AGENDA - Special General Committee - 20070215AURORA
SPECIAL GENERAL
COMMITTEE
AGENDA
N0.01-11
iHURSDAY, FEBR'AR1115, 2001
1:00 P.M.
R61WI6 R90M
AURORA TOWN sAll
PUBLIC RELEASE
13/02/07
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 07-11
Thursday, February 15 2007
7:00 p.m.
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
Ill DELEGATION
a) Mr. Al Downey, Director of Leisure Services
Conceptual Overview of Municipally Owned Facilities
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADJOURNMENT
Special General Committee Meeting No. 07-11 Page 2 of 2
Thursday, February 15, 2007
AGENDA ITEMS
1. Library Square
a) Library Square Report Summary pg. 1
b) LS06-024 pg.13
Determination of Use for Library Square Facilities
c) Memorandum from Administrative Co-ordinator/Deputy Clerk pg. 43
Outstanding Issues Pertaining Library Square
2. Former Hydro Building
a) Copy of Memorandum from the Director of Leisure Services pg. 46
Re: Community Use of Facilities
b) LS06-023 pg.54
Re: Alternative Uses of the Former Hydro Building at
215 Industrial Parkway South
c) Options for Former Hydro Building pg. 68
3. Proposed Culture and Recreation Master Plan Review pg. 71
4. Tannery Creek
a) Chronology of Tannery Creek Matter - Council Motions pg. 74
b) PW04-021 pg.81
Tannery Creek — Surface Water and Sediment Sampling
Results
c) June 8, 2006 Memorandum from Director of Public Works pg. 99
Re: Tannery Creek — Elevated Metal Concentrations in
Sediment
d) October 30, 2006 Letter from Mr. Dave Fumerton pg. 100
District Manager, Ministry of the Environment
Re: Sediment Contamination, Tannery Creek, Aurora
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—12—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 ;
AGENDA ITEM # '.. b
EXTRACT FROM COUNCIL MEETING NO. 06-19
HELD ON TUESDAY, JUNE 27, 2006
2. General Committee Meeting Report No. 06-12, Tuesday, June 20, 2006
(3) LS06-024 — Determination of Use for Library Square Facilities
Moved by Councillor Hogg
Seconded by Councillor Morris
THAT no buildings in Library Square be demolished; and
THAT staff prepare a list of issues to be resolved, based on this evening's
meeting; and
THAT an outside consultant be obtained to address the outstanding issues.
On a recorded vote the resolution was CARRIED.
CORRESPONDENCE SENT BY.
ACTION DEPT.: Leisure
INFO DEPT.: Legal
—13—
SPECIAL GENERAL COMMITTEE - FEB. 15, 2007 AGENDA iTE #
TOWN OF AURORA
GENERAL COMMITTEE REPORT No. LS06-024
SUBJECT: Determination of Use for Library Square Pa'riiides—`''^~ fi 4
TOWN OF AURORA
FROM: Allan D. Downey, Director of Leisure Servic s CLERK'S DEPARTMENT
Staff Repgrt t7'IsMltion
DATE: June 20, 2006 jAdcOWdE D
l�aJfe2�t1
RECOMMENDATIONS Data
InKai
THAT Council provide direction to staff with regards to the disposition of facilities
within Library Square.
BACKGROUND
On March 7, 2006 a Library Square Public Meeting was held and staff prepared Report No.
LS06-009 (attached) and made a presentation to Council with regards to information on
Library Square.
The Public were then invited to comment to General Committee on issues related to the
future uses of the facilities within Library Square.
As a result of the information presented and the options discussed the following motion
was made and adopted at Council on March 28, 2006.
LS06-009 - Library Square Public Meeting
General Committee recommends:
THAT some or all of the buildings on the Library Square property be demolished to
increase parking for the Library and Church Street School, after assessing the need
for parking in the area.
WITHDRAWiV
General Committee recommends:
THAT Option #5 outlined in Report LS06-009 be referred to staff for a report to
address the following key issues surrounding Library Square:
a) assessment of the potential parking availability resulting from each of these
options:
- demolition of the old Library
- demolition of the old Seniors' Centre
- demolition of both buildings
- no demolition;
b) cost of demolishing:
- the old Library
- the old Seniors' Centre
- both buildings;
....12
-14-
SPECIAL GENERAL COMMITTEE - FEB. 15, 2007
June 20, 2006 - 2 - Report No. LS06-024
c) update of costing regarding required repairs to each building,
d) consideration of a multi -level parking facility,
e) projection of parking requirements including the Heritage Centre (Church
Street School).
CARRIED
COMMENTS
Further to Council's direction of March 28, 2006 staff have engaged the services of UMA
Engineering Ltd. as well as other Town staff and Contractors to address the issues
requested by Council.
The following information is presented in order to assist Council in their deliberations with
regards to the determination of uses of the facilities within Library Square.
a) assessment of the potential parking availability resulting from each of these
options:
- demolition of the old Library
- demolition of the old Seniors' Centre
- demolition of both buildings
- no demolition;
Please find attached four (4) Plans of Library Square that address the options
requested by Council. The options presented area preliminary attempt to identify the
amount of additional parking that would be available upon the demolition of the former
Seniors Centre or former Public Library.
The layouts have not been reviewed by all Town Departments to ensure compliance
with all zoning or servicing requirements but are meant to provide Council with a
general indication of the impact of demolition and associated construction of parking.
The Consultant indicates that surface parking lot construction would range between
$1,000 and $2,000/space depending on the option selected.
b) cost of demolishing:
- the old Library
- the old Seniors' Centre
- both buildings;
Staff have obtained a budgetary quote from Priestly Demolition Inc. (attached) forthe
demolition of the former Seniors Centre and former Public Library. Based on the
quote provided the cost of demolition of the former Seniors Centre would be
$20,000.00 and the former Public Library would be $80,000.00. Partial demolition of
the former Public Library is not recommended by Priestly or LIMA Engineering Ltd.
due to structural complications and issues related to enclosing and servicing the
remaining structure.
c) update of costing regarding required repairs to each building;
Staff prepared and presented to Council assessment reports on both the former
Public Library and Seniors Centre in 2002. As part of that assessment report, cost of
repairs and upgrades were included. Staff have obtained an updated version of those
costs and attach the information for Council review. Staff indicated that the estimated
cost of initial repairs of the facilities in 2002 were $377,000, the updated report has
now estimated these same initial upgrades at $480,000, plus the cost of upgrades to
the elevator (if required) estimate at $90,000 for a total estimated cost of $570,000.
-15-
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
June 20, 2006 .3. Reporf No. LS06-024
d) consideration of a multi -level parking facility;
LIMA Engineering Ltd. were requested to consider the cost of an elevated parking
structure. They have estimated that a one storey parkade in combination with option
three (the demolition of both structures) would be approximately $900,000.00 and
yield approximately 45 more parking spaces.
e) projection of parking requirements including the Heritage Centre (Church Street
School);
The Director of Building Administration has reviewed the proposed Plans for the
Heritage Centre (Church Street School) and based on the uses proposed has
estimated that the Centre will require a total of 79 parking spaces in accordance with
present parking standards. Presently 12 spaces are located on site adjacent to the
Centre.
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
The financial implication will be determined upon staff receiving direction from Council. At
present no sources of funding have been allocated in the 2006 Budget to perform any
works within Library Square related to this report.
CONCLUSIONS
The facilities within Library Square are presently being permitted to user groups on an
interim basis. Staff continue to operate the facilities, however the state of repair,
particularly of the former Public Library is becoming an issue with regards to roof leaks,
mechanical breakdowns and a decommissioned elevator. Depending on the direction staff
receives consideration should be given to the permitted users, regarding either relocation
or notice of termination.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well managed and fiscally responsible municipality.
ATTACHMENTS
1. Report No. LS06-009, dated March 7, 2006.
2. Plans of Options, dated June 2006.
3. Quote from Priestly Demolition Inc., dated March 27, 2006.
4. Letter from LIMA Engineering Ltd., dated. May 22, 2006.
Prepared by. Allan Downey, Director of Leisure Services, Extension 4752
�-
ALLAN D. D WN0?> o m S. Rogers
Director of Leisure Services _ 1 6_C.A.0.
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
ATTACHMENT-1
TOWN OF AURORA
COUNCIL REPORT No. LS06-009
SUBJECT: Library Square Public Meeting
FROM: Allan D. Downey, Director of Leisure Services
DATE: March 7, 2006
RECOMMENDATIONS
THAT Council provide direction to staff with regards to which option(s) they prefer
and recommend that staff report back to Council on these preferred option(s).
BACKGROUND
The issue with regards to the disposition of facilities within Library Square has been
ongoing for a number of years, howeverthis staff report will focus on the activities afterthe
decision to construct the new Public Library. Once the direction was approved to build a
new library facility and prior to the opening of the new Public Library on November 16tn
2001, staff reports have been prepared for Council deliberation regarding the disposition of
the facilities within Library Square (namely Church Street School, former Public Library,
Seniors Centre and Victoria Hall) commencing on April 24, 2001.
Staff have attached a summary of all reports and Council recommendations regarding
Library Square.
COMMENTS
At the November 15, 2005 General Committee Meeting, staff presented Report No.
ADM05-022 recommending that a Special General Committee Meeting be held to discuss
Library Square.
The evening of March 7, 2006 was selected by Council and the Corporate Services
Department, informed all previously interested groups or individuals in writing of the
meeting as well as advertised the meeting and the options identified in ReportADM05-022
as per our standard advertising procedures. Please see advertisement attached which
was placed in the paper on February 14tn 215f and 281n
OPTIONS
There would appear to be a number of options available to Committee some options are
set out below:
General Committee initiate a new review of the expression of interest utilizing a new
matrix. 12
—17—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
March 7, 2006 -2 • Report No. LS06-009
2. Accept the recommendations of the Leisure Services Advisory Committee with
appropriate amendments.
3. Declare the land and buildings surplus and sell them on the open market.
4. General Committee undertake its own review of the Expressions of Interest utilizing
the current matrix approved by General Committee.
Demolish some or all of the buildings on the property to increase parking for the
Library and Church Street School after assessing the need for parking in the area.
6. Find a primary tenant and lease the buildings to the primary tenant for $1.00 per year
on the basis that the primary tenant would be responsible for all capital repairs
including the $377,000.00 of renovations determined to be required to bring the
buildings up to appropriate standards.
Use some or all of the facilities for Town purposes.
These options are provided to Committee to indicate options that have been raised in the
past and some that are as a result of more recent developments.
CONCLUSIONS
Staff will be making a presentation to Members of Council and the public prior to
commencement of receiving comments from the public, identifying site characteristics,
photographs and the options to be discussed.
ATTACHMENTS
Report No. ADM05-022, November 15, 2005.
Era/Banner Notice Board Advertisement, dated February 28, 2006.
Library Square Report Summary.
Prepared by: Allan Downey, Director of Leisure Services, Extension 4752.
4 --
ALLAN D. DOWNE
Director of Leisur ices
an
SPECIAL GENERAL COMMITTEE - FEB. 15, 2007
-TOWN OF AURORA
GENERAL COMMITTEE REPORT No. ADM05-022
SUBJECT: LibrarySquare
FROM: John S. Rogers, Chief Administrative Officer
DATE: November 15, 2005
RECOMMENDATION
THAT Council hold a Special General Committee Meeting to discuss Library
Square.
BACKGROUND
Council at its September 27th, 2005 meeting requested that the "matter regarding the
disposition of Library Square be referred to staff for a report to the October 181h, 2005
General Committee Meeting due to the volume of information involved it has been
necessary to wait until the November 15th General Committee Meeting to provide
Committee with this report. This report is meant to provide Committee with sufficient
background to have a discussion to determine the direction it wishes to proceed in.
Attached to this report as Appendices A & B are summaries of the various reports and
recommendations, firstly from the Library Square Ad Hoc Committee (Appendix A) and
then the Library Square Report Summary (Appendix B). As Committee will note there have
been substantial discussions relating to Library Square and the disposition of the buildings.
To summarize, Council decided at its meeting of November 23`d, 2004 to lease the space
in the buildings after approximately $377,000.00 renovations had taken place. Prospective
tenants were to submit Expressions of Interest based on a willingness to pay $9.00 a
square foot per year for space occupied by the organization. The Leisure Services
Advisory Committee would recommend tenants for the building once it evaluated the
Expressions of Interest based on predetermined evaluation criteria.
The recommendations were made to Council, however, Council has not accepted the
recommendations.
COMMENTS
This report is intended to provide Council with some options for discussion and the options
are set forth in the "Options" section of this report. Staff anticipates that this discussion will
take a significant amount of time and are therefore recommending a Special General
Committee Meeting be held in order to provide Committee with sufficient time to fully
discuss all of the options.
—19—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
November 15, 2005 - 2 - Report No. ADM05-022
It should be noted that if an option other than leasing the facility is to be adopted by
Committee then it would be appropriate for Committee to recommend to Council that the
original decision made at the November 23rd, 2004 Council Meeting be rescinded so that
only one disposition of the property is on the record.
OPTIONS
There would appear to be a number of options available to Committee some options are
set out below:
1. General Committee initiate a new review of the expression of interest utilizing a
new matrix.
2. Accept the recommendations of the Leisure Services Advisory Committee with
appropriate amendments.
3. Declare the land and buildings surplus and sell them on the open market.
4. General Committee undertake its own review of the Expressions of Interest
utilizing the current matrix approved by General Committee.
5. Demolish some or all of the buildings on the property to increase parking forthe
Library and Church Street School after assessing the need for parking in the
area.
6. Find a primarytenant and lease the buildings to the primary tenant for $1.00 per
year on the basis that the primary tenant would be responsible for all capital
repairs including the $377,000.00 of renovations determined to be required to
bring the buildings up to appropriate standards.
7. Use some or all of the facilities for Town purposes.
These options are provided to Committee to indicate options that have been raised in the
past and some that are as a result of more recent developments.
FINANCIAL IMPLICATIONS
Each of the options has financial implications which would be discussed in more detail at
the suggested Special General Committee Meeting.
LINK TO STRATEGIC PLAN
Goal A — Speaks to maintaining a well managed and fiscally responsible municipality.
Goal D — Speaks to conserving our natural and cultural heritage.
Goal E — Speaks to promoting accessible municipal government.
—20—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
November 15, 2005 - 3 - Report No. ADM05.022
ATTACHMENTS
Library Square Ad Hoc Committee - Appendix A
Library Square Report Summary - Appendix B
CONCLUSIONS
This report is providing some options Council may wish to consider regarding the
disposition of the lands and buildings at Library Square. A Special General Committee
meeting is suggested to allow for a full discussion of the issue.
PRE -SUBMISSION REVIEW
Management Team — November 9, 2005
Prepared by: John S. Rogers, Chief Administrative Officer - Ext. 4244
John S. Rogers
Chief Administrative Officer
—21—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
TA'eAurdra Hrd-Bdfftfef'7ttddiry, Feh.'20, 264
, ON
ra. ca
IT ACTIONS
Id an Wednesday, February 22, 2006,11he following
indment application for 14800 Yonge Street;
Ing By-law Amendment applications for the Montessori
tat East;
mdment application for 1 B5 and 205 Industrial Parkway
Ing By-law Amendment applications for the lands at the
N Trail.
aOMIING
iary 28, 2006, the fallowing Items will be considered:
stigatlon forthe proposed retaining walls on Bloomington
I Draft Plan of Subdivision for Chapman Court;
reduction of hours for voting in nursing and retirement
ment Program In the 2006 budget;
ling supply and operation of street sweepers to A&G The
trvation land Statute Law Amendment Act;
attaining to Industrial/Commercial Designations and
Ing By-law Amendment applications for 289 Wellington Street
Advisory Committee meeting;
Advisory Committee meeting;
sopment Advisory Committee meeting;
cry Committee meeting;
ction ballot related to election wards;
ct Study Area in Northeast Aurora.
,RCH 2O06 MEETINGS
Meeting/Event
Council
Environmental Sub -Committee -
N atu ra I izat i o n/ W I I d I i f e
Yenge Street Commercial Area Sub -Committee
Environmental Sub -Committee —
Public Awaraness/Educatlon
Environmental Sub -Committee —
Waste Management
Special General Committee — Library Square
Joint Council Committee — Central York
Fire Services
Finance Advisory Committee
Traffic Safety Advisory Board
Leisure Services Advisory Committee
Committee of Adjustment
are open to the public. For further information contact
1375. For a Complete listing of upcoming meetings,
III www e-aurora ca and select "Notice Board".
ase visit the Town of Aurora website: www a-auroraca
A Special General Committee meeting will be held on Tuesday March 7, 2006 at
7:00 p.m. at the Town Hall. The purpose of the meeting is to receive input from
the public regarding the possible future uses of the Old Town Library and the for.-
mer Seniors' Building both located on Victoria St. north of Church St.
In addition to any feedback from the public, Members of Council will also be con-
sidering a number of options related to these buildings including but not limited to
the following:
1. Initiate a new review of the expressions of interest utilizing a new deci-
sion matrix.
2. Accept the recommendations of the Leisure Services Advisory
Committee with
appropriate amendments.
3. Declare the land and buildings surplus and sell them on the open mar-
ket.
4. Undertake a review. of the Expressions of Interest utilizing the current
decision matrix approved by General Committee.
5. Demolish some or all of the buildings on the property to increase parking
for the New Library and Church Street School after assessing the need
for parking in the area.
6, Find a primary tenant and lease the buildings to -the primary tenant for
$1.00 per year on the basis that the primary tenant would be responsible
for all capital repairs including the $377,000 of renovations determined to
be required to bring the buildings up to
appropriate standards.
7. Use some or all of the facilities for Town purposes.
The meeting will be conducted in an open forum format; therefore speakers will
be permitted to address Committee without the need to request delegation status
prior to the meeting. A copy of a report on this subject is available at the Town
Hall or on the Town's Web Site in the What's New Section, Any other inquiries
regarding the Library Square buildings can be directed to Mr. AI Downey, Director
of Leisure Services (905)727-1375 or through e-mail www.e-aurora.ca.
The 2006 Interim Property Tax Bill•was mailed to Town of Aurora property owners on Tuesday,
January 31, 2006. This property tax bill Is payable in two (2) installments on Wednesday, February
22, 2006 and Monday, April 24, 2006.
Your Current Value Assessment (CVA) as determined by the Municipal Property Assessment
Corporation (MPAC) has not been used in the calculation of the Interim Property Tax Levy.
Legislation stipulates that the Interim Tax Levy shall not exceed 50 per cent of the total amount of
property taxes levied for municipal (bath Town and Region) and school purposes levied on the prop-
erty for the previous taxation year.
Interest is charged at a rate of 1.25 % per month (15.0 % per annum) on all property taxes past due.
Interest Is applied on the first day of the month following default and on the first day of each month
thereafter until all paldra property taxes are paid in full.
If you have not received your 2006 Interim Property Tax Bill, please contact the Town of Aurora
SPECIAL G
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SPECIAL GENERAL COMMITTEE - FEB. 15, 2007
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SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 ATTACHMENT - 2
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—34—
SPECIAL GENERAL.COMMITTEE - FEB.
15, 2007
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SPECIAL GENERAL COMMITTEE - FEB
15, 2007
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z ATTACHMENT - SP AL NER HIO
DEMOLITISON h.tt 95 EDWARD STREET AURORA, ONTARIO LAG 1W1
TEL, 905-841-3735 FAX 905-841-6282 +3f h, info®pNesiiyca
�i�: ,VYNNI.priestly.W :,+ _.. •.
1 .
March 27, 2006
Town of Aurora
I Municipal Drive
P,O. Box 1000 Phone: 905-727-1375
Aurora, ON LAG 6J1 Fax: 905-727-3903
Attn: Jim Tree
Re: Old Library / Senior Centre
Dear Jim,
As discussed, a budget price for the demolition at the above noted site would be:
Unit rate: five dollars ($5.00) per square foot plus G.S.T.
This price would include our machine and labour to backfill the site with either imported
excavation material, or if the Town wished to use granular material, (Town supplied), for
backfill.
Trusting the above is satisfactory, should you require further information, or have any
questions, please do not hesitate to contact the undersigned.
Yours truly, .
QQ Vic Priestly
YY
p06-07-66 old library amare is .
—37— TOTAL P.01
SPECIAL GENERAL COMMITTEE - FEB. 15, 2007
UMA I AECC3M
LIMA Engineering Ltd.
5080 Comrnerce Boulevard
Mississauga, Ontario L4W 4P2
T 905.238.0007 F 905,238.0038
May 22, 2006
www.uma.aecom.com
AI Downey
Director of Leisure Services
Town of Aurora
Municipal Drive, Box 1000, Aurora, ON L4G 6A
Dear Al
Re: Former Library & Former Seniors Centre
Updated Capital Repair Budgets
ATTACHMENT - 4
File Name: D772-004-00
As requested, we have reviewed and updated the projected repair costs for the above captioned properties,
based on UMA's 2002 Building Condition Assessments.
The Town of Aurora requested that no site visits be conducted for this process; accordingly it is understood that
there is uncertainty as to the amount of deterioration that has taken place over the past 4 years. LIMA has
projected this based on general deterioration tendencies, to provide an order of magnitude estimate of what the
Town may expect. If it is determined that repairs should proceed, the next step should be a site visit to assess
actual conditions and verify adequacy of proposed repair budgets.
The revised budgets account for four years' inflation, based on Statistics Canada rates for construction costs.
They include costs for items which were originally scheduled to be repaired or replaced by 2006.
For the former library, the initial construction cost for required capital repairs is about $425,000; with a total of
$500,000 over a six- year period. This excludes any cost of renovation required to adapt the facility to a new use.
For the former Seniors' Centre, the initial construction cost for required capital repairs Is about $55,000; with a
total of about $110,000 over a six -year period. Similarly, this excludes any cost of renovation required to adapt
the facility to a new use.
Consulting costs for design, tendering and construction supervision are excluded from these budgets. They could
vary from 5% to 20%, depending on the scope of services selected.
Sincerely,
UMA Engineering Ltd.
Bill Hjelholt
Senior Project Manager
Signatory's E-mail
End,
cc: file
i"
SPECIAL GENERAL COMMITTEE - FEB. 15, 2007
LIMA Engineering Ltd.
OPINION OF PROBABLE COSTS
PARKING LOT ALTERNATIVES - VICTORIA SQUARE
02-Jun-06
Town of Aurora
Concrete Curb
182 m
$55
.. ..__ _ a..a.__...a..--...... a ................. nm, ooyuau
$8,900
Curb Removal
25m
$20
$500
Retaining Wall
70 m2
$500
$35,000
Guard Rall ,
35 In
$65
$2,300
Catch Basins I Manholes
2 as
$3,000
$6,000
Storm Sewers
w m
$200
$10,000
Topsoil & Sod
200 m2
$5
$1,000
Landscaping
1 LS
$2,000
$2,000
General Contractor OH & P
1 LS
$20,100
$20 000
Sub -Total:
$158 000
Contingency
20%
$ 156,000
$30,000
Engineering& Construction Supervision
11%
$ 156,000
$17,000
, ,rr
NUMBER OF SPACES ADDED 43
COST PER SPACE $4,700
Asphalt Pavement 650
m2
$50
$32,500
Concrete Curb 82
m
$55
$4,500
Curb Removal 97
In
$20
$1,900
Retaining Wall 0
m2
$500
$0
Guard Rail 0
m
$65
$0
Catch Basins / Manholes 1
as
$3,00D
$3,000
Storm Sewers 50
In
$200
$10,000
Topsoil & Sod 50
m2
$10
$500
Landscaping 1
LS
$500
$500
Contingency r% rrr $10,000
rrr $7.000
dd
NUMBER
OF ma r 15
COST PER SPACE r
Item
Includes rough grading, 400 mm granular, 100 mm asphalt
.,ap,.,1, ravenroux
i ruu mz
$5u
$85,000 Includes rough grading, 400 mm granular, 100 mm asphalt
Concrete Curb
225 In
$55
$12,400
Curb Removal
38 m
$20
$800
Retaining Wall
70 m2
$600
$35,000
Guard Ralf
35 m
$65
$2,300
Catch Basins I Manholes
2 as
$3,000
$6,000
Storm Sewers
50 m
$200
$10,000
Topsoil&Sod
200 m2
$5
$1,000
Landscaping
1 LS
$2,000
$2,000
General Contractor OH & P
1 LS
$23 000
$23 000
Sub-7otaP
$178 000
Contingency
20%
$ 178,000
$40,000
Engineering & Construction Supervision
11 %
$ 178,D00
$20,000
NUMBER OF SPACES ADDED
67
COST PER SPACE
$3.600
-39-
SPECIAL GENERAL COMMITTEE - FEB. .15, 2007
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—41—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
WAR .
EXTRACT FROM COUNCIL MEETING NO. 06-19
HELD ON TUESDAY, JUNE 27, 2006
2. General Committee Meeting Report No. 06-12, Tuesday, June 20, 2006
(3) LS06-024 — Determination of Use for Library Square Facilities
Moved by Councillor Hogg
Seconded by Councillor Morris
THAT no buildings in Library Square be demolished; and
THAT staff prepare a list of issues to be resolved, based on this evening's
meeting; and
THAT an outside consultant be obtained to address the outstanding issues.
On a recorded vote the resolution was CARRIED.
CORRESPONDENCE SENT BY:
ACTION DEPT: Leisure
INFO DEPT.:
—42—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 AGENDA ITEMS # IC
Au
EXTRACT FROM COUNCIL MEETING NO. 06-22
HELD ON TUESDAY, JULY 11, 2006
20. Memorandum from Administrative Co-ordinator/Deputy Clerk
Re: List of outstanding issues pertaining to Library Square
Moved by Councillor Kean
Seconded by Councillor Vrancic
THAT staff investigate and report back on the following matters:
• Alternative parking solutions such as metered parking and timed parking;
• Initiation of a parking study in the downtown core area;
• Negotiation with the Trinity Anglican Church for a parking agreement; and
THAT staff look into hiring an outside consultant and report back to the August
22, 2006 Council meeting; and
THAT the remaining issues listed on in the memo be referred to staff for a further
report.
CORRESPONDENCE SENT BY.
ACTION DEPT.: Leisure Services
CARRIED
INFO DEPT.:
K. Ewart. Pend
—43—
yo(e.; e ire goad. CorotPwtV
To: Mayor and Members of Council
From: Karen Ewart, Administrative Co-ordinator/Deputy Clerk
Date: July 11, 2006
Re: Library Square Issues
i Municipal Drive
Box 10O0, Aurora, ON L4G 6J1
www.e-aurora.ca
Corporate services
Clerk's Division
Tel: 905427A375 Ext. 4222
Fax: 905-726-4732
e-mail: kevvarka)e,aurora.ca
At the June 27, 2006 Council meeting, direction was given to staff to prepare a list of issues raised at
the meeting pertaining to Library Square. Staff has prepared the attached list of items for Council's
conisideratio .
Karen Ewart
Administrative Co-ordinator/Deputy Clerk
—44—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
ISSUES DISCUSSED RELATING TO LIBRARY SQUARE
> Parking issues
— community input;
— needs at Heritage Centre;
— needs at Library;
— alternative parking solutions
o second deck of parking
o parking at stores on east side of Yonge
o Trinity Anglican Church
0 other alternatives
o metered parking
o timed parking limitations
o parking created by removing new addition from old library
o valet parking — small fee to have cars parked off -site
Community groups wishing to use the space
Historical significance of old library
Vision of the square
`r Rejuvenation of downtown core
Appraisal regarding demolishing buildings -- land value
`r Block analysis — social, environmental (salt, run-off), safety issues
> Impact of gaps between buildings
`r Impact on downtown core
> Heat Island effect — asphalt heat transfers to buildings
Asset value of buildings
Master Plan for area
`r Transit issues
General downtown core study
> Overall parking study
Keep old library as fagade
> Seek outside help to develop vision that has commonality regarding Councillors'
issues
Local economic redevelopment
> Long term planning — arts & cultural centre
—45—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007 !AGENDA IiLM # aZ A
AuRoRA
EXTRACT FROM COUNCIL MEETING NO. 06-22
HELD ON TUESDAY, JULY 11, 2006 _
2. Memo from the Director of Leisure Services
Re: Community Use of Facilities
(deferred from June 20, 2006 General Committee)
(deferred from June 27, 2006 Council)
and
3. LS06-023 — Alternative Uses of the Former Hydro Building
at 215 Industrial Parkway South
(deferred from June 20, 2006 General Committee)
(deferred from June 27, 2006 Council)
Moved by Councillor West
Seconded by Councillor Vrancic
THAT the Director of Leisure Services be requested to further investigate the
proposal for Community Use of Facilities and provide a detailed report on
financial implications, cost benefits analysis, timelines and the overall feasibility
of initiating this proposal; and
THAT the alternative options be included within the report; and
THAT the report include an independent appraisal of the current market value of
the Hydro Building.
CORRESPONDENCE SENT BY.
ACTION DEPT.: Leisure Services
INFO DEPT.: Financial Svcs,
CARRIED
—46—
SPECIAL GENERAL COMMITTEE
FEB. 15, 2007
O F F I C E MEMO
To: Mayor and Members of Council
From: Allan D. Downey, Director of Leisure Services
Subject: Community Use of Facilities
Date: Friday, June 16, 2006
On the June 20th, General Committee Agenda staff have prepared Reports LS06-023 and
LS06-024 regarding the disposition of the facilities within Library Square and the former
Hydro facility.
Each report considers the facilities in isolation or stand-alone units. Staff propose that
while these reports can be considered in isolation of other issues related to the use of
community facilities, the timing of a number of other outstanding issues in concert with
these reports merit a more global view of the future uses of community facilities.
As Council is aware staff have presented a number of reports regarding potential uses
and associated costs of the former Public Library and Seniors Centre. Staff Report LS06-
023 regarding the former Hydro facility also presents Council with a number of potential
uses, however detailed costing analysis will be presented upon the determination of the
proposed future of the facility.
The Department of Leisure Services at present is also in discussions with community
groups regarding space requirements fortheir organizations, the members of the Fitness
Club regarding proposed renovations and expansion, York Region Neighbourhood
Services regarding the Boys and Girls Club as well as future expansion consideration for
operations related functions within the Public Work's and Leisure Services Departments.
With all of these issues in simultaneous consideration, staff request that Council consider
the following option and request that staff report back to Council at the July 11tt' Council
meeting with estimated costs and timing considerations.
The existing Hydro building is presently constructed as an operations facility. With the
growing need for expansion of both Public Work's as well Park's operations we propose
the relocation of Park's operations to the Hydro facility and expansion of the Public Work's
operations into the space vacated by Park's.
Park's would occupy the yard, garage and rear office area of the facility, with the exception
of the warehouse area. That area would be used by the Carpenter, who would relocate
out of the Aurora Family Leisure Complex.
/2
—47-
-50—
SPECIAL GENERAL COMMITTEE — FEB. 15, 2007
Mayor and Members of Council Paget
Community Use of Facilities
Friday, June 16, 2006
The main office area, both the ground floor and the second floor would be converted into
an expanded fitness facility, relocated from the Aurora Family Leisure Complex. This
would address the need for future expansion and provide an opportunity to redesign a
fitness facility with membership input. The vacated fitness area could then be converted
into a Youth Centre and renovate the existing fitness area into a gymnasium as was
originally constructed in 1986. The associated office and cyclefit areas could be used for
youth programming. This location is central, provides additional opportunities for
swimming and skating, outdoor amenity space, available space fora skateboard park and
is located on a regular bus route and connected to a major trail system. The Town could
then consider a partnership with the York Region Neighbourhood Services and the Boys
and Girls Club of York Region to provide funding, programming and operational needs to
offset the cost of this renovation.
The former pre-school area and the baby sitting area. (no longer required with the
relocation of fitness) would be converted to much needed program space and community
rental space presently being provided at Library Square.
The facilities at Library Square could then be considered independently for demolition in
support of the Heritage Centre and Library or renovation as Council directed.
The vacated Carpenters space at the Aurora Family Leisure Complex could then be
renovated by the Aurora Figure Skating Club for coaches and storage space and
complete their relocation from the Aurora Community Centre #2 to their new home at the
Aurora Family Leisure Complex.
The following proposal requires further investigation and discussions, however staff
recommend that the proposal be seriously discussed. The proposal addresses a number
of outstanding issues with no new infrastructure constructed and cost avoidance related to
expansion needs and operational costs.
Staff provide this information to Council for their consideration and direction to staff.
Thank you,
Allan D. Dow
Director of Leisure Services.
ADD/ds
cc: John Rogers, C.A.O.
—48-
-51—
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