AGENDA - Council - 20061128COUNCIL
AGENDA
N0.06-29
TUESDAY, NOVEMBER 28, 2006
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
24/11 /06
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 06-29
Tuesday, November 28, 2006
7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OFAGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
111 OPEN FORUM
1V ADOPTION OF MINUTES
Council Minutes of October 17, 2006, Meeting Number 06-28
RECOMMENDED:
THAT the Council Minutes from Meeting Number 06-28 be adopted as
printed and circulated.
V PRESENTATIONS
(a) Presentations by the Director of Leisure Services
➢ The Pool and Hot Tub Council of Canada -
2006 Design and Construction Awards
➢ Enbridge Gas Incentive Program
Council Meeting No. 06-29 Page 2 of 10
Tuesday, November 28, 2006
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VI! ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
IX DELEGATIONS
(a) Mr. Marc Neeb, Executive Vice President, Global Human D-1
Resources, Magna International Inc.
Re: A Tribute to Mayor Tim Jones
(b) Mr. Stephen Forsey, President and Ms Carla Adams, D-2
Executive Director, Aurora Chamber of Commerce
Re: Recognition of Mayor Tim Jones' Contributions to
the Town of Aurora and the Aurora Chamber of
Commerce
(c) Mr. Robert Moulton, Community Relations Representative, D-3
Salvation Army
Re: Recognition of Councillor John West's Efforts to the
Christmas Kettle Campaign
(d) Mr. David Prowten, National Vice President, Revenue D-4
Development, Arthritis Society
Re: Foresters BIG Swim for Arthritis
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
Council Meeting No. 06-29 Page 3 of 10
Tuesday, November 28, 2006
Xll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4872-06.D BEING A BY-LAW to pg. B-1
change the name of
Westlock Crescent to
Weslock Crescent
4873-06.0 BEING A BY-LAW to pg. B-3
confirm actions by Council
resulting from meeting 06-29 on
November 28, 200(�-
Xlll CLOSED SESSION
None
XIV ADJOURNMENT
Council Meeting No. 06-29 Page 4 of 10
Tuesday, November 28, 2006
AGENDA ITEMS
1. EDAC06-08 — September 20, 2006 Economic Development Advisory pg. 1
Committee Meeting
RECOMMENDED:
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 06-08 held on September 20, 2006 be received as
information and the following recommendations of the Economic
Development Advisory Committee be endorsed:
2. Previous Minutes
THAT the Minutes of Meeting Number 06-07 held on Wednesday, July 19,
2006 be adopted.
3. Director of Public Works to present an overview of Report PW06-034
Northern 6 Municipalities Joint Waste Collection Contract
THAT the verbal report from the Director of Public Works providing an
overview of Report PW06-034 Northern 6 Municipalities Joint Waste
Collection Contract be received for information.
4. Economic Development Advisory Committee Pending List
THAT the Economic Development Advisory Committee Pending List be
received for information.
5. Memorandum from the Administrative Co-ordinator/Deputy Clerk
Achievements and Initiatives of the Economic Development Officer and
Economic Development Advisory Committee
(to be distributed at the meeting)
and
Key Performance Indicators for 2007 Budget
(distributed by the Chief Administrative Officer at the meeting)
THAT the Key Performance Indicators for the 2007 Budget, distributed by
the Chief Administrative Officer and the memorandum from the
Administrative Co-ordinator/Deputy Clerk outlining the Achievements and
Initiatives of the Economic Development Officer and Economic
Development Advisory Committee, be received for information.
Council Meeting No. 06-29 Page 5 of 10
Tuesday, November 28, 2006
6. Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
THAT the Yonge Street Commercial Area Sub -Committee minutes of
August 31, 2006 be received and the following recommendation of the
Yonge Street Commercial Area Sub -Committee be endorsed:
1. THAT the sub -committee initiate congratulatory letters to the
following local business; Mac Fleming, Bacon Basket and Mary's
Flowers; and
2. THAT Mr. George Condoyannis, owner of the Larter Building, be
sent a congratulatory letter from the Mayor's Office, on behalf of
EDAC, for the exterior renovations to the building.
3. THAT, should a Business Improvement Area (BIA) be established in
the downtown core, the funds from Whitwell (First Professional),
once received, be considered as seed money for the BIA initiatives.
4. THAT the Yonge Street Commercial Area Sub -Committee be
disbanded; and
THAT a letter be sent to the sub -committee members from the
Economic Development Division, signed by the Chair of the
Economic Development Advisory Committee in the absence of the
Economic Development Officer, thanking them for their participation
and dedication to the Yonge Street Commercial Area Sub -
Committee.
2. ADM06-017 — Gateway Signage pg. 8
RECOMMENDED:
THAT Council endorse the location for the new gateway sign at the south
east corner of the interchange at Wellington Street East/Aurora Road and
Highway 404 as shown as Location #1 on attachment A.
Council Meeting No. 06-29
Tuesday, November 28, 2006
Page 6 of 10
3. LS06-049 — Amendment to the Agreement for Concession and pg. 14
Snack Food Vending at the New Aurora Recreation
Complex
RECOMMENDED:
THAT Council approve an Amendment to the Financial Requirement of
the Agreement with Recreation Leisure Services Ltd. to indicate a monthly
rental payment of $1,000.00 plus a pro -rated yearly payment of $1,500.00
and/or 5% of Snack Food and Warm Beverage vending whichever is
greater.
4. PW06-057 — Award of Tender No. PW-2006-20 Supply and pg. 17
Delivery of One 2007 Regular Cab, Dual Rear Wheel
Dump Truck
RECOMMENDED:
THAT Tender No. PW-2006-20, for the supply and delivery of one 2007
regular cab, dual rear wheel dump truck be awarded to Alex Irvine Motors,
at the tendered price of $65,279.52.
5. PW06-058 — Contract Award of RFP No. PW-2006-78 — pg. 21
Replacement of Fuel Pumps and Fuel Management
System
RECOMMENDED:
THAT Council confirm the award of RFP No. PW2006-78 for the works to
replace the existing fuel pumps and fuel management system to
Cannington Construction Limited at its proposed price of $80,000.00; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Cannington
Construction Limited.
Council Meeting No. 06-29
Tuesday, November 28, 2006
Page 7 of 10
7
91
PL06-125 — Proposed Change of Street Name from Westlock
Crescent to Weslock Crescent
RECOMMENDED:
.. ,
THAT the street name of Westlock Crescent being the crescent directly
south of Halldorson Avenue, located in the northeast quadrant of Bayview
Avenue and Wellington Street East be changed to Weslock Crescent; and
THAT Council enact By -Law 4872-06.D. to affect the said change.
CS06-033 — Administration Procedure No. 26 pg. 35
RECOMMENDED:
THAT the proposed amendments to Administration Procedure No. 26,
Retirement Age and Administration Procedure No. 20, Benefits and
Special Leave appended to this report as Appendices #2 and #4, be
approved.
LS06-050 — Recreation Complex — Sponsorship
RECOMMENDED:
pg. 49
THAT Council approve the following sponsorship names within the new
Recreation Complex;
1. Swim Lane #7 — Neil & Pascale Payne Family, "Andree Payne"
($2,500)
2. Swim Lane #8 — Richard & Karen Rudduck, "Geoffrey Rudduck"
($2,500)
3. Aquatic Pace Clock — Joe Rizzi,
($2,000)
4. Arena Dressing Room #2 —
'T.B.D." ($5,000);
"J & S Plumbing"
East Side Mario's (Jeff Campbell),
and further that $12,000.00 be deducted from the fundraising target of
$2,000,000.00 in support of these sponsorship donations.
Council Meeting No. 06-29
Tuesday, November 28, 2006
Page 8 of 10
9. Resolution from Mr. Ernie Hardeman, M.P.P. for Oxford, pg. 59
Progressive Conservative Critic for Municipal Affairs
RECOMMENDED:
THAT Council receive and endorse the following resolution:
WHEREAS the gap between the transfers from the province and
the cost of social programs is growing and is now estimated by the
Association of Municipalities at over $3 billion; and
WHEREAS delays in balancing the cost of delivering services with
the ability to pay are resulting in delayed maintenance of
infrastructure, reduced municipal services and property tax
increases across the province;
THEREFORE BE IT RESOLVED THAT, in the opinion of the
Council of the Town of Aurora, the provincial government's
currently proposed Provincial -Municipal Fiscal and Service Delivery
Review (which will not be completed until February 2008, after the
next provincial election) is needlessly drawn out and that a full
review to balance the delivery of service with the ability to pay
should be completed much more expediently, in order to avoid
hitting taxpayers with unsustainable property tax hikes or significant
reductions in service.
10. Resolution from the Town of Richmond Hill pg. 64
Re: Development Chargesv�jLegislative Constraints Impacting
Ontario Municipalities and Hospitals
RECOMMENDED:
THAT Council receive and endorse the following resolution from the Town
of Richmond Hill:
WHEREAS the last update of the Development Charges Act 1997
was nine (9) years ago;
AND WHEREAS the current Development Charges Act does not
permit the collection of development charges to fund growth related
capital costs for the following services which were previously
eligible under the old Act;
Council Meeting No. 06-29
Tuesday, November 28, 2006
Page 9 of 10
➢ Cultural facilities such as museums, theatres and art
galleries;
➢ Hospitals;
➢ Waste management services and facilities;
➢ Headquarters for municipal administration;
➢ Computer equipment,
AND WHEREAS the current Development Charges Act requires a
mandatory 10% reduction in the charge for growth related "soft
services" such as community centres, libraries and parks;
AND WHEREAS the requirement in the current Development
Charges Act to collect based on the average service level over the
previous ten year period is too restrictive and creates practical
calculation and implementation issues;
AND WHEREAS the current Development Charges Act does not
adequately provide for financial solutions or contributions to meet
the challenges of growth that evolve over time (such as
transportation through subways and forms of higher order transit);
AND WHEREAS the province indicated to the Municipal Finance
Officer's Association of Ontario (MFOA) in August 2005 that a
review of the Development Charges Act would commence in the
near future;
AND WHEREAS the growth related capital costs are significant,
growth continues to occur, and growth should pay for growth;
THEREFORE BE IT RESOLVED by the Municipal Council of the
Town of Richmond Hill as follows:
THAT the Council of the Town of Richmond Hill requests the
Province of Ontario to immediately commence a consultative
process with the municipal and development sectors to revise the
Development Charges Act to address the issues noted above,
improving the capacity for growth to pay for growth related costs,
and other concerns that may be raised by the municipal sector as
part of the recently announced Provincial -Municipal Fiscal and
Service Delivery Review process;
AND THAT such Provincial -Municipal Fiscal and Service Delivery
Review process conclude with a public final report presented prior
to the November 2007 provincial election;
Council Meeting No. 06-29
Tuesday, November 28, 2006
Page 10of10
AND THAT a copy of this resolution be forwarded to the Premier of
Ontario, the Ministers of Finance and Municipal Affairs and
Hou8sing, the Municipal Finance Officers Association of Ontario,
the Association of Municipalities of Ontario, York Region and the
local municipalities of York Region.
11. Correspondence from the Canadian Union of Postal Workers pg. 66
Re: Moratorium on Post Office Closures and Rural Delivery
RECOMMENDED:
THAT Council receive the correspondence from the Canadian Union of
Postal Workers for information.
COUNCIL — NOVEMBER 28, 2006
Delegation (a)
Panizza, Bob
From: Steve Hinder
Sent: Thursday, November 16, 2006 11:45 AM
To: Panizza, Bob
Subject: Delegation
:..
I am requesting delegation status at the council meeting scheduled for Tuesday, November 28th. The reason is
for a thank you to Mayor Jones. The speaker will be Marc Neeb. Please confirm.
Thanks
Steve
Steve Hinder
Constituency Manager
Belinda Stronach, MP
Newmarket -Aurora
(905)836-7722
CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use of the
designated recipients named above. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please
contact the sender by reply e-mail and destroy all copies of the original message,
D-1
/• , . „
I 11.
Delegation (b)
Panizza, Bob
From:
Mary Lynn Stepenson
Sent:
Tuesday, November21, 20063:24 PM
To:
Panizza, Bob
Cc:
Steve Forsey (E-mail)
Subject: Agenda - Nov. 28
The President -Stephen Forsey and Executive Director -Carla Adams, of the Aurora Chamber of Commerce
would like to make a short presentation to Tim Jones in recognition of his contributions to the Town of Aurora
and the Aurora Chamber of Commerce.
My understanding is that this would take place at 7:00 pm approx.
Mary Lynn Stephenson
Aurora Chamber of Commerce
D-2
COUNCIL - NOVEMBER 28, 2006 Delegation (c)
Panizza, Bob
From:
Robert Moulton
Sent:
Wednesday, November 22, 2006 11:44 AM
To:
Panizza, Bob
Cc:
Ellis, Cooky
Subject: Presentation to former Councillor John West
Bob: Cooky Ellis suggested I email you for delegation status for the council meeting of November 28th. I talked to
Major Jones about a presentation for John West at a council meeting recognizing the 22 years of service he gave
to the Salvation Army in organizing the Christmas Kettle Campaign for us in Aurora. I understand John.wouid not
be able to make the meeting but I could say something on behalf of the Army in appreciation and recognize the
fact that we have a framed letter from our Divisional Commander and an Appreciation Certificate that we will take
to John's house personally following the council meeting. I understand the meeting would be televised and I'm
sure Mr. West would be watching. I can let him know that we will be making a presentation in absentia that
evening. Could you advise the time I should arrive at the meeting and if there is any particular protocol and if
approval has been granted for delegation status for this particular meeting? Thanks Bob.
Bob Moulton
Community Relations Representative
D - 3
Messa e
COUI CIL - NOVEMBER 28, 2006 Delegation (d)
Panizza, Bob
From: Lindsay Kay
Sent: Wednesday, November 22, 2006 5:15 PM
To; Panizza, Bob
Subject: RE: Foresters BIG Swim for Arthritis
Hi Bob,
Please distribute the 2 attached documents with the Agenda for the November 28th Town Council meeting.
Just to double check - will we be able to do a PowerPoint Presentation? We will bring in our own projector and
laptop but is there wall space or a screen to use? Also, approximately how many people will be attending this
meeting?
I will not actually be present at the meeting but a colleague of mine will be. His name is David Prowten and he is
the National Vice President, Revenue Development at The Arthritis Society.
Could you please pass along the address at which this meeting will be held on November 28th?
Please let me know if you need any further information from us here or if there is anything we need to know prior
to the meeting.
Thanks Bob,
Lindsay Kay
National Account Coordinator
SDI Marketing
65 International Blvd. Suite 200
Toronto, ON M9W 6L9
Tel:416-674-9010 x103
Fax:416-674-9011
"We bring your products to life!"
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others, any action related with this email as well as any reading, reproduction, transmission and/or dissemination in whole or
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sender prior to destroying all copies. Even if this email is believed to be free from any virus, it is the responsibility of the
recipient to make sure that it is virus exempt.
COUNCIL — NOVEMBER 28, 2006
General Council Members
Town of Aurora
1 Municipal Drive
Aurora, Ontario
L4G 6J1
Dear Council Members,
Four million Canadians are affected by some form of arthritis and
that number is expected to increase in the next few years. Arthritis
impacts the lives of children, adults and seniors of all races. The
funds raised from Foresters BIG Swim for Arthritis help support the
4 millions Canadians young and old living with arthritis.
Foresters BIG Swim for Arthritis is coming to pools across the country and we
would like to invite the Aurora Family Leisure Complex & the Aurora
Recreation Centre to host this exciting event for their members and the local
community. The 2007 event has already secured pools in Toronto, Scarborough,
Stouffville, Oshawa and Peterborough. Adding Aurora to this list will give area
residents the ability to take full part in this important event and we are certain it
will reflect positively on your community.
Foresters BIG Swim for Arthritis is now in it's second year and has gone through
some improvements based on feedback from pools and participants that were
involved in 2006. We are confident that the revised event model will make the
event better, more successful and much easier to execute at the pool level.
With an event component for every level of swimmer, Foresters BIG Swim for
Arthritis is an event the whole family can participate in. The event includes four
lane challenges; 5000m, 2500m, 1000m and a 30 Minute Swim. The event also
includes, a special Aquafit class designed and lead by CALA certified instructors
from across the country. Finally, the independent Log Your Laps program allows
swimmers to design their own challenge and keep track of their individual
swimming online.
The Arthritis Society is Canada's only not -far -profit organization devoted solely to
funding and promoting arthritis research, programs and patient care. Supporting
and providing research, patient care and public education programs that benefit
the millions of Canadians with arthritis is no small task. But through the support
of tens of thousands of volunteers, participants and .donors across the country
help us achieve those goals.
Please direct any queries to Lindsay Kay at 416-674-9010 x103 or
Ikay .sdimarketing.com
Thank you for your interest in Foresters BIG Swim for Arthritis,
The Arthritis Society
D - 5
Foresters BIG Swim•forActhntis"is a, National swimming fundraiseY`tha'
Society:in order to benefit those-whoi [ive With arthritis'across Caniada`t`.
thousanos of swimmers and takes place at 80, pbols' across Canada. Wf
Who is thg Arthritis Saaietyi'-' ti
The Arthritis Society is Canada s.only riot -for -profit organization devot(
research programs and patient care. The Arthritis Sociaty supports al
programs that benefit the millions,of'Canadians living with iarthrit $.
When istieevent-
Foresters BIG Swim for Arthritls•'iaill take place.on April 2Sst & 22-hd, 2
hour time frame on o'ne.day to rdnthe event.
How does the event run'f
Swimmers who have trained and= 11�fuhFdraised•for a n'ufnber'of months -at
distance challenge or participaterin an Aquaf t classy After completing t
medal's and/or prizes for their effofts. ;
Distance Challenge
Participants of all ages can compete: in distance swims, where re:
Tylenol ArthritisAquaflt C1ha116n_qe
An Aquafit session will take 'Place, on event day and will beconder
Why bring Foreste'cs 686 sLvlrtr for Act(aritis to Your all .1
.. Momhar Qrt vat nru-Ontcnt al Yrc, attrant.ri d\Ar 'cwirri mctc •trn vnu r'KnnlSil
Event Support - Helps drive•rrfoneybad( j'ntoAquatics'
How is the Lifesaving society involved?
with arthritis„ ten percent of, fund§ raised' from this event arecon'tribute
Society for programs and resources. Not only do we believe in aquatics;
Importance andi ouc'relati'6n5hip with Lifesaving Society, gives us'the'eoi
at your pool.
What weask of YOUR pooh
Designate.a 3 to 5 dour block to host the :distance challenges as: we
Donate pool time and 0
rovide'lifeguards-6o ensureatsafe and suceei
Waive your. pool's entry fee (If there is one) on the.day of the,.eyent
Nominate a pool coordinator who should'be a current: pool member;
This person will be'paid by the event and.will be your,,PoolIs cantacf F
runs smoothly an
d•provides a great experience for,alll involved. r
So you want to get involved?Here's wi�at s happening next: I
A Foresters BIG Swimrfor Arthritis, representative will' be ih contact wi
in the event. Alternatively, you: may contact a representative directly
Once your pool is registered, your nominated Pool Coordlnator,wiil,w[
representative to ensure. a successful event for 2007t.'
� r
A
7.•'Panccipating pools�Will;:ch.
rr ;
r,
Its arerecorded and=•compare
� aI'
k closely with a Foresters..BIG SWI
"Foresters BIG Swlm for Arthritis is de!
every Canadian a winner -,.people of al
physical abilities can participate." ,7i
r Three time Olympian &Officials,
4.
D - 6
COUNCIL - NOVEMBER 28, 2006
i AGENDA IT ' 8
TOWN OF AURORA
COUNCIL REPORT No. EDAC06-08
SUBJECT: September 20, 2006, Economic Development Advisory Committee
Meeting
FROM: Acting Chair - Councillor Morris
Council Members - Mayor Jones ex-ofFicio member and
Councillors Kean & Vrancic
Committee Members - David Amborksi, Jim Beechy, Lisa
Cruickshank, Jim Beechey, Gabriela Dragomir
and Richard Wizemann
DATE: September 12, 2006
RECOMMENDATIONS
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 06-08 held on September 20, 2006 be received as
information and the following recommendations of the Economic
Development Advisory Committee be endorsed:
2. Previous Minutes
THAT the Minutes of Meeting Number 06-07 held on Wednesday, July 19,
2006 be adopted.
3. Director of Public Works to present an overview of Report PW06-034
Northern 6 Municipalities Joint Waste Collection Contract
THAT the verbal report from the Director of Public Works providing an
overview of Report PW06-034 Northern 6 Municipalities Joint Waste
Collection Contract be received for information.
4. Economic Development Advisory Committee Pending List
THAT the Economic Development Advisory Committee Pending List be
received for information.
5. Memorandum from the Administrative Co-ordinator/Deputy Clerk
Achievements and Initiatives of the Economic Development Officer and
Economic Development Advisory Committee
(to be distributed at the meeting)
and
-1-
COUNCIL - NOVEMBER 28, 2006
September 12, 2006 -2- Report No. EDAC06-08
Key Performance Indicators for 2007 Budget
(distributed by the Chief Administrative Officer at the meeting)
THAT the Key Performance Indicators for the 2007 Budget, distributed by
the Chief Administrative Officer and the memorandum from the
Administrative Co-ordinator/Deputy Clerk outlining the Achievements and
Initiatives of the Economic Development Officer and Economic
Development Advisory Committee, be received for information.
6. Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
THAT the Yonge Street Commercial Area Sub -Committee minutes of
August 31, 2006 be received and the following recommendation of the
Yonge Street Commercial Area Sub -Committee be endorsed:
1. THAT the sub -committee initiate congratulatory letters to the
following local business; Mac Fleming, Bacon Basket and Mary's
Flowers; and
2. THAT Mr. George Condoyannis owner of the Larter Building be sent a
congratulatory letter from the Mayor's Office, on behalf of EDAC for
the exterior renovations to the building.
3. THAT, should a Business Improvement Area (BIA) be established in
the downtown core, the funds from Whitwell (First Professional), once
received, be considered as seed money for the BIA initiatives.
4. THAT the Yonge Street Commercial Area Sub -Committee be
disbanded; and
THAT a letter be sent to the sub -committee members from the
Economic Development Division, signed by the Chair of the
Economic Development Advisory Committee in the absence of the
Economic Development Officer, thanking them for their participation
and dedication to the Yonge Street Commercial Area Sub -Committee.
BACKGROUND
Attached for the information of Council are the Minutes of the Economic Development
Advisory Committee Meeting 06-08, held on September 20, 2006.
-2-
COUNCIL — NOVEMBER 28, 2006
September 12, 2006 - 3 - Report No. EDAC06-08
ATTACHMENTS
1. Copy of Committee Record No. 06-08
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk, ext. #4222
rf'
,C unci for Morris, Chair
Economic Development Advisory Committee
—3—
COUNCIL — NOVEMBER 28, 2006 16 ATTACHMENTtit
-1
COMMITTEE RECORD
MEETING NO. 06-08
Committee: Economic Development Advisory Committee
Date: Wednesday, September 20, 2006
Time and Location: 8:00 a.m., The Leksand Room - Aurora Town Hall
Committee Members: Councillor Morris , Chair; Councillors Kean and Vrancic and
ex-officio member Mayor Jones, David Amborski, Lisa
Cruickshank, Gabriela Dragomir and Richard Wizemann
Regrets:
Jim Beechey
Other Attendees: John Rogers, Chief Administrative Officer, Wayne Jackson,
Director of Public Works; Karen Ewart, Administrative Co-
ordinator/Deputy Clerk
Councillor Morris, Chair, called the meeting to order at 7:35 a.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act
APPROVAL OF AGENDA
Moved by Councillor Vrancic
Seconded by Councillor Kean
THAT the content of the Agenda, with the following additional item, be approved:
Item 4 — Memorandum from the Administrative
Co-ordinator/Deputy Clerk
Achievements and Initiatives of the Economic Development Officer and
Economic Development Advisory Committee
_C: 9
—4—
COUNCIL — NOVEMBER 28, 2006
Economic Development Advisory Committee Minutes No. 06-08 Page 2 of 4
Wednesday, September 20, 2006
REVIEW OF PREVIOUS MEETING REPORT
Economic Development Advisory Committee Meeting
No. 06-07, dated Wednesday, July 19, 2006
Moved by Lisa Cruickshank
Seconded by Councillor Vrancic
THAT Meeting Report No. 06-07 be adopted as printed and circulated.
T- _ p
MATTERS ARISING FROM PREVIOUS MEETING
2. Director of Public Works to present an overview of Report PW06-034
Northern 6 Municipalities Joint Waste Collection Contract
Kathy van Nostrand arrived at 7:45 a.m.
Moved by Lisa Cruickshank
THAT the verbal report from the
overview of Report PW06-034
Seconded by Councillor Kean
Director of Public Works providing an
Northern 6 Municipalities Joint Waste
Collection Contract be received for information.
CARRIED
3. Economic Development Advisory Committee Pending List
Moved by Councillor Vrancic Seconded by David Amborski
THAT the Economic Development Advisory Committee Pending List be
received for information.
CARRIED
—5—
COUNCIL — NOVEMBER 28, 2006
Economic Development Advisory Committee Minutes No. 06-08
Wednesday, September 20, 2006
Page 3 of 4
4. Memorandum from the Administrative Co-ordinator/Deputy Clerk
Achievements and Initiatives of the Economic Development Officer and
Economic Development Advisory Committee
(to be distributed at the meeting)
and
Key Performance Indicators for 2007 Budget
(distributed by the Chief Administrative Officer at the meeting)
Moved by Councillor Vrancic
Seconded by Councillor Kean
THAT the Key Performance Indicators for the 2007 Budget, distributed by the
Chief Administrative Officer and the memorandum from the Administrative Co-
ordinator/Deputy Clerk outlining the Achievements and Initiatives of the
Economic Development Officer and Economic Development Advisory
Committee, be received for information.
CARRIED
SUB-COMMITTEE/UPDATES
5. Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
Moved by Councillor Vrancic
Seconded by David Amborski
THAT the Yonge Street Commercial Area Sub -Committee minutes of August 31,
2006 be received and the following recommendation of the Yonge Street
Commercial Area Sub -Committee be endorsed:
1. THAT the sub -committee initiate congratulatory letters to the following local
business; Mac Fleming, Bacon Basket and Mary's Flowers; and
2. THAT Mr. George Condoyannis owner of the Larter Building be sent a
congratulatory letter from the Mayor's Office, on behalf of EDAC for the
exterior renovations to the building.
CARRIED
COUNCIL - NOVEMBER 28, 2006
Economic Development Advisory Committee Minutes No. 06-08 Page 4 of 4
Wednesday, September 20, 2006
Moved by David Amborski
Seconded by Councillor Vrancic
THAT, should a Business Improvement Area (BIA) be established in the
downtown core, the funds from Whitwell (First Professional), once
received, be considered as seed money for the BIA initiatives.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the Yonge Street Commercial Area Sub -Committee be disbanded;
and
THAT a letter be sent to the sub -committee members from the Economic
Development Division, signed by the Chair of the Economic Development
Advisory Committee. in the absence of the Economic Development
Officer, thanking them for their participation and dedication to the Yonge
Street Commercial Area Sub -Committee.
C• -IRT- 51AD
NEW BUSINESS
The Chair thanked the Members of the Economic Development Advisory Committee for
their commitment to the Committee and the Aurora business community.
The Chief Administrative Officer thanked the Committee and advised that their input is
greatly appreciated in assisting the Economic Development Division.
ADJOURNMENT
Moved by
THAT the meeting adjourned at 8:35 a.m.
150-MiRT FA 1
-7-
COUNCIL - NOVEMBER 28, 2006 �AQENDA am 2
IVTOWN OF AURORA
COUNCIL REPORT No. ADM06-017
SUBJECT: Gateway Signage
FROM: John S. Rogers, Chief Administrative Officer
DATE: November 28, 2006
RECOMMENDATIONS
THAT Council endorse the location for the new gateway sign at the south east
corner of the interchange at Wellington Street East/Aurora Road and Highway
404 as shown as Location #1 on attachment A.
BACKGROUND
At the July 101", 2006 meeting of Council recommended:
"THAT the Economic Development Advisory Committee endorse, in principle,
location #3 as indicated on Attachment B of Report EDAC06-003".
Please refer to attachment B of this report.
In October, 2006, staff met with a representative from the Ministry of Transportation for
Ontario to discuss this new gateway sign. At that time, a copy of report EDAC06-003 was
reviewed. MTO indicated that the appropriate location for this gateway sign should be
located on the east side of Highway 404 insofar as Aurora is attracting investors coming
into the Region from the south. MTO expressed concern over the sign being located in
their right-of-way at the northwest corner due to the fact that a stop light is to be installed at
that location and this sign may limit visibility.
Location:
As outlined in staff report EDAC05-018, dated November 13, 2005, the most suitable
location for this feature would be one that meets the following criteria:
• Gently rolling topography;
• Good viability, especially from Highway 404 vistas;
• Sufficient land area on which to erect the sign base and corresponding landscaped
area;
• The Feature should be situated within a public right-of-way; and,
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 2 - Report No. ADM06-017
• The Feature's dimensions should meet the Ministry of Transportation signage
requirements.
Previously identified potential sites are shown on Attachment B, and include locations
Within the public rights -of -way situated within the off -ramps at the Highway 404/Wellington
Street East interchange. Both sites are situated on lands currently owned by the Ministry
of Transportation.
After reviewing these potential sites using the criteria listed above, Council determined that
location 3 meets all of the prerequisite requirements and provides the most suitable
location for the proposed feature. Now a fourth site has been recommended by MTO
namely the SE corner within the off -ramps at the Highway 404/Wellington Street
interchange as shown on Attachment A.
Proposed Work Plan
Economic Development Division staff has proposed that this project be undertaken within
two distinct phases due to issues of timing of Ministry approvals and anticipated signage
construction timetable. Phase one, which would be completed in 2006, involves
developing various design options (approved by Council); location for the feature;
preparation of plans and submitting the application to MTO.
Phase two, which is scheduled to be undertaken in 2007, would involve the actual
construction and erection of the gateway entry feature.
COMMENTS
The sign which has been recommended by Council meets all the criteria as set out by MTO
in their encroachment agreement.
OPTIONS
Council may adopt all, some or none of the suggestions contained within this report.
FINANCIAL IMPLICATIONS
Funding for a gateway entry feature was initially provided to the Town by Whitwell
Developments Limited through a voluntary contribute fee, in the amount of $80,000,
secured through the subdivision agreement for the Aurora Gateway Business Park.
If the total cost of this project is determined to be greater than the funding already secured,
then staff will source additional funding through the 2007 budget process.
There will be costs for maintaining the sign including landscaping costs. The sign may be
lit and if that is the case there will be hydro costs although solar powerwill be investigated.
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 3 - Report No. ADM06-017
CONCLUSIONS
A gateway entry feature is envisaged at Highway 404 and Wellington Street East as a way
of announcing entry into the Town of Aurora at this strategic entrance into the community.
Given that this area of Aurora is undergoing significant change with the completion of the
State Farm's Canadian head office and the anticipated commencement of the
development of the Whitwell commercial/retail centre on the northwest corner of Highway
404 and the Wellington Street East, the construction of a prominent entry feature such as
proposed in this report will only enhance the importance of this gateway.
LINK TO STRATEGIC PLAN
The Recommendations in this report are in keeping with Goal "B" of the Town's Strategic
Plan, and supports maintaining a healthy business environment that attracts new business
and employment opportunities. The recommendations also support the goals and
objectives of the Town's Economic Development Strategy.
ATTACHMENTS
Attachment A — recommended location
Attachment B - locations as outlined in Report EDAC06-003
Attachment C — Image of sign
PRE -SUBMISSION REVIEW
Management Team November 22, 2006
Prepared by:
Gladys M. Sc`liinidt Ec.D.
Special Projects Coordinator
6 `
ohn S. Rogers
CAO
—10—
COUNCIL - NOVEMBER 28, 2Ef 6TACHMENT A
POTENTIAL
SITE
MAP
Ur
A
0 100 200 300
Metres
-11-
Map created by Town of Aurora Planning
Department, November 3m,, 2006. Base
Data provided by the Region of York.
The Town of Aurora Is not responsible for
any errors or emissions on the map and
makes no guarantees regarding the
accuracy and completeness of the
information presented. The Town ofAumm
cannot belheld liable for any choices made,
actions performed or damages sustained by
the user based upon the data provided.
COUNC I L - NOVEMBER 28, 20,6tTACHMENT B
POTENTIAL
SITE
MAP
R
A
100 200 300
Metres
-12-
Map created by Town ofAurora Planning
Department, June 20th, 2006, Base
Data prodded by the Region of York.
The Town of Aurom is not responsible for
any errors or omissions on the map and
makes no guarantees regarding the
accuracy and completeness of the
Information presented. The Town of Aurora
cannot be �eld liable for any choices made,
actions performed or damages sustained by
the user based upon the data provided.
COUNCIL - NOVEMBE
28, 2006 ATTACHMENT "C"
0
0
-13-
COUNCIL — NOVEMBER 28, 2006 AGENDA ITEM # 3
TOWN OF AURORA
COUNCIL REPORT No. LS06-049
SUBJECT: Amendment to the Agreement for Concession and Snack Food
Vending at the New Aurora Recreation Complex
FROM: Allan D. Downey, Director of Leisure Services
DATE: November 28, 2006
RECOMMENDATIONS
THAT Council approve an Amendment to the Financial Requirement of the
Agreement with Recreation Leisure Services Ltd. to indicate a monthly rental
payment of $1,000.00 plus a pro -rated yearly payment of $1,500.00 and/or 5% of
Snack Food and Warm Beverage vending whichever is greater.
BACKGROUND
General Committee at the meeting of September 19, 2006 recommended the following
motion:
(11) LS06-038 —Recommendation for Concession and Snack Food Vending
at the New Aurora Recreation Complex
Moved by Councillor Vrancic
Seconded by Councillor Morris
THAT Council approve the recommendation to proceed with an agreement with
Recreation Leisure Services for Concession and Snack Food Vending Services at
the new Aurora Recreation Complex until July 31, 2007; and
THAT Council approve funding from the Operating Budget as indicated in Report
LS06-038.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 2
VOTING YEAS: Councillors Gaertner, Kean, Morris, Vrancic, Wallace and
Mayor Jones
VOTING NAYS: Councillors Buck and Hogg
Councillor West was absent.
Council approved the recommendations at their meeting of September 26, 2006. A result
of this direction staff began preparing an Agreement with Recreation Leisure Services Ltd.
on their proposal submitted for RFP LS2005-66 released on July 29, 2005.
....12
—14—
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 2 - Report No. LS06-049
COMMENTS
As a result of discussions with Recreation Leisure Services Ltd. related to the drafting of
the Agreement, a misunderstanding was discovered with the vendor and the financial
requirements identified in their proposal.
The snack food and warm beverage vending revenue was presented in an inconsistent
manner within the proposal which lead to this misunderstanding. Staff have reviewed the
document and agree that the information as presented could be subject to two (2)
interpretations.
Staff Report LS06-038 indicated to Council that the financial commitment submitted by
Recreation Leisure Services Ltd. was a monthly rent of $1,000 plus $1,500 per month
and/or 5% of snack food and warm beverage vending. This financial commitment as
stated at Council was comparable to the financial commitment of the alternative proponent
Mr. Vending Inc.
Staff have investigated the potential impact of the recommended Amendment to the
Agreement and have estimated the revenue at approximately $1,950 during the Term of
the Agreement (9 months).
Recreation Leisure Services Ltd. has been an excellent tenant at our other snack bar
facilities and is playing a key role in the opening ceremonies for the Aurora Recreation
Complex. The short term of this Agreement significantly reduces the financial impact of
this Amendment.
FINANCIAL IMPLICATIONS
The Amendment will reduce the estimated revenue to the Town from $22,500 to $10,500
during the Term of this Agreement. Mr. Vending Inc. during the Term proposed a financial
commitment of $9,750 plus an additional estimated vending revenues of $2,700 based on
30% of estimated vending sales for a total of $12,450.
Financial Implication for 9 Months (Termination Date July 31, 2007)
Monthly
Vending Revenue (Based
Rent
on Gross Sales of
Total
$1,000/month)
Recreation Leisure Services Ltd.
$9,000
$1,500
$10,500
Mr. Vending
$9,750
$2,700
$12,450
Difference:
$ 1,950
OPTIONS
1) Council may recommend that the award of RFP LS2005-66 be rescinded and
awarded to Mr. Vending Inc. This will delay the opening of the concession stand at
the Aurora Recreation Complex and further reduce the potential revenue by an
additional $2,975 while a new Agreement is negotiated with the vendor.
/3
—15—
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 3 - Report No. LS06-049
2) Council may recommend that neither proponent be selected and continue to operate
the Aurora Recreation Complex without a concession stand until a new Terms of
Reference for all snack bar concession is approved for a July 2007 award.
CONCLUSIONS
Staff recommend that the Amendment to the Agreement be approved to ensure that
service to the users of the Aurora Recreation Complex is provided immediately with
minimal financial impact during this short term Agreement scheduled to expire July 31,
2007.
ATTACHMENTS
None.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, November 22, 2006.
Prepared by: Allan Downey, Director of Leisure Services, Extension 4752.
ALLAN D. DOWNE_
Director of Leisure Services
JOHN S. ROGERS
C.A.O.
—16—
COUNCIL — NOVEMBER 28, 2006
TOWN OF AURORA
COUNCIL REPORT
No. PW06-057
SUBJECT: Award of Tender No. PW-2006-20 Supply and Delivery of One 2007
Regular Cab, Dual Rear Wheel, Dump Truck
FROM: W. H. Jackson, Director of Public Works
DATE: November 28, 2006
RECOMMENDATIONS
THAT Tender No. PW-2006-20, for the Supply and Delivery of One 2007 Regular
Cab, Dual Rear Wheel, Dump Truck be awarded to Alex Irvine Motors, at the
tendered price of $65,279.52.
BACKGROUND
Council, at its meeting of December 20, 2005 approved as part of the 2006 Capital
Budget, the replacement of a one ton dump truck (see Appendix "A" -2006 Capital
Budget Sheet).
COMMENTS
The 2006 Capital Budget Sheet identifies the truck to be replaced as Unit # 17, a 1995
one ton dump truck which is due for replacement as outlined in the Council approved
Capital Fleet Replacement Program. The replaced unit will be sold with the sale
proceeds returned to the equipment reserve fund. The new unit is a heavier GVWR
than the existing unit which will allow a larger pay load, more diversified use, and more
cost effective operation in a number of summer and winter operations making this unit
more versatile than the previous one.
1. Summary of Tender Prices
On November 16, 2006 the Tender Opening Committee opened 4 tenders for the
supply and delivery of one 2007 Regular Cab, Dual Rear Wheel, and Dump Truck with
the following results:
Tenderer Make and Model Tender Price* Delivery
Georgian Pontiac Buick
GMC Truck Centre
Barrie, ON.
OPTION "A" 2005 GMC TC 5500 $61,696.08 3 —4 week
—17—
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 2 - Report No. PW06-057
Alex Irvine Motors
Scarborough, ON 2007 GMC TC 5500 $65,279.52 4 - 6 weeks
Georgian Pontiac Buick GMC
Truck Centre
Barrie. ON
Lewis Motors Inc.
Newmarket, ON
* Exclusive of GST
2007 GMC TC 5500 $68,040.00 18 weeks
2007 International
4200 $74,628.00 5 weeks
The tender was issued by the Financial Services Department and advertised according
to the requirements of the Town's standard purchasing procedures. This tender had an
Option "A "component which allowed those tendering to submit a second tender for a
vehicle other than a 2007 model year but meeting the same specifications as the 2007
model. These were in stock vehicles available at some dealerships.
2. Review of Tender Submissions
The lowest tendered vehicle (Option "A" from Georgian Pontiac Buick GMC Truck
Centre) did not meet the minimum specification in the areas of box colour, coal gate
and tarp and was disallowed. The submission from Alex Irvine Motors was the next
lowest tender submission that met all of the tender requirements. The tendered truck is
almost identical to trucks purchased by the Town since 1999, and is considered the
standard for new trucks of this type being purchased by neighbouring municipalities.
The Town's Purchasing Coordinator is in agreement with the results of this review and
because the purchase price is over $50,000 staff have submitted this report for
Council's review and approval.
OPTIONS
Council may choose to not purchase this truck however, this would disregard the
approved Capital Fleet Replacement Program and would seriously hamper the ability of
the Public Works Department to carry out its mandate due to the lack of reliable
vehicles.
FINANCIAL IMPLICATIONS
Funding in the amount of $80,000 from the Equipment Reserve Fund was approved by
Council as part of the 2006 Public Works Capital Budget for the purchase of this truck.
are
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 3 - Report No. PW06-057
The Tendered vehicle from the dealer will have "work specific" equipment installed on it
( approximate value $2,500) by our in-house mechanics after delivery as the work is
more cost effective that way rather than doing it through the tender process. These
items will include infra -red road thermometer, two-way radio, etc. and are required to
allow the Department to work in an effective manner. The remaining $12,500 will be
left in the equipment reserve fund for future Council approved purchases.
CONCLUSIONS
A tender for the supply of one 2007 Regular Cab, Dual Rear Wheel, Dump Truck was
issued according to the Town's standard procedures. Four quotes were received and
staff is proposing to accept the lowest tender that meets the specifications.
LINK TO STRATEGIC PLAN
Goal D and more specifically Objective D1 to "Contain the commitment of fiscal
responsibility and accountability".
ATTACHMENTS
• Appendix "A" - 2006 Capital Budget Sheet
PRE -SUBMISSION REVIEW
Management Team Meeting — November 22, 2006
Prepared by. Brad Schonauer Roads/Traffic/Fleet Supervisor, Ext. 3444
,v!r • ' f
W. H. Jaci John S. Rogers
Director of Public Works C.A.O.
—19—
MW ftUD-GRT0VEW5WTW, QEMBEIR 20, 2005 APPENDIX "A"
TOWN OF AURORA
CAPITAL BUDGET - ANALYSIS BY PROJECT
Pa a Nc: 8
Project ID : 34120
Project Name : REPLACEMENT OF 1 TON DUMP TRUCK (#17)
im
To replace a current'1995 -1 ton dump truck (No. 17) with a new unit in keeping with Fleet
Management Replacement Program.
Increase cost effectiveness and overall public presence by replacing an aging mgn marmenance
and unsightly piece_ of equipment with a new modern vehicle. Decrease maintenace requirements
and vehicle down time, as well as reduce liability by eliminating potential vehicle failure on public
roadways.
The current 1 ton dump truck (#17) is used by Public Works for general road maintenance related activities such as
pot hole repairs, and has now reached it's useful] and cost effective service life. In keeping with the Fleet
Replacement Program, this vehicle Is now scheduled for replacement.This vehicle is not an addition to the fleet,
rather just a replacement.
Estimated Expenditures:
_
E ui rn 1- Other
80,000
80.000
Total Estimated Expenditures
80,000
80,000
8,000
8,000
..___._..
..........._.
._..
_EstimatedFinaricing_.,.._:_._...:...._........_.,.__._....__...,...
Saie of Equ pment
OtherFinancm _',._..w._.-
.,..._ 8000
8�000
__. .. ......
...._.._.......
..._ - ...._.
Public Works 990, ment
72,000
72,000
Reserves
72',600
72,000�
a.
--2ft
COUNCIL — NOVEMBER 28, 2006
TOWN OF AURORA
COUNCIL REPORT
No. PW06-058
SUBJECT: Contract Award of RFP No. PW-2006-78 — Replacement of Fuel
Pumps and Fuel Management System
FROM: W. H. Jackson, Director of Public Works
DATE: November 28, 2006
RECOMMENDATIONS
THAT Council confirm the award of RFP No. PW2006-78 for the works to "Replace
the existing Fuel Pumps and Fuel Management System" to Cannington
Construction Limited at its proposed price of $80,000.00; and
THAT Council authorize the Mayor and Municipal Clerk to execute the attached
Form of Agreement between the Town of Aurora and Cannington Construction
Limited.
BACKGROUND
In considering Report PW05-030 - Fleet Management Review, Council at its meeting of
November 22, 2005 adopted, among other items, Recommendation No. 4.5.1 from the
project consultant which states that we should:
"Budget to replace the fuel management system during 2006."
On September 26, 2006, Council considered a further report (PW06-049) and adopted,
among other items, the following:
`That Council approve and allocate the necessary funding to proceed with
the replacement of the fuel pumps and fuel management system at the
Works Yard, 9 Scanlon Court, as described in Report PW06-049 and more
particularly that an additional $30,000 for this project be provided from the
Equipment Reserve Fund;
That staff be requested to report further on the award of a contract to
upgrade the Town's fuel dispensing and management systems;"
COMMENTS
1. Request for Proposal Process
Staff posted a Request for Proposal (RFP) on August 2, 2006 to replace the existing
fuel pumps and fuel management system. As part of the RFP it was requested that the
—21—
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 2 - Report No. PW06-058
proponents review the site conditions and equipment to ensure they were compliant
with current and immediate future legislative requirements.
The RFP was issued by the Town's Financial Services Department and advertised
according to the requirements of the Town's standard purchasing procedures. The RFP
closed on August 22, 2006 and the RFP Opening Committee opened one RFP which
met the requirements of the project. As well as the proposal costs, the submission was
evaluated on the Contractors experience and knowledge. The products included under
the proposal were also subjected to an evaluation and demonstration process.
A pre -bid mandatory site meeting was held at the Public Works yard on August 9, 2006
for all proponents. This meeting included a discussion depicting the scope of the
project and gave the four attending proponents an opportunity to examine the site and
our equipment.
During the evaluation process, staff also attended two sites, one at the Seneca College
King Campus and the other at the Town of East Gwillimbury. The visits were to review
the proposed software being offered by the proponents (entitled "Phoenix Plus") and to
have the systems demonstrated. Upon review, it was determined that the software
would meet our needs now and in the future. This program will allow complete fuelling
site reconciliation as well as offer a secure system to prevent unauthorized use.
2. Contract Award Program
Typically, all of the above noted procedures are followed by a report to Council for
award of the contract.
Unfortunately, in this instance, the time taken to fully evaluate the proposed system
coupled with the election meant that the first opportunity to present this award report to
Council was November 28, 2006. In staff's opinion, this could be too late because the
need to replace the existing fuelling system is urgent and because of the impending
winter weather. A review of the Town's Purchasing Policy however, provided an option
whereby the Chief Administrative Officer may award contracts in excess of $50,000
during the time that regular Council meetings are suspended (e.g.: during summer
hiatus or election recess) provided that:
a) There is no current or pending litigation between the Bidder and the
Corporation;
b) There is no irregularity that has not been resolved by the Bid
Review Committee; and
c) The award is made to the lowest compliant Bidder.
The Purchasing Policy goes on to state that as soon as reasonably possible a report
must be submitted to Council setting out the details of any contract awarded pursuant to
this authority.
—22—
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 .3. Report No. PW06-058
Based on the satisfaction of each of the above three criteria, the CAO awarded the
contract to Cannington Construction Limited on November 6, 2006. The Town's
Purchasing Coordinator is in agreement with this process and this report satisfies the
Purchasing Policy requirement for a report to Council.
OPTIONS
N/A
FINANCIAL IMPLICATIONS
Council had approved funds in the amount of $20,000 in the 2005 Capital Budget and
$10,000 in the 2006 Capital Budget. Corporate Services provided an additional
$20,000 in their approved IT 2005 Capital Budget. Council approved an additional
$30,000 in funding upon submission of Council Report PW-06-049 on September 26,
2006 for a total of $80,000. Accordingly, sufficient funds are available for the works to
proceed.
CONCLUSIONS
Cannington Construction Limited has successfully completed previous projects of the
same nature in other municipalities and for private corporations. Cannington
Construction Limited has met all of the "Request for Proposal" requirements and it is
suggested that the award of the contract to Cannington Construction Limited be
confirmed by Council.
LINK TO STRATEGIC PLAN
Goal C and specifically Objective C3 to continue to maintain and update infrastructure
and fleet.
ATTACHMENTS
• Appendix "A" —Proposal No. 2892
• Appendix "B" -Form of Agreement— RFP PW2006-78
PRE -SUBMISSION REVIEW
Management Team Meeting — November 22, 2006
Prepared by. Peter Horvath, Manager of Operations Services, ext. 3446
W. H. Jac
Director of Public Works
John S. Rogers
C.A.O.
—23—
COUNCIL — NOVEMBER 28, 2006
APPENDIX "A" PROPOSAL
CANNINGTON CONSTRUCTION LIMITED
4 Fortecon Dr., Unit 2
Gormley; Ontario LOH 1 GO
CELL# (416) 414.2040 OFFICE. (905) 841-0430
Fax# M-841-0967 2892
Fax* 905.727.7616 phonM 905-727-3123 ea 344E Pr o&4f M
Anerebn Oae:
Pa11141.8Uare'rtEOTO Peter Horvath October 1 /06
Town of Aurora Fmiq
WMa
Aurora ON Ra aestfar r asdl# PlN2tltl6-�8
WE HEREBY SUBMIT SPEGIFlDATIONS AND ESTfMAT1:S FOR THE r0a"NG:
Price for 1 Dresser Single Product Single hose suction pump c/w Veeder Root
Non computer & electric reset, hose retractor, nozzle 3/4" x 12' hose
swivel & breakaway,
Gasoline pump $4,350.00
Diesel pump $4,350.00
Price for 1 PetroVend K800 -2 2 hose card system e/w fuel island terminal
pedestal, fuel site controller, journal printer, heater, 400 encoded keys,
chip key mileage reasonability, weather shield, & system training. $12,969.00
Price for removal of existing fuelling system & installation of new system
To Include:
- Remove and dispose of existing suction pumps concrete tank pads
concrete island, card lock system, gas, diesel piping & electrical. All removed
material to be disposed at a licensed recycling facility.
- Supply and install new 2" double wall piping from diesel & gas tanks to new steel formed
Islands e/w dispenser pans, shear valves & safety brackets, to meet TSSA codes
- Supply and install (2) 4" steel risers for future Veeder Root tank gauge probes,
- Supply and install new electrical for 2 suction pumps, Petro Vend K-800 -2, &
tank gauge probes,
- Vacuum tank of debris and water & dispose of at a licensed facility: continued..........,.
A# work to be 00MOl TSSA 000" d Pffr011 00F) CtW
We Propose hereby to furnish material and labour - complete In accordance with above specifications, for the sum of:
dollars ($ )
An mgler4m 9wogmb6dlq bees speogled Allwmk W be wm ll na workmaraM
memgrwwrtling WelarwyrdpraNwe, Anyagaratbnar devlallonlromabove apUk• - Authorized
avlwre tMomm owa wale we*axwsedaaN wnwrl and will bee"me �ilgnatufe
an edrq oWryO aver lad abevelbsedcaf".' ow AY ayra uMreerA4gnaglXaa,
avadaMeer aglgya ggyrdete aoMrol, QNnera, rry nre.NOTE, Tdq prpppewingy be wnMawnil wtgeeppiedwldaa3a day0.
NrytrvlaaMro, Ourwodwrw an4 swerve WgrbwgwaC reallanlrevancv '
Aacepbnca of proposal - The above prices, conditions
and 6DBCIhCaIIOne are satlstactory acid are hereby aCCeptOd. YOU Signature: _ are authodzed to do the work as specitled. payment to be made
as outlined above.
Signature:
Pate of Acce t nce:
—24—
COUNCIL - NOVEMBER 28, 2006
PROPOSAL
CANNING ON CONSTRUCTION LIMITED
4 Fortecon Dr., Unit 2
Gormley, Ontario LOH 1GO
CELU (416) 4142040 OFFICE (905) 54r0430
Fax# 905-841-0967
Fax# 905-727-7516 Phon 905.727-3723 Ext3Ad6 Pr
t# 2892-1
AaaMloni daA:
wwaPosA';E60TO ctober 19/06
Town of Aurora Peter Horvath
Pm"
Warm
Aurora ON Re uest fvr ra veal #PIN 006w78
WE HEAEBy SUBMrr9PEC1FCAT10NS AND ESTIMATES FOR THE FOLLOWING:
Supply and Install (2) E stop buttons & emergency generator panel for stand
by power, Installed on outside east wall of building.
- Supply and Install (6) 6° Steel concrete filled bumper posts to protect
pumps & card lock system.
- Supply and Install (1) 61, thick concrete apron on west side of pumps reinforced
with 6 x 6 wire mesh.
- Asphalt pave all affected areas to match existing paving.
- Provide all testing reports on piping to owner.
- Clean work area to owners satisfaction. $ 42,521.00
Total bid all costs $ 64,190.00
Pr ice (1) TLS 350 tank monitor system $ 16,810.00
$ 80,000 o
gst extra
All work to be com fated b TSSA licensed petroleum contractor
We Propose hereby to furnish material and labour - complete in accordance with above specifications, for the sum of:
dollars ($ )
qB mA10rI011B gWr8N0edlo lk A081BBa010d gOwoBgbbs wm+brod BlawerAmsrtXka
ma raaaormipbalaM rapru oaa Aryawgitonerdawalonfmmaboyaapaa0lsignature . naturetl
aanoro lrwgNlrgBMra aoabMXM Bae0w0d onlywonwrlMenofdam.aMwiObecome Signature
xnervo aMfpwomr andabom lM eeiimap, AllapmanwMswmlrgeM s.
AAGItlOMor delays 1pralBiawaaMmL QYlpf la oarryllfa. w�mrmalXl pOarm olFarlwwa- NO ;TN8Pmp0II1 meybvwilMfawnwmlacegplatlwtlHn'-0 tl&y0.
agry lrowarce, Owwofkemare lu awwmd Wodurerh Co maWnlnewame,
Aco:prann or Propotal - The above prices, conditions
and speclfloations are SaUsta001y MO are hereby aOOWW- YOV Signature:
are Mfi10f 6d to do the work ae epecifiad. Paymani to be Ina0e
as outlined above. .
Signature:
Date f Acce Lance:
-25-
COUNCIL — NOVEMBER 28, 2006
APPENDIX "B"
FORM OF AGREEMENT
THE CORPORATION OF THE TOWN OF AURORA
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL NO. P.W. 2006-78
THIS AGREEMENT made (in triplicate) this day of AD 2006
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the "OWNER"
of the First Part
and
Cannington Construction Limited
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS the Proposal of the Contractor respecting the construction work,
hereinafter referred to and described, as accepted by the Owner on the
day of 2006.
THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the covenants hereinafter contained, the Parties hereto agree as follows:
1. The Contractor hereby covenants and agrees to provide and supply at the
Contractor's own expense, all and every kind of labour, appliances, equipment, and
materials for, and to undertake and complete in strict accordance with this Tender
Document dated October 19, 2006 prepared for the Town of Aurora Public Works
Department, all of which said Documents are annexed hereto and form part of this
agreement to the same extent as if fully embodied herein at and for the price or sum of
$80,000.00.
2. The Contractor further covenants and agrees to undertake and perform the said
work in a proper work like manner under the supervision and direction and to the
complete satisfaction of the Owner prior to
3. The Contractor further covenants and agrees that the Contractor will at all times,
indemnify and save harmless the Owner, the Owners officers, servants, and agents
from and against all loss or damage, and from and against all actions, suits, claims and
demands whatsoever which may be made or brought against the Owner, the Owners
officers, servants, and agents by reason or in consequence of the execution and
performance or maintenance of the said work by the Contractor, the Contractor's
servants, agents or employees.
4. The Contractor further covenants and agrees to furnish in accordance with the
above specification, an agreement to Bond in an amount equivalent to 100% of the
contract price (50% performance and 50% labour and material), renewed annually and
approved by the Owner's Solicitor, guaranteeing the faithful performance of the said
work, in accordance with the terms of this Agreement.
—26—
COUNCIL — NOVEMBER 28, 2006
Request for Proposal PW-2006-78
FORM OF AGREEMENT (Confd)
5. The Owner hereby covenants and agrees that if the said work shall be duly and
properly executed and materials provided as aforesaid and if the Contractor shall carry
out, perform and observe all of the requirements and conditions of this agreement, the
Owner will pay the Contractor the contract price herein set forth in the Contractor's
Tender, such payment or payments to be made in accordance with the provisions of the
General Conditions of the Contract referred to above.
6. This agreement and everything herein contained shall ensure to the benefit of
and be binding upon the Parties hereto, their successors and assigns, respectively.
7. All communications in writing between the parties or between them and the
Engineer shall be deemed to have been received by the addressee if delivered to the
Individual or to a member of the firm or to an officer of the Corporation for whom they
are intended or if sent by post, telegram or facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
100 John West Way
P.O. Box 1000
Aurora, Ontario
L4G 6J1 FAX: 905-841-7119
THE CONTRACTOR: Cannington Construction Limited
4 Fortecon Drive,, Unit # 2 Box K-26
Gormley, ON LOH 1GO
Tel: 905-841-0430 Fax: (905) 841-0967
IN WITNESS WHEREOF the parties hereto have hereunto affixed their
corporate seals duly attested by the hands of their proper officers in that behalf
respectively.
Cannington Construction Limited
Mr. Steve McCrossan
Mayor, T. Jones
Clerk, Bob Panizza, A.M.C.T.
—27—
COUNCIL — NOVEMBER 28, 2006 LNDA o 1 =#(o
TOWN OF AURORA
COUNCIL REPORT No. PL06-125
SUBJECT: Proposed Change of Street Name from Westlock Crescent to
Weslock Crescent
FROM: Sue Seibert, Director of Planning and Development Services
DATE: November 28, 2006
RECOMMENDATIONS
THAT the street name of Westlock Crescent being the crescent directly south
of Halldorson Avenue, located in the Northeast quadrant of Bayview Avenue
and Wellington Street East be changed to Weslock Crescent, and
THAT Council enact By -Law 4872-06.D. to affect the said change.
BACKGROUND
On October 17th, 2006, an issue was brought forward to the Planning and Development
Services Department regarding some confusion over the correct street name spelling of
WESLOCK Crescent. The street WESLOCK is in the Preserve Homes Inc. (D12-01-5A)
subdivision located in the Northeast quadrant of Bayview Avenue and Wellington Street
East. See "Attachment A" for exact location.
COMMENTS
The street in question is spelled as WESLOCK on the original Street Name Report to
Council on August 19, 2003 which later received Council's approval as WESLOCK on
August 26, 2003. However, the name appears as WESTLOCK (with a T) on the
Subdivision agreement and on the Registered Plan 65M3851. Upon further investigation it
was discovered that there was a spelling error in the original subdivision agreement. The
subdivision agreement used the spelling WESTLOCK instead of WESLOCK and therefore
got officially registered with the incorrect spelling.
Changing the street name to its original intended spelling, named after Canadian Golfer
Nick Weslock, will coincide with the spelling that was originally approved by Council.
Furthermore, the spelling WESLOCK is currently on our street signs, used by residents and
OWE
COUNCIL — NOVEMBER 28, 2006
November 28 2006 - 2 - Report No. PL06-125
used both by internal and external agencies. The proposed street name change to
WESLOCK will help alleviate any future confusion over the correct spelling of the street.
In complying with the Town's procedure an advertisement was published in the local
newspaper (attached as "Attachment B") and notice was given to the public of the Towns
intension to change the name of WESTLOCK Crescent back to WESLOCK Crescent. In
accordance with the Municipal Act, notice of the proposed Name Change was published for
(4) consecutive weeks in a local newspaper, and upon hearing no adverse comments from
the public the introduction of the passing of the Name Change By-law shall be taken into
consideration.
Town Staff supports the name change of WESTLOCK Crescent to WESLOCK Crescent.
OPTIONS
Council has the option to refuse the draft by-law to change the street name back to its
intended spelling of WESLOCK Crescent.
FINANCIAL IMPLICATIONS
Not Applicable.
CONCLUSIONS
In keeping with Council's resolution respecting the naming of public roads and seeing
as there were no adverse comments received from the public, staff recommends that
the proposal of the name change by-law, being a by-law to change the name of
WESTLOCK Crescent to WESLOCK Crescent be enacted.
LINK TO STRATEGIC PLAN
Promote a sustainable community that respects its historic culture and character and
embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity.
ATTACHMENTS
Attachment "A" - Location Map
Attachment "B" - Advertisement for Local Newspaper
Attachment "C" - Draft Bylaw 4872-06.D.
PRE -SUBMISSION REVIEW
Management Team Meeting — November 22nd, 2006
—29—
COUNCIL - NOVEMBER 28, 2006
November 28, 2006 - 3 - Report No. PL06-125
Prepared by: Cory Fagan, GIS Database Analyst
Extension 4348
u 6an S I ert, M.C.I.P., R.P.P.
recto f Planning and Development
Services
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COUNCIL — NOVEMBER 28, 2006
ATTACHMENT `B"
PROPOSED CHANGE OF STREET NAME
On November 28th, 2006, Aurora Council will consider a recommendation to -rename the street
WESTLOCK CRESCENT to WESLOCK CRESCENT, as shown below,
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WELLINGTON STREET EAST ®Subject Lands
The proposed street name change is the result of a spelling error in the original subdivision
agreement. Changing the street name to its original intended spelling of WESLOCK will coincide
with the spelling that is currently on our street signs, used by residents and various utility
companies. The proposed street name change will help alleviate any future confusion over the
correct spelling of the street in question.
Any person who claims that they will be adversely affected by the passing of this By-law may
apply to the undersigned to be heard on this matter on or before November 28th, 2006,
Further information relating to the proposed street name change is available in the Planning and
Development Services Department during regular office hours, call (905) 727-3123 x4340,
Dated October 30th, 2006
Sue Seibert, Director of Plannin and Development Services
—32—
COUNC
L - NOVEMBER 28, 2006
ATTACHMENT C
.�oWn ofg4o THE CORPORATION OF THE TOWN OF AURORA
�
t By-law Number 4872-06.D
; '
BEING A BY-LAW to Change the Name of Westlock
Crescent to Weslock Crescent.
WHEREAS Section 47 of the Municipal Act, R.S.O. 2001, c. 25, as amended
authorizes a municipality to change the name of a highway;
AND WHEREAS the Municipal Act deems it expedient to change the street name
Westlock Crescent to Weslock Crescent thereby providing consistency with current
street naming conventions and policies;
AND WHEREAS no person has submitted in writing a notice indicating that theywill be
adversely affected by the proposed change;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
THAT the unassumed road known as Westlock Crescent in the Town of
Aurora, in the Regional Municipality of York described on Schedule "A" be
renamed Weslock Crescent.
2. THAT the provisions of this By-law shall come into force and be effective
upon final passage thereof.
READ A FIRST AND SECOND TIME THIS 28'" DAY OF NOVEMBER, 2006.
READ A THIRD TIME AND FINALLY PASSED 28tb DAY OF NOVEMBER, 2006.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
-33-
COUNC
L - NOVEMBER 28, 2006
By-law 4872-06.1)
Schedule "A"
All and singular the following lands and premises situated in the Town of Aurora,
Regional Municipality of York:
ftm
Weslock Crescent, Plan 65M-3851
Town of Aurora, Regional Municipality of York
-34-
COUNCIL - NOVEMBER 28, 2006
----------------------
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a
'TOWN OF AURORA
COUNCIL REPORT No. CS06-33
SUBJECT: Administration Procedure No. 26 Retirement Age &
Administration Procedure No. 20 Benefits and Special Leave
FROM: Bob Panizza, Director of Corporate Services
DATE: November 28, 2006
RECOMMENDATIONS
THAT the proposed amendments to Administration Procedure No. 26, Retirement
Age and Administration Procedure No. 20, Benefits and Special Leave appended
to this Report as Appendices #2 and #4, be approved.
BACKGROUND
On December 12, 2006 Bill 211 — the Ending Mandatory Retirement Statute Law
Amendment Act, 2005 comes into effect. The Bill amends the definition of "age" in the
Ontario Human Rights Code and eliminates the employers' ability to use age (over 65
years of age) as a factor in employment. As such, the employer can no longer compel
an employee to retire at this age. The Bill also amended the Workplace Safety and
Insurance Act to exempt its age -based provisions from the Human Rights Code. The
new Act did not amend the legislation governing pensions, therefore age 65 remains the
Normal Retirement Age (NRA). Notwithstanding this however, under the OMERS
pension plan members are entitled to contribute to the plan up to the age of 69.
COMMENTS
In developing the amendments to Administration Procedures No. 20 and No. 26, staff
was cognisant of the impact that the new Provincial legislation may have on the
operations of the Corporation. For example, although Bill 211 did not change the
Employment Standards Act, 2000 in regards to employee benefit plans, the present
coverage for employee benefits covers staff to the age of 65. Those staff members
continuing beyond that age will be at the employer's discretion. With this in mind,
Administration Procedure No. 20, Benefits and Special Leave has been amended to
indicate that for those full-time non -union employees who have attained age 65 or older
and continue employment as a full-time non -union employee with the Town will not
receive group benefits e.g. Life Insurance, Accidental Death and Dismemberment
Insurance, Long Term Disability, Extended Health Plan, and Dental Plan.
—35—
COUNCIL — NOVEMBER 28, 2006
November 28. 2006 - 2 - Report No. CS06-33
Participation in OMERS will require the employer and the employee to contribute
equally by each paying a percentage of contributory earnings towards the employee's
pension. This participation for both parties would remain in place past age 65 and would
continue until the employee begins to receive their pension by the end of the month in
which they turn 69.
Staff has attached copies of the current and proposed Administration Procedures No.
20 and No. 26. The new provisions have been highlighted and bolded in the revised
procedures to enable Council to more readily identify the changes. In addition,
Administration Procedure No. 20 has also been numerically realigned from the original
version.
OPTIONS
Approval of the proposed amendments to Administration Procedures #20 and #26 is
required in order for the Corporation to comply with the provisions of Bill 211, Ending
Mandatory Retirement Act, 2005.
FINANCIAL IMPLICATIONS
With the exception of OMERS contributions for employees who remain in the workforce
and are participating in the OMERS pension plan, amendments to the procedure have
limited financial implications at this time. It is however unknown as to how many
workers in the future will exercise the opportunity to remain in the workforce.
CONCLUSIONS
The proposed amended administration procedures regarding the removal of mandatory
retirement for the Town's workforce complies with Bill 211, Ending Mandatory
Retirement Statute Law Amendment Act, 2005 and addresses the Town's need for
continued operational effectiveness.
The adoption of the proposed amendments to Administration Procedure No. 26,
Retirement Age and Administration Procedure No. 20, Benefits and Special Leave will
ensure continued efforts to select and retain qualified staff to the Town as well as
compliance with the Bill 211, Ending Mandatory Retirement Statute Law Amendment
Act, 2005.
—36—
COUNCIL — NOVEMBER 28, 2006
November 28, 2006 - 3 - Report No. CS06-33
LINK TO STRATEGIC PLAN
The proposed revisions meets the provisions of Goal D, Objective D4 — Continue to
review Town policies and procedures.
ATTACHMENTS
Appendix #1 - Current Administration Procedure No. 26, Retirement Age
Appendix #2 - Proposed Administration Procedure No. 26, Retirement Age
Appendix #3 - Current Administration Procedure No. 20, Benefits and Special Leave
Appendix #4 - Proposed Administration Procedure No. 20, Benefits and Special Leave
PRE -SUBMISSION REVIEW
Management Team Meeting November 22, 2006
Prepared by. Karen Young, ext. 4363
44�
Bob Panizza
Director of Corporate Services
John S. Rogers
C. A. O.
—37—
COUNCIL — NOVEMBER 28, 2006
CURRENT
APPENDIX #1
No. 26
TOWN OF AURORA Page 1 of 1
ADMINISTRATION PROCEDURE NO.26
Subject: Retirement
Authority:
Effective: April 6, 1988
Revised:
The normal age of retirement for the Corporation of the Town of Aurora employees shall be 65;
except in the case of Firefighters, for whom the normal retirement age is 60.
Any exception to the foregoing maximum working age may be considered by Council, within the
guidelines of any existing legislation.
MHz
COUNCIL — NOVEMBER 28, 2006
PROPOSED APPENDIX #2
No. 26
TOWN OF AURORA Page 1 of 1
ADMINISTRATION PROCEDURE NO.26
Subject: Retirement Age
Authority:
Effective: April 6,1988
Revised: November 28 , 2006
Effective December 12, 2006 Bill211, Ending Mandatory Retirement Statute Law Amendment
Act, 2005 amended the definition of age in the Ontario Haman Rights Code which effectively
prohibits age -based discrimination in employment with respect to employees who are 65 years
of age or older. As such, the Corporation of the Town of Aurora does not compel an employee
to retire when they have attained age 65.
To ensure operational effectiveness, however, employees are requested to formally advise their
operational Department Head and Haman Resources, six months prior to attaining age 65, of
their intent to remain in the workforce.
Please note far OMERS pension purposes the normal retirement age remains 65.
—39—
COUNCIL — NOVEMBER 28, 2006
CURRENT APPENDIX #3
No. 20
TOWN OF AURORA Page 1 of 4
ADMINISTRATION PROCEDURE NO.20
Subject: Benefits and Special Leave
Authority: Council - Report C098-36
Effective: April 1,1998
Revised: March 6, 1996
June 10,1998
June 12, 2001
Feb. 12, 2002
April 23, 2002
February 8, 2005
Futhime permanent employees are entitled to various health benefits immediately upon hire
although subject to plan waiting periods. For employees covered by Collective Agreements
benefits will be granted in accordance with current Collective Agreement provisions. Premiums
of the Town's Health Benefit Package are employer paid. The Town is not an insurer and is
subject to the provisions and limitations of the specific contracts, policies and Agreements with
those participating insurers and municipalities within the Regional co-operative umbrella.
Although exact provisions are ascertained within the respective policies, staff should reference
the Group Benefits booklet for a summary of benefits. In addition, other employment related
benefits may require mandatory participation of staff and/or is optional in nature. The following
provides general information on same:
A TO I a IM
Continuous full-time employees must participate in the Ontario Municipal Employees
Retirement Plan (OMERS) immediately upon hire. Other -than -continuous -full-time
employees may choose to join OMERS provided the minimum qualification criteria are
met (please refer to the OMERS Members Handbook). Once participating in OMERS the
employer and the employee contribute equally by each paying a percentage of
contributory earnings towards the employee's pension.
2. LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT
(A.D. & D.)
The Corporation provides a group life insurance policy in the amount of two (2) times the
employees annual salary (minimum $50K to a maximum of $300K). The A.D. and D.
coverage provided has a maximum principal sum of $300K payable upon usage.
Employees must participate in both the Life Insurance and A. D. and D. benefits.
LONG TERM DISABILITY (LTD)
The Long -Term Disability monthly benefit is 70% of gross income to an overall
maximum monthly benefit of $6K. The benefit is offset/reduced by CPP or other benefits
from all sources so that they do not exceed 85 % of pre -disability income. Again,
employees must participate in the LTD plan.
—40—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave
Procedure No. 20
4. EXTENDED HEALTH PLAN
No. 20
Page 2 of 4
An Extended Health benefit inclusive of pay direct drugs, vision care, semi -private
coverage, supplementary health care and out -of -Province emergency and Travel
Assistance is provided. Prescription drugs are attainable utilizing a $3.00 deductible per
prescription; Vision Care coverage is $250. per two-year period for each covered
individual.
DENTALPLAN
Basic Dental Coverage shall be based on the ODA Fee Schedule for the previous year
with coverage at 100% reimbursement, subject to a 9 month recall. Orthodontics at 60%
reimbursement rate to a lifetime maximum of $2K per covered individual, and major
restorative work at 50% reimbursement rate to a maximum of $1.5K annually per covered
individual are also provided. There is a six- (6) month waiting period for dental plan
eligibility.
6. TIME OFF FOR VOTING
In accordance with legislation and where, by reason of the hours of employment, an
employee who is a qualified elector will not have three consecutive hours to vote while
the polls are open on a polling day at an election, the employer shall, at the convenience
of the employer, allow the employee such time for voting as is necessary to provide the
three consecutive hours. There will be no deduction from the pay of an employee or any
penalty imposed on the employee by reason of absence from work during the time
allowed by the employer for voting.
LEAVE OF ABSENCE WITHOUT PAY
Notwithstanding the provisions of the Town's Pregnancy and Parental Leave,
Administration Procedure Number 17, the Corporation may grant leave of absence
without pay to an employee for good and sufficient personal reasons for a maximum
period of six months. All requests for such leaves of absence must be in writing as far in
advance as practicable and the Corporation agrees to confirm or deny the request for such
leaves as soon as practicable.
—41—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave No. 20
Procedure No. 20 Page 3 of 4
LEAVE OF ABSENCE WITHOUT PAY cont.
All such requests for leave of absence will be submitted in writing to the Department
Head in question and, if approved by the Department Head, the Chief Administrative
Officer is empowered to grant any such leave of absence without pay. A request to extend
holidays by means of a leave of absence will not be granted in consecutive years except
under extenuating circumstances.
If leave extends beyond twenty (20) consecutive working days the employee's seniority
date will be suspended and only reinstated when the employee returns to fulltime
employment. The effect of the absence on progression within the salary range, length of
service, and the position the employee returns to, will be determined prior to the absence
commencing in accordance with the Town=s policies, procedures, and applicable
legislation.
An unpaid leave of absence beyond twenty (20) days will result in a lapse of benefits. On
resuming fulltime work after an absence of more than twenty (20) days but less than 6
months (assuming a good state of health), benefits maybe resumed immediately. A lapse
of more than 6 months will require appropriate documentation and a second 6-month
waiting period before benefits resume.
8. LEAVE OF ABSENCE WITH PAY
A leave of absence with pay shall mean time for which an employee is paid when excused
from work under unique circumstances. The Corporation may grant a leave of absence
with pay to an employee for good and sufficient personal reasons for a maximum period
of six months. All such requests for leave of absence will be submitted in writing to the
Department Head in question and, if approved by the Department Head, the Chief
Administrative Officer is empowered to grant any such leave of absence with pay. The
Corporation agrees to confirm or deny the request as soon as practicable.
9. BEREAVEMENT LEAVE
In the event of a death in the immediate family of an employee, the Employer agrees to
grant time off with normal pay (exclusive of premiums) for the purpose of making
arrangements for or attending the funeral.
—42—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave No. 20 .
Procedure No. 20
9. BEREAVEMENT LEAVE cont.
(a) Up to 5 days for Father, Mother, Spouse, Brother, Sister, Child.
Page 4 of 4
(b) Up to 3 days for Father-in-law, Mother-in-law, Brother-in-law, Sister-in-law,
Aunt, Uncle, Grandparent, Grandchild and Step Parents.
(c) In the event of the death of any fellow employee, the Department Head may at
his/her discretion, allow any or all of the employees in the Department to be
absent from work for one-half day to attend the funeral of such fellow employee.
(d) Management discretion for additional time under particular circumstances may be
considered. Such determination is to be made by the Department Head in
consultation with the Chief Administrative Officer, or his/her designate.
(e) Please note, Emergency Leave entitlement under the Employment Standards Act
2000, is reduced, day for day, by any paid or unpaid bereavement leave day(s)
taken by the employee.
10. JURY AND WITNESS DUTY
An employee required to serve as a Juror, or a witness (where the employee is not the
plaintiff or defendant in the court appearance), and who, therefore, is unable to perform
their regular shift shall be entitled to receive for each day of absence the difference
between the regular straight time rate for all hours lost and the amount of fee received
provided the employee furnishes the Corporation with proof of service showing the
amount of fee received.
11. BENEFITS FOR RETIREEES
The Corporation agrees to provide retired members of staff who reside in the Province of
Ontario with extended health care and basic dental plan coverage
(fixed at a rate one year behind the rate provided to non union full time staff).
Said coverage shall be provided by the Corporation to Rill time non union members
retiring and in receipt of an OMERS pension who have a minimum of 15 year's
continuous service with the Town. Benefits shall be available until the member attains
age 65.
If the retired employee obtains employment elsewhere and is eligible for benefits
coverage through that employment, the individual will be responsible for advising the
Town of any benefit coverage and the benefits for retirement privilege will be terminated.
—43—
COUNCIL — NOVEMBER 28, 2006
PROPOSED APPENDIX #4
No. 20
TOWN OF AURORA Page 1 of 5
ADMINISTRATION PROCEDURE NO.20
Subject: Benefits and Special Leave
Authority: Council - Report C098-36
Effective: April 1, 1998
Revised: March 6, 1996
June 10, 1998
June 12, 2001
Feb.12,2002
April 23, 2002
February 8, 2005
November 28, 2006
Fulltime permanent non -union employees are entitled to various health benefits immediately
upon hire although subject to plan waiting periods. Premiums of the Town's Group Benefit
package are employer paid. The Town is not an insurer and is subject to the provisions and
limitations of the specific contracts, policies and Agreements with those participating insurers.
Staff should reference the Group Benefits booklet for a summary of benefits. Related benefits
may require mandatory participation of staff and/or may be optional in nature. Please
reference Section "A"for group benefits entitlement.
Fulltime CUPE employees are covered under the current collective agreement provisions.
Otlier-tlian-continuous full-time employees are covered as per the terms of their respective
employment offer/contract.
Effective December 12, 2006, Bill 211—Ending Mandatory Retirement Statute Law
Amendment Act, 2005 amended the definition of "age" in the Ontario Haman Rights Code
therefore employees are no longer required to retire at age 65. The Bill however did not
amend the Employment Standards Act, 2000 age definition which remains as "any age of 18
or more and less than 65 years". The Normal Retirement Age for OMERS pension purposes
also remains unchanged at 65. Therefore for those fulltime non -union employees who have
attained age 65 or older and continue employment as a fulltime non -union employee please
reference Section `B" of this procedure for benefits entitlements.
Section "A"
Group Benefits as defined below:
1.1 LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT
(A.D. & D.)
The Corporation provides a group life insurance policy in the amount of two (2) times the
employee's annual salary (minimum $50K to a maximinn of $200K). The A.D. and D.
coverage provided has a maximum principal sum of $300K payable upon tisage.
Employees must participate in both the Life Insurance and A. D. and D. benefits.
—44—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave No. 20
Procedure No. 20 Page 2 of 5
1.2 LONG TERM DISABILITY (LTD)
The Long -Term Disability monthly benefit is 70% of gross income to an overall
maximum monthly benefit of $6K. The benefit is offset/reduced by CPP or other benefits
from all sources so that they do not exceed 85% of pre -disability income. Again,
employees must participate in the LTD plan.
1.3 EXTENDED HEALTH PLAN
An Extended Health benefit inclusive of pay direct drugs, vision care, semi -private
hospital coverage, supplementary health care and out -of -Province emergency and Travel
Assistance is provided. Prescription drugs are attainable utilizing a $3.00 deductible per
prescription; Vision Care coverage is $250 per two-year period for each covered
individual. The employee may waive this benefit.
1.4 DENTAL PLAN
Basic Dental Coverage shall be based on the ODA Fee Schedule for the previous year
with coverage at 100% reimbursement, subject to a 9 month recall. Orthodontics at 60%
reimbursement rate to a lifetime maximum of $2K per covered individual, and major
restorative work at 50% reimbursement rate to a maximum of $1.5K annually per covered
individual are also provided. There is a six- (6) month waiting period for dental plan
eligibility.
2. Ancillary Benefits
2.1 OMERS
Continuous full-time employees must participate in the Ontario Municipal Employees
Retirement Plan (OMERS) immediately upon hire. The Normal Retirement Age (NRA)
for pension purposes is 65 with the normal retirement date being the last day of the
month in which you reach age 65. Once participating in OMERS the employer and
the employee contribute equally by each paying a percentage of contributory earnings
towards the employee's pension. The Income Tax Act requires that employees begin to
receive their pension by the end of the month in which they turn 69.
—45—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave No. 20
Procedure No. 20 Page 3 of 5
2.2 TIME OFF FOR VOTING
In accordance with legislation and where, by reason of the hours of employment, an
employee who is a qualified elector will not have three consecutive hours to vote while
the polls are open on a polling day at an election, the employer shall, at the convenience
of the employer, allow the employee such time for voting as is necessary to provide the
three consecutive hours. There will be no deduction from the pay of an employee or any
penalty imposed on the employee by reason of absence from work during the time
allowed by the employer for voting.
2.3 LEAVE OF ABSENCE WITHOUT PAY
Notwithstanding the provisions of the Town's Pregnancy and Parental Leave,
Administration Procedure Number 17, the Corporation may grant leave of absence
without pay to an employee for good and sufficient personal reasons for a maximum
period of six months. All requests for such leaves of absence must be in writing as far in
advance as practicable and the Corporation agrees to confirm or deny the request for such
leaves as soon as practicable.
All such requests for leave of absence will be submitted in writing to the Department
Head in question and, if approved by the Department Head, the Chief Administrative
Officer is empowered to grant any such leave of absence without pay. A request to extend
holidays by means of a leave of absence will not be granted in consecutive years except
under extenuating circiunstances.
If leave extends beyond twenty (20) consecutive worldng days the employee's seniority
date will be suspended and only reinstated when the employee returns to fulltime
employment. The effect of the absence on progression within the salary range, length of
service, and the position the employee returns to work, will be determined prior to the
absence commencing in accordance with the Town's policies, procedures, and applicable
legislation.
An unpaid leave of absence beyond twenty (20) days will result in a lapse of group health
benefits e.g. Life Insurance, AD & D, LTD, Extended Health Care, Dental. On resuming
fulltime work after an absence of more than twenty (20) days but less than 6 months
(assuming a good state of health), group benefits may be resumed subject to the existing
benefit carrier qualifying terms e.g. waiting period before benefits resume, etc.
—46—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave No. 20
Procedure No. 20 Page 4 of 5
2.4 LEAVE OF ABSENCE WITH PAY
A leave of absence with pay shall mean time for which an employee is paid when excused
from work under unique circumstances. The Corporation may grant a leave of absence
with pay to an employee for good and sufficient personal reasons for a maximum period
of six months. All such requests for leave of absence will be submitted in writing to the
Department Head in question and, if approved by the Department Head, the Chief
Administrative Officer is empowered to grant any such leave of absence with pay. The
Corporation agrees to confirm or deny the request as soon as practicable.
2.5 BEREAVEMENT LEAVE
In the event of a death in the immediate family of an employee, the Employer agrees to
grant time off with normal pay (exclusive of premiums) for the purpose of malting
arrangements for or attending the funeral.
(a) Up to 5 days for Father, Mother, Spouse, Brother, Sister, Child.
(b) Up to 3 days for Father-in-law, Mother-in-law, Brother-in-law, Sister-in-law,
Aunt, Uncle, Grandparent, Grandchild and Step Parents.
(c) In the event of the death of any fellow employee, the Department Head may at
his/her discretion, allow any or all of the employees in the Department to be
absent from work for one-half day to attend the funeral of such fellow employee.
(d) Management discretion for additional time under particular circumstances may be
considered. Such determination is to be made by the Department Head in
consultation with the Chief Administrative Officer, or his/her designate.
(e) Please note, Emergency Leave entitlement trader the Employment Standards Act
2000, is reduced, day for day, by any paid or unpaid bereavement leave day(s)
taken by the employee.
2.6 JURY AND WITNESS DUTY
An employee required to serve as a Juror, or a witness (where the employee is not the
plaintiff or defendant in the court appearance), and who, therefore, is unable to perform
their regular shift shall be entitled to receive for each day of absence the difference
between the regular straight time rate for all hours lost and the amount of fee received
provided the employee furnishes the Corporation with proof of service showing the
amount of fee received.
—47—
COUNCIL — NOVEMBER 28, 2006
Benefits and Special Leave
Procedure No. 20
2.7 BENEFITS FOR RETIREES (Prior to Age 65)
No. 20
Page 5 of 5
The Corporation agrees to provide retired members of staff who reside in the Province of
Ontario with extended health care and basic dental plan coverage (fixed at a rate one year
behind the rate provided to non union full time stafi). Said coverage shall be provided by
the Corporation to frill -time non -union members retiring and in receipt of an OMERS
pension who have a minimum of 15 years' continuous service with the Town. Benefits
shall be available until the member attains age 65.
If the retired employee obtains employment elsewhere and is eligible for benefits
coverage through that employment, the individual will be responsible for advising the
Town of any benefit coverage and the benefits for retirement privilege will be terminated.
SECTIONB
1. Fulltime non -union employees who have attained age 65 or older and remain in the
workforce will be entitled to SECTION A Ancillary Benefits as noted below:
• 2.1- OMERS
• 2.2 - Time Off for Voting
• 2.3 - Leave of Absence Without Pay - less group health benefits
• 2.4 - Leave of Absence With Pay
• 2.5- Bereavement Leave
• 2.6 - Jury and Witness Duty
COUNCIL — NOVEMBER 28, 2006
f
ta6 TOWN OF AURORA
COUNCIL REPORT
SUBJECT:. Recreation Complex -Sponsorship
FROM: Allan D. Downey, Director of Leisure Services
DATE: November 28, 2006
RECOMMENDATIONS
No. LS06-060
THAT Council approve the following sponsorship names within the new Recreation
Complex,
1. Swim Lane #7 — Neil & Pascale Payne Family, "Andree Payne" ($2,500)
2. Swim Lane #8 — Richard & Karen Rudduck, "Geoffrey Rudduck" ($2,500)
3. Aquatic Pace Clock— Joe Rizzi, "J & S Plumbing"($2,000)
4. Arena Dressing Room #2— East Side Mario's (Jeff Campbell), "T.B.D."($5,000)
and further that $12,000.00 be deducted from the fundraising target of $2,000,000. 00
in support of these sponsorship donations.
BACKGROUND
Council at their meeting of December 14, 2004, approved the following motion:
THAT the Fundraising Committees be authorized to sell the naming rights for various
components within the new Seniors' Centre and the new Recreation Complex; and
THAT any proposed names for the various components within the new Seniors' Centre and
the new Recreation Complex be brought back to Council at a future date by the fundraising
committees for review when sponsorship proposals have been submitted; and
THAT the Director of Leisure Services be requested to develop a policy that would provide
consistency for determining how the naming rights for buildings are assigned.
Staff prepared a report in response to this directive and Council at their Meeting No. 06-03
held January 31, 2006, endorsed the fundraising target submitted by the Recreation
Complex Fundraising Committee and approved the Naming Rights Policy (Policy attached,
Report LS06-002) as recommended by the General Committee at their meeting held
January 24, 2006. A previous staff report (LS06-008) was approved by Council on
February 28, 2006.
COMMENTS
The proposed names in this report have been submitted by the Recreation Complex
Fundraising Committee (Aurora Spirit). Additional sponsorship opportunities remain and
the Fundraising Committee are pursuing these opportunities and will report back to Council
at a future date.
..../2
mim
COUNCIL - NOVEMBER 28, 2006
November 28, 2006 - 2 - Report No. LS06-050
OPTIONS
Council may recommend to the Recreation.Fundraising Committee to reconsider some or
all of the sponsorship names presented in this report.
FINANCIAL IMPLICATIONS
The fundraising target for the Recreation Complex is $2,000,000.00 and the sponsorship
efforts identified in Report LS06-008 amounted to $110,000.00 towards that target. This
report identifies an additional amount. of $12,000.00 fora total of $122,000.00, pledged to
date. Of the total pledges secured a total of $56,150 has been collected.
CONCLUSIONS
That Council approve the sponsorship presented in this report and reduce the fundraising
target by an additional $12,000.00. Signage will not be installed until the pledge amount is
collected.
ATTACHMENTS
1. Report No. LS06-008, Recreation Complex - Sponsorship, February 28, 2006.
2. Copy of Recommendation from Council Meeting No. 06-07 held on February 28, 2006.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, November 22, 2006.
Prepared by. Allan Downey, Director of Leisure Services, Extension 4752.
ALLAN D. DOWN
Director of Leisure Services
JOHN S. ROGERS
C.A.O.
-50-
COUNCIL.— NOVEMBER 28, 2006
TOWN OF AURORA ATTACHMENT 1
COUNCIL REPORT No. LS06-008
SUBJECT: Recreation Complex- Sponsorship
FROM: Allan D. Downey, Director of Leisure Services
DATE: February 28, 2006
RECOMMENDATIONS
THAT Council approved the following sponsorship within the new Recreation
Complex;
1. Swimming Pool — Ducks Swimming & Master Ducks, "The Duck Pond"
2. Slide and Splashpad — Carol & Reg Chappell, "Carol & Reg Chappell"
3. Training Pool — Backyard Pool & Spa, "T.B.D.11
4. Swim Lane 1 Non -Bleacher— Nancy and Bryan Black, "T.B,D."
5. Swim Lane 2 — Todd Childerhose, "T.B.D."
6. Swim Lane 3 — Eric & Danielle Gordon, "T.B.D."
7. Swim Lane 4 — Janet and Andy Mitchell, "Kirsten Mitchell"
8. Swim Lane 5 — Janet and Andy Mitchell, "Graham Mitchell"
9. Swim Lane 6— Collin Simpkin, "T.B.D."
10. Male Aquatic Dressing Room — Joanne & Jim Talbot, "Mark Tewksbury Change
Room"
11. Family Aquatic Dressing Room — Taina & Frank Sodonis, "T.B.D."
12. Female Aquatic Dressing Room — Pete & Susanne Biasutto, "Anne Ottenbrite
Change Room"
13. Pool Observation Lounge — York Synchronized Swimming, "T.B.D."
14. Arena Dressing Room 1 — Skaters First with Lynn Hayzelden & Associates,
"Skaters First"
and further that $110,000.00 be deducted from the fundraising target of $2,000,000.00
in support of these sponsorship donations.
BACKGROUND
Council at their meeting of December 14, 2004, approved the following motion:
THAT the Fundraising Committees be authorized to sell the naming rights for various
components within the new Seniors' Centre and the new Recreation Complex; and
THAT any proposed names for the various components within the new Seniors' Centre and
the new Recreation Complex be brought back to Council at a future date by the fundraising
committees for review when sponsorship proposals have been submitted; and
THAT the Director of Leisure Services be requested to develop a policy that would provide
consistency for determining how the naming rights for buildings are assigned.
...12
—51—
COUNCIL — NOVEMBER 28, 2006
February 28, 2006 - 2 - Report No. LS06-008
Staff proposed a report in response to this directive and Council at their Meeting No..06-03
held January 31, 2006, endorsed the fundraising target submitted by the Recreation
Complex Fundraising Committee and approved the Naming Rights Policy (Policy attached,
Report. LS06-002) as recommended by the General Committee at their meeting held
January 24, 2006.
COMMENTS
The Recreation Complex Fundraising Committee have been extremely busy with their
fundraising efforts. They have been actively involved in the preparation of a fundraising
event on Saturday, March 4th from 10:00 a.m. to 12:00 noon to be held at the new
Recreation Complex.
The proposed names in this report have been submitted by the Recreation Complex
Fundraising Committee (Aurora Spirit) and identifies the results of their efforts to date.
Additional sponsorship opportunities remain and the Fundraising Committee are pursuing
these opportunities and will report back to Council at a future date.
OPTIONS
Council may recommend to the Recreation Fundraising Committee to reconsider some or
all of the sponsorship names presented in this report.
FINANCIAL IMPLICATIONS
The fundraising target for the Recreation Complex is $2,000,000.00 and the sponsorship
efforts identified in this report amount to $110,000.00 towards that target. The outstanding
amount for fundraising is $1,890,000.00.
CONCLUSIONS
That Council approve the sponsorship presented in this report and reduce the fundraising
target by $110,000.00.
ATTACHMENTS
Report No. LS06-002, Recreation Complex Naming Rights Policy, January 24, 2006,
Extract from Council Meeting No. 06-03 held on January 31, 2006.
Fundraising Campaign Report.
Prepared by: Asian Downey, Director of Leisure Services, Extension 4752.
ALLAN D. DOWNE
Director of Leisure Services
—52—
COUNCIL — NOVEMBER 28, 2006
TOWN OF AURORA
GENERAL COMMITTEE REPORT No. LS06-002
SUBJECT: Recreation Complex Naming Rights
FROM: Allan D. Downey, Director of Leisure Services
DATE: January 24, 2006
RECOMMENDATIONS
THAT Council endorse the fundraising targets identified within this report regarding
the naming rights for the new Recreation Complex; and
THAT Council approve the Naming Rights Policy attached to this report.
BACKGROUND
Council at their meeting of December 14, 2004, approved the following motion:
"THAT the Fundraising Committees be authorized to sell the naming rights for various
components within the new Seniors' Centre and the new Recreation Complex; and
THAT anyproposed names for the various components within the new Seniors' Centre and
the new Recreation Complex be brought back to Council at a future date by the fundraising
committees for review when sponsorship proposals have been submitted; and
THAT the Directorof Leisure Services, be requested to develop a policy#hat would provide
consistency for determining how the naming rights for buildings are assigned".
The Recreation Complex Fundraising Committee has contacted staff with a proposed
fundraising schedule for names and sponsorship within the new Recreation Complex.
COMMENTS
Staff have attached the Fundraising Schedule prepared by the Fundraising Committee for
Council's review and endorsement.
Staff have previously prepared a Policy for Naming Rates in relation to the new Seniors
Centre that were approved on May 10, 2005.
The Policy is as follows:
The Fundraising Committee may publicly advertise expressions of interest regarding
the naming of the various components of the New Seniors Centre.
....r2
—53—
COUNCIL — NOVEMBER 28, 2006
January 24, 2006 - 2 - Report No. LS06-002
2. The applicants must provide the Fundraising Committee with an indication of which
room they wish to contribute to as well as the financial commitment for that Naming
Right.
3. The Fundraising Committee, after evaluating all submissions shall make a
recommendation to Council for approval of the proposed name.
4. All rooms shall be identified in a consistent manner as determined by the Fundraising
Committee and approved by Council.
5. All costs associated with the naming of the components shall be the responsibility of
the Fundraising Committee.
6. Naming Rights shall be given in perpetuity, as long as the building remains in public
ownership.
Staff recommend approval of this Policy.
FINANCIAL IMPLICATIONS
Fundraising targets for the Naming Rights and Sponsorship Program are estimated at
$1,355,000 and will form part of the Recreation Complex overall target of $2,000,000 over
the next five (5) years.
OPTIONS
Council may wish to add, amend or delete components of the Naming Rights Policy.
CONCLUSIONS
The Recreation Complex Fundraising Committee is working very hard to ensure that the
fundraising target expectations are met and the Naming Rights and Sponsorship
components of the new Recreation Complex form an integral part of this campaign.
ATTACHMENTS
1. Letter from the Fundraising Committee dated January 9, 2006.
PRE -SUBMISSION REVIEW
John Rogers, C.A.O. Review, Thursday, January 19, 2006
Prepared by, Allan Downey, Director of Leisure Services, Extension 4752.
ALLAN D. DOWNEFY
Director of Leisure Services
—54—
COUNCIL — NOVEMBER 28,
► 1-
January 9, 2006
Mr. Al Downey
Director of Leisure Services
Town of Aurora
Box 1600
Aurora, ON LAG 6J1
Dear Mr. Downey,
RE: Aurora Spiritl Fundraising Committee Naming Rights
The Aurora Spirit! Fundraising Committee has reviewed the.various locations in the new facility for
naming.
We have attached our proposal for approaching organizations that might be prepared to pay for having
their names attached to a certain arena, pool, dressing room or area and displayed prominently. We
have not determined the actual means of presentation, however, it is anticipated it may be in the form
of an attractive plaque or lettering on the wall.
We are anxious to proceed with this plan, therefore, we are asking that this naming rights proposal goes
to Council quickly for approval, and if approved, we will commence our search for sponsors for the
new Recreation Complex without delay..
We have also attached our anticipated sales for a recognition wall and recognition plaques. Again, the
actual means of presentation has not been determined but it is anticipated that it may be in the form of
an attractive brick or plaque design.
As we have discussed with you, we are planning an official Aurora Spirit! Fundraising Kickoff as soon
as the facility is ready. We are excited about this event and would need a full six weeks to properly
send out invitations and finalize preparations. Our plans include special acknowledgments of all
sponsors and donations received in advance of the kickoff event.
It is anticipated that other fundraising events will be held by various user groups.
Thank you for the support you have provided and we would be grateful for any suggestions you have.
Sincerely yours,
Carol Chappe
Chair of Aurora Spirit! Fundraising
Attachment
V
Reg Chappe
President
—55—
FUND"YW61 L — NOVEMBER 28, 2006
Fundraising Committee: Carol Chappell, Reg Chappell, Nancy Black and Joanne Talbot.
A particular emphasis to the campaign has been placed on how Individuals, Groups and Organizations will be
�Acognized for their donations. To make this a real community supported project, the recognition has been
ictured in a way that everyone can participate, There will be many types of recognition.
A)
9
DONATIONS
'll b RECOGNITION WALL consisting of five categories for individual donors who contribute
There wI e a
$100.00 or more.
Anticipated Sales
Wall of Honour
Copper
donations of $100 or more
$40,000
Bronze
donations of $200 or more
$13,000
Silver
donations of $300 or more
$33,000
Gold
donations of $400 or more
$ 4,000
Platinum
donations of $500 or more
$50,000
And there will be RECOGNITION for major donors contributing $2,000.00 or more.
Plaques of Distinction
Copper
Bronze
Silver
Gold
Platinum
mor those making donations in excess of the Platinum level there will be suitable recognition. The above
,ticipated sales have been estimated from similar ventures, in particular, Cornwell.
SALE OF NAMING RIGHTS
C) Any Individual or Organization will have their name identified with se of any of the following:
2 Hockey Arenas $ 50,000 each
1 Aquatic Centre $ 50,000
12 Hockey Dressing Rooms $ 5,000 each
3 Aquatic Dressing Rooms 5,000
each
1 Multi -purpose Room $ 1
1 Daycare Centre $ 50,000
1 Main Hall $100,000
There will be suitable recognition for any Individual or Organization donating in excess of $100,000.00.
D) Several other major functions have been discussed but not finalized. However, it is anticipated that
other user groups will organize various fundraising events e.g., Dance/Silent Auction; Magna Hoedown;
Golf Tournament; etc.
Anticipated Sales
$ 80,000
$ 75,000
donations of $2,000 or more
donations of $5,000 or more
donations of $10,000 or more
donations of $20,000 or more
donations of $30,000 or more
$ 70,000
$ 60,000
$660,000
SUMMARY
$140,000
Recognition Wall
945,000
Recognition Plaques
270,000
Sales of Naming Rights
1 355.000
Total
Plus Other Events to be planned over next 3 years e.g.,
Magna Hoedown
40,000
Golf Tournament
Dance/Silent Auction
Be remembered, advertise your business, remember someone —support recreation in Aurora.
You can -Join the AURORA SPIRITI. Fundraising Campaign by making a donation.
—56—
COUNCIL — NOVEMBER 28, 2006
(9)
Aup,oRA
EXTRACT FROM COUNCIL MEETING NO. 06-03
HELD ON TUESDAY, JANUARY 31, 2006
General Committee Meeting Report No. 06-02, Tuesday, January 24, 2006
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 06-02 TUESDAY, JANUARY 24, 2006
LS06.002 — Recreation Complex Naming Rights
Moved by Councillor West
Seconded by Councillor Morris
THAT Council endorse the fundraising targets identified within this report
regarding the naming rights for the new Recreation Complex; and
THAT Council approve the Naming Rights Policy attached to this report.
CARRIED
CORRESPONDENCE SENT SY:
ACTION DEPT.:
INFO DEPT.: Leisure, Financial Services
—57—
COUNCIL — NOVEMBER 28, 2006
ATTACHMENT 2
EXTRACT FROM COUNCIL MEETING NO. 06-07
HELD ON TUESDAY, FEBRUARY 28, 2006
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
12. NEW ITEM - Report LS06-008 - Recreation Complex Sponsorship
Moved by Councillor West Seconded by Councillor Wallace
THAT Council approve the following sponsorship within the new Recreation
Complex;
1. Swimming Pool — Ducks Swimming & Master Ducks, `The Duck Pond"
2. Slide and Splashpad — Carol & Reg Chappell, "Carol & Reg Chappell'
3. Training Pool — Backyard Pool & Spa, "T.B.D."
4. Swim Lane 1 Non -Bleacher— Nancy and Bryan Black, `T.B.D."
5. Swim Lane 2 —Todd Childerhose, "T.B.D."
6. Swim Lane 3 — Eric & Danielle Gordon, "T.B.D."
7. Swim Lane 4 — Janet and Andy Mitchell, "Kirsten Mitchell"
8. Swim Lane 5 — Janet and Andy Mitchell, "Graham Mitchell'
9. Swim Lane 6 — Collin Simpkin, "T.B.D."
10. Male Aquatic Dressing Room — Joanne & Jim Talbot, "Mark Tewksbury
Change Room"
11. Family Aquatic Dressing Room — Taina & Frank Sodonis, "T.B.D."
12. Female Aquatic Dressing Room — Pete & Susanne Biasutto, "Anne
Ottenbrite Change Room"
13. Pool Observation Lounge — York Synchronized Swimming, "T.B.D."
14. Arena Dressing Room 1 — Skaters First with Lynn Hayzelden & Associates,
"Skaters First;
AND FURTHER THAT $110,000.00 be deducted from the fundraising target of
$2,000,000.00 in support of these sponsorship donations.
{—\ 1 k� -.1 s
COL NOVEMBER 28,
�
Ontario
LEGISLATIVE ASSEMBLY
ERNIE HARDEI AN, M.P.P.
Oxford
September 25, 20d6
IiI
Mayor Tim M. Jot tes
Town of Aurora i
PO Box 1000
1 Municipal Drive
Aurora, ON L4G 6J1
Dear Mayor Jones,
2006
Queen's Park Office:
Room 413, Legislative Bldg,
Toronto, Ontario
M7A 1AB
Tel. (416) 325.1239
Fax (416) 325-1259
Today the Ontario Legislature debated and passed my resolution to provide relief to
municipalities. The resolution, which I have enclosed, called on the provincial government to
balance the delivery of municipal services with the ability to pay, by expediting the promised
Provincial -Municipal Fiscal and Service review.
Constituency office:
12 Perry Street
Woodstock, Ontario
N4S 3C2
Tel. (519) 537-5222
Fax (519) 537-3577
I am writing today to ask you and your council to add your support by passing a resolution, such
as the one enclosed, asking the provincial government to provide real relief for municipalities
and taxpayers before the next municipal budget cycle.
I believe that the need to balance the delivery of municipal services with the ability to pay is
urgent.
The last study of Provincial -Municipal services was completed almost ten years ago. Our Party
understands that since then the cost of delivering services has increased substantially and
municipalities have been left with the additional cost. Municipal expenses are expected to again
increase substantially once the government passes the Clean Water Act.
We understand the pressures that our municipalities are facing and the difficult choices you are
left with — to raise property taxes or cut services to try to make ends meet.
Since the announcement of the Provincial -Municipal review, over six weeks ago, there has been
no news of progress — not even the appointment of a single member to the committee to conduct
the review. We believe that if the government had started working on the problem immediately,
significant progress could have already made.
.../2
—59—
COUNCIL — NOVEMBER 28, 2006
-2-
Unfortunately, the Liberal government has decided that municipalities and ratepayers can wait
another 18 months for relief. They demonstrated this belief by voting against my resolution to
conduct the review expediently.
Despite the Liberal party's opposition the members of the Legislature (both Progressive
Conservative and New Democratic) made it clear that we want this resolved quickly and before
the next provincial election.
Our party will continue pressing the government to complete the review quickly. We would
appreciate your support in this effort. I ask that if your council passes a resolution urging the
government to move more quickly, such as the one enclosed, that you forward a copy to my
office.
L .it., 1 tat uQnta l
M.P.P. for Oxford
Progressive Conservative Critic for Municipal Affairs
COUNCIL — NOVEMBER 28, 2006
Sample resolution for Municipal Council
WHEREAS the gap between the transfers from the province and the cost of social
programs is growing and is now estimated by the Association of Municipalities at over $3
Billion; and
WHEREAS delays in balancing the cost of delivering services with the ability to pay are
resulting in delayed maintenance of infrastructure, reduced municipal services and
property tax increases across the province; and
THERFORE BE IT resolved that in the opinion of the Council of (name of municipality)
that the provincial government's currently proposed Provincial -Municipal Fiscal and
Service Delivery Review (which will not be completed until February 2008, after the next
provincial election) is needlessly drawn out and that a full review to balance the delivery
of service with the ability to pay should be completed much more expediently, in order to
avoid hitting taxpayers with unsustainable property tax hikes or significant reductions in
service.
—61—
COUNCIL — NOVEMBER 28, 2006 %
i5ftltMfltr
LEGISLATIVE ASSEMBLY
Ernie Hardeman MPP
Oxford
For immediate release
September 28, 2006
Ontario PC Resolution Calling For A Faster Solution for Municipalities Passes Despite
Liberal Opposition
QUEEN'S PARK — Today the Ontario Legislature passed a resolution calling for a quicker
review of the fiscal relationship between the province and the municipalities, despite Liberal
opposition. The resolution was introduced by Ernie Hardeman M.P.P. for Oxford and
Progressive Conservative critic for Municipal Affairs.
"John Tory and I have been calling on the government to give municipalities the resources to
deal with increasing costs, instead the Liberals have continued to heap more expenses onto
municipalities," said Ernie Hardeman. "Municipalities have been forced to raise property taxes to
try and make ends meet."
The last study of municipal services was completed almost ten years ago. Since that time costs
have increased substantially. The Association of Municipalities of Ontario now estimates that the
gap between municipal transfers and the cost of social programs is over $3 Billion. This amount
is expected to increase substantially once the government passes the Clean Water Act.
On August 14, 2006 the McGuinty government committed to study the problem with a report
due in spring 2008, in order to dodge the issue until four months after the provincial election.
"Municipalities, taxpayers and all three parties in this legislature know what the problem is —
local service costs have increased and provincial transfers haven't kept pace," said Hardeman.
"Now is not the time for another long drawn out study. Now is the time to take action to protect
municipalities and ratepayers."
Mr. Hardeman's Private Members' resolution called on the government to complete the
Municipal -Provincial Fiscal and Service review expediently and take action to balance the
delivery of services with the ability to pay. In a recorded vote the resolution was supported by
the Progressive Conservative and New Democratic parties and opposed by the Liberal party.
"By delaying the review the Liberals once again proven that they will say anything to get
elected but won't take real action to help Ontario's communities," said Hardeman "It is clear
from today's vote that the members of the Ontario Legislature want this resolved before the next
election."
-30-
For more information, contact:
Ernie Hardeman, MPP Oxford
(416) 325-1239
—62—
COUNCIL — NOVEMBER 28, 2006
RESOLUTION
Introduced by Ernie Hardeman, M.P.P. for Oxford
Passed by the Ontario Legislature September 28, 2006
That, in the opinion of this house, the proposed Provincial -Municipal Fiscal and Service
Delivery Review, which will not be completed until February 2008, after the next provincial
election, is needlessly drawn out and that a full review to balance the delivery of service with the
ability to pay should be completed much more expediently, in order to avoid hitting Ontario
taxpayers with unsustainable property tax hikes or significant reductions in service.
—63—
COUNCIL - NOVEMBER 28, 2006
Mr. Robert Panizza
Director of Corporate Services/Clerk
November 1, 2006
Page 2
THEREFORE BE IT RESOLVED by the Municipal Council of the Town of Richmond Hill
as follows:
THAT the Council of the Town of Richmond Hill requests the Province of Ontario to
immediately commence a consultative process with the municipal and development
sectors to revise the Development Charges Act to address the issues noted above,
improving the capacity for growth to pay for growth related costs, and other concerns that
may be raised by the municipal sector as part of the recently announced Provincial -
Municipal Fiscal and Service Delivery Review process;
AND THAT such Provincial -Municipal Fiscal and Service Delivery Review process
conclude with a public final report presented prior to the November 2007 provincial
election;
AND THAT a copy of this resolution be forwarded to the Premier of Ontario, the Ministers
of Finance and Municipal Affairs and Housing, the Municipal Finance Officers Association
of Ontario, the Association of Municipalities of Ontario, York Region and the local
municipalities of York Region."
In accordance with Council's directive, the foregoing Council resolution in this regard has been
forwarded to your attention. If you require further information, please contact Dan Elliott,
Commissioner of Finance and Treasurer, at (905) 771-2497.
Sincerely,
Robe C. Prowse
Town Clerk
cc: The Honourable Dalton McGuinty, Premier of Ontario
The Honourable Greg Sorbara, Minister of Finance
The Honourable John Gerretsen, Minister of Municipal Affairs and Housing
Dan Cowin, Executive Director, Municipal Finance Officers' Association of Ontario
Doug Reycraft, President, Association of Municipalities of Ontario
Denis Kelly, Regional Clerk
York Region Municipalities
Dan Elliott, Commissioner of Finance and Treasurer
-65-
MBER 28, 2006 .R � T, ` ; b�#yt Town of Richmond Hill
a �
o NOV _ 3 2006 P.O. Box 300
o
O 225 East Beaver Creek Road
o Richmond Hill, Ontario
A Corporate Services Dept Canada L4C4Y5
905-771-8800
www.richmondhill.ca
November 1, 2006
Mr. Robert Panizza
Director of Corporate Services/Clerk
Town of Aurora
1 Municipal Drive
Aurora, Ontario
L4G 6J1
Dear Mr. Panizza:
Re: Development Charges Legislative Constraints Impacting Ontario Municipalities and
Hospitals e (SRFIN.06.077)
Richmond Hill Town Council, at its meeting on October 23, 2006, approved the following resolution:
'WHEREAS the last update of the Development Charges Act 1997was nine (9) years ago;
AND WHEREAS the current Development Charges Act does not permit the collection of
development charges to fund growth related capital costs for the following services which were
previously eligible under the old Act;
• Cultural facilities such as museums, theatres and art galleries;
• Hospitals;
• Waste management services and facilities;
• Headquarters for municipal administration;
• Computer equipment.
AND WHEREAS the current Development Charges Act requires a mandatory 10% reduction in
the charge for growth related "soft services" such as community centres, libraries and parks;
AND WHEREAS the requirement in the current Development Charges Act to collect based on
the average service level over the previous ten year period is too restrictive and creates
practical calculation and implementation issues;
AND WHEREAS the current Development Charges Act does not adequately provide for
financial solutions or contributions to meet the challenges of growth that evolve over time (such
as transportation through subways and forms of higher order transit);
AND WHEREAS the Province indicated to the Municipal Finance Officer's Association of
Ontario (MFOA) in August 2005 that a review of the Development Charges Act would
commence in the near future;
AND WHEREAS the growth related capital costs are significant, growth continues to occur, and
growth should pay for growth;
(continued)
-64-
COUNCIL — NOFVEMBER 28, 2006 I AGENDA ITEM #377, rue Bank S,
'r
cu estt Ottawa, OntariotreetK2P 1Y3
® ' tel./t6l. 613 236 7238 fax/t6l6c. 613 563 7861
October 16, 2006 OCT 19 2006
To the Mayor and Council ADMIN19FRA 1ON
Re: Moratorium on Post Office Closures and Rural Delivery
I am writing to congratulate each and every one of you. We have won significant victory.
In June 2006, the federal government announced it would continue the moratorium on
post office closures in rural and small towns.
As is often the case, this victory is not an absolute victory, but a victory nonetheless,
While the government has stated that it is "committed to maintaining the moratorium," it
has indicated that closures may occur due to "unforeseen events affecting the operation of
a post office ... such as retirement, illness, death fire, termination of a lease or a property
sale." (Source: Letter to CUPW President Deborah Bourque from Paul Terrien, Chief of
Staff, Office of the Minister of Transport, Infrastructure and Communities July 25, 2006)
It will be up to all of us to ensure that Canada Post does not use "unforeseen events" to
close a post office. One of the ways we can do this is by insisting that Canada Post
establishes a clear and democratic process for consulting with communities that face
closures. At the moment, Canada Post simply consults with "local officials."
CUPW will continue to press the federal government on this matter. We believe that
Canada Post should be required to consult with the public, postal unions and other major
stakeholders to develop a uniform and democratic process for making changes to Canada
Post's network.
I thought that you might also be interested to know that the union is asking the federal
government to deal with an equally pressing problem.
The government has asked Canada Post to act like a commercial enterprise that generates
commercial profits and dividends. This means that the millions that Canada Post makes
from postage are directed towards providing the corporation with commercial profits
($199 million in 2005) and the federal government with lucrative dividends ($59 million
in 2005), instead of being used to preserve and expand public postal service.
Canadian Union of Postal Workers The struggle continues CLC/CTC - FTQ - UNI
Syndicat des travailleurs et bwailleuses des postes , faWtte continue
I
COUNCIL.— NOVEMBER 28, 2006
2
CUPW thinks the federal government should ask Canada Post to act like a public
institution, not a profit -driven commercial enterprise. Instead of siphoning off a share of
Canada Post's profits (i.e. dividends), we think the government should invest postal
profits in keeping post offices open, maintaining rural delivery, expanding door-to-door
service and reducing the corporation's horrific injury rate - one of the worst in the federal
sector. We also think that the post office should use more of its profits to improve service
for the public, not just for its major customers.
I have attached an opinion piece which contains additional information on the above
issues. CUPW has distributed this piece to community newspapers.
I have also attached a resolution that the CUPW would like you to consider passing.
Please contact bklassen@cupw-sttp.org if you would like an electronic version of this
resolution.
In closing, I would like to thank you for considering our request to pass the attached
resolution, keeping up-to-date on postal issues and for any actions you may have taken in
the past to keep public post offices and jobs in communities. Over 1000 municipalities
helped us maintain the moratorium on post office closures with calls, letters, resolutions
and other supportive measures. You really made a difference, and we are extremely
grateful for your help. In fact, we couldn't have done it without you. Thanks again.
In solidarity,
Deborah Bourque
National President
Encl.
c.c.: National Executive Board
National Union Representatives
Regional Union Representatives
Regional Education and Organization Officers
Specialists
DB/hk cope 225
Canadian Union of Postal Workers The struggle continues CLC/CTC - FTC - UNI
Syndicat des travailleurs et travailleuses des postes La l T continue J 9
COUNCIL — NOVEMBER 28, 2006
CANADA POST: A PUBLIC CORPORATION
WHEREAS Canada Post is a Crown corporation that is mandated by law to provide
basic customary postal service while operating on a financially self-sustaining basis.
WHEREAS Crown corporations like Canada Post have both public and commercial
activities, but are distinct from commercial enterprises in that they are designed to serve the
public interest, not maximize profit.
WHEREAS the federal government has asked Canada Post to act like a commercial
enterprise that generates commercial profits and dividends.
WHEREAS Canada Post has responded by stating that it is a commercial enterprise with a
business mandate and that it must focus on its major customers.
WHEREAS millions of dollars that people pay in postage are now directed towards
providing Canada Post with commercial profits ($199 million in 2005) and the federal
government with lucrative dividends ($59 million in 2005) instead of being used to
improve public postal service.
WHEREAS the goal of commercial profits and dividends is at odds with the corporation's
legislative mandate to provide public postal service and its public policy objective, as a
Crown corporation, to serve the public interest.
BE IT RESOLVED THAT (NAME OF ORGANIZATION OR MUNICIPALITY)
write to Lawrence Cannon, the Minister Responsible for Canada Post and request that the
federal government:
Change the financial and policy framework it uses to set targets for Canada Post so
that the corporation does not have to provide commercial profits and dividends.
2. Instruct Canada Post to act like a public service, not a commercial enterprise, by
using more of its profits on public postal services, including maintaining and
expanding home mail delivery in rural and urban areas.
COUNCIL — NOVEMBER 28, 2006
MAILING INFORMATION
Please send your letter and resolution to: The Honourable Lawrence Cannon, Minister
Responsible for Canada Post, Place de Ville, Tower C, 29`h Floor, 330 Sparks Street,
K1A ON5.
Please send copies of your letter and resolution to:
1. Deborah Bourque, President, Canadian Union of Postal Workers, 377 Bank
Street, Ottawa, Ontario, K2P 1Y3
2. Your member of Parliament. You can get your MP's name, phone number and
address by calling 1-800 463-6868 (at no charge).
3. Moya Greene, President of Canada Post, 2701 Riverside Drive, Ottawa, Ontario,
K1A OBI
FOR FURTHER INFORMATION
Contact George Floresco, 3rd National Vice President, Canadian Union of Postal
Workers, 377 Bank Street, Ottawa, Ontario, K2P 1 Y3, (613) 236-7230 (extension 7900)
COUNCIL — NOVEMBER 28, 2006
Did we build our public post office for 200 customers?
That's what Canada Post thinks. Canada Post says that it has 200 large
customers that make or break the corporation and that it needs to keep its eyes
on the people who pay the bills.
So what about the rest of us? You know, the 33 million folks who make up this
country. The people who built and paid for our public post office. Don't we
matter?
Canada Post is quick to point out that we have an "emotional" or "historic"
relationship to the post office that no longer makes sense. Senior managers note
that, while people react "emotionally," they don't buy stamps.They argue that the
post office no longer plays a role in the community. "It's not Wal-Mart," said
Canada Post's president earlier this year. "It's not their mall."
This is true. Our public post office is neither Wal-Mart nor a mall. It's a public
corporation that is mandated by law to provide basic customary postal service
while improving service, operating on a financially self-sustaining basis and
balancing the objectives of the corporation with the needs of its employees.
Unfortunately, it appears that Canada Post has a different understanding of its
mandate. The corporation's president has repeatedly stated that Canada Post is
a commercial enterprise with a business mandate.
The problem is that the government has asked the post office to act like a
commercial enterprise. The government's financial and policy framework for
Canada Post calls on the post office to provide a commercial rate of return and
pay an annual dividend of 40 per cent of net profit.
This means millions of dollars that people pay in postage are directed towards
providing Canada Post with commercial profits ($199 million in 2005) and the
federal government with lucrative dividends ($59 million in 2005), instead of
being used to maintain affordable rates and improve public postal service and
jobs.
Now, we can either get used to this, or we can tell the federal government that
the post office is ours and we want it back. We want Canada Post to start acting
like a public institution, not Wal-Mart. Instead of paying a huge commercial
dividend, we want the corporation to invest in keeping post offices open,
maintaining rural delivery, expanding door-to-door service and reducing its
horrific injury rate - one of the worst in the federal sector. And last but not least,
we want the post office to use its profits to improve service for the public, not just
for its 200 major customers.
Canada Post is 25 years old on October 16, 2006. A great deal has changed in
the last quarter century. But has the post office really become a commercial
enterprise? Canada Post's anniversary gives us an opportunity to discuss this
and other issues. What is the future of our public post office? What does the post
office need to do to meet the challenges it faces? Did we really build our public
post office for 200 customers? Let's use Canada Post's 25th anniversary to say
no, we didn't.
—70—
COUNCIL — NOVEMBER 28, 2006
You can obtain a copy of Our Vision of the Post Office through the mail (377
Bank Street, Ottawa, Ontario K2P 1Y3), by phone (613-236-7230 ext. 7944) or
by email (bklassen@cupw-sttp.org).
Deborah Bourque is the National President of the Canadian Union of Postal Workers. She
represents 54,000 workers from coast to coast to coast. The majority of them work for Canada
Post.
(SIDEBAR)
What the law says
What the government does
Canada Post Corporation Act - Canada Post has a mandate to provide public
postal service. The CPC Act says that our public post office should provide basic
customary postal service while having regard for "the need to conduct its operations
on a self-sustaining financial basis." In addition to asking the corporation to break-
even, it says the corporation may declare and pay a dividend if the corporation can
and the government decides it wants a dividend. It also says that postage rates shall
be fair, reasonable and sufficient to defray the costs incurred by the Corporation in
the conduct of its operations under this Act.
But the Act doesn't require Canada Post to make profits or dividends
Financial Administration Act -The FAA says "there is a reasonable expectation
that the corporation [Crown corporations like Canada Post under Part II of Schedule
III] will pay dividends" and "ordinarily earns a return on equity."
But there is nothing in the FAA that requires a commercial rate of profit or the kind of
dividends that a business might be required to pay.
In spite of this, the federal government has asked Canada Post to act like a profit -
driven commercial enterprise.
Government financial and policy framework for Canada Post- The government's
financial and policy framework for Canada Post calls on the post office to provide a
commercial rate of return (11% goal, reached 15 % in 2005) and pay an annual
dividend of 40 per cent of net profit.
The government's commercial objectives for Canada Post are fundamentally at odds
with the corporation's legislative mandate to provide public postal service and its
public policy objectives, as a Crown corporation, to serve the public interest. While
Crown corporations like Canada Post have both public and commercial activities,
they are distinct from commercial enterprises in that they are designed to serve the
public interest, not maximize profit.
/bk cope 225
—71—
COUN
OIL - NOS EMBER 28, 2006
�-\own , q4r THE CORPORATION OF THE TOWN OFAURORA
w
WS
t By-law Number4872-06.D
BEING A BY-LAW to Change the Name of Westlock
Crescent to Weslock Crescent.
WHEREAS Section 47 of the Municipal Act, R.S.O. 2001, c. 25, as amended
authorizes a municipality to change the name of a highway;
AND WHEREAS the Municipal Act deems it expedient to change the street name
Westlock Crescent to Weslock Crescent thereby providing consistency with current
street naming conventions and policies;
AND WHEREAS no person has submitted in writing a notice indicating that theywill be
adversely affected by the proposed change;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
THAT the unassumed road known as Westlock Crescent in the Town of
Aurora, in the Regional Municipality of York described on Schedule "A" be
renamed Weslock Crescent.
2. THAT the provisions of this By-law shall come into force and be effective
upon final passage thereof.
READ A FIRST AND SECOND TIME THIS 28tb DAY OF NOVEMBER, 2006.
READ A THIRD TIME AND FINALLY PASSED 28' DAY OF NOVEMBER, 2006.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
M
COUNTII_ - NOVEMBER 28, 2006
By-law 4872-06.D
Schedule "A"
All and singular the following lands and premises situated in the Town of Aurora,
Regional Municipality of York:
Firstly
Weslock Crescent, Plan 65M-3851
Town of Aurora, Regional Municipality of York
W,
COUNCIL -
EMBER 28, 2006
evwn of C1' THE CORPORATION OF THE TOWN OFAURORA
r l 01
& By-law Number 4873-06.0
BEING A BY-LAW to Confirm Actions by Council
Resulting From Meeting 06-29 on November 28, 2006.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its meeting held on November 28, 2006 in
respect to each motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 28' DAY OF NOVEMBER, 2006.
READ A THIRD TIMEAND FINALLYPASSED THIS 28' DAYOFNOVEMBER, 2006.
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
M
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, November 28, 2006
➢ Replacement Page 6 — Economic Development Advisory
Committee Minutes No. 06-08
➢ Recognition of outgoing Council
Economic Development Advisory Committee Minutes No. 06-08
Wednesday, September 20, 2006
Page 3 of 4
REPLACEMENT
PAGE dp
4. Memorandum from the Administrative Co-ordinator/Deputy Clerk
Achievements and Initiatives of the Economic Development Officer and
Economic Development Advisory Committee
(to be distributed at the meeting)
and
Key Performance Indicators for 2007 Budget
(distributed by the Chief Administrative Officer at the meeting)
Moved by Councillor Vrancic
Seconded by Councillor Kean
THAT the Key Performance Indicators for the 2007 Budget, distributed by the
Chief Administrative Officer and the memorandum from the Administrative Co-
ordinator/Deputy Clerk outlining the Achievements and Initiatives of the
Economic Development Officer and Economic Development Advisory
Committee, be received for information.
CARRIED
SUB-COMMITTEE/UPDATES
5. Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
Moved by Councillor Vrancic
Seconded by David Amborski
THAT the Yonge Street Commercial Area Sub -Committee minutes of August 31,
2006 be received and the following recommendation of the Yonge Street
Commercial Area Sub -Committee be endorsed:
THAT.the sub -committee initiate congratulatory letters to the following local
business; Mac Fleming, Bacon Basket and Mary's Flowers; and
THAT Mr. George Condoyannis owner of the Larter Building be sent a
congratulatory letter from the Mayor's Office, on behalf of EDAC for
the exterior renovations to the building.
CARRIED
COUNCIL — NOVEMBER 28, 2006
Economic Development Advisory Committee Minutes No. 06-08
Wednesday, September 20, 2006
REVIEW OF PREVIOUS MEETING REPORT
Page 2 of 4
1. Economic Development Advisory Committee Meeting
No. 06-07, dated Wednesday, July 19, 2006
Moved by Lisa Cruickshank Seconded by Councillor Vrancic
THAT Meeting Report No. 06-07 be adopted as printed and circulated.
ITi m
MATTERS ARISING FROM PREVIOUS MEETING
2. Director of Public Works to present an overview of Report PW06-034
Northern 6 Municipalities Joint Waste Collection Contract
Kathy van Nostrand arrived at 7:45 a.m.
Moved by Lisa Cruickshank
Seconded by Councillor Kean
THAT the verbal report from the Director of Public Works providing an
overview of Report PW06-034 Northern 6 Municipalities Joint Waste
Collection Contract be received for information.
CARRIED
3. Economic Development Advisory Committee Pending List
Moved by Councillor Vrancic Seconded by David Amborski
THAT the Economic Development Advisory Committee Pending List be
received for information.
CARRIED
—5—