Loading...
AGENDA - General Committee - 20071120ERAL CO AGENDA NO, 07-46 ITTEE TUESBAY, NOVEMBER 20, 2007 7:00 PAN COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE 14/11 /07 AURORA TOWN OF A URORA GENERAL COMMITTEE MEETING AGENDA NO. 07-46 Tuesday, November 20, 2007 7:00 p.m. Council Chambers Councillor MacEachern in the Chair I DECLARATIONS OF PECUNIARY INTEREST H APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. 111 ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-42, October 20, 2007 pg. 1 RECOMMENDED: THAT the Special General Committee Meeting minutes 07-42 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 0746 Page 2 of 11 Tuesday, November 20, 2007 Vl DELEGATIONS None Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS X CLOSED SESSION ►0n XI ADJOURNMENT General Committee Meeting No. 07-46 Page 3 of 11 Tuesday, November 20, 2007 AGENDA ITEMS 1. General Committee Meeting Minutes 07743 pg. 6 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 Delegation (b) - Ms Rebecca Beaton Re: Special Events Sub -Committee RECOMMENDED: THAT General Committee provide direction on this matter. 2. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification pg. 8 (deferred from November 6, 2007 General Committee) (deferred from November 13, 2007 Council) RECOMMENDED: THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation and; THAT the Allocation Policy be revised to remove the word `Ranking" from the Criteria as indicated within Appendix 2. 3. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee pg. 19 (Tabled by Councillor Gaertner) (deferred from November 6, 2007 General Committee) (deferred from November 13, 2007 Council) RECOMMENDED: THAT Council provide direction on the following motion: WHEREAS a Secondary Dwelling Unit Ad Hoc Committee was formed in April, 2005 to address issues related to regulation and safety concerns pertaining to secondary dwelling units in homes within the Town of Aurora; and WHEREAS the Secondary Dwelling Unit Ad Hoc Committee was dissolved in April 2006; and General Committee Meeting No. 07-46 Tuesday, November 20, 2007 Page 4 of 11 WHEREAS upon the dissolving of the Secondary Dwelling Unit Ad Hoc Committee, Council also referred the issue of completing the mandated study tasks outlined in the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005 to the 2006-2010 term of Council; and WHEREAS in October, 2007, the Region of York has circulated a new report regarding the status of second suite policies in York Region to all Regional municipalities for review and input: THEREFORE BE IT RESOLVED THAT a Secondary Dwelling Unit Ad Hoc Committee be reinstated in 2007; and THAT the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005, be reviewed by Council for revision or updating if necessary, and that they be used by the new Ad Hoc Committee; and THAT staff be authorized to begin the advertising process to recruit membership for the Secondary Dwelling Unit Ad Hoc Committee. 4. HAC07-06 — Heritage Advisory Committee Meeting Minutes pg. 39 October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands (deferred from November 6, 2007 General Committee) (deferred from November 13, 2007 Council) RECOMMENDED: THAT General Committee provide direction on this matter. Memorandum from the Director of Corporate Services pg. 42 Re: 2008 Meeting Calendar (deferred from November 13, 2007 Council) RECOMMENDED: THAT the 2008 Meeting Calendar be adopted. General Committee Meeting No. 07-46 Page 5 of 11 Tuesday, November 20, 2007 6. Resolution from York Region pg. 56 Re: Children and Smoke -Free Cars (deferred from November 13, 2007 Council) RECOMMENDED: THAT the resolution from York Region regarding Children and Smoke -free cars be received and endorsed by Council. 7. Correspondence from York Region pg. 59 Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 (deferred from November 13, 2007 Council) RECOMMENDED: THAT the correspondence from York Region regarding the speed limit on St. John's Sideroad between Industrial Parkway and Yonge Street be received for information. 8. FS07-049 — Third Quarter Operating Report pg. 62 (deferred from November 13, 2007 Council) RECOMMENDED: THAT report FS07-049 be received; and THAT Council approve the budget adjustment as detailed on Attachment #2 to report FS07-049; and THAT; in accordance with the Municipal Act Section 290 (1), for the purpose of the 2008 budget it will include a surplus amount of $400,000; and THAT the 2008 budget include a transfer to the Allowance for Bad Debt Account of $400,000. 9. GA07-03 —Graffiti Abatement Ad Hoc Committee Meeting Minutes pg. 102 October 25, 2007 RECOMMENDED: THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the October 25, 2007 meeting be received and the recommendations contained therein be adopted. General Committee Meeting No. 07-46 Page 6 of 11 Tuesday, November 20, 2007 10. EAC07-08 — Environmental Advisory Committee Meeting Minutes pg. 109 November 1, 2007 RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the November 1, 2007 meeting be received and the recommendations contained therein be adopted. 11. EDAC07-08 —Economic Development Advisory Committee Meeting pg. 119 Minutes - November 8, 2007 RECOMMENDED: THAT the Economic Development Advisory Committee Meeting minutes from the November 8, 2007 meeting be received and the recommendations contained therein be adopted. 12. Central York Fire Services - Joint Council Committee Meeting pg. 126 Minutes — October 16, 2007 RECOMMENDED: THAT the Central York Fire Services — Joint Council Committee Meeting minutes of October 16, 2007 be received for information. 13. Central York Fire Services - Joint Council Committee Meeting pg. 132 Minutes — June 5, 2007 RECOMMENDED: THAT the Central York Fire Services — Joint Council Committee Meeting minutes of June 5, 2007 be received for information; and THAT the request for funding of $100 for Ontario 9-1-1 be approved. 14. Correspondence from the Ontario 9-1-1 Advisory Board pg. 138 RECOMMENDED: THAT General Committee provide direction on this matter. General Committee Meeting No. 07-46 Tuesday, November 20, 2007 Page 7 of 11 15. PL07-137 — Zoning By-law Amendment MI Developments Inc. Part of Lot 21, Concession 2, EYS File: D14-03-06 RECOMMENDED: pg.143 THAT a total of 134 units of sewage and water capacity be allocated to the MI Developments Inc. lands located on Part of Lot 21, Concession 2, East of Yonge Street; and THAT Council enact Implementing Zoning By-law 4944-07.D. 16. PW07-041 — Development of Streetlight Master Plan in the Town pg. 157 Of Aurora — Cost Increase RECOMMENDED: THAT additional funds, in the amount of $27,150 (exclusive of GST), be allocated from the Municipal Capital Reserve for the completion of the Streetlight Master Plan for the Town of Aurora. 17. PW07-042 — Acceptance of Municipal Services — Prato Estates pg. 160 Phase I & II — Registered Plan 65M-3658 & 65M-3659 RECOMMENDED: THAT Council accept the municipal services contained within Registered Plan 65M-3658 being Phase I of the Prato Estates Subdivision & Registered Plan 65M-3659 being Phase II of Prato Estates Subdivision; and THAT Council enact By-law 4961-07.D for the assumption of the subject municipal services; and THAT the Director of Public Works be authorized to issue a Certificate of Acceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; and THAT the Treasurer be directed to reduce the municipal servicing securities held in relation to the Prato Estates Subdivision Phase I & II to $61,300; and THAT notice to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town. General Committee Meeting No. 07-46 Page 8 of 11 Tuesday, November 20, 2007 18. PW07-043 — Acceptance of Municipal Services — Vintage pg. 165 (Falconwood Residential) Registered Plan 65M-3712 RECOMMENDED: THAT Council accept the municipal services contained within Registered Plan 65M-3712 being the Vintage (Falconwood Residential) Subdivision; and THAT Council enact By-law 4962-07.D for the assumption of the subject municipal services; and THAT the Director of Public Works be authorized to issue a Certificate of Acceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; and THAT the Treasurer be directed to release the municipal servicing securities held in relation to the Vintage Subdivision. 19. PW07-044— New Lead Sampling Requirements RECOMMENDED: pg. 170 THAT report PW07-044 — New Lead Sampling Requirements, be received for information. 20. BA07-008 — Model Home Policy and Agreement RECOMMENDED: pg. 175 THAT Council authorize revisions to the existing Model Home Policy and Precedent Agreement; and THAT Council authorize the Chief Building Official under the Building Code Act to execute Model Home Agreements between the Town of Aurora and the owners of the subject lands based on the criteria outlined in the policy being met. General Committee Meeting No. 07-46 Page 9 of 11 Tuesday, November 20, 2007 21. BA07-009 — Request for Sign Variance — 15-135 First Commerce pg. 188 Drive, Whitwell Developments Limited RECOMMENDED: THAT Council approve the request for sign variance to allow a ground sign for Whitwell Developments Ltd. having a sign area of 26 square metres and sign width of 5.1 metres whereas the sign by-law requires a maximum sign area of 18 square metres and a maximum width of 4.9 metres. 22. CS07-039 — By-law Services Vehicle Replacement pg. 196 RECOMMENDED: THAT Council authorize the allocation of $23, 004 from the Corporate Services Department Reserve Account for the purchase of a mid -size pick-up truck for By-law Services. 23. CS07-044 — Corporate Insurance Renewal pg. 199 RECOMMENDED: THAT the insurance and risk management proposal submitted by BFL Canada in the amount of $264,054 (taxes included) be approved; and THAT the Town of Aurora's Corporate Insurance Policies be renewed with BFL Canada for 3 years with annual renewal periods. 24. FS07-050 — Financial Services New Policy and Procedure - pg. 205 Unclaimed Deposits RECOMMENDED: THAT the report "Financial Services New Policy and Procedure - Unclaimed Deposits" be adopted; and THAT Financial Services be authorized to begin the process defined in the new policy and procedure; and THAT approximately $264,000 in unclaimed deposits be transferred to the Working Fund Reserve. General Committee Meeting No. 07-46 Tuesday, November 20, 2007 Page 10 of 11 25. ADM07-013 — Amendments to the Municipal Act, 2001 pg. 209 Accountability and Transparency Policy RECOMMENDED: THAT Council receive this report respecting the adoption of a municipal accountability and transparency policy for information; and THAT Council adopt the attached Accountability and Transparency Policy in accordance with section 270(1)5 of the Municipal Act, 2001, as amended. 26. PW07-039 — Implementation of Municipal Drinking Water pg. 214 Licensing Program and Drinking Water Quality Management Standard RECOMMENDED: THAT Council receive report PW07-039 (Implementation of Municipal Drinking Water Licensing Program and Drinking Water Quality Management Standard) for information; and THAT Council direct staff to continue to work to meet the requirements of the new Municipal Drinking Water Licensing Program and to report further to Council upon completion of the Operational Plan to seek Council's endorsement of same: and THAT Council, as the owner of the Town's drinking water system, endorse and confirm the commitment to create and fully implement an Operational Plan, that meets the requirements of the Drinking Water Quality Management Standard, for the maintenance and operation of the Town's drinking water system, as required to satisfy element 3 of the Operational Plan: and THAT Council endorse and confirm the roles, responsibilities and authorities for the various parties responsible for the operation of the Town's drinking water system, as set out in Section 4 of report PW07-039 and as required to satisfy element 9 of the Operational Plan. GENERAL COMMITTEE - NOVEMBER 20,- 07 AumoxA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-42 Council Chambers Aurora Town Hall Saturday, October 20, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at 10:17 a.m.), Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh (left at 1:07 p.m.), McRoberts (arrived at 9:34 a.m.) and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Manager of Operations Services, Capital Asset Management Co-ordinator and Administrative Co-ordinator/Deputy Clerk Mayor Morris called the meeting to order at 9:21 a.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved: CARRIED 111 DELEGATIONS a) Ms Donna Coker Re: 2008 Capital Budget — Playground Replacement at Seston Park Ms Donna Coker and Ms Rishma Mirshahi addressed the committee regarding the condition of Seston Park and requested that the refurbishing of the park, which was deferred from the 2007 Capital Budget, be included in the 2008 Capital Budget and the work be completed early in 2008 so the residents of the area could utilize the park. Ms Coker provided the committee with a petition from the residents of the area requesting that the playground equipment and sand be replaced at Seston Park. -1- GENERAL C!QMM4lW5ffal-Go(¢&1,t6M@EE in¢99.01M. 7 Page 2of5 Saturday, October 20, 2007 General Committee recommends: THAT the comments of the delegate be received and referred to Capital Project 73066 — Seston Park Playground Replacement — page 15. 16T--" 01At• b) Mr. John Gutteridge, Director of Financial Services/Treasurer Re: 2008 Capital Budget Mr. John Gutteridge provided the committee with an overview of how the Draft 2008 Capital Budget was derived and the format of the material. Mr. Gutteridge also advised what the required tax levy amount would be if all of the proposed capital projects be approve. Mr. Gutteridge further advised that 50 of the 82 approved capital projects for 2008 have yet to commence. Councillor McRoberts arrived at 9:34 a.m. General Committee recommends: THAT staff provide a list of the 2007 capital projects that have not commenced to date, by projects, by department and dollar amount be reflected so Council can see a percentage of outstanding projects, as soon as possible. CARRIED IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Draft 2008 Capital Budget Capital Project 43031 — Building A Expansion — 9 Scanlon Court— aE ale 6 General Committee recommends: THAT Leisure Services and Public Works staff provide a joint report which includes the following: • a sketch of the existing and proposed operations • cost of retrofitting the existing buildings without the relocation the parks operations • cost of retrofitting the existing building if the parks operations are relocated • cost of relocating the parks operations including potential retrofitting of other Town facilities or the purchase of additional lands for municipal purposes • cost of purchasing any lands to address the needs of the parks operations; and provide an analysis of how each scenario would impact the Draft 2008 Capital Budget Councillor Buck arrived at 10:17 a.m. CARRIED -2- GENERAL GWM4]WH( al-Eo(4$VEMBE(:ingep.02-®1)] Page 3of5 Saturday, October 20, 2007 Capital Project 34125 — 2008 Salt Dome — page 12 The Director of Financial Services/Treasurer was requested investigate alternate sources funding for this project. CARRIED Capital Project 73086 — Henderson Drive Fencing — page 16 General Committee recommends: THAT staff provide a report regarding Capital Project 73086 to the next capital budget meeting. CARRIED Capital Protect 73089 — Lambert Willson Park Pathway Paving — pa9e 24 Staff was requested to provide a sketch of the proposed pathway replacement locations General Committee recommends: THAT staff provide an additional capital budget project to improve accessibility from the parking lot at the Aurora Leisure Complex to Lambert Willson Park. CARRIED Capital Project 42039— Retrofit SWM Facilities SW-2/SW-3 and C-1 (2008) - page 25 General Committee recommends: THAT staff provide a report regarding water source of Salamander Pond and take into consideration the comments of the General Committee including the possibility of dredging Salamander Pond and the impact of the storm detention pond and water flow into Salamander Pond; and THAT the existing storm water management pond signage at Salamander Pond be removed. CARRIED Capital Protect 14022 Office Redesign — First — paae 38 General Committee recommends: THAT Capital Project 14022 Office Redesign be considered as part of the overall project of the future uses of the former hydro building at a future Special General Committee meeting. CARRIED -3- GENERAL M1AM4]'Mfi(Eal-eoMo�VEM® in20q.o2-1U7 Page 4of5 Saturday, October 20, 2007 General Committee recommends: THAT staff bring forward a capital budget project for consultant services to evaluate space utilization at Town Hall; and THAT the current funding provided in the 2007 capital budget be included in the proposed budget. CARRIED The committee recessed at 12:36 p.m. The committee reconvened at 12:58 p.m. Councillor Marsh left the meeting at 1:07 p.m. Capital Proiect 73062 — Stewart Burnett Park Plavground Structure — pane 40 General Committee recommends: THAT the Director of Planning & Development and the Town Solicitor prepare a report regarding the implications of using the 2C lands prior to the development of the Secondary Plan; and THAT the Director of Leisure Services provide a report regarding the net operating cost and participation of the preschool program. CARRIED Capital Project 73074 — Wellington Street East Urban Design Features/Landscaping — page 41 General Committee recommends: THAT report PL00-129 - Urban Design Guidelines Bayview Northeast Area 2B - Cochrane Brook Planning & Urban Design be circulated to the members of Council CARRIED The committee requested that maps and/or drawings be provided with potential capital budget projects when available Capital Proiect Town Hall Phase 3 Repaving of Parking Lot — page 49 General Committee recommends: THAT staff provide a report that has a breakdown of the critical points of the parking lot repairs. P%10 i it421 Capital Project 73092 — East Holland River Restoration — page 54 General Committee recommends: THAT the explanations/highlights be amended by removing the word "endorsed" and replaced with the words "approved in principle". CARRIED —4— GENERAL CON41WEreal-EoN$X*MBE(Ring@p.02-®;)7 Saturday, October 20, 2007 Page 5 of 5 Capital Proiect 72079 — Aurora Heritage Centre — 22 Church St. Grant Items — nape 58 General Committee recommends: THAT staff provide a breakdown of the costs for the HVAC system and other components of this project. CARRIED Capital Project 72027 — Petch House Renovation/Relocation — Page 80 General Committee recommends: THAT a report be proved that includes details of the additional costs to make the Fetch House habitable and usable; and THAT the report PL07-098 presented to the Heritage Advisory Committee regarding the Fetch House be provided to all members of Council. CARRIED Capital Proiect 43033 — 4 Mobile Digital Message Boards — page 82 General Committee recommends: THAT staff provide a cost summary of the rental of mobile signs. CARRIED General Committee recommends: THAT the Draft 2008 Capital Budget be received for information. CARRIED V ADJOURNMENT General Committee recommends: THAT the meeting adjourn at 4:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-42 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER 13, 2007. PHYLLIS M. MORRIS, MAYOR BOB PAN/ZZA, TOWN CLERK —5— GENERAL COMMITTEE — NOVEMBER 20, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the remaining items for consideration be deferred to the General Committee Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes —October 18, 2007 Delegation b) Ms Rebecca Beaton, Special Events Sub -Committee 4. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. HAC07-06 —Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar 15. Resolution from York Region Re: Children and Smoke -Free Cars 16, Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 CARRIED GENERAL COMMITTEE — NOVEMBER 20, 2007 AumoI2A EXTRACT FROM LEISURE SERVICES ADVISORY COMMITTEE MEETING OF OCTOBER 18, 2007 DELEGATIONS (b) Ms Rebecca Beaton Special Events Sub -Committee Ms Rebecca Beaton made a delegation and submitted comments regarding the Special Events Sub -Committee. Moved by Carol Walthers Seconded by Judy Norwell THAT the delegation and comments submitted by Ms Rebecca Beaton be received; and THAT the comments and accompanying letter of Ms Rebecca Beaton be circulated to all members of Council; and THAT the members of the Special Events Sub -Committee be thanked by the LSAC Committee for their contributions to the committee; and THAT the names and addresses of all members of the Special Events Committee be made available to the Mayor's office. —7— GENERAL COMMITTEE — NOVEMBER 20,. 2007 Wwwo —4 am EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the remaining items for consideration be deferred to the General Committee Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes - October 18, 2007 Delegation b) Ms Rebecca Beaton, Special Events Sub -Committee --�;P 4. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. . HAC07-06 —Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar 15. Resolution from York Region Re: Children and Smoke -Free Cars 16. Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 200T CARRIED GENERAL COMMITTEE— NOVEMBER 20, 2007 AunoxA EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 10. PL07-135 —.Servicing Allocation Matrix — Criteria 1 Clarification General Committee recommends; THAT this matter be deferred to the November 13, 2007 Council meeting. CARRIED :fNL GENERAL COMMITTEE - NOVEMBER 20, 2007 AURTOWN OF AURORA GENERAL COMMITTEE REPORT No. PL07-135 SUBJECT: Servicing Allocation Matrix— Criteria 1 clarification FROM: Sue Seibert, Director of Planning and Development Services DATE: November 6, 2007 RECOMMENDATIONS THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation and; That the Allocation Policy be revised to removed the word "Ranking" from the Criteria as indicated within Appendix 2. BACKGROUND At the General Committee meeting of October 2, 2007, the committee requested clarification on the implementation of "Criteria 1 — Front Ending" as it relates to the ranking of applications. The allocation of services to individual development applications is granted by Council based on capacity numbers provided by the Region of York. At the November22, 2005-Council meeting, By-law4721-05.0, dealing with the adequacy of services for new development, was enacted by Council. Subsequently on January 17, 2006 Council adopted the servicing allocation policy and directed staff to prepare an allocation matrix to prioritize development applications suitable for servicing allocation. All development applications are to be ranked based on the following criteria:. 1. Council shall give l5ribrity to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ranking 3 — Applications are given from 0-3 points with 3 points being the highest score). 2. Council will give priority to developments that restore, protect and enhance Natural Heritage Features .in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Ranking 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the Ranking to 3 (Applications are given from 0-3 points with 3 points being the highest score). 3. Council will give priority to projects lAat currently can be serviced, with minimal GENERAL COMMITTEE — NOVEMBER 20, 2007 November 6, 2007 .2. Report No. PL07-135 or no municipal investment in infrastructure required. (Ranking 3 - Applications are given from 0-3 points with 3 points being the highest score). 4. Council will give priority to projects that further the Town's economic development objectives (Ranking 2 -Applications are given from 0-2 points with 2 points being the highest score). Applications that represent a logical expansion of the community are favoured. (Ranking 2 - Applications are given from 0-2 points with 2 points being the highest score) 6. Applications that have satisfactorily addressed all department and agency comments will receive a Ranking of 3. Applications that have not addressed all comments will receive a Ranking of 1 or 2 dependant on status (Ranking 3 - Applications are given from 0-3 points with 3 points being the highest score). 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (Ranking 3 -Applications are given from 0-3 points with 3 points being the highest score) The allocation policy may also be revised by Council at any time to take into consideration other incentives such as affordability or energy efficiency. COMMENTS At the General Committee meeting of October 2, 2007, the committee requested clarification on the implementation of "Criteria 1 - Front Ending". Criteria 1 is as follows: 1. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ranking 3 - Applications are given from 0-3 points with 3 points being the highest score). The history of Criteria 1 dates back to front ending agreements completed in 2000 with certain developers that enabled the sewer and water works to be extended to the employment lands at Leslie Street and Wellington Road. In May of 2000 Council supported "Principals for Determining Servicing Allocation" and one of the principals was Priority to Front Enders. This was described as follows: • Priority to Front Enders: Four residential developers agreed to front end the cost of providing the water main within the Wellington Street East right of way as a means of ensuring that servicing of employment lands near highway 404 can be expedited. Initially, each was allocated —11— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 6, 2007 -3- Report No. PL07-135 250 units of residential development (Subsequently, some additional allocation was granted as described below). Given that they represent the most viable residential development applications under consideration at the present time, staff suggest that they continue to receive priority. The original agreement and allocation commitment provided for 1000 units to be allocated to the 2B developments. The original 2B developers that front ended the services were as follows: 1. St. John's Development Corp, (250 units) 2. 761M Ontario Ltd (Prato), (250 units) 3. MI Developments (Sold to Preserve Homes), (250 units) '4. Hallgrove and Whitwell and Bayview Wellington North Inc., (250 Units) also front ended the services. In 2001 Minto Developments Inc. entered into the agreement and the Region and Town provided an additional 250 units of allocation to Minto as part of the new agreement. The revised agreement also provided an extra 32 units of allocation to Bayview Wellington North for a total of 1282 units available for the developers that front ended services. On April 24, 2001 Council endorsed Planning Report PLO1-033—Servicing Allocation. This report indicated that the Region had increased the servicing allocation for Aurora from 47,000 persons to 52,000 persons and as part of this increase the following total allocation was provided to the 2B developers. St. John's Development Cor 300 761933 Ontario Ltd Prato 350 Preserve Homes 400 Spring/Minto 250 Total 2B 1300 In January 2005 Council approved a new servicing allocation policy and also as part of this a matrix was prepared to evaluate development applications. Criteria 1 permits an application to receive 0-3 points (other less important criteria only permit 0-2 points). Based ©rl this criteria the final phases of the original 2B developers over the 1300 units were all given 3 points based on front ending agreements. It should be noted that there has been some concern expressed pertaining to the Criteria ranking and the ranking of Developments for allocation purposes. To avoid further confusion it is suggested that the word "Ranking" be removed from each Criteria. Thus Criteria 1 would read (See Appendix 2 - suggested allocation policy revisions). The suggested rewording of the policy 1 is. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which —12— GENERAL COMMITTEE _ NOVEMBER 20, 2007 November 6, 2007 .4. Report No. PL07-135 Council has prioritized (For example key employment areas). (Rankiflg-3 - Applications are given from 0-3 points with 3 points being the highest score). Based on the approved policy all additional applications are given from 0 — 3 points based on the services that they front end. This criteria is, being applied to all current and future - development applications to encourage front ending of services to support priority projects. For instance the Claretree application was given 2 points for Criteria 1 as the applicant front ended essential services in 200.4 such as The East Holland Sewer Trunk, Bayview Avenue Widening and the Aurora Equalization Tank. These services are all required to permit the final phases of the 2B lands and other lands in Aurora. Although these facilities do not extend to the employment lands the Equalization Tank directly benefits the development of the employment lands and therefore the front ending of these services was given 2 points of -the possible 3. Uodated October 2, 2007 Matrix results Name File # Units Ranking Remaining Capacity 212 Claretree D12-03-06 98 1 114 Polsinelli D12-01-01 56 2 58 Cook D07-02-06 22 2 36 Perwick D14-16-05 1 184 3 -148 The attached. Matrix (Appendix 1) adds all the points for a given application, based on the seven criteria and the application with the highest score is Ranked as number one priority for the allocation of services. OPTIONS As noted above new applications are being rated based on a 0-3 scale for front ending. essential services to service lands that Council has prioritised. Should Council wish to revise the allocation policy to provide exact requirements to be met pertaining to front ending then staff will enact such changes. It should however be noted that these changes will not impact the current matrix as all the top three applications will still have available allocation. Y, FINANCIAL IMPLICATIONS The policy and by-law are tools for Council's use in planning for growth. Financial. projections are based on approximately 400 building permits being issued each year.• While it is difficult to ensure that this will happen in individual years, over a several year period this should be achievable based on the current allocation granted to the Town. LINK TO STRATEGIC PLAN The Strategic Plan has objectives of well planned growth. Careful consideration of the allocation of servicing capacity will help achieve this. —13— GENERAL COMMITTEE— NOVEMBER 20, 2007 November 6, 2007 - 5 - Report No. PL07-135 '.%I61wwluPv Staff have prepared a Matrix to be used by Council in determining which applications shall be considered for allocation (Appendix 1). The applications with the highest rankings (points) will be prioritized for allocation. Actual allocation will not occur until Council approval of the application, at the appropriate trigger date, as set out within the allocation policy. Staff also suggests that the allocation policy be slightly revised to remove the word "Ranking" from each criteria and add a note pertaining to points as shown on Appendix 2. Should Council wish to provide detailed requirements pertaining to front ending -Criteria 1 then staff will revise the matrix accordingly. It should, however, be noted that these changes will not impact the current matrix as all the top three applications will still have available allocation. ATTACHMENTS Appendix 1 —Application Matrix (including clarification). Appendix 2 — Revised allocation policy (clarification). PRE -SUBMISSION REVIEW Management Team Meeting —'October 24, 2007 Prepared by: Jim Kyle, Manager of Policy Planning Extension 4345 Vue Sei rt, MOP, RPP John S. Rogers ector of Planning and Development Se ces C.A.O —14— GENERAL COMMITTEE - NOVEMBER 20, 2007 y o a f" �yry JY WnortrortNcnN�.+ Z W OOOI �N 00f0 N 0 U � oa iz° 0 0 O1° c � o= v ow d L N j yrny � N ZO J � m�'u�'uccrtNNro ro a 0 0 n' E 9' O rG Z Z E W N�NON�-NO � �o rn o m M m N 00 Z 4v O C N .N oa a N > o z N tV ON NO � S}`1N N o N 4 c N DU Yz y {y o O N o a z °3 in d mthN ddddod Nt7m .N.. —NmvwmY N a tm N w w m w to C iLL Z 7 0 0 0 'C U '`O-' U U 'C 0 C U C U Q F- mC ¢ 9 m n 3 > p y o ii pe ° "m . N ttS ° .L cZ1 V q-L'a 3 E1II �Y ! X q ° n n m m a p 3a eQt 9 c a ag E E S a r% 2 9 a`m E3.�qq a 0 n; CCU m a ?I°0 'm ayn 4 a m > 6 p nOE c c N2-$ m aEc 9t3m' 0C, Oa 5 I CgC C ° C°Y.2 z Qw EaS9 m � n >9 w E a a 2oj-p� �i w aj > E jNLL 6m W m nx'e E°c u E m w Ez: fig2� ,E tom °0Ha n mwEE a E am me En a2N� 33m a EnOn C wm9' p pap`aiqq FL_ 3Q q��T C � oc `m ou°iw r a�3a� w�c yr �Wa m v Ea°3 i�r21 c omm=�m'em���m gal r'cg cy9s E��a.a.c�giq cp a O'a�gCL'C papa Ea .a°a N.YYyy rnm)p;$jGLpn a.wc .wrnrn e-vccMw U m'3�3rn m na a l 0 o'3 n'0Eia3 IU 2UanU., -15- GENERAL COMMITTEE — NOVEMBER 20, 2007 Revised November 6, 2007 Appendix 2 Policy for the Allocation of Servicing Capacity All development that will have the effect of creating new or additional residential dwelling units within the Town of Aurora and is subject to By-law 4721-05.D shall be governed by this policy. Servicing Allocation Policy A) In this by Policy i) "Servicing Capacity" means water and wastewater capacity within the York Durham Servicing System as distributed by the Region of York and allocated by the Town of Aurora. B) No residential development will be given final approval pursuant to the provisions of the Planning Act except in accordance with this policy. C) Non residential development shall not require the specific allocation of sevicing capacity but shall in all other respects be subject to the Town's policies, by-laws. and conditions of approval pursuant to the provisions of the Planning Act with respect to servicing availability. This does not preclude the need to ensure that there is adequate capacity within the Town's distribution system. D) Council will be solely responsible for the allocation of servicing capacity to developments. Developers groups may request that such capacity is assigned to a property be transferred but the discretion to provide for any such transfer shall Pest with Council E) Applications that are incomplete (incomplete under the terms of the Planning Act or incomplete based on studies required by the Town as listed within the application review letter to the applicant) will not be considered for allocation. F) Applications for which'a "file closure" letter has been sent will on the date set out within th4 letter lose their allocation unless the closure date is extended by staff. G) Should several applications obtain equal rankings, Council may authorize Staff to prorate the available allocation among the applications. In addition, in appropriate situations distribution may be made on a pro -rated basis. H) Upon completion of the ranking matrix, Staff, based on total available allocation, will determine a "cut-off' point to determine applications that —16— GENERAL COMMITTEE — NOVEMBER 20, 2007 can proceed and those that are not suitable to be considered for allocation. Applications that are not considered suitable for allocation consideration must wait until additional allocation is available or until a recommended or allocated application "loses" its allocation. . I) Applications within the "2C — Northeast Aurora Planning Area" will not be granted allocation or be included within the ranking matrix until such time as a phasing strategy is approved by Council as part of the Secondary Planning process for the "2C" lands. Priority Criteria t�aaiFin The allocation of servicing capacity shall be based on the following: 1. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (°ankiRg 3— Applications are given from 0-3 points with 3 points being the highest score). 2. Council will give priority to developments that restore, protect and enhance Natural Heritage Features in keeping with Official' Plan and Provincial policies pertaining.. to environmental protection. (Applications are given from 0-2 points with 2 points being the highest score). (Ra king 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the points to 3.Raakiag to 3 3. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. (Ranking 3-- Applications are given from 0-3 points with 3 points being the highest score). 4. Council will give priority to projects that further the Town's economic development objectives (R^, Rg 2 Applications are given from 0-2 points with 2.,p6i6ts being the highest score). r. 5. Applications that represent a logical expansion of the community are favoured. (Ranking 2 Applications are given from 0-2 points with 2 points being the highest score) 6. Applications that have .satisfactorily addressed all department and agency comments will receive a Reef 3 points. Applications that have not addressed all comments will receive a —Ranking 9 1 or 2 points dependant on status (R^ ). —17— GENERAL COMMITTEE — NOVEMBER 20, 2007 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (Ranking 3 Applications are given from 0-3 points with 3 points being the highest score) .Council will retain a proportion of the allocation to ensure important projects can proceed. The 200 units reserved for Historic Core infill reflects this criteria. Such developments must comply with the Town's Urban Design and heritage preservation objectives. (Currently applications under consideration would utilize all of this capacity). All development applications that meet the criteria must use capacity within a reasonable timeframe in the application approvals chart below. Failure to use the capacity within this timeframe will result in the loss of the allocation. In addition the servicing allocation status list will be reviewed at least annually. Application Type Council Allocation Tri er Deadline for use Allowable Timeframe Plan of Subdivision Draft Approval Registration 2 ears" Plan of Condominium Draft approval Permit issuance 12 months - Site Plan Execution of the a reement Permit Issuance 18 months Consent Committee Decision I Permit issuance 18 months * In addition the registered agreement shall contain a clause indicating a date for which allocation is removed should permits not be issued. In addition it is anticipated that larger subdivisions will phased and in this case the conditions of draft plan approval shall require a phasing strategy which must be adhered to in order to retain allocation for future phases. Updates to the Official Plan Policies, Provincial Policies and other regulatory policies may have the impact of changing the ranking of the allocation or adding new priorities. These shall be incorporated into the annual review of the allocation status list and this policy shall be revised accordingly. The allocation criteria will be used to evaluate applications and based on this evaluation a preliminary allocation chart will be prepared. Actual allocation will however be subject to Council approval of the application at the appropriate trigger date as set out in the above chart. S:\Planning\000 General\servicing allocation\Servicing Allocation crieria Schedule A - Revised November 6, 2007 .doc I" GENERAL COMMITTEE — NOVEMBER 20, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the remaining items for consideration be deferred to the General Committee Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 Delegation b) Ms Rebecca Beaton, Special Events Sub -Committee 4. PL07-135 — Servicing Allocation Matrix —Criteria 1 Clarification ®®> 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. HAC07-06 —Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003'Leslie Street — Lebovic Lands 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar 15. Resolution from York Region Re: Children and Smoke -Free Cars 16. Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 _:: —19— GENERAL COMMITTEE - NOVEMBER 20, 2007 up.,®RA EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 14. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee (Tabled by Councillor Gaertner) General Committee recommends: THAT this matter be deferred to the November 13, 2007 Council meeting. CARRIED -20- GENERAL COMMITTEE — NOVEMBER'20, 2007 Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee in 2007 RECOMMENDED: WHEREAS a Secondary Dwelling Unit Ad Hoc Committee was formed in April, 2005 to address issues related to regulation and safety concerns pertaining .'to secondary dwelling units in homes within the Town of Aurora; and WHEREAS the Secondary Dwelling Unit Ad Hoc Committee was dissolved in April .2006; and WHEREAS upon the dissolving of the Secondary Dwelling Unit Ad Hoc Committee, Council also referred the issue of completing the mandated study tasks outlined in the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005 to the 2006-2010 term of Council; and WHEREAS in October, 2007, the Region of York has circulated a new report regarding the status of second suite policies in York Region to all Regional municipalities for review and input: THEREFORE BE IT RESOLVED THAT a Secondary Dwelling Unit Ad Hoc Committee be reinstated in 2007; and THAT the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005, be reviewed by Council for revision or updating if necessary, and that they be used by the new Ad Hoc Committee; and THAT staff be authorized to begin the advertising process to recruit membership for the Secondary Dwelling Unit Ad Hoc Committee. r•' —21— GENERAL COMMITTEE — NOVEMBER 20, 2007 Aug®RA EXTRACT FROM GENERAL COMMITTEE MEETING NO. 06-07 HELD ON TUESDAY, APRIL 4, 2006 & ADOPTED AT COUNCIL MEETING NO. 06-12, APRIL 11, 2006 VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. BA06-006— Secondary Dwelling Unit Task Force - Interim Report General Committee recommends: THAT the Secondary Dwelling Unit Task Force be dissolved; and THAT the issue of completing the mandated study tasks outlined in the Terms of Reference endorsed by Council on June 14fh, 2005 be referred to the 2007 to 2010 term of Council. CARRIED CORRESPONDENCE SENT BY: Clerk's Office ACTION DEPT.: Building, INFO DEPT.: - Legal, C, rporate Svs.; M. Francis —22— GENERAL COMMITTEE - NOVEMBER 20, 2007 TOWN OF AURORA GENERAL COMMITTEE REPORT No. BA06-006 S) JBJ ECT: Secondary Dwelling Unit Task Force - Interim Report FROM: Techa van Leeuwen, Director of Bull inng Ad it jpQt gIJROfiA 7 DATE: \Aril 4 2006 CLERK'S DEPAI TMENT p — Staff Report Dleposltlori RECOMMENDATIONS (i/f Amended ( ) Rdeffed A , Date Q�;� hltalnVage "4`9-3 �roat THAT Council provide direction with respect continuation-af'the Secondary Dwelling Unit Task Force given the task force will be unable to complete the mandated study tasks outlined in the Terms of Reference endorsed by Council on June 14"', 2005 in the time allotted. BACKGROUND At the'Council meeting of February 24th, 2004 Council recommended a Secondary Dwelling Units Task Force be established to examine local issues, review as -of -right bylaws from various municipalities within the GTA and make recommendations to Council. Further, Council directed staff to report back with next steps in the process. The Secondary Dwelling Unit (SDU) task force was established through advertising in the local paper requesting the participation of interested parties. The membership is comprised of Councillor Buck as Chair, Councillor Wallace and seven Aurora residents. At the first SDU task force.meeting, the Director of Building Administration presented a draft Terms of Reference which the task force endorsed with minor amendments. The Terms of Reference - attachment #1, was then presented and endorsed by Council at its meeting of June 14th, 2005. The Terms of Reference specifically outlines the study tasks and includes an appendix identifying meeting dates and topics to be discussed. -23- GENERAL COMMITTEE — NOVEMBER 20, 2007 April 4, 2006 - 2 - Report No. BA06-006 COMMENTS The task force met for the first time on May 19, 2005 and accepted the tasks outlined in the Terms of Reference. It was anticipated at that time the duties of the Task Force would take approximately twelve to eighteen months based on the meeting dates and topics as outlined in Appendix 1 of the Terms of Reference. Throughout the project�it was agreed the task force would periodically review the Terms of Reference to include further topics for consideration and additional public meetings and workshops as necessary. To date the task force has met a total of four times. Outlined below is a summary of meeting dates, topics discussed and outcome. May 19th, 2005 — Terms of Reference • Councillor Evelyn Buck was appointed as the Chair for the Secondary Dwelling Unit Task Force • Terms of Reference endorsed by Task Force September 15th 2005 —Taxes and financial impacts including Development Charges • Presentation on Taxes and Financial Impacts from Paul Dillman, Deputy Treasurer, received as information. October 20th. 2005 — Ontario Fire Code Leo Grellette, former Director of Building Administration, provided an overview of section 9.8 of the Ontario Fire Code which sets out minimum requirements for fire safety within secondary dwelling units. February 23'd. 2006 — Recap and review of Terms of Reference • The task forceyreviewed the Terms of Reference and determined there is insufficient time to complete the project considering it is currently six months behind schedule, the break for summer vacation and the upcoming municipal election in the fall. The project is currently six months behind schedule mainly due to the vacancy of the position of Director of Building Administration who is responsible for overseeing the functions of the SDU task force and reporting to Council on its progress and outcomes. During the recruitment process the SDU task force was on hiatus and consequently is now. several months behind scheduled target dates for task completion. —24— GENERAL COMMITTEE - NOVEMBER 20, 2007 April 4, 2006 - 3 - Report No. BA06-006 Tasks that remain outstanding include Planning matters such as zoning, official plan policies and parking requirements, Bylaw issues, a minimum of three public meetings, a workshop for Council; Senior staff and committee members and the development of policies and regulations. Further concern was raised about the committee membership. On February20"', an e-mail was received advising the Chair that one of the resident members was unable to fulfil her commitment as a committee member. Other members have not consistently attended the meetings and.at the last meeting there was a suggestion of renewing the membership. OPTIONS lM FINANCIAL IMPLICATIONS Nil CONCLUSIONS The process of analyzing the impacts of secondary dwelling units followed by the development of policies and regulations require input from many sources including the public.to identify community issues and concerns. Extensive research and careful consideration should be given when developing policies and regulations that affect public safety, neighbourhood appearance, heritage districts and municipal servicing. For reasons outlined in this report the task force is unable to complete this project and make quality recommendations to Council within the specified time prior to the municipal election. The task force is therefore requesting Council provide direction on the continuation of the.,project. LINK TO STRATEGIC PLAN Goal A - maintaining a well managed and fiscally responsible municipality ATTACHMENTS Figure 1 -Terms of Reference -25- GENERAL COMMITTEE - NOVEMBER 20, 2007 April 4, 2006 - 4 - Report No. BA06-006 PRE -SUBMISSION REVIEW Management Team Meeting — March 29th, 2006 Prepared by. Techa van Leeuwen, ext. 4748 Techa van Leeuwen Director of Building Administration -26- GENERAL COMMITTEE - NOVEMBER 20, 2007 FIGURE 1 Town of Aurora Building Department (905) 727-3123 Ext. 4390 May 2005 TOWN OF AURORA SECONDARY DWELLING UNIT TASK FORCE TERMS OF REFERENCE Focus and Scope of Work The Task Force will review and analyze all aspects of two -unit houses. Study Tasks The Task Force will examine the impact of the following issues relating to two -unit houses: 1. Taxes and Financial impacts including development charges 2. Character of Community 3. Services including water and sewer allocation and garbage pick up 4. Ontario Fire Code 5. Ontario Building Code 6. Planning Matters including zoning and policy matters and parking requirements The above is not an inclusive list of the issues that the Task Force may examine. As the study progresses the issues list may be augmented. Definitions This Task Force will accept the definitions specified Section 167 of the Municipal Act, 2001 and will refer to the study topic as "two unit houses". Operating Procedures Regular Meetings The Task Force will meet every third Thursday at 7:00 pm at the Town of Aurora Municipal Offices. -27- GENERAL COMMITTEE — NOVEMBER 20, 2007 Town of Aurora Secondary Dwelling Unit Task Force Terms of Reference Page 2 Public Meetings: It is expected that there will be at least three public meetings. The first meeting will be held in the fall of 2005 to identify community issues surrounding two -unit houses. The second public meeting will be held when preliminary solutions to the issues raised have been formulated. The third meeting will be held in accordance with the Planning Act should the recommendations out of the Task Force result in Official plan and Zoning By-law policy changes. The need for additional public meeting will be evaluated as the project progresses. _ Task Force Workshops: It is anticipated that there will be one workshop with members of Council, senior Town staff, and Task Force members to reach innovative solutions to the issues identified respecting two -unit houses. The need for additional workshops will be evaluated as the project progresses. Policy Development: Following the thorough review of the issues surrounding two -unit houses, the Task Force will commence the process of developing appropriate policies and regulations. and the benefits thereto. Enforcement of Policies and Regulations: As the policies respecting two -unit houses are being formulated and developed, the ability to enforce the policies will be considered with the assistance of the staff in the bylaw enforcement and fire departments. Reports: Minutes of the Secondary Dwelling Unit Task Force will be presented to General Committee and/or Council as dictated by practices and procedures of the Town. Council may also receive updates on the progress of the Task Force through reports from the two members of Council who sit on the Task Force. Council Action: Council shall consider the recommendations of the Secondary Dwelling Unit Task Force and may accept them in whole or in par, amend them or reject them. Information Exchange: The minutes of the Secondary Dwelling Unit Task Force will be placed on the Town's Website following Council's adoption of the minutes. Information on the Task Force will also be available from the Clerk's department when the matters are considered by Committee of the Whole and/or Council in the normal'manner agenda items can be retrieved from the Clerk's department. Advertisements for the Public Meetings respecting the actions of•the Task Force will be placed in the Town Page of the local newspaper and the Town website. Timing: It is anticipated that the duties of the Task Force will take approximately twelve to eighteen months. Appendix 1 outlines the meeting dates and topics for the year and will be amended to extend into the next year at the appropriate time. 5T-z GENERAL COMMITTEE - NOVEMBER 20, 2007 Town of Aurora Secondary Dwelling. Unit Task Force Terms of Reference Page 3 APPENDIX 1 Meetine Date Meeting Topic/Purp ose May 19 , 2005 Terms of Reference June 16 , 2005 Tax, financial and assessment impacts September 15 , 2005 Ontario Fire Code October 20 , 2005 Ontario Building Code November 17 , 2005 Services -water, sewer, garbage icku , traffic, roads *December 15th, 2005 Recap meeting January 19 , 2006 Planning Matters - zoning, official plan policies, parking requirements February 16 , 2006 - Planning Matters March 16 , 2006 Bylaw issues April 20 , 2006 Character Community May 18 , 2006 Public Meeting **June Follow September Policy development October Policy development * It is anticipated that a public meeting will be held somewhere in this time frame. ** It is anticipated that the workshop to develop solutions to.issues will be held somewhere in this time frame. ***The time of the completion of the project will be addressed through an addendum to these Terms of Reference to include the meeting dates for the year 2005, additional public meetings and workshops as required by the Task force. -29- GENERAL COMMITTEE — NOVEMUR 20, 2007 S �,4 Y� �_ :Y�C Region October 18, 2007 Ms. Sue Seibert Director, Planning Town of Aurora P.O. Box 1000, 1 Municipal Drive Aurora, Ontario L4G 6J1 Dear Ms. Seibert: Re:. Status of Second Suite Policies in York Region Regional Clerk's Office Corporate Services Department The Council of the Regional Municipality of York, at its meeting held on Thursday, October 18, 2007, adopted, without amendment, the attached Clause No. 6, Report No. 8 of the Community Services and Housing Committee. By the adoption of the foregoing clause, Regional Council has authorized the following: The Regional Clerk circulate this staff report to local municipal Planning. Department Heads. A copy of Clause No. 6, Report No. 8 of the Community Services and Housing Committee, is attached for your information. SSiincert ely, l.�-�-�-C D/ eniy / Regional Clerk S. Neill Attachment Copy to: Commissioner of Community and Health Services TOWN OF AURORA PLANNING & DEVELOPMENT SERVICES DEPT. RECEIVED INITIALS OCT 2 2 2007 The Regional Municipality of York, 17250 Yonge Street, Newmarket, Ontario UY 6Zf Tel: 9OS-830-4444 Ext. 1320, 1_S-0Z464.967S, Fax: 905-895-3031 GENERAL COMMITTEE — NOVEMBER 20, 2007 Clause No. 6 in Report No. 8 of the Community Services and Housing Committee was adopted, without amendment, by the Council of The Regional Municipality of York at its meeting on October 18, 2007. 6 STATUS OF SECOND SUITE POLICIES IN YORK REGION The ComnWnity Services and Housing Committee recommends the adoption of the recommendation contained in the following report, October 2, 2007, from the Commissioner of Community and Health Services and Commissioner of Planning and Development Services: 1. RECOMMENDATION It is recommended that: 1.. The Regional Clerk circulate this staff report to local municipal Planning Department Heads. 2. PURPOSE This report responds to Council's request for an overview of existing legislation and policies governing second suites in York Region and our local municipalities. A rationale for promoting second suites is provided and barriers to implementation are identified. A concurrent report explores opportunities for the Region to encourage affordable housing development. 3. BACKGROUND 3.1 There is a lack of affordable rental housing in York Region It has been clearly established that there is a lack of affordable rental housing in York. Region: The York Regiofi Housing Directions Study (2000) was based primarily on 1996 census data and found that 40% of tenant households were living in housing that is not considered affordable. The York Region Housing Supply Strategy (2002), an action -based strategy to help coordinate the efforts of stakeholders in the provision of affordable housing, identifies the provision and retention of rental housing as a key action area. Housing and Our Economy: Remaining Competitive (2004) found that a number of people working in York Region are not able to afford the housing that is currently available in the Region. Housing by the Numbers (2006) provides that in York Region 13.7% of the housing stock is rental. This is the lowest percentage of rental units in the Greater Toronto Area, followed by Durham Region ,3%. GENERAL COMMITTEE — NOVEMBER 20, 2007 Clause No. 6 2 Report No. 8 Community Services and Housing Committee The provision of legal second suites would help assist in meeting the need for affordable rental housing in the Region. The Canada Housing and Mortgage Housing Corporation estimates that in Toronto and Vancouver, where second suites are permitted, they make up close to 20% of the total rental stock. - 3.2 Regional policy encourages the provision of second suites The following regional documents'and:initiatives encourage the development and reten#on of rental housing in general, and second suites in particular. 3.2.1 Regional Official Plan In the housing section of the Regional Official Plan it is recognized that "an integrated range of affordable housing options in York Region is critical". As such, one of the objectives in the Plan is, "to support zoning provisions that are flexible enough to permit a broad range of housing forms, types, sizes and tenures including second suites in houses..." 3.2.2 York Region Housing Supply Strategy The Housing Supply Strategy recognizes that there is "an acute shortage of rental housing units" in the Region. One of the key actions in the strategy is to "work with area municipalities to encourage the creation of accessory apartments in all single and semi- detached dwellings subject to rigorous safety standards." 3.2.3 Human Services Strategy: Final Report and Recommendations The Human Services Strategy Final Report and Recommendations highlights the need to ensure an integrated range of affordable housing options is available to residents of the Region: One of the recommendations in the report reads, in part: `Increasing the supply of affordable housing options in York Region is a high priority." 3.2.4 Preliminary Draft Sustainability Strategy The Preliminary Draft Sustainability Strategy includes action items that encourage a mix and range of housing options as well .as provisions regarding the efficient use of hard and soft infrastructure. Second suites would support these action items. 3.2.5 Vision 2026 Under the Goal Area Housing Choices for Our Residents there are action areas that encourage a wide.voety of housing types that all residents can afford to rent or buy. 3.2.6 Planning for Tomorrow Growth Management Initiative The Region is currently undertaking a new, growth management initiative in order to update the Regional Official Plan and to conform to recent provincial initiatives. One of the components of the Growth Management Strategy is to plan for intensification. As such an intensification matrix has been formulated to help identify potential intensification areasAt is notable that the intensification matrix includes a second suites category. —32— GENERAL COMMITTEE — NOVEMBER 20, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee 3.3 Provincial policy encourages the provision of second suites The following provincial documents encourage the development and retention of rental housing in general, and second suites in particular. 3.3.1 Places to Grow PIaces to Grow, The Growth Plan for the Greater Golden Horseshoe encourages a range and mix of housing types, taking into account affordable housing needs. Further, the Growth Plan requires all municipalities to develop and implement through their official plans,and other supporting documents an intensification strategy which will, in part, "encourage the creation of secondary suites throughout the built-up area." 3.3.2 Planning Act The Planning Act, as amended by Bill 51 stipulates that there is no appeal of local and regional official plans and zoning by-law policies adopted to permit second suites in detached, semi-detached or row housing. Appeals are allowed if the policies are adopted as part of a five-year review. 3.3.3 Provincial Policy Statement The Provincial Policy Statement specifies that planning authorities shall provide an appropriate range of housing types and densities as well as minimum affordable housing targets. The Policy Statement further specifies that planning authorities shall permit and facilitate all forms of residential intensification and redevelopment. A component of intensification is "the expansion or conversion of existing buildings." 4. ANALYSIS AND OPTIONS 4.1 Current status.of Second Suites Currently, second suitesare permitted as a right in two of the nine local municipalities in York Region: the Town of East Gwillimbury and the Town of Newmarket. In the remaining seven municipalities, there are some limited provisions that allow for second suites; however, they are not permitted as a right. 4.1.1 Second Suites are permitted in East Gwillimbury, and Newmarket In the Towns of East Gwillimbury and Newmarket one accessory apartment per single family or semi-detached primary unit is permitted subject to satisfying parking, servicing and other requirements: In East Gwillimbury the accessory apartment registry is maintained by the Emergency Services Department and in Newmarket it is maintained by the Clerks Department. Both municipalities require registration and inspection fees.Additionally, external agericies such as the Electrical Safety Authority require additional inspection fees. In East Gwillimbury an apartment, once registered, remains on the registry indefinitely. -in Newmarket the registration expires when there is a change of ownership or ten years have lapsed, at which point the owner must reapply for registration. —33— GENERAL COMMITTEE — NOVEMBER 20, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee The Town of Markham Official Plan also allows for second suites; however, most Zoning By-laws do not. The exceptions are in Cornell, where apartments above garages are permitted, and Markham Centre. In June 2007, Markham staff submitted a report to Local Council recommending that "a Subcommittee of Development Services Committee be established to review the continued appropriateness of the Town's current strategy for second suites and to investigate whether options for a strategy that would apply wider zoning permissions for second suites should be considered for public review and input." Council approved this recommendation and the Subcommittee has been formed. The Subcgmmittee is planning a workshop for mid September in which regional staff will participate. 4.1.2 Second Suites are found throughout the Region In 1994, the NDP government required municipalities to permit second suites in all single-family, semi-detached and town houses, subject to building and fire code provisions. In 1996, Bill 20 was passed and restored power to municipalities to decide if second suites would be permitted. All second suites that were occupied on or prior to November 16, 1995 have been grandfathered and are considered.to be legal non- conforming in those municipalities that do not permit them as a right. Additionally, it is known through multiple sources that many homeowners have built illegal apartments in their homes. The classified section of the York Region Newspaper Group in late August, 2007 advertised second suites for rent in all nine local municipalities (See Table 1). Real estate, hydro, tax, fire registry, and zoning enforcement records also serve to confirm the existence of second suites throughout the Region. Because there is no comprehensive record, it is impossible to easily determine the total number of apartments from these records. Table 1 Second Suites Advertised by the York Region Newspaper Group (August 2007) Municipality Number of Suites Aurora 28 East Gwillimbury 9 Georgina 22 King 2 Markham 34 Newmarket 50 Richmond Hill 50 Vaughan 17 Whitchurch-Stouffville . 8 York Region 220 Second suites identified as those units with a separate entrance, a portion of the house specified, shared cost or shared use of amenities. —34— GENERAL COMMITTEE - NOVEMBER 20, .2007 Clause No. 6 5 Report No. 8 Community Services and Housing Committee 4.2 There is a strong rationale for legalizing Second Suites throughout the Region 4.2.1 Community Building As detailed in the Background section above, a number of inter -related policy documents at both the regional and provincial scale strongly support the provision of second suites as an affordable housing option. Places to Grow stipulates that 40% of all residential development occurring annually within each upper and single tier municipality will be within the built-up area. Permitting second suites would be one of the least obtrusive ways to help meet this intensification target. 4.2.2 Social It is anticipated that demand for affordable housing in the•Region will continue to intensify. The aging population and social -economic diversification are factors that will feed into this increased demand. Seniors and others report that basement apartments in their homes contribute to financial security as well as a sense of safety, thus allowing them to age in place. Because second suites are one of the most economical housing options, occupants are more likely to be financially vulnerable. Currently, if there is a complaint about a second suite the only recourse is to vacate the illegal suite and displace the occupants. If these units were permitted, the inspectors could work with the owner to bring the suite into compliance with zoning and property standards. Second suites also provide an additional source of income for the owner, thus allowing for broader access to the home ownership market. 4.2.3 Safety In addition to the more aesthetic standards regulated by zoning and property standard by- laws, inspectors would also have the ability to ensure that building and fire code standards were being adhered to, thus ensuring the safety of the occupants of both the primary and the secondary units. Additionally, if second•siiites were permitted and registered the address information would assist Emergency Services when responding to distress calls. 4.2.4 Financial' There may be some minimal direct financial gains to municipal governments by registering second suites. Registration fees could be applied and there maybe opportunity to explore property tax rates. —35— GENERAL COMMITTEE - NOVEMBER 20, 2007 Clause No. 6 6 Report No. 8 Community Services and Housing Committee The more significant financial gain is found at the community level in that an inclusive community that provides housing for all residents is more likely to prosper financially. A single second suite increases housing affordability for both the primary ownership unit and secondary rental unit. Second suites expand our supply of rental housing while at the same time making the home ownership market accessible to a greater, number of our residents. 4.2.5 Administrative A comprehensive record of second suites would allow planners to account for them in forecasting and infrastructure models. This, in turn would allow for the more accurate planning of both hard and soft infrastructure. 4.3 There are a number of barriers to legalizing Second Suites 4.3.1 Public Reaction Barriers Public reaction to second suites is one of the most significant barriers to introducing them to an area. Concerns with property standard and parking issues can dominate discussions and guide policy decisions. In order to properly introduce second suites into an area, guidelines for property standards and parking are critical. The number and location of second suites per primary dwelling as well as details, such as standards for access and egress, would be required. Also, the number of parking spaces required per dwelling unit and where they can be accommodated on the property must be addressed and enforced. 4.3.2 Increased Density Barriers The impacts of increased density in a neighbourhood on the provision of soft and hard services may be viewed as a barrier. It is notable that many of the apartments that would be registered are already in existence. There is little evidence that the legalization of second suites would result in a dramatic increase in the prevalence of them. By legalizing second suites, we would have a better ability to count and plan for them. Water and wastewater services could be sized to accommodate them and schools and other human services .could be properly planned for the occupants. 4.3.3 Legal Barriers and Considerations There are a number of legal considerations that must be investigated more thoroughly prior to drafting a policy that would allow for second suites. Building and Fire Code requirements, such as restrictions against putting dwelling units below grade must be considered. Our legal rights and responsibilities surrounding charging fees for registrations and inspections should be investigated. Also, the ability to increase property taxes on dwellings that contain a second suite would be examined. —36— GENERAL COMMITTEE - NOVEMBER 20, 2007 Clause No. 6 7 Report No. 8 Community Services and Housing Committee Finally, the legality of some of the criteria applied to second suites in other jurisdictions will be reviewed. In some cases provisions, such as the requirement that the primary unit be owner occupied, may addresses concerns surrounding the introduction of second suites to an area, but are not legal under current legislation. 4.3.4 Administrative Barriers If second suites were permitted as a right throughout the Region, the legal suites would be inspected and regulated and the illegal suites would be brought into compliance or vacated. In order to properly inspect and regulate second suites an administrative process would have to be created and additional manpower may be required. 4.4 Moving Forward Next Steps with regard to second suites in the Region include: • More thoroughly flush out the current status of second suites from a policy perspective and review local municipal intentions moving forward. • An update to the Housing Requirements Study in which the role of secondary suites is more thoroughly examined. 4.5 Relationship to Vision 2026 The provision of second suites as a viable affordable housing option supports every goal of Vision 2026. For example, Second Suites help provide Quality Communities for a Diverse Population by making communities liveable and affordable for all, including the economically vulnerable and seniors. They help promote Housing Choices for Our Residents by increasing options for lower income.home owners and renters. Also, they support A Vibrant Economy by providing housing for the lower income households that contribute to our labour supply. Finally, Second Suites assist with the goal of providing Infrastructure for a Growing Region by increasing densities and making the provision of transit in ground related communities more viable and the provision of water and wastewater services more cost-effective. 5. FINANCIAL IMPLICATIONS If second suites were to be permitted in the seven local municipalities that do not currently permit them, there.would be a number of financial implications. There may be financial gains throuOlegistration and inspection fees, development charges and property taxes. Thera would also be a cost associated with administering and regulating the suites. 6. LOCAL MUNICIPAL IMPACT Permitting second suites as a right in those municipalities that do not currently permit them would have local municipal impact from an administration and growth management perspective. -37- GENERAL COMMITTEE — NOVEMBER 20, 2007 Clause No. 6 8 Report No. 8 Community Services and Housing Committee The registration and inspection of second suites would be a local municipal responsibility. Local municipal staff would define and regulate the precise provisions for. their municipality. The population housed in second suites would feed into all local municipal and regional growth management work. The Growth Plan stipulates that 40 per cent of all residential development occurring annually within each upper -and single -tier municipality will be within the built-up area The introduction of second suites would help satisfy this 40% intensification target. 7. CONCLUSION There is a clearly established need to increase the supply of affordable rental and ownership housing in the Region. Permitting second suites is one of the most straightforward and cost effective ways to increase our known supply of affordable housing units. Regional and provincial policy consistently promotes permitting second suites. Second suites serve to increase the supply of affordable housing and to increase density in older ground related communities. Currently two of the nine local municipalities in York Region permit second suites; however, they are found throughout the Region. It is anticipated that legalizing the suites that are not currently permitted would be met with resistance from some existing homeowners, particularly with respect to parking and property standard requirements. For more information on this report, contact Sylvia Patterson, Director, Housing Services Branch in the Community and Health Services Department. The Senior Management Group has reviewed this report. III" GENERAL COMMITTEE — NOVEMBER 20, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the remaining items for consideration be deferred to the General Committee -Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 Delegation b) Ms Rebecca Beaton, Special Events Sub -Committee 4. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. HAC07-06 — Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar 15. Resolution from York Region Re: Children and Smoke -Free Cars 16. Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 —39— GENERAL COMMITTEE — NOVEMBER 20, 2007 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 3. HAC07-06 — Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands General Committee recommends: THAT this matter be deferred to the November 13, 2007 Council meeting. C• HT-11W —40— GENERAL COMMITTEE — NOVEMBE.R 20, 2007 HAC07-06 — Heritage Advisory Committee Meeting Minutes October 15, 2007 5. PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands Moved by Councillor McRoberts Seconded by L. McKenzie THAT the Heritage Impact Assessment Report — 14012, 14020 and 14003 Leslie Street, Town of Aurora prepared for Lebovic Enterprises Ltd. by Su Murdoch Historical Consulting, dated July 2007 be received; and THAT the report from the Heritage Building Evaluation Working Group regarding 14012, 14020 and 14003 Leslie Street, be received and endorsed; and THAT the Heritage Advisory Committee does not object to the demolition of the houses at 14012 and 14003 Leslie Street subject the owner making - significant architectural components of the houses available for the Heritage Advisory Committee of Aurora's Architectural Salvage Program prior to demolition at no cost to the Town; and THAT the main (east) section of the William Wells House, at 14020 Leslie Street be retained in any future redevelopment of the subject lands; and THAT in order to facilitate the retention of the main wing of the William Wells House in a future development, that the Heritage Advisory Committee has no objection to the relocation and restoration of the building to a suitable location within the subject lands, and appropriate adaptive re -use to the satisfaction of the Community Planner; and THAT such restoration should be completed as part of the first phase of development of the subject lands; and THAT the applicant be requested to consider options related to the status and retention of. jhf ' 1gth Century Barn on the property at 14012 Leslie Street and/or its components. CARRIED —41— GENERAL COMMITTEE — NOVEMBER 20, 2007 THAT the remaining items for consideration be deferred to the General Committee Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 Delegation b) Ms Rebecca Beaton, . Special Events Sub -Committee 4. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. HAC07-06 —Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 —Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands � > 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar 15. Resolution from York Region Re: Children and Smoke -Free Cars 16. Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 GC: r —42— GENERAL COMMITTEE - NOVEMBER 20, 2007 Au�oRA, ,j�ac�re ut yood COH2�asr� MEMORANDUM Director of Corporate Services Corporate Services Department Date: November 13, 2007 To: Members of Council From: Bob Panizza, Director of Corporate Services Re: 2008 Meeting Calendar In response to Councillor's concerns regarding some of the Advisory Committee meeting dates, the 2008 Meeting Calendar has been revised to hopefully eliminate any conflicts in meetings. The following are the modifications: March, TSAC has been moved to Monday March 17 from Wed March 19 March, EDAC has been moved to Wed. March 19 from Wed March 5 May, Library Board has been moved to Wed May 21 from Wed May 14 September, TSAC of Sept. 17 has been removed due to duplication (see Sept 10) September, Library Board has been moved to Wed. Sept 17 from Wed. Sept 24 September, Public Planning has been added to Wed. Sept. 24 December, TSAC has been moved to Tues. Dec. 16 from Wed. Dec. 17. If these changes are satisfactory with Members of Council, it is recommended that the 2008 Meeting Calendar be adopted. Bob Panizza Director of Corporate Services —43— GENERAL COMMITTEE — NOVEMBER 20, 2007 00 KO �a) fn C Y G N (0 F- F- a) m E E co o = O U K U O C �p o - O O U 2 GENERAL COMMITTEE — NOVEMBER 20, 2007 I 0 0 0 O � C J co a m 0 U 0 - -o c � 0 U2 U2 0 V ' o 6 U)i W N E N o EE ce Lo ce o E E o@ co r ui um U U U U U - U- C� o E o Ea o r o 2 U 00 N 0 0 GENERAL COMMITTEE - NOVEMBER 20. 2007 I O EO O a m � E J � E E m 0 U� 0 0 U2 US GENE r, 3 00 N E E E N a O n a p M a O Ja U ^ce a a °' N 1 a M N �- O Q E o o E o g E a o 3 a E � r a o 0 U U h E M W uJ CU9 a N N E N ti E 0- r r K S U N a 0 0 ti N a GENERAL COMMITTEE - NOVEMBER 20, 2007 o U2 I o M U W �Q SUE UQ o� �► J Ln n N G� t—IE N N 0 as 00� o o U U m� Lea �E N E a " 0 � 0 O O a U U U U j U No NE o a o a b 0 N coe�-� GENERAL COMMITTEE- NOVEMBER 20, 2007 I o p o � T (p N f� C Y C J co E E m o c o U� 0 — U2 U 2 N N co N N ecn J �/� u, Now G� ~ E E E E N o 0 a n �- 0 �r ti Wul U z di a 00 � N a 9 u E a rn �^ E o o m �a U U M U E c o U f N c o �O U U o a oor o0 0. o NON U g cM a 0 00 N N e� GENERAL COMMITTEE - NOVEMBER 20, 2007 U co 00 U U MM Q O E � a 0 M r ``j a N ONr�-I N n A U �..:� GO o N R U o o0 n: G N GENERAL COMMITTEE - NOVEMBER 20, 2007 of • N � N o r-I 00 N N U U o U E a 0 M r r / , a a a 0 0 r r N cf) GENERAL COMMITTEE - NOVEMBER 20, 2007 I U= L 7 m I N N CL Y e� 0 � C U Q LL Qw � p W U W U Q .^ u J E °- 0 a a a Wca 0 00 r� 0 0 _ a � U o W M � � d E a E N o y o m o 00 on ra r W U U U U L) (J L IC C v, M = O 10 m En a N M S 0o E Q oo E a m 10 = U Ln N r N N a J o O r � N N -52- GENERAL COMMITTEE — NOVEMBER 20, 2007 O o 00 N M � = JU J N� GAY W0 �U) m O ~ a E E E E N M o Oce LU coaU U c U � 0 3 �� OiOU) J�� Nay a E 00 00 0 �a Vr r O u T11 o W o a ° NQ NE 0 0• o o � a o � x CII o � N c/) rN-1 mU E o E E oU ac E E>oE U Q j 'Z 2 o Q 0 0 ¢ 0 O QU) N m m E �y o S J F-U a 0 Y J N- U U ELL U} (D �o � E '5; E0a" U U ao Z voi Eat —2 E 0 �Qa>0 o .v, Mr E E o 0 U O UO C U C l O Q W OU W L7 GENERAL COMMITTEE — NOVEMBER 20, 2007 to • O A i o r-1 o0 N ON � � N N c J 5 O n ~ E E E N E N ce ¢ 0 ¢a a ui r r co � V U U U m m a U Es; W o¢ 0 a 0 0 a oo m �a o O z U C c �j U �Y U V m E W C7 uJ o U E p E N o 0 E o 0 a K U U p = O o o 9 a 0 � o ti GENERAL COMMITTEE - NOVEMBER 20, 2007 O o o � Z• ca a) Y c J N� E E m o o �a c � U 2 U 2 co � N N eM m cn 0 m �v m G W �--� o o OIL IAi), m W n E E ` v !W a a o� s` LU m cU E E M E r-I rl a s N M L1.1 Vuj o n = (L U U U U N (7) c �o to M O E a �--I E N M 0 0 o a 0 0 ti n (J N ON E 0 0 r 00 N GENERAL COMMITTEE — NOVEMBER 20, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the remaining items for consideration be deferred to the General Committee Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 Delegation b) Ms Rebecca Beaton, Special Events Sub -Committee 4. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. HAC07-06 — Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar ®� 15. Resolution from York Region Re: Children and Smoke -Free Cars 16. Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 =C: r —56— GENERAL COMMITTEE — NOVEMBER 20, 2007 Regional Clerk's Office Corporate Services Department October 1.8, 2007 ' Mr. Bob Panizza Director, Corporate Services/Municipal Clerk Town of Aurora P.O. Box 1000, 1 Municipal Drive Aurora, Ontario L4G 6J1 Dear Mr. Panizza: Re: Children and Smoke -Free Cars Regional Council at its meeting of October 18, 2007 adopted without amendment the following resolution urging the Federal Government to enact legislation regarding Children and Smoke - Free Cars: WHEREAS children exposed to second-hand smoke are at a higher risk for respiratory illnesses including asthma, bronchitis and pneumonia, as well as sudden infant death syndrome (SIDS) and increased incidences of cancer and heart disease in adulthood; AND WHEREAS the World Health Organization and Health Canada agree that second-hand smoke is carcinogenic to humans, causing more than 1,000 deaths per year in non-smokers in Canada; AND WHEREAS the Ontario Medical Association concludes that levels of second-hand smoke can be 23 times more concentrated in a vehicle than in a house because circulation is restricted within a small space; AND WHEREAS in 2004 approximately half of all Canadian parents smoked in their home, 44 per cent of them also frequently smoked in their vehicle, and only 54 per cent said they never smoked with children under the age of 18 in the vehicle; AND WHEREAS the Ontario, Medical Association is calling for the province to protect Ontarians from second-harfd"smoke by banning smoking in vehicles carrying children; AND WHEREAS California and South Australia recently joined several jurisdictions of the United States of America (Arkansas; Louisiana; Bangor, Maine; Keyport, New Jersey and Rockland County, New York) in banning smoking in vehicles carrying children; AND WHEREAS the Ontario Tobacco Research Unit reports that support for banning smoking in motor vehicles in Ontario increased from 68 per cent in 2002 to 78 per cent in 2005; The Regional Municipality of York, 17250 Yonge Street, Newmarket, Ontario L3Y 6Z1 Tel: 905-830-4444 Ext. 1320, 1P7J-464-9675, Fax: 905-895-3031 GENERAL COMMITTEE — NOVEMBER 20, 2007 Mr. Bob Panizza October 18, 2007 Page 2 AND WHEREAS one of the 2005 pan -Canadian health goals states that "Canada is a country where: our children reach their full potential, growing up happy, healthy, confident and secure", AND WHEREAS Canada's Child Health Charter, July 2007, put forward by the College of Family Physicians of Canada with the Canadian Paediatric Society indicates that children need clean air to develop to full potential; NOW THEREFORE BE IT RESOLVED that the provincial government amend the Smoke -Free Ontario Act to ban smoking in vehicles carrying children, and provide adequate resources for the enforcement of this legislation; AND BE IT FURTHER RESOLVED that the Regional Clerk distribute this resolution to area municipalities for their endorsement, with copies sent to the Premier of Ontario, the provincial Minister of Health Promotion and all York Region MPP's. If you require any finther information, please contact Dr. Karim Kurji, Medical Officer of Health and Director, Public Health. Programs at 905-830A444, Ext. 4012. Sincerely, D/ enis Kelly Regional Clerk S. Neill Copy to: Dr. K. Kurji, Medical Officer of Health and Director, Public Health Programs GENERAL COMMITTEE — NOVEMBER 20, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the remaining items for consideration be deferred to the General Committee Meeting on Tuesday, November 20, 2007 as listed below: 2. General Committee Meeting Minutes No. 07-43 Tuesday, November 6, 2007 (4) LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 Delegation b) Ms Rebecca Beaton, Special Events Sub -Committee 4. PL07-135 - Servicing Allocation Matrix — Criteria 1 Clarification .4 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee 6. HAC07-06 —Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands 7. Memorandum from the Director of Corporate Services Re: 2008 Meeting Calendar 15. Resolution from York Region Re: Children and Smoke -Free Cars ���16. Correspondence from York Region Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 CARRIED —59— GENERAL COMMITTEE - NOVEMBER 20, 2007 October 17, 2007 Mr. Bob Panizza Director of Corporate Services Town of Aurora 1 Municipal Drive, Box 1000 Aurora ON L4G 6J1 Dear Mr. Panizza: CORP. SERVICES DEPT. COPIES CIRCULATED TO: C.A.O. Dir. of Building Admin. Dir. of Financial Services Dir, of Leisure Services Dir: of Planning & Dev. Dir. of Puthc Work Town Solicitor Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street File No. T09 GAU 2007 Regional staff are in receipt of the resolution from the Town of Aurora's Council meeting on August 22, 2006, requesting the Region to increase the posted speed limit from 50-km per hour on St. John's Sideroad between Industrial Parkway and Yonge Street to 60-km per hour. St. John's Sideroad has recently been constructed to a four lane road. This road section is very unique in the sense that it is an urban road built in a rural setting and was designed to accommodate vehicular traffic and pedestrians and to protect the environment and animals migrating across St. John's Sideroad. This road section includes a railway crossing, an elevated intersection (Old Yonge Street at St. John's Sideroad), in close proximity to Yonge Street at St. John's Sideroad, and a senior's residence, Hadley Grange. This road section has attracted more pedestrians to the area that use the boardwalk and wildlife viewing areas. During the Environmental Assessment for the widening of St. John's Sideroad, many residents expressed concerns over the speed of vehicles travelling on the road and requested measures be put in place to reduce the speeding. As part of the reconstruction of St. John's Sideroad, pedestrian boardwalks were constructed. This has encouraged more pedestrian activity which is not conducive to a higher speed limit. The current speed limit policy and the presence of pedestrians are two major factors staff use to recommend speed limits. As such, this road section is conducive to a 50-km per hour speed zone. Therefore, it is recommended that the existing speed limit of 50-km per hour on St. John's Sideroad between Yonge Street and Industrial Parkway remain at 50-km per hour. The Regional Municipality of York, 17250 Yonge Sheet, Newmarket, Ontario L3Y 6Z1 Tel•905-895-1200, 1-B25�60-PORK, F=.905-830-6927 GENERAL COMMITTEE — NOVEMBER 20, 2007 October 17, 2007 2 Mr. Bob Panizza Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street File No. T09 GAIJ 2007 I trust this information is satisfactory, but if you require more information, please do not hesitate to contact me at 905-895-1200, extension 5205 or Nelson Costa, Technologist, Traffic. . Engineering and Road Safety at extension 5251. Sincerely, Brian Harrison, P.Eng. Director, Operations NC/bm Copy to: Regional Councillor Brenda Hogg, Town of Richmond Hill —61— GENERAL COMMITTEE - NOVEMBER 20, 2007 AGENDA ITEM int AuwoRA EXTRACT FROM COUNCIL MEETING NO. 07-29 HELD ON TUESDAY, NOVEMBER 13, 2007 8. FS07-049 — Third Quarter Operating Report Moved by Councillor Marsh Seconded by Councillor MacEachern THAT report FS07-049 - Third Quarter Operating Report be deferred to the General Committee Meeting on Tuesday, November 20, 2007. CARRIED -62- GENERAL COMMITTEE - NOVEMBER 20, 2007 TOWN OF AURORA AURORA COUNCIL REPORT No.FS07-049 SUBJECT: Third Quarter Operating Report FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: November 13, 2007 RECOMMENDATIONS THAT FS07-049 be received; and THAT Council approve the budget adjustment as detailed on Attachment #2 to Report FS07-049; and THAT in accordance with the Municipal Act Section 290 (1) for the purpose of the 2008 budget it will include a Surplus amount of $400,000; and THAT the 2008 Budget include a transfer to the Allowance for Bad Debt Account of $400, 000. BACKGROUND As committed we are submitting the third quarter operating results togetherwith projections to the end .of the fiscal year. This report has taken more time to prepare than normal quarterly reports as we have had all departments review and present their projections to year end. As we are preparing our 2008 budget before the close of the 2007 books we will not know the accurate amount of out 2007 surplus. The Municipal Act Section 290 makes provision that The local municipality, shall treat any operating surplus ordeficitof any previous years as revenue that will be available during the current year,. In most years we will not know the operating results as we prepare the budget so we use an estimate of the surplus or deficit in the budget and make necessary adjustment when the final results are known through a budget adjustment. It has also been normal practice for municipalities to apply any prior years surplus to Reserves or take any deficit from Reserves as this eliminates any fluctuation of levy from one year to the next. -6.3.— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 13, 2007 - 2 - Report No. FS07-049 COMMENTS This report has taken a significant amount of time and effort as this is the first time most of the Director's have been requested to produce this information. We have tried to be as accurate as possible as this information will be rolled forward to be included in our 2008 budget as our actuals for 2007. We recommend the transfer the of Surplus to Allowance for Bad Debts as this treatment eliminates the problem of fluctuating tax rates resulting from applying non-renewable revenues or expenses. We also have a need to increase this allowance as we are aware of some pending issues that could deplete this fund. Attachment #3 attached hereto illustrates what would happen if you apply a surplus to reduce the levy in one year and the next year you don't have that same surplus. 1. That Council not approve the budget adjustments included on Attachment #2 and the matter be referred back to Staff. FINANCIAL IMPLICATIONS With this report we are estimating that our 2007 surplus will be in the $400,000. range. The reports included as Attachment #1 details the projection by department and Attachment #2 is a list of the budget changes as a result of this review. As with any review of this nature Council must realize that one cannot predict the unpredictable and the projection is based solely on historical trends. We also have not factored in any contribution to future benefit costs as the actuarial has not been completed this year we are required to do a full review and the adjustment could be significant. We are recommending that this surplus be transferred to allowance for Bad Debt as this account currently holds a balance of $200,000. and we have believe that this will not be sufficient to deal with a couple of issues that are pending and leave a balance in the account. If we don't increase this allowance and we are correct in our forecast of pending bad debts then when these items do occur we will have to levy for these in the year that they occur which will put additional pressure on our budget for those years. CONCLUSIONS As this is the first time that most of the departments have had to do this review to this extent it has helped us realize the importance of the calanderization of the Budget. LINK TO STRATEGIC PLAN —64— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 13, 2007 - 3 - Report No. FS07-049 Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible -decision -making Objective 134: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 — 3`d Quarter Financial Report with projections to year end Attachment #2 — Budget Variance List for approval PRE -SUBMISSION REVIEW Management Team Review — Wednesday, November 7, 2007 Prepared bey: L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111 L. a Gutteridge �hn S. Rogers Director of Finance/Treasurer Chief Administrative Officer . —65— GENERAL COMMITTEE — NOVEMBER�Onofu0roa Quarterly Summary of Operating Expenses -- 2007 Year to. Date — September 30, 2007 ._ ATTACHMENT 1 2007 Budget to Actuals Q4 Forecast to Variances 01150 Council Administration Budget Sept30107 Sept30107 Forecast . Yearend Act vs Bud Expenditures Salaries 8 Benefits 383.487 275,317 234,903 100,360 335,253 (48,234) Matedals 8 Supplies 19,900 12,317 7,071 7.583 14,654 (5,246) Contracted Services 71,536 47,071 34,172 47,485 81,637 10,101 5iJ - Revenues 2007 Budgetto Actuate Q4 Forecastte Variances 01160 Council Programs Budget Sept 3D/07 Sept 30107 Forecast Yearend Act" Bud Expenditures External Transfers 84,800 79.055 79,243 7,189 86,432 1.632 Revenues 19 aDm 01181 Accessibility Committee Expenditures Materials 8 Supplies Revenues 2007 Budget to Actuals Budget Sept 30/07 Sept 30/07 200 100 290 Q4 Forecast to Variances ForecastYearend Act va Bud 100 390 190 e - �ri9 t T GENERAL COMMITTEE — NOVEMBERT�AQfZdQJ VUBrterfy Summary of Operating Expenses — 2007 Year to Data — September 30, 2007 2007 Budgetto Actuals 04 Forecast to Variances 01182 Heritage Committee Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Materials 3 Supplies 200 100 124 100 224 24 Contracted Services 5,000 3,237 0 1,763 1,763 (3,237) Revenues 2007 Budgetto Actuals Q4 Forecastle Variances 01183 Economic Development Committee Budget Sept 30107 Sept 30107 Forecast Yearend Act" Bud Expenditures Materials&Supplles 400 100 0 300 300 (100) Contracted Services 7,300 400 5.356 1,125 6,461 (319) 0 9 Revenues 2007 . Budgetto Actuals Q4 Forecast to Variances 0 1134 Environmental Committee Budget Sept 30107 Sept 30107 Forecast Year and Act vaBud Expenditures Materials & Supplies 400 250 1,246 150 1,39e Bee Contracted Services 6,000 7,499 0 501 Sol (7,409) Revenues —67— GENERAL COMMITTEE - NOVEMBER 20, 2007 Town of Aurora Quarterly Summary of Operating Expenses — 2007 Year to Date — September 30, 2007 2007 Budgetto Actuals 04 Forecastle Variances 01186 Yonge St Committee Budget Sept30107 Sept30107 Forecast Yearend Act vs Bud Expenditures Materials 8 Supplies 400 300 221 1,000 1,221 821 Contracted Services 3,000 1.459 2,213 1,541 3,754 754 Revenues � 59 2007 Budget to Actuals 04 Forecastle Variances oil 90Anti Uttering Initiative Budget .Sapt30/O7 Sept30107 Forecast Yearend Act vs Bud 2007 Budget to Actuals 04 Forecast to Variances 01201CAOAdministration Budget Sept30107. Sept30/07 Forecast Year and Act" Bud Expenditures Salaries & Benefits 269,229 193,709 186,283 75,522 261,805 (7,424) Materials & Supplies 20,B89 9,988 11,402 10,468 21,870 9B1 Contracted Services 31,126 19,813 9,809 13,343 23,157 (7,969) Revenues GENERAL COMMITTEE - NOVEMBERTcUofAZQD,7 .......... y a.,,unary of Operating Expenses - 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecastto Variances 01202 Legal Services Budget Sept 30107 Sept 36107 Forecast Year and Act vs Bud Expenditures Scoriae & Benefits 362,403 264.454 265.685 97,953 353,638 (8,765) Materials & Supplies 14,700 9,097 10,528 4,592 15,120 420 Contracted Services 151,304 70,430 57,911 85,014 142,025 (8,375) Revenues Fees & Services 51,000 29,389 52,379 19,243 71.622 20,622 2007 Budget to Actuate 04 Forecastto Variances 01301 Corporate Services Administration Budget Sept30/07 Sept 301]7 Forecast Year and Act vs Bud Expenditures Salaries& Benefits 660,095 398,195 373,111 185,830 588,941 8.245 Materials & Supplies 24,200 13,732 14,871 9,014 23,885 (315) Contracted Services 166,600 119,696 163,562 41,068 194,620 .28,020 Eis, .._ -. . -_. aBEI- Revenues Licenses & Permits 269,600 258,287 162,112 72,830 234,742 (34,858) Fees & Services 4.100 111 4,307 1.800 6.107 2,007 Contributions from Reserves & Reserve Funds 0 0 25,768 0 25.768 25,768 GENERAL COMMITTEE - NOVEMBEFUtPWAggr17 cluarterly summary of Operating Expenses -2007 Year to Date -• September 30, 2007 2007 Budget to Acluals C4 Forecast to Variances 01302 Marketing & Communications Budget Sept30107 Sept30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 221,146 151,685 155,989 62,563 218,552- (2,594) Materials & Supplies 1,000 2,169 784 650 1,434 (1,568) Contracted Services 140,946 94.233 62.160 62,109 124,269 (16,677) Intemai Transfers to Capital, Reserves, Library & Other _ 10,000 10,000 10,000 0 10,000 0 5 +' ,ras �r 'S RWi Revenues Miscellaneous; 79,000 71.606 79,014 7,394 86,408 7,40E 2007 Budget to Actuals 04 Forecast to Variances 01304 Human Resources Budget Sept30/07 Sept3aw.. Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 336.169 240,394 234,867 93,639 328,506 (7,653) Materials & Supplies 6,200 3,490 5,545 1.279 6.824 524 Contracted Services 59,135 44,246 35,391 72.601 107.892 48,757 Revenues Grants - 0 0 3.487 0 3,487 3,4117 RN z -x � 01350 Elections Expenditures Materials & Supplies Internal Transfers to Capital, Reserves, Library & Other 2007 Budget to Actuals p4 Forecast to Variances Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud a 0 8,914 0 8,914 .8.914 20,000 10,000 15,000 10,000 25,000 5,000 Revenues t; '' a yg -70- GENERAL COMMITTEE - NOVEMBERTaofaQ1 Warteny-stn35mary of Operating Expenses - 2007 Year to Date - September 30, 2007 2007 Budget to Actuals q4 Forecast to Variances 01401 Financial Services Budget Sapt 30107 Sept30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 852,397 004,964 514156 228.977 743,133 (109,264) Materials & Supplies 11,895 8.809 9,27Q 2,709 11,288 93 Contracted Services 183,889 52,947 34,895 166,861 201,756 17,887 Rents & Financial Expenses 12.000 8,413 8,539 3.500 12,039 39 Revenues Fees & Services 107,000 72,480 05,143 29,72a 94,871 (12.129) Miscellaneous a 0 243 0 243 243 Municipal 30,000 20,000 15,725 6,225 21,950 (8,060) 2007 Budget to Actuate q4 Forecastle Variances 01402 Information Technology Budget Sept30107 Sept30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 450,216 315,865 288,003 144,348 410,351 (39,865) Materials& Supplies 96,200 47,574 14,604 76,800 91,104 (5,096) Contracted Services 219,364 203,018 119,847 47,788 167.435 (61,929) Revenues :.. ,.. _ . yME. MOw fi5x38 -71- GENERAL COMMITTEE - NOVEMBERr20, 2007 own of Aurora Quarterly Summary of Operating Expenses — 2007 Year to Date — September 30, 2007 2007 Budget to Actuals Q4 Forecast to Variances 01403Telecommunications Budget Sept30107 Sept30/07 Forecast Yearend Act vs Bud Expenditures Contracted Services . 221.387 163,377 149,792 72,374 222,166 809 Revenues 2007 Budget to Actual - Q4 Forecast to Variances 01490 Municipal Purposes Budget Sept30107 Sept30107 Forecast Year and Act vs Bud Expenditures Contracted Services 130,000 36,158 36,168 225,000 261,158 131,158 Rents 8 Financial Expenses 10,000 2,761 7,772 12,000 19,772 9,772 Internal Transfers to Capital, Reserves, library &Other 4,792,4B9 4,792,489 4,282,003 2,316,849 81598,852 1,806,363 EN Revenues Miscellaneous 1.191 1,197,000 B19 vw,000 1,197,819 819 User Fees 181,900 90,950 136.425 45,475 ingm 0 Municipal 2,506,500 1.1 2,848,616 1.759,317 4,607,933 2,101,473 Grants 522,096 _ 522,096 261,047 2611049 Mims . 0 Contributions cram Reserves 8 Reserve Funds 40,000 40.000 36,158 0 36,158 (3,S42) -72- GENERAL COMMITTEE — NOVEMBERTU,efA%QA7 Qdertedy`Sdnhmary of operating Expenses — 2007 Year to Date — September 30, 2007 01901 Town Hall 2007 Budget to Actuals 04 Farecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Beneffis 86,679 . 60,968 57,108 25,713 82,821 (3,858) Materials & Supplies 173,900 116,353 107,729 51,157 158,886 (14,914) Contracted Services 170,782 133,629 127,398 42,77d .170,168 (614) I,.ge6¢rt. 71'- 933 Revenues User Fees - 8,000 4,966 3,806 913 4,519 (3,481) .a .. -.. . F . Q, - ,. - - .: 2007 Budget to Actuals 04 Farecastto Variances 02101 Central York Fire Budget sept30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Internal Transfers to Capital, Reserves, Library & Other 5,911,000 4,433,250 4,433,902 1,477.750 5,911.052 862 e 3 NOMMK Revenues 02201 Emergency Preparedness Expenditures Contracted Services Revenues 2007 Budget to Actuate Budget Sept 30107 Sept30107 18,000 15,000 8,856 q4 Forecastto Variances Forecast Yearend Act vs Bud 9,000 17,666 (344) —73— GENERAL COMMITTEE - NOVEMBERT9A,1fZdW WuhrteflySummary of Operating Expenses - 2007 Year to Date -- September 30, 2007 2007 Budget to Actuate q4 Forecast to Variances 02401 Building Services Budget Sept 30/07 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 904,822 711.121 563.828 273,701 837,529 (147,293) Materials& Supplies 220,400 99,871 147,683 117,572 266.255 44.855 Contracted Services 125,000 83,427 55,066 63.402 '118,468 (6,532) Internal Transfers to Capital, Reserves, Llhrary & Otl1ar 200,278 0 0 645,910 '545,910 445.632 Revenues Licenses & Permits 1,503,000 1,287,550 1,596,260 215,360 1.811,610 308.610 Fees & Services 27.500 23,848 51.662 3.552 55,314 27,814 Miscellaneous - 0 0 238 0 238 238 2007 Budget to Actuals q4 Forecastto Variances 02402 Bylaw & Licensing Budget Sept 30107 Sept 30/07 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 393,496 286,064 265,618 112,892 378,610 (14,986) Materials & Supplies - 9,500 6,192 8,806 3,049 9,858 358 Contracted SeMces 17,860 10.788 B,619 6.272 14,891 (2,939) Revenues Licenses & Permits 38,300 33,835 31,753 4,465 36,218 (2,082) Fines B Penalties '320,000 111,139 162,053 164,861 326,914 6,914 Miscellaneous 0 0 - 340 0 340 340 a`V -74- GENERAL COMM I TTEE - NOVEMBER 7209 of 19W - - - ----- QaerteAY-8limmary of Operating Expenses -- 2007 Yearto Date-- September 30, 2007 2007 Budgetto Actuate O4 Forecastto Variances 02403 Animal & Pest Control Budget Sept30107 Sept30/07 Forecast Yaarend Act vs Bud Expenditures - Materials ,& Supplies 1,500 2.887 '686 795 1,481 (19) Contracted Servlcas 170,000 127,503 125,718 42,497 188,215 (1,785) Revenues Fees & Services - 14,500 14,266 14,624 150 . 14,774 274 2007 Budget to Actuals, p4 Forecast to Variances 03100 Public Works Administration Budget Sept30/07 Sept30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 244,243 181,340 97,412 37,903 135,315 (108,928) Materiels & Supplies (75.750) (33.568) (20,8o0) (36,235) (57,035) 18,715 Contracted Services 27,664 19,422 37,540 (13,173) 24,362 (3,302) Internal Transfers to Capital, Reserves, Library & Other a 0 8,065 0 8,065 8,065 Revenues Miscellaneous - 75,210 11,638 12.756 0 12,756 (62,454), Contributions from Reserves & Reserve Funds1,000 670 1,000 0 11000 0 -75- ,GENERAL COMMITTEE - NOVEMBER TNiA947 Wudrterly summary of Operating Expenses -- 2007 Year to Date — September 30, 2007 2007 Budgetto Actuals q4 Forecoattc Variances 03200 Engineering Services Budget Sept30707 Sept30107 Forecast Yearend Act vs Bud Expenditures Salades & Benefits 330,360 233,153 220,367 97,207 317,574 (12.786) Materials 8 Supplies 33,569 20,094 24,ina 13,475 37,493 3.924 Contracted Services (2,462) (678) 40.486 (1,784) .44,702 47,184 Internal Transfers to Capital, Reserves, Library 8 Other - - 113,532 56.766 85,149 1,392;.M 1,477,428 1,363,896 a Revenues - Fees & Services '"475,000 544,074 1,778,081 99,116 1,877,197. 1,402.107 ' 2007 Budget to Actuate q4 Forecast to Variances 03410 Vehicle Maintenance Budget Sept30107 Sept30107 Forecast Yearend Act Vs Bud Expenditures - Salaries 8 Benefits - 144,260 112.039 133,186 32,221 165.407 21,147 Materials & Supplies 113,420 146,978 79,723 (20,272) 59,451 (53,960) Contracted SeMces 75,302 41.291 25,832 34,011 59,843 (15,469) Internal Transfer$ to Capital, Reserves, Library 8 Other (575,234) (503.660) (302,441) (71.674) (374,015) 201,219 Revenues Miscellaneous 0 0 192 0 192 192 0� -76- GENERAL COMMITTEE - NOVEMBERToZP1)f A?AA7 %'it brtefry`SYrhmary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecastto Variances 03420 Scanlon Court Building _ Budget Sept301o7 Sept30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies (22,700) (2,102) (29,726) (20,729) (50,455) (27.755) Contracted Services 138,515 127,931 114.349 12.256 126,505 (11,910) -. _.e't5 =- -_ .. en . r - :' � . :.,-.-x,,..-' _ , ,'-�-' � i5' ; - :. � w ZSi. 1'• �47<:. �.,:. `6 - Revenues 2007 Sudgetto Actuals Q4 Forecastto Variances Roads Summer Budget Sept30107 Sept30107 Forecast Yearand Act vs Bud Expenditures Salaries 8 Benefits 295,063 209.072 209,458 85,993 295,451 388 Materials & Supplies 13,000 9,527 I 11,297 3.473 14,770 1.770 Contracted Services 189.000 57.686 82,705 131,314 214,010 25,019 Internal Transfers to Capital, Reserves, Library B Other 104.600 77,576 .81,167 27,024 la8,191 3,591 ? - eta'(':- -. �e. - 6. Revenues Contributions from Reserves 8 Reserve Funds 10,000 5,000 0 5,o00 9,000 (5,9Q6) —77— GENERAL COMMITTEE - NOVEMBERTUof,Zj%{a7 �0 derN ISLI tmary of Operating Expenses - 2007 Year to Date - September 30, 2007 2007 Budget to Actuals 44 Forecastle Variances Traffic Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 279,158 197,891 202,250 94,583 296.933 17,775 Materials &Supplies 403,500 210,162 230,011 193,338 423.349 19,949 Contracted Services 7'1,000 64,674 58.554 6,326 .64.380 (6,120) Internal Transfers to Capital, Reserves, Library & Other 34,900 20,391 15,379 14,509 29,888 (5,012) Revenues 2007 Budget to Actuals p4 Forecast to Variances Roads Winter Budget Sept30107 Sept30107 Forecast Yearend Act vs Bud Expenditures Salaries & Swaths 336,748 258,891 234,923 77,857 312,780 (23,988) Materials & Supplies - 172,000 135,148 133,647 36,852 170,499 (1,501) Contracted Services 358,100 267,174 241.512 90,926 332,438- (25,662) Internal Transfers to Capital, Reserves, Library & Other - 219,500 197,744 99,685 121,756 221,441 1,941 - Revenues Miscellaneous 10,160 10,160 10,160 0 10,160 0 Iodide I .. _ _ IME GENERAL COMMITTEE — NOVEMBER713Z,QofAZQQ7 Quarterly Summary of Operating Expenses — 2007 Year to Date -- September 30, 2007 2007 Budget to Actual. q4 Foracastto Variances Waste Management Budget Sept30107 Sept30l07 Forecast Year and Actvs Bud Expenditures Salaries & Benefits 80,026 57,577 73,245 22,449 95,694 15,668 ' Materials & Supplles 31,000 30,952 14,079 48 14.127 (16,873) Contracted Services 1,405,500, 881,706 (644,253) 2,015,862 1,371,609 (33,891) Internal Transfers to Capital, Reserves, Library & Other .10,500 8,764 10,770 1.736 12,506 2,006 Revenues Miscellaneous' 7,500 6,232 12.551 1,268 13,819 6,319 Grants 120,000 25,619 31,465 94.381 125,846 5,846 IN �Ulns- —79— GENERAL COMMITTEE - NOVEMBERT9910APA7. Ruarterry Summary of Operating Expenses — 2007 Year to Date — September 30, 2007 2007 Budget to Actuals q4. Foracastto Variances 07101 Leisure Services Administration Budget Sept 30107 Sept 30107 Forecast Year and Apt" Bud Expenditures Salades & Benefits 448,346 321,774 313,689 126.572 440,261 (8,086) Materials & Supplies - '6,500 4,881 3,794 1,619 5,413 (1,087) Contracted Services 25,860 14,818 17,151 11,034 2B,185 2,335 Revenues Miscellaneous 0 (65,000) 66 0 66 66 i� � w - �_ u as tom' vcs�v kK#.w1t?trl1 .2007 Budgetto Actuals 04 Fomcastto Variances 07201 Facilities Administration Budget Sept 30107 Sept 30107 Forecast Year and Actvs Bud Expenditures Salaries & Benefits 351.682 255,899 255,B27 98,850 354.777 3,095 Materials & Supplies 7,900 7.355 5,923 576 6,501 (1,399) Contracted Services 1.000 612 784 388 1,172 172. Revenues 4e 2007 Budget to Actuals q4 Forecaste, Variances 07203 Carpenter Shop Budget Sept 30107 Sept 30107 Forecast Yeaeend Act vs Bud Expenditures Salaries & Benefits 63,577 46.655 34,638 16.922 51.460 (12,117) Materials & Supplies 4.310 4.343 2,059 2,440 4,499 (11) Contracted Services 1.000 1,000 537 0 637 (363) Revenues S GENERAL COMMITTEE - NOVEMBER Tai,afa29a7 4tlarterfy`Stlrtlmary of Operating Expenses - 2007 Year.to Date -- September 30, 2007 2007 Budget to' Actuals q4 Forecast to Variances 07211 Community Centre Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 334,962 245,465 211,503 89,497 301,100 (33,862) Materials & Supplies 316.840 160,378 201,742 117,970 319,712 3.172 Contracted Services . 136,949 103,256 88,892 39,580 .128,472 (8,477) Revenues User Fees 710.000 412.585 398,384 267.812 668,196 (43,804) •an.� 2007 Budget to Actuals q4 Forecastto Variances 07221 Leisure Complex Administration Budget Sept 30107 Sept30l07 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 262.518 183,384 184,398 80,290 264,683 2,070 Materials & Supplies 9,200 9,533- . 4,842 4,358 9,200 0 Contracted Services 9,650 7,282 a 2.268 2,268 (7,282) Rents & Financial Expenses 37.000 28,518 28,027 11,204 39,231 2,231 K Revenues Fees & Services - 500 355 425 145 570 70 User Fees 40,567 25,972 - 35,336 16,356 51,692 11,125 GENERAL COMMITTEE - NOVEMBER TUl 'CIG3rtefy`'&urnmary of Operating Expenses -- 2007 Year to Date— September 30, 2007 2007 Budget to Actuals q4 Forecastto Variances 07222 Leisure Complex Building Operations Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries 8 Benefits 308.956 225,080 213,849 83,868 297,717 (11,239) Materials 8 Supplies 395,040 279,596 253,177 94,345 353,522 (41.618) Contracted Services 2130,382 1 220,414 207.161 51,947 •269,108 (21.274) And- Revenues User Fess 404,500. 263,053 287,929 141,447 429,376 24.876 07230 22 Church Street 2007 Budgetto Actual. p4 Forecastto Variances Budget Sept 30107 Sapt 30107 Foment Yearend Act vs Bud Expenditures Materials 8 Supplies 0 0 B59 0 859, 859 Contracted Services 11,568 9,433 9,530 2,135 10,665 (903) Revenues User Fees 0 (628) 0 a 0 0 MEE CBM GENERAL COMMITTEE — NOVEMBERTCUafAlGA7 t,marror ganmmary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals q4 Forecast to Variances 07235 52 Victoria Street Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries 8 Benefits 16,230 16,197 29 39 68 (18,168) Materials 8 Supplies 7,100 5,029 5,602 2.071 7,673 573 Contracted Services 5,6ae 5,111 5,769 457 6,226 858 Revenues User Fees 8.000 4,121 12,736 1.679 14.015 8,615 ROW,-4- eP 6 s,458 fl - 53 2007 Budget to Actuate 04 Forecastle Variances 0724056 Victoria Street Budget Sept30107 Sept 3a)07 Forecast Yearend Act vs Bud Expenditures Materials 8 Supplies 21,000 15,425 24.893 11,325 36,218 15.218 Contracted Services - 11.310 10,447 12,462 863 .13,325 2,015 Revenues User Fees 10,000 - 6,898 19.467 4,000 23,467 13,467 Im GENERAL COMMITTEE - NOVEMBFRTCU,ofAZAR7 Quelrtarly summary of Operating Expenses — 2007 Year to Date •- September 30, 2007 07245 Victoria Hall Expenditures Materials & Supplies Contracted Services Revenues 2007 Sudgetto Actuate p4 Forecaatto Variances Budget Sept 30/07 Sept 30/07 Forecast Yearend Acty Bud 6.000 4.060 3,466 1,940 5,406 (594) 2,750 2,399 1,271 2,351 3,622 872 User Fees 7.000 4.112 7,517 80o 8,117 1,117 2007 Budgetto Actuate p4 Foracastto Variances 07250 Jack Woods Budget Sept30107 Sept30107 Forecast Yearend Actw Bud Expenditures Materials Supplies 0 0 496 0 496 496 Contracted Services 3,899 2.058 2,974 1.641 4,616 916 MM Revenues , user Fees 7,000 7,000 6,900 100 7,000 0 GENERAL COMMITTEE — NOVEMBERTghfAZMt37 "'- -- Qderterly Summary of Operating Expenses — 2007 Year to Date — September 30, 2007 07255 McMahon Tennis Expenditures 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast. Year and Actvs Bud Matedals 8 Supplies 2,500. 2,500 1,438 - 1,513 2,951 451 Contracted Services - 8,501 8.210 1.843 6,298 8,141 (360) Revenues User Fees 2,000 2,oaa 2,01.1 a 2,011 11 2007 Budget to Actuals Q4 Forecastto Variances 07260 Factory Theatre Budget Sept=07 Sept 30107 Forecast Yearend .Act va Bud Expenditures Matedals 8 Supplies a 0 112 a 112 112 Contracted Services - 700 700 350 0 350 (35a) Revenues t 2007 Budget to Actuals - Q4 Forecastto Variances 7265 215 Industrial Pkvvy Budget Sept3010T Sept30107 Forecast Yearend Act vs Bud Expenditures Materiels 8 Supplies 13,500 9,750 11,433 6,000 17,433 3.933 Contracted Services 5,068 5,068 1,008 0 1,068 (4,000) Revenues User Fees 0 (50,000) 0 0 D 0 MM GENERAL COMMITTEE - NOVEMI3y T?SofA%9oPa7 -- - Qudrterfy Stirrimary of Operating Expenses -• 2007 Year to Date —September 30, 2007 07270 Yonge Street (Chamber of Commerce) Expenditures Internal Transfers to Capital, Reserves, Library 8 Other 2007 Budget to Actuate Budget Sept 30107 Sept 30107 3,370 2,329 2,309 Q4 Forecastta Variances Forecast Year and Act vs Bud 1,041. 3.350 (20) Revenues User Fees - 3,370 2.329- 2,309 1,041 3,350 (20) a4 tee :"ate 2007 Budget to Actuate Q4 Forecastto Variances 072a1 Stronach Complex Administration Budget Sept 3=7 Sept 30107 Forecast Yearend Act vs Bud Expenditures _ Salaries &'Benefits 414,979 299,966 349,017 97,830 446,347 31,858 Materials 8 Supplies 33,500 20,646 20,007 16,778 36,785 3,2115 Contracted Services 20.688- 12,873 5,200 8,277 13,477 (7,111) Revenues Miscellaneous 166,300 124,726 111.675 41,574 153,249 (13,0.51) User Fees 325,713 223.171 298,555 48,638 347,293 21,580 WWW lo 9 w GENERAL COMMITTEE - NOVEMB�RTZQWAZAA7 , utuarteny Summary of Operating Expenses - 2007 Year to Date - September 30, 2007 2007 Budget to Actuate C4 Forecast to Variances 07282 Stronach Complex Building Operations Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 400.537 278.674 240,497 123,923 364,420 (36,177) Long Tenn Debt Charges 80.000 0 0 80,000 80.000 0 Materials & Supplles 558,000 388,804 397,584 149.124 546,708 (11.292) Contracted Services 215,489 169,422 176,513 42,190 '219,703 214 Revenues - User Fees y�y 750,000 497,554 490.219 220,000 710,219 (39,781) 7- 2007 Budget to Actuate Q4 Forecastto Variances 07290 Seniors Centre Budget aapt 30107 Sept30107 Forecast Year and Act vs Bud Expenditures ' Salaries & Benefits 59,339 43,216 45,916 16,123 62,039 2,700 Materials & Supplles 65,666 49,892 37,230, 16,686 53,916 (11,750) Contracted Services 57,135 42,621 43,313 13,950 57.283 128 ffirINsus"--e, 4:G%S51F 8' Revenues User Fees 8.000 5,162 6,204 2,995 9,199 1,199 t'. cm GENERAL COMMITTEE — NOVEMBERT9AofAMU OuBrterlySummary of Operating Expenses --2007 Year to Date -- September 30, 2067 2007 Budget to Actuals p4 Forecastto Variances 07295 Leslie Street Property Budget Sept30107 Sept30107 Forecast Yearend Act vs Bud Expenditures Revenues Miscellaneous 1,000 1,000 41417 0 417 (583) 2007 Budgetto Actuals q4 Forecastto Variances 01301 Parks Operations Administration Budget Sept30/07 Sept30107 Forecast Yearend Act vs Bud Expenditures - Salaries & Beretta 359,376. 259,401 256,181 102,431 368,612 (763) Materials & Supplies 2,878 1,656 964 1,000 1,964 (714) Contracted Services 13,504 12.722 13,387 227 13,814 110 Revenues - Fees & SerAces 125.000 125.000 334,924 0 334,924 209,924 Miscellaneous 0 0 4,035 0 4,035 4,035 Contributions from Reserves & Reserve Funds 72.200 35,270 54,400 36.600 91,000 18,800 d" WON �— Y'. w GENERAL COMMITTEE - NOVEMBERTZ%,fRuPdAW 6dnarterryaummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07302 Parks Operations 2007 Budgetto Actuals Q4 Forecast to Variances Budget Sept 30107 Sept 30107 . Forecast Yearend Actvs Bud Expenditures Salaries & Sene8ls 1,016,367 762,482 753,003 261,099 1,014,102 (2,265) Materials & Supplies 171,446 100,077 167,560 36,631 204.191 32.746 Contracted Services 246,056 168,646 129,594 90,378 .219,972 (25,084) Internal Transfers to Capital, Reserves, Library & Other _ 0 0 0 274.924 ' 274,924 274,924 Revenues Miscellaneous 10,000 91050 19,355 944 -20,299 10,299 User Fees 162.325 160,469 162,437 8.866 171,303- B,978 Contributions from Reserves & Reserve Funds 171,000 89,750 18,750 811250 100,000 (71,000) 2007 Budgetto Actuals Q4 Forecastle Variances 07303 Leisure Services Vehicles Budget Sept30107 Sept 30/07 Forecast Yearend Actvs Bud Expenditures Materials & Supplies 0 0 41,035 0 41,035 41,035 Contracted Services 130,000 43,257 75,212 70.000 145.212 15,212 Revenues Contributions from Reserves & Reserve Funds- 0 0 0 (12,500) (12,500) (12,500) 07304 Parks Building Expenditures Materials & Supplies Contracted Sarvicas Revenues 2007 Budgetto Actuals Budget Sept 30/07 Sapt 30/07 18,000 14.295 10,752 23,168 19,263 3,488 Q4 Forecast to Variances Forecast Year and Act vs Bud 3.705 14,457 (3,643) 12,070 22,158 (1,010) GENERAL COMMITTEE - NOVEMBER TU40f�ugqa tluarteny Summary of Operating Expenses - 2007 Year to Date -September 30, 2007 2007 Budget to ActuaLs q4 Forecastle Variances 07401 Community Programs Administration Budget Sept 30107 - Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 421,520 332,189 324;713 88.607 413,320 (8,200) Materials & Supplies 17,800 16,062 20,481 1,580 22.061 4,251 Contracted Services 223,300 148,171 160,942 60,749 221,091 (1,609) Revenues User Fees 551,000 543.612 623,109 3.015 626,124 75,124 Grants 5.000 595 2,790 4,025 6,816 1,815 S ;p€a �'eu - - 5 QOQ Etr� �5' • 4� _ 2007 Budget to Actuals q4 Forecastto Variances 07404 Leisure Complex Fitness Centre Budget Sept 30/07 Sept 30707 Forecast Year and Act vs Bud Expenditures Salaries & B,enefits 316,266 231,884 200,033 84,382 284,416 (31.851) Materials & Supplies 9.450 6.226 2.110 3,224 5.334 (4,116) Contracted Services 113.315 75.304 103,681 34,887 138,568 25,253 Revenues User Fees 553,500 415,978 416,192 137,522 553,714 214 GENERAL COMMITTEE - NOVEMBERT2ArofR,"7 t=rten[Y S13mmary of Operating Expenses - 2007 Year to Date - September 30, 2007 - 2007 Budget to Actuals q4 - Forecastto Variances 07405 Leisure Complex Aquatics Budget Sept30107 Sept30107 Forecast Year Act vs Bud Expenditures - Salaries & Benefits - 407,993 297,846 917,470 110.148 327,618 (80,375) Materials & Supplies 20,B00 16,388 13.251 4.485 17,736 (3,064), Contracted Services - 11,488 8,547 5,070 2.772 7,842 (3,646) Revenues Miscellaneous - 25,825 23,283 24,600 (3,254) 21,346 (4,479) User Fees 2B7,373 268,352 339,021 - 13.021 368,052 70.679 2007 Budget to Actuate Q4 Forecastto Variances 07403 Youth Initiatives Budget Sept 30/07 Sept 30107 Forecast Yearend Apt" Bud Expenditures Salaries & Beneft 112,599 85,007 83,388 27,592 110.980 (1,619) Materials & Supplies- - B,900 5,682 5.105 3,929 9,034 134 Contracted Services . - 46.300 33,560 20,594 14.657 35,251 (11,049) Revenues Miscellaneous 1,000 747 1.000 0 1.000 0 User Fees 86.000 83,a11 79,201. 1,989 81,190 (3,a10) -91- GENERAL COMMITTEE - NOVEMBE/R ,�1,af�00a Quarterly Summary of Operating Expenses - 2007 Year to Date -September 30, 2007 07450 Seniors Programs Expenditures 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Year and Act va Bud Salaries & Benefits 114,825 81,136 73,806 33,849 107,495 (7,330) Materials & Supplies 4.750 4,586 5,117 (135) 4,952 202 Contracted Services - B9,668 62,205 36,382 18,393 ,- 54,775 (34,793) Revenues Miscellaneous 92,262 57,318 23,018 14.000 37,018 (55,244) User Fees 44,290 40.620 54,387 3,660 58,047 13.757 Grants 30.000 22,556 23,725 6,275 30,000 0 2007 Budget to Actuate Q4 Forecastto Variances 07501 Special Events Administration Budget Sept30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 0 18,048 (2,gg9665) (24,838) (27,903) (27,803) Revenues ' 2007 Budget to Actuate Q4 Forecastto Variances 07502 Community Recognition Awards Budget - Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 5,884 2.942 4,042 2,942 6,984 1,100 Materials & Supplies 2,650 2,850 2.471 0 2.471 (179) Contracted SeMces 50o 439 195 0 195 (305) iu2 AM -ra-400'2 ` `0 • fi 5:'70 Revenues -92- GENERAL COMMITTEE — NOVEMBERTo?AofAgQ7 uuarterly summary of Operating Expenses -- 2007 Year to Date — September 30, 2007 2007 Budgetto Actuals e4 Forecastto Variances 07503 Art Aurora Budget Sept 30I07 Sept 30107 Forecast Year and Act vs Bud Expenditures ' Salaries & Benefits 5,885 2,942 4,042 2,943 6,985 1,100 Materials& Supplies 850 850 1,162 0 1,162 312 Contracted Services 4,000 4,000 1,566 0 1,568 (2,434) Revenues User Fees 4,200 4,200 3,056 0 3,656 (544) _. .. � ,�.,;-' _ n?. •'. sae .. .ee9��:,..�' � .G@ 2007 Budgetto Actuate - 04. Forecast to Variances 07504 Canada Day Celebration Budget Sept 30107 Sept30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 5,884 2,942 4,042 2,942 6,984 1,100 Materials & Supplies 10.550 1.320 880 9,230 10,110 (440) Contracted Services 15.150 18,654 20,624 0 20,624 5.474 �n _ - Revenues —93— GENERAL COMMITTEE — NOVEMBERTW0bfau007 rora Quarterly Summary of Operating Expenses — 2007 Year to Date -- September 30, 2007 2007 Budget to , Actuals Q4 Forecastto Variances 07505 Santa Claus Parade - Budget Sept 30107 Sept30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 5,884 2,942 4,042 2.942 6,984 1,100 Materials & Supplies MOO 0 81 11100 1,181 81 Contracted Services 0,825 (727) (250) 7,552 ,' 7,302 477 Revenues Miscellaneous 2,600, 0 75 2,625 2,600 p U_d e iij m 07506 First Night Expenditures 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Actvs Bud , Salaries & Beneflts 5,885 2,943 4,042 2,942 6,984 1.099 Materials & Supplies 800 '0 0 800 800 0 Contracted Services - 1.450 65 0 1,385 1,385 (65) Revenues 207 Budget to Actuate Q4 Forecastto Variances 07507 Street Sale Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 5,984 2,942 4,042 2.942 - 6,9B4 11100 Materials & Supplies 3,600 2,628 ' 0 872 872 (2,628) Revenues —94 GENERAL COMMITTEE — NOVEMBERToWnOrofAZrQP7 Qudrteriy Sdmmary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07508 Artic Adventure Expenditures 2007 Budget to Actual. q4 Forecastle Variancaa Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Salaries &Benefits 5,884 2,942 4.042 - 2.942 6.984 1.100 Materials & Supplies - 400 194 620 - 0 520 120 Contracted Services 5.200 5,200 4,644 0 4,644 (556) z Revenues Miscellaneous 1.700 1,700 1,919 0 1,919 219 2007 . Budgetto Actuals 04 Foreeastto Variances 07509 Concerts in the Park Budget Sapt=07 Sept30107 Forecast Yearend Act va Bud Expenditures ' Salaries & Benefits 5.885 2,942 4,042 2,943 6,985 1.100 Materials & Supplies 100 95 43 0 43 (57) Contracted Services 15.000 13.356 - 2,800 13,100 15,900 0 Revenues Miscellaneous 0 0 175 0 175 175 2007 Budget to Actuals Q4 Forecastle Variances 07510.Bike Board &Rodeo Budget Sept 30107 Sept30107 Forecast Year and Act vs Bud Expenditures - Salaries & Benefits 5,am 2.942 4,042 2,942 6,964 1.100 Materials & Supplies 600 450 268 0 268 (332) Contracted Services 400 297 0 0 0, (400) Revenues ` ' Y • Y —95— GENERAL COMMITTEE — NOVEMBER7o20, 2007 Quarterly Summary of Operating Expenses — 2007 Year to Date — September 30, 2007 2007 Budget to Actuate C4 Foracastto Variances 07511 Children's Concert Series Budget Sept30/07 Sept 30107 Forecast Year and Act vaBud Expenditures Salaries & Benefits 5,884 2,942 4,042 2.942 6.984 1,100 Materials & Supplies 100 72 0 0 0 (100) Contracted Services 3,200 7,403 0 0 0 (3,200) c •---�ar1" _- Ndm- Revenues Miscellaneous 1.000 747 0 0 0 (1,000) Me 07512 Movie in the Park 2007 Budget to Actuate O4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud - Expenditures - Salaries 8 Benefits 5,884 5,884 4,042 1,049 5,091 (793) Materials & Supplies 550 414 48 0 48 (502) Contracted Services 2,950 2,214 712 736 1A48 (1,502) narK., - r - a en Revenues Miscellaneous 2,400 2.400 0 '0 0 (2,400) GENERAL COMMITTEE — NOVEMBERT",,fAZPA7 MbrielTy'SGdlmary of Operating Expenses — 2007 Year to Date — September 30, 2007 2007 Budget to Actuals O4 Forecastto Variances 07513 Ribfest Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 5,885 2,942 4,042 2,943 6.985. .1,100 Materials & Supplies 150 150 192 0 192 42 Contracted Services 9,155 9,165 6,747 0 6,747 (2,408) Revenues Miscellaneous 6,300 6,300 4,400 0 4,400 (1,900) 2007 Budget to Actuals 04 Forecast to Variances 07514 Tree Lighting Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 5,884 2.242 4,042 2.942 6,984 1, ao Materials & Supplies 400 0 0 400 400 0 Contracted Services 575 0 0 575 575 0 Revenues 2007 Budget to Actuate 04 Forecastto Variances 07515 Doors Open Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 5,884 2,942 4,042 2,94E 5,984 1,100 Materials & Supplies 220 220 185 0 185 (35) Contracted Services 200 200 466 0 468 268 Revenues Miscellaneous 0 0 300 0 300 300 4 e —97— GENERAL COMMITTEE - NOVEMBER 20, 2007 Town of Aurora Quarterly Summary of Operating Expenses -• 2007 Year to Date — September 30, 2007 07603 Library Facilities Expenditures 2007 Budget to Actuate 04 Forecastto Variances Budget Sept 30/07 Sept 30/07 Forecast Yearend Act Vs Bud Salaries & Benefits 52,178 34,048 41,452 12,180 53,632 1,454 Long. Tenn Debt Charges 226,000 112,500 112,500 112,500 226,000 0 Materials & Supplies 117,000 71.275 68,878 38,119 , 106,997 (10,003) Contracted Services 152,024 126.941 121,449 20,210 .141,959 (10,365) Internal Transfers to.Capital, Reserves, Library & Other - (517,502) (258,751) (324,017) (192,895) (517,502) 0 Revenues User Fees 28,700 20,043 20,068 8,807 20,875 175 Q- GENERAL COMMITTEE - NOVEMBERTUWAMW Quarterly summary of Operating Expenses =- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Farecastto Variances 08101 Development Planning Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits _ 519,221 374,271 344,225 141.950 486,175 (33,046) Materials & Supplies 4.800 3,293 1,323 2.485 3,808 (992) Contracted Services - 31,800 10,368 11.527 15.432 26,959 (4,841) 59;Sr7' 16e Revenues - Licenses & Permits 300,000 202,980 267,974 (259) 267,716 02,285) Miscellaneous - '4,500 3,644 4.115 956 4,971 471 �.w..^<_-�,s .xnsc terra -Tan y� j bttsu ME- 0 eBF al'�-'ifc ATY+R£ - -Y"�,�„+w wi 2007 Budgetto Actuals Q4 Farecastto Variances 08102 Community Planning - Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 208,854 150.463 151,763 58,391 210,164 1.300 Materials & Supplies 2,000 1,577 1.143 423 1,566 (434) Contracted Services 7,800 3,970 3,411 3,530 7.241 (559) Revenues Fees & Services 46,000 36,941 31,494 2,760 34,254 (11,746) Inez GENERAL COMMITTEE — NOVEMBER-aGPofZ@rGr1 - - - - - — - - - - ----- -- - w---amryocinmary of Operating Expenses Year to Date --September 30, 2007 2007 Budget to Actuals q4 Forecast to Variances 08103 Economic Development Budget Sept30/07 Sept30107 Forecast Yearend Act vs Bud Expenditures Salaries & Beneflts 57,606 44,099 2.777 26,390 29,167 (28,441) Materials & Supplies 2,750 2,206 1,266 544 1,810 (940) Contracted Services 100ma 77,020 62,282 30,902 93,184 (7,426) z Revenues Miscellaneous 0 0 10 0 10 10 2007 .Budget to Actuals q4 Forecastto Variances 08104 Policy Planning - Budget Sept 30I07 Sept.30107 Forecast' Year end Act vs Bud Expenditures Salaries & Benefits 440,337 318,495 311.231 121,842 433,073 (7,264) Materials & Supplies 1,000 0 0 1,000 1,000 0 Contracted Services - 29,436 5,857 3.465 25.4.O6 28,871 (565) .� Revenues Contributions from Reserves & Reserve Funds • 100,500 50,250 0 100,500 100.500 0 —100— GENERAL COMMITTEE - NOVEMBER 20, 2007 ATTACHMENT 2 ¢ ). r ■!§ G d m \ \k k j � ) . ! _} � � \ .\ � §/LD ) ) G�f § /)� § /. § } P!§ ; ® § ) 01/ Lu \k . / { in ow CL U) k /)� GENERAL COMMITTEE - NOVEMBER 20, 2007 AGEND� ITEM # i� TOWN OF AURORA AURORA GENERAL COMMITTEE No. GA07-03 SUBJECT: Graffiti Abatement Ad Hoc Committee - Recommendation Summary . from October 25, 2007 DATE: November 20, 2007 RECOMMENDATIONS (1) Graffiti Abatement Ad Hoc Committee Minutes GA07-02 Thursday, September 20, 2007 THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA07-02 dated Thursday, September 20, 2007 be adopted. (2) "Brainstorming" Session THAT staff invite a representative from Canada Post and each of the utility companies to address the Graffiti Abatement Ad Hoc Committee relating to the current graffiti situation and any strategies which they may have identified. (3) THAT staff provide a report which would compile the ideas brought forward from this meeting, including but not limited to: ➢ clean-up days ➢ partnerships with utility companies ➢ youth involvement ➢ Chamber of Commerce involvement ➢ possible grants or other funding ➢ costs relating to paint and other materials available to eradicate graffiti ➢ the role of volunteers pertaining of clean-up days (4) THAT staff consider the creation of a hotline and on-line reporting for graffiti, with a review of the financial implications. —102— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 - 2 - Report NoGA07-03 ATTACHMENTS Attachment #1 - Graffiti Abatement Ad Hoc Committee Minutes of October 25, 2007 Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227 Am 6L-e Carol Clark Council/Committee Secretary On behalf of the Graffiti Abatement Ad Hoc Committee -103- GENERAL COMMITTEE — NOVEMBER 20, 2007 ATTACHMENT AuiioitA COMMITTEE MINUTES MEETING NO. 07-03 Committee: Graffiti Abatement Ad Hoc Committee Date: Thursday, October 25, 2007 Time and Location: 7:00 p.m., Council Chambers Committee Members: Councillor Alison Collins-Mrakas, Allan Church (arrived at 7:15 p.m.), Michael Evans, Jane Hinder, Kim Rogers, Sean Herbinson Absent: Heather Green, By-law Enforcement/Licensing Officer Other Attendees: Chris Alexander, By-law Services Co-ordinator, Carol Clark, Council/Committee Secretary, Councillor Wilson (arrived at 7:55 p.m. and left at 8:05 p.m.) Councillor Collins-Mrakas called the meeting to order at 7:02 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Sean Herbinson Seconded by Michael Evans THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED —104— GENERAL COMMITTEE — NOVEMBER 20, 2007 Graffiti Ad Hoc Committee Record No. 07-03 Page 2 of 5 Thursday, October 25, 2007 ADOPTION OF MINUTES Graffiti Abatement Ad Hoc Committee Minutes GA07-02 Thursday, September 20, 2007 Moved by Jane Hinder Seconded by Michael Evans THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA07-02 dated Thursday, September 20, 2007 be adopted. CARRIED DELEGATIONS None MATTERS FOR CONSIDERATION 2. Review of Graffiti Inventory The By-law Services Co-ordinator provided an overview of the graffiti locations within the Town of Aurora, plotted on a map, to reflect the information which was submitted by members of the committee. The By-law Services Co-ordinator advised that the majority of the locations being targeted are utility boxes and business buildings in the downtown area, with residential properties being less of an issue. 3. "Brainstorming" Session a) Education/Awareness The committee discussed the creation of a poster, which could be used by the Town to increase awareness, as well as provide a tool for an education program at the end of the summer for downtown property owners. b) Partnerships The committee discussed partnering with Canada Post and the utility companies, in order to develop strategies and clean up the affected utility boxes as a priority. The By-law Services Co-ordinator advised that ACI is already on board, having had discussions with the By-law Department regarding the matter. —105— GENERAL COMMITTEE — NOVEMBER 20, 2007 Graffiti Ad Hoc Committee Record No. 07-03 Thursday, October 25, 2007 c) Clean-up Days Page 3 of 6 The committee discussed the possibility of having one or two community clean-up days between May and September 2008, with the possibility of utilizing the Scouts, Optimists, Ratepayers and High School Students. Discussion took place regarding the option of a different group sponsoring different dates and organizing barbecues to heighten the "sense of community". It was agreed that the focus of the clean-up days is to be on the private property of business owners victimized by graffiti. It was also suggested that consideration be given to offering community service hours to students to clean up graffiti. d) Timelines The By-law Services Co-ordinator suggested that the 292 graffiti sites that have been identified should be cleaned up first, the majority of which are utility boxes. The committee discussed doing a clean-up blitz of the utility boxes starting May 1, 2008. The committee also discussed hiring two summer students to clean up the utility boxes throughout the summer, and repeating the clean-up process as needed. The committee specifically noted that budgetary considerations would need to be addressed. e) By-law Discussion concerning a possible Graffiti By-law resulted in the general opinion that this should not be a consideration at this time, and rather that the focus should be on education, awareness and action. f) Other The By-law Services Co-ordinator advised that he would research the cost of paint which cannot be painted on, colour availability, as well as who would absorb the cost of paint and labour, and whether any federal or provincial grants are available for graffiti removal. Discussion took place among the committee members which resulted in the identification of three specific taggers have taken photos of the graffiti linked to to the By-law Services Co-ordinator wh Sergeant Mark Altermann. The committee members who these taggers will forward these o, in turn, will forward them to —106— GENERAL COMMITTEE — NOVEMBER 20, 2007 Graffiti Ad Hoc Committee Record No. 07-03 Page 4 of 5 Thursday, October 25, 2007 Moved by Sean Herbinson Seconded by Jane Hinder THAT staff invite a representative from Canada Post and each of the utility companies to address the Graffiti Abatement Ad Hoc Committee relating to the current graffiti situation and any strategies which they may have identified. CARRIED Allan Church arrived at 7:15 p.m. Moved by Sean Herbinson Seconded by Jane Hinder THAT staff provide a report which would compile the ideas brought forward from this meeting, including but not limited to: ➢ clean-up days ➢ partnerships with utility companies ➢ youth involvement ➢ Chamber of Commerce involvement ➢ possible grants or other funding ➢ costs relating to paint and other materials available to eradicate graffiti ➢ the role of volunteers pertaining of clean-up days CARRIED Councillor Wilson arrived at 7:55 p.m. Moved by Kim Rogers Seconded by Jane Hinder THAT staff consider the creation of a hotline and on-line reporting for graffiti, with a review of the financial implications. CARRIED -107- GENERAL COMMITTEE - NOVEMBER 20, 2007 Graffiti Ad Hoc Committee Record No. 07-03 Page 5 of 5 Thursday, October 25, 2007 INFORMATIONAL ITEMS 4. Correspondence from Constable Marina Orlovski "Arrests Made In Graffiti Incidents in the Town of Georgina" 5. Presentation made by Sergeant Mark Altermann at the September 20, 2007 Graffiti Abatement Ad Hoc Committee Meeting "Graffiti Basics — Tagging vs. Gang" Moved by Sean Herbinson Seconded by Allan Church THAT items 4 and 5 be received for information. CARRIED NEW BUSINESS Mike Evans suggested the downtown businesses would appreciate the installation of cameras for surveillance of vandalism and graffiti. Jane Hinder suggested that Canada Post and PowerStream be contacted to request that they clean up their own properties. Councillor Wilson left at 8:05 p.m. The next meeting is scheduled for Thursday, November 29, 2007 at 7:00 p.m. in the Council Chambers. ADJOURNMENT Moved by Jane Hinder THAT the meeting be adjourned at 8:14 p.m. WITMETIERN Councillor Alison Collins-Mrakas Chair, Graffiti Abatement Ad Hoc Committee M. GENERAL COMMITTEE - NOVEMBER 20, 2007 [.AGENDA ITEM TOWN OF AURORA AURORA GENERAL COMMITTEE No. EAC07-08 SUBJECT: Environmental Advisory Committee -Recommendation Summary from November 1, 2007 FROM: Environmental Advisory Committee DATE: November 20, 2007 RECOMMENDATIONS (1) Environmental Advisory Committee Meeting Record No. 07-07, dated Thursday, October 4, 2007 THAT the meeting Record No. 07-07 dated October 4, 2007 be adopted. (2) Delegation - a) Mr. Frank Condlln Re: Comprehensive Waste and Recycling Collection Concept THAT the delegation of Mr. Frank Condlln be received; and THAT the delegate be requested to submit a further report containing additional information regarding the Controlled Waste Collection (CWC) concept for residential waste and recycling collection to a future EAC meeting for consideration. (3) EAC07-001 Pesticide By-law — Draft (Deferred from October 4, 2007 meeting) THAT report EAC07-001 and draft by-law be received; and THAT staff be requested to provide further information to the December 6, 2007 EAC meeting based on EAC input discussed regarding this matter; and THAT staff consult with the Mayor with respect to scheduling the Open Houses to be held to obtain input from all interested stakeholders. (4) 2008 Budget Requirements — Discussion THAT Susan forward the EAC 2008 budget request to David Atkins, Acting Director of Public Works. —109— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No EAC07-08 (5)Public Works Spills Response Policy (Deferred from October 4, 2007 meeting) THAT the update provided by John Rogers, Chief Administrative Officer, regarding the Public Works Spills Response Policy be received. (6) The Town of Aurora Stormwater Ponds, Vegetation & Wildlife THAT the Town of Aurora Stormwater Ponds, Vegetation & Wildlife Report be received; and THAT the final version be forwarded to Council for adoption when available. (7) Correspondence from the Parks Manager Re: Healthy Yard Program THAT staff be requested to prepare a report regarding the Healthy Yard Program based on similar programs taking place in other municipalities and the report be provided to Council (8) Correspondence from the Town of East Gwillimbury Re: Environmental Advisory Committee (EAC) Summit - Nov. 7 THAT the correspondence from the Town of East Gwillimbury regarding the Environmental Advisory Committee (EAC) Summit - November 7, 2007 be received. (9) Environmental Advisory Committee Pending List THAT the Environmental Advisory Committee Pending List be received. (10) Environmental Compliance Conference 2007 THAT the notice regarding the Environmental Compliance Conference 2007 be received for information. (11) News Release - Region of Peel Re: Green Bins Containing Non-Compostable Plastic Bags No Longer Collected THAT the Region of Peel News Release advising that Green Bins Containing Non-Compostable Plastic Bags No Longer Collected be received for information. -110- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No EAC07-08 (12) , Correspondence from Gordon Barnes Durham/York Residual Waste Environmental Assessment Study Meeting THAT the correspondence from Gordon Barnes regarding DurhamNork Residual Waste Environmental Assessment Study Meeting be received for information. (13) Correspondence from the Town of East GwiIli mbury 2007 Environmental Advisory Committee (EAC) Summit (Addendum) THAT the addendum item regarding the Environmental Advisory Committee (EAC) Summit — November 7, 2007 be received. (14) Notice from Lake Simcoe Region Conservation Authority Re: Low Cost Tree Planting Program THAT the notice from the Lake Simcoe Region Conservation Authority (LSRCA) regarding a Low Cost Tree Planting Program be referred to staff for follow up with the LSRCA. (15) Correspondence from the Region of York Re: Transportation and Water and Wastewater Master Plan Updates THAT the correspondence from the Region of York regarding Transportation and Water and Wastewater Master Plan Updates be received. ATTACHMENTS Attachment #1 —Environmental Advisory Committee Minutes of November 1, 2007 Prepared by: ,KaIren Ewart, Administrative Co-ordinator/Deputy Clerk Ext, 4222 Kare Ew ft Administrative Co-ordinator/Deputy Clerk On behalf of the Environmental Advisory Committee —111- GENERAL COMMITTEE — NOVEMBER 20, 2007 ATTACHMENT Awl AunpizA COMMITTEE MINUTES MEETING NO. 07-08 Committee: Environmental Advisory Committee Date: Thursday, November 1, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Susan Walmer, Chair, Councillor MacEachern, Vice -Chair; Gordon Barnes, Robert Cook, Carol Cooper, John Gallo, Catherine Marshall, Peter Piersol and David Tomlinson Absent: Councillor Gaertner. Richard Wizemann Other Attendees: Chris Alexander, By-law Services Co-ordinator, John Rogers, Chief Administrative Officer and Elma Stevenson, Committee Secretary The Chair called the meeting to order at 7:00 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Robert Cook Seconded by Carol Cooper THAT the agenda with the following additional items be approved ➢ Item 11 — Correspondence from Gordon Barnes — Durham/York Residual Waste ➢ Item 12 — Correspondence from the Town of East Gwillimbury — 2007 Environmental Advisory Committee (EAC) Summit CARRIED —112— GENERAL COMMITTEE - NOVEMBER 20, 2007 Environmental Advisory Committee Record No. 07-08 Page 2 of 7 Thursday, November 1, 2007 ADOPTION OF MINUTES 1. Environmental Advisory Committee Meeting Record No. 07-07, dated Thursday, October 4, 2007 Moved by Councillor MacEachern Seconded by Robert Cook THAT the meeting Record No. 07-07 dated October 4, 2007 be adopted. CARRIED DELEGATION a) Mr. Frank Condlln Re: Comprehensive Waste and Recycling Collection Concept Mr. Frank Condlln presented the Controlled Waste Collection (CWC) concept for residential waste and recycling collection. Mr. Condlln explained the rationale of the program and impact on future residential waste and stated the CWC would provide Aurora with the ability to control the content of separated waste components during collection. Committee was requested to consider recommending that this concept be presented to a General Committee meeting. Moved by Robert Cook Seconded by Peter Piersol THAT the delegation of Mr. Frank Condlln be received. CARRIED Moved by Councillor MacEachern Seconded by Gordon Barnes THAT the delegate be requested to submit a further report containing additional information regarding the Controlled Waste Collection (CWC) concept for residential waste and recycling collection to a future EAC meeting for consideration. CARRIED -113- GENERAL COMMITTEE - NOVEMBER 20, 2007 Environmental Advisory Committee Record No. 07-08 Page 3 of 7 Thursday, November 1, 2007 MATTERS ARISING FROM PREVIOUS MINUTES Q (A 3. Moved by John Gallo Seconded by Councillor MacEachern THAT item 4 be brought forward for consideration. CARRIED EAC07-001 - Pesticide By-law - Draft (Deferred from October 4, 2007 meeting) Moved by David Tomlinson Seconded by Gordon Barnes THAT report EAC07-001 and draft by-law be received; and THAT staff be requested to provide further information to the December 6, 2007 EAC meeting based on EAC input discussed regarding this matter; and THAT staff consult with the Mayor with respect to .scheduling the Open Houses to be held to obtain input from all interested stakeholders. 2008 Budget Requirements - Discussion Moved by Councillor MacEachern Seconded by Robert Cook THAT Susan Walmer forward the EAC 2008 budget request to David Atkins, Acting Director of Public Works. CARRIED Public Works Spills Response Policy (Deferred from October 4, 2007 meeting) Moved by Councillor MacEachern Seconded by Robert Cook THAT the update provided by John Rogers, Chief Administrative Officer, regarding the Public Works Spills Response Policy be received. CARRIED -114- GENERAL COMMITTEE - NOVEMBER 20, 2007 Environmental Advisory Committee Record No. 07-08 Page 4 of 7 Thursday, November 1, 2007 Moved by Catherine Marshall Seconded by David Tomlinson THAT the meeting be extended past 9:00 p.m. MATTERS FOR CONSIDERATION The Town of Aurora Stormwater Ponds, Vegetation & Wildlife Committee suggested that the completed report be sent to other EAC Committees, the LSRCA and conservation groups as well as to the FCM and AMO to be considered for awards. Moved by Gordon Barnes Seconded by Robert Cook THAT the Town of Aurora Stormwater Ponds, Vegetation & Wildlife Report be received; and THAT the final version be forwarded to Council for adoption when available. CARRIED Correspondence from the Parks Manager Re: Healthy Yard Program Moved by David Tomlinson Seconded by Robert Cook THAT staff be requested to prepare a report regarding the Healthy Yard Program based on similar programs taking place in other municipalities and the report be provided to Council. WE f b -115- GENERAL COMMITTEE - NOVEMBER 20, 2007 Environmental Advisory Committee Record No. 07-08 Page 5 of 7 Thursday, November 1, 2007 7. Correspondence from the Town of East Gwillimbury Re: Environmental Advisory Committee (EAC) Summit - Nov. 7 Moved by Carol Cooper Seconded by Catherine Marshall THAT the correspondence from the Town of East Gwillimbury regarding the Environmental Advisory Committee (EAC) Summit - November 7, 2007 be received. CARRIED Environmental Advisory Committee Pending List Moved by David Tomlinson Seconded by Catherine Marshall THAT the Environmental Advisory Committee Pending List be received. INFORMATIONAL ITEMS 9. Environmental Compliance Conference 2007 Moved by Carol Cooper Seconded by Councillor MacEachern THAT the notice regarding the Environmental Compliance Conference 2007 be received for information. CARRIED 10. News Release - Region of Peel Re: Green Bins Containing Non-Compostable Plastic Bags No Longer Collected Moved by Carol Cooper Seconded by Councillor MacEachern THAT .the Region of Peel News Release advising that Green Bins Containing Non-Compostable Plastic Bags No Longer Collected be received for information. -116- GENERAL COMMITTEE - NOVEMBER 20, 2007 Environmental Advisory Committee Record No. 07-08 Page 6 of 7 Thursday, November 1, 2007 11 12. Correspondence from Gordon Barnes Durham/York Residual Waste Environmental Assessment Study Meeting Moved by John Gallo Seconded by Catherine Marshall THAT the correspondence from Gordon Barnes regarding Durham/York Residual Waste Environmental Assessment Study Meeting be received for information. CARRIED Correspondence from the Town of East Gwillimbury 2007 Environmental Advisory Committee (EAC) Summit (Addendum) Moved by Gordon Barnes Seconded by Robert Cook THAT the addendum item regarding the Environmental Advisory Committee (EAC) Summit — November 7, 2007 be received. CARRIED NEW BUSINESS 13. Notice from Lake Simcoe Region Conservation Authority Re: Low Cost Tree Planting Program Moved by Councillor MacEachern Seconded by Gordon Barnes THAT the notice from the Lake Simcoe Region Conservation Authority (LSRCA) regarding a Low Cost Tree Planting Program be referred to staff for follow up with the LSRCA. CARRIED 14. Correspondence from the Region of York Re: Transportation and Water and Wastewater Master Plan Updates Moved by Robert Cook Seconded by Gordon Barnes THAT the correspondence from the Region of York regarding Transportation and Water and Wastewater Master Plan Updates be received. CARRIED —117— GENERAL COMMITTEE - NOVEMBER 20, 2007 Environmental Advisory Committee Record No. 07-08 Page 7 of 7 Thursday, November 1, 2007 15. York Regional Community Environmental Centres Susan Walmer requested that this matter be included as an agenda item for the December 6, 2007 EAC meeting and advised that the Region of York will make a presentation regarding this matter. 16. Community Wildlife Park David Tomlinson requested that this matter be placed on the December 6, 2007 EAC Agenda for discussion. 17. CMHC Paper — Action Plan for Sustainable Practices — Implementation Strategies for the Residential and Business Sections in the Greater Toronto Area Peter Piersol agreed to provide the Clerk's Office with the above -noted CMHC research paper for redistribution to EAC Committee members. 18. Communities in Bloom Event Carol Cooper will investigate what is involved with the annual Communities in Bloom event and report back to Committee. ADJOURNMENT Moved by Peter Piersol THAT the meeting be adjourned at 9:55 p.m. Sudan Walmer, Chair CARRIED —118— GENERAL COMMITTEE - NOVEMBER 20, 2007 AGENDA ITEM# r TOWN OF AURORA AURORA GENERAL COMMITTEE No. EDAC07-08 SUBJECT: Economic Development Advisory Committee - Recommendation Summary from November 8, 2007 FROM: Economic Development Advisory Committee DATE: November 20, 2067 RECOMMENDATIONS Economic Development Advisory Committee Minutes EDAC07-06 Dated Thursday, August 9, 2007 THAT the Economic Development Advisory Committee Minutes of meeting EDAC 07-06 dated Thursday, September 27, 2007 be adopted. 2. Corporate Calling Program Update THAT the Mayor's office send an official follow-up thank you letter to all businesses that have been interviewed, immediately upon completion of the meeting relating to the Corporate Calling Program. 3. 2008 Budget Requirements - Discussion THAT the Economic Development Advisory Committee budget be increased from $7,700 to $8,000 for 2008. 4. Memorandum from the Director of Planning & Development Re: Proposed Official Plan & Zoning By-law Amendments Policies and Provisions for Drive -Through Facilities Files D09-01-07 and D14-06-07 THAT the Economic Development Advisory Committee supports the proposed by- law regarding drive -through facilities. 5. Appointment of one member of the Economic Development Advisory Committee to the Arts & Culture Advisory Committee THAT Christopher Ballard be appointed to the Arts & Culture Advisory Committee, representing the Economic Development Advisory Committee. -119- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. EDAC07-08 NEW BUSINESS THAT York Region Transit be requested to consult with major employers along route 32 to ensure there is no negative impact on recruiting and retaining employees by cancelling the bus service on that route. ATTACHMENTS Attachment #1 - Economic Development Advisory Committee Minutes of November 8, 2007 Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227 � � Carol Clark CounciDCommittee Secretary On behalf of the Economic Development Advisory Committee —120— GENERAL COMMITTEE — NOVEMBER 20, 2007 AuioxA COMMITTEE MINUTES MEETING NO, 07-08 Committee: Economic Development Advisory Committee Date: November 8, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor Al Wilson, Chair, Councillor Wendy Gaertner, Councillor Stephen Granger, Christopher Ballard, Bryan Black, Kent Dinning, Sean Herbinson Absent: Angelo Giannetta, Bryan Moir, Other Attendees: John Rogers, Chief Administrative Officer, Carol Clark, Council/Committee Secretary. The Chair called the meeting to order at 7:03 p.m. DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by Kent Dinning Seconded by Christopher Ballard THAT the agenda as circulated by the Corporate Services Department, with the following addition, be approved: ➢ Monthly Report for October/November from the Special Projects Co- ordinator CARRIED —121— GENERAL COMMITTEE — NOVEMBER 20, 2007 Economic Development Advisory Committee Record No. 07-08 Page 2 of 5 Thursday, November 8, 2007 ADOPTION OF MINUTES 1. Economic Development Advisory Committee Minutes EDAC07-06 Dated Thursday, August 9, 2007 Moved by Councillor Granger Seconded by Kent Dinning THAT the Economic Development Advisory Committee Minutes of meeting EDAC 07-06 dated Thursday, September 27, 2007 be adopted. DELEGATIONS None MATTERS FOR CONSIDERATION 2. Corporate Calling Program Update (from October 11, 2007 EDAC agenda) Several committee members provided an overview of the discussions they had with the various businesses they called on for the Corporate Calling Program. In general, the feedback that was obtained was positive pertaining to taxes, the community, quality of life in Aurora, the Town Hall, and the Chamber of Commerce. Some concerns were raised pertaining to insufficient transportation, difficulty obtaining unskilled labour, unaffordable housing, insufficient hotels, and insufficient land for company expansion. Some responses received from company representatives when they were asked what they would like to bring to the Mayor's attention were: job fairs operated by the Town; seminars operated by the Town; visits by the Mayor to the president of the top 50 companies; and investigation of traffic congestion at Yonge Street and Industrial Parkway South. Moved by Bryan Black Seconded by Kent Dinning THAT the Mayor's office send an official follow-up thank you letter to all businesses that have been interviewed, immediately upon completion of the meeting relating to the Corporate Calling Program. —122— GENERAL COMMITTEE - NOVEMBER 20, 2007 Economic Development Advisory Committee Record No. 07-08 Page 3 of 5 Thursday, November 8, 2007 3. 2008 Budget Requirements — Discussion (adopted 2007 budget and draft 2008 budget attached) Moved by Councillor Granger Seconded by Bryan Black THAT the Economic Development Advisory Committee budget be increased from $7,700 to $10,000 for 2008. DEFEATED Moved by Bryan Black Seconded by Councillor Granger THAT the Economic Development Advisory Committee budget be increased from $7,700 to $8,000 for 2008. CARRIED 4. Economic Development Advisory Committee Strategy Review of Prioritization Exercise — Next Steps The committee members agreed that this matter would be the focus of the next Economic Development Advisory Committee meeting. 5. Memorandum from the Director of Planning & Development Re: Proposed Official Plan & Zoning By-law Amendments Policies and Provisions for Drive -Through Facilities Files D09-01-07 and D14-06-07 (referred from September 27, 2007 EDAC meeting) (from October 11, 2007 EDAC agenda) Moved by Christopher Ballard Seconded by Councillor Gaertner THAT the Economic Development Advisory Committee supports the proposed by-law regarding drive -through facilities. CARRIED —123— GENERAL COMMITTEE - NOVEMBER 20, 2007 Economic Development Advisory Committee Record No. 07-08 Page 4 of 5 Thursday, November 8, 2007 6. Appointment of one member of the Economic Development Advisory Committee to the Arts & Culture Advisory Committee (referred from September 27, 2007 EDAC meeting) (from October 11, 2007 EDAC agenda) Moved by Kent Dinning Seconded by Sean Herbinson THAT Christopher Ballard be appointed to the Arts & Culture Advisory Committee, representing the Economic Development Advisory Committee. . G:C _R INFORMATIONAL ITEMS 7. Procedural By-law 4835-06.C, as amended Part IV - Advisory Committees - Sections 24 to 32 (from October 11, 2007 EDAC agenda) The Procedural By-law 4835-06.C, as amended, Part IV - Advisory Committees - Sections 24 to 32, was received for information. 8. 2008 Economic Development Business Plan The 2008 Economic Development Business was received for information. 9. York Region Economic Plan The York Region Economic Plan was received for information. 10. 2007 Construction Activity - Quarterly Report The 2007 Construction Activity - Quarterly Report was received for information. 11. Monthly Report for October/November from the Special Projects Co-ordinator (Added Item) The Monthly Report for October/November from the Special Projects Co- ordinator was received for information. -124- GENERAL COMMITTEE — NOVEMBER 20, 2007 Economic Development Advisory Committee Record No. 07-08 Page 5 of 5 Thursday, November 8, 2007 NEW BUSINESS Moved by Christopher Ballard Seconded by Bryan Black THAT York Region Transit be requested to consult with major employers along route 32 to ensure there is no negative impact on recruiting and retaining employees by cancelling the bus service on that route. CARRIED Councillor Wilson presented a visual display of the new two -storey Shoppers Drug Mart being constructed at Yonge Street and Murray Drive and advised of the Imperial Oil which is being built further down on Yonge Street, indicating that investment is occurring in Aurora. Councillor Wilson presented a visual display of the development being constructed at Bayview Avenue and Wellington Street, including a Longo's. Councillor Wilson presented a visual display of the approved gateway sign for the Town of Aurora, which will be solar lighted and installed northbound and southbound at Highway 404. Councillor Wilson advised that Wal-Mart will be opening in January 2008. Councillor Wilson advised that the expansion at Upper Canada Mall has been completed and that the mall is now almost 1 million square feet. Bryan Black inquired as to when a response can be expected pertaining to his motion regarding communications within the media, to which the Chief Administrative Officer responded that a formal response is expected in January or February 2008. ADJOURNMENT Moved by Christopher Ballard THAT the meeting be adjourned at 9:24 p.m. '•713[ff To] Councillor Al Wilson, Chair Economic Development Advisory Committee —125— GENERAL COMMITTEE - NOVEMBER 20, 2007 CENTRAL YORK FIRE SERVICES JOINT COUNCIL COMMITTEE MEETING TUESDAY, JUNE 5, 2007 AT 1:30 P.M. TOWN OF NEWMARKET5 MULOCK ROOM MINUTES A meeting of the Joint Council Committee was held on Tuesday, June 5, 2007 at 1:30 p.m. in the Mulock Room at the Town of Newmarket. Members Present: Newmarket Councillor Emanuel Regional Councillor Taylor Councillor Woodhouse Aurora Councillor Buck Councillor Marsh Councillor Wilson (1:39 — 3:22 p.m.) Staff: Newmarket R. Dixon, Commissioner of Corporate & Financial Services/Treasurer L. Georgeff, Human Resources Manager M. Mayes, Assistant Director of Finance L. Gibson, Deputy Clerk CYFS: J. Molyneaux, Fire Chief K. Bone, Deputy Fire Chief P. Leslie, Deputy Fire Chief The meeting was called to order at 1:30 p.m. Councillor Emanuel in the Chair. DECLARATIONS None. DEPUTATION 1. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 1 BACK-UP TRUCK INVENTORY Mr. Brent Heppell, President, CYFFA provided a handout regarding Back-up Truck Inventory. Discussion ensued concerning the information provided and a number of questions were raised regarding standards, budget requirements and comparisons. -126- GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Councillor Woodhouse Seconded by Councillor Buck THAT the deputation by Mr. Brent Heppell, President, CYFFA with respect to Back- up Truck Inventory be received. CARRIED JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 2 APPROVAL OF MINUTES Joint Council Committee Minutes of May 1, 2007. Moved by Councillor Woodhouse Seconded by Councillor Marsh THAT the Joint Council Committee Minutes of May 1, 2007 be approved. CARRIED JOINT COUNCIL COMMITTEE —JUNE 5, 2007 — ITEM 3 CENTRAL YORK FIRE SERVICES REPORT 2007-12 COMPARISON TO COMPARABLE FIRE SERVICES - UPDATE Fire Services Report 2007-12 dated May 18, 2007 regarding Comparison to Comparable Fire Services - Update. Moved by Councillor Buck Seconded by Councillor Woodhouse THAT Fire Services Report 2007-12 dated May 18, 2007 regarding Comparison to Comparable Fire Services - Update be received for information purposes. CARRIED 4. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 4 CENTRAL YORK FIRE SERVICES REPORT 2007-13 CENTRAL YORK FIRE SERVICES VEHICLE AND EQUIPMENT SUMMARY Fire Services Report 2007-13 dated May 18, 2007 regarding Central York Fire Services Vehicle and Equipment Summary. Discussion ensued regarding the use of back up fire trucks, comparisons with other municipalities and standards. Central York Fire Services -Joint Council Committee Minutes —June 5, 2007 -1 27- Page 2 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Regional Councillor Taylor Seconded by Councillor Woodhouse THAT staff provide a report with respect to the equipment on the back up fire vehicles in comparison to other like municipalities. CARRIED Moved by Regional Councillor Taylor Seconded by Councillor Woodhouse THAT Fire Services Report 2007-13 dated May 18, 2007 regarding the Central York Fire Services Vehicle and Equipment Summary be received for information purposes. 5. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 5 CENTRAL YORK FIRE SERVICES REPORT 2007-14 RESERVE FUNDS Fire Services Report 2007-14 dated June 4, 2007 regarding Reserve Funds. Moved by Councillor Buck Seconded by Councillor Woodhouse THAT the Fire Services Report 2007-14 dated June 4, 2007 regarding Reserve Funds be received for information purposes. CARRIED 6. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 6 CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES The Occupational Health and Safety Committee Minutes of March 29, 2007. Moved by Councillor Woodhouse Seconded by Regional Councillor Taylor THAT the Occupational Health and Safety Committee Minutes of March 29, 2007 be received for information purposes. d:: B JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 7 CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES The Occupational Health and Safety Committee Minutes of May 3, 2007. Central York Fire Services - Joint Council Committee Minutes — June 5, 2007 -128- Page 3 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Regional Councillor Taylor Seconded by Councillor Woodhouse THAT the Occupational Health and Safety Committee Minutes of May 3, 2007 be received for information purposes. CARRIED 8. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 _ ITEM 8 MONTHLY CALL SYNOPSIS Monthly Call Synopsis and Fire Prevention Statistics for April 2007. Moved by Councillor Wilson Seconded by Regional Councillor Taylor THAT the Monthly Call Synopsis and Fire Prevention Statistics for April 2007 be received for information. CARRIED 9. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 9 ASSOCIATION OF MUNICIPALITIES OF ONTARIO COMMUNICATION FIRE SERVICES CANCER BILL Communication from the Association of Municipalities of Ontario dated May 4, 2007 regarding the Fire Services Cancer Bill. Moved by Regional Councillor Taylor Seconded by Councillor Woodhouse THAT the Communication from the Association of Municipalities of Ontario dated May 4, 2007 regarding the Fire Services Cancer Bill be received for information. CARRIED 10. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 10 OUTSTANDING LIST The Committee reviewed the list of outstanding matters. Moved by Councillor Marsh Seconded by Councillor Woodhouse THAT the Outstanding Matters List be received. CARRIED Central York Fire Services -Joint Council Committee Minutes —June 5, 2007 — 2 �— Page 4 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Councillor Woodhouse Seconded by Councillor Marsh THAT the Joint Council Committee resolve into an In Camera session for the purpose of discussing a labour relations matter. CARRIED The Committee resolved into a Joint Council Committee (In Camera) session at 2:50 p.m. 11. JOINT COUNCIL COMMITTEE (IN CAMERA) — JUNE 5, 2007 — ITEM 11 LABOUR RELATIONS The Manager of Human Resources provided a verbal report regarding labour relations. Moved by Councillor Buck Seconded by Councillor Wilson THAT the verbal report from the Manager of Human Resources be received for information purposes. CARRIED Moved by Councillor Buck Seconded by Councillor Woodhouse THAT the Joint Council Committee resume into public session. CARRIED 12. JOINT COUNCIL COMMITTEE — JUNE 5, 2007 — ITEM 12 NEW BUSINESS a) Councillor Buck inquired as to whether the Firefighters are prohibited from participation in politics. The Chair advised that they are not prohibited. b) Councillor Wilson commended the Fire Department on their quick response to a major fire on Timberline Trail in Aurora. c) The Chair advised that the deadline for citizen submissions to the Fire and Emergency Services Master Plan has closed. .The Chair further advised that all interviewees will be asked the same questions and that interviews will be set up for a Tuesday, if possible. d) Councillor Buck inquired about the cost of Overtime for 2006. Central York Fire Services - Joint Council Committee Minutes —June 5, 2007 -1 30- Page 5 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Councillor Buck Seconded by Councillor Wilson THAT the Fire Chief provide a report on the cost of the 2006 Overtime together with comparators for the September 11, 2007 meeting. CARRIED There being no further business, the meeting adjourned at 3:22 p.m. Date Councillor Emanuel, Chair Central York Fire Services -Joint Council Committee Minutes —June 5, 2007 -1 31 — Page 6 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 AGENDA I- CENTRAL YORK FIRE SERVICES JOINT COUNCIL COMMITTEE MEETING TUESDAY� OCTOBER 16, 2007 AT 1:30 P.M. TOWN OF NEWMARKET, MULOCK ROOM MINUTES For consideration by Committee of the Whole at its meeting November 5, 2007 A meeting of the Joint Council Committee was held on Tuesday, October 16, 2007 at 1:30 p.m. in the Mulock Room at the Town of Newmarket. Members Present: Newmarket Aurora Councillor Emanuel Regional Councillor Taylor Councillor Woodhouse Councillor Buck Councillor Marsh Councillor Wilson Staff: Newmarket L. Georgeff, Human Resources Manager M. Mayes, Assistant Director of Finance S. Plamondon, Acting Chief Administrative Officer L. Gibson, Deputy Clerk CYFS: Aurora J. Rogers, Chief Administrative Officer J. Molyneaux, Fire Chief P. Leslie, Deputy Fire Chief The meeting was called to order at 1:30 p.m. Councillor Emanuel in the Chair. ADDITION TO AGENDA The Fire Chief advised he had an updated budget sheet for distribution regarding Fire Service Report 2007-18 Fire Services Budget. DECLARATIONS None. 1. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 1 CORRESPONDENCE FROM 9-1-1 ADVISORY BOARD Correspondence from Ontario 9-1-1 Advisory Board dated August 1, 2007 requesting financial assistance. -132- GENERAL COMMITTEE - NOVEMBER 20, 2007 The Joint Council Committee recommends to Council: Moved by Regional Councillor Taylor Seconded by Councillor Marsh THAT the request for funding ($100 from each municipality) from Ontario 9-1-1 be approved and that the funds be allocated from the 2008 CYFS Budget. CARRIED 2. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 2 CORRESPONDENCE FROM MINISTRY OF COMMUNITY SAFETY AND CORRECTIONS SERVICES Letters from Ministry of Community Safety and Correctional Services dated May 31 and June 13, 2007, respectively. Moved by Regional Councillor Taylor Seconded by Councillor Marsh THAT correspondence from the Ministry of Community Safety and Correctional Services dated May 31 and June 13, 2007, respectively, be received. CARRIED 3. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 3 APPROVAL OF MINUTES Joint Council Committee Minutes of June 5, 2007. A correction to Item 12a) New Business of the Minutes was made by adding the words "as stated within the Employee Code of Conduct" after the word. "prohibited". (Cross reference with Use of Corporate Resources & Election campaign Activities Policy.) Moved by Councillor Woodhouse Seconded by Councillor Marsh THAT the Joint Council Committee Minutes of June 5, 2007, as corrected, be approved. CARRIED 4. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 4 CENTRAL YORK FIRE SERVICES REPORT 2007.15 ABSENCES DUE TO ILLNESS Fire Services Report 2007-15 dated September 26, 2007 regarding Absences Due to Illness. Central York Fire Services - Joint Council Committee Minutes — October 16, 2007 -1 33- Page 2 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Councillor Woodhouse Seconded by Councillor Marsh THAT Fire Services Report 2007-15 dated September 26, 2007 be received for information purposes. CARRIED 5. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 5 CENTRAL YORK FIRE SERVICES REPORT 2007-16 RESERVE VEHICLE COMPARISON WITH COMPARABLE FIRE SERVICES Fire Services Report 2007-16 dated August 10, 2007 regarding Reserve Vehicle Comparison with Comparable Fire Services. Moved by Councillor Woodhouse Seconded by Councillor Buck THAT Fire Services Report 2007-16 dated August 10, 2007 regarding Reserve Vehicle Comparison with Comparable Fire Services be received for information purposes. CARRIED 6. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 6 OUTDOOR FIREPLACE/OPEN AIR BURNING By-law #1994-100 and 1994-20 (Newmarket) and By-law #4745-05.P (Aurora). Discussion ensued regarding open air burning, current practices and operating under two different by-laws. Moved by Councillor Marsh Seconded by Councillor Woodhouse THAT the Fire Chief find parity for both the Towns of Newmarket and Aurora with respect to outdoor fireplace/open air burning and with similar by-law restrictions. CARRIED 7. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 = ITEM 7 CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES The Occupational Health and Safety Committee Minutes of June 21, 2007. Central York Fire Services - Joint Council Committee Minutes — October 16, 2007 . —1 34- Page 3 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 Moved by Councillor Woodhouse Seconded by Councillor Wilson THAT the Occupational Health and Safety Committee Minutes of June 21, 2007 be received for information purposes. CARRIED 8. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 8 MONTHLY CALL SYNOPSIS Monthly Call Synopsis and Fire Prevention Statistics for May, June, July. and August 2007. Moved by Councillor Woodhouse Seconded by Councillor Wilson THAT the Monthly Call Synopsis and Fire Prevention Statistics for May, June, July and August 2007 be received for information. C 9. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 9 VERBAL UPDATE MASTER FIRE SERVICE REVIEW Verbal update from Deputy Chief Leslie regarding the progress and scheduling of the Master Fire Service Review. Moved by Councillor Woodhouse Seconded by Councillor Buck THAT the verbal update from Deputy Chief Leslie regarding the progress and scheduling of the Master Fire Service Review be received. CARRIED 10. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 10 CENTRAL YORK FIRE SERVICES REPORT 2007-17 FIRE SERVICE DISPATCHING/COMPUTER AIDED DISPATCH AND AUTOMATED FIRE SERVICE RECORDS MANAGEMENT Fire Services Report 2007-17 dated August 30, 2007 regarding Fire Service Dispatching/Computer Aided Dispatch and Automated Fire Service Records Management. Central York Fire Services -Joint Council Committee Minutes — October 16, 2007 -1 35- Page 4 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007. Moved by Councillor Wilson Seconded by Councillor Buck THAT Fire Services Report 2007-17 dated August 30, 2007 regarding Fire Service Dispatching/Computer Aided Dispatch and Automated Fire Service records Management be received for information. CARRIED 11. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 11 CENTRAL YORK FIRE SERVICES REPORT 2007-18 2008 CENTRAL YORK FIRE SERVICES BUDGET Fire Services Report 2007-18 dated September 27, 2007 regarding 2008 Central York Fire Services Budget. Moved by Councillor Wilson Seconded by Councillor Woodhouse THAT Fire Services Report 2007-18 dated September 27, 2007, be deferred to the November 27, 2007 meeting. CARRIED 12. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 12 OUTSTANDING LIST The Committee reviewed the list of outstanding matters. Moved by Councillor Wilson Seconded by Councillor Woodhouse THAT the Outstanding Matters List be received. CARRIED Moved by Councillor Woodhouse Seconded by Councillor Marsh THAT the Joint Council Committee resolve into a Closed Session for the purpose of discussing a labour relations matter. CARRIED Central York Fire Services - Joint Council Committee Minutes —October 16, 2007 -1 36- Page 5 of 6 GENERAL COMMITTEE - NOVEMBER 20, 2007 The Committee resolved into a Joint Council Committee (Closed Session) at 3:05 p.m. 13. JOINT COUNCIL COMMITTEE (CLOSED) — OCTOBER 16, 2007 — ITEM 13 LABOUR RELATIONS The Manager of Human Resources provided a verbal update on a labour relations matter. Discussion ensued regarding a labour relations matter. Moved by Regional Councillor Taylor Seconded by Councillor Woodhouse THAT the confidential recommendation of the Joint Council Committee (Closed Session) with respect to a labour relations matter be adopted. CARRIED Moved by Councillor Buck Seconded by Councillor Woodhouse THAT the Joint Council Committee resume into public session. CARRIED 14. JOINT COUNCIL COMMITTEE — OCTOBER 16, 2007 — ITEM 14 NEW BUSINESS Councillor Buck stated her concern regarding the elections, firefighter involvement and conflict of interest. Discussion ensued around legislation, work and personal time and the Code of Conduct policy. The Committee was advised that the Town's Employee Code of Conduct would be circulated to the members. There being no further business, the meeting adjourned at 4:15 p.m. Date Councillor Emanuel, Chair Central York Fire Services -Joint Council Committee Minutes — October 16, 2007 -1 37- Page 6 of 6 GENERAL COMMITTEE — NOVEMBER 20, 2007 ♦ r r EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-31 HELD ON TUESDAY, SEPTEMBER 4, 2007 & ADOPTED AT COUNCIL ON SEPTEMBER 11, 2007 12. Correspondence from Ontario 9-1-1 Advisory Board General Committee recommends: THAT this matter be deferred to a Council meeting following the next Joint Council Committee — Central York Fire Services meeting, now scheduled for October. CARRIED CORRESPONDENCE SENT BY: ACTION DEPT.: INFO DEPT.:. Pending GENERAL COMMITTEE - NOVEMBER 20, 2007 On, taf,io 9-1-I d—visory Bo-ard APCO Canada Association of August 1, 2007 Municipalities of Ontario Bob Panizza City of ioronto Town Clerk Town of Aurora NENA Ontario 1 Municipal Drive Box 1000 Ontario Association of Aurora, ON Chiefs of Police L4G 6J1 Ontario Association of Fire Chiefs To all Members of Council Ontario Ministry of Sub`ect: Ontario 9-1-1 Advisory Board Health and Long -Term Care Ladies and Gentlemen, Thank you in advance for your consideration of the attached matter. Sincerely, Ontario 9-14 Advisory Board c/o Dan Van Londersele Peet Regional Police Chair Telecommunications 7750 Hurontario Street Brampton, ON L6V 3W6 Tel: 905 453.2121 Ext. 4680 Fax: 905 456=6140 Email: rvoisey@peeipolice. on.ca -139- GENERAL COMMITTEE — NOVEMBER 20, 2007 Ontario 9-1-1 Actassc>rN- Tic) and August12007 TO: ALL MUNICIPAL COUNCILS FROM: 9.1.1 ONTARIO ADVISORY BOARD ISSUE: 9-1.1 ADVISORY BOARD SEEKS YOUR ASSISTANCE a) What is Needed and Why: The 9-1-1 Ontario Advisory Board (OAB) is seeking financial assistance from each municipal government in order to continue as the technical and information authority respecting the implementation and operation of 9-1-1 Emergency Number systems in Ontario. In August 2006, an appeal for financial assistance was made to Ontario municipalities resulting in receipts of eleven . thousand dollars and we are very greatful for that support. Several municipalities suggested that the request should be made earlier in the year in order to receive consideration during the annual budget process, therefore this appeal is being sent at this time for the 2007 and 2008 fiscal years. We need operational support and therefore this request for assistance in the form of a small donation from each municipality. If each of Ontario's 445 municipalities provided $100, this would create the funds for the Board to continue its work and represent the interests of municipal governments and their citizens on 9-1.1 issues, Technology advancements and the expansion of the telecommunications market have increased the work of the 9-1-1 Advisory Board. We make submissions to hearings of the Canadian Radio -Television and Telecommunications Commission (CRTC) and provide input on implementation issues related to wireless 9-1-1 service and Voice over Internet Protocol (VoIP) 9-1-1 service. The costs to attend these cross Canada meetings alone are significant We also maintain the CAB 9-1-1 website, httu;//oab411.ca develop public awareness, lialse with all levels of govemment (municipal, provincial and federal) and with the Canadian Wireless Telecommunications Association, assessing impacts of new technology (VoIP) as it relates to the provision of 9-1-1 service. Much work remains to be done and we require funds to support these activities. b) More about the 9.1.1 Ontario Advisory Board and its Activities: Mission of CAB 9-1.1: • Be a source of technological expertise regarding implementation and operation of 9-1-1 services • Advocate to represent Ontario ratepayers at CRTC hearings and provide public education • Act as authoritative source of information and expertise regarding 911 systems Accomplishments of the CAB 9-1-1: • Enhanced Wireless 9-1-11rdal - tested technology to trace cellular 9-1-1 calls • On -going working relationship with the Canadian Wireless Telecommunications Association Page 4 of —140— GENERAL COMMITTEE — NOVEMBER 20, 2007 • Special needs for challenged Ontadans with respect to 9-1-1 service • Leadership role in national 9-1-1 scene, coordinating with BC, Alta, Man, PQ, and NS. These Include regulatory decisions for the various forms of local telephone services • Active participation in CRTC hearings and decisions affecting 911 service including local exchange carvers; centrex resellers; competitive payphone providers; alternate operator services; foreign exchange service; wireless services and voice over Internet service providers. t 9 Provide support to municipalities and respond to issues raised by municipalities • Monitor Coroner's inquest recommendations related to 9-1-1 service _ • CRTC formed the Canadian Interconnection Steering Committee (CISC) to provide an industry forum to manage discussions and negotiations impacting 9-1-1delivery. The CAB was invited to provide a leadership role on CISC for 9.1-1 needs and expectations of municipalities and emergency services. (These cross-country meetings with the corporate industry and their solicitors are also expensive.) • The 9.1-1 Advisory Board is made up of volunteers from a number of non-profit organizations and agencies whose parent organizations allow the volunteers time and cover some expenses, Board members include representatives from: • National Emergency Number Association (NENA) • Association of Public Safety Communications Officials, Canada(APCO) • Ontario Association of Chiefs of Police (OACP) • Ontaro Association of Fire Chiefs (OAFC) • Ontario Ministry of Health and Long -Term Care (MOHLTC) • Members of various Municipal Caucuses (AMO) • City of Toronto • Bell Canada (non -voting) • OPP (non -voting) • Municipal Affairs and Housing (MMAH) (non -voting) • Ministry of natural Resources (MNR), (non -voting) and • Ministry of Community Safety and Correctional Services (MCSCS) (non -voting). c) Why are funds being requested now? The optimal operating budget for the CAB is about $40,000 per year and we do not have those funds. The one- time funding received from the province in 1996 ended. If we are to contlnue and to undertake the work to make 9- 1-1 an effective emergency communication system, your help is required. Please make cheques payable to "Ontario 9.1-1 Advisory Board" and send to Tom Voisey, c/o the Peel Regional Police Telecommunications, 7750 Hurontado Street, Brampton, ON L6V 3W6. I Reference to the related CRTC decisions is on the last page of this document Page 2 of 3 —141— GENERAL COMMITTEE — NOVEMBER 20, 2007 d) How is 9.1.1 operated? • Other provinces operate 9-1-1 systems themselves. In Ontario, local municipal authorities operate the 9-1-1 systems. a 9-1-1 systems are provided only within municipalities electing to provide the service (now greater than 95%) with subscriber billing for network services and maintenance. • The cost associated with staffing and equipment is provided by municipalities. • 9-1-1 systems are designed around a central answering point (Primary Public Safety. Answering Point (PPSAPs) which have dedicated lines. Incoming calls for 9-1-1 are conferenced with the associated police, fire and ambulance dispatch center for a given municipality. Networks are designed, installed and maintained by Bell Canada. e) A Sample Resolution: Whereas The Ontario 9-1-1 Advisory Board was formed at the request of Ontario Municipalities, and Whereas it is now in great need of financial assistance in order to continue to. represent our ratepayers in the face of ever-increasing technological advancement; and Whereas technological advancement and deregulation of the local telephone market makes it necessary to represent municipalities and ratepayers at the Canadian Radio Telecommunication Commission (CRTC) and the CRTC Interconnection Steering Committee (CISC).on a regular basis; Therefore be it resolved that the municipality of contributes $ to the Ontario 9-1-1 Advisory Board in order to allow it to continue to advance a safe delivery of 9-1-1 system for police, fire and ambulance emergency services in our municipalities and throughout the Province. tJ Thank you: Thank you for your consideration of this issue and for more information please visit our website at hnP://oab911.ca www.crte.gc.ca/archive/ENG/Decisions/1§97/DT97-S.HTM- local exchange carriers www.rrtc.ge.ca/archive/ENG/Orders/2000/02000-SOO.htrn - centrexresellers www,crto,ge.ca/ENG/public/2000/8180/Cite/cptspob.htm - competitive payphone providers www.erte.ge.ca/archive/engtOrders/1999/099-1155.htm - altemate operator services www.crte.ge.ca/archive/ENG/Decisions/2001/DT2001-299.htm - foreign exchange service www.crtc.gc..ca/archive/ENG/Decisions/2003/dt2003-53-1.htm - wireless services www.ertc.ge.ca/archive/ENG/Decisions/2005/dt2OO5-21.htm - V01P Page 3 or3 —142— GENERAL COMMITTEE - NOVEMBER 20, 2007 G AGENDA ITEM 4 / TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL07-137 SUBJECT: Zoning By-law Amendment MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S File: D14-03-06 FROM: Sue Seibert, Director of Planning and Development Services DATE: November 20, 2007 RECOMMENDATIONS THAT a total of 134 units of sewage and water capacity be allocated to the MI Developments Inc. lands located on Part of Lot 21, Concession 2, East of Yonge Street; and, THAT Council enact Implementing Zoning By-law 4944-07.D. BACKGROUND Previous Council Direction At the August 14, 2007 Council meeting, Council passed the following resolution: "THAT the proposed Plan of Subdivision D12-01-06 prepared by Lorelei Jones & Associates red lined and dated July 7, 2007, revision No. 6, be draft approved subject to the Schedule of Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; and THAT 134 units of sewage and water capacity be -allocated to the MI Developments Inc. lands located on Part of Lot 21, Concession 2, East of Yonge Street, subject to MI_ Developments Inc. providing a legally binding undertaking to not allow occupancy until the South Aurora Reservoir is operational; and THAT Implementing Zoning By-law 4944-07.1) be deferred until such time that MI Developments Inc. submits the undertaking. " COMMENTS Undertaking Agreement The applicant has submitted the required undertaking agreement, which has been reviewed and is to the satisfaction of the Legal Services Division. —143— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. PL07-137 Zoning By-law As articulated in the attached implementing zoning by-law (Appendix A), the residential lands contain a holding provision "(H)", and cannot be developed until such time as: 1. The Region of York has confirmed that adequate servicing capacity is available, and the Town of Aurora has allocated such capacity; 2. A subdivision agreement, and other agreement(s) as required, have been executed between the Owner of the lands and the Corporation of the Town of Aurora; and 3. The Town of Aurora is satisfied that the removal of the "(H)" represents a logical and orderly progression of development. Council is the approval authority to remove the proposed holding provision. As such, once the above noted matters have been satisfied, a report must be brought back to Council for consideration. Only Town Council, or an order by the Ontario Municipal Board, can remove the holding provision and enable the residential development on the subject lands. Summary The proposed holding provision in the zoning by-law prevents the development of the residential portion of the subdivision until, among other criteria, servicing is available and Council authorizes the. removal of the hold. As an added layer of protection regarding municipal water storage availability, Council requested that the Owner enter into an undertaking agreement that prevents building occupancy until the South Aurora Reservoir is operational. This agreement has been reviewed and is to the satisfaction of the Town of Aurora Legal Services Division. OPTIONS Council has the option of implementing the attached zoning by-law or requesting that it be modified. Should Council not wish to proceed with one of these two options, it is requested that Council direct Staff on how to proceed. PROVINCIAL POLICY STATEMENT The subject proposal is consistent with the provisions of the Provincial Policy Statement. FINANCIAL IMPLICATIONS N/A LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. The proposed implementing zoning by-law facilitates this objective through the creation of —144— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No. PL07-137 a new residential neighbourhood. CONCLUSIONS The proposed rezoning is considered to conform to the Official Plan policies contained within Official Plan Amendment 30 and has been reviewed by relevant staff and external agencies. Accordingly, the attached implementing zoning by-law is presented to Council for consideration at this time. ATTACHMENTS Figures Figure 1 - Location Plan Figure 2 - Draft Approved Plan of Subdivision Appendices Appendix "A" — Draft Implementing Zoning By-law No. 4944-07.D REFERENCE REPORTS Council has considered previous reports related to this application. These reports include: PL07-094, Council Report Re: Draft Plan and Zoning Approval, dated August 14, 2007 PL07-058, General Committee Report Re: Resolution of outstanding issues, dated May 15, 2007 PL06-089, Public Planning Meeting Report, dated June 28, 2006 PRE -SUBMISSION REVIEW Management Team Meeting — October 24, 2007 Prepared by. Andrew Harper, Planner Extension 4349 Su S ibe , M.C.I.P., R.P.P. John S. Director of Planning and Development C.A.O. Services —145— 133a1S 311S37 m Q c� s o � D a ro a y o m m N S N -O C N N O � � C O L o E m 0 N .•1•. :::: LU _ is ti WAM c LLJ LU to A l:9 ti Z U : i:•. C O o ` a J m O a 0 zIWO O O m U r IMARM a `o m F- 4 N E Y Q V� e- W 0 Mavrinac Blvd Stronach Blvd J .. 0 0. J M aLL L. GENERAL COMMITTEE-,NOVEMBER 20, 2007 WISH _ ®® F.�n i � 0 oz il ® s 391999� �. T N W C� L6 GENERAL COMMITTEE — NOVEMBER 20, 2007 MI Developments Inc. er Own orjo THE CORPORATION OF THE. TOWN OF AURORA 10 By-law Number 4944-07.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (Part Lot 21, Concession 2 EYS, File: D14-03-06) WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended provides that the Council of a local Municipality may pass a Zoning By-law; AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-law 2213-78 being the Zoning By-law, as amended; AND WHEREAS the Council of the Corporation of the Town of Aurora deems it advisable to further amend By-law 2213-78, as amended; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: THAT the zoning category applying to the lands shown in hatching on Schedule "A" attached hereto and forming part of this By-law, is hereby amended from "Rural General (RU) Zone" to 'ROW Dwelling Residential Holding ((H)R6-53) Exception Zone", "ROW Dwelling Residential Holding ((H)R6-54) Exception Zone", "Environmental Protection (EP-15) Exception Zone", and "Major Open Space (0- 9) Exception Zone". 2. THAT the following be added as Section 15.57 'ROW Dwelling Residential Holding ((H)R6-53) Exception Zone". Section 15.57 SPECIAL MIXED DENSITY RESIDENTIAL HOLDING ((H)R6-53) EXCEPTION ZONE (4944-07.D) 15.57.1 Uses Permitted - row housing. - a home occupation in accordance with the provisions of Sections 6.21 to 6.21.12, excluding however a teaching and musical instruction studio. 15.57.2 Zone Requirements 15.57.2.1 Lot Specifications Lot Area per dwelling unit (minimum) 185.0 metres Lot Frontage per dwelling unit (minimum) 6.0 metres 15.57.2.2 Siting Specifications Front Yard (minimum) 4.5 metres Rear Yard (minimum) 6.5 metres Interior Side Yard (minimum) 1.5 metres Exterior Side Yard (minimum) 3.0 metres 'I X G Z W IL IL a cum-C GENERAL COMMITTEE — NOVEMBER 20, 2007. Notwithstanding the above, the minimum required rear yard.setback for the easterly end unit in Block 7 shall be 5.3 metres. 15.67.2.2.1 Notwithstanding the above, the minimum required setback from the' common lot line between attached units shall be nil for the main building and garage. 16.57.2.2.2 Notwithstanding the provisions of 6.48.1, the required minimum distance separation between balconies, open -sided roofed porches, uncovered terraces, patios, steps and landings, and the common lot line between attached units shall be nil 15.57 2.2.3 Notwithstanding the provisions of Section 6.48.1, open -sided one and two storey roofed porches and balconies, with or without foundation, may project 2.0 metres into the required front yard or the required exterior side yard, provided that no part of the porch is located closer than 2.0 metres to the front lot line and 1.0 metres to the flankage lot line. Steps may encroach into the required front yard or the required exterior side yard provided they are not located any closer than 0.6 metres to the lot line. 16.57.2.2.4 Notwithstanding any other provisions to the contrary, the habitable ground floor front wall or porch face shall be either flush with, or project in front of the garage. 16.57.2.2.5 Notwithstanding any other provisions to the contrary, on a multi- storey dwelling, that portion of the front wall of the main building, located above an attached garage, for no less than 60% of the garage width, shall not be setback more than 2.5 metres from the front wall of the garage. 15.67.2.2.6 Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed to a public authority, the flankage lot line and the front lot line shall be deemed to be the continued projection of the flankage lot line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylighting triangle. 15.57.2.2.7 Section 6.36 shall not apply. 15.57.2.2.8 Notwithstanding the provisions of Section 6.2.6.i), central air conditioners and heat pumps shall be permitted in the rear yard, subject to a minimum setback of 4.5 metres from the rear lot line. 15.57.2.3 Building Specifications Lot Coverage (maximum) 60.0 percent Height (main building) (maximum) 12.2 metres Interior Garage Length (minimum) 6.0 metres Interior Garage Width (minimum) 2.9 metres Floor Area (minimum) 75.0 metres 16.67.2.3.1 Notwithstanding the definition contained within Section 3.72, bay windows and fireplaces, with or without foundation, shall not be included in the calculation of lot coverage. Further, notwithstanding the provisions of Section 6.48, the maximum projection of any bay window shall not exceed 0.5 metres —149— GENERAL COMMITTEE - NOVEMBER 20, 2007 15.67.2.4 Parking Notwithstanding the definition contained within Section 3.98 and the provisions of Section 6.26.1.2, a minimum of three (3) parking spaces shall be provided per unit, of which a minimum of one (1) parking space shall be provided within a private garage and a minimum of two (2) parking spaces shall be provided on the driveway, including that portion of the driveway that extends beyond the lot. The required parking set aside for and visibly identified as visitor's parking shall be nil. . 15.57.1.4.1 Garage Setback Notwithstanding the provisions of Section 6.26, the following minimum garage setbacks shall apply: Garage Setback (minimum) - garage accessed by a single driveway intersected by a sidewalk 9.45 metres - garage accessed by a single driveway not intersected by a sidewalk 6.0 metres The provisions of Section 6.28.1.1 shall also apply 15.57.2.5 Private Outdoor Living Area Notwithstanding the provisions of Section 15.3.1.3, a screen wall and/orfence with a minimum height of 1.83 metres and a maximum height of 2.0 metres, shall be provided on either side of the private outdoor living area to a minimum depth of 3.6 metres. All other provisions of Section 15.3 shall apply. 16.67.2.6 General No more than seven (7) units of row housing shall be attached in a continuous row in any row development. 16.57.3 Holding Prefix Notwithstanding the provisions of Section 15.57 above, while the "(H)" Holding prefix is in place, no person shall within the lands zoned (H)R6-53, on Schedule "A" attached hereto, use any lot or erect, alter or use any buildings or structures for any purpose except those uses which existed on the date of passing of this by-law. Furthermore, no extension or enlargement of the uses which existed on the date of the passing of this by-law shall occur, unless an amendment to this by-law is approved by the Council of the Corporation of the Town of Aurora and comes into full force and effect. Removal of Holding Prefix Prior to the passing of a by-law to remove the "(H)" Holding prefix from the lands zoned (H)R6-53, or any part thereof, the Town of Aurora shall be satisfied that the relevant provisions of Section 4.3.2 of the Official Plan have been complied with. In addition, to the foregoing, and prior to the removal of the "(H)" Holding prefix, the following shall have been complied with: -150- GENERAL COMMITTEE — NOVEMBER 20, 2007 The Region of York has confirmed that adequate servicing capacity is available, and the Town of Aurora has allocated such capacity; ii) A subdivision agreement, and other agreement(s) as required, have been executed between the Owner of the lands and the Corporation of the Town of Aurora; and III) The Town of Aurora is satisfied that the removal of the "(H)" represents a logical and orderly progression of development. Upon removal of the "(H)" Holding prefix from the lands zoned (H)R6-53, pursuant to Section 36 of the Planning Act, or any successor thereto, the provisions applicable to the said lands shall be as set out in Sections 15.57.1 and 15.57.2. 3. THAT the following be added as Section 15.58 'ROW Dwelling Residential (R6- 54) Exception Zone". Section 15.58. SPECIAL MIXED DENSITY RESIDENTIAL HOLDING ((H)R6-54) EXCEPTION ZONE (4944-07.D) 15.58.1 Uses Permitted - row housing - a home occupation in accordance with the provisions of Sections 6.21 to 6.21.12, excluding however a teaching and musical instruction studio. . 16.68.2 Zone Requirements 15.58.2.1 Lot Specifications Lot Area per dwelling unit (minimum) 250.0 metreS2 Lot Frontage per dwelling unit (minimum) 6.0 metres 16.68.2.2 Siting Specifications Notwithstanding any other provisions to the contrary, Wellington Street East or a reserve abutting Wellington Street East shall be deemed to be the front lot line. Front Yard (minimum) 8.0.metres Rear Yard (minimum) - Main Building 15.0 metres Interior Side Yard (minimum) - Main Building 1.5 metres Exterior Side Yard (minimum) - Main Building 3.0 metres Distance Separation (minimum) between Main Building and Detached Garage 6.0 metres 16.58.2.2.1 Notwithstanding the above, the minimum required setback from the common lot line between attached units shall be nil for the main building. 15.58.2.2.2 Notwithstanding the above, the minimum setback requirements for detached garages shall be provided in accordance with Schedule "A.1", attached hereto and forming part of this By-law. —151— GENERAL COMMITTEE - NOVEMBER 20, 2007 15.68.2.2.3 Notwithstanding the provisions of 6.48.1, the required minimum distance separation between balconies, open -sided roofed porches, uncovered terraces, patios, steps and landings, and the common lot line between attached units shall be nil. 16.58.2.2.4 Notwithstanding the provisions of Section 6.48.1, open -sided one and two storey roofed porches and balconies, with or without foundation, may project 2.0 metres into the required front yard or the required exterior side yard, provided that no part of the porch is located closer than 6.0 metres to the front lot line and 1.0 metre to the flankage lot line. Steps may encroach into the required front yard orthe required exterior side yard provided they are not located any closer than 5.0 metres to the front lot line and 0.6 metres to the flankage lot line. 16.58.2.2.5 Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed to a public authority, the flankage lot line, the rear lot line and the front lot line shall be deemed to be the continued projection of the flankage lot line and the rear lot line or the front lot line to a point of intersection, for the purposes of calculating the required minimum rear yard, front yard and exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylighting triangle. 15.58.2.2.6 Section 6.36 shall not apply. 15.58.2.2.7 Notwithstanding the provisions of Section 6.2.6.i), central air conditioners and heat pumps shall be permitted in the rear yard, subject to a minimum setback of 13.5 metres from the rear lot line. 15.58.2.3 Building Specifications Lot Coverage (maximum) 60.0 percent Height (main building) (maximum) 11.0 metres Interior Garage Length (minimum) 6.0 metres Interior Garage Width (minimum) 2.9 metres Interior Garage Width (maximum) 6.0 metres Floor Area (minimum) 75.0 metres2 15.58.2.3.1 Notwithstanding the definition contained within Section 3.72, bay windows and fireplaces, with or without foundation, shall not be - included in the calculation of lot coverage. Further, notwithstanding the provisions of Section 6.48, the maximum projection of ally bay window shall not exceed 0.5 metres 15.58.2.3.2 Notwithstanding Section 6.2.4, the total lot coverage of all accessory buildings and structures on a lot shall not exceed twenty (20) percent of the lot area. 15.58.2.3.3 Section 7.5 shall not apply 16.58.2.4 Parking Notwithstanding the definition contained within Section 3.98 and the provisions of Section 6.26.1.2, the location of external parking spaces including that portion of the driveway that extends beyond the lot shall be in accordance with Schedule "A.1", attached hereto and forming part of this By-law. The requiredparking set aside for and visibly identified as visitor's parking shall be nil. -152- GENERAL COMMITTEE - NOVEMBER 20, 2007 Notwithstanding the provisions of Section 6.28.1.i.a, end units shall be permitted a maximum driveway width of 6.0 metres. 15.58.2.5 Private Outdoor Living Area Notwithstanding the provisions of Section 15.3.1.3, a screen wall and/orfence with a minimum height of 1.83 metres and a maximum height of 2.0 metres, shall be provided on either side of the private outdoor living area to a minimum depth of 3.6 metres. All other provisions of Section 15.3 shall apply. 15.58.2.6 General No more than six (6) units of row housing shall be attached in a continuous row in any row development. 16.68.3 Holding Prefix Notwithstanding the provisions of Section 15.58 above, while the "(H)" Holding prefix is in place, no person shall within the lands zoned (H)R6-54, on Schedule "A" attached hereto, use any lot or erect, alter or use any buildings or structures for any purpose. except those uses which existed on the date of passing of this by-law. Furthermore, no extension orenlargement ofthe useswhich existed on the date of the passing of this by-law shall occur, unless an amendment to this by-law is approved by the Council of the Corporation of the Town of Aurora and comes into full force and effect. Removal of Holding Prefix Prior to the passing of a by-law to remove the "(H)" Holding prefix from the lands zoned (H)R6-54, or any part thereof, the Town of Aurora shall be satisfied that the relevant provisions of Section 4.3.2 of the Official Plan have been complied with. In addition, to the foregoing, and prior to the removal of the "(H)" Holding prefix, the following shall have been complied with: iv) The Region of York has confirmed that adequate servicing capacity is available, and the Town of Aurora has allocated such capacity; v) A subdivision agreement, and other agreement(s) as required, have been executed between the Owner of the lands and the Corporation of the Town of Aurora; and vi) The Town of Aurora is satisfied that the removal of the "(H)" represents a logical and orderly progression of development. Upon removal of the "(H)" Holding prefix from the lands zoned (H)R6-54, pursuant to Section 36 of the Planning Act, or any successor thereto, the provisions applicable to the said lands shal) be as set out in Sections 15.58.1 and 15.58.2. -153- GENERAL COMMITTEE - NOVEMBER 20, 2007' 4. THAT no part. of this By-law will come into force until the provisions of the Planning Act have been complied with, but subject to such provisions the By-law Will take effect from the day of passing thereof. READ A FIRST AND SECOND TIME THIS _ DAY OF 12007. READ A THIRD TIME AND FINALLY PASSED THIS _ DAY OF , 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK -154- GENERAL COMMITTEE - NOVEMBER 20, 2007' TOWN OF AURORA THIS IS SCHEDULE "A" THE REGIONAL MUNICIPALITY OF YORK TO BY-LAW NO.4944-07.D PASSED THIS DAY LOCATION: PART OF LOT 21, CONCESSION 2 OF 2007. BOB PANIZZA, CLERK PHYLLIS M. MORRIS, MAYOR ®LANDS SUBJECT TO REZONING FROM "RU" TO "(H) R6-54" LANDS SUBJECT TO REZONING FROM "RU" TO "(H) R6-53" LANDS SUBJECT TO REZONING FROM "RU" TO "EP-15" ®LANDS SUBJECT TO REZONING FROM "RU" TO "0-9" n 1 l N'' „ , STREET A rok 1 'Q r53 R6 �Ya i r (H) R6.54 '- --= _�_.�.`-: ?`"n.-u�� �� ": LINGTON STREET.EAST-- , __. • , SCHEDULE "A" TO BY-LAW NO. 4944-07.D -155- GENERAL COMMITTEE - NOVEMBER 20, 2007 TOWN OF AURORA THIS IS SCHEDULE "Al" .THE REGIONAL MUNICIPALITY OF YORK TO BY-LAW NO.4944-D7.D PASSED THIS DAY LOCATION: PART OF LOT 21, CONCESSION 2 OF 2007. BOB PANIZZA, CLERK _ PHYLLIS M. MORRIS, MAYOR vREQUIRED PARKING SPACE . STREET �w `v � r11' 1{1IT, _II��� �l1'lI+ 2.6 2.fi I2.6m m2.6 O D WELLINGTON STREET FRONTAGE Exterior Side Lot Line STREET_ _..::_.: ._......__._. 0 o= 11U rJ�l ``11 1111 �r� Y f �o InZ Z_ 2,fi 2.fi �2.6 2.6 P I o SCHEDULE "Al" TO• BY-LAW NO. 4944-07.D -156- SCHEDULE "Al" TO• BY-LAW NO. 4944-07.D -156- GENERAL COMMITTEE - NOVEMBER 20, 2007 TOWN OF AURORA AURO- RA GENERAL COMMITTEE REPORT No. PW07-041 SUBJECT: Development of Streetlight Master Plan in the Town of Aurora- Cost Increase FROM: David Atkins, Acting Director of Public Works DATE: November 20, 2007 RECOMMENDATIONS THAT additional funds in the amount of $27,150.00 (exclusive of GST) be allocated from the Municipal Capital Reserve for the completion of the Streetlight Master Plan for the Town of Aurora BACKGROUND Council, at its meeting of May 1, 2007, considered Report No. PW07-009 and adopted the following: "THAT Council authorize the Director of Public Works to execute an Engineering Agreement between the Town of Aurora and Marshall Macklin Monaghan to complete a "Streetlight Master Plan forthe Town ofAurora"at a price of $79,950 exclusive of GST; and THAT the variance in the funding of $4,950 be funded from the Municipal Capital Reserve." COMMENTS The assessment and condition rating of the Town's existing streetlight infrastructure is underway and should be completed by the end of 2007. At the time of preparation of the Request for Proposal (RFP) for this project, staff had estimated that the Town owned some 3,150 streetlights. This number was a generic estimate of the Town's streetlights that had been used by staff for a number of years, although it is not known at this time what it was based on. This number was used in the RFP and the bidders for the project based their bids on it. The Town's consultant has completed the streetlight inventory survey and has found that there are actually 4,833 Town -owned streetlights. We now have an accurate count of our streetlights, detailed information regarding their make/model, etc. and theircondition, which is valuable information for use in planning future programs, however, it is also significantly -157- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. PW07-041 higher than the number of lights that had been stated in the RFP documentation. Accordingly, the consultant has requested a fee increase to coverthe additional work (see Appendix "A"). Inasmuch, as the requested increase is more than 10% of the original contract value, Council authorization is required for this increase. FINANCIAL IMPLICATIONS The requested cost increase of $27,150 has been reviewed by staff and represents the cost increase for the proportionate increase in time expended doing the inspections and condition ratings for the streetlights from what had been included in the original bid. Funds are available in the Municipal Capital Reserve to fund the fee increase. OPTIONS None. The inventory work has already been completed. CONCLUSIONS Due to more streetlights being found that are part of the municipal system than had been originally estimated, the Town's consultant has requested a fee increase for this project. The increase is proportionate to the extra number of streetlights that have been inventoried, and should therefore be approved. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C2: Enhance and promote public safety ATTACHMENTS • Appendix "A" —Letter from MMM Group PRE -SUBMISSION REVIEW Management Team Meeting — November 7, 2007 Prepa by: Patrick Ngo, Municipal Engineer, ext. 4375 David Atkins n S. Rogers Acting Director of Public Works C.A.O. —158— GENERAL COMMITTEE - NOVEMBER 20, 2007 APPENDIX "A" MMM Group Limited 80 Commerce Valley Drive East Thornhill, ON Canada L3T 7N4 t: 905.882.11001 fr 905,882.0055 www.mmm.Ca Wednesday, September 05, 2007 Town of Aurora 1 Municipal Drive Box 1000 Aurora, On L4G 6A Attention Mr. Dave Atkins, Acting Director of Public Works Re : Fee Request for the additional work relating to the Town of Aurora Master Plan Development. Dear Mr. Aitkins This is to request an amendment to our previous letter dated Monday August 13,2007, in which we requested additional fees to to cover the increased scope of the electrical work as per our recent discussions. The original fee of $79,950 to carry out the lighting assessment and inventory work was based on the total number of 3,150 poles as provided by the Town. Our GPS survey is now complete and the actual pole count to -date is 4,833. This results in a total pole increase of 1,683 poles. We estimate that the fee to do the additional survey and conditon assessment work to be $27,150 including disbursements. This will result in a fee increase from $79,950 to $107,100. Kindly approve our fee request and prepare the required documentation authorizing us to proceed. Sincerely, C. Bert Mondesir, Dipl. Elect. Eng., BA, LC. MIES, MIEEE Manager, Electrical Systems Transportation Engineering Associate File: Town'oiAurom Additional Fee Request ? COMMUNITIES TPANSIAOMMON RUMAN$5 INFRASTRUCTURE -15b- GENERAL COMMITTEE - NOVEMBER 20, 2007 AGENDAiTENi ��- AUK TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW07-042 SUBJECT: Acceptance of Municipal Services - Prato Estates Phase / & it - Registered Plan 65M-3658 & 65M-3659 FROM: D. Atkins, Acting Director of Public Works DATE: November 20, 2007 RECOMMENDATIONS THAT Council accept the municipal services contained within Registered Plan 65114- 3658 being Phase I of the Prato Estates Subdivision & Registered Plan 65M-3659 being Phase H of Prato Estates Subdivision; THAT Council enact By-law 4961-07.D for the assumption of the subject municipal services; THAT the Director of Public Works be authorized to issue a Certificate ofAcceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement, THAT the Treasurer be directed to reduce the municipal servicing securities held in relation to the Prato Estates Subdivision Phase I & II to $ 61,300.00; and THAT notice to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town. BACKGROUND The Prato Estates Phase I & II Subdivision was serviced under a Subdivision Agreement executed by the Town of Aurora and Prato Estates Inc. on February 25, 2003. The maintenance period, as set out in the terms of the Subdivision Agreement, has expired for the Registered Plan noted. Public Works staff has reviewed all inspection reports for the subject part of the development and are satisfied that the municipal roads and services are in good condition and have been completed in accordance with the terms of the Subdivision Agreement. COMMENTS All public services have been completed and the respective maintenance periods have expired. Some minor deficiencies still exist that will be corrected early next year; securities are being withheld to ensure that this work is properly completed. -160- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 13, 2007 - 2 - Report No. PW07-042 Many homeowners in this development have placed lot grading deposits with their respective Homebuilders. The homeowners are entitled to have their lot grading deposits returned to them when the development has been assumed by the Town. It is for this reason that it is requested that to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town. FINANCIAL IMPLICATIONS The Town will, upon issuance of the Certificate of Acceptance of Public Works, be responsible for all future operational and maintenance costs for the municipal services within the specified areas. None CONCLUSIONS The services for the Prato Estates - Phase I & II area as shown in Appendix "A", being Registered Plan 65M-3658 & 65M-3659, can be accepted. LINK TO STRATEGIC PLAN Objective 131: Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS Appendix "A" - Key Map showing location of services to be accepted. Appendix "B" - Certificate of Acceptance. Appendix "C° - By-law 4961-07.D PRE -SUBMISSION REVIEW Management Team Meeting — November 7, 2007 Prepared by. Jerry Kryst, Technical Assistant, Extension 4376 A D. Atkins Acting Director of Public Works 6� - ohn S. Rogers Chief Administrative Officer -161- Location of To Be APPENDIX "A" Services Accepted -LjDr. Riv j Zokol Barr m Marte — — Future Roads Zokol ST. JOHN'S S.R. I 'rlickson Dr. \P= allwar'R ' >Cocford ,Sf: J HaitwelljBilbrough A�.i ,rnan(� Cr.,: 1 -- C V'a E L " oNa ca Rd, _nace y P rsjks L \ , o f=/-'!vm Suffolk�vAve. y J 5 6A w Av . nsm _' Iugh St.>f Ivy Jay Cr.—J rDiTonner Cr. hi I 0 o ° IMrl.arty ci _ un y aY n Blvd. .. Halderson 1,4 I y I U 0 O � 2 WELLINGTON STREET I EAST Magna KEY MAP SHOWING LOCATIONS OF SERVICES TO BE ACCEPTED PUBLIC WORKS DEPARTMENT —162— November 2007 GENERAL COMMITTEE — NOVEMBER 20, 2007 APPENDIX "B" TOWN OF AURORA CERTIFICATE OF ACCEPTANCE OF PUBLIC WORKS SUBDIVISION OWNER: Prato Estates Inc. DATE OF ACCEPTANCE: November 27, 2007 DESCRIPTION OF PUBLIC WORKS ACCEPTED: All services referred to in Section 3.01 of the Subdivision Agreement between Prato Estates Inc. and the Town of Aurora for Registered Plans 65M-3658 & 65M-3659. DESCRIPTION OF STREETS IN WHICH PUBLIC WORKS ACCEPTED ARE LOCATED AS PER REGISTERED PLANS 65M-3658 & 65M-3659: River Ridge Boulevard* Casemount Street Collis Drive Cottinghill Way Conover Avenue* Abbott Avenue Delattaye Avenue Borealis Avenue* Gundy Way Gwilliam Lane McNally Way * Only the section within Registered Plan 65M-3658 & 65M-3659. The undersigned hereby certifies that the Public Works, described above, have been installed in accordance with the requirements of the Town of Aurora's specifications and the above noted agreement and that all municipal departments have been informed of this matter. I further certify that the maintenance period, as stipulated in the agreement, has expired, and that all deficiencies have been rectified to the Town's satisfaction, and that requirements for final acceptance as set out in Sections 3.09 and 3.10 have been complied with. The Public Works as described above are herewith accepted by the Town of Aurora. David Atkins, Acting Director of Public Works —163— GENERAL COMMITTEE — NOVEMBERAWNQf W' f F�e ,�oW � fj.. THE CORPORATION OF THE TOWN OFAURORA By-law Number 4961-07.D 1 BEING A BY-LAW to to assume aboveground and belowground municipal services; to assume certain lands; and to establish highways (Prato Estates — Phase I & IQ WHEREAS the Municipal Act, 2001, S.O.2001, as amended, c. 25, section 5 requires that a power of the municipality shall be exercised by by-law; AND WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31 authorizes the Council of a local municipalityto pass by-laws for establishing a highway and land may only become a highway by virtue of a by-law passed by Council; AND WHEREAS Council desires to assume aboveground and belowground municipal services, assume certain lands and to establish certain highways; NOW THEREFORE THE COUNCIL OF THE CORPORATION OFTHE TOWN OF AURORA ENACTS AS FOLLOWS: The following lands be established as public highway and assumed by the Corporation of the Town of Aurora: River Ridge Boulevard as contained within Plan 65M-3658 Casemount Street as contained within Plan 65M-3659 Collis Drive as contained within Plan 65M-3658 Cottinghill Way as contained within Plan 65M-3658 Conover Avenue as contained within Plan 65M-3658 Abbott Avenue as contained within Plan 65M-3659 Delattaye Avenue as contained within Plan 65M-3658 Borealis Avenue as contained within Plan 65M-3658 & 65M-3659 Gundy Way as contained within Plan 65M-3659 Gwilliam Lane as contained within Plan 65M-3658 McNally Way as contained within Plan 65M-3658 2. The Corporation of the Town of Aurora hereby assumes the aboveground and belowground municipal services for the lands contained within Plan 65M-3658 & 65M 3659. 3. THAT the Mayor and Clerk are hereby authorized to execute all documentation required in connection with the assumption thereof. 4. THAT this By-law may be registered in the appropriate Land Registry office on title to the said streets and/or reserves set out in Sections 1 and 2 herein, if applicable. 5. THAT the provisions of this By-law shall come into force and take effect upon third reading thereof. READ A FIRST AND SECOND TIME THIS 27TH DAY OF November, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 27Ta DAY OF November, 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK —164— GENERAL COMMITTEE - NOVEMBER 20, 2007 AGEN 'ITEM 18 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-043 SUBJECT: Acceptance of Municipal Services -Vintage (Falconwood Residential) Registered Plan 65M-3712 FROM: D. Atkins, Acting Director of Public Works DATE: November 20, 2007 RECOMMENDATIONS THAT Council accept the municipal services contained within Registered Plan 65M- 3712 being the Vintage (Falconwood Residential) Subdivision; THAT Council enact By-law 4962-07.D for the assumption of the subject municipal services; THAT the Director of Public Works be authorized to issue a Certificate ofAcceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; and THAT the Treasurer be directed to release the municipal servicing securities held in relation to the Vintage Subdivision. BACKGROUND The Vintage (Falconwood Residential) development was serviced under a Subdivision Agreement executed by the Town of Aurora and 1351586 Ontario Limited on August 26, 2003. The maintenance period, as set out in the terms of the Subdivision Agreement, has expired for the Registered Plan noted. Public Works staff has reviewed all inspection reports for the subject part of the development and are satisfied that the municipal roads and services are in good condition and have been completed in accordance with the terms of the Subdivision Agreement. COMMENTS All public services have been completed and the respective maintenance periods have expired. All deficiencies have been rectified to the satisfaction of the Public Works Department. FINANCIAL IMPLICATIONS The Town will, upon issuance of the Certificate of Acceptance of Public Works, be responsible for all future operational and maintenance costs for the municipal services within the specified areas. -165- GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. PW07-043 OPTIONS None CONCLUSIONS The services forthe Vintage Subdivision area as shown in Appendix "A", being Registered Plan 65M-3712, can be accepted. LINK TO STRATEGIC PLAN Objective D1: Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS Appendix "A" - Key Map showing location of services to be accepted. Appendix `B" - Certificate of Acceptance. Appendix "C - By-law 4962-07.D PRE -SUBMISSION REVIEW Management Team Meeting - November 7, 2007 Prepared by. Jerry Kryst, Technical Assistant, Extension 4376 ni D. Atkins Acting Director of Public Works John S. Rogers. Chief Administrative Officer -166- pp E NOVEMBEK T' 0 d Locatioi Service: be Accl IN KEY MAP SHOWING LOCATIONS OF SERVICES TO BE ACCEPTED PUBLIC WORKS DEPARTMENT —1 67— November 2007 GENERAL COMMITTEE — NOVEMBER 20, 2007 APPENDIX "B" TOWN OF AURORA CERTIFICATE OF ACCEPTANCE OF PUBLIC WORKS SUBDIVISION OWNER: DATE OF ACCEPTANCE: 1351586 Ontario Limited November 27, 2007 DESCRIPTION OF PUBLIC WORKS ACCEPTED: All services referred to in Section 3.01 of the Subdivision Agreement between 1351586 Ontario Limited and the Town of Aurora for Registered Plans 65M-3712. DESCRIPTION OF STREETS IN WHICH PUBLIC WORKS ACCEPTED ARE LOCATED AS PER REGISTERED PLANS 65M-3712: Falconwood Hollow * Only the section within Registered Plan 65M-3712. The undersigned hereby certifies that the Public Works, described above, have been installed in accordance with the requirements of the Town of Aurora's specifications and the above noted agreement and that all municipal departments have been informed of this matter. I further certify that the maintenance period, as stipulated in the agreement, has expired, and that all deficiencies have been rectified to the Town's satisfaction, and that requirements for final acceptance as set out in Sections 3.09 and 3.10 have been complied with. The Public Works as described above are herewith accepted by the Town of Aurora. David Atkins, Acting Director of Public Works GENERAL COMMITTEE — NOVEMBER 20, 2007 APPENDIX "C" ,fir) vn of jG' THE CORPORATION OF THE TOWN OF AURORA arc i�, o"w By-law Number 4962-07.D BEING A BY-LAW to assume aboveground and belowground municipal services; to assume certain lands; and to establish highways (Vintage-Falconwood Hollow) WHEREAS the Municipal Act, 2001, S.O.2001, as amended, c. 25, section 5 requires that a power of the municipality shall be exercised by by-law; AND WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31 authorizes the Council of a local municipality to pass by-laws for establishing a highway and land may only become a highway by virtue of a by-law passed by Council; AND WHEREAS Council desires to assume aboveground and belowground municipal services, assume certain lands and to establish certain highways; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. The following lands be established as public highway and assumed by the Corporation of the Town of Aurora: Falconwood Hollow as contained within Plan 6SM-3712 2. The Corporation of the Town of Aurora hereby assumes the aboveground and belowground municipal services forthe lands contained within Plan 65M-3656 & 65M 3659. 3. THAT the Mayor and Clerk are hereby authorized to execute all documentation required in connection with the assumption thereof. 4. THAT this By-law may be registered in the appropriate Land Registry office on title to the said streets and/or reserves set out in Sections 1 and 2 herein, if applicable. 5. THAT the provisions of this By-law shall come into force and take effect upon third reading thereof. READ A FIRST AND SECOND TIME THIS 27' DAY OF November, 2007. READ ATHIRD TIME AND FINALLY PASSED THIS 27T" DAY OFNovember, 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK —169— GENERAL COMMITTEE — NOVEMBER 20, 2007-ENp ITEM TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-044 SUBJECT: New Lead Sampling Requirements FROM: D. Atkins, Acting Director of Public Works DATE: November 20, 2007 RECOMMENDATIONS THAT Report PW07-044 - New Lead Sampling Requirements, be received for information. As a result of higher -than -acceptable lead level test results that were found earlier this year in London, Ontario, and later in a number of other municipalities, the Ministry of the Environment has enacted new regulations on testing for lead in public and private water supply systems. The purpose of this report is to advise Council of the new testing requirements and of the budgetary implications to implement them. COMMENTS 1.0 Use of Lead in Watermains in Aurora Lead was once a common material used for municipal water service connections, being the connection from the watermain to a residence or business, and also for private -side water piping internal to houses, businesses, etc. Due to growing knowledge about the detrimental health effects of lead, its use for water piping was banned in the early 1950's and the use of lead in the solder used to join copper pipes and fittings was banned in 1990, With respect to the municipal -side service connection piping for residential and Industrial/Commercial/Institutional sites in Aurora, Public" Works records and staff knowledge, and discussions with our Plumbing Inspector, all indicate that there are no locations identified in Town that still have lead water service connections. All of the water service connections are copper or other materials, such as Ductile Iron for larger connections. For private, internal water supply piping, staff from the Public Works and Building Department do not know of any properties which still have lead water piping in them, although, of course, staff cannot be absolutely certain that none exists. —170— GENERAL COMMITTEE— NOVEMBER 20, 2007 November 20, 2007. .2w Report No. PW07-044 2.0 Previous Lead Testinq Requirements Under the previous version of Regulation No. 170/03, the Town was required to test one (1) sample per year for lead levels, with the sample being taken from an representative area of the Town's distribution system where there might possibly still be some lead in the system. In practice, this has meant that various locations in the older parts of the Town were tested. Aurora's test results have all had a "zero" reading for lead levels. As noted above, there are no lead connections remaining in our municipal system so these results have been what were expected. 3.0 New Testing Requirements - General The MOE released proposed new and more stringent regulatory requirements for lead testing in June, 2007, which included mandatory community -wide lead testing in both the municipal distribution system and in private residences and businesses. The regulation was finalized and enacted on July 26, 2007, and the first round of tests is to be conducted between December 2007 and April 2008. 3.1 Specifics of New Testing Requirements for the Town of Aurora Under the revised Regulation No. 170/03, the number of sampling locations required is dependent on the population served by the drinking water system, and multiple samples will be tested from each location. The tests must be conducted every 6 months. Sampling locations will be mainly located at single-family dwellings, as well as a selection of multiple -family dwellings and non-residential locations, such as workplaces, restaurants, community centres, etc. The testing program will need to cover the entire community. It is noted that the Town's sampling and testing program will not cover schools and daycare centres, the province has adopted separate regulations regarding increased lead testing in those two classes of institutions. Based on the Town's current population of approximately 50,000, Aurora will be required to test 80 residential homes, 8 non-residential locations, and 16 distribution system locations in each 6-month period. Two samples will be taken at each residential and non-residential location and two lead tests performed. For the distribution system samples, 2 samples will be taken and 1 lead test and 1, alkalinity test performed. In total, 188 lead tests and 16 alkalinity tests will be performed each testing cycle, or 376 lead tests and 32 alkalinity tests per year. For all of these tests, staff collects the samples and sends them to an outside lab to conduct the actual tests. If after 2 years, or 4 rounds of testing, the results indicate that less than 10% of the private -side plumbing tests exceed the acceptable lead standard,. the sampling/testing requirements will be reduced by 50%, to 192 lead tests and 16 —171— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 .3. Report No. PW07-044 alkalinity tests per year. As the regulation is currently written, this reduced testing frequency will continue in perpetuity. The first round of sampling and testing is to be conducted between December 15, 2007 and April 15, 2008. The second round will have to be completed between June 15, 2008 and October 15, 2008, and thereafter every 6 months. Staff have had three calls to date requesting lead tests be done. These requests have been logged and those properties will be part of the first round of the testing program. Once this report has been received by Council, staff will begin to solicit for volunteers who wish to have the tests conducted in their residence or business. 3.2 Costs and Staffing Implications of New Testina Reauirements The cost of a lead test is currently $35.00 and an alkalinity test is $16, not including staff and equipment costs. For at least the first 2 years, the costs for the tests themselves will be $13,672 per year. Including staff time and equipment costs, staff estimates that the total cost per year will be in the range of $25,000, and this increase has been included in the water quality section of the 2008 Water/Sewer Budget. If, as expected, there are no or very few failing private -side tests, found during the first 2 years or 4 rounds of testing, the testing costs will decrease to $6,976 per year, assuming the test costs remain at $35/test for lead and $16/test for alkalinity. Of more concerns than the simple monetary costs to meet these new testing requirements are the staffing and level -of -service implications to implement the requirements. The testing itself will require a minimum of two waterworks staff members per week until the required number of samples have been completed, and this work will result in delayed responses to other service requests because staff will not be available to respond. The sampling must be conducted by licensed waterworks personnel, it is not work that can be done by other PW staff. This may not be too much of a problem during the first round of testing, which will occur over the winter. However, the second round will take place in the summer of 2008, during the peak busy season for our Water/Sewer section, and we have serious concerns about our ability to maintain adequate levels -of -service and to simultaneously meet the mandated timeframes to complete the new sampling/testing program. Staff also expect that it could take considerable time to make arrangements for the testing of private residences and businesses. As there are no known properties in the Town with lead water piping on the private side staff will need to place advertisements in the Notice Board and on the web site, and also likely directly contact owners throughout the Town and request permission to test their water. Each request will require an explanation of why the request is being made, and the property owner does not have to agree. Although the actual amount of time required will not be known until we have been through at least one testing cycle, it -172- GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 .4. Report No. PW07-044 could take a number of days of staff time just to solicit enough sampling locations to meet the new testing requirements. At this time, staff is proposing to conduct at least the first round of testing using in- house staff resources. We will, however, be monitoring the time requirements closely, and will report further to Council should these new testing requirements cause excessive disruptions in our normal levels of service. Should that occur, two options that would be put forth for consideration are the outsourcing of the entire testing program to an outside contractor, perhaps in concert with the rest of the N6 municipalities, or adding staff to the Water/Sewer section of the Operations Division. OPTIONS With regard to the new testing requirements, there are no options. The Province has mandated the new testing requirements, and Aurora will meet them as with all other testing requirements. Staff will be closely monitoring the amount of staff and equipment time required to solicit locations to take samples, and then to conduct the tests themselves. For at least the first round of tests, staff intend to conduct the tests using in-house staff. However, should this prove to be too disruptive to the normal operations of the Water/Sewer section, staff will report further to Council with options on how to proceed in the future. These options might include adding staff, or outsourcing the entire testing program. Staff has already had some preliminary discussions with others of the N6 municipalities about the potential to let a joint N6 lead testing contract. FINANCIAL IMPLICATIONS $25,000 has been added to the water quality section of the Water/Sewer Budget for 2008 to cover the costs of conducting the new and expanded lead testing program. It is noted that this is not all new or extra costs. At this point, the staff and some of the equipment costs being added to this activity will be offset by reducing those same costs in other areas of the Water/Sewer Budget. CONCLUSIONS The MOE has recently enacted stringent new testing requirements for testing for lead in municipal and private -side water supply systems. Staff is confident that Aurora's municipal water distribution system does not contain any lead pipes or services, however, as always; the Town will follow all regulations as stipulated by the Province to continue to ensure that we provide and maintain safe and clean drinking water for our residents and other property owners. Meeting these new testing requirements will cost the Town of Aurora approximately $25,000 per year in testing, staff, and equipment costs. -173- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 5 - Report No. PW07-044 There will also be staff resource and level -of -service implications in meeting the new testing requirements. Staff will monitor these closely and report further to Council should changes in staffing levels or how the tests are conducted be warranted. One positive benefit of the new testing regime is that staff may identify properties in the Town that do still have partial or total private side lead water piping systems, although staff are not aware of any at this time. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C2: Enhance and promote public safety PRE -SUBMISSION REVIEW Management Team Meeting - November 7, 2007. Prepared by: Luigi Colangelo, Water/Wastewater Supervisor- Ext. 3442 r � D. Atkins Acting Director of Public Works John S. Rogers Chief Administrative Officer —174— GENERAL COMMITTEE - NOVEMBER 20, 2007 [AGENDA ITEM # O(V TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. BA07-008 SUBJECT: Model Home Policy and Agreement FROM: Techa van Leeuwen, Director of Building Administration DATE: November 20, 2007 RECOMMENDATIONS THAT Council authorize revisions to the existing Model Home Policy and Precedent Agreement, and THAT Council authorize the Chief Building Official under the Building Code Act to execute Model Home Agreements between the Town ofAurora and the Owners of the subject lands based on the criteria outlined in the policy being met. BACKGROUND In June of 2000 Council approved a policy to provide for the issuance of building permits for model homes prior to the registration of the Plan of Subdivision and the execution of the development agreement, following draft plan approval. A precedent Agreement was developed containing a number of protection and indemnification clauses. The premise on which the policy was adopted was based on provisions contained within the Ontario Building Code Act that allows for the issuance of conditional permits where there is compliance with the Zoning Bylaw and other applicable laws set out in the regulations and the Chief Building Official is of the opinion that unreasonable delays would occur if the conditional permit is not granted. The Act also contains provisions for agreements and delegation to the Chief Building Official to enter into the agreements on behalf of the principal authority being the Town. Town records indicate that in the years 2000 to 2006 Building Administration received requests for model homes in approximately ten subdivision developments. Each request required an internal technical review of outstanding issues and a report to Council for approval. In every instance Council approved the request and authorized.the Mayor and Clerk to execute a Model Home Agreement. -175- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. 2007-008 COMMENTS In January of 2006 Bill 124 — "An act to improve public safety and increase efficiency in building code enforcement" came into full force and amended the Building Code in many significant areas. Since that time Building Administration has been reviewing all processes and documents to ensure legislative requirements are met and has implemented new processes where required. Recently, for the first time in a Bill 124 environment, Building Administration received requests for a Model Home Agreement which has initiated a review of the policy and this report. At present we have several new residential subdivisions that are draft approved or close to, draft approved. The developers are anxious to commence with the construction of model homes prior to the winter season so they can market and display their product for potential purchasers while finalizing their development agreement with the Town. Staff has conducted a complete review of the Model Home policy in consultation with other departments. The revised policy sets out criteria that must be met prior to the submission of an Application for Model Home and procedures for obtaining clearances prior to the release of the building permits. Legal Services has reviewed the precedent agreement and minor modifications to the language have been made. Staff is confident that the attached policy addresses all corporate concerns related to the issuance of a model home. In order to provide an efficient and timely process staff is requesting that Council delegate the. authority to the Chief Building Official under the Building Code Act to execute all Model Home Agreements based on the policy criteria and procedures. Specifically, there are two Developers who are seeking approvals for Models Homes at this time. They are Mattamy Homes for the development at St. John's Sideroad and Bayview Ave. and Ballymore Homes for the development at Bathurst St and Bloomington Sideroad. Both are hoping to proceed with the construction of 6 or 7 Model Homes prior to the winter season. Ballymore Homes has constructed one model home with the appropriate approvals but would like to market more products. OPTIONS 1. Option 1 — Council could require the registration of lots, blocks or units and the execution of the agreement prior to the issuance of any building permits for model homes. This option would quash the existing policy in place and significantly delay —176— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No. 2007-008 the issuance of model home building permits. 2. Option 2 - Council could require all requests for Model Home Agreements be brought forward to Council for approval. This will create additional workload for staff in the preparation of a report and cause delays in the issuance of model home permits. If Council chooses this option staff is requesting that Council authorize the Chief.Building Official to execute the Model Home Agreement for Mattamy Homes and Ballymore Homes without the need for further reports. FINANCIAL IMPLICATIONS NIL CONCLUSIONS The attached model home policy has been revised to clearly identify criteria that must be met for the issuance of a model home permit and provides for an efficient and consistent approach for all residential developments. Delegating authority to the Chief Building Official to execute the Model Home Agreement allows for a streamlined and timely approach to the issuance of building permits. LINK TO STRATEGIC PLAN Goal B: Promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective E11: Plan for the future to continue controlled and well -planned growth Objective D2: Enhance customer service ATTACHMENTS Attachment #1 — Model Home Agreement Policy —177— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20. 2007 - 4 - Report No. 2007-008 PRE -SUBMISSION REVIEW Senior Management Team - November 7, 2007 Prepared by. Techa van Leeuwen, Director- Ext. 4748 .... csn— Techa van Leeuwen John S. Rogers Director of Building Administration Chief Administrative Officer -178- GENERAL COMMITTEE -11141 — NOVEMBER 20, 2007 DRAFT ATTACHMENT youYe.&&Gdod,Gpmtpai9l BUILDING ADMINISTRATION POLICIES/PROCEDURES SUBJECT: Model Home Agreement POLICY NO.: 07-08 AUTHORITY: Chief Building Official REVISION NO.: REFERENCES: Zoning Bylaw, OBC DATE: November 2, 2007 PREPARED BY: Ruth Beaton/Techa van Leeuwen APPROVED BY: TvL PURPOSE: This policy establishes a process to allow for the issuance of building permits and the construction of model homes prior to the registration of lots, blocks or units and the execution of a development agreement (ie Subdivision, Vacant Land Condominium). POLICY: 1. The following criteria must be met prior to the submission of an Application for Model Home(s): i) Draft Plan Approval from the Town ii) Zoning for the development in place subject to the "H" holding prefix still being in place iii) Grading and Drainage Control Plan approved by Public Works Department iv) Architectural Guidelines approved by Planning Department 2. The Application for Model Home(s) shall include the following: i) An Application for Model Home Agreement (attachment #1) ii) Payment of Legal and Administrative fees for the preparation of the Model Home Agreement iii) An application for building and plumbing permits iv) Payment of building and plumbing permit fees in accordance with the Building Bylaw fee schedule v) Two sets of detailed site grading plans stamped by the Consulting Engineer and Control Architect vi) Two sets of architectural plans stamped by the Control Architect (not required for certified models) The maximum number of model homes permitted shall be at the discretion of the Director of Building Administration based on the size of the subdivision, the number of models and the number of builders to a maximum of eight (8) Model Homes 4. Upon receipt of an Application for Model Home the Building Department will send a Request for Clearance memo (attachments #2, 3, 4) to other departments as outlined; i) Planning and Development Services with respect to the Display of Plans. The applicant shall submit display plans directly to the Planning Department for review and approval. —179— GENERAL COMMITTEE — NOVEMBER 20, 2007 Page 2 of 2 SUBJECT: Model Rome Agreement POLICY NO.: 07-08 AUTHORITY: Chief Building Official REVISION NO.: REFERENCES: Zoning Bylaw, OBC DATE: November 2, 2007 PREPARED BY: Ruth Beaton/Techa van Leeuwen APPROVED BY: TvL i) Public Works with respect to the issuance of a Topsoil Removal Permit. Tree Preservation and sediment control are reviewed as part through the Topsoil Removal Permit process. ii) Central York Fire Services with respect to access and provisions for fire fighting 5. Building Administration will notify Legal Services (attachment #5) of the Application for Model Home and request confirmation of the Owner and Legal Description of the lands. 6. Legal Services will prepare the "Model Home Agreement" by inserting project specific information into the agreement. Legal Services will forward the completed agreement to Building Administration. Building Administration will provide the applicant with (3) copies of the agreement for the Owner's signature. 7. Building Administration will process the building and plumbing permit applications for the Model Homes in the same manner as permit applications for dwelling units ensuring compliance with the Zoning Bylaw, Ontario Building Code and other applicable law. 8. Prior to the issuance of the building and plumbing permits for the Model Homes the following documents and fees must be received by the Building Administration: iii) Clearance from Planning Department with respect to the Display of Plans and Service capacity iv) Clearance from Public Works with respect to the Topsoil Removal Permit v) Clearance from Central York Fire Services with respect to access and provisions for firefighting. vi) Model Home Agreement signed by the Owner (three copies) with Certificate of Liability Insurance v) Payment of applicable development charges and cash -in -lieu of parkland. 9. The Director of Building Administration will sign all three copies of the Model Home Agreement on behalf of the Town. One copy will be given to the applicant, one copy will be forwarded to Corporate Services and one copy will be retained in the building file. 10. Building Administration will notify Planning and Development Services of the development charges and cash -in -lieu of parkland payments received through the Model Home Agreement. Planning and Development Services will accordingly adjust fees under the Subdivision Agreement. ATTACHMENTS Attachment #1 - Application for a Model Home Agreement Attachment # 2, 3, 4 —Request for Clearance memo Attachment #5 — Notification Memo to Legal Services Attachment #6 — Precedent Model Home Agreement —180— GENERAL COMMITTEE — NOVEMBER 20, 2007 TOWN OF AURORA 1 Municipal Drive, Aurora ON BUILDING ADMINISTRATION 905-726-4749, Fax 905-726-4731 APPLICATION FOR A MODEL HOME AGREEMENT To be submitted with this application: - Payment of Legal and Admnistration Fees of $1,267.00. - Building & Plumbing Permit Applications for each lot and/or unit. - Payment of Building & Plumbing Permit fees In accordance with the Building Bylaw fee schedule - Two sets of detailed grading plans for each lot and/or unit stamped by the Consulting Engineer & Control Architect. - Two sets of architectural plans stamped by the Control Architect DATE: NAME: LOT NUMBER(S), DRAFT PLAN NO: NUMBER OF MODEL Town/Province Town/Province Town/Province FAX FAX FILE NO.: Attachment 91 Model Home Agreement Polio GENERAL COMMITTEE - NOVEMBER 20, 2007 THIS AGREEMENT made this day of 200_ BETWEEN OWNER (hereinafter called the "Owner") - and - PARTY OF THE FIRST PART THE CORPORATION OF THE TOWN OF AURORA (hereinafter called the "Town") PARTY OF THE SECOND PART WIIEREAS the Owner is the registered owner of the Lands subject to Draft Plan of Subdivision D12- - (the "Draft Plan"); AND WHEREAS the Owner has requested permission to construct model homes prior to the registration of the Draft Plan; NOW THEREFORE,thisAgreement witnessetb that in consideration of the mutual covenants hereinafter expressed and other good and valuable consideration, the Parties hereto agree one with the other as follows: PART 1 GENERAL CONDITIONS 1.0 The lands affected by this Agreement are described on Schedule "A" attached hereto (the "Lands"). 1.1 The Town hereby agrees to the erection, by the Owner (or its authorized agents, employees, consultants or contractors) of ( )residential dwellings to be utilized as model homes and sales office facilities (hereinafter the "model homes" or individually called a "model home") prior to the registration of the Draft Plan, subject to issuance of Building Permits therefor and subject to the terms and conditions of this Agreement. 1.2 The Owner hereby covenants and agrees to construct the model homes in compliance with all applicable by-laws and regulations, including the Town's Zoning Bylaw and to make the necessary applications to the Town to obtain building permits prior to commencement of such construction, provided that each model home shall only be constructed on a residential dwelling Lot shown on and laid out by the Draft Plan. 1.3 The Owner covenants and agrees that, in the event that it is found that any of the model homes have not been constructed in compliance with the Town's Zoning Bylaw (the "non- complying model home"), at any time during the currency of this Agreement, or, notwithstanding section 1.14 below, after the registration of the Plan of Subdivision, they will seek the approval from the Committee of Adjustment for the Town for any required minor variances prior to any residential occupancy of any non -complying model home. In the event that the said minor variances are not approved by the Committee of Adjustment or the Ontario Municipal Board, as applicable, the Owner further covenants and agrees that the non -complying model home will be demolished by the Owner at the Owner's expense. Should the Owner neglect or refuse to demolish the said non -complying model home forthwith, the Owner hereby grants permission to the Town to enter upon the lands and to do the said work at the Owner's expense. -1 82- GENERAL COMMITTEE - NOVEMBER 20, 2007 Page 2 1.4 It is understood and agreed that this Agreement is for the purpose of erecting_{ ) model homes prior to the registration of a Plan of Subdivision and therefore, the Owner covenants with the Town that there shall be no Agreements ofPurchase and Sale entered into which would have the effect of requiring residential occupation of the model homes by purchasers prior to the registration of the Plan. 1.5 The Owner covenants and agrees to submit to the Town, upon execution of this Agreement, a Letter of Credit (or Letters of Credit) calculated at the rate of Ten Thousand Dollars ($10,000.00) per model home. The Owner agrees that such security is provided to ensure performance of this Agreement in the event of breach of this Agreement by the Owner, but provision of such security does not limit the Owner's liability should damages resulting from the Owner's breach exceed the value of the security. 1.6 In the event that the Owner, in the opinion of the Director of Building Administration for the Town (hereinafter the "Director"), breaches anyprovision ofthis Agreement, the Owner agrees that the Town, through its employees, agents or contractors, may in its sole discretion, draw upon and utilize the security to perform any obligations of the Owner pursuant to this Agreement or to redress harm or damages that have occurred ormay occur from said breach or breaches, provided however that the Director has first given the Owner ten (10) calendar days notice in writing of such breach, without steps to redress the breach, satisfactory to the Director, having been taken by the Owner. 1.7 Use of the security by the Town shall not relieve the Owner of any of its obligations pursuant to this Agreement. 1.8 The Town and its licensees, employees, agents and contractors, may at any time enter on any part of the Lands to perform, at the Owner's expense using the security provided in this Agreement, any of the Owner's obligations pursuant to this Agreement. 1.9 The Owner covenants and agrees to submit to the Town, upon execution of this Agreement, a cheque in the amount of One Thousand, Sixty Seven (1267.00) as a legal fee for the preparation of this Agreement, which includes GST. Any and all further costs relating to the registration of this Agreement shall be borne solely by the Owner. 1.10 No condoning, excusing, overlooking or delay in acting upon by the Town of any default, breach or non -observance by the Owner at any time or times in respect of any covenant, proviso or condition in this Agreement shall operate as a waiver of the Town's rights under this Agreement in respect of any such or continuing subsequent default, breach or non- observance and no waiver shall be inferred from or implied by anything done or omitted by the Town except an express waiver in writing. 1.11 The Owner acknowledges thatthis Agreement does notpredetermine, prejudice or constrain the Town's jurisdiction with respect to the approval, rejection or imposition of conditions in relation to any development approvals that are now or that may in future be proposed for the Property. Without limiting the generality of the foregoing, this Agreement does not predetermine, prejudice or constrain the Town's jurisdiction with respect to the approval, rejection or imposition of conditions related to final approval of the draft Plan ofsiibri Sion in respect of the Property. 1.12 The Owner agrees that it will comply with all applicable legislation in performance of the obligations contemplated in this Agreement. Without limiting the generality of the foregoing, the Owner agrees to comply with all Town By-laws, including the Topsoil Preservation By-law, and to obtain all approvals required of other bodies having jurisdiction, including the Lake Simcoe Region Conservation Authority, the Ministry of Environment, the Ministry ofNatural Resources and PowerStream Inc. 1.13 The Town and its licensees, employees, agents and contractors, may in accordance with applicable legislation, enter on any part of the Lands at any time to inspect the Lands to ensure compliance with any of the terms of this Agreement. -183- GENERAL COMMITTEE - NOVEMBER 20, 2007 Page 3 1.14 This Agreement shall remain in force and effect until such time as all of the obligations herein have been fulfilled or until the Plan of Subdivision and an accompanying Subdivision Agreement are registered against the Lots as set out in section 1.1 above, whichever shall occur first in time. Where a Subdivision Agreement is registered against the said Lots, such agreement shall supercede this Agreement in its entirety, but subject to the provisions of section 1.4 above. PART 2 GRADING CONDITIONS 2.1 The Owner covenants and agrees to prepare individual lot grading plans for each of the Lots which shall provide grading details that conform with the overall grading and drainage control plan of the Plan of Subdivision, as approved by the Director of Public Works for the Town. Every application for a model home shall include a detailed lot grading plan approved by the Owner's Engineer and submitted to, reviewed and accepted by the Town. 2.2 The grading of the lands shall be carried out in general conformance with the elevations and spot levels shown on the individual lot grading plan as approved by the Owner's Engineer and in general accordance with the Town's design -criteria, standards, specifications and good engineering practices. The Owner shall be responsible for ensuring that the grading is carried out as noted in this clause and agrees to provide a report from the Consulting Engineer certifying substantial conformance upon completion. 2.3 To ensure compliance with the requirements contained in section 2.2 the Owner covenants and agrees that, upon execution of this Agreement, the Letter of Credit posted under Section 1.5 herein may be drawn on by the Town as required if, in the opinion of the Director, there is found to be non-compliance with these conditions on any lot and such draw may be retained by the Town as liquidated damages for the breach of section 2.2, and not as a. penalty. This Letter of Credit, or so much of same as remains, will be returned when the Subdivision Agreement for the Lots is registered on title and all conditions therein pertaining to grading and occupancy have been completed to the satisfaction of the Director. PART 3 BUILDING ADMINISTRATION CONDITIONS 3.1 The Owner agrees that a building permit will only be issued upon compliance with the Ontario Building Code Act and the Ontario Building Code and all applicable legislation and regulations and upon compliance with all requirements other than the registration ofthe Draft Plan. The Owner covenants to register the Plan. of Subdivision as expeditiously as possible. 3.2 The Owner hereby covenants and agrees that, before being entitled to be issued anybuilding permits for the model homes; the Owner must provide access and provisions for firefighting as approved by Central York Fire Services. provided however that a paved road may not be required in order to ensure a means of access and egress to the Lands. 3.3 The Owner shall be entitled to erect one dwelling unit on each of the said Lots, and each dwelling unit erected pursuant to this Agreement shall comply with the Town's applicable zoning by-law and other applicable law with reference to the Lot as defined on the Draft Plan on which the model home is to be constructed. 3.4 Prior to the issuance of each Building Permit, the Owner shall pay the applicable Building Permit fee and development charges and shall agree to provide cash -in -lieu ofparldand to the Town in accordance with the applicable Town's parkland by-law. . 3.5 The use of the said Lots shall be restricted to: a) Parking of motor vehicles; b) Sales office; and c) Model Home display. -184- GENERAL COMMITTEE - NOVEMBER 20, 2007 Page 4 3.6 No connection shall be made to sanitary or storm sewers or water services without the approval of the Town. Where there are no connections to municipal services temporary washroom facilities shall be provided on site. 3.7 Temporary hydro services may be arranged with the relevant authority in compliance with its requirements. 3.8 The Owner covenants and agrees that no flags or banners will be displayed on any part of the buildings or site unless prior approval has been obtained from the Town. 3.9 The Owner agrees that where a model home is to be used for the purpose of marketing and selling residential units sufficient parking shall be provided adjacent to the Lands, with a minimum of 15 parking spaces in accordance with the Zoning Bylaw standards, ofwhich one space shall be barrier free having a minimum dimension of 4.4 metres in width, with access off all travelled roadways and constructed to the satisfaction of the Director. The Owner shall be aware that on -street parking will not be permitted by the Town. 3.10 The Owner agrees that a barrier free path of travel shall be provided from the parking area to the sales office and to a barrier free washroom. Temporary barrier free washrooms are acceptable. PART 4 PLANNING CONDITIONS 4.1 The Owner agrees that where a model home is to be used for the purpose of marketing and selling residential units prior to the issuance of a permit for said model, the Owner shall submit and obtain the written approval of the Director of Planning for the Town of Aurora with respect to the display plans including the location of parks, schools, surrounding uses, and other such matters as may be required by the Planning and Development Services Department of the Town. PART 6 URBAN DESIGN CONDITIONS 6.1 The Owner covenants and agrees to construct and landscape the Lots in accordance with the approved Subdivision Streetscape Plans as coordinated with the approved Composite Utility Plans. 6.2 The Owner covenants and agrees to construct the units in conformity with the approved Architectural Design Guidelines as prepared by and dated - ,200 . 6.3 The Owner covenants and agrees that plans submitted for model home permits for any building within the Draft Plan shall bear an approval stamp identifying the Architectural Company retained for Architectural Control and the signature of the Control Architect. The approval stamp shall certify that the floor plans, building elevations and site plans are designed in accordance with the approved Architectural Design Guidelines. PART 7 INDEMNITY AND INSURANCE 7.1 The Owner hereby indemnifies and holds harmless the Town from and against any and all actions, suits, claims and demands and from all losses, costs, charges and expenses, including legal and adjusting expenses, which may be brought against or made upon the Town by any party whatsoever, including but not limited to damages under the Occupier's Liability Act, or successor legislation thereto, or which may be incurred, sustained or paid by the Town in consequence of entering into this Agreement and the Owner's construction of the model homes (the "Claims"), 7.2 The Owner covenants to respond to and defend all Claims on the Town's behalfregardless of the Owner's positiw1o8 5rapinion of its liability or negligence in relation to the person or the GENERAL COMMITTEE - NOVEMBER 20, 2007 Page 5 entity malting the Claims. 7.3 The Owner further covenants that they shall maintain liability insurance satisfactory to the Town in which the Town is named as an insured with respect to any and all claims for which the Owner is liable to indemnify the Town hereunder in amounts equal to or in excess of the following minimum requirements. Such liability insurance shall be evidenced by a Certificate of Liability Insurance provided and including such requirements. The Liability Insurance shall, at a minimum, contain the following requirements (a) have a limit of liability of not less than $5,000,000.00 for any one occurrence; (b) be comprehensive liability insurance covering all operations and liability assumed pursuant to this Agreement; (c) be endorsed to provide that the policy will not be altered, cancelled or allowed to lapse without thirty (30) days prior written notice to the Town; and (d) contain a cross -liability clause. IN WITNESS WHEREOF the parties have hereunto affixed their corporate seals attested by the hands of their respective proper officers duly authorized in that behalf. THE CORPORATION OF THE TOWN OF AURORA Techa van Leeuwen, Chief Building Official OWNER Per: Name: Title: Name: Title: (I/We have authority to bind the Corporation) GENERAL COMMITTEE - NOVEMBER 20, 2007 Page 6 SCHEDULE W Description of Lands All and singular that certain parcel or tract of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, as shown on the draft plan of subdivision filed with the Town of Aurora as File No. D12 , and being composed of the following: -187- GENERAL COMMITTEE — NOVEMBER 20, 2007 [AGENDA ITEM 4#1 c2 J. TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. BA07-009 SUBJECT: Request for Sign Variance — 15-135 First Commerce Drive Whitwell Developments Limited FROM: Techa van Leeuwen, Director of Building Administration DATE: November 20, 2007 RECOMMENDATIONS THAT Council approve the request for sign variance to allow a ground sign for. Whitwell Developments Ltd, having a sign area of 26 square metres and sign width of 5.1 metres whereas the sign bylaw requires a maximum sign area of 18 square metres and a maximum width of 4.9 metres. BACKGROUND On September 25, 2007 Building Administration received an Application for Sign Variance for the development at 15-135 First Commerce Drive to allow for a ground sign having an increased sign area and sign width. Whitwell Developments Ltd owns and is developing the lands between Leslie Street and Highway 404 on the north side of Wellington Street East. The first phase of development is for the parcel of land on the north east quadrant of First Commerce Dr. and Wellington St East. Site Plan approval has been granted for phase one and building permits have been issued for a Walmart store and nine perimeter pad buildings. Construction is well underway on all the buildings. The grand opening of the Walmarl anchor store is scheduled for the end of January, 2008. The wall signs for the Walmart store comply with the sign bylaw and sign permits have been issued. Approvals for ground signs are now being sought. The Application for Sign Variance initially included a total of three ground signs for phase one. However, the final location of two of the proposed ground signs is unknown.due to an outstanding approval from the Ministry of Transportation and clarification with regards to a utilities easement along First Commerce Dr. Whitwell has amended the application and would like to proceed with the approval for one ground sign at this time. COMMENTS The lands are Zoned Business Park (BP-5) Exception Zone with the surrounding GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. 2007-009 area also zoned Business Park. The first phase of development is currently under construction. Some occupancy permits for individual tenants have been submitted. Whitwell has informed staff that the application for Site Plan Approval for phase two will be submitted sometime this fall. The application for variance is to permit a ground sign with an increased area fronting on Wellington St East in close proximity to the development access intersection at First Commerce Dr. The location of the ground sign is shown on the approved Site Plan and serves as a shopping centre identification and tenant directory sign. York Region Transportation and Works Department has issued a sign permit for the location of the sign. One of the conditions of their approval is the requirement to obtain approval from the local Municipality. The sign has been designed by Turner Fleisher Architects to comply with the Urban Design Guidelines. In particular, the sign will be constructed of limestone with a precast stone insert in the base advertising the Aurora Gateway. Whitwell Developments Ltd. has confirmed the Town of Aurora logo will be displayed on the entry features. Staff have reviewed the application and determined the following variances to the sign bylaw are required. Variance 1 — Sign Area The proposed sign has an area of 25.3 square metres. The applicant is seeking a variance for 26 square metres to build in some tolerance. The bylaw restricts the sign area to 18 square metres Variance 2 — Sign Width The proposed sign has a width of 5.1 metres. The sign bylaw restricts the width to 4.9 metres maximum. The site area for phase one is 115,000 square metres with 28,000 square metres of building area fronting on two arterial roads. It is staffs opinion that the proposed ground sign is proportionate to the development and the increase in sign area and sign width will not adversely impact surrounding areas. OPTIONS 1. Council could deny the request for variance and impose the requirements in the sign bylaw. 21F.10 GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No. 2007-009 FINANCIAL IMPLICATIONS NIL CONCLUSIONS Given the scale of the development, the request for an increase in sign area is reasonable and meets the intent of the bylaw. For reasons outlined in this report staff is recommending Council approve the variances. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Objective Al. Develop economic opportunities to aid in the growth and progress of Aurora as a desirable place to do business Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment ATTACHMENTS Attachment #1 — Transmittal letter Attachment #2 — Site Plan indicating ground sign location Attachment #3 — Sign. elevations Attachment 4 — York Region Sign Permit PRE -SUBMISSION REVIEW Senior Management Team — November 7, 2007 Prepared by: Techa van Leeuwen, Director- Ext. 4748 ( l Techa van Leeuwen Director of Building Administra �Iohn S. Rogers Chief Administrative Officer —190— GENERAL COMMITTEE — NOVEMBER 20, 2007 ATTACHMENT 25 October 2007 Sent via E-mail Techa Van Leeuwen Chief Building Official Town of Aurora 1 Municipal Drive, Box 1000 Aurora, ON L4G 671 Dear Ms. Van Leeuwen: Re: Amendment to Application for Sign Variance Whitwell Developments Limited Wellington Street East and First Commerce Drive As you are aware, on 25 September 2007 we submitted an application for sign variance to the Town of Aurora on behalf of Whitwell Developments Limited ("Whitwell"), the owner of the Aurora Gatewey Centre property located on the north side of Wellington Street East between First Commerce Drive and Highway 404 (the "Site") (the "Application"). Whitwell would like to amend the Application at this time to request only the following variance in relation to the pylon sign proposed to front onto Wellington Street East: • The proposed pylon sign will have a sign area of approximately 26 square metres whereas the sign by-law maximum is 18 square metres. In light of the large scale of development both on the Site and in the area, the proposed variance of 8 square metres for the sign would have no impact whatsoever on community appearance, safety, or buildings or properties identified for their historic significance. As indicated previously, the sign has been designed by Turner Fleischer Architects to comply with the Urban Design Guidelines (Section 4.2) that apply to the Site. In particular, the sign has been designed with a substantial base of Owen Sound Limestone with a precast insert to identify the Site as the Aurora Gateway. The sign face is supported by two pillars of Owen Sound Limestone with a precast cornice. Sandra Mark! DIrect: (416) 203-7573 smarkMwoodbull.ca 65 Queen Street West Suite 1400 Toronto Ontario M5H 2M5 T (416) 203-7160 F (416) 203-8324 www.woodbull.ca _191Qttachment#1 —Transmittal letterfrom Wood Bull GENERAL COMMITTEE - NOVEMBER 20, 2007 woo. udl.. 25 October 2007Ta«• 9�rc Attached hereto is a revised application form for your file. Please advise if you require any farther information. Yours very truly, Wood BulllLLLP Sandra Marld Planner Encl. C. Prakash David Glen Letman -2- -192- GENERAL COMMITTEE — NOVEMBER 20, 2007 ATTACHMENT-2 r i Attachment #2 — Site Plan indicating ground sign —1 gg— location GENERAL COMMITTEE — NOVEMBER 20, 2007 ATTACHMENT-3 LL i r ui U W 2 W = O ¢ NW Z 2 a o 2 o a T.C: gg —1 94— Attachment #3 — Sign elevations LOCATION DETAIL: GENERAL COMMITTEE - NOVEMBER 20, 2007 ATTACHMENT - 4 10/01/2007 10.11 PAX 906 895 0047 E Y TAANS OPERATIONS r,„,w�•^ Bmnch Telephone Ws: Mailing) +p""'^^w���,,,• (805) 779-i200 1700 Yonge St, Box 147 r"'• a1.�[1 . (906) 764.6345 Newmarket, ON l.3Y 6Z1 (7061 437•0921 Ooflvery: f ,a Fax: (906) 095.3047 16047 Woodbine Avenue Transportation and Works Department SIGN PERMIT Permanent File Group: L01-PSNF COMPANY ID: 1386 COMPANY: Aurora Gateway Business Park DATE ISSUED: 01-Oct-07 CONTACT: FAX: ADDRESS: Wellington Street East TELEPHONE: Aurora) ON SIGN TYPE: Pylon PURPOSE: Retail QUANTITY: 1 MUNICIPALITY: Aurora side of Wellington Street East, between First Commerce Drive and REGION YARD: Central CONDITIONS OF THIS APPFtOVAL. Sign(s) must be located completely on private property, keeping all site lines clear, including daylighting triangles. A minimum setback of 18 metres from the regional road centre fine must he adhered to. * The permit holder must obtain the approval of the local municlpality. * The permit holder must be in compliance with local municipal requirements as specified under its sign permit process. L.E.D. message boards are permitted provided that the display is static. The message can not scroll In any direction at any time. * This approval is valid for 1 year from the date of issue, or upon complete installation of the sign, which overcomes first. This permit is approved subject to the conditions stated herainl I hereby acknowledge receipt of this pemilt and agree to comply with the terms and Conditions therein: (for) Paul Jankom General Manager, Oate inquiries can bo made at the Tmt1spodalton operations Branch, ext. $207 —195 Attachment 4— York Region Sign ,Permit GENERAL COMMITTEE - NOVEMBER 20, 2007GEN®AiTEM# oZoZ TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No.CS07-039 SUBJECT: By-law Services Vehicle Replacement FROM: Bob Panizza, Director Corporate Services DATE: November 20, 2007 RECOMMENDATIONS THAT Council authorize the allocation of $23, 004 from the Corporate Services Dept. Reserve Account for the purchase of amid -size pick-up truck for By-law Services. BACKGROUND By-law Services.has maintained a fleet of two vehicles for use by since 1994, and presently operates a 2004 Chevrolet Cavalier and a 2000 Pontiac Sunfire which are used predominantly by the Parking Control staff. To ensure their reliability, staff several years ago began the cycle of leasing one vehicle and once the lease had expired the vehicle was bought back and a new vehicle was leased. This process has maintained reliable vehicles which in turn reduced the frequency and cost of maintenance/repairs. Staff has identified the need to replace the 7 year old 2000 Pontiac Sunfire, with a replacement vehicle. COMMENTS In June of this year, Council adopted a recommendation in report PW07-023 that "Fleet Services continue to purchase outright replacement vehicles and equipment while continuing to review the lease option regularly for any potential changes in feasibility and monetary savings in the future." Staff was prepared to go forward with the lease of anew vehicle earlier this year, but the process was put on hold pending Council's direction on the Fleet Services Review in report PW07-023. As a result of the tender submissions from October 23, 2007, staff is now prepared to go forward with a purchase of a mid -size truck in lieu of a lease due to the savings that can be achieved through the outright purchase. In lieu of obtaining a traditional sedan, staff is proposing to obtain a mid -size pick-up truck to address needs not met by a regular car. These needs include a vehicle that has the capacity to carry tools, a small ladder and signs that are normally removed or picked up by parking enforcement staff that cannot be accommodated with the use of a car. —196— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. CS07-039 On October 23, 2007 tender submissions were received from the following dealerships. Price Schedule for Mid -size Pick-up Truck Purchase Purchase with Financing Lease Velrtcle . ;Purchase - „Purchaselmancipg T ease : 48 Vionth 60 Month 4$ Monti 60 Month 4 ' Dodge Dakota (Colombo $23,004.06 $32,417.24 $34,494.80 N/A N/A Motors GMC Canyon (Foster $23,511.55 $28,641.60 $29,509.20 $28,471.36 $30,096.70 Pontiac Buick) GMC Canyon (Slessor $23,803.20 $30,108.00' $31,019.40 $28,058.40 $30,278.88 Motors ALL PRICES INCLUDE THE APPLICABLE TAXES According to the quotes submitted, staff is recommending the purchase of a Dodge Dakota mid size pick up truck from Colombo Motors at a cost of $23, 004. OPTIONS The authorization of the purchase of the vehicle is a discretionary decision of Council. If the vehicle purchase is not approved staff will continue to operate the 2000 Pontiac Sunfire. In the event of significant mechanical repairs that exceed the value of the vehicle, staff will be required to rent another vehicle in order to continue with daily operations. The daily requirement of vehicles for enforcement staff eliminates the possibility of using other vehicles from either the Public Works Dept. or Parks Dept. due to their own needs and requirements for vehicles. —197— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No. CS07-039 FINANCIAL IMPLICATIONS The purchase price of $23, 004 for the purchase of the vehicle is available from the Corporate Services Dept. Reserve Account. LINK TO STRATEGIC PLAN Goal D Objective D1 speaks to continue the commitment of fiscal responsibility and accountability. ATTACHMENTS None. PRE -SUBMISSION REVIEW Management Team Meeting — Nov. 14, 2007 Prepared by: Chris Alexander ext. 4241 Bob Panizza Director of Corporate Services John S. Rogers C. A. O. GENERAL COMMITTEE - NOVEMBER 20, 2007 _ L GENDA 9YEM # TOWN OF AURORA AUIZQRA GENERAL COMMITTEE REPORT No. CS07-044 SUBJECT: Corporate Insurance Renewal FROM: Bob Panizza, Director of Corporate Services DATE: November 20, 2007 RECOMMENDATIONS THAT the insurance and risk management proposal submitted by BFL Canada in the amount of $264,054 (taxes included) be approved; and THAT the Town of Aurora's Corporate Insurance Policies be renewed with BFL Canada for a 3 years with annual renewal periods. BACKGROUND In October the Town issued a Request For Proposal for its Corporate Insurance Policies. As a result 7 companies picked up the RFP and 5 companies filed a proposal by the closing date of November 2. These companies were: BFL Canada, Cowan Co. Ltd., Firstbrook Cassie & Anderson Ltd., Jardine Lloyd Thompson Canada, and OMEX Ontario Municipal Insurance Exchange. COMMENTS Municipal insurance is a highly specialized field where only selected insurance companies have the capabilities of providing this level of coverage. The Town's Corporate Insurance consists of 13 policies namely: General Liability, Errors & Omissions, Environmental Impairment, Owned Automobile, Non Owned Automobile, Property, Boiler & Machinery, Crime, Councillors Accident Conflict of Interest, Wrongful Dismissal and Employee Liability. The majority of these policies provide up to $50 million of coverage exceptfor property and automobile where replacement coverage is included. A summary of the coverage including the limit and deductible for each policy is shown in Appendix #1 to this report. The Town previously issued an RFP for its corporate insurance in 2003. At that time the insurance coverage and in particular municipal insurance was experiencing a difficult market condition primarily as result of the 911 tragedy. As a result only 3 companies submitted a quote and the Town selected OMEX as its insurance carrier. —199— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. CS07-044 Based on historically experiences, the insurance industry in general has shown dramatic fluctuations over the years in their premium quotations and their ability to provide the necessary coverage required by municipalities hence, the rise and fall in the competitive bids. Currently, the insurance market place is in a "soft market" state. Many insurers have extended their capacity, thus allowing more competition for insurers in the business. This can be healthy but it also has its drawbacks as evidenced in the mid 1980's and again in the early 2000's where the market downsized dramatically forcing substantial increases in premiums for municipal insurance. Staff is aware of these fluctuations in the market and has taken this into consideration as part of its analysis. As previously outlined 5 companies presented comprehensive proposals as part of the insurance RFP. These details included summaries on each of their 13 polices, including coverage, deductibles, exclusions and other additional services that may be provided as part of their overall portfolio. Staff consequently reviewed each of the submissions and evaluated the proposals based on the following criteria: PREMIUM QUOTATION QUALITY OF INSURER SERVICES & SUPPORT OFFERED EXPERIENCE WITH GOVERNMENT AGENCIES ACCURACY AND COMPLETENESS OF SUBMISSION VALUE ADDED SERVICES The following is a summary of the premium quotation submitted by each of the proponents that includes applicable taxes: BFL Canada i $264,054 OMEX Ontario Municipal Insurance Exchange $287,332 Firstbrook, Cassie & Anderson Ltd $300,956 Jardine Lloyd Thompson Canada $321,214 fCowan Co. Ltd $409,075 After carefully reviewing the proposals submitted as well as evaluating the submissions based on the evaluation criteria, staff is recommending that the Town accepts the proposal from BFL Canada. —200— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 . - 3 - Report No. CS07-044 BFL Canada is an insurance brokerage firm that has obtained the required corporate insurance coverage for the Town through Lloyd's of London and a number of secondary companies including American International, ACE insurance and AXA Assurances. BFL Canada currently maintains the insurance portfolio for the City of Mississauga, the City of Cornwall and several other smaller municipalities in Ontario and Canada. Town staff has conducted reference reviews with representatives from some of the municipalities and have confirmed satisfactory service and support from BFL. OPTIONS. The RFP process that has been followed by staff is consistent with the Purchasing Policy of the Town, and the proposal submitted by BFL Canada meets all of the requirements specified within the RFP document issued by the Town. Therefore Council should accept the proposal submitted by the recommended proponent. FINANCIAL IMPLICATIONS As previously outlined the competitive market together with a favourable claims experience and exposure rating of the Town of Aurora has achieved a premium adjustment comparable to that of 2007, which was $275,061. An insurance premium budget has been included as part of the Town's annual operating budget. This premium is subsequently charged back to each of the operating departments based on the proportionate size of operations. The current balance of $256,000 in the Insurance Reserve also provides a sufficient cushion in the event of any unexpected claim exposures. LINK TO STRATEGIC PLAN Goal D1 - Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS Appendix #1 — Coverage Summary —201— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 - 4 - Report No. CS07-044 PRE -SUBMISSION REVIEW Management Team Meeting — November 14, 2007 Prepared by: Bob Panizza ext. 4221 Bob Panizza Director of Corporate Services ^John S. Rogers C. A. O. -202- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 5 - Report No. CS07-044 APPENDIX #1 SUMMARY OF POLICIES AND COVERAGE General Liability - insures against third party claims for bodily injury (including death), personal injury including libel, slander, defamation of character, etc. and property damage. - $50 Million with $10,000 deductible Errors & Omissions - insures against third party claims for financial loss resulting from an error, omission, negligent misstatement or misrepresentation, or breach of duty on the part of the municipality and its employees. - $50,000 with $10,000 deductible Conflict of Interest - provides coverage for legal costs arising out of the defence of an alleged breach of any municipal conflict of interest legislation on the part of the municipality's elected officials - $100,000 with $5,000 deductible Environmental Impairment (Pollution) Liability - insures against third party claims for bodily injury and property damage . arising out of the release of a pollutant or a contaminant into the environment. $5 Million with $10,000 deductible Automobile - insures all of the licensed vehicles owned or leased by the municipality - $50 million with $10,000 deductible Non Owned Automobile - insures vehicles of staff and councillors when vehicles are used for Town business - provides secondary coverage in excess of owners insurance —203— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 6 - Report No. CS07-044 Prooerty Insurance - provides coverage for the buildings and equipment owned or leased by the municipality against damage for such perils as fire, wind and water damage, flood, earthquake and collapse. - $50 Million with $10,000 deductible Boiler and Machinery - covers mechanical and electrical breakdown of building equipment - $50 Million with $10,000 deductible Crime Insurance - primarily insures the money and securities of the municipality against loss due to dishonesty on the part of the employees. - $1 Million with no deductible Councillor's Accident - provides life insurance in the event of accidental death, weekly indemnity for total or partial disability, additional auto insurance - $250,000 with no deductible Wrongful Dismissal - provides coverage for any claims that may be file In labour relation matters for wrongful termination - $250,000 with a $5,000 deductible —204— GENERAL COMMITTEE - NOVEMBER 20, 2007 -AGENDA ITEM * cal TOWN OF AURORA AURORA GENERAL COMMITTEE No.FS07-050 SUBJECT: Financial Services New Policy and Procedure - Unclaimed Deposits FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: November 20, 2007 RECOMMENDATIONS. THAT the report "Financial Services New Policy and Procedure- Unclaimed Deposits" be adopted, and THAT Financial Services be authorized to begin the process defined in the new policy and procedure. AND THAT approximately $264,000 in unclaimed deposits be transferred to the Working Fund Reserve. BACKGROUND The Town of Aurora has numerous deposits on their balance sheet that have been around more than ten years. These deposits include cheques that were issued for tax refunds and were returned by Canada Post as'unknown at this address'. The Finance Department has tried unsuccessfully to find these people and companies, and have exhausted all avenues. The external auditors noted in the 2006 audit that these funds should be brought into revenues for the municipality. To accomplish this, we need to establish a Policy and Procedure to be followed. The attached Policy and Procedure is generic so that it can include all of the various forms of deposits we hold. These deposits include Transient Trader deposits we held for business taxes, Assessment Review Board refunds for previous owners that have since relocated, and occupancy permits from builders for subdivisions that have been assumed for years. The Policy follows the same process that we currently follow for the release of unclaimed securities held by the Building Department under By-law Number 4744-05.F. As this By- law specifies the purpose of the securities are "to regulate the obstruction of highways and crossing of boulevards by delivery vehicles", it cannot be used for the unclaimed deposits referred to in this new Policy and Procedure. OPTIONS -205- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. FS07-050 1. Approve the use of the new Policy and Procedure to allow the closing of old deposit amounts and accounts and moving the amounts into the Working Fund Reserve. 2. Continue with the deposits showing on the Balance Sheet as liabilities. FINANCIAL IMPLICATIONS If the Policy and Procedure is allowed to proceed, and if all deposits are moved to revenue, over $264,000 will be moved from a liability on the Balance Sheet to the Working Fund Reserve. CONCLUSIONS The Policy and Procedure will allow the recommendation of the auditors to be completed and will ensure that the Balance Sheet will have current information. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Attachment #1 — Statement of Policy and Procedure — Unclaimed Deposits PRE -SUBMISSION REVIEW Management Team Review— Wednesday, November 7, 2007 Prepared by: Darlene Munro, Accounting Supervisor -Ext. #4117 Director of Finance/Treasurer n S. Rogers Chief Administrative Officer —206— GENERAL COMMITTEE - NOVEMBER 20, 2007 ATTACHMENT STATEMENT of POLICY and PROCEDURE Manual: Finance and Accounting SPP No. FS No.l Section: Municipal Revenues Issued: November 1, 2007 Subject: UNCLAIMED DEPOSITS Effective: November 1, 2007 Issue to: All Departments Replaces: Issued by: Dated: 1. POLICY 1.1. To ensure all deposits on hand are current and required. To ensure all liability accounts are accurate and current. 2. PURPOSE 2.1. To review and clear any unclaimed deposits that have been held for -over six years to the Working Fund Reserve for the year in which they are cleared. 3. SCOPE 3.1: This Statement of Policy and Procedure applies to All Departments and representatives of the Corporation. 4. RESPONSIBILITIES 4.1. The Accounting Supervisor is to maintain an up-to-date listing of all deposits held by the Corporation. 4.2. The Accounting Supervisor will complete an annual review of the deposits on hand and request updated information from the departments as to their status. 4.3. All departments and their representatives are to ensure that they notify the Accounting Supervisor of all deposits required to be held. 5. DEFINITIONS 5.1. "CORPORATION' means The Corporation of The Town of Aurora. 5.2. "UNCLAIMED DEPOSITS" are any payments that have been posted to a liability account by an individual or company and their whereabouts are unknown to the Corporation. 5.3 "WRITTEN REQUEST" means any written form of dated and signed correspondence, including a letter, memo or email, noting the full name of the person requesting the refund, their full address for mailing purposes, and a contact number to reach them during office hours. 6. REFERENCES and RELATED STATEMENT of POLICY and PROCEDURE NIA PROCEDURES 1. A listing is produced by the Accounting Supervisor and is sent to the appropriate Departments. for review and comments. 2. The appropriate Director (or their assistant) reviews the listing and comments on any funds that are still required. 3. The appropriate Director informs the Finance Department, in writing, which deposits should be held, with a reason for holding the securities for the files. 4. The appropriate Director will sign the listing as authorization that the deposits noted are no longer required and may be released to the payees on file. 5. The listing of items to be posted is then sent to the Notice Board Committee for posting in the appropriate paper for a single day. It is also posted on the Town website with the date all claims are to be received by. Finance and Accounting - 2 0 7 — Page 1 of 2 GENERAL COMMITTEE — NOVEMBER 20, 2007 STATEMENT of POLICY and PROCEDURE Manual: Finance and Accounting SPP No. FS No.1 Section: Municipal Revenues •,Issued; November 1, 2007 Subject: UNCLAIMED DEPOSITS Effective: November 1, 2007 Issue to: All Departments - Replaces: Issued by: Dated: 6. Any claims on the funds must be in writing, specifying the person's current address and phone number. 7. All claims must be signed by the person named in the notice. If the claimant is a company, then the request must be on company letterhead. 8. Refund requests are recorded as received in Finance and sent to the appropriate department for payment approval and cheque requisition completion for the Accounts Payable cheque to be produced. 9. After 90 days, all funds that have not been requested are transferred by the Accounting Supervisor to the Working Fund Reserve in the month that the transfer is completed. 8. ADVERTISING The advertisement is to be prepared by the Accounting Supervisor and is published in the Town of Aurora Notice Board and posted on the Town website. The publication must include the persons name and the amount on hand. The person at the Town Hall to contact for further information and the deadline for receiving the written requests must be noted. 9. CLAIM PROCEDURE 1. The written request is to be from the person named in the advertisement. 2. The written request must include a current mailing address and a phone number where the person can be reached. 3. If the person requesting the funds is different from those noted on the original payment, a detailed reason for the request must be noted and any legal documentation should be attached (i.e. death certificate or bankruptcy notice). 10. APPROVAL PROCESS 1. Once the claim has been received by the Accounting Supervisor, it will be recorded and checked against the listing of deposits authorized for release. 2. Any discrepancies will be discussed with the departmental representative and any clarifications required from the person requesting the refund will be completed by the appropriate departmental representative. 3. A cheque requisition will be produced for the Director of Finance to sign. 4. The cheque requisition will follow the established Accounts Payable procedure. Once completed, the cheque will be mailed to the mailing address noted on the written request. 11. DEFICIENCIES If the appropriate Department is not satisfied that all requirements have been met, they will contact the person and inform them of the deficiencies and set up any inspections that are required. A listing of refunds being held is forwarded to the Accounting Supervisor prior to the end of the claims period to ensure they remain as a deposit. , Once the deficiencies are cleared, the cheque is requested by the appropriate Department as per the established Accounts Payable procedures. 12. AUDIT TRAIL A copy of the listing posted in the paper, a listing of any refunds being held, and a copy of the detailed journal entry are kept for the year end file for the auditors to review. Finance and Accounting — 2 0 8— Page 2 of 2 GENERAL COMMITTEE - NOVEMBER 20, 2007 [AGENDA ITEM # TOWN OF'AURORA AURORA GENERAL COMMITTEE REPORT No. ADM07-013 SUBJECT: Amendments to the Municipal Act, 2001 Accountability and Transparency Policy FROM: Shelley Pohjola, Town Solicitor DATE: November 20, 2007 RECOMMENDATIONS THAT Council receive this report respecting the adoption of a municipal accountability and transparency policy for information, and that Council adopt the attached Accountability and Transparency Policyin accordance with section 270(1)5 of the Municipal Act, 2001, as amended, BACKGROUND As set out in Report No. ADM07-002, the Municipal Act, 2001 [the "Act'], was significantly amended by the Province in the Municipal Statute Law Amendment Act, (Bill 130). One of the primary themes underlying the Bill 130 amendments was a new focus on accountability and transparency, including new requirements for municipalities to adopt and maintain policies designed to enhance the accountability and transparency of municipal actions. On April 11, 2007, Council passed the following resolution with respect to the new accountability policy requirements imposed by Bill 130: THAT staff be directed to prepare a report for Council respecting the preparation of a municipal accountability policy, and a policy on acting fairly to persons affected by Town actions, in order to support the transparency and accountability of the Town. COMMENTS The Bill 130 amendments to section 270(1) of the Act require municipalities to adopt and maintain policies with respect to a number of areas by January 1, 2008, including the adoption of a policy with respect to the manner in which the municipality will try to ensure it is accountable to the public for its actions, and the manner in which it will try to ensure its actions are transparent to the public. This requirement will become effective on January 1, 2008. At that time, it will be mandatory for municipalities to have adopted and maintain their accountability and transparency policies. Prior to receiving third reading of the Bill, a requirement had been included in Bill 130 for a policy to be adopted setting out how the municipality will try to ensure that the rights of persons affected by its decisions are dealt with fairly. However, this requirement was later removed and does not form part of the Bill 130 amendments. Although this is no longer a requirement of Bill 130, some of this information is included within the Accountability and Transparency policy. -209- GENERAL COMMITTEE - NOVEMBER 20, 2007 November 14, 2007 - 2 - Report No. ADM07-0L3 In order to be prepared for the effective date of January 1, 2008, and to provide a degree of consistency in this particular policy for adoption by all municipalities across the province, a number of lawyers from various municipal legal departments throughout the province have worked together to prepare a draft Accountability and Transparency Policy well in advance of January 1, 2008. The draft policy submitted by the working group has been reviewed in detail and has been customized to include specific additional information pertinent to the Town and its efforts to be accountable and transparent to the public. OPTIONS Since this legislation has been passed by the Provincial legislature, alternate options are not available as the provision requiring municipalities to adopt accountability and transparency policies is mandatory. FINANCIAL IMPLICATIONS There are no anticipated budget implications. CONCLUSIONS As the requirement to adopt a municipal accountability and transparency policy by January. 1, 2008, is mandatory, and as the Town strives to be accountable and transparent to the public, it is recommended that Council adopt the attached Accountability and Transparency Policy as soon as possible. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens. Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making. ATTACHMENTS Attachment #1 - Accountability and Transparency Policy PRE -SUBMISSION REVIEW Management Team meeting, November 14, 2007. Prepared By: Sh lley Pohjola, Town Solicitor and Zella Phillips, Assistant So#ci or Shelley ohjola, own Solicitor John S. Rogers Chief Administrative Officer -210- GENERAL COMMITTEE — NOVEMBER 20, 2007 Attachment #1 Town of Aurora Accountability and Transparency Policy I. Purpose/Application The Municipal Act, 2001 (the Act) requires that all municipalities adopt and maintain a policy with respect to the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. The purpose of this policy is to provide guidance for the delivery of the Town's activities and services in accordance with the principles as outlined herein. This policy has been developed in accordance with the Act to comply with section 270. II. Definition(s): Accountability; Transparency i) Accountability — The principle that the Town will be responsible to its constituents for decisions made and policies implemented, as well as its actions or inactions. ii) Transparency — The principle that the Town actively encourages and fosters constituent participation and openness in its decision making processes. Additionally, transparency means that the Town's decision making process is open and clear to the public. III. Policy Statement The Council of the Town acknowledges that it is responsible to provide good govemmetit for its constituents in an accountable and transparent manner by: • Encouraging public access and participation to ensure that decision making is responsive to the needs of its constituents and receptive to their opinions; • Delivering high quality services to our citizens; and • Promoting the efficient use of public resources. Accountability, transparency and openness are standards of good government that enhance public trust. They are achieved through the Town adopting measures ensuring, to the best of its ability, that all activities and services are undertaken utilizing a process that is open and accessible to its constituents. In addition, wherever possible, the Town will engage its constituents throughout its decision making process which will be open, visible and transparent to the public. IV. Corporate Values —211— GENERAL COMMITTEE — NOVEMBER 20, 2007 The Town of Aurora believes that its fundamental corporate values are important and critical to its future. These fundamental values include the following: • Quality Service; • Working Relationships; • Management Style; • Accountability; • Education and Training; and • Work Environment V. Policy Requirements The principles of accountability and transparency shall apply to the political process and decision malting and to the administrative management of the Town. i. Financial Matters The Town will be open, accountable and transparent to its constituents in its financial dealings as required under the Act. Examples of how the Town provides such accountability and transparency are as follows: 1. internal/external audits; 2. reporting/statements; 3. long term financial planning; 4. asset management; 5. purchasing/procurement; 6. sale of land; and 7. budget process ii. Internal Governance The Town's administrative practices ensure specific accountability on the part of its employees through the following initiatives: 1. code of conduct for staff, 2. performance management and evaluation; 3. hiring policy; 4. orientation/continuing education; 5. compensation/benefit 6. health and safety; and 7. responsibility for ensuring that administrative practices and procedures recognize Council's commitment to accountability and transparency. iii. Public Participation and Information Sharine 2 —212— GENERAL COMMITTEE — NOVEMBER 20, 2007 The Town ensures that it is open and accountable to its constituents through implementing processes outlining how, when and under what rules meetings will take place. The Town's meetings are open to the public when and as required under the Act, and members of the public have an opportunity to make delegations or comments in writing on specific items at these meetings. In addition, the Town has adopted policies which ensure that participation by the public can be meaningful and effective, through timely disclosure of information by various means including print media and websites. Some specific examples include: 1. the Town's procedure by-law; 2. the Code of Ethics for Councillors and the development of a Code of Conduct for Councillors; 3. the Town's strategic plan; 4. the development of a delegation policy; 5. the Town's records retention by-law; 6. the Town's public notice by-law and policy; 7. the Town's corporate values, including the fimdamental value of quality service and accountability; 8. provincial/municipal benchmarking; 9. the Town's participation in the Character Community initiative; 10. the Town's participation in Financial Information Reporting; 11.the maintenance of an inventory of the Town's landholdings; 12. the production of an Annual Community Report by the Town, which includes the Town's performance results in the Municipal Performance Measurement Program; 13. the production of audited financial statements, which will be compliant with the Public Sector Accounting Board policy in 2009; 14. the release of salary information in accordance with the Public Sector Salary Disclosure Act, 2006; 15. the Town's compliance with the Ontarians with Disabilities Act, 2001; and 16. the posting of by-laws, agendas, minutes and reports of General Committee and Council, as well as the Town's Emergency Plan on the Town's website. 3 —213— GENERAL COMMITTEE - NOVEMBER 20, 2007 FAGENDAITEM#c�24_ TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-039 SUBJECT: Implementation of Municipal Drinking Water Licensing Program and Drinking Water Quality Management Standard FROM: D. Atkins, Acting Director of Public Works DATE: November 20, 2007 RECOMMENDATIONS THAT Council receive ReportPW07-039 (implementation of Municipal Drinking Water Licensing Program and Drinking Water Quality Management Standard) for information; THAT Council direct staff to continue to work to meet the requirements of the new Municipal Drinking Water Licensing Program and to report further to Council upon completion of the Operational Plan to seek Council's endorsement of same; THAT Council, as the Owner of the Town's drinking water system, endorse and confirm the commitment to create and fully implement an Operational Plan, that meets the requirements of the Drinking Water Quality Management Standard, for the maintenance and operation of the Town's drinking water system, as required to satisfy Element 3 of the Operational Plan; and THAT Council endorse and confirm the Roles, Responsibilities and Authorities for the various parties responsible for the operation of the Town's drinking water system, as set out in section 4 of Report PW07-039 and as required to satisfy Element 9 of the Operational Plan. BACKGROUND Over the past several years, the Province has been working to implement the recommendations made by Justice Dennis O'Connor in his reports arising from the Walkerton Inquiry. The final major recommendations, now being implemented, relate to the creation of formal drinking water quality management and licensing systems for municipal drinking water systems. The Town of Aurora's timeline to complete the implementation of the formal Quality Management System and obtain a License forthe Town's drinking water system is August 1, 2009, and staff have recently begun the work necessary to meet the new requirements within this deadline. —214— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 2 - Report No. PW07-039 The intent of this report is to provide Council background information on the new regulatory requirements and to seek Council endorsements on two aspects of the new system. COMMENTS Each municipal drinking water system is required to be licensed by the Ministry of the Environment (MOE). The province is mandating the creation of formal Quality Management Systems fordrinking water systems through the creation of a new Municipal Drinking Water Licensing Program and the adoption of a new Drinking Water Quality Management Standard (DWQMS). Municipalities will be required to follow the requirements of the DWQMS in.orderto receive a license for their drinking water system. 1.0 Municipal Drinking Water Licensing Program Each municipal water system must be licensed, and to receive a license the MOE will require the system owner to have the following: 1.1 Permit to Take Water (PTTW A valid PTTW is required to be in place for any drinking water system whose source is groundwater. The Town of Aurora receives its water from the Region of York, from both ground and surface water sources. The Region is responsible for obtaining the PTTW as it relates to the groundwater portion of Aurora's drinking water supply; no action by the Town is necessary. 1.2 Drinkina Water Works Permit This Permit is required to establish or alter a drinking water system. The current system involves obtaining a Certificate of Approval each time a watermain is installed or altered in the waterworks system in the Town. This C of A system will be replaced with a simplified system where all approvals will be centralized and relate to the single Drinking Water Works Permit. 1.3 Operational Plan The Plan will be based on the DWQMS and will document an operating authority's quality management system. Each Operating Authority will be required to develop an Operational Plan that will detail how it intends to conform to the DWQMS commitments and guiding principles. The role of the Operational Plan is to force drinking water providers to document the policies and work procedures that will ensure both adequacy and consistency in all aspects of producing, maintaining, distributing, monitoring and reporting on drinking water. It is a meant to be a "forward looking" approach to ensure the adequacy of the service provided. —215— GENERAL COMMITTEE - NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No. PW07-039 The requirements for the Operational Plan will be discussed in more detail in Section 2 below. 1.4 Accredited Operating Authorit The Town's Operational Plan will need to be audited by a third -party accreditation body, who will issue an audit report to the MOE and who will approve or "accredit" the Operating Authority, which will be the Public Works Department. A full audit will be done on the initial Operational Plan, to verify compliance with the DWQMS, prior to the issuance of the initial License. In future years, audits will be done on a three-year cycle. There will be 2 "surveillance" audits, followed in the third year by a full audit. Information available to date is that the audits and accreditation will be done by a new office within the MOE, and that the initial audits, at least, will be done at no cost to the municipalities. 1.5 Financial Plan The regulation outlines specific requirements forthe content, approval and submission of Financial Plans but allows flexibility in the approach municipalities take in preparing the plans. A principles -based Guideline has been developed by the MOE which will assist municipalities with the preparation of Financial Plans and to encourage more comprehensive financial planning. Staff from Public Works will be working with staff from the Finance Department to produce this Plan, which will follow the requirements of Bill 175, the Sustainable Water and Sewage Systems Act, 2002. 2.0 Operational Plan Details The Operational Plan must meet the requirements of the DWQMS, which is a collection of 21 legislative requirements and guiding principles that each Operating Authority across the Province must incorporate into its everyday operational and maintenance activities. These are: 1. Quality Management System 2. Quality Management System Policy 3. Commitment and Endorsement 4. Quality Management System Representative 5. Document and Records Control 6. Drinking Water System 7. Risk Assessment 8. Risk Assessment Outcomes 9. Organizational Structure, Roles, Responsibilities and Authorities 10. Competencies -216- GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 .4. Report No. PW07-039 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Personnel Coverage Communications Essential Supplies and Services Review and Provision of Infrastructure Infrastructure Maintenance, Rehab and Renewal Sampling Testing and Monitoring Measurement and Recording Equipment Emergency Management Internal Audits Management Review Continual Improvement Calibration & Maintenance Each of these 21 areas must be properly documented to show how the municipality is meeting the program requirements. The Public Works Department already has parts or all of many of the elements of the Operational Plan in place. Much of ourwork, therefore, will be to bring together, rearrange as necessary, and document our existing policies, procedures, and plans in one formal document. Two elements of the Operational Plan that should be implemented at this time are element No. 3 (Commitment and Endorsement) and element No. 9 (Organizational Structure, Roles, Responsibilities and Activities). 3.0 Element No. 3 of the Operational Plan: Commitment and Endorsement It is required that the Owner and Top Management both commit to the creation and implementation of the Operational Plan, which Plan will meet all of the requirements of the DWQMS. The MOE advises that this step should be taken early in the process of creating the Operational Plan, in order to demonstrate the commitment of the Owner and of Top Management to the Plan. Council, as the Owner of the Drinking Water System, will be demonstrating its commitment to the Plan by adopting the suggested resolution relating to this element of the Plan, The memo from the CAO and the Director of Public Works, in their roles as the "Top Management', to the Manager of Operations Services, in his role as the Implementation lead for the QMS, attached as Appendix "A", will demonstrate the commitment of Top Management to the creation and implementation of the Operational Plan. —217— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 5 - Report No. PW07-039 4.0 Element No. 9 of the Operational Plan: Approval of Roles, Responsibilities and Authorities Council, as the Owner of the Town's drinking water system, has ultimate responsibility for the quality of the water delivered to the residents, businesses, etc., served by the distribution system. The DWQMS requires that roles, responsibilities and authorities of the various parties involved in the operations of the Drinking Water System be defined and approved by the Owner. The proposed organizational chart and suggested roles, responsibilities, and authorities shown below are based on the model created by the MOE, and are essentially that same as the models being adopted by many municipalities throughout the province, including the others of the Northern 6 York Region municipalities. 4.1 Drinking Water System Owner - Council Responsibilities Authorities • Complete oversight of .the entire Financial and administrative distribution system and the QMS authority related to the distribution • Ultimate responsibility for the of safe drinking water to the Town provision of safe drinking water to of Aurora the Town of Aurora • Ensure compliance with applicable legislation and regulations —218— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 6 - Report No. PW07-039 4.2Top Management - CAO and Director of Public Works Responsibilities Authorities • Complete oversight of the entire Financial, administrative and distribution system technical authority related to the • Endorse and lead the development distribution of safe drinking water and implementation and within the Town of Aurora maintenance of the QMS • Provide and/or obtain resources for the QMS and necessary infrastructure and resources to operate and maintain the drinking water system safely and effectively • Ensure the system is operating in accordance with all applicable legislation and regulations • Lead for Management Reviews • Communicate with Council about the QMS and the water distribution system • Communications lead during emergencies 4.3Finance — Director of Financial Services Responsibilities Authorities • Financial portion of the • Financial authority related to the Operational Plan preparation of budget information • Preparation of budget information • Collection of water usage bills 4.4 DWQMS Representative and Implementation Lead - Manager of Operations Services Responsibilities Authorities • Carry out the activities and manage • Water/Wastewater Supervisor programs related to the water • Staffing —within the guidelines of distribution system as directed by the Town of Aurora personnel the Director of Public Works policies and procedures • QMS Representative and • Operational and capital purchases Implementation Lead • Make changes to the QMS • Preparation of budget and planning materials —219— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 7 - Report No. PW07-039 • Assessment of supervisor's personnel performance (annual) • Recommendation of system improvements • Develop procedures and processes for assuring water quality • Emergency response planning, training 4.5Overall Responsible Operator— Water/Wastewater Supervisor Responsibilities Authorities • Schedule and oversee the day -to= • Direct operators in day-to-day day activities relating to the water operation and maintenance of the distribution system water distribution system • Communication/liaison with the • Oversee adverse water quality Water Treatment Plants run by the incidences and responses Region of York . Identify and oversee staff training • Act on and report and incidents of needs non-compliance • Recommends Operational non- • Assessment of operators personnel capital purchases performance (annual) • Recommend changes to the QMS • Reporting of distribution system performance to the Manager of Operations Services • ORO • Ensure the system is operating in accordance with all applicable legislation and regulations • Lead for Management Reviews • Communicate with the Director of Public Works and the QMS Representative about the QMS and the water distributions stem 4.6 Certified Water Operators • Monitor, maintain and operate the • Monitor processes and distribution system in accordance with recommend corrective actions established standard operating procedures • Document all operating activities in • Recommend changes to the accordance with provincial legislation and QMS established operating procedures • Respond to and document —220— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 8 - Report No. PW07-039 • Report on and act on incidents of non- public complaints compliance • Report any abnormal conditions to the Water/Wastewater Supervisor • Carry -out duties and tasks as assigned by the Water/Wastewater Supervisor and as per established water distribution policies and procedures___ 5.0 Implementation of the DWQMS in Aurora As with the recent launch of the SSO (Green Bin) program, staff have again joined forces with the Northern 6 Municipalities in York Region and have created a collaborative working group, called in this case the N6 DWQMS Working Group. It is intended that the six municipalities will share resources and the workload to create many of the common elements of the Operational Plan. Staff have investigated the hiring of a consultant but much of the work needs to be done in house by our current staff and in some cases is already in place. The N6 Group has been in communication with the MOE, who have also suggested that the Group should have sufficient in-house resources within the Group to complete the Operational Plan without the need to out -source any of the work. OPTIONS None. It is required that the Town implement a formal QMS and receive a License for our municipal Drinking Water System by August 1, 2009, and staff have begun the process to meet the new regulatory requirements. Two required elements of the Operational Plan are forthe Owner and Top Managementto demonstrate their commitment to the creation and implementation of the Operational Plan, and for the Owner to confirm the roles and responsibilities of the various parties involved in the operations of the Town's Drinking Water System. FINANCIAL IMPLICATIONS None at this time. The work needed to be done to create the Operational Plan will be completed with current in-house staff resources, working in collaboration with otherstaff in the N6 DWQMS Working Group. There may be some additional operational costs in future years as a result of a need for increased documentation of activities, revised procedures, etc. Any such changes will not be known until staff has completed the work to create the Operational Plan. —221— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 9 - Report No. PW07-039 There may be some additional operational costs in future years as a result of a need for increased documentation of activities, revised procedures, etc.. Any such changes will not be known until staff have completed the work to create the Operational Plan. CONCLUSIONS The province is in the process of implementing a formal drinking water Quality Management System and a new Waterworks Licensing system. The Town of Aurora is required to have both in place no later than August 1, 2009, and staff is working towards that date. Where efficiencies can be gained, staff is working with the other N6 municipalities to generate common elements of the Operational Plan. The Public Works Department already has parts or all of many the requirements of the Operational Plan in place, so a. good portion of the work for Aurora will be to rearrange existing processes, procedures, policies, etc., to match the details of the new programs and to document everything in the mandated fashion. The first formal steps in the creation of the Operational Plan are for Council, as the Owner of the Town's drinking water system, to endorse the commitment to implement the DWQMS, and to confirm the roles, responsibilities, and authorities of the various parties in the Town who have roles in the provision of drinking water. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C2: Enhance and promote public safety ATTACHMENTS Appendix "A" —Memo from Top Management to QMS Implementation Lead PRE -SUBMISSION REVIEW Management Team: November 7, 2007. Prepared by. Luigi Colangelo, Water/Wastewater Supervisor- Ext. 3442 D. Atkins Acting Director of Public Works JoSRogers Chief Administrative Officer —222— rPa� GM&jQ:rGOMMITTEE AURORA - NOVEMBER 20, 2007 APPENDIX "A" YoWr& 1w good CowpdAy MEMORANDUM Date: November 13, 2007 To: P. Horvath, Manager of Operations Services From: J. Rogers, C.A.O. D. Atkins, Acting Director of Public Works Re: "Top Management" Endorsement of and Commitment to the Creation and Implementation of the Operational Plan This memo is being sent to you in your role as "Drinking Water Quality Management System Representative & Implementation Lead". As required to satisfy part of Element No. 3 of the Operational Plan — Commitment and Endorsement, this memo shall serve as confirmation that the undersigned, in our roles as Top Management for the Town's Drinking Water System, are committed to the creation and full implementation of a formal Quality Management System and Operational Plan for the Town of Aurora's Drinking Water System John S. Rogers C.A.O. D. Atkins Acting Director of Public Works SAPubllc Works%General Folders\EO8 Water Works\DWQMS\Memo to P. Horvath re DWQMS Implementation.doc -223- GENERAL COMMITTEE — NOVEMBER 20, 2007 1 AGENDA ITEM # oZ� TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL07-138 SUBJECT: Release for Registration Mattamy (Aurora) Limited. Part of Lot 25 Concession 2 EYS File: D12-00-8A FROM: Sue Seibert, Director of Planning and Development Services DATE: November 20, 2007 RECOMMENDATIONS THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement between The Corporation of the Town of Aurora and Mattamy (Aurora) Limited in accordance with the draft approval conditions dated September 12, 2006, subject to the provision of financial payments and securities as set out on Schedules "K" and "L" of the Agreement substantially in the form attached, and, THAT the Mayor and Clerk be authorized to execute all documents necessary to give effect to same. BACKGROUND Application Background: The subject lands form part of a larger area situated east of Bayview Avenue between Wellington Street E and St. John's Sideroad that are identified for development within Official Plan Amendment No. 30, which implements the Bayview Northeast 2B Secondary Plan. The subject lands represent one of the five major landholdings identified for residential development within the 2B Secondary Planning Area. Schedule A to OPA 30 is attached as Figure 3. On June 20, 2000 Mattamy (Aurora) Limited submitted applications- for Plan of Subdivision and associated Zoning Bylaw Amendment approval on the subject lands. A Public Planning Meeting was held on February 28, 2001 to consider the applications at which time Council directed staff to continue to work with the applicant in respect to several technical issues which has arisen and, that staff be directed to bring a report back to a future Public Planning Meeting on the resolution of the technical issues, servicing constraints, Official Plan conformity issues and those outstanding responses from commenting agencies in regard to the proposed Zoning Bylaw Amendment and Draft Plan of Subdivision. On May 3, 2005 Mattamy submitted a revised Plan of Subdivision and Rezoning proposing a total of 73 lots. —224— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 -2- Report No. PL07-138 On October 26, 2005 a second Public Planning Meeting was held to consider the revised plan of subdivision and rezoning applications. At that meeting Council passed the following resolution: "THAT report PL05-092 be received as information; and THAT, subject to the resolution of all of the outstanding issues and concerns, including those raised by the public and Council, subject to the resolution of the servicing allocation issues identified in the report, staff be directed to prepare the conditions of draft approval and zoning by-law amendment for consideration by Council; and THAT the draft conditions of approval include an agreement between the applicant and Enbridge to facilitate the design and construction of the enclosure for the gas pressure reduction station and appropriate noise warning clauses be included in the subdivision agreement and be registered on title. " On September 12, 2006 Council granted draft plan approval to the plan of subdivision and approved implementing Zoning Bylaw Amendment 4843-06D. The draft plan approval and zoning bylaw amendment are in effect. Location/Land Use: The subject lands are located on the south side of St. John's Sideroad approx. 250m east of Bayview Avenue and are known municipally as 938 St. John's Sideroad, being Part Lot 25, Concession 2, EYS. The subject lands have an area of 4.185 hectares (10.34 acres) with a frontage of approximately 205 m (670 ft.) Mattamy Homes also owns lands on the north side of St. John's Sideroad. The subject lands are shown on Figure 1, and the works required on other lands owned by Mattamy (Aurora) Limited is shown on Figure 2. Surrounding Uses: North: Across St. John's Sideroad- vacant / East Holland River, Lundy Heritage house South: Pre servicing , Future Residential phase, St. John's Road Dev (Metrus) East: Residential, Low -Medium Residential designation. West: Residential, Medium -High Residential designation/ Enbridge Gas pressure reduction station PROPOSAL: Mattamy (Aurora) Limited is seeking to register their draft approved plan of subdivision. The proposed lotting within the draft plan is as follows: —225— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 3 - Report No. PL07-138 LOT TYPES (by minimum frontage) Number of Lots (3.3 p/unit) 11.0m 36 ft Single detached 18 59.4 12.5m 41 ft Single detached 14 46.2 13.7m 45 ft Single detached 24 79.2 7m 23 ft townhome 2.67 p/unit) 17 45.4 Total 73 230) On May 8, 2007 Council approved the pre servicing agreement to allow servicing works to proceed on the lands. This agreement allows the developer to initiate construction of services during favourable weather conditions. Both sets of the final engineering and landscape drawings have been signed by the appropriate department head. The applicant is now seeking Council's approval of the Subdivision Agreement, which is necessary to permit the registration of the draft plan of subdivision. SUBDIVISION AGREEMENT PRECEDENT The Town's precedent subdivision agreement has been used in the preparation of the Mattamy (Aurora) Limited agreement. This precedent includes recent updates to reflect applicable building permit and servicing matters. Other updates to the precedent standardize the agreement language and streamline the review process. The precedent portion of the subdivision agreement remains consistent and does not require departmental input. SITE SPECIFIC SCHEDULES OF THE SUBDIVISION AGREEMENT The schedules of the Mattamy (Aurora) Limited subdivision agreement deal with all of the site specific clauses and requirements for the development.. This includes departmental conditions, cost estimates for landscape works and public works matters, reference plans for the conveyance of the storm water management facility, entrance features, noise attenuation etc. Applicable departmental and agency conditions are set out in Schedule "C". , Easements to be granted, and all .3m reserves to be conveyed to the municipality are included on Schedule "F". Public Works and Leisure Services Cost estimates are included'in Schedules "I" and "J" and Securities for the servicing, payment of the sewer and water components of the development charges and fees for planning, engineering and review of landscape plans are identified on Schedule "L". Schedule "K" sets out fees payable to the Town. A consolidated notices to purchasers is provided on Schedule "O" regarding such items as: school construction timing, fencing colour, height, materials and design and —226— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20 2007 - 4 - Report No. PL07-138 responsibility of developer/builder/homeowner; the location of community mail boxes; parking restrictions; homeowner brochures for traffic circles, the Natural Stewardship Brouchure, and parkland proximity. The text of the Subdivision Agreement has been finalized to address all the requirements of the draft conditions for the subdivision contained within Draft Plan of Subdivision D12-00-8A applying to these lands. The M-plans (2 phases), engineering plans, landscape plans and associated reference plans, as well as, the Subdivision Agreement itself, have been reviewed by all Departments and meet their requirements. Stormwater Management and Grading Cut The Environmental Management Strategy (EMS) for the 213 Lands and subsequent addendums were previously approved by the Town and the Lake Simcoe Region Conservation Authority. A Master Servicing Report (MSR) and more detailed stormwater management strategy for the subject lands were submitted to the Town to implement the EMS and MSR. The final approved stormwater management strategy provides a swm facility consisting of two linked ponds to service the most northerly section of the 213 neighbourhood including the Mattamy (Aurora) Limited plan. The facility has been designed in accordance with the current MOE specifications and has been approved by the Town, the LSRCA and MOE. It is located on the north side of St. John's Sideroad between the road allowance and the East Holland River tributary. These lands are also owned by Mattamy Homes and will be conveyed to the Town. A separate agreement has been prepared to link the conveyance of the swm facility and the construction works to the requirements of the subdivision agreement. Grading has taken place within the existing Regional Storm Floodline north of the storm water management facility in a manner that balances and compensates for the loss of floodland. A vegetation restoration plan is also required for the works within the floodline cut area. These works have occurred all in accordance with the LSRCA and Town approvals as peer reviewed and all necessary plans, conditions and securities are included within the subdivision agreement. Phasing The subdivision agreement applies to the entire Mattamy lands. Due to the Town's servicing limitations, the plan of subdivision will be registered in two (2) phases, shown Figures 4 and 5 to this report. Phase 1 includes 33 lots which will be registered immediately upon clearing of all conditions and the issuance of Final Approval, and Phase II would be registered upon clearing of conditions and in particular the Region and Town being satisfied with the availability of sanitary and municipal water servicing. It is noted the zoning of part.of the draft plan is within a Holding (H) category placed on the lands to ensure no development would occur without the Region's and Town's consent to the availability of sanitary and water servicing. The owner will be applying to lift the H zoning on the lands to implement the development phasing of the lands. The Region is aware.of this forthcoming application. —227— GENERAL COMMITTEE—.NOVEMBER 20, 2007 November 20, 2007 - 6 - Report No. PL07-138 COMMENTS The subject plan of subdivision was draft approved by Council on September 12, 2006, Due to the sanitary servicing allocation limitations applying to the lands the plan of subdivision will be registered in two (2) phases. The subdivision agreement will apply to all lands within the development with a restriction that Phase 2 lands cannot be registered until the. Region and Town are satisfied that sanitary and water servicing is available pursuant to the conditions outlined by the Region.. Phase 1 development will allow for 33 lots to be developed. The applicant is in the process obtaining the required letters of credit and providing financial requirements as set out in the schedules. OPTIONS As per Staffs recommendations above, Council has the option of authorizing the Mayor and Clerk to execute the subdivision agreement and associated documents subject to the payment of fees and securities to facilitate the development of the plan of subdivision or Council may request further information regarding the draft plan of subdivision or subdivision agreement and direct staff to bring that information back to a future Council date. Given that applicant has fulfilled the requirements of the Town's subdivision agreement process, staff recommends the first option. < SERVICING ALLOCATION On September 12, 2006 Council allocated a total of 73 units of sewage and water capacity to the Mattamy (Aurora) Limited. At the time the owner was required to enter into a 'no sales agreement' with respect to the Phase 2 lands. That agreement was no longer considered necessary by the Region. PROVINCIAL POLICY STATEMENT The development application is consistent with the provisions of the applicable (1996) Provincial Policy Statement. FINANCIAL IMPLICATIONS Fees totalling $359,534.70 are required for the registration of the agreement which includes $43,398.70 in administration fees, $244,029.00 in development charges and $72,107 in miscellaneous fees. Any addition development charges will be collected at the rates that apply when building permits are issued and cash -in -lieu of parkland will be required. The recommendation before Council requires that those fees and development charges are payable at this time. Required securities must, be posted prior to the Town executing the subdivision agreement. —228— GENERAL COMMITTEE — NOVEMBER 20, 2007 November 20, 2007 - 6 - Report No. PL07-138 LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. The draft plan approval of this subdivision, and the registration of the plan of subdivision demonstrates that the objectives of the Strategic Plan have been achieved. CONCLUSIONS Staff are of the opinion that the applicant, Mattamy (Aurora) Limited, has fulfilled the requirements of the Town in order to finalize the subdivision agreement for the development of the subject lands. Staff recommends that the Mayor and Clerk be authorized to enter into a Subdivision Agreement with Mattamy (Aurora) Limited to facilitate this development upon posting of all securities and payment of fees. ATTACHMENTS Figure 1 - Location Plan Figure 2- Subject lands and works on lands north of St.John's Sideroad Figure 3- Secondary Plan Schedule "A" Figure 4 - Draft M-Plan (Phase 1) Figure 5- Draft M-Plan (Phase II) Appendix 1 - Subdivision Agreement - Signing Page and Schedules PRE -SUBMISSION REVIEW Management Team Meeting of November 7, 2007. Prepared by: Glen Letman, Manager of Development Planning Extension 4346 S sa Se6gert, MCIP, RPP John S. Rogers, Dir for of Planning and Development Servi C.A.O. -229— °o zr � a a 0 o a o m h m N m O � N O N I i I O N � d O C =�;— � F---F � -n imr_� N __ O E -J1- IS i N41' - - ogVJ________________ \MaJfSa'y� Y r n ___,��____Z__i___F+1_ ;inO rr-_ VI -�yi i Nr N In O ^O W O -- Conover.Ave-- _ . ,C_o i I I .. - _T-_ ---w l: O an _�,, __-- o N3AF/ 491AAVa z w Qa a U J 3 d 0 300 o Z Q �a ap a ow�llea - D JO liaMel8 IJe3 V trent St 0 Lu aJ W O p. J ci c oo N � l O N O, � Q aSS o op w CL N 0) p, a W c m ® me g a p EE k U o 0 LU 2 U a �a� pen Na a` .J'✓l u� � d � 0 =O m H_or_sIeYC m LA 8 Pr U ` 1 _-i M_ J j S h"- _ i i L �_ C cG 5 M IC -I C7N 1 J a J „i _ ♦♦�� t a • =• uj m {-' a ilia fq y m ___ il_:J 1 E' 9 c --, ConoverA J }� J _LiiJ_j 'n C6 c . F W ____{ ____ --- Z i tilb8 Yvonne P1 uo aIPeH U N U z as 3 c Q DO c o J F— O o p_ Z cmQ JOejow�lle8 W U O' w IL 7 IL J LkSte; aM1oY Q Q LL lL