AGENDA - Council - 20061219COUNCIL
AGENDA
NO.06-32
TUESDAY, DECEMBER 19, 2006
FOLLOWING PUBLIC PLANNING
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
15/12/06
AiJiORA
TOWN OF AURORA
COUNCIL MEETING AGENDA
NO. 06-32
Tuesday, December 19, 2006
Following Public Planning Meeting
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
111 OPEN FORUM
IV ADOPTION OF MINUTES
Council Inaugural Meeting Minutes of December 5, 2006
Meeting Number 06-30
RECOMMENDED:
THAT the Council Inaugural Meeting Minutes from Meeting pg. 1
Number 06-30 be adopted as printed and circulated.
V PRESENTATIONS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting No. 06-32
Tuesday, December 19, 2006
Page 2 of 7
Vlll NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
IX DELEGATIONS
(a) Mr. Brian Wolf, Manager, Engineering, York Region
Re: Item 2 - PW06-059 — North Richmond Hill Elevated Tank
(b) Mr. John Gutteridge, Director of Financial Services
Re: Capital Budget Overview — Proposed 2007 Capital Budget
(to be distributed at meeting)
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
X11 READING OF BY-LAWS
RECOMMENDED:
D-1
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4874-06.0 BEING A BY-LAW to
appoint an Acting Head of
Council (Deputy Mayor- Bob
McRoberts)
4875-06.0 BEING A BY-LAW to
amend By-law 4725-05.H, appointment
of an Acting Chief Building Official
(Thom Vandenbussche)
4877-06.0 BEING A BY-LAW to
confirm actions by Council
resulting from meeting 06-32 of
December 19, 2006.
Page 3 of 7
Council Meeting No. 06-32
Tuesday, December 19, 2006
XIII CLOSED SESSION
None
XIV ADJOURNMENT
Council Meeting No. 06-32
Tuesday, December 19, 2006
Page 4 of 7
AGENDA ITEMS
1. General Committee Meeting Report No. 06-18 pg. 3
Tuesday, December 12, 2006
General Committee recommends:
(1) PL06-126 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
(2) CS06-035 — 2007 Council and Committee Meeting Calendar
THAT the 2007 Council and General Committee Meeting Calendar be
approved.
(3) CS06-037 — Amendment to the Dog Licensing and Control By-law
THAT the matter regarding signage being installed prohibiting dogs from
accessing the premises of the Aurora War Memorial Site be deferred in
order to obtain clarification from the Royal Canada Legion as to their
intention.
(4) CS06-036— Correction to the Economic Development Advisory
Committee Minutes of September 20, 2006 —
Item 5 - Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
THAT the Economic Development Advisory Committee Minutes of
September 20, 2006 — Item 5 - Yonge Street Commercial Area Sub-
committee Minutes of August 31, 2006 be corrected as follows:
5. Yonge Street Commercial Area Sub -Committee Minutes
of August 31, 2006
THAT the Yonge Street Commercial Area Sub -Committee minutes of
August 31, 2006 be received and the following recommendations be
made:
1. THAT the sub -committee initiate congratulatory letters to the
following local business; Mac Fleming, Bacon Basket and Mary's
Flowers; and
Council Meeting No. 06-32
Tuesday, December 19, 2006
Page 5 of 7
2. THAT Mr. George Condoyannis, owner of the Larter Building, be
sent a congratulatory letter from the Mayor's Office, on behalf of
EDAC, for the exterior renovations to the building; and
3. THAT, should a Business Improvement Area (BIA) be established
in the downtown core, the funds from Whitwell (First Professional),
once received, be considered as seed money for the BIA initiatives;
and
4. THAT the Yonge Street Commercial Area Sub -Committee be
disbanded; and
5. THAT a letter be sent to the sub -committee members from the
Economic Development Division, signed by the Chair of the
Economic Development Advisory Committee. in the absence of the
Economic Development Officer, thanking them for their
participation and dedication to the Yonge Street Commercial Area
Sub -Committee.
(5) Correspondence from the Chair of the Aurora Public Library
Re: Aurora Public Library Board
THAT the correspondence from the Aurora Public Library regarding the
Aurora Public Library Board be received for information.
(6) CS06-038 — Statutory and Advisory Committees
THAT the summary of Statutory and Advisory Committees be received for
information; and
FURTHER it is recommended that three Members of Council be appointed
to the Joint Council Committee as the Town of Aurora representatives
which oversees the operation of the Central York Fire Services; and
FURTHER it is recommended that one Member of Council be appointed to
the Lake Simcoe Region Conservation Authority to represent the Town of
Aurora on the Conservation Authority; and
FURTHER that staff be authorized to proceed with advertising for public
members to the statutory committees namely, the Aurora Library Board,
the Committee of Adjustment, and the Accessibility Advisory Committee;
and
THAT Council provide direction on the process for the selection of the
other advisory committees.
Council Meeting No. 06-32 Page 6 of 7
Tuesday, December 19, 2006
(7) Correspondence from the Chief Administrative Officer
Re: 313 — 321 Ridge Road — Aurora Cable Internet
THAT staff take the necessary steps to ensure that 321 Ridge Road is
brought into compliance with the Town of Aurora's By-law 4469-03.D,
specifically section 34.1 and the addition of the shipping container.
(8) CS06-034 — Council Pending List — Status Report
THAT the Council Pending List be received for information purposes.
2. PW06-059 — North Richmond Hill Elevated Tank pg. 10
RECOMMENDED:
THAT Council received report PW06-059 — North Richmond Hill Elevated
Tank for information.
3. Motion tabled by Councillor Wilson pg. 55
Re: Establishment of a Youth Committee
RECOMMENDED:
THAT Council provide direction on the following motion tabled by
Councillor Wilson:
WHEREAS the youth of Aurora are one of the most important non-
financial assets of the our Town: and
WHEREAS the future of Aurora rests in the hands of our youth; and
WHEREAS we need to plan for the future of our youth now; and
WHEREAS the youth of Aurora have already identified some of
their needs and concerns; and
WHEREAS the Youth Action Sub -Committee is currently a 'sub-
committee' to the Leisure Services Advisory Committee; and
WHEREAS this current committee is primarily composed of
students from the local high schools; and
Council Meeting No. 06-32
Tuesday, December 19, 2006
Page 7 of 7
WHEREAS some of our neighbouring communities have taken
steps to increase the involvement of their youth in the community
through the formation of Youth Cabinets, Youth Councillors and
Youth Committees; and
WHEREAS Aurora continues to be a leader in the engagement of
their citizens in community citizenship:
THEREFORE IT IS HEREBY requested that Council direct the
appropriate staff departments and agencies to work with an
appointed member of Council in the development of relevant
policies and procedures in order to make a recommendation to
Council within 30 days regarding the formation of a standing
committee which will address the specific issues relating to the
youth of our community.
4. 2007 Departmental Business Plans
(to be distributed at meeting)
RECOMMENDED:
THAT the 2007 Departmental Business Plans be received and referred to the
2007 Budget deliberations.
COUNCIL — DECEMBER 19, 2006
Delegation (a)
Panizza, Bob
From:
Wolf, Brian [Brian.Wolf@york.ca]
Sent:
Friday, December 15, 2006 8:39 AM
To:
Panizza, Bob
Cc:
Atkins, David; Eric Tuson; Narine, Shivan
Subject: North Richmond Hill Elevated Tank Class EA
Mr. Panizza,
At Town of Aurora Standing Committee of Dec 12th I gave a presentation on the subject Regional project.
Subsequent to this, I discovered that Committee had been in receipt of a Comment Sheet on the project from the
Ratepayers of Aurora Yonge South. I was not aware that this document was being provided to Committee, and
as such, my presentation did not address the issues contained therein. Given the above, I would like the
,opportunity to formally address the RAYS comments at the upcoming Town Council meeting of Dec 19th. Please
place me on the agenda to provide a follow-up presentation on the subject Regional project.
My presentation will be in electronic format, so I will require a laptop and a connection to the digital projector. If I
need to bring my laptop, please let me know.
Thank you.
Brian D. Wolf, P. Eng.
Manager, Engineering
Water & Wastewater Branch
Transportation & Works Department
17250 Yonge Street
Newmarket, Ont. UY 6Z1
Tel: 1-877-464-9675 Ext. 5075
Fax: (905) 830-6927
Email: brian.wolf@york.ca
D-1
COUNCIL - DECEMBER 19, 2006
AURORA
TOWN OFAURORA
INAUGURAL MEETING OF THE 2006-2010 COUNCIL
MINUTES NO. 06-30
Council Chambers
Aurora Town Hall
Tuesday, December 5, 2006
7:30 p.m.
INAUGURALCEREMONY
The Inaugural Ceremony was held for Members of Council elected to the 2006 — 2010
term of office.
CALL TO ORDER
Mr. Art Meeks, Town Crier, called the meeting to order.
PROCESSIONAL
The processional, led by Piper Mark Jenkins and the Royal Canadian Legion Branch
385 Colour Guard, escorted the Mayor and Members of Council into the Council
Chambers.
"O CANADA".
Ms Sarah Kyle and the Aurora Opera Company Singers sang "O Canada".
PRAYER OF DEDICATION
Reverend Canon Dawn Davis, Trinity Anglican Church, administered the Prayer of
Dedication.
ADMINISTRATION OF THE OATH OF OFFICE TO THE MAYOR AND
PRESENTATION OF MAYOR'S CHAIN OF OFFICE
The Town Clerk administered the Declaration of Office to Mayor Morris and presented
her with the Chain of Office.
ADMINISTRATION OF THE OATH OF OFFICE TO THE COUNCILLORS
The Town Clerk administered the Declaration of Office collectively to the Members of
Council.
INTRODUCTION OF THE NEW MEMBERS OF COUNCIL
Mayor Morris assumed the Chair and introduced the new Members of Council.
-1-
COUNCIL - DECEMBER 19, 2006.
Inaugural Council Meeting No. 06-30 Page 2 of 2
Tuesday, December 5, 2006
INTRODUCTION OF DIGNITARIES AND SENIOR MANAGEMENT TEAM
Mayor Morris recognized a number of dignitaries and introduced the Town of Aurora
Senior Management Team.
INAUGURAL ADDRESS BY THE MAYOR
Mayor Morris welcomed family members and special guests and acknowledged the
Members of Council. Mayor Morris extended her appreciation for the trust of the
electors and thanked the staff who assisted in the preparation for the Inaugural
Ceremonies. Mayor Morris gave her Inaugural Address in which she outlined the
upcoming challenges of Council for this term and introduced her slogan "together We
can".
GREETINGS FROM COUNCILLORS
Each Member of Council then addressed the audience, acknowledging their families
and friends and indicated that they looked forward to this new term of Council.
RETURN OF THE "FREEDOM OF THE TOWN"
Mayor Morris, Honorary Commander -in -Chief of The Queen's York Rangers (1st
American Regiment) R.C.A.C., presented Captain James Stocker, representing the
Regiment, with the "Freedom of the Town". The proclamation symbolized the freedom
of the Town of Aurora originally granted by Council to the Queen's York Rangers in
1966. Captain Stocker expressed the Regiment's appreciation for the grant of this
freedom and his hopes that the new Council would once again entrust freedom to the
Regiment.
CLOSING REMARKS AND INVITATION TO ATTEND THE RECEPTION
Mayor Morris provided brief closing remarks together with an invitation to those in
attendance to meet their new officials and join in some refreshments at the Aurora
Seniors' Centre at 5 Municipal Drive.
ADJOURNMENT
The meeting was adjourned at 8:25 p.m.
P. MORRIS, MAYOR - B. PANIZZA, TOWN CLERK
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COUNCIL - DECEMBER 19, 2006
AGENDA ITEM #
AuRpRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 06-18
Council Chambers
Aurora Town Hall
Tuesday, December 12, 2006
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Town Solicitor, and Council/Committee
Secretary.
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
APPROVAL OFAGENDA
General Committee recommends:
THAT the contents of the agenda, and the supplemental agenda, as
circulated by the Corporate Services Department, with the following
additional items, be approved:
Y Delegation a — Rabbi Y. Hecht
Re: Invitation to a Community Event
7= Delegation b
Re: Item 7 — Correspondence from the CAD
313 — 321 Ridge Road — Aurora Cable Internet
— Mr. Walter Mestrinaro
— Mr. Jim Beesley
— Mrs. Kelly Breedon
➢ Delegation d — Mr. Frank G. Shaw, Chair of Planning &
Partnerships — Oak Ridges Moraine Land Trust
Y Closed Session — Security & Personnel Matters
Additional Information to Delegation d — Mr. Frank Shaw
Re: Oak Ridges Moraine Land Trust
-3-
COUNCIL - DECEMBER 19, 2006
General Committee Report No. 06.18 Page 2 of 7
Tuesday, December 12, 2006
D Delegation e — Mr. Peter Scott, Technical Manager, ACI
Re: Item 7 - Correspondence from the C.A.O.
313-321 Ridge Road —Aurora Cable Internet
Delegation f — Ms Susan Walmer, Ratepayers of Aurora
Yonge South
Re: Elevated Tank Environmental Assessment for North
Richmond Hill Project
CARRIED
Ill ADOPTION OF THE MINUTES
None
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 6, 7 and 8 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee, and that staff be authorized to take all necessary
action required to give effect to same:
1. PL06.126 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
4. CS06-036— Correction to the Economic Development Advisory
Committee Minutes of September 20, 2006 —
Item 5 - Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
THAT the Economic Development Advisory Committee Minutes of
September 20, 2006 — Item 5 - Yonge Street Commercial Area Sub-
committee Minutes of August 31, 2006 be corrected as follows:
5. Yonge Street Commercial Area Sub -Committee Minutes
of August 31, 2006
THAT the Yonge Street Commercial Area Sub -Committee minutes of
August 31, 2006 be received and the following recommendations be
made:
THAT the sub -committee initiate congratulatory letters to the
following local business; Mac Fleming, Bacon Basket and Mary's
Flowers; and
2. THAT Mr. George Condoyannis, owner of the Larter Building, be
sent a congratulatory letter from the Mayor's Office, on behalf of
EDAC, for the exterior renovations to the building; and
-4-
COUNCIL - DECEMBER 19, 2006
General Committee Report No. 06-18 Page 3 of 7
Tuesday, December 12, 2006
3. THAT, should a Business Improvement Area (BIA) be established
in the downtown core, the funds from Whitwell (First Professional),
once received, be considered as seed money for the BIA initiatives;
and
4. THAT the Yonge Street Commercial Area Sub -Committee be
disbanded; and
THAT a letter be sent to the sub -committee members from the
Economic Development Division, signed by the Chair of the
Economic Development Advisory Committee. In the absence of the
Economic Development Officer, thanking them for their
participation and dedication to the Yonge Street Commercial Area
Sub -Committee,
5. Correspondence from the Chair of the Aurora Public Library
Re: Aurora Public Library Board
THAT the correspondence from the Aurora Public Library regarding the
Aurora Public Library Board. be received for information.
CARRIED
VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Wilson provided a Notice of Motion regarding the establishment of a
Youth Committee.
Mayor Morris advised that the grand opening of the new LCBO on Bayview
Avenue south of the Superstore occurred today.
Councillor Granger suggested that staff coordinate a seminar for the Councillors
regarding the Procedural By-law.
General Committee recommends:
THAT staff schedule a 1 — 2 hour Special General Committee meeting to
discuss the Procedural By-law.
CARRIED
Councillor McRoberts asked for volunteers to assist with the Salvation Army
Kettle Drive, which is being coordinated through Karen Oreto at Info Aurora, as
well as Operation Red Nose, which is being coordinated through the Mayor's
Office.
VII DELEGATIONS
(a) Mr. Brian Wolf, Manager of Engineering, York Region Transportation
and Works
Re: Elevated Tank Environmental Assessment for North Richmond
Hill Project
Mr. Brian Wolf addressed General Committee to provide an overview of
the scope of the Elevated Tank Environmental Assessment for North
Richmond Hill Project, and a review of the sites considered. He presented
details of the preferred site and alternate sites and discussed the public
consultation process that took place. Mr. Wolf indicated that the preferred
site is located on provincial lands at Bloomington Road west of Yonge
Street in Aurora and the alternate site is adjacent to the existing standpipe
-5-
COUNCIL - DECEMBER 19, 2006
General Committee Report No. 06-18 Page 4 of 7
Tuesday, December 12, 2006
off Coons Road. Mr. Wolf then advised that the Environmental Study
Report will be filed in December 2006 for public review, and a complete
detailed design will be completed in January. Final land acquisition will
take place in February 2007 and approval will be obtained in March 2007,
He outlined that the anticipated construction contract would be tendered in
March 2007and construction will take place from April 2007 until Spring of
2008.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(f) Ms Susan Walmer, Ratepayers of Aurora Yonge South
Re: Elevated Tank Environmental Assessment for North Richmond
Hill Project
(Added Item)
Ms Susan Walmer addressed General Committee to voice concerns about
the visual buffering or screening of the proposed elevated tank. Ms
Walmer suggested that the perception of Aurora residents, if the tank is
placed on Aurora lands, may be that Aurora has a large supply of water,
even though this proposed tank is meant to service Richmond Hill. Ms
Walmer also addressed a concern regarding graffiti on the tank, due to its
proximity to a nearby high school.
General Committee recommends:
THAT the comments of the delegate be received; and -
THAT the letter from Ms Susan Walmer be referred to York Region staff to
address the issues outlined; and
THAT York Region be requested to work with the Ontario Realty
Corporation to protect natural heritage features on the lands; and
THAT staff provide an information memo to Council on the background of
this project for the next Council meeting.
CARRIED
(b) Rabbi Y. Hecht
Re: Invitation to a Community Event
Rabbi Hecht addressed General Committee to Invite the Mayor and
Councillors to attend a community event on Sunday, December 17, 2006
at 3;30 p.m. at the Aurora Shopping Centre, Unit #130 where children in
the community will be building an 8 foot tall menorah using over 7,000
pieces of Lego.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
COUNCIL - DECEMBER 19, 2006
General Committee Report No. 06-18 Page 5 of 7
Tuesday, December 12, 2006
(c) Mr. Walter Mestrinaro and Mr. Jim Beesley
Re: Item 7 — Correspondence from the CAO
313 — 321 Ridge Road — Aurora Cable Internet
Mr. Beesley and Mr. Mestrinaro provided a review of the issues and
concerns raised at previous meetings pertaining to the placement of 3
wind turbines and a shipping container on the ACI lands without meeting
all of the conditions set out by the Town of Aurora and the Ontario
Municipal Board (OMB).
Mr. Beesley and Mr. Mestrinaro expressed the opinion that the conditions
set out by the OMB regarding sound emissions have not been met to date.
Mr. Beesley and Mr. Mestrinaro requested that the Town of Aurora move
forward to resolve this issue by serving notice upon ACI that the Town's
by-laws and the OMB orders have been contravened, and that the Town
begin enforcement of the by-law by ordering that all contravening use be
discontinued forthwith.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
(a) Mr. Peter Scott, Technical Manager, ACI
Re: Item 7 - Correspondence from the C.A.O.
313 — 321 Ridge Road —Aurora Cable Internet
(Added Item) -
Mr. Peter Scott addressed General Committee to review the use of a
shipping container to house extra power supply for the various services
provided by ACI, due to the main building not being large enough for all
the necessary equipment. Mr. Scott also advised that the decision to
utilize wind turbines was made in order to reduce greenhouse gases and
the demand on the power grid. Mr. Scott indicated that a noise study will
be submitted to the Ministry of the Environment upon completion of the
testing, which must take place at night due to ambient noise during the
day.
General Committee recommends:
THAT the comments of the delegate be received for information and that
Item 7 be brought forward for discussion.
CARRIED
Correspondence from the Chief Administrative Officer
Re: 313 — 321 Ridge Road — Aurora Cable Internet
General Committee recommends:
THAT staff take the necessary steps to ensure that 321 Ridge Road is
brought into compliance with the Town of Aurora's By-law 4469-03.D,
specifically section 34.1 and the addition of the shipping container.
CARRIED
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COUNCIL - DECEMBER 19, 2006
General Committee Report No. 06-18 Page 6 of 7
Tuesday, December 12, 2006
(d) Mr. Frank Shaw
Re: Oak Ridges Moraine Land Trust
Mr. Frank Shaw addressed General Committee to outline details of the
Oak Ridges Moraine Land Trust recent land acquisition, the McLeod
Wood property on St. John's Sideroad. He also requested that the Town
of Aurora authorize its staff to work jointly with the Oak Ridges Moraine
Land Trust to develop a memorandum of understanding under which a
cooperative stewardship plan for the McLeod Wood Nature Reserve, as
well as a securement program for significant natural areas, could be
prepared for consideration by Council later in 2007,
General Committee recommends:
THAT the comments of the delegate be received for information; and
THAT the letters from the delegate be referred to staff for a feasibility
report and comments.
CARRIED
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS06-035 — 2007 Council and Committee Meeting Calendar
General Committee recommends:
THAT the 2007 Council and General Committee Meeting Calendar be
approved.
CARRIED
3. CS06-037 — Amendment to the Dog Licensing and Control By-law
General Committee recommends:
THAT the matter regarding signage being installed prohibiting dogs from
accessing the premises of the Aurora War Memorial Site be deferred in
order to obtain clarification from the Royal Canada Legion as to their
intention.
CARRIED
6. CS06-038 — Statutory and Advisory Committees
General Committee recommends:
THAT the summary of Statutory and Advisory Committees be received for
information; and
FURTHER it is recommended that three Members of Council be appointed
to the Joint Council Committee as the Town of Aurora representatives
which oversees the operation of the Central York Fire Services; and
FURTHER it is recommended that one Member of Council be appointed to
the Lake Simcoe Region Conservation Authority to represent the Town of
Aurora on the Conservation Authority; and
Q��
COUNCIL - DECEMBER 19, 2006
General Committee Report No. 06-18 Page 7 of 7
Tuesday, December 12, 2006
FURTHER that staff be authorized to proceed with advertising for public
members to the statutory committees namely, the Aurora Library Board,
the Committee of Adjustment, and the Accessibility Advisory Committee;
and
THAT Council provide direction on the process for the selection of the
other advisory committees.
CARRIED
8. CS06-034— Council Pending List —Status Report
General Committee recommends:
THAT the Council Pending List be received for information purposes.
CARRIED
IX CLOSED SESSION
Security & Personnel Matters
General Committee recommends:
THAT this Committee proceed into Closed Session to address security
and personnel matters.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-18 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 19, 2006.
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COUNCIL - DECEMBER 19, 2006
AGENDA ITEM # vZ�
TOWN OF AURORA
COUNCIL REPORT No. PW06-059
SUBJECT: North Richmond Hill Elevated Tank
FROM: W. H. Jackson, Director of Public Works
DATE: December 19, 2006
RECOMMENDATIONS
THAT Council receive Report PW06-059 (North Richmond Hill Elevated Tank) for
information.
BACKGROUND
At the General Committee meeting of December 12, 2006, the Committee received
delegations from Mr. Brian Wolf of the Region of York Region and Ms. Sue Walmer of
Ratepayers of Aurora Yonge South and resolved, in part:
`THAT the letter from Ms Susan Walmer be referred to York Region staff to
address the issues outlined; and
THAT York Region be requested to work with the Ontario Realty Corporation
to protect natural heritage features on the lands; and
THAT staff provide an information memo to Council on the background of this
project for the next Council meeting."
COMMENTS
1.0 Water SUDDIV Svstem Desian
When an overall water supply system is designed and constructed, it is divided into
"Pressure Districts", with one of the main characteristics being that the lands included in
each district lie within the same range of elevations. This allows for the system to be
efficiently constructed making maximum use of gravity to supply pressures and flows in
the system. Elevated tanks provide two functions in the system; storage to meet
fluctuations in demand on the system and water pressure to help operate the system.
The Region of York operates a number of water supply systems throughout the Region,
with by far the largest being the integrated system that provides water to the urban
areas .of Vaughan, Markham, Richmond Hill and a portion of the southern part of
Aurora. The service area covered by the overall system is divided into nine Pressure
Districts, which have been established based on operational considerations and do not
—10—
COUNCIL — DECEMBER 19, 2006
December 19, 2006 - 2 - Report No. PW06-059
follow local municipal boundaries. Pressure District 9 (PD 9) covers mainly Oak Ridges
and the northern portions of Richmond Hill. In Aurora, the PD 9 service area covers the
Provincial government complex and the OPP building on the northwest corner of Yonge
Street and Bloomington Road, Cardinal Carter Catholic High School, and the Catholic
School Board Administration building. PD9 will also cover the new subdivision and
French Catholic High School in Aurora at the northeast corner of Bloomington Road and
Bathurst Street once they are constructed.
Storage in PD 9 is currently provided by a standpipe located south of Bloomington Road
west of Yonge Street.
2.0 Background of North Richmond Hill Elevated Tank Project
The need for an additional elevated tank (ET) in the northern part of PD 9, to be
constructed in 2006/2007, was identified by the Region prior to 2000. The need for the
tank was confirmed in 2004 when the Long Term Water Master Plan was updated,
The 2004 Update also identified that a second ET would be required in northern PD 9 in
2011. The existing Standpipe would be decommissioned when the second ET is
constructed.
The construction of a new ET is a Schedule "B" project under the Municipal Class
Environmental Assessment (Class EA) review process. The Region initiated the Class
EA for this project in May 2006. As the need for the ET had previously been identified
and then confirmed through the Long Term Water Master Plan Update, this EA focused
on determining the location for the ET.
The Region and their consultant, KMK Consultants, have been moving through the
Class EA process since May 2006. That process involved screening the study area to
identify candidate sites and then moving on to identify the preferred site. Two public
consultation centres were held throughout the course of the Class EA. At the first one,
a general description of the project was made and the four candidate sites were
identified for the review and comment by the public and any interested agencies and
landowners. At the second one, the preferred site was identified, again for review and
comment. Attached as Appendixes "A" and `B" are copies of the presentation boards
that were on display at the two public consultation centres.
3.0 Letter from Ms. Sue Walmer
Subsequent to the second consultation centre, the Region received the November 10,
2006 comments from RAYS (see Appendix "C") that were also presented to General
Committee on December 12, 2006. Region staff and their consultant met with Ms.
Walmer and Mr. Green of RAYS on November 17, 2006 to discuss the concerns raised
by RAYS. A copy of the Meeting Minutes, prepared by Mr. Tuson of KMK Consultants,
is attached as Appendix "D". The meeting minutes were not available until late on
December 12, 2006 and RAYS has indicated that they have not yet had an opportunity
to review them.
—11—
COUNCIL — DECEMBER 19, 2006
December 19, 2006 .3. Report No.. PW06-059
4.0 Town of Aurora Involvement in Class EA
As per normal practices, the Town was made aware in May 2006 that the Region was
commencing this Class EA. Town staff indicated that the Town was interested, and
requested that we be placed on the contact list for the study so that we would be
apprised of developments as they occurred.
As the Region moved to identify the preferred site during the summer, they requested
Town comments on the site. As requested, Public Works and Planning staff reviewed
the proposed site. Planning staff identified that there were a number of issues relating
to the Oak Ridges Moraine that would need to be considered as part of the Class EA
process, and Public Works staff had one minor technical comment. From the
perspective of both Departments, there were no significant issues within the Town's
jurisdiction to raise with regard to the preferred site.
Staff from the Planning and Public Works Departments also met with Region staff and
their consultant on October 5, 2006, prior to the second public consultation centre, to
review the project and discuss the preferred site.
4.0 Securing of ORC lands by the Town as part of this Class EA Process
The lands that have been identified as being part of the "Monk's Walk", and the other
environmentally sensitive areas within the ORC lands, lie outside of the limits of the
Study Area for this Class EA and will not be affected by the construction of an ET on the
preferred site. As such, the Region has no obligation to have any involvement in efforts
by other parties, including the Town of Aurora, to have those lands transferred by the
ORC to the Town.
Nevertheless, the Region has committed, as noted in Item 7 of the minutes of the
November 17, 2006 meeting of the Region, KMK, and RAYS, to support efforts by
RAYS (and by extension the Town) to secure the desired transfer. However, the Town
could not legally impose the requirement that the Region make these transfers happen
as a condition of the Town "approving", or not objecting to, the selection of the preferred
site for this ET.
5.0 Next Steps
As mentioned by Mr. Wolf on December 12, 2006, the Region intends to publish or "file"
the Environmental Study Report (ESR) for this Study prior to Christmas. This is the last
formal step in the Class EA process, and means that the Region is satisfied that they
have complied with all of the requirements of the Municipal Class EA process for this
project and have finalized their site selection process.
As part of this final step in the Class EA process, the Region will publish a "Notice of
Study Completion" in local papers, advising that the ESR has been completed and is
now available for review and comment. There is a statutory 30-day period during which
objections to the ESR can be made to the Minister of the Environment, failing which the
—12—
COUNCIL — DECEMBER 19, 2006
December 19, 2006 - 4 - Report No. PW06-059
EA will be deemed to be final and approved, although the Region has advised that they
will be voluntarily extending that period because of the upcoming holiday period.
An objection made to the Minister of the Environment regarding the ESR must request
that the Minister "bump up" the Study from a Class EA to a full Individual EA, which is a
much more extensive and lengthy process. The objection must provide reasons why
the project should be studied as an Individual EA rather than a Class EA.
Upon receipt of an objection, the Region would attempt to work out a mutually
acceptable solution with the objecting party. Should that not be possible the Minister
will rule on whether the "bump up" request is warranted or not. If the ruling is that the
request is not warranted then the Minister will approve the Class EA. Alternatively, the
Minister may require that the Region conduct an Individual EA for the project.
There are a number of options available to Council:
1) Council may receive this report for information and take no further actions with
regard to this project.
2) Council may request that the Region conduct further studies to support the
choice of their preferred site for this ET, although it is noted that the Region does
not have to agree to this if they believe that the work done to date satisfies the
requirements of the Class EA process.
3) The Region of York intends to file the ESR for this project prior to Christmas.
Council may elect to file an objection to the ESR with the Minister of the
Environment once the ESR has been filed, although as noted above staff have
not identified any technical issues within the jurisdiction of the Town of Aurora
that would support such an objection.
One option that is not available to Council is to require that the Region secure or commit
to secure lands unrelated to the project for the Town from the ORC as a condition of the
Town not objecting to the ESR.
FINANCIAL IMPLICATIONS
Should the Town file an objection to the ESR with the Minister of the Environment
regarding this project, outside consultants would need to be engaged to help support
the Town's case. As noted above, Town staff have not identified any areas within the
Town's areas of jurisdiction that are of concern.
—13—
COUNCIL — DECEMBER 19, 2006
December 19.2006 - 5 - Report No. PW06-059
CONCLUSIONS
The Region of York is completing,, and intends to shortly file, the results of a Class
Environmental Assessment Study that has identified a site on the north side of
Bloomington Road west of Yonge Street as the preferred site for a new Elevated Tank
that will serve the PD 9 area.
LINK TO STRATEGIC PLAN
Goal "D" — Ensure transparent, accountable, and open governance in concert with
informed and involved citizens.
ATTACHMENTS
• Appendix "A" — Presentation Boards, Public Consultation Centre No. 1, June 8, 2006
• Appendix "B" — Presentation Boards, Public Consultation Centre No. 2, October 11,
2006
• Appendix "C" — November 10, 2006 comments from RAYS
• Appendix "D" — Minutes from November 17, 2006 meeting
PRE -SUBMISSION REVIEW
C.A.O. — December 15, 2006
Prepared by: David Atkins, Manager of Engineering Services, ext. 4382
W. H. Jacksar
Director of Public Works
_.��ohn S. Rogers
C.A.O.
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