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AGENDA - Special General Committee - 20071201SPECIAL GENERAL COMMITTEE AGENDA NO.07-50 SATUBDAY, DECEMBER 1, 2007 7:00 PM COUNCIL MANNERS AURORA TOWN NALL PUBLIC RELEASE 29/11 /07 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 07-50 Saturday, December 1, 2007 9:00 a.m. Council Chambers Mayor Morris in the Chair I DECLARATIONS OF PECUNIARY INTEREST II APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill DELEGATIONS (a) Mr. John Gutteridge, Director of Financial Services Re: Reserve Fund Status and Capital Projects IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADJOURNMENT General Committee Meeting No. 07-50 Page 2 of 2 Saturday, December 1, 2007 AGENDA ITEMS 1. Memorandum from the Director of Financial Services pg. 1 Attachment 1 — Follow-up on GO Crossing at Cousins pg. 4 Attachment 2 — Petch House — pg. 5 Conditions of Draft Approval for Subdivision Agreement Attachment 3 — Pavement Condition Index (PCI) & 10 Year Roads Plan pg. 7 Attachment 4 - Vandorf Sideroad Landscaping pg. 35 Attachment 5 — Capital Asset Management System Attachment 6 — 2008 Summary of Capital Projects 2. Finalize Review of the 2008 Capital Projects 3. Finalize Review of the 2008 Operating Budget I SPECIAL GENERAL COMMITTEE — DECEMBER 1, 20071 AGENDA rrEM Memo Further to your requests of November 26th, please find below the status of the information that was requested during the capital budget discussions: FOLLOW-UP ON GO CROSSING AT COUSINS DR ATTACHMENT 1 A copy of the correspondence received from GO Transit with regards to the level crossing at Cousins Dr dated August 1, 2007 has been included in this package. FETCH HOUSE, CAPITAL PROJECT #72027 ATTACHMENT - 2 The responsibilities for both the Town and Whitwell as the developer with regards to the Petch House as laid out in the subdivision agreement has been included in this package. An estimate of the Town's costs is currently being developed. PRESCHOOL COSTS AT THE STRONACH AURORA RECREATION COMPLEX We have been able to confirm that the salary costs provided with regards to the Preschool program at the Stronach Aurora Recreation Complex only included the hourly wage and the vacation pay. We are currently working on providing you with the entire costs for payroll all costs included in the payroll. HENDERSON FENCING, CAPITAL PROJECT #73086 The Director of Leisure Services is currently preparing a memo to provide further justification for the fencing requested through this capital project. —1— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 GREEN BINS We have reviewed expenditures charged to the operating accounts for Waste Management and Recycling and are confirming for Council that the costs of the green bins is not included in their operating accounts. PAVEMENT CONDITION INDEX (PCI) ATTACHMENT - 3 The Director of Public Works is currently working to provide Council with information regarding how the PCI is calculated as soon as possible. 10 YEAR ROADS PLAN A copy of the most recent 10 Year Roads Reconstruction Plan will be provided to Council as soon as possible. AFLC FITNESS CENTRE COOLING SYSTEM, CAPITAL PROJECT#72071 The Director of Leisure Services is currently working on providing Council with a breakdown of the funding request as well as outlining the issues that will be addressed if this project proceeds. STEWART BURNETT PARK PLAYGROUND STRUCTURE, CAPITAL PROJECT #73062 We have reviewed with Leisure Services the costs included in the Stewart Burnett Park Playground Structure capital project request and a re confirming for Council that the estimated cost includes site preparation around the playground. VANDORF SIDEROAD LANDSCAPING, CAPITAL PROJECT # 31021 ATTACHMENT - 4 A copy of the report that went to TSAC recently regarding truck traffic and previous Council decisions has been included in this report. EAST HOLLAND RIVER RESTORATION, CAPITAL PROJECT # 73092 Senior Management Team is currently working to confirm with the Lake Simcoe Regional Conservation Authority as to the definition of `eligible projects' under the East Holland River Restoration initiative. As soon as that information has been received, we will compile a list of eligible projects that have been planned, started or already completed and will provide the list to Council as soon as it is available. —2— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 CAPITAL ASSET MANAGEMENT SYSTEM, CAPITAL PROJECT #14030 ATTACHMENT 5 This capital project page has been revised to reflect the revised funding requests for both 2008 and 2009 in light of the current status of the existing portion of the overall capital project. 2008 SUMMARY OF CAPITAL PROJECTS ATTACHMENT 6 The 2008 Summary of Projects has been revised to reflect Council's decisions on November 26, 2007. The projects that were either moved above or below the line in principle are included within the boxes in each area. J L. John Gutteridge —3— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 ATTACHMENT IhAgh Transit August 1, 2007 Town of Aurora Leisure Services Department I Municipal Drive Box 1000, Aurora ON L4G 6J1 Attention: Jim Tree, Parks Manager Dear Mr. Tree: 20 Bay Street • Suite 600 Toronto, Ontario, Canada M5J M Phone: (416) 869-3600 • www.gotransit.com Subject: Trespassing across the tracks near Cousins Drive Phone: (416) 869-3600 ext. 5318 Fax: (416) 869-1469 Email: gmntb@golransit.com Further to your letter dated January 5, 2007 and our conversation on March-20, 2007: We wish to re -iterate GO Transit's position in that new public to or pedestrian crossings are to be grade -separated either under or over the rail line. A crossing at the subject location would be defined as a public crossing since the Road Authority owns the land on either side of the tracks. The pedestrian crossing installed in the Town of Newmarket near London Road is under a private crossing agreement due to the nature of ownership of adjacent lands. We would be happy to discuss a proposal for a bridge or tunnel at this location. Sincerely, Grant Bailie Engineer Railway Corridors — Signal Systems c: Terry Cattani, Manager Railway Corridors Q0 GREATER TORONTO TRANSIT AUTHORITY SPECIAL GENERAL COMMITTEE - . DECEMBER 1, 2007 ATTACHMENT - 2 Whitwell D12-0-4A - Conditions October 22, 2002 Subdivision Agreement to undertake any studies, remedial work, restorative work and/or any other actions required as a result of the implementation of the Town's contamination policy, prior to Plan Registration and the conveyance of the said lands to the Town. 51. The Owner(s) shall, prior to final approval, complete a archaeological assessment of the subject property and mitigate through preservation or resource removal and documentation, adverse impacts to any significant archaeological resources found. No grading or other soil disturbances shall take place on the subject property prior to the Town of Aurora and the Ministry of Tourism, Culture and Recreation confirming that all archaeological resource concerns have met licensing and resource conservation requirements. 52. The Owner(s) shall, prior to final approval and prior to any site grading enter into a Heritage Easement Agreement with the Municipality which agreement shall amongst other requirements provide that: a. The Owner(s) shall preserve, maintain and protect the Petch Log House (hereinafter referred to as the "Log House"), presently located on the subject property; until such time as the Log House has been re -situated to its new permanent location which shall be on Town -owned property within the subject development area; b. The Owner(s) shall be solely responsible for the relocation of the Log House, including, but not limited to, payment of any and all costs of the Log House's relocation, as well as any and all costs of the construction of a foundation for the Log House in its new permanent location and the placing of the Log House thereon. Further, the Owner shall be solely responsible for providing all servicing for the Town -owned property upon which the Log House shall be permanently relocated, including but not limited to, the provision of water, storm and sanitary sewers, and all utilities. c. The Owner(s) shall keep the Log House insured against normal perils that are coverage by fire and extended coverage insurance in an amount of Five Hundred Thousand Dollars ($500,000.00), with the Town as a named insured until such time as the Log House has been re -situated to its new permanent location on Town -owned property. Further, the Owner shall.provide the Town with evidence of such insurance in the form of a certificate of insurance to be filed with the Director of Corporate Services for the Town upon execution of this Agreement by the Owner. In the event of any damage or destruction to the Log House, any and all proceeds receivable by the Owner under the fire and extended insurance coverage insurance policy on the Log House shall be applied to replacement, rebuilding, restoration or repair of the Log House to the fullest extent possible having regard to the particular nature of it. In the event that the Log House is damaged or destroyed to such an extent that it is impossible to salvage it and repair, restore, and/or rebuild it, the Town, as a named insured -5- °SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 Whitwell D12-0-4A — Conditions October 22, 2002 under the insurance policy, shall be entitled to directly receive the proceeds from the fire and extended coverage insurance and the Owner hereby irrevocably releases any interest it may have in such insurance proceeds. The Town agrees that, in this event, such insurance proceeds received by it, shall be applied only to other heritage projects in the Town 53. The Owner(s) shall agree, prior to the final approval, to submit a geotechnical report for review and approval by the Town of Aurora, which deals with the relative elevations of foundations and footings, the requirements for engineered fill based on existing subsurface conditions, and the requirements for road and municipal services construction, to the satisfaction of the Director of Building Administration and Director of Public Works. M.T.O 54. The Owner(s) shall agree, prior to the final approval, to submit to the MTO for review and approval a copy of the drainage/stormwater management report indicating the intended treatment of the calculated runoff. 55. The Owner(s) shall agree, priorto the final approval, to submit to the MTO for review and approval a copy of a traffic impact study indicating the anticipated traffic volumes and their impacts upon the _Highway 404/Wellington (Aurora) interchange. 56. The Owner(s) shall agree, in the subdivision Agreement to obtain all necessary permits from the MTO prior to any construction being undertaken. REGIONAL MUNICIPALITY OF YORK 57. Where final approval of this draft plan of subdivision, or any phase thereof, has not been given within three years after the original date of draft plan approval, the Region of Transportation and Works Department, Water and Wastewater Branch shall confirm that adequate water supply and sewage treatment capacity continues to be available prior to final approval of any remaining portion of the plan, and continued capacity availability may require infrastructure additions or improvements. 58. Prior to final approval the Regional Transportation and Works Department shall confirm that contracts have been let for the required water supply and sanitary servicing facilities.. 59. The Owner(s) shall have prepared, by a qualified professional transportation consultant, a functional transportation report/plan outlining the required Regional road and Transit improvements for this subdivision. The report/plan, submitted to the Regional Transportation and Works Department for review and approval, Alk SENERAL COMMITTEE - DECEMBER 1, 2007 ATTACHMENT - 3 AURORA ,Yow're in, good ampaay MEMORANDUM Director of Public Works Public Works Department Date: November 29, 2007 To: Mayor and Members of Council From: D. Atkins, Acting Director of Public Works Re: Capital Project No. 31068 (Reconstruction of Allaura Boulevard) and 10- Year Capital Reconstruction Program General Committee, at its Budget meeting of November 26, 2007, recommended that Capital Project No. 31068 (Reconstruction of Allaura Boulevard) be moved to "below the line" and not be approved as part of the 2008 Capital Budget. As part of that same discussion, the Committee asked staff to provide information on the implications of not approving this project for construction in 2008, and also asked for general background information on the 10-Year Reconstruction Program. This memo willprovide first the general information on the Town's road reconstruction program, and then will deal with the specifics of the implications of not approving the Allaura Boulevard .project at this time. Town of Aurora 10-Year Capital Reconstruction Program The Public Works Department has for many years produced an annual multi -year capital reconstruction program. Since 2002, the program has been derived using a road rating system known as the PCI, or Pavement Condition Index, system. In this methodology, a road is inspected and defects in the pavement are noted. The results of the inspections are then collated and combined to produce a PCI rating, which is a number from 0 — 100, for the street. Every street in the Town is inspected and its PCI value calculated. In its most simplistic form, the road reconstruction program is derived as follows: .1) Council determines the overall average PCI rating at which it wants to maintain the Town's road network. 2) Given the desired target PCI, the required yearly level of road reconstruction funding is determined. 3) Given the yearly funding "target", staff produces a plan showing which streets, or parts of streets, are proposed to be reconstructed in any specific year in the 10-year plan. Activities 1) and 2) would not take place every year; they are done periodically on an as -needed basis, with the last time being in 2005. Activity 3), being the production -7- SPECI�L COMMITTEE — DECEMBER 1; 2007 AURORA ye"Im i r good cowpav of the actual 10-Year Plan, generally occurs every year, although it did not happen in 2007 due to staffing constraints in the Public Works Department. Attached are three Reports that provide further information on how the 10-Year Plan is derived, and a copy of the most recent (2006 — 2015) Plan that was approved by Council in 2006: 1) Report PW05-028, November 1, 2005. This report provides an overview of the PCI methodology, and the InfraPave Pavement Management System software that is used to produce the 10-Year Plan. Council also determined at this time that the target average PCI level for the Town's road network would be 65. 2) Report PW05-033, December 6, 2005. This report dealt with the funding required to maintain the target PCI level. Council at this time approved allocating the Gas Tax funding to the road reconstruction program, and approved a funding model for the reconstruction program of some $27M over 10 years, for an average of $2.7M per year. 3) Report PW06-013, March 21, 2006. This report presented the most recent version (2006 — 2015) of the 10-Year Capital Road Reconstruction Program. Implications of. Removing Capital Project No. 31068 (Reconstruction of Allaura Boulevard) From 2008 Capital Budget The implications of not approving this project for construction in 2008 depend in part on what Council decides to do with the project. The immediate consequence is that the Town will bear some minor additional costs for the design of this project, likely in the range of a few thousand dollars. These costs will be incurred as this project is being designed in conjunction with the nearby Engelhard Drive reconstruction project. The Town's consultant is preparing one common tender and set of drawings for the two streets, and they will now have to split them and create two separate drawings and tender packages. The larger implications depend on what Council decides to do with the project, with the basic options being a) to defer the project to 2008, and to build it in addition to the projects currently scheduled for 2008, or b) to direct staff to reschedule the project in a future year, without allocating additional funding for it. Defer to 2008 and reconstruct Allaura Boulevard in Addition to Streets Already Proposed for 2008 In this scenario, the project is deferred to 2008, and the 2008 Capital Budget is increased to allow it to be completed in addition to the other roads proposed for that year. SPECIIj�L COMMITTEE — DECEMBER 1, 2007 AURORA youlm iso Good Co,Mpav . Due to the 1-year delay, the costs of the project will increase by approximately 5% to account for inflation. There will also likely be some additional increase to the costs because there will no longer be the economies of scale that would have occurred if this street had been rebuilt as part of a single larger project with Engelhard Drive, though staff cannot accurately estimate that amount. There may also be some increases to the costs for the 2008 reconstruction of Engelhard Drive, for the same reasons of loss of economies of scale. Defer to a Future Year with No Increase inRoadReconstruction Budget In this scenario, the project is deferred with no increase in the overall road reconstruction budget over the 10-year planning period. The current levy (road) portion of the costs for this project is just less that $11VI. Removing the funding for the project from the overall 10-Year Program will mean that instead of spending some $27M over the 10-year period, the Town will expend approximately $26M, a decrease of about 4%. As noted in some of the attached reports, the Town has just begun to stabilize the overall average condition of the Town's road network after many years of gradual decline. The decrease in overall funding for the program will result in a decrease in the overall average PCl of the road network. If this is the direction given, staff would suggest that Council not direct that the project be moved to 2008, but instead that direction be given to move it to the most advantageous year in the Plan when it is next updated. When staff prepare the 10-Year Plan, we take the funding target for each year and choose projects that make maximum use of the funds that are assumed will be allocated to the program each year. "Forcing" a project into a.certain year will result in the overall program not being optimized to the extent that it would otherwise could be. Moving this project to a future will result in a complete re -write of the Plan in order to fit this project in at a later time. Staff would likely not propose any changes to the projects planned for 2009, as the funding for the design works for those projects are being approved by Council as part of the 2008 Capital Budget. However, there would be significant changes in the other years of the next version of the 1.0-Year Plan. D. Atkins Acting Director of Public Works Att. SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW05-028 SUBJECT: Town of Aurora Roads —Condition Ratings and Reconstruction Funding FROM: W. H. Jackson, Director of Public Works DATE: November 1, 2005 RECOMMENDATIONS THAT Report No, PW05-028 dealing with the condition rating and reconstruction funding for Town of Aurora roads: • be received; and • referred to the 2006 Budget discussions for a determination of the appropriate Pavement Condition Index (PCI) at which the Town's road network will be maintained; and THAT staff be directed to prepare and submit the 10-Year Capital Road Reconstruction Program (2006 — 2015) once Council has given direction regarding the target PCI level at which it wishes to maintain the Town's road network, BACKGROUND The Town has for several years planned its' road reconstruction projects based on a 10- year program. The two basic inputs to the program are: ➢ the condition rating of the roads; and ➢ the available funding. COMMENTS The purpose of this report is to update Council on the overall condition of our road system and to present information related to the funding requirements to maintain the Town's road network. 1.0 Pavement Management System Pavements, like all infrastructure assets, begin to deteriorate from the moment of construction throughout their design life. The methodology the Town has used since 2002 to rate the condition of its pavements is called the Pavement Condition Index (PCI). This is a visual evaluation method that was developed by the US Army Corps of Engineers. —10— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 November 1, 2005 - 2 - Report No. PW05-028 The PCI is a 0 to 100-scale measurement of pavement condition based on the theory that road deterioration dynamics manifest themselves in the surface of the pavement. This is a low -tech, non-proprietary objective technique that is widely accepted for evaluating pavement condition. Nineteen distress factors including, among others, alligator cracking, bleeding, edge cracking, potholes, rutting, block cracking, patching and utility cut patching are identified, rated for severity and measured for quantity. Points are then deducted from 100 (new, perfect pavement) depending on the severity and density measured for the various distress factors. The PCI methodology is a fast and accurate way to effectively evaluate pavement conditions for the purpose of planning for capital improvements and maintenance. Experience with the PCI methodology across North America has resulted in a generally accepted grouping of projects into five categories as listed below in Table No. 1. Table No. 1: PCI Value versus Condition Category PCI VALUE CONDITION CATEGORY 0 — 40 Poor to Failed 41 — 55 Fair 56 — 70 Good 71 — 85 Very Good 86 — 100 Excellent Although using only a single average number to describe the overall condition of a road network is simplistic, it is still an excellent method of obtaining a quick and relatively easily understood snapshot of the pavement condition of Aurora's road network. Staff are of the opinion the residents of Aurora would not likely agree to a situation where the aim is to maintain our road system at a "Fair" or lesser condition. On the other hand, to strive to maintain our system at an "Excellent" rating would be prohibitively costly. Accordingly, it is believed the "Good" to "Very Good" categories are the condition rating we should be aspiring to. The PCI data is entered into a computerized Pavement Management System, known as InfraPave, and based on the PCI data, budget inputs, construction costs, and other factors InfraPave generates a recommended road reconstruction program 2.0 Condition Ratinq of Aurora's Road Network When the PCl/InfraPave pavement management system was implemented in 2002, every paved Town road was inspected and rated. The results of the inspections indicated that in the summer of 2002 the overall average PCI rating for the Town's road network was 72 or "Very Good". To maintain the model, it is necessary to re -inspect the roads periodicallyto generate new —11— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 November 1, 2005 3 - Report No. PW05-028 PCI's. This allows for the refinement of the predictions the model generates and greater accuracy on the rate of deterioration of the Town's roads. The re -inspections also allow for things the model could not predict (utility cuts made since the last inspection, amount of maintenance work, etc.) to be assessed and factored into the model. The Town's road network was re -inspected during the summer of 2005, and the results of the new inspections show that the overall PC[ rating of the network has decreased to 65 in the 3 years between the two inspection cycles. Again, based on experience across North America, a rating between 56 and 70 is considered to be "Good". 3.0 Construction Costs Over the last two years there has been a rapid increase in construction costs, much of which is attributed to the excellent economy in the GTA,, which is keeping contractors busy, and the rapid increase in the cost of oil. As an example, the Ministry of Transportation's Fuel Cost Index for the price of diesel fuel in the Toronto area rose 28% from September 2004 to September 2005 and was up 74% over the past 2 years. Based on the above factors, staff is assuming an. approximate 30% increase in construction costs for most types of projects for 2006 over the estimates that were used in the last version of the 10-Year Plan. 4.0 Historic Funding Levels The Capital Road Reconstruction Budget for the Town over the past 5 years is as shown below: • 2001 - $1.14M 2002 - $1.16M • 2003 - $1.27M • 2004 - $1.30M • 2005-$1.45M ($0.99M from current levy plus $0.46M from the Municipal Capital Reserve). As can be seen, the Capital Roads budget has been increasing over the past several years. However, the increases have not been sufficient to fund the road reconstruction program at the level necessary to keep the overall condition of the road network from declining as noted under Section 2.0 above. In 2002, it was estimated that the 10-year cost to maintain the road network at the then current PCI level of 72 would be $19.2M. The road reconstruction portion of the 10-Year Plan was based, however, on spending a total of $16.9M, for a shortfall of $23M over the 10-year period. The reason for this is that the road reconstruction budget was assumed to increase from the then -current level of $1.16M to $1.9M by 2009, in order to lessen the impacts on the tax rate. The funding levels assumed in the 2003-2012 version of the 10- Year Plan were as shown below in Chart 1. —12— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 November 1, 2005 . - 4 - Report No. PW05-028 Chart 1: 2003 -2012 Road Reconstruction Funding Assumed in 2003 $2,200,000 $2,000,000 $1,800,000 � — — -Yearly Funding Assumed $1,600,0oo 'O Funding Required to �7 $1,400,000 Maintain Current PCI $1,200,000 $1,000,000 Date Chart 1 shows that the Town acknowledged the need to increase funding for road reconstruction but that the funding levels from 2003 to 2009 would not be sufficient to maintain the then current PCI level. In fact, it was recognized at the time that the funding shortfall over the 10-year period would result in a decrease in the overall network PCI from 72 in 2003 to a predicted 68 in 2012 5.0 Current Funding Levels The current inspections place the overall PCI at 65, which is a significant drop from a PCI of 72, and is attributable to the early years where the largest under funding occurs, as shown in Chart 1. To maintain this PCI level over the next 10-year period it is estimated that road reconstruction spending must be $27.01VI, or an increase of 55% over the currently assumed level. Including the other items that. are funded through the Capital reconstruction budget, such as Development Charges projects to construct sidewalks on regional roads and a portion of the salaries of the Public Works staff, the 10-year funding for the Capital program must increase to $28.8M. Continuing with the funding assumptions that were utilized in creating the last version of the 10-Year Plan and acknowledging the higher level of funding now required to maintain the current PCI level of 65 will result in a funding scenario as shown in Chart 2. —13— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 November 1, 2005 - 5 - Report No. PW05-028 Chart 2: 2006 - 2015 Funding using Current Funding Assumptions $3,000,000 ----------- $2,800,000 - $2,600,000 - 0 e!; $2,400,000 — —Yearly Funding p> $2,200,000 Assumed _ $2,000,000 $1,800,000 - Funding Required to U.$1,600000 / Maintain Current PCI $1,400:000 $1,200000 $1,000:000 Date As can be seen from Chart 2, the Town will expend approximately $21.01VI over the next 10 years using the current funding model, with $19.2M of that being for capital road reconstruction projects. Consequently, we are again looking at an underfunding situation, this time in the order of $7.81VI over the 10 year period. Continuing with the current funding model will result in the network's overall PCI decreasing to a predicted 61 by 2015. 6.0 Solutions An increase in proactive maintenance activities will help, and staff is taking steps to increase our maintenance programs. Some crack sealing has already been done this year and a major crack sealing contract is scheduled to go to Council for approval by the end of 2005. However, the overall problem is that the Town simply does not rebuild enough roads to prevent the overall condition of the network from deteriorating. The implications of this shortfall have become more apparent to staff as they have worked with the prediction model over the last couple of years and while doing so gained a greater understanding of how the overall road network functions. 6.1 2006 Capital Road Reconstruction Program The projects contained in the draft 2006 Capital Budget that Council will shortly be considering are those planned for 2006 in the last version of the 10-Year plan (Report No. PW04-019), with the following exceptions: —14— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 November 1, 2005 .6. Report No. PW05-028 1) Council approved as part of the 2005 Capital Budget the reconstruction of a portion of Fairway Drive, Glenview Drive, Eldon Crescent and a portion of Devlin Place, but deferred the construction of the project until 2006 pending resolution of the request for traffic calming on Fairway Drive. Given the increases in construction prices discussed above, staff must request an increase in the budget for this project. 2) Moorcrest Drive from Batson Drive to Attridge Drive was previously scheduled for 2006 reconstruction. Upon closer review, staff came to the conclusion that only a short section of Moorcrest Drive adjacent to Batson Drive actually requires reconstruction. The project was therefore not included in the 2006 Capital Budget, and the short section of Moorcrest Drive that does require reconstruction will be included with Batson Drive when Batson is reconstructed in a future year. The projects that are included in the draft 2006 Capital Budget are the following: 1) Reconstruction of Hill Drive; 2) Reconstruction of Mark Street, Cedar Crescent, Oak Court, and Birch Court; 3) Construction of sidewalks, bikeways, and illumination along Wellington Street from Bayview Avenue to the new Recreation Centre;. 4) Funding for various traffic calming construction projects; and 5) Portions of the salaries of the Public Works staff involved in the Capital Program. The design of the three main projects (1 to 3 above) is underway and all should be ready for tender in early 2006 pending Council approval of the Budget. The current levy cost for the 2006 capital roads program, as contained in the draft 2006 Capital Budget, is $1,971,000. 6.2 Funding for Remainder of 2006 — 2015 Program As can be seen in Charts 1 and 2, one of the main problems with gradually increasing funding for the road reconstruction program is gapping. While the budget will eventually reach the desired target level, there will be a large shortfall built up during the years it takes to reach the target level. Forthis reason, it is proposed to increase the capital road reconstruction budget rapidly over a 2 year period in order to reach the target level of spending in 2008. For 2009 and future years, funding would increase at the rate of inflation. Based on the above, the proposed funding for the 2006 — 2015 period is shown below in Chart 3. —15— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 November 1, 2005 .7. Report No. PW05-028 Chart 3: Proposed 2006 - 2015 Capital Funding $3,500,000 $3,000,000 — —Yearly Funding rn Assumed $2,500,000 c c $2,000,000 - Funding Required to Maintain Current LL $1,500,000 PCI $1,000,000 rp Ap0 O§ RIP o°' NOdry ^3 Nt. rah S rp rp T rp rL0 rL0 rL0 ry0 Date FINANCIAL IMPLICATIONS To maintain the Town's road network at the current overall PCI level, spending must increase to $28.8M over the next 10 years. In general, these funds are obtained from the current levy portion of the budget. However, the Town will shortly start receiving some revenues from the Federal government under the fuel tax rebate program. These revenues can be applied to certain types of projects, including the Capital Reconstruction Program, as long as they are not used to lowerthe tax rate. Given that it is proposed to significantly increase the road reconstruction budget over the next 10-year period, application of the gas tax revenue to our road reconstruction program would, it is believed, fall under the criteria for this rebate which will help to reduce the additional funding that will be required if the Town's road network is to be maintained at its. current level. OPTIONS Council must decide at what condition level it wishes to see the Town's road network. As noted in this report, the existing pavement condition rating for the Town is 65. This is considered to be in the "Good" category but staff is of the opinion that residents and business people of the Town would not like to see this rating deteriorate much further. Staff have received an increasing number of complaints over the past few years about the poor condition of the Town's roads, and anticipate this will only increase if the condition of the network is allowed to deteriorate further. —16— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 November 1, 2005 - 8 - Report No. PW05-028 There is a direct relationship between the PCI rating and the cost to maintain that rating. Options for target PCI levels that Council may wish to adopt, and the associated 10 year funding required to achieve those levels, are shown in Table 1. Table 1 — Target PCI Levels and Associated Funding Requirements " Does not include $1.81VI required for DC projects and salaries CONCLUSIONS Although the actual amount approved fora particular year's road reconstruction program is subject to approval by Council during deliberations for the budget for the year, it is necessaryto have an overall model of how much funding will be available overthe years to allow for proper on -going road reconstruction planning. As has been shown in the body of this report, the overall condition of the Town's road network is deteriorating because of the shortfall in funding for road reconstruction. Although Council has, in the past, acknowledged this problem and is working toward an increased road reconstruction budget, two factors have combined to adversely impact road reconstruction funding and hence our overall pavement condition rating. The first factor is the gap that exists, especially in the early years of our 10-year plans, between the funding required and the funding provided. In an effort to minimize the adverse impact of increases in road reconstruction funding, Council has "ramped" up this portion of the budget to achieve the required funding level over a period of up to 8 years. Prior to attaining the required funding level, however, there is a yearly shortfall and this is reflected in the reduced pavement condition rating or a deterioration in the condition of our road network. The second factor is the huge jump in prices experienced for road reconstruction projects in recent years. A very busy construction sector in the GTA and significant increases in oil prices particularly over the last year have driven this price increase. This price increase makes it much harder to "catch-up" with our road reconstruction funding requirements. Our present overall pavement condition rating for the Town is 65. This is in the middle of the range that has generally been considered "Good" over the various North American users. To maintain this level over the next 10 years, road reconstruction funding will need to be increased to $28.81VI or an average yearly expenditure of $2.88M. Once Council has given direction on the target PCI level that is to be used in preparation of the 10-Year Capital Road Reconstruction Plan (2006-2015), staff will prepare and submit the Plan for Council's consideration. —17— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 November 1, 2005 - 9'- Report No. PW05-028 LINK TO STRATEGIC PLAN Goal "C" speaks to continuing the well -planned moderate growth of the Town. This goal is supported by the "Strategic Action" stating that Council will "incorporate measures into Town policies and programs which contribute to a safe living and working environment". The Strategic Plan includes the action to "address matters affecting public safety, property and the environment and will formulate specific measures to deal with them." ATTACHMENTS None. PRE -SUBMISSION REVIEW Management Team Meeting — October 26, 2005 Prepared by. David Atkins, Manager of Engineering Services, ext. 4382 W. H. Jackson Director of Public Works an SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW05-033 SUBJECT: Funding for 10-Year Capital Plan FROM: W. H. Jackson, Director of Public Works DATE: December 6, 2005 RECOMMENDATIONS THAT Report No. PW05-033 dealing with funding for the reconstruction of the Town's roads be received; That Council adopt the funding model recommended in Report PW05-033 for funding of the 10-Year Capital Road Reconstruction Program to retain the Town's current Pavement Condition Index over the period 2006 — 2015; and THAT staff be directed to prepare and submit the 10-Year Capital Road Reconstruction Program (2006 — 2015) based on the approved funding model. BACKGROUND At the Special General Committee of November 28, 2005, the Committee considered Report PW05-028 (Town of Aurora Roads — Condition Ratings and Reconstruction Funding) and recommended that: • The Town's road reconstruction program should be increased to the level necessary to maintain the Town's road network at the existing average PCI value of 65; and • Staff should submit a follow-up report dealing with funding of the program, and in particular, with the implications of the Gas Tax funding that we are to start receiving shortly. COMMENTS 1. Funding Requirements As discussed in Report PW05-028, funding for road reconstruction projects needs to increase from the currently planned level. of $19.21VI over the next 10 years to $27.01VI in order to maintain the average PC] level of the Town's road network at its current level of 65. This $27.OM is in addition to the other types of projects which are also funded as part of the overall capital roads program for non -road projects such as the construction of sidewalks and bikeways on Regional roads and a portion of the salaries of the Public —19— SPECIAL GENERAL COMMITTEE — DECEMBER 1,. 2007 December 6, 2005 -2- Report No. PW05-033 Works staff involved in administering the capital works contracts. The total funding required is as follows: Table 1 — Fundinq Requirements, 2006 — 2015 Capital Plan Road Reconstruction Funding $27.OM Non -Road Projects (sidewalks, traffic calming, etc) and Salaries $1.9M Total: $28.91VI 2. Gas Tax Revenues The road reconstruction portion of the Town's capital reconstruction projects have traditionally been funded from the general tax levy, with the watermain, sanitary sewer and storm sewer portions of the projects being funded from the Water/Sewer and Storm Sewer Reserves. However, on June 17, 2005 the Federal and Ontario governments, the City of Toronto, and the Association of Municipalities of Ontario(AMO)entered into the "Agreement for the Transfer of Federal Gas Tax Revenues under the New Deal for Cities and Communities". This Agreement deals with the transfer of a portion of the federal government's gas -tax revenue to municipalities for the period 2005 — 2009. This funding can be used for certain specific types of projects, and in Aurora specifically for the capital road reconstruction program. Before receiving any funding, the Town must execute a standard Funding Agreement with AMO. The Agreement is under review by staff and will be presented to Council for approval shortly. The Town must also submit a plan to AMO showing that the proposed road projects have met the requirements set out for "Environmentally Sustainable Municipal Infrastructure" projects The Town is to receive the following funds under the terms of the current Gas Tax Agreement: Table 2 — Gas Tax Funding, 2005 — 2009 Year Funding 2005 $391,615.50 2006 $391,615.50 2007 $522,095.69 2008 $652,575.89 2009 $1,305,151.78 Total 2005 — 2009 1 $3,263,054.36 —20— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 December 6, 2005 -3- Report No. PW05-033 3. Road Reconstruction Funding Model The funding model and allocations set out below are based on the following assumptions: 1) All Gas Tax funding can and will be allocated to the Capital Roads program; 2) The funding will continue in 2010 and future years; 3) Funding will increase in 2010 and future years by the rate of inflation (estimated at 2.5%). The current funding model for the Capital Program is shown on the attached spreadsheet (Appendix A, Scenario 1) and on Chart 1 below and would result in tax levy funding of $19.1 M for road reconstruction projects and a total capital program expenditure of $21.OM over the 2006-2015 period, resulting in a average PC] of 61 in 2015. The revised funding model for the Capital Program is shown on the attached spreadsheet (Appendix A, Scenario 2) and on Chart 1 below and would result in tax levy funding of $16.OM, gas tax funding of $11.8M, and "other funding" of $0.97M for road reconstruction projects over the 2006 - 2015 period. The total capital program expenditures would be $28.8M over the 2006 — 2015 period and the average PC] of the Town's road network would be maintained at its current level of 65. Chart 1 - 2006 - 2015 Capital Funding $3,500,000 $3,000,000 e ft $2,500,000 ,N r 4 2 $1,500,000 $1,000,000 "r $500,000 .1�''. 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Date s Funding Required to Maintain Current PCI 0—Scenario 1 - 2006 - 2015 Funding Using Current Funding Model - Scenario 2 - Recommended 2006 - 2015 Funding ---*—Scenario 2 - Tax Levy and Other Funding —f—Scenario 2 - Gas Tax Funding —21— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 December 6, 2005 - 4 - Report No. PW05-033 Part of the basic philosophy behind the Gas Tax Agreement is that the funding cannot be used to reduce or "subsidize" the tax rate. Because of the way the Gas Tax funding is to ramp up over the next few years, and in particular when it doubles in 2009 to $1.31VI from $65OK in 2008, the Town will need to utilize $970K in funding from other sources in 2007 and 2008 to ensure that the Tax Levy portion of the overall Capital Funding allocation does not decrease in 2009 from what was allocated in 2007 and 2008. This "Other Funding" can come from a variety of sources. FINANCIAL IMPLICATIONS Under the current funding model for Capital projects, the Town will expend $21.01VI of tax levy funding over the 2006 — 2015 period, with $19.1 M of that funding being used for road reconstruction projects. Underthe recommended funding model for Capital projects, the Town will expend $17.OM of tax levy and other funding over the 2006 — 2015 period. When the expected $11.8M of gas tax funding is included, the total funding for the Capital program will be $28.8M, with $26.95M of that funding being used for road reconstruction projects. This will represent a $7.85M or 41 % increase in road reconstruction funding over the 10-year period. It is noted that the recommended funding model includes the $3.26M set out in the current Gas Tax Agreement and assumes the agreement is renewed for 2010 and following years with Aurora's revenues rising at the rate of inflation. A further $8.54M in gas tax funding has been assumed for the years 2010 — 2015. Should the Agreement not be renewed in 2010, the Town would have to fund the difference from other sources or reduce the capital reconstruction program. OPTIONS Council may decide to allocate the gas tax funding to other eligible areas, and more specifically to water and/or wastewater. CONCLUSIONS Afunding model has been presented in Appendix A, Scenario 2 of this report that will allow the Town to increase the funding for the capital reconstruction program to the point that the current overall PC[ level can be maintained over the 2006 —'2015 period. LINK TO STRATEGIC PLAN Goal "C" speaks to continuing the well -planned moderate growth of the Town. This goal is supported by the "Strategic Action" stating that Council will "incorporate measures into Town policies and programs which contribute to a safe living and working environment." The Strategic Plan includes the action to address matters affecting public safety, property and the environment and will formulate specific measures to deal with them." —22— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 December 6, 2005 - 5 - Report No. PW05-033 ATTACHMENTS • Appendix A —Capital Program Funding Scenarios PRE -SUBMISSION REVIEW C.A.O. and Director of Finance— December 1, 2005 Prepared by. David Atkins, Manager of Engineering Services, Ext. 4382 W. H. Jackson Director of Public Works —23— SPECIAL W O GENERAL 00 O O a0 CAm cccc O w c0 COMMITTEE 0 no O O NCAO NMN Nrm - O y ..0. O DE c C C C Ono c cc 000 OO c ❑ N O � N 00 Lq N M V 0 N C Vy 00 000 C r" v c O O O N N O C N N cc Ono c NM O O coo O M C O C n N m m N m 9 N r T 64 f9 E9 fA 7 E LL 13 N 0 0O 0 0 00 0 N C A Nd0' W o C N f0N c0 O N C L) O �� U E Z C O O O O O N L O O O o 0 NM' E9 N LL � 6N9 f.., .0 E 7 N no O O O m • O 0 0 O O O p c O 0 0 M N i M N c�D 0 N N U E N ER EliN ffl E9 � 0 Ono N O 0 0 0 0 m M M r O 0 N 0 m m M Itl f9 fA fA EA G E N n o O o O N< O N a m N C 0 c O N W W p c N � � ER fli M Eli No E C o 0 G < 0 0 000 r LL O •- c- 0. N N O < C N O e L �� Ell ER 7 V 0 0 00 N O � c y) N 0 0 O O O y O c I C = N (q� N m O N N N E9 cfl ER f9 - f EMBER 1, 2007 noon c o o noon 0 0 0 poop op0 i C6 N" <t N Imo' O N rn o N N N rn N roN N N fA N N 9 ��GY FA Efl i 0 0 0 0 0 0 m N m S N M N M , c- M R C6 cli 3 E9 E96M9 O O O O O O i O NCD c0O N M N V N N 9 EA E9 vi E9 E9 On O 000 O cl r 7 Cam- C6 3 � 69 6M9 6M9 O 0 0 0 O O i o O O M_ 0 Cnr ,-N C EflNN 3 E91:a EH E9 f9 fA 0 0 0 i o 0 0 " v LN N Mm0 (�O,M O i fH EA Vi Eli 4H 0 0 0 0 0 0 i M N-7 1 O- M J cO M CI 7 u] O) E9 i in i» �N»- O J O O O O O r � o OC o CC 00 M N Ncli CO N fH cli cq i fA� �o000 000 ] 0 0 0 0 o 0 0 0 0 0 0 0 0 0 td(4 ] N O 0 O O f0 cD N CO N V3N N N N 3 E9 f9 EA V> > C) o 0 0 0 0 0 0 0 0 0 o 0 �0000 0 00 N N m AD d- M N 0 i0 n N c0 t M N L O M N A M N N N 9 E9 fA Efl E9 O O O J 0 0 O 0 ( N O N ] c" I� m N1�01 d y T •C m j � d N 1 r a c m d =' H'2 u 'CZ [Lt LL •ate �a i V C 0 `c N T 2C7 �u�ZIX SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW06-013 SUBJECT: Proposed Ten Year Capital Road Reconstruction Program (2006-2015) FROM: W. H. Jackson, Director of Public Works DATE: March 21, 2006 RECOMMENDATIONS THAT the Proposed Ten Year Capital Road Reconstruction Program (2006-2015) presented in Report No. PW06-013 be approved in principle subject to future budget deliberations; and THAT staff be directed to submit to Council from time to time all reports necessary to implement the Ten Year Road Reconstruction Program (2006-2015). BACKGROUND. It has been past practice to report to Council on those road projects that are proposed for reconstruction or rehabilitation over the next several years. It is necessary that such a schedule be formulated in order that essential activities leading up to the proposed reconstruction can be properly scheduled. These activities include engineering designs, public input, agency approvals, co-ordinating utility relocations, etc. If projects are not initiated until formal budget approval is granted in the same fiscal year as the proposed construction, there would most likely be insufficient lead time to obtain the various agency approvals and undertake the commencement of tendering and subsequent construction of the works during the same year. Council, at its meeting of December 6, 2006, adopted the following recommendations of the December 5, 2005 Special General Committee Meeting dealing with Report No. PW05- 033 entitled "Funding for 10-Year Capital Plan": `THAT report PW05-033 dealing with funding for the reconstruction of the Town's roads, be received; and THAT Council adopt the funding model recommended in report PW05-033 for funding of the 10-Year Capital Road Reconstruction Program to retain the Town's current Pavement Condition Index over the period 2006 — 2015; and THAT staff be directed to prepare and submit the 10-Year Capital Road Reconstruction Program (2006 — 2015) based on the approved funding —25— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 March 21, 2006 .2. Report No. PW06-013 This Council resolution to increase the funding levels for road reconstruction projects allows for the current overall Pavement Condition Index (PC]) to be maintained over the next 10 years. COMMENTS 1 Generation of 10-year Plan Road condition information, pavement deterioration curves and rehabilitation strategies were used to generate the proposed 10-year reconstruction program. In generating this program, a number of assumptions were made regarding future budgets and Regional projects. These assumptions are listed in Appendix "A". As part of future Capital Plan updates the applicability of the assumptions will be reviewed and tested against prevailing conditions. The budget process in Aurora is such that capital projects (of which road reconstruction is a major component) are given an upset limit and the various projects are required to fit within that limit. Included within that upset limit are, for example, Regional projects over which we have limited control and various non -reconstruction items such as traffic calming and traffic signal installations. In Aurora we have a backlog of road reconstruction projects all of which could legitimately be considered priority projects. However, given the above noted budgeting method, the results of the modelling exercise are used as a base and adjusted to match available funding. 2. Plan Changes Significant changes since the previous version of the 10-Year Plan (2005 — 2014) was considered by Council in April 2004 are the following: 1) A complete re -inspection of the Town's road network was undertaken in the summer of 2005 in order to update the road condition ratings used by the InfraPave program; 2) The federal government committed in 2005 to providing a portion of the federal gas tax revenue to municipalities. As noted earlier, after considering ReportPW05-033, Council on December 6, 2005 resolved to allocate all Gas Tax revenues received to the Capital Road Reconstruction Program; and 3) Unprecedented increases in construction costs. The three factors noted above have resulted in a complete rewriting of the 10-Year Plan, with many new projects being added to the Plan and changes in planned dates for many others. As a result of the 2005 pavement inspection program, a few streets that had been -26- SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 March 21, 2006 .3- Report No. PW06.013 recommended for reconstruction in the later years of the previous version of the Program have been dropped. A complete listing of changes in timeframes for each project is shown in Appendix "C'. The revised funding model approved in December 2005 has allowed forthe following broad improvements -in the Program from the previous (2005 — 2014) version: 1) An increase in projects from 63 to 83 (a 32% increase); 2) An increase in road pavement reconstruction from 193,424m2 to 222,119m2 of asphalt, (a 15% increase); 3) The overall PCI level for the Town's road network will be maintained at its current level (instead of dropping as had been previously forecast under the old funding model); and 4) An increased ability to group streets together into larger overall projects in a single year. This amalgamation of projects will result in less overall disruption to residents, may produce better bid prices, and may be of more interest to larger and more sophisticated contractors than those who might bid on smaller projects. 3. 2007 Proiects Once Council has approved, in principle, the Program set out in this report, staff will quickly commence the design work for our 2007 Capital Projects with the goal of having the design works complete to the point that detailed cost estimates are available for inclusion in the 2006 Capital Budget approval process in the fall of this year. OPTIONS Council may adopt the recommendations presented in this report and thereby indicate acceptance in principle, subject to the Capital Budget approval, of the annual commitment of funds to the road reconstruction program. Council may elect to modify the road priorities within the ten year plan and to direct specific projects be advanced or delayed. Depending on the changes proposed, this may result in a revamping of the 10-year Plan to ensure the projects for each year fit within the budget limitations. FINANCIAL IMPLICATIONS The funding model used in the creation of this Program is as approved by Council on December 6, 2005. -27- SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 March 21, 2006 - 4 - Report No. PW06-013 CONCLUSIONS The recommendations put forward in this report are an indication of the direction that Public Works staff believes the Town should be moving to keep the Town's municipal road infrastructure in a reasonable condition on an on -going basis. This program is intended to act as a planning tool for the Public Works Department and provide the foresight needed to establish an acceptable road maintenance and reconstruction program. It does not necessarily commit the Town to a program that cannot be altered due to extenuating circumstances that may arise in the interim period prior to the time of annual budget deliberations. As noted earlier, changes may occur in the Plan over the Coming years as better. information becomes available allowing the model to respond more accuratelyto the needs of Aurora. LINK TO STRATEGIC PLAN Goal A —To Maintain a Well -Managed and Fiscally Responsible Municipality. ATTACHMENTS Appendix "A — Assumptions Used in Preparation of 10-year Program Appendix "B" - 2006-2015 Road Reconstruction Program Appendix "C" — Project Changes From 2005-2014 Version of the 10-Year Program PRE -SUBMISSION REVIEW Management Team Meeting of March 15, 2006 Prepared by; David Atkins, Manager of Engineering, Ext. 4382 -.72 � ///, W. H. Jac{ Director of Public Works C" SPECIAL GENERAL COMMITTEE— DECEMBER 1, 2007 March 21, 2006 .5. Report No. PW06-013 Appendix A Assumptions used in Generation of 10-year Capital Road Reconstruction Program • Capital budget has been fixed as per the funding scenario approved by Council on •December 6, 2005 (Report PW05-033) • Funding model assumes that federal Gas Tax funding will continue past the end of the current commitment (2009) • The cost of inflation was established as 2.5% per year compounded • Reconstruction costs have been adjusted to reflect most recent tender results —29— 9 SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 `o N o � o m, G `a N a o g � {+1 N O a N � YI O N Ei LLt{ N o a o ogg 1 n i l i K6 C n a o e 5 � 9 7 naf Y Y Y lu Q w q 3� $� N W e � � mua � � p o @ � 5��• op Sp9 �a � �o•€° off,° � 6 i �U `��Nt G. 2 2 a LL a N 0 O O N N —30— SPECIAL GENERAL COMMITTEE - DECEMBER 1, 2007 .1 N N SH m N x H .9 U N N m m Y FY Y m n N N 4 b ry tmV u °o a rc 5pc '�c E m a 2 DD 0 > > > > rc rcrc ¢' rc rc rc rc rc rc rc v' rc ¢' d rc rc � rc U to o L' tt11 Y 0 a 3F�GG =g8 n � n wg g� c Gl W N Y Y f U U 41 0 H1 �i (1 IT m` i 2 3 U `Lyy U U U S g q m 6 N N N N N N l�V N t%1 1%I m d' dJ J yLL M d VI ui JI ' N �:! YS h N e 2 o '- N N N N N N N N N tmV N (mV t9` [� N l�`I amV N N N tS` tal` -31- SPECIAL GENERAL C 0 N S p o N a a a v ai N O _ O M M N f9 e N So O S N N o R tM- a � S N 3 0 0'o S a 8 N m � m G c k" ry o t m. c m a $ N S g N $mN N N Y T Y Y } T Y Y T T T Y Y T Y O O XIR U V W h uJ q w a 1 a w z n i � a m F U x — — -32- -32- SPECIAL GENERAL COMMITTEE DECEMBER 1, W07 Appendix "C" Comparison Between 2006-2015 Plan and 2005-2014 Plan Project 2006-2015 Plan 2005-2014 Plan 2006-2015 Plan) Construction Year Construction Year Birch Court 2006 2006 Cedar Crescent 2006 2006 Fairway/Glenview/Devlin/Eldon - budget increase 2006 _ 2006 Hill Drive 2006 2006 Mark Street 2006 20D6_ Oak Court 2006 20D6 Aurora Heights Dri:-Yo:nge=Foreht 2007 2008 Illingworth Court 2007 Laurentide Avenue 2007 2007 Knowles Crescent 2007 2011 Morning Crescent 2007 2007 Allaura Boulevard 2008 2011 Boulding Drive 2008 Navan Crescent 2008 2013 Englehard Drive - Edward St. to Furbacher Lane 2008 2007 Hawthorne Lane 2008 2007 Mary Street - Industry St. to Industrial Pkwy. S. 2009 2007 Industry Street - Mary St. to Sheppard's Bush property line 2009 2014 Batson Drive 2009 2010 Moorcrest Drive r Batson Drive to 95m north 2009 Ej 2006 Richardson Drive - Murray Drive to Lee Gate 2009 2009 Richardson Drive - Lee Gate to Child Drive 2009 2014 Lee Gate 2009 - Hutchinson Road 2009 Webster Drive 2009 2012 Patrick Drive 2009 Nisbet Drive - Sandusky Cres. To Fairway Dr. 2010 2009 Nisbet Drive - Murray Drive to Sandusky 2010 2014 Nisbet Drive - Sandusky to Sandusky 2010 2014 Sandusky Crescent 2010 2009 Kemano Road - Aurora Heights to Sioux Gate 2010 2012 Kemano Road -Sioux Gate to April Gardens 2010 Sioux Gate 2010 2012 Fdreht Crescent 2010 - Machell Avenue 2010 2007 Irwin Avenue 2010 Davis Road 2010 Jones Court 2010 Keystone Court 2011 2009 Spruce Street - Centre Street to Maple Street 2011 - Spruce Street - Maple Street to Mark Street 2011 - Spruce Street - Mark Street to Batson Drive 2011 _ 2008 Walton Drive - Batson Drive to Spruce Street 2011 2009 Engelhard Drive - Furbacher Lane to Vandorf Sideroad 2011 2010 Berczy Street 2011 2008 Ross St. 2011 2007 —33— SPECIAL GENERAL COMMITTEE — DECEMBER 1, 2007 Appendix "C" Page 2 Comparison Between 2006-2015 Plan and 2005-2014 Plan Project 2006-2016 Plan 2005-2014 Plan (2006-2015 Plan) Construction Year Construction Year. Elderberry Trail - Yonge Street to Springmaple Chase 2012 2012 Elderberry Trail - Springmaple Chase to 516m West 2012 - Springmaple Chase 2012 2012 Houdini Way 2012 Hilldale Road 2012 Hillside Court 2012 Kenlea Court 2012 2009 Kennedy Street West - Yonge Street to George Street 2012 2009 Temperance Street - Kennedy St. W. to Ransom Ct. 2012 - Corbett Crescent 2013 2012 Cossar Drive 2013 2013 Springburn Crescent 2013 2013 Bluegrass Drive 2013 2012 Steeplechase Avenue 2013 2013 Wocdsend Crescent 2013 - George Street - Tyler Street to Kennedy Street West 2014 Tyler Street - Yonge Street to George Street 2014 Browning Court 2014 Johnson Road 2014 Holman Crescent, 2014 W estview Drive. ' ' 2014 - _ Murray Drive - Golf Links Drive to Kennedy Street 2014 2009 Pinehurst Court 2014 - Catherine Avenue - Yonge Street to Spruce Street 2015 - Cathenne Avenue - Spruce Street to Walton Drive 2015 - Centre Street -Yonge Street to Spruce Street 2015 2012 Centre Street - Spruce Street to Walton Drive 2015 Industrial Parkway North - Wellington St. to Scanlon Ct. 2015 2011 Industrial Parkway South - Wellington St. to Industry St. 2015 = Industry Street - Industrial Pkwy. S. to Mary St. 2015 2014 Hunter's Glen Road - Steeplechase Ave. to Fox Point 2015 2013 Hunter's Glen Road - Fox Point to Yonge Street 2015 - - 2010 Glass Drive Heathwood Heights Drive - Tilston Grove to east end. _ 2011 2013 Ransom Court 2014 Victoria Street - Wellington St. to Metcalfe St. 2014 Wiles Court —34— SRf1 NERAL AURORA COMMITTEE - DECEMBER.1, 2007 ATTACHMENT-4 yowY&i�gjaodCoy MEMORANDUM Director of Public Works Public Works Department Date: November 29, 2007 To: Mayor and Members of Council From: D. Atkins, Acting Director of Public Works Re: Questions regarding 3Id Quarter Financial Report General Committee, at its meeting of November 26, 2007, had two questions regarding. items related to the Public Works Department. Vandorf Sideroad - Monitoring At part of the approvals for the culvert structure installed in the.valley, the federal Department of Fisheries and Oceans required that a monitoring program be put in place during and after construction to ensure that all requirements of their approval be met. That program is currently underway, and will be ending in 2008. Purchase of.Green Bins The Green Bins cost approximately $310,000 to purchase. $280,000 of that was funded from Capital Project No. 42902, approved as part of the 2007 Capital Budget, the remainder is coming from the Operating Budget for the recycling program. `"" D. Atkins Acting Director of Public Works —35— ADDITIONAL ITEMS TABLED FOR SPECIAL GENERAL COMMITTEE MEETING Tuesday, January 8, 2008 ➢ ADDDED ITEM 1 Operating Budget - 2008 - Draft 2 Net Budget Increase - Comparisons ➢ ADDDED ITEM 2 Operating Budget - 2008 - Draft 2 Council & Council Administration (Pages 2 and 3) ➢ ADDDED ITEM 3 Operating Budget - 2008 - Draft 2 Council Programs (Page 7) ➢ ADDDED ITEM 4 Smart Commute Central York, Newmarket - Aurora Business Plan Special GC -January 8, 2008- 2008 BUDGET -DRAFT 2 ADDED ITEM -1 Run Dale:'Ii4;20084:29 PM Town of Aurora File; Net Badaets-Draft 2 Operating Budget -- 2008 -- [haft 2 Net Budget Increase - Comparisons 2007 2008 200BJ2007 2005 Net Net Net Variance Incr. • %to Budget Budget Prior Year: Details Mayor and Council Council Administration 01150 COUNCIL 476,923 515,237 38,314 8.0 Total Council Administration 476,923 515,237 38,314 8.0 Council Initiatives 01160 COUNCIL PROGRAMS 82,800 137,800 55,000 66.4 01181 ACCESSIBILITY COMMITTEE 200 200 0 0.0 01132 HERITAGE COMMITTEE 5,200 5,200 0 0.0 C1183 ECONOMIC DEVELOPMENT COMMITTEE 7,700 8,000 300 3.9 01184 ENVIRONMENTAL COMMITTEE 8,400 8,400 0 0.0 01186 YONGE STREET COMMERCIAL AREA SUB 3,400 9,931 6,531 192.1 01190 ANTI -LITTERING INITIATIVE 1,500 1,500 0 0.0 Total Council Initiatives 109,200 171,031 61,831 56.6 Total Mayor and Council . 586,123 $86,268 100,145 17.1 Administration CAO 01201 CAOADMINISTRATION 321,244 342,552 21,308 6.6 01202 LEGALSERVICES 477,403 556,950 79,547 166.7 01302 MARKETING AND COMMUNICATIONS 296,092 376,450 $0,358 27.1 08103 ECONOMIC DEVELOPMENT 160,968 233.117 72,149 44.8 Total CAO 1,255,707 1,509,069 253,362 202 Corporate Services 01301 CORPORATE SERVICES ADMINISTRATION 467,795 516,547 48,752 10.4 01304 HUMAN RESOURCES 401,494 420,769 19,275 4.8 01350 ELECTIONS 20,000 47,100 27,100 135.5 01402 INFORMATION TECHNOLOGY 765,780 840,516 74,736 9.8 01403 TELECOMMUNICATIONS 221,357 211,600 (9,757) (4.4) 02402 BY-LAW & LICENSING 62,556 89,038 26,482 42.3 02403 ANIMAL AND PEST CONTROL 145,500 149,000 3,500 2.4 Total Corporate Services 2,084,482 2,274,570 190,088 9.1 Finance Department 01401 FINANCIAL SERVICES 921,161 962,326 41,165 4.5 01490 MUNICIPAL PURPOSES 546,493 150,723 (395,770) (72.4) Total Finance Department 1,467,654 1,113,049 (354,605) (242) Total Administration 4,807,843 4,896,688 88,845 1.8 Town Hall Building 01901 TOWN HALL BUILDING OPERATIONS 423,261 445,951 22,690 5.4 Total Building 423,261 445,951 22,690 5.4 Total Town Hall 423,261 445,951 22,690 5.4 Protection to Persons and Property Building Services 02401 BUILDING Total Building Services Fire/Emergency Services 02101 CENTRAL YORK FIRE SERVICES 02201 EMERGENCY PREPAREDNESS Total Fire/Emergency Services Total Protection to Persons and Property Works Public Works 03100 PUBLIC WORKS ADMINISTRATION Total Public Works Engineering Services 0320C ENGINEERING SERVICES 03205 Lot -grading 03250 BYVW WELL PH 3 LANE MTCE Total Engineering Services Vehicle, Equipment & Yard 03410 VEHICLE AND EQUIPMENT MAINTENANCE 03420 WORKS BUILDING SCANLON COURT Total Vehicle, Equipment & Yard 0 0 0 0.0 0 0 0 0.0 5,911,000 6,149,245 238,245 4.0 18,000 17,000 ( 1,000) (5.6) 5,929,000 6,166,245 237,245 4.0 5,929,000 6,166,245 237,245 4.0 137,947 88,211 (413,736) (36.1) 137,947 88,211 (49,736) ( 36.1) ( 1) 0 1 ( 100.0) 0 0 0 0.0 0 0 0 0.0 (1) 0 1 ( t00.0) (288,272) 6 288278 (100.0) 115,815 105,263 (10,562) (9.1) (172,457) 105,259 277,716 (161.0) Roads 03430 ROAD STRUCTURE GENERAL 66,118 51,670 (14,448) (21.9) 03432 HOT MIX PATCHING 57,175 79,388 22,213 38.9 03434 COLD MIX PATCHING 23,285 21,647 (1,638) (7.0) 03436 GRAVEL ROAD DUST CONTROL 6,643 2,955 ( 3,688) (55.5) 03437 CRACK FILLING 28,232 25,484 (2,748) (9.7) 03438 SHOULDER MAINTENANCE 24,285 29,447 5,162 21.3 03440 ROADSIDE/SWEEPING MAINTENANCE 107,892 98,381 ( 9,511) (8.8) Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Ror. Date: 1/4/2008 4:29 PM File: Net Budgets . 0raft2 Town of Aurora Operating Budget -- 2008 -- Draft 2 Net Budget Increase - Comparisons 2007 2008 2003M07 2008 Net Net Net Variance Inor.. % to Budget Budget Prior Yean 03442 DEBRIS 17,479 21,356 3,877 22.2 03443 ROAD KILL REMOVAL 9,833 12,532 2,699 27.4 03450 TRAFFIC ADM INISTRATION 76,338 79,757 3,419 4.5 03452 SIGNAGE 112,751 106,841 (5,910) (5.2) 03454 PAVEMENT MARKINGS 22,040 25,288 3,248 14.7 03456 GUIDE RAILS 14,580 17,830 3,250 22.3 03458 STREET CLOSURES AND PARTIES 16,833 16,132 (701) (4.2) 03459 GO CROSSING CHARGES 8,500 3,500 0 0.0 03460 SIDEWALK SUMMER MAINTENANCE 57,487 58,883 1,396 2.4 03462 GENERAL REPAIRS 63,991 67,543 3,552 5.6 03464 LIFTING/REMOVE/REPLACE 12,491 15,043 2,552 20.4 03466 RETAINING WALLS 21,295 24,071 2,776 13.0 03468 FENCES 1,195 1,971 776 64.9 03470 STREETLIGHTS 386,500 388,722 2,222 0.6 03472 TRAFFIC LIGHT MAINTENANCE 33,577 28,878 (4,699) ( 14.0) 03473 TRAFFIC CONTROL DEVICE MAINTENANCE 12,315 11,489 (826) (6.7) 03476 BANNERS, FLAGS AND DECORATIONS 8,695 15,471 6,776 77.9 03480 CROSSING GUARDS 125,509 127,495 1,986 1.6 03490 SUMMER ROAD PATROL 71,182 80,284 9,102 12.8 03610 WINTER ROADS ADMINISTRATION 30,153 32,966 2,813 9.3 03611 PLOW OPERATIONS 150,790 125,355 (25,435) ( 16.g) 03612 SAND OPERATIONS 478,162 463,634 (14,528) (3.0) 03613 SNOW REMOVAL OPERATIONS 77,441 53,150 (24,291) (31.4) 03614 DE-ICING OPERATION 0 19,223 19,223 0.0 U3615 WINTER ROAD PATROL 110,651 101,268 (9,383) (8.5) 03620 WINTER SIDEWALK ADMINISTRATION 20,329 28,449 8,120 39.9 03630 PARKING LOTS 10,843 12,423 1,580 14.6 03632 PLOWING FOR SIDEWALKS 86,496 89,807 3,311 3.8 03634 SANDING 104,380 92,717 { 11,663) (11.2) 03635 SNOW REMOVAL PARKING LOTS & 6,943 6,523 1,580 22.8 Total Roads 2,462,409 2,444,573 (17,836) (0-7) Total Works 2,427,898 2,638,043 210,145 8.7 Environmental Storm 03500 STORM SYSTEM GENERAL 0 0 0 0.0 03510 CATCH BASINS 0 0 0 0.0 03520 CATCH BASIN CLEANING 0 0 0 0.0 03530 DITCHES AND CULVERTS 0 0 0 0.0 03540 WATERCOURSES 0 0 0 0.0 03550 RETENTION PONDS 0 0 0 0.0 03560 Spills 0 0 0 0.0 Total Storm 0 0 0 0.0 Sanitary Sewer 04110 MAINLINE MAINTENANCE 0 0 0 0.0 04120 SANITARY LATERALS 0 0 0 0.0 04155 MAINLINE MAINTENANCE 0 0 0 0.0 04205 BALLYMORE SEWAGE PUMPING STATION 0 0 0 0.0 D4210 BAYVIEWNANDORF SEWAGE PUMPING 0 0 0 0.0 04215 BRENTWOOD SEWAGE PUMPING STATION 0 0 0 0.0 04220 TEMPERANCE SEWAGE PUMPING STATION 0 0 0 0.0 Total Sanitary Sewer 0 0 0 0.0 Water 04225 BAYVIE'W VANDORF WATER PUMPING 0 0 0 0.0 04301 ADMINISTRATION 0 9 0 0.0 04330 V%IATER QUALITY 0 0 0 0.0 04340 STAKEOUTS 0 0 0 0.0 04350 WATER METERS 0 0 0 0.0 Total Water 0 0 0 0.0 Waste Management 04510 WASTE COLLECTION OPERATIONS 667,841 515,163 (152,678) (22.9) 04520 YONGE STREET GARBAGE 10,643 28,766 18,123 170.3 04530 LITTERJDEBRIS(GRAFFITI 9,643 17,050 7,407 76,8 04540 WASTE MANAGEMENT THREE STREAM 5,000 0 (5,000) (100.0) 04710 RECYCLING OPERATIONS 688,399 1,049,807 361,408 52.5 Total Waste Management 1,381,526 1,610,786 229,260 16.6 Total Environmental 1,381,526 1,610,786 229,260 16.6 Leisure Services Administration 07101 LEISURE SERVICES ADMINISTRATION 415,698 467,952 52,256 12.6 07102 HISTORICALSOCIETY 0 0 0 0.0 Total Administration 415,696 467.952 52,256 12.6 Special GC - January8, 2008- 2008 BUDGET -DRAFT 2 Rue Dam Bu006 dget; PM Town of Aurora File: Net autleats - Draft 2 Operating Budget -- 2008 -- Draft 2 Net Budget Increase - Comparisons 2007 200$ 200812007 2008 Net Net Net Variance incr. -ry to Budget Budget Prior Year, Facilities 07201 FACILITI ES ADMINISTRATION 357,515 382,392 24,877 7.0 07203 CARPENTER SHOP 60,087 75,459 6,372 9.2 07211 COMMUNITY CENTRE ADMINISTRATION 83,079 112,312 29,233 35.2 07221 LEISURE COMPLEX ADMINISTRATION 280,368 298,170 17,802 6.3 07222 LEISURE COMPLEX BUILDING OPERATIONS 579,878 510,239 (69,639) (12.0) 07223 SOCCER BUBBLE 0 30,000 80,000 0.0 07230 22 CHURCH STREET 9,068 134,178 125.110 1,379.7 07235 52 VICTORIA STREET 22,904 (2,042) (24,946) ( 108.9) 07240 56 VICTORIA STREET 20,310 22,774 2,464 12.1 07245 VICTORIA HALL 1,750 1,000 (750) (42.9) 07250 JACK WOODS 3,699 7,950 4,251 114.9 07255 MCMAHON TENNIS 6,501 6,500 ( 1) 0.0 07260 FACTORYTHEATRE 700 1,200 500 71.4 07265 215 INDUSTRIAL PARKWAY (31,432) 18,458 49,890 (158.7) 07270 YONGE STREET (CHAMBER OF COMMERCE) 0 0 0 0.0 07281 STRONACH COMPLEX ADMINISTRATION (22,946) 49,650 72,596 (316.4) 07282 STRONACH COMPLEX BUILDING 500,086 427,683 (72,403) ( 14.5) 07290 SENIORS CENTRE BUILDING 168,140 193,822 25,082 15.3 07295 LESLIE STREET PROPERTY (1,000) 0 1,000 (100.0) 07603 LIBRARY FACILITIES 0 0 0 0.0 Total Facilities 2,047,707 2,319,745 272,038 13.3 Parks Department 07301 PARKS ADMINISTRATION 243,357 242,839 (518) (0.2) 07302 PARKS OPERATIONS 1,059,544 1,189,157 99,613 9.1 07303 LEISURE SERVICES VEHICLES 130,000 175,500 45,500 35.0 07304 PARKS BUILDING 41,168 41,027 (141) (0.3) 07305 PARKS LANDSCAPE DESIGN 0 0 0 0.0 Total Parks Department 1,504,069 1,648,523 144,454 9.6 Community Programs 07401 COMMUNITY PROGRAMS ADMINISTRATION 106,620 147,688 41,068 38.5 07404 LEISURE COMPLEX FITNESS CENTRE - (114,469) (92,693) 21,776 (19.0) 07405 LEISURE COMPLEX AQUATICS 140,083 60,720 (79,363) (55.7) 07408 YOUTH INITIATIVES $1,799 75,720 (6,079) (7A) 07409 ARTS & CULT URAL 0 146,573 146,573 0.0 07450 SENIORS PROGRAMS 42,6c1 58,915 16,314 38.3 Total Community Programs 256,634 396,923 140,289 54.7 Special Events 07501 SPECIAL EVENTS ADMINISTRATION 0 150,509 150,509 0.0 D7502 COMMUNITY RECOGNITION AWARDS 9,034 0 (9,034) (100.0) 07503 ART AURORA 6,535 0 (6,535) (100.0) 07504 CANADA DAY CELEBRATIONS 27,584 0 (27,584) ( 100.0) 07505 SANTA CLAUS PARADE 11,209 0 (11,209) (100.0) 07506 FIRST NIGHT 8,135 0 (8,135) (100.0) 07507 STREET SALE 9,384 0 (9,384) (100.0) 07508 ARCTIC ADVENTURE 9,784 0 (9,784) ( 100.0) 07509 CONCERTS IN THE PARK 21,885 0 (21,885) (100.D) 07510 BIKE & BOARD RODEO 6,884 0 (6,884) ( 100A) 07511 CHILDREN'S CONCERT SERIES 8,184 0 (8,184) (100.0) 07512 MOVIE M THE PARK 6,984 0 (6,984) (100.0) 07513 RIBFEST 8,890 0 (8,890) (100,0) 07514 TREE LIGHTING 61859 0 (6,859) (100.0) 07515 DOORS OPEN 6,304 0 (6,304) (101 Total Special Events 147,655 150,509 2,854 1.9 Total Leisure Services 4,371,761 4,983,652 611,891 14.0 Library Library Board 07711 LB- PUB. SERV -CIRCULATION 07713 LB - PUB. SERV.- CIRCULATION - PAGES 07714 LB - PUB. SERV. - INFORMATION SERVICES 07721 LB -SUPP. SERV.- SYSTEMS 07722 LS -SUPP. SERV.- TECHNICAL SERVICES 07731 ADMINISTRATION SERVICES 07741 LB -FEES, SERVICES AND GRANTS 07781 LB - FACILITY OPERATING COSTS 07791 LS - CAPITAL CONTRIBUTION Total Library Board Total Library Planning & Development Planning 08101 DEVELOPMENT PLANNING 427,720 429,892 2,172 0.5 77,360 77,656 296 0.4 1,017,690 1,033,853 16,163 1.6 237,210 305,762 68,552 28.9 256,540 274,312 17,772 6.9 336,800 357,000 20,200 6.0 (133,700) (132,970) 730 (0.5) 517,502 522,363 4,861 0.9 50,000 95,000 45,000 90.0 2,787,122 2,962,868 175,746 6.3 2,787,122 2,962,868 175,746 6.3 251,321 278,144 26,823 10.7 Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Run Dam; 08429 PM Town of Aurora File: Not Budgetudgets - Draft Operating Budget -- 2008 -- Draft 2 Net Budget Increase - Comparisons 2007 2008 2008/2007 2008 Net Net Net Variance Incr, - %to Budget Budget Prior Yean 0S102 COMMUNITY PLANNING 172,654 181,492 8,838 5.1 08104 POLICY PLANNING 370,273 396,555 26,282 7.1 Total Planning 794,248 856,191 61,943 7.8 Total Planning & Development 794,248 856,191 61,943 7.8 Taxation . Lower Tier 09110 TAXATION- LOWER TIER PURPOSES - (22,789,069) (22,789,069) 0 0.0 09120 TAXATION - LOWER TIER PURPOSES - (219,700) (225,293) (5,593) 2.5 09130 TAXATION- LOWER TIER PURPOSES - (500,000) (250,000) 250,000 (50.0) Total Lower Tier (23,508,769) ( 23,264,362) 244,407 (1.0) Total Taxation (23,508,759) ( 23,264,362) 244,407 (1.0) Total Details 13 1,982,330 1,982,317 15,248,592.3 Totals , 13; 1,982;330 1,982317 -: 15,248,592>3 Special GC - January8, 2006 - 2006 BUDGET -DRAFT 2 Z CD a C M fV Z 72 10 CD c o � N Z W a w N � i 6 v u, Lol u �Q O H � N -- J � A >s -o I-- I, N <f' N N m m LO - O I-- C N N to Co N W O 1- m z OT m co CO m N I- ti I [NO , r Cfl L6 C'O N r !� Co r Vr 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O N I` N d- N N O co m� I� r N N O Cfl N 0) O t-- 47 d- CA m Co 0 in N h I, V7 r-m 06N c- io Co M U 0 ADDED ITEM - 2 RIO O O O O O OILo O I� O O CO 00 0 M W 0 0 0 0 0 0 O O O O O O 10 0 0 0 0 0 lO 0 0 0 0 0 MR 0 00 r O O O O O CD1 O N N O O O O O O cc m o 0 0� rn� Imo- I_ C") N m r r J f0 J to U � U z z z :D N O 06 CO U � z 0 O o Co uo .L F Lo m Y Cu Q 'r o Cu c� o -- CE LLLI F-mR z< < di~ CoZ {JJ� F0- iOW �Co}Lup2�O a��O� 1 t I t , (o ILF- z '� in u_ F WI_1_cn —FF_ Fn n n 21 CO O a w _F}_F1-1— W W W W LE W. 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OOCDOOO 0 CD CD 0 0 <D CI: cc 0 0 0 CD 0 CD a W N CD 0 CD CD 0 0 CD MI z (D a) En o T LO 0 CU (D U3 0 F_ C6 (D (D LLI E N (D z aCo C 0 w =; D 0 0 Lr� a) 06 a) a) 0 W 0 C 06 '6 Co 0 N a) (D LL C5 C o to 0 > a) Q) U) a) a) 'C X :2 Co CD o C a) On C) U) = 0 X _7j LT_ LL 2 Z) :5 I-m CD 0 U)z Z Special GC -January 8, 2008 - 2008 BUDGET -DRAFT 2 COUNCIL ADMINISTRATION 01150 Salaries and Benefits 4-2000 All of Council and Mayor's Executive Assistant and Councillors Administrative Assistant, with projected increase for 2008. Office Supplies 4-4000 General Office Supplies for Mayor and Councillors Presentations 4-4001 This is for presentation such as 50th wedding, flowers for memorials, get well, etc. Receptions 4-4002 For Lunches and meals for Mayor and Guests when necessary. SubscriptionslPubIications 4-4004 Municipal World, Newspaper and other Subscriptions required by Mayor and Council Office Equipment 4-4006 Fax Machine and Printer for Mayor's Office, Printer for Council Admin Assistant Special Functions 4-5000 $3,000. for Mayor and $450. per each Councillor as provided for by by-law. Specifically for Council to attend special functions on behalf of the Town Conferences 4-5001 For attendance of Council at Conferences to a maximum of $3,000. per year per member of Council Courses and Seminars 4-5026 For attendance of Council Staff for Courses and Seminars Memberships 4-5028 AMO $7,000, GTAH $500, Greater Toronto Mayors $250, Chamber of Commerce $1,500 Mileage 4-5029 $600 per month for Mayor and $1,500 per annum for Councillors as per By-law and $2,000. for miscellaneous mileage for staff or special travel. Equipment Repairs 4-5033 Just a general allowance for equipment repairs Insurance Fees 4-5039 Municipal Councillors Coverage —2— Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Advertising 4-5042 Advertising on behalf of Council such as Mayors Messages in publications, promotion of special functions such as Cancer fund raiser, etc. (would suggest Council might want to establish a policy in this regard) Photocopier Charges 4-5045 Cost for Mayor and Councillors copying Civic Responsibilities 4-5091 New account for Civic Receptions should they be required, such as Aurora Tigers Canadian Championship $5,000, Town Pins $2,500, Town Gifts $2,000. —3— Special GC -January 8, 2008 -2008 BUDGET -DRAFT 2 E C). Z O CL 0 0 0 0 j- CO — O Co L) o = Cu N aa m E C-) 15.11111101111111� ZZMEW C) 0 0 0 C) C) 0 (66 LO LO 0 0 C. 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MOU (print version, signed) ii. Working Budget 2008-09 iii. Results Table & Progress Report iv. York Region Transportation Statistics 2008 SCCY, N-A Business Plan - Year 3 (Apri) 1, 2008 to March 31, 2009) Draft 1 Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Executive Summary Program Overview Unless the community embraces alternatives to single -occupancy vehicle trips, the traffic congestion currently experienced in the GTA will only increase. Smart Commute Central York (SCCY) is a broad -based undertaking that will develop an array of Transportation Demand Management (TDM) strategies through Transportation Management Associations (TMA) with strategies that will offer employers, employees, developers and others the tools necessary to make the most efficient use of the transportation network. The working budget is an important component of this public -private partnership. It is important to remember that SCCY is intended to be a collaborative initiative between governments, private sector and The Newmarket Chamber of Commerce. The working budget is presented in this plan. Financial and in -kind resources from all sectors will have to be maximized. Smart Commute Central York TMA will be governed according to the Memo of Understanding (MOU) signed by the three parties; the Newmarket Chamber of Commerce, the Regional Municipality of York and the Town of Newmarket. 2008 SCCY, N-A Business Plan -Year 3 (April 1, 2008 to March 31, 2009) Draft Special GC- January 8, 2008 - 200B BUDGET -DRAFT 2 Proiect Context The exponential growth projected for the Greater Toronto Area (GTA) over the next 20 years will continue to increase the number of vehicles on our roadways. The existing transportation network is already under stress. Unless the community embraces alternatives, the situation will only become less sustainable as the population continues to suburbanize and more cars make more trips over longer distances, Smart Commute Central York TMA is to be included as part of the annual York Region Transit (YRT) Service plan consultation process which is drafted in the spring/summer of each year for implementation the following year. Once the preliminary draft plan is completed, YRT then goes out and invites feedback and comments from its key stakeholders and from the public. Key stakeholders include, school boards, local municipal representatives, Chambers of Commerce - TMA, and major employers. Once all feedback has been received, a draft annual service plan is developed and presented to the York Region Transit committee for approval. An Advisory Committee comprised of corporate leaders, politicians and municipal staff has worked to prepare a mission statement and establish goals for the Smart Commute Central York TMA. Smart Commute Central York's formal governance structure has been confirmed. This was completed in March of 2006. Smart Commute Central York Strateay It would be fair to comment that without the leadership of the Newmarket Chamber of Commerce, the Town of Newmarket, and the Region of York, this program would not have become an integral part of the Region's overall transportation management strategy. The program's strategy is to continue to work with all funding partners, business stakeholders and Chamber membership to achieve its primary goal of reducing single vehicle trips and the accompanying greenhouse gas emissions. Concurrently, the Smart Commute Central York Advisory will continue to lead the program by helping it maximize all resources as well as prioritizing all expenditures on an ongoing basis, SCCY Value Proposition Smart Commute Central York, Newmarket — Aurora can be a model for other Chambers as the program provides businesses with solutions that directly impact their current economic and environmental challenges. The benefits to businesses are evident in the program's deliverables as SCCY provides a detailed Geographic Information Systems (GIS) based report mapping employee commuter habits and attitudes. Any company that embraces the Smart Commute options and provides an in-house contact to promote the program can realize the following benefits: 2008 SCCY, N-A Business Plan -Year 3 fApril i, 2008 to March 31, 2009) Draft Special GC- January 8, 2008-2008 BUDGET -DRAFT 2 1. Reduction in level of employee commuter related stress and sickness. 2. Improvement in employee productivity and morale. 3. Improved movement of goods. 4. Better accessibility to customers and visitors with reduced parking restrictions. 5. Reduction of greenhouse gas emissions. 6. Increased corporate stewardship when it comes to best practices and the environment. 7. Improved employee retention. Targets & Outcomes With the program now in its implementation stage, benchmarks have been set in regards to the number of companies participating, the nature of the modal shift of the participants, and the specific measurement of reduction in single occupant vehicle trips and greenhouse gas emissions. Although it is difficult to measure reduced single vehicle trips (SOV) where the modal shift of commuters is towards public transit or active commuting, it is possible to track commuters who reduced SOV trips through the "carpoolzone" website. (see appendix iii). More difficult to measure are the program's "soft" benefits through the social marketing component of the Smart Commute program. Specifically, affecting changes in commuter habits leads to improved health, positive environmental outcomes through reduced greenhouse gas emissions and most importantly, the self esteem that motivates individuals and corporations to make a positive impact on the world around them. Program Initiatives for Year 3 (2008-09) Based on available funding, the Smart Commute Central York program has been cautious in its approach to launching new projects, especially long range and broad based marketing initiatives. SCCY and its leadership team recognize that if a more streamlined funding model was available, it could broaden its reach and achieve even greater results. A number of initiatives have been identified by the program thai would require specific funds such as: 1. "Touch down" community marketing banners directed at events/services that Smart commute offers 2. On -road, carpool lot signage directing commuters to www.carpoolzone.ca and/or other Smart Commute services, programs and information 3. Incentive and engagement programs to individual stakeholders to participate in the surveys, programs and events offered by Smart Commute 2008 SCCY, N-A Business Plan - Year 3 (April 1, 2008 to March 31, 2009) Draft Special GG -January 8, 2008-2008 BUDGET -DRAFT 2 Working Budget Grants • The financial contributions are based on information known as of December of .2007 • The Urban Transportation Showcase Project contributions are understood to be a 113 sharing between the Federal Government, Municipal Government and the Private Sector. This funding stream has ceased as of March 31, 2007. SCCY has been advised that it will not receive it's final in -kind payment from the fund until early in 2008. This is because of a 10% hold back that Transport Canada has outlined in their agreement. The Smart Commute Association (SCA) has been granted an extension until December 31, 2007 under Transport Canada. As of Other grant sources have not been specifically defined but rather, are based on estimates of grants secured by other evolving not -for -profit organizations pursuing legitimate initiatives. Grants for Year Three would require submission prior to finalizations of the Business Plan and have therefore not been included. The President and CEO of The Newmarket Chamber of Commerce will address as per MOU. Program funding for Year 3 (April 1, 2008 to March 31, 2009) is dependent (as of this draft) on The Town of Newmarket and the Regional Municipality of York. A proposal has been put forward to the Town of Aurora to request a funding amount of $30,000 for year three (2008-09). If the Town of Aurora provides funding, a reduction in the amount that the Town of Newmarket is now paying will be the logical outcome. For Year 4 of the program, a new partner may be added, namely the the Town of East Gwillimbury. The current MOU may need to be re- visited (and/or revised) if these any partners provide program funding. Smart Commute Membership Members of the Newmarket Chamber of Commerce will be considered members of Smart Commute Central York. Sponsorship Sponsorship is identified as an additional means of securing private sector support for SCCY. The President & CEO of the Newmarket Chamber of Commerce in conjunction with the SCCY team will develop sponsorship programs. Events Specific SC Events will take place to create awareness and acceptance of the program and its key messages throughout the year: For example, an annual Bike to Work/School event will be the program's:signature outreach event. This event will take place in early June with the final date yet to be determined. 2008 SCCY, N-A Business Plan -Year 3 (April I, 2008 to March 31, 2009) Draft Special GC -January 8, 2008 -2008 BUDGET -DRAFT 2 Staff & Office Staffing is detailed in the Human Resources Plan. Office operations are the responsibility of the Newmarket Chamber of Commerce and are included in the budget. Programs/Communications Programs and communications strategies will be developed for SCCY under the direction of the President and CEO of the Newmarket Chamber of Commerce. All existing materials and websites will be fully utilized. Additional promotional material will be required and membership outreach material is a priority. Regular consistent communication will occur through the Newmarket Chamber of Commerce using existing communication vehicles. Governance Governance will be executed in accordance with the MOU. Implementation Plan The Business Plan will become the guiding force for the SCCY initiative. The Business Plan is updated on an annual basis. The following short forms will be used: Pres/CEO (President & CEO), M (Manager), PM (Program Manager), PA (Program Assistant) The Implementation Plan addresses: Recruitment of staff Program and Service Implementation Strategic Planning C Staff Recruitment Specific Actions Taret Dates implement HR plan Tesponsipi!!t /CEO May 2008 2. Program and Services Specific Actions Responsibility_ Tar et Dates Market services and All Ongoing community awareness Program enhancement All _ Ongoing and evaluation 2008 SCCY, N-A Business Plan —Year 3 (April 1, 2008 to March 31, 2009) Draft 6 Special GG - January 8, 2008 - 2006 BUDGET -DRAFT 2 3. Strategic Plan Specific Actions Responsibility Target Dates Engage partners and community All Ongoing Refresh Strategic Plan Committee June 2008 Operational plan in support of Strategic Plan PM July 2008 Human Resources Plan The current contingent of staff for SCCY includes the leadership of the President & CEO of the Newmarket Chamber of Commerce, as well as one full time program manager and one part time assistant. (both the PM & PA have contracts to coincide with annual funding). The Employer Transportation Co-ordinators (ETC's) or more commonly referred to as the local "Smart Commute Champion" are essential to the success of the Smart Commute program. Each participating firm (with a large number of employees) should identify an individual able to spend approximately 1-2 hours per week on Smart Commute within their company. The Smart Commute Central York Program Manager and Program Assistant will support the ETC. Without the ETC contacts at businesses, additional TMA staff requirements will increase dramatically. Program Manager. • Reports to the President & CEO of the Newmarket Chamber of Commerce • Ability to co-ordinate the day to day business with minimal supervision and input from supervisor • Responsibilities include managing program specifics (program implementation, special events, sponsorship development, communications, marketing, liaison, funding development, logistics, promotions, and other initiatives as required.) • Provide a "face' to member employers and the community Summary of Skills required: 1. TMA program development 2. Computer skills in terms of generating reports, creating and maintaining databases 3. Presentation skills — ability to present to local employers and outline benefits of membership 4. Customer service skills in responding to member needs 5. Organized, critical thinking, ability to work independently, self-starter Program Assistant Reports to Program Manager and President/CEO Ability to co-ordinate the administrative aspects of the organization, particularly in a part-time environment Ability to work on multiple tasks simultaneously 2008 SCCY, N-A Business Plan -Year 3 (April 1, 2008 to March 31, 2009) Draft 7 Special GC -January 8, 2008 - 2008 BUDGET -DRAFT 2 Summary of Skills Required 1. Excellent communication (written and oral) skills 2. Superior telephone and face-to-face communication 3. Database and report generation skills 4. Customer service skills in responding to member needs 5. Organized, ability to work independently, self-starter, able to take direction when required 6. Experience with various computer software applications including website content management, PowerPoint, Excel, Word and, various graphics programs and databases Membership Strategy All members of The Newmarket Chamber of Commerce are considered members of Smart Commute Central York and will be actively engaged in SCCY. Execution Strategies Specific Actions Res onsibility Target bates Target medium to large Program Manager - Ongoing businesses in the Aurora, Newmarket & East Gwillimbury area Presentations to All Ongoing stakeholders, funders, partners as required _PM, Surve s PA Ongoing Events Pres/CEO, PM, PA Ongoing Advisory Reports PM As per advisory (quarterly)_ _ meetings. This plan is effective until the end of the fiscal year of the SCCY program, March 31, 2009. 2008 SCCY, N-A Business Plan -Year 3 (April 1, 2008 to March 31, 2009) Draft Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Smart Commute Central York Structure Memo of Understanding Newmarket Chamber of Commerce Board of Directors NCOC President & CEO Program Manager Program Assistant Town of Newmarket Region of York Smart Commute Advisory Committee • Business Representatives • 1 Town of Newmarket Representative • 2 Chamber of Commerce Representatives • 1 Region of York Representative 2008 SCCY, N-A Business Plan - Year 3 (April 1, 2008 to March 31, 2009) Draft 9 Special GC- January 8, 2008 - 2008 BUDGET -DRAFT 2 SMART COMMUTE CENTRAL YORK FINANCIAL STATFMNTS (See Auditor's Report Dated September 12, 2007) March 31, 2007 Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Chart red Accountant 1271 Gorham Street, Unit # 7, Nevvmarke4 Ontario UY SY7 Tel. (405) 853-4724 Fax (9DS) 853•03D7 AUDITOR'S REPORT To the Advisory Committee of SNIART (;tJIVIMUTE CEIVTR.AI.,'YORK [ have examined the balance sheet of Smart Commute Central 'York as at. Mareb 31, 2007 and the statements of operations and surplus/(shortfall) and cash flows for tll.e period then ended. These financial statements are the responsibility of the organizat.ion's management. ib:'ly responsibility is to express an opinion on these financial statements based on my audit. 1 conducted my audit in accordance with Canadian generally ac opted auditing standards. Those standards require that l plan and perform an audit to obtain reasonable assurance whether the financial statements are fi-ce ofmaterial lnisstatenient. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, An audit also includes assessing the a=untingprinciples used and significint estimates made by the board and management; as well as evaluating the overall financial slatement presentation. In my opinion, these financial statements present fairly, in all material respects, the financial position of the organization as at March 31, 2007 and the results of its operations and its cash flows for the period then eroded in accordance with Canadian generally accepted accounting principles, George M. Puccia Newmarket, Canada Chartered .Accountant September t2, 20f17 Licenced Public Accountant Special GC- January 8, 2008 - 2008 BUDGET -DRAFT 2 Gearge M Puccia, C.A. SMART COMMUTE CENTRAL YORK BALANCE SHEET . (See Auditor's Report Dated September 12, 2007) March 31,2007 ROOT ASSETS Current. Cush Accounts receivable - other LIABILITIES Current Accounts payable and accrued liabilities Deferred funding 55YY,54}8 57A2. 21,204 SURPLUS Surplus _........-.-.1 398 _.._57s02 Approved on behalf of the Board of Directors: Approved on behalf of ttte Board of directors: The accompanying notes are an integral part of those financial statements. Special GC -January 8, 2008 - 2008 BUDGET -DRAFT 2 George M Puer, SMART COMMUTE CENTRAL YORK STATEMENT OF OPERATION'S AND SU"LUS (See Auditor's Report Dated September 120 2007) FOR THE PF RIOD FROM INCEPTION ON JUNE 26, 2006 TO March 31, 2007 2007 Receipts Regional Mtanicipatity of York 60,Ot�0 C'oa7Joration oftbe'fotxn ofNownuarket Gf1, tNa 120,000 Less funding amount. deferred 85,000 Other receipts $d. Operating Expenditures Advertising 16,430 Bank charges 39 C'D17aJllltteP, :I:nCC11:a95 384 Sna,art Commute 404-7 Start-up management fees 20,000 Office, general & equipment 9,032 Professional fees 3,781 Occupancy costs 7,420 Salaries & benefitsi,01,6: Exeess of Receipts Over. Expeuditures 1,398 Surplus, beginning of the period Surplus, end of the period The accompanying notes are an integral part of these financial statements. Special GC -January 8, 2008 - 2008 BUDGET -DRAFT 2 George M Pttccia, C.A. SMART COMMUTE CENTRAL YQRK STATEMENT OF CASH, FLOWS (See Anditor's Report. dated September 12, 2007) March 31, 2007 2007 Casty provident by (used in) operating activities: Excess of receipts over expenditures 1,398 Change in non -cash. working capital items Accounts receivable (1,994) Accounts payable and accrued liabilities 21,204 Revenue received in advance 35;000 95,60.8.. Cash provided by (used in) financing activities: Increase in cash 55,608 Cash, beginning of the period--_nfu,.,...: . Cash, end of the period _.- The alcoompanying Motes are an integral part of these financial statements. Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 SMART COMMUTE CENTRAL YORK NOTES TO FINANCIAL STA'1TJ P Ei TS (See Auditor's Report Dated September 12, 2007) March 31, 2007 SMART COMMUTE CENTRAL PORK was created on ;tune 26"', 2006 under a metnorandum of understanding signed by Tho Regional Municipality of fork, The Corporation of the Town ofNewtnarket and the Newmarket Chamber of Commerce Inc, Tilt organization is a non-profit initiative designed to promote the mutual, interests of the parties in facilitating efficient transportation, relieving traffic congestion and nianagingtransportation demand in the Newmarket and surrounding areas. The metmorandurn of understanding contemplates that the parties to this initiative will fund the organization for a period of two years, SIGNITrICANTACCO NTIN 1' Ll IEg Basis of Presentation Thcse financial statements have been prepared in accordance with Canadian. generally, accepted accounting principles. Capital Assets: Capital asset costs are recorded as an expense to the period in which they an incurred Financial Instruments, The organization's financial instruments consist of cash, accounts receivable and accounts payable. The fair values of these instruments approximate their carrying values and it is managements opinion that the organization is not exl)osed to significant interest, ourreney or credit risks arising fiom these finnrtcill instruments. Aceordi.ngly, fair value information about these financial assets and liabilities is not shown.. Receipts Funding The organization recognizes receipts when the likelihood ofreceiving then funding is known, Use of Estiniates: The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires the board and management to make estimates and assumptions that affect tine reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of receipts and expenditures during the reporting period. Actual results could differ substantially from management's best estimates as additional infor nation becomes available in the future. 2_ NON -ARMS LENGTH TI2AN$A:CF1t7,NN5 The organization operates out of the same facility as the Newmarket Chamber of Cornmercc hw, , namely tho Old Railway Station. In this regard, the organization re-imburses the Newmarket Chamber of Conmaerce Inc. for its proportionate share of occupancy costs and other related costs as calculated and authorized by the board of directors of the Newmarket Chamber of Commerce Inc. During the period the organization paid S 1,750 per month in rent ($7,420 total for the period). In addition, the Newmarket Chamber of Commerce Inc. provides all of the staffing requirements of the organization and charges the full cost of the staffing provided to dae organization. During the period the total staffing costs paid by the organization were $27,016. Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Special GO - January 8, 2008% 2008 BUDGET -DRAFT 2 0 OI 0 0 0 0 0 0 0 0 O O 000 O O O O O 0 0 00 O CD 0 O 0 O 00 0 0 O' O O O 0 4 0 C J 0 G 0 00 O O C 1 0 n C) O O C 1 O w0 0 0 0 0 O 000 O 0 O O 0 j 0 000 0 Lo0 U) .ID OCD N O N OO 0 Lo Lo ON 0 C, 1O O O (J O O r to CO '<p Ch r N O Cn C4 CU d' r r L N CO M Co 0 O r N N r, U) r O � � G I a o a. I 00 0 0 0 0 0 0 0 O 00 0 0 0 0 0 O O'- O j 0 0 00 Q 000 0 O 0 0 0 0 0 0 0 O 0 j w p) c] O O O 0. pp 0 0 O O 0.00 O O O O O O O 0 00 0 0 0 0 0 0 0 C� 0 0 0 O- O "� 0 O j ! O O O O ID O In t0 O N N N 0 0 0 LD O O N w O 7 0 r 0 r c1' O') r N Od' 6C rd'r 1� O and R 0 cp M ID r r N N i� I r tD � I M O Q OD dd FCD� "O " rx'�a tur H q Flo, '( i"1 9 1 6 i a Td 0 0 0 0 0 0 0 0 O O C D 0 0 0 0 0 0 0 0 0 0 0 0 y O O C. O .. O O D O 00 Cs6OO OO 0000 OO 00 O J Q) O 0 00 00' L00 O to OOOO OOOO 00 'O 0 00 00 00 000 a Lo N a s 0 0 0 r V) ID IO C M O N CM O V' h• N O the Co CO' CD w M w r nr N r- 1� ! y<?a 00 ! � N a d 0 0 C) 00 0 0 0 0 0 O 00 O O 0 C)� 0 0 O 0 0 0 0 00 0. O 0 O 0 O 00 O O 0 O 00 O O 0 O O O i0,5 O O O o 0 0 0 0 0 p O O O(O i J 00 0 0 0 O 0 N 0 {D CI) 14' OD Il M O O CI) O N V OD CoO O t., 1O, F O O r a. a O O CJ CO ui M uy uJ Co 0 CA r 4 O 00 r N N W M i W F l a t M� UA z a w ~ z a:w C7 I- z w D'(� 00 w wa0= z co w ❑ W Fz Zz Y w x-U (� tnw D�LL Ozwpn.O � ¢o wgU az�a= U z 0 m W 7z m X OLL ❑�Zoa2YzZ WwOwxw� z , z0 Q vv>c9LL < t <0 a Cow LU LLI Dddw Qx U�00 d w } UJ U)z xwCO s O Dpw N K w=wUr�x ILL 0w w w U ' F- UU q > ILE z O OOSzx F >0 d I mFa z Uw0w 00 a U)U) d� w? _J 013: a' Special GC -January 0, 2008 - 2008 BUDGET -DRAFT 2 Appendix: L MOU (see separate, signed agreement) ii. Working Budget (see separate document) iii. Results Table, Progress Report (see below) iv. York Region Transportation Statistics ( " ) iii. Results Table, Progress Report Results of Smart Commute (source: Transport Canada) as of December 2007 Item Amount Time Frame date Ride -matching (carpool) 72 active users March to November 2007 Vehicle Trips Reduced 38,974 km As above Reduced Trips 587 " Greenhouse Gas EmissionsReduced 9,02 tonnes " Employee Participating 1,745. " Activity (Snapshot) Date Item Apr. 24 Earth Week kick off at Town of Newmarket; romoted Smart Commute as part of event May 5 Newmarket Farmers' Market Outreach June 6 Guests and informal presentation at East Gwillimbury Chamber of Commerce's Mayor's Lunch June 8 Bike to Work Da July 19 YRT/Viva Open Planning Session Sept 15,17 Canadian Chamber of Commerce Conference Sept 17-21 CarPool Week Sept 19 Goodyear/Laser trac Clinic (Southlake outreach) 500 cars Sept 21 Car Free Day, website and email promotion Se t 25 York CEO Forum, Outreach event Oct 3 World Record Walk event, 12:30 pm 1 km walk Special GC - January 8, 2008 - 2008 BUDGET -DRAFT 2 Program Results Date Item/Activity Impact/Impressions Notes June 9, First annual "Ride Your • 140 attendees June 2008 (event 2007 Bike to Work Day" event (audience make up: date tba). SCCY at the Newmarket Regional, Municipal, to take the lead Chamber of Commerce business, chamber, and make this community event it's participants) signature outreach event to stakeholders and community July 25, Surveys: Southlake Employees (total: Conducted 2007 Regional Health Centre 2300 at Southlake outreach to and Solectronids and 680 at promote Solectron) carpoolzone.ca and transit options to employees August to New contacts: Combined employee Surveys results November • The Cartwright base: approx. 6,600 pending for 2007 Group employees (Central Aurora (Dec) • CeDe Candy York wide) • Pearson Canada Survey pending • RCMP for Cartwright • Town of Aurora Group (Dec) • Geo. A. Kelson • State Farm Magna Special GC- January 8, 2008 - 2008 BUDGET -DRAFT 2 iv. York Region Transportation Statistics If commuters in York Region made the following switch to public transit or carpooling for example: 1 day/month 1 day/week Traffic Demand 5% - 20% Peak Hr Volume - 2,750 veh - 11,000 veh Capacity freed up 3 lanes 12 lanes Construction cost 115 M FOOO 450 M savings GHG reduction r/ erson nnes! r 140 k / r/ erson 24 000 tonnes/ r If commuters in Newmarket and Aurora made,the following switch to public transit or carpooling for example: 1 day/month 1 da !week Traffic Demand - 5% 20% Peak Hr Volume - 410 veh 1600 veh CaDacitv freed uD 1 lane 2 lanes Construction cost 37 M 75 M savings GHG reduction 35 k / r/ erson 900 tonnes/ r 140 k / r/ erson 3 500 tonnes/ r