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AGENDA - Special General Committee - 20070120SPECIAL GENEUL COMMITTEE AGENDA N0.07-07 SATURDAY, JANUARY 20, 2007 9:00 AM ROLLAND ROOM AURORA TOWN NALL PUBLIC RELEASE 18/01 /07 ALJwmtA TOWN OFAURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 07-07 Saturday, January 20, 2007 9:00 a.m. Mayor Morris in the Chair I DECLARATIONS OF PECUNIARY INTEREST ll APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. III DELEGATIONS a) Mr. John Gutteridge, Director of Financial Services/Treasurer Re: Proposed 2007 Capital Budget IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION V ADJOURNMENT Special General Committee Meeting No. 07-07 Page 2 of 2 Saturday, January 20, 2007 AGENDA ITEM 1. Review of the 2007 Capital Budget (Continued Review of the Proposed 2007 Capital Budget Projects) 2. Memorandum from the Director of Financial Services pg. 1 Replacement Summary of Projects — Sorted by Priority Scoring and Replacement Capital Budget — Analysis by Project (yellow pages) 3. Memorandum from the Director of Financial Services pg. 3 Additional Information Requested at the January 11, 2007 Meeting 4. Memorandum from the Director of Financial Services pg. 27 Aurora Hydro Sale Investment Funds (Council January 16, 2007 — Referred to Budget Deliberations) 5. Scheduling of Additional Budget Meetings (Suggested meeting dates to be distributed at the meeting) SPECIAL OC-JANUARY 20, 20(��{' FINANCIAL -DEPARTMENT Iy 1 As the 2007 Capital Budget binder is a living document, changes and corrections continue to be made to specific projects sheets and summary pages to reflect the most current information available to staff. Included with this memo are replacement project sheets for the projects that have been revised as well as a 2007 summary sheet which reflects the revised figures from the project sheets. One of the changes was the inclusion of an estimated portion of the Engineering Department's time that will be spent on the completion of the specific project. Please note that along with the inclusion of this additional expense, a recommendation for a specific funding source has also been included, and therefore the increased expense does not increase the levy requested for each capital project impacted. The 2007 projects that have been revised to reflect this change include the following: - Design for Engineering Services Projects (#31049) pg 2 - Reconstruction of Aurora Heights, Laurentide, Illingworth (31035) pg 4 - Reconstruction of Knowles Cr. And Morning Cr. (31037) pg 5 - Reconstruction of Mark St, Oak Crt, Cedar Cres & Birch Crt (31029) pg 11 - Wellington East Sidewalk/ Bikeway (31034) pg16 - Implementation of Ph. 2 of SWM Facility Remediation Study (42034) pg 19 - Dunning Avenue Bus Loop Reconstruction (31039) pg 30 - Infrastructure Management System 2007 (42035) pg 34 - Northeast Quadrant Traffic Calming Plan Implementation (31060) pg 40 SPECIAL GC-JANUARY 20, 2007 During the January 11, 2007 Capital Budget meeting, the Director of Public Works explained that engineering expenses were identified as fulltime salaries, instead of consulting expenses as this work will be completed by parties other than Town staff. One of the projects also had the total estimated expenditure duplicated in both fulltime salaries and consulting. These have been corrected and the 2007 projects that have been revised to reflect this change include the following: - 2008 Reconstruction ofAllaura Boulevard (31068) pg 6 - 2008 Reconstruction — N portion of Engelhard Drive (31069) pg 7 - Reconstruction — Boulding Dr. & Navan Cr. — 2008 (31070) pg 8 - Reconstruction —Hawthorne Lane— 2008 (31071) pg 9 Exploring the potential of using development charge funding to pay for a portion of a project, was requested during the January 11, 2007 Capital Budget meeting. As it is possible to use this funding for the On Line Pond Removal project (73032) pg 20, a revised project sheet has been included in this package. One additional project sheet has been corrected to clearly layout what portion of the request is for the recovery of fulltime staff compared to the portion of the request which is funding for outside parties to provide consulting services. Growth — Related Studies (81001) pg 21 has been corrected to breakdown the estimated expenditures between fulltime salaries and consulting. The 2007 through 2010 Summary of Capital Projects have been revised to reflect the above changes and are also included in this package. 2 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID : Project Name: Department : Service / Program: Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Design for Public Works Roads 2007 Yes Projects f _ _ . ,.. _ nr_,. ___ PROJECT• DESCRIPTION____ To provide funding for various data collection/analysis initiatives, and other projects as required. To provide funding for conducting traffic counts, other small-scale data collection and analysis initiates, and other investigation/design projects that may arise due to circumstances and/or Council directives. Total Over_(Und'ety Funded: 2007 Capital Budget — January 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID: Project Name: Department : Service / Program : Year of Initiation : 2007 Flexible: Yes Laurentide, Illingworth WT fit -An- _ .., .:_z -._- PROJECT DESCRIPTION _ Roads - Reconstruction of Aurora Heights Boulevard from Yonge Street to Foreht Crescent, Laurentide Avenue, and Illingworth Court. To provide funding for the re -construction of the roadways, watermains, and sewer infrastructure. On the 0 - 100 PCI (Pavement Condition Index) rating scale, a PCI of less than 40 results in the street(s) in question being, classified as being in the "Failed" category. The overall average PCI of the street sections in this project is 13. PROJEC.r STING°AND FINANCING 1 - Total �Descnptlon�- �._. � t . - Pro'ecfion=.= 2007 � � 2008 Total. Over (Under) Funded. (666,000) i (666,000)1 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID : Project Name. Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET -ANALYSIS BY PROJECT Public Works Roads 2007 Yes and Morning Cr. PItOJ e DESCRIP:TION : -.' URPOSE ¢ :r z:ng Roads - Reconstruction of Knowles Crescent and Morning Crescent. To provide funding for the reconstruction of the roadways to urban cross -sections and the installation of new storm sewers and watermain. rEXPLANATIONSIHIGHLIGHTS "_ �- � s _ On the 0 - 100 PCI (Pavement Condition Index) rating scale, a PCI of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The overall average PC] of the street sections in this project is 20. Total Over (Under) Funded (592,000) 1 (592,000) 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID: Project Name Department : Service / Program: Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 8 31068 2008 Reconstruction of Allaura Boulevard Public Works Roads 2007 Yes Roads - To provide funding for the reconstruction of the roadway, watermain, and ewer infrastructure. this infrastructure should lessen �JCPLANATIQNS/HIGHLIGHTS �- �-' x� On the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PCI of this street is 31. Total Over ;(Under).Funded 5 (876,286) (876286) 2007 CapITOWNOFAURORAnuary 20, 2007 Project ID : Project Name: Department : Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Public Works Roads 2007 Yes - N portion of Engelhard Drive Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. Engelhard Drive from Edward Street to Furbacher Lane is to be reconstructed. I he reconstruction of this infrastructure should lessen maintenance activities. Operational costs will be increased due to addition of one new set of traffic signals. This project also includes the reconstruction of the intersection and traffic signals at _ Engelhard Drive and Industrial Parkway South, and the construction of new traffic signals at Engelhard Drive and Edward Street. On the 0 - 100 PC[ (Pavement Condition Index) scale, a rating of less than 40 results in the street section(s) in question being classified as being in the "Failed" category. The PCI of this street section is 27, Total Over (Under) Funded 1 (340,174) 1 1 (340,174) 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID : Project Name Department : Service / Program: Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Public Works Roads 2007 Yes - Boulding Dr. & Navan Cr. - FROJECTZQESCRIP.7'ION , _ _ Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. reconstruction of this infrastructure should lessen On the 0 - 100 PC] (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PCl_of the street sections included in this project is 23. Total Over (Under) Funded 1 (672,286) 1 (672,2861 i 2007 Capital Budget — January 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 9 Project IQ,: 131071 Project Name: lReconstruction - Hawthorne Lane - 2008 Department : JPublic Works Service / Program JRoads Year of Initiation : 2007 Flexible: Yes ,P-ROJECT:gESCRIPT.OW3_.:.. _. . Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. maintenance activities. On the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PC[ of this street is 19. Total Over(Under)Funded 1 (291,021)-1 1 (291,021)1 :: 2007 Capital Budget — January 20, 2007 TOWN OF AURORA CAPITAL BUDGET -ANALYSIS BY PROJECT Pa a No: 11 Project ID : Project Name. Department: Service / Program: Year of Initiation Flexible: Public Works Roads 2006 Yes St, Oak Crt, Cedar Cres & Birch Crt u 3 =:. PROJgap ESCRIPTION Roads - Reconstruction of Mark Street, Oak Court, Cedar Crescent, and Birch Court held over from 2006 therefore resulting in a cost increase. To provide funding for the re- construction of the roadways, watermains, and sewer infrastructure. Project approved as part of 2006 Capital Budget, delayed until 2007 to allow for completion of the NE Quadrant Traffic Calming Study. The approved traffic calming measures will be constructed as part of one overall contract for this project, which will result in reduced costs and increased co-ordination for the implementation of the traffic calming measures. On the 0 - 100 Pavement Condition Index (PCI) rating scale, a PCI of less than 40 results in the street(s) in question being classified as being in the "Failed" category.The overall avergare PCI for the street sections in this project is 2006 was 15. r '- PROJECT COSTING AN"NANCING Total � Description=, _ __ - _ Projection 2007_ r 2008 .._'. _ ._ 2009 = OWN:- Contracts i 170,000 ' 170,000 i Total Estimated Expenditures 194,330 ' 194,330 Storm Sewers ! 2,000 2000, Water &Sewer ' 92 000 92,000 _ Obligatory Reserves `94,000 94,000 p Total Estimated Financing 118,330 118,330 , Total Over (Under) Funded 1 (76,000) I (76,000) 6 ; 2007 Capital Budget — January 20, TOWN OF AURORA 2007 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID Project Name Department : Service / Program Year of Initiation Flexible: Roads - cost increase due to delay 31034 Wellington East Sidewalk / Bikeway Public Works Roads 2006 Yes Pa a No: 16 EXPI.ANATIbNS/HIGIiLIGHTS _� y � ,� z _ s � i �y R= ^ ; _ v y a This project is included in the Town's DC By-law, and will result in the extension of pedestrian and cycling facilities and streetlights east of Bayview Avenue along Wellington Street to serve development in the 2B area out to the new Recreation Centre. These facilities will be extended east to Leslie Street in the future. 2007 request is due to cost increase as project was held over from 2006. Total Over (Under) Funded i (8,000) {8,000) 4 2007 Capital Budget — January 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 19 Project ID : Project Name: Department IPublicWorks Service / Program: Storm Sewer Year of Initiation : 2007 Flexible: Yes of Ph. 2 of SWM Facility Remediation Facility I nis project will Increase maintenance costs as additional infrastructure is added to the Towns' asset inventory, however environmental protection will also be enhanced. Phase 2 of the SWM Facility Remediation Study: examined all uncontrolled storm sewer outfalls in Aurora, and made recommendations for the implementation of various SWM quality and quantity control works. The Study also re-examined all existing older SWM facilities to make recommendations regarding retrofit possibilities. Reports will be presented to Council indicating the specific work to be undertaken. Net Impact . 2,000 3 500 ° " 500 = 500 500 E = - - =PROJECT COSTING AWFINANCING Description'= _ Proi®ctlon ` 2007= ._ 3laries Total -Estimated Expenditures # 258,110 1- 258,110 Estimated FFtnancmg T Storm Sewers 258 110 258,110 !� _ Obligatory Reserves J'f `258,110 258110 i Total Estimated Financing 268,110 258,110 Total Over (Under). Funded 2007 Capital Budget — January 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No`. 20 Project ID : Project Name: Department: Service I Program: Year of Initiation Flexible: Leisure Services Parks 2007 Yes -:, PROJ `DESCRIPTION To remove an existing pond in the Provincially significant wetland immediately east of the Fred Bolsby Fire Hall. To comply with a directive from Lake Simcoe Region Conservation Authority (LSRCA) to remove a man made online pond to improve water quality in the water course meandering between the Aurora Recreation Complex and the new fire hall. With the development approvals for the site of the new Central York Fire Station on Wellington St. East. The LSRCA identified an issue associated with an existing online pond that had been put inplace by the former owner of the lands. LSRCA is of the opinion that this feature be removed as it presents a number of harmful ecological concerns that should be resolved. Total Over {Under)Funded i (10,000)1 (10000)' 2007 Capital Budget — January 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 21 Project ID : Project Name: Department: Service / Program Year of Initiation Flexible: Plannin Studies 2006 Yes 2007 Budget 150,000 includes staff costs and the commencement of the Plan Study. This is part of ah ongoing series of studies that relate to.growth. They include the 2003 Growth Management Study Update and Five Year Review of the Official Plan and follow up studies that relate to its recommendations. In 2006, a justification report was prepared to support a Regional Official Plan Amendment that will bring the 2C residential and employment lands into the Regional Urban Area boundary. A Natural Heritage Study was also completed. In 2007 a Secondary Plan for this area is proposed to be commenced. PROJECT=COSTINGANDFINANCING_ _ Total �Deswiption� — __ Proli;ation �- 200Z � 2008 �-� _� 2009 _ r.�: 2010 .. Total Over (Under); Funded ; 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID Project Name: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 30 31039 Dunning Avenue Bus Loop Reconstruction Department: IPublic Works Service / Program: Roads Year of Initiation : 2007 Flexible: Yes PROJEGT.-DESCRIPTION Roads - To allow for the reconstruction of the west end of the bus loop for Dr. G. W. Williams Secondary School. minimal impact on the Operating budget. EX 0_L_ANATIONS/HIGH4IGHTS _.. _ _.. Funding requirement was identified in Report TSA 306-009, and the recommendation was subsequently adopted by Council on June 27, 2006. The funding is to allow for the reconstruction of the west end of the bus loop, so that multi -way stop sign control can be implemented at the intersection of Dunning Avenue and Cameron Avenue. Fulltime Salaries 2,703 ( 2,703 Contracts 10,000 10,000 i Total Estimated Expenditures 1 12,703 12703 i I � ��` ��`- Esttmated Financtng � Engmgenng 2,703 2,703 Discretionary Reserves 2,703 ? 2,703 Total Estimated' Financing ; 2.703 ' 2.703 ! € Total Over (Under) Funded, ! (10,000) s, (10,000) s s g 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID : Project Name: Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 34 42035 Infrastructure Management System 2007 Public Works Isanitary Sewer 2007 Yes T- _-:PROJECTDESCRIPTION Program: Sewer/Water -- To continue to develop the infrastructure management plan which will assist in the long-range maintenance and Capital Budgeting program for public infrastructure. - Allow the Department to be more proactive in maintenance and rehabilitation of infrastructure systems Decrease life cycle costs Decrease future maintenance costs and potential liability to Town Increase customer satisfaction EXPLANATION5IHIGHLIGHTS _ ;�-�= This is an ongoing project encompassing the Department's long term infrastructure management initiatives including projects and programs such as MIDS, GIS, InfraPave, inventory information collection, and development of proactive new policies and programs. A reduction in funding for this account will result in the Public Works Department having to curtail projects with goals to decrease operational costs and increase performance. Total Over (Under) Funded... i ; 2007 Capital Budget — January 20, 2007 TOWN OF AURORA Project ID : Project Name: Department : Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 40 31060 Northeast Quadrant Traffic Calming Plan Implementation Public Works Roads 2007 Yes _0ROJECT.'UESR121 Plan. Total funding required to implement the NE Traffic Calming Plan is estimated to be $80,000. $50,000 of the required funding will come from unexpended funding for previous years, allocation for Traffic Calming (project 34505). This work will be included in the contract for the reconstruction of Mark St., Cedar Cr., Oak Ct., and Birch Ct. (project 31029). Total Over (Under) Funded (30,000) i (30,000)1 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2007 Summary of Projects - Sorted by Priority Scoring Page Project Gross Other Disc. Oblig. Accumulated No. Score ID Project Name Department Cost Financing Reserves Reserves Levy Levy 2007 Capital Budget Summary - Draft 1 - January 17, 2007 1 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2007 Summary of Projects - Sorted by Priority Scoring Page Project Gross Other Disc. Oblig. Accumulated No. Score ID Project Name Department Cost Financing Reserves Reserves Levy Levy of Sewer Flusher 2007 Capital Budget Summary - Draft 1 - January 17, 2007 2 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2007 Summary of Projects : Sorted by Priority Scorin Page Project Gross Other Disc. Oblig. Accumulated No. Score ID Project Name Department Cost Financing Reserves Reserves Levy Levy 102 73018 Billings Well Landscape Project Leisure Services $ 60,000 2007 CapRal Budget Summary - Draft 1 - January 17, 2007 3 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2007 Summary of Projects - Sorted by Priority Scoring Page Score Project Project Name No. ID De artment Gross Other Disc. Oblig. Levy p Cost Financing Reserves Reserves vY Levy 8 72060 Seniors Centre - Stairs from back deck Leisure Services $ 10,000 $ 10,000 Grand Total 23,440,952 1,077,500 2,269,006 14,191,589 5,902,857 2007 Capital Budget Summary - Draft 1 - January 17, 2007 4 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2008 Summary of Projects Project Project Name Department Gross Cost Other Disc. Oblig. Levy Accumulated ID Financing Reserves Reserves Levy 2007 Capital Budget (2008 Summary) - Draft 1 - January 17, 2007 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2008 Summary of Projects Project Other Disc. Oblig. Accumulated ID Project Name Department Gross Cost Financing Reserves Reserves Levy Levy Grand Total 16,245,188 894,000 725,500 8,861,992 5,763,696 2007 Capital Budget (2008 Summary) - Draft 1 - January 17, 2007 2 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2009 Summary of Projects Project Project Name Department Gross Cost Other Disc. Obiig. ID Financing Reserves Reserves Levy Accumulated Levy 2007 Capital Budget (2009 Summary) - Draft 1 - January 17, 2006 2007 Capital Budget — January 20, 2007 Project Project Name ID 71022 TOWN OF AURORA 2009 Summary of Projects Department Gross Cost Other Disc. Oblig. Levy Accumulated Financing Reserves Reserves Levy and Conservation Buildinc Leisure Services $ 341,400 $ 341,400 $ - $ 41 1 Leisure Grand Total 19,913,560 1,562,000 714,189 12,472,924 6,164,447 2007 Capital Budget (2009 Summary) - Draft 1 - January 17, 2006 2 2007 Capital Budget — January 20, 2007 TOWN OF AURORA 2010 Summary of Proiects Project y Gross Other Disc. Oblig. Accumulated ID Project Name Department Cost Financing Reserves Reserves LevLevy in st - Bathurst to 320m east Public Works 300q south of,Wellirigtonl'i "1l,,' 'Putilic'W rks Ave - Bloomington to Vandorf Public Works Avei Van'dorfto Welling�on';�,ur,i iry,��,{Pul?lc(Wksl don Sdrd - Bathurst to Yonae Public Works Reconstruction - -2010 Public Works restructure Rehabllltation'Progr P�ibl c Vt c anaaement Svstem 2010 Public Works Structural Watermain 2007 Water System`F 2007 Wastewater Sv! 1 65111I] 1 101 1 2007 Capital Budget (2010 Summary) - Draft 1 - January 17, 2007 1 2007 Capital Budget - January 20, 2007 TOWN OF AURORA 2010 Summary of Proiects Project Gross Other Disc. Oblig. Accumulated ID Project Name Department Cost Financing Reserves Reserves Levy Levy 1 Green House Services Leisure Services Park Soccer Field Drainage Leisure Services 81001 Growth - Related Studies Planning 150,000 150,000 $ - $ Grand Total 15,739,119 1,611,000 252,500 10,690,442 3,286,177 2007 Capital Budget (2010 Summary) - Draft 1 - January 17, 2007 2 SPECIAL GC-JANUARY 20, 2007 C AGENDA Fr:iin #- 3 Further to your requests of January 11t", please find below the status of the information that was requested during the capital budget discussions: CAPITAL ASSET MANAGEMENT PLAN (APPENDIX 1) A copy of the 2006 Capital Asset Management Plan (FS006-009), dated March 21, 2006 has been included in this package. An updated version of this plan (2007) will be presented to Council later this year. RESERVE FUND PROJECTION REPORT This is currently being updated to reflect the actual closing figures for 2006 and will be provided to you at the next capital budget meeting, DEBT REPAYMENT SCHEDULE FOR THE AURORA RECREATION COMPLEX (APPENDIX 2) The repayment schedules for both the 10-year debenture for $12.67M and the 20-year debenture for $4.245M have been included in this package. OUTSTANDING LIST OF ITEMS REFERRED TO BUDGET The directors are currently reviewing the Council Pending Lists to ensure all items that have been referred to the 2007 budget process have been incorporated. Results of this review will be provided as part of the next capital budget meeting. 3 SPECIAL OC-JANUARY 20, 2C07 10-YEAR ROAD RECONSTRUCTION PROGRAM (2006 — 2015) (APPENDIX 3) A copy of the 10 Year Road Reconstruction Program (PW06-013), dated March 21, 2006 has been included in this package. An updated version of this plan (2007) will be presented to Council later this year. PRESENTATION ON RESERVE FUNDS I am currently developing a presentation for Council about the reserve funds, including the purpose for each reserve and where the funding has been derived from. This will be presented to Council during the next capital budget meeting. OPTIONS FOR THE REPAYMENT OF THE AURORA RECREATION COMPLEX DEBENTURES A report is being developed, to be presented at a future capital budget meeting, which will explain the potential options with regards to the repayment of the outstanding debentures, including potential funding sources other than levy. HAWTHORNE LANE RECONSTRUCTION (#31071) pg 9 (APPENDIX 4) A summary of the history of Hawthorne Lane, including the pavement distresses note during its most recent inspection (2005) has been included in this package. WELLINGTON STREET EAST SIDEWALK/ BIKEWAY (31034) pg 16 (APPENDIX 5) A summary of the project, including aspects currently considered outside the scope of the project have been included. In addition, the section of The Municipal Act that speaks to the responsibility of sidewalk construction has been included as background information. ACCESSIBILITY COMMITTEE (#12002) pg 23 (APPENDIX 6) A memo from the Director of Corporate Services, providing clarification of the timelines specified in the Accessibility for Ontarians Act has been included in this package. DRAINAGE EASEMENT — 35 GLASS DRIVE (#42028) pg 24 (APPENDIX 7) A memo from the Director of Corporate Services, providing clarification as to the potential recuperation of costs for this project from insurance has been included in this package. e SPECIAL OC-JANUARY 20, 2007 BATHURST STREET SIDEWALK (APPENDIX 8) Information with regards to the construction of a sidewalk on Bathurst between Bloomington Sideroad and Wellington Street, including estimated cost and proposed timing has been included in this package. GREEN BINS/ BLUE BOXES (APPENDIX 9) The result of staff's consultations with other Northern 6 Municipalities with regards to the provision of standardized bins for collection purposes has been included in this package. PAVEMENT CONDITION INDEX (APPENDIX 10) Background information with regards to how the pavement condition index for a specific road is determined has been included in this package. RECONSTRUCTION OF RICHARDSON DRIVE (#31074) (APPENDIX 11) A memo for the Director of Public Works, providing information for Council's consideration, in response to a request to accelerate this project from 2009 to a 2007 capital project has been included in this package. L. John Gutteridge 6 Appendix 1 AuR,,ORN cowqwwy `owr 4& Goa CAPITAL ASSET MANAGEMENT\RESERVE AND RESERVE FUND REPORT MARCH 21, 2006 TABLE OF CONTENTS Executive Summary Introduction.................................................. 1 I Capital Asset Management Plan.............................................................................4 A) Methodology ...................... ...............4 III Capital Asset List, Values and Forecasts................................................................6 A) Tables...........................................................................................................6 IV Reserves and Reserve Funds.................................................................................16 A) Methodology.................................................................................................16 V Defining and Distribution of Reserves and Reserve Funds.....................................21 A) Schedules.....................................................................................................25 V1Conclusion..............................................................................................................66 EXECUTIVE SUMMARY As you review this report, one of the key issues to remember is that this report does not, at this point, tie into our Operating budget which in turn does not reflect our increased ability to pay over the same period. Factoring in our increased ability to pay over the years, will decrease the numbers but not significantly enough to change the basic findings. The following summarizes the findings of the report. Capital Asset Management Plan This section of the report clearly identifies that the Town of Aurora is under funding our Capital Asset Management Plan. The figures presented show a need over the period 2007 to 2013 to raise $10.8 million per year over and above our current levy to meet the capital required for the Asset Management Program, H. Reserve and Reserve Funds Based upon the Capital Programs defined in a number of studies commissioned by the municipality and with input from our Senior Management Team, we have determined that our Reserve and Reserve Fund Balance are not adequate to meet our asset management program. At the end of 2013 we are projecting a difference of $27 million even factoring the Aurora Hydra Money. If we take out the Aurora Hydro money, our difference would be $68 million. III. Action Steps a. Bring back recommendations for eliminating and consolidating redundant reserve and reserve funds, as well as, clearly defining the different types of reserves. b. Develop an operating budget forcast to extend to 2013 so Council can develop a long term strategy to meet our funding requirements to manage our Capital Asset Management Program. This will also tie in growth and ability to pay. c. Develop a capital program that prioritized capital projects on a corporate basis. d. Introduce the Capital Asset Management Plan into the annual budget process. Ti000 I folding PoldedC IO-Report l0 Connell\capilul ass'cl w:mnyeinent.Jo< I INTRODUCTION This report is being prepared, in response to the following resolution, as well as to introduce to Council, the need for an Capital Asset Management Plan. In June of 2005, a report was presented to Council on the Management of Hydro Proceeds and as a result of this report; the following resolution was adopted by Council. Moved by Councillor Vrancic Seconded by Councillor West 1. THAT a by-law be enacted to establish a special Reserve Fund to be named "Aurora Hydra Sale Investment Fund", for the sole purpose of receiving and, upon amendment, re -allocating the net proceeds from the sale of the shares of Aurora Hydro Connections Limited to PowerStream Inc.; and 2. THAT before any re -allocation of funds can only be undertaken, Council approved criteria must be established; and 3. THAT the Director of Finance/Treasurer be authorized to invest available balances in the Fund, from time to time, in accordance with the Town of Aurora's existing investment policies; and 4. THAT, upon receipt by the Municipality, all proceeds for the sale of the shares of Aurora Hydro Connections Limited, be deposited in the Aurora Hydro Sale Investment Fund along with all earned interest and any other revenue generated by the investment of available balances existing in the Fund; and 5. THAT all costs associated with the merger/sale of Aurora Hydro Connections Limited, upon validation by the Director of Finance/Treasurer, be recovered from the Aurora Hydro Sale Investment Fund including, but not limited to Legal Fees, Financing Costs or Regulatory Charges; and 6. THAT existing Reserve Fund balances as at December 31, 2004 contained in Schedule A attached to this report be left intact until a full examination of such Reserve Funds has been undertaken in conjunction with the Consolidated Asset Management Review and a subsequent report on the nature, scope and adequacy of these Funds have been reviewed by Council in September 2005. It should be noted that Reserve Fund Balances can only be spent, allocated or re- assigned for the express purpose that the specific Reserve Fund was created for. 'C1000 Holding FnIda1C IO-Rupons to Conncillcapilal asscl mmiagcmenLdoc _ 2 1 AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Vrancic Seconded by Councillor Morris 7. THAT clause #7 be deleted; and 8. THAT any allocation of monies from the Aurora Hydro Sale Investment Fund be done; a) in accordance with criteria established by Council in conjunction with this by-law; b) by amending the by-law; c) by enactment of a) & b) by a vote of not less than 2l3 vote of the entire Council, meaning that all members of Council be present in Council Chambers at the time of the vote or the vote is to be deferred until the Council is sitting in its entirety. CARRIED Moved by Councillor Vrancic Seconded by Councillor Morris 9. THAT clause #9 in report TR05-025 be referred back to staff for a report to incorporate Council's comments and provide timelines regarding the use of funds. The operative clause and the purpose of this report, is Clause 6 and more particularly the Consolidated Asset Management Review. As this request is complicated and involved significant Tables and Schedules, it is our belief that the best way to proceed is to break this report into three pieces. The first, dealing with our municipality's Capital Asset Management Plan. Secondly looking at the municipality's Reserve and Reserve Funds and conclude by bringing items one and two including there conclusions together to determine our action steps for the future. T TOO H.1ding Fol&OC I&Re,=s to Cmnmikapind nssm m.m p,jxn1 dnc 3 II CAPITAL ASSET MANAGEMENT PLAN METHODOLOGY The first and obvious question is; why do we need a Capital Asset Management Plan, and why hasn't one been completed before now. Need for Capital Asset Management Plan There is a need for a capital asset management plan to establish a long-term plan for the rehabilitation and/or replacement of capital assets and the associated funding requirements. This has been identified as an essential element of a Long Range Fiscal Plan. In addition, the Canadian Institute to Chartered Accountant's (CICA) Public Sector Accounting Board (PSAB), which is responsible for setting the accounting and financial reporting standards for all levels of government in Canada, initiated a research report titled 'Accounting for infrastructure in the Public Sector', which was released in 2003. As a result of this report, it is the recommendation of the Board that Municipalities start accounting for fixed assets and the target year for implementation of this recommendation is 2008. It has been strongly recommended by the Board, that municipalities start immediately to accumulate the information for this change. The fact that we have started with this report is very proactive in meeting the board's objective, but more importantly, as you will see by the results of the little work we have done to date that this is a big issue for our municipality and one that will identify areas of concern today and into our future. The real key for the Town of Aurora, is to determine how we will maintain our Capital Assets. Our ultimate objective would be to maintain and replace our assets without utilizing debt as an option. This objective will be impossible without a capital asset management plan and may, as you will see later in the report, be very unlikely even with a plan. If we take this process seriously and continue to develop our plan and utilize proper tax planning and use our growth and reserves and reserve funds to our advantage, we will prolong the requirement for utilizing debt to maintain our assets. We must remember that if the cost of using infrastructure is not reported, that cost cannot be taken into account and our municipality cannot adequately exercise stewardship responsibilities. Further, without understanding the future maintenance and replacement costs associated with infrastructure, municipalities cannot easily assess whether they can afford to maintain existing programs or expand both the type and quality of those programs. For the purposes of this report, we must remember that this will be our starting point in determining our Capital Asset needs and establishing funding for our immediate and long term needs. The information that is presented in this report T9000 Bolding PoldedC l URepmis In CmmeiAeopilal nssel mnnnguniew. Joe will, if adopted, be a starting point for an on going responsibility of both staff and Council. The main purpose of this plan, is to bring awareness to the assets that our municipality has today and our needs in the future. It will also make us aware that there is a need today and in the future to fund maintenance and replacement costs. It appears to date, that Aurora has been very dependent on Development Charges and developers to fund some of our capital acquisitions but, we all know, that this will come to an end. To date, no one is able to put a figure on what our needs will be when our ability to depend on DC's and developers expires. As well, the infrastructure that the development community is providing our municipality, will need to be repaired and replaced by the municipality once it is assumed. Your Senior Management Team has compiled this report, with information obtained from the following documents: • 2006 Capita[ Budget Program • Our annual Insurance Report Hemson Consulting 2004 Development Charges Background Study • IDM Consultants Fleet Management Review • Public Works 10 year capital plan Hemson Consulting Capital Financing Plan & Reserve Fund Adequacy • Proposed Culture & Recreation Master Plan Review • Hemson Consulting LTD. 2C Lands Fiscal Impact Analysis • Alan Evelyn's Financial Outlook (2004-2008) 1991 Water Study Report In addition, we reviewed information obtained from the Town of Richmond Hill and the Region of York on their Capital Asset process. From the information obtained in the aforementioned reports, we then set out and compiled a complete list of our Capital Asset (with the exception of furnishings and Computerized Equipment) to determine to the best of our ability the value of our Assets. An Asset Management Plan has never been compiled before, and if we proceed and adopt the need for a Capital Asset Management Plan, we will focus greater attention on determining the accurate values and a method in which to maintain these values for future reports. "I':\000 I'I.I Dino FaW AC IO.Repnrls la Comm , 4npiwI nnxl mmmcrnmm.dm 5 i III CAPITAL ASSET LIST, VALUES AND FORCASTS The asset list that we have compiled will require better valuation as we move forward. The asset values included in this report, come from a variety of sources and some such as the equipment list were just completed and should be accurate for the purpose of this report. On the other hand, is the fixed asset list. The numbers for this report were taken from our insurance report which is compiled to determine a gross fixed asset number that would be adequate for an insurance premium. We will need to develop the fixed asset lists to more adequately reflect replacement costs. We will also need to do work in establishing when funding for the capital asset replacements on the lists provided commences. Some will have to start immediately, and others will not have to be funded until well into their life cycle, while others are behind and may require catch up funding. In order to prepare this report, we had to determine to what year our projections would extend. In researching this, it became evident that a projection to the year 2013 was best. The rational for this revolves around the Development Charges review of 2004, which is the only document that projects both growth and expenditures to this period. Ideally, we would like to go out further, but in the essence of time we have chosen 2013, Because this is a starting point for our Capital Asset Management Plan, we can continue to work on developing the plan as well as extending the time lines. This report has a number of tables and schedules that must be referred to and we will walk you through these so you may have an understanding on how they have been developed and the rationale for the numbers. TABLE "A" ASSET MANAGEMENT DEFICIENCY This table, is a summary of the remainder of the Tables. it accumulates the deficiency by year for each of the Asset Group that we have detailed and will be the basis for the figures we will carry forward as we consolidate the Capital Asset Management Plan with the Reserve and Reserve Fund Projection. This is our first attempt at a Capital Asset Management Plan, and we believe that we have been on the conservative side and if anything would be low. Further revisions to this program will increase the deficiency number. In reviewing this table, you will see that we are projecting that in order to properly manage our assets by the year 2013, we will be under funded by $85,510,938. This number does not take into consideration our reserves and reserve fund position, this comparison will be detailed later in this report. The numbers have been compiled by rolling up the final numbers on the tables identified on an annual basis for the years 2006 through 2013. T9000I lolling FulddC IDdtcpws io C ...uilkapital asml m:magcmcm Aoc 6 TABLE "B" BUILDINGS AND PROPERTY This list was compiled from our insurance file, and the valuation for the properties are for municipal insurance purposes. We have applied a straight line depreciation method for these assets by simply dividing the number of years life expectancy into the asset value. From here, we use this annual depreciation as our expected replacement value and inflated the annual amount by 1% per year. It is very important to point out that this schedule does not include any value for furnishings or technology. The end result appears on the bottom line under annual shortfall and these annual shortfall numbers are carried forward onto Table "A". TABLE "C" VEHICLES AND EQUIPMENT This Table was just developed for the municipality by the consulting firm of IDM Consultants, and we have adjusted it slightly to reflect those assets that were scheduled to be replaced but were not replaced when scheduled. We moved this equipment to 2007. This equipment has also been inflated by 1% per year by taking the total at the bottom of the page and applying the inflation factor from here, we subtract the current annual provision to determine the annual Deficit\(surplus). To understand the table, it shows the equipment number, the year the equipment was purchased, the department, the life expectancy, the number we own and the cost in $0,000's. It then plots the equipment in the year it is scheduled to be replaced. At the bottom of the page is a summary of the equipment by year, by department and the final row shows the annual Deficit\(Surplus). At the end of the year 2013, we are looking at a funding deficit of $1,575,910. TABLE "D" PUBLIC WORKS AND LEISURE SERVICES INFRASTRUCTURE This report shows a gross total of our cost for the various types of infrastructure. This, like the Buildings, is starting from today forward and there is no recognition for the value that should have been reserved for the resources that are already in use and have depreciated to date. Like Table "B", we have valued the asset and applied a straight line depreciation to the value. The life expectancy needs to be fine tuned to truly reflect the asset life and this is something that Senior Managers will have to work on as we develop this plan further. This table shows the item or asset we are valuing, the unit of measure, the number of units we own, the current cost per unit and the total costs, from this number we have again straight lined the annual depreciation and applied a 1% inflation factor. As for the Leisure Services Infrastructure, we valued the assets and have applied an expected life to determine a straight line depreciation and a 1% Inflation factor. 7:\000 Holding F.Wd \CIO-RupwIa Cmwilk.piml nsul n,nnaynnci,l.doc TABLE "E" WATER AND SEWER INFRASTRUCTURE This table is very straight forward in that it just values the pipe and pumping stations and estimates the life expectancy. Once again, we have straight line depreciated these to determine an annual value and from this we have applied the 1 % inflation factor. The good news about the water and sewer asset is that you have made a decision in the past to try and fund these from user fees, the result is that our deficit at the end of 2013 is significantly lower than what it could have been compared to most of our other assets. CONCLUSION Based upon the information we have compiled for this report, it is estimated that our total fixed asset for the Town of Aurora amount to $548,428,000. based on an average shortfall, of $10 million, we would be looking at 54 years to cycle our fixed assets. 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W N N N M V O O O Q P O N O b m � W ry L N x 1O v Y ~ N C w m O N 2 N Fe w Fe � O UWJ w y Ea ¢ U p 3 v VO y d EP >4> J Q J N J a j W W - Q F Q 3 N 4 mg IV RESERVE AND RESERVE FUNDS METHODOLOGY In looking at reserves it would be helpful to outline some of the reasons a municipality establishes reserve. The following list comes from the BMA Management Consulting Report: • Provide stability of tax rates in the face of variable and uncontrollable factors. • Provide financing for one-time or short term requirements without permanently impacting the tax rate • Make provisions for replacements/acquisitions of assets/infrastructure that are currently being consumed and depreciated. • Avoid spikes in funding requirements of the capital budget by reducing their reliance on long-term debt borrowings • Provide a source of internal financing • Ensure adequate cash flows • Provide flexibility to manage debt levels and protect the municipality's financial position • Provide for future liabilities incurred in the current year but paid for in the future The first step when reviewing the Reserves and Reserve Funds is to balance to December 31, 2005 so we have a starting point. This balancing has been done and has been included in this report with a statement of Reserve and Reserve Funds to December 31, 2005 together, with Schedule's "A" and "B" which represent detailed listings of where the money came from and how it was expended in 2005. From our base of 2005 we have projected both revenue and expenditures to the year 2013 based again on the reports as outlined in the Capital Asset Management Plan. Attached hereto, you will find Projected Reserve and Reserve Fund Balances for each year together with detailed schedules of revenue and expenditure breakdown. The majority of revenue for the particular years come from Development Charges and Cash in Lieu of Parkland. The balance comes from levy dollars. In order to estimate Development Charge revenue in each year, we took the growth figures from our 2004 Development Charges Study at 100% of the estimate. Table "F" attached hereto shows the Development Charges and Cash in Lieu of Parkland using 100% of the projected growth for Development Charges and 25% of the projected growth paying Cash in Lieu as opposed to providing parkland. T.500011"1111Mg F-1&c Cl0-RcW-1 m Coll-16Na111lnl assunn:nnocc�nrnLduc - . 6 Our study, also allows the municipality to inflate the charge each year by the growth in the Construction Price Index and in this table we have factored in the following increases in Development Charges. Construction Price Statistics I2005 0%a 2006� 5% 2007 3% 2008 2% 2009 �2010 �2% I 2 Yc 2011 2% 2012 2% 2013 2% From the information contained in Table "F", we compute the development charges to be collected each year and then distribute these funds to the appropriate Reserve Fund. The calculation is attached hereto as Table "G', and these figures are transposed into the Schedules incorporated on the Reserve and Reserve Fund Statements. 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M NNMb b Iq M 6 O o O n W b °I M N N N n b M 1p O W W A/ 1/1 b M Vl Vl VI b b 4f 1A m ✓s 4LQ' o 00o h O1 iO . • !d n u n o Imp, Q olo �c`aim m n v Nrm I-vi ri Q U N 1A N N M y� M b rn a yl L ry J LT U !n v U N j O O W p x j ° IL .0 p E Z E� v mm wa Z y t v mm `w IY w mym w 4U 1n E E w 5° N v3� cc o °' rcvm ^'�cc ° wv„zF o ` x ° u rv1"'v z a ° m W a Z m; m 2 w° 4 6 18 226pG!§ \ \(f\ } ( s §9ag9§# ,S#9w§■K /qa9\r K /g9gg § l,gawe 20 V DEFINING AND DISTRIBUTION OF RESERVE AND RESERVE FUNDS One reason for the Reserve Fund Report, is to report on the adequacy of the Reserve and Reserve Funds that the municipality has today and into the future. The adequacy position will be addressed with this report. Another issue is the allocation of the Reserves, and do we need .all of the Reserve accounts we have and, should we re -designate some of the funds to a more specific area. We will address this in the Action Steps Section of the Executive Summary of this report. The major areas of confusion when we talk about Reserves and Reserve Funds is, what is the difference between the two terms? The following are suggestions to define the two types of reserves and if you agree in a subsequent report, we will ask Council to re -designate the different Reserves to properly reflect what type of Reserve they are. RESERVES The discretionary allocation of funds, designated by Council, for specific purposes in current and future years, Funds can be re -allocated at the discretion of Council. RESERVE FUNDS Funds levied for purposes designated by legislation and, funds donated to the municipality to be used as specified by the donor. Funds cannot be reallocated at the discretion of Council. By accepting these definitions, it does not change what a reserve fund is, but it will re -allocate some of the money we have currently designated as a Reserve Fund, as an example: the Aurora Hydro Sale Investment Fund will be moved from the Reserve Fund Section of the Financial Statements to the Reserve Section. Because money in the Reserve Funds are allocated by legislation for specific purposes and the fact that, with few exceptions, Council cannot spend this money on asset repair or replacement, we will not consider the reserve fund balance as an offset to these expenditures. Typically, the majority of the Reserve Fund Accounts are to be expended to purchase new infrastructure. In our annual Reserve and Reserve Fund statements, we take into consideration deposits 'to' and expenditures 'from' the various accounts. The fact that our legislated Reserve Fund position shows a balance, does not serve any benefit to our Capital Asset Management Plan, because they are levied for a specific use. Generally, as you use this money for the intent in which it was collected, it drives up our need for capital asset repair and replacement money. T?U00 Holdine PoldcdCl U Repods to Coaneillcapilnl asset uwtmye,ranLdoc 21 As mentioned earlier, the exceptidn to this are the following Reserve Funds: Storm Sewer Reserve Fund Water/Sewer Reserve Fund Library System Reserve Fund Library General Capital Fund The Storm Sewer and the Water/Sewer Reserve Funds are designated as Reserve Funds because they are levied specifically from Water and Sewer Users and must be spent on behalf of the ratepayers from whom they are collected however, they do not have to be used for new projects. They can be used for repairs and upgrades. The Library System Reserve Funds are under the control of the Library Board. Council cannot directly re -allocate this money to another municipal project, without the consent of the Library Board. We identify these specifically, as we will be including these Reserve Funds when we determine the net deficit in the Capital Asset Management Plan and the Reserve Reconciliation. If we adopt these definitions as we look at our needs for our Asset Management Plan, the following are the Reserves that can be applied to our Capital Asset Management Plan: --- — 2013 ---- RESERVES Closing Balance Working Ca ital _ $0 Election -- $52,369 Future Legs $236,093 Zoninq_py-law Review___ _— $52,948 —Contingencies $59,537 Workers Compensation _ $222,071 Engineering $2,410,166 Insurance ---------- $460,751 Equip_rpent ---- Leisure/Parks 1($1,569,614) Works $863,775 Fire By Law _.. -- $50,426 Phone ---�-- Copier-------- �-- 7278 Municipal Capital ($250,551) Parks Rehabilitation I $4,687,503J Maior Capital Repair ($376,975)f TA0001110ding Polda`.CIO-Hgons fo Councillcnpiml,9se1 m..... mnlsloe - 22 Tax Rate Stabilization --—d----- Salt and Sand_ $640,428 $39,088 ( Deveepment Revenue__ Library System Reserve $1171266 Library General Capital — _$236,D45) _$164,230 Parks Master Plan $374,567 Compensation Contingency ^ $252,952 Aurora 1 tydro Contingency — $347,031 Fire services G_apital ($721,450) Arts and Culture $84,426 Public Works Infrastructure _ __$22,769 Water/Sewer ($1,541,165 _ Church St. School — $86,978 War Memorial �$89,629 Storm Sewers $11,226,072 Sale of Municipal Lands _ $( 9,222 Aurora Hydro Sale Investment Fund $41,481,305 Funds to Applied to Capital Asset Management $59,124,959 The total projected reserves of $59,124,969. at the end of 2013, includes the $41,481,305 from the Sale of the Hydro. Without out these funds, we would only have $18 million available to be applied to our Capital Asset Management Plan. This leaves the following Reserve Funds for new or specific projects: RESERVES FUNDS 2013 Closing Balance Bayvie_wlWellington Laneway TI $6,000 Cash In Lieu - Parklands (_ $15,444,568 Cash In Lieu - Parking--__� $3,307 Annuity $48,915 Building Department— _— $1,414,224 Development Charges _I Corporate _ ($436,595) Fire I $2,071,444 Parks Dev. & Fac. 1__($3,395,629 Indoor Recreation 1 $3,247,008 Library i_ Public Works Admin —$3,986,135 ( $886,793 Roads & Related i $1,106,341 I ($8,631,125 Water/Sewer Sewer $648 734 Heron Annuity $63 919 T:WOO I Ialdlag F0Idai1C I O�Rapons ID CmnmiHaapirlI asset InTMga1Daal.d)C 23 Ball more Pum in Station Bally�g _ $109,713 Bayview Pumping station _� _$30,521 Beavertop Reserve _ _ $160,853 Debt Deferral - Library Facility 015,183) ------ — — --- �$13,749,942.70 Although the Reserve Funds play a limited roll in our Capital Asset Management Plan, we would still like to point out to Council that the balances in the Cash in Lieu of Parkland and the Development Charges Reserve Funds are based on the maximum growth projections for this period as per the Development Charges Report of 2004. We will be very lucky to meet these numbers over the next 7 years. We do have preliminary recommendations on Reserve and Reserve Funds but we do not want to address these until we obtain feed back from Council on this Report. 'P.W00 Holding Poldcr'CIO-Repoits io Counuilkoapilal osse( oiana,atLw.duc 24 RESERVES FUNDS Working Capital Election Future Legal Zoning By-law Review Contingencies Workers Compensation Engineering Insurance Equipment Municipal Capital Parks Rehabilitation Major Capital Repair Tax Rate Stabilization Sall and Sand Development Revenue Library System Reserve Library General Capital Parks Master Plan Compensation Contingency Aurora Hydro Contingency BeyviewlWellington Laneway Fire services Capital Total Reserves PROJECTED RESERVE AND RESERVE FUND STATEMENT Leisure/Parks Works Fire By -Law Phone Copier By -Law Ticketing RESERVEFUNDS Arts and Culture Public Works Infrastructure Cash In Lieu - Parklands Cash In Lieu - Parking WateUSewer Annuity Building Department Development Charges Corporate Fire Parks Dev. & Fee. Indoor Recreation Library Public Works Admin Roads & Related Water/Sewer Sewer Heron Annuity Ballyrnore Pumping Sln. Bayview Pumping Station Church St. School War Memorial Storm Sewers Beaverlop Reserve Debt Deferral - Library Facility Sale of Municipal Lands Aurora Hydra Sale Investment Fund Total Reserve Funds Total Reserve and Reserve Funds 2005 2005 2005 2005 2005 Opening Revenue Expenditures Interest Closing Balance Balance Schedule"A" Schedule"9" $0 $0 $0 $45,976 $45,000 $5,350 $1,743 $87,369 $230,000 $0 $6,093 $235,093 $51,582 $0 $1,366 $52,948 $58,000 $0 $1,537 $59,537 $29,153 $90.941 s0 $1.977 $122,071 $1,841,237 $97,715 $47.483 $1,791,005 $333,550 $0 $8,836 $342,385 $212,368 $157,500 $75.346 $6,714 $301.236 $156,367 $221,637 ($210,986) $9,873 $598.863 $345,426 $0 $9,530 s9,025 $344,921 $15,321 $5,000 $0 $472 $20,793 $34,226 $0 $0 $907 $35,133 $6,168 $0 $216 $8,374 $5,213 $3,500 $0 $184 $8,897 $2,989,767 $936,239 $2,153,444 $63,081 $1,835,643 ($101,250) W $80,463 ($6,224) ($187,937) $695,508 $302,448 $610,681 $14.344 $401,739 $463,623 $0 $12,282 $476,905 $28,297 $0 $750 $29,047 $84,892 $0 $2,249 $87.141 $17,949 $13,400 $298 $4,847 $269,303 $130,742 $15,000 $8,667 $393,712 ($367,079) $700,000 $46.675 ($7,903) $278.343 $180,119 $0 $4,851 $187,970 $261.465 $10.374 $6,789 S267,880 - $4,400 $0 $58 $4,458 ($1,371,456) $0 $400,000 ($69,131) S1,840,587) $6,520.716 $2,697,407 SS,306,872 $126,838 $5,937.788 $56,677 $12,500 $8,000 $1,561 $62,738 $16,480 s0 $437 $16,920 $1,742,960 $390,039 ($34,441) $51,797 $2,219,245 $2,394 $63 $2,457 $2,973,015 $1.391,105 $603.703 $89,190 $3,849,607 $35,411 $0 $938 $36,349 $0 ($429,3$3) $59,665 $265,000 ($23,926) ($658,594) $1,184,072 $89,174 $1,020,600 $19.031 $271,677 ($195,032) $100,992 $324.868 ($14,388) ($433,295) ($404,750) $388,516 $0 ($12,659) ($28,893) 1$807,501 $70,303 $0 $22,323 $900,127 S1,770,008 $73,908 ($37,097) $48,361 $1,929.374 S2,310,693 $314,483 $2,527,500 $31,90-1 $129.577 ($2,650,308) $177,646 $61,539 ($115,592) 1$2,649,794) ($671,972) $158,107 $0 (S27,467) ($541,332) $48,247 $2,000 $1,252 $47,499 $60,115 $2,500 $0 $1,626 $64,241 $2,786 $2,500 $0 S107 $5,393 S174,790 $0 $7,780 $4,527 $171.537 $43,874 $0 $1,162 $45,036 S525,006 $992,631 $330,035 $22,688 $1,210,489 $116,446 s0 $3,085 $119,531 ($1,877,453) $0 (S82,592) ($1,960,045) ($2,106,860) $2,000 $0 ($92,658) ($2,197,518) $0 $34,500,000 $347,515 S178,171 $34,330,656 $3,534.778 S38,726,269 $5,427,001 $108,937 $36,942,982 $10,065,493 $41,323,676 $3,733,874 $235,476 542,880,770 25 WpWr, "Alep� y wn./yo- 'Sy aSnynl rt�aTiY/pd /Yee. 14 N paN �/ � Fplrpa 4 41 W)d p) O 9 lerb� /Nmp, to 3 3 K F I � r a r � w o' r� loge 9" 3 3 g G g N � r- 26 3 ek � o¢ o 2 27 ' s 1pSS 0�8 B nob ngr°�y AI � un•' N n "' X n � .� .n'. � � a Vr xxa nb n F�Y dory e�vy�,o°vey 9 IN 91 6 e o �Yg N ,b & n & q a$ S q o` o a . ri w a m w a e, n w o g o o. v, 4 m Ao ' 90 n e o p o e o o e o 0 o� H%ix� NnSn ��co qn r�~'dR nnLinnnx�«Ninnxn �'ri n_S u; ri�x��n. N » nn n L+ w Q U w V w gip` ° o Foom z `woo9_ 0 5o w z a i tl O U ° ¢ 7 a= rt C e�4 �S nuouiV� ti n n n .. » A n A A 28 !|]!;!> (}\� p12 A \\ ; ( 29 m § . , .}. ( //le " § / . - - ! .!9 -0a is / v \ /( z qz , ] § - ! )\ \ \A /I ! \ h a, ! 9/ 9 {r §] / / ]r ;�\\7 1781 30 �w � - \� _ ! , ! !•; , gSRg\g999 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2005 2006 2006 2006 2006 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "C Schedule "D" Working Capital $0 $0 Electien Future Legaf $87,369 S45,O00 $130,000 $0 $0 Zoning By-law Review $236,093 $52,948 S0 $0 $0 $0 $0 $36,093 ,48 Contingencies $59A37 $0 SO $0 $0 $5252,948 Workers Compensation $122,071 $0 $0 $0 $59,537 Engineering Insurance $1,791,005 - $0 $0 $71,640 $122,071 $1,862,545 Equipment $342,386 $0 $0 $13,695 $366,082 Leisure/Parks $301,236 $147,500 $305,000 $8,879 $151,616 Works $598,863 $17g,400 $297,000 $21,603 $502.865 Fire 13y-Law $344,921 $20,793 $D $16,897 $400,000 $26.016 $5,797 ($49,282) Phone $35,133 $0 $0 $649 $1,405 $12,323 $36,838 Copier By -Law Ticketing $8,374 $8,897 $0 $0 $335 $8,709 Municipal Capital $1,635,643 $350,000 $678,000 $66,866 $1,674,509 Parks Rehabilitation Major Capital Repair ($187,937) $700,000 S75,D00 $1.057 $438.100 Tax Rate Stabilization $401,739 $475.905 $p $535,0so $5 370 ( $127 892) Salt and Sand $29,D47 $0 $0 $19036 $1,162 $494,941 Development Revenue $87,141 $0 $0 $3.486 $30,209 $90,627 Library System Reserve $4,847 $0 $131,5$0 ($2,436) ( $129,089) Library General Capital Parks Master plan $393,712 $16,748 - $409,461 Compensation Contingency $278,343 $137,970 $0 $0 $0 $11,134 $289.476 Aurora Hydro Contingency $257,880 - $0 $0 $0 $7519 $10,315 $195489 $268,105 Beyviewt Wellingion Laneway, $4,458 $0 $0 $178 Fire services Capital {$1,840,587) $500,000 $0 ($95,834) $4,637 ($1,436,421) Total Reserves $5,937,788 $1.938,797 $2,587,413 $107,685 $5,456,767 RESERVE FUNDS Ads and Culture Public Works Infrastruclure $62,738 $16,920 $0 $0 $0 $2 610 $65 247 Cash In Lieu - Parklands $1.219,245 $1,767,735 $0 $23,970 $677 $123,645 $17,595 $4,086,656 Cash In Use - Packing $2,457 $98 $2,556 Water/Sewer $3,B49,607 $1,022,522 $0 $174,435 $5,046.564 Annuity Building Department $36,349 $0 $0 $370,698 $0 $1,454 $37,803 Development Charges $7,414 $378,112 Corporate ($656,594) $261,592 $150,000 ($36,950) ($583,961) Fire $271,677 $348,923 $0 $17,846 $638,446 Parks Dev. & Fee. ($433,295) $791.992 $263,730 ($16,657) $76,310 Indoor Recreation ($28,893) $3.046,779 $1,211,440 $24,445 $1,830,891 Library $900,127 $551,$22 $60,000 $46,032 $1,447,481 Public Works Admin $1.929,374 $275,050 $D $82,676 $2,287,100 Roads & Related $129,577 $1,284,048 $1,379,700 $3.270 $37,195 Water/Sewer ($2,649,794) $721.802 $2,283,500 ($203,578) ($4,415,069) Sewer Heron Annuity {$541,332) $679,922 $716,500 ($38,128) ($616,037) Ballymore Pumping Sm. $47.499 $64,241 $0 $2,500 $0 $0 $1,900 $49,399 Bayview Pumping Station $5,393 $2,500 so $2,620 $266 569,36D $8,159 Church St. School $171,537 so $109,000 $4,681 $67,219 War Memorial Storm Sewers $45,036 $1,210,489 $0 S1,000,000 $20,000 $79,D00 $1,401 $66,840 $28,438 Beavedop Reserve $119,531 so so $4.781 $2,198,329 $124,312 Debt Deferral - Library Facility ($1,960,045) $0 so ($112,703) ($2,072,748) Sale of Municipal Lands ($2,197,518) s0 $0 ($126,357) ($2,323,875) Aurora Hydro Sale Investment Fund $34 330,656 5700,000 5920,000 $1,373,226 $35,483,882 Total Reserve Funds $36,942,982 $12,827,387 $7,206,840 $1,405,844 $43,969,374 Total Reserve and Reserve Funds $42,880,770 $14,766,184 59,794,253 31,573,429 549,426,131 32 w a a g��arL'Lg� 33 M� o J 2 � W � UA y n E 0 n 5 N, ss — "a s ss a s ass= os oa so�a� e .. „Rp'� Z.� x� »a s a 'o —V S8a o n o 0 w. 8 n � 8 .a 4�oe ao $ _._. _ oaa s osaae- egg; a»'a.e esoo�o �eega »�e � 'ovo w � w0 C'62•� �¢ o FQ= � ,R� K�oj Z °oE�� -•.-- a ew pnn'nnn n nn n nano}''�. __d5.'dn3 n`CC�!nn y 34 \ ) §f \ )§)) d) \5;!!( uoan x.,Rgla!=ar ! , sb Gees ;A.nA 35 S ` rd () ` ) ® § ! `" ° •\ IAI LLI N (§ go % ) _ - ;! ° ) _ _ � � ; }M - !!!§:!�!` pJb!\ «aw!!! ag;69eJyelj]/}!!.! we�. lPac59!! IQ/! 37 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2006 2007 2007 207 2007 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule"E" Schedule"F" Working Capital $0 $0 $0 $0 Election $2,369 $45,000 $0 SO $47,369 Future Legal $236,093 $0 $0 SO 5236,093 Zoning By-law Review 552,948 50 $0 SO $52,948 Contingencies $59,537 $0 $0 $0 $53,537 Workers Compensation $122,071 $100,000 $0 $0 $222,071 Engineering $1.862,645 $0 $0 $69,849 $1,932,495 Insurance $356,082 $0 $0 $13,353 $369,435 Equipment - $0 $0 Leisure/Parks $151,616 $147,500 $1.125,080 ($12,644) ($838,608) Works $502,865 $179,400 $632,4DO $10,364 $60,229 Fire ($49,282) $0 $0 ($2,711) ($51,993) By -Law $12,323 $0 $0 $462 $12,786 Phone $38,538 $0 $0 $1,370 $37,909 Copier $8,709 $0 $o $327 $9,036 By -Law Ticketing $0 $D $0 $0 $0 Municipal Capital $1.574,509 $350,000 $1,823,458 $31,417 $132,468 Parks Rehabilitation $438,100 $700,000 $495,000 $20,273 $663,373 Major Capital Repair ($127,892) $0 $0 ($7,034) ($134,926) Tax Rate Stabiihalion $494,941 $0 $0 $18,560 $513,502 Salt and Sand $30,209 $0 $0 $1,133 $31,341 Development Revenue $00,627 $0 $0 $3,398 $94,025 Library System Reserve ($129,089) $0 $0 (57,100) ($136,189) Library General Capital -$409.461 $0 $56,000 $14,305 $367,766 Parks Master Plan $289,476 $0 $0 $10,856 5300,332 Compensation Contingency $195.489 $0 $0 $7,331 $202,820 Aurora Hydro Contingency $268,195 $0 $0 $10,057 $278,253 EayviewNVellington Laneway $4,637 $0 $0 $174 $4,510 Fire services Capital ($1,436 421) $500,000 $0 ($59,628) ($1,006,049) Total Reserves $5,456,757 $2,021,900 $4,131,938 $114,111 $3,460,831 RESERVE FUNDS Arts and Culture $65,247 $0. $0 $2,447 $67,694 Public Works Infrastructure $17,596 $0 $0 $660 $18,256 Cash In Lieu - Parklands $4,D86,656 $1,826,369 $317,000 $181,550 $5.777,575 Cash In Lieu - Parking $2,556 $96 $2,552 Water/Sewer $6,046,564 $1,1)59,537 $2,410,598 $163,914 $3,559,416 Annuity $37,803 $0 $0 $1.41a $39,221 Building Department $378,112 $370,698 $21,130 $769,940 Development Charges Corporate ($563,951) $271,404 $160,000 ($31,153) ($493,700) Fire $538,446 $362,727 $0 $30,743 $1,031,916 Parks Dev. & Fee. $78,310 $815,752 $3,253,000 ($42,762) ($2,401,700) Indoor Recreation $1,830,891 $3,138,183 $1,211,440 .5104.785 $3.862,419 Library $1,447,481 $557,862 $100,000 $63,053 $1,978,395 Public Works Admin $2,287,100 $286,202 $960,542 $73,122 $1,685,882 - Roads & Related $37,195 $1,243,617 $805,000 $9,563 $482,375 Water/Sewer ($4,415,069) $698.470 s0 (5229,733) ($3,946,332) Sewer ($616,037) $705.551 $0 ($20,651) $68,963 Heron Annuity $49,399 $0 $0 $1,852 $51,251 Ballyrnme Pumping Sin. $69,360 $2,500 SO $2,648 $74,508 Bayview Pumping Station $8,159 $2,500 $0 $353 $11,011 Church St. School $67,219 $0 W $2,521 $69,740 War Memorial $26,438 SO $0 $991 $27.429 Storm Sewers 52,198,329 $1,025,000 $558,000 $91,194 $2,756,522 Beavedop Reserve $124,312 $Q $0 $4,662 $128,974 Debt Deferral -Library Facility ($2,072,748) $0 SO ($114,001) ($2,186,749) Sale of Municipal Lands (52,323,875) $2,400,000 $D ($82,813) (56,688) Aurora Hydro Sale Investment Fund $35,483,882 $0 $828,000 $1,330,646 $35,986,528 Total Reserve Funds $43,969,374 $14,776,472 $10.595.580 $1,566,233 $49,715,498 Total Reserve and Reserve Funds $49,426,131 $16,798.372 574,728,51E $1,680,344 553,175,329 Cal LU M '4 ww LU w Uo �royp� L� N w rao�� F :pU �M \vxhy'b �w^II x/x _ eny./p w °"uM3 ` 4 } G HI q x s s 1 s n „ ij p q n » n 1 � n � � a n a a e $ 1 � � r; 4 � h q m n n p6 S g » » l2 e � F 3 x g S a 3 0 F n 3 3 gg$ �npp �-4 nlwuU�O�uju n � � � � � � w � � ! p, R Q4 e g | / ) • ~ i /;;a 2.! RR # | ! OR i / ) /| } /9 .P, A!! - _ IN _ . !!,!•`_! .)i)� ){))} ! }} aGa R � Rp p c! §; ) G } ! H ! ! b ! ] \ 41 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2007 2008 2000 2008 2008 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "G" Schedule "H" Working Capital SO $0 $0 s0 SD Election $47.369 $45,000 $0 $0 $92,369 Future Legal $236,093 $0 s0 $0 $236,093 Zoning By-law Review $52,948 $0 $0 S0 $52,948 Contingencies $59.537 $0 $0 $0 $59,537 Workers Compensation $222,071 $0 $0 $0 $222,071 Engineering $1,932.495 $0 $0 $72,469 $2,004,963 Insurance $$69,435 $0 $0 $13,854 $383,289 Equipment LeisurefParks (SB38,608) $147,600 $444,750 ($55,58B) ($1,191,447) Works $6%229 $179,400 $185,500 $2.144 $56,273 Fire ($51,993) $0 $0 ($2,060) ($54,852) By -Law $12,785 $0 $0 $479 $13,265 Phone $37,908 $0 $0 $1,422 539,330 Copier $9,036 $0 $0 $339 $9,375 By -Law Tickating $0 $0 $0 $0 s0 Municipal Capital 5132,468 $350,000 $579,500 $664 ($96,368) Parks Rehabilitation $663,373 $700,000 $265,000 $33,033 $1,131,406 Major Capital Repair ($134,926) $0 $0 ($7,421) ($142,347) Tax Rate Stabilization $513,502 $0 $0 $19,256 5532,75E Salt and Sand $31,341 $0 $0 $1,175 $32.517 Development Revenue $94,025 $0 $0 $3,526 $97,551 Library System Reserve ($136,189) $0 $0 ($7,490) ($143,679) Library General Capital $367,766 $0 $94,100 $12,027 $285,693 Pads Master Plan $300.332 $0 $0 $11,262 $311,594 Compensation Contingency $202,820 $0 $0 $7,606 $210,426 Aurora Hydra Contingency $278,253 $0 $D $10,434 $285,687 BayviawMlallington Laneway $4,810 $0 $0 $180 $4,991 Fire services Capital ($1,006,049) $500.000 $0 ($45,958) ($552,007) Total Reserves $3,460.831 $1,921,900 $1,568,850 $7D,554 $3,884,436 RESERVE FUNDS Arts and Culture $67,694 $0 $0 $2,539 $70,232 Public Works Infrastructure $18,256 $0 $0 $685 $18,941 Cash In Lieu - Parklands $5,777,575 $1,873,813 $141,000 $249,149 $7,759,538 Cash In Lieu - Parking $2,652 $99 $2751 Waledsewer $3,859,418 $1.050,625 $1,434,300 $137,534 $3,613,276 Annuity $39.221 $o $0 $1,471 $40,891 Building Department $760,940 $370,698 $0 $35,823 $1,176.461 Development Charges - Corporate ($493,700) $276,833 $150,000 ($26,088) - ($392,956) Fire $1,031,916 $369,982 $0 $45,634 $1,447,531 Parks Dev. & Fac. ($2,401,700) _ $832,067 $1,389,001) ($154,690) ($3,113,323) Indoor Recreation $3,562,419 $3,200,946 $4,626,94D $118,103 $2,554,529 library $1,978,395 $579,219 $100,000 $83,175 $2,540,789 Public Works Admin $1,685,882 $291,926 $1,395,000 $42,538 $625,346 Roads & Related $482,376 $1,360,502 $0 $43,598 $1,B86,475 Water/Sewer ($3,946,332) $413,955 $0 (5200,286) .($3,741,633) Sewer $68,963 $393,791 $65,000 $8,751 $406,505 Heron Annuity $51,251 $D $0 $1,922 $53.173 Ballymore Pumping Stu. $74,508 $2,500 $0 $2.841 $79,849 Bayview Pumping Station $11,011 $2,500 $0 $460 $13,971 Church St. School $69,740 $0 $0 52,616 $72,355 War Memorial 327,429 $0 $0 $1,029 $28,458 Storm Sewers $2,756,522 $1,086,025 $96,000 $121,933 $3.868,480 Seavertop Reserve $128,974 $0 $0 $4,837 $133,810 Debt Deferral -Library Facility ($2,186,749) Sri $0 ($120,271) ($2,307,020) Sale of Municipal Lands ($6,688) S0 $0 (S368) ($7,056) Aurora Hydro Sale Investment Fund $35,986,528 so $736,000 51,349,495 $36,600,023 Total Reserve Funds $49,715,49B $12,105,411 $10,133,240 $1,743,528 $53,431,196 Total Reserve and Reserve Funds $53,176,329 $14,027,311 $11,702,090 $1,614,082 $57,315,631 42 � � \ �! ! \ ( Ell ia , ) ) § ) ) / \ § ( "| ) ^ ) ( ) ) )! } } �) 42 � I e , , • . , | ) | . N � z • 4, ! . . \ ; ! , To \// , e = : • K4 - - , . : ,neeeRpol RRslg , \ E; \ G] / \] gill \ 11 —11111 gall! : g }(} / will i,. ; ,t ! j/ \/- \Se! Qa G9 aG9Dag \/\ ©© 2m.> /Ingn m - DJ goa; Ge5! w. v gjd\d/}»GE«. «8/!! •` ,• - -(]gRJeO b\\2\//§/g/\R\//d\\\\\}]\\\}\ J g 2 2 6 2 \ ) ) \ 44 45 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2008 2009 2009 2009 2009 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "I" Schedule "J" Working Capital $0 $0 $0 $0 $o Election $92,369 $45,000 $130,000 $0 $7,369 Future Legal $236,093 $0 $0 $0 $236,093 Zoning By-law Review $52,948 so $0 $0 $52,948 Contingencies $59,537 s0 $0 $0 $59,537 Workers Compensation $222,071 $0 $0 s0 $222,071 Engineering - $2,004,963 $0 $0 $75,186 g2,080080,149149 Insurance $383,289 $0 $0 $14,373 $397,662 Equipment Lelsure/Parks ($1,191,447) $147,500 $399,360 1$73,746) (S1,517,053) Works $56.273 $179,400 $0 $5,474 $241,147 Fire ($54,852) s0 $0 ($3,017) ($57,869) By -Law $13,265 $0 $0 $497 $1$,762 Phone $39,330 $0 $0 $1,47$ $40,805 Copier $9,375 $0 $0 $352 $9,726 By -Law Ticketing s0 s0 so $0 $1 Municipal Capital ($96,368) $350,000 $719,800 ($18,532) ($484,700) Parks Rehabilitation $1,131,406 $700,000 $437,000 $47,359 $1,441,785 Major Capital Repair ($142,347) $0 $150.000 ($11,954) ($304,301) Tax Rate Stabilization $532,758 $0 $0 $19,978 $652,736 Salt and Sand $32,517 $0 $0 $1,219 $33,736 Development Revenue $97,551 $0 $0 $3,658 $101.209 Library System Reserve ($143,679) $0 $0 ($7,002) ($151,582) Library General Capital $285,693 $0 $40,000 $9,963 $265,656 Parks Master Plan $311.594 $0 $0 $11,685 $323,279 Compensation Contingency $210,426 $0 $D $7,891 $218,316 Aurora Hydro Contingency $288,687 $0 $0 $10,826 $299,513 Dayvlew/Wellinglon Laneway $4,991 $0 $0 $187 $5,178 Fire services Capital ($552,007) $0 $0 ($30,360) ($582,$67) Total Reserves $3,8$4,435 $1,421,900 $1,876.160 $64.612 $3,494,787 RESERVE FUNDS Arts and Culture $7D,232 $a. $0 $2,634 $72,866 Public Works Infraslruciure, $18,941 so $0 $710 $19.651 Cash In Lieu - Parklands $7,759,53B $1,167,957 $31,500 $312.291 $9,208,285 Cash In Lieu - Parking $2,751 $103 $2,854 Water/Sewer - $3,613,276 $1,076,250 $4.495,452 $71,383 $265,461 Annuity $40,691 $0 $0 $1,520 $42,217 Building Department $1,176,461 $0 $0 $44.117 $1,220,578 Development Charges Corporate ($392,956) $172,795 $150,000 ($22,498) ($392,658) Fire $1,447.531 $234,093 $500,000 $49,297 $1,230,921 Parks Bev. & Fac. ($3,113,323) $493,168 $976,500 (S188,840) ($3,785,494) Indoor Recreation $2,554,529 $1,697,210 $3,814,521 $59,845 $697,063 Library $2,540,789 $343,305 $100,000 $99,842 $2.883,935 Public Works Admin $525,346 $185,892 $162.000 $23,898 $673,136 Roads & Related $1.886,475 $856,317 $2,398,200 $41,833 $386,425 Water/Sewer ($3,741,633) $481,687 $3,510,000 ($293,283) ($7,063,229) Sewer S406,505 S450,264 $0 $23,686 $880,456 Heron Annuity $53,173 s0 $0 $1,994 $55,157 Ballymore Pumping Sin. $79,849 $2,500 $0 $3,041 $85,390 Bayview Pumping Station $13,971 $2,500 $0 $571 $17,042 Church St. School $72,355 $0 $0 $2, 713 $75,068 War Memorial S28,458 $0 $100,000 ($808) ($72,350) Storm Sewers $3,8$8,480 $1,113,176 $0 5165,940 $5,147,596 Reaverlop Reserve $133,810 $0 $9 $5,018 $138,828 Debt Deferral - Library Facility ($2,307,020) $0 $0 ($126,886) (S2A33,906) Sale of Municipal Lands ($7,056) $0 $0 ($388) ($7,444) Aurora Hydro Sale investment Fund $36,600,02.3 $0 $644,000 $1,372,501 $37,328,524 Total Reserve Funds $53,431,196 $8,477,114 S16,882,173 $1,650,246 $45,676,383 Total Reserve and Reserve Funds $57,315,631 S9,899,014 $18,758.333 $1,714,858 $50,171.170 BM PaoPo IRS s ev pp � s n d 2, % R n "s s" r 3 p 6 g ye S, g� 5 o$ 0 � i V 5 �az�sa.33 bl °Wgano na 'J h g 9 0, S 6" all e$g a o S B oe � o S 1 R n o$ v S S hx nv.nn n.n ur n +nKx.+„nnn nx„„nnnxM�^„n„ nnn 5 sib° w5G no{s�ra�i^ � v9aF nE s�y'�� S �iupl =.`Am=ELL>cia =J¢ z2p F3� -�5'ssi aW¢"�5 n��{ § Nis w quo �3n Yes Y„ Fg^ 4� 48 ell )! asGa� Sd :3 !Qg/9\lba, •:Q: 0ai°Zi �l 8 is 'a � b 8 h) d q O 2 � I �1 � o g So a~ i k )F 8 • 4 7 n 4 a N N T L r S � 'TA � �� i b � O 4 •� a o 50 v pry9 �N e a�H Lav � �°MayplY�vli K j � e 4 S o L u a m a �� s • '¢ z a o � w � a 51 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2009 2010 2010 2010 2010 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "K" Schedule " L" Working Capital $0 $0 $0 so $0 Election $7,369 $45,000 $0 $0 $52,369 Future Legal $236,093 so $0 so $236,093 Zoning By-law Review $52,948 $0 s0 $0 $52,948 Contingencies $59.537 $0 $0 $0 $59,537 Workers Compensation $222,071 $0 $0 $0 $222,071 Engineering $2.080,149 $0 $0 $78,006 $2,158,155 Insurance $397.662 $0 $0 $14,912 $412,574 Equipment Leisure/Parks ($1,517,053) $147,500 $81,900 ($82,925) ($1,534,378) Works $241,147 $179,400 $15,750 $12,111 $415,909 Fire ($57,869) $0 $0 ($3,1$3) ($61,052) By -Law $13,762 $8,000 $0 $666 $22,429 Phone $40,805 $0 $0 $1,530 $42.335 Copier $9,726 $0 $0 $365 $10,091 By-Law1icketing $1 $0 $0 s0 $1 Municipal Capital ($484,700) $350,000 $243,800 (526,801) ($405,301) Parks Rehabilitation $1,441,765 $700,000 $0 $67,191 $2,208,956 Major Capital Repair ($304,301) $0 $0 ($16,737) ($321,037) Tax Rate Stabilization $552,736 $0 $0 $20,728 $573,464 Salt and Sand $33,736 $0 $0 $1,265 $35,001 Development Revenue $101,209 So $0 $3,795 $105,005 Library System Reserve ($151,582) so $40,000 ($9,437) ($201,010) Library General Capital $255,656 $0 $0 $%687 $265,243 Parks Master Plan $323,219 $0 $0 - $12,123 $335,402 Compensation Contingency $218,316 $0 $0 $8.187 $226,503 Aurora Hydro Contingency $299,513 $0 $0 $11,232 $310.745 Bayview/Wellington Laneway $5,178 so $0 $194 $5,372 Fire services Capital ($582,367) $0 $0 ($32,030) 1$614,397) Total Reserves $3,494,7B7 $1.429,900 $381,450 $70,781 $4,614,018 RESERVEFUNDS Arts and Culture $72,866 $0 $0 $2,732 $75,599 Public Works Infrastructure $19,651 so $0 $737 $20,388 Cash In Lieu - Parklands $9,205,286 $1,196,801 $6,000 $367,657 $10,757,743 Cash In Lieu- Parking $2,854 $107 $2,961 Wate7Sewsr $265,461 $1,025,000 $1,137.838 $7,839 $160,465 Annuity $42,217 $0 $0 $1,583 $43,801 Building Department $1,220,578 $0 $0 $45,772 $1.266,350 Development Charges Corporate ($392,658) $176,251 $150,000 ($22,416) ($388,823) Fire $1,230,921 $238.774 $0 $50,637 $1,520,332 Parks Dev. & Fac. ($3,785,494) $503,032 $45,000 ($200,006) ($3,527,471) Indoor Recreation $697,063 $1,035,154 $1,211,440 $39,709 $1,460.486 Library $2.883,935 $350.171 $100,000 $112,8$B $3,246,944 Public Works Admin $573,136 $189,610 s0 $28,798 $891,543 Roads & Related $386,425 $873,444 $214.200 $26,852 $1.072,520 WatedSewer ($7,063,229) $491,321 $1,217.336 ($412,742) ($8,201,986) Sewer $880,456 $459.270 $109,940 $39,507 $1,269,352 Heron Annuity 555,167 $0 $0 $2,069 $57,236 Ballymore Pumping Sin. $85,390 52,500 $0 $3,249 591,139 Bayview Pumping Station $17,042 $2,500 so S683 $20,228 Church St. School $75,068 $0 so $2,815 $77,883 War Memorial ($72,350) $0 $0 ($3,979) ($76,329) Storm Sewers $5,147,596 $1,381,470 $293,480 $213,622 $6,459,208 Beavenop Reserve $135,828 $0 s0 $5,206 $144,034 Debt Deferral -Library Facility ($2,433,906) $0 s0 ($133,865) ($2,567,771) Sale of Municipal Lands ($7,444) s0 $0 ($409) (57,854) Aurora Hydro Sale Investment Fund $37,328,524 so $552,000 $1,399,820 $38,176,343 Total Reserve Funds $46,675,3133 $8,835,297 $5.036,232 $1,578,875 $52,054,322 Total Reserve and Reserve Funds 550.171.170 $10,265,197 $5,417,682 $1,649,656 $56,668,340 52 � � m m � N � � ~/ /( , AA \ /;/Q//\/§Q/RC\RQ C\ - - 54 55 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2010 2011 2011 2011 2011 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "M" Schedule "N" Working Capital $0 s0 $0 $0 $0 Election $52,369 $46,000 $0 $0 $97,369 Future Legal $230,093 $0 $0 $0 $236,093 Zoning By-law Review $52,948 $0 $0 s0 $52,948 Contingencies $59,537 $0 $0 $0 $59,537 Workers Compensation $222,071 $0 $0 $D $22207i Engineering $2,158,155 - $0 $0 $80,931 $2,239,086 Insurance $412,574 $0 $0 $15,472 $428,046 Equipment Leisure/Parks ($1,534,378) $147,500 $81,900 ($83,877) ($1,552,655) Works $416,909 $179.400 $61,750 $17,840 $552,399 Fire ($61,052) $0 $0 ($3,358) ($54,410) By -Law $22,429 $8,001) $0 $991 $31,420 Phone $42,335 $0 $0 $1.586 $43,922 Copier $10,091 $0 $0 $378 $10.469 By -Law Ticketing $1 $0 $0 $0 $1 Municipal Capital ($405,301) $360.000 $421.400 ($27,318) ($504,018) Parks Rehabllltatlon $2,205,956 $700,000 $0 $95,961 $3,004,917 Major Capital Repair ($321,037) $0 $0 ($17,657) ($338,694) Tax Rate Stabilization $573,464 $0 $0 $21,505 $594,9B9 Salt and Sand $35,001 $0 $0 $1,313 $36,314 Development Revenue $105,005 s0 $0 $3,930 $108,942 Library System Reserve ($201,019) $0 $0 1$11,066) ($212,075) Library General Capital $285,243 $0 $40,000 S%197 $234,440 Parks Master Plan $335,402 $0 $0 $12,578 $347,979 Compensation Contingency $226,503 $0 $0 $8,494 $234,997 Aurora Hydro Contingency $310,745 $0 $0 $11,653 5322,398 Bayview/Wellington Laneway $5,372 $0 $0 $201 $5,574 Fire services Cap[tal ($514,397) $0 $0 ($33,792) ($648,189) Total Reserves $4,814,018 $1,429,900 $605,050 $104,980 $5,543.848 RESERVE FUNDS Arts and Culture $75,599 $0 ' $0 $2,835 $78,433 Public Works Infrastructure $20,388 $0 $0 $765 $21.153 Cash)n Lieu - Parklands $10,767,743 $1,225,645 $551500 $425,712 $12,362,600 Cash In Lieu - Parking $2,961 $111 $3.072 Water/Sewer $160,465 $1,025,OOD $2,14D,500 ($14,898) ($969,934) Annuity $43,801 $0 $e $1,843 $45,443 Building Department $1,266,350 $0 $0 $47,488 $1,313,838 Development Charges corporate ($388,823) $175,585 $150,000 ($22,218) ($385,456) Fire $1,520,332 $238,069 $276.500 $56,292 $1,538,193 Parks Dev. & Fac. ($3,627,471) $499,492 $508,500 ($198,629) ($3,735,108) Indoor Recreation $1,460,486 $1,921,536 $1,211,440 $68,083 $2,238,666 Library $3,246,944 $347,707 $383,200 $121,095 $3.332,546 Public Works Admin $891,543 $189,122 $414,000 $2%216 $595,882 Roads & Related $1,072,520 $870,586 $2,260,600 $14,167 ($303,337) Water/Sewer (58,201,986). $489,731 $365,251) ($451,971) ($8,529,476) Sewer $1,269,352 $457,595 $1,885,000 $20.837 ($137,216) Heron Annuity $57,236 $0 $0 $2,146 $59,382 Baliymore Pumping Sln. $91,139 $2,500 $0 $3,465 $97,104 Bayview Pumping Station $20,228 $2,500 $0 $805 $23,533 Church St. School $77,683 $0 s0 $2,921 $80,804 War Memorlai ($76,329) $0 $0 ($4,198) ($80,527) Storm Sewers $6,459,208 $1,441,463 $210,000 $265,310 $7,955,951 Beavedop Reserve $144,034 $0 $0 $5,401 $149,436 Debt Deferral -Library Facility ($2,567,771) $0 $0 (5141,227) (52,708,999) Sale of Municipal Lands ($7,854) $0 $0 ($432) ($8,285) Aurora Hydro Sale Investment Fund $38.176,343 $0 $460,000 $1,431,613 $39,147,956 Total Reserve Funds 352,054,322 $8,886,533 $10,321,490 $1,666,320 $52,285,685 Total Reserve and Reserve Funds $56,668,340 $10,316,433 $10,926,540 $1,771,300 $57,829,533 56 ra�Ma� '*a yp'�1 `s o i°aY,�`as LU 2n1 Z > wc, tVlJ N he IN, � a S % 3 C F h XG A g 8 8 a `a k ^� gFi S g8 a. 4 � a S 8 ~ 8 S 'g 0 57 � \ � � � � \ � .,. ,. , . . ; !•!! " §§}} ,.,!. . .,.,.,;•.. / //)\//\///215 -1 /\}/ ) ( , „ «q/G! �• ;/ ; as .en�6` ; \/d/ S9dGiUlCG/!e2\b;.��l:r /ye//:GGexe�\�\\ sa = W W� zYJ 0 Q 55 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2011 2012 2D12 - 2012 2012 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "0" Schedule'1P" Working Capital $0 $0 $0 $0 $0 Election $97,369 $45,000 $135,000 SO $7,369 Future Legal $236,093 $0 $0 $0 5236,093 Zoning By-law Review $52,948 $0 $0 $0 $52 948 Contingencies $59,537 $0 $0 $0 $59,537 Workers Compensation $222,071 $0 $0 $D $222,071 Engineering $2,239,056 $0 $0 5831966 $2,323,051 Insurance $428,046 $0 $0 $16,052 $444.098 Equipment - Leisure/Parks ($1,552,655) $147,500 $0 ($82,530) ($1,487,786) Works $552,399 $179,400 $97,650 $22.248 $666,397 Fire ($64,410) $0 $0 ($3,543) ($67,952) By -Law $31,420 $8,000 $0 $1.328 $40.748 Phone $43,922 $0 $0 $1,647 $45,569 Copier $10.469 $0 $0 $393 $10,862 By -Law Ticketing $1 $0 $0 $0 $1 Municipal Capital ($504,D18) $350.000 $200.000 ($26,659) ($380,677) Parks Rehabilitation $3,004,917 $700,000 $0 $125,809 $3,830,726 Major Capital Repair ($338,694) $0 $0 ($18,628) ($357,323) Tax Rate Stabilization $594,969 $0 $0 $22.311 $617,280 Salt and Sand $36,314 $0 $0 $1,362 $37,675 Development Revenue $108,942 $0 $o $4,085 $113,028 Library System Reserve ($212,075) $0 $o ($11,664) ($223,739) Library General Capital $234,440 $0 $40,000 $8,041 $2D2,461 Parks Master Plan $347.979 $D $0 $13,049 $361,029 Compensation Contingency $234,997 $0 $0 $8,812 $243,810 Aurora Hydro Contingency $322,398 $0 $o $12,090 $334,488 Bayview/Wellington Laneway $5,574 $0 $D $209 $5,783 Fire services Capital ($648,189) $0 $0 ($35,650) ($683,839) Total Reserves $5,543.848 $1,429,900 $472,650 $142,629 $5,643,726 RESERVE FUNDS Arts and Culture $78,433 So. $0 $2,941 $81,375 Public Works Infrastructure $21.153 $0 $0 $793 $21,946 Cash In Lieu - Parklands $12,362,600 $1,024,270 $12,000 $482.578 $13,857.447 Cash In Lieu - Parking $3,072 $115 $3,187 Water/Sewer ($969,934) $1,025.000 $1,112,500 ($64,721) ($1,122,155) Annuity $45,443 $0 $0 $1,704 $47.147 Building Department $1,313,838 $0 $0 $49,269 $1,363,107 Development Charges Corporate (.$385,456) $146,248 $1$0,000 ($22,583) ($411,791) Fire $1,5381193 $198,334 $0 $61,401 $1.707,928 Parks Dev. & Fee, ($3,735,108) $415,687 $108,000 ($200,607) ($3,628,032) Indoor Recreation $2,238,666 $1,599,122 $1,211,440 $91,219 $2,717,567 Library $3,332,546 $289,365 $100.000 $128,521 $3,650,432 Public Works Admin $695,862 $157,573 $0 $29,050 $882,505 Roads & Related (.$303,337) $725,221 $27.000 ($3,828) $391,066 Water/Sewer ($8,529,476) $407,963 $0 ($461,472) ($8,582,985) Sower ($137,216) $381,152 $0 ($400) $243.537 Heron Annuity $59,382 SO $0 $2,227 $61,509 Ballymore Pumping Sin. $97,104 $2,500 $0 $3,688 $103,292 Bayview Pumping Station $23,533 $2,500 $11 $929 $26,963 Church St. School $80,804 SO SO $3,030 $83,534 War Memorial ($80,527) $0 $0 1$4,429) ($84,956) Storm Sewers $7,955,981 $1,441,463 $154,000 $322,489 59,565,934 Beavedop Reserve $149,436 $0 $0 $5,604 $155,039 Debt Deferral - Library Facility ($2,708,999) $0 $0 (S148,995) ($2,857,994) Sale of Municipal Lands ($8,285) $0 $o ($456) ($8,741) Aurora Hydro Sale Investment Fund 539,147,956 $0 5368,000 51,468,048 $40.248.005 Total Reserve Funds 552,285,685 $7,816,392 $3,242,940 $1,746.116 $55,605,254 Total Reserve and Reserve Funds $57,829,533 $9.246,292 $3.715,590 $1,888.745 $65,248,9B0 60 °j�naa v.yroe `°vo\ �U9fl ypwM! \1 tly n•°",une re� a, my et `Aqf ry'Bxa�n. i S a i 8 8 N S. S s ;y G F F R R � p d 3, a � R � C 4 S n 'n q�q it g8 H e8 8 R 8 S 1 2 a _ Q � � � � � � 11 , . . . . IJ 22 ,. . ......,.. . . „ . , ...).) . .... .. ];/ IA ©�§/!d 62 PROJECTED RESERVE AND RESERVE FUND STATEMENT 2012 2013 2013 2013 2013 RESERVES Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Schedule "Q" Schedule "R" Working Capital $0 $0 $0 - $0 so Election $7,369 $45,000 $0 $0 $62,369 Future Legal $236,093 50 $D $0 $236,093 Zoning By-law Review $52,948 $0 $0 $0 $52,948 Contingencies $59,537 $0 $0 $0 $59,537 Workers Compensation $222,071 $0 $0 50 $222,071 Engineering $2,323,051 $0 $0 $87,114 $2.410,166 Insurance $444,098 $0 $0 $16,654 $460,751 Equipment Leisure/Parks ($1,487,786) $0 $0 ($81,828) ($1,569,614) Works $656,397 $179,400 $0 $27,979 $863,776 Fire ($67,952) $0 $0 ($3,737) ($71,690) By -Law $40,745 $8,000 $0 $1,678 $60,426 Phone $46,569 $0 $0 $1,709 $47,278 Copier $10,862 $0 $0 $407 $11,269 By -Law Ticketing $1 $0 $0 $0 $1 Municipal Capital ($380,677) $350,000 $200,000 ($19,875) ($250,551) Parks Rehabilitation $3,830,726 $700.000 $0 $156,777 $4,667,503 Major Capital Repair ($357,323) $0 $0 ($19,653) ($376,975) Tax Rate Stabilization $617,280 $0 s0 $23,148 $64D,428 Salt and Sand $17,675 $0 $0 $1,413 $39,088 Development Revenue $113,028 $0 $0 $4,239 $117,286 Library System Reserve ($223,739) $0 $0 ($12,306) ($236,045) Library General Capital $202,481 $0 $45,000 $6,749 $164.230 Parks Master Plan $3611029 $0 $0 $13,539 $374,667 Compensation Contingency $243,810 $0 $0 $9,143 $252.952 Aurora Hydro Contingency $334,488 $0 $0 $12,543 $347,031 BayviewMallinglon Laneway $5,783 $0 $0 $217 $6,000 Fire services Capital ($683,839) $0 $0 ($37,511) ($721,450) Total Reserves $6,543,720 $7,869,425 RESERVE FUNDS Arts and Culture $81,375 $0 $0 $3,052 $84,426 Public Works Infrastructure $21,946 $0 $0 $823 $22,769 Cash In Lieu - Parklands $13,857,447 $1,047,820 $0 $539,301 $15,444,568 Cash to Lieu - Parking $3,187 $0 $120 $3,307 WaterlSewer ($1,122,155) $1,025,000 $1,364,000 ($80,010) ($1,541,165) Annuity $47,147 $0 $0 $1,768 $48,915 Building Department $1,363,107 $0 $0 $51,117 $1.414,224 Development Charges Corporate ($411,791) $149,173 $150,000 ($23,977) ($436,595) Fire $1,797,928 $202,301 $0 $71,215 $2.071,444 Parks Dev, & Fes. ($3,628,032) $423,996 $0 ($191,592) ($3,395,629) Indoor Recreation $2,717.567 $1,631,104 $1,211.440 $109,777 $3,247,008 Library $3,850,432 $295,162 $100,000 $140,550 $3,986.bts Public Works Admin $882,505 $160,724 $189,000 $32,564 $886,793 Roads & Related $391,056 $739.726 $52,000 $27.559 $1,106,341 Water/Sewer ($8,562,985) $416.122 $0 ($464,262) 1$8,631,125) Sewer $243,537 $388,775 $0 $16.422 $648,734 Heron Annuity $61,609 $0 $0 $2.310 $63,919 Ballymore Pumping Sto. $103,292 $2,500 $0 $3,920 $109,713 Bayview Pumping Station $26,963 $2,500 $0 $1,058 $30,521 Church St. School $83,834 .$0 s0 $3,144 $86,978 War Memorial ($84,95(5) $0 $0 ($4,673) (589,629) Storm Sewers $9,565,934 $1,441,463 5164,000 $382,675 $11,226,072 Beavertop Reserve $155,039 90 $0 $5,814 $160,853 Debt Deferral -Library Facility (52,857,994) s0 $0 (5157, 190) ($3,015,183) Sale of Municipal Lands ($8,741) s0 $0 ($481) ($9,222) Aurora Hydro Sale Investment Fund $40,248,005 $0 $276,000 $1,509,300 $41,481.305 Total Reserve Funds $58.$05,254 $7,925,356 $3,506,440 $1.980.306 $65,005,477 Total Reserve and Reserve Funds 365,248,98E 57,925,355 $3,506,440 $1,980,306 572,874,902 63 y / � � \ \\ ! ) ) } \ �} ) � \ . \ \ / \ .\ \, \ \�.1.,.;. 64 � \ � BE ))\•� ;!r <\!]) !\ )§\ \ - engg////)(/bcQa�«�!! § ! , ss VI' CONCLUSION The purpose of this report is to identify our long term Capital needs, together with our Capital Asset Program and determine our funding strategy. One of these funding strategies, is to utilize our reserve and reserve funds. The previous two sections of the report: The Capital Asset Management Plan and the Reserve and Reserve Fund Program, need to be pulled together to present Council both your short term and long term needs, Much discussion has taken place about the adequacy of our municipalities reserves and reserve funds. With the addition of the Sale of the Hydro Property and the $35,000,000. to the Reserve, bottom line on the surface, it appears that we are adequately funded. However, when you introduce the Capital Asset Management Plan you can see that in the not so long term, we could be in difficulty if we don't address funding. Attached as Exhibit "A" is a graph that shows the funding requirements and our Reserve and Reserve Fund Position to 2013. You can see that currently If we were to fund Capital Assets strictly from the Reserve and Reserve Funds that, we would be adequately funded until 2009 when axes cross then we will be out of money in the Reserve and Reserve Fund Accounts, which includes the Aurora Hydro Sale Funds. The deficit at the end of 2013 will be $27 million dollars. The Bottom line on the graph shows the municipal position not factoring in the Aurora Hydro Sale Funds which makes the spread even greater, with a deficit at the end of 2013 of $68 million dollars. From the information that we have provided, we have tried to identify the issues to allow you as Council, the ability to make decisions for the Town of Aurora for today, and into the future. We appreciate that this does not paint a pretty picture, but it does give us an opportunity to plan. As we identified earlier in the report reserves are not established solely for the purpose of funding a Capital Asset Management Plan. Our municipality must maintain a level of Reserves that will round out our total financial management. There is no magic number for a proper reserve but we cannot afford to delete the reserves we have and we must work hard to avoid this from happening, It is not our intent with this report to make recommendations. We are presenting this report for information and feed back and, will follow this up with and action plan. 60 ..9IT.... mrvIC100..n.+ne n.fninn1U011filn.ndal nwn.m .........n dw ADDED ITEM I F�n I E REPLACEMENT PAGE - ITEM I ATTACHMENT #1 n SPECIAL GC-JANUARY 20, 2007 APPENDIX 2 $12.670 million 1-10 year instalment Debenture Town-, Aurora Construction of neW recreation complex - Coupon Int. Payment Wellingi on St in Aurora 1-10 year (Princ. Payment Int. Payment hlatu-��tL— %) nna� o� _ 2007 2008 $ '� " 214,095.75 4 $ i,Ubb,000,00 1,098,000.00 $ $ 230,448.25 $ 1`515,896.50 2009 3.1 3.40 $ $ 196,802.25 $ 1,141,000.00 $ 214,095.75 196,802,25 $ $ 1,526,191.50 1,534,604.50 2010 3.55 $ 177,975 75 157,796.75 1,187,000.00 $ 177,975.75 $ 1,542,951.50 2012 3.70 $ 135,875.50 $ 1,284,000,00 $ $ 157,796.75 $ 1,550,593,so 2013 3.80 3.90 $ 112,121,5D $ 1,335,000.00 $ 135,875,5o 112,121.50 $ $ 1,555,751.00 11559,243.00 2014 4.00 $ $ 86,756.50 59,671.00 $ 1,389,000.00 $ 86,756.50 $ 1,562,513,00 2015 4 10 $ 3n 791,00 $ $ 1,444,000.00 1.5n�.nnn nn 59,67I,00 $ 1,563,342.00 i SPECIAL GC-JANUARY 20, 2007 n of Aurora "I'sitUOVOn of new r�ecreatfonccorn /ox— i 4 e REPAYMENT SCHEDULE RE: 20 YEAR $46M& ng' ING .,treat ,245,000 AMORTIZNDEBENTURE T 27-Mar-O 27-Sep-O 27-Mar-o 27-Sap-0 27-Mar-O 27-Sep-O 27-Mar-O 27-Sep-09 27-Mar-10 27-5ep-10 27-Mar-11 27-Sep-11 27-Mar-12 27-Sep-12 27-Mar-13 27-Sep-13. 27-Mar-14 27-5ep-14 27-Mar-15 27-Sep-15 27-Mar-16 27-Sep-16 27-Mar-17 27-Sep-17 27-Mar-18 27-Sep-18 27-Mar-19 27-Sep-19 27-Mar-20 27-Sep-20 27-Mar-21 27-Sep-21 27-Mar-22 27-Sep-22 27-Mar-23 27-Sep-23 27-Mar-24 27-Sep-24 27-Mar-25 principal S 6 67,497.2 6 68,972.3 7 70,479.7 7 72,020.09 8 73,594.09 B 76,202.49 9 76,846.04 76,525.61 80,241,69 81,995.37 83,787,38 85,618.55 87,489.74 89,401,83 91,355.71 93,362.29 95,892.49 97,477.31 99, 607.66 101.784.60 104,009.09 106,282.21 108, 605.02 110,978.57 113,404,01 115,882.45 118,415.07 121,003.02 123,647.55 126,349.87 129,111.25 131,932,96 1.94,816.37 137,762.77 140,773.59 143,850.18 146,994.03 150,206.59 153,489,36 Interest S 2 92,774. 7 91,299, 6 89,791. 88,251. 86,677. 85,069. 83,425, 81,746-1 80,030.0 78,276.3 76,484.3 74,653.1 72.781,9 70,869.8 68,915,98 06,919.40 64,879.19 62,794.38 60,664.02 58,487.09 56,262.69 53,969,47 51,666,67 49,293.11 46,867.67 44,389.23 41,856.62 39,268.66 36,624-14 33,921.82 31,160.44 28,338.72 25.455.32 22,508.91 19,498.10 16,421,50 13,277,65 10,065.10 6,782.33 Total 48 160,271,E 32 160,271.E 93 �160,271.69 80 •160,271.69 60 160,271.69 20 160,271.69 65 160,271.69 8 160,271,69 0 160,271.69 2 160,271.69 1 160,271,69 4 160,271.69 5 160,271.69 6 160,271,69 160,271.69 160,271.89 160,271.68 160,271.69 160,271,68 160,271,69 160,271,68 160,271.68 160,271.69 160,271.68 160,271.68 160,271.68 160,271.69 160,271,68 160,271,69 160,271.69 160,271.69 160,271.68 160,271.69 160,271.68 160,271.69 160,271.68 160,271,68 160,271.69 160,271.69 INTEREST RATE: 4,371% : Outstanding 9 4,177,502.79 e 4,108,530.42 4,038,050.66 3,966,030.57 3,892,436.48 3,817,233.99 3,740,387,95 3,661,862.44 3,581,620.75 3,499,625.38 3,415,838.00 3,330,219.45 3,242,729,71 3,153,327.88 3,061,972.17 2,968,619.88 2,873,227.39 2,775,750.08 2,676,142.42 2,574,357,82 2,470,348.73 2,364,066.52 2,255,461.50 2,144,482.93 2,031,078.92 1,915,196.47 1,796,781-40 1;675,778.38 1, 562,130.83 1,425,780,96 1.,296,669.71 1,164,736.75 1,029,920.38 892,157.61 751,384.02 607,533.84 460,539.81 310,333.22 156,843.86 7 SPECIAL GC-JANUARY 20, 2007 APPENDIX 3 TOWN OF AURORA GENERAL COMMITTEE' REPORT No. PW06-013 SUBJECT: Proposed Ten Year Capital Road Reconstruction Program (2006-2015) FROM: W. H. Jackson, Director of Public Works N CI: AURORA CLERK'S DEPA ENT DATE: March 21, 2006 , /' Report Dispoettion ( .) Amended ( ) Referred RECOMMENDATIONS DUtD fi1aL:V,_ pleettl VPage 06: 01 THAT the Proposed Ten Year Capital Road Reconstruction Program (2006-2015) presented in Report No. PW06-013 be approved in principle subject to future budget deliberations; and THAT staff be directed to submit to Council from time to time all reports necessary to implement the Ten Year Road Reconstruction Program (2006-2015). BACKGROUND It has been past practice to report to Council on those road projects that are proposed for reconstruction or rehabilitation over the next several years. It is necessary that such a schedule be formulated in order that essential activities leading up to the proposed reconstruction can be properly scheduled. These activities include engineering designs, public input, agency approvals, co-ordinating utility relocations, etc. If projects are not initiated until formal budget approval is granted in the same fiscal year as the proposed construction, there would most likely be insufficient lead time to obtain the various agency approvals and undertake the commencement of tendering and subsequent construction of the works during the same year. Council, at its meeting of December 6, 2006, adopted the following recommendations of the December 5, 2005 Special General Committee Meeting dealing with Report No. PW05- 033 entitled "Funding for 10-Year Capital Plan": 'THAT report PW05-033 dealing with funding for the reconstruction of the Town's roads, be received; and THAT Council adopt the funding model recommended in report PW05-033 for funding of the 10-Year Capital Road Reconstruction Program to retain the Town's current Pavement Condition Index over the period 2006 — 2015; and THAT staff be directed to prepare and submit the 10-Year Capital Road Reconstruction Program (2006 — 2015) based on the approved funding SPECIAL OC-JANUARY 20, 2007 March 21, 2006 -2. Report No. PW06-013 This Council resolution to increase the funding levels for road reconstruction projects allows for the current overall Pavement Condition Index (PCI) to be maintained over the next 10 years. COMMENTS 1. Generation of 10-year Plan Road condition information, pavement deterioration curves and rehabilitation strategies were used to generate the proposed 10-year reconstruction program. In generating this program, a number of assumptions were made regarding future budgets and Regional projects. These assumptions are listed in Appendix "A". As part of future Capital Plan updates the applicability of the assumptions will be reviewed and tested against prevailing conditions. The budget process in Aurora is such that capital projects (of which road reconstruction is a major component) are given an upset limit and the various projects are required to fit within that limit. Included within that upset limit are, for example, Regional projects over which we have limited control and various non -reconstruction items such as traffic calming and traffic signal installations. In Aurora we have a backlog of road reconstruction projects all of which could legitimately be considered priority projects. However, given the above noted budgeting method, the results of the modelling exercise are used as a base and adjusted to match available funding. 2. Plan Changes Significant changes since the previous version of the 10-Year Plan (2005 — 2014) was considered by Council in April 2004 are the following: 1) A complete re -inspection of the Town's road networkwas undertaken in the summer of 2005 in order to update the road condition ratings used by the InfraPave program; 2) The federal government committed in 2005 to providing a portion of the federal gas tax revenue to municipalities. As noted earlier, after considering Report PW05-033, Council on December 6, 2005 resolved to allocate all Gas Tax revenues received to the Capital Road Reconstruction Program; and 3) Unprecedented increases in construction costs. The three factors noted above have resulted in a complete rewriting of the 10-Year Plan, with many new projects being added to the Plan and changes in planned dates for many others. As a result of the 2005 pavement inspection program, a few streets that had been SPECIAL OC-JANUARY 20, 2007 March 21, 2006 .3 - Report No. PW06.013 recommended for reconstruction in the later years of the previous version of the Program have been dropped. A complete listing of changes in timeframes for each project is shown in Appendix "C". The revised funding model approved in December 2005 has allowed forthe following broad improvements in the Program from the previous (2005 — 2014) version: An increase in projects from 63 to 83 (a 32% increase); 2) An increase in road pavement reconstruction from 193,424m2 to 222,119m2 of asphalt, (a 15% increase); 3) The overall PCI level for the Town's road network will be maintained at its current level (instead of dropping as had been previously forecast under the old funding model); and 4) An increased ability to group streets together into larger overall projects in a single year. This amalgamation of projects will result in less overall disruption to residents, may produce better bid prices, and may be of more interest to larger and more sophisticated contractors than those who might bid on smaller projects.. 3. 2007 Projects Once Council has approved, in principle, the Program set out in this report, staff will quickly commence the design work for our 2007 Capital Projects with the goal of having the design works complete to the point that detailed cost estimates are available for inclusionin the 2006 Capital Budget approval process in the fall of this year. OPTIONS Council may adopt the recommendations presented in this report and thereby indicate acceptance in principle, subject to the Capital Budget approval, of the annual commitment of funds to the road reconstruction program. Council may elect to modify the road priorities within the ten year plan and to direct specific projects be advanced or delayed. Depending on the changes proposed, this may result in a revamping of the 10-year Plan to ensure the projects for each year fit within the budget limitations. FINANCIAL IMPLICATIONS The funding model used in the creation of this Program is as approved by Council on December 6, 2005. We March 21 2006 - 4 - Report No. PW06-013 CONCLUSIONS The recommendations put forward in this report are an indication of the direction that Public Works staff believes the Town should be moving to keep the Town's municipal road infrastructure in a reasonable condition on an on -going basis. This program is intended to act as a planning tool for the Public Works Department and provide the foresight needed to establish an acceptable road maintenance and reconstruction program. It does not necessarily commit the Town to a program that cannot be altered due to extenuating circumstances that may arise in the interim period prior to the time of annual budget deliberations. As noted earlier, changes may occur in the Plan over the coming years as better information becomes available allowing the model to respond more accurately to the needs of Aurora. LINK TO STRATEGIC PLAN Goal A —To Maintain a Well -Managed and Fiscally Responsible Municipality. ATTACHMENTS Appendix "A" — Assumptions Used in Preparation of 10-year Program Appendix "B" - 2006-2015 Road Reconstruction Program Appendix "C" — Project Changes From 2005-2014 Version of the 10-Year Program PRE -SUBMISSION REVIEW Management Team Meeting of March 15, 2006 Prepared by: David Atkins, Manager of Engineering, Ext. 4382 !/ . / ' ` L_, r W. H. Jac Director of Public Works SPECIAL OC-JANUARY 20, 2007 March 21, 2006 - 5 - Report No. PW06-013 Appendix A Assumptions used in Generation of 10-year Capital Road Reconstruction Program • Capital budget has been fixed as per the funding scenario approved by Council on •December 6, 2005 (Report PW05-033) • Funding model assumes that federal Gas Tax funding will continue past the end of the current commitment (2009) The cost of inflation was established as 2.5% per year compounded Reconstruction costs have been adjusted to reflect most recent tender results 12 SPECIAL GC—JANUARY 20, 2007 N --------- HIM O N m S w F 13 N o $ o N N S goy N a ."- K 9a® 9 ee9 e��u 8 uJ � � u rc � rc o: rcrcttrc'a� rca'rc rc r3rc a3 o a v F r M1 g£ g o o �a 3 x a E & o M c & Qa e. ">."Ea �up'.m� 0 PIua g 5i u m° E rn mE n m a E E m o` o 0 0 a a o o u s" c� 2! ling 8 — u w 'w 8 � _ a""-° zm N w` a 13 SPECIAL CC—JANUARY 20. 2007 J Q F I ... N o g r `o N a rc p —d �� e?�,UN,J K K K ¢ K U a � tyo u e e �- m 0 e U jn_y 8 psg s_° 2a o� Y q c Y m« m -❑ Y N[ v a T2 o urc n� a V w w ti r zir u��n mw3 o� AI=, ' � �1 C� t=V l� Ci N N N N ff"Og� N N N N N N N 14 ------------------------- --------------- --------------------- ---------------------------- --------------------- in 4 a,: »��));e •! ; I ; \\ }) B! ,s SPECIAL GC-JANUARY 20, 2007 Appendix "C" Comparison Between 2006-2015 Plan and 2005-2014 Plan Project (2006-2015 Plan) 2006-2015 Plan Construction Year 2005-2014 Plan Construction Year Birch Court 2006 2006 Cedar Crescent 2006 2006 Fairway/Glenview/Devlin/Eldon - budget increase 2006 2006 Hill Drive 2006 2006 Mark Street 2006 2006 __ Oak Court 2006 2006 Aurora Heights Drive - Yonge St. to Foreht Cres. 2007 2008 lllingworth Court 2007 Laurentide Avenue 2007 2007 Knowles Crescent 2007 2011 Morning Crescent . 2007 2007 Allaura Boulevard 2008 .2011 Boulding Drive 2008 Navan Crescent 2008 2013 Englehard Drive - Edward St. to Furbacher Lane 2008 2007 Hawthorne Lane 2008 2007 Mary Street - Industry St. to Industrial Pkwy. S. Industry Street - Mary St. to Sheppard's Bush property Tine 2009 2009 2007 2014 Batson Drive 2009 2010 Moorcrest Drive - Batson Drive to 95m north 2009 2006 Richardson Drive - Murray Drive to Lee Gate 2009 2009 Richardson Drive - Lee Gate to Child Drive 2009 2014 Lee Gate 2009 Hutchinson Road 2009 - Webster Drive 2009 2012 Patrick Drive 2009 - Nisbet Drive - Sandusky Cres. To Fairway Dr. 2010 2009 Nisbet Drive - Murray Drive to Sandusky 2010 2014 Nisbet Drive - Sandusky to Sandusky 2010 2014 Sandusky Crescent 2010 2009 Kemano Road - Aurora Heights to Sioux Gate 2010 2012 Kemano Road - Sioux Gate to April Gardens 2010 - Sioux Gate 2010 2012 Foreht Crescent 2010 - Machell Avenue 2010 2007 Irwin Avenue 2010 - Davis Road 2010 _ _ Jones Court 2010 - Keystone Court 2011 2009 Spruce Street - Centre Street to Maple Street_ 2011 Spruce Street - Maple Street to Mark Street 2011 - Spruce Street - Mark Street to Batson Drive 2011 2008 Walton Drive - Batson Drive to Spruce Street 2011 2009 Engelhard Drive - Furbacher Lane to Vandorl Sideroad 2011 2010 Berczy Street _ 2011 2008 Ross St. 2011 2007 16 SPECIAL CC—JANUARY 20, 2007 Appendix "C" Page 2 Comparison Between 2006-2015 Plan and 2005-2014 Plan Project (2006-2015 Plan) 2006.2015 Plan Construction Year 2005-2014 Plan Construction Year Elderberry Trail - Yonge Street to Springmaple Chase 2012 2012 Elderberry Trail - Springmaple Chase to 516m West 2012 - Springmaple Chase 2012 2012 Houdini Way 2012 - Hilldale Road 2012 Hillside Court 2012 - Kenlea Court 2012 2009 Kennedy Street West - Yonge Street to George Street 2012 2009 Temperance Street -Kennedy St. W. to Ransom Ct: 2012 - Corbett .Crescent 2013 2012 Cossar Drive 2013 2013 Springburn Crescent 2013 2013 Bluegrass Drive 2013 2012 Steeplechase Avenue 2013 2013 Woodsend Crescent 2013 - George Street - Tyler Street to Kennedy Street West _ 201.4 Tyler Street - Yonge Street to George Street 2014 Browning Court 2014 Johnson Road 2014 Holman Crescent 2014 Westview Drive 2014 Murray Drive - Golf Links Drive to Kennedy Street 2014 _ 2009 Pinehurst Court 2014 Catherine Avenue - Yonge Street to Spruce Street 2015 Catherine Avenue - Spruce Street to Walton Drive 2015 Centre Street - Yonge Street to Spruce Street 2015 2012 Centre Street - Spruce Street to Walton Drive 2015 - Industrial Parkway North - Wellington St. to Scanlon Ct. 2015 2011 Industrial Parkway South -Wellington St. to Industry St. 2015 Industry Street - Industrial Pkwy. S. to Mary St. 2015 2014 Hunter's Glen Road -Steeplechase Ave. to Fox Point 2015 2013 Hunter's Glen Road - Fox Point to Yonge Street 2015 - Glass Drive 2010 Heathwood Heights Drive - Tilston Grove to east end. - 2011 Ransom Court - 2013 Victoria Street - Wellington St. to Metcalfe St. - 2014 Wiles Court - 2014 17 SPECIAL GC-JANUARY 20, 2007 APPENDIX 4 Hawthorne Lane Hawthorne Lane was constructed in 1970, and the roadway is therefore 37 years old. Local streets are assumed to last between 40 and 50 years between major reconstructions, and the age of this street is close to being within that general "window". The main pavement distresses noted in the most recent inspections, conducted in the summer of 2005, were rutting, alligator and longitudinal cracking, and weathering/ravelling of the pavement surface. 18 SPECIAL OC-UANUARY 20, 2007 APPENDIX J Wellington Street East — Sidewalks and Bike Paths The construction of sidewalks, bike paths, and associated illumination on both sides of arterial roads is included in the Town's Official Plan. For reasons of practicality, the Town generally requests that the Region include these items in the contract when they urbanize one of the Regional roads in Town. Planning for the reconstruction of Wellington Street East commenced in 1996. At that time, it was recognized that sidewalks, bike paths, etc., would be constructed between Bayview Avenue and Leslie Street at some point in the future and the Town requested that the design be done to allow for the future construction of these works. The works were not included in the reconstruction because there were no users for the facilities at that time. It is noted that the Town had not purchased either the Leslie Street lands or the Burnett property at the time the reconstruction of Wellington Street East actually started in 2001, and the planning for the 2B lands had not been completed. As part of the planning for the development of the 2B lands, a set of Urban Design Guidelines (UDG) for Wellington Street East were completed in late 2002, which set out the "vision" for how the Town wished to see the street look as development proceeded along it. The overall project includes the following: 1) Sidewalk and bike path on north side of Wellington Street East, from Bayview Avenue to Leslie Street; 2) Sidewalk on south side of Wellington Street East from Bayview Avenue to Leslie Street; 3) Illumination on both sides of Wellington Street East from Bayview Avenue to Leslie Street; and 4) Construction of upgraded cross -walks and other features at the various intersections between Bayview Avenue and Leslie Street, as per the Wellington Street East UDG. In 2007, it is proposed to construct all of the above items with the exception of: a) Sidewalk on the south side of Wellington Street East and the cross -walks at the intersection of Wellington Street East and Leslie Street. The south side sidewalk design has been completed as part of the overall design exercise, but its construction will be deferred until there is a need for it; b) Bike path on north side of Wellington Street East from the Aurora Recreation Complex to Leslie Street. This small section of the bike path will be deferred as there are property constraints until the properties east of the Complex are developed. The north side sidewalk from the Complex to Leslie Street will be built; and C) The ultimate cross -walk works at the Leslie StreetiWellington Street East intersection will not occur until the final phase of the widening of Wellington Street East east of Leslie Street is completed. It is also noted that the Leisure Services Department has been working on the design for the remainder of the urban design features (street trees, etc.) called for in the UDG. This work has been coordinated with the design works for the sidewalk and bike path. 19 SPECIAL GC-JANUARY 20, 2007 Responsibility for Constructing Sidewalks on Wellington Street Section 55 (3) of the Municipal Act: A lower -tier municipality may, with the agreement of the upper -tier municipality, construct a sidewalk or other improvement or service on an upper -tier highway and the lower -tier municipality is liable for any injury or damage arising from the construction or presence of the sidewalk, improvement or service. e;.I SPECIAL GC-JANUARY 20, 2007 APPENDIX 6 0IFFICE MEMO To: Members of Council From: Bob Panizza, Director of Corporate Services Subject: Capital Budget Item 12002 — Accessibility Advisory Committee Date: January 16, 2007 At the Capital Budget Meeting review that was held on Jan 11, Committee requested clarification regarding the timeline that the Provincial legislation mandates to ensure compliance with the Act. As a background to this capital budget item, in 2005 the Town engaged the services of Associated Planning Consultants Inc. to conduct a inspection of four Town buildings namely: the Town Hall, the Leisure Complex, the Community Centre and the Library. Based on their reports, it was estimated that it would cost approximately $568,655 to remove all of the physical barriers in these buildings in order to comply with the Accessibility for Ontarians with Disabilities Act. The former Council accepted the recommendations from the Accessibility Advisory Committee to provide an annual budget allocation in order to beginning retrofitting these buildings over a period of 5 years. In 2006 the Town budgeted $95,000 to undertake projects identified in the plans and a portion of this fund was spent last year to install accessible doors in the Town Hall. The balance of the funds, namely $50,000 remains in a reserve account. It is proposed in the capital budget that this account be topped up with an additional $45,000 and used to do other remedial projects in 2007. The goal of the Accessibility for Ontarians with Disabilities Act is to ensure that all Ontarians with disabilities have full access to goods, services, facilities, accommodation, employment, building structures and premises by January 1, 2025, or within 18 years. If it is Council's wishes, the proposed capital funding of $45,000 can be postponed for this year, and the Accessibility Advisory Committee will continue to recommend projects for 2007 utilizing the balance of $50,000 that is in the reserve account. Zko Bob Panizza Director of Corporate Services 21 SPECIAL OC-JANUARY 20, 2007 APPENDIX 7 O F F I C E MEMO To: Members of Council From: Bob Panizza, Director of Corporate Services Subject: Capital Budget Item 42030 — Drainage Easement Glass Dr. Date: January 16, 2007 At the Capital Budget Meeting review that was held on Jan 11, Committee requested clarification regarding possible recuperation of costs from insurance related to this project. Staff has consulted with the Town's insurance company to determine if any costs can be recovered for the remedial work that is proposed with this project. According to the insurance company's representative, regular maintenance and repairs to the Town's infrastructure does not qualify because no permanent damage or total destruction has occurred as a result of a major storm or flood. Rather the deterioration has been happening over an extended period of time, the last 20 to 25 years and therefore is not eligible for compensation. 4Panizza Director of Corporate Services 22 SPECIAL GC-JANUARY 20, 2007 Appendix 8 Bathurst Street Sidewalk At the January 11, 2007 Special Committee meeting, the question of a sidewalk on Bathurst Street from Bloomington Road to Wellington Street West was raised. This matter was originally considered by Council in 2002 during deliberations related to Reports PW02-014 and PW02-027. At that time that the Region was commencing the planning and design activities for the reconstruction of Bathurst Street and required the Town's position with respect to the provision of a sidewalk. Council's decision was to not construct any pedestrian or cycling facilities on Bathurst Street at that time. Should Council wish to reconsider the matter of a sidewalk, it is suggested that staff be requested to report on the options and costs related to the construction of a sidewalk and illumination on Bathurst Street from Bloomington Road to Wellington Street. Some general information that would be covered, in more detail, in the report would be a) Timing Construction of a sidewalk and illumination would occur in 2008, at the earliest because the current reconstruction project will be completed later this year, and construction of any infrastructure for the Town would have to wait until the Region's contractor has finished and left the job site. As the Region's project is finishing, a consultant working for the Town could be doing the detailed survey work that would be required in order to complete the design for the sidewalk project. Design work could then occur through the summer/fall of 2007, and the project could be included in the 2008 Capital Budget for Council's consideration. b) Costs The cost to construct a sidewalk and illumination on a rural cross-section from Bloomington Road to Wellington Street in 2008 is estimated to be $1,000,000, based on the earlier preliminary work that was conducted in 2002. Ninety percent of this cost would come from Development Charges funds. c) Users In 2002, one of Council's concerns was the limited potential for use of the proposed pedestrian/cycling facilities. This would be reviewed given new development in the area. d) Coordination with Bloomington Sideroad Reconstruction The Region is currently completing the design work for the reconstruction of Bloomington Road from Bathurst Street to Highway 404. As part of that overall project, Aurora and Richmond Hill have requested that sidewalks, bike path, and illumination be constructed from Bathurst Street to Bayview Avenue. Council may wish to construct the pedestrian infrastructure on both Bloomington Road and Bathurst Street at the same time, in order to coordinate completion of the network of pedestrian facilities in this area. 23 SPECIAL GC-JANUARY 20, 2007 Appendix 9 Green Bins/Blue Boxes At the January 11, 2007 Special General Committee meeting, staff was requested to consult with the other N6 municipal representatives on the necessity to utilize the standard green bins and blue boxes for placement of organic and recyclable materials at the curb. The general consensus of the N6 representatives was that although there is a cost to these bins (as there is a cost to any bin), this cost was relatively small compared to the benefits of the proposed bins. All of the other N6 municipal representatives would be opposed to allowing different bins/boxes to be used to place the organic and recyclable material at the curb. The N6 green bin will be comparable to the one that is used throughout York Region and the Province. The content of the green bin is such that a locking device is required to discourage animal forging and also to contain odours. Handles aid in moving the bin to the curb and for the waste collector to dump the contents into the truck. The locking device would have to be easy for residents to lock and the collector to unlock. The blue box is has been around for some time and there are certain tag lines (i.e. "Feed Blue") and programs that capitalize on this fact. Within North America the blue box is synonymous with recycling. With some of the lighter, higher volume, recyclable material now being collected, it may be that a larger blue bin would be appropriate although caution must be exercised to ensure a larger box is not made too heavy by filling it with paper and/or glass The other consideration is the fact that the N6 contractor will be servicing in the order of 70,000 households a week. For a driver to have to decide which boxes contain what material would over this many households take additional time and hence increase collection costs. In a similar vein, conformity of bins/boxes makes the job of the collector more predictable and hence easier and faster all of which relates directly to the cost of collection. There have also been a number of collectors hurt by material poking out of non standard boxes. In consideration of the above, the advice of staff would be to continue with the standard green bin and blue box scenarios. 24 SPECIAL OC—JANUARY 20, 2007 Appendix 10 Pavement Condition Index The purpose of pavement is three fold: • Provide a smooth riding surface for vehicles; • Transmit wheel loads to the load bearing layers (base and sub grade); and • Seal the load bearing layers from environmental effects (water, frost etc.) Pavements, like all infrastructure assets, begin to deteriorate from the moment of construction throughout their design life. The methodology the Town has selected to rate the condition of its pavement is called the Pavement Condition Index (PCI). This is a visual evaluation method that was developed by the US Army Corps of Engineers. The PCI is a 0 to 100-scale measurement of pavement condition based on the theory that pavement deterioration dynamics manifest themselves in the surface of the pavement. This is a low -tech, non-proprietary, standard and objective technique that is widely accepted for evaluating the condition of pavement. Nineteen distress factors including, among others, alligator cracking, bleeding, edge cracking, potholes, rutting, block cracking, patching and utility cut patching are identified, rated for severity and measured for quantity. Points are then deducted from 100 (new, perfect pavement) depending on the severity and density measured. PCI is a relatively fast and accurate way to effectively evaluate pavement conditions for the purpose of conducting planning for capital improvements and maintenance. Experience with the PCI methodology across North America has resulted in a generally accepted grouping of projects into five categories as listed below in Table No. 1: Table No. 1: PCI Value versus Condition Category PCI VALUE CONDITION CATEGORY 0 — 40 Poor to Failed 41 - 55 Fair 56 - 70 Good 71 - 85 Very Good 86 — 100 Excellent SOublic Works\General Folders\F05 Budget\20MCapital Budget\PCI description.doc 25 SPECIAL. GC—JANUARY 20, 2007 Appendix 11 To: Councillor Stephen Granger From: W. H. Jackson, Director of Public Works CC: Mayor and Members of Council, John Rogers, C.A.O. Date: January 11, 2007 Re: Reconstruction of Richardson Drive As you requested, I am providing the following information regarding the possibility of advancing the reconstruction of Richardson Drive to a date earlier than currently planned. Richardson Drive is scheduled to be reconstructed in 2009, as part of a larger project which includes the reconstruction of Hutchinson Road, Webster Road, Patrick Drive and Lee Gate. It is not possible to advance the reconstruction of Richardson Drive to 2007, because there is not enough time to complete the design for the project and still build it this year. It is possible, however, for the reconstruction of this street to be advanced to 2008, should Council resolve to do so. Each year, staff presents a report to Council with an update of the planned 10-Year Road Reconstruction Program. The 2007 report is scheduled to be presented to Council in March/April of this year and if Council wishes, you may "Request Staff, as part of their annual 10-Year Road Reconstruction Program report, to provide Council with available options to move the reconstruction of Richardson Drive forward." At the time of the above noted report, we should have a good understanding of the tender prices for our 2007 reconstruction projects and accordingly we will better understand if there are additional funding options available. W.H.Jackson Director of Public Works C:\DOCUME-1\WAYNEJ-1\LOCALS-1\Temp\OLKC\Memo to Councillors re Reconstruction of Richardson Drive1.doc 26 SPECIAL GC -JANUARY 20. 2007 EXTRACT FROM COUNCIL MEETING NO. 07-01 HELD ON TUESDAY, JANUARY 16, 2007 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 9. Memo from the Director of Financial Services Re: Aurora Hydro Sale Investment Funds Moved by Councillor Seconded by Councillor THAT the memo from the Director of Financial Services regarding Aurora Hydro Sale Investment Funds, be referred to the January 20, 2007 Special General Committee Budget meeting. CORRESPONDENCE SENT BY: ACTION DEPT.: Financial Services INFO DEPT.: Pendi CARRIED 27 SPECIAL CC -JANUARY 20, 2007 B Vk1_ W 1' 1 To Council a`I°'3`, Mayor and Members of 1 !- L'+ �' A 1 ! 1 .. ! ! _.S F f•F 94�4.w"� 4fJ i 6' Iom'.i J53 t. 13 1 ;k: f .anti :: SDatY Jandaryl`12111120071:-a `F+ y� , .e7. �:.,. y h JI t a 1�L , t 1 y f ( S :., >. ♦ I R F i Aurora Hydro Sale TnyestrriF�Yritls4 ent ry'Ya y : 1; This is further to the request from Council for the details on the terms and conditions established for use of the Aurora Hydro Sale Investment Funds. Please find attached the following: Report No. FS06-027 Extracts from minutes of September 26, 2006 Council Meeting with the approved resolution. Extract from minutes of the June 28, 2005 Council Meeting with the approved resolution that established the original criteria. With regard to the current position we felt that it might be advantageous to provide you with the financial position so you can better understand what you have to work with. Aurora Hydro Sale Investment Fund Principal $33,561,754 Projected Annual Interest $ 380,000 ** Council Discretionary Reserve Fund Principal $ 3,592,598 Projected Annual Interest $ 140,000 * Estimated to end of December 2006. You should also be aware that the following two projects are budgeted for in 2007. Project 72055 Emergency Management and Conservation Building Retro fits Page 62 for $208,300 Project 42902 Supply of Green Bins for 550 Program- Page 26 for $280,000 ** Although the annual interest is much higher than shown it is budgeted that the first $920,000 will be transferred to the Operating Budget in 2007. — 28 SPECIAL GC-.JANUARY 20, 2007 If the recommendation is to wean ourselves off the use of the Hydro funds is maintained then the interest available will increase by $220,000. Please also understand that the projected interest is contingent on the principal and interest rates remaining as projected. LJG/sm 29 SPECIAL GC-JANUARY 20, 2007 ATTACHMENT - TOWN OF AURORA ffi ia,NEPa_ COMMITTEE REPORT N®. FS06-027 SUBJECT: Aurora Hydro Sale investment Funds FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: September 19, 2006 RECOMMENDATIONS THAT Council rescind the June 28, 2005 resolution; THAT 90% of the balance in the Aurora Hydro Sale Investment Fund remain in the fund and that the balance of the earned interest from the prior year be utilized for new initiatives identified in the Municipalities Strategic Plan; THAT proposed Strategic Plan initiatives be budgeted as separate projects for separate consideration and should all the funds from the current year not be used, that they be carried forward to the next budget year, and THAT should Council wish to use any of the principal from the Aurora Hydro Sale Investment Fund proper public notice must be provided at least 14 days in advance before the matter is discussed at open council and it must be by vote of 213 of the members in attendance at a duly constituted meeting of Council and; THAT Council establish a Council Discretionary Reserve Fund in the amount of 10% of the Aurora Hydro Sale investment Fund and, THAT the funds in Council Discretionary Reserve Fund will, be expended at the discretion of Council and; THAT Council determine the terms and conditions of the use of the Council Discretionary Reserve Fund and that these be reviewed at the beginning of each new term of Council; THAT should Council wish to use any of the principal from the Council Discretionary Reserve Fund proper public notice must be provided at least 14 days in advance before the matter is discussed at open council and it must be by vote of 213 of the members in attendance at a duly constituted meeting of Council and; 30 SPECIAL OC-JANUARY 20, 2007 September 19, 2006 - 3 - Resort No FS06 027 the Town of Aurora continue to be funded through rates paid by its users; and THAT Aurora Council establish a Municipal Infrastructure Repair and Replacement Reserve and transfer 80% to 90% of the Aurora Hydro Sale Investment Fund to that Reserve, and that an affordable and sustainable plan be developed to keep Aurora's municipal infrastructure in a state of good repair using this Reserve as well as funds from other sources; and THAT Aurora Council adopt a plan to be implemented during its 2006 — 2010 term to, by the end of that term, eliminate its reliance on using interest from the Aurora Hydro Sale Investment Fund to mitigate property tax rates; and THAT 10% to 20% of the Aurora Hydro Sale Investment Fund be transferred to a Reserve created to fund new capital projects not eligible for funding from Development Charge revenues; and THAT, to ensure compliance with the Municipal Act, 2001, Aurora Council rescind the provisions of its motion of June 28, 2005 requiring that any transfers from the Aurora Hydro Sale Investment Fund be authorized only if not less than 2/3 of Council approve of them in a meeting with all Members of Council present; and THAT whenever Aurora Council allocates funding to a project from the Reserves established from the Hydro Sale proceeds, it specifically indicate that it is doing so and identify the amount of funding being allocated from those sources; and THAT the recommendations be referred to staff for further review and a report back to General Committee in September 2006. 1 COMMENTS When addressing the report and the adopted resolution we suggest that you look at each clause and staff comments individually. THAT the state ofgood repairfor the Waterand Sanitary Sewage Assets of the Town of Aurora continue to be funded through rates paid by its users; We agree with the aforementioned as legislation already provides municipalities the ability to fund capital projects from rates. THAT Aurora Council establish a Municipal Infrastructure Repair and Replacement 31 SPECIAL OC-JANUARY 20, 2007 September 19, 2006 - 5 - Report No. FS06-027 ,, Once again staff concurs with this recommendation and this was incorporated in our 2006 budget presentation. We suggested that we reduce our dependence on the Hydro Fund interest by 1 % of levy each year until the sum gets to zero. In 2007 this amount would be $218,000. which will take the $920,000. annual contribution down to $702,000., at this rate it will be eliminated in 2010. THAT 10% to 20% of the Aurora Hydro Sale Investment Fund be transferred to a Reserve created to fund new capital projects not eligible for funding from Development Charge revenues; We agree that it is nice to have some money available to spend on projects that would not normally get funded. In this regard we would suggest that Council establish a Council Discretionary Reserve Fund in the amount of 10% of the Aurora Hydro Sale Investment Fund. As of the end of December 2006 this is estimated to be $3,560,000. In allocating this money we would like to work with Council to determine the terms and conditions in which you see these funds being dispersed. There are many options thatyou may wish to look at, i.e. allocating the interest only each year, accepting applications for one time funding, or solely at the discretion of the Council of the day. THAT, to ensure compliance with the Municipal Act, 2001, Aurora Councll rescind the provisions of its motion of June 28, 2005 requiring that any transfers from the Aurora Hydro Sale Investment Fund be authorized only ifnotless than 213 of Council approve of them in a meeting with all Members of Council present, We believe that our position is clear on this issue and would recommend that Council rescind the previously resolution. We agree that any resolution passed should not pass unless 2/3's of Council in attendance agree. Council might also want to consider a resolution be put in place that any motion to utilize any of the funds in these Reserves is by way of budget, notice of motion, or requirement to serve public notice, this is so all members of Council be aware of the issue prior to the meeting. THAT whenever Aurora Council allocates funding to a project from the Reserves established from the Hydro Sale proceeds, it specifically indicate that it is doing so and identify the amount of funding being allocated from those sources; We would recommend that a policy be established that requires that the municipality gets recognition for any money that is donated to any group or project no matter where the funds come from. This requirement would be similar to the requirement that the Federal and Provincial governments require when they partner with municipalities or community agencies. 32 SPECIAL GC-JANUARY 20, 2007 September 19, 2006 - 7 . Report No FS06 027 PRE -SUBMISSION REVIEW Management Team — September 13, 2006 Prepared by. � John Gutteridge, ext. 4111 w a L. Gu eridge John. S. Rogers Director of Finance/Treasurer C.A.O. 33 SPECIAL GC-JANUARY 20, 2007 ATTACHMENT - 2 X 1 (21) Aui?,oizA } EXTRACT FROM COUNCIL MEETING NO. 06-25 HELD ON TUESDAY, SEPTEMBER 26, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Report No. 06-15, Tuesday, September 19, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 06-15 TUESDAY SEPTEMBER 19 2006 FS06-027 —Aurora Hydro Sale Investment Funds Moved by Councillor Vrancic Seconded by Councillor Kean THAT 90% of the balance in the Aurora Hydro Sale Investment Fund remain in the fund and that the balance of the earned interest from the prior year be utilized for new initiatives identified in the Municipalities Strategic Plan; and THAT proposed Strategic Plan Initiatives be budgeted as separate projects for separate consideration and, should all the funds from.the current year not be used, that they be carried forward to the next budget year; and THAT, should Council wish to use any of the principal from the Aurora Hydro Sale Investment Fund, proper public notice must be provided at least 30 days in advance before the matter is discussed at open Council; and THAT Council establish a Council Discretionary Reserve Fund in the amount of 10% of the Aurora Hydro Sale Investment Fund; and THAT the funds in the Council Discretionary Reserve Fund will be expended at the discretion of Council; and THAT Council determine the terms and conditions of the use of the Council Discretionary Reserve Fund and that these be reviewed at the beginning of each new term of Council; and THAT, should Council wish to use any of the principal from the Council Discretionary Reserve Fund, proper public notice must be provided at least 30 days in advance before the matter is discussed at open Council; and 34 SPECIAL .GC-JANUARY 20, 2007 Item 1(21) ext page 2 THAT any donations or expenditures from the Council Discretionary Reserve Fund must recognize in program or project advertising that the contribution was made from proceeds from the sale of Aurora Hydro; and THAT funds be allocated to the appropriate Reserves at year-end once the fund balance has been determined; and THAT Council amend the Council resolution of the June 28, 2005, to add the following at the end of section 8(c) after the word "entirety'; "Providing that, in the event that the entire Council is not present for three consecutive Council meetings, the requirement for 100% of members needed to attend be reduced by 1 member of Council." CARRIED 35 SPECIAL_ nC-JANUARY 20, 2007 ATTACHMENT - 3 Vlll 14. EXTRACT FROM COUNCIL, MEETING NO. 05-23 HELD ON TUESDAY, JUNE 28, 2005 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION TR05-025 — Management of Hydro Proceeds - 2005 Moved by Councillor Vrancic Seconded by Councillor West 1. THAT a by-law be enacted to establish a special Reserve Fund to be named "Aurora Hydro Sale Investment Fund", for the sole purpose of receiving and, upon amendment, re -allocating the net proceeds from the sale of the shares of Aurora Hydro Connections Limited to PowerStream Inc.; and 2. THAT before any re -allocation of funds can only be undertaken, Council approved criteria must be established; and 3. THAT the Director of Finance/Treasurer be authorized to invest available balances in the Fund, from time to time, in accordance with the Town of Aurora's existing investment policies; and 4. THAT, upon receipt by the Municipality, all proceeds for the sale of the shares of Aurora Hydro Connections Limited be deposited in the Aurora Hydro Sale Investment Fund along with all earned interest and any other revenue generated by the investment of available balances existing in the Fund; and 5. THAT all costs associated with the merger/sale of Aurora Hydro Connections Limited, upon validation by the Director of Finance/Treasurer, be recovered from the Aurora Hydro Sale Investment Fund including but not limited to Legal Fees, Financing Costs or Regulatory Charges; and 6. THAT existing Reserve Fund balances as at December 31, 2004 contained in Schedule A attached to this report be left intact until a full examination of such Reserve Funds has been undertaken in conjunction with the Consolidated Asset Management Review and a subsequent report on the nature, scope and adequacy of these Funds have been reviewed by Council in September 2005. It should be noted that Reserve Fund Balances can only be spent, allocated or re -assigned for the express purpose that the specific Reserve Fund was created for. is SPECIAL OC-JANUARY 20, 2007 Item 14 Extract — Hydro Proceeds AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Vrancic Seconded by Councillor Morris 7. THAT clause #7 be deleted; and 8. THAT any allocation of monies from the Aurora Hydro Sale Investment Fund be done: a) in accordance with criteria established by Council in conjunction with this by-law; b) by amending the by-law; c) by enactment of a) & b) by a vote of not less than 2/3 vote of the entire Council, meaning that all members of Council be present in Council Chambers at the time of the vote or the vote is to be deferred until the Council is sitting in its entirety. CARRIED Moved by Councillor Vrancic Seconded by Councillor Morris 9. THAT clause #9 in report TR05-025 be referred back to staff for a report to incorporate Council's comments and provide timelines regarding the use of funds. CARRIED The main motion was CARRIED AS AMENDED 37 SPECIAL GC -JANUARY 20. 2007 Y 1u EXTRACT FROM COUNCIL MEETING NO. 07-01 HELD ON TUESDAY, JANUARY 16, 2007 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 9. Memo from the Director of Financial Services Re: Aurora Hydro Sale Investment Funds Moved by Councillor Seconded by Councillor THAT the memo from the Director of Financial Services regarding Aurora Hydro Sale Investment Funds, be referred to the January 20, 2007 Special General Committee Budget meeting. CORRESPONDENCE SENT BY. ACTION DEPT.: INFO DEPT.: Financial Services Pending CARRIED m SPECIAL OC-JANUARY 20, 2007 N 1 g `I 1 fY ry ]Vi 'Y3T _ .To. :, i,y 1 A. ,.i3Y i S3 Lila III i t Mayor andtMember of Couhcilq ti '•-A. `Y i f� : 1 ) 11 ! ~s -. Y € ..� -: yh`'F 33i 5 3 F ,,.c. G m i. From :�rat,� ,,, f 7 r! y ry @ g^ics 7 7 xtT'IF Jo1rn T q D ::. 1.�.� IAlllyl 4 S rn n� d. .0, ..t k v..'�111.le.. .:. A a,aa � �,.tl I I�! F Aurorfi �Tydro Sale�Tnvestment F,lmdsb rld�J/'4 Yy ,F Re 1 1^ �,� ! , This is further to the request from Council for the details on the terms and conditions established for use of the Aurora Hydro Sale Investment Funds. Please find attached the following: Report No. FS06-027 Extracts from minutes of September 26, 2006 Council Meeting with the approved resolution. Extract from minutes of the June 28, 2005 Council Meeting with the approved resolution that established the original criteria. With regard to the current position we felt that it might be advantageous to provide you with the financial position so you can better understand what you have to work with. Aurora Hydro Sale Investment Fund Principal $33,561,754 Projected Annual Interest $ 380,000 ** Council Discretionary Reserve Fund Principal $ 3,592,598 Projected Annual Interest $ 140,000 * Estimated to end of December 2006. You should also be aware that the following two projects are budgeted for in 2007. Project 72055 Emergency Management and Conservation Building Retro fits Page 62 for $208,300 Project 42902 Supply of Green Bins for 550 Program- Page 26 for $280,000 ** Although the annual interest is much higher than shown it is budgeted that the first $920,000 will be transferred to the Operating Budget in 2007. —' 39 SPECIAL GC-JANUARY 20, 2007 If the recommendation is to wean ourselves off the use of the Hydro funds is maintained then the interest available will increase by $220,000. Please also understand that the projected interest is contingent on the principal and interest rates remaining as projected. LJG/sm m SPECIAL GC-JANUARY 20, 2007 ATTACHMENT-1 TOWN OF AURORA GENERAL COMMITTEE REPORT No. FS06-027 SUBJECT: Aurora Hydro Sale Investment Funds FROM: L. John Gutteridge, Director of Finarif°dff�tttWgWCLEWS DATE: September 19, 2006 DE�A E / Report DIsppeft�o q (�Amended v () Wined () Noorred Date RECOMMENDATIONS THAT Council rescind the June 28, 2005 resolution; THAT 90% of the balance in the Aurora Hydro Sale investment Fund remain in the fund and that the balance of the earned interest from the prior year be utilized for new initiatives identified in the Municipalities Strategic Plan; THAT proposed Strategic Plan Initiatives be budgeted as separate projects for separate consideration and should all the funds from the current year not be used, that they be carried forward to the next budget year; and THAT should Council wish to use any of the principal from the Aurora Hydro Sale Investment Fund proper public notice must be provided at least 14 days in advance before the matter is discussed at open council and it must be by vote of 213 of the members in attendance at a duly constituted meeting of Council and; THAT Council establish a Council Discretionary Reserve Fund in the amount of 10% of the Aurora Hydro Sale investment Fund and; THAT the funds in Council Discretionary Reserve Fund will be expended at the discretion of Council and; THAT Council determine the terms and conditions of the use of the Council Discretionary Reserve Fund and that these be reviewed at the beginning of each new term of Council; THAT should Council wish to use any of the principal from the Council Discretionary Reserve Fund proper public notice must be provided at least 14 days in advance before the matter is discussed at open council and it must be by vote of 213 of the members in attendance at a duly constituted meeting of Council and, 41 SPECIAL GC -JANUARY 20, 2007 September 19, 2006 - 2 - Report No. FS06-027 THAT any donations or expenditures from the Council Discretionary Reserve Fund must recognize in program or project advertising that the contribution was made from proceeds from the sale of Aurora Hydro and; THAT funds be allocated to the appropriate Reserves at year end once the fund balance has been determined. BACKGROUND In December of 2005 Council accepted a recommendation to hire a consultant to facilitate a public process to obtain input from the public on how they would like to see the proceeds from the sale of the Hydro expended for the benefit of the municipality. Completion of the project did not result in any overwhelming conclusion. The following were the summary of the Public Meeting Comments: 1. Through negotiations during the development process, Council should acquire (at not cost) wetlands, forests, environmentally sensitive lands building. of historical significance, etc.; OR If developers not prepared to do so, buy all of their property using Hydro dollars, protect or remove the sensitive features through severances and retaining them or by putting binding restrictions on title; then resell the property, putting the proceeds back into the Hydro Reserve to allow the process to be repeated over and over again on other properties when necessary. 2. Funds should be used for long term projects (Capital not operating). Balance the types of projects funded i.e. not all for similar purposes. 3. All citizens and taxpayers should benefit, not specific interest groups. 4. Limit annual tax increases, but don't freeze the rate. 5. Whatever decisions are made by Council should be binding on (respected by) future Councils. 6. Acquire lots currently subject to a development application on N. Side of Henderson near Salamander Pond (lands back onto the McLenny Dr. Association area, next to the Dinning property). 7. Spend on projects that will make a long term difference for residents, not on 150 small projects. . 8. Don't spend it all at once or on one specific type of project. The following resolution was adopted at the June 27, 2006 meeting of Town Council following this presentation by CivicSolutions + Inc.. Moved by Councillor West Seconded by Councillor Wallace THAT the following recommendations be received: THAT the state of good repair for the Water and Sanitary Sewage Assets of 42 SPECIAL OC-JANUARY 20, 2007 September 19, 2006 - 3 - Report No. FS06-027 the Town of Aurora continue to be funded through rates paid by its users; and THAT Aurora Council establish a Municipal Infrastructure Repair and Replacement Reserve and transfer 80% to 90% of the Aurora Hydro Sale Investment Fund to that Reserve, and that an affordable and sustainable plan be developed to keep Aurora's municipal infrastructure in a state of good repair using this Reserve as well as funds from other sources; and THAT Aurora Council adopt a plan to be implemented during its 2006 — 2010 term to, by the end of that term, eliminate its reliance on using interest from the Aurora Hydro Sale Investment Fund to mitigate property tax rates; and THAT 10% to 20% of the Aurora Hydro Sale Investment Fund be transferred to a Reserve created to fund new capital projects not eligible for funding from Development Charge revenues; and THAT, to ensure compliance with the Municipal Act, 2001, Aurora Council rescind the provisions of its motion of June 28, 2005 requiring that any transfers from the Aurora Hydro Sale Investment Fund be authorized only if not less than 2/3 of Council approve of them in a meeting with all Members of Council present; and THAT whenever Aurora Council allocates funding to a project from the Reserves established from the Hydro Sale proceeds, it specifically indicate that it is doing so and identify the amount of funding being allocated from those sources; and THAT the recommendations be referred to staff for further review and a report back to General Committee in September 2006. E4F.10U:7 t �11 COMMENTS When addressing the report and the adopted resolution we suggest that you look at each clause and staff comments individually. THAT the state ofgood repairfor the Water and Sanitary Sewage Assets of the Town of Aurora continue to be funded through rates paid by its users; We agree with the aforementioned as legislation already provides municipalities the ability to fund capital projects from rates. THAT Aurora Council establish a Municipal Infrastructure Repair and Replacement 43 SPECIAL GC-JANUARY 20, 2007 September 19, 2006 - 4 - Report No. FS06-027 Reserve and transfer 80% to 90% of the Aurora Hydro Sale Investment Fund to that Reserve, and that an affordable and sustainable plan be developed to keep Aurora's municipal infrastructure in a state of good repair using this Reserve as well as funds from other sources; We believe in the concept of maintaining the principal of the fund and that expenditures be from the interest earned, and we also agree that we need to maintain existing infrastructure. On the other side we have just adopted a new Strategic Plan for the municipality and there are a number of initiatives in this plan that will require a funding source. We say this because typically new initiatives are the first to be cut from a budget if there is a requirement to reduce the budget to an acceptable rate. As a result we would like to establish a fund that would provide Council money to initiate projects that would not meet the rigor of a cost/benefits analysis but that the Town would, nevertheless, wish to pursue as leadership initiatives and are identified as Strategic Initiatives in the Strategic Plan. Therefore we propose that 90% of the balance in the Aurora Hydro Sale Investment Fund remain in the fund and that the balance of the interest from the prior years interest earned be utilized for new initiatives identified in the Municipalities Strategic Plan; That proposed Strategic Plan Initiatives be budgeted as separate projects for separate consideration and should all the funds from the current year not be used they be carried forward to the next budget year; This will provide approximately $1,200,000. annually in interest income once we wean the municipality of it dependence of the interest in the operating budget. This funding will allow us to consider projects that may not get consider otherwise, for example there may be an environmental project that the municipality would like to initiate that supports our an initiative in our Strategic Plan, because we suggest that these initiatives get separate budget consideration we will be able to try new initiatives to benefit both the municipality and the environment. We would further recommend that principal from this fund not be utilized unless it is by 2/3 majority of council at a duly constituted meeting, and that the item can not be introduced unless proper public notice be provided at least 14 days in advance before the matter is discussed at open Council. We are suggesting this because there is concern that without restriction it may be to easy for Council to pass a resolution to spend these funds. We believe that the motion currently on the books is very restrictive, this we hope provides a compromise in that it is still by 2/3 majority, in addition proper public notice must be provided at least 14 days in advance before the matter is discussed at open council. THAT Aurora Council adopt a plan to be implemented during its 2006 — 2010 term to, by the end of that term, eliminate its reliance on using interest from the Aurora Hydro Sale Investment Fund to mitigate property tax rates; M SPECIAL GC-JANUARY 20, 2007 September 19, 2006 - 5 - Report No. FS06-027 Once again staff concurs with this recommendation and this was incorporated in our 2006 budget presentation. We suggested that we reduce our dependence on the Hydro Fund interest by 1 % of levy each year until the sum gets to zero. In 2007 this amount would be $218,000. which will take the $920,000. annual contribution down to $702,000., at this rate it will be eliminated in 2010. THAT 90% to 20% of the Aurora Hydro Sale investment Fund be transferred to a Reserve created to fund new capital projects not eligible for funding from Development Charge revenues; We agree that it is nice to have some money available to spend on projects that would not normally get funded. In this regard we would suggest that Council establish a Council Discretionary Reserve Fund in the amount of 10% of the Aurora Hydro Sale Investment Fund. As of the end of December 2006 this is estimated to be $3,560,000. In allocating this money we would like to work with Council to determine the terms and conditions in which you see these funds being dispersed. There are many options that you .may wish to look at, i.e. allocating the interest only each year, accepting applications for one time funding, or solely at the discretion of the Council of the day. THAT, to ensure compliance with the Municipal Act, 2001, Aurora Council rescind the provisions of its motion of June 28, 2005 requiring that any transfers from the Aurora Hydro Sale Investment Fund be authorized only if not less than 213 of Council approve of them in a meeting with all Members of Council present, We believe that our position is clear on this issue and would recommend that Council rescind the previously resolution. We agree that any resolution passed should not pass unless 2/3's of Council in attendance agree. Council might also want to consider a resolution be put in place that any motion to utilize any of the funds in these Reserves is by way of budget, notice of motion, or requirement to serve public notice, this is so all members of Council be aware of the issue prior to the meeting. THAT whenever Aurora Council allocates funding to a project from the Reserves established from the Hydro Sale proceeds, it specifically indicate that it is doing so and identify the amount of funding being allocated from those sources; We would recommend that a policy be established that requires that the municipality gets recognition for any money that is donated to any group or project no matter where the funds come from. This requirement would be similar to the requirement that the Federal and Provincial governments require when they partner with municipalities or community agencies. 46 SPECIAL GC-JANUARY 20, 2007 September 19, 2006 - 6 - Report No. FS06-027 OPTIONS As discussed at the June 26, 2006 Council meeting there are numerous ideas on how the Hydro funds could be spent and there is the temptation to go on a spending spree acquiring things that one would not normally purchase unless they had a financial wind fall. We believe that in considering all the options the best spent money will be money spent that will benefit the municipality in the long term. FINANCIAL IMPLICATIONS It is anticipated that by the end of 2006 the Aurora Hydro Sale Investment Fund will have a balance of approximately $35,700,000, after applying interest for 2006, If you adopt the resolutions as proposed there will be funds available to advance new ideas and projects that are clearly identified in the Town's Strategic Plan. In addition this will provide funds to Council to fund other municipal projects that would not normally be funded in the annual budget. CONCLUSIONS What we are proposing is an opportunity for Council to insure that not only is the Strategic Plan a living document but that we have funds to address the Goals, Objectives and Actions of the plan. In addition we are recognizing that funds should be available to spend on those things that might be nice to have if you have surplus cash to purchase them, however, we believe that there should be some policy around the use and suggest that if Council agrees with the recommendation we work to establish these guidelines. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens, Objective D1: Continue the commitment of fiscal responsibility and accountability, Action: Continue the Commitment of long-term financial planning SPECIAL CC-JANUARY 20. 2007 September 19, 2006 - 7 - Report No. FS06-027 PRE -SUBMISSION REVIEW Management Team — September 13, 2006 Prepared by. Director of Finance/Treasurer 4111 John. S. Rogers C.A.O. 47 SPECIAL GC-JANUARY 20, 2007 ATTACHMENT TACHMENT - 2 1 (21) EXTRACT FROM COUNCIL MEETING NO. 06-25 HELD ON TUESDAY, SEPTEMBER 26, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Report No. 06-15, Tuesday, September 19, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 06-15, TUESDAY, SEPTEMBER 19 2006 FS06-027 — Aurora Hydro Sale Investment Funds Moved by Councillor Vrancic Seconded by Councillor Kean THAT 90% of the balance in the Aurora Hydro Sale Investment Fund remain in the fund and that the balance of the earned interest from the prior year be utilized for new initiatives identified in the Municipalities Strategic Plan; and THAT proposed Strategic Plan Initiatives be budgeted as separate projects for separate consideration and, should all the funds from the current year not be used, that they be carried forward to the next budget year; and THAT, should Council wish to use any of the principal from the Aurora Hydro Sale Investment Fund, proper public notice must be provided at least 30 days in advance before the matter is discussed at open Council; and THAT Council establish a Council Discretionary Reserve Fund in the amount of 10% of the Aurora Hydro Sale Investment Fund; and THAT the funds in the Council Discretionary Reserve Fund will be expended at the discretion of Council; and THAT Council determine the terms and conditions of the use of the Council Discretionary Reserve Fund and that these be reviewed at the beginning of each new term of Council; and THAT, should Council wish to use any of the principal from the Council Discretionary Reserve Fund, proper public notice must be provided at least 30 days in advance before the matter is discussed at open Council; and m SPECIAL GC-,JANUARY 20, 2007 Item 1(21) ext 0 I THAT any donations or expenditures from the Council Discretionary Reserve Fund must recognize in program or project advertising that the contribution was made from proceeds from the sale of Aurora Hydro; and THAT funds be allocated to the appropriate Reserves at year-end once the fund balance has been determined; and THAT Council amend the Council resolution of the June 28, 2005, to add the following at the end of section 8(c) after the word "entirety"; "Providing that, in the event that the entire Council is not present for three consecutive Council meetings, the requirement for 100% of members needed to attend be reduced by 1 member of Council." CARRIED SPECIAL GC-JANUARY 20, 2007 ATTACHMENT - 3 Vlll 14. EXTRACT FROM COUNCIL MEETING NO, 05-23 HELD ON TUESDAY, JUNE 28, 2005 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION TR05-025 — Management of Hydro Proceeds - 2005 Moved by Councillor Vrancic Seconded by Councillor West 1. THAT a by-law be enacted to establish a special Reserve Fund to be named "Aurora Hydro Sale Investment Fund", for the sole purpose of receiving and, upon amendment, re -allocating the net proceeds from the sale of the shares of Aurora Hydro Connections Limited to PowerStream Inc.; and 2. THAT before any re -allocation of funds can only be undertaken, Council approved criteria must be established; and 3. THAT the Director of Finance/Treasurer be authorized to invest available balances in the Fund, from time to time, in accordance with the Town of Aurora's existing investment policies; and 4. THAT, upon receipt by the Municipality, all proceeds for the sale of the shares of Aurora Hydro Connections Limited be deposited in the Aurora Hydro Sale Investment Fund along with all earned interest and any other revenue generated by the investment of available balances existing in the Fund; and 5. THAT all costs associated with the merger/sale of Aurora Hydro Connections Limited, upon validation by the Director of Finance/Treasurer, be recovered from the Aurora Hydro Sale Investment Fund including but not limited to Legal Fees, Financing Costs or Regulatory Charges; and 6. THAT existing Reserve Fund balances as at December 31, 2004 contained in Schedule A attached to this report be left intact until a full examination of such Reserve Funds has been undertaken in conjunction with the Consolidated Asset Management Review and a subsequent report on the nature, scope and adequacy of these Funds have been reviewed by Council in September 2005. It should be noted that Reserve Fund Balances can only be spent, allocated or re -assigned for the express purpose that the specific Reserve Fund was created for. 50 SPECIAL OC-JANUARY 20, 2007 Item 14 Extract — Hydro Proceeds page 2 AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Vrancic Seconded by Councillor Morris 7. THAT clause #7 be deleted; and 8. THAT any allocation of monies from the Aurora Hydro Sale Investment Fund be done: a) in accordance with criteria established by Council in conjunction with this by-law; b) by amending the by-law; c) by enactment of a) & b) by a vote of not less than 2/3 vote of the entire Council, meaning that all members of Council be present in Council Chambers at the time of the vote or the vote is to be deferred until the Council is sitting in its entirety. CARRIED Moved by Councillor Vrancic Seconded by Councillor Morris 9. THAT clause #9 in report TR05-025 be referred back to staff for a report to incorporate Council's comments and provide timelines regarding the use of funds. The main motion was CARRIED AS AMENDED 51 ADDITIONAL ITEMS TABLED FOR SPECIAL GENERAL COMMITTEE MEETING Saturday, January 20, 2007 ➢ Delegation - Mr. Gordon Barnes Re: Capital Project #31044 — 2007 Sidewalk Reconstruction — Centre Street & Catherine Avenue ➢ Outstanding Council Items Referred to 2007 Budget Deliberations ➢ Projected 2006 — 2010 Reserve and Reserve Fund Statement SPECIAL GENERAL COMMITTEE - JANUARY 20, 2007 ADDED ITEM Clark, Carol From: Panizza, Bob Sent: Monday, January 08, 2007 8:40 AM To: 'gb' Cc: ' Clark, Carol Subject: RE: Request Delegate Status Mr. Barnes, As a follow up to your request, this is to confirm that you will be placed on the agenda as a delegation for the meeting on Sat. Jan 20. It is anticipated that the meeting will be starting at 9:00 a.m. however I -would suggest that you view the Town's web page to confirm the exact start time. -----Original Messaae----- From: gb Sent: Saturday, January 06, 2007 4:04 PM To: Panizza, Bob Subject: Request Delegate Status Mr. Panizza, I request delegate status at Capital Budget discussions on Saturday, Janurary 20 to address: Project ID: 31044 2007 Sidewalk Reconstruction - Centre St. & Catherine Ave. Page No: 89 Gordon Barnes Catherine Avenue -1L SPECIAL GENERAL COMMITTEE - JANU RY 20, 2007 ADDED ITEM & « G �«ew=m r-�m ° 2] / %\& )& )2£22 ) a_OL '�F -a: co ])\§(§ - / Zo mmG§Gm :%ee£2 ]®© - '° 3O°� §E }\\n \\)\ 0)0a) 0 a) 0" M ��7\k§ }(a 00�� cc ®)5e© § ]�amr�c =EP§o k§/ka 00 )/ao2 \R7g2 ) ape■$ $)_/$ \9®/§2¥ {">,a [$«\a ��a0a (L0(D )c/¥°]\ -fk)/)) )/{{/)§J(] 0 2�~`% e`a)Q w ®§)®_ )#]§f)8 )00,) eG=o=_o /ola8 e�Rc2 � - . £ k �E kE k ) R3 a }] �< .)f ) ==k 2 � § \� ) D.-Fu IL {00 /§§. 0 '§3 ��)/ o§\ 22_ g±/y M ) ® %ƒ)\ \04< }F- k\ w§) � / 6 06 ) 0° j( /( I -2- SPECIAL GENERAL COMMITTEE — JANUARY 20, 2007 d 00 0) c a� a) v rn w 0- a v o C O N m N a) > :Ul, O V) O E N C a) 'p O yt-. .gyp+ ..LO.I O c 0 a .� 0 m O. 00 "00 m c _ '0 0 O j CL a) c U Y +! 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(D 0 �)) / ±« 3M{a) ]i b� _ »7 q-0o= " u �2 Eft // (\ )) :00) CL ±R §\ . ))±]« of \f ) k §«70c D /4)2 � \ ( ({®\\ ui@§) )w ®) 0w /23 `ff£: )a - _e/ ] CL 7 ar -- \((D ] »2 \/J)E ) � ® LT () ` \ ]°) /22 #oato tje ))Gs 0) � \\/ }))\ J& 0) t (> k/ *5m �/\§ )) £< $@/ §2&2 \ \ - a a 2 R S 0/ 3 3 0 * §$ 0. § § 3e R R } /\ 3 \e ) ) « \ a \ % �® cu ]§ ]§ R ■ ]( \8 «R §2 WE SPECIAL GENERAL COMMITTEE - JANUARY G, 2007 �a §a $ ) // �# / §� -_ � �0 )� 7 ] - )) +\ Q jma Za & o ■\§2■ ,\f# , 77 ==E;a _ �k \\k§� /$U)0 ]3 )o §'ca § ) \\\\ \\ \�\) acO 0 E E E 0 r— r- § s r- 0 Lce) oG] Er �$0-0 §gg)$ )® ff ]$ _aa)0 I--U)/\\\ � ( a 7 [a a ¥\ §/ & \�)\ \.0 \\ Z0aZ /)¥%{± Q) (G Gm�3t� a A§�«§t 2 2 §§)e)§ 22)R3a ,y 2 circa ® mom_ e�_�, [� 77';0 \2«Q \,©t() )§]%¥A �;~ 22) k!elReG -)a0Q) o¥0Q) f\\\/$ $/)(\/ §\\ §/d@Q3/ / } ) ( } CL \ \ \ \ { \ � 4 a / / / = e 3 6 «R 4% aR -10- PROJECTED 2006 RESERVE AND RESERVE FUND STATEMENT Discretionary Reserve Funds Working Fund Election Future Legal Zoning By-law Review Workers Compensation Engineering Insurance Equipment Equipment/Fleet By -Law Phone Copier By -Law Ticketing Municipal Capital Parks Rehabilitation Major Capital Repair Winter Maintenance Fund Development Revenue Library General Capital Parks Master Plan Compensation Contingency Aurora Hydro Contingency Bayview/Wellington Laneway Council Discretionary Reserve Aurora Hydro Sale Investment Fund Public Works Infrastructure Management Fire Services Multi Use Recreational Facility Reserve Total Reserves Obligatory Reserve Fund Arts and Culture Cash In Lieu - Parklands Cash In Lieu - Parking Water/Sewer Annuity Building Department Development Charges' Corporate Fire Parks Dev. & Fee. Indoor Recreation Library Public Works Admin Roads & Related Water/Sewer Sewer Heron Annuity Ballymore Pumping Stn. Bayview Pumping Station Church St. School War Memorial Storm Sewers Beavertop Reserve Debt Deferral - Library Facility Sale of Municipal Lands Federal Gas Tax Total Reserve Funds Total Reserve and Reserve Funds 2005 2006 2006 2006 2006 Closing Actual* Actual* Actual* Closing Balance Revenue Expenditures Interest Balance $981,292 $0 $0 $0 $981,292 $98,211 $45.000 $105,300 $0 $37,911 $236,093 $136,000 $0 $0 $371,093 $52,948 $0 $0 $0 $52,948 $122,071 $142,417 $26,800 $0 $237,688 $1,791,005 $91,115 $72,595 $72J53 $1,881,678 $342,386 $0 $0 $13,723 $356,109 $900,099 $354,010 $496,333 $33,223 $790,999 $20,793 $8,000 $0 $994 $29,787 $35,133 $0 $0 $1,408 $36,641 $8,374 $0 $0 $336 $8,710 $8,897 $0 $0 $0 $8,897 $1,801,193 $511,532 $1,573,568 $50,908 $790,075 ($187,937) $0 $32,600 ($11,700) ($232,297) $401,739 $353.370 $122,014 $20,738 $653,832 $45,967 $0 $0 $1,842 $47,809 $87,141 $0 $0 $3,493 $90,634 $418,446 $30,000 $131,500 $14,737 $331,683 $278,343 $700,000 $126,290 $22,653 $874,706 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,458 $0 $0 $179 $4,637 $0 $3,522.155 $0 $141,238 $3,663,393 $35,221,647 $0 $4,448,655 $1,271,146 $32,044,038 $0 $440,921 $0 $8,836 $449,757 ($1,495,666) $1,470,587 $400,000 ($68,165) ($493,244) $0 $0 $0 $0 $0 $41,172,533 $7,804,107 $7,535,646 $1,577,680 $43,018,674 $62,738 $12,500 $11,750 $2,530 $66,018 $2,219,245 $2,129,404 $184,733 $127,916 $4,291,832 $2,457 $0 $98 $2,555 $3,849,607 $1,498,963 $1,713,678 $149,988 $3,784.980 $36,349 $0 $0 $1,457 $37,806 $0 $0 $0 $0 $o $0 ($634,370) $112,948 $26,243 ($35,019) ($582,684) $321,634 $152,048 $0 $15,938 $489,620 ($509,315) $335,087 $311,408 ($31,576) ($517,212) ($328,212) $1,289,070 $1,211,440 ($27,943) ($278,525) $824,332 $233,191 $50,000 $36,710 $1,044,233 $1,975,227 $120,004 $1,391,610 $53,683 $757,304 $319,703 $971,040 $75,600 $30,758 $1,245,901 ($2,573,936) $541,457 $60,593 ($139,099) ($2,232,170) ($488,255) $510,456 $0 ($17,884) $4.317 $47,499 $0 $2,000 $1,864 $47,363 $64,241 $0 $0 $2,575 $66,816 $5,393 $0 $0 $216 $5,609 $171,537 $0 $76,287 $5,346 $100,597 $45,036 $0 $20,000 $1,404 $26,440 $1,302,006 $1,025,000 $894,858 $54,791 $1,486,939 $119,531 $17,635 $0 $5,144 $142,311 ($1,960,045) $0 $0 ($112,858) ($2,072,903) ($2,197,518) $23,425 $69,732 ($128,069) ($2,371,895) $0 $783,230 $391,615 $7,848 $399,463 $2,674,885 $9,755.458 $6,491,447 $5,818 $5,944,714 $43,847,418 $17,559,565 $14.027,093 $1,583,498 $48,963,388 ' As per Development Charges collected to December 31, 2006 * Subject to Year end adjustments PROJECTED 2007 RESERVE AND RESERVE FUND STATEMENT 2006 2007 2007 2007 2007 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $981,292 $0 $0 $981,292 Election $37,911 $20,000 $0 $0 $57,911 Future Legal $371,093 $0 $0 $0 $371,093 Zoning By-law Review $52,948 $0 $20,000 $0 $32.948 Workers Compensation $237,688 $100,000 $0 $0 $337,688 Engineering $1,881,678 $113.632 $306,456 $71,781 $1,760,535 Insurance $356,109 $0 $28,000 $13,756 $341,864 Equipment $0 $0 Equipment/Fleet $790,999 $0 $964,250 $12,419 ($160,832) By -Law $29,787 $0 $0 $1,198 $30,984 Phone $36,541 $0 $0 $1,469 $38,010 Copier $8,710 $0 $0 $350 $9,060 By -Law Ticketing $8.897 $0 $0 $358 $9,255 Municipal Capital $790,075 $4,400 $0 $31,856 $826,331 Parks Rehabilitation ($232,297) $0 $0 ($13,405) ($245,702) Major Capital Repair $853,832 $3,370 $490,000 $16,508 $183,709 Winter Maintenance Fund $47,809 $0 $0 $1,922 $49,732 Development Revenue $90,634 $0 $0 $3,644 $94,278 Library General Capital $331,683 $0 $85,000 $11,628 $258,311 Parks Master Plan $874,706 $0 $71,200 $33,739 $837,246 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 Bayview/Wellinglon Laneway $4,637 $0 $0 $188 $4,823 Council Discretionary Reserve $3,663,393 $0 $0 $147,299 $3,810,692 Aurora Hydro Sale Investment Fund $32,044,038 $0 $1,408,300 $1,288,170 $31,923,908 Public Works Infrastructure Management $449,757 $0 $0 $18,084 $467,841 Fire Services ($493,244) $0 $0 ($28,464) ($521,708) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $43,018,674 $241,302 $3,373,206 $1,612.496 $41,499,266 Obligatory Reserve Fund Arts and Culture $66,018 $0 $0 $2,654 $68,672 Cash In Lieu - Parklands $4,291,832 $4,170,424 $2,204,000 $212,101 $6,470,357 Cash In Lieu - Parking $2,566 $103 $2,658 Water/Sewer $3,784,980 $1.653,672 $2,842,569 $128,286 $2,724,369 Annuity $37,806 $0 $0 $1,520 $39,326 Building Department $0 $370,698 $7,453 $378,151 Development Charges Corporate ($582,684) $176,439 $150,000 ($34,407) ($590,651) Fire $489,620 $248.692 $90,000 $22,877 $671,189 Parks Dev. & Fac. ($517,212) $423,325 $1,987,937 ($78,697) ($2,160,521) Indoor Recreation ($278,525) $1,628,524 $3,551,440 ($85,807) ($2,287,247) Library $1,044,233 $294,685 $0 $47,911 $1,386,829 Public Works Admin $757,304 $201,069 $0 $34,492 $992,865 Roads & Related $1,245,901 $485,597 $72,000 $68,411 $1,717,909 Water/Sewer ($2,232,170) $274,397 $0 ($123,298) ($2,081,071) Sewer $4,317 $243,517 $0 $5,069 $252,902 Heron Annuity $47,363 $0 $0 $1,904 $49,267 Ballymore Pumping Sin. $66,816 $2,500 $0 $2,737 $72,053 Bayvlew Pumping Station $5,609 $2,500 $0 $276 $8,385 Church St. School $100,597 $0 $0 $4,045 $104,641 War Memorial $26,440 $0 $40,000 $259 ($13,301) Storm Sewers $1,486,939 $1,025,000 $1,242,110 $55,423 $1,325,251 Beavertop Reserve $142,311 $0 $0 $5,722 $148,033 Debt Deferral -Library Facility ($2,072,903) $0 $0 ($119,624) ($2,192,527) Sale of Municipal Lands ($2,371,895) $2,000,000 $2,000,000 ($154,378) ($2,526,273) Federal Gas Tax $399,463 $522,096 $522,000 $16,064 $415,622 Total Reserve Funds $5,944,714 $13,723,136 $14,702,056 $11,095 $4,976,889 Total Reserve and Reserve Funds $48,963,388 $13,964,438 $18,075,262 $1,623,591 $46,476,165 PROJECTED 2008 RESERVE AND RESERVE FUND STATEMENT 2007 2008 2008 2008 2008 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $981,292 $0 $0 $0 $981,292 Election $57,911 $45.000 $0 $0 $102,911 Future Legal $371,093 $0 $0 $0 $371,093 Zoning By-law Review $32,948 $0 $15.000 $0 $17,948 Workers Compensation $337,688 $0 $0 $0 $337,688 Engineering $1,760,535 $105,772 $300,000 $62,378 $1,628,686 Insurance $341,864 $0 $28,000 $12,295 $326,159 Equipment Equipment/Fleet ($160,832) $0 $0 ($8,846) ($169,678) By -Law $30,984 $0 $0 $1,162 $32,146 Phone $38,010 $0 $0 $1,425 $39,436 Copier $9,060 $0 $0 $340 $9,400 By -Law Ticketing $9,255 $0 $0 $347 $9,602 Municipal Capital $826,331 $4,400 $115,500 $28,904 $744,135 Parks Rehabilitation ($245,702) $0 $20,000 ($14,064) ($279,766) Major Capital Repair $183,709 $3,370 $0 $6,952 $194,031 Winter Maintenance Fund $49,732 $0 $0 $1,865 $51,597 Development Revenue $94,278 $0 $0 $3,535 $97,813 Library General Capital $258,311 $0 $115,100 $7,529 $160,739 Parks Master Plan $837,245 $0 $72,624 $30,035 $794,656 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 Bayview/Wellington Laneway $4,823 $0 $0 $181 $5,004 Council Discretionary Reserve $3,810,692 $142.901 $3,953,593 Aurora Hydro Sale Investment Fund $31,923,908 $0 $975,000 $1,197,147 $32,146,054 Public Works Infrastructure Management $467,841 $0 $0 $17,544 $485,385 Fire Services ($521,708) $0 $0 ($28,694) ($550,402) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $41,499,266 $158,542 $1,641,224 $1,462,937 $41,479,520 Obligatory Reserve Fund Arts and Culture $68,672 $0 $0 $2,575 $71,247 Cash In Lieu - Parklands $6,470,357 $1,615,500 $86,000 $271,317 $8,271,174 Cash In Lieu - Parking $2,658 $100 $2,758 Water/Sewer $2,724,369 $1,050,625 $1,991,000 $84,532 $1,868,526 Annuity $39,326 $0 $0 $1,475 $40,801 Building Department $378,151 $370,698 $0 $21,131 $769,980 Development Charges Corporate ($590,651) $181,733 $150,000 ($33,203) ($592,122) Fire $671,189 $256,153 $0 $29,972 $957,314 Parks Dev. & Fee. ($2J64 a21) $436,025 $2,740,940 ($186,029) ($4,651,466) Indoor Recreation ($2,287,247) $1,677,380 $2,250,940 ($156,249) ($3,017,056) Library $1,386,829 $303,526 $100,000 $55,822 $1,646,177 Public Works Admin $992,865 $207,101 $1,395,000 $14,959 ($180,074) Roads & Related $1,717,909 $923,036 $483,500 $72,663 $2,230,107 Water/Sewer ($2,081,071) $520,106 $0 ($104,707) ($1,665,673) Sewer $252,902 $476,695 $0 $18,422 $748,019 Heron Annuity $49,267 $0 $0 $1,848 $51,115 Baliymore Pumping Stn. $72,053 $2,500 $0 $2,749 $77,301 Bayview Pumping Station $8,385 $2,500 $0 $361 $11,246 Church St. School $104,641 $0 $0 $3,924 $108.565 War Memorial ($13,301) $0 $0 ($732) ($14,032) Storm Sewers $1,325,251 $1,086,025 $1,534,000 $41,297 $918,574 Beavertop Reserve $148,033 $0 $0 $5,551 $153,584 Debt Deferral - Library Facility ($2,192,527) $0 $0 ($120,589) ($2,313,115) Sale of Municipal Lands ($2,526,273) $0 $0 ($138,945) ($2,665,218) Federal Gas Tax $415,622 $652,576 $653,000 $15,578 $430,776 Total Reserve Funds $4,976,889 $9,762,178 $11,384,380 ($96,177) $3,258,510 Total Reserve and Reserve Funds $46,476,165 $9,920,720 $13,025,604 $1,366,759 $44,738,030 PROJECTED 2009 RESERVE AND RESERVE FUND STATEMENT 2008 2009 2009 2009 2009 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $981,292 $0 $0 $0 $981,292 Election $102,911 $45,000 $130,000 $0 $17,911 Future Legal $371,093 $0 $0 $0 $371,093 Zoning By-law Review $17,948 $0 $0 $0 $17,948 Workers Compensation $337.688 $0 $0 $0 $337,688 Engineering $1,628,685 $94,370 $338,000 $56,508 $1,441,562 Insurance $326,159 $0 $28,000 $11,706 $309.865 Equipment Equipment/Fleet ($169,678) $0 $0 ($9,332) ($179,010) By -Law $32,146 $0 $0 $1,205 $33,362 Phone $39,436 $0 $0 $1,479 $40,915 Copier $9,400 $0 $0 $352 $9,752 By -Law Ticketing $%602 $0 $0 $360 $9,962 Municipal Capital $744,135 $4,400 $6,500 $27,866 $769,901 Parks Rehabilitation ($279,766) $0 $40,000 ($16,487) ($336,253) Major Capital Repair $194,031 $3.370 $0 $7,339 $204,740 Winter Maintenance Fund $51,597 $0 $0 $1,935 $63,531 Development Revenue $97,813 $0 $0 $3,668 $101,481 Library General Capital $150,739 $0 $33,500 $5,025 $122,264 Parks Master Plan $794,656 $0 $74.076 $28,411 $748,990 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 BayviewlWellington Laneway $5,004 $0 $0 $188 $5,192 Council Discretionary Reserve $3,953,593 $148,260 $4,101,853 Aurora Hydro Sale Investment Fund $32,146,054 $0 $811.400 $1,205,477 $32,540,132 Public Works Infrastructure Management $485,385 $0 $0 $18,202 $503,587 Fire Services ($550,402) $0 $0 ($30,272) ($580,674) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $41,479,520 $147,140 $1,461,476 $1,461,888 $41,627,073 Obligatory Reserve Fund Arts and Culture $71,247 $0 $0 $2,672 $73,919 Cash In Lieu - Parklands $8,271,174 $1,657,500 $31,500 $340,657 $10,237.830 Cash In Lieu - Parking $2,758 $103 $2,861 Water/Sewer $1,868,526 $1,076,250 $1,261,000 $66,606 $1,750,382 Annuity $40,801 $0 $0 $1,530 $42.331 Building Department $769,980 $0 $0 $28,874 $798,854 Development Charges Corporate ($592,122) $169,267 $208,600 ($35,127) ($666,482) Fire $957,314 $233,930 $500,000 $30,910 $722.155 Parks Dev. & Fee. ($4,651,466) $444,745 $2,213.940 ($308,375) ($6,729,035) Indoor Recreation ($3,017,056) $1,710,927 $3,122,563 ($219,729) ($4,648,420) Library $1,646,177 $309,596 $100,000 $65,662 $1,921,435 Public Works Admin ($180,074) $187,476 $0 ($6,389) $1.013 Roads & Related $2,230,107 $849,238 $304,500 $93,843 $2,868,688 WaterlSewer ($1,665,673) $478,118 $2,031,000 ($138,500) ($3,357,055) Sewer $748,019 $442,528 $0 $36,348 $1,226,895 Heron Annuity $51,115 $0 $0 $1,917 $53.031 Ballymore Pumping Stn. $77,301 $2,500 $0 $2,946 $82,747 Bayvlew Pumping Station $11,246 $2,500 $0 $469 $14,215 Church St. School $108,565 $0 $0 $4,071 $112,637 War Memorial ($14,032) $0 $0 ($772) ($14,804) Storm Sewers $918.574 $1,113.176 $4,082,000 ($21,219) ($2,071,469) Beavertop Reserve $153,584 $0 $0 $5.759 $159,343 Debt Deferral -Library Facility ($2,313,115) $0 $0 ($127,221) ($2,440,337) Sale of Municipal Lands ($2,665,218) $0 $0 ($146,587) ($2,811,805) Federal Gas Tax $430,776 $1.035.152 $1,305,000 $11,094 $172,023 Total Reserve Funds $3,258,510 $9,712,903 $15,160,003 ($310,457) ($2,499,047) Total Reserve and Reserve Funds $44,738,030 $9,860,043 $16,621,479 $1,151,431 $39,128,025 PROJECTED 2010 RESERVE AND RESERVE FUND STATEMENT 2009 2010 2010 2010 2010 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $981,292 $0 $0 $0 $981,292 Election $17,911 $45,000 $0 $0 $62,911 Future Legal $371,093 $0 $0 $0 $371,093 Zoning By-law Review $17,948 $0 $0 $0 $17,948 Workers Compensation $337,688 $0 $0 $0 $337,688 Engineering $1,441,562 $83,649 $246,000 $51,015 $1,330,226 Insurance $309,865 $0 $0 $11,620 $321,485 Equipment Equipment/Fleet ($179,010) $0 $0 ($9,846) ($188,856) By -Law $33,352 $0 $0 $1,251 $34,602 Phone $40,916 $0 $0 $1,534 $42,449 Copier $9,752 $0 $0 $366 $10,118 By -Law Ticketing $9,962 $0 $0 $374 $10,336 Municipal Capital $769,901 $4,400 $0 $28,954 $803,255 Parks Rehabilitation ($336,253) $0 $0 ($18,494) ($354,747) Major Capital Repair $204,740 $3,370 $0 $7,741 $215,851 Winter Maintenance Fund $53,531 $0 $0 $2,007 $55,539 Development Revenue $101,481 $0 $0 $3,806 $105,287 Library General Capital $122,264 $0 $32,500 $3,976 $93,739 Parks Master Plan $748,990 $0 $75,558 $26,670 $700.103 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 BayviewlWellington Laneway $5,192 $0 $0 $195 $5,386 Council Discretionary Reserve $4,101,853 $153,819 $4,255,673 Aurora Hydro Sale Investment Fund $32,540,132 $0 $652,000 $1,220,255 $33,208,386 Public Works Infrastructure Management $503,587 $0 $0 $18,885 $522,471 Fire Services 1$580,674) $0 $0 ($31,937) ($612,612) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $41,627,073 $136,419 $906,058 $1.472,189 $42,329,623 Obligatory Reserve Fund Arts and Culture $73,919 $0 $0 $2,772 $76,691 Cash In Lieu - Parklands $10,237,830 $1,416,500 $35,000 $409,822 $12,029,152 Cash In Lieu - Parking $2,861 $107 $2,969 Water/Sewer $1,750,382 $1,025,000 $2,709,000 $34,064 $100,446 Annuity $42,331 $0 $0 $1,587 $43,918 Building Department $798,854 $0 $0 $29,957 $828,811 Development Charges Corporate ($666,482) $172,652 $150,000 ($37,544) ($681,374) Fire $722,155 $238,609 $0 $31,555 $992,319 Parks Dev. & Fac. ($6,729,035) $453,640 $93.500 ($364,162) ($6,733,057) Indoor Recreation ($4,648,420) $1,745,146 $2,422,880 ($289,571) ($5,615,725) Library $1,921,435 $315,788 $100,000 $76,100 $2,213,323 Public Works Admin $1,013 $191,226 $0 $3,623 $195,862 Roads & Related $2,868,688 $866,223 $2,905,500 $69,339 $898,750 Water/Sewer ($3,357,055) $487,680 $75,000 ($177,567) ($3,121,932) Sewer $1,226,895 $451,378 $0 $54,472 $1,732,745 Heron Annuity $53,031 $0 $0 $1,989 $55,020 Ballymore Pumping Stn. $82,747 $2.500 $0 $3.150 $88,397 Bayview Pumping Station $14,215 $2,500 $0 $580 $17,295 Church St. School $112,637 $0 $0 $4,224 $116,860 War Memorial ($14,804) $0 $0 ($814) ($15,618) Storm Sewers ($2,071,469) $1,025,000 $3,432,000 ($189,092) ($4,667,561) Beavertop Reserve $159,343 $0 $0 $5,975 $165,319 Debt Deferral - Library Facility ($2,446,337) $0 $0 ($134,219) ($2,574,555) Sale of Municipal Lands ($2,811,805) $0 $0 ($154,649) ($2,966,454) Federal Gas Tax $172,023 $1,035.152 $1,338,000 $772 ($130,053) Total Reserve Funds ($2,499,047) $9,428,994 $13,260,880 ($617,519) ($6,948,452) Totaf Reserve and Reserve Funds $39,128,025 $9,565,413 $14,166,938 $854,671 $35,381,171