS $500 $500 $500
TOTAL $1000 $1000 $1000
PROJECT COST/FINANCING
TOTAL PROJECT COS $70,000
FINANCING:
CURRENT LEVY $60,000
GRANTS
RESERVE FUND — Storm $10,000
OTHER
TOTAL FINANCING $70,000
EXPLANATIONS/HIGHLIGHTS:
After considering Report PW 2003-036 on September 2, 2003, Council directed that the reconstruction of
Ridge Road as a phased project in 2004 and 2005 be approved in principle, using sub -grade stabilization
technologies, and that the first portion of the project be included in the Draft 2004 Capital Budget for
Council's consideration. This project would also include certain minimal drainage works.
—43—
05/26/04 WED 11:18 FAX
COUNCIL — JUNE 8, 2004
Attachment 4
[a 002
PART 3
ORM OF AGREEMENT
THE CORPORATION OF THE TOWN OF AURORA
PUBLIC WORKS DEPARTMENT
TENDER NO. P.W. 2004-22
THIS AGREEMENT made (in triplicate) this )bt'- day of d ! -� AD 2004
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the "OWNER"
of the First Part
and
Miller Paving Limited
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS: the Tender of the Contractor respecting the construction work,
hereinafter referred to and described, as accepted by the Owner on the
_ day of _ ^ 2004.
THgOEFORE THIS AG ZEEMgNT WITNESSETH that in consideration of the
premises and the covenants hereinafter contained, the Parties hereto agree as follows:
1, The Contractor hereby covenants and agrees to provide and supply at the
Contractor's own expense, all and every kind of labour, appliances, equipment, and
materials for, and to undertake and complete in strict accordance with this Tender
Document dated —May 21, 2p04 prepared for the Town of Aurora Public Works
Department, all of which said Documents are annexed hereto and form part of this
agreement to the same extent as if fully embodied herein at and for the price or gum of
$ 101,180.74 (Parts A & B of tbe_ Form of Tender).
2. The Contractor further covenants and agrees to undertake and perform the said
work in a proper work like manner under the supervision and direction and to the
complete satisfaction of the Owner within the period of time spearfied in the Form of
Tender.
8. The Contractor further covenants and agrees that the Contractor will at all times,
indemnify and save harmless the Owner, the Owners officers, servants, and agents
from and against all loss or damagm, and from and against all actions, suits, claims and
demands whatsoever which may be made or brought against the Owner, the owners
officers, servants, and agents by reason or in consequence of the execution and
performance or maintenance of the said work by the Contractor, the Contractor's
servants, agents or employees.
Z@` 39VCj bdodnv 3o Mmai —44— BE;LA bpg7.tq7raa
05/26/04 WED 11:19 FAX
COUNCIL — JUNE 8, 2004
MU
TenderP.W:2004-22
FORM OF AGREEMENT fCon1 ' 1
4. The Contractor further covenants and agrees to furnish in accordance with the
above specification, a Performance Bond in an amount equivalent to one hundred
percent (100%) of the contract price approved by the Owner's Solicitor, guaranteeing
the faithful performance of the said work, in accordance with the terms of this
Agreement.
5. The Owner hereby covenants and agrees that If the said work shall be duly and
properly executed and materials provided as aforesaid and if the Contractor shall carry
out, perform and observe all of the requirements and conditions of this agreement, the
Owner will pay the Contractor the contract price herein set forth in the Contractor's
Tender, such payment or payments to be made in accordance with the provisions of the
General Ganditions of the Contract referred to above.
6. This agreement and everything herein contained shall ensure to the benefit of
and be binding upon the Parties hereto, their successors and assigns, respectively,
7. All communications in writing between the parties or between them and the
Engineer shall be deemed to have been received by the addressee if delivered to the
Individual or to a member of the firm or to an officer of the Corporation for wham they
are intended or if sent by post, telegram or facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
100 John West Way
P,O. Box 1000
Aurora, Ontario
L4G 6J1 FAX: 905-841-7119
THE CONTRACTOR: Miller paving Limited
P.O. Box 4080
Markham, Ontario
L3R 9R8 I FAX: 905-475-4806
IN WITNESS WHEREOF the parties hereto have hereunto affixed their
corporate seals duly attested by the hands of their proper officers in that behalf
respectively.
CO TRACTO OWNER
6/.d/ —
AxId, v4-, i1Ce- 14 r &ram Mayor, T. Jones
Clerk, Bob Panizza, A.M.C.T.
f0 39vcj dananv 34 Nmol 45 6TTL-TPB-906 EE:LO b00Z/9S/50
COUNCIL- JUNE 8, 2004
TOWN OF AURORA
COUNCIL REPORT
AGENDA ITEM #
No. PW04-024
SUBJECT: Award of Tender No. PW2004-11 - Reconstruction of Stormwater
Management Facility at Kennedy Street and Deerhorn Crescent
FROM: W. H. Jackson, Director of Public Works
DATE: June 8, 2004
RECOMMENDATIONS
THAT TenderPW2004-11 the "Reconstruction of Stormwater Management Facility at
Kennedy Street and Deerhorn Crescent" be awarded to Campus Construction Inc. at
its tendered price of$286,926.00;
THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form
of Agreement between the Town of Aurora and Campus Construction Inc. for the
reconstruction of Kennedy Street West and Deerhorn Crescent Stormwater
Management Facility;
THAT Council acknowledge the assistance of the Lake Simcoe Region Conservation
Authority (LSRCA) both technically and financially in the undertaking of this project;
and
THAT with regard to the potential future upgrades of other stormwater management
facilities in the Town of Aurora, Council authorize staff.•
• to issue a Request for Proposal for the Class Environmental Assessment and
Detail Design for the retrofit of the stormwater management facilities located
at McKinley Gate and St. John's Sideroad (facility NW1) and in Atkinson Park
(facility NC2);
• to expend funds in the amount of $40,000 from the Storm Sewer Reserve for
the environmental assessment and design work for the upgrades of facilities
NW1 and NC2;
• to contact the LSRCA regarding possible financial assistance for these
projects; and
• to report to Council with the results of the Class Environmental Assessment
and Detail Design.
-46-
COUNCIL — JUNE 8, 2004
June 8, 2004 - 2 - Report No. PW04-024
BACKGROUND
On September 24, 2002, Council authorized staff to initiate the Class Environmental
Assessment (Class EA) and the detailed design for the upgrade of the stormwater
management pond located in the vicinity of Kennedy Street West and Deerhorn Crescent.
The Class EA for this project was approved on August 28, 2003 and the project was
tendered in September 2003. All tenders were significantly over the budget and not in line
with the estimates presented to Council and accordingly, the tender was withdrawn and the
budget was increased as part of the 2004 Capital Budget process.
The tender was re -issued on May 7, 2004.
COMMENTS
Project Description
The existing Kennedy facility located at the southeast corner of Kennedy Street West and
Deerhorn Crescent is a dry stormwater management (SWM) facility that receives runoff
only when the flow in the Kennedy Street West storm sewer reaches a certain level. Below
this level, the water in the Kennedy Street West storm sewer flows untreated directly into
the creek at Kennedy Street.
It is proposed to retrofit the existing SWIM facility from a dry, strictly quantity control pond,
into a wet pond with both quantity and quality functions. The retrofit will achieve the
following goals:
• Provide quantity and quality control for smaller rain events (1:5 years return
frequency) for an existing area of 37.20 hectares;
• Enhance stormwater quality from the existing drainage area;
• Integrate the proposed retrofit into the natural features of the area; and
• Maintain or improve the fisheries habitat.
The current SWIM facility was designed and constructed several years prior to quality
control becoming part of the requirements for SWM. The facility's retrofit from a quantity
facility to a quantity/quality facility marks a significant step towards providing water quality
control for the overall Kennedy Street West development. The area served by this facility
currently contributes approximately 52kg of phosphorus to the Tannery Creek each year.
After the retrofit, this will be reduced to approximately 15 kg/yr, a reduction of 71 %. The
facility will also serve to remove other contaminants such as oils and grease and
suspended solids prior to the water entering the Tannery Creek.
—47—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 3 - Report No. PW04-024
Tender Process
The project was tendered on May 7, 2004 and on May 21, 2004 the Tender Opening
Committee opened 10 tenders with the following prices:
Campus Construction Inc.
$286,926.00*
Todd Brothers Contracting Ltd.
$358,608.18*
Dynex Construction Ltd.
$377,822.10*
G.C. Romano Sons Limited
$399,057.00
Rom-Neg Construction Inc.
$401,687.00
Dig -Con International Ltd.
$404,401.00
Dagmar Construction Inc.
$414,160.00
Elirpa Construction and Materials
$470,615.00
Trisan Construction
$478,386.00
London Excavators and Trucking Ltd.
$529,732.78
Minor mathematical errors were corrected in these bids.
The corrected totals are shown.
A total of 15 companies purchased the tender documents.
The Tender was issued by the Town's Treasury Department and advertised according to
the requirements of the Town's standard purchasing procedures.
Project Costs
The estimated total costs for the project are as follows:
ITEM
COST
Tender Price
$286,926.00
Engineering & Inspection
$15,838.00
G.S.T.
$9,082.92
Total
$311,846.92
Budget Totals
$425,000.00
Estimated Variances
$113,153.08
The LSRCA fully supports the proposed project. Funding for the project was available in
2003 from the Authority through the Lake Simcoe Environmental Management Strategy
based on a 50/50 cost sharing to a maximum grant of $100,000. The LSRCA has already
paid $16,810.43 for a portion of the design work completed in 2003. The LSRCA included
the remainder of this funding, based on the same 50/50 cost sharing, to a ceiling of
off -El
COUNCIL — JUNE 8, 2004
June 8, 2004 - 4 - Report No. PW04-024
$83,189.57 from the Lake Simcoe Water Quality Improvement Program in their 2004
Budget.
The developer of the Deerhorn Crescent Subdivision contributed $56,000 toward this
project as a cash contribution in lieu of constructing stormwater management infrastructure
that would serve just that subdivision.
The LSRCA and developer funding for the construction of this project totals $139,189.57.
From the total estimated cost of $311,846.92 for this project the Town will have to provide
funds from the Storm Sewer Reserve in the amount of $172,657.35.
The 2004 budget included financing from the Storm Sewer Reserve of $269,000, and
accordingly, there is a forecast savings of $96,342.65 in funding required from this source.
Future Potential SWM Facility Upgrade Protects
The Town's 2001 SWM Facility Maintenance and Remediation Study identified six SWIM
facilities that had the potential of being upgraded. One project was rejected by the LSRCA
and a second one is the upgrade of the Kennedy Street West facility. The other four
possibilities are shown on the attached Figure 2.
A recent review of the potential upgrade projects has produced the following project
rankings as listed in Table No. 1. The projects have been ranked on the amount of quality
and quality improvements that can be achieved balanced by the cost of the project.
Table No.1 — Costs and Rankings of Potential Upgrade Projects
FACILITY
ITEM
NW1
NC2
SW2
C1
Drainage Area
16
10
49
19
(ha)
Total Cost
$87,000
$139,000
$609,000
$409,000
Estimate
Quality
Level
Level
Level
Level
Control
Erosion
40 cu.m/ha
25 mm
40 cu.m/ha
25 mm
Control
Rank
1
2
3
4
Comment
East of
In Atkinson
Bathurst St./
East of Ab
McKinley Gate
Park
McClellan
Cox
Way facility
Given the success of the Kennedy Street/Deerhorn Crescent project, staff suggests it
COUNCIL — JUNE 8, 2004
June 8, 2004 - 5 - Report No. PW04-024
would be appropriate to now initiate the Class EA and Detail Design work for the two top -
ranked projects listed in Table No. 1. Both of these projects would involve the conversion
of dry quantity control facilities to wet quantity/quality control facilities.
The Class EA and Detail Design work will cost an estimated $40,000 to be funded from the.
savings from the reconstruction of the Kennedy Street West facility.
If approved, the Class EA and Detail Design work will take approximately a year to
complete, which means that staff would be in a position to include the construction of these
projects in the 2006 Capital Budget for Council's consideration.
OPTIONS
Council may decide to not reconstruct the Kennedy Street West stormwater management
facility.
Council may decide not to proceed with the Class EA and Detail Design works for facilities
NW1 and NC2.
Council could direct staff to proceed with the Class EA and Detail Design for one or both of
the other two identified candidate facilities, SW2 or C1.
FINANCIAL IMPLICATIONS
Funding in the amount of $172,657.35 is required from the Storm Sewer Reserve for the
retrofit of the Kennedy Street West SWM facility. This is $96,342.65 less than the
$270,000 that was allocated for this project from the Storm Reserve in the 2004 Capital
Budget.
Funding required for the Class EA and Detail Design for the retrofits of facilities NW1 and
NC2 is estimated to be $40,000. This work could be funded from savings from the
Kennedy Street project.
CONCLUSIONS
The tender submission from Campus Construction Inc. was the lowest responsive bidder at
$286,926.00.
The tender price from Campus Construction Inc. is $71,682.18 lower than the second bid
and is $125,213.51 lower than the average bid. Accordingly, it is believed that the
tendered price submitted by Campus Construction Inc. is a very competitive price.
Campus Construction Inc. has successfully completed road reconstruction work for the
Town of Aurora (Centre Street, Edward Street and Cousins Drive).
—50—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 6 - Report No. PW04-024
Staff have also presented a proposal to initiate the Class EA and Detail Design activities for
the two highest-ranking of the remaining facilities that have been identified as candidates
for retrofitting. Once this design work is completed staff will be in a position to inform
Council of the estimated costs to complete the projects and to include these costs in the
2006 Budget Process.
LINK TO STRATEGIC PLAN
Goal "C" speaks to continuing the well -planned moderate growth of the Town. The
Strategic Plan includes the action to "address matters affecting public safety, property and
the environment and will formulate specific measures to deal with them".
ATTACHMENTS
• 2004 Capital Budget Sheet
• Form of Agreement P.W.2004-11
Figure 1 - Proposed Kennedy Street West Stormwater Management Facility
• Figure 2 — SWM Facilities that have been identified as Upgrade Possibilities
PRE -SUBMISSION REVIEW
Management Team Meeting — June 2, 2004
Prepared by. Anca Mihail, Municipal Engineer, Ext. 4383
e., ill,
W. H. JacldFdn
Director of Public Works
—51—
COUNCIL - JUNE 8, 2004 TOWN OF AURORA
2004 CAPITAL BUDGET ATTACHMENT - 1
ANALYSIS BY PROJECT
DEPARTMENT: Public Works Department
PROJECT: Kennedy Storm Water Management Pond Retrofit
PURPOSE: To provide funding for the upgrade of the storm water management pond located in
the vicinity of Kennedy Street West and Deerhorn Crescent
PERFORMANCE/ACTIVITY MEASURES
INCREASE (DECREASE)
• The purpose is to upgrade this pond from strictly a quantity control facility to one that also
improves the quality of storm water that passes through it
EFFECT ON FUTURE OPERATING BUDGETS 2004 2005 2006
INCREASE (DECREASE)
SALARIES $200 $200 $200
OTHER COSTS $300 $300 $300
TOTAL $500 $500 $500
PROJECT COST/FINANCING
TOTAL PROJECT COST $425,000
FINANCING:
CURRENT LEVY
GRANTS
$100,000
RESERVE FUND - Water/Sewer .
- Storm
$269,000
OTHER
$ 56,000
TOTAL FINANCING
$425,000
EXPLANATIONS/HIGHLIGHTS:
This project was originally brought to Council's attention via Report No. PW02-053 dated September 24,
2002. More detailed cost estimates and design details were provided in Report No. PW03-042 dated
September 9, 2003. Further, an October 17, 2003 memorandum to the Mayor and Councillors explained
that the tendered cost for this project was significantly above budget and accordingly, the tender was
withdrawn with the intention of re -tendering immediately upon the 2004 Budget approval.
The LSRCA will put $100,000 in their budget for this project and $56,000 has been received from the
developer of the Deerhorn Subdivision as cash -in -lieu of installing two "stormsceptors" as part of his
storm water management control plan.
-52-
000tYRlrb'ehLjr, 5> UNE054412Q994 TOWN OF AURORA PAGF 02
ATTACHMENT-2
Tender P.W4004.11
PART $
FORKOF 69REEMENT
THE CORPORATION OF THE TOWN OF AURORA
PUBLIC WORKS DEPARTMENT
TENDER NO, P.W. 2004.11
THIS AGREEMENT made (in triplWe) this $ day of 1174>1 AC 2004
BETWEEN: .
The Corporation of the Town of Aurora
hereinafter called the "OWNER"
of the First Part
and
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS the Tender of the Contractor respecting the construction work,
hereinafter referred to and described, as accepted by the Owner on the
z8- day of , ,,,eAr 2004 .
THEREFQ89 THIS A(jREENLNT WINESSETH that in consideration of the
premises and the covenants hereinafter contained, the Parties hereto agree as follows:
1, The Contractor hereby covenants and agrees to provide and supply at the
Contractor's own expense, all and every kind of labour, appliances, equipment, and
materials for, and to undertake and complete In strict s000rdence with this Tender
Document dated May g1, 200A _....__ prepared for the Town of Aurora Public
Works Department, all of which said Documents are annexed hereto and form part of thla
agreement to the same extent as If fully embodied herein at and for the price or sum of
9288.928,QQ (Pads A to D of the FoMLof 2snderl.
2, The Contractor further covenants and agrees to undertake and perform the said
work in a properwork like manner underthe supervision and dirootion and to the complete
satisfaction of the Owner within the period of time specified In the Form of Tender.
31 The Contractor further covenants and agrees that the Contractor will at all times,
Indemnify and save harmless the Owner, the Owners officers, servants., and agents from
and against all loss or damage, and from and against all actions, suits, claims and
demands whatsoever which may be made or brought against the Owner, the Owners
officers, servants, and agents by reason or In consequence of the execution and
performance or maintenance of the said work by the Contraotor, the Contractor's servants,
agents or employees.
—53—
d0 3SVd N0iiDnHiSN00 Sndwvo
b99E-699-S06 8E:90 b00L/8L/S0
C®UND12k04- ld-AWE 8508-?Ji0ih19 TOWN OF AURORA, PAGE 03
Tender P.Wr200441
4. The Contractor further covenants and agrees to fumish in accordance with the
above specification, a Performance Bond in an amount equivalent to one hundred percent
(100°%) of the contract price approved by the Ownoee Solicitor, guaranteeing the faithful
performance of the said vmrk, in accordance with the terms of this Agreement.
S. The owner hereby covenants and agrees that if the said work shall he duty and
properly executed and materials provided as aforesaid and if the Contractor.sholl carryout,
perform and observe all of the requirements and conditions of this agreement, the owner
wlil pay the Contractor the contract price herein set forth In the Contractor's Tender, such
payment or payments to be made In accordance with thb provlslons bf the General
Conditions of the Contract referred to above.
a. This agreement and everything herein contained shall ensure to the benefit of and
be binding upon the Parties hereto, their successors and assigns, respectively.
7. . All communloattons in writing between the parties or between them and the
Engineer shall be doomed to have been received by the addressee If delivered to the
Individual orto'a member of the firm or to an officer of the Corporation for whom they are
intended or If sent by post, telegram or facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
100 John West Way
P.O. Box 1000
Aurora, Ontario
I,4G Oil FAX: 905-841.71 is
THE CONTRACTOR:
XL-
d69 aS'FY FAX: 67-
IN
WITH SS-M0jjj ECIR the parties hereto have hereunto affixed their corporate
seals duly attested by the hands of their proper officers in that behalf respectively.
CONTRACTOR
OWNER
Mayor, T, Jones
Clerk, Bob Panlzza, &M,O.T.
-54-
EB 3DVd Noiion ilSNOO S( mvo b99E-699-906 96:.90 bBOVBVSO
CbuW I�L "— JUNE 8, 2004 ,905 Ea 000s z 3. ,5
f IGuR e i F ROPOSLD 5—IC>RM Wr4-I Ek MA4n 4 G-MG-M f
aFAtGi L MT V
KENNEDY STREET /DEERHORN CRESCENT " "" V.L. VAIAOR ENGINEERING INC,
STORMWATER MANAGEMENT comUling Eng4mm-%oJeCt Managers
FACILITY RETROFIT CHECKED. 8
m umui.. vaae•a
TOWN OF AURORA G.W.T.
FLOOD PLAIN STORAGE ANALYSIS
AUG 03 1 1:400 1 03119 I FLP-1
Ha LU1 QE 2
AS MpORADE pOO O&BOLMER;
PUBUG WORKS DEPARTMENT
±11J7
-56-
COUNCIL — JUNE 8, 2004
AGENDA ITEM #
TOWN OF AURORA
COUNCIL REPORT
No. PW04-025
SUBJECT: Reconstruction of Bayview Avenue between Wellington Street to 300m
North of St. John's Sideroad
FROM: W. H. Jackson, Director of Public Works
DATE: June 8, 2004
RECOMMENDATIONS
THAT Report No. PW04-025 detailing the results of the tender for the reconstruction
of Bayview Avenue be received as information.
BACKGROUND
The Region of York is reconstructing Bayview Avenue from Wellington Street to 300 m
north of St. John's Sideroad. The project was previously scheduled to be constructed in
2003 and later postponed for 2004.
Bayview Avenue is a two-lane paved roadway with gravel shoulders and roadside ditches
between Wellington Street East and the Town's north limit. Trafficcounts indicated thatthe
section of Bayview Avenue south of St. John's Sideroad is expected to be beyond the
capacity of a two-lane road within the next few years.
The Region's Environmental Study Report (ESR), part of the Class Environmental
Assessment initiated in the preliminary stages of this reconstruction project, concluded that
the widening of Bayview Avenue from Wellington Street East to Mulock Drive is the most
effective solution to deal with the existing and future traffic loads.
The part of the Bayview Avenue reconstruction scheduled for 2004 (from Wellington Street
East to 300m north of St. John's Sideroad) includes construction of a 5-lane urban road
section with two through lanes in each direction and a continuous center left-hand turn
lane. Additional turning lanes are proposed at key intersections.
The section from St. John's Sideroad to Ballymore Drive is the transition area where the
road narrows from the reconstructed 5-lane cross-section down to the current 2-lane
section. The Region is scheduled to complete the full reconstruction of Bayview Avenue
from St. John's Sideroad to Mulock Drive in 2005.
Town works in the current project include:
a sidewalk and illumination on the west side of Bayview Avenue from Wellington
Street East to St. John's Sideroad;
—57—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 2 - Report No. PW04-025
• sidewalk/bikepath and illumination on the east side of the road from Wellington
Street East to Hartwell Way approximately 500 south of St. John's Sideroad; and
• a section of Town watermain from north of Hollandview Trail to St. John's Sideroad.
The sidewalk/bikepath on the east side of Bayview will currently end at Hartwell Way. The
lands on the southeast corner of Bayview have not yet been developed, resulting in the
Region not yet acquiring the road widening necessary to bring the right-of-way in this area
to its full 36.Om width. Once the road widening is acquired as part of the development
process for these lands the sidewalk/bikepath will be extended from Hartwell Way north to
St. John's Sideroad. The sidewalk/bikepath could have been constructed to the north limit
of the St. John's subdivision at this time. However, the sidewalk/bikepath would have
"dead -ended" there and staff felt that it made sense to end it at Hartwell Way because
there will be traffic signals there where pedestrians and cyclists can cross Bayview.
Bayview Avenue from St. John's Sideroad to Mulock Drive is scheduled for reconstruction
in 2005. From St. John's to Ballymore the current project involves the transition from the
new 5-lane section down to the current 2-lane section. This, plus the fact the Region does
not yet have the road widening right of way they will acquire when the lands on the
northeast corner of Bayview and St. John's develops, meant that any sidewalk or bikepath
construction on this section of Bayview Avenue this year would likely have to be redone
next year when the full reconstruction is completed. For these reasons, sidewalk/bikepath/
illumination work on this section of Bayview Avenue was not included in this contract. The
works will, however, be included in the 2005 project.
COMMENTS
Tender Results
The Region has awarded the contract for the reconstruction of Bayview Avenue to
Miller Paving Limited. Tablet below presents a comparison between the Capital Budget
and the tender prices.
Table 1: Comparison between Capital Budget and Tender Prices
Sidewalk/Bikeway
& Illumination
Watermain
Total
Approved Budget
$610,000.00
$439,000.00
$1,049,000.00
Tender Cost
$363,300A6
$579,661.47
$942,961.93
Inspection and Contract
Administration
$18,165.02
$28,983.07
$47,148.09
Variances
$228,504.52
($169,644.54)
$58,859.98
The above table provides details with respect to the approved budget and tendered costs.
A significant saving is realized for the sidewalk/bikeway and the illumination part of the
ow:L
COUNCIL — JUNE 8, 2004
June 8, 2004 - 3 - Report No. PW04-025
project while the watermain component of the project is over the approved budget. In
general the tender cost for the Town works included in the Bayview Avenue reconstruction
project is $58,859.98 lower than the approved budget.
OPTIONS
None. The Region of York has designed and tendered this project to include the Town
facilities as approved during the 2003 Budget process.
FINANCIAL IMPLICATIONS
As can be seen from Table 1 and the attached 2003 Capital Budget project sheet, the total
project is under the approved budget by $58,859.98.
With respect to the DC accounts, the water component is over budget by $169,644.54
while the sidewalk/bikeway and illumination component is under budget by $205,654.07.
.In total therefore, the DC portion of this project is under budget by $36,009.53.
Adjustments to the DC quantities will be made as appropriate.
The current levy portion for this project is under budget by $22,850.45.
CONCLUSIONS
As stated earlier, the Region has awarded the contract for the reconstruction of Bayview
Avenue, from Wellington Street East to 300m north of St. John's Sideroad, to Miller Paving
Limited. The overall tendered costs for this project is less than the total approved budget.
LINK TO STRATEGIC PLAN
Goal "A speaks to maintaining a well -managed and fiscally responsible municipality,
including the reduction of operating costs by setting priorities and focusing on core
services.
ATTACHMENTS
• Bayview Avenue Reconstruction — Location Plan
• Capital Budget Sheet
PRE -SUBMISSION REVIEW
Management Team Meeting — June 2, 2004
Prepared by. Anca Mihail, Municipal Engineer, Ext. #4383
Awi✓ 4-�,---
W. H. jackion
Director of Public Works
-59-
CnnOUNC I L
V
0
- JUNE 8, 2004
TOWN OF NEWMARKET
� ROAD WIDENING & RECONSTRUCTION
LO0 CLAM K PLAN
%Voo H(R AND RECOO WTG UMOO a OIL o AYM EW AMC.
WELLOHMff 040 40 �Bfflm G OO WN OF 07. JOO C; HT B.H.
PUBUC WORKS DEPARTMENT
COU
L - JUNE 8, 2004 11n8/02 1:33PM
TOWN OF AURORA
2003 CAPITAL BUDGET
ANALYSIS BYPROJECT ATTACHMENT-2
DEPARTMENT: Public Works Department
PROJECT: Construction of Sidewalk, Illumination, and Watermain on Bayview Avenue,
Wellington Street East to St. John's Sideroad
PURPOSE: To provide for the provision of sidewalks and illumination, and the construction
of watermains, as part of the reconstruction of Bayview Avenue by the Region of
York.
PERFORMANCE/ACTIVITY MCASURES
INCREASE (DECREASE)
To provide increased levels of service to residents
EFFECT ON FUTURE OPERATING BUDGETS 2003 2004 2005
INCREASE (DECREASE)
SALARIES ($500) ($500)
OTHER COSTS ($500) ($500)
TOTAL ($1000) ($1000)
PROJECT COST/FINANCING
TOTAL PROJECT COST $1,049,000
FINANCING:
CURRENT LEVY $61,000
GRANTS
RESERVE FUND - (Specify) $988,000
OTHER
TOTAL FINANCING $1,049,000
EXPLANATIONS/HIGHLIGHTS:
Reserve Fund Development Charges Reserve ($549,000 for sidewalk/illumination and $439,000 for
watermain)
Based on cost estimates in DC By-law.
in the current version of the Region's Capital Plan, the reconstruction of Bayview is scheduled for 2005.
However, as it appears likely that the project will be brought forward to 2003 and as the Region of York is
currently designing the project on the assumption that it will be tendered in 2003, this project is included in
the Town's 2003 Capital Budget.
-61-
COUNCIL — JUNE 8, 2004
AGENDA ITEM #
TOWN OF AURORA
COUNCIL REPORT No. PW04-026
SUBJECT: Award of Tender No. PW-2004-23 —Light Emitting Diode (LED) Traffic
and Pedestrians Signal Head Replacement Contract
FROM: W. H. Jackson, Director of Public Works
DATE: June 8, 2004
RECOMMENDATIONS
THAT Tender No. PW-2004-23 the "Light Emitting Diode (LED) Traffic and
Pedestrians Signal Head Replacement Contract", be awarded to Guild Electric
Limited at its tendered price of $67,900:59; and
THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form
of Agreement between the Town of Aurora and Guild Electric Limited for the LED
Traffic and Pedestrian Signal Head Replacement Contract
BACKGROUND
Council, at its meeting of April 27, 2004, approved funding in the amount of$110,000 to be
borrowed from the Municipal Capital Reserve for the installation of LED traffic and
pedestrian signal heads at 8 signalized intersections. The funds were estimated to be paid
back to the Municipal Capital Reserve in 6.5 years based on the signal maintenance and
hydro savings. Accordingly, the tender was issued on May 7, 2004.
COMMENTS
Protect Description
This project involves the replacement of the existing traffic and pedestrian signal heads
with new LED traffic and pedestrian signal heads at 8 signalized intersections. The project
also includes the installation of new LED traffic signal advance left turn arrows, which will
replace the existing flashing advance greens.
The major components of this project include:
• The installation of 64 LED traffic and 64 pedestrian signal heads;
• The installation of 9 left turn arrows.
—62—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 2 - Report No. PW04-026
Tender Process
The project was tendered on Friday May 7, 2004 and on Friday May 28, 2004 the Tender
Opening Committee opened the following tenders with the following prices:
Guild Electric Ltd.
Stacey Electric Company Ltd.
Fellmore Electrical Contractors Ltd.
$ 67,900.59
$ 71,417.90
$ 81,840.75
The Town received a fourth bid which did not contain all of the required documentation and
was therefore rejected.
The Tender was issued by the Town's Treasury Department and advertised according to
the requirements of the Town's standard purchasing procedures.
Project Costs
The project cost for the installation of LED traffic and pedestrian signal heads is estimated
as follows based on the bid by Guild Electric Limited:
Item
Capital Reserve
Account
Tender Price
$67,900.59
G.S.T.
$ 4,753.04
Engineering & Inspection
$ 500.00
Total
$72,653.63
Budget Totals
$110,000.00
Estimated Variances
$37,346.37
OPTIONS
Council may decide to not install LED traffic and pedestrian signal heads.
FINANCIAL IMPLICATIONS
As can be seen from the above table, the project is under budget by $37,346.37. Funds
for this project are to be borrowed from the Municipal Capital Reserve and were estimated
at $110,000 during the budget process.
Originally, it was estimated that it would take 6.5 years to repay the borrowed funds based
—63—
COUNCIL — JUNE 8, 2004
June 8, 2004 - 3 - Report No. PW04-026
on the estimated $5,000 per year savings on traffic signal maintenance and $12,000 per
year savings on hydro. Inasmuch as the project is well under the budgeted price, it is now
estimated that the funds will be repaid to the Capital Reserve in less than 4.5 years.
CONCLUSIONS
The tender submission from Guild Electric Limited was the lowest responsive bid at
$67,900.56.
The tendered price from Guild Electric Limited is $3,517.31 lower than the second bid
submitted by Stacey Electric Company Limited. Accordingly, it is believed the tendered
price submitted by Guild Electric Limited is a very competitive price.
Guild Electric Limited currently performs York Region's traffic signal maintenance.
In consideration of the above, staff are of the opinion the Tender submitted by the Guild
Electric Limited should be accepted.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well -managed and fiscally responsible municipality,
including the reduction of operating costs by setting priorities and focusing on core
services.
ATTACHMENTS
2004 Capital Budget Sheet for the LED Replacement Project
Form of Agreement— P.W. 2004-23.
PRE -SUBMISSION REVIEW
Management Team Meeting — June 2, 2004
Prepared by: Brent Jefferson, Traffic/Transportation Analyst, ext. 4374
W. H. on
Director of Public Works
MIM
TOWN OF AURORA ATTACHMENT -1
2004 CAPITAL BUDGET
ANALYSIS BY PROJECT
DEPARTMENT: Public Works Department
PROJECT: Traffic and Pedestrian Signal Replacement and Upgrade Program
PURPOSE: To provide for the replacement and upgrading of the traffic signal and pedestrian
signal heads.
PERFORMANCE/ACTIVITY MEASURES
INCREASE (DECREASE)
• To lessen required maintenance activities, and to reduce hydro costs
• To increase customer satisfaction
EFFECT ON FUTURE OPERATING BUDGETS 2004 2005 2006
INCREASE (DECREASE)
SALARIES
OTHER COSTS See Below
TOTAL See Below
PROJECT COST/FINANCING
TOTAL PROLE T CO T $110,000
FINANCING:
CURRENT LEVY
GRANTS
RESERVE FUND - (Municipal Capital) $110,000
OTHER
TOTAL FINANCING $110,000
EXPLANATIONS/HIGHLIGHTS:
This program would provide for the replacement of old traffic signal and pedestrian signal heads at Town -
owned intersections. New signal heads and lamps would match those used elsewhere by the Region, would
be more energy efficient, and would require less maintenance. By using LED technology lamps,an estimated
annual electricity cost savings of approximately $12,000 per year would be realized. Annual savings from
reduced maintenance requirements are estimated to be $5,000. Total estimated annual savings are $17,000.
It is proposed to fund this project from the Municipal Capital Reserve, with the funds to be replaced each
year from the savings in operating and maintenance costs until the funds have been replaced. It will take
an estimated 6.5 years to repay the funds, depending on the actual tendered costs.
—65—
C�i W61i!" tM� 8, 2004 P.e2�a3
Tender p.W.-2004-23
PART 3 ATTACHMENT - 2
FORM OF.AGREEMENT
THE CORPORATION OF THE TOWN OF
tJRQRA
WORKS DEPARTMENT
PUBLIC
TENDER NO, P.W. 2004-23
THIS AGREEMENT made (in triplicate) this day of _._,.—AD 20
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the 11OWNER"
of the First, Part
and
hereinafter called the "GONTRACTOR"
of the Second Part
W►HER,,A the Tender of the Contractor respecting the construction work.
hereafter referred to and described, as accepted by the owner on the
day of Ztlr-L? � 2004.
THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the covenants hereinafter contained, the Parties hereto agree as follows:
1. The Contractor hereby covenants and agrees to provide and supply at the
Contractor's own expense, all and every kind of labour, appliances, equipment, and
materials for, and to undertake and complete in strict accordance with this Tender
Document dated prepared for the Town of Aurora Public Works
Department, all of w ion said Documents are annexed hereto and form part of this
agreement to the same extent as if fully embodied herein at and for the price or sum of
\C�Lr1w+�+ay vv-/
2, The Contractor further covenants and agrees to undertake and perform the said
work in a properwork like manner under the supervision and direction and to the complete
satisfaction of the owner within the period of time specified in the Form of Tender.
3. The Contractor further covenants and agrees that the Contractor will at all times,
indemnify and save harmless the Owner, the Owners officers, servants, and agents from
and against all loss or damage, and from and against all actions, suits, claims and
demands whatsoever .which may be made or brought against the owner, the Owners
officers, servants, and agents by reason or in consequence of the execution and
performance or maintenance of the said work by the Contractor, the Contractor's servants,
agents or employees.
MRVOUNTH 1'V NE 8, 2004
P.03/03
TenderP.W.•20d4-23
FOR_ M, pF pGR EMENT..(Cont'd
4, The Contractor further covenants and agrees to furnish in accordance with the
above specification, a Performance Bond -in an amount equivalent to one hundred percent
(100%) of the contract price approved by the Owner's Solicitor, guaranteeing the faithful
performance of the said work, in accordance with the terms of this Agreement.
5. The Owner hereby covenants and agrees that if the said work shall be duly and
properly executed and materials provided as aforesaid and if the Contractor shall carry out,
the requirements and conditions of this agreement, the Owner
perform and observe all of
will pay the Contractor the contract price herein set forth in the Contractor's Tender, such
payment or payments to be made in accordance with the provisions of the General
Conditions of the Contract referred to above.
6, This agreement and everything herein contained shall ensure to the benefit of and
be binding upon the Parties hereto, their successors and assigns, respectively.
7. All communications in writing between the parties or between them and the
Engineer shall be deemed to have been received by the addressee if delivered to the
Individual or to a member of the firm or to an officer of the Corporation for whom they are
intended or if sent by Rost, telegram or facsimile. addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
100 John West Way
P.O. Box 1000
Aurora, Ontario
L4G 6J1 FAX: 905-841-7119
THE CONTRACTOR:
,) r 6 1- Y
FAX: �'
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate
seals duly attested by the hands of tl^eir proper officers in that behalf respectively.
C(�CTOR /
Andrew C +xwel, President
OWNER
Mayor, T. Jones
Clerk, Bob Panizza, A.M.C.T,
—67—
TOTAL P.03
COUNCIL - JUNE 8, 2004 AGENDA ITEM #
'TOWN OF AURORA
COUNCIL REPORT No. AHC 04-01
SUBJECT: May 10, 2004, Aurora Heritage Committee Meeting
FROM: Diane Fergueson (Chair), Margaret Brevik, Councillor Nigel Kean,
Bob McRoberts, Walter Mestrinaro, John McIntyre, Stan Rycombel,
Jane Staunton, Councillor Ron Wallace
DATE: June 8, 2004
RECOMMENDATIONS
1. THAT the Committee Record of the Aurora Heritage Committee Meeting
held on May 10, 2004 be received for information; and
2. Appointment of a Chair and Vice Chair
THAT Diane Fergueson be appointed as Chair of the Aurora Heritage
Committee for the current year, 2004; and
THAT Bob McRoberts be appointed as Vice Chair of the Aurora Heritage
Committee for the current year, 2004.
3. Aurora Heritage Committee - Terms of Reference
THAT the Purpose of the Aurora Heritage Committee, as outlined in the
Terms of Reference, be amended to add: "except for new applications
within the heritage resource area as identified in the Town's Official Plan,
and on all properties as defined in Part 1V & V of the Ontario Heritage Act".
4. Obiectives of the Committee
THAT the following list of projects be considered as the objectives for this
term of the Committee:
•3 establishment of a heritage conservation district
4• design and implementation of historic styled street name signs for the
historic district of the downtown
•:• creation of a Heritage/Historical web site for the Town of Aurora
designation of the only remaining Radial Railway Bridge Abutment
49 compilation of detailed report on each of the existing designated properties
4• review of other properties in Town that may be eligible for designation
COUNCIL - JUNE 8, 2004
June 8, 2004 - 2 -
ATTACHMENTS
Committee Record 04-01
Prepared by: Bob Panizza
"llahe Fergueson, Chair
Aurora Heritage Committee
Report No. 04-01
COUNCIL - JUNE 8, 2004
AURORA HERITAGE
COMMITTEE RECORD
NO. 04-01
Committee: Aurora Heritage Committee
Date: May 10, 2004
Time and Location: 7:00 p.m. Holland Room, Town Hall
Committee Members: Diane Fergueson (Chair), Margaret Brevik,
Councillor Nigel Kean, Bob McRoberts,
Walter Mestrinaro, John McIntyre, Stan Rycombel,
Jane Staunton, Councillor Ron Wallace
Staff:
Absent: None
Bob Panizza
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by D. Fergueson
That the agenda as circulated be approved.
Seconded by M. Brevik
CARRIED
APPROVAL OF THE MINUTES
None
DELEGATIONS
None
-70-
COUNCIL - JUNE 8, 2004
MATTERS FOR CONSIDERATION
1. Appointment of the Chair and Vice Chair
Moved by Councillor Wallace Seconded by Councillor Kean
That Diane Fergueson be appointed as Chair of the Aurora Heritage Committee
for the current year, 2004.
Move by Councillor Kean
CARRIED
Seconded by Councillor Wallace
That Bob McRoberts be appointed as Vice Chair of the Aurora Heritage
Committee for the current year, 2004.
CARRIED
2. Heritage Committee Terms of Reference
Moved by Councillor Kean Seconded by Counillor Wallace
That the Purpose of the Aurora Heritage Committee, as outlined in the Terms of
Reference, be amended to add: "except for new applications within the heritage
resource area as identified in the Town's Official Plan, and on all properties as
defined in Part IV & V of the Ontario Heritage Act".
3. Summary of Achievements of the Former Committee
B. Panizza provided a summary of the projects that had been completed by the
former committee and outlined some of the projects that are proposed for this
term.
Moved by Councillor Kean
Seconded by Councillor Wallace
That the summary be received for information.
WTd=.il�R
-71-
COUNCIL — JUNE 8, 2004
4. Objectives of the New Committee
Moved by J. McIntyre
Seconded by Councillor Wallace
That the following list of projects be considered as the objectives for this term of
the Committee:
❖ establishment of a heritage conservation district
❖ design and implementation of historic styled street name signs for the
historic district of the downtown
❖ creation of a Heritage/Historical web site for the Town of Aurora
❖ designation of the only remaining Radial Railway Bridge Abutment
❖ compilation of detailed report on each of the existing designated
properties
review of other properties in Town that may be eligible for designation
CARRIED
5. Correspondence
Moved by Councillor Wallace Seconded by Councillor Kean
That the correspondence be received for information.
CARRIED
OTHER BUSINESS
Councillor Kean inquired about the historical plates that he has seen for sale and
if the Aurora Historical Society has been involved. J. McIntyre advised that these
plates are being distributed by a private company who is not associated with the
Historical Society.
Mr. J. McIntyre outlined some of the progress that has been made associated
with the establishment of a Heritage Study Area namely, the identification of the
study area boundary, and a preliminary meeting that was held at the Hillary
House on Monday Sept. 29, 2003. He further indicated that Committee should
continue the work that has been started and suggested that the next meeting
focus on updating the new members and developing a work plan. Members also
discussed the availability of staff resources, in particular a heritage planner that
may be available to assist in this project.
—72—
COUNCIL - JUNE 8, 2004
Moved by Councillor Kean Seconded by J. Staunton
That the next meeting of the Committee focus primarily on a work plan for the
Heritage Study Area.
CARRIED
ADJOURNMENT
The meeting was adjourned at 8:25 p.m.
-73-
COUNCIL — JUNE 8, 2004 I AGENDA r'EM # 9
CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
WEDNESDAY, MAY 125 2004 AT 2:00 P.M.
TANNERY ROOM, TOWN OF AURORA
CHAIR'S REPORT
For consideration of Committee of the Whole at its meeting of June 7, 2004
A meeting of the Joint Council Committee was held on Wednesday, May 12, 2004 at 2:00 p.m.
in the Tannery Room at the Town of Aurora Municipal Offices.
Members Present: Newmarket: Councillor Springstein, Vice Chair
Councillor Emanuel
Councillor Ramsarran
Aurora: Councillor West
Regrets: Aurora: Councillor Wallace, Chair
Councillor Morris
Staff: Newmarket: B. Shelton, Chief Administrative Officer
J. Molyneaux, Fire Chief
K. Bone, Deputy Fire Chief
L. Georgeff, Manager of Human Resources -Newmarket
A. Moore, Town Clerk
The meeting was called to order at 2:03 p.m.
Councillor Springstein in the Chair. The requirements for a quorum were not met therefore the
following created a Chair's Report.
DECLARATIONS
None
ADDITIONS
Fire Chief advised that he would like to discuss the numbering of agenda pages.
Moved by Councillor West
Seconded by Councillor Emanuel
THAT the order of the agenda be altered to include this matter.
CARRIED
PRESENTATIONS/DEPUTATIONS
None
—74—
COUNCIL - JUNE 8, 2004
ITEMS FOR DISCUSSION
1. JOINT COUNCIL COMMITTEE — MAY 12, 2004 — ITEM 1
APPROVAL OF MINUTES
Joint Council Committee Minutes of April 14, 2004
Moved by Councillor Emanuel
Seconded by Councillor Ramsarran
THAT the Central York Fire Services -Joint Council Committee Minutes of April 14,
2004 be adopted.
CARRIED
2. JOINT COUNCIL COMMITTEE — MAY 12, 2004 — ITEM 2
FINANCIAL STATEMENT UPDATE
Year to date financial report to April 30, 2004.
Moved by Councillor West
Seconded by Councillor Emanuel
THAT the Year to date financial report to April 30, 2004 be received;
AND THAT after the June 2004 JCC meeting, the financial reports be provided
quarterly.
CARRIED
3. JOINT COUNCIL COMMITTEE — MAY 12, 2004 — ITEM 3
MONTHLY CALL SYNOPSIS
Monthly Call Synopsis for April 2004.
Moved by Councillor West
Seconded by Councillor Emanuel
THAT the Monthly Call Synopsis for April 2004 be received for information.
�T7[iL�
4. JOINT COUNCIL COMMITTEE — MAY 12, 2004 — ITEM 4
HEALTH AND SAFETY COMMITTEE MINUTES
Health and Safety Committee minutes of meeting of April 13, 2004.
Joint Council Committee - Central York Fire Services
Chair's Report — May 12, 2004 —75— Page 2of4
COUNCIL - JUNE 8, 2004
Moved by Councillor Emanuel
Seconded by Councillor Ramsarran
THAT the minutes of the Health and Safety Committee meeting of April 13, 2004 be
received for information.
CARRIED
5. JOINT COUNCIL COMMITTEE — MAY 12, 2004 — ITEM 5
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Emanuel
Seconded by Councillor Ramsarran
THAT the Outstanding Matters list be received.
CARRIED
6. JOINT COUNCIL COMMITTEE — MAY 12, 2004 — ITEM 6
AGENDA PAGE NUMBERING
The Fire Chief advised the Committee that in order to avoid confusion around page
numbering of agenda items, the item numbering system utilized by the Town of
Newmarket will continue to be used. The pages are numbered by item number and then
page number and are written at the top of each page for easy reference.
RESOLUTION TO CONVENE INTO AN IN CAMERA SESSION:
Moved by Councillor Emanuel
Seconded by Councillor Ramsarran
THAT the Joint Council Committee resolve into an in camera session for the
purpose of discussing personal matters about an identifiable individual, labour
relations or employee negotiations.
CARRIED
The Committee resolved into an In Camera Session at 2:16 p.m. at which time the Fire Chief
and the Manager of Human Resources (Newmarket) provided the Committee with a verbal
update on the firefighter negotiations.
The Committee resumed into public session at 2:29 p.m.
joint Council Committee - Central York Fire Services
Chair's Report — May 12, 2004 - % 6 - Page 3 of4
COUNCIL - JUNE 8, 2004
NEW BUSINESS
None
Moved by Councillor Emanuel
Seconded by Councillor Ramsarran
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 2:32 p.m.
Dated Councillor Springstein, Vice Chair
Joint Council Committee - Central York Fire Services
Chair's Report —May 12,2004 -77- Page 4of4
COUNCIL - JUNE 8, 2004
AGENDA ITEM # 10
TOWN OFAURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-16
Council Chambers
Aurora Town Hall
Tuesday, June 1,2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Kean in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Morris, Vrancic, Wallace
and West.
MEMBERS ABSENT Councillor Hogg was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer, Acting Town Solicitor, and
Council/Committee Secretary.
Councillor Kean called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones indicated that, due to an oversight, he should have declared an
interest regarding the issue of a salary adjustment for non -union full time staff,
discussed at the In -Camera meeting on May 18, 2004 and the Council meeting
on May 25, 2004, due to the employment of his spouse in the By-law division of
the Corporate Services Department. Mayor Jones advised that he did not
participate in the discussions in any way, other than to chair the meetings.
►It 177Z�LJSih7 [�I��_I
Moved by Councillor West Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional item:
➢ Request from Councillor Morris
Re: To proceed In -Camera to discuss a personnel matter
➢ Insertion into today's agenda of a draft by-law to amend the heavy
truck routes - page 75, item 5
➢ Memorandum from By-law Services Co-ordinator
Re: West Nile Virus
➢ Supplementary Information
Re: Item 3 - PL04-066 - Update Servicing Constraints and Allocation
Issues York Durham Servicing System (YDSS)
CARRIED
own
COUNCIL - JUNE 8, 2004
General Committee Report No. 04-16 Page 2 of 6
Tuesday, June 1, 2004
11l DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4 and 6 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. CSO4-022 - Municipal Information Provided to the Library
THAT the municipal documents, outlined in Appendix #1, be approved as
the material that will be supplied by the Town to the Aurora Public Library
on an on going basis, for access by the public.
5. CSO4-023 Heavy Truck Route
THAT the Town's Parking By-law be amended by deleting Berczy St.,
Metcalfe St., and the portion of Edward St. from Metcalfe St. to Engelhard
Dr. from the Heavy Truck Route Schedule of the by-law; and
THAT the Drive Test Centre be requested to alter their examination route
for large trucks to reflect the amendment to the Heavy Truck Route
Schedule of the Town's Parking By-law; and
THAT the truck driving school operators be advised of the prohibited use
of Berczy St., Metcalfe St, and the portion of Edward St. as training streets
for their clients; and
THAT the businesses in the area be Informed of the change to the by-law.
CARRIED
I CDT#AVxH_VICddk9
Mr. Richard Francki, Chief of Plant, Planning and Transport, Conseil
Scolaire de District Catholique Centre-Sud (CSDCCS)
Re: Request for Public Meeting for Official Plan Amendment - North-East
Corner of Bathurst Street and Bloomington Road -July 13, 2004
Mr. Richard Franck! addressed the Committee regarding a proposed
development related to a new school site for the French Language Catholic
Separate School Board, located on the north-east corner of Bathurst Street and
Bloomington Road. Mr. Francki requested the Committee's support to schedule
a Public Planning meeting to consider the necessary Official Plan Amendment to
permit a secondary school, in order that the process leading to approvals to
construct the school at this location can begin.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
-79-
COUNCIL - JUNE 8, 2004
General Committee Report No. 04-16 Page 3 of 6
Tuesday, June 1, 2004
Moved by Councillor West Seconded by Mayor Jones
THAT Council support the request of the French Language Catholic
Separate School Board; and
THAT staff advise Council of the earliest possible date for a public
hearing.
CARRIED
Ms Gayle Wood, CAD, Lake Simcoe Region Conservation Authority
Re: Programs and Services
Ms Gayle Wood addressed the Committee by providing a presentation on the
programs and services provided by the Lake Simcoe Region Conservation
Authority. Ms Wood emphasized the effort that is being put into monitoring water
quality and that the water in the north near Beaverton is of higher quality than
that in the south in Georgina.
Moved by Councillor West Seconded by Councillor Morris
THAT the presentation by Ms Gayle Wood, CAO of the Lake Simcoe
Region Conservation Authority, be received.
CARRIED
Mr. Charles Sequeira and Mr. Glyn Jones
Re: Aurora Seniors' Steering Committee
Mr. Charles Sequeira, who is a member of the Aurora Seniors' Steering
Committee, addressed the Committee by providing a recap of the configurations
that have been considered by the seniors for the proposed Seniors' Centre. Mr.
Sequelra Indicated that the seniors' preference is for a single storey building, with
a high ceiling in the multi -purpose room, as well as a commercial kitchen.
Mr. Glyn Jones, who is a member of the Aurora Seniors' Steering Committee, as
well as the Building Committee, addressed the Committee to present his review
of the proposed Seniors' Centre. Mr. Jones' suggestions revolved around
configuring the building with the objective of coming in on budget and also
preserving the desired program requirements.
Moved by Councillor Vrancic Seconded by Councillor West
THAT the comments of the delegates be received.
CARRIED
Mr. Norm Grey -Noble, Grey -Noble Associates Inc.
Re: Item 6 - Information Package - New Seniors' Centre
Mr. Norm Grey -Noble presented various building style options for the new
Seniors' Centre, with corresponding costs, for the Committee's consideration.
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
=I1Z
COUNCIL - JUNE 8, 2004
General Committee Report No. 04-16
Tuesday, June 1,2004
Moved by Councillor West
Page 4 of 6
Seconded by Councillor Wallace
THAT Item 6 - Information Package - New Seniors' Centre be brought
forward for discussion.
CARRIED
6. Information Package - New Seniors' Centre
Moved by Councillor West Seconded by Mayor Jones
THAT the Committee endorse the construction of the Seniors' Centre
configured as a one storey, 14,000 square ft, building, with a minimum
ceiling height of 15 ft, built on a slab foundation on grade, including a
commercial kitchen, at an estimated cost of $3,500,000; and
THAT the GAO provide options as to how the difference of $500,000 can
be funded.
DEFEATED
Moved by Councillor West
Seconded by Councillor Morris
THAT staff report back by Tuesday, June 8, 2004 on how the Town of
Aurora can fund the difference between the original cost of $3,100,000
and the current estimated cost of $3,600,000 for the new Seniors' Centre.
CARRIED
Councillor Kean apologized for not welcoming and introducing Mr. Jim Carey as the
new Director of Finance, and did so at this point in the meeting.
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CSO4.021 - Noise By-law Exemption for the Aurora Soccer Club
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Council approve an exemption to the Town's Noise By-law for the
Aurora Soccer Club's 50" Anniversary Celebration to allow live music at
Highland Park until 12:00 midnight on July 17, 2004.
CARRIED
3. PL04-066 - Update Servicing Constraints and Allocation Issues - York Durham
Servicing System (YDSS)
Moved by Councillor Gaertner Seconded by Councillor Morris
THAT Council receive Report No. PL04-066 respecting servicing
constraints and allocation issues in the York Durham Sewage System.
CARRIED
COUNCIL - JUNE 8, 2004
General Committee Report No. 04-16 Page 5 of 6
Tuesday, June 1,2004
4. CSO4.025 - Amendments to the Procedural By-law
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the proposed by-law implementing the amendments included as
Appendix # 5 to this report be enacted by Council at the meeting of June
22, 2004, with the exception of Section 17.3 and Section 26.2 under
Committee Membership, which shall remain status quo: and
THAT the appropriate ad be placed in the newspaper giving notice of this
proposed amendment to the Procedural By-law.
AMENDMENT: Upon the question of the adoption , of the
recommendation, it was:
Moved by Councillor Morris Seconded by Councillor Vrancic
THAT staff report back by June 8, 2004, providing legal advice on the
difference between regular meetings and workshops, and whether
workshops may be closed door meetings.
CARRIED
The recommendation was CARRIED AS AMENDED
Councillor Wallace left the meeting at 10:25 p.m.
At the request of the Chair, Councillor Buck apologized for her actions with respect to
an altercation with Councillor Wallace.
VII OTHER BUSINESS, COUNCILLORS
Councillor Buck suggested that the Town of Aurora, on behalf of Aurora's residents,
send condolences to the residents of Newmarket regarding the recent 83 year old
murder victim.
Moved by Councillor Vrancic Seconded by Mayor Jones
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
Mayor Jones suggested that a second public meeting regarding hydro transmission
lines should be held in Aurora. The members concurred that the meeting should be
convened by Mr. John Sanderson, President and CAO of Aurora Hydro Connections
Ltd.
Mayor Jones congratulated the Master Ducks on their Canadian win of 10 gold, 28
silver and 28 bronze medals, out of 86 teams. .
Mayor Jones advised that Community Living is celebrating its 501" Anniversary on June
6, 2004 from 1:00 p.m. - 4:00 p.m. Mayor Jones asked that any Committee members
interested in attending advise him of this by the end of this evening.
Mayor Jones commended the contributors to the Community Safety Village, which was
an Aurora idea, and advised that there will be a final funding partners' picnic. Mayor
Jones advised that the village will open in September/October 2004.
Im
COUNCIL - JUNE 8, 2004
General Committee Report No. 04-16 Page 6 of 6
Tuesday, June 1,2004
Vlll IN CAMERA
Personnel Matter
Moved by Councillor West Seconded by Councillor Gaertner
THAT this Committee proceed In Camera to address a personnel matter.
CARRIED
IX ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 10:35 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 04-16 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, JUNE 8, 2004. _
Inz
COUNCIL - JUNE 8, 2004 AGENDA ITEM # � f
Memo
To: Mayor Jones and Members of Council
From: Larry Allison CAO
Date: 4 June 2004
Re: Funding Options - Additional Funding Seniors Centre Project
As a follow up to the presentation made by the Project Manager at the June 1' General
Committee Meeting, staff were asked to examine potential sources of funds that could be
utilized should Council determine they wish to increase the budget for the Seniors Centre
Project. The 2004 Capital Budget Sheet showing the allocation of the approved budget
spread across the 2003 and 2004 budget years and the current funding sources is attached
for information.
At the present time future growth (Development Charges) will contribute a total of $1,956,150
to the project, or approximately 60% of the total cost. It has been determined that we have,
through the current.update to the Development Charges By-law, maximized the collectable
amount for new facility development that we are able to substantiate. Therefore, any
additional costs will have to be borne from existing reserves, tax based sources of funding or
user fee sources of revenue.
A review of the current reserve fund balances and the fiscal work Hemson recently
completed respecting the funding model for the new Recreation Centre has yielded the
following funding opportunities (in no particular order of preference) in order to find the
additional $520,000 necessary without direct impacts on the current 10 year capital program:
• Municipal Capital Reserve Fund
The 2003 closing balance in the fund is $1.1 million. These funds are
discretionary in nature and are not firmly committed to a particular project at this
point in time. In response to Council's request to staff to seek methods to reduce
tax base supported debt for the new recreation centre, use of some of these
funds was identified as a possibility. Allocating the necessary funds from this
account for seniors use would negate that possibility as staff would not
recommend this particular fund be totally depleted. It is one of the few available
for Council use in the event of an unplanned emergency expenditure.
® Page 1
COUNCIL - JUNE 8, 2004
Commitment of 2003 Surplus
The Auditors are currently completing their 2003 Year End Audit. Building permit
activity in 2003 in particular has resulted in what will likely be a higher than
average year-end surplus. Historically, these funds are contributed directly to
reserves for future disposition by Council. Treasury staff estimate the surplus to
be in the vicinity of $600,000. Again, staff previously identified this funding as a
source to reduce the tax base supported debt for the recreation centre so a
determination as to the priority for the use of the funds is required.
Aurora Hydro Contingency
Council has $250,000 remaining in discretionary funds arising from the work
undertaken to restructure Aurora Hydro. This funding could be committed to the
balance made up from other sources outlined herein.
• Use of Internal Borrowing/Recovery from user fees
As opposed to a straight commitment of some or all of the funds from the three
sources above Council could treat the increase as an internal loan from one of
the reserves and impose a surcharge on existing membership fees (perhaps on
an interest free basis) such that future users would over a timeframe replenish
the reserve. For example, $500, 000 divided, interest free, over the current
membership base at $30.00 per year would repay the reserve in 15 years.
Further, the annual surcharge implementation could be phased if that would
assist the membership in absorbing the change. As well the timef name to
replenish the reserve would presumably diminish as membership expands over
time.
Use of Internal Borrowing/Recovery from the tax rate
If Council chose to treat the additional capital funds required as a loan from the
municipal capital reserve to be recovered from the tax base, a 1% tax rate
increase would repay the funds in approximately 3 years.
Use of Internal Borrowing/Recovery from future sale of land
If Council chose to treat the additional capital funds required as a loan from the
municipal capital reserve to be recovered from future sale of municipal land a
recovery would likely occur in 2006/7 as development lands on the Leslie Street
property come on stream.
Third Party Partnerships
Previous discussions related to third party partnerships could be revisited with
the resulting revenues directed to offset internal capital borrowing as opposed to
the annual operating deficit as had been previously envisaged.
• Page 2
1213M
COUNCIL - JUNE 8, 2004
The foregoing represents a number of approaches to provide additional funding that
could be used to achieve the objective if Council were disposed to providing additional
funds. Other opportunities of a more radical nature can also be further explored by staff,
however those would have the effect of impacting currently approved capital programs
within Leisure Services and/or potentially other operational departments of the Town. In
order to effect an increase to the project budget of this magnitude there is a statutory
obligation to provide notice and opportunity for public comment on the change to the
currently approved 2004 capital budget.
For your information staff have also attached a revised 2004 capital budget sheet
indicating the total project cost and allocation breakdown. Correspondence from the
project manager respecting the Committee discussion that provides a simplified basis for
the new proposed budget amount is also attached.
;tor of Finance
Al Downey, Director of Leisure Services
• Page 3
7M
COUNCIL - JU
TOWN OF AURORA Department Priority: #
2004 CAPITAL BUDGET LSAC Priority: H
ANALYSIS BY PROJECT
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: New Senior Centre (John West Way)
PURPOSE: To construct a new a new Seniors Centre (approximately 14,000 square feet)
with associated parking and access.
PFRFORMAN(`F/ACTTVITV MEASURES
INCREASE (DECREASE
Construction of the facility will achieve desired service level standards approved by Leisure Services
Advisory Committee as part of the Culture and Recreation Master Plan update.
EFFECT ON FUTURE OPERATION BUDGETS
INCREASE (DECREASE)
2003
2004
2005
2006
PROGRAMS - (Operating Expenses Net Cost)
$ 0
$
0
$
26,730
$ 43,350
SALARIES - (Operations)
$ 0
$
0
$
28,814
$ 61,232
OTHER COSTS - (Operations)
$ 0
$
0
$
9,900
$ 24,200
REVENUES
$ 0
$
0
$
(3,000)
$ (10,000)
TOTAL
$ 0
$
0
$
62,444
$ 118,782
2003
2004
TOTAL
2005
2006
COSTS
PROJECT COST - LAND
$ 0
$ 275,000
$ 275,000
$ 0
$ 0
PROJECT COST - CONSTRUCTION
$1,255,000
$1,825,000
$3,080,000
$ 0
$ 0
TOTAL PROJECT COST
$1,255,000
$2,100,000
$3,355,000
$ 0
$ 0
FTNANrYNf_
MASTER PLAN RESERVE
$ 690,250
$ 183,600
$ 873,850
$ 0
$ 0
DCA RESERVE FUND
$ 564,750
$1,391,400
$1,956,150
$ 0
$ 0
MUNICIPAL CAPITAL RESERVE
$ 0
$ 0
$ 0
$ 0
$ 0
FUND RAISING - DONATIONS
$ 0
$ 250,000
$ 250,000
$ 0
$ 0
CREDIT FOR LAND
$ 0
$ 275,000
$ 275,000
$ 0
$ 0
TOTAL PROJECT FINANCING
$1,255,000
$2,100,000
$3,355,000
$ 0
$ 0
EXPLANATIONS/HIGHLIGHTS:
-87-
COUNCIL — JUNE 8, 2004
TOWN OF AURORA Department Priority: k
2004 CAPITAL BUDGET LSAC Priority: N
ANALYSIS BY PROJECT
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: New Senior Centre (John West Way)
PURPOSE: To construct a new a new Seniors Centre (approximately 14,000 square feet)
with associated parking and access.
PERFORMANCE/ACTIVITY MEASURES
INCREASE (DECREASE
Construction of the facility will achieve desired service level standards approved by Leisure Services
Advisory Committee as part of the Culture and Recreation Master Plan update.
EFFECT ON FUTURE OPERATION BUDGETS
INCREASE (DECREASE)
2003
2004
2005
2006
PROGRAMS - (Operating Expenses Net Cost)
$ 0
$ 0
$ 26,730
$ 43,350
SALARIES - (Operations)
$ 0
$ 0
$ 28,814
$ 61,232
OTHER COSTS - (Operations)
$ 0
$ 0
$ 9,900
$ 24,200
REVENUES
$ 0
$ 0
$ (3,000)
$ (10,000)
TOTAL
$ 0
$ 0
$ 62,444
$ 118,782
2003
2004
TOTAL
2005
2006
COSTS
PROJECT COST - LAND
$ 0
$ 275,000
$ 275,0o0
$ 0
$ 0
PROJECT COST - CONSTRUCTION
$1,255,000
$2,345,000
$3,600,000
$ 0
$ 0
TOTAL PROJECT -COST
$1,255,000
$2,b20,000
$3875,000
$ Q
$0
FINANCING
MASTER PLAN RESERVE
$ 690,250
$ 183,600
$ 873,850
$ 0
$ 0
DCA RESERVE FUND
$ 564,750
$1,391,400
$1,956,150
$ 0
$ 0
$ 0
$ 520,000
$ 520,000
$ 0
$ 0
FUND RAISING - DONATIONS
$ 0
$ 250,000
$ 250,000
$ 0
1-0—
CREDIT FOR LAND
$ 0
$ 275,000
$ 275,000
$ 0
$ 0
TOTAL PROJECT FINANCING.
$1,255,000
$2,620,00..0,
$3,875;0.00
$ o I
$`p
EXPLANATIONS/HIGHLIGHTS:
COUNCIL - JUNE 8, 2004
GNA Gr!y_ ehle Associates ins. .........
FACILITY PLANNING AND DESIGN
PARTNERS
Helen Grey -Noble,
BArch, OAT, MRAIC.
Nom,an Grey -Noble,
➢.Tnh,OAA,MULUC,"➢
ASSOCIATES
Thorn Pace,
MAr& OaA
Todd Thompson
June 3, 2004
The Corporation of the Town of Aurora
100 John West Way
Aurora, Ontario
L4G 631
Attention: Allan D. Downey
Director of Leisure Services
Re : New Seniors' Centre in Aurora
Revised Budaet
Project File : 2003-7-20
Dear Sir,
Please refer to the attached Cost Estimate Report dated June 3, 2004.
Further to the Committee meeting on Tuesday, June 1, 2004, we have revised the budget
estimate for the 14,000 sq. ft. single storey building option to include the following items not
included in the April 6/04 estimate :
1) the supply and Installation of commercial kitchen equipment and the associated
mechanical and electrical services at a budget amount of $224,000
2) the provision of a floor to ceiling height of 18 feet in the Multi -Use Room to allow for
badminton in the amount of $10,000
3) additional consultant fees to address the change in project scope and budget
Note that full sprinklering of the building is included in the building and site costs budget
amount of $2,881,000 ( an amount of $33,000 )
The revised total project budget estimate is $3,599,554.
With reference to the attached Cost Estimate Report we have identified a number of cost
saving items for consideration and have listed them on the report,
Yours truly,
Norman Grey -Noble
1091 Gorham Street, Suite 106, Newmarket, Ontario, Canada L3Y 7V1 Tel: 905.898.4050 Fax: 905.898.4787 Email: admin®greymble.com
IFITM
COUNCIL - JUNE 8, 2004
COST ESTIMATE REPORT
AURORA SENIORS' CENTRE
Building GFA
Building and Site Costs
Soils Allowance
Workshop Space Allowance
Grey -Noble Associates Inc.
June 3,2004
Cost Estimate 1 - Storey Option
Feb.19104 June1/04
13,912 sf 14,241 sf
2,641,000 $ 2,881,000
25,000
100,000 ( incl. above)
Subtotal A
Consultant Fees Inc[. Fixed Disbursements
Project Manager Fee
Building Permit Fee
Insurances
Surveys and Testing
Disbursement Allowance
Furniture Allowance
Cash Allowances
$ 130,000
$
217,554
$ 43,500
$
43,500
$ 7,000
$
7,000
$ 10,000
$
10,000
$ 20,000
$
20,000
$ 20,000
$
20,000
$ 60,000
$
50,000
$ 33.000
$
33.000
s+ 7btalA}�. $.:s 3;Q79�SQ0 «`$ 3,2>)27U54(
CLIENTS SEPARATE BUDGET
Parking Lot Repair
Landscape
Cartage of excavated earth off site
$ 22,500
$ 29,000
$ 32,000
ADDITIONS TO BUILDING BUDGET
Commercial Kitchen Equipment and M&E $ 224,000
Additional height added to Multi -Purpose Rm. $ 10,000
Subtotal D $ 234,000
fiota),A+BC3,079,500
Possible Cost Savings for Consideration
1. Replace face brick with EIFS (stucco) $19,000
2. Delete Cupola on roof $7,000
3. Reduce landscaping scope $7,000
•t
COUNCIL — JUNE 8,
2004 AGENDA ITEIM ## 1 AA
'TOWN OF AURORA
COUNCIL REPORT
SUBJECT: Fees and Service Charges
FROM: Allan D. Downey, Director of Leisure Services
DATE: June 8, 2004
RECOMMENDATIONS
No. LSO4-023
THAT Council approve By-law #4535-04.F amending By-law #4510-04.F to the
Department of Leisure Services Existing Fees and Service Charges.
BACKGROUND
As a result of changes in the Municipal Act, municipalities are required to have all fees and
services charged to the public approved with an accompanying By-law.
The original By-law was approved in December 2002, however as a result of the recent
direction from Council to increase all program, membership, ice rental fees and a
surcharge, staff are recommending the following amendments prior to the upcoming Fall
program session which commences in September 2004.
The attached By-law details categories within the Leisure Services Department. Each
category has been broken down into sub -categories which more clearly define program
specific areas.
Program fees have been presented in ranges, while flat fees remain separately listed. The
chart encompasses every programming opportunity and service the Department provides
to our residents.
The existing fees represent those from current By-law number 4510-04.F.
Proposed fees represent the following changes to the existing fees:
• 5% increase in registered programs (Council direction April 27, 2004, attached)
• 5% increase in membership fees (Council direction April 27, 2004, attached)
• 10% increase in ice rental fees (Council direction March 30, 2004, attached)
• $20.00 surcharge/hour on all ice rentals (Special General Committee, March 4,
2004 attached)
• minor increases in some categories based on our projected expenditures for
instructor fees, materials and/or equipment, facility and equipment rentals, as well
as our anticipated revenue for each session. Consideration is given to the fair
"market value" for specific programs.
All other fees have remained the same.
—91—
..../2
COUNCIL. - JUNE 8, 2004
June 8, 2004 - 2 - Report No. LSO4-023
CONCLUSIONS
That Council approve the By-law as presented.
FINANCIAL IMPLICATIONS
The Leisure Services Department operates seasonal program opportunities for our
residents. Our sessions are broken down into the Winter, Spring, Summer and Fall.
We currently offer approximately 1,100 classes/program opportunities for our residents
on an annual basis,. with approximately 11,335 individual spaces on any given year.
Currently, the only session still available for registration in 2004 is the Fall.
• We sell Leisure Complex Memberships to patrons on an ongoing basis throughout the
year. We average approximately 2,140 memberships sold on an annual basis, with
revenue generation of approximately $460,000.00. Prices will come into effect on July
19, 2004.
• There will be approximately 39 full-time ice rental user groups processed for the
2004/2005 season.
Therefore:
There will be revenue generation of approximately $15,300.00 by increasing all fees for
registered programs and membership fees by 5% for the remainder of the year. The
annual impact will be approximately $46,000.00 in 2005.
With regards to the ice rental fees the 10% increase will generate a projected revenue of
$47,790 for the remainder of 2004 and an annual impact of $104,802 in 2005.
The $20.00 surcharge is estimated to generate a revenue of $74,810 for the remainder of
2004 and an annual impact of $168,740 in 2005.
The revenue from this surcharge is to be split evenly between the cost of repairs to the
Aurora Community Centre and to offset the Capital cost of construction of the new ice pads
at the Recreation Centre proposed to open in 2005.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well managed and fiscally responsible municipality.
ATTACHMENTS
1. Draft By-law Number 4535-041, Department of Leisure Services Fees and Service
Charges.
2. Extract from General Committee Meeting No. 04-12, adopted by Council April 27, 2004.
3. Extract from General Committee Meeting No. 04-10, adopted by Council Mar. 30, 2004.
4. Extract from Special General Committee Meeting No. 04-09 held on March 4, 2004.
..../3
—92—
COUNCIL — JUNE 8, 2004
June 8, 2004 .3. Report No. LS04-023
PRE -SUBMISSION REVIEW
Larry Allison, C.A.O. Review, Thursday, June 3, 2004.
Prepared by: Melodie McKay, Mgr. of Programs & Community Dev., Extension 4765
ALLAN D. DOWN Y
Director of Leisure Services
—93—
COUNCIL - JUNE 8, 2004
ATTACHMENT #1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4535-04.F
BEING A BY-LAW to amend
By-law 4510-04.F to
authorize a schedule of fees
For services offered by the
Leisure Services Department
and to prescribe charges for
administrative matters.
WHEREAS the Council of the Corporation of the Town of Aurora has
enacted a. By-law as part of its annual Corporate review of fees and
services charges;
AND WHEREAS the Municipal Council of the Town of Aurora deems
it necessary to amend the schedule of fees for certain municipal
services;
NOW THEREFORE the Council of the Corporation of the Town of
Aurora ENACTS AS FOLLOWS:
1. THAT Schedule "A" of By-law 4510-04.F be deleted and
replaced with Schedule "A" attached hereto and shall apply for
certain programs and administrative matters and shall form
part of this By-law.
2. THAT the provisions of this By-law shall come into force and
effect
READ A FIRST AND SECOND TIME THIS Sir' DAY OF JUNE 2004.
READ A THIRD TIMEAND FINALLYPASSED THIS Sn' DAY OFJUNE 2004.
T. JONES, MAYOR
B. PANIZZA, MUNICIPAL CLERK
CEO
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
EXISTING FEE
Includes G.S.T.
PROPOSED FEE (Includes
G.S.T.
1.
ADMINISTRATION
(a)
Membership Refunds (Except Medical Reasons)
$36.00
$36.00 ,
(b)
Membership On Hold (Except Medical Reasons)
$36.00
$36.00
(c)
Program Refunds (Except Medical Reasons)
$20.00
$20.00
(d)
Child Supervisory Services - Babysitting
$4.00/per hour/per child
$4.00/per hour/per child
(a)
Aurora Seniors Centre Membership Fee (66
rs+)
$15.00/year-Resident
$20.00/year - Non-Residont
$15,00/year- Resident
$20.00/ ear -Non -Resident
(f)
Youth After -School Membership Fee (14-25 yrs)
$55.00 - $148.00
$57.25 - $155.40
(g)
Landscaping - Site Plans/Subdlvislons
Minimum$450.00 or 4.0%
Minimum$450.00 or 4.0%
2.
REGISTERED SEASONAL PROGRAMS
(a)
Pre -School Activities
$4.00/class - $20.00/class
$4.20/class - $21.00/class
(b)
Children's Activities
$5.00/class - $21.75/class
$5.25/class - $22.64/class
(c)
Youth Activities
$3.75/class - $15.00/class
$3.94/class - $15.75/class
(d)
Adult Activities
$7.50/class - $46.25/class
$7.88/c1ass - $48.56/class
(a)
Senior's Activities
$2.50/class - $19.50/class
$2.63/class - $20.48/class
(f)
Family Activities
$4.00/class-$7.50/class
$4.20/class-$7.88/class
(g)
Fitness Programs
$1.75/class - $25.00/class
$1.84/class - $26.25/class
3.
REGISTERED AQUATICS PROGRAMS
(a)
Lessons - Learn to Swim
$6.50/class - $16.00/class
$6.83/class - $16.80/class
(b)
Leadership Programs
$65.00 - $240.00
$68.25 - $262.50
4.
REGISTERED CAMP PROGRAMS
(a)
Day Camps
$42.00 - $230.00
$44.00 - $241.50
(b)
Specialty Camps
$12.00/day-$34.00/day
$12.60/day - $35.701day
(c)
Extended Care
$24.00 - $110.00
$25.00 - $105.50
5.
YOUTH DROP -IN ACTIVITIES
_ Free - $3.00/visit
Free - $3.00/vislt
6.
P.A. DAY PROGRAMS
$15.00/person-$40.00/person
$15.75/person-$42.00/person
7.
WORKSHOPSICLINICSITOURNAMENTS
(a)
Individual
$2.00/person - $15.00/person
$2.00/person - $15.75/person
(b)
Team
$20.00/team - $25.00/1eam
$20.00/team - $26,00/team
8.
BIRTHDAY PARTY PACKAGES
$95.00 - $140.00
$95.00 - $140.00
9.
SPECIAL EVENTS
(a)
Individual
$2,50/person - $10.00/person
$2.50/person - $10.50/person
(b)
Family
$15.00/family - $20.00/family
$15.75/family - $21.00/family
-95-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
EXISTING FEE
Includes G.S.T.
PROPOSED FEE (Includes
G,S.T.
LEISURE COMPLEX MEMBERSHIPS
10.
(Note: All memberships apply to Aurora
residents only, non-residents are
subject to a 20% surcharge).
FITNESS STUDIO MEMBERSHIP
3 me. 6 Mo. 1 yr.
3 Mo. 6 Mo. 1 yr.
$102.00/$171.00/$275.00
$132.00/$221.001$365.00
.
$107.00/$180.00/$289.00
$139.001$232.00/$383.00
(a)
- Student/Senior
- Adult
- Spouse/Family
$67.00/$111.00/$183.00
$70.00/$117.00/$192.00
FULL MEMBERSHIP
3 me. 6 Mo. 1 vr.
3 me. 6 Mo. 1 yr.
$166.00/$275.00/$444.00
$219.001$366.00/$596.00
$174.00/$289,00/$466.00
$230.00/$384.00/$626.00
(b)
- StudentlSenior
- Adult
- Spouse/Family
$110.00/$183.00/$299.00
$116.00/$192.00/$314.00
LEISURE POOL MEMBERSHIP
3 me. 6 Mo. 1 yr,
3 Mo. 6 Mo. 1 yr.
$28.00/$43.001$68.00
$43.00/$63.00/$105,00
$59.00/$89.001$147.00
$29,00/$45.00/$71.00
$45.00/$66.001$110.00
$62.00/$94.00/$154.00
(c)
- Child/Youth
- Student/Senior
- Adult
AQUAFIT MEMBERSHIP
3 me. 6 me. 1 vr.
3 me. 6 me. 1 yr.
$93.00/$130.00/$216.00
$98.00/$137.00/$227.00
(d)
- Student/Senior
- Adult
$118.00/$169.00/$282.00
$124.001$178.00/$296.00
TRACK MEMBERSHIP
3 me. 6 Mo. 1 l r.
3 me. 6 Mo. 1 yr.
$46.00/$79.00/$136,00
$50.00/$83.00/$143.00
(0)
- Sludent/Senlor
- Adult
$58.00/$96.00/$159.00
$60.00/$101.00/$167.00
SQUASH MEMBERSHIP
3 mo. 6 mo. 1 yr.
3 Mo. 6 Mo. 1 yr.
'$40.00/$64.00/$105.00
$111.00/$185.001$310.00
$42.001$67.00/$110.00
$117.001$194.00/$326.00
if)
- Youth
- Student/Senior
- Adult
$147.00/$245.00/$389.00
$164.00/$257.00/$409.00
- Spouse/Family
$73.00/$123.00/$195.00
$77.00/$129.001$205.00
(9)
CYCLEFIT MEMBERSHIP
- Adult
3 me. 6 me. 1 vr.
3 mo. 6 Mo. 1 yr.
$37.00/$61.001$102.00
$39.00/$64.00/$107.00
ADD -ON OPTIONS
3 me. 6 me. 1 yr,
3 me. 6 me. 1 yr.
$15.00/$24.00/$41.00
$15.00/$24.00/$41.00
$16.00/$25.00/$43.00
$16.00/$25.00/$43.00
(h)
- Pool Package
- Aquafit Package
- Cyclefit Package
$37.00/$61.00/$102.00
$39.00/$64.001$107.00
CORPORATE MEMBERSHIPS - Per Company
20 % Discount
20 % Discount
(i)
- Group of 5 - W
- Group of l l+
25% Discount
25% Discount
11.
LEISURE COMPLEX DAILY USER FEES
(a)
Fitness Classes - Casual User Fee (Incl. Aquafit)
$6,501class or $51.50110 visits
$6.50/clas5 or $51.50110 visits
(b)
Track- Casual User Fee
$2.50/use or $20.00/10 visits
$2.50/use or $20.00/10 visits
(c)
Leisure Pool - Casual User Fee
$2.50/use or $20.00110 visits
$2.50/use or $20.00/10 visits
(d)
Squash - Daily User Fee (Prime)
$7.90/use or $52.00/10 vislts
$8.00/use or $52.00110 visits
(a)
Squash - Daily User Fee (Non Prime)
$4.50/use or $31.65110 visits
$4.50/use or $32.50110 visits
(f)
Squash - Daily User Fee (Prime Summer)
$5.65/use or $36.75110 visits
$5.75/use or $38,50/10 visits
(g)
Squash - Daily User Fee (Non Prime Summer)
$2.251use or $21.46110 visits
$3.00/use or $22.50110 visits
(h)
Squash -Senior Rates
50%off listed fee
50%off listed fee
(1)
Cyclefit - Casual User Fee
$3.00 - $6.50/class or $25.00 -
$51.50/10 visits
$3.00 - $7.00/class or $25.00 -
$55.00/10 visits
•=
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
EXISTING FEE
PROPOSED FEE (Includes
(Includes G.S.T.)
G.S.T.
12.
SQUASH
Lessons
$12.50 - $20.00/person or
$12.50-$21.00/person or
(a)
Members - court fees Included, Nan -members
$10.00/person (3 or more)
$10.50/person (3 or more)
- applicable court fees apply
(b)
Clinics
$10.00/week
$10.50/week
(c)
House League
$15.00 -Members/$15.00 plus
$25.00 -Members/$25.00 plus
court fees - Non-members
court fees - Non-members
(d)
Junior Squash Program
_ $10.00/week
$10.50/week
Racquets - $1.50 ($4.00
Racquets - $1.50 ($4.00
(a)
Equipment Rentals
deposit)
Eye Guards - $2.50 ($3.00
deposit)
Eye Guards - $2.50 ($3.00
deposit)
deposit)
13.
LEISURE COMPLEX SEASONAL PACKAGES
(a)
Summer Splash Pass
$75.00/family
$75.00/family
(b)
Summer Squash Special
$98.00
$98.00
$10.00/hour-1 child
$1 0.00/hour - 1 child
$7.50/hour-2 or more
$7.50/hour- 2 or more
(c)
Friends At Play (Christmas Program)
children
children
$5.00/hour-3 or more
$5.00/11our-3 or more
children
children
14.
PERSONAL TRAINING PACKAGES
(a)
Introductory Session
$45.00
$50.00
(b)
Packages
$105.00 - $680.00
$118.00 - $764.00
15.
LEISURE COMPLEX RENTAL RATES
(a)
Pool - Private Rental
$65.00 plus lifeguard costs
$65.00 plus lifeguard costs
(b)
Pool - School Instructional Lessons
$4.75/person
$4.75/person
(c)
Squash Courts
$5.00/court/hour
$9.00/court/hour
16.
PUBLIC SKATING PROGRAMS
(a)
Adult Shinny Hockey
$4.00/person or $30.00110
$5.00/person or $40,00110
visits
. visits
(b)
Public Skating (all)
$1.00/person/hour
$1.001person/hour
(c)
Seniors Skate
Free
$1.00/person/hour
ICE RENTALS .
17.
(Note: All ice users will be required to pay a
$20.00/hour surcharge on all rentals
COMMUNITY CENTREICOMPLEX - Ice Rental
(a)
Prime
$155.00/hour
$170.50/hour
- Adult
COMMUNITY CENTRE/COMPLEX - Ice Rental
(b)
Prime
$145.00/hour
$159.50Ihour
- Minor Hockey/Skating Club
COMMUNITY CENTRE/COMPLEX - Ice Rental
(c)
Non -Prime
- Weekday (8:00 a.m. to 4:00 p,m.)
$95.00/hour
$104.50/hour
Adult and Youth
COMMUNITY CENTREICOMPLEX - Ice Rental
Non -Prime
$100.00/hour
$110.00/hour
(d)
- 6:00 a.m.- 8:00 a.m. Weekday
$100.00/hour
$110.00/hour
- 8:00 a.m. - 4:00 p.m. Summer Ice
$100.00/hour
$110.00/hour
- Weekend Summer Ice
-97-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
IF -Includes
EXISTING FEE
PROPOSED FEE (Includes
G.S.T.
G.S.T.
18.
FACILITY RENTALS
(a)
COMMUNITY CENTRE - Auditorium - Social
$342.00
$342.00
(b)
COMMUNITY CENTRE - Auditorium - Meetings
$80,00/3 hours
$80.0013 hours
(c)
COMMUNITY CENTRE - Auditorium - Programs
$16.00/hour
$16.00/hour
(d)
COMMUNITY CENTRE -Main Floor Rental-
$36.00lhaur
$36.00/hour
Youth
(e)
COMMUNITY CENTRE - Main Floor Rental -
$47.00/hour
$47.00/hour
Adult
(f)
COMMUNITY CENTRE - Main Floor Event
$918.00/day/surface
$918.00/day/surface
- Private or Non -Aurora
(9)
COMMUNITY CENTRE - Main Floor Event
$653.00/day/surface
$653.00/day/surface
- Non -Profit in Aurora
(h)
Leisure Complex Activity/Craft Room - Other
$21.50/per hour
$21.501per hour
Rentals
or $63.5013 hours
or $53.50/3 hours
56 VICTORIA STREET
$8,073.00lyear
$8,073.00/year
(I)
- Big Brothers
$800.00/year
$800.001year
- Aurora 140 Squadron
Q)
VICTORIAHALL
N/A
$26.00/hour
(k)
AURORA SENIORS CENTRE
$31.001hour
$31.00/hour
- Meetings
(1)
TENNIS COURTS
NIA
$6.151hour
BAND SHELL
$27.00/per use
$27.00/per use
(m)
- Casual
$225.00
$225.00
- Park Evenf/Large Company/School Picnic
(n)
BEACH VOLLEYBALL COURTS
N/A
$6A5/hour
TOWN HALL - Aurora Based Profit Groups
$26.00/hour
$26.001hour
(a)
- Leksand Roam
$32.00/hour
$32.00/hour
- Holland Room
TOWN HALL- Non -Aurora Based Groups
$31.OMour
$31.00/hour
(p)
- Leksand Roam
$37.00/hour
$37.00/hour
- Holland Room
TOWN HALL - COUNCIL CHAMBERS
$51.001hour
$51.00/hour
- Aurora Based Groups
$105,00/hour
$105.00/hour
(q)
- Non -Aurora Based Groups
$0/per
$ hour
- Professional/Commercial Based Groups
25 people
$25.00/per 25 people
$25.00/per 25 people
0/per 5 people
- Coffee Service
(r)
TOWN HALL -SKYLIGHT GALLERY
N/A
$75.0013 hours
PUBLIC LIBRARY
(s)
- Pine Tree Patters
$6,600.00/year
$6,600,00/year
- Meeting Room #1l#2
$31.00lhour
$31.00/hour
- Meeting Room #3
$27.00/hour
$27.00/hour
(t)
JACK WOODS
$2,066.67/month
$2,066.67/month
- York Region Neighbourhood Services Inc.
McMAHON PARK
$624.001year
$624.00/year
(u)
- Aurora Lawn Bowling Club
N/A
$1,508.00
- Aurora Community Tennis Club
(v)
PRO SHOP
$2,400.00/year
$2,400.00/year
MUSEUM
(w)
* NOTE: The revenue from this Agreement goes
$16,079.00/year
$16,079.00/year
directly into Treasury Department and not
Leisure Services.
•"
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
EXISTING FEE
Includes G.S.T.
PROPOSED FEE (Includes
G.S.T.
18.
FACILITY RENTALS (continued)
(x)
THEATRE AURORA
$2.00/year
$2.00/year
(y)
AURORA CHAMBER OF COMMERCE
$3,369.70/year
$3,369.70/year
(z)
AURORA MODEL AIRCRAFT CLUB(AMAC)
$1,000.00/year
$1,000.00/year
19.
PLAYING FIELD USER FEES
(a)
Adult Ball
$12.90/per hour
$12.901per hour
(b)
Youth Ball
$8,60/per hour
$8.60/per hour
(c)
Youth/Adult Soccer
$6.15/hour
$6.15/hour
(d)
Rugby
$6.15/per hour
$6.15/per hour
(a)
Soccer/Rugby Tournaments
$188.52/per tournament
plus $6.15 per pitch per hour
$188.52/per tournament
plus $6.15 per pitch per hour
r=
COUNCIL - JUNE 8, 2004
ATTACHMENT-2
o,,vn of,9`�
"r 0' TOWN OF AURORA
EXTRACT FROM GENERAL COMMITTEE MEETING
NO. 04-12 HELD ON SATURDAY, APRIL 17, 2004 &
ADOPTED BY COUNCIL ON APRIL 27, 2004
III ITEM FOR DISCUSSION
1. TR04-009 - 2004 Operating and Capital Fund Budgets - Revised Draft #2
The Chief Administrative Officer provided the Committee with an overview of
the revision to the Draft 2004 Operating and Capital Budget. The CAO
advised that the report provided Alternative Service Level Proposals for
consideration by the Committee.
Alternative Service Level Proposals:
Leisure Services - User Fee Increase Effective July 1, 2004
Moved by Councillor West
Seconded by Councillor Buck
THAT staff implement an increase of 5% to all program and membership
fees, effective July 1, 2004, resulting in an additional revenue of $24,500.
CARRIED
CORRESPONDENCE SENT BY..
ACTION DEPT.: Treasury
INFO DEPT.; Leisure Services, K. Ewart, Pending
-100-
COUNCIL — JUNE 8, 2004
ATTACHMENT-3
VI
0
e°"f,`�°^� TOWN OF AURORA
EXTRACT FROM GENERAL COMMITTEE MEETING
APIa[a We'm PRutlio Call Home.
NO. 04-10 HELD ON TUESDAY, MARCH 23, 2004 &
ADOPTED BY COUNCIL ON MARCH 30, 2004
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
TR04-008 - 2004 Operating and Capital Fund Budgets — Draft #2
Moved by Councillor West
Seconded by Councillor Kean
THAT the Accessibility budget be reduced by $30,000; and
THAT ice rental fees be increased by 10%; and
THAT staff provide details on the balance of items listed in Appendix
B on page 6 of the second draft of the 2004 Operating Budget.
CARRIED
Councillor Vrancic declared an interest with respect to an item in the budget
pertaining to Info Aurora by virtue of a solicitor -client relationship and did not take
part in or vote on any questions in this regard or attempt in anyway to influence the
voting on such questions.
Moved by Mayor Jones
Seconded by Councillor West
THAT the Town of Aurora continue the agreement with Info Aurora; and
THAT $25,000 be added to the budget to address the grant request
submitted by Info Aurora.
CARRIED
Moved by Mayor Jones Seconded by Councillor Kean
THAT a Special General Committee Meeting be scheduled for Saturday,
April 17, 2004 at 9:00 a.m. to discuss the operating budget.
CARRIED
—101—
COUNCIL — JUNE 8, 2004
Moved by Councillor Hogg Seconded by Councillor West
THAT staff be directed to provide details justifying any increase in the 2004
budget of more than 10% over last year's actual budget; and
THAT staff be directed to identify any other areas to potentially reduce costs
by 5% and indicate the effect this would have on service levels.
CARRIED
CORRESPONDENCE SENT BY:.
ACTION DEPT.: Treasury
INFO DEPT.: Corporate. Services, Leisure, Administration
—102—
COUNCIL - JUNE 8, 2004
Attachment 4
�r`on fqo' TOWN OF AURORA
EXTRACT FROM SPECIAL GENERAL COMMITTEE
%are We're Pwdb GillMwre.
MEETING NO. 04-09 HELD ON THURSDAY, MARCH
4, 2004
Moved by Councillor Vrancic
Seconded by Councillor Hogg
THAT the 2003 funding in the amount of $500,000 in Municipal Capital
Reserve for a Youth Centre be reallocated to reduce the tax rate component
of financing for the new Recreation Complex; and
THAT the $539,000 allocated for a Youth Centre in the Draft 2004 Capital
Budget be deferred to 2005.
CARRIED
Moved by Councillor Buck Seconded by Councillor Vrancic
THAT the Youth Centre Expansion in the amount of $1,155,000 and Multi -
Purpose Room/Gym in the amount of $3,190,000 be deferred from 2008 to
2009.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT Council support the implementation of an hourly surcharge for all
facility rentals effective September 1, 2004, and the surcharge be allocated
to the Leisure Services Capital Maintenance Reserve for the maintenance
and repair of the existing rink facilities; and
THAT staff report back on the quantum of the surcharge, in consultation with
the user groups, and a strategy for the implementation in 2004 of necessary
capital improvements to the Aurora Community Centre Arena 1.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT the advertising revenue collected by Corporate Services for rink
facilities, rink boards, programs and ice be directed to the Leisure Services
Facilities Capital Maintenance Reserve to be allocated to capital repairs to
the ice facilities.
CARRIED
-103-
COUNCIL — JUNE 8, 2004
Moved by Councillor Kean
Seconded by Councillor Buck
THAT the proposed Spray Pad/Irrigation System for Lambert Willson Park,
be deleted from the Capital Budget and the projected funding of $175,000 be
reallocated to the capital maintenance reserve for the Aurora Community
Centre.
CARRIED
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the Self -Propelled Line Painter in the amount of $16,000 be deleted
from the Capital Budget.
CORRESPONDENCE SENT BY:.
ACTION DEPT.: Treasury
INFO DEPT.: Leisure Services
CARRIED
—104—
COUNCIL - JUNE 8, 2004
[AGENDA ITEM #
St6 TOWN OF AURORA
COUNCIL MEETING No. PL04-068-
SUBJECT: VacantLandCondominium andZoningBy-IawAmendmentApplications
1207309 Ontario Inc. & 690346 Ontario Inc. (Magna)
Part of Lot 20, Concession 2 E.Y.S
D07-03-03A & D14-19-03
FROM: Susan Seibert, Director of Planning
DATE: June 8, 2004
RECOMMENDATIONS
THAT Council endorse Staff Report PL04-068;
That the Ontario Municipal Board be requested to withhold its order until such time
as the Town of Aurora has confirmed that servicing capacity is available and has
been allocated for the subject lands and if the Ontario Municipal Board does not
agree to withhold its order, that draft approval of the draft plan of condominium is
deemed to be premature, and,
That, if the Ontario Municipal Board agrees to withhold its order, Staff ensure that
the draft plan of condominium be approved subject to the conditions attached as
Appendix "A" to report PL04-068 and that Zoning By-IawAmendment No. 4543-04.D
be approved as attached in Appendix `B" to report PL04-068.
BACKGROUND
Location/Land Use:
The subject lands, consisting of 6.942 hectares (17.153 ac), are located just south of
Wellington Street East, at the eastern end of Magna Drive (see Figure 1). The lands are
currently vacant.
Surrounding Uses:
North:
Rural Lands
South:
Magna Golf Course
East:
Open Space
West:
Magna Corporate Headquarters
-105-
COUNCIL — JUNE 8, 2004
June 8. 2004 - 2 - Report IN PL04-068
Official Plan:
The subject lands are designated "Low — Medium Density Residential', "Medium — High
Density Residential' and "Linear and Other Open Space" within Official Plan Amendment
No. 30 of the Town of Aurora (Figure 2).
Zoning By-law:
The subject lands are currently zoned "Rural General (RU) Zone" and 'Rural General
(H)RU-6 Holding Exception Zone" in Zoning By-law 2213-78 (Figure 3). Permitted uses
within the RU Zone include agriculture, farm greenhouses, a single family dwelling, home
occupations, and places of worship.
Permitted uses within the (H)RU-6 Zone include Advanced Production Facilities of Magna
International Inc. which includes manufacturing, assembly, fabrication and processing,
together with accessory uses such as warehousing, storage of goods and materials, and
offices and subordinate accessory uses such as a gatehouse or security facility. The
"Holding (H)" provisions of the by-law state that, while the "(H)" Holding prefix is in place,
no person shall use the lands for any purposes except those uses which existed on the
date of passing of the by-law.
Application Background:
On September 10, 2003, the zoning application was heard at a Public Planning Meeting of
Council. The Planning Act does not require a Public Meeting for the vacant land plan of
condominium; however, issues with respect to the plan were discussed at the meeting.
At the meeting, Council passed the following resolution
"THAT Staff work with the applicant toward a Zoning By-law Amendment and
Draft Plan of Condominium and bring the items back to Council."
After the Public Meeting, the applicant appealed the vacant land plan of condominium and
the zoning by-law amendment to the Ontario Municipal Board (OMB) based upon the
failure of the approval authority (the Town) to make a decision within 90 days of making the
applications.
The OMB has scheduled a hearing for June 16, 2004 to consider the subject applications.
—10.6—
COUNCIL — JUNE 8, 2004
June 8 2004 - 3 - Report No. PL04-068
PROPOSAL
The applicant has applied to change the zoning on the subject lands from `Rural General
(RU) Zone" and `Rural General (H)RU-6 Holding Exception Zone" to "Detached Dwelling
First Density Residential (R1) Zone" which would permit one detached dwelling per lot.
The proposed amendment would permit the development of a ten (10) unit vacant land
plan of condominium. The lots generally range in size from 0.351 hectares (0.867 ac) to
0.462 hectares (1.14 ac). There is an existing storm water management facility at the west
end of the plan which is currently labeled as 'Block 2" on the vacant land plan of
condominium (Figure 4.). This pond would receive storm drainage from the subject lands,
as well as the northern portions of Adena Meadows Way.
COMMENTS AND PLANNING CONSIDERATIONS
Previous Issues
As noted above, at the Public Meeting of September 10, 2003, Staff noted several issues.
The primary issue was with respect to the limits of development at the east end of the plan.
In particular, correspondence from the Lake Simcoe Region Conservation Authority
(LSRCA) noted that the Environmental Impact Statement (EIS) for the development area
was prepared in February of 1998 and did not assess "the impacts of either the
development of the Draft Plan Area on the southwest quadrant, nor the predicted impacts
of the proposed condominium development within the southwest quadrant." The LSRCA
stated that the EIS should be revised to include an update of the vegetation communities
on site and those adjacent to the site that have been modified or removed. Lastly, the
LSRCA stated that the rationale forthe eastern development limit should be clearly stated
within a revised EIS.
Although a revised EIS has not been submitted to date, the applicant has revised the draft
plan of condominium such that Units 9 and 10 have been merged into one large block,
which is labeled as Block 1 on the plan. In this way, the Town is ensured that, should the
limit of development be established further west than currently shown, there will be
sufficient land area remaining to satisfy the minimum lot area requirement of the zoning by-
law. The revised plan now shows 8 units and 2 blocks. In addition, the conditions of draft
approval attached as Appendix "A" include a condition that requires the EIS to be updated
prior to final approval of the plan. Therefore, for purposes of draft approval, this issue has
been resolved. .
—107—
COUNCIL — JUNE 8, 2004
Another issue was that the proposed zoning for the stormwater management facility at the
west end of the plan was "RV, which is a residential zone. The applicant has now
provided a draft zoning by-law that confirms that the stormwater management facility is to
be zoned "Open Space". However, Staff notes that the lands should be zoned "Major
Open Space (0-9) Exception Zone", which is the Town's standard zone category for
stormwater management facilities. Therefore, the draft by-law attached as Appendix "B"
zones the pond "Major Open Space (0-9) Exception Zone".
It was also noted that, while the "Adena Meadows" development to the south utilized a R1-
31 Zone classification, the applicant had only requested an R1 Zone. This was clarified at
the Public Meeting and subsequently, the applicant's draft by-law includes the provisions
for a similar zone to the R1-31 Zone. The applicant's proposal is slightly different than the
R1-31 zone in that there is a 9.0 metre setback from a golf course water feature and the
minimum square footage for a dwelling is 279 square metres, whereas the minimum in the
R1-31 zone is 200 square metres.
In addition to the applicant's proposed zoning by-law provisions, for several reasons, Staff
is recommending that holding provisions be placed on the residential zone. These
provisions have been incorporated in the draft by-law attached as Appendix "B".
Staff'also noted that there appears to be a lot line running through the south end of the
storm pond. This discrepancy should have been clarified in the applicant's resubmission
and therefore, Staff has included the removal of this line as a red -lined condition of draft
approval.
Servicing Issues
At the General Committee Meeting of April 6, 2004, the Committee had before it a report
from the Director of Public Works dealing with Regional Infrastructure Servicing Issues.
The report outlined delays that are impacting major sanitary sewer projects that are
required to provide for the continued growth of the Region, including Aurora. Regional
Council, at its meeting of May 20, 2004, considered a report and presentation that outlined
the technical issues and suggested how available servicing would be distributed. That
report set out a schedule for completion of the projects based on approvals being given by
upper levels of government. Should these approvals be delayed, the projects would be
delayed correspondingly.
In the above noted report, the Region of York identified that the number of additional units
that would be available for the Town of Aurora is 1677. However, there are currently 2067
draft approved lots within the Town and 84 units on approved site plans. The result is a
shortfall of 474 units.
Therefore, in Staff Report PL04-066 to the General Committee Meeting of June 1, 2004,
Staff noted that the following initiatives are required:
m
COUNCIL — JUNE 8, 2004
"Consideration needs to be given to the current allocation chart to determine
if the properties to which allocation have been granted are still appropriate if
view of the constrained capacity and the Town's objectives;
Consideration to placing a moratorium on the processing of new residential
development at least until there is a clear understanding of the timing of
approvals and implementation of the majorservicing projects noted above."
Given the serious servicing constraints noted above, it is recommended that Council
request the OMB to withhold its order on the subject applications until such time as the
Town of Aurora has confirmed that servicing capacity is available and has been allocated
for the subject lands. If the OMB does not agree to withhold its order, it is recommended
that draft approval of the draft plan of condominium be deemed to be premature.
FINANCIAL IMPLICATIONS
N/A
OPTIONS
Council could add or remove conditions of draft approval as it deems necessary.
CONCLUSIONS
The applicant has appealed the subject applications for zoning amendment and vacant
land plan of condominium to the OMB for approval. The revised plan and the proposed
conditions of draft approval attached as Appendix "A" resolve Staffs concerns with the
actual plan of condominium. The zoning by-law attached as Appendix "B" similarly
addresses the outstanding issues.
However, given the servicing constraints noted in this report, particularly the shortage of
servicing allocation to serve already draft approved developments, Staff is concerned with
more approvals being given. Therefore, it is recommended that Council endorse Staff
Report PL04-068 and that Council request the OMB to withhold its order on the subject
applications until such time as the Town of Aurora has confirmed that servicing capacity is
available and has been allocated for the subject lands. If the OMB does not agree to
withhold its order, it is recommended that draft approval of the draft plan of condominium
be deemed to be premature.
If the OMB agrees to withhold its order, it is recommended that Staff ensure that the draft
plan of condominium be approved subject to the conditions attached as Appendix "A" to
report PL04-068 and that the Zoning By-law Amendment No. 4543-04.D be approved as
attached in Appendix "B" to report PL04-068.
—109—
COUNCIL — JUNE 8, 2004
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning to protect the overall investment of citizens in the community. Critical review of
the subject application through the Zoning By-law Amendment and Condominium
processes will facilitate this objective.
ATTACHMENTS
Figures
Figure 1 — Location Plan
Figure 2 — Official Plan Designation
Figure 3 — Existing Zoning
Figure 4 — Proposed Vacant Land Plan of Condominium
Appendix "A" Conditions of Draft Approval
Appendix "B" Draft Zoning By-law No. 4543-04.D
PRE -SUBMISSION REVIEW
Management Team Meeting — June 2, 2004
Prepared by: Michael Mallette, Acting Manager of Planning — Development
Ext. 4346
S an lbert
D�recto of Planning
—110—
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COUNCIL — JUNE 8, 2004
Conditions of Draft Plan Approval for Vacant Land Condominium
1207309 Ontario Inc. & 690346 Ontario Inc.
Part Lot 21, Concession 2, Town of Aurora
Town of Aurora File No. D07-03-03-A
General
Approval shall related to Draft Plan of Condominium D07-03-03-A prepared by LGI
Consulting Engineers Inc., dated April 2, 2003 and revised May 10, 2004, Drwg
No. DP-1, Project 0312a, subject to the following red -line revision:
That the diagonal line at south end of the Stormwater Management Pond on
Block 2, identified on the plan as N65°23'30"W, be removed from the plan.
2. Prior to final approval the Owner shall enter into a Condominium Agreement with
the Town of Aurora agreeing to satisfy all conditions, financial and otherwise of the
Town. The Condominium Agreement will be registered by the Town of Aurora
against the lands to which it applies, as provided for in the Planning Act.
Official Plan/Zoning
3. Prior to final approval, the lands within this Draft Plan of Condominium shall be
appropriately zoned by a zoning by-law that has come into effect in accordance
with the provisions of the Planning Act. The Holding provisions of Section 36 of
the Planning Act may be used in conjunction with any zone category to be applied
to the subject lands in order to ensure that development does not occur until such
time as the Holding "H" symbol is removed in accordance with the provisions of the
Planning Act. The Zoning By-law Amendment shall specify the terms under which
Council may consider the removal of the Holding "H" symbol, in accordance with
Official Plan policy. Such terms may include:
a) Verification that there is adequate water, sanitary, storm and/or transportation
services and facilities available to accommodate the draft plan of condominium
or any phase thereof;
b) That all required agreements have been executed between the Owner and the
Town of Aurora and can be registered on title;
c) That all necessary approvals have been received from all other relevant
agencies and/or government bodies;
d) The removal of the "H" represents a logical and orderly progression of
development;
—115—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval - 2 - OMB Approval Date:
Draft Plan of Vacant Land Condominium ` AM
D07-03-3Akin
[7
e) Compliance with the relevant policies of the Secondary Plan (O.P.A. No. 30);
and,
f) Any other such matters as may be deemed appropriate by the Council of the
Town .of Aurora.
4. The private road allowance(s) included within the Draft Plan of Condominium shall
be named to the satisfaction of the Town of Aurora and the Regional Planning
Department.
Utilities
5. Prior to final approval, the Owner shallmake arrangements satisfactory to the
Director of Public Works, Town of Aurora and the various utility service providers
for the design, installation and use of all utilities required for the condominium,
including gas, cable T.V., telephone and electrical service, including any easement
requirements.
6. The Owner shall agree in the Condominium Agreement to:
a) Consult with Canada Post to determine suitable locations for the placement of
Community Mailboxes and to indicate these locations on appropriate servicing
plans.
b) Place a `Display Map' on the wall of the sales office in a place readily available
to the public that indicates the locations of all Canada Post Community Mailbox
site locations, as approved by Canada Post and the Town of Aurora.
c) To include in all offers of purchase and sale, a statement which advises the
prospective purchaser that mail delivery will be from a designated Community
Mailbox and to include the exact location (list of lot numbers) of each of these
Community Mailbox locations.
d) Provide the following for each Community Mailbox site and include these
requirements on appropriate servicing plans:
An appropriately sized sidewalk section (or concrete pad) as per Canada
Post specifications to place the Community Mailboxes(s);
• Any required walkway across the boulevard, per municipal standards;
• Any required curb depressions for wheelchair access.
e) To determine and provide a suitable temporary Community Mailbox location to
be used until the permanent site location(s) are completed.
—116—
COUNCIL - JUNE 8, 2004
Conditions of Draft Approval - 3 - OMB Approval Date:
Draft Plan of Vacant Land Condominium , Q<
D07-03.3A4 A, @ PF
_
7. Hydro electric service for the lands within this Draft Plan of Condominium shall be
constructed to the satisfaction of Aurora Hydro Connections Limited, and the
Owner will be responsible for entering into an Electrical Plant Agreement with
Aurora Hydro Connections Limited for the supply and installation of the electrical
services in the condominium.
8. The Owner must install adequate temporary protection around the above ground
electrical plant to the approval of Aurora Hydro prior to application for building
permit and/or construction undertaken by any builder and further agrees to provide
certification from the engineer or architect that said protection is in place.
9. The Owner is responsible for all costs involving the engineering, installation and
connection of the proposed electrical plant for the Draft Plan of Condominium.
10. Such easements as may be required for public utility or drainage or other municipal
purposes shall be granted to the Town or the appropriate authority.
11. Natural gas, telephone service, cable T.V. service, and other telecommunication
services including other street hardware, where possible, shall be constructed
underground within the private road allowances or other appropriate easements to
the satisfaction. of the Town of Aurora.
12. The Owner shall enter into agreements with the service providers as may be
required with respect to the provision of natural gas, telephone,
telecommunications, and cable T.V. service for the lands within this Draft Plan of
Condominium.
Parkland
13. The Owner shall agree in the Condominium Agreement to provide parkland, or
cash -in -lieu of parkland to the Town of Aurora, in accordance with the Town of
Aurora's Cash -in -lieu of Parkland Policy dated June 19, 2001 and By-law 4291-
01.F.
Vegetation Preservation and Landscaping
14. The Owner shall agree in the Condominium Agreement to prepare and implement
a Vegetation Assessment and Preservation Plan for Block 1. The Plan shall
include a detailed vegetation inventory, impact assessment, protection measures
and maintenance specifications for preserved vegetation, and vegetation removals
if required. The Plan shall also include restoration plantings as compensation for all
vegetation removed.
—117—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval - 4 - OMB Approval Date:
Draft Plan of Vacant Land Condominium
D07-03-3A I ' s
15. The Owner shall agree in the Condominium Agreement to install tree protection
fencing for all preserved vegetation prior to commencement of topsoil removal,
grading or construction activities on the lands in accordance with the approved
Vegetation Assessment and Preservation Plan. The Owner further agrees not to
remove any trees within the Plan of Condominium without the prior written
approval of the Director of Leisure Services.
16. The Owner shall agree in the Condominium Agreement to prepare landscape
design plans and implement landscape works on -site for street tree plantings on all
private road allowances within the Plan in accordance with the Town's
Landscaping and Servicing Standards Manual and to the satisfaction of the
Director of Leisure Services.
17. The Owner shall agree in the Condominium Agreement to prepare landscape
design plans and implement landscape works on -site for the storm water
management facility on Block 2 in accordance with the latest MOE design manual
and the Town's Landscape Standards Policy.
18. The Owners shall agree in the Condominium Agreement to provide security in
sufficient amounts based on the works associated with any landscaping and
vegetation preservation works to ensure performance and compliance of the
landscape works to the satisfaction of the Town of Aurora.
Stormwater Management
19. The Owner shall agree in the Condominium Agreement to prepare and to
implement a Stormwater Management Plan which is acceptable to the Town of
Aurora, the Lake Simcoe Region Conservation Authority, and if required, the
Ministry of Natural Resources. The Stormwater Management Report shall
substantiate that the development lands meet the current stormwater quantity and
quality requirements in accordance with the latest Provincial guidelines. The
Stormwater Management Report shall be approved by the Town and any other
agency having jurisdiction.
20. Prior to final approval, the Owner shall make satisfactory arrangements with the
Town of Aurora and the Region of York relating to the operation and maintenance
of the storm sewer system and the stormwater management facilities, as may be
required by the Ministry of the Environment. If required, these arrangements shall
include the reimbursement to the Town of Aurora and the Region of York for all
costs incurred in satisfying the conditions(s) imposed by the Ministry of the
Environment, the granting of such easements as necessary to satisfy the Ministry's
requirements, and other items as may be required of and by the Town of Aurora
and the Region of York.
—118—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval - 5 -
Draft Plan of Vacant Land Condominium
D07-03.3A
Servicing
OMB Approval Date:
21. Prior to final approval, the Owner shall prepare a capacity study of the Town's
water distribution system in this area, in order to determine if this development can
be serviced adequately.
22. Any 0.3 metre reserves required shall be conveyed to the Town of Aurora at no
cost and free of all encumbrances, to be held by the Town until required for future
purposes, or for the development of adjacent lands, or to prohibit access at certain
locations.
23. Prior to final approval, approvals shall be secured from other affected agencies,
including the Ministry of the Environment, Ministry of Natural Resources (if
applicable), Lake Simcoe Region Conservation Authority and York Region.
24. Prior to final approval, the Director of Public Works, Town of Aurora shall be
satisfied with the Functional Servicing Report and Stormwater Management Report
which is to be prepared by LGI Consulting Engineers Inc.
25. Prior to final approval, the Owner shall prepare engineering design drawings for
the layout and construction of services for the subject lands to the satisfaction of
the Director of Public Works for the Town of Aurora. Such plans shall be designed
and scaled as described in the Town of Aurora Design Criteria Manual. The
aforementioned design drawings shall also provide details with respect to any non-
standard street sections and dimensions for any non-standard turning circles for
the review and approval of the Director of Public Works.
26. The Owner shall agree to submit plans acceptable to the Director of Public Works
detailing phasing, if any, of construction and development, together with the means
by which construction access to the site or phase thereof, will be gained during the
construction period. The Owner shall further agree in the Condominium
Agreement to comply with the phasing plan and make all builders aware of such a
plan.
27. The Owner shall agree in the Condominium Agreement that construction access to
the site shall be approved by the Director of Public Works. Secondary access at
all other approved locations shall be controlled by means of a breakaway or low
overhead barrier as approved by the Director of Public Works, and approved by
the Region of York, where applicable.
—119—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval - 6 - OMB Approval Date:
Draft Plan of Vacant Land Condominium
D07-03-3A
a
28. The Owner shall agree in the Condominium Agreement that all lots or blocks to be
left vacant for longer than six months, and all portions of private roadways that are
not paved and not being used for access, together with alldrainage swales, shall
be graded, seeded and/or sodded, and maintained to the satisfaction of the
Director of Public Works.
29. The Owner shall satisfy the Town that adequate provision has been made to
ensure that the lands and adjoining lands owned by the Owner have access for
vehicular, pedestrian, and servicing requirements from time to time on, over and
under the private driveways identified as Adena Meadows Way and Touch Gold
Lane and Block 2, in common with others as identified on the draft plan.
30. The lands identified as Future Development Area, located north of Units 1 through
8 and Block 1, shall take access solely from the private driveways identified as
Adena Meadows Way and Touch Gold Lane on the draft plan. In furtherance
thereof, the Owner shall provide the Town or the Region of York a 0.3 metre
reserve along the frontage of the said lands on Wellington Street East.
31. The Owner shall agree in the Condominium Agreement to design and construct the
Wellington Street sanitary sewer connection as part of the servicing works for the
subject lands. The Owner shall agree that the design of this sewer connection
shall be completed prior to final approval. Construction shall occur at the later of
the following: 1) upon issuance of the first building permit for this development and
the East Holland Trunk Sewer is already constructed, or 2) at such time as the
contract for the construction of the East Holland Trunk Sewer is let and the first
building permit is issued for this development.
32. The Owner shall agree in the Condominium Agreement that no building permits
are to be issued until the internal and/or external watermain networks are
completed and all internal watermains are connected to the existing Town of
Aurora system unless other arrangements satisfactory to the Town are in place.
The Owner shall also agree that no building permit shall be issued for any lot or
block until paved access is available to the affected lot unless other arrangements
satisfactory to the Town are in place.
Further, the Owner shall agree that the Town shall not issue any building permits
for any lot or block until all services and utilities including roads, sewers and
watermains have been constructed across other lands, external to the site to the
satisfaction of the Director of Public Works and are fully operational unless other
arrangements satisfactory to the Town are in place.
—120—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval - 7 - OMB Approval Date:
Draft Plan of Vacant Land Condominium
D07.03-3Aim-D:aa A
33. Prior to final approval and prior to the execution of any Condominium Agreement
for the lands subject to this plan, the Owner shall enter into an agreement, or such
other arrangements acceptable to the Town, which provides for the construction
and maintenance of all municipal or private infrastructure as deemed necessary by
the Town on other lands adjacent to or in proximity to this site in order to provide
services to the subject lands.
34, The Owner shall acknowledge and agree in the Condominium Agreement that the
roads and services contemplated in the plan are intended to be private and
maintained as such in perpetuity.
The Owner shall further acknowledge and agree that the Town shall not assume or
be in anyway responsible for the said roads and services in the future, and the
Owner shall further agree to an indemnification of the Town in such wording as
may be approved by the Town respecting ownership, design, safety, maintenance,
and such other matters as the Town deems appropriate with respect to such roads
and services, except as noted in Conditions 23 and 35.
35. Prior to final approval, satisfactory arrangements shall be made between the Town
of Aurora and the Owner with regard to the servicing of this site with municipal
services, and in particular with regard to the watermain system that is to service
the site.
36. The Owner shall in wording satisfactory to the Town, agree in the Condominium
Agreement, to insert in all agreements of purchase and sale a notice to all
purchasers advising that the roads and services contemplated by the plan are not
subject to normal municipal standards and maintenance practices are the ongoing
responsibility of the purchaser in their capacity as an owner of the common
elements Condominium Corporation.
37. Prior to the commencement of construction the Owner shall make arrangements
satisfactory to the Fire Chief to provide adequate emergency access at such
location as may be deemed appropriate.
Noise Study
38. The Owner shall prepare and submit to the Town for review and approval an
acoustic and vibration report for the lands, which addresses amongst other
matters, the impact of Wellington Street on the development and the impact of the
nearby employment lands to the north, east and west.
—121—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval 8 - OMB Approval Date:
Draft Plan of Vacant Land Condominium
D07.03-3A
39. The Owner shall agree in the condominium agreement to carry our, or cause to be
carried out the approved measures and recommendation contained in the study.
All attenuation and mitigating measures shall be approved by the Director of Public
Works, the Director of Leisure Services, and the Director of Building
Administration.
Urban Design
40. Prior to final approval, the Owner shall demonstrate to the Town that the Town's
parking standards and parking policies, as adopted by Council on November 10,
1999, have been complied with.
41. The Owner shall agree in the condominium agreement to implement the
recommendations and measures contained in the Adena Meadows Code. Design
and construction of all residential dwelling units, walkways, landscaping and all
other areas within each Plan shall be conducted in strict compliance with the code,
unless otherwise approved by the Town.
Site Resources
42. Prior to final approval, the Owner shall demonstrate compliance with the "Town of
Aurora Interim Policy and Procedures Contaminated Sites" as approved by Council
on July 23, 1998. Further, the Owner shall agree in the Condominium Agreement
to undertake any studies, remedial work, restorative work and/or any other actions
required as a result of the implementation of the Town's contamination policy prior
to Plan Registration.
43. Prior to final approval, the Owner shall carry out an archaeological assessment of
the area within this Draft Plan of Condominium and mitigate, through the
preservation or resource removal and documentation, all adverse impacts to any
significant archaeological resources found.
Development Charges
44. Prior to final approval, and if required by the Town, the Owner shall enter into a
front -ending agreement with the Town of Aurora, in accordance with the provisions
of the Development Charges Act, which will set out any required external services
to be installed by the Owner and the means by which credits will be given to the
Owner. Further the Owner shall agree in the Condominium Agreement to comply
with the Town's Development Charges By-law with respect to timing of payments.
—122—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval 9 - OMB Approval Date:
Draft Plan of Vacant Land Condominium
D07.03-3A @0161 fl`
Lake Simcoe Region Conservation Authority
45. Prior to final approval and to any grading taking place on the site, a Stormwater
Management Report incorporating Enhanced Protection (MOE, 2003) shall be
prepared to the satisfaction of the Lake Simcoe Region Conservation Authority.
Provision must be made to locate detention facilities above the elevation of the
1:100 year storm floodline if applicable.
46. The Owner shall prepare, to the satisfaction of the Authority, a report detailing the
means whereby erosion and siltation will be minimized and contained on the site
both during and subsequent to the construction period.
47. The Owner shall prepare, to the satisfaction of the Authority, an Environmental
Impact Study (EIS) to establish the development limits within Block 1. The results
of this study may require red -line revisions to the Plan to refine the development
limits. The Owner shall contact the Authority to determine the scope of the EIS.
48. The Owner shall obtain all necessary Authority permits.
49. Prior to final approval, all lands subject to flooding during a Regional storm be
zoned such that the erection of structures of any kind, the placing or removing of fill
or the alteration of a watercourse be prohibited without the written approval of the
Lake Simcoe Region Conservation Authority.
50. The Owner shall agree in the condominium agreement to maintain all erosion and
siltation control devices in good repair during the construction period in a manner
satisfactory to the Authority.
Clearances
51. Final approval for registration may be issued in phases provided appropriate
clearances are provided by circulated agencies. The required clearances may
relate to lands not located within the phase sought to be registered.
52. The Town of Aurora Planning Department shall advise that Conditions 1 to 3
inclusive, 41, 42, 51, 53, and 54 have been satisfied.
53. The Town of Aurora Corporate Services Department shall advise that Condition 4
has been satisfied.
54. The Town of Aurora Public Works Department shall advise that Conditions 5, 10 to
12 inclusive, 19 to 36 inclusive, and 38 to 40 inclusive have been satisfied.
—123—
COUNCIL — JUNE 8, 2004
Conditions of Draft Approval -to- OMB Approval Date:
Draft Plan of Vacant Land Condominium IM
i
D07-03-3A � ' ,
mAT
55. The Town of Aurora Leisure Services Department shall advise that Conditions 14
to 18 inclusive, and 39 have been satisfied.
56. The Town of Aurora Treasury Department shall advise that Conditions 13 and 4.4
has been satisfied.
57. The Lake Simcoe Region Conservation Authority shall advise that Conditions 19,
23 and 45 to 50 have been satisfied.
58. The Region of York shall advise that Condition 4, 20 and 30 have been satisfied.
59. The Ministry of Citizenship, Culture and Recreation shall advise that Condition 43
has been satisfied.
60. Aurora Hydro Connections Limited shall advise that Conditions 7, 8, and 9 have
been satisfied.
61. Canada Post Corporation shall advise that Condition 6 has been satisfied.
62. Central York Fire Services shall advise that Condition 37 has been satisfied.
63. The Town of Aurora Building Department shall advise that Condition 39 has been
satisfied.
S:Worporate Services1000 Holding FolderlPLANN/NG DEPT AGREEMENTSIMEC Vacant Land Condo.doc
—124—
COUNCIL - JUNE 8, 2004
F r, fY�f ryi Yi
(MEC Vacant Land Condo)
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4543-04.D
BEING A BY-LAW to amend
By-law No. 2213-78
WHEREAS authority is given to The Ontario Municipal Board by Section 34 and Section 37
of the Planning Act to enact this By-law;
AND WHEREAS the Board, pursuant to its Decision/Order No. ?, issued on ?, upon
hearing the appeal of 1207309 Ontario Inc. and 690346 Ontario Inc., deems it advisable to
enact an amendment to By-law Number 2213-78, as amended.
NOW THEREFORE the Ontario Municipal Board HEREBY ENACTS as follows:
THAT the zoning category applying to the lands shown in shading on Schedule "A"
attached hereto and forming part of this By-law is hereby amended from "Rural (RU)
Zone" and 'Rural General ((H)RU-6) Holding Exception Zone" to "First Density
Residential ((H)R1-39) Holding Exception Zone" and "Major Open Space (0-9)
Exception Zone".
2. THAT Section 10 is hereby amended by adding the following Section 10.41, "First
Density Residential ((H)RI-39) Holding Exception Zone".
10.41.1 USES PERMITTED
- one detached dwelling per lot
- a home occupation in accordance with the provisions of
Sections 6.21 to 6.21.12
- separate dwelling unit within the building area of the main
dwelling unit as domestic help or nanny quarters
entry gates and or structures
10.41.2 ZONE REQUIREMENTS
10.41.2.1 Lot Specifications
Lot Area (minimum) 2,000 square metres
Lot Frontage (minimum) 20.0 metres
10.41.2.1.1 Notwithstanding Section 3.69 for the purposes of this by-law a lot
shall be deemed to mean a whole of one unit fronting on a private
right-of-way as shown on a registered plan of condominium pursuant
to the Condominium Act 1998.
10.41.2.1.2 Notwithstanding any provisions to the contraryforthe purposes of this
by-law where an application for a building permit has been submitted
for a single detached dwelling, and associated accessory structures
and/or uses on two or more contiguous units under single title the
collective unit shall be considered to constitute a lot and the yard
requirements and other provisions of the by-law shall be applied as if
the units were one lot.
-125-
COUNCIL — JUNE 8, 2004
Hill- : r,alf l
10.41.2.1.3 Notwithstanding Section 3.123 for the purposes of this by-law, a street
or road shall mean a private street as established on a registered plan
of condominium pursuant to the Condominium Act 1998.
10.41.2.2 Siting Specifications
Front Yard (minimum) 9.0 metres
Rear Yard (minimum) 9.0 metres
Interior Side.Yard (minimum) 4.5 metres
Exterior Side Yard (minimum) 9.0 metres
Minimum Setback from Golf Course Water Feature 6.0 metres
10.41.2.3 Building Specifications
Floor Area (minimum)
- one (1) storey
279.0 square metres
two (2) storeys
279.0 square metres
Lot Coverage (maximum)
35.0 percent
Height (main building)(maximum)
11.0 metres
Interior Garage Length (minimum)
6.0 metres
Interior Garage Width (minimum)
2.9 metres
10.41.2.3.1 Notwithstanding Section 6.28.1(i) shall not apply for the purposes of
this by-law with the exception that the driveway width shall be a
maximum of 6.0 metres at the street line to the private right-of-way.
10.41.2.4 Parking
Notwithstanding the definition contained within Section 3.98 and the
provisions of Section 6.26.1.1, a minimum of three (3) parking spaces
shall be provided, of which a minimum of one (1) parking space shall
be provided within a private garage per unit, and a minimum of two (2)
parking spaces shall be provided, either in tandem or side by side, on
the driveway.
10.41.3 Holding Prefix
Notwithstanding the provisions of Section 10.41 above, while the"(H)"
Holding prefix is in place, no person shall within the lands zoned
(H)R1-39, on Schedule "A" attached hereto, use any lot or erect, alter
or use any buildings or structures for any purpose except those uses
which existed on the date of passing of this by-law. Furthermore, no
extension or enlargement of the uses which existed on the date of the
passing of this by-law shall occur, unless an amendment to this by-
law is approved by the Council of the Corporation of the Town of
Aurora and comes into full force and effect.
Removal of Holding Prefix
Prior to the passing of a by-law to remove the "(H)" Holding prefix
from the lands zoned (H)R1-39, or any part thereof, the Town of
Aurora shall be satisfied that the relevant provisions of Section 4.3.2
of the Official Plan have been complied with. In addition, to the
foregoing, and prior to the removal of the "(H)" Holding prefix, the
following shall have been complied with:
—126—
COUNCIL - JUNE 8, 2004
The Region of York has confirmed that adequate servicing
capacity is available, and the Town of Aurora has allocated
such capacity;
ii) A condominium agreement, and other agreement(s) as
required, have been executed between the Owner of the lands
and the Corporation of the Town of Aurora; and
iii) The Town of Aurora is satisfied that the removal of the "(H)"
represents a logical and orderly progression of development.
Upon removal of the "(H)" Holding prefix from the lands zoned (H)R1-
39, pursuant to Section 36 of the Planning Act, or any successor
thereto, the provisions applicable to the said lands shall be as set out
in Sections 10.41.
3. No part of this By-law will come into force until the provisions of the Planning Act
have been complied with, but subject to such provisions the By-law will take effect
from the day of passing thereof.
PURSUANT TO DECISION/ORDER NO. #### OF THE ONTARIO MUNICIPAL BOARD
ISSUED ON ?, 200# IN BOARD CASE NO. PL-######.
-127-
COUNCIL — JUNE 8, 2004
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Part of Lot 20, Concession 2
LANDS SUBJECT TO REZONING
FROM "RU" TO "0-9"
®LANDS SUBJECT TO REZONING
FROM "(H) RU-6" TO "0-9"
THIS IS SCHEDULE "A"
TO BY-LAW NO.4543-04.D
Approved by the Ontario Municipal
Board pursuant to its Decision/
Order No.
issued on _ , 2004.
®LANDS SUBJECT TO REZONING
FROM "(H) RU-6" TO"(H) R1-39"
LANDS SUBJECT TO REZONING
FROM "RU" TO "(H) RI-39"
RU-2
RU
WELLINGTON STREET EAST rC3-1
RU
CD
RL
<R1-39 LU.
0-9 .... co
LU
O.9
0-13
6
0-13 R1-31
RU
SCHEDULE "A" TO BY-LAW NO.4543-04.D
-128-
COUNCIL - JUNE 8, 2004
UP
�xplanatory Note
Re: Zoning By-law Number 4543-04.13
By-law 4543-04.D has the following purpose and effect
To amend the zoning from "Rural (RU) Zone" and "Rural General ((H)RU-6) Holding
Exception Zone" to "First Density Residential ((H)Ri-39) Holding Exception Zone" and
"Major Open Space (0-9) Exception Zone" within By-law 2213-78, the Zoning By-law in
effect in the Town of Aurora. The effected lands are identified as Part of Lot 20,
Concession 2 E.Y.S.
The purpose of the zoning by-law amendment is to permit the use of the lands for single
detached dwellings on a private right-of-way. Each lot shall have a minimum frontage of
20.0 metre and a minimum lot size of 2000 square metres.
-129-
COUNCIL — JUNE 8, 2004
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4533-04.F
BEING A BY-LAW for
the imposition of
development charges.
WHEREAS the Development Charges Act, 1997 (the "Act') provides that the council
of a municipality may by by-law impose development charges against land to pay for
increased capital costs required because of increased needs for services;
AND WHEREAS a development charge background study has been completed in
accordance with the Act;
AND WHEREAS the Council of the Town of Aurora has given notice and held a
public meeting on the 25'' day of May, 2004 in accordance with the Act and the
regulations thereto:
Now therefore, the Council of the Town of Aurora HEREBY ENACTS as follows:
1.0 DEFINITIONS
1.1 In this by-law,
1) "Act' means the Development Charges Act, 1997, as amended, or any
successor thereto;
2) "accessory use" means where used to describe a use, building or structure, that
the use, building or structure is naturally and normally incidental, subordinate in
purpose of floor area or both, and exclusively devoted to a principal use, building
or structure;
3) "apartment unit' means any residential dwelling unit within a building containing
three or more dwelling units where access to each residential unit is obtained
through a common entrance or entrances from the street level and the residential
units are connected by an interior corridor;
4) "bedroom" means a habitable room larger than seven square metres, including a
den, study or other similar area, but does not include a living room, dining room
or kitchen;
5) "benefiting area" means an area defined by a map, plan or legal description in a
front -ending agreement as an area that will receive a benefit from the
construction of a service;
6) "board of education" has the same meaning as that specified in the Education
Act or any success or thereto;
7) "Building Code Act: means the Building Code Act, 1992, as amended; or any
successor thereto;
8) 'capital cost' means costs incurred or proposed to be Incurred by the municipality
or a local board thereof directly or by others on behalf of and as authorized by
the municipality or local board,
—130—
COUNCIL - JUNE 8, 2004
By-law 4533-04.F — pg 2
(a) to acquire land or an Interest in land, including a leasehold interest,
(b) to improve land,
(c) to acquire, lease, construct or improve buildings and structures,
(d) to acquire, construct or improve facilities including,
i. furniture and equipment other than computer equipment, and
H. materials acquired for circulation, reference or information purposes by
a library board as defined in the Public Libraries Act, and
M. rolling stock with an estimated useful life of seven years or more, and
(a) to undertake studies in connection with any matter under the Act and any
of the matters in clauses (a) to (d), Including the development charge
background study
required for the provision of services designated in this by-law within or
outside the municipality, including interest on borrowing for those
expenditures under clauses (a), (b), (c) and (d) that are growth related;
9) "commercial' means any non-residential development not defined under
"institutional" or "industrial'
10) "council' means the Council of the municipality;
11) "development' means the construction, erection or placing of one or more
buildings or structures on land or the making of an addition or alteration to a
building or structure that has the effect of increasing the size or usability
thereof, and includes redevelopment;
12) "development charge" means a charge imposed with respect to this by-law;
13) "dwelling unit" means any part of a building or structure used, designed. or
intended to be used as a domestic establishment in which one or more
persons may sleep and are provided with culinary and sanitary facilities for
their exclusive use;
14) "farm building" means that part of a bona fide farming operation
encompassing barns, silos and other ancillary development to an agricultural
use, but excluding a residential use
15) "grade" means the average level of finished ground adjoining a building or
structure at all exterior walls;
16) "gross floor area" means that the total area of all floors above grade of a
dwelling unit measured between the outside surfaces of exterior walls or
between the outside surfaces of exterior walls and the centre line of party
walls dividing the dwelling unit from other dwelling unit or other portion of a
building;
In the case of a non-residential building or structure, or In the case of a
mixed -use building or structure in respect of the non-residential portion
thereof, the total area of all building floors above or below grade measured
between the outside surfaces of the exterior walls, or between the outside
surfaces of exterior walls and the centre line of parry walls dividing a non-
residential use and a residential use, except for:
• a room or enclosed area within the building or structure above or below
grade that is used exclusively for the accommodation of heating,
cooling, ventilating, electrical, mechanical or telecommunications
equipment that service the building;
• loading facilities above or below grade; and
• a part of the building or structure below grade that is used for the
parking of motor vehicles orfor storage or other accessory use;
-131-
COUNCIL - JUNE 8, 2004
By-law 4533.04.17 — pg 3
17) "industrial' means lands, buildings or structures used or designed or intended
for use for manufacturing, processing, fabricating or assembly of raw goods,
warehousing or build storage of goods, and includes office uses and the sale
of commodities to the general public where such uses are accessory to an
industrial use, but does not include the sale of commodities to the general
public through a warehouse club;
18) ".institutional" means lands, buildings or structures used or designed or
intended for use by an organized body, society or religious group for
promoting a public or non-profit purpose and shall include, but without limiting
the generality of the foregoing, places of worship, and special care facilities;
19) 'local board" has the same definition as defined in the Development Charges
Act;
20) 'local services" means those services, facilities or things which are under the
jurisdiction of the municipality and are related to a plan of subdivision or within
the area to which the plan relates in respect of the lands under Sections
41,51 or 53 of the Planning Act as amended or any successor thereto;
21) "mobile home" means any dwelling that is designed to be made mobile, and
constructed or manufactured to provide a permanent residence for one or
more persons, but does not include a travel trailer or tent trailer;
22) "multiple dwellings" means all dwellings other than single -detached, sernk
detached and apartment house dwellings;
23) "municipality" means the Corporation of the Town of Aurora;
24) "non-residential use" means a building or structure of any kind whatsoever
used, designed or intended to be used for other than a residential use an
includes all commercial, industrial and institutional uses;
25) 'owner" means the owner of land or a person who has made application for
an approval for the development of land upon which a development charge is
imposed;
26) "place of worship" means that a part of a building or structure that is exempt
from taxation as a place of worship under the Assessment Act, as amended
or any successor thereto;
27) "regulation" means any regulation made pursuant to the Act;
28) 'residential use" means land or buildings or structures of any kind whatsoever
used, designed or intended to by used as living accommodation for one or
more individuals;
29) "semi-detached dwelling" means a dwelling unit in a residential building
consisting of two dwelling units having one vertical wall or one horizontal
walls, but no other parts, attached or another dwelling unit where the
residential units are not connected by an interior corridor;
30) "services" (or "service") means those services designated in Schedule "A" to
this by-law;
31) "servicing agreement' means an agreement between a landowner and the
municipality relative to the provision of municipal services to specified lands
within the municipality;
-132-
COUNCIL - JUNE 8, 2004
By-law 4533-04.F — pg 4
32) "single detached dwelling unit' means a residential building consisting of one
dwelling unit and not attached to another structure and includes mobile
homes.
2.0 DESIGNATION OF SERVICES
2.1 The categories of services for which development charges are
imposed under this by-law are as follows:
a)
Library;
b)
Fire and Rescue Services
c)
Indoor Recreation;
d)
Park Development
e)
Public works and transportation;
f)
General Government
g)
Town -Wide Engineering;
2.2 The components of the services designated in subsection 2.1. are
described in Schedule A.
3.0 APPLICATION OF BY-LAW RULES
3.1 Development charges shall be payable in the amounts set out in this
by-law where:
a) the lands are located in the area described in subsection 3.2; and
b) the development of the lands requires any of the approvals set out
in subsection 3.4(a).
Area to Which By-law Applies
3.2 Subject to subsection 3.3, this by-law applies to all lands In the geographic
area of the Town of Aurora.
3.3 This by-law shall not apply to lands that are owned by and used for the
purposes of:
a) The Town of Aurora or a local board thereof;
b) Aboard as defined in section 1(1) of the Education Act;
c) The Region of York or a local board thereof,
Approvals for Development
3.4 (a) Development charges shall be imposed on all lands, buildings or
structures that are developed for residential or non-residential uses if the
development requires,.
I. The passing of a zoning by-law or of an amendment to a zoning by-
law under section 34 of the Planning Act;
ii. The approval of a minor variance under section 45 of the Planning
Act;
H. A conveyance of land to which a by-law passed under subsection
50(7) of the Planning Act applies;
-133-
COUNCIL - JUNE 8, 2004
By-law 4533.04.E — pg 5
iv. The approval of a plan of subdivision under section 5 of the Planning
Act;
v. A consent under section 53 of the Planning Act;
vi. The approval of a description under section 50 of the Condominium
Act; or
vii. The issuing of a permit under the Building Code Act, 1992 in relation
to a building or structure,
(b) No more than one development charge for each service designated in
subsection 2.1 shall be imposed upon any lands, buildings or
structures to which this by-law applies even though two or more of the
actions described in subsection 3.4(a) are required before the lands,
building or structures can be developed.
(c) Despite subsections 3.4(b), if two or more of the actions described in
subsection 3.4(a) occur at different times, additional development
charges shall be imposed if the subsequent action has the effect of
increasing the need for services.
Exemptions
3.5.1 Notwithstanding the provisions of this by-law, development charges shall not
be imposed with respect to;
a) An enlargement of the gross floor area of an existing industrial building in
accordance with Section 4 of the Act; or
b) The issuance of a building permit in accordance with Section 2(3) of the
Act.
c) Lands, buildings or structures used or to be used for a place of worship or
the purposes of a churchyard or cemetary exempt from taxation under the
Assessment Act;
d) The development of non-residential farm buildings constructed for bona
fide farm uses;
e) Indian lands.
Amount of Charges
Residential
3.6 The development charges described in Schedule B to this by-law shall be
imposed on residential uses of lands, buildings of structures, including a
dwelling unit accessory to a non-residential use and, in the case of a mixed
use building or structure, on the residential uses in the mixed use building or
structure, according to the type of residential unit, and caluclated with respect
to each of the services according to the type of residential use.
Non -Residential Uses
3.7 The development charges described in Schedule B to this by-law shall be
imposed on non-residential uses of lands, buildings or structures, and, in the
case of a mixed use building or structure, on the non-residential uses in the
mixed use building or structure, and calculated with respect to each of the
services according to the gross floor area of the non-residential use.
-134-
COUNCIL - JUNE 8, 2004
By-law 4533-04.F — pg 6
Reduction of Development Charges Where Redevelopment
3.8 Despite any other provision of this by-law, where, as a result of the
redevelopment of land, a building or structure existing on the same land
within 60 months prior to the date of payment of development charges in
regard to such redevelopment was, or is to be demolished, in whole or In part,
or converted from one principal use to another principal use on the same
land, in order to facilitate the redevelopment, the development charges
otherwise payable with respect to such redevelopment shall be reduced by
the following amounts:
a) In the case of a residential building or structure, or in the case of a mixed -
use building or structure, the residential uses in the mixed -use building or
structure, an amount calculated by multiplying the applicable
development charge under subsections 3.6 and 3.7 of this by-law by the
number, according to type, of dwelling units that have been or will be
demolished or converted to another principal use; and
provided that such amounts shall not exceed, in total, the amount of the
development charges otherwise payable with respect to the redevelopment.
Time of Payment of Development Charges
3.9 Development charges imposed under this section are payable upon issuance
of a building permit with respect to each dwelling unit, building or structure for
library, parks, recreation, public works, fire and general government services.
Development charges for town -wide engineered services shall be payable
upon registration of subdivision agreement.
3.10 Despite subsection 3.9, council, from time to time, and at any time, may enter
into agreements providing for all or any part of a development charge to be
paid before or after it would otherwise be payable.
4.0 PAYMENT BY SERVICES
4.1 Despite the payments required under subsection 3.9, Council may, by
agreement, give a credit towards a development charge in exchange
for work that relates to a service for which a development charge is
imposed under this by-law.
5.0 INDEXING
5.1 Development charges imposed pursuant to this by-law shall be adjusted
annually, without amendment to this by-law, commencing on the first
anniversary date of this by-law and each anniversary date thereafter, in
accordance with the Statistics Canada Quarterly Construction Price Statistics.
6.0 SCHEDULES
6.1 The following schedules to this by-law form an integral part thereof:
Schedule A - Components of Services Designated in subsection 2.1
Schedule B — Residential and Non -Residential Development Charges
7.0 DATE BY-LAW IN FORCE
7.1 This by-law shall come Into force is the date of passage of the by-law.
-135-
COUNCIL - JUNE 8, 2004
By-law 4533-04.17 — pg 7
8.0 DATE BY-LAW EXPIRES
8.1 This by-law will expire five years from the date of passage, unless it is
repealed at an earlier date.
9.0 REPEAL
9.1 By-laws No.4088-99F is hereby repealed upon passage of this bylaw.
READ A FIRST AND SECOND TIME THIS 8t^ DAY OF JUNE 2004.
READ A THIRD TIME AND FINALLY PASSED THIS 8T` DAY OF JUNE 2004.
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
-136-
COUNCIL - JUNE 8, 2004
By-law 4533-04.F — pg 8
Schedule "A
The Town of Aurora
Components of Service
1.0 Library Services
2.0 Fire Services
3.0 Indoor Recreation
4.0 Park Development
5.0 Public Works
5.1 Buildings
5.2 Fleet
5.3 Parking
6.0 General Government
7.0 Town -wide Engineered Services
7.1 Roads and Related
7.2 Sanitary Sewers
7.3 Watermains
-137-
COUNCIL - JUNE 8, 2004
By-law 4533-04.F — pg 9
Schedule "B"
The Town of Aurora
Development Charge Summary
PROPOSED RESIDENTIAL CHARGES
Charge By Unit Type
Shgha&
Rowe&
Apad end
ApaCE end
S.
OtherM ultp]es
wdh>=2b
wLh<2bdm
L.ba ser iee
$649
$513
$380
$2B5
F. SeivYea ,.
$394
$297
$220
$165
AdoorRsc atin
$3,B76
$3,008
$2,280
$1,910
Pads D eve hp. ent& F.AbCs
$986
$783
$580
$435
PubboW odts-Buildngs, Fleet& Padcitg
$292
$232
$172
$129
G.ndGovemment
$286
$227
$168
$126
SUETOTALGWERALSERV]]F9
I $6A60
$5,13D
$3,800
$2,B60
Roads and Rehd
$1,547
$1,229
$910
$683
SasbwSewem
$731
$581
$430
$323
W at.
$782
$621
$460
$345
SUB-TOTALHARD SERVrM
$3,060
$2,431
$iA00
$1,351
TOTAL REBID EHTML CHARGE
49$201
$7b6
bool
$4301
PROPOSED NON-RESIDENTIAL CHARGES
Chalge
Persquam Foot
Service
ofG ma3 FborAma
Libmly services
-
Fim & Reave Services
$022
hdoorRecmathn
-
Paik D evebpm ent& Related
-
PublbW odes-BuMings, Fleet& Pa*-'hg
$019
G enemlG ovam ent
$013
SU B TO TAT, G EN ERAL SERV I!M
054
Roads and Related
$0 B3
Sandaly Sew exs
$0 35
W at =Gals
$0 A2
SUB TOTALHARD SERVSES
$160
TOTALNON-RESID MTMLCHARGE ($/al$j
$2a4
-138-
COUNCIL - JUNE 8, 2004
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4535-04.F
BEING A BY-LAW to amend
By-law 4510-04.F to
authorize a schedule of fees
for services offered by the
Leisure Services Department
and to prescribe charges for
administrative matters.
WHEREAS the Council of the Corporation of the Town of Aurora has
enacted a By-law as part of its annual Corporate review of fees and
services charges;
AND WHEREAS the Municipal Council of the Town of Aurora deems
it necessary to amend the schedule of fees for certain municipal
services;
NOW THEREFORE the Council of the Corporation of the Town of
Aurora ENACTS AS FOLLOWS:
1. THAT Schedule "A" of By-law 4510-041 be deleted and
replaced with Schedule "A" attached hereto and shall apply for
certain programs and administrative matters and shall form
part of this By-law.
2. THAT the provisions of this By-law shall come into force and
effect
READ AFIRST AND SECOND TIME THIS 8eh DAY OF JUNE 2004.
READ A THIRD TIME AND FINALLY PASSED THIS STh DAY OF JUNE 2004.
T. JONES, MAYOR
B. PANIZZA, MUNICIPAL CLERK
-139-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.0447
#
ITEMS
FEE (Includes G.S.T.)
1.
ADMINISTRATION
(a)
Membership Refunds (Except Medical Reasons)
$36.00
(b)
Membership On Hold (Except Medical Reasons)
$36.00
(c)
Program Refunds (Except Medical Reasons)
$20.00
(d)
Child Supervisory Services - Babysilting
$4.00/per hour/per child
(e)
Aurora Seniors Centre Membership Fee (55
rs+)
$15.00/year- Resident
$20.00/ ear -Nan -Resident
(1)
Youth After -School Membership Fee (14-25 yrs)
$57.25 - $155.40
(g)
Landscaping - Site Plans/Subdivisions
Minimum $450.00 or 4.0%
2.
REGISTERED SEASONAL PROGRAMS
(a)
Pre -School Activities
$4.201class-$21.00/class
(b)
Children's Activities
$5.25/class-$22.841class
(c)
Youth Activities
$3.94/class - $15.75/class
(d)
Adult Activities
$7.88/class-$48.56/class
(a)
Senior's Activities
$2.63/class - $20.48/class
(f)
Family Activities
$4.20/class - $7.88/class
(g)
Fitness Programs
$1.84/class - $26.25/class
3.
REGISTERED AQUATICS PROGRAMS
(a)
Lessons - Learn to Swim
$6.831class - $16.80/class
(b)
Leadership Programs
$68.25 - $262.50
4.
REGISTERED CAMP PROGRAMS
(a)
Day Camps
$44.00 - $241.50
(b)
Specialty Camps
$12.60/day - $35.70/day
(c)
Extended Care
$25.00 - $105.50
5.
YOUTH DROP -IN ACTIVITIES
Free - $3.001visit
6.
P.A. DAY PROGRAMS
$15.75/person - $42.00/person
7.
WORKSHOPS/CLINICSITOURNAMENTS
(a)
Individual
$2.001person - $1 5.75/person
(b)
Team
$20.00/team-$26.00/team
8.
BIRTHDAY PARTY PACKAGES
$95.00 - $140.00
9.
SPECIAL EVENTS
(a)
Individual
$2.50/person-$10.50/person
(b)
Family
$15.75/family-$21.00/famlly
-140-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
- ITEMS
FEE (Includes G.S.T.)
LEISURE COMPLEX MEMBERSHIPS
10.
(Note: All memberships apply to Aurora
residents only, non-residents are
subject to a 20 % surcharge),
FITNESS STUDIO MEMBERSHIP
3 Mo. 6 Mo. 1 yr.
$107.00/$180.00/$289.00
$139.00/$232.00/$383.00
(a)
- StudenUSenior
- Adult
- Spouse/Family
$70.00/$117.00/$192.00
FULL MEMBERSHIP
3 Mo. 6 me. 1 yr.
$174.001$289.00/$466.00
$230.001$384.00/$626.00
(b)
- Student/Senior
- Adult
- Spouse/Family
$116.00/$192.00!$314.00
LEISURE POOL MEMBERSHIP
3 mo. 6 mo, 1 yr.
$29.001$45.00/$71.00
$45.001$66.00/$110.00
(c)
- Child/Youth
- Student/Senior
- Adult
$62.00/$94.001$154.00
AQUAFIT MEMBERSHIP
3 me. 6 me. 1 yr.
$98,001$137.00/$227.00
(d)
- StudentlSenior
- Adult
$124.00/$178.001$296.00
TRACK MEMBERSHIP
3 me. 6 me. 1 yr.
$50.00/$83.001$143.00
(o)
- Student/Senior
- Adult
$60.00/$101.00/$167.00
SQUASH MEMBERSHIP
3 me. 6 me. 1 vr.
$42.00/$67.001$110.00
$117.001$194.00/$326.00
(f)
- Youth
- Student/Senior
- Adult
$154A04257.00/$409.00
- Spouse/Family
$77.00/$129.00/$205.00
(9)
CYCLEFIT MEMBERSHIP
- Adult
3 Mo. 6 me. 1 yr.
$39.001$64.00/$107.00
ADD -ON OPTIONS
3 me. 6 me. 1 yr.
$16.00/$25.001$43.00
$16.00/$25.001$43.00
(h)
- Pool Package
- Aquafit Package
- Cyclefit Package
$39.00/$64.00/$107.00
(I)
CORPORATE MEMBERSHIPS - Per Company
- Group of 5 —10
- Group of l l+
20%Discount
25% Discount
11.
LEISURE COMPLEX DAILY USER FEES
(a)
Fitness Classes - Casual User Fee (incl. Aquait)
$6.50/class or $51.50110 visits
(b)
Track— Casual User Fee
$2.501use or $20.00110 visits
(c)
Leisure Pool - Casual User Fee
$2.50luse or $20.00/10 visits
(d)
Squash — Daily User Fee (Priime)
$8.00/use or $52.00/10 visits
(a)
Squash — Daily User Fee (Non Prime)
$4.50/use or $32.50/10 visits
(f)
Squash — Dally User Fee (Prime Summer)
$5.75/use or $38.50/10 visits
(g)
Squash — Daily User Fee (Non Prime Summer)
$3.00/use or $22.50/10 visits
(h)
Squash —Senior Rates
50%off listed fee
(1)
Cyclefit— Casual User Fee
$3.00 - $7.00/class or $25.00 -
$55.00l10 visits
-141-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
FEE (Include, G.S.T.)
12.
SQUASH
Lessons
$12.50 - $21.00/person or
(a)
' Members -court fees Included, Non-members
$10.50/person (3 or more)
- applicable court fees apply
(b)
Clinics
$10.50/week
(c)
House League
$25.00-Membersl$25,00 plus
court fees - Non-members
(d)
Junior Squash Program
$10.50/week
Racquets - $1.50 ($4.00
(a)
Equipment Rentals
deposit)
Eye Guards - $2.50 ($3.00
deposit)
13.
LEISURE COMPLEX SEASONAL PACKAGES
(a)
Summer Splash Pass
$75.00/famlly
(b)
Summer Squash Special
$g8.00
$10.00/hour- 1 child
$7.50/hour - 2 or more
(c)
Friends At Play (Christmas Program)
children
$5.00/hour - 3 or more
children
14.
PERSONAL TRAINING PACKAGES
(a)
Introductory Session
$50.00
(b)
Packages.
$118.00 - $764.00
15.
LEISURE COMPLEX RENTAL RATES
(a)
Pool - Private Rental
$65.00 plus lifeguard costs
(b)
Pool- School Instructional Lessons
$4.75/person
(c)
Squash Courts
$9.00/courtlhour
16.
PUBLIC SKATING PROGRAMS
(a)
Adult Shinny Hockey
$5.00/person or $40.00110
visits
(b)
Public Skating (all)
$1.00/pereon/hour
(c)
Seniors Skate
$1.00/person hour
ICE RENTALS
17.
(Note: All Ice users will be required to pay a
$20,001hour surcharge on all rentals
COMMUNITY CENTRE/COMPLEX - Ice Rental
(a)
Prime
$170.50/hour
- Adult
COMMUNITY CENTRE/COMPLEX - Ice Rental
(b)
Prime
$159.50/hour
- Minor Hockey/Skating Club
COMMUNITY CENTRE/COMPLEX - Ice Rental
(c)
Non -Prime
- Weekday (8:00 a.m, to 4:00 p.m.)
$104.50/hour
Adult and Youth
COMMUNITY CENTRE/COMPLEX - Ice Rental
Non -Prime
$110.00/hour
(d)
- 6:00 a.m. - 8:00 a.m. Weekday
$110.00/hour
- 8:00 a.m. - 4:00 p.m. Summer Ice
$110.00/hour
- Weekend Summer Ice
-142-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
FEE (Includes G.S.T.)
18.
FACILITY RENTALS
(a)
COMMUNITY CENTRE - Auditorium — Social
$342.00
(b)
COMMUNITY CENTRE - Auditorium — Meetings
$80.0013 hours
(c)
COMMUNITY CENTRE -Auditorium — Programs
$16.00/hour
(d)
COMMUNITY CENTRE- Main Floor Rental—
$36.00/hour
Youth
(a)
COMMUNITY CENTRE - Main Floor Rental -
$47.00/hour
Adult
(f)
COMMUNITY CENTRE - Main Floor Event
$918.00/day/surface
- Private or Non -Aurora
(g)
COMMUNITY CENTRE- Main Floor Event
$653.00lday/surface
- Non -Profit in Aurora
(h)
Leisure Complex Activity/Craft Room - Other
$21.50/per hour
Rentals
or $53,50/3 hours
56 VICTORIA STREET
$8,073.00/year
(I)
- Big Brothers
$800.00/year
- Aurora 140 Squadron
Q)
VICTORIA HALL
$26.00/hour
(k)
AURORA SENIORS CENTRE
$31.0hour
- Meetings
(1)
TENNIS COURTS
$6.15lhour
BAND SHELL
$27.use
(m)
- Casual
$225.025.00
- Park EvenULarge Company/School Picnic
(n)
BEACH VOLLEYBALL COURTS
$6.15/hour
TOWN HALL - Aurora Based Profit Groups
$01hour
(o)
- Leksand Room
$32,02,OOlhour
- Holland Room
TOWN HALL - Non -Aurora Based Groups
$37.00lhour
(p)
- Leksand Room
$37.00lhour
- Holland Room
TOWN HALL- COUNCIL CHAMBERS
$51.00/hour
- Aurora Based Groups
$105.00/hour
(q)
- Non -Aurora Based Groups
$210.00/hour
- Professional/Commercial Based Groups
$25.00/per 25 people
- Coffee Service
(r)
TOWN HALL —SKYLIGHT GALLERY
$75.0013 hours
PUBLIC LIBRARY
(a)
- Pine Tree Potters
$6,600.00lyear
- Meeting Room #11#2
$31.00/hour
- Meeting Room #3
$27.00/hour
(t)
JACK WOODS
- York Region Neighbourhood Services Inc.
$2,066.67/month
McMAHON PARK
$62 year
(u)
- Aurora Lawn Bowling Club
08.
$1,508.00
- Aurora CommunityTennis Club
(v)
PRO SHOP
$2,400.00/year
MUSEUM
(w,)
" NOTE: The revenue from this Agreement goes
$1fi,079.00/year
directly into Treasury Department and not
Leisure Services.
-143-
COUNCIL - JUNE 8, 2004
SCHEDULE "A" TO BY-LAW 4510.04-F
#
ITEMS
FEE (Includes G.S.T.)
18.
FACILITY RENTALS (continued)
(x)
THEATRE AURORA
$2.00/year
(y)
AURORA CHAMBER OF COMMERCE
$3,369.70/year
(z)
AURORA MODEL AIRCRAFT CLUB (AMAC)
$1,000.00/year
19,
PLAYING FIELD USER FEES
(a)
Adult Ball
$12.90/per hour
(b)
Youth Ball
$8.60/per hour
(c)
Youth/Adult Soccer
$6,15/hour
(d)
Rugby
$6.15/per hour
(a)
Soccer/Rugby Tournaments
$188,52/per tournament
plus $6.15 per pitch per hour
-144-
COUNCIL JUNE 8, 2004
THE CORPORATION OF THE TOWN OFAURORA
By-law Number 4541-04.F
BEING A BY-LAW to
amend the establish a
schedule of fees for
applications, permits,
the sale of Town
publications, and to
prescribe service
charges for
administrative matters.
WHEREAS the Council of the Corporation of the Town of Aurora has enacted a By-
law as part of its annual Corporate review of fees and services charges;
AND WHEREAS the Municipal Council of the Town of Aurora deems it necessary
and expedient to establish a new schedule of fees for certain municipal services;
NOW THEREFORE the Council of the Corporation of the Town of Aurora ENACTS
AS FOLLOWS:
THAT Schedules "B" and "E" of By-law 4496-04.F be deleted and replaced
with the Schedules "B" and "E" attached hereto.
3. THAT the provisions of this By-law shall come into force and effect June -8
2004.
READ A FIRST, SECOND AND THIRD TIME THIS 8TH DAY OF JUNE, 2004
T. JONES, MAYOR B. PANIZZA, MUNICIPAL CLERK
-145-
COUNCIL - JUNE 8, 2004
SCHEDULE "B" TO BY-LAW 4496-04.F
Corporate Services Department
Items
Cost $
(includes GST)
1.
General
(a)
Address Changes
300.00
(b)
Street Name Changes
500.00
(b)
Council Materials/Annual Subscription
Pick-uo
- Council (agenda & attachments)
300.00
- Council (agenda only)
70.00
- Council (minutes)
70.00
- General Committee (agenda & attachments)
75.00
- General Committee (agenda only)
35.00
- General Committee (minutes)
35.00
- Public Planning (agenda & attachments)
70.00
- Public Planning (agenda only)
35.00
- Public Planning (minutes)
35.00
-Advisory CommitteeslBoards (agenda & attachments)
70.00
-AdvisoryCommitteeslBoards(agendaonly)
35.00
- Advisory CommitteeslBoards (minutes)
35.00
- Circulation of Official Plan Amendment, Subdivision
Applications and Zoning By-law Amendment
Notices to non -statutory parties
Annual Subscription
200.00
- Council/General Committee/Public Planning/ Advisory
CommitteeslBoards Meeting Audio Tape (per tape)
25.00
Mail -out - To receive by mail annual subscription for any of
above listed materials will require an additional
charge on top of pick-up fees
200.00
(c)
Fax Transmittal
6.00/1st page
2.00/additional page
(d)
Land Division Administration Fee 275.00 per new unittlot/block
(In relation to consents and part lot
control exemptions)
(a) Photocopies 0.50/page
Certified Photocopies 2.50
(f) Property Purchase Requests
(includes information regarding status of land under 40.00 GST exempt
subdivision agreements and otherwise, i.e. securities,
compliance, assumption, dedications, and covenants, etc.)
(g) Administer Oaths, Take Affidavits
(to commission documents for work
that is not in connection with business
of the Town, i.e, third party)
- Single page document
- Complex/Multiple page documents
(h) Burial Permits (resident and non-resident)
(i) Home Birth Registrations
5.00
10.00
25.00 GST exempt
25.00
-146-
COUNCIL - JUNE 8, 2004
SCHEDULE "B" TO BY-LAW 4496-04.F (continued)
Corporate Services Department
Items
2. Licensing
(a) Bingo Events
(b) Break Open Tickets (Nevada)
(c) Raffles
(d) Letters of Approval
(Council approval of Monte Carlo,
Raffle or Monster (Special) Bingo Events)
(e) Marriage License
3. Temoorary Road Closures
Cost $
(includes GST)
3%of prize board GST exempt
3% of prize board GST exempt
3% of prize board GST exempt
25.00 GST exempt
100.00 GST exempt
(a)
Parades/Processions
No fee
(see applicable by-law [4101-99.11 for refundable clean up deposit)
(b)
Street Parties/Social/Community Events
No fee
(c)
Athletic Events
No fee
(see applicable by-law [4101-99.7 for refundable clean up deposit)
(d)
Filming Permit - Administrative
300.00
- Road Inspection
250.00
(see applicable by-law [4101-99.T] for refundable clean up deposit)
-147-
COUNCIL - JUNE 8, 2004
SCHEDULE "E" TO BY-LAW 4496-04.F
Committee of Adjustment
Items Cost $
(includes GST)
(a) Consent Applications — perproposedlot 900.00
- rehearing for amending conditions to decision
within one year of conditional period 425.00
(b) Approval respecting a Foreclosure or Power of Sale 875.00
in relatlon to part of a lot, per proposed lot
(c) Validation of title, with respect to each of parcel of land 875.00
that is proposed to have its title validated
(d) Minor Variance Applications 475.00
Reduction of 50% to the aforementioned fee as follows:
- that the structure was constructed in accordance with
an interpretation of the Zoning by-law and that
interpretation is no longer In use; or
- that, prior to the applicant's purchase of the structure, the
Town provided a zoning compliance letter to that applicant
Indicating that the non -conforming aspect was not an
Issue at that time; or
that the structure was constructed pursuant to a building
building permit, the plans for which set out a non -conforming
aspect, where such plans were reviewed by Town staff
for acceptance purposes
Reduction of 80% to the aforementioned fee as follows:
- additional variances sought relate to the same structure for
which a full application fee or a 50% application fee has been
paid; or
- additional variances sought relate to different structures on the
applicant's premises, but apply to the same side, front or rear
yard sought to be varied.
(a) Committee of AdjustmentlAnnual Subscription
Pick-un
- Committee of Adjustment (agenda & attachments) 75.00
- Committee of Adjustment (agenda only) 35.00
- Committee of Adjustment (minutes) 35.00
Mail -out - To receive by mail annual subscription for any of
above listed materials will require an additional
charge on top of pick-up fees 200.00
-148-
COUNCIL - JUNE 8, 2004
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4542 -04. T
BEING A BY-LAW to amend
Parking By4aw 3377-92 as
amended, with respect to
Heavy Trucks in the Town
of Aurora
WHEREAS Section 11 (1) of the Municipal Act 2001, S.0.2001 C.25, as amended
authorizes a municipality to pass by-laws for the regulation of traffic on highways;
AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora
enacted By-law 3377-92, as amended, being the Parking and Traffic Control By-
law;
AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora
deems it necessary and expedient to amend By-law 3377-92, as amended;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF
THE TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT Schedule XIV respecting Heavy Traffic to By-law 3377-92, as
amended, is hereby amended by the deletion of the following:
COLUMN 1 COLUMN 2
COLUMN 3
Berczy Street Wellington Street E. South limit of Berczy Street
Edward Street Metcalfe Street Yonge Street
Metcalfe Street Edward Street , Berczy Street
3. THAT Schedule "A" to this By-law No.4542-04,T with respect to Heavy Traffic is
hereby enacted and shall be inserted as the appropriate page of Schedule XIV of
the Consolidated By-law 3377-92.
4. THAT the provisions of this By-law shall come into force upon third reading and
when properly worded signs have been erected and are on display.
READ A FIRST AND SECOND TIME THIS 8'" DAY OF JUNE 2004,
READ A THIRD TIME AND FINALLY PASSED THIS 8Th DAY OF JUNE 2004.
T. JONES, MAYOR
B. PANIZZA, MUNICIPAL CLERK
-149-
COUNCIL — JUNE 8, 2004
—150—
COUNCIL - JUNE 8, 2004
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4544-04.T
BEING A BY-LAW to designate and
erect stop signs at the intersection
of Murray Drive and the west
entrances/exits to 14800 Yonge
Street and 14720 Yonge Street.
WHEREAS the provisions of the Highway Traffic Act, R.S.O. 1990, c. H.8 (as
amended), permit Council to erect stop signs at the intersections of highways under its
jurisdiction;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
THAT the following intersection shall have stop signs erected in accordance with
the prescribed regulations:
1. Eastbound on Murray Drive at the west entranceslexits to 14800 Yonge
Street and 14720 Yonge Street,
2. Westbound on Murray Drive at the west entranceslexits to 14800 Yonge
Street and 14720 Yonge Street.
3. Northbound from the west exit from 14720 Yonge Street at the intersection of
Murray Drive,
4. Southbound from the west exit from 14800 Yonge Street at the intersection of
Murray Drive. -
2. THAT the provisions of this By-law shall come into force and effect upon the third
reading thereof.
READ A FIRST AND SECOND TIME THIS 8T" OF JUNE, 2004.
READ A THIRD TIME AND FINALLY PASSED THIS 8' OF JUNE, 2004.
r. JONES, MAYOR B. PANIZZA, TOWN CLERK
-151-
COUNCIL - JUNE 8, 2004
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4545-04.0
BEING A BY-LAW to
Confirm Actions by
Council Resulting From
The Meeting of June 8,
2004.
THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA
HEREBY ENACTS AS FOLLOWS:
THAT the action of the Council at its meeting held on June 8, 2004 in respect to
each motion, resolution and other action passed and taken by the Council atthe
said meeting is, except where prior approval of the Ontario Municipal Board is
required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 8m DAY OFJUNE, 2004.
READ A THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF JUNE, 2004.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
-152-
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
TUESDA Y JUNE S, 2004
Correspondence from Meridian Planning Consultants regarding
1207309 Ontario Ltd and 690346 Ontario Inc. (Magna)
Item #13 page 105
Correspondence from Mr. George Rust-D'Eye regarding proposed
amendments to the Procedural By-law
Item #10 General Committee item (4) page 78
JUN-08-2004 TUE 11:54 AM MERIDIAN PLAN FAX NO, 17057375078 P, 02
MERIDIAN
PLANNING CONSULTANTS INC.
JUN - 8 2004
Services
June 80 2004
Mayor Jones and Members of Council
Town of Aurora
10o John West Way
Box No. 1000
Aurora, ON
L4G 6,11
Mayor Jones and Members of Council:
RE: Vacant Land condominium and Zoning By-law Amendment Applications
1207309 Ontario Inc, and 690346 Ontario Inc. (Magna)
Town Report: PL04.066
Our File Number. 2336
I am writing to you on behalf of Magna Entertainment Corporation regarding lands legally described as Part of
Lot 20, Concession 2, E.Y.S. and to particularly address concerns that I have regarding the draft approval
conditions and zoning by-law amendment that are to be considered by Council at their meeting of June 8, 2004.
By way of background, the application for a 10 unit Vacant Land Condominium approval and rezoning was filed
in May 2003 and the public meeting held 4 months later in September 2003. In an effort to expedite the
approval process and to assist Town staff, I prepared draft approval conditions which were submitted to the
Town eight months ago, on October 8, 2003. One of the key conditions related to the need to satisfy the
Conservation Authority with regard to the property line on the most easterly unit (lot) prior to plan registration.
1. Draft Approval Conditions
While the majority of draft approval conditions are identical to those submitted in October of last year, there are
draft approval conditions suggested by staff (Note Appendix A of the Staff Report) that we feel require further
consideration. These are detailed below:
Condition 3 •— The staff report, draft approval conditions and rezoning by-law being considered by Council on
June 8, 2004. all suggest the imposition of a Holding category relating to the verification of adequate services
for the 8 unit development. It is my position and that of my clients that it is unreasonable to impose draft
approval conditions, clearance conditions, agreements and zoning all for the same purpose, that is, to ensure
that servicing capacity exists for the plan as now proposed (8 units). The subject property is designated for
development, a Condominium Agreement is required, the proposed development is logical and orderly and
complies with the Secondary Plan (O.P.A_ SO) and agency sign -offs (including Town Departments and York
Region) are required. Therefore, it is my opinion that Council should delete all references to a Holding provision
in Condition 3 as well as the deletion of 3 a) to f) inclusive. Further, in an Agreement made on February 17,
113 Collier Street, Barrie, ON Canada L4M 1H2 • Tel; 706,737.4512 • Fax; 705 737.5078 • WabGita: wwwmeridianplan.ca
Bay Wellington Tower, Box 792. 181 Bay Street, Suite 2310, Toronto, ON M5J 2T3 • TaL 416.977,7511 • Fax: 418,977.985E
2400 Meadowpine Boulevard, Suite #102, Mississauga, ON L5N 6S2 • Tel; 905,819.2993 • Fax 905.819,29s4
JUN-08-2004 TUE 11:55 AM MERIDIAN PLAN FAX N0, 17057375078 P. 03
2003, Preserve Homes Corporation has re -assigned rights to allocations of residential water service and
sanitary sewer service for 52 single or semi-detached residential units to Magna (690346 Ontario Inc. and
1207309 Ontario Inc.). In summary, the draft approval conditions and proposed zoning relating to a Holding
zone for servicing allocation are inappropriate and unreasonable in this instance.
In addition to this, staff are suggesting in Staff Report PL04-068 that the Ontario Municipal Board withhold its
order until the Town confirms servicing capacity. This is entirely unreasonable and inappropriate since this
application preceded any staff report at the Region and there are no Town policies or formal planning
documents to support such a request.
Condition 15 —requires the installation of tree protection fencing prior to commencement of topsoil removal,
grading or construction activities and to agree that there will be no tree removal without written approval from
the Director of Leisure Services. Please note that the road has been constructed and the services installed. As
such, this condition is not necessary.
Condition 30 The proposed development will be accessed via Touch Gold Lane. Lands north of Touch Gold
Lane are identified as a Future Development Area and are not part of the current application. However, Town
staff are suggesting the conveyance of a 0.3 metre reserve along Wellington Street to prevent access to the 8
residential units from Wellington Street. This condition is unreasonable as It is clear that the proposed
residential units will take access from Touch Gold Lane. There is no intent to access the lands from Wellington
Street.
Condition 31 staff are suggesting in the first part of the condition that the owner agree in the Condominium
Agreement to design and construct the Wellington Street sanitary sewer connection as part of the servicing
works for the subject lands. We suggest that this condition needs to be clarified to describe the precise location
of the connection. Therefore, the first sentence of this condition should be revised to read:
The Owner shall agree in the Condominium Agreement to design and construct the Wellington 8trest
sanitary sewer connection on Adana Meadows Way from the Touch Gold Lane intersection to
Wellington Street East as part of the servicing works for the subject lands.'
Although Magna has secured sewage allocation as outlined above (note comments under Condition 3), the
second part of Condition 31 ties the registration of the MEC development to future events which are beyond
Magna s control, that is, the construction of the East Holland Trunk Sewer. If the construction of the East
Holland Trunk Sewer is delayed, this condition would prevent the MEC project from proceeding. While Magna
is agreeable to construct the link noted above, it is not Magna s responsibility to build the Trunk Sewer. The
MEC property can be appropriately serviced without the East Holland Trunk Sewer and therefore we request
deletion of all but the first sentence of this condition (as revised above).
Condition 34• should be clarified to state:"...except as noted in Conditions 20 and 35 at the end of the first
sentence. Similarly, reference should be made to Conditions 20 and 35 at the end of the second paragraph (not
Conditions 2� and 35).
Condition 36 — The reference in Condition 36 to a' common elements Condominium Corporation should be
changed to a Vacant Land Condominium Corporation 'to reflect the approval requested.
Condition 37- requires emergency access arrangements with the Fire Chief. Our file records indicate that the
Fire Chief was circulated the plan of condominumlrezoning and responded on July 10, 2003 indicating no
JUN-08-2004 TUE 11:55 AN MERIDIAN PLAN FAX NO, 17057375078 P, 04
concerns. I question why this condition is being suggested and would request its deletion.
Conditions 38 and 39 —describe the need to prepare and implement the recommendations of a Noise and
Vibration Study. The proposed 8 unit residential development is buffered to the south by the golf course, to the
west by a stormwater management pond, to the north (from Wellington Street) by vacant lands and earth
berming and to the east by open Space lands. I would suggest therefore that Conditions 38 and 39 are
unreasonable.
2. Zoning By-law Amendment
The proposed by-law amendment is problematic in that a Holding zone relative to servicing allocation (as noted
above) is suggested for the entire property. While my client is agreeable to a Holding provision on Block 1
pending resolution of the rear lot line through the preparation of an Environmental Impact Study, a Holding
category for any other reason is not acceptable.
Further, a specific request was made for a special minimum lot frontage for lands in Block 1 and a draft by-law
(titled Alternate By-law) was provided to the Town. This request has not been acknowledged in the staff report
nor identified in the proposed rezoning by-law. In particular, it has always been Magna's intent to divide Block 1
into two units (assuming a favourable outcome to the Environmental Impact Statement) but the by-law as now
drafted would prevent this unit division.
Your consideration of the above -noted concerns is appreciated and will assist in resolving a number of items
prior to the upcoming Ontario Municipal Board Hearing.. Finally, I wish to re -iterate our request that Council not
require the Ontario Municipal Board to withhold its order given that servicing allocation can be addressed
through provisions in the Condominium Agreement. Thank you for your attention to these matters,
Sincerely,
Celeste Phillips, RPP, MCIP
Copy.,
A. Eagleson
S. Stein
S. Seibert
R. Panizza
WeirFoulds LLP 6/8/2004 3:16 PAGE 2/9 RightFax
George Fl.Baat.)Dxye - WeirFouldsLLP
B-mail;mtdeye&veirf%dds.cetn BARRISTERS 5 SOLICITORS
)Direct Line 416,947.5080
Pile 08337.00021
June 8, 2004
PRIVILEGED & CONFIDENTIAL
VIA FACSIMILE
Town of Aurora
100 John West Way
Aurora, ON L4G 6J1
Attn: Ms. Phyllis Carlyle
Acting Town Solicitor
Dear Ms. Carlyle:
Re: Town of Aurora
Procedure By-law No. 4280-01.0
This is in response to your e-mail of June 3, 2004 requiring assistance with
respect to the contents of the Town's Procedure By-law, By-law No. 4280-01.C.
You have advised me that the subject matter in respect of which the Town needs
immediate advice relates to the discussion contained in your e-mail on the holding of
"workshops", and whether they may be held in camera.
BACKGROUND:
The procedures for the holding of meetings of municipal councils are dealt with in
sections 230 to 246 of the Municipal Act 2001, (the "Act") and in the Town's Procedure By-law,
enacted by the Council pursuant to the provisions of what is now section 238 of the Act.
Under subsection 239(1) of the Act, except as provided in that section, all
meetings shall be open to the public.
Subsection 239(2) then sets out a number of specific subject matters in respect of
which a meeting or a part of a meeting may be closed to the public.
Subsection 238(1) of the Act defines "meeting" for the purposes of that section
and section 239 as:
The Exchange Tower, suite 1600 Tdephone 41&365.1110
P.O. Box 480, 130 King Street West Facsimile 41&365.1876
Tormtto, Ontario, Canada M5x 1]5 Webaite www.welrfoulds.com
WeirFoulds LLP 6/8/2004 3:16 PAGE 3/9 RightFax
WeirFouldsLLP
BARRISTERS A SOLICITORS
'"any regular, special, committee or other meeting of
a council or local board".
However, that definition, being circular in nature, is of no assistance in defining
the term for the purposes of this discussion.
Turning to dictionary definitions of "meeting", Black's Law Dictionary provides
the following:
"A coming together of persons; an assembly.
Particularly, in law, an assembling of a number of
persons for the purpose of discussing and acting
upon some matter or matters in which they have; a
common interest."
This latter definition has been referred to with approval by the Ontario Court of
Appeal in one of the three landmark Ontario cases2 dealing with "meetings" of municipal
councils.
Unfortunately, the Court decisions do not appear to have been totally consistent in
this regard. For instance, it is difficult to reconcile the following statements from those
judgments:
VANDERKLOET:
"... I do not think that the requirement that the
meetings of the Board should be open to the public
precludes informal discussions among board
members, either alone or with the assistance of their
staff."
SOUTHAM v. HAMILTON-WENTWORTH:
1 Re: Southam Inc. and Economic Development Committee, Regional Municipality ofHamilton-Wentworth (1988),
66 O.R. (2d) 213; application for leave to appeal to the Supreme Court of Canada dismissed, June 12, 1999,
z The other two decisions are that of the Court of Appeal in Vanderkloet et al. v. Leeds and Grenville County Board
ofEducation (1995), 51 O.R. (2d) 577; leave to appeal dismissed by the Supreme Court of Canada (1985), 54 O.R.
(2d) 352; and of the Divisional Court in Southam Inc, Y. Ottawa (City) Council (1991), 5 O.R.. (3d) 726.
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"There is no doubt that members of a committee,
meeting informally, can discuss questions within
the jurisdiction of the committee privately, but
when all members are summoned to a regularly
scheduled meeting and there attempt to proceed in
camera, they are defeating the intent and purpose of
council's by-law which governs their procedure."
SOUTHAM v. OTTAWA:
"The key would appear to be whether the
councillors are requested to attend (or do, in fact,
attend without summons) a function at which
matters which would ordinarily form the basis of
council's business, are dealt with in such a way as to
move them materially along the way in the overall
spectrum of a Council decision. In other words, is
the public being deprived of the opportunity to
observe a material part of the decision -making
process?"
It is useful to note the subject matter of the decision -making in the three cases:
VANDERKLOET:
A Board of Education decided in camera to reorganize three elementary schools,
and then confirmed the decision subsequently in a public meeting. The Court held that such
procedure did not breach section 183(1) of the Education Act requiring meetings to be held in
public, and the Board was not required to make public any staff reports prepared for their
assistance and guidance. What transpired following the first meeting remedied any deficiency.
SOUTHAM v. HAMILTON-WE'NTWORTH:
Before a regularly scheduled meeting of a committee, the committee decided to
hold instead a "committee workshop" (also referred to as a "bull session" and a "brainstorming
session"), with staff, in camera, to review past, present and future objectives, as well as the
committee's terms of reference. The Court held, adopting the definition from Black's Law
Dictionary referred to above, that "meeting" should be interpreted as any gathering to which all
members of the committee are invited to discuss matters within their jurisdiction. It appears that
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the Court accepted as a significant factor in its decision that all members had been summoned to
a regularly scheduled meeting and then attempted to proceed in camera. Since the get-together
constituted an assembling of the members for the purpose of discussing matters within their
jurisdiction, it constituted a "meeting" and consequently contravened the Region's by-law
requiring meetings to be open for attendance by the public, and thus exceeded the jurisdiction of
the committee. This was in spite of the fact that no decisions, recommendations or reports were
made, no business was transacted, and it was expected that a subsequent meeting of the
committee would take place within several weeks, open to the public, at which recommendations
concerning policy would be developed. The Court's decision was reached even though the
statutory requirement in the at the time excepted committees from the requirement that meetings
be open to the public.
SOUTHAM v. OTTAWA:
Ottawa City Council held a "retreat" in camera at a resort, in which Council
members and the staff attended to deal with many items which would be within the range of
matters in which council would ordinarily involve itself, such as an overview of the capital
expenditure plan, an infrastructure management strategy, and a review of the next three years'
priorities by service area, The items discussed also included the presence of councillors at
official functions, decorum at council meetings, relations with City staff, the performance of the
Chief Administrator Officer and the question of additional salaries to be paid to councillors who
were committee heads. The material distributed included proposals that Council approved in
principle, an infrastructure management strategy, financial action plans for infrastructure
management strategy, and a sewage service rate report. Council also tabled subdivision and
redevelopment charges reports for public consultation. The Court held that the event constituted
a meeting, since it involved discussion in a structured way of matters which would ordinarily be
the subject of Council business, and did in fact result in certain action. In any event, the Court
held that there had not been sufficient disclosure to allow it to conclude with certainty the precise
nature of what had occurred, which must weigh against the City. Consequently, the Court held
that the Council's decision to hold the retreat was contrary to both its own by-law and section 55
of the Act, and exceeded its jurisdiction. Consequently, the meeting was a nullity, and its
decisions void.
CONCLUSIONS:
On the basis of the foregoing, I would conclude that a municipal council is not
precluded from assembling its members at an informal workshop or retreat, with or without the
presence of staff, to receive information or advice of a general nature involving subject -matters
of interest to the members, provided that:
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1. the assembly not be referred to as a "meeting';
2. it not take place at the time of a regularly scheduled meeting;
3. no proposals or recommendations for action be put before the members,
nor any votes, decisions, recommendations or consensus on any issue be
sought or made;
4. there be no action -oriented discussion of specific matters within the
jurisdiction of the council;
nothing be done to effect or further any decision -malting process; and
6. sufficient records be kept of the general nature of the session to enable a
Court to understand the precise nature of the proceedings.
Accordingly, I have prepared a draft by-law provision by which the City Council
may, if it decides to do so, amend its Procedure By-law to enable the holding of workshops or
retreats permitted by law, in the context of the foregoing discussion.
LEGISLATIVE REQUIREMENTS:
Section 238 of the Act requires every municipality to pass a procedure by-Iaw for
governing the calling, place and proceedings of meetings.
The Act does not define "meeting", nor does the provision provide any
particularity with respect to the content of such a by-law.
Under subsection 238(4) of the Act, before passing such a by-Iaw, which I
presume would include an amendment to such a by-law, a municipality must give notice of its
intention to pass the by-law.
Subsection 236(1) of the Act provides as follows:
"236(1) The council of a municipality shall hold its
meetings and keep its public offices within the
municipality or an adjacent municipality at a place
set out in the municipality's procedure by-law;
however, in the case of an emergency, it may hold
its meetings and keep its public offices at any
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convenient location within or outside the
municipality."
Assuming that a Court would accept that the type of "assembly" proposed in the
draft by-law does not constitute a "meeting" for the purposes of the Act, then it would be open to
the Council to provide for the holding of such an assembly at some place outside the
municipality or any adjacent municipality.
Subsection 239(1) of the Act provides that, except as provided in that section, all
meetings shall be open to the public.
Subsection 239(2) of the Act sets out a number of particular types of matters in
respect of which a meeting or a part of a meeting may be closed to the public during
consideration.
Under subsection 239(4), the Act requires that before holding a meeting or part of
a meeting that is to be closed to the public, a municipality must state by resolution the fact of the
holding of the closed meeting and the general nature of the matter to be considered at the closed
meeting.
Under subsections 239(5) and (6), a meeting shall not be closed to the public
during the taking of a except when the vote is for a procedural matter or giving directions or
instructions to employees, agents or consultants of the municipality.
Once again, on the assumption that the City has the power to hold an "assembly",
and such is held not to be in law a "meeting", it is my opinion that such an assembly may be
closed to the public, and the above provisions would not apply to it.
At the same time, I believe that it is important that the council establish an open
system for the convening of assemblies, and that public information be made available with
respect to the general nature of matters dealt with at the assembly.
In order to satisfy the Court's requirements with respect to "meetings", it is also
recommended, through the draft, that notes be kept of the general nature of the subject -matter
dealt with at the assembly, and such be made available to the public after the fact.
While I would emphasize that it is not open to a municipal council, simply by
creating its own definition by by-law for a word that is utilized in Provincial legislation, to avoid
statutory requirements, nevertheless, if, through the definition of "assembly", the Council creates
by by-law a procedure for convening a gathering of Council members, which, if complied with,
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would not constitute a "meeting", as the Courts have interpreted that term, then the objectives of
the municipality may be fulfilled.
The recommended requirement that notes be taken of the nature of the subject -
matter dealt with at the assembly is to address the statements, contained in some of the court
decisions referred to above, that if the Court cannot ascertain whether or not the event constituted
a meeting, by reason of lack of information, the Court will hold it against the municipality and,
in effect, create a presumption that what took place was a "meeting", and should not have been
dealt with in camera.
I have reviewed, briefly, the whole of the Procedure By-law, and will be pleased
if instructed to do so, to provide my recommendations as to other amendments which might be
recommended to Council for improvements to the By-law.
I trust that the foregoing will be of assistance to you and the Town of Aurora. I
will be pleased to discuss these matters with you at any time.
GHWeb
Enc.
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32A - ASSEMBLIES
PART IV - A - ASSEMBLIES
32A.1 In this By-law, "Assembly" means an informal gathering of members of Council
or of a Committee, held in accordance with this Section,
32A.2 An Assembly shall not be deemed to be a meeting of the Council or Committee
and shall not be subject to the rules and regulations applicable to meetings,
contained in this By-law.
32A.3 The Council may decide, at a meeting open to the public, to convene an informal
gathering of its members, or of the members of a Committee, to receive and
discuss information or advice of a general nature involving subject matters of
interest to the members, at a time and place designated at that time by the
Council.
32A.4 The Council, in deciding to convene an Assembly, shall designate the general
purpose or purposes for which the Assembly is to be held, and no other matters
may be considered by the Assembly.
32A.5 An Assembly may be held at any place designated by the Council at the time at
which it makes its decision to convene the Assembly, whether or not within the
boundaries of the Town or of any adjacent municipality.
32A.6 All members of the Council or Committee respectively are entitled to attend at
the Assembly, together with designated staff or consultants retained by the
Town, but the Council, in deciding to convene the Assembly, may decide to
exclude the public therefrom.
32A.7 No motion, resolution, by-law, debate, agreement in principle, consensus, straw -
vote, report, recommendation or other action of decision may be proposed,
discussed, decided upon, adopted, taken or made at an Assembly.
32A.8 The Council or Committee shall, at the commencement of an Assembly,
designate a person to make notes describing in general terms each subject -matter
dealt with at the Assembly.
32A.9 The notes taken pursuant to subsection 32A.8 shall, after the conclusion of the
Assembly, be maintained as a public record under the control of the Clerk.
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