AGENDA - Council - 20040224ifilI
`I I I 111,11
COUNCIL
I
Elul lil, I Ij
N& 04-06
TUESDAY, FEBRUARY 24 2004
7:00 p.m.
COUNCIL CNAMBERS
AUDORA TOWN HALL
PUBLIC RELEASE
20/02/04
TOWN OFAURORA
COUNCIL MEETING AGENDA
NO. 04-06
Tuesday, February 24, 2004
7:00 P.M. OPEN FORUM — COUNCIL MEETING TO FOLLOW
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
111 ADOPTION OF MINUTES
Council Meeting No. 04-05, Tuesday, February 10, 2004
RECOMMENDED:
THAT the Council Minutes of Meeting Number 04-05 be adopted as
printed and circulated.
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting No. 04-06
Tuesday, February 24, 2004
Page 2 of 10
Vll DELEGATIONS
Mr. Milos Prikryl, of the All Season Tennis Centre
Re: Item 4 — New Recreation Centre Proposal to
enter into a Partnership with the Town of Aurora
Mr. Brent MacKinnon of the Aurora Community Tennis Club
Re: Item 4 — New Recreation Centre
Mr. Tony Furiato and Mr. Jeff White of the Mentana Group
Re: Item 4 — New Recreation Centre
(pg• 1)
(pg• 2)
(pg• 3)
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX REGIONAL REPORT
X OTHER BUSINESS, COUNCILLORS
X1 READING OF BYLAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4504-041 BEING A BY-LAW to (pg. 178)
amend Municipal
Waterworks distribution
By-law 3305-91, as
amended
4507-04.D BEING A BY-LAW to (pg. 180)
exempt Lot 79,
Registered Plan 65M-
3677, in Aurora, from
the Part Lot Control
provisions as provided
in subsection 50 (5) of
the Planning Act,
R.S.O. 1990, c.P.13
(as amended).
(Cardiff Vale Estates)
Council Meeting No. 04-06
Tuesday, February 24, 2004
Page 3 of 10
4508-04.D BEING A BY-LAW to
amend adopt Official Plan
Amendment No. 50
(St. John's Bayland)
4509-04.D BEING A BY-LAW to
amend By-law No. 2213-78
(St. John's Bayland)
4510-04.D BEING A BY-LAW to
amend By-law 4491-035
to authorize a schedule
of fees for services
offered by the Leisure
Services Department
and to prescribe charges
for administrative
matters.
4512-04.0 BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
February 24, 2004,
XII IN CAMERA
None
XIII ADJOURNMENT
(pg. 181)
(pg. 195)
(pg. 199)
(pg. 211)
Council Meeting No. 04-06 Page 4 of 10
Tuesday, February 24, 2004
AGENDA ITEMS
1. Special General Committee - Working Session - Proposed Seniors' (pg. 4)
Centre Report No. 04-04, Monday, February 9, 2004
RECOMMENDED:
THAT the Report of the General Committee - Working Session No. 04-04,
be received and the recommendations carried by the Committee be
adopted.
2. LS04-007 — New Seniors Centre — Space Program (pg. 6)
Finalization/Budget Update
RECOMMENDED:
1. Overall Facility Components
THAT Council confirm the new Seniors facility to be located at 50 John
West Way will contain a dedicated space for seniors and a permitted
space for the community within a 14,000 footz structure generally in
accordance with the attached revised Schematic Design and Site Plan
dated February 9th 2004;
2. Determination of Options
i) THAT Council include in the final design a workshop area of
approximately 700 additional square feet; and
ii) THAT staff report back with details on the additional cost necessary to
include the functionality necessary to operate as an EOC plus Emergency
Evacuation Centre to serve the Town; and
iii) That Council provide direction with regards to the revised Partnership
Proposal from CHATS.
3. Undertaking of Final Design Phase
THAT the Project Manager be authorized to complete the Schematic
Design Phase, finalize the space program on the basis of the directions
above and, working with the Project Architect, finalize the design and
preparation of Tender documents as soon as possible.
Council Meeting No. 04-06 Page 5 of 10
Tuesday, February 24, 2004
4. Fundraising Financial Implications
THAT the Seniors Advisory Council be encouraged to take the necessary
steps to fulfil the objective of providing a Capital contribution to the facility
in an amount of $250,000 (excluding potential Trillium Capital Funding)
and staff confirm, prior to the award of Tender for the project that the
Advisory Council has a work plan/strategy in place to achieve that goal in
a timely fashion.
5. Confirmation of Conditional Consent to Proceed with Design Phase
THAT Council confirm that the authorization as set out above to proceed
with the design stage of the facility is not consent to proceed with
construction and that the construction stage of the facility continues to be
subject to the approval of the 2004 Capital Budget; Council's satisfaction
with detailed facility budget information to be provided by the Architect
through the Design/Tender stage, the fundraising initiatives of the Seniors
Advisory Council and the final Tender price aligning with the availability of
financing based on the appended revised Capital Budget information.
3. LS04-009 — Selection of Project Architect for the (pg. 39)
New Seniors' Centre
RECOMMENDED:
THAT Council endorse the selection of WGA Wong Gregersen Architect
Inc. as the Project Architect for the new Seniors' Centre subject to the
signing of a satisfactory Agreement with the Town of Aurora; and
THAT staff report back to Council with the Agreement for final Council
approval.
4. Special General Committee Meeting -Working Session -Proposed (pg. 50)
Recreation Complex Report No. 04-05, Thursday, February 12, 2004
RECOMMENDED:
THAT the Report of the General Committee - Working Session No. 04-05
be received and the recommendations carried by the Committee be
adopted.
Council Meeting No. 04-06
Tuesday, February 24, 2004
Page 6 of 10
5. LS04.008 — New Recreation Centre — Space Program (pg. 52)
Finalization/Budget Update
RECOMMENDED:
1. Overall Recreational Facility Components
THAT Council confirm the new recreation facility to be constructed on the
Burnett lands is to continue to contain the following major elements:
i) An aquatic facility incorporating a 25 metre 8 lane pool, leisure
pool and learning pool;
ii) A double pad ice surface and related spectator seating;
iii) A Pre-school program area;
iv) Ancillary support office area and canteen;
v) A reduced common space/lobby area configuration.
THAT the facility be designed and configured in a manner similar to the
drawing attached hereto as Schedule "A" and Schedule "B" allowing for
future consideration for expansion to include:
i) Up to two additional ice surface(s); and/or
ii) A double gymnasium and related community space; and/or
iii) An indoor soccer facility.
THAT the Site Plan for the overall development of the property take into
consideration the desire of Council to include provision for a temporary
bubble structure to accommodate the needs of the Aurora Soccer Club
and the public/private partnership proposal submitted by Miloslav Prikryl,
for an indoor tennis facility subject to satisfactory arrangements being
finalized with these entities.
2. Undertaking of Design Phase
THAT the Project Manager be authorized to complete the Schematic
Design Phase, finalize the space program; update the preliminary building
budget accordingly and finalize the process to recruit a Project Architect to
undertake building design.
3. Financial Implications, Analysis/Budget Update
THAT the attached preliminary Capital Budget information provided by the
Project Manager and the updated Operating Budget information provided
by the Director of Leisure Services be received as information; and
Council Meeting No. 04-06
Tuesday, February 24, 2004
Page 7 of 10
THAT staff report to Council as part of the consideration of the 2004
Capital Budget process on the implications and options for the financing of
the debt component of the project.
4. Public/Private Partnership Solicitation
THAT, the Project Manager immediately undertake a public process to
solicit requests for expressions of interest from the private sector to
partner with the Town in the construction of the facility and report back as
to the viability of any of the potential arrangements identified through the
process as soon as possible.
5. Fundraising
THAT, Council provide general direction as to the overall approach they
wish to take with respect to the fundraising component for the project in
order that this aspect can be incorporated into the detailed funding
analysis to be undertaken.
6. Confirmation of Conditional Consent to Proceed with Design Phase
THAT, the Committee confirm that the authorizations as set out above to
proceed with the design stage of the facility as approved in the amended
2003 Capital Budget is not consent to proceed with construction and that
the construction stage of the facility continues to be subject to the
approval of the 2004 Capital Budget; Council's satisfaction with the final
budget information to be provided by the Architect through the design
stage; final financing information from both operating and capital
perspectives and results of the analysis of the solicitation of potential
private sector partners.
6. LS04-010 —Selection of Project Architect for (pg. 108)
the New Recreation Complex
RECOMMENDED:
THAT Council endorse the selection of NORR Limited, Architects &
Engineers as the Project Architect for the new Recreation Complex; and
THAT Council authorize the Mayor and Clerk to sign the Agreement
between the Town and NORR Limited, Architects & Engineers.
Council Meeting No. 04-06
Tuesday, February 24, 2004
Page 8 of 10
7
9
BA04-001 — Variance to Sign By-law
Sunoco— 15612 Yonge Street
RECOMMENDED:
(pg. 118)
THAT Council approve the site specific request for a variance to By-law
3400-92 as it affects 15612 Yonge Street to permit the proposed sign to
project beyond the roofline of the building.
LS04-005 — Fees and Service Charges
RECOMMENDED:
(pg. 124)
THAT Council approve By-law #4510-04.F amending By-law #4491-03.F
to the Department of Leisure Services Existing Fees and Service Charges.
9. PL04-020 — Application for Exemption from Part Lot Control (pg. 139)
Cardiff Vale Estates Inc.
Lot 79, Registered Plan 65M-3677
Conover Avenue & Hartwell Way
File: D12-PLC-02-04
RECOMMENDED:
THAT Council approve the request for exemption from Part Lot Control
made by Cardiff Vale Estates Inc. to divide Lot 79 on Conover Avenue and
Hartwell Way, Registered Plan 65M-3677, into separate lots; and
THAT Council enact By-law 4507-04.D.
10. PL04-021 — St. John's Bay Land Company Ltd. (pg. 144)
243 Earl Stewart Drive
Lot 1, Block 7, Plan 65M-2874
Official Plan and Zoning Amendment Applications
File: D09-13-03 & D14-32-03 respectively
RECOMMENDED:
THAT report PL04-021 be received and that Official Plan Amendment No.
50 be approved and that implementing Zoning By-law Amendment No.
4509-04.D be enacted at tonight's Council Meeting.
Council Meeting No. 04-06 Page 9 of 10
Tuesday, February 24, 2004
11. General Committee Meeting Report No. 04-06 (pg. 153)
Tuesday, February 17, 2004
RECOMMENDED:
THAT the Report of the General Committee Meeting No. 04-06 be
received and the recommendations carried by the Committee be adopted.
12. Correspondence from Toronto and Region (pg. 161)
Conservation for the Living City
Re: Appointment of Members to the Humber
Watershed Alliance: 2004 to 2006
RECOMMENDED:
THAT Council receive the correspondence and appoint one member of
Council and appoint the appropriate staff liaisons to the Humber
Watershed Alliance: 2004 to 2006
13. Motion from the Town of Whitchurch-Stouffville (pg. 169)
Re: Overview of the Proposed Amendments to the
Planning Act (Bill 26, Vt reading) (C10-DV & 1300)
RECOMMENDED:
THAT Council receive and endorse the following Resolution from the
Town of Whitchurch-Stouffville:
"THAT this Report be adopted by the Town of Whitchurch-
Stouffville as the Municipality's comments on Bill 26; and
AND THAT the Town of Whitchurch-Stouffville advise the Minister
of Municipal Affairs that the Municipality supports the provisions of
Bill 26; and
AND THAT the Town of Whitchurch-Stouffville seeks a broadening
of Bill 26 to include provisions that relate to the submission of
prescribed information in support of planning quotations, affecting:
Section 22(4) and O.Reg. 198/96; Section 34(10.1) and O.Reg.
199/96; section 51(17) and O.Reg. 196/96; and, section 53(1) and
O.Reg. 197/96. The broadening of Bill 26 would require the
applicant to submit technical studies and reports in support of the
development proposal consistent with the information requirements
contained in an approved Official Plan or Secondary Plan; and
Council Meeting No. 04-06
Tuesday, February 24, 2004
Page 10 of 10
AND THAT the Clerk be authorized to forward the Resolution and
Staff Report to the Minister of Municipal Affairs; and
AND THAT this report be circulated to all York Region
municipalities to seek their support and request that they forward
their comments to the Minister of Municipal Affairs."
14. Correspondence from Councillor Morris (pg. 171)
Re: Letter from the Aurora Residents Pet Care Association
Regarding Animal Control Services (Item 11(5))
RECOMMENDED:
THAT Council provide direction on this matter.
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Message Page 1 of 1
Panizza, Bob
From: Brent MacKinnon [brent@aci.on.ca]
Sent: Friday, February 20, 2004 9:53 AM
To: Panizza, Bob
Cc: william raid; Brent MacKinnon; Eric Harrison; Hilary Jackson; john.moniz@sympatico.ca; Joshy
Kallungal; Maroun Achkar ; Nicole Fusee
Subject: Delegation status for next Council Meeting
Hi Bob,
ACTC Mission Statement:
To provide in partnership with the town of Aurora, a self-sustaining, non-profit community
organization, dedicated to providing affordable tennis programs to people of all ages and
abilities.
The Aurora Community Tennis Club (ACTC), Board of Directors would like
delegation status at next Tuesday's Council meeting. As President of the Board I
wish to speak briefly to the Council in respect to the Recreation Complex under
discussion at this Council meeting.
The ACTC presentation will briefly explain and outline the progress we are making
in respect increasing our clubs capacity to meet the tennis needs of Aurora
residents. We are very pleased to be included in the draft plans for the Burnett
property and look forward to participating with Council (and the Leisure Services
Advisory Committee) on the development of this complex. Last year we conducted
an in depth survey of our membership and fellow Aurora residents. The
information garnered from this survey formed the basis for a detailed proposal
that was presented to the Leisure Services Advisory Committee. The ACTC Board
has formed a Working Expansion Committee that is delegated to work with Town
staff and the yet to be formed Leisure Services Advisory Committee. We look
forward to commencing this partnering effort in the coming weeks and months.
Thank you for this opportunity to represent the interest of current and future
tennis enthusiasts in Aurora.
Sincerely,
Brent MacKinnon
President, Aurora Community Tennis Club
Outgoing mail is certified Virus Free.
Checked by AVG anti -virus system (http://www.grisoft.com).
Version: 6.0.588 / Virus Database: 372 - Release Date: 2/13/2004
2/20/04
Page 1 of 1
Panizza, Bob
From:
Tony Furiato
Sent:
Thursday, February 19, 2004 4:44 PM
To:
Panizza, Bob
Cc:
Jeff White
Subject: Request for Delegation Status
Hello Mr. Panizza,
On behalf of the Mentana Group and with respect to the Recreation Complex project, please be advised that Jeff
White and I, Tony Furiato, request the privilege of being recognized as a delegate in the next town council
on Tuesday, February 24th. Can you please confirm our request for delegation status either by email or telephone
at your earliest convenience? Thank you for your consideration.
Respectfully Yours,
Tony.
Tony Furiato
Mentana Group of Companies
Tel. 905-738-7574 ext. 200
Fax 905-738-3941
Cell 416-677-4153
000003
2/19/04
AGENDA ITEM #
_i
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
REPORT
NO. 04-04
Holland Room
Aurora Town Hall
Monday, February 9, 2004
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones In the Chair; Councillors Buck, Gaertner,
Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Hogg was out of the country on business.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services[Town Clerk, Director of Leisure Services and
Project Manager Norm Grey -Noble.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
APPROVAL OFAGENDA
Moved by Councillor Morris
Seconded by Councillor West
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III ITEM FOR DISCUSSION
1. LSO4-004 - New Seniors' Centre Space Program Finalization/Budget Update
Mr. Norm Grey -Noble elaborated on the proposed Seniors' Centre project,
highlighting a revised schematic placement of the building on the site and an
updated budget. Issues regarding the location of the building, construction costs
and soil conditions were explained. Mr. Grey -Noble clarified that some of the soil
and other material from the Town Hall construction may have been dumped on
the proposed Seniors' Centre building site.
The Committee members discussed a number of issues including: the possibility
of combining the proposed Seniors' Centre with the proposed Recreation
Complex; the need for a library within the Seniors' Centre; joint uses, such as a
pool/billiard room for seniors and youth.
The Committee members made inquiries regarding the quality of the interior
finishes and mechanical components of the building, and commented that
000004
Special General Committee Report No. 04-04 Page 2
Monday, February 9, 2004
sufficient safeguards and guarantees should be in place during and after the
construction of the building.
The Committee members inquired about the adequacy of parking spaces, to
which staff elaborated on the number of spaces and the overlapping of uses.
The Committee members raised the Issue of the old library's future use, the
availability of funding for its refurbishing, as well as the future plans for other
Town facilities in the downtown core.
The Committee members raised the issue regarding funding availability from the
Trillium Corporation. Staff indicated that grant support and fundraising has been
identified in the budget in the amount of $250,000.
The Committee members indicated that staff should investigate the issue of user
fees for the seniors' group, which would be consistent with user sports groups in
other Town facilities.
The Committee requested that staff review the costs associated with an
Emergency Operations Centre and report back to Council.
The Committee requested that the construction of the workshop be included In
the proposed project.
The Committee requested that local businesses be contacted to identify possible
sponsorship opportunities to support funding.
The Committee asked staff to meet with CHATS and the seniors' group to identify
needs, space requirements and costs associated with accommodating this group
in the new Seniors' Centre or, alternatively, in the old library,
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Leisure Services Report LSO4-004 be received and staff report
back to Council on February 24, 2004, addressing the issues identified by
the Committee and public comments received.
CARRIED
IV ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 9:35 p.m.
CARRIED
000005
[AGENDA ITEM I
40]
TOWN OF AURORA M
COUNCIL REPORT No. LSO4-007
SUBJECT: New Seniors Centre — Space Program Finalization/Budget Update
FROM: Allan D. Downey, Director of Leisure Services
DATE: February 24, 2004
RECOMMENDATIONS
1. Overall Facility Components
THAT Council confirm the new Seniors facility to be located at 50 John West Way will
contain a dedicated space for seniors and a permitted space forthe community within a
14,000 foot2 structure generally in accordance with the attached revised Schematic
Design and Site Plan dated February 9`h 2004;
2. Determination of Options
THAT Council include in the final design a workshop area of approximately 700
additional square feet; and
ii) THAT staff report back with details on the additional cost necessary to include the
functionality necessary to operate as an EOC plus Emergency Evacuation Centre
to serve the Town; and
iii) That Council provide direction with regards to the revised Partnership Proposal
from CHATS.
3. Undertaking of Final Design Phase
THAT the Project Manager be authorized to complete the Schematic Design Phase,
finalize the space program on the basis of the directions above and, working with the
Project Architect, finalize the design and preparation of Tender documents as soon as
possible.
4. Fundraising Financial Implications
THAT the Seniors Advisory Council be encouraged to take the necessary steps to fulfil
the objective of providing a Capital contribution to the facility in an amount of $250,000
(excluding potential Trillium Capital Funding) and staff confirm, prior to the award of
Tender for the project that the Advisory Council has a work plan/strategy in place to
achieve that goal in a timely fashion.
00006 ....12
February 24, 2004 - 2 - Report No. LSO4-007
5. Confirmation of Conditional Consent to Proceed with Design Phase
THAT Council confirm that the authorization as set out above to proceed with the
design stage of the facility is not consent to proceed with construction and that the
construction stage of the facility continues to be subject to the approval of the 2004
Capital Budget; Council's satisfaction with detailed facility budget information to be
provided by the Architect through the Design/Tender stage, the fundraising initiatives of
the Seniors Advisory Council and the final Tender price aligning with the availability of
financing based on the appended revised Capital Budget information.
BACKGROUND
On February 3, 2004 staff presented the General Committee with a report regarding the
space program finalization and an updated Budget. The Project Manager for the facility
gave a detailed review of the Proposed New Seniors Centre.
Following delegate presentations and discussions regarding the project, the Committee
referred these issues to a Special Meeting of the General Committee on February 9, 2004.
COMMENTS
The recommendations set out above reflect to the best of staff's understanding the general
outcomes of the discussion by Council at the Special General Committee Meeting held on
February 9tn
The list of potential partners for the centre included an emergency operations centre,
computer training, CHATS day program, the Arboretum and the Bridge Club. As was
indicated in the previous report a number of the needs of the Arboretum and the Bridge
Club are relatively easily accommodated in the design.
Staff will undertake the additional research necessary and report back to Council prior to
the finalization of the building design with more detail as to the costs for the proposed EOC
and evacuation centre. The analysis will include review of grants/funding options available.
With respect to CHATS, following the General Committee meeting of February 3rd and the
Special meeting on February 9t , a meeting with Executive Director of CHATS and the
Seniors Steering Committee was arranged. The meeting took place on Monday, February
16th at the Seniors Centre and information emanating from that meeting was shared with
the Seniors membership on Thursday, February 19th. Staff have attached a response from
the Seniors Steering Committee regarding the outcome of the Seniors membership
meeting.
Staff have also received correspondence from the Executive Director of CHATS regarding
the meeting of February 16, 2004. Please find attached their correspondence and
proposal presented to the Steering Committee.
..../3
February 24, 2004 - 3 - Report No LS04-007
OPTIONS
The revisions to the Schematic Design reflect the understanding of staff and the Project
Manager as to the scope and elements of the facility that Council would like to incorporate.
Staff will report back regarding the impact of a Council decision to accommodate the
revised Proposal of CHATS.
CONCLUSIONS
The Schematic Design for the new Seniors Centre has evolved from the establishment of
priority service areas by Council to the point where a Project Manager has been engaged,
a series of consultations with the public and user groups has been conducted, an Architect
recruitment commenced and Schematic Building Design has been refined.
The Design was presented at the General Committee Meeting held February 3rd and
reviewed in detail by the Project Manager. Additional detailed discussion took place at the
Special Meeting held February 9th. The discussion at that meeting has been synthesized
into the recommendations contained in this report.
Formal Council decisions to finalize the centre's program and the establishment of the
resultant construction budget are now necessary if the desire to commence construction
this year is to be achieved.
FINANCIAL IMPLICATIONS
Capital:
Staff have attached the revised draft 2004 Capital Budget Sheet. The proposed budget for
construction reflects the detailed discussion that took place on February 9th with respect to
the overall budget and the inclusion of the workshop space. The only change to the
information provided is the inclusion of an allowance for land cost as part of the overall
project. The facility will sit on a portion of the Town Hall site (pre DCA) and it is appropriate
that growth (the development community) pay for a portion of the Town's already
committed cost for the land component. In order to reflect that in the calculations the
allowance is included on the proportional basis consistent with the original purchase price
per acre for the property in 1989. As stated above, no additional financial commitment is
required, the inclusion of the property component at this time simply shifts total costs in the
correct proportion to the development community and reduces impact on non -growth
reserves.
The funding breakdown is now as follows:
Reserves — Non Growth: $ 873,850
Reserves — Growth Funding $ 1,956,150
Grants/Donations/Fundraising $ 250,000
The revised Capital budget sheet also breaks down the approved 2003 funding allocated to
the project and the additional 2004 funding that will be required. As previously indicated,
there isn't an operating budget impact arising from the facility construction.
..../4
February 24, 2004 - 4 - Report No. LSO4-007
Operating:
The operating estimates for 2005 anticipate a June 1st opening date with full operation
in 2006. The impact to the tax rate is an increase of 0 .4% in 2005 and annualized to
0.75 % in 2006. These predictions are based on the estimates prepared by staff. Steps
will be taken to minimize the impact wherever possible.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well -managed and fiscally responsible municipality.
ATTACHMENTS
1. Revised 2004 Operating/Capital Budget Sheet.
2. Revised Project Budget Breakdown (as at February 9, 2004).
3. Revised Schematic Design (as at February 9, 2004).
4. Correspondence from CHATS providing revised Partnership Proposal.
5. Response from Seniors Steering Committee to revised CHATS Proposal (not available
at time of preparation of this report. Staff will provide to Council prior to the meeting).
6. Report LSO4-004 dated February 3, 2004.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, February 18, 2004.
Prepared by: Allan Downey, Director of Leisure Services, Extension 4752
C
ALLAN D. DOWNEY
Director of LeiS�rre ervices
ATTArl4MFNT . 1
TOWN OF AURORA Department Priority: #
2004 CAPITAL BUDGET LSAC Priority: #
ANALYSIS BY PROJECT
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: New Senior Centre (John West Way)
PURPOSE: To construct a new a new Seniors Centre (approximately 14,000 square feet)
with associated parking and access.
PERFORMANCE/ACTIVITY MEASURES
INCREASE(DECREASE
Construction of the facility will achieve desired service level standards approved by Leisure Services
Advisory Committee as part of the Culture and Recreation Master Plan update.
EFFECT ON FUTURE OPERATION BUDGETS
INCREASE(DECREASE)
2003
2004
2005
2006
PROGRAMS - (Operating Expenses Net. Cost)
$
0
$. 0
$
26,730
$
43,350
SALARIES - (Operations)
$
0
$ 0
$
28,814
$
61,232
OTHER COSTS - (Operations)
$
0
$ 0
$
91900
$
24,200
REVENUES
$
0
$ 0
$
(3,000)
$
(10,000)
TOTAL
$
0
$ 0
$
02,444
$
118,782
PROJECT COST/FINANCING
2003
2004
TOTAL
2005
2006
PROJECT COST - LAND
$ 0
$ 275,000
$ 275,000
$ 0
$ 0
P/R�OJECT COST - —CONSTRUCTION,
$1(,2j55,0000
$3,080,000
$ 0
$ 00
7.Y,�pYdZ{:r'7 f:'eQ-k'ii�7!'iiNb.sP`��JQ.n�I.Q&!,.w.'s7�Qa10
�$1,825,,000
�P.SX,
MASTER PLAN RESERVE
$ 690,250
$ 183,600
$ 873,550
$ 0
$ 0
DCA RESERVE FUND
$ 564,750
$1,391,400
$1,956,150
$ 0
$ 0
MUNICIPAL CAPITAL RESERVE
$ 0
$ 0
$ 0
$ 0
$ 0
FUND RAISING — DONATIONS
$ 0
$ 250,000
$ 250,000
$ 0
$ 0
CREDIT FOR LAND
$ 0
$ 275,000
$ 275,000
$ 0
$ 0
tl$kp
EXPLANATIONS/HIGHLIGHTS:
ATTACHMENT-2
GNAialGray No61e Assolelates Inc.
EDUCATIONAL FACILITY PLANNING AND DESIGN
PARTNERS
Helen Grey -Noble,
➢.Anh, OAA, MRA[C
Noonan Grey -Noble,
➢.,W,OAA,Ia (�➢-FP
ASSOCIATES
Them Pace,
MI h,OAA
Todd Thompson
February 19, 2004
The Corporation of the Town of Aurora
100 John west way
Aurora, Ontario
L4G 6J1
Attention : Allan D. Downey
Director of Leisure Services
Re : Revised Budget as of February 9, 2004
For the New Seniors' Centre in Aurora
The following budget is based on the budget that was presented and reviewed at the
public meeting on February 9, 2005 and has been revised to Incorporate and
additional allowance of $100,000 for the cost of the workshop and related circulation
space.
GFA
Cost
UNIT RATE
Building Cost 13.912 sq. ft.
$ 2,269,000
$ 163.10
Site Development & Site Services
$
276,000
$ 19.84
Construction Allowance
$
96,000
$ 6.90
Subtotal
$ 2,641,000
$ 189.84
Estimated Prime Consultant Fees
$
130,000
Project Manager Fee
$
43,500
Building Permit Fee
$
7,000
Insurances
$
10,000
Surveys and Testing
$
20,000
Disbursement Allowance
$
20,000
Furniture Allowance
$
50,000
Cash Allowances *
$
33,000
Soils Condition Allowance
$
25,000
Workshop space allowance
$
100,000
Subtotal
$
438,500
Total $ 3,079,500
Yours truly,
Norman Grey -Noble
1091 Gorham Street, Suite 106, Newmarket, Ontario, Canada L3Y 7V1 Tel: 905.898.4050 Fax: 905,898.4787 Einail: adininagreynoble.com