AGENDA - Council - 20071211COUNCIL
AGENDA
N0.07-32
TUESDAY, DECEMBER 11, 2007
CLOSED SESSION AT 5:30 PM
(TO CONSIDER LEGAL AND LABOUR
RELATIONS MATTERS)
REGULAR COUNCIL TO
AT 7:00 PM
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
7/12/07
AUROp,,A
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 07-32
Tuesday, December 11, 2007
Council Chambers
CLOSED SESSION AT 5:30 PM
(TO CONSIDER LEGAL AND LABOUR RELATIONS MATTERS)
REGULAR COUNCIL TO COMMENCE AT 7:00 PM
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
Ill OPEN FORUM
IV APPROVAL OF MINUTES
Council Minutes of November 27, 2007, Meeting 07-30 and pg. 1
Special Council - Public Planning of November 28, 2007, pg. 8
Meeting 07-31
RECOMMENDED:
THAT the Council minutes from meeting 07-30 be approved.
V PRESENTATIONS
Council Meeting No. 07-32 Page 2 of 8
Tuesday, December 11, 2007
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
(a) Mr. Charles Sequeira pg. D-1
Town of Aurora Seniors' Association
(b) Mr. Mike Springford, Chair - Site Selection Committee pg. D-2
Habitat for Humanity York Region
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4964-07.D BEING A BY-LAW to amend By-law No.
2213-78, as amended, being the Zoning By-
law of the Town of Aurora.
(Part Lot 16, Concession 2 EYS,
File: D14-04-01 - Stefano and Rose Polsinelli)
4981-07.P BEING A BY-LAW to amend the Pet Licensing
Fees in the Town's Dog and Cat By-laws
4982-071 BEING A BY-LAW to appoint an investigator
who has the function to investigate closed
sessions.
(Local Authority Services Limited (LAS))
•.
.• 6 1
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 3 of 8
4985-07.T BEING A BY-LAW to designate Murray Drive pg. B-11
from Wellington Street West to Kennedy
Street West as a Community Safety Zone.
4983-07.0 BEING A BY-LAW to confirm actions by pg. B-12
Council resulting from the meeting of
December 11, 2007.
XIV CLOSED SESSION
Legal and Labour Relations Matters
THAT Council convene into a Closed Session to consider legal and labour
relations matters.
XV ADJOURNMENT
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 4 of 8
AGENDA ITEMS
1. Special General Committee Meeting Minutes No. 07-47 pg. 14
Thursday, November 22, 2007
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting 07-47 on
Thursday, November 22, 2007, be received and the recommendations
contained therein be adopted.
2. Special General Committee Meeting Minutes No. 07-48 pg. 17
Monday, November 26, 2007
RECOMMENDED:
THAT the minutes of the General Committee Meeting 07-48 on Monday,
November 26, 2007, be received and the recommendations contained
therein be adopted.
3. Special General Committee — Audit Committee Meeting Minutes No. 07-49pg. 26
Tuesday, November 27, 2007
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting 07-49 on
Tuesday, November 27, 2007, be received and the recommendations
contained therein be adopted.
4. Special General Committee Meeting Minutes No. 07-50 pg. 29
Saturday, December 1, 2007
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting 07-50 on
Saturday, December 1, 2007, be received and the recommendations
contained therein be adopted.
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 5 of 8
1i
N
s
General Committee Meeting Minutes No. 07-52
Tuesday, December 4, 2007
RECOMMENDED:
THAT the minutes of the General Committee Meeting 07-52 on Tuesday,
December 4, 2007, be received and the recommendations contained
therein be adopted.
FS07-054 - Consulting Service for Business Plan pg. 50
and Strategic Plan for the Aurora Heritage Centre
RECOMMENDED:
THAT the Town of Aurora accept the proposal from Novita Interpares
Limited for the preparation of a Business Plan for the Aurora Heritage
Centre, and subject to receiving Canadian Arts and Heritage Sustainability
Program funding, Novita also be contracted for the preparation of a
Strategic Plan and Training and Development for the Aurora Heritage
Centre, and
THAT the Arts and Culture Committee be the steering group for this
project.
FS07-055 — Seniors' Centre Fundraising pg. 68
RECOMMENDED:
THAT report FS07-055 be received.
Advertisement for the Sale of the Leslie Street Property pg. 74
(Tabled by Councillor MacEachern)
RECOMMENDED:
THAT the advertisement for the sale of the Leslie Street property be
received for information.
Council Meeting No. 07-32 Page 6 of 8
Tuesday, December 11, 2007
9. LS07-047 — Aurora Heritage Centre — 22 Church Street - Construction pg. 76
RECOMMENDED:
THAT Council approve the award of construction renovations for the
Aurora Heritage Centre - 22 Church Street to Rutherford Construction
Incorporated based on tender results of LS2007-92 in the amount of
$2,184,408; and
THAT Council approve an additional contingency allowance of 10% of the
base bid amount, $218,440, to account for additional work and potential
changes to the contract.
10. PL07-150 - Draft Plan of Subdivision and Zoning By-law pg. 80
Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Aurora
Part of Lot 16, Concession 2, E.Y.S
Files D12-01-1A & D14-04-01
RECOMMENDED:
THAT the proposed Plan of Subdivision D12-01-1A prepared by Brutto
Consulting dated April 3, 2006, revised October 24, 2007, including a
neighbourhood park, be draft approved subject to the Schedule of
Conditions of Draft Approval, attached hereto as Appendix "A", being
fulfilled prior to final approval; and
THAT 61 units of sewage and water capacity be allocated to the Polsinelli
lands, described as Part of Lot 16, Concession 2, East of Yonge Street;
and,
THAT Council enact Implementing Zoning By-law 4964-07.D.
11. Memorandum from the Director of Corporate Services pg. 125
Re: Additional Meetings in January 2008
RECOMMENDED:
THAT the memorandum from the Director of Corporate Services regarding
additional meeting dates in January 2008 be received; and
THAT the additional meeting dates be approved
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 7 of 8
12. Notice of Motion pg. 127
Re: Relocation of the Aurora Farmers' Market
(Tabled by Councillor Granger)
RECOMMENDED:
WHEREAS the Aurora Farmers' Market has experienced good growth in
vendors and participation for the 2007 season at the Temperance Street
location, and
WHEREAS and given that it is the opinion of the vendors that in order to
accommodate further growth and success of the Farmers'
Market for 2008: and
WHEREAS it is the intension of the Farmers' Market to continue
supporting the Aurora Downtown core;
THEREFORE BE IT RESOLVED THAT the Farmers' Market Committee
members request Council's support in its choice to relocate the current
market from the Temperance Street location to the Town Park on Wells
Street in 2008; and
THAT the Aurora Farmers' Market Committee requests an amendment to
the existing by-law to address this move and include the permitted time of
operation to be from 8:00 am to 1:00 pm every Saturday from May 3ri
through to October 25th; and
THAT Council agree to continue its services in -kind support by allowing
Town staff assistance towards the Farmers' Market in 2008
which normally may include Town staff services from Public Works, By -
Law Services, Leisure Services, Corporate Communications and free
regular advertising space on the Town's Community Notice Board; and
THAT this By -Law amendment be brought back to Council at the earliest
convenience in January, 2008.
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 8 of 8
13. Memorandum from the Director of Planning & Development Services pg. 128
Re: Official Plan Amendment, Zoning By-law Amendment and
Proposed Plan of Condominium Applications
Westhill Redevelopment Company Limited
Part Lot 12 Conc. EYS and Part Lots 11 and 12 Conc. 3 EYS
Files D09-04-00 D14-12-00 and D07-03-OOA
OMB Case File: PL030997
OMB File No.: 0030373, Z030149 and S030085
RECOMMENDED:
THAT the memorandum from the Director of Planning & Development
Services regarding the Westhill Redevelopment Company Limited
applications (Files D09-04-00 D14-12-00 and D07-03-OOA) (OMB Case File:
PL030997 OMB File No.: 0030373, Z030149 and S030085) be received for
information purposes.
14. Memorandum from the Chief Administrative Officer pg. 130
Re: Ontario Power Authority - Request for Proposal
RECOMMENDED:
THAT the memorandum from the Chief Administrative Officer regarding
Ontario Power Authority - Request for Proposal be received for
information.
COUNCIL — DECEMBER 11, 2007
AURORA
TOWN OFAURORA
COUNCIL MEETING MINUTES
NO. 07-30
Council Chambers
Aurora Town Hall
Tuesday, November 27, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas,
Gaertner, Granger, MacEachern, Marsh, McRoberts
and Wilson.
MEMBERS ABSENT Councillor Buck was absent.
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary,
Mayor Morris called the meeting to order at 7:40 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the agenda as circulated by the Corporate Services Department,
excluding the Closed Session material, be approved.
DEFEATED
Moved by Councillor Marsh Seconded by Councillor Collins -Ill
THAT the agenda as circulated by the Corporate Services Department,
including the Closed Session, be approved.
CARRIED
Ill OPEN FORUM
Ms Sher St. Kitts advised of a new charity event called the Aurora Christmas
Dream, which is going to provide a traditional Christmas feast for 100 people in
Aurora who are struggling and need support and a warm place to be on
Christmas day.
Ms St. Kitts explained that the Aurora Food Pantry, Open Arms and the Salvation
Army are providing the means to hold the Aurora Christmas Dream, and to raise
funds and awareness of these organizations, a party is going to beheld on
—1—
COUNCIL - DECEMBER 11, 2007
Council Meeting No. 07-30
Tuesday, November 27, 2007
Page 2 of 7
Friday, November 30, 2007 at Bistro 171. Ms St. Kitts advised that there is a
$5.00 charge at the door to attend this party, and there will be a martini fountain,
chocolate fountain, live music, dancing and raffles. Ms St. Kitts invited the Mayor
and members of Council and the public to attend this party in support of the
Aurora Christmas Dream.
IV ADOPTION OF MINUTES
Council Meeting Minutes of November 13, 2007, Meeting 07-29
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the Council Meeting minutes from meeting 07-29, with the
correction to item 3 on page 6, be adopted as corrected.
CARRIED
V PRESENTATIONS
None
V1 PUBLIC SERVICE ANNOUNCEMENTS
Councillor Marsh advised that the staff at the Town of Aurora are currently
undertaking a vigorous fundraising campaign for the United Way and she added
that the CAD, Mr. John Rogers, has graciously volunteered to have his hair
shaved off for the cause, if a target amount of $30,000 is raised through payroll
deductions and other forms of fundraising activities. Councillor Marsh advised
that she, being on the payroll as a Councillor, has filled in her payroll contribution
form for a total of $520.00 ever 26 pays, and she challenged the rest of Council
to get on board and help staff meet this ambitious goal.
Councillor Gaertner advised that the Region has advised that the speed limit on
St. John's Sideroad between Yonge Street and Industrial Parkway is going to
remain at 50 km, due to pedestrian traffic and various other reasons.
Councillor Gaertner advised of a resolution passed by York Region pertaining to
smoking in cars with children present. Councillor Gaertner advised that this
resolution has been sent to the provincial government to request an amendment
to the Smoke -Free Ontario Act, to ban smoking in vehicles carrying children.
Councillor McRoberts reminded Council and attendees that the Town of Aurora is
coordinating the annual Salvation Army Christmas Kettle Drive and anyone
wishing to volunteer should call Info Aurora at 905-717-8214.
Mayor Morris advised that the next budget meetings are scheduled for Saturday,
December 1, 2007 during the day, Monday, December 3, 2007 at 7:00 p.m. and
that the final draft budget will be presented to Council on Tuesday, December 11,
2007 for approval.
Councillor Granger congratulated staff and volunteers for providing a fantastic
Santa Clause Parade on Saturday, November 24, 2007.
Mayor Morris advised that Operation Red Nose is in operation again this year
and encouraged that people take care when enjoying the festivities of the
season, not to drink and drive and to call for a ride if they feel they've had a little
too much cheer.
Mayor Morris advised that Council will be providing a Year in Review, in the near
future, which will summarize the actions and activities of the Town of Aurora in
2007.
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COUNCIL — DECEMBER 11, 2007
Council Meeting No. 07-30 Page 3 of 7
Tuesday, November 27, 2007
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 6 was identified for discussion.
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. General Committee Meeting Minutes No. 07.43 Tuesday, November 6, 2007
THAT the minutes of the General Committee Meeting 07-43, as amended
at General Committee Meeting 07-46, Tuesday, November 20, 2007, be
received and the recommendations contained therein be adopted. -
2. Special General Committee Meeting Minutes No. 07-44 Tuesday, November
10,2007
THAT the minutes of the Special General Committee Meeting 07-44 be
received and the recommendations contained therein be adopted.
3. Special General Committee Meeting Minutes No. 07-45 Tuesday, November
19,2007
THAT the minutes of the Special General Committee Meeting 07-45 be
received and the recommendations contained therein be adopted.
4. General Committee Meeting Minutes No. 07.46 Tuesday, November 20, 2007
THAT the minutes of the General Committee Meeting 07-46 be received
and the recommendations contained therein be adopted.
5. PL07.149 — Zoning By-law Amendment Application
Stirling Cook Aurora Inc.
13777, 13795, 13815 Yonge Street and 74 Old Bloomington Road
Lots 17,18,19, 20 Plan 166
Northeast corner of Yonge Street and Bloomington Road
File: D14-13-06
THAT Council enact Implementing Zoning By-law Amendment 4975-07.D,
CARRIED
IX DELEGATIONS
a) Ms Sandra McEleney; Program Manager for Smart Commute, Ms
Debra Scott, General Manager for the Newmarket Chamber of
Commerce and Mr. Loy Cheah of York Region Transportation.
Re: Smart Commute Presentation
Ms Deborah Scott, of Smart Commute, Ms Sandra McEleney, Program
Manager for Smart Commute, and Mr. Loy Cheah, Manager of
Transportation Planning provided an overview of the Smart Commute
initiative and requested that Council support this initiative by sponsoring
the program in the amount of $30,000.
—3—
COUNCIL - DECEMBER 11, 2007
Council Meeting No. 07.30
Tuesday, November 27, 2007
Page 4 of 7
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the comments of the delegates be received and referred for
consideration, along with the information package, to the budget
deliberations; and
THAT the CAO provide information pertaining to operational casts and
anticipated staff time required for this initiative.
CARRIED
b) Colonel G. C. Mann, National Defence and the Canadian Armed Forces
Re: Emergency Exercise in Aurora December 6-10, 2007
Lieutenant Colonel Bruce McCullough addressed Council to advise that
the 32 Canadian Brigade Group - Domestic Response Unit is holding an
emergency preparedness exercise drill which is scheduled to take place in
Aurora from December 6, 2007 through to the December 10, 2007.
Major Fred Moore, member of the operations branch at the headquarters
and one of the chief planners for Operation Steadfast, provided an
overview of the scope of the exercise and advised that the exercise which
is a simulated flood situation will be taking place at various locations
throughout the Town.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegates be received for information.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
6. Memorandum from the Director of Corporate Services
Re: Source Water Protection Committee
Moved by Councillor MacEachern Seconded by CouncillorColllns-Mrakas
WHEREAS the Clean Water Act requires the municipalities within the
Lake Simcoe Watershed to select two representatives for the South
Georgian Bay Lake Simcoe Source Protection Committee;
THEREFORE BE IT RESOLVED THAT the Town of Aurora supports an
election process for the selection of the two Source Protection Committee
municipal representatives as agreed to at the September 21, 2007 Source
Protection municipal meeting at the Lake Simcoe Region Conservation
Authority; and
FURTHERMORE THAT the Town of Aurora appoints David Atkins to be
their voting representative for the purpose of electing the two Source
Protection Committee municipal representatives on December 6, 2007;
and
FURTHERMORE THAT the Town of Aurora considers the Source
Protection Committee municipal member election process municipal self-
selection.
CARRIED
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COUNCIL - DECEMBER 11, 2007
Council Meeting No. 07-30 Page 5 of 7
Tuesday, November 27, 2007
XI REGIONAL REPORT
Mayor Morris advised that she met with York Region staff regarding poor walking.
and lighting conditions in high traffic areas around the Aurora GO station,
particularly Wellington Street East at Berczy Street and Ross Street, which are
used by GO train commuters. Mayor Morris advised that she will work with
Regional staff and GO transit to address this issue.
Mayor Morris advised that she will be asking the Region to provide a
presentation to Council for an update on the 10 year Road Reconstruction
Program.
Mayor Morris also advised that she has requested that the Region provide a
complete chronology of the proposals, initiatives and actions which have been
set out by the Region in the past few years pertaining to traffic issues at the
intersection of Yonge Street and Wellington Street.
Mayor Morris advised that the watermain replacement is still going on under the
railway bridge on Yonge Street at the south end of Aurora and advised that the
work is.expected to be completed by the end of December.
Xll NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Granger gave notice of motion regarding a proposed new location for
the Aurora Farmers market for the 2008 season. ,
Councillor Marsh advised that she has received public inquiries regarding the
enforcement of the new Sign By-law. The Director of Corporate Services
advised that the enforcement of the by-law is being addressed in stages and that
the beginning of the process involves providing education and awareness of the
revisions to the business community and that graduated enforcement has
already begun.
Councillor MacEachern inquired about the progress of the sales campaign for the
Town owned lands on Leslie Street toward Highway 404. Mr. Rogers provided
Council with an update.
Councillor Collins-Mrakas requested that staff provide an update on the process
and status of the selection of a location for the proposed thermal waste
incineration plant.
Mayor Morris advised that she has received communications from residents
expressing a lot of interest in adding a Saturday train to the regular GO train
schedule and she advised that she will follow up on this matter further and report
back to Council.
Mayor Morris reminded Aurora's seniors, who are in need of assistance with
clearing snow from their driveways and walkways, to contact Mr. Chris Catania,
Youth and Community Development Coordinator for the Town at 905-727-3123
extension 4760, to make arrangements for a student volunteer.
Xlll READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4944-07.D BEING A BY-LAW to amend By-law No.2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
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COUNCIL - DECEMBER 11, 2007
Council Meeting No. 07.30
Tuesday, November 27, 2007
Page 6 of 7
(Part Lot 21, Concession 2 EYS, File: 14-03-06, MI
Developments Inc.)
4961-07.D BEING A BY-LAW to establish highways on Part of Lots
87, 88, 103, 105 and 106, Plan 246 (Industrial Parkway
North)
4962-07.D BEING A BY-LAW to authorize the assumption of
aboveground and belowground municipal services; to
assume certain lands; and to establish highways (Vintage-
Falconwood Hollow) -
4975-07.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
CARRIED
XIV CLOSED SESSION
Legal, Personal and Labour Relations Matters
Moved by Councillor Marsh Seconded by Councillor McRoberts
THAT Council convene into a Closed Session to consider legal, personal
and labour relations matters. -
CARRIED
Council recessed at 9:30 p.m. and reconvened at 10:50 p.m.
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the following people be appointed as.citizen members to the Arts
and Cultural Committee:
Nadine Raymond, Jackie Bennett and Jo-anne Spitzer; and
THAT Chris Ballard be appointed as the Economic Development Advisory
Committee representative to the Arts and Cultural Committee; and - - - THAT Ken Whitehurst be appointed as the Leisure Services Advisory
Committee representative to the Arts and Cultural Committee; and
THAT Cathy Molloy and Helen Roberts be appointed as the Historical
Society representatives to the Arts and Cultural Committee; and
THAT Councillor Gaertner be appointed as the Council member to the
Arts and Cultural Committee; and -
THAT the second Council position on the Arts and Cultural Committee
remain open until such time as the first meeting date is determined.
CARRIED
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT Council approve revisions to the Salary and Classification
Schedules as prescribed by Administration Procedure V, to provide a 2%
cost of living increase, effective March 1, 2007 for all non -union fulltime
and other than continuous fulltime staff; and
COUNCIL - DECEMBER 11, 2007
Council Meeting No. 07-30
Tuesday, November 27-, 2007.
Page 7 of 7
THAT Financial Services be authorized to update, circulate and implement
the revisions to the schedules appended to Administration Procedure V,
in accordance with Council approval.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor Granger
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4978-07.0 BEING A BY-LAW to confirm actions by Council resulting
from the meeting of November 27, 2007.
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
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COUNCIL - DECEMBER 11, 2007
AURORA
TOWN OFAURORA
SPECIAL COUNCIL - PUBLIC PLANNING MEETING
MINUTES
NO. 07-31
Council Chambers
Aurora Town Hall
Wednesday, November 28, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, McRoberts
and Wilson (arrived at 8:22 p.m.).
MEMBERS ABSENT Councillor Marsh was absent.
OTHER ATTENDEES Director of Planning, Manager of Development
Planning, Acting Planner, Administrative Co-ordinator/
Deputy Clerk and Council/Committee Secretary
The Mayor called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
It APPROVAL OFAGENDA
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved:
> Correspondence from ecojustice
Re: Proposed Westhill Development
CARRIED
III PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed in the conduct of
the public meeting. The Deputy Clerk confirmed that appropriate notice had
been given and that signs had been posted on the subject properties in
accordance with the relevant provisions of the Planning Act.
COUNCIL - DECEMBER 11, 2007
Special Council — Public Planning Minutes No. 07-31 Page 2
Wednesday, November 28, 2007
1. PL07-145—Zoning By-law Amendment Application
66 Wellington Street East Inc.
69 Wellington Street East -
Lot 7, Registered Plan 68.
File D14-11-07
Planninq Staff
The Planner provided a description of the application and reviewed the contents
of the report, outlining the location of the property and current uses of the subject
and surrounding lands. The Planner indicated that the purpose of the application
is to rezone the subject lands to a site specific R5-X Exception Zone to permit the
following: _
• Include a business and professional office, excluding medical as an additional
permitted use on the subject lands;
• An exception to Section 6.26 of the Zoning By-law to reduce the required
manoeuvring space standard from 7.4 metres (24.28 ft) to 7.0 metres (22.97
ft); and
• An exception to Section 6.31 of the Zoning By-law to reduce the minimum
interior side yard buffer strip requirement from 1.5 metres (5.0 ft) to 0.0
metres along the western property limit from the front lot line running south for
a -distance of 21.74 metres (71.33 ft) and to allow the existing porch to
encroach into the interior side yard buffer strip on the eastern property line,
AonlicantAAgent
Mr, Gary Templeton, Planning Consultant, addressed Council on the application,
suggesting that heritage properties would be better maintained through
commercial use rather than residential. As well, Mr. Templeton advised that the
depth of the property would allow for additional parking, ensuring that parking
would not be an issue and that the fencing and planting would be seen as a
positive by the neighbours.
Public Comments
Mr. Klaus Wehrenberg, 16 Cedar Crescent, addressed Council to raise issues
pertaining to the loss of tree cover and plants along Wellington Street due to the
increase in parking lots. Mr. Wehrerberg praised the use of permeable surfaces
for parking lots and suggested that this should be considered for other projects
within the town as well: Mr. Wehrenberg inquired as to whether signage could be
placed elsewhere besides being affixed to the building, in order to keep the
historical feel of the house created by the restoration. Mr. Wehrenberg
requested that Council consider the overall appearance of Wellington Street,
rather than individual applications.
The public portion of the meeting closed at 7:36 p.m. and Council's deliberations
began.
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT the by-law amendment application be approved, in principle, subject
to the resolution of outstanding issues and public comments received,
such as: obtaining input from the Community Planner regarding heritage
features and signage; and review by the landscape architect of any
potential impact on the landscape features of adjacent properties.
CARRIED
mom
COUNCIL - DECEMBER 11, 2007
Special Council — Public Planning Minutes No. 07-31 Page 3
Wednesday, November 28, 2007
2. PL07-136 — Official Plan Amendment, Zoning By-law Amendment and
Proposed Plan of Condominium Applications
Westhill Redevelopment Company Limited
Part Lot 12 Conc. EYS and Part Lots 11 and 12 Conc. 3 EYS
Files D09-04-00 D14-12.00 and 007-03-DOA
OMB Case File: PLO30997
OMB File No.: 0030373, Z030149 and S030085
Planning Staff
The Manager of Development Planning provided a description of the application
and reviewed the contents of the report, outlining the location of the property and
current uses of the subject and surrounding lands. The Manager of Development
Planning then provided the following overview:
The subject Official Plan, Zoning, Draft Plan of Condominium applications have
been under review for a number of years, including revised applications which
were deemed by the Town to be complete in 2000 and have been appealed to
the Ontario Municipal Board (OMB). Previous to that in December 1992 the
owner also appealed a Draft Plan of Subdivision application to the OMB. The
applicant has recently submitted a revised Draft Plan to the Region of York and
has requested that the OMB also consider that. appeal. The principle for the
development of the subject lands as a maximum 75 unit residential condominium
and 18 hole golf course community has been established through the previous
review and amendments to both the Region's and Town's Official Plans.
The lands are within the Oak Ridges Moraine (ORM) and as such are subject to
the prescribed provisions of that Plan due to the transitional status of the
applications.
The site will be developed on private services including communal well water
distribution and on -site waste water treatment facility. The owner has submitted
a detailed Master Environmental Servicing Plan (MESP) to support the
application and has responded to department and agency comments as provided
to date. The owner is conducting an independent Environmental Assessment
(EA) for the servicing of the lands, which has also been appealed to the OMB.
The ultimate responsibility and the majority of risks for any failure of services lies
with the Region of York and as such the Region is currently reviewing the matter - - - of a detailed Responsibility Agreement between the Owner and the Region.
The Town's assessment of the applications deal with environmental
considerations related to the Oak Ridges Moraine Conformity Plan (ORMCP),
with the polices of the Town's OP as set out In the staff report that include
meeting a series of requirements, including providing OF polices to guide the
development of the property. To ensure conformity with the ORMCP, the Town's
Official Plan (OP) including OPA # 48, detailed Official Plan Policy, By-law
standards and conditions of draft plan of condominium & subdivision are required
and will be prepared.
The OMB hearing to consider the application is currently scheduled for a three
week hearing commencing April 7, 2008.
A subsequent report will be prepared for Council consideration and direction on
these applications. Counsel for the Town will be addressing Council prior to the
OMB Hearing date.
Councillor Wilson arrived at 8:22 p.m.
-10-
COUNCIL - DECEMBER 11, 2007
Special Council — Public Planning Minutes No. 07-31 Page 4
Wednesday, November 28, 2007
Applicant/Agent
Mr. Mike McQuaid, Solicitor for Westhiil Redevelopment Company Limited,
addressed Council to provide a brief overview of the application and to introduce
the various experts on the team:
Mr. Derek Coleman - Environmental Consultant
Mr. Doug Jagger— Hydrogeology and Geology
Mr. Doug Carrick — Golf Course Designer
Mr. Ken Chow — Sernas Group — Stormwater Management
Mr. Glen Easton — Sernas Group, Planner
Mr. Mike Jones —Azimuth Environmental Consultants — Sanitary Servicing
Communal Systems
Mr. Ray— Sernas Group - Road Improvements
Mr. Reg Webster— Sernas Group —oversees all consultants
Mr. Lloyd Cherniak - Executive Vice President — Lebovic Enterprises
Mr. Derek Coleman addressed Council to review the site, indicating that it is
agricultural in nature with significant wetlands, valley and forest areas. Mr.
Coleman advised that the natural features have been protected and buffers have
been allocated, adhering to the ORMCP. Mr. Coleman advised that the peer
review consultant has raised some Issues which will be addressed in order to
have them resolved to move the plan forward.
Mr. Doug Jagger addressed Council to review the hydrogeology and geology of
the site, indicating that there is sufficient quantity and quality of water for the
development. Mr. Jagger confirmed that the taking of water for the site will not
interfere with any other groundwater or surface water resources in the area. Mr.
Jagger advised that a hydrogeology study was undertaken in order to review
concerns by the Toronto Region Conservation Authority (TRCA), including
concerns relating to the effect of development on recharge in the ORM, water
quality aspects, and compliance with some functions of the ORM. Mr. Jagger
advised that, if the development proceeds as proposed, it will not have a
negative impact on water resources from a quantity or quality perspective and
that the functions of the ORM will be enhanced or maintained.
Mr. Lloyd Cherniak addressed Council to advise that a high quality project is
being proposed for a clustered, detached condominium residence and a golf
course. Mr. Cherniak advised that a determination must still be made as to who —
would have ownership of the wooded land and that Lebovic Enterprises has
agreed to join the Autobahn Golf Course Society.
Public Comments
Mr, Jakob Mol, 150 Westview Drive, addressed Council to state that a proposal
for 96 homes on the property in question was submitted in 1985 and Council, at
that time, decided it was premature due to lack of sewers and water. Further to
this, Mr. Me[ advised that the water in his well has dropped 68 feet over the past
20 years. Mr, Me[ also suggested that another golf course is not necessary, as
there are three golf courses within 1/4 mile of the site. Further, Mr. Me[ suggested
that transportation should be available on Leslie Street for this high density
development.
Mr. Rodney Northey, Birchall Northey LLP, made a presentation to Council on
behalf of four property owners in the vicinity of the proposed development. Mr.
Northey raised questions pertaining to but not limited to the following:
the protection of sensitive features
the protection of water resources
water balance
infiltration
evapotranspiration
-11-
COUNCIL - DECEMBER 11, 2007
Special Council — Public Planning Minutes No. 07-31 Page 5
Wednesday, November 28, 2007
golf course irrigation from waste water effluent and storm water
➢ cumulative effects of water'takings and water quality
Mr. Klaus Wehrenberg inquired as to how appeals could have already been
made to the OMB when Council has not yet made a decision on the matter, to
which the Director of Planning responded that the applicant made the application
in 2000, with no decision made by Council and then an appeal was made in
2003, which the applicant has the right to do. Mr. Wehrenberg made inquiries
about the natural linkage areas and also re -stated his support of the use of
permeable paving.
Mr. Gordon Barnes, 11 Catherine Avenue, suggested that the development does
not fit the definition of a "compact community", and there is only one exit.
The applicant's consultants responded to questions posed by the public and
Members of Council.
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the meeting be extended to 11:00 p.m.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor Wilson
THAT the meeting be extended to 11:05 p.m.
CARRIED
The public portion of the meeting closed at 11:01 p.m. and Council's
deliberations began.
Moved by Councillor Buck Seconded by Councillor Gaertner
THAT Council receive staff report PL07-136 related to Official Plan and
Zoning By-law Amendment Applications and Proposed Plan of
Condominium Application on lands owned by Westhill Redevelopment
Company Limited, Files: D09-04-00, D14-12-00 and D07-03-OOA; and
THAT public comments be received - as input for future Council
consideration on the applications; and
THAT staff report back to Council for direction on the applications prior to
the April 7, 2008 Ontario Municipal Board Hearing.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor MacEachern . Seconded by Councillor Gaertner
THAT staff engage the applicant and the solicitor representing several
residents in discussions to address the issues raised by the residents'
representative.
CARRIED
The main motion was CARRIED AS AMENDED.
-12-
COUNCIL - DECEMBER 11, 2007
Special Council — Public Planning Minutes No. 07.31 Page 6
Wednesday, November 28, 2007
IV READING OF BY-LAWS
Moved by Councillor Wilson Seconded by Councillor Buck
THAT the following listed by-law be given ls'2nd and 3" readings, and
enacted:
4979-07.0 BEING A BY-LAW to Confirm Actions
by Council Resulting From Meeting
07-31 on Wednesday, November 28,
2007.
CARRIED
V ADJOURNMENT
Moved by Councillor
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK
-13-
COUNCIL - DECEMBER 11, 2007
Delegation (a)
Panizza, Bob
From:
csequeir I
Sent:
Tuesday, November 27, 2007 8:34 AM
To:
Panizza, Bob
Cc:
Gutteridge, John; Downey, AI
Subject: Council Meeting -delegation status
Good Morning Bob,
On behalf of our Board of Directors we would like to request ,if you could give us delegation status at one of the
Council meetings in December.
We would like to transfer funds from the Town of Aurora Seniors
Fundraising account to offset part of our capital debt committment , and would prefer to do this at Council. We
had done a similar transfer if you recall sometime in February 2006 Council mtg.
regards , Charles
Aurora Seniors Assoc.
D — 1
11/27/2007
AURORA SENIORS ASSOCIATION
5 Municipal Drive, Box 1000, Aurora, ON L4G 6J1
Telephone: 905-726-4767 -
E-Mail: seniors@aci.on.ca Website: www.aci.on.ca/seniors
December 11, 2007
The Mayor and Council
Town of Aurora
1 Municipal Drive
Aurora, ON
L4G 6J1
Madam Mayor and Members of Council:
The Aurora Seniors Association is pleased to present a cheque in the amount of
$58,079.83 which represents the second instalment towards the elimination of the
$250,000. Capital Debt relative to the construction of the Aurora Seniors Centre.
Aurora Seniors Association was given five years from date of occupancy to discharge
this responsibility.
With this instalment and our previous payment of $126,692.35 (February, 2006) the
combined total paid by Aurora Seniors Association to date is: $184,772.18.
On behalf of our Board and our 1200+ active members, I thank you and Town Staff for
your support and enabling rapport that enriches our community.
Sincerely,
Charles �queira
President
Encl.
Charitable Organization No. 85774 4544 RR0001
COUNCIL - DECEMBER 11, 2007 Delegation (b)
Panizza, Bob
From: Mike Springford
Sent: Tuesday, October 23, 2007 2:25 PM
To: Panizza, Bob
Cc: info@hfhyr.ca; TOM TAYLOR;
Subject: HABITAT FOR HUMANITY DECEMBER 11TH COUNCIL MEETING
Hi Bob,
Further to our conversation today, please reserve a spot for Habitat for Humanity on the Aurora council agenda
for 7.00 pm.Tuesday December 11 th. We would like to run a 7 minute video and a make short presentation to the
council to ask for their support with starting a Habitat project in Aurora.
Many thanks.
Mike Springford
Chair: Site Selection Committee
Habitat for Humanity York Region
Cell• 905 830 8032.
D-2
10/23/2007
COUNCIL — DECEMBER 11, 2007
Aumc) A
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-47
Council Chambers
Aurora Town Hall
Thursday, November 22, 2007
ATTENDANCE
COUNCIL MEMBERS Councillor McRoberts in the Chair; Councillors Buck,
Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, and Wilson.
MEMBERS ABSENT Mayor Morris
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Acting Director of Public Works,
Manager of Operations, Financial Analyst/Budget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Councillor McRoberts called the meeting to order at 7: 15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interestunder the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends: -
THAT the agenda as circulated by the Corporate Services Department
with the following additional information be approved:
Memorandum from the Director of Financial Services
Re: Additional Information Request by Council
Additional Material - Item 1 - Draft 2008 Capital and Operating Budget
— Central York Fire Services
CARRIED
111 DELEGATIONS
(a) Ms Carol Walthers, Sport Aurora
Re: Leisure Services User Fees
Ms Walthers addressed committee expressing her concerns, on behalf of Sport
Aurora, regarding the proposed user fee increases and distributed a copy of her
comments to the committee.
—14—
COUNCIL - DECEMBER 11, 2007
Special General Committee Meeting No. 07-47 Page 2 of 3
Thursday, November 22, 2007
General Committee recommends:
THAT the comments of the delegate be received and referred to the
Leisure Services budget deliberations. .
CARRIED
(b) Mr John Molyneaux, Fire Chief — Central York Fire Services
Re: Item 1 — Draft 2008 Capital and Operating Budget
Central York Fire Services
and
Draft 2008 Capital and Operating Budget — Central York Fire Services
The Fire Chief provided an overview of the proposed 2008 Capital and Operating
budgets for Central York Fire Services.
General Committee recommends:
THAT the comments of the Fire Chief be received; and
THAT the proposed 2008 Capital and Operating budgets for Central York
Fire Services be received.
CARRIED
(c) Mr. Al Downey, Director of Leisure Services
Re: Review of the 2008 Operating Budget
The Director of Leisure Services provided an overview of the Draft 2008 Leisure
Services Operating Budget.
General Committee recommends:
THAT justification be provided for the proposed increase in user fees for
the next budget meeting; and
THAT the Director of Leisure Services advise what form of public
consultation process will be utilized regarding the increased user fees; and
THAT the Director of Leisure Services -consult with the impacted user
groups and report back to the next operating budget meeting.
CARRIED
Soccer Bubble
The Director of Leisure Services was requested to provide a summary of the
revenues received from the use of the soccer bubble.
General Committee recommends:
THAT the hour be extended to 11:00 p.m.
DEFEATED
-15-
COUNCIL - DECEMBER 11, 2007
Special General Committee Meeting No. 07.47 Page 3 of 3
Thursday, November 22, 2007
The following matters are deferred to the next 2008 Operating Budget meeting.
2. Memorandum from the Director of Financial Services
Re: Budget Questions
(Deferred to December 1, 2007 Budget meeting)
3. Draft 2008 Leisure Services Operating Budget - Replacement pages
(binderpages 161-162)
4. Draft 2008 Leisure Services Operating Budget
(binder pages 149-224)
(Deferred to December 1, 2007 Budget meeting)
5. Mr. Harold Sellers, Executive Director, Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine For Life Adventure
Relay
(Deferred to December 1, 2007 Budget meeting)
IV ADJOURNMENT
General Committee recommends:
THAT the meeting adjourn at 10:41 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-Al IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 11, [u07.
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK
-16-
COUNCIL — DECEMBER 11, 2007 —
i,DA ITEM #
AuR_oRA
TOWN OFAURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-48
Council Chambers
Aurora Town Hall
Monday, November 26, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
7:10 p.m.), Collins-Mrakas, Gaertner (arrived 7:25
p.m.), Granger, Marsh, MacEachern (arrived 7:35
P.M.), McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Financial Analyst/Budget
Supervisor, Capital Assets Management Coordinator,
Director of Financial Services/ Treasurer and
Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
7 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
❑ APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,.
with the following additional item, be approved.
Y Delegation request from Ms Donna Coker
Re: Capital Project 73066 - Playground Equipment at Seston Park
CARRIED
III DELEGATIONS
(a) Ms Donna Coker - Added Delegation
Re: 2008 Capital Budget— Playground Replacement at Seston Park
Ms Donna Coker addressed the committee to request that the refurbishing of
Seaton. Park, which was deferred from the 2007 Capital Budget, be included in
the 2008 Capital Budget and the work be completed early in 2008 so the
residents of the area could utilize the park.
—17—
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-48 Page 2 of 9
Monday, November 26, 2007
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2008
summary of projects,. Capital Project 73066 - Seston Park Playground
Replacement.
CARRIED
(b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Draft Budget
Mr. John Gutteridge, Director of Financial Services/Treasurer provided an
overview of the 2008 Capital Budget. Mr. Gutteridge reviewed the ongoing
budget timetable and major impacts affecting the projected increase in taxes for
2008.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
IV CONSIDERATION OFITEMS REQUIRING SEPARATE DISCUSSION
13. Breakdown of proposed costs for Patch House (Patch House Renovation/
relocation #72027)
General Committee recommends:
THAT staff be requested to provide a breakdownof estimated financial
obligations on the part of the Town of Aurora compared to the financial
obligations on the part of Whitwell Developments Inc., with regard to the
renovation/relocation costs for Patch House, Capital Project 72027.
CARRIED
Memorandum from the Director of Financial Services/Treasurer
Re: Questions of Capital Budget
1.1 FS07-048 — Capital Budget Report to October 24, 2007
1.2 Memorandum from the Director of Financial Services
Re: Capital Update
1.3 Salt Dome
1.4 Federal Gas Tax Revenues
1.5 Copy of report TR05-018 — Community Survey Results
1.6 Memorandum from the Acting Director of Public Works
Re: Capital Project #42039, Retrofit SWM Facilities SW-2/SW-3 and C-
1 and Salamander Pond
General Committee recommends:
THAT the memorandum from the Director of Financial Services/Treasurer,
regarding questions of the capital budget, be received for information.
CARRIED
on
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-48 Page 3 of 9
Monday, November 26, 2007
2. Copy of Report PL00-129 - Urban Design Guidelines Bayview Northeast
Area 2B Cochrane Brook Planning & Urban Design
General Committee recommends:
THAT the copy of report PL00-129 — Urban Design Guidelines Bayview
Northeast Area 2B, be received for information.
CARRIED
3. Memorandum from the Acting Director of Public Works
Re: Capital Project 43033, Four Mobile Digital Message Boards
General Committee recommends:
THAT the memorandum from the Acting Director of Public Works
regarding Capital Project 43033, four mobile digital message boards, be
received for information.
CARRIED
4. PL07-098 - Options for Relocation and Restoration of the Patch Log House
(Considered at the October 15, 2007 Heritage Advisory Committee meeting)
General Committee recommends:
THAT report PL07-098 - options for relocation and restoration of the Petch
Log House, be received for information.
CARRIED
5. Office of the Chief Administrative Officer Revised Organizational Chart
General Committee recommends:
THAT office of the Chief Administrative Officer revised organizational chart
be received for information.
CARRIED
6. Aurora Heritage Centre — Cultural Spaces Federal Grant Application (22
Church Street Grant Items, Capital Project 72079)
General Committee recommends:
THAT Aurora Heritage Centre — Cultural Spaces federal grant application
be received for information.
CARRIED
7. Map of Proposed Trail From Elizabeth Hader Park (Elizabeth Hader Park
Trail Connection, Capital Project 73073)
General Committee recommends:
THAT the map of the proposed trail from Elizabeth Hader Park, Capital
Project 73073, be received for information.
CARRIED
-19-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07.48 Page 4 of 9
Monday, November 26, 2007
Councillor McRoberts left the meeting at 9:30 p.m.
8. Breakdown of Pre-school Costs at the SARC (Stewart Burnett Park
Playground Structure, Capital Project 73062 — page 40)
General Committee recommends:
THAT the breakdown of pre-school costs at the SARC, Stewart Burnett
Park Playground Structure Capital Project 73062, be received for
information; and
THAT staff be requested to provide further detailed information regarding
the Stewart Burnett Park Playground Structure Capital Project 73062.
CARRIED
9. Copy of Wellington Street Urban Design Guidelines (Wellington Street East
Urban Design Features/Landscaping, Capital Project 73074)
General Committee recommends:
THAT the copy of Wellington Street Urban Design Guidelines Capital
Project 73074, be received for information.
CARRIED
10. Pictures of Current Henderson Drive Fencing (Henderson Drive Fencing,
Capital Project 73086)
and
11. Letter from GO Regarding Crossing on Cousins Drive (Henderson Drive
Fencing, Capital Project 73086)
General Committee recommends:
THAT the pictures, letter from GO Transit and any other background
information pertaining to the Henderson Drive fencing, Capital Project
73086, be referred to the Graffiti Abatement Ad Hoc Committee for review
and recommendations.
CARRIED
12. Map of Proposed Pathways at Lambert Willson Park to be Repaired
(Lambert Willson Park Pathway Paving, Capital Project 73089)
General Committee recommends:
THAT the map of proposed pathways to be repaired at Lambert Willson
Park, Project No. 73089, be received in principle, subject to a report being
brought back providing a breakdown of costs and determining what
funding support would be needed to provide full accessibility to the trail
system, and looking at the feasibility of partial funding support coming
from the Accessibility Advisory Committee Budget.
CARRIED
-20-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-48 Page 5 of 9
Monday, November 26, 2007
14. Background Information for Historical Park Plaques (Park Entrance
Plaques Capital Project 73065)
General Committee recommends:
THAT the background information for historical park plaques be received
for information. -
CARRIED
15. Revised Capital Budget — Analysis By Project
Capital Project 31069 - 2008 Reconstruction - North Portion of Engelhard
Drive — page 4
General Committee recommends:
THAT Capital Project 31069 - 2008 Reconstruction - north portion of
Engelhard Drive, in the amount of $1,673,992, be allocated entirely from
the Municipal Capital Reserve Fund.
CARRIED
Capital Project 43031 - Building A Expansion — page 6
General Committee recommends:
THAT Capital Project 43031 - Building A Expansion, at the proposed cost
of $15,000,00, be removed from the 2008 capital budget.
CARRIED
Capital PJect 31068 -2008 Reconstruction of Allaura Boulevard — page 7
General Committee recommends:
THAT Capital Project 31068 - 2008 reconstruction of Allaura Boulevard, at
the proposed cost of $1,261,225, be placed below the line of the 2008
capital budget projects.
CARRIED
Capital Project 14019 - IT Strategic Plan — page 44
General Committee recommends:
THAT Capital Project 14019 - IT Strategic Plan, in the amount of $75,000,
be placed above the line in the 2008 capital budget projects.
CARRIED
-21-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07.48 Page 6 of 9
Monday, November 26, 2007
Capital Project 81007 - Downtown Secondary and Revitalization Plan —
page 70
General Committee recommends:
THAT Capital Project 81007 - Downtown Secondary and Revitalization
Plan in the amount of $70,000, be placed above the line in the 2008
capital budget projects.
CARRIED
Capital Project 14020 - Wireless Connectivity— page 94
General Committee recommends:
THAT Capital Project 14020 - wireless. connectivity, in the amount of
$50,000, be placed above the line in the 2008 capital budget.
CARRIED
Capital Project 14022 - Office Redesign - Town Hall — page 38
General Committee recommends:
THAT Capital Project 14022 - Office. Redesign - Town Hall, in the amount
of $303,845, be placed above the line in the 2008 capital budget projects._
CARRIED
Capital Project 73085 - Arboretum Development — page 84
General Committee recommends:
THAT Capital Project 73085 - Arboretum Development, in the amount of
$50,000, be placed above the line in the 2008 capital budget projects.
CARRIED
General Committee recommends:
THAT the Aurora Arboretum be requested to provide an update on their
spending in 2007 and projected spending in 2008.
CARRIED
Capital Project 12003 - Employee Survey— page 66
General Committee recommends:
THAT Capital Project 12003 - Employee Survey in the amount of $15,000,
be placed above the line in the 2008 capital budget projects.
CARRIED
-22-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-48 - Page 7 of 9
Monday, November 26, 2007
Capital Project 12004 - Governance Review —.page 75
General Committee recommends:
THAT Capital Project 12004 - Governance Review, in the amount of
$50,000, be placed above the line in the 2008 capital budget projects.
DEFEATED
Capital Project 73087 - Tree Inventory / Woodland Management — page 42
General Committee recommends:
THAT Capital Project 73087 - Tree Inventory / Woodland Management, in
the amount of $20,000, be placed above the line in the 2008 capital
budget projects.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
Capital Project 72071 - Aurora Family Leisure Complex Fitness Centre
Cooling System — page 72
General Committee recommends:
THAT the Director of Leisure Services be requested to provide a report on
the Aurora Family Leisure Complex fitness centre cooling system,
outlining the issues and how they may be addressed.
CARRIED
Capital Project 73073 -. Elizabeth Hader Park Trail Connection — page 62
General Committee recommends:
THAT Capital Project 73073 - Elizabeth Hader Park Trail Connection in
the amount of $55,000, be placed above the line in the 2008 capital
budget projects.
CARRIED
Capital Project 31021 - Vandorf Sideroad Landscaping — page 68
General Committee recommends:
THAT Capital Project 31021 - Vandorf Sideroad Landscaping, in the
amount of $75,000, be placed above the line in the 2008 capital budget
projects.
DEFEATED
-23-
COUNCIL - DECEMBER 11, 2007
C
Special General Committee Report No, 07.48 Page 8 of 9
Monday, November 26, 2007
General Committee recommends:
THAT Capital Project 31021 - Vandorf Sideroad Landscaping, in the
amount of $75,000, be referred back to staff to provide a report on the
history of Council decisions, previous reports and recent items involving
truck traffic, pertaining to this matter.
CARRIED
Capital Proiect 13010 - Appraisal of Town Buildings — page 43
General Committee recommends:
THAT Capital Project 13010 - Appraisal of Town Buildings, in the amount
of $23,000, be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Protect 43033 .2008 - 4 Mobile Digital Message Boards — page 67
General Committee recommends:
THAT Capital Project 43033 - 2008 - 44 Mobile Digital Message Boards, in
the amount of $100,000, be placed above the line in the 2008 capital
budget projects.
CARRIED
Capital Project 12006 - Marketing Strategy Consultant — page 67
General Committee recommends:
THAT Capital Project 12006 - Marketing Strategy Consultant, in the
amount of $20,000, be placed above the line in the 2008 capital budget
projects.
CARRIED
General Committee recommends;
THAT the proposed amendments be incorporated into the 2008 capital
budget— analysis by project; and
THAT the updated list show all changes clearly at the next budget meeting
on Saturday, December 1, 2007, to assist with the ongoing review
process; and
THAT staff also provide an updated reserve schedule at that meeting.
CARRIED
-24-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-48
Monday, November 26, 2007
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
Page 9 of 9
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-25-
COUNCIL - DECEMBER 11, 2007
4EN DA ITEM 0
AuRoRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE -AUDIT COMITTEE
MEETING MINUTES
NO. 07-49
Council Chambers
Aurora Town Hall
Tuesday, November 27, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Collins-
Mrakas, Gaertner (arrived at 6:03 p.m.), Granger
(arrived at 6:15 p.m.), Marsh, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Buck
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services,. Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
111 DELEGATIONS
(a) Mr. Allister Byrne of Grant Thornton Accounting
Re: Review of 2008 Audit Plan
Mr. Byrne provided the committee with an overview of the proposed 2008
Audit Plan.
—26—
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-49 Page 2 of 3
Tuesday, November 27, 2007
General Committee recommends:
THAT the presentation by Mr. Allister Byrne of Grant Thornton Accounting be
received.
CARRIED
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same: _
2. FS07-052 - 2008 Audit Plan
THAT the Audit Committee recommends to Council approval of the 2008
audit plan as presented by Grant Thornton.
3. FS07-053 - Agreement with Region of York for Internal Audit Services
THAT the Mayor and Clerk be authorized to sign the Memorandum of
Understanding with the Region of York for Internal Audit Services.
CARRIED
1. FS07-051 - 2008 Regional Audit Plan
(Attachment #1- 2008 RegionalAudit Plan to be distributed
at the meeting)
General Committee recommends:
THAT the Audit Committee recommends to Council approval of the 2008
Regional Audit Plan.
CARRIED
4. Memorandum from the CAO - Northern 6 Internal Audit Best Practices
General Committee recommends:
THAT the memorandum from the CAO regarding the Northern 6 Internal
Audit Best Practices be received for information.
CARRIED
-27-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07.49 Page 3 of 3
Tuesday, November 27, 2007
XI ADJOURNMENT
General Committee recommends:
THAT the meeting adjourn at 7:40 p.m.
CARRIED
THE REPORT OF GENERAL COMMITTEE MEETING 07-49 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER 11,
2007.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
2%-Z
COUNCIL - DECEMBER 11, 2007
AURORA
kq-T)A IT5M
TOWN OFAURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-50
Council Chambers
Aurora Town Hail
Saturday, December 1, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (left at
12:47p.m.), Collins-Mrakas (arrived at 10:07 a.m. and
left at 3:17 p.m.), Gaertner, Granger, Marsh (left at
2:35 p.m.), MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of FinancialServices/
Treasurer, Director of Leisure Services, Acting
Director of Public Works, Financial Analyst/Budget
Supervisor, Capital Assets Management Co-ordinator,
and Administrative Co-ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 9:25 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
ll APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved. _
Delegation a) Copy of Presentation
> Correspondence from the Aurora Chamber of Commerce
Re: Smart Commute Program
Correspondence from the Manager of Parks
Re: Henderson Drive Fencing
CARRIED
-29-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-50 Page 2 of 9
Saturday, December 1, 2007
Ill DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services
Re: Reserve Fund Status and Capital Projects
The Director of Financial Services provided an overview and status of the draft
2008 Capital Budget to date. Director of Financial Services also provided an
overview of the projections of the capital reserves through to 2011.
General Committee recommends:
THAT an education session be planned in early January 2008 for those
Members of Council with the Director of Financial Services/Treasurer
regarding Development Charges.
CARRIED
General Committee recommends:
THAT staff provide a summary of eligible projects in the obligatory
reserves for 2007,2008 and 2009;and
THAT staff provide further information regarding Capital Project 81 -
Aurora Recreation Complex Arena Rooftop Unit.
CARRIED
General Committee recommends:
THAT the presentation by the Director of Financial Services/Treasurer be
received for information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION _
1. Memorandum from the Director of Financial Services
Attachments 1 - Follow-up on GO Crossing at Cousins Drive
General Committee recommends:
THAT attachment 1 providing a follow-up on the GO crossing at Cousins
Drive be received for information.
CARRIED
General Committee recommends:
THAT the correspondence from GO Transit be referred back to staff for a
memorandum outlining potential safety concerns that may warrant a more
formal crossing at Cousins Drive; and .
-30-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-50 Page 3 of 9
Saturday, December 1, 2007
THAT staff contact Transport Canada to obtain their comments regarding
the pedestrian crossing of the GO railway tracks at Cousins Drive and
report back to Council by the end of June 2008.
CARRIED
Attachment 2 — Patch House — Conditions of Draft Approval for Subdivision
Agreement
General Committee recommends:
THAT attachment 2 regarding the Fetch House - conditions of draft
approval for the subdivision agreement be received for information.
CARRIED
Attachment 3 — Pavement Condition Index (PCI) & 10 Year Roads Plan
General Committee recommends:
THAT all of the capital road projects in the Draft 2008 Capital Budget,
including Allaura Boulevard, Englehard Drive, Boulding Drive, Navan
Crescent and Hawthorne Lane, be placed above the line in the 2008
capital budget projects.
DEFEATED
General Committee recommends:
THAT staff provide an updated report on the Pavement Condition Index
(PCI) and the 10 year plan by the end of June 2008.
CARRIED
The meeting recessed at 12:47 p.m.
Councillor Buck left the meting at 12:47 p.m.
The meeting reconvened at 1:22 p.m.
Attachment 4 - Vandorf Sideroad Landscaping
General Committee recommends:
THAT attachment 4 regarding the Vandorf Sideroad landscaping be
received for information.
CARRIED
-31-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07.50 Page 4 of 9
Saturday, December 1, 2007
Attachment 5 — Capital Asset Management System
General Committee recommends:
THAT attachment 5 regarding the Capital Asset Management System be
received for information.
CARRIED
Attachment 6 — 2008 Summary of Capital Projects — page 16
General Committee recommends:
THAT Capital Project 73086 — Henderson Drive Fencing be deleted from
the budget.
CARRIED
Capital Project 14030 — Capital Asset Management System — page 17
General Committee recommends:
THAT Capital Project 14030 — Capital Asset Management System be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 42022 — Wastewater Infrastructure Rehabilitation Program page 20
General Committee recommends:
THAT Capital Project 42022 — Wastewater Infrastructure Rehabilitation
Program be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 73089 — Lambert Wilson Park Pathway Paving — page 24
General Committee recommends:
THAT Capital Project 73089 — Lambert Wilson Park Pathway Paving be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Protect 34211 — 2007 Snow Storage Site Selection & Construction —
page 29
General Committee recommends:
THAT Capital Project 34211 — 2007 Snow Storage Site Selection &
Construction be placed above the line in the 2008 capital budget projects,
subject to the consideration of the report previously requested by Council
and the funding for the project be from the Parks Master Plan Reserve.
CARRIED
-32-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-50 Page 5 of 9
Saturday, December 1, 2007
Capital Project 12009 — Corporate Organizational Structure Review — page
56
General Committee recommends:
THAT Capital Project 12009 — Corporate Organizational Structure Review
be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 12004 — Governance Review - page 75
General Committee recommends:
THAT Capital Project 12004 — Governance Review be deferred to 2009.
CARRIED
Capital Project 81003 — Heritage District Study/Plan — page 87
General Committee recommends:
THAT Capital Project 81003 — Heritage District Study/Plan be placed
above the line in the 2008 capital budget projects.
CARRIED
Capital Project 43036 - 2007 Wastewater System Rehabilitation Program -
page 23
General Committee recommends:
THAT Capital Project 43036 - 2007 Wastewater System Rehabilitation
Program be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Proiect 14026 - Evergreenina (Computer Equipment Replacement)
- page 63
General Committee recommends:
THAT Capital Project 14026 - Evergreening (Computer Equipment
Replacement) be placed above the line in the 2008 capital budget
projects.
CARRIED
Capital Project 72077 - Aurora Recreation Complex (ARC) Arena Rooftop
Unit - page 81
General Committee recommends: -
THAT Capital Project 72077 - Aurora Recreation Complex (ARC) Arena
Rooftop Unit be placed above the line in the 2008 capital budget projects.
CARRIED
-33-
COUNCIL - DECEMBER 11, 2007.
Special General Committee Report No. 07-50 Page 6 of 9
Saturday, December 1, 2007
General Committee recommends:
THAT staff provide a cost benefit report for the operation of the arenas at
the Aurora Recreation Complex during the summer.
CARRIED
Councillor Marsh left at 2:35 p.m.
Capital Project 14024 - Computer Hardware - page 50
General Committee recommends:
THAT Capital Project 14024 - Computer Hardware be placed above the
line in the 2008 capital budget projects at a cost of $90,000,
DEFEATED
General Committee recommends:
THAT Capital Project 14024 - Computer Hardware be placed above the
line in the 2008 capital budget projects at a cost of $30,000.
CARRIED
Capital Project 43029 - Structural Watermain Relining Program - page 22
General Committee recommends:
THAT Capital Project 43029- Structural Watermain Relining Program be
placed above the line In the 2008 capital budget projects.
CARRIED
Capital Project 81005 - Conformity with Places to Grow Plan - page 27
General Committee recommends:
THAT staff provide a status report regarding Capital Project 81005 -
Conformity with Places to Grow Plan to the December 3, 2007 budget
meeting, outlining if this project is eligible under development charges
funding and when the report is required.
CARRIED
Capital Project 42043 — Haida Drive Multi -Plate Culvert Rehabilitation —
page 28
General Committee recommends:
THAT Capital Project 42043- Heide Drive Multi -Plate Culvert
Rehabilitation be placed above the line in the 2008 capital budget projects.
CARRIED
-34-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-50 Page 7 of 9
Saturday, December 1, 2007
Capital Project 42033 - Industrial Parkway North Easement Storm Sewer
Upgrade — page 35
General Committee recommends:
THAT Capital Project 42033 - Industrial Parkway North Easement Storm
Sewer Upgrade be placed above the line in the 2008 capital budget
projects.
CARRIED
Capital Project 72054—Aurora Community Centre Ice Plant Automation
System — page 57
General Committee recommends:
THAT Capital Project 72054 - Aurora Community Centre Ice Plant
Automation System be placed above the line in the 2008 capital budget
projects and funded by the Municipal Capital Reserve.
CARRIED
Capital Project 31422 - Replacement of #37 Road Sweeper— page 77
General Committee recommends:
THAT Capital Project 31422 - Replacement of #37 Road Sweeper be
placed above the line to the 2008 capital budget projects and funded in the
amount of $140,000 from the Equipment Fleet Reserve and $60,000 from
the tax levy.
CARRIED
Capital Project 34143 - Small Equipment Replacement— Public Works —
page 78
General Committee recommends:
THAT Capital Project 34143 - Small Equipment Replacement — Public
Works be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 71017 - Small Equipment Replacement — Parks — page 79
General Committee recommends:
THAT Capital Project 71017 - Small Equipment Replacement — Parks be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 71046 - AAC2 Interior Roof Deck — page 93
General Committee recommends:
THAT Capital Project 71046 - AAC2 Interior Roof Deck be placed above
the line in the 2008 capital budget projects.
CARRIED
-35-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07-50 Page 8 of 9
Saturday, December 1, 2007
Councillor Collins-Mrakas left at 3:17 p.m.
Capital Project 72078 - Aurora Family Leisure Complex Arena Door— page
48
General Committee recommends:
THAT Capital Project 72078 - Aurora Family Leisure Complex Arena Door
be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 81001 - Growth - Related Studies - page 21
General Committee recommends:
THAT Capital Project 81001 - Growth - Related Studies be placed above
the line in the 2008 capital budget projects; and
THAT Council discuss the matter of staffing at a future meeting.
CARRIED
.Mayor Morris vacated the Chair and Councillor McRoberts assumed the Chair.
Councillor McRoberts vacated the Chair and Mayor Morris resumed in the Chair.
Capital Project 14030 - Capital Asset Management System - page 17
General Committee recommends:
THAT Capital Project 14030 - Capital Asset Management System be
placed above the line in the 2008 capital budget projects in the amount of
$150,000.
CARRIED
2. Finalize Review of the 2008 Capital Projects
General Committee recommends:
THAT the final review of the 2008 Capital Project be received for
information.
CARRIED
-36-
COUNCIL - DECEMBER 11, 2007
Special General Committee Report No. 07.50 Page 9 of 9
Saturday, December 1, 2007
4. Correspondence from the Newmarket Chamber of Commerce
Re: Smart Commute Program
ADDED ITEM
General Committee recommends:
THAT the correspondence from the Newmarket Chamber of Commerce
regarding the Smart Commute Program be received for information and
referred to the December 3, 2007 budget meeting.
CARRIED
5. Correspondence from the Manager of Parks
Re: Henderson Drive Fencing
ADDED ITEM
General Committee recommends:
THAT the correspondence from the Manager of Parks regarding
Henderson Drive fencing be received for information.
CARRIED
1. Memorandum from the Director of Financial Services
General Committee recommends:
THAT the balance of the memorandum from the Director of Financial
Services received for information.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 3:56 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-37-
COUNCIL - DECEMBER 11, 2007
j AGENDA ITEM
AupoxA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO, 07-52
Council Chambers
Aurora Town Hall
Tuesday, December 4, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris
(arrived at 7:10 p.m.), Councillors Collins-Mrakas,
(arrived at 8:58 p.m.) Granger, Marsh, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Buck was absent
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Town Solicitor, - and
Council/Committee Secretary.
Councillor Gaertner called the meeting to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 21 — Memorandum from the
Fire Chief regarding Traffic Calming, by virtue of his residence in the vicinity of
the subject area and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
D Withdrawal of Delegation (b) — Ms Kristen Yemm-Brodie
Communications & Marketing Co-ordrator
Re: Intranet Demo
'r Delegation (c) — Ms Barb Morris.
Re: Item 2(7) — Traffic Safety Advisory Committee Meeting
Minutes—TSAC07-016 — Safety Concerns on Murray Drive
NEW ITEM 28 — Memorandum from the Director of Planning
Re: Item 17 — PL07-148 — Zoning By-law Amendment
Infill Housing By-law — File D14-08-07
7. Delegtion (d)—Mr. Danny Panagoulia
Re: Item 17 - PL07-148 — Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
C
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 2 of 12
Tuesday, December 4, 2007
Delegation (a) — Mr. Frank D'Amicc
Re: Item 17 - PL07-148 — Zoning By-law Amendment
Infill Housing By-law- File D14-08-07
Delegation (f) — Mr. Hugh Thomas
Re: Item 17 - PL07-148 —Zoning By-law Amendment
Infill Housing By-law - File D14-08-07 .
➢ Delegation (g) — Mr. Gus Leontis
Re: Item 17 - PL07-148 — Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
➢ NEW ITEM 29 — Correspondence from Ms Sandra Linton
Re: Item 17 - PL07-148 — Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
`r NEW ITEM 30 - Correspondence from Ms Allison Halls
Re: Item 6 - CS07-046 — 2008 Pet Licensing Fees
➢ NEW ITEM 31 - Memorandum from the Director of Corporate
Services
Re: Closed Session Meeting Agenda
➢ Additional Material — Sports Field and Park Use Policy
Re: Item 8 - LS07-046 — Department of Leisure Services — Sports
Field Use Policy
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 07-43, November 6, 2007
General Committee recommends:
THAT item 3(2) on page 7 be amended to delete "and endorsement" in the _ ..
second paragraph.
CARRIED
Special General Committee Meeting Minutes, 07-44, November 10, 2007
Special General Committee Meeting Minutes, 07-45, November 19, 2007
General Committee Meeting Minutes, 0746, November 20, 2007
General Committee recommends:
THAT the General Committee Meeting minutes 07-43, as amended, the
General Committee Meeting minutes 07-46, and the Special General
Committee Meeting minutes 07-44 and 07-45 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(4), 4, 5, 6, 9, 10, 11, 12, 14, 17, 18, 19, 20, 21, 27, 28 and 29 were
identified for discussion.
-39-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 3 of 12
Tuesday, December 4, 2007
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC07-05 — Accessibility Advisory Committee Meeting, November 7, 2007
THAT the Accessibility Advisory Committee Meeting minutes from the
November 7, 2007 meeting be received and the recommendations
contained therein be adopted.
3. . LSAC07-07 — Leisure Services Advisory Committee Meeting
November 15, 2007
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 15, 2007 meeting be received and the recommendations
contained therein be adopted.
7. LS07.044—Purchase of Electrical Components LS2007.115
THAT Council approve the award of ,Request for Quotation LS2007-115
for the supply and delivery of various electrical components to Guillevin
International Co. in the amount of $52,533.41 excluding applicable taxes.
8. LS07-046 — Department of Leisure Services — Sports Field Use Policy
THAT the General Committee endorse the revised Sports Field Use
Policy for implementation prior to the commencement of the 2008 playing
season, subject to any comments or revisions as recommended by the
General Committee.
13. PW07-045 — Award of Tender LS-2007.63 — For the Supply & Delivery of
Two (2) 2007 Four -Wheel Drive Agricultural Tractors
THAT Tender No. LS-2007-63 - for the Supply and Delivery of Two (2)
2007 Four -Wheel Drive Agricultural Tractors be awarded to Hutchinson
Farm Supply at the combined tendered price of $83,299.32, including
PST; and
THAT $6,176.76 of the excess funds from Project No. 71034 be
transferred to Project No. 71021 to cover the shortfall of funds in that
capital replacement purchase. -
15. ADM07.015 — Extension of Agreement for Provision of External Legal
Services
THAT the provision of external- legal services previously by the roster of
firms as noted and as previously approved by Council on December 7,
2004, be hereby extended upon the terms and conditions provided herein
for a further two (2) year term commencing January 1, 2008, as follows:
m
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 - Page 4 of 12
Tuesday, December 4,2007
AREA OF LAW
LEGAL FIRM
General Munidipal
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Planning and
Weir Foulds, LLP (Primary Service Provider)
Development
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Litigation
Paterson MacDougall
Thomson Rogers
Environmental
Wilms &Shier
Gowlin Lafleur Henderson
AND THAT Hicks, Morley, Hamilton, Stewart and Storie continue as the
primary service provider in the area of labour and employment law;
AND THAT the Town Solicitor be authorized to retain external legal
services from the list of approved firms, and alternatively, from any other
firms as required on an exceptional and as -needed basis.
16. PL07-143 — Proposed Regional Official Plan Amendment
Pertaining to the 2C Lands
THAT report PL07-143 be received as information.
22. Memorandum from the Director of Corporate Services
Re: Pending List— Remembrance Day Services
THAT the memorandum regarding Remembrance Day Services be
received for information.
23. Memorandum from the Director of Corporate Services
Re: Pending List — Taxi By-law Amendment re: Brokerage Dispatch
THAT the memorandum regarding Taxi By-law Amendment regarding
Brokerage Dispatch be received for information.
24. Memorandum from the Director of Corporate Services
Re: Pending List— Waste Containers & Newspaper Boxes
THAT the memorandum regarding Waste Containers & Newspaper Boxes
be received for information.
25. Memorandum from the Director of Leisure Services
Re: Pending List Item #LS6 — Litter in Parks
THAT the memorandum regarding Litter in Parks be received for
information.
-41-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 5 of 12
Tuesday, December 4, 2007
26. Memorandum from the Director of Leisure Services
Re: Pending List Item #NB3
Summit Park Tennis Reconstruction 2007
THAT the memorandum regarding Summit Park Tennis Reconstruction
2007 be received for information.
CARRIED
VI DELEGATIONS
(a) Mr. Paul LaCroix
Re: Development on Bayview Avenue — Large Power Lines
Mr, Paul LaCroix, resident of 19 Ing Court, addressed committee to advise of the
large power lines that have been installed across the back of his property, which
now block the view for which he originally purchased the property. Mr. LaCroix
advised that he has contacted PowerStream regarding the issue and, although
they were sympathetic, advised that they could not assist in rectifying the matter.
Mr. LaCroix requested that the Town of Aurora review the situation and assist by
installing landscaping to obstruct the view of the power lines.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT staff make a formal request to PowerStream to meet with Council
and staff, as soon as possible, in order to educate us and explain how the
process of installing power lines is implemented and to discuss our
concerns pertaining to regional roads.
CARRIED
(b) Ms Kristen Yemm-Brodie, Communications & Marketing
Co-ordinator
Re: Intranet Demo
This delegation was withdrawn from the agenda.
General Committee recommends:
THAT items 17, 28, 29 and delegations (d), (a), (f) and (g) be brought
forward.
CARRIED
17. PL07.148 —Zoning By-law Amendment - Infill Housing By-law.
File D14.08-07
28. Memorandum from the Director of Planning
Re:. Item 17 — PL07-148 — Zoning By-law Amendment - Infill Housing By-law
File D14-08-07
(Added Item)
-42-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 6 of 12
Tuesday, December 4, 2007
29. Correspondence from Ms Sandra Linton
Re: Item 17 — PL07-148 —Zoning By-law Amendment - Infill Housing By-law
File D14-08-07
(Added Item)
(d) Mr. Danny Panagoulia
Re: Item 17 - PL07-148 — Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Danny Panagoulia addressed committee pertaining to 117 Hillview Drive and
advised that he did not receive notice of the proposed by-law and requested that
the matter be deferred.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(e) Mr. Frank D'Amico
Re: Item 17 - PL07.148 —Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Howard Freedman spoke on behalf of Mr. Frank D'Amico, requesting that the
matter be deferred.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(f) Mr. Hugh Thomas
Re: Item 17 - PL07-148 —Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Hugh Thomas declined to appear as a delegate and the delegation was
deferred.
(g) Mr. Gus Leontis
Re: Item 17 - PL07-148 —Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr, Gus Leontis declined to appear as a delegate and the delegation was
deferred.
General Committee recommends:
THAT items 17, 26, 29 and delegations (d), (a), (0 and (g) be deferred.
CARRIED
-43-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 7 of 12
Tuesday, December 4, 2007
(c) Ms Barb Morris
Re: Item 2(7) —Traffic Safety Advisory Committee Meeting
Minutes — TSAC07.016 — Safety Concerns on Murray Drive
(Added Item)
Ms Barb Morris addressed committee to raise the issue of speeding on Murray
Drive. Ms Morris suggested that the Town consider the installation of a four-way
stop at the entrance to the high school at Milestone Crescent and Murray Drive
as well as speed humps, rather than a Community Safe Zone.
General Committee recommends:
THAT the comments of the delegate be received and that item 2(7) be
brought forward for discussion.
CARRIED
2. TSAC07.07 —Traffic Safety Advisory Committee Meeting
November 14, 2007
(7) TSAC07-016 - Safety Concerns on Murray Drive
General Committee recommends:
THAT Murray Drive from Wellington Street West to Kennedy Street West
be designated as an official Community Safety Zone; and
THAT a letter be sent to Ms. Barb Morris with the Traffic Safety Advisory
Committee's recommendations.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the November 14, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
General Committee recommends:
THAT item 5 be brought forward for discussion.
CARRIED
5. CS07-045 — Animal Control Services Contract
General Committee recommends:
THAT report CS07-045 - Animal Control Services Contract be received;
and
THAT the Town of Aurora enter into a 3 year service agreement with the
OSPCA (Ontario Society for the Prevention of Cruelty to Animals) for the
provision of animal control and shelter services at a cost of $183,200 for
2008; $187,249 for 2009; and $191,387 for 2010.
CARRIED
-44-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 8 of 12
Tuesday, December 4, 2007
VIl PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. CS07-047 — Council Pending List
General Committee recommends:
THAT the Town Solicitor provide a memo to Council indicating the
reason for the change in direction pertaining to the RFP process for
LS07-030 — Award of Contract for Consolidated Facility Concession
and Vending on page 17 of report CS07-047— Council Pending List.
CARRIED
General Committee recommends:
THAT the balance of report CS07-047 — Council Pending List be received.
CARRIED
Councillor Collins-Mrakas arrived at 8:58 p.m.
6. CS07.046 — 2008 Pet Licensing Fees
General Committee recommends:
THAT report CS07-046 - 2008 Pet Licensing Fees be received for
information; and
THAT the proposed amending by-law be presented at the Council meeting
of December 11, 2008. ,
Amendment:
General Committee recommends:
THAT an Information item be placed on the town website and in the
Era Banner Notice Board informing residents of the change to the
animal control contractor, as well as the pet licensing fees; and
THAT door to door canvassers who sell pet licenses be instructed to
distribute a flyer to each household which includes the following
information:
Y Phone number for animal control
Hours of operation for animal control
Y List of services provided by animal control
The cost of the contract for animal control
➢ Information regarding the leash -free dog park
Y- Information regarding the ability to purchase a pet license in
person at Town Hall
:. Any additional information which staff deem appropriate; and
-45-
COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 9 of 12
Tuesday, December 4, 2007
THAT the license fee for a micro -chipped dog be $22.50 per year; and
THAT the license fee for a micro -chipped cat be $15.00 per year; and
THAT the fine for "Failing to Obtain a Dog or Cat License" be $200;
and
THAT the fine for `Allowing a Dog or Cat to Run at Large" be $300.
CARRIED
The main recommendation was CARRIED AS AMENDED.
9. ADM07.014—Amendments to the Municipal Act, 2001
Appointment of an Investigator
General Committee recommends:
THAT Council receive this report respecting the appointment of an
Investigator pursuant to section 239.1 and 239.2 of the Municipal Act,
2001, for information; and
THAT the Mayor and Clerk be authorized to execute the Investigator
Services Agreement substantially in the form attached appointing the
Local Authority Services Ltd. (LAS) as the Investigator in the event that a
request for an investigation is received, and
THAT Council enact a By -Law appointing LAS as the Investigator to act
when a complaint is made and an investigation is triggered.
CARRIED
10. ADM07-016 — Amendments to the Municipal Act, 2001, Delegation Policy
General Committee recommends:
THAT Council receive this report respecting the adoption of a delegation
policy for information; and
THAT Council adopt the attached Delegation Policy in accordance with
section 270(1)6 of the Municipal Act, 2001, as amended.
CARRIED
11. PL07-144 — Zoning By-law Amendment
Farland Properties
130 Industrial Parkway North
File D14-01-07
General Committee recommends:
THAT Council enact Implementing Zoning By-law 4974-07.D.
CARRIED
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COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07.52 Page 10 of 12
Tuesday, December 4, 2007
12. PL07-146 — Application for Site Plan Approval
Cherry Hill Park Development Inc.
Lot 14, Plan 65M-3974
File D11-13.07
General Committee recommends:
THAT report PL07-146 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the owner and the Town of Aurora to permit the construction of a
2-storey, 4,013.35 square metre (43,200.75 square feet) multi -unit
industrial building.
CARRIED
14. PW07.046—Recycling Services in`Public Spaces
General Committee recommends:
THAT Council receive report PW07-046, regarding the provision of
recycling services in public spaces; and
THAT Council direct staff to further investigate all of the options outlined in
report PW07-046, and report back to Council prior to the 2008 Budget
deliberations with further details and budget impacts for the options; and
THAT, for 2008, staff be directed to proceed to implement Option "D", to
placard all existing waste receptacles in public areas to help deter
recyclable materials going to landfill.
Amendment.,
THAT report PW07.046 — Recycling Services in Public Spaces be
referred to the Environmental Advisory Committee for information on
their January 2008 agenda.
CARRIED
The main recommendation was CARRIED AS AMENDED.
18. Key Performance Indicators and Business Plan Update
i -Administration — Chief Administrative Officer's. Office
> Administration — Legal Services
➢ Administration — Economic Development Office
Administration — Communications & Marketing
Planning & Development Services
Corporate Services
Financial Services
➢ Building Administration
"r Public Works
General Committee recommends:
THAT the Key Performance Indicators and Business Plan Updates be
deferred to the January 15, 2008 General Committee meeting.
CARRIED
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COUNCIL - DECEMBER 11, 2007
General Committee Report No. 07-52 Page 11 of 12
Tuesday, December 4, 2007
19. Resolution from the Municipality of Morris-Turnberry
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT this matter be referred to the Environmental Advisory Committee.
CARRIED
20. Resolution from the City of Waterloo
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT this matter be referred to the Environmental Advisory Committee.
CARRIED
Councillor McRoberts, having declared an interest in item 21, did not take part in any
discussion regarding traffic calming in the north-east quadrant.
21. Memorandum from the Fire Chief
Re: Traffic Calming
General Committee recommends:
THAT the memorandum from the Fire Chief regarding Traffic Calming be
received for information.
CARRIED
General Committee recommends:
THAT the meeting be extended until 10:45 p.m.
CARRIED
27. Memorandum from the Town Solicitor
Re: Committee Declaration of Appointed Office
General Committee recommends:
THAT the memorandum from the Town Solicitor regarding Committee
Declaration of Appointed Office be received for information.
Amendment:
General Committee recommends;
THAT the memorandum from the Town Solicitor regarding
Committee Declaration of Appointed Office be placed on. the
Economic Development Advisory Committee agenda.
CARRIED
The main recommendation was CARRIED AS AMENDED.
COU CIL - DECEMBER 11, 2007
General Committee Report No.07-52 Page 12 of 12
Tuesday, December 4, 2007
IX NEWBUSINESS/GENERAL INFORMATION —COUNCILLORS
The Chief Administrative Officer requested that the Closed Session on December
11, 2007 begin at 5:30 p.m. preceding the Council meeting A quorum was
received for the time change, but Councillor Gaertner requested that the CAD
review the Council agenda for December 11, 2007 and decide whether the early
time is necessary.
Councillor McRoberts requested that the CAO discuss at Senior Management
Team, the section in staff reports regarding Options and Additional Options.
Mayor Morris indicated that, due to unforeseen circumstances, Yonge Street was
not closed during the Remembrance Day ceremony and that steps will be taken
to ensure that no problem arise in future years.
X CLOSED SESSION
The closed session was withdrawn.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-52 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 11, 2007.
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COUNCIL — DECEMBER 11, 2007
AGENDA ITEM
TOWN OF AURORA
AUR011A GENERAL COMMITTEE No.FS07-054
SUBJECT: Consulting Service for Business Plan and Strategic Plan for the Aurora
Historical Centre
FROM: L. John Gutteridge, Director of Finance / Treasurer
DATE: December 11, 2007
RECOMMENDATIONS
THAT the Town of Aurora accept the proposal from Novita Interpares Limited
for the preparation of a Business Plan for the Aurora Heritage Centre, and
subject to receiving Canadian Arts and Heritage Sustainability Program
funding, Novita also be contracted for the preparation of a Strategic Plan and
Training and Development for the Aurora Heritage Centre, and
THAT the Arts and Culture Committee be the steering group for this project.
BACKGROUND
As per direction of Council at its October 16, 2007 meeting;
That Council approve the hiring of appropriate personnel on a contract basis to develop
a Business Plan for the Aurora Heritage Centre, and
2. That staff be directed to apply to the Capacity Building for Arts and Heritage
Organizations, Canadian Arts and Heritage Sustainability Program for a project aimed
at three initiatives
1. Strategic Plan
2. Training in financial self-sufficiency
3. Development of new and/or diversified audiences.
Financial Services Department issued a Request for Proposal for qualified consultants, and
have submitted a grant application for a Capacity Building for Arts and Heritage
Organizations Grant,
COMMENTS
Proposals for this project closed on November 22, at which time we received 3 compliant
proposals and a proposal that was ruled non compliant.
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COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 2 - Report No. FS07-054
The proposals were then reviewed by the Director of Finance/Treasurer and Ms. Catherine
Molloy, Curator. for the Aurora Historical Society and evaluated in accordance with the
criteria as outline below:
Experience of Firm with Similar projects
25%
Quality of Presentation
5%
Proposed Schedule
10%
Price
25%
Knowledge/Experience of Funding
10%
Work Plan
10%
Understanding of job
15%
After doing a through review of the proposals submitted by the following firms
Novita
Metropolitan Knowledge International
TCI Management Consultants
The evaluation team recommends the firm of Novita Interpares Limited.
In our discussions with officials regarding the Capacity Building for Arts and Heritage
Organizations Grant it appears that our application is being looked at favourably and if
approved we will be able to proceed with the entire project.
For Council's information we are attaching a copy of Novita's proposal so Council may
become familiar with the firm and its background and more importantly the work plan
proposed.
In their work plan they are proposing that they work with a steering group and we are
looking for Council's direction as to whom should be on this steering group. It is staffs
would be a suggestion that Council appoint the Arts and Culture Committee as this steering
group.
OPTIONS
1. The recommendation as set out at the beginning of this report.
2. That the Town of Aurora accept the proposal from Novita, for the preparation of
a Business Plan for the Aurora Heritage Centre only.
FINANCIAL IMPLICATIONS
Report No. FS07-046 outlined the costs for the development of a Business Plan to be
around $20,000, and the cost to do Strategic Plan et al to be around $30,000. The Town
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COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 3 - Report No. FS07-054
submitted a grant application in the amount of $50,000 which would require a $25,000.
contribution from the Town.
If we accept the recommendation to hire Novita at a cost of $37,250 plus expenses not to
exceed $1,750 for a total of $39,000 and we receive a grant for 50% of the total project our
share of the project will be $19,500.
The money required for the initial business plan of $20,000 was to come from the original
Heritage Centre fund allocation of $2,530,000 as a business plan is required to obtain
funding from the Cultural Spaces Canada Program.
CONCLUSIONS
If the Town is successful with our application for a grant from the Canadian Arts and
Heritage Sustainability Program Council will be able to do the entire project for the
Aurora Historical Centre within the budget estimated of $20,000 for the development
of a Business Plan.
LINK TO STRATEGIC PLAN
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity
Objective B2: Promote and market the beauty and uniqueness of the historic and natural
areas throughout Aurora
Objective E13: Plan for the preservation and the restoration of local heritage areas and
buildings
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
Attachment #1 — Proposal from Novita
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COUNCIL - DECEMBER 11, 2007
December 11, 2007 - 4 - Report No. FS07-054
PRE -SUBMISSION REVIEW
Prepared by; L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111
Director of Finance/Treasurer
ohn S. Rogers
Chief Administrative Officer
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COPX 4pareYjQWPtF�Ruh10a2007
ATTACHMENT
November 26 2007
Town of Aurora
Corporate Services 2nd Floor
1 Municipal Drive
Aurora Ontario
L4G 6.11
Attn: B Panizza
Town Clerk
Re: Strategic and Business Plan
Aurora Arts and Cultural Centre
Dear Mr. Panizza
Thank you for inviting Novita to submit a proposal for a Strategic and Business Plan for
the Aurora Arts and Cultural Centre pursuant to Town of Aurora RFP# FS 2007 — 120.
Compliance
We have carefully reviewed the Terms of Reference and have prepared the following
pages to meet the RFP requirements.
Specifically, we acknowledge and accept the Town's Purchasing Policies as set out in
the RFP. Please note that Novita's insurance coverage, WSIB coverage, our per diem
rates and other relevant information is contained in our Standard Terms and Conditions
which are attached..
Novita also states that we have no conflicts of interest whatsoever in relation to this
proposal.
If you need any further information or have any questions, please do not hesitate to
contact Brian Arnott directly at 416 766 0403 ext 25.
Yours sincerely
NOVITA INTERPARES LIMITED
301 Jane a t r a ef�t, t0ranta, a n t a ri a, Canada an6a 3z3
tal (416) 766.0403 fax (416) 766-Ta5A—
COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal
PROJECT BACKGROUND
The Town of Aurora has recently acquired the Church Street School, a building which
was constructed in 1886 and which is designated under the Ontario Heritage Act.
Aurora's Town Council has approved a capital renovation project for the facility and
renovation work is currently underway in the building.
To date, a number of people and agencies have been assisting with project
development including the Department of Leisure Services, the Arts and Culture
Advisory Committee and the Aurora Historical Society.
The Town's intent is to create an Arts and Cultural Centre which will be the first
facility of its kind in Aurora. As this is a first time venture, Council wants to ensure
that a proper planning process will be followed in the interests of a successful
outcome.
Accordingly, Council requires that a Strategic and Business Plan be carried out by
a qualified professional consulting firm.
OUR UNDERSTANDING OF THE ASSIGNMENT
The Town of Aurora is looking for a number of important outcomes from the
Strategic and Business Plan including:
• A governance model for the facility
• A framework for administration and program delivery
• A plan for market development and usage
• A three year forecast of uses and activities
• A plan for operational revenue generation (including earned revenue,
sponsorships, grants and donations)
• A strategy for capital revenue generation
• A plan for project implementation
EXPERIENCE IN SIMILAR PROJECTS
Who We Are
Novita is the only full service cultural facility consulting company which is owned
and operated by Canadians. Cultural facility planning and development is our only
business.
Under the same management and ownership for over 35 years, Novita is a multi-
disciplinary office of 10 people with backgrounds in arts management, business
management, facility design and construction, heritage restoration and renovation,
cultural planning, and governance and facilitation.
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal - U L M316-
Business Planning for Cultural Facilities
Novita has a wide range of experience with business and operational planning for
cultural facilities. Current and recent assignments include:
• Market development and business plan for Wh itch urch-Sto uffvi Ile Museum
(OHA designated)
• Market and development_ plan for Nineteen On The Park, Whitch urch-StouffviIle
(OHA designated)
• Strategic development plan for Centennial Hall, London
• Market development and business plan for Grand Theatre, Kingston
• Redevelopment plan for Academic Hall, University of Ottawa (OHA designated)
Previous Experience with Arts and Cultural Facilities
Since 1-972, Novita has completed more than 600 planning and development
studies for arts, cultural and heritage facilities. Our pioneering work in cultural
facility planning is acknowledged in the standard US textbook, Building For The Arts
(2e,)
Experience with Heritage Buildings
Beginning with its involvement with the first building ever to be designated under
the Ontario Heritage Act, Novita has played a continuous role in heritage conser-
vation and adaptive re -use, and has worked on buildings with both provincial and
federal heritage designation.
Novita principal, Brian Arnott, is a founding member and Past President of the
Canadian Association of Professional Heritage Consultants (now the Canadian
Association of Heritage Professionals.)
Experience with Capital and Operational Funding
Our projects have included capital funding from government sources at all levels
and we have developed capital campaigns with lead private donors, naming donors,
and public subscribers.
Our projects have included operational funding for government sources at all levels,
from service delivery to the market and from ancillary sources.
Novita Interpares Limited • 301 Jgne St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal _N .T jD
PROPOSED SCHEDULE AND PLAN TO CARRY OUT WORK
Part 1: Strategic Plan
Task 1— Start-up Meeting
At the start of work, we will meet with the steering group. The agenda for this
meeting will include:
• Review study plan and timetable
• Review all planning to date
• Identify key stakeholders
• Identify key background information and sources
• Discuss community consultation process
Task 2 — Initial Research and Information Gathering
In this task, we will collect and analyze a range of local and regional background
information including:
• Population and demographics
• Economic profile
• Urban planning and development
+ Municipal policy
• Design and construction information
In this task, we will also identify three similar facilities which will be used as case
studies.
Task 3 — Key Stakeholder Interviews
In this task, we will conduct a series of interviews both in person and by phone with
selected individuals including:
• Town councilors and officials
• BIA and local business leaders
• Corporate leaders
• Leaders in arts, culture and heritage
• Leaders in education and public institutions
These interviews will be discussions to determine broad issues and general trends.
No individual attributions will be made. We will conduct personal interviews with
about 25 people,
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal
Task 4 — Further Research and Information Gathering
The interviews with key stakeholders typically produces the need for further
information which will be collectedand integrated in this task.
Task 5 — Community Consultation
In this task, we will conduct up to three facilitated meetings with collections of
people who are broadly representative of the community. Minutes will be taken and
the outcome of the meetings will be summarized in the report.
Through its regular channels, the Town will make it widely known that any interested
party may submit comments to the Consultants for consideration.
Task 6 — Strategic Plan Report
In this task, we will summarize all the work in a written report which will include:
• Goals and objectives for the facility
• Governance principles and recommendations
• Operational funding principles and recommended strategies
• Capital funding principles and recommended strategies
• Market development principles and recommended strategies
Task 7 — Meeting and Presentation
In this task, we will meet with the steering group for a full discussion of the draft
Strategic Plan report.
Any amendments which result from these discussions will be incorporated into the.
final Strategic Plan document.
Part 2: Business Plan
Task 8 — Utilization Analysis
In this task, we will analyze the facility's design and allocation of spaces with a view
to determining the revenue potential from space utilization.
Task 9 — Market Analysis
In this task, we will examine three aspects of the facility's market:
• The general public/consumer market
• The market of groups and organizations who will use the facility
• The market for events, exhibits and other products
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
a
Town of Aurora — Church St. Arts and Cultural Centre — Proposal-T
The market analysis will make particular note of the facility's location in the historic
core of Aurora and the potential relationships which may result.
Task 10 — Administrative Structure
In this task, we will describe the mechanism for governing the facility, the
administrative structure for operating the facility including operational roles and
responsibilities and the role of volunteers.
Task 11— Operating Cost/Revenue Forecast
In this task, we will prepare a three year cost/revenue spreadsheet for the
facility's operation. Each line item will be annotated to show how the quantum was
determined.
Task 12 — Business Plan Report
In this task, we will summarize all the work in a written report which will include:
• Utilization forecast to meet the facility's goals and objectives
• Market context: competing and complementary facilities
• Proposed administrative structure
• Operational revenue forecast including rate card and sources of revenue
• Operational cost forecast including administration, program delivery and
building occupancy
Task 13 — Meeting and Presentation
In this task, we will meet with the steering group for a full discussion of the draft
Business Plan report.
Any amendments which result from these discussions will be incorporated into the
final Business Plan document.
Part 3: Implementation Plan
Task 14 — Capital Funding Strategy
In this task, we will analyze the project in light of its capital cost requirements,
its case for support and its position with respect to funding from government and
private sources. We will also comment on leadership for the funding initiative.
Task 15 — Project Development: Budget and Timetable
In this task, we will determine the delivery requirements for the capital project
including project management and cash flow.
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL— DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal
Task 16 — Implementation Plan Report
In this task, we will summarize all the work in a written report which will include:
• Capital funding strategic plan
• Project timetable and milestones
• Roles and responsibilities for project delivery
• Cash flow forecast
Task 1.7 — Meeting and Presentation
In this task, we will meet with the steering group for a full discussion of the draft
Implementation Plan report.
Any amendments which result from these discussions will be incorporated into the
final Implementation Plan document.
Task 18 — Final Presentation to Council
In this task, an Executive Summary of all the work will be written. A presentation
will be prepared and delivered at a meeting of Council.
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal
TIMETABLE FOR THE WORK
Week
1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 9 101 111 121131 14
Part 1
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Part 2
Task 8
Task 9
Task 10
Task 11
Task 12
Task 13
Part 3
Task 14
Task 15
Task 16
Task 17
Task 18
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal 1 T�
STAFF TO BE ASSIGNED
Brian Arnott, BA, MFA
Principal Consultant and Project Director
40 years experience
Brian Arnott founded Novita in 1972 and has played a role in all of the firm's
projects over the past 36 years.
Mr Arnott is one of North America's leading experts in the development, design
and management of cultural facilities. Mr Arnott has written widely on the subject
of cultural facilities, has lectured at schools of architecture and theatre and he has
been a regular contributor to publications such as Canadian Architect. .
Mr Arnott was educated at Bishop's University, the University of British Columbia
and the University of Alberta. Mr Arnott has been the recipient of Canada Council
awards both as a writer and designer.
Mr Arnott has sat on the Boards of several arts and cultural institutions. He was
the Chair of the Advisory Committee for the Theatre Program at Humber College
for six years and Chair of the Board of Factory Theatre for four years. Mr Arnott is
the national Past -President of the Canadian Association of Professional Heritage
Consultants.
Leslie Wright
President of Novita Interpares and Principal Consultant
25 years experience
Leslie Wright is a specialist in governance of non-profit organizations, the policy and practice of community -based service organizations, and public consultation
and facilitation.
Prior to joining Novita in 1997, Ms. Wright worked in the community -based health
and social services sector for sixteen years.
Ms Wright has served on the boards of many organizations including the East York
Community Development Council, the Vaughan Neighbourhood Support Centre, the
Ontario Ministry of Health, the Board of Governors of Centennial College, and the
Association of Colleges of Applied Arts and Technology for Ontario.
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal
Arlana Moscote Freire, BA, MA
Research and Writing
Ms Moscote Freire holds a Master's Degree from McGill University, Department.
of Art History and Communication Studies. She also has a BA in Journalism/
Communication Studies from Concordia University.
In addition to working as a freelance writer and editor, Ms Moscote Freire has
employed her research skills in such fields as social work, film, and music, She
participated in the Canada World Youth/Journalists for Human Rights program,
writing feature stories for the major Dakar, Senegal daily Le Sofell.
REFERENCES
Grand Theatre, Kingston
Mark Fluhrer
Director, Culture and Recreation, Community Development Services
City of Kingston
Tel: (613) 546-4291, x1342
mfluhrer@cityofkingston.ca
Town of Whitch urch-StouffviIle (for Museum and Nineteen on the Park projects)
Thomas Graham
Director of Leisure Services
Tel: (905) 640-1910, x289
tom.graham@townofws,com
Centennial Hall, London
Vic Cote
General Manager of Finance & Corporate Services
City of London
Tel: (519) 661-2500, x4536
VCote@london.ca
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11,.2007
Town of Aurora — Church St. Arts and Cultural Centre — Proposal
PROJECT ADMINISTRATION
Reporting Relationship
The work will be carried out under a contract between the Town of Aurora and Novita
Interpares Limited. Novita will report to a single designated representative of the
Town of Aurora. Novita's team will be led by Brian Arnott.
PROFESSIONAL FEES
Novita's professional fees for the work which is described in this proposal will be
$37,250. GST is extra.
Expenses
In addition to the professional fees, Novita requires the Town to set aside a fur-
ther amount not to exceed $1,750 for expenses including mileage, document
production and other related costs.
Billing Schedule
Professional fees will be billed by submission of invoices on the following
schedule:
On the first day of work
$7,500
On submission of the Part I report
$10,000
On submission of the Part 2 report
$8,000
On submission of, the Part 3 report
$6,000
Upon final presentation to Council
$5,750
Standard Terms and Conditions
Novita's Standard Terms and Conditions are attached and form an integral part of
this proposal.
Novita Interpares Limited • 301 Jane St • Toronto ON • MEIS 3Z3 - phone (416) 766 0403 , fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
APPENDIX A — Standard Terms and Conditions -. oEff l -
COMMENCEMENT OF WORK
Novita Interpares Limited (Novita) will begin work upon receipt of written approval in the form of signed
acceptance of our proposal by an authorized client representative.
PERFORMANCE OF WORK
Novita will exercise reasonable skill and judgement in providing professional services. Novita's responsibility
is limited to work specified within the proposal.
INSURANCE AND LIABILITY
Novita is covered by business and liability insurance from Cooperators General Insurance Company policy
# 003342964, subject to annual renewal. The aggregate limit is $1,000,000,
Novita is covered by errors and ommissions insurance from Encon Group, policy #TPL10D0241, subject to
annual renewal. The aggregate limit is $2,000,000.
Novita has coverage under WSIB, account # 2646062.
PROFESSIONAL FEES
Novita will perform its work on the basis of fixed price fee for specified work in a specified time frame
whenever possible. In those cases where work is done on a per diem basis, the rates shown below will
apply. Surcharges to per diem rates will apply for work which exceeds 8 hours in a given day or which must
be carried out on weekends or statutory holidays.
In the event that the work exceeds the originally agreed scope, timetable or budget, Novita will inform the
client in writing before proceeding. No additional costs will be incurred without the client's approval in
writing.
Current per diem rates are:
Principals $1,000
Senior Associates $ 750
Associates $ 500
Technical & Support Staff $ 350
STANDARD REIMBURSABLE EXPENSES
Standard reimbursable expenses include all out-of-pocket expenses directly attributable to the project. They
are invoiced at cost and under separate cover. Standard reimbursable expenses include but are not limited
to: '
Mileage, ground transportation and parking; Travel including airfares, accommodation and meals; Courier,
postage and long distance communication; Photocopying, binding, and printing.
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
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COUNCIL — DECEMBER 11, 2007
APPENDIX A — Standard Terms and Conditions
Our current rates for in-house expenses are:
Mileage $ 0.45 per km
Photocopying $ 0.25 per copy
Plotting of Drawings $12.00 per copy
BILLING CYCLE AND PAYMENT
Except as otherwise agreed, fees will typically be billed on the 1st and 15th of.each month based upon the
percentage of work completed to date.
Invoices that are more than 60 days old will be subject to a surcharge of 1% per month on the outstanding
balance.
TO PAY NOVITA
The client is responsible for paying Novita unless Novita is notified in writing prior to the commencement of
work that the engagement is on behalf of another party.
CESSATION OF WORK
Should the project be stopped by the owner, the client will provide Novita with written notification. Should
Novita need to cease work, Novita will provide the client with written notification.
Upon cessation of work by either party the client agrees to pay Novita for all fees and expenses incurred up
to the time of receipt of notification by either party.
DELAYS AND INTERRUPTIONS
Novita reserves the right to charge additional fees as a result of delays and interruptions in the agreed upon
project schedule.
ARBITRATION
In the event of dispute of the work, the client agrees to refer to a professional arbitrator as the first course
of action.
OWNERSHIP OF THE WORK
Except as agreed by the client and Novita, the products of the work will remain the property of Novita.
ACCEPTANCE OF TERMS
These terms and conditions shall form a part of the agreement between Novita and the client. Any variance
of these terms shall be agreed to in writing by both parties prior to commencement of work.
Novita Interpares Limited • 301 Jane St • Toronto ON • M6S 3Z3 • phone (416) 766 0403 • fax (416) 766 0619
2of2
—66—
COUNCIL — DECEMBER 11, 2007
PROPOSAL # FS 2007-120
DATE ISSUED: November 5, 2007
CLOSING DATE: 12:00:00 noon, local time, November 27, 2007
FOR: STRATEGIC / BUSINESS PLAN FOR CHURCH ST.
PROPONENT'S EXPERIENCE IN SIMILAR WORK
year . for whom
completed description of contract work was performed $ value
Ongoing
Market development and
Whitchurch-Stouffville Museum
$27,800
business plan
2007
Strategic development plan
Centennial Hall, London
$57,000
Ongoing
Market development and
Grand Theatre, Kingston
$119,400
business plan
2007
Redevelopment plan
University of Ottawa
$32,000
2006
Market development and
Nineteen on the Park
$36,000
strategic business plan
17
—67—
COUNCIL — DECEMBER 11, 2007
i AGENDA RM #
TOWN OF AURORA
AURORA GENERAL COMMITTEE
SUBJECT: Senior Centre Fund Raising
FROM: L. John Gutteridge, Director of Finance / Treasurer
DATE: December 11, 2007
RECOMMENDATIONS
THAT Report No. FS07-05.5 be received.
BACKGROUND
No.FS07-055
Council has requested an update on the fund raising efforts of the Aurora Senior Centre.
COMMENTS
Attachment #1 is a copy of the Seniors Fund Raising program to November 30,
2007.
OPTIONS
1. That Report No. FS07-054 be received.
FINANCIAL IMPLICATIONS
Attachment #1 identifies that there is a balance of $7,794.48 to be raised to meet
their target of $250,000 assuming that the pledge balance of $17,333.34 is received.
As a short recap the Seniors fund raising is broken down as follows:
Seniors Commitment
$250,000.
Pledges
($144,000.)
Brick Donations
($ 29,235.)
Other Donations
($ 14,061.)
In Kind Donation
($ 14,909.)
Trillium Grant
($ 40,000.)
Balance of Commitment $ 7,795.
COUNCIL — _DECEMBER 11, 2007
December 11, 2007 - 2 - Report No. FS07-055
To date the Seniors have $126,692.35 in cash receipts.
CONCLUSIONS
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Attachment #1 -- Aurora Seniors Fund Raising to November 30, 2007
PRE -SUBMISSION REVIEW
Management Team Review — Wednesday, November 28, 2007
Prepared by. L. John Gutteridge, Director of Finance/Treasurer-Ext. #4111
Director of Finance/Treasurer
John S. Rogers
Chief Administrative Officer
.•
COUNCIL - DECEMBER 11, 2007
ATTACHMENT
TOWN OF AURORA
SENIORS ADVISORY FUNDRAISING
AS AT November 30, 2007
1-1-00030-0032 Investment - Senior Advisory
Jan-04 Investment
2004 Allocated Interest
2005 Allocated Interest
2006 Allocated Interest
Feb-08 Refunded to Seniors
2-3-72014-1206 Seniors Centre Capital Project Donations
Room
Pledge
4-Oct-05 Jim McAlpine
Lounge
$
12,000.00
21-Dec-06 Jim McAlpine
14-Oct-05 Balleymore
Reading Room
$
.5,000.00
14-Oct-05 Wycliffe
Games Room
$
5,000.00
14-Oct-05 Estate of N. J. Legge
Crafts Room.
$
20,000.00
14-Oct-05 Blinda Stronach
Kitchen
$
10,000.00
11-Nov-05 Priestly, Victod, Jim, Jill
Activity Rooms A & B
$
12,000.00
22-Nov-05 First Pro
Workshop
$
10,000.00
10-Jan-06 Howard Johnson
Activity Room C
$
8,000.00
16-Feb-07 Howard Johnson
13-Feb-06 Torcan Chemicals
Pool and Games
$
20,000.00
23-Jan-07 Torcan Chemicals
28-Dec-05 John West
Multi Purpose
$
30,000.00
6-Jun-06 John West
30-Jun-06 John West
11-Sep-06 John West
18-Oct-06 John West
28-Dec-05 Family and Friends of Bill Hodgson
Computer
$
12,000.00
28-Jun-07 15320 Bayview Ave Holdings
5-Oct-07 15320 Bayview Ave Holdings
22-Nov-07 15320 Bayview Ave Holdings
Pledges Received $144,000.00
10-Jan-06 Aurora Home Hardware (in Kind) Deck/Patio
Total In Kind
BRICK DONATIONS
Dec-04 2004 Brick donations
Jul-05 Jan - July Brick donations
Nov-22 Aug to Sep Brick Donations
Oct-18 Brick Donations
Nov-24 Brick Donations
Dec-01 Brick Donations
Jan-03 Brick Donations
Feb413 Brick Donations
Apr-10 Brick Donations
Apr-28 Brick Donations
Jun-06 Brick Donations
Sep-06 Brick Donations
Nov-06 Brick Donations
Apr-07 Brick Donations
$ 40,000.00
$ 1,066.47
$ 1,088.26
$ 131.66
Paid
$ 4,000.00
$ 8,000.00
$ 5,000.00
$ 5,000.00
$ 20,000.00
$ 10,000.00
$ 12,000.00
$ 10,000.00
$ 2,000.00
$ 4,000.00
$ 3,833.33
$ 3,333.33
$ 5,000.00
$ 5,000.00
$ 6,000.00
$ 6,000.00
$ 10,000.00
$ 1,000.00
$ 4,000.00
$ 1,000.00
$ 4,000.00
$ 14,909.35 $ 14,909.35
$ 9,450.00
$ 8,446.00
$ 3,340.00
$ 3,015.00
$ 493.00
$ 700.00
$ 639.00
$ 210,00
$ 305.00
$ 718.00
$ 500.00
$ 170.00
$ 250.00
$ 597.00
$ 42,286.39
-$ 42,286.39
$126,666.66
$ 14,909.36
-70-
COUNCIL - DECEMBER 11, 2007
Jul-07 Brick Donations
Sub -Total Bricks
OTHER DONATIONS
15-Dec-05 Aurora United Church Wormen
Estate of N. J. Legge
Estate of N. J. Legge
3-Oct-07 Jean Osborne
19-Oct-07 Delfina Traxler
21-Nov-07 Chris Ward
Sub -total Other Donations
Total Received to date
13-Feb-06 Transferred to Town
Pledge Balance
TOTAL RAISED OR PLEDGED
Trillium Grant
CREDIT TOWARD COMMITMENT
$ 402.00
$ 29,236.00
$ 200.00
$ 11,500.00
$ 2,041.17
$ 20.00
$ 100.00
$ 200.00
$ 14,061.17
$184, 872.18
-$126,692.35
58,179.83
$ 17,333.34
$202,205.52
$ 40,000.00
$ 242,205.52
-71-
COUNCIL - DECEMBER 11, 2007
Attachment #1
TOWN OF AURORA
SENIORS ADVISORY FUNDRAISING
AS AT November 30, 2007
1-1-00030-0032 Investment - Senior Advisory
Jan-04 Investment $ 40,000.00
2004 Allocated Interest $ 1,066.47
2005 Allocated Interest $ 1,088.26
2006 Allocated Interest $ 131.66
Feb-08 Refunded to Seniors
2-3.72014-1206 Seniors Centre Capital Project Donations
Room
Pledge
Paid
4-Oct-05
Lounge
$
12,000.00
$
4,000.00
21-Dec-06
$
8,000.00
14-Oct-05
Reading Room
$
5,000.00
$
5,000.00
14-Oct-05
Games Room
$
6,000.00
$
5,000.00
14-Oct-05
Crafts Room
$
20,000.00
$
20,000.00
14-Oct-05
Kitchen .
$
10,000.00
$
10,000.00
11-Nov-05
Activity Rooms A & B
$
12,000,00
$
12,000.00
22-Nov-05
Workshop
$
10,000.00
$
10,000.00
10-Jan-06
Activity Room C
$
8,000.00
$
2,000.00
16-Feb-07
$
4,000.00
13-Feb-06
Pool and Games
$
20,000,00
$
3,333.33
23-Jan-07
$
3,333.33
28-Dec-05
Multi Purpose
$
30,000.00
$
5,000.00
6-Junn06
$
5,000.00
30-Jun-06
$
6,000.00
11-Sep-06
$
6,000.00
18-Oct-06
$
10,000.00
28-Dec-05
Computer
$
12,000.00
$
1,000.00
28-Jun-07
$
4,000.00
5-Oct-07
$
1,000.00
22-Nov-07
$
4,000.00
Pledges Received
$144,000.00
10-Jan-06 Deck/Patio
Total In Kind
BRICK DONATIONS
Dec-04 2004 Brick donations
Jul-05 Jan - July Brick donations
Nov-22 Aug to Sep Brick Donations
Oct-18 Brick Donations
Nov-24 Brick Donations
Dec-01 Brick Donations
Jan-03 Brick Donations
Feb-13 Brick Donations
Apr-10 Brick Donations
Apr-28 Brick Donations
Jun-06 Brick Donations
Sep-06 Brick Donations
Nov-06 Brick Donations
Apr-07 Brick Donations
$ 14,909.35 $ 14,909.36
9,450.00
8,446.00
3,340.00
3,015.00
493.00
700.00
639.00
210.00
305.00
718.00
500.00
170.00
250.00
597,00
$ 42,286.39
-$ 42,286.39
$126,666.66
$ 14,909.35
-72-
COUNCIL - DECEMBER 11, 2007
Attachment #1
Jul-07 Brick Donations
Sub -Total Bricks
OTHER DONATIONS
15-Dec-05
3-Oct-07
19-Oct-07
21-Nov-07
Sub -total Other Donations
Total Received to date
13-Feb-06 Transferred to Town
Pledge Balance
TOTAL RAISED OR PLEDGED
Trillium Grant
CREDIT TOWARD COMMITMENT
$ 402.00
$ 29,235.00
$ 200.00
$ 11,500.00
$ 2,041.17
$ 20.00
$ 100.00
$ 200.00
$ 14,061.17
$184,872.18
-$126,692.35
58,179.83
$ 17,333.34
$ 202,205.52
$ 40,000.00
$ 242,205.62
-73-
COUNCIL - DECEMBER 11, 2007�
AGENDA ITEMg
Panizza, Bob
From: MacEachern, Evelina
Sent: Thursday, December 06, 2007 5:03 PM
To: Panizza, Bob
Subject: Re: MLS® N1272360 Leslie lands
Importance: Low
Can you please include this on next week's Council agenda.
Please print the attached listing to be included. -
Thank you,
Evelina
http://www.mis.ca/propertyDetails.aspx?&propertyId=6453955
1
-74-
mis.ca - Property Details N1272360
COUNCIL — DECEMBER 11, 2007
Page 1 of 1
VILS®: N1272360 For Sale:$1 `
-"- --"- ----"- Real Estate Type : Vacant Land PAUL R. FINLAYSON
Location : 15059 LESLIE ST SALESPERSON
AURORA, ON L4G 7C6 Telephone: 416.492-2000
General Description
Prime Business Park Development, Hwy 404 Frontage Just 5 Of Wellington, Next To Magna Hq, Hallgrove
Estates & Just S Of The State Farm He & Walmart Supercentre. Zoned, Draft Plan Approved & Ready To Go. 20
Minutes N Of Toronto. Phase 1 Environmental Being Performed.**** EXTRAS **** *Legal Description .
COLLIERS MACAULAY
NICOLLS(ONTARIO)
INC., BROKERAGE
245 YORKLAND BLVD,
STE. 200
TORONTO, Ontario M2J
1R1
Telephone: 416-492-2000
Fax: 416-492-0100
GORDCOOK
SALESPERSON
Telephone: 416-626-1600
Continued: Town Of Aurora, Regional Municipality Of York, Described As Part 1, Plan 65R-29982, Ontario
COLLIERS MACAULAY
Canada. *Other Listing Agents Are: Newton Leung 416-791-7202 &Jon Brahman 416-620-2861.
NICOLLS (ONTARIO)
INC„ BROKERAGE
-
185 THE WEST MALL, STE.
Landr
1600
TORONTO, Ontario M9O
51-5
Present Use : Other
Telephone: 416-626-1600
Fax: 416-620-2336
All information displayed is believed to be accurate but is not guaranteed and should be independently verified. No warranties or
representations are made of any kind.
http://www.mls.ca/prop6rtyDetails.aspx?&properFy7c=6453955 12/7/2007
COUNCIL - DECEMBER 11, 2007 -AGFNDA ITEM
TOWN OF AURORA �- -
AURORA COUNCIL REPORT No.LS07-047
SUBJECT: Aurora Heritage Centre - 22 Church Street Construction
FROM: Allan D. Downey, Director of Leisure Services
DATE: December 11, 2007
RECOMMENDATIONS
THAT Council approve the award of construction renovations for the Aurora Heritage
Centre - 22 Church Street to Rutherford Construction Incorporated based on Tender
results of LS2007-92 in the amount of $2,184,408; and
THAT Council approve an additional contingency allowance of 10% of the base bid
amount, $218,440, to account for additional work and potential changes to the
contract.
BACKGROUND
As an approved Capital Project for 2007 Tender LS2007-92 for construction renovations at
the Aurora Heritage Centre - 22 Church Street School was released on June 14t , 2007.
Budget for the project was set at $2,530,000 based on estimates provided by A.W. Hooker
and Associates Limited. A total of over 29 firms picked Tender documents and attended
the mandatory site meeting September 13"', 2007. LS2007-92 closed November 20t',
2007, a total of seven (7) firms submitted bids. All firms were asked to bid a base bid, for
general construction and alternate bids for additional items. The base bid for construction
included: 1) Interior demolition and removal 2) Structural 2) Carpentry, Dry -wall and
interior finishes 3) Mechanical (modifications to existing HVAC) and plumbing 4) Electrical
5) Millwork 6) Doors and Hardware 7) Flooring 8 ) Painting 9) Graphics and signage 10)
Labour and Supervision.
Staff have reviewed the base bids for compliance and provide the following summary:
Rutherford Construction Incorporated $ 2,184,408
Maram Building Corporation $ 2,249,000
Varcon Construction Corporation $ 2,263,707
M.J. Dixon Construction Limited $ 2,673,000
Nu -Build Construction Limited Non -Compliant
Rama -Con Incorporated Non -Compliant
Staff have also reviewed each bid for costing of alternate items
COMMENTS
A bid review Committee comprised of representatives from Legal Services, Purchasing,
Leisure Services and the Project Architect has reviewed all bids.
./2
—76—
COUNCIL - DECEMBER 11, 2007
December 11, 2007 . - 2 - Report No. LS07-047
The bid Committee recommends proceeding with an award to Rutherford Contracting
Incorporated, the lowest compliant base bid and bid for alternates for LS2007-92, for
completion of construction renovations at the Aurora Heritage Centre - 22 Church Street.
Rutherford Construction Incorporated has previous experience with large scale institutional
projects and heritage projects including; The Aurora Seniors Centre, Lester B. Pearson
Public School, Bayview Hill Elementary School and the Heritage Train Station in Aurora.
Staff recommends proceeding with adjustments to the Cultural Spaces Canada grant
application to proceed with funding for the alternate items bid by Rutherford Construction
Incorporated. The amount bid for all alternates including is $889,900.00. The alternates
included with the grant application are: 1) Additional framing and millworkfor a retail outlet
2) Improved moldings and trim work in the multi -purpose room 3) New Geothermal Heating
System and upgrades to Air Conditioning System 4) Improved lighting fixtures in multi-
purpose room 5) Picture hanging rails 6) New windows to ground and upper levels, 7)
Roller Shades to all windows.
Although the Tenders for LS2007-92 provided bids for alternates, these did not form part of
the base bid'amount. Council may approve proceeding with the scope of work in the base
bid amount only.
OPTIONS
Council may wish to consider not awarding the Tender at this time until the operational
review is complete for the Aurora Heritage Centre.
FINANCIAL IMPLICATIONS
The construction budget for the project is $2,409,960. Staff are recommending award of
contract for $2,184,408plus a 10% contingency of $218,440 for a total award of
$2,402,848.
CONCLUSIONS
Staff recommends proceeding with an award to Rutherford Construction, the lowest
qualified bid for LS2006-92, for completion of renovation and construction work at 22
Church Street and that the remaining funding be retained until future costing for the Belfry
is determined and the Town receives notification regarding the disposition of the Cultural
Spaces Grant Application. Upon approval by Council and execution of contract documents
the construction phase of the project can commence on schedule. Delay in approval will
add approximately six (6) weeks to the projected schedule. Anticipated completion of
construction of all works listedin the base bid documents is June 2008. All bid pricing for
base bid and alternates will be held for 120 days.
..../3
-77-
COUNCIL - DECEMBER 11, 2007
December 11, 2007 - 3 - Report No. LS07-047
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity
Goal C: Promote a healthy environment that fosters social and physical well being
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective 1132: Promote and market the beauty and uniqueness of the historic and natural
areas throughout Aurora
Objective 133: Plan for the preservation and the restoration of local heritage areas and
buildings
Objective Cl: Maintain, respect, preserve and enhance natural environment, natural
heritage and green spaces
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
Attachment # 1; Letter from Lynch and Comisso Architects.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, December 5, 2007.
Prepared by., Aaron Karmazyn, Manager Facilities & Property - Ext. 4323
Allan D. Downey F) S. Rogers
Director of Leisure Services Chief Administrative Officer
21"
COUNCIL - DECEMBER 11, 2007
ATTACHMENT
Lynch+Comisso
ARCHITECTS
6 December 2007
Al Downey, Director of Leisure Services
Town of Aurora
I Municipal Drive, Box 1000
Aurora, Ontario L4G 6f 1
Re: LS 2007-92 22 Church Street Tender
Recommendation
Dear Mr. Downey:
Lynch + Comisso Architects received and reviewed the bids submitted on the 20th of November
2007 for the construction work at 22 Church Street in Aurora. The Base Bid, Base Bid
Breakdown of unit costs, and bid amounts for Alternates were reviewed and scrutinized for
detail and completeness. The two lowest bids were NuBuild Construction Ltd. and Rutherford
Construction Ltd.
The bid submitted by NuBuild Construction Ltd. was found to be non -compliant.
The bid submitted by Rutherford Construction Ltd was a complete bid. The references
submitted by Rutherford Construction Ltd. were for projects of a similar nature, scope and size,
including many institutional projects. In addition, when contacted, their references indicated
good attention to detail, excellent site supervision and completion of projects on time and on
budget -
Therefore, based on our consideration of the Base. Bids, Base Bid Breakdown of unit costs, bid
amounts for Alternates, and references, we recommend the bid be awarded to Rutherford
Construction Ltd.
Sincerely Yours,
Steven Comisso, OAA
Partner, Lynch + Comisso Architects
Cc: Aaron Karmazyn, Manager of Facilities and Property
570 Annette Street
Toronto, Ontario
M65 2C2 Canada
416 762-2778 tO
416 762.9020 fax
waw nchcomiswxom
-79-
COUNCIL — DECEMBER 11, 2007
14DENDA ITEM 'j()
TOWN OF AURORA
AURORA COUNCIL REPORT No. PL07-150
SUBJECT: Draft Plan of Subdivision and Zoning By-law Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Aurora
Part of Lot 16, Concession 2, E.Y.S
File Numbers: D12-014A & D14-04-01
FROM: Sue Seibert, Director of Planning and Development Services
DATE: December 11, 2007
RECOMMENDATIONS
THAT the proposed Plan of Subdivision D12-014A prepared by Brutto Consulting
dated April 3, 2006, revised October 24, 2007, including a neighbourhood park, be
draft approved subject to the Schedule of Conditions of Draft Approval, attached
hereto as Appendix "A'; being fulfilled prior to final approval,
THAT 61 units of sewage and water capacity be allocated to the Polsinelli lands,
described as Part of Lot 16, Concession 2, East of Yonge Street; and,
THAT Council enact Implementing Zoning By-law 4964-07.D.
BACKGROUND
Location/Land Use
The subject property is located at the north-east corner of Bayview Avenue and Vandorf
Sideroad and is municipally known as 14575 Bayview Avenue. The lands are legally
described as Part of Lot 16, Concession 2, E.Y.S. and has the following characteristics:
• a total site area of 9.78 hectares (24.16 acres);
• frontage along both Bayview Avenue and Vandorf Sideroad;
• a landform feature is present on the eastern portion of the property;
• a watercourse running in a north-westerly direction bisects the northern portion of
the property from the south; and,
• existing structures on site are: house, barn, and garage.
Application Background
The applicants, Stefano and Rose Polsinelli, submitted the subject Draft Plan of
Subdivision and Zoning By-law Amendment applications on January 23, 2001. The
COUNCIL - DECEMBER 11, 2007
December 11, 2007 - 2 - Report No. PL07-1
applications have been presented at two Public Planning Meetings; June 28, 2006; and
May 23, 2007. On November 13, 2007, Council considered staff report PL07-117 which
communicated the status of the outstanding issues noted in the previous Council resolution
(May 23, 2007), and recommended approval of the 61-unit draft plan of subdivision and
implementing Zoning By-law. Upon consideration of this report, Council resolved:
"THAT the matter be referred back to staff; and
THAT staff be requested to work with the applicant to come up with an
THAT staff provide a breakdown of the three standard categories of
parks and the service standards for each of these parks; and
THAT staff work with the applicant toward linking the northern corner
of the subiect lands with the east -west trail system; and
THAT staff advise how much funding can be recovered from this project
through development charges; and
THAT staff provide the costs and figures involved in reassembling the
Ashton Barn as outlined in clause 82 of the conditions of draft
approval; and
THAT approval of 61 units of sewage and water capacity be allocated,
subject to the applicant providing a legally binding undertaking to not
allow occupancy until the South Aurora Reservoir is operational."
The purpose of this report is to address the above noted resolution.
COMMENTS
Re: THAT staff provide a breakdown of the three standard categories of
parks and the service standards for each of these parks;
The three standard categories of parks and their respective service standards are as
follows:
1) Neighbourhood Parks: are parks that primarily meet the needs of pre-school and
elementary school aged children and range in size between 0.2 to 4.0 hectares
(0.5 to 10 acres). These parks traditionally offer year-round active recreational
opportunities and may contain play equipment, facilities for creative expression
_81—
COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 3 - Report No. PL07-160
(sand, water, snow), as well as seats and tables. Neighbourhood parks have a
service radius of 0.4 to 0.8 kilometres and have a ratio of 1.5 hectares (3.7
acres) per 1,000 residents. ( See Figure 5)
2) Community Parks: are parks that are 4.0 to 8.0 hectares (10 to 20 acres) in size
that meet active.and passive recreational needs of people living in more than a
short walking distance. The.service.radius for these parks range from 1.6 to 2.4
kilometres, and have a ratio of 2.5 hectares (6 acres) per 1,000 residents.
3) Passive and Linear Open Space: provide primarily passive recreation and trails
for the entire community at a ratio of 1 hectare (2.5 acres) per 1000 residents.
Such open space networks serve non -motorized movements such as walking,
jogging, cycling, and cross country skiing.
The estimated population projection for the proposed development is 221 persons (3.3
persons per detached dwelling unit). Given that the subject lands are bordered by arterial
roads to the west and to the south, and there will be limited future development to the north
and to the east, Staff consider it equitable to provide a Neighbourhood Park within this
development. Accordingly, parkland dedication has been pursued by Staff. The Planning
Act affords a municipality the ability to acquire a maximum of 5% of the land with a plan of
subdivision for parklands purposes. The 0.67 hectare (1.66 acre) Neighbourhood Park,
which is located adjacent to a 1.04 hectare (2.57 acre) Open Space block, represents 6.8%
of the subject lands. The precise location and configuration of the park is representative of
extensive discussions between Staff and the applicant to address parkland, landform
conservation, and Oak Ridges Moraine trail connection objectives prescribed by Official
Plan policies. The location and configuration of the park will afford a complimentary grade
transition between "Street A" to the adjacent knoll feature (open space block) to the east.
Such a trail has the potential continuing through the Hydro corridor and into future Open
Space systems to the east. Smooth grade transitions within Open Space Systems are
considered essential in developing an effective trail network. As such, Staff are of the
opinion that the proposed park equitably achieves parkland, landform conservation, open
space, and trail system objectives.
Re: THAT staff advise how much funding can be recovered from this project
through development charges;
The table on the next page summarizes development charges as of June 8, 2007. Using
current development charges, a total of $68,381.00 (61units x $1,121.00) would be
collected for park and facility purposes.
Development Charges
By-law 4533.04.E
Single Detached Units
Corporate
$345.00
Mm
COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 4 - Report No. PL07-150
Fire
$452.00
Parks and Facilities
$1,121.00
Indoor Rec
$4,312.00
Library
$780.00
Public Works
$353.00
Transportation
$1,675.00
Water
$941.00
Sanitwy Sewer
$895.00
TOTAL DC PER UNIT
$10,875.00
In addition to development charges, draft condition #35 requires the owner contribute a
one-time financial contribution of 25% of the total cost of plant material installations on
municipal lands within the subdivision, excluding the works within the realigned
watercourse. These funds can be used for park maintenance purposes if desired. Prior to
this development, it was common practice to collect a 25% contribution only for those
additional landscape features that were required by specific design guidelines (e.g.
landscape works and entry features along the east side BayviewAve between Wellington
Street East and St. John's Sideroad). Thus, condition #35 reflects a requirement that the
owner pay higher maintenance fees than what previous subdivision developers in the Town
have had to traditionally pay save the Brookvalley development.
Re: THAT staff work with the applicant toward linking the northern corner of the
subject lands with the east -west trail system:
This matter was considered by the Trails Sub -Committee on November 16, 2007. Upon a
detailed review of the proposed draft plan, the Trails Sub -Committee has reached the
following recommendation to be submitted to the Leisure Services Advisory Committee:
"The Committee recommends that a six metre (6m) strip of land along the entire north
edge of the Sifton land be set aside for a trail corridor, at the draft plan stage of any future
development. This land is to be set aside in the form of an easement or open space block
for the future major east -west corridor.
The Committee also recommends that due to the availability of the hydro corridor as
connector lands, that there is no need to obtain any more concessions for trail lands
from the Polsinelli Development. This is premised on the assumption that the hydro
corridor lands would be available as trail corridor lands if need be similar to the existing
arrangement in the Bayview Wellington area"
O`'
COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 5 -. Report No. PL07-150
Sifton Property
aAa<a
a.a" nox
Trail/walkway
Accordingly, no changes are required to the subject plan to address trail system objectives.
Re: THAT staff provide the costs and figures involved in reassembling the
Ashton Barn as outlined in clause 82 of the conditions of draft
approval;
Staff contacted John Shaw, who is a carpenter that has recently completed the restoration
of the Hillary House Barn (within budget), to provide reassembly estimates of the Ashton
Barn. General estimate figures based on the scale and preliminary inspection indicate
that for a basic level -construction of the barn for a storage use would cost approximately
$80,000 to $100,000. For a more accurate and historic restoration, including a wood
shingle roof, an upgraded foundation and exterior cladding, etc., the rebuilding would be in
the range of $150,000 to $200,000.
As noted by draft condition #82, the applicant has agreed to document and undertake the
dismantling and transportation of the Ashton Barn to a location within the Town,
COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 6 - Report No. PL07-150
determined by Town at the owner's expense. Further the owner has voluntarily offered to
increase the financial contribution from $2,000.00 to $5,000.00 toward the
reconstruction/reuse of the Ashton Barn.
Re:
development:
Given that the applicant has agreed to:
1) exceed statutory parkland dedication requirements;
2) document and undertake the dismantling and transportation of the Ashton Barn, as
well as contribute $5,000.00 towards its reassembly/reuse;
3) provide a one-time financial contribution of 25% of the total cost of plant material
installations on municipal lands within the subdivision, excluding the works within
the realigned watercourse; and
4) comply with making additional park and facility payments by way of Development
Charges,
Staff are of the opinion that an equitable solution to address the cost of the proposed park,
together with achieving municipal heritage objectives, is achieved through the subject
proposal.
Re: THAT approval of 61 units of sewage and water capacity be allocated,
subject to the applicant providing a legally binding undertaking to not
allow occupancy until the South Aurora Reservoir is operational."
COUNCIL — DECEMBER 11, 2007
December 11 2007 - 7 -- Report No. PL07-150
The applicant has submitted the required undertaking agreement, which has been
reviewed by and is to the satisfaction of, the Town of Aurora Legal Services division.
Summary
Staff support the proposed development, which includes parkland dedication. However,
should Council find that the Town is better served by not providing parkland, and would
rather infill in the park with more residential units and collect 5% cash -in -lieu, it is requested
that Council direct Staff accordingly. To aid Council in this consideration, Figure 3
illustrates a concept plan that replaces the proposed parkland with seven (7) residential
units and provides for a six metre (6m or 20ft) wide east -west trail connection from StreetA
to the to the landform feature. This concept plan has been submitted by the applicant
without supporting technical information (grading plan, etc.) and has not been reviewed by
Staff. It is for conceptual consideration only. From an initial inspection, Leisure Services
has advised that the slope of the six metre (6m or 20 ft)wide trail may not be suitable given
the grading works that would have to occur to accommodate the adjacent residential
development. As such, the feasibility of this trail connecting to the open space block (knoll
feature) is not yet known.
OPTIONS
Council has the options of:
1. Draft Approving the Plan of Subdivision and Implementing Zoning By-law, based on
the attached appendices; or
2. Directing staff to provide additional information, modify or add draft plan conditions,
as well as modify provisions of zoning by-law, or
3. Directing staff to bring back a report with a revised plan that does not provide
parkland, and infills the park site with more residential units, (Alternative Conceptual
Plan Figure 4) and collect 5% cash -in -lieu.
PROVINCIAL POLICY STATEMENT
The subject proposal is consistent with the provisions of the Provincial Policy Statement.
SERVICING ALLOCATION
Council has an approved servicing allocation policy and matrix, listing applications suitable
forthe allocation of services. The latest approved matrix is dated M9rch 20, 2007, in which
the subject application was tied with Stirling Cook and was ranked 4yh. It is noted that
Stirling Cook has since been draft approved and has been allocated 22-units of servicing
capacity. Should Council determine that the proposal is to receive allocation, it is
anticipated that the required 61 units will be derived from the remaining 190 units provided
I■
COUNCIL — DECEMBER 11, 2007
December 11, 2007 - 8 - Report No. PL07-150
by the Region of York. If Council chooses to eliminate the park 67 units of servicing
allocation would be required.
FINANCIAL IMPLICATIONS
Payment of Development Charges and other financial obligations of the developer will be
outlined in the subdivision agreement.
CONCLUSIONS
The subject draft plan of subdivision proposes a 61 unit residential development within the
2A development area. The subject plan and proposed rezoning is considered to conform
to the Official Plan policies contained within Official Plan Amendment 20. The proposed
Draft Plan of Subdivision and implementing by-law have been reviewed by relevant staff
and external agencies. Accordingly, the attached implementing Zoning By-law and
Conditions of Draft Approval can be presented to Council for consideration at this time.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to promote a sustainable community that respects
its historic culture and character and embraces diverse cultural development and renewal
in harmony with sound environmental management and business development activity.
The subject applications will facilitate this objective through the creation of this new
residential neighbourhood.
ATTACHMENTS
Figures
Figure 1 — Location Plan
Figure 2 Proposed Draft Plan
Figure 3 — Proposed Draft Plan Containing Staff Notes
Figure 4 —Alternative Conceptual Draft Plan (no park)
Figure 5- Park Service Area
Appendices
Appendix A — Conditions of Draft Plan Approval
Appendix B — Implementing Zoning By-law 4964-07.D
Reference Reports
Council has considered previous reports related to this application. Recent reports include:
COUNCIL - DECEMBER 11, 2007
December 11. 2007 - 9 -
PL07-117, General Committee Report dated November 6, 2007
PL07-063, Public Planning Meeting Report dated May 23, 2007
PL06-088, Public Planning Meeting Report dated June 28, 2006
PRE -SUBMISSION REVIEW
Management Team Meeting - December 5, 2007
Prepared by: Andrew Harper, Planner
Extension 4349
Su eibjh, M.C.I.P., R.P.P. G
Dir ctor of Planning and Development
Services
John S. Rogers
C.A.O.
No. PL07-150
VANDORF SI
LOCATION PLAN
APPLICANT: STEFANO AND ROSE POLSINELLI
FILES: D14-04-01 & D12-01-1A
N 0 50 100
A %;-,� AuitpRA
Metres
FIGURE 1
l —H,. Plan rravfad by tho Tnwn of Aurora Plannino DBDartment,
Updated on November 2nd, 2007. Data provided by Region of York.
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