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AGENDA - Special General Committee - 20070215AURORA SPECIAL GENERAL COMMITTEE AGENDA N0.01-11 iHURSDAY, FEBR'AR1115, 2001 1:00 P.M. R61WI6 R90M AURORA TOWN sAll PUBLIC RELEASE 13/02/07 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 07-11 Thursday, February 15 2007 7:00 p.m. Mayor Morris in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill DELEGATION a) Mr. Al Downey, Director of Leisure Services Conceptual Overview of Municipally Owned Facilities IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IV ADJOURNMENT Special General Committee Meeting No. 07-11 Page 2 of 2 Thursday, February 15, 2007 AGENDA ITEMS 1. Library Square a) Library Square Report Summary pg. 1 b) LS06-024 pg.13 Determination of Use for Library Square Facilities c) Memorandum from Administrative Co-ordinator/Deputy Clerk pg. 43 Outstanding Issues Pertaining Library Square 2. Former Hydro Building a) Copy of Memorandum from the Director of Leisure Services pg. 46 Re: Community Use of Facilities b) LS06-023 pg.54 Re: Alternative Uses of the Former Hydro Building at 215 Industrial Parkway South c) Options for Former Hydro Building pg. 68 3. Proposed Culture and Recreation Master Plan Review pg. 71 4. Tannery Creek a) Chronology of Tannery Creek Matter - Council Motions pg. 74 b) PW04-021 pg.81 Tannery Creek — Surface Water and Sediment Sampling Results c) June 8, 2006 Memorandum from Director of Public Works pg. 99 Re: Tannery Creek — Elevated Metal Concentrations in Sediment d) October 30, 2006 Letter from Mr. Dave Fumerton pg. 100 District Manager, Ministry of the Environment Re: Sediment Contamination, Tannery Creek, Aurora SPECIAL GEN m E 3 — 'u ` p w a E c o) c ,C I >. m ° E o u m U m \ O C J O O m L C o a o m U= Via° 3m L C L U Y Z C° E 'E i p `.X a) V Z3 °' ° W E 'O U G m d 0 O U p E tl1 E2 U m o d >> E o N > W' o p y 0 m p U N O E 0 � 'O U U a) F• a) G N m o a) ° U E U o— o° um ao a c y y Q E o N d C v O c O o U p E m° W m °' c a f E m E a� w O d v` r m U W +o O > W o o = Ep oQ 0 ,H> N W o o m E m 0 O m 2 m oU U u)°m a o O E� O U O' O. 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J J O N � O O ON — N E V r N N C �oo O O Uo > >Up m0 Q � 15, 2007 —12— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 ; AGENDA ITEM # '.. b EXTRACT FROM COUNCIL MEETING NO. 06-19 HELD ON TUESDAY, JUNE 27, 2006 2. General Committee Meeting Report No. 06-12, Tuesday, June 20, 2006 (3) LS06-024 — Determination of Use for Library Square Facilities Moved by Councillor Hogg Seconded by Councillor Morris THAT no buildings in Library Square be demolished; and THAT staff prepare a list of issues to be resolved, based on this evening's meeting; and THAT an outside consultant be obtained to address the outstanding issues. On a recorded vote the resolution was CARRIED. CORRESPONDENCE SENT BY. ACTION DEPT.: Leisure INFO DEPT.: Legal —13— SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 AGENDA iTE # TOWN OF AURORA GENERAL COMMITTEE REPORT No. LS06-024 SUBJECT: Determination of Use for Library Square Pa'riiides—`''^~ fi 4 TOWN OF AURORA FROM: Allan D. Downey, Director of Leisure Servic s CLERK'S DEPARTMENT Staff Repgrt t7'IsMltion DATE: June 20, 2006 jAdcOWdE D l�aJfe2�t1 RECOMMENDATIONS Data InKai THAT Council provide direction to staff with regards to the disposition of facilities within Library Square. BACKGROUND On March 7, 2006 a Library Square Public Meeting was held and staff prepared Report No. LS06-009 (attached) and made a presentation to Council with regards to information on Library Square. The Public were then invited to comment to General Committee on issues related to the future uses of the facilities within Library Square. As a result of the information presented and the options discussed the following motion was made and adopted at Council on March 28, 2006. LS06-009 - Library Square Public Meeting General Committee recommends: THAT some or all of the buildings on the Library Square property be demolished to increase parking for the Library and Church Street School, after assessing the need for parking in the area. WITHDRAWiV General Committee recommends: THAT Option #5 outlined in Report LS06-009 be referred to staff for a report to address the following key issues surrounding Library Square: a) assessment of the potential parking availability resulting from each of these options: - demolition of the old Library - demolition of the old Seniors' Centre - demolition of both buildings - no demolition; b) cost of demolishing: - the old Library - the old Seniors' Centre - both buildings; ....12 -14- SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 June 20, 2006 - 2 - Report No. LS06-024 c) update of costing regarding required repairs to each building, d) consideration of a multi -level parking facility, e) projection of parking requirements including the Heritage Centre (Church Street School). CARRIED COMMENTS Further to Council's direction of March 28, 2006 staff have engaged the services of UMA Engineering Ltd. as well as other Town staff and Contractors to address the issues requested by Council. The following information is presented in order to assist Council in their deliberations with regards to the determination of uses of the facilities within Library Square. a) assessment of the potential parking availability resulting from each of these options: - demolition of the old Library - demolition of the old Seniors' Centre - demolition of both buildings - no demolition; Please find attached four (4) Plans of Library Square that address the options requested by Council. The options presented area preliminary attempt to identify the amount of additional parking that would be available upon the demolition of the former Seniors Centre or former Public Library. The layouts have not been reviewed by all Town Departments to ensure compliance with all zoning or servicing requirements but are meant to provide Council with a general indication of the impact of demolition and associated construction of parking. The Consultant indicates that surface parking lot construction would range between $1,000 and $2,000/space depending on the option selected. b) cost of demolishing: - the old Library - the old Seniors' Centre - both buildings; Staff have obtained a budgetary quote from Priestly Demolition Inc. (attached) forthe demolition of the former Seniors Centre and former Public Library. Based on the quote provided the cost of demolition of the former Seniors Centre would be $20,000.00 and the former Public Library would be $80,000.00. Partial demolition of the former Public Library is not recommended by Priestly or LIMA Engineering Ltd. due to structural complications and issues related to enclosing and servicing the remaining structure. c) update of costing regarding required repairs to each building; Staff prepared and presented to Council assessment reports on both the former Public Library and Seniors Centre in 2002. As part of that assessment report, cost of repairs and upgrades were included. Staff have obtained an updated version of those costs and attach the information for Council review. Staff indicated that the estimated cost of initial repairs of the facilities in 2002 were $377,000, the updated report has now estimated these same initial upgrades at $480,000, plus the cost of upgrades to the elevator (if required) estimate at $90,000 for a total estimated cost of $570,000. -15- SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 June 20, 2006 .3. Reporf No. LS06-024 d) consideration of a multi -level parking facility; LIMA Engineering Ltd. were requested to consider the cost of an elevated parking structure. They have estimated that a one storey parkade in combination with option three (the demolition of both structures) would be approximately $900,000.00 and yield approximately 45 more parking spaces. e) projection of parking requirements including the Heritage Centre (Church Street School); The Director of Building Administration has reviewed the proposed Plans for the Heritage Centre (Church Street School) and based on the uses proposed has estimated that the Centre will require a total of 79 parking spaces in accordance with present parking standards. Presently 12 spaces are located on site adjacent to the Centre. OPTIONS Not applicable. FINANCIAL IMPLICATIONS The financial implication will be determined upon staff receiving direction from Council. At present no sources of funding have been allocated in the 2006 Budget to perform any works within Library Square related to this report. CONCLUSIONS The facilities within Library Square are presently being permitted to user groups on an interim basis. Staff continue to operate the facilities, however the state of repair, particularly of the former Public Library is becoming an issue with regards to roof leaks, mechanical breakdowns and a decommissioned elevator. Depending on the direction staff receives consideration should be given to the permitted users, regarding either relocation or notice of termination. LINK TO STRATEGIC PLAN Goal "A" speaks to maintaining a well managed and fiscally responsible municipality. ATTACHMENTS 1. Report No. LS06-009, dated March 7, 2006. 2. Plans of Options, dated June 2006. 3. Quote from Priestly Demolition Inc., dated March 27, 2006. 4. Letter from LIMA Engineering Ltd., dated. May 22, 2006. Prepared by. Allan Downey, Director of Leisure Services, Extension 4752 �- ALLAN D. D WN0?> o m S. Rogers Director of Leisure Services _ 1 6_C.A.0. SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 ATTACHMENT-1 TOWN OF AURORA COUNCIL REPORT No. LS06-009 SUBJECT: Library Square Public Meeting FROM: Allan D. Downey, Director of Leisure Services DATE: March 7, 2006 RECOMMENDATIONS THAT Council provide direction to staff with regards to which option(s) they prefer and recommend that staff report back to Council on these preferred option(s). BACKGROUND The issue with regards to the disposition of facilities within Library Square has been ongoing for a number of years, howeverthis staff report will focus on the activities afterthe decision to construct the new Public Library. Once the direction was approved to build a new library facility and prior to the opening of the new Public Library on November 16tn 2001, staff reports have been prepared for Council deliberation regarding the disposition of the facilities within Library Square (namely Church Street School, former Public Library, Seniors Centre and Victoria Hall) commencing on April 24, 2001. Staff have attached a summary of all reports and Council recommendations regarding Library Square. COMMENTS At the November 15, 2005 General Committee Meeting, staff presented Report No. ADM05-022 recommending that a Special General Committee Meeting be held to discuss Library Square. The evening of March 7, 2006 was selected by Council and the Corporate Services Department, informed all previously interested groups or individuals in writing of the meeting as well as advertised the meeting and the options identified in ReportADM05-022 as per our standard advertising procedures. Please see advertisement attached which was placed in the paper on February 14tn 215f and 281n OPTIONS There would appear to be a number of options available to Committee some options are set out below: General Committee initiate a new review of the expression of interest utilizing a new matrix. 12 —17— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 March 7, 2006 -2 • Report No. LS06-009 2. Accept the recommendations of the Leisure Services Advisory Committee with appropriate amendments. 3. Declare the land and buildings surplus and sell them on the open market. 4. General Committee undertake its own review of the Expressions of Interest utilizing the current matrix approved by General Committee. Demolish some or all of the buildings on the property to increase parking for the Library and Church Street School after assessing the need for parking in the area. 6. Find a primary tenant and lease the buildings to the primary tenant for $1.00 per year on the basis that the primary tenant would be responsible for all capital repairs including the $377,000.00 of renovations determined to be required to bring the buildings up to appropriate standards. Use some or all of the facilities for Town purposes. These options are provided to Committee to indicate options that have been raised in the past and some that are as a result of more recent developments. CONCLUSIONS Staff will be making a presentation to Members of Council and the public prior to commencement of receiving comments from the public, identifying site characteristics, photographs and the options to be discussed. ATTACHMENTS Report No. ADM05-022, November 15, 2005. Era/Banner Notice Board Advertisement, dated February 28, 2006. Library Square Report Summary. Prepared by: Allan Downey, Director of Leisure Services, Extension 4752. 4 -- ALLAN D. DOWNE Director of Leisur ices an SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 -TOWN OF AURORA GENERAL COMMITTEE REPORT No. ADM05-022 SUBJECT: LibrarySquare FROM: John S. Rogers, Chief Administrative Officer DATE: November 15, 2005 RECOMMENDATION THAT Council hold a Special General Committee Meeting to discuss Library Square. BACKGROUND Council at its September 27th, 2005 meeting requested that the "matter regarding the disposition of Library Square be referred to staff for a report to the October 181h, 2005 General Committee Meeting due to the volume of information involved it has been necessary to wait until the November 15th General Committee Meeting to provide Committee with this report. This report is meant to provide Committee with sufficient background to have a discussion to determine the direction it wishes to proceed in. Attached to this report as Appendices A & B are summaries of the various reports and recommendations, firstly from the Library Square Ad Hoc Committee (Appendix A) and then the Library Square Report Summary (Appendix B). As Committee will note there have been substantial discussions relating to Library Square and the disposition of the buildings. To summarize, Council decided at its meeting of November 23`d, 2004 to lease the space in the buildings after approximately $377,000.00 renovations had taken place. Prospective tenants were to submit Expressions of Interest based on a willingness to pay $9.00 a square foot per year for space occupied by the organization. The Leisure Services Advisory Committee would recommend tenants for the building once it evaluated the Expressions of Interest based on predetermined evaluation criteria. The recommendations were made to Council, however, Council has not accepted the recommendations. COMMENTS This report is intended to provide Council with some options for discussion and the options are set forth in the "Options" section of this report. Staff anticipates that this discussion will take a significant amount of time and are therefore recommending a Special General Committee Meeting be held in order to provide Committee with sufficient time to fully discuss all of the options. —19— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 November 15, 2005 - 2 - Report No. ADM05-022 It should be noted that if an option other than leasing the facility is to be adopted by Committee then it would be appropriate for Committee to recommend to Council that the original decision made at the November 23rd, 2004 Council Meeting be rescinded so that only one disposition of the property is on the record. OPTIONS There would appear to be a number of options available to Committee some options are set out below: 1. General Committee initiate a new review of the expression of interest utilizing a new matrix. 2. Accept the recommendations of the Leisure Services Advisory Committee with appropriate amendments. 3. Declare the land and buildings surplus and sell them on the open market. 4. General Committee undertake its own review of the Expressions of Interest utilizing the current matrix approved by General Committee. 5. Demolish some or all of the buildings on the property to increase parking forthe Library and Church Street School after assessing the need for parking in the area. 6. Find a primarytenant and lease the buildings to the primary tenant for $1.00 per year on the basis that the primary tenant would be responsible for all capital repairs including the $377,000.00 of renovations determined to be required to bring the buildings up to appropriate standards. 7. Use some or all of the facilities for Town purposes. These options are provided to Committee to indicate options that have been raised in the past and some that are as a result of more recent developments. FINANCIAL IMPLICATIONS Each of the options has financial implications which would be discussed in more detail at the suggested Special General Committee Meeting. LINK TO STRATEGIC PLAN Goal A — Speaks to maintaining a well managed and fiscally responsible municipality. Goal D — Speaks to conserving our natural and cultural heritage. Goal E — Speaks to promoting accessible municipal government. —20— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 November 15, 2005 - 3 - Report No. ADM05.022 ATTACHMENTS Library Square Ad Hoc Committee - Appendix A Library Square Report Summary - Appendix B CONCLUSIONS This report is providing some options Council may wish to consider regarding the disposition of the lands and buildings at Library Square. A Special General Committee meeting is suggested to allow for a full discussion of the issue. PRE -SUBMISSION REVIEW Management Team — November 9, 2005 Prepared by: John S. Rogers, Chief Administrative Officer - Ext. 4244 John S. Rogers Chief Administrative Officer —21— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 TA'eAurdra Hrd-Bdfftfef'7ttddiry, Feh.'20, 264 , ON ra. ca IT ACTIONS Id an Wednesday, February 22, 2006,11he following indment application for 14800 Yonge Street; Ing By-law Amendment applications for the Montessori tat East; mdment application for 1 B5 and 205 Industrial Parkway Ing By-law Amendment applications for the lands at the N Trail. aOMIING iary 28, 2006, the fallowing Items will be considered: stigatlon forthe proposed retaining walls on Bloomington I Draft Plan of Subdivision for Chapman Court; reduction of hours for voting in nursing and retirement ment Program In the 2006 budget; ling supply and operation of street sweepers to A&G The trvation land Statute Law Amendment Act; attaining to Industrial/Commercial Designations and Ing By-law Amendment applications for 289 Wellington Street Advisory Committee meeting; Advisory Committee meeting; sopment Advisory Committee meeting; cry Committee meeting; ction ballot related to election wards; ct Study Area in Northeast Aurora. ,RCH 2O06 MEETINGS Meeting/Event Council Environmental Sub -Committee - N atu ra I izat i o n/ W I I d I i f e Yenge Street Commercial Area Sub -Committee Environmental Sub -Committee — Public Awaraness/Educatlon Environmental Sub -Committee — Waste Management Special General Committee — Library Square Joint Council Committee — Central York Fire Services Finance Advisory Committee Traffic Safety Advisory Board Leisure Services Advisory Committee Committee of Adjustment are open to the public. For further information contact 1375. For a Complete listing of upcoming meetings, III www e-aurora ca and select "Notice Board". ase visit the Town of Aurora website: www a-auroraca A Special General Committee meeting will be held on Tuesday March 7, 2006 at 7:00 p.m. at the Town Hall. The purpose of the meeting is to receive input from the public regarding the possible future uses of the Old Town Library and the for.- mer Seniors' Building both located on Victoria St. north of Church St. In addition to any feedback from the public, Members of Council will also be con- sidering a number of options related to these buildings including but not limited to the following: 1. Initiate a new review of the expressions of interest utilizing a new deci- sion matrix. 2. Accept the recommendations of the Leisure Services Advisory Committee with appropriate amendments. 3. Declare the land and buildings surplus and sell them on the open mar- ket. 4. Undertake a review. of the Expressions of Interest utilizing the current decision matrix approved by General Committee. 5. Demolish some or all of the buildings on the property to increase parking for the New Library and Church Street School after assessing the need for parking in the area. 6, Find a primary tenant and lease the buildings to -the primary tenant for $1.00 per year on the basis that the primary tenant would be responsible for all capital repairs including the $377,000 of renovations determined to be required to bring the buildings up to appropriate standards. 7. Use some or all of the facilities for Town purposes. The meeting will be conducted in an open forum format; therefore speakers will be permitted to address Committee without the need to request delegation status prior to the meeting. A copy of a report on this subject is available at the Town Hall or on the Town's Web Site in the What's New Section, Any other inquiries regarding the Library Square buildings can be directed to Mr. AI Downey, Director of Leisure Services (905)727-1375 or through e-mail www.e-aurora.ca. The 2006 Interim Property Tax Bill•was mailed to Town of Aurora property owners on Tuesday, January 31, 2006. This property tax bill Is payable in two (2) installments on Wednesday, February 22, 2006 and Monday, April 24, 2006. Your Current Value Assessment (CVA) as determined by the Municipal Property Assessment Corporation (MPAC) has not been used in the calculation of the Interim Property Tax Levy. Legislation stipulates that the Interim Tax Levy shall not exceed 50 per cent of the total amount of property taxes levied for municipal (bath Town and Region) and school purposes levied on the prop- erty for the previous taxation year. Interest is charged at a rate of 1.25 % per month (15.0 % per annum) on all property taxes past due. Interest Is applied on the first day of the month following default and on the first day of each month thereafter until all paldra property taxes are paid in full. 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Q �' Ll LL O = n LO f0 ti aD ti N v°- Q m N Lh 'C CD O d j CO 'C O — U U) o c Z Z .2 m J C lk� W LO C 0 m O N N m LO N U O 0 Z �U -30- COMMITTEE - FEB. 15, 2007 0 o a o Z` aa)i . C N 3 t O C a) > of @ N Z, m p) 17 U W U C U 0 C E O EO YIj U O -O @ C 'O N O V U 9 C j N O 000 CD N Q -Ooc a U U) V m � •C a Z' .0 @ d m 0 -PC o E E Y '6 a O J m N aa)i C (a J U) U U0 .O N d C �' C C C @ N >' @ :Iy N y E t01 m O (Oj m 0 �° a) c O m E w CD '0 y w h o a E c w fOj L O N N N O O) �O C Y 'O N N >` C '�O- w O a) > N U N ) _ E E @ m p � p ° c m W `m as m c o U w @ to 0 0.- i L 0 @ 0. 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N C 0—N `V EO O tj N *E L O ra pZZ UEE oN U@LO oaa))m o o m Z 'a-7 O > C a) > C 0 SPE � k k B B a § 7( � § {\ \ \n \ \ \/ � /\ \ \ CD ) § E - ) \ {a &2 CO sc a3 m§ E =_ )% ;a �\ \ S - k )# �( a� u - a) Co - 2! )( {{ )) § ] |A \{ 7 A 7 k\ k . \ _ \■' \ j \ {{) %{ k� ) }] ® % /} \ cq cr / 0 }\ \ CD . f\) \6 . z -32-1 , 2007 SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 W QZQ Q a LL. (D O�Z'��o ZOf-�N O>w.� �a- -33- SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 ATTACHMENT - 2 W Q� m o_ CY i co Q to A w LL O 0US0 to ® OOef Ww W Uz �Z— —34— SPECIAL GENERAL.COMMITTEE - FEB. 15, 2007 r: �a- i Z IL 0 n, r% F- z w v p 0 z w LU w �y U. V Q co w 0� Lu O Q 0 uo� to w N w z �M -35- SPECIAL GENERAL COMMITTEE - FEB 15, 2007 LL Z W Z � m W W O m Q h NN o u0io ® z J � W N LU �_ > n~.wo ooa U3= -36- 'n z ATTACHMENT - SP AL NER HIO DEMOLITISON h.tt 95 EDWARD STREET AURORA, ONTARIO LAG 1W1 TEL, 905-841-3735 FAX 905-841-6282 +3f h, info®pNesiiyca �i�: ,VYNNI.priestly.W :,+ _.. •. 1 . March 27, 2006 Town of Aurora I Municipal Drive P,O. Box 1000 Phone: 905-727-1375 Aurora, ON LAG 6J1 Fax: 905-727-3903 Attn: Jim Tree Re: Old Library / Senior Centre Dear Jim, As discussed, a budget price for the demolition at the above noted site would be: Unit rate: five dollars ($5.00) per square foot plus G.S.T. This price would include our machine and labour to backfill the site with either imported excavation material, or if the Town wished to use granular material, (Town supplied), for backfill. Trusting the above is satisfactory, should you require further information, or have any questions, please do not hesitate to contact the undersigned. Yours truly, . QQ Vic Priestly YY p06-07-66 old library amare is . —37— TOTAL P.01 SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 UMA I AECC3M LIMA Engineering Ltd. 5080 Comrnerce Boulevard Mississauga, Ontario L4W 4P2 T 905.238.0007 F 905,238.0038 May 22, 2006 www.uma.aecom.com AI Downey Director of Leisure Services Town of Aurora Municipal Drive, Box 1000, Aurora, ON L4G 6A Dear Al Re: Former Library & Former Seniors Centre Updated Capital Repair Budgets ATTACHMENT - 4 File Name: D772-004-00 As requested, we have reviewed and updated the projected repair costs for the above captioned properties, based on UMA's 2002 Building Condition Assessments. The Town of Aurora requested that no site visits be conducted for this process; accordingly it is understood that there is uncertainty as to the amount of deterioration that has taken place over the past 4 years. LIMA has projected this based on general deterioration tendencies, to provide an order of magnitude estimate of what the Town may expect. If it is determined that repairs should proceed, the next step should be a site visit to assess actual conditions and verify adequacy of proposed repair budgets. The revised budgets account for four years' inflation, based on Statistics Canada rates for construction costs. They include costs for items which were originally scheduled to be repaired or replaced by 2006. For the former library, the initial construction cost for required capital repairs is about $425,000; with a total of $500,000 over a six- year period. This excludes any cost of renovation required to adapt the facility to a new use. For the former Seniors' Centre, the initial construction cost for required capital repairs Is about $55,000; with a total of about $110,000 over a six -year period. Similarly, this excludes any cost of renovation required to adapt the facility to a new use. Consulting costs for design, tendering and construction supervision are excluded from these budgets. They could vary from 5% to 20%, depending on the scope of services selected. Sincerely, UMA Engineering Ltd. Bill Hjelholt Senior Project Manager Signatory's E-mail End, cc: file i" SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 LIMA Engineering Ltd. OPINION OF PROBABLE COSTS PARKING LOT ALTERNATIVES - VICTORIA SQUARE 02-Jun-06 Town of Aurora Concrete Curb 182 m $55 .. ..__ _ a..a.__...a..--...... a ................. nm, ooyuau $8,900 Curb Removal 25m $20 $500 Retaining Wall 70 m2 $500 $35,000 Guard Rall , 35 In $65 $2,300 Catch Basins I Manholes 2 as $3,000 $6,000 Storm Sewers w m $200 $10,000 Topsoil & Sod 200 m2 $5 $1,000 Landscaping 1 LS $2,000 $2,000 General Contractor OH & P 1 LS $20,100 $20 000 Sub -Total: $158 000 Contingency 20% $ 156,000 $30,000 Engineering& Construction Supervision 11% $ 156,000 $17,000 , ,rr NUMBER OF SPACES ADDED 43 COST PER SPACE $4,700 Asphalt Pavement 650 m2 $50 $32,500 Concrete Curb 82 m $55 $4,500 Curb Removal 97 In $20 $1,900 Retaining Wall 0 m2 $500 $0 Guard Rail 0 m $65 $0 Catch Basins / Manholes 1 as $3,00D $3,000 Storm Sewers 50 In $200 $10,000 Topsoil & Sod 50 m2 $10 $500 Landscaping 1 LS $500 $500 Contingency r% rrr $10,000 rrr $7.000 dd NUMBER OF ma r 15 COST PER SPACE r Item Includes rough grading, 400 mm granular, 100 mm asphalt .,ap,.,1, ravenroux i ruu mz $5u $85,000 Includes rough grading, 400 mm granular, 100 mm asphalt Concrete Curb 225 In $55 $12,400 Curb Removal 38 m $20 $800 Retaining Wall 70 m2 $600 $35,000 Guard Ralf 35 m $65 $2,300 Catch Basins I Manholes 2 as $3,000 $6,000 Storm Sewers 50 m $200 $10,000 Topsoil&Sod 200 m2 $5 $1,000 Landscaping 1 LS $2,000 $2,000 General Contractor OH & P 1 LS $23 000 $23 000 Sub-7otaP $178 000 Contingency 20% $ 178,000 $40,000 Engineering & Construction Supervision 11 % $ 178,D00 $20,000 NUMBER OF SPACES ADDED 67 COST PER SPACE $3.600 -39- SPECIAL GENERAL COMMITTEE - FEB. .15, 2007 R Z W IL a zo o D 0 o 0 a p 0 o o D D p p a 0 a D a D D 0 o o p p o o 0 p 0 c 0 O O I(1 O b N O p p p O D O O Ip p p O � N N iV � aY V tp N � V (V rt1 pj pj f O D p p o p � P I I 1 -------------------- ' I I p o 2 O O O Lb O O O V N O O O O O O O O O O O O O p O O O O O p O O O O O O O O y O N fp Iq p I(1 O YI � N N fm O p O N 4f l�'1 '- N to N V1 N p yj h 6 Q m vi yy a a a Q W O m' O Q Q m U O U¢ O y t7 N d' N N Ol lei t0 V Y � N N N V �- Cl N 4 Im v C E W m N 3C m aaa"gym Ii33 2--� O D O N p O p n O v i c y c F- N W W m O N (7 V N t0 h W N [� m m M m fq e- N f�l V a 0 W U' .WI O 9 � p� O o m � a a � o aN&^y a,cm (J a' V1�0 m UC LL V U v N¢ Omm-U 0 m SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 Z. S o s"$�"°r�<''S w a$morv�SP^mmr3%S$a�n�.88o msogosSo$,g, 8 k $ f g $ 8 E o LL o¢" H � m r a U811 m$ e P _ c m 2 .Y Y_ S e E E 5 5 3 5m Pcm o m c w E 55s c N_ o 2 3 u g� B Evv ag m w m�€ co N p h 8 -FF- w n m n M —41— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 WAR . EXTRACT FROM COUNCIL MEETING NO. 06-19 HELD ON TUESDAY, JUNE 27, 2006 2. General Committee Meeting Report No. 06-12, Tuesday, June 20, 2006 (3) LS06-024 — Determination of Use for Library Square Facilities Moved by Councillor Hogg Seconded by Councillor Morris THAT no buildings in Library Square be demolished; and THAT staff prepare a list of issues to be resolved, based on this evening's meeting; and THAT an outside consultant be obtained to address the outstanding issues. On a recorded vote the resolution was CARRIED. CORRESPONDENCE SENT BY: ACTION DEPT: Leisure INFO DEPT.: —42— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 AGENDA ITEMS # IC Au EXTRACT FROM COUNCIL MEETING NO. 06-22 HELD ON TUESDAY, JULY 11, 2006 20. Memorandum from Administrative Co-ordinator/Deputy Clerk Re: List of outstanding issues pertaining to Library Square Moved by Councillor Kean Seconded by Councillor Vrancic THAT staff investigate and report back on the following matters: • Alternative parking solutions such as metered parking and timed parking; • Initiation of a parking study in the downtown core area; • Negotiation with the Trinity Anglican Church for a parking agreement; and THAT staff look into hiring an outside consultant and report back to the August 22, 2006 Council meeting; and THAT the remaining issues listed on in the memo be referred to staff for a further report. CORRESPONDENCE SENT BY. ACTION DEPT.: Leisure Services CARRIED INFO DEPT.: K. Ewart. Pend —43— yo(e.; e ire goad. CorotPwtV To: Mayor and Members of Council From: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Date: July 11, 2006 Re: Library Square Issues i Municipal Drive Box 10O0, Aurora, ON L4G 6J1 www.e-aurora.ca Corporate services Clerk's Division Tel: 905427A375 Ext. 4222 Fax: 905-726-4732 e-mail: kevvarka)e,aurora.ca At the June 27, 2006 Council meeting, direction was given to staff to prepare a list of issues raised at the meeting pertaining to Library Square. Staff has prepared the attached list of items for Council's conisideratio . Karen Ewart Administrative Co-ordinator/Deputy Clerk —44— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 ISSUES DISCUSSED RELATING TO LIBRARY SQUARE > Parking issues — community input; — needs at Heritage Centre; — needs at Library; — alternative parking solutions o second deck of parking o parking at stores on east side of Yonge o Trinity Anglican Church 0 other alternatives o metered parking o timed parking limitations o parking created by removing new addition from old library o valet parking — small fee to have cars parked off -site Community groups wishing to use the space Historical significance of old library Vision of the square `r Rejuvenation of downtown core Appraisal regarding demolishing buildings -- land value `r Block analysis — social, environmental (salt, run-off), safety issues > Impact of gaps between buildings `r Impact on downtown core > Heat Island effect — asphalt heat transfers to buildings Asset value of buildings Master Plan for area `r Transit issues General downtown core study > Overall parking study Keep old library as fagade > Seek outside help to develop vision that has commonality regarding Councillors' issues Local economic redevelopment > Long term planning — arts & cultural centre —45— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 !AGENDA IiLM # aZ A AuRoRA EXTRACT FROM COUNCIL MEETING NO. 06-22 HELD ON TUESDAY, JULY 11, 2006 _ 2. Memo from the Director of Leisure Services Re: Community Use of Facilities (deferred from June 20, 2006 General Committee) (deferred from June 27, 2006 Council) and 3. LS06-023 — Alternative Uses of the Former Hydro Building at 215 Industrial Parkway South (deferred from June 20, 2006 General Committee) (deferred from June 27, 2006 Council) Moved by Councillor West Seconded by Councillor Vrancic THAT the Director of Leisure Services be requested to further investigate the proposal for Community Use of Facilities and provide a detailed report on financial implications, cost benefits analysis, timelines and the overall feasibility of initiating this proposal; and THAT the alternative options be included within the report; and THAT the report include an independent appraisal of the current market value of the Hydro Building. CORRESPONDENCE SENT BY. ACTION DEPT.: Leisure Services INFO DEPT.: Financial Svcs, CARRIED —46— SPECIAL GENERAL COMMITTEE FEB. 15, 2007 O F F I C E MEMO To: Mayor and Members of Council From: Allan D. Downey, Director of Leisure Services Subject: Community Use of Facilities Date: Friday, June 16, 2006 On the June 20th, General Committee Agenda staff have prepared Reports LS06-023 and LS06-024 regarding the disposition of the facilities within Library Square and the former Hydro facility. Each report considers the facilities in isolation or stand-alone units. Staff propose that while these reports can be considered in isolation of other issues related to the use of community facilities, the timing of a number of other outstanding issues in concert with these reports merit a more global view of the future uses of community facilities. As Council is aware staff have presented a number of reports regarding potential uses and associated costs of the former Public Library and Seniors Centre. Staff Report LS06- 023 regarding the former Hydro facility also presents Council with a number of potential uses, however detailed costing analysis will be presented upon the determination of the proposed future of the facility. The Department of Leisure Services at present is also in discussions with community groups regarding space requirements fortheir organizations, the members of the Fitness Club regarding proposed renovations and expansion, York Region Neighbourhood Services regarding the Boys and Girls Club as well as future expansion consideration for operations related functions within the Public Work's and Leisure Services Departments. With all of these issues in simultaneous consideration, staff request that Council consider the following option and request that staff report back to Council at the July 11tt' Council meeting with estimated costs and timing considerations. The existing Hydro building is presently constructed as an operations facility. With the growing need for expansion of both Public Work's as well Park's operations we propose the relocation of Park's operations to the Hydro facility and expansion of the Public Work's operations into the space vacated by Park's. Park's would occupy the yard, garage and rear office area of the facility, with the exception of the warehouse area. That area would be used by the Carpenter, who would relocate out of the Aurora Family Leisure Complex. /2 —47- -50— SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 Mayor and Members of Council Paget Community Use of Facilities Friday, June 16, 2006 The main office area, both the ground floor and the second floor would be converted into an expanded fitness facility, relocated from the Aurora Family Leisure Complex. This would address the need for future expansion and provide an opportunity to redesign a fitness facility with membership input. The vacated fitness area could then be converted into a Youth Centre and renovate the existing fitness area into a gymnasium as was originally constructed in 1986. The associated office and cyclefit areas could be used for youth programming. This location is central, provides additional opportunities for swimming and skating, outdoor amenity space, available space fora skateboard park and is located on a regular bus route and connected to a major trail system. The Town could then consider a partnership with the York Region Neighbourhood Services and the Boys and Girls Club of York Region to provide funding, programming and operational needs to offset the cost of this renovation. The former pre-school area and the baby sitting area. (no longer required with the relocation of fitness) would be converted to much needed program space and community rental space presently being provided at Library Square. The facilities at Library Square could then be considered independently for demolition in support of the Heritage Centre and Library or renovation as Council directed. The vacated Carpenters space at the Aurora Family Leisure Complex could then be renovated by the Aurora Figure Skating Club for coaches and storage space and complete their relocation from the Aurora Community Centre #2 to their new home at the Aurora Family Leisure Complex. The following proposal requires further investigation and discussions, however staff recommend that the proposal be seriously discussed. The proposal addresses a number of outstanding issues with no new infrastructure constructed and cost avoidance related to expansion needs and operational costs. Staff provide this information to Council for their consideration and direction to staff. Thank you, Allan D. Dow Director of Leisure Services. ADD/ds cc: John Rogers, C.A.O. —48- -51— . w I-- �± a � 2 . ❑ Q J � ROM Z L U a L06 L LU . . \ § ■]| ' } ROM / . 13 ! , . . � y..�. � 2 / ; ) / | , -49