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AGENDA - Special General Committee - 20060307SPECIAL GENERAL COMMITTEE EETING TUESDAT, MARCN 1, 2006 FOLLOWING SPECIAL COUNCIL COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE 03/03/06 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 06-05 Tuesday, March 7, 2006 Following Special Council Mayor Jones in the Chair. I DECLARATIONS OF PECUNIARY INTEREST H APPROVAL OF AGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. /I/ DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. LS06-009 - Library Square Public Meeting (pg. 1) IV DELEGATIONS Open Forum V ADJOURNMENT Special General Committee Meeting No. 06-05 Page 2 of 2 Tuesday, March 7, 2006 AGENDA ITEMS 1. LS06-009 — Library Square Public Meeting (pg. 1) RECOMMENDED: THAT Council provide direction to staff with regards to which option(s) they prefer and recommend that staff report back to Council on these preferred option(s). SPECIAL GENERAL COMMITTEE - MARCH 7, 2006 TOWN OF AURORA COUNCIL REPORT No. LS06-009 SUBJECT: Library Square Public Meeting FROM: Allan D. Downey, Director of Leisure Services DATE: March 7, 2006 RECOMMENDATIONS THAT Council provide direction to staff with regards to which option(s) they prefer and recommend that staff report back to Council on these preferred option(s). BACKGROUND The issue with regards to the disposition of facilities within Library Square has been ongoing for a number of years, however this staff report will focus on the activities after the decision to construct the new Public Library. Once the direction was approved to build a new library facility and prior to the opening of the new Public Library on November 16tn 2001, staff reports have been prepared for Council deliberation regarding the disposition of the facilities within Library Square (namely Church Street School, former Public Library, Seniors Centre and Victoria Hall) commencing on April 24, 2001. Staff have attached a summary of all reports and Council recommendations regarding Library Square. COMMENTS At the November 15, 2005 General Committee Meeting, staff presented Report No. ADM05-022 recommending that a Special General Committee Meeting be held to discuss Library Square. The evening of March 7, 2006 was selected by Council and the Corporate Services Department, informed all previously interested groups or individuals in writing of the meeting as well as advertised the meeting and the options identified in Report ADM05-022 as per our standard advertising procedures. Please see advertisement attached which was placed in the paper on February 141n 21 st and 28tn OPTIONS There would appear to be a number of options available to Committee some options are set out below: General Committee initiate a new review of the expression of interest utilizing a new matrix. .../2 —1— SPECIAL GENERAL COMMITTEE — MARCH 7, 2006 March 7, 2006 - 2 - Report No. LS06-009 2. Accept the recommendations of the Leisure Services Advisory Committee with appropriate amendments. 3. Declare the land and buildings surplus and sell them on the open market. 4. General Committee undertake its own review of the Expressions of Interest utilizing the current matrix approved by General Committee. 5. Demolish some or all of the buildings on the property to increase parking for the Library and Church Street School after assessing the need for parking in the area. 6. Find a primary tenant and lease the buildings to the primary tenant for $1.00 per year on the basis that the primary tenant would be responsible for all capital repairs including the $377,000.00 of renovations determined to be required to bring the buildings up to appropriate standards. 7. Use some or all of the facilities for Town purposes. These options are provided to Committee to indicate options that have been raised in the past and some that are as a result of more recent developments. CONCLUSIONS Staff will be making a presentation to Members of Council and the public prior to commencement of receiving comments from the public, identifying site characteristics, photographs and the options to be discussed. ATTACHMENTS 1. Report No. ADM05-022, November 15, 2005. 2. Era/Banner Notice Board Advertisement, dated February 28, 2006. 3. Library Square Report Summary. Prepared by: Allan Downey, Director of Leisure Services, Extension 4752. ALLAN D. DOWNE Director of Leisure ices —2— SPECIAL GENERAL COMMITTEE — MARCH 7, 2006 ATTACHMENT - 1 Ut1 'TOWN OF AURORA GENERAL COMMITTEE REPORT SUBJECT: Library Square FROM: John S. Rogers, Chief Administrative Officer DATE: November 15, 2005 RECOMMENDATION No. ADM05-022 THAT Council hold a Special General Committee Meeting to discuss Library Square. BACKGROUND Council at its September 27th, 2005 meeting requested that the "matter regarding the disposition of Library Square be referred to staff for a report to the October 18th, 2005 General Committee Meeting" due to the volume of information involved it has been necessary to wait until the November 15th General Committee Meeting to provide Committee with this report. This report is meant to provide Committee with sufficient background to have a discussion to determine the direction it wishes to proceed in. Attached to this report as Appendices A & B are summaries of the various reports and recommendations, firstly from the Library Square Ad Hoc Committee (Appendix A) and then the Library Square Report Summary (Appendix B). As Committee will note there have been substantial discussions relating to Library Square and the disposition of the buildings. To summarize, Council decided at its meeting of November 23`d, 2004 to lease the space in the buildings after approximately $377,000.00 renovations had taken place. Prospective tenants were to submit Expressions of Interest based on a willingness to pay $9.00 a square foot per year for space occupied by the organization. The Leisure Services Advisory Committee would recommend tenants for the building once it evaluated the Expressions of Interest based on predetermined evaluation criteria. The recommendations were made to Council, however, Council has not accepted the recommendations. COMMENTS This report is intended to provide Council with some options for discussion and the options are set forth in the "Options" section of this report, Staff anticipates that this discussion will take a significant amount of time and are therefore recommending a Special General Committee Meeting be held in order to provide Committee with sufficient time to fully discuss all of the options. —3— SPECIAL GENERAL COMMITTEE - MARCH 7, 2006 November 15, 2005 - 2 - Report No. ADM05-022 It should be noted that if an option other than leasing the facility is to be adopted by Committee then it would be appropriate for Committee to recommend to Council that the original decision made at the November 23`d, 2004 Council Meeting be rescinded so that only one disposition of the property is on the record OPTIONS There would appear to be a number of options available to Committee some options are set out below: 1. General Committee initiate a new review of the expression of interest utilizing a new matrix. 2. Accept the recommendations of the Leisure Services Advisory Committee with appropriate amendments. 3. Declare the land and buildings surplus and sell them on the open market. 4. General Committee undertake its own review of the Expressions of Interest utilizing the current matrix approved by General Committee. 5. Demolish some or all of the buildings on the property to increase parking forthe Library and Church Street School after assessing the need for parking in the area. 6. Find a primarytenant and lease the buildings to the primary tenant for $1.00 per year on the basis that the primary tenant would be responsible for all capital repairs including the $377,000.00 of renovations determined to be required to bring the buildings up to appropriate standards. 7. Use some or all of the facilities for Town purposes. These options are provided to Committee to indicate options that have been raised in the past and some that are as a result of more recent developments. FINANCIAL IMPLICATIONS Each of the options has financial implications which would be discussed in more detail at the suggested Special General Committee Meeting. LINK TO STRATEGIC PLAN Goal A — Speaks to maintaining a well managed and fiscally responsible municipality. Goal D — Speaks to conserving our natural and cultural heritage. Goal E — Speaks to promoting accessible municipal government. —4— SPECIAL GENERAL COMMITTEE — MARCH 7, 2006 November 15, 2005 - 3 - Report No, ADM05-022 ATTACHMENTS Library Square Ad Hoc Committee - Appendix A Library Square Report Summary - Appendix B CONCLUSIONS This report is providing some options Council may wish to consider regarding the disposition of the lands and buildings at Library Square. A Special General Committee meeting is suggested to allow for a full discussion of the issue. PRE -SUBMISSION REVIEW Management Team — November 9, 2005 Prepared by: John S. Rogers, Chief Administrative Officer- Ext. 4244 John S. Rogers Chief Administrative Officer —5— SPECIAL GEt#,AL EPa'=1yd'nMeATu2sFeb.'z'IBARN 7, 2006 ATTACHMENT .2 �sucy a, ON ora.ca :NT ACTIONS held on Wednesday, February 22, 2006, the following nendment application for 14800 Yonge Street ming By-law Amendment applications for the Montessori Crest East nendment application for 185 and 205 Industrial Parkway fining By-law Amendment applications for the lands at the law Trail. 'COMING mary 23, 2006, the following Items will be considered: restigation for the proposed retaining walls an Bloomington Id Draft Plan of Subdivision for Chapman Court; f reduction of hours for voting in nursing and retirement ement Program in the 2006 budget; rding supply and operation of street sweepers to A&G The >ervation Land Statute Law Amendment Act, pertaining to Industrial/Commercial Designations and ling By-law Amendment applications for 289 Wellington Street is Advisory Committee meeting; it Advisory Committee meeting; mlopment Advisory Committee meeting; sory Committee meeting; action ballot related to election wards; 'id Study Area in Northeast Aurora %RCH 2O06 MEETINGS Meeting/Event Street Commercial Area Sub -Committee as — Library Square — Central York A Special General Committee meeting will be held on Tuesday March 7, 2006 at 7:00 p.m. at the Town Hall. The purpose of the meeting is to receive input from the public regarding the possible future uses of the Old Town Library and the. for- mer Seniors' Building both located on Victoria St. north of Church St. In addition to any feedback from the public, Members of Council will also be con sidering a number of options related to these buildings including but not limited to the following: 1. Initiate a new review of the expressions of interest utilizing a new deci- sion matrix. 2. Accept the recommendations of the Leisure Services Advisory Committee with appropriate amendments. 3. Declare the land and buildings surplus and sell them on the open mar-. ket. 4. Undertake a review. of the Expressions of Interest utilizing the current decision matrix approved by General Committee. 5. Demolish some or all of the buildings on the property to increase parking for the New Library and Church Street School after assessing the need for parking in the area. 6. Find a primary tenant and lease the buildings to the primary tenant for $1.00 per year on the basis that the primary tenant would be responsible for all capital repairs including the $377,000 of renovations determined to be required to bring the buildings up to appropriate standards. 7. Use some or all of the facilities for Town purposes. The meeting will be conducted in an open forum format; therefore speakers will be permitted to address Committee without the need to request delegation status prior to the meeting. A copy of a report on this subject is available at the Town. Hall or on the Town's Web Site in the What's New Section. Any other inquiries regarding the Library Square buildings can be directed to Mr. Al Downey, Director of Leisure Services (905)727-1375 or through e-mail www.e-aurora.ca. Finance Advisory Committee The 2006 Interim Property Tax Bill. was mailed to Town of Aurora property owners on Tuesday, Traffic Safety AdVisary Board January 31, 2006. This property tax bill s payable in two (2) installments on Wednesday, February Leisure Services Advisory Committee 22, 2006 and Monday; Apol 24, 2006. Committee of Adjustment Your Current Value Assessment (CVA) as determined by the Municipal Property Assessment are Open to the public. For further information contact Corporation (MPAC) has not been used in the calculation of the Interim Property Tax Levy., -1375. For a complete listing of upcoming meetings, Legislation stipulates that the Interim Tax Levy shall not exceed 50 per cent of the total amount of ibsite;yfy[er e-aurora ca and select "Notice Board", property taxes levied for municipal (both Town and Region) and school purposes levied an the prop- erty for the previous taxation year, 1 Interest is charged at a rate of 1.25% per month (15.0% per annum) on all property. taxes past due. ease visit the Town of Aurora website: www.e•aurarax Interest is applied on the first day of the month following default and -on the first day of each month thereafter until all past due property taxes are paid In full. If you have not receitif your 2006 Interim Properly Tax Bill, please contad the Town of Aurora __ __ _ _ _ _ Financial Services Deph�ttttment, Property Tax Drvision at 905-726-4747. 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