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AGENDA - General Committee - 20070320GENERAL 00 AGENDA N0.07-16 TUESDAY, 7:00 P.M. ITTEE 20, 2007 COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE 14/03/07 AURORA TOWN OFAURORA GENERAL COMMITTEE MEETING AGENDA NO. 07-16 Tuesday, March 20, 2007 7:00 p.m. Council Chambers Councillor Collins-Mrakas in the Chair I DECLARATIONS OF PECUNIARY INTEREST II APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 07-12, February 20, 2007 pg. 1 Special General Committee Meeting Minutes, 07-13, February 22, pg. 16 2007 RECOMMENDED: THAT the General Committee Meeting minutes 07-12 and the Special General Committee Meeting minutes 07-13, be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 07-16 Page 2 of 7 Tuesday, March 20, 2007 VI NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS VII DELEGATIONS (a) Representative from the Aurora Historical Society Re: Item 3 — LS07-007 - Church Street School Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX CLOSED SESSION Personal, Property and Legal Matters RECOMMENDED: THAT this committee proceed into Closed Session to address a personal , property and legal matters. X ADJOURNMENT General Committee Meeting No. 07-16 Page 3 of 7 Tuesday, March 20, 2007 AGENDA ITEMS 1. TSAC07-01 — Traffic Safety Advisory Committee Meeting pg. 20 Minutes — March 7, 2007 RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the March 7, 2007 meeting be received and the recommendations contained therein be adopted. 2. EDAC07-01 — Economic Development Advisory Committee pg. 26 Meeting Minutes — March 8, 2007 RECOMMENDED: THAT the Economic Development Advisory Committee Meeting minutes from the March 8, 2007 meeting be received and the recommendations contained therein be adopted. 3. LS07.007 — Church Street School pg. 32 RECOMMENDED: THAT Council receive this report and presentation as information; and THAT Council approve sufficient funding in the 2007 Capital Budget to complete the renovations of Church Street School; and THAT staff report back to Council regarding the construction administration process for the renovations; and THAT staff report back to Council regarding an amended agreement with the Aurora Historical Society. General Committee Meeting No. 07-16 Tuesday, March 20, 2007 Page 4 of 7 4. PL07-015 — Application to Amend the Zoning By-law Brookvalley Developments (Aurora) Ltd. 14425 Bayview Avenue, Aurora Part of Lot 15, Concession 2, E.Y.S. File D14-06-05 7 RECOMMENDED: pg. 36 THAT Council enact implementing Zoning By-law Amendment being By- law 4891-07. D; and THAT report PL07-015 be received as information. PL07-020 — Servicing Allocation Matrix RECOMMENDED: THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council and used to determine applications that may be considered for allocation. PL07-024 — Planning Applications Status List RECOMMENDED: THAT the Planning Applications Status List be received for information. LS07-006 — York Region Neighbourhood Services Inc. RECOMMENDED: THAT Council authorize staff to continue with the existing agreement until August 21, 2011 and commence termination procedures in accordance with the agreement, when conditions merit. 8. ADM07-001— 2006 Annual Report pg. 132 (Performance Measures Report. Card 2006 to be distributed as an additional item at the meeting) RECOMMENDED: THAT report ADM07-001 — 2006 Annual Report for the Town of Aurora be received for information. General Committee Meeting No. 07-16 Tuesday, March 20, 2007 Page 5 of 7 9. Correspondence from Arlyn Balaban (Kaluski) pg. 138 Re: Bill 171 — Social Workers Excluded from Psychotherapy Act RECOMMENDED: THAT General Committee provide direction on this matter. General Committee Meeting No. 07-16 Page 6 of 7 Tuesday, March 20, 2007 10. Correspondence from Toronto Police Service pg. 143 Re: Special Olympics Ontario RECOMMENDED: THAT General Committee provide direction on this matter. 11. Correspondence from Natural Resources Canada pg. 147 Re: New Program for Energy Conservation in Construction of Affordable Housing RECOMMENDED: THAT the correspondence from Natural Resources Canada regarding a new program for energy conservation in the construction of affordable housing be received for information. 12. Correspondence from Joe Bentolila, President, Aurora Minor pg. 153 Hockey Association Re: OHF Championships RECOMMENDED: THAT General Committee provide direction on this matter. 13. PW07-002 — Downtown Core Area Parking Study pg. 154 RECOMMENDED: THAT report PW07-002 be received for information. 14. CS07-016 — Council Pending List pg. 175 RECOMMENDED: THAT report CS07-016 — Council Pending List be received for information. General Committee Meeting No. 07-16 Tuesday, March 20, 2007 Page 7 of 7 15. 16. CS07-015 - Taxi By-law Amendment - Brokerages RECOMMENDED: pg. 234 THAT report CS07-015 regarding the licensing of taxi brokerages be received; and THAT the Town's Taxi Licensing By-law be amended to delete the provision that restricts the maximum number of taxis that a brokerage can dispatch in the Town of Aurora. CS07-017 — Reschedule General Committee Meeting RECOMMENDED: pg. 238 THAT the General Committee meeting of Tuesday, April 3, 2007 be rescheduled to Wednesday, April 4, 2007 to accommodate a religious holiday; and THAT the Accessibility Advisory Committee meeting of Wednesday, April 4, 2007 be rescheduled to Wednesday, April 11, 2007. 17. PL07-021 — Site Plan Application and Implementing Zoning pg. 240 By-law Amendment Whitwell Developments Limited (SmartCentres) — Wal-Mart Part of Lot 21, Concession 3 (Block 1 and Pt. Block 2, Plan 65M-3819) Files D14-09-06 and D11-01-06 RECOMMENDED: THAT Implementing Zoning By-law 4896-07.D be enacted; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute the site plan agreement between Whitwell Developments/ SmartCentres and the Town of Aurora respecting the construction of Phase 1 of the regional commercial shopping centre at the north east corner of Wellington Street East and First Commerce Drive. GENERAL COMMITTEE - MARCH 20, 2007 AuioxA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-12 Council Chambers Aurora Town Hall Tuesday, February 20, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor Marsh in the Chair; Mayor Morris Councillors Collins-Mrakas, Gaertner, Granger, MacEachern, McRoberts and Wilson MEMBERS ABSENT Councillor Buck was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Marsh called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved: ➢ Delegation c— Mr. Paul English, Trillium Consulting Re: Item 9 — Parking on Trillium Drive CARRIED ❑I ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, No. 07-09, February 3, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-09 be adopted. CARRIED -1- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 2 of 15 Tuesday, February 20, 2007 General Committee Meeting Minutes, No. 07-10, February 6, 2007 General Committee recommends: THAT the General Committee Meeting minutes 07-10 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 6, 9, 10, 11, 12 and 14 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. FS07-006— Council and Local Board Members Remuneration and Expenses for2006 THAT report FS07-006, Council and Local Board Members Remuneration and Expenses for 2006, be received. 4. PL07-009—Zoning By-law Amendment Application Removal of (H) Holding Prefix Preserve Homes Corporation Part of Lot 21, Concession 2, EYS 65M-3945 and 36M-3946 File D14.02-07 THAT Council enact By-law 4882-07.D to remove the Holding (H) prefix from the lands described as 65M-3945 and 65M-3946 being Part of Lot 21, Concession 2, EYS to allow the subject lands to be developed for residential purposes. 5. PL07-012— Application for Minor Site Plan Approval York Region District School Board Lester B. Pearson Public School 15 Odin Crescent Block A, Plan M-87 File Dll-01-07 THAT report PL07-012 be received as information. PL07-016— Planning Applications Status List THAT the Planning Applications Status List be received as information. -2- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 3 of 15 Tuesday, February 20, 2007 PL07.017— Official Plan Amendment and Zoning By-law Amendment Applications York Catholic District School Board 59 Industrial Parkway North, 250, 260, 270, 280, 282, 286, 290, 294 & 298 Wellington Street East Northeast area of Wellington Street East and Industrial Parkway North Files D09-05-06 and D14.14.06 THAT Council receive as information the following overview of Official Plan Amendment and Zoning By-law Amendment Applications, D09-05-06 and D14-14-06 scheduled for a Public Planning Meeting to be held on March 28, 2007. 13. CS07.012 — Print Management Analysis Project THAT the Town engage the services of The More Group to implement Phase 2 of the Print Management Analysis Project at a proposed cost of $7,200 plus taxes; and THAT the amount be funded from the reserve account. CARRIED VI NEWBUSINESS/GENERAL INFORMATION -COUNCILLORS Mayor Morris gave Notice of Motion under the Procedural By-law, section 4.4 (a) and 4.4 (d) — Conduct of Members. Councillor MacEachern inquired as to the timing of receiving an update on the Municipal Act, to which the Town Solicitor responded that it would be coming forward at the March 20, 2007 General Committee meeting. Councillor MacEachern requested clarification on the comment in the local paper regarding the ongoing issue with Aurora Cable Internet, to which the CAO responded that the Town has done everything it can do to this point and that the matter is now in the hands of the Ministry of the Environment. Councillor Gaertner arrived at 7:10 p.m. Vll DELEGATIONS (a) Mr. Harold Sellers, Executive Director, Oak Ridges Trail Association Re: The Moraine For Life Adventure Relay Mr. Harold Sellers addressed General Committee to provide an overview of the annual awareness and fundraising event - The Moraine For Life Adventure Relay and Scavenger Hunt. Mr. Sellers advised that the event will take place on June 16 & 17, 2007 and that the purpose of the event is to: - educate people about the Oak Ridges Moraine and its end -to -end trail network - encourage the sustainable use and enjoyment of the trail and surrounding area while exposing more people to the beauty and importance of the region - promote the trails for healthy physical activity -3- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 4 of 15 Tuesday, February 20, 2007 Mr. Sellers requested monetary support from the Town of Aurora in the amount of $3,000 in order to help ensure a successful event and promote Aurora on-line, in the media and through participant kits. General Committee recommends: THAT the comments of the delegate be received; and THAT the matter be referred to the Environmental Advisory Committee; and THAT the financial request be referred to budget deliberations. CARRIED General Committee recommends: THAT General Committee waive the Procedural By-law to allow Mr. Greg Baxter 15 minutes for his presentation. CARRIED (b) Mr. Greg Baxter, Account Manager, Municipal Relations Municipal Property Assessment Corporation (MPAC) Mr. Greg Baxter addressed General Committee to provide an overview on the Municipal Property Assessment Corporation, covering such topics as: the Ontario Model of Property Assessment, a corporate overview, an overview on current value assessments, customer service, local activities, future actions and the Ombudsman's Report. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED Councillor Wilson arrived at 7:35 p.m. (c) Mr. Paul English, Trillium Consulting Re: Item 9 — Parking on Trillium Drive (Added Item) Mr. Paul English addressed General Committee to request that the matter regarding parking on Trillium Drive be referred back to the Traffic Safety Advisory Committee for further consideration, and that a comprehensive study of the area be completed before making a decision on the matter, and that the new parking prohibition signs not be installed until the matter is dealt with by the Traffic Safety Advisory Committee. General Committee recommends: THAT the comments of the delegate be received for information and that item 9 be brought forward for discussion. CARRIED -4- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 5 of 15 Tuesday, February 20, 2007 9. Memorandum from Director of Public Works Re: Parking on Trillium Drive General Committee recommends: THAT the matter regarding parking on Trillium Drive be referred back to the Traffic Safety Advisory Committee for further consideration, including a comprehensive study of the area, referred to in Council's April 11, 2006 directive. CARRIED Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION LS07-004— Allocation of Machell Park Playing Fields General Committee recommends: THAT report LS07-004 be received for information. DEFEATED General Committee recommends: THAT General Committee waive the Procedural By-law in order to allow Mr. Ken Denouden of Joker's Hill Horse Shows to answer questions. CARRIED (d) Mr. Ken Denouden, Joker's Hill Horse Shows Re: Item 1 — LS07.004— Allocation of Machell Park Playing Fields Mr. Ken Denouden responded to questions from General Committee regarding the relevance of holding the horse show on the dates in question. Mr. Denouden indicated that the Aurora Horse Show has been in Aurora for at least 45 years and that the dates have been set for the past 10 years. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT General Committee waive the Procedural By-law in order to allow Ms Nina Douvinos of the Aurora Youth Soccer Club to answer questions. CARRIED (a) Ms Nina Douvinos, V.P. Houseleague, Aurora Youth Soccer Club Re: Item 1 — LS07.004 — Allocation of Machell Park Playing Fields Ms Nina Douvinos responded to questions from General Committee regarding the situation that the Aurora Youth Soccer Club is facing relating to accessibility to various fields. Ms Douvinos indicated that, due to the loss of fields at St. Andrew's College, Dr. G.W. Williams and at Lester B. Pearson, the club is having difficulty placing the approximately 3,500 players. -5- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 6 of 15 Tuesday, February 20, 2007 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT the matter be referred to staff to meet with Joker's Hill Horse Shows and the Aurora Youth Soccer Club in an effort to arrive at a workable solution, including consideration of the option of the horse show being held on the Magna field, and identifying the hours that the Aurora Youth Soccer Club requires for the season; and THAT the Aurora Agricultural Society be given an opportunity to comment. CARRIED 14. PL07-013 - Release for Registration -Phase 2 Minto Communities (Toronto) Inc. Part of Lot 23 Concession 2 EYS File D12-01.4A General Committee recommends: THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement between The Corporation of the Town of Aurora and Minto Communities (Toronto) Inc. in accordance with the draft approval conditions dated May 28, 2002, revised July 12, 2005, subject to the provision of financial payments. and securities as set out on Schedules "K" and "L" of the Agreement substantially in the form attached; and THAT the Mayor and Clerk be authorized to execute all documents necessary to give effect to same. CARRIED 2. LS07.005— Early Approval of Artificial Turf Sports Field Construction, Reconstruction of Aurora Heights Drive from Yonge Street to Foreht Crescent, Laurentide Avenue, and Illingworth Court, and Reconstruction of Machell Park Parking Lot General Committee recommends:. THAT Council approve the following projects in advance of final approval of the remainder of the 2007 Capital Budget: 1) Artificial Turf Sports Field Construction Project at Sheppard's Bush;and 2) Reconstruction of Aurora Heights Drive from Yonge Street to Foreht Crescent, Laurentide Avenue, and Illingworth Court; and 3) Reconstruction of Machell Park Parking Lot; and THAT staff be directed to report to Council with the results of the tendering processes for the projects; and GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07.12 Page 7 of 15 Tuesday, February 20, 2007 THAT approval of the artificial sports field is subject to its outcome not adversely affecting the needs of the Aurora Youth Soccer Club. CARRIED 6. PL07-014—Zoning By-law Amendment Application Antonios & Sylvia Petratos 100 Old Yonge Street Part Lot 84, Concession 1 EYS File D14-16.06 General Committee recommends: THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-16-06, scheduled for the March 28, 2007 Public Planning Meeting.'.' CARRIED 10. Motion from Councillor Collins-Mrakas Re: Ad -hoc Committee to Address the Issue of Graffiti within the Town of Aurora General Committee recommends: WHEREAS, there is considerable community concern regarding graffiti within the Town of Aurora; and WHEREAS, citizens of Aurora value their homes and businesses and the welfare and safety of their children and themselves; and WHEREAS, graffiti is an on -going issue which may impact businesses, property values and community safety concerns; and WHEREAS, graffiti can have a negative impact on the Town's strategic economic development initiatives; and WHEREAS, the protection and enhancement of Aurora's built and natural environment are of paramount concern to our community; and WHEREAS, other municipalities within the GTA have recognized the importance of implementing graffiti abatement programmes; BE IT THEREFORE RESOLVED that Council forms an ad -hoc committee, with a six month term, to address specifically the issue of graffiti within the Town of Aurora, building upon current and past initiatives, working in partnership with York Regional Police, the Crime Prevention Sub - Committee of York Regional Police, Town staff, community groups, the business community and concerned Aurora citizens, to develop recommendations for a graffiti abatement programme; and THAT staff assist with the preparation of the terms of reference. CARRIED -7- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 8 of 15 Tuesday, February 20, 2007 11. CS07.010 — Proposed Amendments to the Procedural By-law General Committee recommends: Special Meetings THAT section 2.5 be deleted and replaced with: a) the head of Council may at any time call a special meeting; and b) upon receipt of a petition of the majority of the members of Council, the Clerk shall call a special meeting for the purpose and at the time mentioned in the petition. CARRIED General Committee recommends: Advisory Committee Presentations at General Committee THAT the Order of Business for General Committee be amended to recognize and permit a committee representative of each Advisory Committee to do their presentation: A Declaration of Pecuniary Interest ➢ Approval of the Agenda ➢ Adoption of the Minutes ➢ Determination of Items Requiring Separate Discussion ➢ Adoption of Items Not Requiring Separate Discussion ➢ Delegations ➢ Presentations by Committee Representative `r Consideration of Items Requiring Separate Discussion ➢ New Business/General Information- Councillors ➢ Closed Session y Adjournment CARRIED General Committee recommends: Public Service Announcements THAT a new section be added in the Order of Business, early in the agenda, to allow for public announcements such as special events and grand openings, as follows: Declarations of Pecuniary Interest ➢ Approval of the Agenda s Open Forum Public Service Announcements Adoption of the Minutes ➢ Presentations ➢ Determination of Items Requiring Separate Discussion ➢ Adoption of Items not Requiring Separate Discussion ➢ Delegations 9 Consideration of Items Requiring Separate Discussion Y Regional Report > New Business/General Information - Councillors i Reading of By-laws ➢ Closed Session ➢ Adjournment CARRIED -8- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 9 of 15 Tuesday, February 20, 2007 General Committee recommends: Duties of the Chair THAT the following section be added to the Procedural By-law: Section 4.2 (j) To inquire with any members of the audience that may be present at the meeting regarding items on the agenda, and to entertain a motion of Council or Committee to bring those items forward for discussion, in numerical order, earlier in the meeting. CARRIED General Committee recommends: Definitions THAT the definition of meeting be added to Section 1 of the Procedural By-law, as follows: "Meeting" means any regular, special, committee or other meeting of a council, of a local board or of a committee of either of them. CARRIED General Committee recommends: Open Forum THAT Sections 2.7(a) and 3.1 of the Procedural By-law be amended as follows: 2.7 (a) Council shall generally hold Its meetings at the Town Hall on the second and fourth Tuesday of each month at 7:00 p.m. determined by w^uasil unless Council meets in a Special meeting called pursuant to the terms of this By-law or unless Council authorizes 'holding any meeting at a different location or date or time and notice thereof has been provided in accordance with the provisions of this By-law. 3.1 Open Forum shall. be considered a part of the formal order of business of Council. Any ratepayer of the Town of Aurora is entitled to make a deputation to Council on a matter that is or is not on the Agenda of Council provided the maximum time allotted is five minutes for each delegate and the total time of all delegates for this portion of the Agenda be restricted to twenty minutes. CARRIED General Committee recommends: Open Meetings — Exceptions That Section 2.8 of the Procedural By-law be amended and renumbered and that the balance of the section be maintained, as follows: 2.8 (1) Except as provided in this section, all meetings shall be open to the public. GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 10 of 15 Tuesday, February 20, 2007 (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is: a) the security of the property of the municipality or local board; b) personal matters about an identifiable individual, including municipal or local board employees; c) a proposed or pending acquisition or disposition of land for municipal or local board; d) labour relations or employee negotiations; e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and g) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act. (3) A meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council, Board, Commission or other body is the head of an institution for the purposes of that Act. (4) Before holding a meeting or part of a meeting that is to be closed to the public, a municipality or local board or committee of either of them shall state by resolution, a) the fact of the holding of the closed meeting; and b) the general nature of the matter to be considered at the closed meeting. (5) Subject to subsection (6) a meeting shall not be closed to the public during the taking of a vote. (6) A meeting may be closed to the public during a vote if, subsection (2) or (3) permits or requires the meeting to be closed to the public; and the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality, local board or committee of either of them or persons retained by or under a contract with the municipality or local board. (7) Formal minutes will be taken at all closed session meetings of Council or its committees or its local boards and such minutes will be under the care and control of the Town Clerk and not made public. (8) As part of Council's or its Committees' closed session deliberations, a determination will be made by Council or Committee members as to when the matters) will be ratified publicly by Council or its Committees to the extent that the public interest permits. At no time will Committees report publicly, since closed session deliberations must only be reported to General Committee. -10- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No, 07-12 Page 11 of 15 Tuesday, February 20, 2007 (9) All information, documentation or deliberations received, reviewed or provided in a closed session meeting is confidential. Members of Council shall not release, reproduce, copy or make public any information or material considered at a closed session meeting, or discuss the content of such a meeting with persons other than members of Council or relevant staff members, prior to it being reported in public by Council. (10) While in closed session, members of Council will determine how and when information concerning the matters dealt with shall be reported out publicly. By way of examples, matters dealt with in closed session can either be ratified in open Council immediately after the closed session or at a future scheduled Council meeting. (12) The agenda or any other support items for consideration by Council or its committees in closed session shall not be released to the public in advance of the closed session meeting or prior to the time agreed upon for public ratification by Council. IV__V.77C4f General Committee recommends: THAT Section 2.8 (11) be referred to staff for a report. CARRIED General Committee recommends: New Business/General Information — Councillors THAT Section 3.2 — Order of Business for Council be amended as follows: 9 Declarations of Pecuniary Interest ➢ Approval of the Agenda ➢ Open Forum r , ➢ Adoption of the Minutes - ➢ Presentations ➢ Determination of Items Requiring Separate Discussion ➢ Adoption of Items not Requiring, Separate Discussion `r Delegations ➢ Consideration of Items Requiring Separate Discussion ➢ Regional Report ➢ New Business/General Information - Councillors ➢ Reading of By-laws ➢ Closed Session ➢ Adjournment -11- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 12 of 15 Tuesday, February 20, 2007 THAT Section 13.2 — Order of Business for General Committee be amended as follows: Declaration of Pecuniary Interest i Approval of the Agenda Y Adoption of the Minutes > Determination of Items Requiring Separate Discussion ➢ Adoption of Items Not Requiring Separate Discussion `r Delegations ➢ Consideration of Items Requiring Separate Discussion ➢ New Business/General Information- Councillors Y Closed Session ➢ Adjournment CARRIED General Committee recommends: Reading of By-laws THAT the section regarding Reading of By-laws within the Procedural By- law not be amended and therefore, that the reading of the by-laws remain as 1" 2nd and 3r' readings at the end of the meeting. CARRIED General Committee recommends: Calling an Item for Discussion THAT Section 3.3 be repealed. CARRIED General Committee recommends: Delegations THAT Section 3.10(f) of the Procedural By-law be repealed. CARRIED General Committee recommends: Proclamations/Resolutions THAT Section 3.15 be amended to reflect that all resolutions from other municipalities be added to the agenda. DEFEATED General Committee recommends: THAT Section 3.15 be amended to read as follows: THAT a binder with copies of all AMO resolutions, which come from other municipalities, will be placed in a binder at the reception desk on the I" floor; and -12- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 13 of 15 Tuesday, February 20, 2007 THAT staff continue to circulate copies of all resolutions to Councillors via e-mail; and THAT any resolutions from municipalities within York Region be placed on a Council agenda for direction. CARRIED General Committee recommends: THAT this meeting be extended past 10:30 p.m. in order address the remaining items on the agenda. CARRIED General Committee recommends: Duties of the Chair THAT Section 4.2 of the Procedural By-law not be amended. CARRIED General Committee recommends: Deputy Mayor THAT Section 4.3 of the Procedural By-law be amended as follows: 4.3 The Council shall appoint by By-law the Member who received the highest number of votes to be elected to act in the place and stead of the Mayor when the Mayor is absent from the municipality, or is absent through illness, or refuses to act, or his the office is vacant. Such appointee shall be known as the Deputy Mayor and shall have all of the duties, rights, powers and authority of the Mayor during such absence, refusal to act, or vacancy of office. CARRIED General Committee recommends: Ad Hoc and Advisory Committee Membership THAT Sections 17.3 and 26.2 of the Procedural By-law be amended as follows: 17.3 Council Members..wh4. are. not Committee Members shall be entitled to attend all Ad Hoc Committee meetings, including any in -camera portion of the meeting and shall be entitled to speak at the invitation of the Chair, but shall not be entitled to vote. 26.2 Council Members who are not Committee Members shall be entitled to attend all Advisory Committee meetings, including any in -camera portion of the meeting, and shall be entitled to speak at the invitation of the Chair, but shall not be entitled to vote. This privilege shall not be extended to Statutory Committees or Boards such as the Committee of Adjustment, or the Library Board. CARRIED -13- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07-12 Page 14 of 15 Tuesday, February 20, 2007 General Committee recommends: Chair THAT Section 18.2 of the Procedural By-law be amended as follows: 18.2 In the absence of the Persen apps nted by--Ceuasil as Chair, the Committee Members shall elect one of their members as Chair for the purposes of that meeting. CARRIED General Committee recommends: Assembly THAT Section 44 of the Procedural By-law be repealed. CARRIED General Committee recommends: Open Meetings - Exceptions THAT a new section 2.9 be added to the Procedural By-law as follows: 2.9 (a) A meeting of Council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: (1) the meeting is held for the purposes of educating ortraining the members; (2) at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the Council, local board or committee. DEFEATED General Committee recommends: THAT a new section be added to the Procedural By-law as follows: A meeting may be held outside of the Town within an adjacent municipality. CARRIED General Committee recommends: Correspondence THAT Section 3.11 of the Procedural By-law be amended as follows: Section 3,11 (c) Members of Council may direct that correspondence, letters or resolutions be placed on an agenda, but not as an added item to an agenda that has already been circulated. CARRIED -14- GENERAL COMMITTEE - MARCH 20, 2007 General Committee Report No. 07.12 Page 15 of 15 Tuesday, February 20, 2007 12. CS07-011 — Temporary Sign By-law General Committee recommends: THAT report CS07-011 be deferred in order to allow the Town Solicitor to provide additional details. CARRIED IX CLOSED SESSION None X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:50 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-12 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 27, 2007, WITH THE EXCEPTION OF ITEM 1, WHICH WAS REFERRED TO STAFF, ITEMS 2 AND 11, WHICH WERE ADOPTED AS AMENDED, AND ITEM 8 WHICH WAS DISCUSSED AND ADOPTED AS PREVIOUSLY PRESENTED. -15- GENERAL COMMITTEE - MARCH 20, 2007 AuR-oixA TOWN OF A URORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-13 Holland Room Aurora Town Hall Thursday, February 22, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris In the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern (until 7:50pm), Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/ Treasurer, Financial/Budget Analyst and Administrative Co-ordinator/Deputy Clerk Fire Chief, Budget Analyst, Deputy Treasurer (Newmarket) Mayor Morris called the meeting to order at 7:20 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, II APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved: ➢ Fire Services Report 2007-03 as amended by the Joint Committee of Council - 2007 Central York Fire Services Budget CARRIED -16- GENERAL COMMITTEE - MARCH 20, 2007 Special General Committee Meeting No. 07-13 Page 2 of 4 Thursday, February 22, 2007 11 DELEGATIONS (a) Mr. John Molyneaux, Fire Chief Fire Services Report 2007-03 as amended by the Joint Committee of Council 2007 Central York Fire Services Budget The Fire Chief provided the committee with an overview of the 2007 Capital and Operating Budget for Central York Fire Services. The Chief advised that the ratio of the budget was determined when the consolidation of the fire services took place. As a result of the number of calls for both fire departments, it had been determined that Newmarket would contribute -60% of the funding and Aurora would contribute 40%. The Chief further advised that salary adjustments as a result of the pending arbitration settlement were accounted for within the budget. Councillor MacEachem left the meeting at 7:50 pm. General Committee recommends: THAT the delegation by the Fire Chief and report regarding development charges and report Fire Services Report 2007-03 as amended by the Joint Committee of Council regarding 2007 Central York Fire Services Budget be received for information. CARRIED (b) Mr. John Gutteridge, Director of Financial Services/Treasurer Mr. Gutteridge provided the committee with an overview of development charges and report FS07-009 regarding the deferral of future development charges for the Aurora Recreation Complex. The Director advised that the projections are for a 20 year period and the estimated build -out of the municipality Is 2026. General Committee recommends: THAT the delegation by the Director of Financial Services/Treasurer regarding development charges and report FS07-009 regarding the deferral of future development charges for the Aurora Recreation Complex be received for information. CARRIED N CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Draft 2 — 2007 Capital Budget A complete replacement package of the 2007 Capital Budget including: • Summary of Capital Projects (2007 — 2010) • Revised Reserve and Reserve Fund Statement (2006 — 2010) • Revised Capital Project — Analysis by Project Sheets (all 2007 projects) General Committee recommends: THAT the capital projects ranked priority one be approved in principle; and THAT the capital projects ranked priority two be considered after consideration of the Draft 2007 Operating Budget. CARRIED -17- GENERAL COMMITTEE - MARCH 20, 2007 Special General Committee Meeting No. 07-13 Page 3 of 4 Thursday, February 22, 2007 General Committee recommends: THAT the following deleted capital project be re-classified as projects deferred to another year: #73004 — page 52 — Former Hydro Building Renovation ➢ #73074 — page 57 — Wellington Street East Urban Design Features/Landscaping ➢ #12006 — page 59 —Marketing Strategy Consultant CARRIED General Committee recommends: THAT the Draft 2 — 2007 Capital Budget including the following material, be received for information purposes: • Summary of Capital Projects (2007 — 2010) • Revised Reserve and Reserve Fund Statement (2006 — 2010) • Revised Capital Project —Analysis by Project Sheets (all 2007 projects). CARRIED 2. Memorandum from Director of Financial Services Additional Information as Requested regarding Repaving of Town Hall Parking Lot #73035 pg. 93 and New Vehicle Projects #71023 pg. 45 and 71024 pg. 61 General Committee recommends: THAT the memorandum from the Director of Financial Services - Additional Information as Requested regarding Repaving of Town Hall Parking Lot #73035 pg. 93 and New Vehicle Projects #71023 pg. 45 and 71024 pg. 6, be received for information purposes. CARRIED 3. FS07.008 — Deferral of Future Development Charges for the Aurora Recreation Complex General Committee recommends: THAT a new Obligatory Reserve Fund, to be known as the Indoor Recreation Future Development Charges Reserve Fund, be established; and THAT Council recommend that Indoor Recreation Development Charge Reserve Fund and the Indoor Recreation Future Development Charges Reserve Fund be charged for all Development Charge eligible costs for the New Recreation Complex".and THAT the Treasurer be authorized to withdraw $304,456.00 from the Indoor Recreation Development Charges Reserve Fund that represents the 2006 debenture payment; and THAT the $304,456.00 be deposited into the General Capital Reserve Fund;and THAT the Treasurer be authorized to expense the Indoor Recreation Future Development Charges Reserve Fund with $320,544.00, which represents the 2006 debenture payment; and GENERAL COMMITTEE — MARCH 20, 2007 Special General Committee Meeting No. 07-13 Page 4 of 4 Thursday, February 22, 2007 THAT the $320,456.00 be deposited into the General Capital Reserve Fund;and THAT the Treasurer borrow $2,000,000 by way of promissory note, to the Reserve Funds to pay expenses for the New Recreation Complex until payment of pledge is received. CARRIED 4. FS07.009 — 2007 Capital Budget Genera! Committee recommends: THAT FS07-009 — 2007 Capital Budget be received for information purposes. CARRIED IV ADJOURNMENT Genera! Committee recommends: THAT the meeting be adjourned at 9:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-13 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 6, 2007. —19— GENERAL COMMITTEE — MARCH 20, 2007 AGENDA ITEM # AvR`oxA COMMITTEE MINUTES MEETING NO. 07-01 Committee: Traffic Safety Advisory Committee Date: Wednesday, March 7, 2007 Time and Location: 7:00 p.m., Tannery Room Committee Members: Councillor Marsh, Chair, Mike Walters, Vice -Chair; Councillor Granger, Brett Cole, David Nesbit, Rino Roncadin, Horst Wizemann and Carmen Zambri Other Attendees: David Atkins, Manager of Engineering, Jamal Massadeh, Traffic/Transportation Analyst, Chris Alexander, By-law Services Co-ordinator and Karen Ewart, Administrative Co- ordinator/Deputy Clerk The Deputy Clerk called the meeting to order at 7:00 p.m. ELECTION OF CHAIR AND VICE CHAIR The Deputy Clerk advised the committee that all meetings are audio recorded and outlined the role of the Chair and Vice Chair of the committee. Councillor Marsh advised the committee that there has been a change to the procedural by-law that allows the Chair or a representative to address General Committee to provide any highlights of the respective advisory committee report on the General Committee agenda. The Deputy Clerk opened the floor for nominations for Chair of the committee. Moved by Mike Walters Seconded by Brett Cole THAT Councillor Marsh be nominated Chair of the Traffic Safety Advisory Committee. CARRIED Moved by Mike Walters Seconded by Brett Cole THAT nominations for Chair be closed. CARRIED —20— GENERAL COMMITTEE - MARCH 20, 2007 Traffic Safety Advisory Committee Record No. 07-01 Page 2 of 6 Wednesday, March 7, 2007 Moved by Mike Walters Seconded by Brett Cole THAT Councillor Marsh be appointed Chair of the Traffic Safety Advisory Committee. CARRIED The Deputy Clerk opened the floor for nominations for Vice -Chair of the committee. Moved by Brett Cole Seconded by Carmen Zambri THAT Mike Walters be nominated Vice -Chair of the Traffic Safety Advisory Committee. Moved by Brett Cole Seconded by Carmen Zambri THAT nominations for Vice -Chair be closed. CARRIED Moved by Brett Cole Seconded by Carmen Zambri THAT Mike Walters be appointed Vice -Chair of the Traffic Safety Advisory Committee. CARRIED The Deputy Clerk vacated the Chair and Councillor Marsh assumed the Chair. DECLARATIONS OF INTEREST Mike Walters declared a pecuniary interest in item 3 as he is employed by the consulting firm conducting the traffic calming study. Carmen Zambri declared a pecuniary interest in item 3 as he resides in the area proposed for street calming measures. -21- GENERAL COMMITTEE — MARCH 20, 2007 Traffic Safety Advisory Committee Record No. 07-01 Page 3 of 6 Wednesday, March 7, 2007 APPROVAL OF AGENDA Moved by Mike Walters Seconded by Brett Cole THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED ADOPTION OF MINUTES None DELEGATIONS Mr. David Atkins, Manager of Engineering Staff Overview of Role of the Traffic Safety Advisory Committee Mr. Atkins introduced Mr. Jamal Massadeh, Traffic/Transportation Analyst and Mr. Chris Alexander, By-law Services Co-ordinator who will be providing technical assistance to the committee. Mr. Atkins provided the committee with an overview of the role of the committee and provided background information of some of the projects of the committee. Moved by Councillor Granger Seconded by Mike Walters THAT the presentation by the Manager of Engineering be received; and THAT staff provide a report on the background information regarding the various studies previously conducted, for the next committee meeting. :: 3, MATTERS FOR CONSIDERATION 1. Terms of Reference Moved by Councillor Granger Seconded by Brett Cole THAT York Regional Police, the York Region District School Board and the York Region Catholic School Board each be requested to appoint a representative to assist the Traffic Safety Advisory Committee. WTIETUPT11 —22— GENERAL COMMITTEE - MARCH 20, 2007 Traffic Safety Advisory Committee Record No. 07-01 Wednesday, March 7, 2007 Q 3. Moved by Mike Walters Page 4 of 6 Seconded by Brett Cole THAT the Terms of Reference of the Traffic Safety Advisory Committee be amended to increase the citizen membership to 6 members; and THAT the Terms of Reference, as amended, be approved. a:' RR 2007 Meeting Dates Moved by Rino Roncadin Seconded by Carmen Zambri THAT the following meeting dates be approved: March 7, 2007 April 11, 2007 May 9, 2007 June 13, 2007 CARRIED Traffic Calming Pending List September 12, 2007 October 10, 2007 November 14, 2007 December 12, 2007 Rino Roncadin and Mike Walters took no part in the discussion or voting on the following matter. Moved by David Nesbit Seconded by Horst Wizemann THAT the Traffic Calming Pending List be received for information. WIRTZTEIIE TSAC Pending List Moved by Councillor Granger Seconded by Carmen Zambri THAT one of the various Public Works Policies pertaining to the Traffic Safety Advisory Committee mandate, be placed on each monthly agenda for consideration by the committee. CARRIED -23- GENERAL COMMITTEE - MARCH 20, 2007 Traffic Safety Advisory Committee Record No. 07-01 Page 5 of 6 Wednesday, March 7, 2007 Moved by Horst Wizemann Seconded by Brett Cole THAT the Traffic Safety Advisory Committee Pending List be received for information. CARRIED INFORMATIONAL ITEMS None NEW BUSINESS The, committee discussed the Road Watch Program. Staff was requested to place the previous minutes of the Regional Road Watch Program meeting on the next Traffic Safety Advisory Committee agenda for consideration. Carmen Zambri expressed a concern regarding the availability of the agenda package for the committee members. The Deputy Clerk advised that the goal is to have the agendas available the Thursday prior to the scheduled meeting and that all members will be advised by e-mail when the agendas are available for pick-up at the Aurora Public Library. The Chair requested that should an issue be before the committee for consideration, where a large number of public delegations or attendance is anticipated, that the meeting be held in the Council Chambers. Horst Wizemann enquired about an anti -idling by-law and was advised by staff that type of by-law was not within the mandate of this committee, however the Environmental Advisory Committee would be dealing with the matter. The Chair suggested that all future meetings be limited to a two hour timeframe, therefore ending at 9:00 p.m. A motion to extend the hour will be required to continue after 9:00 p.m. -24- GENERAL COMMITTEE - MARCH 20, 2007 Traffic Safety Advisory Committee Record No. 07-01 Page 6 of 6 Wednesday, March 7, 2007 ADJOURNMENT Moved by Councillor Granger THAT the meeting adjourn at 9:05 p.m. Councillor Grace L. Marsh, Chair CARRIED -25- GENERAL COMMITTEE - MARCH 20, 2007 AGENDA ITEM AumoRA COMMITTEE MINUTES MEETING NO. 07-01 Committee: Economic Development Advisory Committee Date: Thursday, March 8, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor Al Wilson, Chair, Councillor Wendy Gaertner, Councillor Stephen Granger, Christopher Ballard, Bryan Black, Kent Dinning, Angelo Giannetta, Bryan Moir, Kathy van Nostrand Absent: None Other Attendees: John Rogers, Chief Administrative Officer, Carol Clark, Council/Committee Secretary The CAO called the meeting to order at 7:00 p.m. ELECTION OF CHAIR AND VICE CHAIR John Rogers called for nominations for the election of Chair and Vice -Chair of the Economic Development Advisory Committee. Moved by Councillor Granger Seconded by Councillor Gaertner THAT Councillor Al Wilson be nominated as Chair of the Economic Development Advisory Committee, CARRIED Moved by Councillor Granger Seconded by Councillor Gaertner THAT the call for nominations be closed. nCC o -26- GENERAL COMMITTEE — MARCH 20, 2007 Economic Development Advisory Committee 07-01 Page 2 of 6 Thursday, March 8, 2007 The CAO declared Councillor Al Wilson the Chair of the Economic Development Advisory Committee. Councillor Wilson assumed the Chair. The committee members discussed the position of Vice -Chair and decided to address the matter at the June 14, 2007 Economic Development Advisory Committee meeting. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Bryan Black Seconded by Councillor Granger THAT the agenda as circulated by the Corporate Services Department, with the addition of the following item, be approved: ➢ Item 8 — Memorandum from the Special Projects Co-ordinator Re: Business Wisdom Exchange CARRIED MINUTES OF THE PREVIOUS MEETING None DELEGATIONS None —27— GENERAL COMMITTEE — MARCH 20, 2007 Economic Development Advisory Committee 07-01 Thursday, March 8, 2007 MATTERS FOR CONSIDERATION 1. 2007 Meeting Dates Moved by Bryan Moir Page 3 of 6 Seconded by Christopher Ballard THAT the following 2007 meeting dates for the Economic Development Advisory Committee be approved: ➢ March 8 ➢ April 12 ➢ May 10 ➢ June 14 ➢ September 13 ➢ October 11 ➢ November 8 ➢ December 13 CARRIED 2. Memorandum for the Chief Administrative Officer Re: Gateway Sign — Wellington Street East and Highway 404 Moved by Councillor Granger Seconded by Councillor Gaertner THAT staff request a written response from the Ministry of Transportation addressing the reason why potential site #3 at Highway 404 and Wellington Street East cannot be considered for the location of a gateway sign; and THAT alternate locations which may be considered, be provided to the Economic Development Advisory Committee. CARRIED Moved by Councillor Granger Seconded by Kathy van Nostrand THAT the costs of each design presented, including materials used, be provided to the Economic Development Advisory Committee and that consideration be given to having two signs installed. CARRIED Iwn GENERAL COMMITTEE - MARCH 20, 2007 Economic Development Advisory Committee 07-01 Thursday, March 8, 2007 3. Correspondence from David Wood Re: Aurora 404 Signage Feature Page 4 of 6 Moved by Christopher Ballard Seconded by Kent Dinning THAT the correspondence from David Wood regarding the Aurora 404 Signage Feature be received for information. CARRIED 4. Memorandum from the Chief Administrative Officer Re: Farmers' Market Moved by Bryan Moir Seconded by Kent Dinning THAT the memorandum from the Chief Administrative Officer regarding the Farmers' Market be received for information. eCG _m 5. Correspondence from York Region Re: Extension of the Smart Commute Initiative Moved by Councillor Gaertner Seconded by Angelo Giannetta THAT the correspondence from York Region regarding an extension of the Smart Commute Initiative be received for information. CARRIED 6. Correspondence from York Region Re: York Region New Communities Workshop Feedback Moved by Councillor Gaertner Seconded by Councillor Granger THAT the correspondence from York Region regarding York Region New Communities Workshop Feedback be received for information. G71:73m -29- GENERAL COMMITTEE — MARCH 20, 2007 Economic Development Advisory Committee 07-01 Page 5 of 6 Thursday, March 8, 2007 7. Economic Development Advisory Committee Pending List Moved by Councillor Gaertner Seconded by Councillor Granger THAT the Economic Development Advisory Committee pending list be received for information. CARRIED 8. Memorandum from the Special Projects Co-ordinator Re: Business Wisdom Exchange Moved by Bryan Moir Seconded by Kent Dinning THAT the memorandum from the Special Projects Co-ordinator regarding Business Wisdom Exchange be received for information. CARRIED INFORMATIONAL ITEMS The following materials were provided to each committee member for information: ➢ Economic Sector Analysis & Competitive Positioning — Final Report - urbanMetrics inc. ➢ Economic Sectors Analysis — Final Report — urbanMetrics inc. ➢ Business Bright Lights Newsletter — Winter 2006 - 2007 ➢ Official Plan Updates — Employment and Commercial Areas — Phase II Options Report — Meridian Planning Consultants Inc. ➢ 2005 Community Report ➢ Strategic Plan Update 2006 ➢ Economic Development Promotional Brochure ➢ Economic Development Strategy 2003 ➢ 2007 Business Plan and Budget The Chief Administrative Officer advised that the 2006 Business Directory can be accessed on the Town of Aurora website at www.e-aurora.ca. —30— GENERAL COMMITTEE — MARCH 20, 2007 Economic Development Advisory Committee 07-01 Thursday, March 8, 2007 NEW BUSINESS Page 6 of 6 Each committee member provided a short autobiography, as well as their reasons for being interested in participating on the Economic Development Advisory Committee. Councillor Gaertner advised that one of the matters being considered at the Public Planning meeting scheduled for Wednesday, March 28, 2007 will be the rezoning of 11 acres of employment lands. Councillor Wilson advised that the main focus of the next Economic Development Advisory Committee meeting scheduled for April 12, 2007 will be a priority setting exercise. Bryan Moir inquired as to whether the job description for the position of Economic Development Officer could be circulated to members of the committee in order to provide comments, to which the Chief Administrative Officer responded that he would provide the document. ADJOURNMENT Moved by Kent Dinning THAT the meeting be adjourned at 9:28 p.m. r / � e" Councillor Al Wilson, Chair —31— GENERAL COMMITTEE - MARCH 20, 2007 AGENDA ITEM TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. LS07-007 SUBJECT: Church Street School FROM: Allan D. Downey, Director of Leisure Services DATE: March 20, 2007 RECOMMENDATIONS THAT Council receive this report and presentation as information; and THAT Council approve sufficient funding in the 2007 Capital Budget to complete the renovations of Church Street School, and THAT staff report back to Council regarding the construction administration process for the renovations; and THAT staff report back to Council regarding an amended Agreement with the Aurora Historical Society. BACKGROUND Council approved an Agreement with the Aurora Historical Society on August 26, 2003 to become the sole tenant of Church Street School for a period of ten (10) years with the option for two additional 5 years terms. In principle the lease provides that: Aurora Historical Society 1. will contribute a fixed amount of $20,000 annually to the Building Capital Fund for improvements to the interior and exterior of the premise failing which they shall provide $5,000 at the end of each year to the Landlord (Town); 2. will pay all operating costs of the facility; 3. will use the entire facility as a heritage centre; 4. will provide public access and space to the Leisure Services Department; 5. will have the right to sublet space to other organizations with the consent of the Town and Management Committee provided fifty (50) percent of any revenue generated by such sublet will be contributed to the Building Capital Fund; 6. upon Council's direction will undertake to renovate and restore the interior of the building throughout the term of the lease in accordance with the Redevelopment Plan and in consultation with the Management Committee referred to below. Town of Aurora 1. will maintain and insure the exterior of the building as obligated by the Easement Agreement in favour of the Ontario Heritage Foundation; 2. will be responsible for the Replacement costs of the heating, ventilation, air conditioning, water and structural systems of the building; ..../2 -32- GENERAL COMMITTEE — MARCH 20, 2007 March 20, 2007 - 2 - Report No. LS07-007 3. Will provide snow removal and grounds maintenance. As part of this Agreement a "Management Committee"was formed to make presentations to the Leisure Services Advisory Committee for determination and coordination of building issues and long term renovation of the interior and exterior of Church Street School. The Agreement was amended on June 14, 2005 to create a Historical Society Capital Works Committee and extend the term of the Agreement from 20 years to 40 years. The Capital Works Committee met on a regular basis to discuss and determine whatworks would be required at the facility and estimated cost of construction. Council approved the award of Tender for the installation of a fire suppression system on August 22, 2006. As a result of discussions regarding the installation of the fire suppression system, Council directed staff to meet with the Historical Society and investigate the overall cost of renovations at the newly named "Aurora Heritage Centre". Staff have continued to meet with the Historical Society and submitted a 2007 Capital Budget request to complete the renovations to the Heritage Centre. At the February 3, 2007 Special Committee Meeting the following motion was adopted by Council on February 13, 2007. General Committee recommends: THAT the report requested at the January 20, 2007 Special General Committee meeting also reflect the feasibility of the Town being the primary funder of the project. CARRIED General Committee recommends: THAT the Church Street School capital project #72059 be referred to a future General Committee for a comprehensive report including the following: • Justified expected capital costs • Related operational costs • Identify specific funding sources. • Merits of a grant versus a capital project • Recommendations in terms of project considerations; and management and construction and future THAT the Historical Society make a presentation at the General Committee meeting; and THAT staff continue the current discussions with the Historical Society regarding the operating agreement. CARRIED ..../3 —33— GENERAL COMMITTEE — MARCH 20, 2007 March 20, 2007 - 3 - Report No. LS07-007 Staff have continued to meet with the Historical Society and their design team in preparation of this report. The Historical Society and their design team will be reporting to General Committee on: 1. expected Capital costs; 2. identification of additional funding sources; 3. proposed design of the Aurora Heritage Centre. Staff have investigated the potential operating cost of the facility. Operating costs for the facility would be approximately $104,000 per year in 2007 dollars, which includes all utilities, operating material, service contracts and insurance. The Architect for the facility is presently engaged by the Historical Society. The Historical Society has expressed a desire to transfer the Project Management, administration and design responsibilities over to the Town. Staff will be preparing a future report should this direction be recommended by Council. Staff have also discussed a new Operating Agreement with regards to the facility. The Historical Society is agreeable to a similar arrangement that the Town has with the Seniors Association. The initial framework of the proposed agreement is based on the Town being responsible for the operations of the facility and the Historical Society responsible for the programming of the facility. FINANCIAL IMPLICATIONS Staff have submitted a Capital Budget request for the renovations of the facility. Future financial costs will be identified upon the approval of recommendations by Council and future staff reports. CONCLUSIONS Church Street School is a significant structure in our downtown core and will play an important role in the vitality of the core. The facility has been vacant for a number of years and renovations of this Centre is necessary to initiate a number of new program opportunities within the core and this facility. LINK TO STRATEGIC PLAN Goal B: Promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. .. J4 —34— GENERAL COMMITTEE - MARCH 20, 2007 March 20. 2007 - 4 - Report No. LS07-007 Objective B2: Promote and market the beauty and uniqueness of the historic and natural areas throughout Aurora. Objective B3: Plan for the preservation and the restoration of local heritage areas and buildings. Objective C1: Maintain, respect, preserve and enhance natural environment, natural heritage and green spaces. Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens. Objective D1: Continue the commitment of fiscal responsibility and accountability. Objective 133: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making. ATTACHMENTS PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, March 7, 2007. Prepared by: Allan Downey, Director of Leisure Services, Extension 4752 Allan D. Down S. Rogers Director of Leisure Services Chief Administrative Office —35— GENERAL COMMITTEE — MARCH 20, 2007 AGENDA ITEM # TOWN OF AURORA AURORA. GENERAL COMMITTEE REPORT No. PL07-015 SUBJECT: Application to Amend the Zoning By -Law Brookvalley Developments (Aurora) Ltd. 14425 Bayview Avenue, Aurora Part of Lot 15, Concession 2, E.Y.S Files: D14-06-05 FROM: Susan Seibert, Director of Planning and Development Services DATE: March 20, 2007 RECOMMENDATIONS THAT Council enact implementing Zoning By-law Amendment being By-law 4891- .07.D; THAT Report PL07-015 be received as information; BACKGROUND Council draft approved the residential plan of subdivision on the subject lands on October 11, 2006. No appeals were filed. In order to proceed with the development of these lands in accordance with the draft approved plan, a zoning amendment is required. This report brings forward the implementing zoning by-law. Location / Land Use The subject property is located at the south-east corner of Bayview Avenue and Vandorf Sideroad. It is municipally known as 14425 Bayview Avenue and legally described as Part of Lot 15, Concession 2, E.Y.S. The property has the following characteristics: • a total site area of 16.51 hectares (40.79 acres); • road frontages along Bayview Avenue and Vandorf Sideroad; • an existing house to be retained and incorporated into the proposed development (no heritage status); and, • a portion of the property has environmentally significant features which are identified as part of the "Natural Linkage Area" within the Oak Ridges Conservation Plan. —36— GENERAL COMMITTEE — MARCH 20, 2007 February 20, 2007 - 2 - Report No. PL06-120 Surrounding Land Uses The surrounding land uses are as follows: North: Vandorf Sideroad, beyond which are rural lands that are currently the subject of Zoning Amendment and Draft Plan of Subdivision applications D14-04-01 and D 12-01-01 A; South: Rural lands zoned "RU-ORM' East: Ontario Hydro Corridor; and, West: Bayview Avenue, beyond which are existing residential Proposal The subject application proposes to amend the zoning for the subject lands to accommodate 75 single detached dwellings. Details of this proposal are as follows: • 75 single detached lots (with minimum lot widths of 20 metres (65 feet), minimum lot depths of 42 metres (138 feet) and minimum lot areas of 900m2 (9,678 ft2); • a 0.85 hectare (2.10 acre) stormwater management pond; • a 0.83 hectare (2.05 acre) park block; • a 1.52 hectare (3.76 acres) open space block; • access is proposed via a double lane ingress and egress from Vandorf Sideroad; and, • Density: 4.54 units per gross hectare (1.83 units per gross acre) The estimated population for this development is 225 persons (based on a calculation of 3 persons per dwelling unit). Official Plan The subject property is currently designated "Suburban Residential" and "Private Open Space" on Schedule "AX and "Environmental Policy Area "A" and "Environmental Protection Areas" on Schedule "BB" within the Bayview Southeast Secondary Plan (Official Plan Amendment 20). The lands are also located within the "Settlement Area" and "Natural Linkage Area" of the Oak Ridges Moraine Conservation Plan as implemented through Official Plan Amendment 48. These lands were included in Official plan Amendment 20 as per the Ontario Municipal Board Decision. The subject proposal is deemed to conform to the Official Plan policies and therefore an Official Plan Amendment is not required to facilitate the development of the subject lands. Zoning By-law The subject property is currently zoned "Rural General RU-4 Exception Zone" within the Town of Aurora By -Law 2213-78, as amended. An amendment to the zoning by-law will be required to implement the subject proposal. A "Detached Dwelling First Density —37— GENERAL COMMITTEE — MARCH 20, 2007 February 20, 2007 - 3 - Report No. PL06-120 Residential (R1) Exception zone is proposed with the following exceptions: • Lot Area: 900m2 (9,678 ft2), whereas the by-law requires 2000m2 (21,528 ft2); • Lot frontage: minimum 20 metres (65metres), whereas the by-law requires 30 metres (98 feet); • Front Yard Setback (minimum): 7.5 metres (25 feet), whereas the by-law requires a minimum of 9.0 metres (32 feet); • Rear Yard Setback (minimum): 7.5 metres (25 feet), whereas the by-law requires a minimum of 9.0 metres (32 feet); • Interior Side Yard Setback (minimum): 1.5 metres (4.9 feet), whereas the by-law requires a minimum of 4.5 metres (14.7 feet); • Exterior Side Yard (minimum): 4.5 metres (14.7 feet), whereas the by-law requires a minimum of 9.0 metres (29.5 feet) • Height (main building) (maximum): 10.0 metres (32.8 feet), whereas the by-law requires a maximum of 11.0 metres (36.09 feet), In addition, a site specific exception has been included requiring a 35 metre setback from both Bayview Avenue and Vandorf Sideroad in accordance with Secondary Plan policies. Planning staff have reviewed the proposed exceptions in the context of the proposed development and have no issues/ concerns with the proposed exceptions to the by-law. As outlined in the Conditions of Draft Approval, the Holding provisions of Section 36 of the Planning Act are proposed to be applied in conjunction with the proposed zoning by- law for the subject lands in order to ensure that development does not occur until such time as the Holding "H" Symbol is removed in accordance with the provisions of the Planning Act. The Zoning by-law amendment specifies the terms under which Council may consider removing the Holding "H" symbol, in accordance with Official Plan policy. Said terms include: a) Confirmation that there is adequate water, sanitary, storm and/or transportation services and facilities available to accommodate the draft plan of subdivision or any phase thereof; b) That all required agreements have been executed between the Owner and the Town of Aurora and can be registered on title; c) That all necessary approvals have been received from all other relevant agencies and/or government bodies; and d) Compliance with the relevant policies of the Bayview Southeast Secondary Plan (OPA No. 20). OPTIONS Council has the option of either approving the site specific Zoning By-law 4891.07.D or directing staff to modify the aforementioned document. C" GENERAL COMMITTEE — MARCH 20, 2007 February 20, 2007 - 4 - Report No. PL06-120 SERVICING ALLOCATION Council at its meeting of October 10, 2006 allocated servicing capacity to this development. PROVINCIAL POLICY STATEMENT The subject proposal is consistent with the policies of the Provincial Policy Statement. FINANCIAL IMPLICATIONS Development charges and other associated development fees will be generated as a result of the subject development proposal. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. The subject applications will facilitate this objective through the creation of this new residential neighbourhood. CONCLUSION The subject proposal to rezone the subject lands to facilitate the development of a Draft Plan of Subdivision is considered appropriate from a land use planning perspective. The proposal conforms to the Town's Official Plan polices, Strategic Plan policies and the provisions of the Provincial Policy Statement. The issues and concerns raised by area residents were addressed at the plan of subdivision review phase of the subject applications and there are no outstanding issues with regard to the subject applications. Based on the aforementioned, staff recommends enactment of the attached Zoning By- law Amendment attached as Appendix `A' to this report. PRE -SUBMISSION REVIEW Management Team Meeting March 6, 2007. ATTACHMENTS Figure 1 Location Plan Figure 2 Draft Approved Plan of Subdivision Appendix "V: Draft Zoning By-law —39— GENERAL COMMITTEE - MARCH 20, 2007 February 20, 2007 - 5 - Report No. PL06-120 Prepared by. Michael Seaman, MCIP, RPP, Community Planner, ext. 4351 Susan ert, M.CJ.P., R.P.P. John S. Rogers, Direct r o Planning and Development Se ices C.A.O. Services a UCINCRAL COMMIJILL IV" "I'll, W � lL a a n a N N m ❑ 0 M N N W LL ❑ w o Z v w H,E.P'�• Ld N E• P• G• C N e ♦/1 0 LU cn _ F- p :'' 't ` G V/ p 311N3/1bCL M31/1Abe OJ Z ❑ 0 W W a 4 p s alllnua ❑ 0 o Lu c a } o N LL ¢�i or. JLnw Q J o ❑ J w Ca Qom o J Q = C' 006z N Z zLO oZ U ® m Q o I— Z .4 CL U 0aWW J J Q LL Q —MARCM 20, 2007 W I^� J G tL m I I R I I I � I I j I E I � Ill `.</� . // // // 'x'�"^--------•-'— �/ 1.\` .1�. � � / �/ � � 1 � !'1 • / . � �j it%: d» "i""" @�. t , o U 1 N w UL w o co 2 in LL •� I .—' T'-y� ..—3uN3av„dL"MMBmwesr— _ �.c--�_ - � W O m LU ` Di T I F` 1 / W 1/ N LLJ 0-190 l undo' low L, I I �� y I Q w o _ NtlCL WANOW _ I I I y I a 0 Z o LN3O939� Z N J . q z o In O R LL U O � n ��lq0 Q aLUW �aL.a GENERAL COMMITTEE - MARCH 20, 2007 Appendix 1 e o`N not j. THE CORPORATION OF THE TOWN OF AURORA Lam' '3 By-law Number4891-07.D BEING A BY-LAWto amend By-law No. 2213-78 (14425 Bayview Ave., File: D14-06-05) WHEREAS it is deemed advisable to amend By-law 2213-78; AND WHEREAS the municipal Council of the Corporation of The Town of Aurora deems it necessary and expedient to amend By-law 2213-78, as amended; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT the zoning category applying to the lands shown in hatching on Schedule "A" attached hereto and forming part of this By-law, is hereby amended from "Rural General (RU-4-ORM) Zone", to "(Hold) Detached Dwelling First Density Residential ((H)R1-42) Exception Zone" and to "Oak Ridges Moraine Natural Linkage Area (NL-ORM) Zone" and "Major Open Space (0-9) Exception Zone' 2. THAT the following be added as Section 10.44"Detached Dwelling First Density Residential (R1-42) Exception Zone". 10.44 "DETACHED DWELLING FIRST DENSITY RESIDENTIAL (RI - 42) EXCEPTION ZONE" 10.44.1 USES PERMITTED • One detached dwelling per lot • A home occupation in accordance with the provisions of Sections 6.21 and 6.21.12. 10.44.2 ZONE REQUIREMENTS 10.44.2.1 Lot Specifications Lot Area (minimum) 900 square metres Lot Frontage (minimum) 20 metres 10A4.2.2 Siting Specifications Front Yard (minimum) 7.5 metres Rear Yard (minimum) T5 metres Interior Side Yard (minimum) 1.5 metres Exterior Side Yard (minimum) 4.5 metres The provisions of Section 7.1.1 shall not apply. 10.44.2.3 Setback from Bayview Avenue and Vandorf Sideroad Main Building or Garage (minimum) 35 metres Accessory Buildings 15 metres -43- GENERAL COMMITTEE - MARCH 20, 2007 10.44.2.4 Landscaping Within the 35 metre setback area from Bayview Avenue and Vandorf Sideroad landscaping shall be required, to screen the dwellings, which in addition to sodding and plantings may include berms, fencing and entry features. Decks, pools and accessory buildings may be located within the landscaped area provided they are located a minimum of 15 metres from Bayview Avenue and Vandorf Sideroad. 10.44.2.5 Building Specifications Lot Coverage (maximum) 35 percent Height (main building) (maximum) 11.0 metres Interior Garage Length (minimum) 6.0 metres Interior Garage Width (minimum) 2.9 metres 10.44.2.6 Parking Notwithstanding the definition contained within Section 3.98 and the provisions of Section 6.26.1.1, a minimum of three (3) parking spaces shall be provided, of which a minimum of one (1) parking space shall be provided within a private garage per unit, and a minimum of two (2) parking spaces shall be provided, either in tandem or side by side, on the driveway. 3. 10.44.3 Holding Prefix Notwithstanding the provisions of Section 10.44 above, while the "(H)" Holding prefix is in place, no person shall within the lands zoned (H)R1-42 on Schedule "A" attached hereto, use any lot or erect, alter or use any buildings or structures for any purposes except for those uses which existed on the date of passing this by- law. Furthermore, no extension or enlargement of the uses which existed on the date of passing of this by-law shall occur, unless an amendment to this by-law to remove the letter "(H)" Prefix is approved by the Council of the Corporation of the town of Aurora and comes into full force and effect pursuant to the provisions of Section 36 of the Planning Act, R.S.O. 1990, c.P.13. Removal of Holding Prefix Prior to the passing of a by-law to remove the "(H)" Holding prefix from the lands zoned (H)R1-42 on Schedule "A" attached hereto, or any part thereof, the Town of Aurora shall be satisfied that the following preconditions have been met: 10.44.3.1 The Region of York has confirmed that adequate servicing capacity and/or transportation services and facilities is available, and the Town of Aurora has allocated such capacity as follows: York Region Advises in writing that it is no earlier than six (6) mohnths prior to the expected completion of the 16r" Avenue Phase 2 Trunk Sewer, the 191h Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora /Newmarket Feedmain, the Newmarket EQ Tank, the Aurora EQ Tank; or -44- GENERAL COMMITTEE - MARCH 20, 2007 11) The town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the construction of infrastructure; or, iii) The Regional Commissioner of Transportation and Works confirms servicing allocation for this development by a suitable alternative method. 10.44.3.2 A subdivision agreement, and other agreement(s) as required, have been executed between the Owner of the lands and the Corporation of the Town of Aurora; 10.44.3.3 The Town of Aurora is satisfed that all necessary approvals have been received from all other relevant agencies and government bodies; 10.44.3.4 The Town of Aurora is satisfied that the proposed plan of subdivision complies with the relevant policies of the Bayview Southeast Secondary Plan (OPA No. 20) and is satisfied that the removal of the "(H)" represents a logical and orderly progression of development. Upon removal of the "(H)" Holding prefix from the lands zoned (H)R1-42 on Schedule "A" attached hereto pursuant to Section 36 of the Planning Act, RSO 1990, or a successor thereto, the provisions applicable to the said lands shall be as set out in Section 10.44, 10.44.1, 10.44.2, 10.44.2.2, AND 10.44.2.3. 4. THAT no part of this By-law will come Into force until the provisions of the Planning Act have been complied with, but subject to such provisions the By-law will take effect from the day of passing thereof. READ A FIRST AND SECOND TIME THIS 271" DAY OF MARCH, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 27tb DAY OF MARCH, 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK -45- GENERAL COMMITTEE - MARCH 20, 2007 Explanatory Note Re: Zoning By-law No, 4891-07.D By-law Number 4891-07.D has the following purpose and effect: To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from "Rural General (RU-4-ORM) Zone" to "(Hold) Detached Dwelling First Density Residential ((H)R1-42) Exception Zone' and to "Oak Ridges Moraine Natural Linkage Area (NL-ORM) Zone" and "Major Open Space (0-9) Exception Zone". The purpose of the rezoning is to permit the subject lands to be developed for the purposes of a Plan of Subdivision consisting of residential lots and park and stormwater management blocks and to protect an area of valley land in the southwest corner. The rezoning also requires the provision of a 35 metre wide landscaped buffer at the rear of lots backing onto Bayview Avenue and Vandorf Sideroad. The buffer will form part of the lots concerned. As outlined in the Conditions of Draft Approval, the Holding provisions of Section 36 of the Planning Act are proposed to be applied in conjunction with the proposed zoning by-law for the subject lands in order to ensure that development does not occur until such time as the Holding "H" Symbol is removed in accordance with the provisions of the Planning Act. The Zoning by-law amendment specifies the terms under which Council may consider removing the Holding "Id" symbol, in accordance with Official Plan policy. Said terms include: a) Confirmation that there is adequate water, sanitary, storm and/or transportation services and facilities available to accommodate the draft plan of subdivision or any phase thereof as follows: i) York Region Advises in writing that it is no earlier than six (6) mohnths prior to the expected completion of the 16t" Avenue Phase 2 Trunk Sewer, the 19 h Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora /Newmarket Feedmain, the Newmarket EQ Tank, the Aurora EQ Tank; or ii) The town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the construction of infrastructure; or, ill) The Regional Commissioner of Transportation and Works confirms servicing allocation forthis development by a suitable alternative method b) That all required agreements have been executed between the Owner and the Town of Aurora and can be registered on title; c) That all necessary approvals have been received from all other relevant agencies and/or government bodies; and d) Compliance with the relevant policies of the Bayview Southeast Secondary Plan (OPA No. 20). -46- GENERAL COMMITTEE — MARCH 20, 2007 TOWN OF AURORA THE REGIONAL MUNICIPALITY OF YORK LOCATION: Part of Lot 15, Concession 2 EYS 14425 Bayview Avenue THIS IS SCHEDULE "A" TO BY-LAW NO. 4891-07.13 PASSED THIS _ DAY OF , 2007. BOB PANIZZA, CLERK PHYLLIS M. MORRIS, MAYOR LANDS REZONED FROM "RU-4-ORM" TO "(H) R1-42" ® LANDS REZONED FROM "RU-4-ORM" TO "NL-ORM" LANDS REZONED FROM "RU-4-ORM" TO "0-9" 'J�4•ii�i�i.�i�O��i O0. �i�i O�i•OOOi�o'J` _ 044�Oi • foNHb �i+00Jp� .e 01 AIL. NL-ORM i SCHEDULE "A" TO BY-LAW NO. 4891-07.D —47— GENERAL COMMITTEE - MARCH 20, 2007 Explanatory Note Re: Zoning By-law No. 4891-07.D By-law Number 4891-07.D has the following purpose and effect To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from "Rural General (RU-4-ORM) Zone" to "(Hold) Detached Dwelling First Density Residential ((H)R1-42) Exception Zone" and to "Oak Ridges Moraine Natural Linkage Area (NL-ORM) Zone" and "Major Open Space (0-9) Exception Zone". The purpose of the rezoning is to permit the subject lands to be developed for the purposes of a Plan of Subdivision consisting of residential lots and park and stormwater management blocks and to protect an area of valley land in the southwest corner. The rezoning also requires the provision of a 35 metre wide landscaped buffer at the rear of lots backing onto Bayview Avenue and Vandorf Sideroad. The bufferwill form part of the lots concerned. As outlined in the Conditions of Draft Approval, the Holding provisions of Section 36 of the Planning Act are proposed to be applied in conjunction with the proposed zoning by- law for the subject lands in order to ensure that development does not occur until such time as the Holding "H" Symbol is removed in accordance with the provisions of the Planning Act. The Zoning by-law amendment specifies the terms under which Council may consider removing the Holding "H" symbol, in accordance with Official Plan policy. Said terms include: a) Confirmation that there is adequate water, sanitary, storm and/or transportation services and facilities available to accommodate the draft plan of subdivision or any phase thereof as follows: York Region Advises in writing that it is no earlier than six (6) mohnths prior to the expected completion of the 161h Avenue Phase 2 Trunk Sewer, the 19 h Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora /Newmarket Feedmain, the Newmarket EQ Tank, the Aurora EQ Tank; or ii) The town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the construction of infrastructure; or, iii) The Regional Commissioner of Transportation and Works confirms servicing allocation for this development by a suitable alternative method b) That all required agreements have been executed between the Owner and the Town of Aurora and can be registered on title; c) That all necessary approvals have been received from all other relevant agencies and/or government bodies; and d) Compliance with the relevant policies of the Bayview Southeast Secondary Plan (OPA No. 20). CEM GENERAL COMMITTEE — MARCH 20, 2007 AGENDA M # 6J i" TOWN OF AURORA AU RC- GENERAL COMMITTEE REPORT No. PL07-020 SUBJECT: Servicing Allocation Matrix FROM: Sue Seibert, Director of Planning and Development Services DATE: March 20, 2007 RECOMMENDATIONS THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation. BACKGROUND The allocation of services to individual development applications is granted by Council based on capacity numbers provided by the Region of York. The allocation of sewer and water capacity to permit development is constrained in York Region. Several major infrastructure projects have undergone additional review and study due to concern with the environmental impacts of these projects. The Region anticipates that very little additional servicing allocation will be available until mid 2010. Regional staff have undertaken a rigorous review of the overall system and identified a limited amount of capacity that remains available to service development in the mid term. On that basis, Regional Council has approved servicing capacity to provide for growth based on population projections for each of the municipalities that are serviced by the York Durham Servicing Scheme. At the November 22, 2005 Council meeting, By-law 4721-05.D, dealing with the adequacy of services for new development, was enacted by Council. Subsequently on January 17, 2006 Council adopted the servicing allocation policy (Appendix 3) and directed staff to prepare an allocation matrix to prioritize development applications suitable for servicing allocation. All development applications are to be ranked based on the following criteria: 1. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ranking 3) Council will give priority to developments that restore, protect and enhance Natural Heritage Features in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Ranking 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the Ranking to 3. —49— GENERAL COMMITTEE — MARCH 20, 2007 March 20, 2007 -2- Report No. PL07-020 3. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. (Ranking 3). 4. Council will give priority to projects that further the Town's economic development objectives (Ranking 2). 5. Applications that represent a logical expansion of the community are favoured. (Ranking 2) 6. Applications that have satisfactorily addressed all department and agency comments will receive a Ranking of 3. Applications that have not addressed all comments will receive a Ranking of 1 or 2 dependant on status. 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (Ranking 0-3) The allocation policy may also be revised by Council at any time to take into consideration other incentives such as affordability or energy efficiency. COMMENTS On March 28, 2006, Council approved a servicing allocation matrix and also directed staff to update the matrix every three months. The first update of the Matrix was completed on June 20, 2006 and a second update was completed in September 2006. As part of the September update it was determined that the next review would occur in 6 months as opposed to the original 3 month timeframe. Staff have now updated the allocation matrix based on the current status of each proposal and such matrix is attached as Appendix 1. The following chart provides a summary of the Matrix results and indicates that there is allocation for the top 5 applications with 17 additional units also available. When each application is presented to Council for approval, Council will be requested to formally allocate servicing. It should, however, be noted that the allocation may also include certain restrictions pertaining to registration. Updated March 2007 Matrix results Name File # Units Ranking Remaining Capacity 403 MI D12-01-06A 134 1 269 Clairtree D12-03-06 98 2 171 Ball more D12-04-1A 60 3 111 Polsinelli D12-01-01 70 1 4 41 Cook D07-02-06 24 1 4 17 Perwick D14-16-05 184 1 5 1 -167 —50— GENERAL COMMITTEE — MARCH 20, 2007 March 20. 2007 - 3 - Report No. PL07-020 The Cook application was reduced from 33 to 24lots and based on the approved allocation policy and ranking criteria pertaining to environmental and other issues the application has received a higher ranking. This has also resulted with the Cook application being ranked higher than the Perwick proposal which has been inactive since the September 2006 review. In addition, a subdivision application for Clairetree (rezoning application had been previously submitted) was submitted for 98 units. This application is one of the 2B plans that front ended servicing infrastructure and based on the allocation criteria received a fairly high ranking. The Region of York still anticipates that new allocation will not be available until 2010 or 2011, however the Region has prepared a new draft policy that will allow a limited amount of draft plan approvals to be processed without allocation provided no permits are issued until the allocation is available. This policy will be further reviewed and reported on as part of the next allocation update report or sooner. The attached Appendix 2, contains a list of all applications that have servicing allocation or require servicing allocation. OPTIONS Currently allocation is reviewed every six months, based on applications received. This review period appears to be appropriate; however Council can suggest alternative review periods. FINANCIAL IMPLICATIONS The policy and by-law are tools for Council's use in planning for growth. Financial projections are based on approximately 400 building permits being issued each year. While it is difficult to ensure that this will happen in individual years, over a several year period this should be achievable based on the current allocation granted to the Town. LINK TO STRATEGIC PLAN The Strategic Plan has objectives of well planned growth. Careful consideration of the allocation of servicing capacity will help achieve this. CONCLUSIONS Staff have prepared a Matrix to be used by Council in determining which applications shall be considered for allocation (Attachment 1). The applications with the highest rankings will be prioritized for allocation. Actual allocation will not occur until Council approval of the application, at the appropriate trigger date, as set out within the allocation policy. —51— GENERAL COMMITTEE — MARCH 20, 2007 March 20, 2007 - 4 - Report No. PL07-020 ATTACHMENTS Appendix 1 Allocation Matrix Appendix 2 Draft and Pending Applications Appendix 3 Council approved allocation policy Figure 1 -3 Application Location Maps PRE -SUBMISSION REVIEW Management Team Meeting — March 7, 2007 Prepared by: Jim Kyle, Extension 4345 6P PL-K lert, MCIP, RPP of Planning and Development Services JoRSog C.A.O —52— GENERAL COMMITTEE - MARCH 20, 2007 y C� 0 F' fD M O O N y o� >z V N OOMe-N 00f0 N O `F `oa v 0a }z � an�roa-r.r.r� O O oro c O M O - � O1 L y ❑ N z J ONN O'-N NO, M a ro `o o E N -a! O om }Z O o E 0, o� zz c0 N�NON�-NO N m rn 0 o w M p o N y y N O 0U }z O Oc-MO'-�N W V r o_ N 0 5 0 om °yz oNNO.-.-N W V fo N O N O y 0 0 o C, }Z M O y 0 0 � z oa z� M M M N N M M O O O O O O O O ma;�c m E ,c Eo«mmmfu u. Z 7 UUUU U U UUUF- C w m m � n N ai ffi n w m a m 4 m E cps p � me a ww w w a2 _ E 5 Oz vp E W m C ul t t m .ycj m N N � ry am mU o mm om-E nm Y N=� T C m j V U IpQ m c t Ewa me �wc dp«N �v v cE c mcgr w- 3m�ca>.�`oAmaa °LL>C�m a °�� crnyzyzu.. t Q 6 UFO O� N Y m V o m O E a - d y n a w_ LL'w n m �« A:c 0 E -,g �.c W'c � b N j> G L m n•_ w0pm c c c El w U 3U a3000Q $wE e- N t�l O vl N h N Yp E, o 0 z �U mm 1UR U C I(1-m -53- GENERAL COMMITTEE - MARCH 20, 2007 APPENDIX 2 Town of Aurora- Servicing Allocation- Updated March 2007 # File Name File No. & Status & Date # of Site Characteristics & Detailed Status Date Approved units Received Council Allocated 1 Schickendanz D12-01A03 I Draft Approved 40 40 units in two main clusters, frontages 2001-04-11 2002-12-17 from 18-32.4m, depth from 34-82.3m. Engineering submission is under review/currently preparing subdivision agreement 2 CDCL D11-02-07 150 units of approved 150 Zoned and draft approved blocks which Developments allocation permit residential apartments and commercial uses. Site plan application under review. Application is for 153 units whereas site has allocation for 150 units. 3 Preserve D12-01-5A Registered 52 Lane and on -street townhomes and 2001-11-19 2005-09-08 detached dwellings on a variety of lot sizes. 52 units of allocation remain which are combined with the reserved allocation. 4 Chapman Court D14-13-05 Committed Allocation 48 48, 3-storey townhomes consisting of 34 D12-05-3A with double car garage and 14 with single 2005-04-22 car garage (originally allocated for 60 units), Was heard at the 2005-11-23 Public Planning Meeting. To go back to Council with further information. 5 J.A. 512-PLC- Approved 1 Creation of an additional "Suburban Developments 03-02 2005-05-10 Residential" development lot with a 2002-10-28 minimum lot size of 0.2 he (0.5 ac). PLC By-law enacted 2005-05-10, Applicant must fulfill conditions of approval prior to release of Building Permit. 6 Lips D14-06-02 Servicing allocated 6 (7) Row Dwellings. Servicing allocated 2002-04-23 2005-09-27 and site plan delegated on 2005-09-27. D11-02-05 Site Plan Agreement in process. 2004-06-06 Site Plan Pending 7 Magna D14-19-03 Condo agreement in 10 Vacant land condominium for 10 single D07-03-3A process. detached dwellings. OMB approved the 2003-05-05 plan, as modified by Council and in accordance with Council's conditions. 8 Mattamy (Aurora) D14-23-00 Draft Approved 73 17 Row Dwellings and 56 Single Limited (2B) 2001-06-09 Detached Dwellings. D12-00-8A 2001-12-07 9 Brookvalley D14-06-05 Draft Approved 75 Single Detached Dwellings on a variety of (Loukres) D12-05-2A lot sizes. 2005-05-26 10 Core Area Infill Committed allocation 200 SEE NEXT CHART Subtotal 656 2B Extra Allocation 11 Prato D12-00-7A Draft Approved 242 Detached dwellings, semi-detached 2000-11-08 2001-08-03 dwellings and townhouses. Preservicing granted for Phase 3 on 2005-11-22. 12 St. Johns D12-OOA01 Draft Approval 408 Detached dwellings and semi- -54- GENERAL COMMITTEE - MARCH 20, 2007 2001-08-03 detached/linked dwellings. Preservicing ranted for Phase 2 on 2005-11-22. 13 Preserve D12-01A05 Registered 171 Detached dwellings on a variety of lot 2001-11-19 sizes. . 14 Minto D12-01-4A Draft approved 205 Detached dwellings on a variety of lot (Amend) Revised 2005-07-12 sizes, frontages ranging from 11.6m to 2004-11-26 20mimplementing By-law and amendment to draft plan approved by Council on 2005-07-12. Preservicing ranted for Phase 2 on 2005-11-22. Subtotal 1026 Allocated Units Built Jan 1, 04 to Aug 31, 05 98 Allocated units built 419 Sept 1, 05 to March 1, 07 Total 2198 Original Region Allocation 2151 New Regional Assignment June 05 450 Total Region Allocation 2601 Remain in Capacity 403 -55- GENERAL COMMITTEE — MARCH 20, 2007 Appendix 2 — Con't Core Area Infill # File Name File No. & Status & # of Site Characteristics & Detailed Date Date Approved units Status Received 1 Aurora Heights D14-08-02 By-law approved, site 61 4 one -bedroom, 55 two -bedroom and Development 2002-05-03 plan delegated 2 three -bedroom units for a total of 61 D11-01-05 2005-08-16 condominium units. By-law approved, 2004-12-15 site plan delegated 2005-08-16. 2 Amourin - D09-03-97 Approved in principle 62 6-storey condominium building with Cordone D14-16-97 2005-06-29 commercial on ground floor (14 units 1997-08-12 79.9m or less, 26 units 80m-109.9m & 18 units 110m or larger). Approved in principle at the 2005-06-29 Public Planning Meeting. 3 Totera Dl l-13-03 Committed Allocation 2 2 extra units constructed within a 4- 2004-11-24 storey condominium building, for a Site Plan Amendment total of 12 dwellings with office on the Delegated 2005-02-22. first floor. Site Plan Amendment delegated 2005-02-22. Agreement bein drafted. 4 Accardi D14-10-03 Zoning By-law Enacted, 2 (3) Townhouses. Zoning By-law 2003-04-14 Site Plan Delegated enacted and site plan delegated D11-02-04 2005-05-10 2005-05-10. Currently awaiting 2004-03-23 response to comments issued in D10-15/16-05 Consent Approved summer 2005. Consent approved 2005-08-04 conditionally 2005-09- conditionally 2005-09-08, Conditions 08 must be fulfilled by 2006-09-09. 5 2091585 Ont, Inc. D14-08-06 Under review 15 5 storey apartment building (rentals) Submitted 6 1087931 Ont. Ltd. D14-11-06 Under review 5 5 infill townhouses Submitted 7 Petratos D14-16-06 Under Review 2 Scheduled for March 28, 2007, Public Meetin . Total 149 Allocation 200* THIS LIST IS REFERENCED ON ATTACHMENT 2, ITEM NO. 10 The Region of York has implemented a formula to calculate allocation based on smaller apartment type units which may be used in further reviews to permit additional core area infill units. —56— GENERAL COMMITTEE — MARCH 20, 2007 Appendix 2 — Con't Applications Requiring Servicing Allocation # File Name File No. & Status # of Site Characteristics & Detailed Date units Status 1 Pandolfo D14-21-03 Pending further 29 Single Detached Dwellings on a D12-03-2A information variety of lot sizes. Comments were 2003-05-07 issued on 2003-10-14. 2 Cook D14-13-06 Application under 24 Vacant Land Condo application. D07-02-06 review May 4, 2006 3 Polsinelli D14-04-01 Application under 70 Single detached dwellings with D12-01-1A review frontages of approximately 18-24 m 2001-01-24 and a variety of lot sizes. Revised draft plan received in July 2004. Public Meeting held June 28, 2006. 4 Ballymore D14-04-04 Application under 60 60 detached dwellings (48 lots D12-04-1A review ranging from 0.1 to 0.2 ha, 4 ranging 2004-04-11 from 0.2 to 0.4 ha and 8 are larger than 0.4 he). Revised plan received 2005-11-11 and is currently under review. 5 Priestley (2B) D14-15-03 Application under 98 "Medium -High Density Residential." (Clairetree) 2003-06-10 review Application. Application has been D12-03-06 circulted. 2006-12-17 6 Mattamy (2B) D09-06-04 Pending further public 110 Mixed Use including "Medium -High S. Blue 2004-04-16 meeting Density Residential." Public Meeting D14-07-00 held on 2001-02-28. Pending further 1999-12-14 public meeting once outstanding issued are resolved. 7 Perwick D09-03-05 Currently being 184 Seven storey residential condominium D14-16-05 reviewed consisting of 184 units. Currently 2005-10-11 being reviewed. 8 Silverhill D14-30-03 Pending further public 8 Eight Row Dwellings. Council 2003-08-07 meeting directed applicant to address outstanding issues at the 2004-02-26 public meeting. Application to proceed to a further public meeting. File closure letter sent on 2005-03-16 and applicant responded to keep the file o en. 9 MI Developments D12-01-06A Pending 134 Application for 134 townhouses. D14-03-06 Public Planning Meeting June 28, 2006-01-03 2006 10 Magna D09-02-03 Pending 16 Detached dwellings ranging from 0.84 2003-01-27 to 1.59 acres (0.34 to 0.64 ha). App cation in 2C area. 11 CDCL D11-02-07 150 units of approved 3 Application is for 153 units whereas Developments allocation allocation is approved for 150 units onl . Total 736 SAP1anning\D00 Generahservicing allocation\Draft and pending list of applications - March 2007.doc —57— GENERAL COMMITTEE — MARCH 20, 2007 January 17, 2005 Appendix 3 Policy for the Allocation of Servicing Capacity All development that will have the effect of creating new or additional residential dwelling units within the Town of Aurora and is subject to By-law 4721-05.D shall be governed by this policy. Servicing Allocation Policy A) In this by Policy i) "Servicing Capacity" means water and wastewater capacity within the York Durham Servicing System as distributed by the Region of York and allocated by the Town of Aurora. B) No residential development will be given final approval pursuant to the provisions of the Planning Act except in accordance with this policy. C) Non residential development shall not require the specific allocation of sevicing capacity but shall in all other respects be subject to the Town's policies, by-laws and conditions of approval pursuant to the provisions of the Planning Act with respect to servicing availability. This does not preclude the need to ensure that there is adequate capacity within the Town's distribution system. D) Council will be solely responsible for the allocation of servicing capacity to developments. Developers groups may request that such capacity is assigned to a property be transferred but the discretion to provide for any such transfer shall rest with Council. E) Applications that are incomplete (incomplete under the terms of the Planning Act or incomplete based on studies required by the Town as listed within the application review letter to the applicant) will not be considered for allocation. F) Applications for which a "file closure" letter has been sent will on the date set out within the letter lose their allocation unless the closure date is extended by staff. G) Should several applications obtain equal rankings, Council may authorize Staff to prorate the available allocation among the applications. In addition, in appropriate situations distribution may be made on a pro -rated basis. 1 —58— GENERAL COMMITTEE — MARCH 20, 2007 H) Upon completion of the ranking matrix, Staff, based on total available allocation, will determine a "cut-off' point to determine applications that can proceed and those that are not suitable to be considered for allocation. Applications that are not considered suitable for allocation consideration must wait until additional allocation is available or until a recommended or allocated application "loses" its allocation. 1) Applications within the "2C — Northeast Aurora Planning Area" will not be granted allocation or be included within the ranking matrix until such time as a phasing strategy is approved by Council as part of the Secondary Planning process for the "2C" lands. Priority Criteria Ranking The allocation of servicing capacity shall be based on the following: (Each of the following criteria has been ranked on a scale of 1 to 3 with 3 being the highest ranking). 1. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ranking 3) 2. Council will give priority to developments that restore, protect and enhance Natural Heritage Features in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Ranking 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the Ranking to 3. 3. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. (Ranking 3). 4. Council will give priority to projects that further the Town's economic development objectives (Ranking 2). 5. Applications that represent a logical expansion of the community are favoured. (Ranking 2) 6. Applications that have satisfactory addressed all department and agency comments will receive a Ranking of 3. Applications that have not addressed all comments will receive a Ranking of 1 or 2 dependant on status. 2 —59— GENERAL COMMITTEE — MARCH 20, 2007 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (Ranking 0-3) Council will retain a proportion of the allocation to ensure important projects can proceed. The 200 units reserved for Historic Core infill reflects this criteria. Such developments must comply with the Town's Urban Design and heritage preservation objectives. (Currently applications under consideration would utilize all of this capacity). All development applications that meet the criteria must use capacity within a reasonable timeframe in the application approvals chart below. Failure to use the capacity within this timeframe will result in the loss of the allocation. In addition the servicing allocation status list will be reviewed at least annually. Application Type Council Allocation Trigger Deadline for use Allowable Timeframe Plan of Subdivision Draft Approval Registration 2 ears* Plan of Condominium Draft approval Permit issuance 12 months Site Plan Execution of the agreement Permit Issuance 18 months Consent Committee Decision Permit issuance 18 months * In addition the registered agreement shall contain a clause indicating a date for which allocation is removed should permits not be issued. In addition it is anticipated that larger subdivisions will phased and in this case the conditions of draft plan approval shall require a phasing strategy which must be adhered to in order to retain allocation for future phases. Updates to the Official Plan Policies, Provincial Policies and other regulatory policies may have the impact of changing the ranking of the allocation or adding new priorities. These shall be incorporated into the annual review of the allocation status list and this policy shall be revised accordingly. The allocation criteria will be used to evaluate applications and based on this evaluation a preliminary allocation chart will be prepared. Actual allocation will however be subject to Council approval of the application at the appropriate trigger date as set out in the above chart. S:Ttanning1D00 Generaftervicing allocation\Servicing Allocation crieria Schedule A approved Jan 17, 2006 .doc 3 —60— _...r. , 2 u 0 7a[Ii�3Xno z-----___��_�__. v IS-garnr�odrut413o rrmpy Cy F f_) I Baer S all W v m (1) o m m` I�.) — o t: i� _ w o b � d o 0 (� �Z6................. z o pp yi a:c a dS'a8 0 �r— L - 6 Ix' � daaa RLrr dS dsan4da Ate..... ® El' O f�G w ° 2c Q r m (n N J d a o.o A o m o mo'm 9 o .V ll' W O 0 N O W o a o ® > Uw tT o eQ0 0 F—. cti O .� Q a m mE o o m m I� co a`2i i � O r N M d (%� r (T®I � t0 r W O r htih��