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AGENDA - General Committee - 20071106GENEIIAL COMMITTEE AGENDA N0.O7-43 TUESDAY, NOVEMBER 61 2007 7:00 P.M. COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE 31 /10/07 AURORA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 07-43 Tuesday, November 6, 2007 7:00 p.m. Council Chambers Councillor McRoberts in the Chair I DECLARATIONS OF PECUNIARY INTEREST II APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. 111 ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-39, October 12, 12007 pg. 1 Special General Committee Meeting Minutes, 07-40, October 13, 12007 pg. 3 General Committee Meeting Minutes, 07-41, October 16, 2007 pg. 12 RECOMMENDED: THAT the Special General Committee Meeting minutes 07-39, 07-40 and General Committee Meeting minutes 07-41 be adopted. General Committee Meeting No. 07-43 Page 2 of 9 Tuesday, November 6, 2007 IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION VI DELEGATIONS (a) Mr. Harold Sellers, Executive Director pg. D-1 Oak Ridges Trail Association Re: Financial Support Request for the 2008 Moraine For Life Adventure Relay (b) Mr. Terry Kelly pg. D-2 Re: Road Widening on Temperance Street VIl PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS X CLOSED SESSION— START TIME 6:00 P.M. Personal and Legal Matters RECOMMENDED: THAT General Committee resolve into a closed session to consider personal and legal matters. XI ADJOURNMENT General Committee Meeting No. 07-43 Page 3 of 9 Tuesday, November 6, 2007 AGENDA ITEMS 1. Draft 2008 Leisure Services Business Plan pg. 20 (deferred from October 16, 2007 General Committee) RECOMMENDED: THAT the 2008 draft Leisure Services Business Plan be received for information. 2. TSAC07-06 — Traffic Safety Advisory Committee Meeting Minutes pg. 32 October 10, 2007 RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the October 10, 2007 meeting be received and the recommendations contained therein be adopted. 3. HAC07-06 — Heritage Advisory Committee Meeting Minutes pg. 44 October 15, 2007 RECOMMENDED: THAT the Heritage Advisory Committee Meeting minutes from the October 15, 2007 meeting be received and the recommendations contained therein be adopted. 4. LSAG07-06 — Leisure Services Advisory Committee Meeting pg. 57 Minutes — October 18, 2007 RECOMMENDED: THAT the Leisure Services Advisory Committee Meeting minutes from the October 18, 2007 meeting be received ,and the recommendations contained therein be adopted. General Committee Meeting No. 07-43 Tuesday, November 6, 2007 Page 4 of 9 5. CS07-038 — Document Output Devices pg. 66 RECOMMENDED: THAT Corporate Services report CS07-038 be received; and THAT the strategy proposed by the independent consultant, (Integrated Print Management Inc.) retained under RFP CS2006-41 for the rightsizing and deployment of multifunctional printers as outlined in Appendix #1 be approved; and THAT the award of RFP CS2007-06 for the supply, installation and maintenance of print output devices, for a period of 5 years be awarded to NCO Technologies at a cost of $96,409 per year. 6. PW07-038 — Stormwater Management Remedial Strategy Study pg. 72 Follow-up Report and Implementation Program For 2008 RECOMMENDED: THAT Council approve the drafting of a rain barrel and soak away pits programs for the Town in 2008 with implementation on site in 2009; and THAT Council refer the request for funding in the amount of $400,000.00, necessary for the Environmental Assessments and Detail Designs for 10 new stormwater management facilities, to the 2008 Capital Budget for consideration; and THAT a copy of report PW07-038 (Stormwater Management Remedial Strategy Study Follow—up Report and Implementation Program for 2008) and the associated Council resolutions be forwarded by the Corporate Services Department to the Lake Simcoe Region Conservation Authority for their information. 7. CS07-040 — Joint Regional Web Portal pg. 107 RECOMMENDED: THAT Corporate Services report CS07-040 be received as information; and General Committee Meeting No. 07-43 Tuesday, November 6, 2007 Page 5 of 9 n 7 10. THAT the Town of Aurora continue to participate in the Joint Regional Portal Project with the Regional Municipality of York, the Town of Markham and other interested municipal participants until full costs and benefits are disclosed and can be brought forward as a report for Council consideration. CS07-042 — 2008 Council and Committee Meeting Calendar RECOMMENDED: pg. 120 THAT the 2008 Council and General Committee Meeting Calendar, attached to report CS07-042 as Appendix #1, be approved. PL07-132 — Planning Applications Status List RECOMMENDED: pg.134 THAT the Planning Applications Status List be received as information. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification RECOMMENDED: pg.157 THAT the matrix for the Allocation of Servicing Capacity, attached as Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation; and THAT the Allocation Policy be revised to removed the word 'Ranking" from the Criteria as indicated within Appendix 2. 11. PL07-137 — Zoning By-law Amendment pg. 166 MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. File D14-03-06 RECOMMENDED: THAT a total of 134 units of sewage and water capacity be allocated to the MI Developments Inc. lands located on Part of Lot 21, Concession 2, East of Yonge Street; and THAT Council enact Implementing Zoning By-law 4944-07.D. General Committee Meeting No. 07-43 Tuesday, November 6, 2007 Page 6 of 9 12. PL07-139 — Application for Site Plan Amendment Approval pg. 180 Morguard REIT 15400 to 15500 Bayview Avenue Blocks 2 & 3, 65M-3074 File D11-06-04 RECOMMENDED: THAT report PL07-139 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Amendment Agreement between the owner and the Town of Aurora to permit the proposed modifications to the northwest corner of the subject lands . 13. PL07-140 — Draft Plan of Subdivision and Zoning By-law pg. 194 Amendment Applications Clifford Sifton 908 Vandorf Sideroad Concession 2, Part of Lot 16, E.Y.S. Files D12-04-07 & D14-12-07 RECOMMENDED: THAT Council receive as information the following overview of Draft Plan of Subdivision and Zoning By-law Amendment Applications D12-04-07 and D14-12-07, scheduled for the December 12, 2007 Public Planning Meeting. 14. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee pg. 201 (Tabled by Councillor Gaertner) RECOMMENDED: THAT Council provide direction on the following proposed motion: WHEREAS a Secondary Dwelling Unit Ad Hoc Committee was formed in April, 2005 to address issues related to regulation and safety concerns pertaining to secondary dwelling units in homes within the Town of Aurora; and WHEREAS the Secondary Dwelling Unit Ad Hoc Committee was dissolved in April 2006; and General Committee Meeting No. 07-43 Tuesday, November 6, 2007 Page 7 of 9 WHEREAS upon the dissolving of the Secondary Dwelling Unit Ad Hoc Committee, Council also referred the issue of completing the mandated study tasks outlined in the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005 to the 2006-2010 term of Council; and WHEREAS in October, 2007, the Region of York has circulated a new report regarding the status of second suite policies in York Region to all Regional municipalities for review and input: THEREFORE BE IT RESOLVED THAT a Secondary Dwelling Unit Ad Hoc Committee be reinstated in 2007; and THAT the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005, be reviewed by Council for revision or updating if necessary, and that they be used by the new Ad Hoc Committee; and THAT staff be authorized to begin the advertising process to recruit membership for the Secondary Dwelling Unit Ad Hoc Committee. 15. Memorandum from the Chief Administrative Officer pg. 219 Re: Gateway Signage RECOMMENDED: THAT the recommendation for gateway signage, submitted by the ad hoc committee for gateway signage, be approved. 16. Memorandum from the Director of Corporate Services pg. 221 Re: Endorsement of Regional Representatives RECOMMENDED: THAT the following recommendation be endorsed: THAT the Town of Aurora endorse the nomination of Ms Debbie Korolnek as the municipal representative for York Region and its constituent local municipalities on the Credit Valley, Toronto Region and Central Lake Ontario Region Source Protection Committee; and THAT Mr. Illmar Simanovskis be nominated the municipal representative for York Region and its constituent local municipalities on the South Georgian Bay Lake Simcoe Protection Committee. General Committee Meeting No. 07-43 Tuesday, November 6, 2007 Page 8 of 9 17. Motion Tabled by Councillor Collins-Mrakas pg. 227 RECOMMENDED: THAT Council provided direction regarding the following motion: WHEREAS the area surrounding the Pumping Station/Water Tower on Orchard Heights Blvd. has been plagued with instances of public and private property damage, vandalism, graffiti and other negative activities; WHEREAS a community meeting was held on October 22nd in response to residents' concerns pertaining to the negative activities in the area surrounding the Pumping Station/Water Tower on Orchard Heights Blvd.; WHEREAS at the community meeting held on October 22nd, a number of suggested solutions were brought forward by those present - including representatives of the York Regional Police , Town By-laws and area residents - that have broad implications; WHEREAS given the seriousness of the concerns raised, there is a need for immediate action; BE IT RESOLVED, that Staff be directed to bring forward to Council, at the next General Committee meeting, a report outlining the resident's issues/concerns with regards to the area surrounding the Pumping Station/Water Tower on Orchard Heights Blvd. expressed at the October 22nd meeting. Also, that Staff contacts the representatives of York Regional Police, Region of York and other relevant parties to provide their comments and suggestions in this report as a result of the meeting attended October 22nd. Further, that this report should identify possible solutions for Council's consideration with recommendations indicating potential implications, financial or otherwise, of the options suggested. 18. LS07-043 — Tree Cutting Permit Application pg. 228 RECOMMENDED: THAT Council approve the application for the removal of 20 trees greater than 20 cm. in diameter at 15255 Leslie Street/1540 Wellington Street East in accordance with By-law 4474-03.D being a by-law to authorize the injury or destruction of trees (Tree Permit By-law). General Committee Meeting No. 07-43 Tuesday, November 6, 2007 Page 9 of 9 19. FS07-043 — Landscaping Reserve Fund pg. 242 RECOMMENDED: THAT Council establish a Landscape Fee Discretionary Reserve Fund; and THAT in 2007 all funds in excess of what is collected for the year less the costs associated with landscape reviews be transferred to the Landscape Fee Discretionary Reserve Fund; and THAT in future years all revenue collected for Landscape Fee be deposited in the Landscape Fee Discretionary Reserve Fund; and THAT the Leisure Services, Parks Division budget annually the amount required to be withdrawn from the Landscape Fee Discretionary Reserve Fund. GENERAL COMMITTEE - NOVEMBER 6, 2007 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-39 Council Chambers Aurora Town Hall Friday, October 12, 2007 ATTENDANCE COMMITTEE MEMBERS Mayor Morris, Chair; Councillors Buck, Collins- Mrakas, Gaertner (left at 7:02 p.m.), Granger (left at 6:23 p.m.), Marsh (arrived at 5:52 p.m.), McRoberts and Wilson MEMBERS ABSENT Councillor MacEachem was absent. OTHERATTENDEES Chief Administrative Officer and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 5:50 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. li APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved as presented. CARRIED UI DELEGATIONS (a) Mr. Joe Pittari, DPRA Re: Review of the Town of Aurora Strategic Plan Mr. Pittari provided the committee with an overview of the process by which the Town of Aurora's Strategic Plan was developed. Mr. Pittari advised the Committee that the goals and objectives of the plan are very broad statements and the details of implementation of the action steps are defined in the annual business plans of the organization. Mr. Pittari further advised that the plan is a "living document" which continually evolves during the annual review of the plan. Discussion took place regarding how the new Council could provide its input into the plan and update it as deemed necessary. Mr. Pittari advised, in his experience, that the best practice is to conduct a complete review of the plan every 5 — 10 years. General Committee recommends: THAT the comments of the delegate be received for information. IOTA 7 N-11 -1- GENERAL Ct0MhTc1cWgnifreeNt@YcFW.&.A 2007 Page 2of2 Friday, October 12, 2007 IV ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 7:28 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-39 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 23, 2007. -2- GENERAL COMMITTEE - NOVEMBER 6, 2007 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-40 Council Chambers Aurora Town Hall Saturday, October 13, 2007 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts (left meeting at 12:45 p.m.) and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk Mayor Morris called the meeting to order at 10:15 a.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared an interest in item NB48 & NB64 by virtue of his employer being the York Region District School Board and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED III CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION 1. - Review of the Pending Items List General Committee recommends: Item NB6 - Scaffolding THAT staff review the Town by-laws to determine if regulations pertaining to scaffolding can be incorporated into an existing by-law. -3- GENERAL CtQ]WMJITalr&al-coMAMMWrt&o.o?-Q®7 Page 2of9 Saturday, October 13, 2007 General Committee recommends: Item NB25 — Notice of Motion re Community Pooling Alliance THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item NB33 — Vandorf Rd. Surface Treatment THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item NB36 — Resurfacing Tennis Courts THAT staff review if this report has been previously presented to Council and if not that it be brought forward to a future meeting. CARRIED General Committee recommends: Item NB37 — Presentations at Council Meetings THAT staff bring forward a report to amend the Procedural By-law that ensure that presentations of public interest be included with the Council meeting agenda. 1a1:71.11=1 ] General Committee recommends: Item NB38—ARC Swimming Pool THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item NB39 — Notice of Motion re Off site workshop THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item NB47 — Notice of Motion re General Committee Meetings THAT this item be deleted from the pending items list. CARRIED —4— GENERAL QW IEjk4I-CorWPiEtUWrt§o.o?.Q97 Page 3of9 Saturday, October 13, 2007 General Committee recommends: Item NB48 — G W Williams Secondary School THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item NB52 — Notice of Motion re Town's portion of the levy THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item NB56 — Brentwood Development THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item R3 — St John's Sideroad THAT staff ensure that more prominent signage be installed at the intersection of St. John's Sideroad & Yonge St. as well as Wellington St & Industrial Pkwy that identifies Industrial Pkwy as a truck route by-pass. CARRIED General Committee recommends: Item AD1 — Train Whistles at Railway Crossings THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item AD2 — Purchasing By-law Supplementary Report THAT the Director of Financial Services provide an update memo indicating when a report on this matter will be presented. —5— GENERAL CgdMJiTGIUralroRlA19MR&Brtiko.o?.Q@7 Page 4of9 Saturday, October 13, 2007 General Committee recommends: Item AD3 — Memorandum of Understanding re York One THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item AD8 — Gateway Signage THAT the decision of the Ad Hoc Committee on the proposed new Gateway Signage be presented to Council for endorsement. General Committee recommends: Item AD17 — Leslie St. Lands THAT the pending items list be update to include details of the award of the RFP. CARRIED General Committee recommends: Item AD21 — Notice Board Advertising THAT staff bring forward a report sufficiently in advance before the current contract expires. CARRIED General Committee recommends: Item AD23 — Old Hydro Building THAT the status be updated and included in the pending items list. CARRIED General Committee recommends: Item B16 — Communications & Marketing THAT this item be referenced as a Business Plan and noted in the Business Plans section of the pending items list. CARRIED GENERAL CQU6iAiTGT.Ual-CONAUMPEArtiko.0&497 Page 5of9 Saturday, October 13, 2007 General Committee recommends: Item CSS — Newspaper Boxes & Waste Containers THAT staff bring the previous report that was presented, back to Council CARRIED General Committee recommends: Item CS16 — Taxicab Brokerage Dispatch THAT staff submit a memo to Council outlining the status of this matter. CARRIED General Committee recommends: Item FS7 — Notice of Motion re Tax Relief Heritage Properties THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item FS8 — Capital Project Report THAT staff be directed to bring forward a report on this matter at a future General Committee meeting. CARRIED General Committee recommends: Item FS46 — Utilization of Discretionary Resources THAT staff be directed to bring forward a report on this matter by the end of November. CARRIED General Committee recommends: Item B1 —Aurora Hydro Sale Investment Funds THAT this item be deleted from the pending items list. CARRIED Councillor McRoberts left the meeting at this time 12:45 p.m. —7— GENERAL CQMMJIT3lUal-CoNQl M9(Fp%rt6.o2A07 Page 6of9 Saturday, October 13, 2007 General Committee recommends: Item B2 — Fitness Centre Expansion THAT this item be referred to the Leisure Services Advisory Committee for consideration as part of the Leisure Services Master Plan Review. CARRIED General Committee recommends: Item B9 — Smart Commute Presentation THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item B9a — Chamber of Commerce Achievement Awards THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item B12 — Richardson Dr. Reconstruction THAT staff provide an update on the status of this request; and That staff also provide a report on the impact of bringing this road reconstruction project forward for 2008. 19i\d714f General Committee recommends: Item B13 — EDAC Minutes re Healthy Yards Program THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item LS1 — Vaughan's Tree Protection By-law THAT this item be deleted from the pending items list. CARRIED -S- GENERAL C@Wi&TGTAFmral-C4QVMI&ii%rtfNo.&M7 Page 7of9 Saturday, October 13, 2007 General Committee recommends: Item LS12 — Aurora Hydro Sale Investment Funds THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item LS13—Aurora Senior's Centre Fund Raising Initiatives THAT staff bring forward a report in November 19, 2007 outlining any budget implications so that it can be addressed as part of the 2008 budget deliberations. CARRIED General Committee recommends: Item LS18 — Aurora Heritage Centre THAT page 18, 19 (excluding the reference to the Patch Log House), and page 20 be deleted from the items pending list. CARRIED General Committee recommends: Item LS24 — EAC re reusable water containers THAT this item be deleted from the pending items list. CARRIED General Committee recommends: THAT it be proposed that today's meeting adjourns by 2:00 p.m. CARRIED General Committee recommends: Item PI-6 — Committee of Adjustment re 5 Cameron Ave. THAT this item be deleted from the pending items list. CARRIED General Committee recommends: Item PL11 — OMB Appeal re OPA #17 THAT staff be directed to prepare an update report on this matter as soon as possible. CARRIED GENERAL C@bWi�iT(%E&rarc4QYtF IkEp%r&o.&W7 Page 8of9 Saturday, October 13, 2007 General Committee recommends: Item PL40 — Bill 51 The Planning and Conservation Land Act THAT staff be directed to respond and clarify if this has been followed up. CARRIED General Committee recommends: Item PW8 — Tannery Creek THAT staff be directed to prepare a status update report, which includes a summary of all activities to date on this matter, as soon as possible. CARRIED General Committee recommends: Item — Untitled THAT the CAO direct all departments to update the response/status section of the pending items list; and That the pending items list be adjusted to include details such as steps required to complete the item; constraints if any; time line to respond; and details of the status; and That a master list also be created listing all of the pending items in a chronological order; and That the current departmental items pending list be maintained; and That a copy of the staff's report schedule be provided to Council. CARRIED 2. Priority Setting of Projects General Committee recommends: THAT staff proceed with the action as directed by Council on the Jack Woods House — 95 Allaura Blvd.; and That a decision on the three vacant Town buildings namely, the Old Hydro Building, the Old Library, and the former Seniors Centre be given primary priority of Council; and That a pending list of any outstanding items recorded in the minutes of Closed Session from 2003 to date be provided to Council; and That a report outlining the financial details of the Soccer Dome be placed back on the pending items list. CARRIED —10— GENERAL C 9'llT&6&al-CoA6&UfiMlkWrtfNo. &Qt@ 7 Page 9 of 9 Saturday, October 13, 2007 IV ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 2:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-40 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 23, 2007, WITH THE EXCEPTION OF ITEM LS13 WHICH WAS DISCUSSED AND ADOPTED AS AMENDED. —11— GENERAL COMMITTEE - NOVEMBER 6, 2007 AuRoxA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-41 Council Chambers Aurora Town Hall Tuesday, October 16, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor Wilson in the Chair; Mayor Morris Councillors Buck (arrived at 7:12 p.m.), Collins- Mrakas, Gaertner, Granger, Marsh, MacEachern and McRoberts MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk; Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Wilson called the meeting to order at 7:03 p.m. I DECLARATIONS. OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. H APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Delegation c) — Mr. Michael Rice, President, Rice Commercial Group Re: Aurora Gateway Centre ➢ Item 11 — FS07-046 Re: Aurora Heritage Centre ➢ Additional Item 12 — PW07-037 Re: Follow-up Report Relating to Reconstruction of Knowles Crescent ➢ Additional Item 13 — Draft 2008 Leisure Services Business Plan (referred from October9, 2007 Council meeting) ➢ Additional Item 14 — Memorandum from Director of Planning Re: Item 7 - Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited -12- GENERAL WWWOT niffeeW&ME&A 2007 Page 2of9 Tuesday, October 16, 2007 III ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-35 Monday, September 24, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-35 from September 24, 2007 be adopted. CARRIED Special General Committee Meeting Minutes, 07-36 Monday, October 1, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-36 from October 1, 2007 be adopted. CARRIED Special General Committee Meeting Minutes, 07-37 Tuesday, October 2, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-37 from October 2, 2007 be adopted. CARRIED General Committee Meeting Minutes, 07-38 Tuesday, October 2, 2007 General Committee recommends: THAT the General Committee Meeting minutes 07-38 from October 2; 2007 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(10), 2, 4, 5, 6, 7, 9, 10, 12 and 13 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. EAC07-07 — Environmental Advisory Committee Meeting Minutes October 4, 2007 THAT the Environmental Advisory Committee Meeting minutes from the October 4, 2007 meeting be received and the recommendations contained therein be adopted. -13- GENERAL `C9tJ1TCToWm1tTeeWWcWW&_Ai, 2007 Page 3of9 Tuesday, October 16, 2007 8. PL07-118 — Zoning By-law Amendment Application 66 Wellington Street East Inc. 69 Wellington Street East, Lot 7 Registered Plan 68 File D14-11-07 THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-11-07, scheduled for the November 28, 2007 Public Planning meeting. 11. FS07-046 — Aurora Heritage Centre THAT Council approve the hiring of appropriate personnel on a contract basis to develop a business plan for the Aurora Heritage Centre; and THAT staff be directed to apply to the Capacity Building for Arts and Heritage Organizations, Canadian Arts and Heritage Sustainability Program for a project aimed at three initiatives: 1. Strategic Plan 2. Training in financial self-sufficiency 3. Development of new and/or diversified audiences U. Memorandum from Director of Planning Re: Item 7 - Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited (Additional Item) THAT the memorandum be received for information. CARRIED VI DELEGATIONS (a) Ms Teresa Keefer Re: Feeding of Wild Animals on Private Property Ms Teresa Keefer addressed General Committee to request the enactment of a by-law restricting the feeding of wild animals on private property. Ms Keefer advised that her neighbours regularly feed racoons on their property, which has resulted in damage to her backyard and feces on her property, and is a major concern to her family. General Committee recommends: THAT the comments of the delegate be received; and THAT the matter be referred to staff for a report regarding the issue of feeding wild animals on private property; and THAT staff encourage the province and other local government agencies to take action on this matter. Councillor Buck arrived at 7:12 p.m. X-117t71411 -14- GENERAL `Dt;WKJICb� ltteeKWOM.E&4Q, 2007 Page 4of9 Tuesday, October 16, 2007 (b) Ms Nicole Simone Dente Re: Proposal of Anti -chaining and Confinement By-law Ms Nicole Simone Dente addressed General Committee to provide a presentation on anti -chaining and confinement of dogs. Ms Dente advised that chained dogs are usually unsocialized, prone to aggression and likely to bite. Ms. Dente also indicated that chained dogs have killed at least 109,people between 1965 — 2001, 99 of which were children. Ms Dente requested the enactment of a by-law which would include basic needs of a dog, such as exercise, food, water and shelter. \ General Committee recommends: THAT the comments of the delegate be received and referred to staff for a report, by January 2008, including review of any implications. CARRIED (a) Mr. Michael Rice, President, Rice Commercial Group Re: Aurora Gateway Centre (Additional Item) Mr. Michael Rice addressed General Committee to request a full turns access from Wellington Street East to the commercial property, namely Aurora Gateway Centre, which is located on the northwest corner of Bayview Avenue and Wellington Street East. General Committee recommends: THAT the comments of the delegate be received and referred to staff for a report. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. LSAC07-05 — Leisure Services Advisory Committee Meeting Minutes September 20, 2007 General Committee recommends: THAT the Leisure Services Advisory Committee Meeting minutes from the September 20, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED General Committee recommends: THAT item 5 be brought forward for discussion. CARRIED —15— GENERAL QQWjIjjA&tfeeNQ)j %gjER_jk 2007 Page 5of9 Tuesday, October 16, 2007 5. LS07-041 — Relay for Life General Committee recommends: THAT Council approve the Canadian Cancer Society Relay for Life 2008 in Lambert Willson Park and the Aurora Family Leisure Complex on June 6" and 7th, 2008; and THAT all municipal permit fees be waived in support of the event; and THAT the Town of Aurora be recognized as the Official 2008 Event Sponsor. CARRIED General Committee recommends: THAT item 12 be brought forward for discussion. CARRIED 12. PW07-037 — Follow-up Report Relating to Reconstruction of Knowles Crescent (Additional Item) General Committee recommends: THAT Council receive report PW07-037 for information; and THAT staff direct the Town's contractor to complete the works as outlined in the October 9, 2007 letter from R.J. Burnside & Associates Limited, should staff deem the proposed work necessary, to an upset limit of $65,000, including any further slight modifications that are deemed necessary as a result of the ongoing dialogue with the residents of the street,, and THAT the Town Solicitor be consulted in this process. CARRIED General Committee recommends: THAT the Procedural By-law be waived in order to allow Councillor Buck to speak on the issue for a third time. CARRIED General Committee recommends: THAT item 9 be brought forward for discussion. CARRIED -16- GENERAL QWJIT0Un itteeN9P14qP4§.ER-4§1 2007 Page 6of9 Tuesday, October 16, 2007 9. PL07-115 — Draft Plan of Condominium and Zoning By-law Amendment Applications Stirling Cook Aurora Inc. 13777, 13795, 13815 Yonge Street and 74 Old Bloomington Road Lots 17, 18, 19, 20 Plan 166 Northeast Corner of Yonge Street and Bloomington Road Files D07-02-06 and D14-13-06 General Committee recommends: THAT the proposed Vacant Land Condominium under file D12-02-06A prepared by Gartner Lee Limited, Cad File No. DP-1 2007-July 12.dwg, dated July 12, 2007, be draft approved subject to the Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; and THAT a total of 22 units of sewage and water capacity be allocated to the Stirling Cook Aurora Inc. draft plan of condominium lands; and THAT the passage of the Zoning By-law be withheld until a legally binding undertaking is provided to confirm that no houses be occupied until sufficient water supply is available through the completion of the water reservoir on Bathurst Street. CARRIED 2. EDAC07-06 — Economic Development Advisory Committee Meeting Minutes September 27, 2007 General Committee recommends: THAT the comment under point #2 of the Informational Items be deleted. CARRIED (1) Economic Development Advisory Committee Minutes EDAC07-05 Dated Thursday, August 9, 2007 General Committee recommends: THAT the matter regarding providing an explanation of the intent of the document that committee members signed prior to joining the Economic Development Advisory Committee, entitled Committee Declaration of Appointed Office be referred to legal staff for an explanation. CARRIED General Committee recommends: THAT the balance of the Economic Development Advisory Committee Meeting minutes from the September 27, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED —17— GENERAL C&M41ITCT6R&itrse1kFftA 2007 Page 7of9 Tuesday, October 16, 2007 4. LS07-039 — Sheppard's Bush Property Use Amending Agreement General Committee recommends: THAT the report be received for information. CARRIED General Committee recommends: THAT report LS07-039 be referred to the Town Solicitor for advice and any action required. CARRIED 6. LS07-042 — Recommendation to Proceed to Tender for the Purchase of Leisure Services Vehicles General Committee recommends: THAT Council approve proceeding with the purchase of one pick-up truck to be shared between facilities and based at the Aurora Recreation Complex, Aurora Town Hall and Aurora Seniors Centre. PL07-107 — Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited Part Lot 12 Conc. 2, EYS and Part Lots 11 and 12 Conc. 3, EYS Files D09-04-00, D14-12-00 and D07-03-OOA OMB Case File PL030997 OMB Files 0030373, Z030149 and S030085 General Committee recommends: THAT Council receive as information the following overview of Official Plan and Zoning By-law Amendment Applications and Proposed Plan of Condominium Application on lands owned by Westhill Redevelopment Company Limited, Files D09-04-00, D14-12-00 and D07-03-OOA, scheduled for the November 28, 2007 Public Planning meeting. CARRIED 10. Proposed Motion Tabled by Councillor Granger General Committee recommends: WHEREAS, when a Council designated committee member of an Advisory Committee chooses to communicate through any media which may include or involve interviews, editorials, writing of a regular column in the newspaper or magazine, hosting/co-hosting a regular televised program, where they are identified as a "member of the Advisory Committee of the Town of Aurora", which is a recognized entity of the Municipality as a Corporation; and I" GENERAL C&%[JITCJi &iffeeqp�(Py.A, 2007 Page 8of9 Tuesday, October 16, 2007 NOW BE IT THEREFORE required that the committee member shall be expected to feature an appropriate acceptable disclaimer stating, "The opinions reflected by the member are their own personal comments and are not endorsed nor representative of the Advisory Committee or the Town of Aurora Council"; and THAT such a disclaimer is to be featured in close proximity to the member's designation title affixed by the media involved. CARRIED Mayor Morris assumed the Chair at 10:02 P.M. Councillor Wilson resumed the Chair at 10:05 p.m. 13. Draft 2008 Leisure Services Business Plan (Additional Item) (referred from October 9, 2007 Council meeting) General Committee recommends: THAT the draft 2008 Leisure Services Business Plan be deferred to the next General Committee meeting. CARRIED IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Buck advised that she provided a Notice of Motion to the Director of Corporate Services regarding signage In the northeast quadrant traffic calming area. The Director of Corporate Services advised that a copy of the proposed resolution will be circulated to the Mayor and Council to determine if it is a reconsideration of the matter. Councillor Marsh advised that residents have been complaining about the noise and vibration resulting from the pile driving taking place at Aurora Heights Drive and Yonge Street. The Director of Building advised that devices have been installed to monitor the vibration that occurs within buildings in the area, to which Councillors responded that this area should be expanded to include Yonge Street north of Mark Street, Keystone Court, Catherine Avenue and Larmont Street. Councillor Gaertner expressed concern regarding receiving agenda items and additional items via e-mail. Councillor Gaertner inquired about compensation review to which the Chief Administrative Officer responded that the information has been provided to Councillors. Mayor Morris provided a Notice of Motion regarding the location of the Friday night dance prior to Canada Day. Mayor Morris inquired about the process that is followed when a committee meeting is to be cancelled, to which the Director of Corporate Services responded that, depending on timing: all members are canvassed to identify the support for the cancellation; the media is notified; and a notice is placed on the Town website. Mayor Morris advised that matter of the Annual Report will be on the next Council agenda. —19— GENERAL COMMITTEE — NOVEMBER 6, 2007 Delegation (a) Panizza, Bob From: Harold Sellers, ORTA Executive Director Sent: Tuesday, October 23, 2007 3:16 PM To: Panizza, Bob Subject: Oak Ridges Trail Association Delegation Dear Mr. Panizza: Following up on the e-mail from Mr. John Gutteridge, of October 16th, and on which you were copied, I would like to request del'egation status. Earlier in 2007 I appeared before Council seeking a small financial contribution to the Moraine For Life Adventure Relay, an event that we held In June. For the 2008 event I would like to speak to Council much earlier. I'm not sure whether you would suggest this being a Capital request, or Operating. The event hasn't been funded before by the Town of Aurora, although we would welcome annual support. I was planning for my delegation to focus only on the 2008 event, with a request for $1,000. Briefly the Relay is a 24 hour team competition where participants use canoeing, running and cycling to complete a 160 km course along the Oak Ridges Trail. I look forward to your guidance. Sincerely, Harold Sellers Harold Sellers Executive Director Oak Ridges Trail Association www.oakridgestraii.org D-1 GENERCOMMITTEEL__ AumorzA ,you're• rPt goad, Gowpasty - NOVEMBER 6, 2007 DELEGATION REQUEST Delegation (b) Corporate Services Town Clerk 905-727-3123 info@e-aurora.ca Town of Aurora 1 Municipal Drive, Box 1000. Aurora, ON L4G 6J1 Requests for delegation status, any written submissions and background information for consideration by Council or committees of Council must be submitted to the Clerk's office by PLEASE PRINT COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: �2 1-L, n Q f SUBJECT: ADDRESS: ��' c ) L;\L l\ (, " � \ �J\ - StreetAddress Town/City Postal Code` ` PHONE: HOME —BUSINESS: FAX NO.: E-MAIL ADDRESS' NAME OF GROUP OR PERSON(S) BEING REPRESENTED (i€ applicable) BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6,11 Telephone 905 727-3123. .. T . D-2 GENERAL COMMITTEE - NOVEMBER 6, 2007 AGENDA ITEMI I EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-41 HELD ON TUESDAY, OCTOBER 16, 2007 & ADOPTED AT COUNCIL ON OCTOBER 23, 2007 13. Draft 2008 Leisure Services Business Plan (Additional Item) (referred from October 9, 2007 Council meeting) General Committee recommends: THAT the draft 2008 Leisure Services Business Plan be deferred to the next General Committee meeting. CARRIED -20- GENERAL COMMITTEE - NOVEMBER 6, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-24 HELD ON TUESDAY, OCTOBER 9, 2007 1. Special general Committee Meeting Minutes No. 07-35 Monday, September 24, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-35, TUESDAY, SEPTEMBER 24, 2007 (7) Draft Business Plan - Leisure Services Department Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the Draft 2008 Department Business Plan for the Leisure Services Department be referred to the next General Committee meeting for further discussion. CARRIED -21- GENERAL COMMITTEE — NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET "— LEISURE SERVICES DEPARTMENT About the Leisure Services Department The Leisure Services Department is responsible for the planning, development, general and financial management and administration of parks and facilities as well as culture, recreation, community and heritage program development and delivery. The Leisure Services Department provides public services which are essential for ensuring a high quality of both the natural and urban environment and a healthy, satisfying lifestyle for all Aurora citizens. Parks and open spaces, recreational and cultural facilities, sports, fitness, creative and social programs are all facilitated with the aim of providing the greatest possible leisure experience to residents and visitors. The Leisure Services Department's functions can be broken down into the following service areas: 1) Culture and Leisure Services 2) Town Facilities and Property 3) Parks and Open Space Note: Town of Aurora business plans provide the grnonduor•@ for more detailed operational plans and sen, cis a management tool for plamving, far the fiiture, All plans ore re-enalunted as mm business environment awlws• and air dependent upon changing circumstances. the availability ofthe nemssan�. ,financial and staffresources and annual badger approval by Council. Page 1 of I -22- GENERAL COMMITTEE - NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT Planned Business Outcomes Culture, Recreation and Leisure Services Administration Planned Outcome (Goal) To provide a customer friendly delivery system that meets the needs of the citizens of Aurora. 2008 Action Steps 1. To develop staffing strategies to meet the growing demands of our residents. 2. Develop new budget format to better track departmental activity costs 2009 Action Steps 1. Continue to encourage, support and recognize the efforts of volunteerism and outstanding community contributions 2010 Actions Steps 1. In conjunction with the Communications division, develop a strategy to promote cultural and tourism events that are supported by and contribute to local businesses 2011 Action Steps 1. Continue to update the Culture and Recreation Master Plan to encourage healthy and active lifestyle choices and to ensure community based arts and cultural activities can flourish Note: Town of Aurora business plans provide the groundworkJn' more detailed operational plans and senve as a aranagmaent tool for pluming fm-die firntre. A17 plrtns are re-evaluated as our business envlroament evolves and are dependent upon changing circumstances, the availability oJ'the necessary financial aid staff and annual budget approval by Council. Page 2 of 11 -23- GENERAL COMMITTEE - NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN. AND BUDGET LEISURE SERVICES DEPARTMENT Planned Business Outcomes (cont'd) Leisure Facilities Planned Outcome (Goal) Develop new facilities based on an assessment of current and future needs and re -develop existing facilities to maximize use and efficiency of operation. 2008 Actions Steps 1. Review existing facilities and propose altemative uses based on recommendations from the Culture and Recreation Master Plan review 2. Continue with energy up -grades to facilities. 2009 Action Steps 1. In conjunction with the Communications division, expand education and awareness programs relating to energy conservation practices on public and private properties 2010 Action Steps 1. Research, develop and promote electricity innovation measures (identified in Public Works plan under environmental protection) 2011 Action Steps 1. Complete a Facility Repair and Replacement Forecast. Note: Town afAiavra business plans provide the groundwork forvnore detailed operational plans and serve as a management tool. for planningjbr tl,e firture. All plans are re-evaluated to otn business enviromnent evah,es and are dependent upon changing cdreumNances, the availability of the necessary financial and staff resource and annual budget approval by Council. Page 3 of 11 -24- GENERAL COMMITTEE — NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT Planned Business Outcomes (cont'd) I Parks and Open Space Planned Outcome (Goal) To protect and enhance our parks, open spaces and natural features in the face of ongoing urbanization. Enhance the open space linkage system and promote heritage preservation. 2008 Action Steps 1. Continue the maintenance and expansion of an interconnected trail system that links natural heritage features and also enhances the link of open spaces with park benches and natural features 2. Acquire additional park land to meet future needs as identified in the Culture and Recreation Master Plan review 3. Continue to meet seasonal recreation needs according to the Culture and Recreation Master Plan 2009 Actions Steps - 1. Continue to develop and implement strategies to manage environmentally. sensitive lands - 2010 Action Steps 1. In conjunction with the Communications division, expand education and awareness programs (e.g. mail -outs, pamphlets, maps signage) which promote low impact use of the natural environment 2011 Action Steps 1. Implement new maintenance procedures and incorporate new technologies to reduce costs and labour 2. Develop partnerships to assist with public education, planting events, restoration and preservation projects Note: Toern of Am ora business plans pro ride the groundanrk Jar more detailed operational plans and sen,e as a rnmurgement tool for plmmingJor the finure. All plains m-e r•e-evaluated an' our business environment evohms and are dependent upon changing circumstances, the availability of the necessary Jinancial and staff resources and annual budget approval br Council. Page 4 of l l —25— GENERAL COMMITTEE - NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT Planned Business Outcomes (cont'd) Recreational and Cultural Programming and Services Planned Outcome (Goal) Develop and provide a wide variety of recreation and culture programs to the community while identifying and improving any deficiencies in the current level of service. 2008 Action Steps 1. Continue to provide recreational programs and services that are responsive to the changing needs of residents 2. Development an Arts and Culture Master Plan 3. Implement recommendations from the Culture and Recreation Master Plan 2009 Action Steps - 1. Preserve and maintain the heritage of Aurora's communities through promoting community programs and events 2. Develop and implement a strategy aimed at increasing youth engagement 2010 Actions Steps 1. Implement and promote a volunteer management program including a process to inform residents of issues and volunteer opportunities 2. Develop and implement a strategy aimed at increasing older adult (55 yrs.+) participation 2011 Action Steps 1. Provide accessible cultural and recreational programs and services for residents with disabilities 2. Support the development of local theatre Note: Town of Aurora business plans provide the groundwork for• more detailed operational plans and serve as a management tool for planningfor the future. All plans are re-evaluated as our business environment evolves and are dependent upon changing circumstances, the availability ofthe necessary financial and suzjrrssour•ces and annual budget approval by Councti. Page 5 of 11 -26- GENERAL COMMITTEE - NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT Staff— Our Most Valuable Resource _ Current- Total Full Time Equivalent Staff Positions = 112.25 2007 2008 -2009 2010 2011 2012 Positions (FTE) Budget Forecast Forecast Forecast Forecast Full-time 56.00 . 64.00 66.00 67.00 68.00 69.00 �\ Part-time 56.25 59.00 60.00 62.00 62.00 62.50 Total Permanent 112.25 123.00 126.00 129.00 130.00 131.50 Net Change 10.75 3.00 3.00 1.00 1.50 Proposed: 2008 Full-time: 2-Deck Supervisors 1 - Community Programmer I -Parks Service Person 1 - Operations Facility Maintenance Service Person 1 - Aurora Heritage Centre Curator/Programmer l -Aurora Heritage Centre Administrative Assistant/Receptionist 1 - Operations Carpenter Part-time: 2 - Parks Seasonal Service Person 2 -Parks Students 1 - Aurora Heritage Centre Facility Receptionist 2009 Full-time: 1 - Programs and Community Development Supervisor 1 - Youth Programmer Part-time: 1 -Parks Student I - Parks Seasonal Service Person I - Operations Facility Service Person I - Operations Permitting Clerk 2010 Full-time: 1 - Special Events Assistant Part-time: I - Parks Seasonal Service Person 2 - Parks Students 2011 Full-time: 1 - Aquatics Programmer Nole: Town oJ'Aurora business plans provide the groundwork far more detailed operational plans and serve as• a utmtageaent tool for planningfor the future. All plans are re-evaluated as our business environment evolves and are dependent upon changing circumstances, the availability of the necessary financial and staffresources and annual budget approval by Council. Page 6 of 11 -27- GENERAL COMMITTEE — NOVEMBER 6, 2007 Z w �a Iw D� acn U. O? Zcc ON �w cc fN w J t d I" GENERAL COMMITTEE - NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT Accomplishments in 2007 FACILITIES/PROPERTY ` Capital Construction, Repair and Maintenance • Design and Tender for Aurora Heritage Centre renovations • Detailed study for Energy Management Retro-fits at the Aurora Community Centre • Fitness Centre renovations; paint, flooring, lockers, benches, lighting, fumiture and accessibility doors • Council Administration area re -design and renovation • Town Hall generator install, design and construction • Town Hall accessibility upgrades at service desks • installation of new reverse osmosis ice plant at the Aurora Recreation Complex • Sub -base install and new asphalt re -surfacing at the Aurora Factory Theatre Operations • Successful implementation of York Region Demand Response Program • Administration of over 20,000 permits PARKS DIVISION • Completed boardwalk and trail in Ballymore Subdivision • Completed artificial turf at Sheppard's Bush • Completed renovation of Leisure Complex ball diamonds and retaining walls • Completed tree planting projects Spring 2007 using 150 trees from our nursery • Completed McMahon Tennis Court project • Assisted in the development of the Aurora Community Arboretum; planted and maintained 40 large caliper trees and prepared the large Flora Aurora display bed in Lambert Willson Park • Implemented a horticultural program involving the propagation and maintenance of 100 hanging floral baskets, 120 floral barrels, 75 permanent concrete planters and 6 permanent floral beds. Note: Town of Aurora business plans provide the groundwork tar mare detailed operationalplans and serve as a nianagernent tool for plamvngfor the future. All plans are re-evaluated as our business envirmsinent evolves and are dependent upon changing ch•emnstances•, The mailability oJ'doe necessary financial and staff resources and annual budget approval by Council. Page 9 of 11 -29- GENERAL COMMITTEE - NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSINESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT COMMUNITY PROGRAMS • Added 67 new programs: Winter— 18, Spring & Summer — 23, Fall — 26 Increased registration by approximately 25% (6,239 people in 2006 to 7,788) • Club Aurora hosted first annual open house on January 6, 2007 and generated additional memberships Youth Division implemented a "new" and more economical student membership (specific to students home for the summer months) at Fitness Centre • Successfully partnered with Boy Scouts and LSRCA to host first annual Haunted Forest at Sheppard's Bush, bringing the special events portfolio to 13 annual events • The Department has successfully partnered with the Sports Council of Aurora in 2007. Joint marketing and promotion has been successful through the Leisure Guide and though participation at our Canada Day event • A record number of 3,300 children attended summer camp programs this year • Seniors' Centre membership is still climbing with approximately 1,400 members • Aquatics Division received the Life Saving Society's Scarborough Cup Award • Summer Concert Series attendance has increased to over 700 people each week Nom: Town of Aurora basiness plmrs provide lbe groundwork for• more deladed operational plans and serve as a rrrmtage,nent lool for planning fa- the finure. All plans are re-evaluated as our buriness environment a valves and are dependent upon changfog circumstances, the availability afore necessmy financial andstaffresoea'ces andannual budget approval b.Y Council - Page 10 of 11 -30- GENERAL COMMITTEE — NOVEMBER 6, 2007 TOWN OF AURORA 2008 BUSBNESS PLAN AND BUDGET LEISURE SERVICES DEPARTMENT Key Performance Indicators DEPARTMENT SERVICE AREA KEY PERFORMANCE QUANTIFICATION 2008 INDICATOR TARGET Administration Inquiries Response to inquiries by Within 48 residents. hours A process wilt be put in place in Registered Programs an attempt to reduce our waiting 50% Community Programs lists for registered programs. To maintain parks and Parks Operations open space system in Maintain and meet maintenance 100% accordance with current standards and service levels municipal standards Response time of permits to Within 48 Facilities/Property Facility permits applicants. hours' Notei Taum of Aurora business plans provictn the groundwork far more detailed ope•rrtiana( plans and Berne as n+nanage,nent tool jbr plamtingJor the fiuure. All plans arc re-evaluated as our business envirannent evolves and are dependent spat changing circuawta ces, the availability al'the necessary financial and staffresaurces• and annual budget approval by Council. Page I 1 of I 1 —31- GENERAL COMMITTEE - NOVEMBER 6, 2007 j AGENDA ITEM # v� TOWN OF AURORA AURORA GENERAL COMMITTEE No. TSAC07-06 SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from October 10, 2007 DATE: November 6, 2007 RECOMMENDATIONS (1) Traffic Safety Advisory Committee Meeting Record No. 07-05, dated Wednesday, September 12, 2007 THAT the Traffic Safety Advisory Committee minutes 07-05, dated Wednesday, September 12, 2007 be adopted. (2) Mr. Jody Matthew Re: Requesting Item 9 be deferred to the November TSAC meetin_p THAT item 9 and all matters related to TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street intersection, be deferred to the November 14, 2007 Traffic Safety Advisory Committee meeting. (3) Ms Elizabeth Cromar-Needham and Mr. John Matheson Re: Vandorf Sideroad THAT Item 5 be brought forward for consideration. (4) TSAC07-011 - Safety Concerns on Vandorf Sideroad - Follow up Report (deferred from September 12, 2007 meeting) THAT the request for truckload restrictions on Vandorf Sideroadbe denied; and THAT the Van -Rob Stamping Ltd (Van -Rob) parking lot entrance to Vandorf Sideroad continue to function as a full move access; and THAT the Hallmark Cards entrance to Vandorf Sideroad continue to function as a full move access; and THAT "Truck drivers avoid the use of engine breaks except in emergency" signs be erected; and THAT "No -Heavy Trucks" route request on Vandorf Sideroad be denied; and -32- GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 - 2 - Report No. TSAC07-06 THAT a letter be sent to all affected residents and businesses with the TSAC's recommendations. (5) Intersection Pedestrian Signal - Power Point Presentation THAT the presentation by the Traffic/Transportation Analyst regarding the intersection pedestrian signal policy, be received for information. (6) TSAC07-013 - Speeding and Safety Concerns on Tamarac Trail THAT the York Regional Police be requested to increase enforcement of the posted 40km/hr speed limit on Tamarac Trail; and THAT staff obtain more detailed sampling of data with the assistance of York Regional Police radar data collection devices and report back to the Traffic Safety Advisory Committee; and THAT staff investigate a process of collecting accident occurrence data from the Region of York on a more timely basis; and THAT a letter be sent to Ms. Robyn Kurtes with the TSAC's recommendations. (7) TSAC07-015 - Speeding and Safety Concerns on George Street THAT the May 9, 2007 email from Ms. Lee Burton regarding speeding and safety concerns on George Street be received as information; and THAT, based on the results of the traffic and speed data no further action be taken at this time; and THAT a letterbe sent to Ms. Lee Burton with the TSAC's recommendations. (8) Memorandum from the Traffic/Transportation Analyst Re: Town of Aurora - Revised Traffic Calming Policy THAT Council adopt the revised Traffic Calming Policy (Public Works Department Policy No. 62). -33- GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 - 3 - Report No. TSAC07-06 (9) Correspondence from Ms Judy Ford Re: Traffic Calming Measures (Tabled by Mayor Morris) THAT the correspondence from Ms Judy Ford regarding traffic calming measures be received for information. (10) Correspondence from Ms Kim Dunn Re: Consideration of Parking along one side of Walton Drive THAT the correspondence from Ms Kim Dunn regarding the consideration of parking along one side of Walton Drive be referred to staff for a report. (11) Correspondence from Ms Melissa Kimura Re: Concerns regarding the intersection of Henderson & Poplar and Henderson and Caruso Gardens THAT the correspondence from Ms Melissa Kimura regarding concerns pertaining to the intersection of Henderson Drive & Poplar Crescent and Henderson Drive and Caruso Gardens, be referred to staff for consideration in the report requested at the September 12, 2007 meeting. (12) TSAC07-012 - Annual Crossing Guard Report THAT report TSAB07-012 entitled "Annual Crossing Guard Report" be received for information; and THAT the existing ten school crossing guards remain in place for the 200712008 school year during the a.m. and p.m. periods; and THAT the existing school crossing guards at the Allenvale Drive at Aurora Heights Drive and Murray Drive at Glass Drive intersections remain in place for the 200712008 school year during the lunch period; and THAT the school crossing guard be removed during the noon lunch period as of January 2008 at the intersection of Murray Drive and Seaton Drive; and THAT a letter be sent to the affected schools with the TSAC's recommendations. (13) Traffic Safety Advisory Committee Pending List THAT the Traffic Safety Advisory Committee Pending List be received and referred to a special Traffic Safety Advisory Committee meeting. -34- GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 - 4 - Report No. TSAC07-06 (14) Road Watch — Update — Verbal Report from Constable White and York Region Road Watch Minutes of September 12, 2007 THAT the York Region Road Watch minutes of September 12, 2007 be received for information; and THAT Constable White be requested to obtain additional information regarding the program from Staff Sergeant Bullen of York Regional Police. ATTACHMENTS Attachment #1 — Traffic Safety Advisory Committee Minutes of October 10, 2007 Preparedly: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Karen Ewart Administrative Co-ordinator/Deputy Clerk On behalf of the Traffic Safety Advisory Committee -35- GENERAL COMMITTEE — NOVEMBER 6, 2007 AuitoitA TRAFFIC SAFETYADVISORY COMMITTEE MINUTES MEETING NO. 07-06 Committee: Traffic Safety Advisory Committee Date: Wednesday, October 10, 2007 Time and Location: 7:00 p.m., Council Chambers Committee Members: Councillor Marsh, Chair; Councillor Granger, Brett Cole, David Nesbit, Rino Roncadin, Mike Walters, Horst Wizemann and Carmen Zambri Absent: None Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Chris Alexander, By-law Services Co-ordinator, Constable Terry White, York' Regional Police and Karen Ewart, Administrative Co- ordinator/Deputy Clerk Councillor Marsh, Chair, called the meeting to order at 7:04 p.m: DECLARATIONS OF PECUNIARY INTEREST None APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Brett Cole THAT the agenda, with the following additional items, be approved: ➢ Delegation c) - Copy of Presentation — Intersection Pedestrian Signal ➢ ADDITIONAL MATERIAL Re: ITEM 18 - York Region Road Watch Minutes of September 12, 2007 ➢ ADDED ITEM — Delegation d) — Mr. Dave Watson - Request for Delegation Status Re: Item 9 — TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street Intersection —36— GENERAL COMMITTEE - NOVEMBER 6, 2007 Traffic Safety Advisory Committee Meeting No. 07-06 Page 2 of 8 Wednesday, October 10, 2007 ➢ ADDED ITEM 19 — Correspondence from William and Geraldine Salomons Re: Item 9 — TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street Intersection ➢ ADDED ITEM 20 — Correspondence from Bernice Morrison Re: Item 9 — TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street Intersection CARRIED ADOPTION OF MINUTES 1. Traffic Safety Advisory Committee Meeting Record No. 07-05, dated Wednesday, September 12, 2007 Moved by David Nesbit Seconded by Councillor Granger THAT the Traffic Safety Advisory Committee minutes 07-05, dated Wednesday, September 12, 2007 be adopted. CARRIED Moved by Mike Walters Seconded by Carmen Zambri THAT Item 8 be brought forward for consideration. CARRIED 8. Mr. Jody Matthew Re: Requesting Item 9 be deferred to the November TSAC meeting Moved by Mike Walters Seconded by Carmen Zambri THAT item 9 and all matters related to TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street intersection, be deferred to the November 14, 2007 Traffic Safety Advisory Committee meeting. CARRIED -37- GENERAL COMMITTEE — NOVEMBER 6, 2007 Traffic Safety Advisory Committee Meeting No. 07-06 Page 3 of 8 Wednesday, October 10, 2007 DELEGATIONS a) Ms Elizabeth Cromar-Needham and Mr. John Matheson Re: Vandorf Sideroad Ms Cromar-Needham, representative of the Vandorf SR — Five Communities, addressed the committee regarding safety concerns related to the traffic along Vandorf Sideroad between Yonge Street and Leslie Street. Ms Cromar-Needham advised that she had met with the Traffic/Transportation Analyst on site and they observed, over a forty-five minute period, five near collisions. The Traffic/Transportation Analyst confirmed the information and advised that, in his professional opinion, the near misses were as a result of human error. Moved by Councillor Granger Seconded by David Nesbit THAT Item 5 be brought forward for consideration. CARRIED 5. TSAC07-011 - Safety Concerns on Vandorf Sideroad — Follow up Report (deferred from September 12, 2007 meeting) Moved by Councillor Granger Seconded by Mike Walters THAT the request for truck load restrictions on Vandorf Sideroad be denied; and THAT the Van -Rob Stamping Ltd (Van -Rob) parking lot entrance to Vandorf Sideroad continue to function as a full move access; and THAT the Hallmark Cards entrance to Vandorf Sideroad continue to function as a full move access; and THAT "Truck drivers avoid the use of engine breaks except in emergency" signs be erected; and THAT "No -Heavy Trucks" route request on Vandorf Sideroad be denied; and THAT a letter be sent to all affected residents and businesses with the TSAC's recommendations. b) Mr. Will Ros, Gurnett Street C C" GENERAL COMMITTEE - NOVEMBER 6, 2007 Traffic Safety Advisory Committee Meeting No. 07-06 Wednesday, October 10, 2007 Page 4 of 8 Re: Item 9 - Kennedy Street East and Gurnett Street Intersection - Review of the Multi -Way Stop Sign Deferred to November 14, 2007 Traffic Safety Advisory Committee meeting. c) Intersection Pedestrian Signal - Power Point Presentation The Traffic/Transportation Analyst provided the committee with an overview of the intersection pedestrian signal policy. Moved by Mike Walters Seconded by Carmen Zambri THAT the presentation by the Traffic/Transportation Analyst regarding the intersection pedestrian signal policy, be received for information. CARRIED d) Mr. Dave Watson - Request for Delegation Status Re: Item 9 - TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street Intersection (ADDED ITEM) Deferred to November 14, 2007 Traffic Safety Advisory Committee meeting. MATTERS ARISING FROM PREVIOUS MINUTES 6. TSAC07-013 - Speeding and Safety Concerns on Tamarac Trail Moved by Councillor Granger Seconded by Brett Cole THAT the York Regional Police be requested to increase enforcement of the posted 40km/hr speed limit on Tamarac Trail; and THAT staff obtain more detailed sampling of data with the assistance of York Regional Police radar data collection devices and report back to the Traffic Safety Advisory Committee; and THAT staff investigate a process of collecting accident occurrence data from the Region of York on a more timely basis; and THAT a letter be sent to Ms. Robyn Kurtes with the TSAC's recommendations. -39- GENERAL COMMITTEE - NOVEMBER 6, 2007 Traffic Safety Advisory Committee Meeting No. 07-06 Page 5 of 8 Wednesday, October 10, 2007 CARRIED MATTERS FOR CONSIDERATION 7. Correspondence from Joseph, Mary, Beena and Peter Azhikannickal Re: Proposed Removal of the All -Way Stop Sign at Kennedy Street East and Gurnett Street Intersection 4 10. 11 Deferred to November 14, 2007 Traffic Safety Advisory Committee meeting. TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street intersection Deferred to November 14, 2007 Traffic Safety Advisory Committee meeting. TSAC07-015 - Speeding and Safety Concerns on George Street Moved by Councillor Granger Seconded by Horst Wizemann THAT the May 9, 2007 email from Ms. Lee Burton regarding speeding and safety concerns on George Street be received as information; and THAT, based on the results of the traffic and speed data, no further action be taken at this time; and THAT a letter be sent to Ms. Lee Burton with the TSAC's recommendations. CARRIED Memorandum from the Traffic/Transportation Analyst Re: Town of Aurora - Revised Traffic Calming Policy Moved by Councillor Granger Seconded by Carmen Zambri THAT Council adopt the revised Traffic Calming Policy (Public Works Department Policy No. 62). CARRIED —40— GENERAL COMMITTEE - NOVEMBER 6, 2007 Traffic Safety Advisory Committee Meeting No. 07-06 Wednesday, October 10, 2007 12. Correspondence from Ms Judy Ford Re: Traffic Calming Measures (Tabled by Mayor Morris) 13 Moved by Carmen Zambri Page 6 of 8 Seconded by Mike Walter THAT the correspondence from Ms Judy Ford regarding traffic calming measures be received for information. CARRIED Correspondence from Ms Kim Dunn Re: Consideration of Parking along one side of Walton Drive Moved by Councillor Granger Seconded by David Nesbit THAT the correspondence from Ms Kim Dunn regarding the consideration of parking along one side of Walton Drive be referred to staff for a report. CARRIED 14. Correspondence from Ms Melissa Kimura Re: Concerns regarding the intersection of Henderson & Poplar and Henderson and Caruso Gardens Moved by Brett Cole Seconded by Rino Roncadin THAT the correspondence from Ms Melissa Kimura regarding concerns pertaining to the intersection of Henderson Drive & Poplar Crescent and Henderson Drive and Caruso Gardens, be referred to staff for consideration in the report requested at the September 12, 2007 meeting. CARRIED 15. TSAC07-012 - Annual Crossing Guard Report Moved by Councillor Granger Seconded by Horst Wizemann THAT report TSAB07-012 entitled "Annual Crossing Guard Report" be received for information; and -41- GENERAL COMMITTEE — NOVEMBER 6, 2007 Traffic Safety Advisory. Committee Meeting No. 07-06 Page 7 of 8 Wednesday, October 10, 2007 THAT the existing ten school crossing guards remain in place for the 2007/2008 school year during the a.m. and p.m. periods; and THAT the existing school crossing guards at the Allenvale Drive at Aurora Heights Drive and Murray Drive at Glass Drive intersections remain in place for the 2007/2008 school year during the lunch period; and THAT the school crossing guard be removed during the noon lunch period as of January 2008 at the intersection of Murray Drive and Seaton Drive; and THAT a letter be sent to the affected schools with the TSAC's recommendations. 16. Traffic Safety Advisory Committee Pending List Moved by Brett Cole Seconded by Councillor Granger THAT the Traffic Safety Advisory Committee Pending List be received and referred to a special Traffic Safety Advisory Committee meeting. CARRIED 17. Road Watch — Update — Verbal Report from Constable White and 18. York Region Road Watch Minutes of September 12, 2007 Constable White and Councillor Granger provided a verbal update regarding the status of the York Region Road Watch Program. Moved by Councillor Granger Seconded by Rino Roncadin THAT the York Region Road Watch minutes of September 12, 2007 be received for information; and THAT Constable White be requested to obtain additional information regarding the program from Staff Sergeant Bullen of York Regional Police. CARRIED —42— GENERAL COMMITTEE — NOVEMBER 6, 2007 Traffic Safety Advisory Committee Meeting No. 07-06 Page 8 of 8 Wednesday, October 10, 2007 INFORMATIONAL ITEMS 19. Correspondence from William and Geraldine Salomons Re: Item 9 — TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street Intersection Deferred to November 14, 2007 Traffic Safety Advisory Committee meeting. 20. Correspondence from Bernice Morrison Re: Item 9 — TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street Intersection Deferred to November 14, 2007 Traffic Safety Advisory Committee meeting. NEW BUSINESS Brett Cole inquired how parking complaints are tracked. The By-law Services Co-ordinator advised that an electronic record of all parking complaints including the history of complaints for the last five years, is maintained by By-law Services staff. The By-law Services Co-ordinator also provided Mr. Cole with an overview of the concerns of enforcement as related to the current twenty-four hour parking issue. Councillor Marsh thanked David Nesbit for his participation_ on the committee and wished him well for the future. Councillor Marsh advised that Mr. Dave Watson had been appointed to fill Mr. Nesbit's vacancy. Councillor Marsh congratulated Carmen Zambri and his family on the new addition to their family. ADJOURNMENT Moved by Carmen Zambri THAT the meeting adjourn at 9:12 p.m. Councillor Grace L. Marsh, Chair CARRIED —43- GENERAL COMMITTEE - NOVEMBER 6, 2007 �— AGENDA ITEM TOWN OF AURORA AURORA GENERAL COMMITTEE No. HAC07-06 SUBJECT: Heritage Advisory Committee - Recommendation Summary from October 15, 2007 DATE: INovember 6, 2007 RECOMMENDATIONS (1) Heritage Advisory Committee Minutes Number 07-05 dated September 10, 2007 THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07-05, dated Monday September 10, 2007 be adopted. (2) PL07-131 — Proposed Demolition of 101 Kennedy St. W. THAT the Heritage Building Evaluation Working Group Report be received and that the Heritage Advisory Committee of Aurora endorses the request to demolish 101 Kennedy St. W.; and THAT the house at 101 Kennedy Street West be excluded from the Aurora Register of Properties of Cultural Heritage Value or interest. (3) PL07-098 — Options for the Relocation and Restoration of the Petch Log House THAT the report entitled 'Options for Relocation and Restoration of the Petch Log House' be received; and THAT approval of the expenditure of $108,000 for restoration of the Petch Log House be referred to Council for consideration and endorsement as part of the 2008 Capital Budget; and THAT Whitwell Developments (II) Limited, fulfill the obligations related to its agreement with the Town to pay any and all costs to permanently relocate the Petch House including the construction of a foundation for the building and the provision of full services, including but not limited to water, storm, sanitary and all utilities; and THAT the relocation of the building to a permanent location on Town Land at the southeast corner of Industrial Parkway and St. John's Sideroad be approved subject to road access approvals. —44— GENERAL COMMITTEE — NOVEMBER 6, 2007 October 2, 2007 - 2 - Report No. HAC07-05 (4) (5) (6) PL07-119 — Wells St. Public School 64 Wells St. Designation under Part IV of the Ontario Heritage Act THAT the correspondence from Catherine Boase and Jim Hubay regarding Wells Street Public School be received and acknowledged; and THAT the report from the Heritage Building Evaluation Working Group regarding Wells Street Public School be received; and THAT the Wells Street Public School at 64 Wells Street be approved for designation as a property of cultural heritage value or interest pursuant to the provisions of Section 29, Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • prepare a Designation By-law for the Property. PL07-120 - Request for Heritage Building Evaluation 5 Tyler Street The George and Phoebe Johnston House, c. 1913 THAT the Heritage Impact Assessment prepared for Vitmont Holdings Inc. by August 2007 be received; and Report — 5 Tyler Street, Town of Aurora iu Murdoch Historical Consulting, dated THAT the report from the Heritage Building Evaluation Working Group regarding 5 Tyler Street be received and endorsed; and THAT the George and Phoebe Johnston House at 5 Tyler Street be retained. PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street— Lebovic Lands THAT the Heritage Impact Assessment Report — 14012, 14020 and 14003 Leslie Street; Town of Aurora prepared for Lebovic Enterprises Ltd. by Su Murdoch Historical Consulting, dated July 2007 be received; and THAT the report from the Heritage Building Evaluation Working Group regarding 14012, 14020 and 14003 Leslie Street, be received and endorsed; and —45— GENERAL COMMITTEE — NOVEMBER 6, 2007 October 2, 2007 - 3 - Report No. HAC07-05 THAT the Heritage Advisory Committee does not object to the demolition of the houses at 14012 and 14003 Leslie Street subject the owner making significant architectural components of the houses available for the Heritage Advisory Committee of Aurora's Architectural Salvage Program priorto demolition at no cost to the Town; and THATthe main (east) section of the William Wells House, at 14020 Leslie Street be retained in any future redevelopment of the subject lands; and THAT in orderto facilitate the retention of the main wing of the William Wells House in a future development, that the Heritage Advisory Committee has no objection to the relocation and restoration of the building to a suitable location within the subject lands, and appropriate adaptive re -use to the satisfaction of the Community Planner; and THAT such restoration should be completed as part of the first phase of development of the subject lands; and THAT the applicant be requested to consider options related to the status and retention of the 19th Century Barn on the property at 14012 Leslie Street and/or its components. (7) PL07-123 — Designation under Part IV of the Ontario Heritage Act The Pines - 78 Wells Street THAT the Pines at 78 Wells Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora: and THAT the Corporate Services Department be authorized to: publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and prepare a Designation By-law for the Property; and THAT Mr. Leonard and Ms. Morton -Leonard be thanked for her interest in preservation and celebration of the unique heritage of their property. (8) PL07-124 — Proposed Demolition, 14299 Bayview Avenue The Walter Lemon House THAT the report from the Heritage Building Evaluation Working Group regarding 14299 Bayview Avenue, be received and endorsed; and —46— GENERAL COMMITTEE — NOVEMBER 6, 2007 October 2, 2007 - 4 - Report No. HAC07-05 THAT the Heritage Advisory Committee does not object to the demolition of the house at 14299 Bayview Avenue subject the owner making significant architectural components of the houses available for the Heritage Advisory Committee of Aurora's Architectural Salvage Program prior to demolition and providing the. documentation report on the House to the Heritage Advisory Committee at no cost to th(4,Town; and THAT the house at 14299 Bayview Ave be excluded from the Aurora Register of Properties of Cultural Heritage Value or interest. (9) PL07-125 — Ontario Heritage Trust Young Heritage Leaders Program THAT the information concerning the Ontario Heritage Trust, Young Heritage Leaders award program be received as information; and THAT the nomination of Janine Fernandes as the nominee for the Town of Aurora for the Ontario Heritage Trust, Young Heritage Leaders award program be endorsed. (10) PL07-128 —Heritage Advisory Committee of Aurora Expenses for Heritage Research THAT the Heritage Advisory Committee of Aurora authorises members of the committee to be reimbursed for photocopying and related expenses, not including mileage, that are incurred researching heritage buildings as part of projects under consideration by the heritage committee as specifically requested by the Committee or Community Planner. (11) PL07-129 -Southeast Old Aurora Heritage Conservation District Pre -consultation THAT the report titled "Future Southeast Old Aurora Heritage Conservation District Pre -consultation" be received as information; and THAT the Heritage Advisory Committee of Aurora recommends expenditure of $120 to reserve St. Andrew's Presbyterian Church Hall forthe pre -consultation meeting to be held on Monday, November 12, 2007 at 7:00 p.m. at St. Andrew's Church Hall, 32 Mosley Street. —47— GENERAL COMMITTEE — NOVEMBER 6, 2007 October 2, 2007 - 5 - Report No. HAG07-05 (12) PL07-130 —Projects Reviewed by Community Planner in September/October 2007 THAT the Heritage Advisory Committee Report titled Projects Reviewed by the Community Planner in September/October 2007 be received as information; and THAT\the heritage plaque program request for 96 Wells Street be approved. (13) 15278 Yonge Street — Heritage Tree THAT the correspondence from Ms. G. McIntyre be received and that the Community Planner be requested to bring back a report on this matter for the next Heritage Advisory Committee. (14) — (19) Correspondence THAT these items be received for information. (20) Correspondence from CHO 2008 Membership Renewal THAT the membership in the Community Heritage Ontario be renewed at a cost of $60. ATTACHMENTS Attachment #1 — Heritage Advisory Committee Minutes of October 15, 2007 Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227 �a� aaz� arol Clark Council/Committee Secretary On behalf of the Accessibility Advisory Committee GENERAL COMMITTEE - NOVEMBER 6, 2007 AuitoizA COMMITTEE MINUTES MEETING NO. 07-06 Committee: Heritage Advisory Committee Date: Monday, October 15, 2007 Time and kocation: 7:00 p.m., Holland Room Committee Members: Chair, Councillor Collins-Mrakas, A. Godschalk, J. McIntyre, Councillor B. McRoberts, L. McKenzie, B. Newman, S. Rycombel, D. Smith, J. Stuart Absent: None Other Attendees: M. Seaman Community Planner, B. Panizza Director of Corporate Services DECLARATIONS OF INTEREST Councillor McRoberts declared a pecuniary interest on Item #3, Wells St. Public School as he is an employee of the York Region District School Board. APPROVAL OF AGENDA Moved by S. Rycombei Seconded by D. Smith THAT the agenda as circulated by the Corporate Services Dept. be approved with the following additional items: • Updated Information re Item #6 — 78 Wells St. Correspondence from S. Walmer re Item #8 —Young Heritage Leaders Program • Added Information re Item #12 —101 Kennedy St. W. • New Item #20 re Correspondence from CHO 2008 Membership CARRIED —49— GE��I�e fQ�s�c�r�omn�i��EC�rc�No?�b6 Monday October 15, 2007 - Page 2 of 8 ADOPTION OF MINUTES Moved by Councillor McRoberts Seconded by J. Stuart THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07-05, dated Monday September 10, 2007 be adopted. CARRIED Moved by Councillor McRoberts Seconded by J. McIntyre That Mr. Martin Hambrock be added to the agenda as a delegate. CARRIED DELEGATIONS Mr. Martin Hambrock, owner of 101 Kennedy St. W. addressed the committee and provided a brief history of the renovations that have been done to the property over the years and that it was no longer feasible to continue with additional modifications to the house. Mr. Hambrock therefore requested the committee's endorsement to demolish the existing house in order to construct a new building. 12 PL07-131 - Proposed Demolition of 101 Kennedy St. W. Moved by J. McIntyre Seconded by Councillor McRoberts That the Heritage Building Evaluation Working Group Report be received and that the Heritage Advisory Committee of Aurora endorses the request to demolish 101 Kennedy St. W.; and THAT the house at 101 Kennedy Street West be excluded from the Aurora Register of Properties of Cultural Heritage Value or interest. CARRIED -50- GEHerGi�age0A v1so ygommiftee ecor&No2UT-a6 Monday October 15, 2007 - Page 3 of 8 MATTERS FOR CONSIDERATION PL07-098 — Options for the Relocation and Restoration of the Petch Log House Moved by J. McIntyre Seconded by J. Stuart THAT the report entitled 'Options for Relocation and Restoration of the Petch Log House' be received; and THAT approval of the expenditure of $108,000 for restoration of the Petch Log House be referred to Council for consideration and endorsement as part of the 2008 Capital Budget; and THAT Whitwell Developments (II) Limited, fulfill the obligations related to its agreement with the Town to pay any and all costs to permanently relocate the Patch House including the construction of a foundation for the building and the provision of full services, including but not limited to water, storm, sanitary and all utilities: and THAT the relocation of the building to a permanent location on Town Land at the southeast corner of Industrial Parkway and St. John's Sideroad be approved subject to road access approvals. CARRIED Councillor McRoberts declared a pecuniary interest on this item, and did not take part in the discussion or vote on Item #3. 3. PL07-119 — Wells St. Public School 64 Wells St. Designation under Part IV of the Ontario Heritage Act Moved by S. Rycombel Seconded by A. Godschalk THAT the correspondence from Catherine Boase and Jim Hubay regarding Wells Street Public School be received and acknowledged; AND THAT the report from the Heritage Building Evaluation Working Group regarding Wells Street Public School be received; —51— G EMtsrygieoJ?�teevoommieecNoR& - Page 4 of 8 Monday October 15, 2007 4. 5. THAT the Wells Street Public School at 64 Wells Street be approved for designation as a property of cultural heritage value or interest pursuant to the provisions of Section 29, Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; AND THAT the Corporate Services Department be authorized to: • publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • prepare a Designation By-law for the Property. R1T.ITW PL07-120 - Request for Heritage Building Evaluation 5 Tyler Street The George and Phoebe Johnston House, c. 1913 Moved by B. Newman Seconded by J. Stuart THAT the Heritage Impact Assessment Report — 5 Tyler Street, Town of Aurora prepared for Vitmont Holdings Inc. by Su Murdoch Historical Consulting, dated August 2007 be received; and THAT the report from the Heritage Building Evaluation Working Group regarding 5 Tyler Street be received and endorsed; and THAT the George and Phoebe Johnston House at 5 Tyler Street be retained. CARRIED PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands Moved by Councillor McRoberts Seconded by L. McKenzie THAT the Heritage Impact Assessment Report — 14012, 14020 and 14003 Leslie Street, Town of Aurora prepared for Lebovic Enterprises Ltd. by Su Murdoch Historical Consulting, dated July 2007 be received; and THAT the report from the Heritage Building Evaluation Working Group regarding 14012, 14020 and 14003 Leslie Street, be received and endorsed; and —52— G gghtla e'A'AJg4om—AR99M�grc No'&P-t6 Monday October 15, 2007 - Page 5 of 8 THAT the Heritage Advisory Committee does not object to the demolition of the houses at 14012 and 14003 Leslie Street subject the owner making significant architectural components of the houses available for the Heritage Advisory Committee of Aurora's Architectural Salvage Program prior to demolition at no cost to the Town; and THAT the main (east) section of the William Wells House, at 14020 Leslie Street be retained in any future redevelopment of the subject lands; and THAW in order to facilitate the retention of the main wing of the William Wells House in a future development, that the Heritage Advisory Committee has no objection to the relocation and restoration of the building to a suitable location within the subject lands, and appropriate adaptive re -use to the satisfaction of the Community Planner; and THAT such restoration should be completed as part of the first phase of development of the subject lands; and THAT the applicant be requested to consider options related to the status and retention of the 1gth Century Barn on the property at 14012 Leslie Street and/or its components. CARRIED 6. PL07-123 — Designation under Part IV of the Ontario Heritage Act The Pines - 78 Wells Street Moved by Councillor McRoberts Seconded by L. McKenzie THAT the Pines at 78 Wells Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: ■ publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and ■ prepare a Designation By-law for the Property; and THAT Mr. Leonard and Ms. Morton -Leonard be thanked for her interest in preservation and celebration of the unique heritage of their property, CARRIED —53— G WA&�AcffiJrWom rr{iRM54NAP U Monday October 15, 2007 - Page 6 of 8 7. PL07-124 — Proposed Demolition, 14299 Bayview Avenue The Walter Lemon House a Moved by B. Newman Seconded by J. McIntyre THAT the report from the Heritage Building Evaluation Working Group regarding 14299 Bayview Avenue, be received and endorsed; and THAT the Heritage Advisory Committee does not object to the demolition of the house at 14299 Bayview Avenue subject the owner making significant architectural components of the houses available for the Heritage Advisory Committee of Aurora's Architectural Salvage Program prior to demolition and providing the documentation report on the House to the Heritage Advisory Committee at no cost to the Town; and THAT the house at 14299 Bayview Ave be excluded from the Aurora Register of Properties of Cultural Heritage Value or interest. CARRIED PL07-125 — Ontario Heritage Trust Young Heritage Leaders Program Moved by D. Smith Seconded by S. Rycombel THAT the information concerning the Ontario Heritage Trust, Young Heritage Leaders award program be received as information; and THAT the nomination of Janine Fernandes as the nominee for the Town of Aurora for the Ontario Heritage Trust, Young Heritage Leaders award program be endorsed. PL07-128 — Heritage Advisory Committee of Aurora Expenses for Heritage Research Moved by Councillor McRoberts Seconded by D. Smith THAT the Heritage Advisory Committee of Aurora authorises members of the committee to be reimbursed for photocopying and related expenses, not including mileage, that are incurred researching heritage buildings as part of projects under consideration by the heritage committee as specifically requested by the Committee or Community Planner. CARRIED —54— G'N&Ata� e0 V1isory'ommittee a o4No?U Z6 - Page 7 of 8 Monday October 15, 2007 10. PL07-129 - Southeast Old Aurora Heritage Conservation District Pre -consultation Moved by J. McIntyre Seconded by Councillor McRoberts THAT the report titled "Future Southeast Old Aurora Heritage Conservation District Pre -consultation" be received as information; and THAT the Heritage Advisory Committee of Aurora recommends expenditure of $120 to reserve St. Andrew's Presbyterian Church Hall for the pre -consultation meeting to be held on Monday, November 12, 2007 at 7:00 p.m. at St. Andrew's Church Hall, 32 Mosley Street. CARRIED 11. PL07-130 - Projects Reviewed by Community Planner in September/October 2007 Moved by S. Rycombel Seconded by B. Newman THAT the Heritage Advisory Committee Report titled Projects Reviewed by the Community Planner in September/October 2007 be received as information; and THAT the heritage plaque program. request for 96 Wells Street be approved. CARRIED 13. 15278 Yonge Street - Heritage Tree Moved by D. Smith Seconded by J. Stuart That the correspondence from Ms. G. McIntyre be received and that the Community Planner be requested to bring back a report on this matter for the next Heritage Advisory Committee. CARRIED 14. -19. Correspondence Moved by Councillor McRoberts Seconded by L. McKenzie That these items be received for information. R-INTRWO -55- GE999&�eCRAIJr�tiom-Aftg�%�grc No &Pa6 - Page 8 of 8 Monday October 15, 2007 - 20 Correspondence from CHO 2008 Membership Renewal Moved by J. Stuart Seconded by B. Newman That the membership in the Community Heritage Ontario be renewed at a cost of $60. CARRIED NEW BUSINESS a) It was requested that a new members page be circulated to all members. Moved by D. Smith Seconded by Councillor McRoberts b) That the next regular meeting of the Heritage Advisory Committee be cancelled. CARRIED ADJOURNMENT Moved by J. Stuart THAT the meeting be adjourned at 8:45 p.m. -qL.__— Councillor A. Collins-MraWas, Chair CARRIED -56- GENERAL COMMITTEE — NOVEMBER 6, 2007 TOWN OF AURORA AURORA GENERAL COMMITTEE No. LSAC07-06 SUBJECT: Leisure Services Advisory Committee - Recommendation Summary from October 18, 2007 FROM: Leisure Services Advisory Committee DATE: November 6, 2007 RECOMMENDATIONS (1) ADOPTION OF MINUTES THAT Leisure Services Advisory Committee Meeting Record No. 07-05 dated September 20, 2007 be adopted. (2) DELEGATIONS a) Ms Sher St. Kitts July 1st Parade THAT the delegation of Ms Sher St. Kitts be received; and THAT staff prepare a report for the November 15, 2007 Leisure Services Advisory Committee meeting regarding the structure and process for the restoration of the Canada Parade for 2008 and beyond; and THAT the. Town Clerk be requested to place this matter on the October 23, 2007 Council Agenda. (3) b) Ms Rebecca Beaton Special Events Sub -Committee THAT the delegation and comments submitted by Ms Rebecca Beaton be received; and THAT the comments and accompanying letter of Ms Rebecca Beaton be circulated to all members of Council; and THAT the members of the Special Events Sub -Committee be thanked by the LSAC Committee for their contributions to the committee; and —57— GENERAL COMMITTEE — NOVEMBER 6, 2007 November 6, 2007 - 2 - Report No. LSAC07.06 THAT the names and addresses of all members of the Special Events Committee be made available to the Mayor's office. (4) Correspondence from Mr. Brian Spence Re: Canada Dav THAT the communication from Mr. Brian Spence regarding Canada Day be received. (5) Celebrate Aurora & Canada Day 2007 — Event Report THAT the Leisure Services Department event report regarding Celebrate Aurora and Canada Day 2007 be received. (6) Summer Concert Series 2007 — Event Report THAT the Leisure Services Department event report regarding the Summer Concert Series 2007 be received. (7) Doors Open Aurora 2007 — Event Report . THAT the Leisure Services Department event report regarding Doors Open Aurora 2007 be received. (8) Movie in the Park 2007 — Event Report THAT the Leisure Services Department event report regarding Movie in the Park 2007 be received. (9) Ribfest 2007 — Event Report THAT the Leisure Services Department event report regarding Ribfest 2007 be received. (10) Appointment of Representative to the Arts & Culture Advisory Committee THAT Kenneth Whitehurst be appointed to the .Arts & Culture Advisory Committee. (11) Culture & Recreation Master Plan — Terms of Reference for Request for Proposal THAT staff be requested to draft terms of reference for a Request for Proposal for the Recreation Master Plan and to consider different layouts for the plan. Im GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 - 3 - Report No. LSAC07-06 (12) Update on Status of Vacant Facilities THAT the update on the status of vacant facilities requested by Carol Walthers be deferred until further information is available. (13) Notes submitted by Carol Walthers THAT the notes submitted by Carol Walthers be referred to the November 15, 2007 LSAC meeting. ATTACHMENTS Attachment #1 — Leisure Services Advisory Committee Minutes of September 20, 2007 Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227 4 e044k. Carol Clark Council/Committee Secretary On behalf of the Leisure Services Advisory Committee —59— GENERAL COMMITTEE - NOVEMBER 6, 2007 /V AuiooRA COMMITTEE MINUTES MEETING NO. 07-06 Committee: Leisure Services Advisory Committee Date: Thursday, October 18, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor MacEachern, Chair, Councillor Granger Vice - Chair; John Clement, Margaret Kingerski, Michael Levesque, Councillor McRoberts, Judy Norwell, Kenneth Whitehurst and Carol Walthers Absent: Darby Piquette, Nameer Rizvi Also Present: Councillor Gaertner, Mayor Morris, Other Attendees: Al Downey, Director of Leisure Services, Elma Stevenson, Committee Secretary and Shelley Ware, Special Events Coordinator The Chair called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor McRoberts Seconded by Councillor Granger THAT the agenda with the following additional items be approved: ➢. Delegation b) — Ms Rebecca Beaton — Special Events Committee ➢ Item 10 — Request from Carol Walthers - Update on the Status of the Vacant Facilities CARRIED .m GENERAL COMMITTEE - NOVEMBER 6, 2007 Leisure Services Advisory Committee Record No. 07-05 Pade 2 of 6 Thursday, October 18, 2007 1. ADOPTION OF MINUTES Moved by John Clement Seconded by Judy Norwell THAT Leisure Services Advisory Committee Meeting Record No. 07-05 dated September 20, 2007 be adopted. CARRIED DELEGATIONS a) Ms Sher St. Kitts July 1st Parade Ms Sher St. Kitts was in attendance to request support for holding a 2008 July 15t Canada Day Parade and heading up a Committee to co-ordinate the event. Moved by John Clement Seconded by Judy Norwell THAT the delegation of Ms Sher St. Kitts be received; and THAT staff prepare a report for the November 15, 2007 Leisure Services Advisory Committee meeting regarding the structure and process for the restoration of the Canada Parade for 2008 and beyond; and THAT the Town Clerk be requested to place this matter on the October 23, 2007 Council Agenda. CARRIED b) Ms Rebecca Beaton Special Events Sub -Committee Ms Rebecca Beaton made a delegation and submitted comments regarding the Special Events Sub -Committee. Moved by Carol Walthers Seconded by Judy Norwell THAT the delegation and comments submitted by Ms Rebecca Beaton be received; and THAT the comments and accompanying letter of Ms Rebecca Beaton be circulated to all members of Council; and -61- GENERAL COMMITTEE - NOVEMBER 6, 2007 Leisure Services Advisory Committee Record No. 07-05 Page 3 of 6 Thursday, October 18, 2007 THAT the members of the Special Events Sub -Committee be thanked by the LSAC Committee for their contributions to the committee; and THAT the names and addresses of all members of the Special Events Committee be made available to the Mayor's office. CARRIED MATTERS FOR CONSIDERATION Moved by Carol Walthers THAT Items 3 and 5 be moved forward. CARRIED 3. Correspondence from Mr. Brian Spence Re: Canada Day Seconded by John Clement Moved by Judy Norwell Seconded by Michael Levesque THAT the communication from Mr. Brian Spence regarding Canada Day be received. CARRIED 5. Celebrate Aurora & Canada Day 2007.— Event Report Moved by Councillor McRoberts Seconded by Councillor Granger THAT the Leisure Services Department event report regarding Celebrate Aurora and Canada Day 2007.be received. CARRIED -62- GENERAL COMMITTEE - NOVEMBER 6, 2007 Leisure Services Advisory Committee Record No. 07-05 Thursday, October 18, 2007 0 rl I:3 a Summer Concert Series 2007 — Event Report Moved by Councillor Granger Page 4 of 6 Seconded by Councillor McRoberts THAT the Leisure Services Department event report regarding the Summer Concert Series 2007 be received. CARRIED Doors Open Aurora 2007 — Event Report Moved by Councillor McRoberts Seconded by Michael Levesque THAT the Leisure Services Department event report regarding Doors Open Aurora 2007 be received. CARRIED Movie in the Park 2007 — Event Report Moved by Councillor Granger Seconded by Margaret Kingerski THAT the Leisure Services Department event report regarding Movie in the Park 2007 be received. Ribfest 2007 — Event Report Moved by Ken Whitehurst CARRIED Seconded by Michael Levesque THAT the Leisure Services Department event report regarding Ribfest 2007 be received. CARRIED. -63- GENERAL COMMITTEE - NOVEMBER 6, 2007 Leisure Services Advisory Committee Record No. 07-05 Page 5 of 6 Thursday, October 18, 2007 MATTERS FROM PREVIOUS MINUTES 2. Appointment of Representative to the Arts & Culture Advisory Committee Moved by John Clement Seconded by Michael Levesque THAT Kenneth Whitehurst be appointed to the .Arts & Culture Advisory Committee. MATTERS FOR CONSIDERATION 4. Culture & Recreation Master Plan — Terms of Reference for Request for Proposal Moved by Councillor McRoberts Seconded by Judy Norwell THAT staff be requested to draft terms of reference for a Request for Proposal for the Recreation Master Plan and to consider different layouts for the plan. CARRIED 10.. Update on Status of Vacant Facilities Moved by Councillor McRoberts Seconded by Judy Norwell THAT the update on the status of vacant facilities requested by Carol Walthers be deferred until further information is available. NEW BUSINESS 11. Notes submitted by Carol Walthers Moved by Councillor Granger CARRIED Seconded by Margaret Kingerski THAT the notes submitted by Carol Walthers be referred to the November 15, 2007 LSAC meeting. :_ C e -64 GENERAL COMMITTEE — NOVEMBER 6, 2007 Leisure Services Advisory Committee Record No. 07-05 Page 6 of 6 Thursday, October 18, 2007 12. Aurora Community Arboretum John Clement advised that the Aurora Community Arboretum was the recipient of an "Environmental Giant' award at the recent Lake Simcoe Region Conservation Association awards ceremony. 13. Update on Youth Membership Committee requested that staff provide an update on the status of the LSAC youth membership at the November 15, 2007 LSAC meeting. ADJOURNMENT Moved by Michael Levesque THAT the meeting be adjourned at 9:50 p.m. CARRIED Councillor Evelina MacEachern, Chair —65— GENERAL COMMITTEE - NOVEMBER 6, 2007 AGENDA ITEM # TOWN OF AURORA AURORA GENERAL COMMITTEE No. CS07-038 SUBJECT: Document Output Devices FROM: Bob Panizza, Director of Corporate Services DATE: November 6, 2007 RECOMMENDATIONS THAT the Corporate Services Dept. Report No CS07-038 be received; and THAT the strategy proposed by the independent consultant, (Integrated Print Management Inc.) retained under RFP CS2006-41 for the rightsizing and deployment of multifunctional printers as outlined in Appendix #1 be approved, and THAT the award of RFP CS2007-06 for the supply, installation and maintenance of print output devices, for a period of 5 years be awarded to NCO Technologies at a cost of $96,409 per year. BACKGROUND In 2006, the Information Technology (IT) division retained a consultant to assist in the needs analysis of the Town's printers, fax machines and photocopiers in all of the Town's facilities. The purpose of the needs analysis was to develop a strategy that the Town could pursue to promote industry best practices and to actively manage our document output fleet. The strategy, allows the Town to: Manage the document output equipment in a unified fashion, with copiers and printers merging into one (through deployment of multifunctional printers where possible). • Develop consistent standards for the document output equipment, reducing the variety of makes and models of output devices in use and facilitating technical support. • Strategically and cost-effectively deploy the document output equipment to maximize productivity. • Accurately collect all basic and relevant document output devices to maximize productivity. GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 -2- No. CS07-038 • Actively manage and reduce operating costs (such as supplies, service and support) of the document output equipment. This includes a recommendation for the lifecycle of the document output devices and their replacement strategy. One of the tasks that came out of the strategy was to issue an RFP to secure a 5 year term with a vendor. This provides staff with three key goals, to standardize the equipment corporately, to ensure we have adequate maintenance and support for the equipment going forward, as well as a fixed cost per impression for any standalone devices that are needed to be retained based on business operations. COMMENTS Following the development of the strategy, the RFP to select a vendor was issued on June 11, 2007. As part of the RFP process, a pre -bid meeting was held on June 15, 2007 whereby interested parties could gather further information and submit questions to staff by June 19, 2007. The RFP closed on June 26, 2007, Ten responses were received on that date. As identified in the RFP documentation, several evaluation stages were conducted. The first phase which was applied to all the submissions, focused on the following criteria: i. Experience & Qualifications ii. Equipment Management Solution ili. Products and Services offered iv. Ability to meet or exceed the requirements described in section 3.0 (Project Description) v. Ability to supply devices and services for all locations at which the Town of Aurora requires equipment vi. Value added options vii. Pricing, Rates and Discounts The outcome of the first phase of evaluations was to shortlist the submissions so that the next phase of evaluations could be conducted. The second phase of evaluations was geared to the respondents that were in the top 3 from a scoring perspective; 40ffice (Kyocera), Ricoh (Ricoh), and NCO (Canon). The evaluation criteria used for the second phase of the evaluation focused upon the presentation and demonstration of the recommended equipment. —67— GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 - 3 - Report No. CS07-038 viii. Presentations and Demonstrations (for Respondents reaching Stage II) The evaluation committee conducted site visits, where staff could see and use the recommended equipment. This gave staff an opportunity to demo the units, experience the interfaces and features and functionality of the recommended equipment. At the conclusion of this phase the highest scoring respondent for the combined stage I and stage 11 scores would be invited to place their equipment at Town Hall for a 4 week trial period. The evaluation committee came together to review the results of the product demonstrations and the results from the stage I review for the top 3 respondents. The highest scoring respondent for the combined evaluation for stage I and stage II was NCO (Canon). NCO delivered two models for trial purposes on August 14, 2007, one colour and one monochrome device. The colour device was placed within the Planning department and was heavily utilized by Planning/GIS and Building department staff. Additional staff within the Leisure Services department utilized the device during the demo period. The secondary unit was located within the Financial Services department and was heavily utilized by Finance and IT staff. The trial was initially to be 4 weeks in duration and was extended to 6 weeks, to ensure that staff was putting the equipment through enough volumes and a variety of workloads to truly test the features,, functionality and the equipment's interface. During the trial staff provided the evaluation committee members with comments pertaining to the units quality, reliability and as well as customer service and support received during this time from NCO. Staff was extremely pleased with the quality of the output received during copying and scanning functionality, especially when utilizing poor quality originals,. Many of the features were utilized and embraced by the power users using the demo units, like print to store, secure print, varying paper sources for print jobs i.e. labels, tabs, colour pages etc., and scanning to e-mail. This was positive feedback for the committee members. NCO's responsiveness to questions and comments was also positive. Staff at NCO proved to be knowledgeable and efficient when asked questions that required follow up both from an IT perspective and an end user perspective. Although a trial unit was not brought in for testing within Corporate Services, staff representing the Clerks function went offsite to run an agenda through the larger print shop style device. Using the walk-up features for generating the agendas, staff identified some areas that appeared to be more cumbersome. However, staff was eager to revisit the process for creating the agenda electronically, as opposed to using the walk-up screens on the device to accomplish this task. Staff was able to demo the software that would allow them to generate the agendas electronically and were quite impressed with the ability to make changes easily as opposed to resetting the job using the walk-up interface when changes are required. The evaluation committee received these comments from staff and considered them during the final evaluation. GENERAL COMMITTEE — NOVEMBER 6, 2007 November 6, 2007 .4. Report No. CS07-038 The evaluation committee met and reviewed the comments received at the conclusion of the trial period and were satisfied that NCO (Canon) met the expectations of staff during the trial. Staff that participated in the trial are recommending that the next steps be taken to,solidify the implementation of the devices during the next few months. The last phase of the evaluation concludes with reference checking for the respondents reaching the final stage of the evaluation. Results of Trial Period Use of proposed products (for Respondents reaching Stage 111) ix. References( for Respondents reaching Stage IV) All of NCO's references have been contacted and all meet the requirements for proceeding with a contract. OPTIONS Council has the option to accept the recommendation that has been presented or request staff to continue working with existing equipment. FINANCIAL IMPLICATIONS As part of the printing analysis report, the consultant identified two areas that the Town can realize savings and reduced costs. The first is the savings from an equipment rationalization project and reduced hardware costs. The second is savings gained through the development and implementation of sustainable print migration strategy and managed services. The outcome of the RFP process focuses upon the savings that the Town can realize from an equipment rationalization and reduced hardware perspective. After reviewing the needs of the department and examining the current technology utilized within the departments, the consultant working with staff was able to create a detailed summary of what equipment is required (as shown in Appendix #1). Within the summary, the document examines the current monthly costs for retaining the existing equipment vs. the costs that would be incurred for acquiring new equipment along with some legacy assets remaining that are required for ongoing operations. The monthly cost includes a leased rate for the new equipment. The total cost is calculated monthly and for the purpose of this review, calculated over a 60 month (5 year period), coinciding with the length of the term with the respondent. GENERAL COMMITTEE — NOVEMBER 6, 2007 November 6, 2007 -5- Report No. CS07-038 The details of the current environment vs. the new environment are outlined in the chart below. Total Monthly Costs Total Annual Costs Total 5 Year Costs Current Environment $13,694 $164,331 $821,653 New Environment $8,034 $96,409 $482,047 Net Savings $5,660 $67,921 $339,605 The second area for savings deals with focusing on ongoing end user behaviours. Making changes to the way we do business, for example, implementing duplex printing for all documents when printing is required and getting staff to adjust their behaviours to print less. Educating staff to send print jobs to higher efficiency devices (equipment that utilizes a lower cost per page) is another way to realize savings. This is all part of the ongoing training and print analysis that is required for ongoing operations. These savings, albeit hard to quantify are worthy of mentioning as part of this retooling exercise. CONCLUSIONS The process identifying the needs and objectives going forward for the Installation and Support of Print Output Devices has been thorough. The analysis was completed first, which produced the strategy for achieving efficiencies within the Town. The RFP document was the mechanism for outlining the corporate needs and wants for our 5 year plan as well as providing the framework for the evaluation process. The evaluation committee, represented by a cross section of staff, met their objectives of keeping an open mind and being a spokesperson for staff. Feedback from staff evaluating the units was solicited and considered during the process. NCO (Canon) was put to the test during the product demonstrations and during the trial and succeeded both from both a technical and customer service perspective. It is therefore in conclusion that staff recommends proceeding with signing a contract with NCO (Canon) for the 5 year term commencing December 2007. LINK TO STRATEGIC PLAN Goal D — Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability. —70— GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 ATTACHMENTS Appendix #1 - Evaluation Summary PRE -SUBMISSION REVIEW -6- Managemer�t Team Meeting - October 24, 2007 No. CS07-038 Prepared by: Karen Bates -Denney, IT Manager Ext, 4124 Bob Panizza ohn S. Rogers Director of Corporate Services Chief Administrative Officer -71- GENERAL COMMITTEE - NOVEMBER 6, 2007 AGENDA ITEM # TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-038 SUBJECT: Stormwater Management Remedial Strategy Study Follow -up Report and Implementation Program for 2008 FROM: D. Atkins, Acting Director of Public Works DATE: \ November 6, 2007 RECOMMENDATIONS THAT Council approve the drafting of a rain barrel and soak away pits programs for the Town in 2008 with implementation on site in 2009; THAT Council refer the request for funding in the amount of $400,000.00 necessary for the Environmental Assessments and Detail Designs for 10 new stormwater management facilities to the 2008 Capital Budget for consideration; and THAT a copy of Report PW07-038 (Stormwater Management Remedial Strategy Study Follow -up Report and Implementation Program for 2008) and the associated Council resolutions be forwarded by the Corporate Services Department to the Lake Simcoe Region Conservation Authority for their information. BACKGROUND On September 11, 2007, Council considered Report PW07-026 (Stormwater Management Remedial Strategy Study), attached as Appendix "A", and resolved: `THAT Council receive Report PW07-026 (Stormwater Management Remedial Strategy Study) for information; THAT Council approve in principle the recommendations of the Stormwater Management Remedial Strategy Study, THAT the implementation Plan and Schedule proposed in the Stormwater Management Remedial Strategy Study be referred for consideration as part of the 2008 Budget; and THAT staff be directed to draft a Cash -in -Lieu Policy for Council's consideration for infill and site plan projects." -72- GENERAL COMMITTEE — NOVEMBER 6, 2007 November 6. 2007 - 2 - Report No. PW07-038 The present Report is a follow-up report to deal in particular with the Implementation Plan and Schedule and the budget requirements for 2008 regarding the stormwater management improvement works. The 20-year Implementation Schedule, as highlighted in Report PW07-026, is presented below in Table No. 1. Table No. 1: Implementation Schedule �irrieframe ; . Source Controls - Wet Ponds= Oil/Grit se a�ators `: 0-5 Implement rain barrels Construct 10 wet ponds None years and soakaway pits in to control discharges from 25% of Town. 273 he. Total Cost is Total Cost is $186,000.00 $6,016,000.00 5-10 Implement rain barrels Construct 12 wet ponds Control discharges from years and soakaway pits in to control discharges from 97 ha using oil/grit 25% of the Town. 97 ha. separators. Total Cost is Total Cost is Total Cost is $186,000.00 $1,915,000.00 $3,878,000.00 10-15 Implement rain barrels None Control discharges from years and soakaway pits in 181 he using oil/grit 25% of Town. separators. Total cost is Total cost is $186,000.00 $6,345,000.00 15-20 Implement rain barrels None Control discharges from years and soakaway pits in 177 ha using oil/grit 25% of Town. separators. Total Cost is Total cost is $186,000.00 $6,400,000.00 COMMENTS The Remedial Strategy Study recommended that a plan be developed and implemented for source controls such as rain barrel and soakaway pits, and end -of —pipe controls such as stormwater wet facilities. The rain barrel and soakaway pits programs were recommended to be implemented during the entire 20 year plan period and, financially, to be evenly split over this period of time. It is recommended that these two programs be developed in 2008 with implementation starting in 2009. For both the rain barrel and the soakaway pit programs, it is intended that staff will be reporting to Council at the conclusion of the development process, both for approval of the programs and because their implementation will have budget implications for the Town in 2009 and future years. —73— GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 .3. Report No. PW07-038 1. Rain Barrel Program The use of rain barrels is quite common throughout the world to collect rainwater from rooftops for later use, and is becoming more popular here. A rain barrel program will highlight and address the following issues: • its functions and environmental importance stressing the fact that it represents a backup source of naturally softened and chlorine -free water; • program uses such as garden and lawn watering; • climate considerations such as barrel disconnection during winter months; • mosquitoes concerns and algal growth in barrels' water; • physical site suitability; • proper installation and maintenance on site; and • homeowners' willingness and ability to implement the program. Other issues to be considered in creating a rain barrel program are how much residents would pay, and what, if any, subsidy the Town would offer, who would install the rain barrel, etc. It is intended that this program would be developed in-house, using similar types of programs in other Ontario municipalities as a base. 2. Soakawav Pits Proaram Soakaway pits, also known as dry wells or dry basins, are underground systems used to allow rainfall to infiltrate into the ground. The downspout is connected to an underground pit lined with gravel or coarse materials. The layers of gravel in the pit help to slow down the infiltration of water and to clean and purify it naturally. Since soak away pits require relatively clean water in order to prevent debris from clogging the system, only the rainfall from roofs is acceptable into these pits. Soakaway pits only work in areas where the native soils are quite permeable, which in Aurora will likely limit their applicability to those areas of the Town that have been built on the Oak Ridges Moraine. Staff propose to also develop this program in-house, although it may be necessary to engage a geotechnical consultant to provide expertise in the areas of design drawings and site selection factors. The soakaway pits program will address the following: program functions, environmental importance and benefits, site suitability (infiltration/percolation tests) and maintenance of the system. -74- GENERAL COMMITTEE - NOVEMBER 6, 2007 November 6, 2007 - 4 - Report No. PW07-038 3. Construction of 10 New Stormwater Manaaement Facilities The Study recommended that implementation of wet stormwater management (SWM) facilities be prioritized based on the contributing area and that the largest wet facilities be constructed first, as these facilities will have the greatest impact on downstream water quality. To construe new stormwater management facilities in older/existing developments, each facility must be approved through the Class Environmental Assessment (Class EA) process, the detail design completed, and then the facility constructed. It is proposed that the Town commence in 2008 the Class EA/design process for the 10 largest proposed wet stormwater management facilities. These facilities will control storm runoff from 273 hectares of developed and currently uncontrolled land in Aurora. The Class EA process will compile a site specific review for each potential stormwater management facility identifying all feasible alternatives and establishing the preferred solution based on the assessment of environmental impacts and consideration of stakeholder input. Should the results of the EA be that a SWM facility should be constructed at a particular location, a second phase of the project would start wherein the detail design for the new facility would be completed. Staff proposes to consolidate the Class EA/design process into one single study for all 10 stormwater management facilities. This will allow significant economies of scale to be achieved. A period of 1 to 2 years will be required to complete the EA process and completion of the study will require a budget of approximately $400,000. 1. Council may decide to approve the implementation schedule for 2008, subject to 2008 budget approvals. 2. Council may decide not to approve the implementation schedule for 2008 or to approve it partially. FINANCIAL IMPLICATIONS Staff recommends the following for the 2008 budget with respect to stormwater management projects: 1. Drafting of a rain barrel program for the Town. This will be completed in-house and has no financial implications itself. The implementation of the program will be presented to Council as part of the 2009 Capital Budget for approval. -75- GENERAL COMMITTEE — NOVEMBER 6, 2007 November 6, 2007 .5. Report No. PW07-038 2. Drafting of a soakaway pits program for the Town. This is intended to be completed mainly if not completely in-house. Depending on what detail design information can be gathered from outside sources, it may be necessary to engage a geotechnical consultant to help draft the technical details of the program. The cost for this would be relatively minor, and could be funded from existing approved budgets, without the need to seek approval for additional funds from Council. The implementation of the program will be presented to Council as part of the 2009 Capital Budget for approval. Class EA/Detail Design for 10 new stormwater management facilities proposed to be built in the first phase of the roll -out of the entire program. The budget required to complete this study is estimated to be $400,000, Staff would report to Council upon completion of the EA/Design studies on the results of those studies and to seek the necessary budget approvals to commence the construction of.the new facilities. CONCLUSIONS Council recently approved -in -principle the implementation of the recommendations of the Stormwater Management Remedial Strategy Study. The intentions of this report are to seek approval to commence the actual implementation of some of the programs recommended in the Study. It is recommended that staff draft the rain barrel and soakaway pit programs in 2008, and that they be implemented starting in 2009. This work can be done in-house, except that some expertise may be needed to help draft the technical details of the soakaway pit program. The costs for implementation of the programs will be presented to Council for consideration in the 2009 Capital Budget. It is also recommended that the Class EA/Design process be commenced in 2008 for the first 10 of the recommended new SWM facilities. The results of these studies will not only provide the designs for the new facilities, but also the detailed cost estimates so that the Town can budget for their construction over a period of years, and also adjust the Storm Sewer rates as needed to provide the funding for their construction. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land resources ATTACHMENTS Appendix "A" — Report PW07-026 (Stormwater Management Remedial Strategy Study) —76— GENERAL COMMITTEE — NOVEMBER 6, 2007 November 6, 2007 .6- Report No. PW07-038 PRE -SUBMISSION REVIEW Management Team Meeting — October 24, 2007 Prepared by. Anca Whail, Municipal Engineer - Ext. 4383 D. AWes John S. Rogers Acting Director of Public Works ChiefAdministrative Officer. —77— GENERAL COMMITTEE - NOVEMBER 6, 2007 APPENDIX "A" TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-026 SUBJECT: Stormwater Management Remedial Strategy Study FkOM: D. Atkins, Acting Director of Public Works DATE: September 4, 2007 RECOMMENDATIONS THAT Council receive Report PW07-026 (Stormwater Management Remedial Strategy Study) for information; THAT Council approve in principle the recommendations of the Stormwater Management Remedial Strategy Study; THAT the Implementation Plan and Schedule proposed in the Stormwater Management Remedial Strategy Study be referred for consideration as part of the 2008 Budget; and THAT staff be directed to draft a Cash -in -Lieu Policy for Council's consideration for infill and site plan projects. BACKGROUND On October 18, 2005, Council considered Report PW05-027 entitled "Stormwater Management Remedial Strategy — Award of Contract for Professional Services" and resolved: "That Council authorize the Director of Public Works to execute an Engineering Agreement between the Town of Aurora and XCG Consultants Ltd. to complete a Stormawater Management Remedial Strategy for the Town of Aurora at a price of $86,466.00 exclusive of G.S.T" The overall goal of the Stormwater Management Remedial Strategy Study (Study) was to develop a stormwater remediation plan that will result in improved stormwater runoff quantity from the Aurora area. As a conclusion of the Study, a long term stormwater management remedial strategy was developed that will reduce pollutant loadings into area receiving waters, which ultimately flow into Lake Simcoe. Very few other municipalities have undertaken studies such as this one, whereby all uncontrolled outfalls in the municipality have been examined to determine if SWM controls can be implemented at them. M GENERAL COMMITTEE - NOVEMBER 6, 2007 SEPTEMBER 4, 2007 -2 - Report No. PW07-026 The intent of this Report is to present the results of the Study and to seek Council's approval to proceed with the next steps in the implementation of the recommendations of the Study. COMMENTS The project has been completed in two stages, as outlined in the Executive Summary of the Study (attached as Appendix "B"): a) Stage 1 assessed all 14 existing and assumed wet/quality stormwater management facilities, developed an estimate of sediment volumes in these facilities and analyzed sediment samples in order to determine suitable disposal options. b) Stage 2 surveyed the 16 existing dry/quantity facilities, assessed existing storm outfalls and developed an overall stormwater remedial strategy to address stormwater runoff quality from existing developed areas. It is noted that two of these dry facilities are proposed to be retrofitted into wet/quality facilities in 2008. Appendix "A" contains a map showing the locations of the 32 facilities. 1. Stage 1 Report Sediment volume in all wet ponds was measured and chemically analyzed for disposal purposes. Key findings of this assessment are as follows: a) Sediment Depth and Cleanout From the total of 14 wet facilities investigated there are 4 stormwater management facilities (C2, SC2, NC8 and NW6) which will require sediment dredging (see Appendix "A" for the location of these 4 ponds). Sediment removal is recommended immediately for ponds C2 and SC2 together with deepening or widening of these facilities in order to increase the permanent pool to achieve enhanced suspended sediments control and removal efficiency. Sediment removal is recommended for facilities NC8 (in 5 years) and NW6 (in 11 years) if sediment continues to accumulate at the current rate in both facilities. b) Sediment Quality Chemical analysis of sediment samples collected from all stormwater management wet facilities investigated were analyzed for specific parameters in orderto evaluate disposal options after sediment is removed. —79— GENERAL COMMITTEE - NOVEMBER 6, 2007 SEPTEMBER 4, 2007 - 3 - Report No. PW07-026 Samples were analyzed for: • Metals; • benzene, toluene, ethylbenzene and xylenes (BTEX); • petroleum hydrocarbons (PHC Fractions F1 to F4); • leachate test for inorganic parameters, benzo(a)pyrene, volatile organic compounds (VOCs) and polychlorinated byphenyls (PCBs). Sediment quality results were compared to Ontario Regulation 153/04 Clean -Up Standards. The analytical data were compared to the Standards for both residential/parkland/institutional land use and industrial/commercial/community land use since the final destination of the material is currently unknown. All test results were below the applicable standards, so there are therefore no limitations on disposal options for the sediment. 2. Stage 2 Report In this stage, a survey of the existing dry ponds has been completed along with an assessment of all of the remaining, and uncontrolled, existing outfalls. The Study concluded with the Stormwater Management Remedial Plan in order to address uncontrolled areas of the Town. It is recommended that the Town undertake additional maintenance activities to repair damaged outfalls. Also, the Town should consider a program of dry weather discharge sampling in order to identify the presence of any contamination. 3 Stormwater Management Remedial Plan As a conclusion of the Study, a Stormwater Management Remedial Plan was developed to address the issue of stormwater quality control in older areas of the Town which currently are not served by modern SWM facilities. The recommended plan includes source controls, conveyance controls and end -of -pipes controls. 3.1 Source Controls Recommended Source controls include: rain barrels collect roof drainage and allow residents to draw rain waterfor lawn watering. A total of two rain barrels could be provided to each home. Rain barrels would reduce the quantity of runoff and pollutant loadings but may not have a significant effect on pollutant concentrations in receiving waters since uncontrolled discharges from road and paved areas will still contribute significantly to pollutant loadings. The Study assumed that a rain barrel program would result in 15% of homes with rain barrels. The total cost for implementation of a rain barrel program in approximately 710 homes within the Town is estimated at $203,000. —80— GENERAL COMMITTEE — NOVEMBER 6, 2007 SEPTEMBER 4, 2007 -4 - Report No. PW07-026 soakawav pits could be considered in areas with suitable soils and allow roof runoff to infiltrate into the ground. Like rain barrels, they can reduce the quantity of runoff and pollutant loadings but may not have a significant impact on in - stream water quality since they cannot control paved and road areas. The implementation of soakaway pits in Aurora would be limited to those areas with highly permeable soils such as residential areas within the Town that are located within the Oak Ridges Moraine. It was assumed that 15% of homes would install soakawav pits with a total cost estimated at $540,000. The total cost for source controls is estimated at $744,000 for a 20-year Implementation timeframe. 3.2 Conveyance Controls Recommended conveyance controls consist of: improved maintenance activities such as higher frequency of street sweeping, catchbasin cleaning, sewer flushing, and water quality catchbasin inserts that are usually suitable for small tributary areas. Staff will consider these recommendations and report further as necessary during the 2008 Budget process. 3.3 End of Pipe Controls Recommended end of pipe controls consist of: SWM Facility Retrofits Following recommendations in the original 2001 SWM Facility Maintenance and Remediation Study, the Town undertook a program to retrofit or rebuild five dry/quantity facilities into wet/quality facilities that meet current standards. One facility was rebuilt in 2004, two in 2006, and the last two are planned to be rebuilt in 2008. The Class Environmental Assessment and design work for those facilities, being Nos. SW2/3 and C1, are almost completed and the construction projects will be presented to Council for consideration as part of the 2008 Capital Budget. As part of the current Study, the consultant re-examined the remaining dry/quantity facilities to identify any other potential candidates for retrofitting, given changes in technology and standards since the first review in 2001. No other retrofit candidates were identified. 12= GENERAL COMMITTEE — NOVEMBER 6, 2007 SEPTEMBER 4, 2007 -5- Report No. PW07-026 wet quality ponds should be considered fordrainage areas largerthan 5 ha. For each area without a stormwater management quality facility, the volume and surface area of a wet pond were determined based on the MOE Standards and the possibility of a pond location was examined. The Study proposes 22 new wet/quality facility locations within the Town. The following issues have to be considered when implementing any of these new stormw,ater management facilities: 1. many of the proposed facilities would be located within the LSRCA regulation fill line, where SWM facilities are generally not located; 2. some of these facilities have been proposed on open lands that are not currently owned by the Town of Aurora, including golf course lands; 3. facilities proposed on Town's lands consider existing open lands including recreational areas and parks. This is consistentwith the direction given to the consultant during preparation of the Study. The consultant was given instruction to identify all possible candidate sites which would be considered further at a later date to identify whether the constraints on the sites would allow for a facility to be built there. For the completion of any new stormwater management wet facility, the Town will need to complete a Schedule B Class Environmental Assessment. For areas greaterthan 5 ha where wet ponds cannot be built, underground storage could be considered as an alternative, although this would. be comparatively very expensive. oil/wit separators should be considered for small areas of less than 5 ha or areas with no opportunities for a wet pond. It is estimated that 65 uncontrolled drainage areas could be controlled by oil/grit separators. The total number of units to be installed would be established during the implementation phase. 4 Implementation Schedule and Costs The proposed Implementation Schedule with related costs is presented in Table No. 1. Im GENERAL COMMITTEE — NOVEMBER 6, 2007 SEPTEMBER 4, 2007 - 6 - Report No. PW07-026 Table No. 1: Implementation Schedule -- T �1 Y i6il/qrrs° orators �Tlmeframe ;,SiSourceotrols,. ,,f ,1FetlPonds;l . -, ,. 0-5 Implement rain barrels Construct 10 wet ponds None years and soakaway pits in to control discharges from 25% of Town. 273 ha. Total Cost is Total Cost is $186,000.00 $6,016,000.00 5-10 Implement rain barrels Construct 12 wet ponds Control discharges from years and soakaway pits in to control discharges from 97 he using oil/grit 25% of the Town. 97 he. separators. Total Cost is Total Cost is Total Cost is $186,000.00 $1,915,000.00 $3,878,000.00 10-15 Implement rain barrels None Control discharges from years and soakaway pits in 181 ha using oil/grit 25% of Town. separators. Total cost is Total cost is $186,000.00 $6,345,000.00 15-20 Implement rain barrels None Control discharges from years and soakaway pits in 177 he using oil/grit 25% of Town. separators. Total Cost is Total cost is $186,000.00 $6,400,000.00 The 20-year implementation plan prioritizes projects that will have the greatest impact on downstream water quality. Projects were identified within the 0-5 years, 5-10 years, 10-15 years and 15-20 years timeframes using the following assumptions: Source controls (rain barrel and soakaway pit program) would be implemented over the entire 20-year plan period with evenly distributed funding. Wet ponds would be implemented as a first priority, prior to the implementation of oil/grit separators, as wet ponds will be more effective in improving water quality. The implementation of wet ponds was prioritized based on contributing areas, meaning that the largest ponds will be constructed first. These larger facilities will have the greatest impact on downstream water quality. The smaller facilities will be constructed last. As implementation proceeds, the Town can re-evaluate the need for the construction of the smaller facilities. Following the completion of wet ponds, oil/grit separators would be implemented. Oil/grit separators were prioritized based on contributing area. This implementation will also allow the Town the flexibility to continue to investigate new technologies for small drainage areas. OHM GENERAL COMMITTEE — NOVEMBER 6, 2007 SEPTEMBER 4 2007 - 7 - Report No. PW07-026. 5. Implementation Policies A policy that the Town can put into place to assist in the implementation of this plan is a cash-in-lieu-of-stormwater policy for Site Plans and in -fill developments. 5.1 Cash -in -Lieu Policy Current Town policy for site plans is that every development must implement its own SWM quantity/quality controls. This has resulted, in particular, in many small developments installing small oil/grit separators on their properties for quality control. There are two issues related to this: (i) Maintenance of these devices may, or may not, be completed as needed to keep them operating efficiently as the Town has no authority to require them to be maintained; and (ii) Implementing one larger SWM control facility for an area is more efficient in terms of environmental protection than implementing a number of smaller facilities covering smaller parts of that same area (i.e. bigger is better). Because of these two factors, it is recommended that the Town implement a policy that would allow developers to contribute financially towards the construction of centralized stormwater management facilities or oil/grit separators instead of implementing on -site stormwater management facilities. The policywould consist of a financial contribution formula based on local conditions and the type of project anticipated. Many other municipalities have adopted cash -in - lieu policies for stormwater management projects for Site Plan and other in -fill developments (e.g. Town of Markham, City of Kitchener, etc.), OPTIONS Council may decide to approve in principle the "Stormwater Management Remedial Strategy Study' and take into account for 2008 Budget consideration the Implementation Plan and Schedule. 2. Council may decide not to approve the Study containing its recommendations and implementation program. FINANCIAL IMPLICATIONS The.Stormwater Management Remedial Strategy Study recommends an implementation plan for stormwater source and end -of -pipe controls along with an implementation schedule with a timeframe of 20 years. GENERAL COMMITTEE — NOVEMBER 6, 2007 SEPTEMBER 4, 2007 - 8 - Report No. PW07-026 A rain barrel and soakaway pit program is recommended for the Town with a total cost of $744,000.00 for 20 years. A total of 22 wet ponds are recommended at various locations within the Town for a total cost of $7.9 million for 20 years. A total of 65 drainage areas are recommended to be controlled by oil/grit separators or underground storage facilities for a total cost of $16.6 million for 20 years. Funding forthe implementation of the Study would come from a variety of sources. These would include Storm rate funding, funding from developers should a cash -in -lieu policy be implemented for Site Plans and in -fill developments, and funding from the Lake Simcoe Region Conservation Authority, as noted below. Other sources would also be explored which might provide grants for projects that improve water quality in particular, and the environment in general. The LSRCA has indicated that they will continue to provide financial support, through the "Lake Simcoe Water Quality Improvement Program", for all stormwater management projects that contribute to the reduction of phosphorus loading throughout Lake Simcoe Watershed. CONCLUSIONS The Stormwater Management Remedial Strategy Study has been completed with key recommendations and an Implementation Schedule. This Study is considered to be "state-of-the-art", as few other municipalities have undertaken a Study with a similar broad scope. Implementing SWM quality controls at outfalls in the Town which currently are uncontrolled will improve water quality in the receiving waters (East Holland River) and ultimately in Lake Simcoe. It is recommended that implementation, and funding for the implementation, of the Study be referred to the 2008 Budget process for consideration. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land resources ATTACHMENTS Appendix "A" — Location of existing Stormwater Management Facilities Appendix "B" — Stormwater Management Remedial Strategy Study, Executive Summary Imo= GENERAL COMMITTEE - NOVEMBER 6, 2007 GENERAL COMMITTEE - SEPTEMBER 4, 2007 SEPTEMBER 4 2007 -9 - Report No. PW07.026 PRE -SUBMISSION REiVIEW Management Team Meeting — August 22, 2007 Prepared by: Anca Mfhall, Municipal Engineer- Ext, 4383 D. Atkins n S. Rogers Acting Director of Public Works Chief Administrative Officer —37- -86- GENERAL COMMITTEE — NOVEMATT"fiF v c ro 9 Q O , Ucn� m w 06 N C CA � 34 00 u_ m m y o q o = 2 d Q U o U L il\ O m �� n m m m m o m yp.� i s dU a as 0 LL X G w J®qB� qq ql Hwy 404 Street ome W bl 0 GENERAL COMMITTEE — NOVEMBER 6, 2007 .a IXCG EXCELLENCE IN ENVIRONMENTAL CONSULTING SERVICES XCG Consultants Ltd. 2620 Bristol Circle Suite 300 Oakville, ON L6H 6Z7 Tel: (905) 829-8880 Fax: (905) 829-8890 toronto©xcg.com APPENDIX "B" XCG File #3-1653-02-01 May 31, 2007 TOWN OF AURORA STORMWATER MANAGEMENT REMEDIAL STRATEGY STUDY EXECUTIVE SUMMARY . Prepared for: TOWN OF AURORA 1 Municipal Drive Aurora, Ontario L4G 6J 1 Prepared by: XCG CONSULTANTS LTD. 2620 Bristol Circle Oakville, Ontario L6H 6Z7 3-1653-02-01\R 3-06077041 executive summary (Stage I and 2) V2.doc 06/22/07 — 8 8 — GENERAL COMMITTEE — NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study TABLE OF CONTENTS 1. INTRODUCTION TABLE OF CONTENTS 2. EXISTING FACILITIES......................................................................................................2 2.1 Existing Wet Ponds Assessment........................................................................5 2.2 Wet Pond Sediment Quality...............................................................................6 2`3 Existing Dry Ponds Assessment........................................................................7 2.4 Existing Outfall Assessment..............................................................................8 3. STORMWATER MANAGEMENT REMEDIAL PLAN............................................................9 3.1 Recommended Plan...........................................................................................9 4. IMPLEMENTATION PLAN...............................................................................................15 5. STUDY CONCLUSIONS AND RECOMMENDATIONS.........................................................16 TABLES Table 2.1 Existing Stormwater Management Facilities.................................................... 2 Table 2.2 Measured Sediment Depth, TSS Removal Efficiencies and Time Period to Required Facility Sediment Cleanout............................................................... 5 Table 3.1 Proposed Stormwater Management Wet Pond Facilities ................................ 10 Table 3.2 Proposed Oil Grit Separator Facilities............................................................ 11 Table 4.1 Implementation Schedule................................................................................ 15 FIGURES Figure 2.1 Location of Existing Stormwater Management Facilities ................................ 4 Figure 3.1 Proposed Stormwater Management Wet Pond Facilities ................................ 13 Figure 3.2 Proposed Oil Grit Separator Facilities............................................................ 14 3-1653-02-01\R 3-06077041 executive summary (Stage 1 and 2) V2.doc 06=07 — —89— GENERAL COMMITTEE — NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study INTRODUCTION INTRODUCTION Over time, the Town of Aurora has constructed stormwater management facilities to meet Provincial requirements. Prior to 1994, stormwater management quantity controls were provided for new development areas and a series of dry ponds were constructed to manage peak flows. In 1994, the MOE introduced the need for best management practices for water quality. Since 1994, new developments have been required to provide stormwater management water quality and quantity control. These new requirements were only applied to new developments. As a result, considerable portions of the Town, developed prior to 1994, do not have water quality controls. In 1998, the Lake Simcoe Region Conservation Authority (LSRCA) initiated the East Holland River Subwatershed Study. The study has been conducted in three stages. Stage 2 has recently been completed. Stage I of the study identified that water quality is poor within the East Holland River with exceedences of Provincial Water Quality Objectives (PWQO) for 12 of 18 parameters. Urban areas and associated stormwater runoff were also identified as the primary source of pollutants. Stage 2 of the study involved the development of a subwatershed plan to rehabilitate water courses that were identified as degraded in the Stage 1 report. The Stage 2 report identified the need to retrofit existing developed areas with stormwater management best management practices to improve water quality. The report also recommended that a strategy be developed to retrofit uncontrolled urban areas. The LSRCA is now moving towards implementation of the strategies recommended in the Stage 2 report. The overall goal of this study was to develop a stormwater remediation plan that will result in improved stormwater runoff quality from the Aurora area in keeping with East Holland River Subwatershed Study findings. At the conclusion of the study, a long term stormwater management remedial strategy was developed that will reduce pollutant loadings into area receiving waters. This executive summary summarizes the results of Stages 1 and 2 of the study. Details of the findings of Stage l are presented in the Stage 1 Report (XCG, May 31, 2007) while details of the findings of Stage 2 are presented in the Stage 2 Report (XCG, May 31, 2007). 3-1653-02-01Vi 3-06077041 executive summary (Stage 1 and 2) V2.dac 06/22i07 — —90— GENERAL COMMITTEE — NOVEMBER 6, 2007 Town ofAurora —Executive Summary Stormwater Management Remedial Strategy Study EXISTING FACILITIES 2. EXISTING FACILITIES There are a total of 32 stormwater management facilities located within the Town of Aurora. Table 2.1 presents summary information for each of the 32 stormwater management facilities. Topic 9 4 Fristina Stormwater Management Facilities Facility Number Facility Type Drainage Area (be) Design Basis C 1, Dry Pond 21.5 Quantity Control — 5 year storm NC3 Dry Pond 3.4 Quantity Control NC4 Dry Pond 14.0 Quantity Control NW2 Dry Pond 61.5 Quantity Control — 100 Year Storm NW3 Dry Pond 32.0 Quantity Control-100 Year Storm NW4 Dry Pond 5.0 Quantity Control —100 Year Storm NW5 Dry Pond 5.5 Quantity Control —100 Year Storm NW7 Dry Pond 16.0 Quantity Control -100 Year Storm SEl Dry Pond 21.5 Quantity Control— 100 Year Stone SW2/34 Dry Pond 49.2 ntrol— 100 Year Storm Qumtry SW4 Dry Pond 20.7 Quntrol— 100 Year Storm SWS Dry Pond 34.3 Quntrol— 100 Year StormWCl Dry Pond. 14.6 Quntrol— ]00 Year StoneWC2 Dry Pond 26.0 Quontrol — ]00 Year StormWC3 Dry Pond 37.2 Qontrol — 5 Year StoneWC4 Dry Pond 35.0 Quontrol-100 Year StormQuontrol Wetland 23.1 —100 year stoneC2 y Control—Level2 Erosion Control — 25mm C3 Wetland 5.6 Quantity Control — 100 yearstorm Quality Control —Level 2 Erosion Control — 25mm Extended Detention C4 Wetland 19.1 Quality Control —Levell Erosion Control — 25mm Extended Detention NC23 Wet Pond 10.2 Quantity Control — 5 Year Quality Control — Levell NCS Wet Pond 8.0 Quantity Control -I00 Year storm QualityControl—Levell Erosion Control — 25mm Extended Detention NC6/7 Wet Pond 60.4 Quality Control— 25mm Extended Detention NC8 Wet Pond 5.3 Quantity Control— 100 Yew Storm Quality Control —Level 1 Erosion Control — 25mm Extended Detention 3-1653-02-01%R 3-06077041 executive summary (Stage I and 2) V2.doc 2 06/22/07 — —91— GENERAL COMMITTEE - NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study EXISTING FACILITIES r_r.r_ �1 , ❑v.efinn .efnrmwafar Manaaement Facilities Facility Facility Type Drainage Area (he) Design Basis Number Quantity Control — 100 Year Storm NC9 Wet Pond 25.0 Quality Control —Level I Erosion Control —40mm Extended Detention \ Quantity Control — 100 Year Storm NCI1 Wet Pond 40.3 QualityControl—Levell Erosion Control — 40mm Extended Detention Quantity Control — 100 Year Storm NC12 Wet Pond 8A QualityControl—Levell Erosion Control— 25mm Extended Detention Quantity Control— 100 Year Storm NC13 Wet Pond 8.5 QualityControl— Levell Erosion Control— 25mm Extended Detention Quantity Control— 100 Year Storm NW I' Wet Pond 16.1 Quality Control — Level 2 NW6 Wet Pond 30.0 Quantity Control— 100 Year Storm Quantity Control —100 Year Storm - SCl Wet Pond 4.17 QualityControl — Levell Erosion Control— 25mm Extended Detention Quantity Control-100 Year Storm SC2 Wet Pond 14.7 QualityControl—Levell Erosion Control-25mm Extended Detention Quantity Control — 5 Year Storm WC3' Wet Pond 37.2 Quality Control — Level 2 WC52 Wet Pond 8.0 QualityControl— 25mm Extended Detention Note: 1. Levels I and 2 as defined in MOE's "Stormwater Management Practices Planning and Design Manual" (1994), now referred to as "enhanced" and "basic" levels of treatment as per MOE's Updated Manual (March, 2003). 2. Facility has not been assumed by the Town. 3. Facility was retrofitted in 2006. 4. Facility planned to be retrofit in 2008. Of the 32 existing facilities, 15 are dry quantity facilities while the remaining 17 are quantity/quality facilities. Two of the existing dry ponds are planned to be retrofitted in 2008. Following completion of current retrofit projects, there will be a total of 13 dry quantity facilities and 19 wet quality facilities. Figure 2.1 presents the location of each facility. 3-1653-02-01\R_3-06077041 executive summary (Stage 1 and 2) V2.doc 3 06/22/07 — 9 2 _ GENERAL COMMITTEE — NOVEMBER 6, 2007 c ¢ y V 55 m T � �. �•' a F b o 0 r' O m O ry N N N C R C S S /♦ N C CA o C!Q m 6 0 o v tm 0 k � LU q HWY 404 a a t 1BBl 8��96� j 7 } L\slfe Street J � � N 9 a !y N il�Js V a 1 ' s Ci � ,2 r Z� Z �- � E •- enP0 PA4e18c3 geaco�Hsll su won a Z \ r m a Jae�lS lsmylee •� 3 b p v a`. v J A'MW 5 — — o 1 m. GENERAL COMMITTEE — NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study EXISTING FACILITIES 2,1 Existing Wet Ponds Assessment As part of Stage 1, surveys of the 9 of the existing 17 wet ponds were completed. The remaining wet ponds were not surveyed as several were undergoing retrofitting at the time of the survey or were identified as having no permanent pool during an initial site visit. Based on the survey results, measured permanent pool volumes were calculated and compared to design values. A comparison of measured permanent pool volumes with design values indicates that Facilities C2, C4, NC8, NC12, NW6 and SC2 have lower permanent pool volumes than design. At Facilities C3, NC5 and NC6/7, the measured storage volume exceeded the design value. In addition to the facility survey, sediment depths were measured at each of the nine facilities. Based on the actual permanent pool volumes, the TSS removal efficiency of each facility and time period before sediment clean out would be required at each facility were estimated. Table 2.2 presents the results of the analysis. Table 2.2 Measured Sediment Depth, TSS Removal Eft"/ciencles and Time Period to Required Facility Sediment Cleanout WetiQuality Facility ID Average Depth Average Estimated TSS Removal Efficiency Estimated Sediment Rate (m3lhalyr) Estimated Years Until Clean Out C2 0.13 70 0.60' 0 C3 0.20 84 0.71 95 C4 0.09 78 0.60' 33 NC5 0.16 90 2.20 120 NC6/7 0.44 90 3.25 123 NC8 0,33 90 26.66 5 NC12 0.20 90 1.62 50 NW6 0.32 - 80 3.18 11 SC2 0.08 <60 0.60' 0 Note: t Estimated sedimentation rate from 2003 Stormwater Management Planning and Design Manual. Key findings of the assessment of the existing wet/quality facilities are as follows: • Facility C2 has insufficient permanent pool storage. While sediment removal will increase the permanent pool volume, it will not add sufficient permanent pool volume to achieve enhanced requirements. Therefore further deepening of this facility will be required to achieve the enhanced TSS removal efficiency. • Facility SC2 has insufficient permanent pool storage. While sediment removal will increase the permanent pool volume, it will not add sufficient permanent pool volume to achieve enhanced requirements. Therefore further deepening of this facility will be required to achieve enhanced TSS removal efficiency. • Facility NC8 will require sediment cleaning in 5 years time if sediment continues to accumulate at the current rate. 3-1653-02-01\R 3-06077041 executive summary (Stage 1 and 2) V2.dcc 0622/07 - — 9 4— GENERAL COMMITTEE — NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study EXISTING FACILITIES Facility NW6 will require sediment cleaning in 11 years time if sediment continues to accumulate at the current rate. Discussion with LRSCA will be required prior to proceeding with sediment cleaning at this facility as it is an on- line facility. 2.2 Wet Pond Sediment Quality Chemical analysis of sediment samples collected for four wet/quality facilities within the Town of Aurora was completed. Each of the sediment samples were analyzed for specified parameters to assist with evaluating disposal options and requirements consistent with current MOE regulations and policies. The Town's lowest cost option would be to re -use the sediment material at another property. The highest cost option would involve disposal of the material at a registered hazardous waste landfill site. As part of Ontario Regulation 153/04, the MOE has prepared a document with clean- up Standards for different media entitled "Soil, Ground Water and Sediment Standards for Use Under Part XV.1 of the Environmental Protection Act,"' Ontario Regulation 153/04 and the new clean-up Standards, which took effect on October 1, 2004, replace the Tables A to F in the 1997 MOE "Guideline for Use at Contaminated Sites in Ontario," revised February 1997, when filing for a Record of Site Condition. The data in this investigation was evaluated against the new 0. Reg. 153/04 clean-up Standards. O. Reg. 153/04 and its accompanying guidance documents do not clearly state which standards can be used to assess the sediment quality for re -use at another property. There are several standards tables that may be used depending on site conditions including Table 1 Background Site Condition Standards or Tables 2 to 5 Generic Site Condition Standards. For the purposes of our analysis, we compared measured sediment quality against the MOE's verbal clarification that the dredged material can be compared to the Table 2 Standards (Full Depth Generic Site Condition Standards in a Potable Ground Water Condition). Table 2 was selected for comparison as a portion of the Town of Aurora receives its water supply from groundwater sources. Tables 1 and 2 have criteria for soil samples and for sediment samples. Although the pond bottom material would commonly be referred to as sediment, it is not defined as "sediment" in Ontario Regulation 153/04. Since the stormwater management facilities are man-made and are used for providing treatment of stormwater runoff, the facility sediment material is not defined as sediment in O. Reg. 153/04. As such, the results were compared to the soil standards. Where a parameter has standards for both fine to medium and coarse soils, the standard for fine to medium soil was considered to be the applicable standard, as the material to be removed from the facilities consists of a silt layer. The shallow native soil in the Aurora area is expected to be generally the same. For Table 2, the analytical data were compared to the Standards for both residential/parkland/institutional land use and industrial/commercial/community land use, since the final destination of the soil is currently unknown. ' MOE, Soil, Groundwater and Sediment Standards for Use under Part XV.1 of the Environmental Protection Act". March 9, 2005. 3-1653-02-01\R_3-06077041 executive summary (Stage I and 2) V2.doc 06/22/07 — 9 g — GENERAL COMMITTEE - NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study EXISTING FACILITIES The results show that the concentrations of all metals tested in all samples were below the Table 2 Standards for both residential/parkland/institutional land use and industrial/commercial/community land use. The metal concentrations were also below the Table 1 Standards. The concentrations of BTEX and PHC were below the Table 2 Standards in all samples analyzed. In fact, the concentrations of BTEX and PHC (Fl and 172) were below the laboratory's method detection limits (MDLs). Although there was no visual or olfactory evidence of petroleum in the sediment samples, there were detectable concentrations of PHC F3 and/or PHC F4 in samples collected from Facilities C3, NC6, NW6, NC5, NC8 and C2. However, the concentrations were all below the Table 2 Standards. It should be noted that the BTEX results cannot be compared to Table 1 since the MDLs are higher than the Table 1 Standards. Also, there are no Standards in Table 1 for PHC. Based on the above analytical results, the dredged material from the wet/quality facilities could be used as fill at another property owned by the Town of Aurora since all parameters tested met the Table 2 Standards. The dredged material could also be used as fill on another property, if it is also considered to be geotechnically suitable. Again, this is based on the MOE's most recent verbal position that Table 2 can be used to assess the quality at the property receiving the material. Although a written opinion from MOE was requested in 2006, it was not received. The results of the leachate analysis show that the concentrations of all tested parameters were below the Schedule 4 criteria in O. Reg. 558/00. In fact the concentrations were all below the MDLs, with the, exception of arsenic, barium, boron, and fluoride. However, these concentrations were well below the Schedule 4 criteria. Based on these results, the dredged material could be sent to a licenced landfill as non -hazardous solid waste if the Town of Aurora cannot find a suitable location for the disposal of removed sediment. In order to be accepted at a landfill, the dredged material would have to be sufficiently dewatered to pass a slump test. 2.3 Existing Dry Ponds Assessment As part of Stage 2, a survey of existing dry ponds was completed. Survey data was collected at Facilities C2, C3, NC3, NW4, NW5, SW4, SW5, and WCI. Survey data was used to calculate storage volumes which were then compared to design values. A review of the results identified the following: • The measured storage volume exceeded the design storage volume at Facility WC1; • The measured storage volume was marginally lower than the design volume at Facility C2; and • The measured storage volume was lower than the design storage volume at Facilities C3, NW4, NW5, SW4, and SW5. 3-1653.02-01\R 3-06077041 executive summary(Stage I and 2) V2.doc 06/22/07 _ —96- GENERAL COMMITTEE — NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study EXISTING FACILITIES 2.4 Existing outfall Assessment As part of Stage 2 of the study, an outfall survey was completed to identify deficiencies in the existing storm sewer outfalls. The results of the survey are as follows: • Dry weather discharges were observed at 14 outfalls; Wet pipes were observed at 8 outfalls. No submergence of the outfall was observed at these structures however, the pipe itself was wet. • Excessive debris was identified at one outfall (OF230-4055); • One outfall was observed to be collapsed (OF43); • One outfall was observed to have a broken pipe section (OF018-2055); Three outfalls were found to have sediment at the mouth (OF190-3060, OF062- 2005 and OF120-3145); • Three outfalls were observed to be 10% full of sediment (OF017-1145, OF102- 2040, OF118-2025); • Three outfalls were observed to be 25% full of sediment (OF139-3080, OF067- 2140, OF064-2125); • Three outfalls were observed to be 30% full of sediment (017111-2025, OF146- 3080, OF119-2025); • Three outfalls were observed to be 50% full of sediment (OF172-3285, OF171- 3270, OF173-3280); and • One outfall was observed to be 75% full of sediment (OF073-2145). Maintenance activities should be completed to repair broken and collapsed pipes and remove sediment and debris in outfall structures. The Town should also consider a sampling program to sample and analyze dry weather discharges and identify the presence of any contamination. 3-1653-02-011R 3-06077041 executive summary (Stage 1 and 2) V2.doc 8 06/22/07 — —97— GENERAL COMMITTEE - NOVEMBER 6, 2007 Town of Aurora — Executive Summary Stormwater Management Remedial Strategy Study STORMWATER MANAGEMENT REMEDIAL PLAN 3. STORMWATER MANAGEMENT REMEDIAL PLAN The review of existing facilities identified a significant portion of the Town does not currently have stormwater management controls. The Stormwater Management Remedial Plan addresses uncontrolled areas of the Town. The methodology consisted of a number of steps including the following: The location and tributary areas of all existing wet quality facilities were identified. • The 1999 Stormwater Management Remedial Study was reviewed to identify existing dry quantity ponds that could be retrofitted into quality ponds. • For each uncontrolled area, the feasibility of implementing source, conveyance or end -of -pipe controls was assessed and preferred controls identified. • Areas without any stormwater management controls and areas with quantity -controls other than dry ponds were prioritized based on impervious drainage area. Costs were developed for each selected control measure. • An implementation plan was developed based on addressing the prioritized areas. 3.1 Recommended Plan The recommended plan consists of source and end of pipe controls. The following section presents the recommended plan. A source control program was developed for the Town consisting of rain barrels for residential areas and soakaway pits in target areas with suitable soils. The total cost for implementation of a rain barrel program in approximately 710 homes within the Town is estimated as $203,000. The total cost for implementation of a soakaway program in 15% of homes in target areas within the Town is estimated as $540,000. End -of -pipe requirements were assessed for all developed areas without stormwater management quality controls. For each identified area, the volume and surface area of an end -of -pipe quality facility were determined based on the best practice sizing information contained in guidelines developed by the MOE in 2003. Each area was then examined to identify suitable sites for a wet quality pond. In some areas, no suitable location could be found. In these areas, the applicability of other end of pipe technologies was assessed. Other technologies assessed included water quality inlets (suitable for small areas of less than 1 ha in size) and oil grit separators (suitable for small areas of less than 5 ha). Table 3.1 and Figure 3.1 present the list of stormwater management facility wet ponds. The total cost to implement all of the proposed wet ponds is $7.9 million. Table 3.2 and Figure 3.2 present the list of stormwater management oil grit separators. The total cost to implement all of the proposed oil grit separators is $16.6 million. 3-1653-02-01VR 3-06077041 executive summary (Stage I and 2) V2.doc 06/22/07 — —98- GENERAL COMMITTEE - NOVEMBER 6, 2007 Town of Aurora— Executive Summary Stormwater Management Remedial Strategy Study STORMWATER MANAGEMENT REMEDIAL PLAN Tahin 3.1 Pronosed Stormwater Management Wet Pond Facilities Facility ID Outfall ID Area ID Area (ha) Wet Pond Volume Requirement Surface Area of (in2 ity PWP-NW-A2 OF208.4225 2 8.6 2,411 482 WP-NW-A3 OF215-4260 3 8.3 2,310 462 PWP-NW-A6 OF217-4275 6 7.1 3,450 395 PWP-SW-A7 OF196-5010 7 15.0 4,203 841 PWP-NW-A8 OF216-4190 8 ' 9.7 2,718 544 PWP-NW-A9 OF023-4055 9 60.5 6,939 3,388 PWP-NW-A10 OF214-4380 10 6.8 1,894 379 PWP-NW-Al2 OF212-4055 12 7.1 1,050 399 PWP-NW-A17 OF201-4280 17 32.4 9,074 1,815 PWP-SW-A24 OF143-3305 24 12.1 3,394 679 PWP-SW-A26 - OF135-3410 26 9.0 2,532 506 PWP-SW-A29 OF29 29 6.3 1,772 354 PWP-NC-A69 OF040-1010 69 9.5 3,875 718 PWP-NC-A70 OF032-1010 70 7.1 2,896 537' PWP-NC-A71 OF033-5000 71 6.3 2,600 482' PWP-NC-A79 OF014-1010 79 5.3 1,905 296 PWP-SW-A93 OF140-3080 93 6.5 1,824 365 PWP-SW-A101 OF101 101 15.3 4,295 859 PWP-SC-All6 OF116 116 - 5.7 1,603 321 PWP-SC-A122 017106-2035 122 7.8 1,913 435 PWP-SW.A132 OF123.3220 132 23.5 6,588 1,318 PWP-SW-A133 OF120-3145 133 91.7 25,667 5,133 Note: 1. Placement of proposed facilities will need to consider existing sports fields and facilities. 3-1653-02-01\R 3-06077041 executive summary (Stage I and 2) V2.doc 10 06/22/07 — —99- GENERAL COMMITTEE - NOVEMBER 6, 2007 Town of Aurora - Executive Summary Stormwater Management Remedial Strategy Study STORMWATER MANAGEMENT REMEDIAL PLAN Table 3.2 Proposed Oil Grit Separator Facilities Outfall ID Area ID Area (ha) OF-212-465 11 4.7 nPOG,'S�NW-A14 OF260.4090 14 3.0 OF211-4175 15 13 OF209-4090 16 4.5 POGS-NW-A18 OF197-4415 18 4.9 POGS-NW-A19 OF198.4285 19 1.5 POGS-NW-A20 OF19-5010 20 4.4 POGS-NW-A21 OF200.4345 21 2.4 POGS-SW-A22 OF195-3380 22 15.0 POGS-SW-A32 OF132.3240 32 - 52 POGS-SW-A33 OF127-3265 33 4.7 POGS-NW-A35 OF025-4070 35 57.9 POGS-NW-A36 OF202.4035 36 3.4 POGS-NW-A37 OF203-4140 37 2.1 POGS-NW-A38 OG204-4035 38 5.9 POGS-NW-A40 OF208-4010 40 4.3 POGS-NW-A41 OF203-4140 41 2.8 POGS-NW-A45 OF021.4425 45 38.9 POGS-NW-A46 OF019-1305 46 1.6 POGS-NW-A47 OF020-1000 47 25.5 PODS-SW-A49 OF018-1310 49 12.9 POGS-NC-A51 OF015-5060 51 22 POGS-NC-A52 OF003-1265 52 2.0 POGS-SW-A55 OF129-3340 55 4.9 POGS-SW-A58 OF128-3160 58 3.6 POGS-SW-A59 OF139-3080 59 1.2 POGS-SW-A60 OF144-3610 60 4.3 POGS-SW-A62 OF62 62 2.5 POGS-SW-A65 OF206-4115 65 6.2 POGS-NW-A66 OF113-5010 66 4.2 POGS-NW-A67 OF012.1010 67 10.6 POGS-SW-A68 OFOII-1010 68 25.8 POGS-NC-A72 OF013-1155 72 33.9- POGS-NC-A82 OF002.1195 82 1.3 POGS-NW-A86 OF194-3005 86 1 5.5 3-1653-02-01\R 3-06077041 executive summary (Stage 1 and 2) V2.doc 1) 06/22/07 -1 0 0 - GENERAL COMMITTEE - NOVEMBER 6, 2007 Town of Aurora - Executive Summary Stormwater Management Remedial Strategy Study STORMWATER MANAGEMENT REMEDIAL PLAN Table 3.2 Proposed Oil Grit Separator Facilities Facility ID Ouffall ID Area ID Area (ha) POGS-SC-AS7 OF110-3010 87 3.2 POGS-SW-A88 OF192-3050 88 3.8 POGS-SW-A89 OF191.3045 89 4.7 POGS-SW-A90 OF155-3035 90 2.6 POGS-SW-A91 OF141.3180 91 5.6 POGS-SW-A94 OF123.3080 94 4.3 POGS-SW-A95 OF138-3080 95 14.0 POGS-SW-A97 OF167.3235 97 - 1.1 POGS-SW-A98 OF140-3232 98 1.8 POGS-SW-A99 OF185.3070 99 1.4 POGS-SW-A102 OF146-3010 102 - 9.3 POGS-SW-A104 OF166-3070 104 1.8 POGS-SC-A105 OF105 105 1.8 POGS-SW-A107 OF159-3260 107 5.0 POGS-SW-A108 OF157-3030 108 5.7 POGS-SW-A109 OF190-3060 109 3.2 POGS-SW-A110 OF160-3030 110 1.5 POGS-SW-A114 OF101-1000 114 12.3 POGS-SW-A115 OF102-2040 115 13.7 POGS-SC-A117 OF105-2030 117 7.9 POGS-SC-A118 OF104-2120 118 1.1 POGS-SC-A120 OF107-2105 120 2.4 POGS-SC-AI21 OF018-2055 121 3.3 POGS-SC-A123 OF123 123 2.9 POGS-SC-AI24 OF119-2025 124 2.4 POGS-SC-A125 OFIII-2055 125 4.0 POGS-SC-AI27 OF119-2025 127 2.6 POGS-SC-A128 OF164-3070 128 15.0 POGS-SC-A129 OF138-3080 129 10.4 POGS-SC-AI31 OF015-2065 131 10.1 3-1653-02-01%R 3-06077041 executive summary (Stage I and 2) V2.dac 12 06/22/07 -1 O 1 - _ d > U) J N N O w e oa v v m a o o$ v m a3o a O �� • q�� HWY 404 m m4T� Nauo�wa m Sfreef a x 0