AGENDA - Special General Committee - 20071126AURORA
SPECIAL GENERAL
COMMITTEE
AGENDA
N0.01-48
MONDAY,NOYEMBER26,2001
1:00 PM
DRAFT 2008 CAPITAL BUDGET
COUNCIL CHAMBERS
AURORA i01NN BALL
PUBLIC RELEASE
23/11/07
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 07-48
Monday, November 26, 2007
7:00 p.m.
Council Chambers
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III DELEGATIONS
(a) Mr. John Gutteridge
Re: 2008 Draft Budget
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADJOURNMENT
Special General Committee Meeting No. 07-48 Page 2 of 3
Monday, November 26, 2007
AGENDA ITEMS
1. Memorandum from the Director of Financial Services pg. 1
1.1 FS07-048 – Capital Budget Report to October 24, 2007 pg. 3
1.2 Memorandum from the Director of Financial Services pg. 17
Re: Capital Update
1.3 Salt Dome (see memorandum - page 1)
1.4 Federal Gas Tax Revenues (see memorandum - page 1)
1.5 Copy of report TR05-018 – Community Survey Results pg. 21
1.6 Memorandum from the Acting Director of Public Works pg. 27
Re: Capital Project 42039 Retrofit SWM Facilities SW-2/SW-3
and C-1 and Salamander Pond
2. Copy of report PL00-129 – Urban Design Guidelines pg. 33
Bayview Northeast Area 2B
Cochrane Brook Planning & Urban Design
3. Memorandum from the Acting Director of Public Works pg. 97
Re: Capital Project 43033 Four Mobile Digital Message Boards
4. PL07-098 pg. 104
Options for Relocation and Restoration of the Petch Log House
(Considered at the October 15, 2007 Heritage Advisory Committee meeting)
5. Office of the Chief Administrative Officer pg. 152
Revised Organizational Chart
6. Aurora Heritage Centre – Cultural Spaces Federal Grant Application pg. 153
(22 Church St Grant Items #72079)
7. Map of Proposed Trail From Elizabeth Hader Park pg. 156
(Elizabeth Hader Park Trail Connection #73073)
8. Breakdown of Pre-school costs at the SARC pg. 157
(Stewart Burnett Park Playground Structure #73062)
9. Copy of Wellington Street Urban Design Guidelines pg. 158
(Wellington Street East Urban Design Features/Landscaping #73074)
Special General Committee Meeting No. 07-48 Page 3 of 3
Monday, November 26, 2007
10. Pictures of current Henderson Drive fencing pg. 163
(Henderson Drive Fencing #73086)
11. Letter from GO regarding crossing on Cousins Dr. pg. 167
(Henderson Drive Fencing #73086)
12. Map of proposed pathways at Lambert Wilson Park to be repaired pg. 174
(Lambert Wilson Park Pathway Paving #73089)
13. Breakdown of proposed costs for Petch House pg. 175
(Petch House Renovation/relocation #72027)
14. Background information for Historical Park Plaques pg. 176
(Park Entrance Plaques #73065)
15. Revised Capital Budget – Analysis By Project
(identified by binder page numbers)
S�ENERAL
AURORA
COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
AGENDA ITEM # . I
yoWm uv good rowpaxy
MEMORANDUM
Date: November 22, 2007
Director of Finance
Financial Services
To: Mayor and Members of Council and Senior Management Team
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Questions of Capital Budget
At our first Capital Budget meeting there were a number of questions asked, the
following are some of the answers:
Council requested a report on projects not started.
This list was provided and referred to this meeting and is attached hereto.
2. Council ask for us to link all Capital Projects that were dependent on one
another or were similar.
Attached is a list of the projects with linkages and we have included a new
column on the Capital Sheet that identifies linkages and the project number it is
linked to.
3. The question was asked if the Salt Dome would be covered by Development
Charges?
We have determined that it can and we have made the appropriate changes.
4. What can Gas Tax Revenues be spent on? Gas Tax Revenue can be spent as
follows:
Eligible Projects. ESMI Projects include the following:
a. Public Transit
b. Water, e.g.: Drinking water supply; drinking water purification and
treatment systems; drinking water distribution systems; water metering
systems.
c. Wastewater, e.g.: Wastewater systems including sanitary and combined
sewer systems; and separate storm water systems.
d. Solid waste, e.g.: Waste diversion; material recovery facilities; organic
management; collection depots; waste disposal landfills; thermal
treatment and landfill gas recuperation.
—1—
SPEC I Arm L COMMITTEE — CAPITAL BUDGET - NOVEMBER 26, 2007
AURORA
Yo"l Pi i L CqJ od, Cowpai y
Page 2.
e. Community Energy Systems, e.g.: Cogeneration or combined heat and
power projects (where heat and power are produced through a single
process); District heating and cooling projects where heat (or cooling) is
distributed to more than one building. Local roads, bridges and tunnels,
active transportation infrastructure (e.g., bike lanes) that enhance
sustainability outcomes.
Capacity Building. All Recipients may also invest in Capacity Building Projects
including the following activities:
a. Collaboration: building partnerships
and consultation and outreach;
b. Knowledge: use of new technology;
evaluation;
and strategic alliances; participation;
research; and monitoring and
c. Integration: planning, policy development and implementation (e.g.,
environmental management systems, life cycle assessment).
d. Attached is a report on Salamander Pond.
a q Council ask for results of the last Customer Survey that we did, a copy is
attached hereto.
G< A number of questions were ask about Salamander Pond attached hereto is
information about the Pond.
asurer
Ext. 4111
—2—
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET MB-240�--I�
AGENDA ITEM
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. FS07-048
SUBJECT: Capita! Budget Report to October 24, 2007
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: , November 10, 2007
RECOMMENDATIONS
THAT Report No. FS07-048 be received; and
THAT the budget adjustments as identified on Attachment "2"of the report be
approved.
BACKGROUND
At our capital budget meeting of October 20, 2007 Council requested that we present a
report that shows the capital projects that have yet to be started in 2007 together with an
explanation.
COMMENTS
Attachment #1 is a copy of our regular quarterly report that we present to Council. For this
report we have updated the information to October 24, 2007.
We have been remiss in our previous presentations in explaining this report. If you look at
the column titled "Total Expenditures as of October 24, 2007" this identifies what has been
spent on this project, if the project is blank or shows $0 then the project has not been
started. It should be pointed out that we are reporting a project has not started because
we have not expended any money as of the date of the report. It could be that the project
has started but no invoices have been paid to date, this is why you should also look at the
Project Status column.
If you refer to the column titled "Project Status and Rationale for Balance" this will provided
Council with an explanation of the current status of the project or the reason for it not being
started.
We generally use the 'Proposed Resolution" to address any surplus or deficit that may
have resulted upon the completion of the project.
-3-
SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
November S, 2007 -2- Report No. FS07-048
OPTIONS
1. That the report be received and that Council approve the budget adjustments as
identified on Attachment "2" of the report.
2. That the report be received for information and Financial Services be instructed to
provide alternatives for the format of this report.
FINANCIAL IMPLICATIONS
We are recommending the closing of some project that will impact various accounts as
identified on Attachment °2".
CONCLUSIONS
The intent of the attached report is to keep Council informed of the status of all the Capital
Projects that have been approved and not yet completed. If Council does not find this
format useful we will look to present this in a different format for future reports.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow.and accessible decision -making
ATTACHMENTS
Attachment #1 — Table of Capital Projects
Attachment #2 -- Summary of Budget Adjustments
PRE -SUBMISSION REVIEW
Senior Management Team - October 31, 2007
Prepared", John Gutteridge, Director of Finance/Treasurer -Ext. #4111
L. John Gutteridge ohn S. Rogers
Director of Finance/Treasurer Chief Administrative Officer
—4—
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-1 6-
S�ENERAL
AURORA
COMMITTEE - CAPITAL BUDGET - NkmVd . 2
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MEMORANDUM
Date: November 22, 2007
To: Mayor and Members of Council
From: L. John Gutteridge, Director of Finance
Re: Capital Update
Name of Division
Financial Services
At our first Capital Budget Meeting we were directed to do the following:
Determine if any reserves can be used for any of the projects. On the right
hand side of the page 1 have indicated the reserves that the project could
come from, but once you start allocating say "Municipal Capital' we only
have a limited number of dollars.
You will also notice on this report a new column call Linkages, this column has
been added so we can identify projects that have a dependence or linkage to
another project in the capital budget. The projects with the same number have
linkage.
L. John Gutteridge, Director of Finance/Treasurer
Ext. 4111
-17-
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
a
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SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
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-19-
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
f.9
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-20-
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - OVEMBER 26 20 7
AGENDA ITEM . s-
-TOWN OF AURORA
GENERAL COMMITTEE REPORT No. TR05-018
SUBJECT: Community Survey Results
FROM: Paul Dillman, Deputy Treasurer/Tax Collector
DATE: March 22, 2005
RECOMMENDATIONS
THAT Council Report TR05-018 entitled "Community Survey Results"be received for
information;
THAT the "Citizen Satisfaction Report" prepared by Oraclepoll Research be referred
to the Finance Advisory Committee for further review and analysis.
BACKGROUND
The Community Survey of 626 respondents, 18 years of age and older was conducted
during the period between February 4"' and 22"d, 2005. The Citizen Satisfaction Report
(Summary— Pages 29-31), attached as Appendix A, provides a high level overview of how
the respondents feel about the Town of Aurora. The Executive Summary is available on
the Town's web site and provides a more detailed overview of the responses. A complete
copy of the report including the Executive Summary, Results by Question and a Cross
Tabulations report which examines the responses to a question based on demographic or
other information is available for viewing in the Councillor's Office and at the Information
Aurora kiosk at the Town Hall and at the Aurora Public Library.
COMMENTS
The major findings of the report are briefly summarized here.
Eighty-five percent of residents rate the overall quality of life as good orvery good, only 26/0
rate it as poor or very poor. When asked if the Town is changing for the better or the
worse, 38% of respondents said better and 38% said worse.
The top 10 most important issues facing the Town of Aurora are summarized on page 6
(See Appendix "B" attached) of the executive summary and mainly relate to growth, taxes,
need for recreation centres and roads. In the overall ratings 85% were satisfied and 2%
dissatisfied with overall level of safety, 56% satisfied_ and 6% dissatisfied with overall with
services provided by the Town and 31 % satisfied and 27% dissatisfied with the way the
Town communicates to constituents. The Results by Question section provides a lot of
information about many of the services offered by the Town. Questions 77 to 91
-21-
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
March 22, 2005
-2-
Report No. TR05-018
asked residents whether they would want additional funds spent on particular
services. The three areas most frequently mentioned to have more public spending
are: road and sidewalk maintenance, winter road and sidewalk maintenance and fire
services. The Cross Tabulations section provides interesting information that may
assist in developing strategies to address particular issues.
OPTIONS
N/A
FINANCIAL IMPLICATIONS
N/A
CONCLUSIONS
It appears from the survey that Citizens for the most part are satisfied with their lifestyle in
the Town of Aurora. It is recommended that the Citizen Satisfaction Report be referred to
the Finance Advisory Committee for an in depth review and analysis leading towards the
development of the 2006 budget process.
LINK TO STRATEGIC PLAN
Goal "A" — To Maintain a Well Managed and Fiscally Responsible Municipality
ATTACHMENTS
Appendix "A" - Citizen Satisfaction Report (Summary)
Appendix "B" — Citizen Satisfaction Report (Executive Summary — Page 6)
PRE -SUBMISSION REVIEW
Management_ Team Meeting — Wednesday, March 22, 2005
Prepared by: Paul Dillman, Deputy Treasurer/Tax Collector, EXT. 4112
Paul Dillman, AMCT
Deputy Treasurer/Tax Collector
-22-
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
APPENDIX I"A"
Citizens would appear for the most part satisfied with their lifestyle in the Town of Aurora
and the servicIs that the Town provides their community. A very high 85% provided a
good or very gdod rating for their quality of life in the Town
Those that havlb used a Town service in the past 12 months are either satisfied or very
satisfied with this experience, including those who contacted Town staff, required fire
fighting service as well as library and municipal park visitors.
Not surprisingly these these user ratings are higher than other areas rated in this survey` such
as planning and development, infrastructure and maintenance areas.
Citizens are mdre cautious in other ratings as they relate to planning and development
in the town, ar'd there are issues with how rapid growth may Impact on their future
quality of life. I Growth related themes Including, roads, infrastructure, traffid and
congestion were of concern to citizens who are split as to whether they feel if the ,Town .
is changing for the better or the worse.
Overall, questions in the category of planning and development were rated as the
highest priority iincluding, land use planning, appearance and the notification about
public participation input related to new developments. However, satisfaction alsoimost
fell below expecjations with respect to these planning and development areas.
Garbage collection / recycling was seen as being the top priority service area, followed
by winter road )maintenance, but other infrastructure related themes such as road /
I i
sidewalk maintenance were high on the,public's agenda. There were also gaps in fhese
areas with res ect to priority importance and satisfaction •.ratings falling I Blow
expectations.
In short, planning and development are the dominant themes coming from this research
i
project. As stated, open-ended (top of mind) probing has revealed concerns over sprawl
and rapid growth in Aurora and its negative side effects such as traffic congestion and
infrastructure overload.
-23-
SPECIAL GENERAL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
In addition, planning and development, along with infrastructure maintenance areas
received a low top 2 satisfied and very satisfied score, with many residents parking their
ratings in a neutral (neither satisfied nor dissatisfied) range. This neutral stand once
again highlights the apprehension that some residents feel about where the community
is headed. A linkage may be drawn between planning for the Town, growth and
Infrastructure being able to support rapid growth and the long-term maintenance of them
as they age.
Aurora residents appear to share the concerns of other residents of the GTA when it
comes to issues related to growth, sprawl gridlock and so forth. In polling conducted
by Oraclepoll Research Limited in the aftermath of the McGuinty Liberal victory in
2003, 88% of GTA voters agreed or strongly agreed that the province should contain
sprawl and create a permanent green belt around the Greater Toronto Area and 86%
supported stopping development on the Oak Ridges Moraine. (Oraclepoll Research
Limited October 2003i n=597-person survey is :i: 4.0%, 19/20 times).
In addition, a November Oraclepoll Research Limited has shown that, 95% of GTA
residents also agreed or strongly agreed, rush hour traffic congestion in the GTA is out
of control, while 82% agreed or strongly agreed that poorly planned development will
have a negative impact on their quality of life. (Oraclepoll Research Limited
November 2004, n=800-person survey is t 3.5%, 19120 times).
With this level of concern among voters 1n Aurora and across the GTA, growth, sprawl
and infrastructure capacity are expected to top the list of issues in the next provincial
and municipal elections in the GTA. Not surprisingly the McGuinty Liberals have
recently acted to protect 400,000 hectares of green space across southern Ontario in
its Greenbelt Protection Plan.
Communication is another issue as only 3 in 10 residents approve of the way the Town
communicates with citizens. And while 85% feel it is important or very important to be
notified about public participation for new developments, only 25% were satisfied or very
satisfied with the Town notifying them about opportunities.
-24-
SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
Improved communication can be part of the Town's strategy to alleviate some of the
concerns that residents have around the issue of growth. This may include the following:
• Develop and communicate a new long range plan to the community outlining
plans for growth in the community over the next generation
• Illustrate how Aurora plans to evolve in order to differentiate Itself from other
areas, being committed to offering its residents a high quality of life standard
• Demonstrate how Aurora plans to balance growth with maintaining this quality of
life
• Have an advertising and communication strategy around notifying citizens about
input sessions related to new developments
• Communicate about how new developments will impact on the community, the
people and infrastructure in order to ease any concerns with growth
• With user satisfaction ratings high, communicate the range of facilities, amenities
and services to citizens and extol their benefits
• These services and facilities are an asset that may be used to help differentiate
Aurora from other GTA communities
• Have a comprehensive education and communication campaign to bring
together the above noted issues
—25—
SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
APPENDIX "E"
Exlecutive Summary
Issues facing the Community
Respondents were first asked what issue they felt was the most important one facing the
Town of Aurora
1 Ur[angrowth'�popuiattd`rigrowth
=.r �i`t
24%
s
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2 prope7ty taxe
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12%
I%
� Too -.much ! oy'�=deve(oR�ne�Y'!
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1
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h
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10 Bui'g'et/t7sc
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2%
Development related themes topped the list of issues that almost four in ten Aurora
residents felt welre the most important ones facing the community. The single most
named topic by one -quarter of residents was traffic and road congestion (24%), folloi wed
by property taxe� (12%), over development (11 %), the need for more recreation centers
(6%), roads (5%),and traffic congestion (5%).
—26—
SP ENERAL COMMITTEE
— CAPITAL BUDGET — NOVEM ER 26 2007
ENDA ITEM #,
(?
AURORA
Y0Wr&&&q00'd'C0WPaV
MEMORANDUM Director of Public Works
Public Works Department
Date: November 26, 2007
To: Mayor and Members of Council
From: D. Atkins, Acting Director of Public Works
Re: Capital Project 42039 (Retrofit SWM Facilities SW-2/SW-3 and C-1) and
Salamander Pond
At the Special General Committee (GC) Meeting of October 20, 2007, the GC
recommended after considering proposed 2008 Capital Project (Retrofit SWM Facilities
SW-2/SW-3 and C-1):
"THAT staff provide a report regarding water source of Salamander Pond and take
into consideration the comments of the General Committee including the
possibility of dredging Salamander Pond and the impact of the storm detention
pond and water flow into Salamander Pond, and
THAT the existing storm water management pond signage at Salamander Pond
be removed."
Council ratified the GC's recommendation at the Council meeting of Nov. 13, 2007.
This memo is intended to deal with the issues raised in the first part of the resolution.
With regard to the second part of the resolution, the Leisure Services Department is
making arrangements to remove the signage in question.
Summary of Basic Question
It is staffs understanding that the main question that the GC had was whether the
retrofits/upgrades of the two facilities located at Bathurst Street and McClellan Way
could be eliminated and Salamander Pond could be used to provide SWM controls for
the contributing areas. Staffs response to this will be provided in several parts, as
detailed below.
1.0 Requirement for Stormwater Management (SWM) Controls in this Area
SWM facilities SW-2/SW-3 are a paired set of SWM facilities located north and south of
McClellan Way immediately east of Bathurst Street.
The facilities were built in the late 1980's during the development of the Coscan
subdivision, and provide SWM controls for a tributary area of some 71.50 ha or almost
—27—
SPECIAJ.-IRWAt COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
AURORA
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177 acres of land, mostly in Aurora but also including some external drainage areas
located on the west side of Bathurst Street in King Township. Please see the attached
photo which shows the tributary area for these facilities.
As part of the development of these lands, the developer was required to implement
SWM controls to control the rate of the stormwater flowing into the receiving water
course, which flows to the northeast into Salamander Pond. This resulted in the design
and construction of the "dry" or "quantity -only" SWM facilities that exist today. The
design of these facilities was approved by both the Lake Simcoe Regional Conservation
Authority (LSRCA) and the Ministry of the Environment (MOE), which issued a
Certificate of Approval (C of A) for the facilities.
One of the standard conditions in these types of C of A's is that the municipality must
maintain the facility and keep it operating; i.e. we cannot abandon it.
2.0 Salamander Pond
Salamander Pond, located south of Henderson Drive and east of Bathurst Street, is a
pond that has existed for many years. As far as staff is aware, this pond is natural and
was not created by any human activities.
Salamander Pond is fed, as far as staff know, completely by surface water. This water
comes from precipitation, including rain and snow, that falls into the tributary area for
the pond. This area encompasses the areas flowing into the Coscan SWM facilities as
well as from the undeveloped areas north of McClellan Way, south of Henderson Drive,
and between Bathurst Street and Spence Drive/Tamarac Trail.
Salamander Pond is what is termed an "on-line" pond in that there are defined
watercourses flowing into it and out of it. This designation has special regulatory
significance, as detailed below in section 3.0.
3.0 Use of Salamander Pond as a SWM Facility in Place of or in Addition to Facilities
SW-2/SW-3
Neither the MOE nor the LSRCA would approve of any proposal to decommission
facilities SW-2/SW-3 and retrofit Salamander Pond to provide SWM controls functions in
their place.
The MOE and the LSRCA would also not approve any proposal to leave the two
existing SWM facilities as they are now, i.e. as quantity -only facilities, and to retrofit
Salamander Pond to provide SWM quality controls for the tributary area.
Put simply, it is not permissible to use an on-line natural pond as a SWM facility. The
regulatory authorities will not consider any exceptions to this rule, and staff could not
propose to do so because it would not be good engineering or environmental practice.
ME
SPECI AL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
AURORA
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However, as noted below in section 7.0, there is currently no regulatory requirement
that forces the Town to upgrade the existing SWM facilities. This is a voluntary project,
being undertaken because of it's significant positive environmental benefits.
4.0 Dredging of Salamander Pond for Beautification or Naturalization Purposes
Council may wish to consider a project to investigate the dredging of Salamander Pond
to return it to the condition it was in prior to development occurring in the area. .
There has definitely been some erosion in the watercourse between the two SWM
facilities and Salamander Pond since the development of the Coscan subdivision, this
was most likely caused by changes that had been made to the outfall structure of the
facilities over the years. Some of that eroded material has been deposited in the Pond.
Some of the works proposed in Capital Project No. 42039 are to install erosion control
works in this tributary in order to reduce future erosion and downstream sedimentation.
Also, the new outfall structure that is to be constructed as part of the retrofit will better
control flows out of the facility, further reducing the potential for future erosion in the
watercourse.
Any dredging or beautification of Salamander Pond would necessarily be a separate
project from the upgrading of the upstream SWM facilities. This type of project would
also be subject to approvals from the LSRCA, the Ministry, of Natural Resources, and
potentially the Federal Department of Fisheries and Oceans.
5.0 Effect on Salamander Pond of Proposed SWM Facility Retrofits
The retrofit of the upstream SWM facilities will have a positive environmental impact on
Salamander Pond.
The facility retrofits and the downstream erosion control works will reduce the amount of
sediment that gets into Salamander Pond.
Improved flow modelling capabilities, much more sophisticated than were available
when the SWM facilities were originally designed in the 1980's, mean that the flows
leaving the facilities will be controlled to much more natural rates than they are at this
time.
The facility retrofits will also reduce the amount of phosphorus and other contaminants
in the water that flows into Salamander Pond.
6.0 Proposed SWM Facility Upgrade Projects
The Town initiated in 2002 a program to upgrade a number of suitable dry or quantity -
only SWM facilities built in the 1980's into wet or "quantity/quality" facilities that meet the
current design standards for urban SWM facilities.
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SPECIA)�L COMMITTEE —CAPITAL BUDGET - NOVEMBER 26, 2007
AURORA
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Through the Town's efforts three facilities to date have been upgraded as part of two
projects. One facility was upgraded in 2004 and two in 2006. These upgrades have a
number of environmental benefits but in the eyes of the LSRCA, the most important
indicator is the reduction in the amount of phosphorus entering the environment. These
projects have reduced the amount of phosphorus flowing into Lake Simcoe by some
61kg/year. The projects have been highly supported by the LSRCA because of their
environmental benefits and the Town has won a Water Conservation Award from the
Authority for each project.
The current project is the last in the current SWM facility retrofit program, as the two
facilities at Bathurst Street and McClellan Way and the facility located on the south side
of Wellington Street east of Mary Street, are the last dry facilities in the Town that are
candidates for upgrading.
On July 11, 2006, Council, in considering Report PW06-031 (Tender Award No.
PW2006-01 - Reconstruction of Stormwater Management Facilities NW-1 & for the NC-
2) resolved in part:
"THAT, with regard to the potential future upgrades of other stormwater
management facilities in the Town of Aurora, Council authorize staff.,
• to issue a Request for Proposal for the Class Environmental
Assessment and Detail Design for the retrofit of two stormwater
management facilities, one located immediately south of Wellington
Street East, adjacent to Ab Cox auto dealership, (facility C-1) and the
other located immediately east of Bathurst Street, north of McClellan
Way (facility SW-2);
• to expend funds in the amount of $100,000 from the Storm Sewer
Reserve for the environmental assessment and design work for the
upgrades of facilities C-1 and SW-2 with such funds to be provided as
described in Report PW06-031;
• to contact the Lake Simcoe Region Conservation Authority regarding
possible financial assistance for these projects; and
• to report to Council with the results of the Class Environmental
Assessment and Detail Design."
Further to this resolution, Council on September 5, 2006 considered Report PW06-040
(Contract Award - RFP No. PW2006 - Class Environmental Assessment and Detail
Design for the Retrofit of SWM Facilities C1 and SW2/SW3 and Erosion Analysis of the
Creek Downstream of Facility SW2) and resolved:
`THAT the Director of Public Works be authorized to sign an
Engineering Agreement with Totten Sims Hubicki Associates for the
provision of consulting services for the Class Environmental
Assessment and Detail Design for the Retrofit of SWM Facilities C1 and
SW2/SW3 and Erosion Analysis of the Creek Downstream of Facility
SW2 at a cost of $83,040.00."
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SPECIA L COMMITTEE CAPITAL BUDGET — NOVEMBER 26, 2007
AumoRA
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The Class Environmental Assessments for the upgrades of these SWM facilities have
been completed, and the detail design work is also essentially completed. The last step
that must be accomplished on the technical side before these facilities can be upgraded
is to receive the necessary approvals from the LSRCA and the MOE, and those
processes are underway. Should Council approve Capital Project No. 42039, staff
anticipates that the tender for the project will be issued over the winter of 2008, with
construction commencing in the spring of 2008.
7.0 Why Upgrade SWM Facilities?
At present there are no legislated or regulatory requirements that would force the Town
to upgrade older SWM facilities to meet current standards. This is a completely
voluntary program that the Town has been carrying out over the past four years for the
benefit of the health of the East Holland River and Lake Simcoe.
Staff does anticipate that at some point in the future there will be more pressure on
municipalities to undertake facility upgrade programs such as ours, and in the end there
is likely going to be changes in the legislation/regulations that will require these
programs to be undertaken.
The Town has expended some $800,000 on this retrofit program since 2003, upgrading
three older SWM facilities and reducing the amount of phosphorus entering the East
Holland River and Lake Simcoe by some 61 kglyear.
The currently proposed project will cost approximately $1,500,000, and will result in a
reduction of phosphorus flowing into East Holland River by some 87kg/year.
Financial Implications of Approving Project
Should Council approve Capital Project No. 42039, the estimated costs are $1,500,000,
exclusive of staff costs for construction inspection and contract administration, funding
for which will come from the Storm Sewer reserve. At this time, staff anticipate
receiving funding from the LSRCA in the amount of a minimum of $100,000, which will
help offset the cost to the Town for these projects. The LSRCA is considering changes
to the rules governing the maximum contribution they can make to any single project;
depending on the results of that review their contribution to this project could rise to as
much as $200,000.
The Town has expended approximately $83.000 to date to complete the Class EA's and
detailed designs for the upgrades of these facilities, as well as to complete the designs
for erosion control works in the tributary running north from facilities SW-2/SW-3
Conclusions
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SPECI AL COMMITTEE - CAPITAL BUDGET - NOVEMBER 26, 2007
AURORA
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It is not possible to use Salamander Pond to provide SWM controls for the areas that
are tributary to it. It would not be good engineering or environmental practice to attempt
to do so, and even if the Town wanted to the proposal would not be approved by either
the MOE or. the LSRCA.
It might be possible for the Town to undertake a beautification or naturalization project
for Salamander Pond and should Council want to explore this possibility, staff can do
further research and report further on this.
The upgrades of SWM facilities SW-2/SW-3and C-1 are the last two upgrade projects
from the Town's initial SWM Facility Retrofit Program, and staff would recommend that
the projects be approved for construction in 2008.
D. Atkins
Acting Director of Public Works
cc; J. Rogers, C.A.O.
B. Panizza, Director of Corporate Services
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SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
AGENDA ITEM
10 6 TOWN OF AURORA
COUNCIL REPORT No. PL00=129-
SUBJECT: Urban Design Guidelines
Bayview Northeast Area 2B
Cochrane Brook Planning & Urban
FROM: Sue Seibert, Director of Planning
DATE: October 24, 2000
RECOMMENDATIONS
( ) Amended ( )
Date Meeting/Page
Initial
e
Staff Report Disposition
Adopted ( ) Deferred
Referred
3�Z
THAT the report prepared by Cochrane Brook respecting the submission of draft
Urban Design Guidelines for the Bayview Northeast Area 2B be received as
information, and;
That the report be circulated to the various stakeholders within the Study Area to
generate any comments or concerns with a further report being prepared for
Council's consideration outlining feedback received.
BACKGROUND
The Bayview Northeast Area 2B Secondary Plan (OPA # 30) was adopted by the Town on
March 7, 2000. On August 7, 2000 the Region of York approved the amendment in part
with modifications, with the exception of certain areas that are subject to an appeal to the
Ontario Municipal Board. On April 11, 2000 Council approved the recommendation that the
Urban Design Guidelines required by OPA # 30, be completed.
OPA # 30 requires that Urban Design Guidelines be prepared for lands within 200 metres
of Wellington Street and for the lands designated "Business Park" in the vicinity of Highway
404. The urban design guidelines are to be prepared to the satisfaction of the Town and
approved by Council resolution as an addendum to OPA # 30.
The Town retained Armstong Hunter and Cochrane Brook to complete the guidelines and
also to complete a peer review of the guidelines prepared for the Whitwell Business Park
proposal.
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SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
October 24, 2000 -2- Report No. PLOO-129
COMMENTS
In response to the above, the consultants have prepared a draft of the Urban Design
Guidelines. The guidelines are built on the general policies of the secondary plan and are
intended to provide overall urban design guidelines that will ensure that development in the
Wellington Street Corridor and Business Park areas is completed with a coherent
streetscape which -showcases this main entrance to the Town.
The Wellington Street Corridor will be developed as a mixed use area with a centre
landscaped median and tree lined boulevards. The existing corridor consists of rolling
topography and mostly rural, agricultural and wooded lands. The Magna Headquarters
which is arranged in an attractive campus integrated into a landscaped setting provides
an excellent starting point for other developments along Wellington Street.
The urban design guidelines divide the Wellington Street corridor .into 5 precincts as
illustrated on Figure 2. These precincts are as follows:
1. 404 —Wellington Street Business Parks
2. Leslie Street — Wellington Street intersection
3. Holland River area
4. Magna Headquarters area
5. Bayview Avenue — Wellington Street Gateway area
Although these precincts represent different areas and uses along the corridor they are to
be tied together with similar development/urban design principals. The developments are
to be campus orientated with vehicular and pedestrian linkages strongly encouraged. The
uses shall have consistent landscape elements such as trees, floral gardens, special
paving treatments, lighting and seating areas wherever possible. The building siting,
massing and heights shall be consistent with the principles set out in the urban design
guidelines.
The Urban Design Guidelines are not intended to detail the final look of each individual
development but to provide a framework to measure each proposal against, with the goal
of obtaining a desirable and attractive built form along the Wellington Street Corridor to
visually enhance this main entrance to the Town. It is encouraged that master plans be
prepared for larger holdings and such plans be completed in accordance with the
guidelines and subject to review by the Town and the Urban Design Consultants. Site
specific development applications will be also be evaluated in accordance with the
guidelines by the Town and the Urban Design Consultants.
The Wellington Street Corridor consists mainly of large property holdings with some smaller
property holdings interspersed within the area. It is important to circulate the draft
guidelines to each property owner within the Study Area to obtain feedback on the
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SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
October 24, 2000 - 3 - Report No. PLOO-129
guidelines prior to final Council approval.
Site specific. urban design guidelines have been prepared for the Business Park lands
north of Wellington Street at the 404 by the applicant (Whitwell). These guidelines have
been peer reviewed by the Town's Urban Design Consultants and are to be modified to
adhere to the recommendations of the peer review and the draft urban design guidelines.
In addition the modified Whitwell Business Park Guidelines will be appended to the overall
urban design guidelines and presented to Council for approval in concert with the overall
guidelines.
OPTIONS
Not Applicable.
CONCLUSIONS
Draft Urban Design Guidelines have now been completed with a presentation on the matter
to be provided by the consultant at the subject Council Meeting. Copies of the report are
attached, and will also be circulated to all property owners within the study area.
FINANCIAL IMPLICATIONS Not Applicable.
LINK TO STRATEGIC PLAN
The Strategic Plan has goals of attracting new business and employment opportunities
while ensuring that growth is well planned. The completion and review of the urban design
guidelines, while having regard for all issues involved, will assist in furthering these goals.
ATTACHMENTS
Figures:
Figure 1 - Location Plan
Figure 2 - Precincts Plan
Other
Draft Urban design guidelines
PRE -SUBMISSION REVIEW
Management Team Review October 18, 2000.
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SPECIAL GENERAL COMMITTEE — CAPITAL BUDGET — NOVEMBER 26, 2007
October 24, 2000 - 4 - Report No. PL00-129
Prepared by. Jim Kyle, ext. 345
S. Se&rt
Director of
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