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AGENDA - General Committee - 20070605GENERAL COMMITTEE AGENDA N0.07-26 TUESBAY, JUNE 5, 2007 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 30/05/07 AumoizA TOWN OF A URORA GENERAL COMMITTEE MEETING AGENDA NO. 07-26 Tuesday, June 5, 2007 7:00 p.m. Council Chambers Councillor Gaertner in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 07-24, May 15, 2007 pg. 1 RECOMMENDED: THAT the General Committee Meeting minutes 07-24 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 07-26 Page 2 of 10 Tuesday, June 5, 2007 VI DELEGATIONS (a) Mr. Grant Robinson Senior Project Manager pg. D-1 Transportation and Works Department, Roads Branch York Region Re: Bathurst Street Noise Study Results (b) Representative from Zelinka Priamo Ltd. and/or pg. D-2 Loblaw Properties Limited Re: Item 15 - BA07-004 — Request for Sign Variance — 14800 Yonge Street - No Frills Grocery Store Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION None XI ADJOURNMENT General Committee Meeting No. 07-26 Page 3 of 10 Tuesday, June 5, 2007 AGENDA ITEMS 1. EAC07-03 — May 3, 2007 Environmental Advisory Committee pg. 13 Meeting K 4. RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the May 3, 2007 meeting be received and the recommendations contained therein be adopted. HAC07-03 — May 7, 2007 Heritage Advisory Committee Meeting RECOMMENDED: pg. 21 THAT the Heritage Advisory Committee Meeting minutes from the May 7, 2007 meeting be received and the recommendations contained therein be adopted. EDAC07-03 — May 10, 2007 Economic Development Advisory Committee Meeting RECOMMENDED: pg. 30 THAT the Economic Development Advisory Committee Meeting minutes from the May 10, 2007 meeting be received and the recommendations contained therein be adopted. LSAC07-02 — May 17, 2007 Leisure Services Advisory Committee Meeting RECOMMENDED: THAT the Leisure Services Advisory Committee Meeting minutes from the May 17, 2007 meeting be received and the recommendations contained therein be adopted. General Committee Meeting No. 07-26 Tuesday, June 5, 2007 Page 4 of 10 5. TSAC07-02 — May 14, 2007 Traffic Safety Advisory Committee pg. 45 Meeting RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the May 14, 2007 meeting be received and the recommendations contained therein be adopted. 6. LS07-019 — York Region Demand Response Initiative pg. 53 RECOMMENDED: THAT Council authorize staff to proceed with all necessary steps to executive an agreement to participate in the York Region Demand Response Program with Rodan Energy and Metering Solutions Inc. 7. LS07-020 — 2007 Community Grant Requests pg. 67 RECOMMENDED: THAT the 2007 grant requests, including Community Grants and Special Events Grants totalling $68,343, be approved for distribution as outlined. 8. PW07-015 —Acceptance of Municipal Services — Bayview Meadows pg. 89 (St. John's Development) — Phase I — Registered Plan 65M-3677 RECOMMENDED: THAT Council accept the municipal services contained within Registered Plan 65M-3497, being Phase I of the Bayview Meadows (St. John's Development) Subdivision; and THAT Council enact By-law 4755-06.D for the assumption of the subject municipal services; and THAT the Director of Public Works be authorized to issue a Certificate of Acceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; and THAT the Treasurer be directed to reduce the municipal servicing securities held in relation to the Bayview Meadows Phase I subdivision to $12,500.00; and General Committee Meeting No. 07-26 Tuesday, June 5, 2007 Page 5 of 10 IM 11 12. THAT notice to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town. PW07-017 — Inspection of the Town of Aurora Drinking Water pg. 94 System by the Ministry of Environment RECOMMENDED: THAT report PW07-017 regarding an inspection of the Town of Aurora's drinking water system, performed on March 15, 2007 by the Ministry of Environment Inspector, be received for information. PW07-018 — Award of Tender No. P.W.2007-01 - Reconstruction pg. 113 of Knowles Crescent and Morning Crescent RECOMMENDED: THAT Tender No. P.W.2007-01 "Reconstruction of Knowles Crescent and Morning Crescent" be awarded to the Barra Con Construction Ltd. at its tendered price of $968,105.00; and THAT the variance in the water/sewer portion of the project of $43,327.40 be funded from the Water/Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Barra Con Construction Ltd. for the reconstruction of Knowles Crescent and Morning Crescent. FS07-022 — First Quarter Report Water/Wastewater Report pg. 125 RECOMMENDED: THAT the water/wastewater budget report to the end of April 2007 be received. CS07-029 — Televised Meetings of Council RECOMMENDED: pg. 150 THAT the Corporate Services Department report CS07-029 be received; and THAT Council provide direction on the preferred option. General Committee Meeting No. 07-26 Page 6 of 10 Tuesday, June 5, 2007 13. CS07-028 — Corporate Group Benefits Package Renewal pg. 154 RECOMMENDED: THAT the Corporate Services Department report CS07-028 be received; and THAT the Town approve the proposal submitted by PPI Financial Group for the Employee Group Benefits Package Renewal with Sun Life Assurance Company of Canada. 14. FS07-023 — Whitwell Donation RECOMMENDED: pg. 162 THAT the money received from Whitwell Developments Limited be deposited into the Whitwell Donation Discretionary Reserve Fund; and THAT this matter be referred to the Economic Development Advisory Committee for preparation of a single or multi year budget for use of the Whitwell Donation Discretionary Reserve Fund. 15. BA07-004 — Request for Sign Variance —14800 Yonge Street pg. 166 No Frills Grocery Store RECOMMENDED: THAT Council approve the permanent wall signs on the east elevation of the "No Frills' grocery store at 14800 Yonge Street on the condition that the temporary banner type sign be removed; and THAT Council deny the request for increased sign area and impose the sign area limits for the signs on the south elevation of the "No Frills" Grocery Store for reasons outlined in report BA07-004. 16. Municipal Proclamation pg. 174 Re: June is Recreation and Parks Month RECOMMENDED: THAT the following proclamation be received and declared: General Committee Meeting No. 07-26 Tuesday, June 5, 2007 Page 7 of 10 WHEREAS, in the Town of Aurora, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promotes stewardship of the natural environment; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; NOW THEREFORE BE IT RESOLVED THAT Ontario does hereby proclaim that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, has been designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels. Therefore, I, Mayor Phyllis Morris, on behalf of Aurora Town Council, in recognition of the benefits and values of Recreation and Parks, do hereby designate the month of June as Recreation and Parks Month. Page 8 of 10 General Committee Meeting No. 07-26 Tuesday, June 5, 2007 17. Resolution Tabled by Councillor Granger pg. 175 Re: Dr. G.W. Williams High School RECOMMENDED: THAT Council provide direction on the following resolution: Notice of Motion: Concerning the best interest and responsibility of the Town of Aurora in following the Sustainability Strategy and good growth management policies associated in the Dr.G.W.Williams replacement school feasibility study/decision by the YRDSB. WHEREAS it is in the best interest and responsibility of the Town of Aurora to follow and implement the Provincial policies and plans reflected in the "Places to Grow Legislation Act", 2005 and the York Region growth management policy "Planning for Tomorrow "; and WHEREAS under the York Region "Sustainability Strategy draft 2007", growth management and Municipal responsibilities are identified for input to evaluate the community growth management decisions especially in the case where major community social, cultural and economic impact will be experienced affecting children, families and businesses; and WHEREAS upon the release of the "Pupil Accommodation Review Guidelines" by Nancy Naylor, Assistant Deputy Minister, Business and Finance Division on October 31, 2006, under paragraph 26, subsection 8 (1) of the Education Act, the Minister of Education may issue guidelines with respect to school boards' school closure policies. These guidelines are now in effect and reflect the principles outlined in the February 17, 2005 document "Good Places to Learn: Renewing Ontario's Schools", and WHEREAS at a minimum, boards' accommodation review policies are to reflect the requirements of the ministry's "Pupil Accommodation Review Guidelines" and that school boards are responsible for establishing and following their own accommodation review policies by March 31, 2007 or prior to the announcement of an accommodation review, whichever is earlier; and WHEREAS when school boards are not obligated to undertake an accommodation review in accordance with these "Pupil Accommodation Review Guidelines", the board should provide appropriate notice of decisions that would affect the accommodation situation of students and respect the spirit of the guidelines outlined in the February 17, 2005 " Good Places to Learn announcement"; and General Committee Meeting No. 07-26 Tuesday, June 5, 2007 Page 9 of 10 WHEREAS the YRDSB Feasibility Study, issued Mayl8th, does not allow for a public engagement prior to a final formal delegation meeting, thereby rapidly accelerating this process and precluding a proper critical analysis of the YRDSB feasibility data and rational; and WHEREAS the Town of Newmarket with a current population of 75,000 has 4 Public High Schools and in comparison to Aurora with an expected future population growth projection of 70,000 is told it will only get 2 Public High Schools as indicated in the present YRDSB Feasibility study; and WHEREAS the YRDSB has failed to provide a fair and transparent consultation process not allowing for the full involvement of an informed local community where such process should be based on a broad range of criteria as indicated in the "Places to Grow Act, 2005" and the York Region 'Planning for Tomorrow' with special attention towards the quality and servicing of the learning experience for students with recognition of the important role schools play in strengthening our communities, taking into account other government initiatives aimed at strengthening communities; THEREFORE BE IT RESOLVED THAT the Council of the Town of Aurora requests that the Provincial Ministry of Education review the process undertaken by the York Region District School Board in the "replacement/closure" of Dr G W Williams School in Aurora; and ALSO THAT the Provincial Ministry of Education ensure that the YRDSB demonstrates openly the justification and fair consideration of all applicable Provincial and Regional Planning policies and that the YRDSB is in compliance with the spirit and intent of the public consultation policies set out in the February 17, 2005 "Good Places to Learn" document. 18. ADM07-007 — Green Bin Program: Collaborative Communications pg. 177 Plan RECOMMENDED: THAT report ADM07-007 regarding the Collaborative Communications Plan for the Green Bin Program be received; and THAT Council endorse the Northern Six collaborative public education plan. General Committee Meeting No. 07-26 Tuesday, June 5, 2007 Page 10 of 10 19. FS07-025 — Development Charge Reserve Fund Statement pg. 187 (Annual Report) RECOMMENDED: THAT the Financial Services report FS07-025 — Development Charge Reserve Fund Statement (Annual Report) be received for information; and THAT the 2006 Development Charge Reserve Fund Statement (Annual Report) be forwarded to the Minister of Municipal Affairs and Housing in accordance with Section 43(3) of the Development Charges Act, 1997. 20. Memorandum from Special Projects Co-ordinator pg. 195 Re: Gateway Signage RECOMMENDED: THAT Committee provide direction on this matter. GENERAL-P.OWI-T-TEE - JUNE 5, 2007 AURORA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-24 Council Chambers Aurora Town Hall Tuesday, May 15, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris Councillors Buck, Collins-Mrakas, Gaertner, Granger, Marsh, McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Mayor Morris congratulated the Aurora Tigers Hockey Team, who were in attendance at this General Committee meeting, on winning the RBC Royal Bank Cup on May 13, 2007 emblematic of the Canadian Junior'A' Championship. Councillor MacEachern called the meeting to order at 7:15 p.m. DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary Interest in the delegations pertaining to Dr. G.W. Williams Secondary School, by virtue of the York Region District School Board being his employer. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Marsh declared an interest in item 17 — report PL07-064 — Planning Applications Status List by virtue of her spouse's employer being the applicant in one of the applications, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. H APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: Delegation b — Naz Hiyate, Project Manager, NAK Design Group Re: Item 8—PL07-056 —Applications to Amend the Zoning By-law and Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview Avenue -1- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page 2 of 12 Tuesday, May 15, 2007 ➢ Delegation c — Mr. Michael Tough Re: Dr. G.W. Williams High School Delegation d — Ms Janet Brewda Re: Dr. G.W. Williams High School ➢ Delegation e — Ms Lori Oosterbroek Re: Dr. G.W. Williams High School ➢ Delegation f — Mr. Trevor Nelson Re: Dr. G.W. Williams High School ➢ Delegation g — Mr. John Camplin Re: Dr. G.W. Williams High School Delegation h — Ms Erika Van Straten Re: Dr. G.W. Williams High School ➢ Delegation i — Ms Susan Weimer Re: Dr. G.W. Williams High School Delegation j — Mr. Dan Revington Re: Dr. G.W. Williams High School ➢ Referral of NEW ITEM 19 - FS07-020 — Notice of Motion — GTA Pooling (referred to May 22, 2007 Council meeting) ➢ Deferral of Closed Session (deferred to May 22, 2007 Council meeting) CARRIED III ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-22, April 23, 2007 and General Committee Meeting Minutes, 07-23, May 1, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-22 and the General Committee Meeting minutes 07-23 be adopted. CARRIED 1V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(2), 1(8), 3, 5, 7, 8, 9, 10, 14 and 17 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends; THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: -2- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07.24 Page 3 of 12 Tuesday, May 15, 2007 2. PW07.011 — Parking Concerns on Birkshire Drive THAT parking be prohibited on the east side of Birkshire Drive from Turnbridge Road to a point 71 metres north of the Turnbridge Road; and THAT the existing "No Parking Anytime" prohibition on the west side of Birkshire Drive from Billingham Heights to a point 59 metres south of Billingham Heights be rescinded; and THAT staff be requested to introduce the necessary by-law to implement the above recommendations; and THAT staff be directed to investigate and report to the Traffic Safety Advisory Committee regarding potential changes in the parking restrictions on the remainder of Birkshire Drive. 4. PW07-016 — Award of Tender No. PW-2007-13 — Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck THAT Tender No. PW-2007-13, Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck be awarded to Galloway Motors Ltd. at the tendered price of $182,336.40, including PST. 6. PL07.039—Zoning By-law Amendment Application Robert Delcourt and Rut Chan Lin 268 Kennedy Street West Part Lot 79, Concession 1 King, Part 4, 65R-27428 File D14-05-07 THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-05-07, scheduled for the June 27, 2007 Public Planning Meeting. 11. LS07.011 —Approval of Nokiidaa Trail Kiosk THAT Council approve the Nokiidaa Trail Kiosk and location in the Holland River Valley. 12. LS07-003 — Consolidated Facility Concession and Vending Request for Proposal THAT Council approve the attached Terms of Reference to be used for a consolidated Request for Proposal for concession and vending services at all Town of Aurora facilities; and THAT Council approve a 2 month contract extension for both concession and vending service contracts through to August 31, 2007 to provide adequate time to tender services and award a new contract. 13. LS07-017 — Property Use Agreement THAT Council authorize the Mayor and Clerk to execute a Property Use Agreement between the Town of Aurora and 1207309 Ontario Inc. (Magna) for the year 2007 as required to facilitate the Aurora Youth Soccer Club's use of the Magna lands. -3- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page 4 of 12 Tuesday, May 15, 2007 15. AAC07-02— Accessibility Advisory Committee Meeting Minutes May 2, 2007 General Committee recommends: THAT the Accessibility Advisory Committee Meeting minutes from the May 2, 2007 meeting be received and the recommendations contained therein be adopted, 16. PL07.062 — Ontario Realty Corporation Lands (Ministry of Public Infrastructure Renewal) — Bloomington Road and Yonge Street General Committee recommends: THAT report PL07-062 be received for information; and THAT Council authorize staff to: 1. Prepare a "Master Plan" of the environmental features on the Ontario Realty Corporation Lands; and 2. Initiate negotiations with the Ontario Realty Corporation pertaining to the short and long term protection of environmental features on the subject lands, including the possibility of securing playing fields on the remaining lands. CARRIED 18. FS07-019 — 2007 Property Tax Rates and Ratios THAT the property tax ratios and tax rates for the 2007 taxation year be established as follows: Broad Property Class Tax Ratio Tax Rate Residential/Farm 1.0000 0.00369182 Multi -residential 1.0000 0.00359182 Commercial 1.2070 0.00433533 Industrial 1.3737 0.00493408 Pipeline 0.9190 0.00330088 Farmland 0.2500 0.00089795 Managed Forest 10.2500 0.00089795 THAT By-law 4911-07.F establishing the 2007 Property Tax Rates for the Town of Aurora be approved at the Council Meeting scheduled for May 22, 2007. CARRIED General Committee recommends: THAT Mr. Don Dussault, Manager, Real Estate Development for Imperial Oil Limited, be allowed 10 minutes for his delegation. CARRIED -4- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07.24 Page 5 of 12 Tuesday, May 15, 2007 VI DELEGATIONS (a) Mr. Don Dussault, Manager— Real Estate Development Imperial Oil Limited Re: Item 7 - Site Plan Application to Redevelop Existing Service Station at 14923 Yonge Street at Cousins Drive Mr. Don Dussault addressed General Committee to provide an overview of the plans for the redevelopment of the existing Imperial Oil service station at 14923 Yonge Street. Mr. Dussault requested that Council waive the Official Plan requirement for an 8.0 metre road widening along the entire Yonge Street frontage of the subject site, and advised that previous concerns pertaining to setback requirements, the garbage enclosure, light levels and noise level from the order board have all been addressed. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT item 7 be brought forward for discussion. CARRIED PL07-047 —Application for Site Plan Approval Imperial Oil Limited 14923 Yonge Street Lot 177, Plan 246, except AU9719 File D11-21-06 General Committee recommends: THAT report PL07-047 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the redevelopment of the existing automobile service station to include a convenience store, drive4hru and car wash; and THAT the requirement for an 8.0 metre road widening along Yonge Street over the subject lands be waived. CARRIED (b) Mr, Naz Hiyate, Project Manager NAK Design Group Re: Item 8 — PL07-056 — Applications to Amend the Zoning By-law and Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview, Avenue Mr. Naz Hiyate answered questions from General Committee regarding the Brookvalley Developments applications pertaining to the kiosk, community mailboxes, garbage receptacles, and payment to the Town of 25% of the value of landscape features for future maintenance by the Town of Aurora. -5- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page 6 of 12 Tuesday, May 15, 2007 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT item 8 be brought forward for discussion. CARRIED a. PL07-056 —Applications to Amend the Zoning By-law and Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview Avenue Part of Lot 15, Concession 2, E.Y.S. File D14-06-05 R D12-05.02A General Committee recommends: THAT the Procedural By-law be waived to allow open discussion without a formal motion being on the floor. CARRIED General Committee recommends: THAT the matter be referred to staff to provide a report on the cost structure associated with monitoring the entrance features, landscaping and community mailbox areas on Town lands; and THAT discussion on this matter continue with the applicant in order to bring back further options for Council's consideration. CARRIED Councillor McRoberts, having previously declared an interest in the delegations pertaining to Dr. G. W. Williams High School, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. (c) Mr. Michael Tough Re: Dr. G.W. Williams High School (ADDED ITEM) Mr. Michael Tough addressed General Committee to request that the Town of Aurora remain neutral on the issue of site selection for Dr. G.W. Williams High School, as well as further issues pertaining to this matter. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page 7 of 12 Tuesday, May 15, 2007 (d) Ms Janet Brewda Re: Dr. G.W. Williams High School (ADDED ITEM) The delegate was not in attendance. General Committee recommends: THAT the correspondence from Ms Janet Brewda regarding Dr. G.W. Williams High School be received for information. CARRIED (a) Ms Lori Oosterbroek Re: Dr. G.W. Williams High School (ADDED ITEM) The delegate was not in attendance. General Committee recommends: THAT the correspondence from Ms Lori Oosterbroek regarding Dr. G.W. Williams High School be received for information. CARRIED (f) Mr. Trevor Nelson Re: Dr. G.W. Williams High School (ADDED ITEM) The delegate did not appear before the General Committee. (g) Mr. John Camplin Re: Dr. G.W. Williams High School (ADDED ITEM) Mr. John Camplin addressed General Committee to request that the Town of Aurora remain neutral on the issue of site selection for Dr. G.W. Williams High School, as well as further issues pertaining to this matter. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (h) Ms Erika Van Straten Re: Dr. G.W. Williams High School (ADDED ITEM) Ms Erika Van Straten addressed General Committee to indicate that the group of residents in favour of keeping Dr. G.W. Williams High School at its current site, had forwarded the Town of Aurora's resolution regarding the issue to the York Region District School Board and the local newspaper. Ms Van Straten suggested that keeping the school on Dunning Avenue will result in having to transport over 1,000 students from the Bayview/Wellington area, whereas if the school is located on Bayview Avenue, the need will be to transport about 300 students. Ms Van Straten also requested that the Town of Aurora advise the public that they do not take a position either way on the issue. -7- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07.24 Page 8 of 12 Tuesday, May 15, 2007 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (i) Ms Susan Walmer Re: Dr. G.W. Williams High School (ADDED ITEM) Ms Susan Walmer addressed General Committee to advocate that the Town of Aurora should have three high schools and that the York Region District School Board should review up-to-date population numbers in order to arrive at appropriate requirements for the town. Ms Walmer advised that the school board has had two informational meetings to date, and that the feasibility study will not be available until May 18, 2007. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (j) Mr. Dan Revington Re: Dr. G.W. Williams High School (ADDED ITEM) Mr. Dan Revington addressed General Committee to support the comments made by Ms Susan Walmer. As well, Mr. Revington suggested that having a public meeting would be a good idea and that the first paragraph of the Town of Aurora's resolution does not rule out the possibility of having a third high school. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT the correspondence from the delegates regarding Dr. G.W. Williams High School be received and forwarded to the York Region District School Board. CARRIED General Committee recommends: THAT staff be requested to contact the York Region District School Board to request that they provide specific information regarding the possibility of constructing a third high school and the rationale for their decision; and THAT the York Region District School Board be requested to provide this information for the next Council meeting scheduled for Tuesday, May 22, 2007. CARRIED GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page 9 of 12 Tuesday, May 15, 2007 Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vlll CONSIDERATION OFITEMS REQUIRING SEPARATE DISCUSSION LSAC07-01— Leisure Services Advisory Committee Meeting Minutes April 19, 2007 (2) Orientation Binders General Committee recommends: THAT the orientation binderlinitial information package distributed by the Director of Leisure Services be received; and THAT each member of the Leisure Services Advisory Committee be requested to e-mail directly to adownev(ce-aurora.ca as soon as possible before the May 17, 2007 LSAC meeting, five groups from a list to liaize with and identify any issues to be discussed by the Leisure Services Advisory Committee during this term of office. CARRIED (8) 2007 Canada Parade General Committee recommends: THAT LSAC Report LS07-014 be received; and THAT given the declining interest in the Canada Day Parade and in light of the other activities that the Town of Aurora is arranging to celebrate Canada Day 2007, the Leisure Services Advisory Committee recommends that Council of the Town of Aurora forego the Canada Day Parade for 2007; and THAT staff be requested to issue a notice to inform residents of the cancellation of the Canada Day Parade and to advise why this decision was made, as well as to promote the many Canada Day events which will be taking place in Aurora. CARRIED General Committee recommends: THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED General Committee recommends: THAT the balance of the Leisure Services Advisory Committee Meeting minutes from the April 19, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED GENERAL COMMITTEE - JUNE 5,. 2007 General Committee Report No. 07-24 Pagel 0 of 12 Tuesday, May 15, 2007 General Committee recommends: THAT item 9 be brought forward for consideration at this time. CARRIED 9. PL07-057 —Application for Site Plan Approval Industrial Parkway Medical Dental Centre Inc. 520 Industrial Parkway South Part Lot 76, Con 1 Whitchurch as in WH26502, WH23405 and Part 1, 65R-193 and Part Road Allowance Between Lots 75 and 76, Con 1 Whitchurch as in A29358A, except Part 4, RS129 closed by By-law 1589 And except Parts 1, 2, 3 and 5, 65R-27605 File Dll-05-06 General Committee recommends: THAT report PL07-057 be received as information and that, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the construction of a 2-storey 1,372.12 sq. metre (14,769.86 sq. ft) professional medical office building; and THAT provisions be made to include additional handicapped parking spaces on this site, to be placed appropriately within the site plan. CARRIED General Committee recommends: THAT item 10 be brought forward for consideration at this time. CARRIED 10. PL07-058 — Applications to Amend the Zoning By-law and Draft Plan of Subdivision MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. Files D14-03-06 & D12-01-06 General Committee recommends: THAT report PL07-058 respecting files D12-01-06 and D14-03-06 (MI Developments Inc.) be received as information and that staff be instructed to prepare the necessary conditions of draft approval and implementing zoning by-law; and THAT staff be directed to proceed with parkland option 2 - taking 5% cash in lieu (CIL) of parkland for the development. CARRIED Councillor Buck left the meeting at 10:45 p.m. -10- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page11 of 12 Tuesday, May 15, 2007 3. PW07-013 —Award of Tender No. P.W.2007.03 —Wellington Street Sidewalk, Bicycle Path and Illumination General Committee recommends: THAT Tender No. P.W.2007-03 "Wellington Street Sidewalk, Bicycle Path and Illumination", be awarded to Mopal Construction Limited at its tendered price of $1,146,823.30; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Mopal Construction Limited for the Wellington Street Sidewalk, Bicycle Path and Illumination. CARRIED 5. CS07-027 — Administrative Procedure No. 36 — Clothing Policy General Committee recommends: THAT the proposed amendment to Administration Procedure No. 36, Clothing Policy included in this report as Appendix 41 be approved. CARRIED 14. 2007 Communications Plan General Committee recommends: THAT the 2007 Communications Plan be deferred to the next General Committee Meeting on Tuesday, June 5, 2007. CARRIED Councillor Marsh, having previously declared an interest in item 17, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 17. PL07-064 — Planning Applications Status List General Committee recommends: THAT the Planning Applications Status List be received for information. CARRIED 19. FS07-020 — Notice of Motion — GTA Pooling (ADDED ITEM) General Committee recommends: THAT this item be referred to the May 22, 2007 Council meeting. CARRIED -11- GENERAL COMMITTEE - JUNE 5, 2007 General Committee Report No. 07-24 Page 12 of 12 Tuesday, May 15, 2007 IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor MacEachern inquired as to the status of the York Regional Police land transfer to which the CAO responded that the closing will take place shortly. X CLOSED SESSION Property Matters General Committee recommends: THAT the Closed Session item regarding property matters be deferred to the next meeting of Council on Tuesday, May 22, 2007. CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:30 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-24 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY -22, 2007, WITH THE EXCEPTION OF ITEM 8, WHICH WAS ADOPTED AS AMENDED, AND ITEM 12, WHICH WAS DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED. -12- GENERAL COMMITTEE — JUNE 5, 2007 Delegation (a) ,,', ,,. .on May 14, 2007 David Atkins, R.Eng. Acting, Director of Public Works Town of Aurora 100 Jolin West Way Box. No. 1000 Aurora ON IAG 6J1 Fax: 905-841-7119 Dear Mr. Atkins: Re; Bathurst Street Noise Study Results Presentation to Aurora General Committee Proposed Public Information Centre - June 5, 2007 Our File: T02 (C) 8062 Tiunepnmllon and Wanks Depardnaa R(wh R)mx,+., Pax 9034,36-4590 BY FAX ONLY Per your suggestion, York Region staff wish to present the results of the Bathurst Street Noise Study to your General Committee on Tuesday June 5, 2007. Please advise your Clerk to include us on the Agenda accordingly. A copy of the Executive Summary of the noise study results will be forwarded to you under separate cover. We have also contacted Julio Carpenter to book on our behalf a suitable Committee Room to present the findings of our study to the general public on the evening of June 5, 2007. We presently foresee commencing a drop in format Public Information Centro at 6:00pm and finishing at 9:00pm. Thank you for your assistance. Sincerely, Cant Robinson, P,Eng. Senior Project Manager GR/nun G9 trrmspomjd,,nV02 - UCsign nod Planningl8062\Corlcapondencc\Torun or AulnlnlA1KJns Town or Awoin 14Mnv e7 Propnnod PIC,doc A, Regiowl Ahmiripaliry ,/ Yenk, U250 Yoq,. ,5nret, Newnui ktC Onairvo 4 YM Tel.. 0.5-895-!.?00, I-N77-4ri4-YORA', l•ar: 905-830-69.77 lneemet. wmwynrk ert D-1 GENERAL COMMITTEE - JUNE 5, 2007 Delegation(b) Panizza, Bob From: Katherine Krizsan Sent: Tuesday, May 29, 2007 4:00 PM To: Panizza, Bob Cc: harry.f@zpplan.com; 'Steve Thompson (LCL-LPL)' Subject: Request for Delegation, June 5th General Committee Mr. Panizza, Please be advised that a representative of Zelinka Priamo Ltd. and/or Loblaw Properties Limited requests to be listed as a delegation at the upcoming General Committee Meeting on Tuesday June 5th, with regard to the Sign Variance application for 14800 Yonge Street (No Frills Grocery Store). Please confirm your receipt of this request. Thank you, Katherine Krizsan, BES Planner Zelinka Priamo Toronto Office 5399 Eglinton Avenue West, Suite 202 Toronto, ON M9C 51<6 (P) 416-622-6064 X 222 (F) 416-622-3463 www.zoolan.com 5/30/2007 D-2 GENERAL COMMITTEE — JUNE 5, 2007 AuRoxA COMMITTEE MINUTES MEETING NO. 07-03 Committee: Environmental Advisory Committee Date: Thursday, May 3, 2007 Time and Location: 7:00 p.m., Leksand Room AGENDA ITEM #� Committee Members: Councillor MacEachern, Vice -Chair; Councillor Wendy Gartner Gordon Barnes, Robert Cook, John Gallo (arrived at 7:11 p.m.), Catherine Marshall, David Tomlinson and Richard Wizemann (arrived at 7:07 p.m.) Absent: Carol Cooper, Peter Piersol, and Susan Walmer Other Attendees: Councillor Wilson, David Atkins, Acting Director of Public Works, and Karen Ewart, Administrative Co-ordinator/Deputy Clerk Councillor MacEachern called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by Gordon Barnes Seconded by Robert Cook THAT the agenda with the following additional items be approved: ➢ Ms Rebecca Beaton — Request for Delegation Status ➢ Correspondence from Mr. Peter Piersol Re: Tannery Creek CARRIED —13— GENERAL COMMITTEE - JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Page 2 of 8 Thursday, May 3, 2007 ADOPTION OF MINUTES 1. Environmental Advisory Committee Meeting Minutes No. 07-02, dated Thursday, April 5, 2007 Moved by Catherine Marshall Seconded by Robert Cook THAT Environmental Advisory Committee Meeting minutes No. 07-02, dated Thursday, April 5, 2007, be adopted. CARRIED Richard Wizemann arrived at 7:07 p.m. DELEGATIONS a) b) Ms Rebecca Beaton Re: Demonstration Garden Ms Beaton addressed the committee on behalf of the Aurora Horticultural Society. Ms Beaton advised that the Region of York will provide a grant of $1,000 for the development of a water efficient demonstration garden it promote the Water for Tomorrow Program and $500 annually for the maintenance of the garden. The Horticultural Society would like to utilize the Billings Well parkette located in the Yonge Street and Murray Drive area for the demonstration of a shade garden. Ms Beaton further advised that the Aurora Horticultural Society currently plants and maintains the planters on Yonge Street. Moved by Gordon Barnes Seconded by David Thomlinson THAT Council endorses the Aurora Horticultural Society's request to develop a demonstration garden in the Billings Well parkette, at no cost to the Town, through the Region of York's Demonstration Garden funding program. CARRIED Ms Rebecca Beaton Re: Household Hazardous Waste Drop-off Centre Ms Beaton distributed information from the Region of York website describing everyday household items that are hazardous to the environment. Ms Beaton requested that two hazardous waste days be held annually, one in the spring and one in the fall, at the former hydro building for Aurora residents to drop off hazardous waste material. Ms Beaton indicated that the Region would set up the event and transfer the material to the East Gwillimbury facility. —14— GENERAL COMMITTEE - JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Thursday, May 3, 2007 Moved by Robert Cook Page 3 of 8 Seconded by Gordon Barns THAT the comments of the delegate be received. CARRIED Moved by David Tomlinson Seconded by Robert Cook THAT Council ask the Region of York to conduct two drop off days, May/June and September /October, for hazardous waste within Aurora; and THAT the Region find a long term solution to hazardous waste concerns such as curb -side pick —up of hazardous waste. CARRIED MATTERS ARISING FROM PREVIOUS MINUTES 1. Correspondence from the Ontario Clean Air Alliance Re: Phasing -out of Coal Burning at Nanticoke Generating Station by 2009 Moved by Robet Cook Seconded by Gordon Barnes THAT, to reduce greenhouse gases and reduce smog, Council request the Province of Ontario to keep the Coal Phase -Out by 2009 promise. CARRIED 2. Discussion regarding the following items be referred to the May 3, 2007 Environmental Advisory Committee meeting. ➢ EAC Seminars; ➢ EAC Initiative for Aurora Youth; and ➢ EAC promoting/co-organizing an environmental umbrella group in Aurora/York Region ➢ EAC as member group within another organization. Moved by Robert Cook Seconded by David Thomlinson THAT the Environmental Advisory Committee 2007 Budget be added to the June 7, 2007 agenda; and —15— GENERAL COMMITTEE - JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Page 4 of 8 Thursday, May 3, 2007 THAT the verbal information provided by Catherine Marshall pertaining to seminars, youth initiatives, an environmental umbrella group in Aurora/York Region and membership in other organizations, be received for information purposes. CARRIED Moved by Robert Cook Seconded by Catherine Marshall THAT consideration be made to hold a special meeting to establish goals and objectives of the Environmental Advisory Committee prior to the June meeting. CARRIED MATTERS FOR CONSIDERATION 3. Correspondence from SkyPower Corporation (Tabled by Mayor Morris) Moved by Catherine Marshall Seconded by Richard Wizemann THAT staff invite SkyPower Corporation to make a presentation to a future Environmental Advisory Committee meeting; and THAT Mayor Morris be invited to attend the meeting. CARRIED 4. Correspondence from the Region of York Update on Source Protection Committees Under the Proposed Clean Water Act, 2006 (Tabled by Mayor Morris) Moved by Robert Cook Seconded by John Gallo THAT the correspondence from the Region of York Update on Source Protection Committees under the Proposed Clean Water Act, 2006, be received for information purposes. CARRIED -16- GENERAL COMMITTEE - JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Page 5 of 8 Thursday, May 3, 2007 5. Copy of Correspondence to Ministry of the Environmental and Correspondence from Mr. Peter Piersol Re: Sediment Contaminant, Tannery Creek Moved by David Thomlinson Seconded by Robert Cook THAT the correspondence to Ministry of the Environmental and the correspondence from Mr. Peter Piersol regarding Sediment Contaminant, Tannery Creek, be received for information purposes. CARRIED 6. Copy of Correspondence to Petro Canada Re: Review of Excavation and Risk Assessment, 50 Industrial Parkway South Moved by David Thomlinson Seconded by Robert Cook THAT the correspondence to Petro Canada regarding Review of Excavation and Risk Assessment, 50 Industrial Parkway South be received for information purposes. CARRIED INFORMATIONAL ITEMS 7. Civic Pride - Municipal Conference Moved by John Gallo Seconded by Gordon Barnes THAT the Civic Pride - Municipal Conference material be received for information purposes. CARRIED -17- GENERAL COMMITTEE — JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Page 6 of 8 Thursday, May 3, 2007 8. Correspondence from the Region of York Re: York Region Preliminary Draft Sustainability Strategy Moved by Robert Cook Seconded by Councillor Gaertner THAT, since the timetable is far too short for proper input from the public and municipalities for this very important issue, the Region of York be requested to extend the consultation period; and THAT the Region be requested to make a presentation to Aurora Council regarding the York Region Preliminary Draft Sustainability Strategy and how the policy conforms with the United Nations' definition of sustainability; and THAT the structure of the meeting permit questions and answer session from the public; and THAT, should the Region accept the invitation to conduct such a meeting, notice to the public be provided in the Notice Board and website and included the period of time the plan will be in place. CARRIED 9. Media Release: Re: New Phosphate -Free Lawn Fertilizer from Spectrum Brands Canada Inc. & Canadian Tire Corporation, Limited Moved by Catherine Marshall Seconded by David Thomlinson THAT the Media Release: Re: New Phosphate -Free Lawn Fertilizer from Spectrum Brands Canada Inc. & Canadian Tire Corporation, Limited be received for information purposes. CARRIED 10. Environmental Advisory Committee Pending List Moved by Catherine Marshall Seconded by David Thomlinson THAT the Environmental Advisory Committee Pending List be referred to the special prioritization meeting. CARRIED coo GENERAL COMMITTEE — JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Page 7 of 8 Thursday, May 3, 2007 NEW BUSINESS Gordon Barnes provided the Committee with a summary of the survey results obtained during the Aurora Chamber of Commerce Home Show and the recent Environmental Advisory Committee sponsored seminar. Moved by Gordon Barnes Seconded by John Gallo THAT staff be requested to provide more blue boxes in the high traffic areas of all Town facilities. CARRIED Catherine Marshall requested on behalf of Carol Cooper that a notice be sent to all sports organizations requesting all participants utilize reusable water containers. Gordon Barnes requested an update regarding the leash free park. Councillor MacEachern advised that the Director of Leisure Services has advised that there appears to be no stoop and scoop bags left behind by the users. Councillor MacEachern inquired if the committee could sign a form for student volunteers (i.e. for tree planting) so the time could be accredited for their community service hours. Gordon Barnes advised that Newmarket had a tree planting event which was sponsored by Sunoco and further advised that there is a possibility of Aurora hosting a similar event next year. Councillor MacEachern thanked Catherine Marshall for all her work on the EAC booth at the Aurora Chamber of Commerce Home Show. Catherine Marshall requested that the matter of a "Green Living Show" be placed on the next committee agenda. Discussion took place regarding the working groups, how the committee would acknowledge the applications and the conduct of an information session. The committee agreed that this should be done following the prioritization meeting. —19— GENERAL COMMITTEE - JUNE 5, 2007 Environmental Advisory Committee Record No. 07-03 Page 8 of 8 Thursday, May 3, 2007 ADJOURNMENT Moved by Robert Cook THAT the meeting be adjourned at 9:50 p.m. lkCou cillor MacEachern, Vice -Chair WIT"WrEns -20- GENERAL COMMITTEE - JUNE 5, 2007 AGENDA ITEM # 02 AuRoxA COMMITTEE MINUTES MEETING NO. 07-03 Committee: Heritage Advisory Committee Date: Monday, May 7, 2007 Time and Location: 7:00 p.m., Holland Room Committee Members: Vice -Chair S. Rycombel, Councillor B. McRoberts, J. McIntyre, L. McKenzie, D. Smith, J. Stuart Absent: Councillor A. Collins-Mrakas, R. Elliott, B. Newman Other Attendees: M. Seaman Community Planner, B. Panizza Director of Corporate Services DECLARATIONS OF INTEREST Ms. L. McKenzie declared an interest on Item 4 of the agenda as the subject property is located next door to her property. APPROVAL OF AGENDA Moved by J. Stuart Seconded by Councillor McRoberts THAT the agenda as circulated by the Corporate Services Dept. be approved: CARRIED ADOPTION OF MINUTES Moved by Councillor McRoberts Seconded b L. McKenzie THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07-02, dated Monday April 9, 2007 be adopted. CARRIED -21- G IYA AnOMtai bdvisoryL' V1mR1ee-R9Jord No. 07-03 Page 2 of 9 Monday May 7, 2007 DELEGATIONS Ms. Shelley Ware, Special Events Coordinator made a presentation to the committee regarding the proposed 2007 Doors Open Aurora that is scheduled to take place in August. Ms. Ware provided Members of the committee with details regarding the event formation, event overview, community impact, proposed 2007 sites, the role of the Heritage Committee, and the need for volunteers. Moved by Councillor McRoberts Seconded by J. Stuart THAT the presentation by Shelley Ware, Special Events Coordinator be received. CARRIED MATTERS FOR CONSIDERATION 1. PL07-048 — Open Doors Aurora Moved by Councillor McRoberts Seconded by D. Smith THAT members of the Heritage Advisory Committee assist the Special Events Coordinator with the Doors Open Aurora 2007, to be held Saturday, August 11, 2007; and THAT the Heritage Advisory Committee of Aurora authorizes the expenditure of up to $1,500 for the following expenditures in support of Doors Open Aurora 2007: • Brochure production; • Additional site location number signs; • Site counters; • Name tags; • Refreshments for site volunteers; • Event promotion; and CARRIED 2. PL07-040 Designation under Part IV of the Ontario Heritage Act The Tailor's House 38 Wellington Street West Moved by Councillor McRoberts Seconded by L. McKenzie THAT the Tailor's House at 38 Wellington Street West be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and —22— G'YAA6rUh%1 b9ry i n6ee2IQ9Jord No. 07-03 Page 3 of 9 Monday May 7, 2007 THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the Property. 1 3. PL07-041 - Consideration of Designation under Part IV of the Ontario Heritage Act -The Graham -Wood House, 95 Allaura Boulevard Moved by J. McIntyre Seconded by D. Smith THAT the Heritage Advisory Committee of Aurora evaluate the Graham -Wood House according to the Town of Aurora Heritage Building Evaluation System; and THAT the Heritage Advisory Committee of Aurora follow the policies associated with the relative scoring of heritage resources contained in the evaluation system to determine its position with respect to the designation of the Graham -Wood House at 95 Allaura Boulevard under Section 29, Part IV of the Ontario Heritage Act. Moved by D. Smith CARRIED Seconded by Councillor McRoberts THAT a working group comprised of J. McIntyre, S. Rycombel, J. Stuart and M. Seaman be created to evaluate homes in accordance with the document entitled Evaluation of Heritage Resources in Aurora and that that the working group report back at the next meeting on the evaluation of the Graham -Wood House. C«71:77TZ73 Ms. L. McKenzie having previously declared a pecuniary interest in Item 4, and did not take part in the vote called on this item. 4. PL07-042 - Request for Feedback, Proposed Garage 24 Catherine Ave. Moved by Councillor McRoberts Seconded by D. Smith THAT this matter be deferred to the next committee meeting. CARRIED -23- GEY19&&� f2f+b96sory&�6ktee'Rgdord No. 07-03 Page 4 of 9 Monday May 7, 2007 5. PL07 - 050 Hartman School House, 118 Wellington St. E., Update Moved by J. McIntyre Seconded by J. Stuart THAT the information concerning the ongoing restoration of the Hartman School House be received; and THAT the owner of 118 Wellington Street East, Mr. Farshid Ameryoun be thanked for his continued interest in the restoration of the First Hartman Public School building. CARRIED 6. PL07-052 — Projects Reviewed by the Community Planner in April 2007 Moved by Councillor McRoberts Seconded by D. Smith THAT the Heritage Advisory Committee Report titled Projects Reviewed by the Community Planner in April 2007 be received as information. CARRIED 7. PL07-045 — Canadian Register of Historic Places Aurora a Leading Participant in Canada Moved by Councillor McRoberts Seconded by J. Stuart THAT the Heritage Advisory Committee Report, PL07-045 related to the participation of Aurora with Canadian Register of Historic Places be received; and THAT the nomination of the Northeast Old Aurora Heritage Conservation District as a single entry in the Canadian Register on the Canadian Register of Historic Places, as a pre -qualification providing the municipality and property owners with access to potential future Federal and Provincial support programs and as a means of recognizing this historically significant neighbourhood is supported; and THAT Aurora's individually designated property owners are to be thanked for their support for the nomination of their properties to the Canadian Register of Historic Places which has helped make Aurora one the leading participating municipalities in Canada;and THAT the Community Planner continue to work with property owners to nominate eligible properties in the Town of Aurora to the Canadian Register of Historic Places; and —24— G 49&clSAffil RN6ry mlWtee2lQ9Jord No. 07-03 Page 5 of 9 Monday May 7, 2007 That Ms. Susan Schappert of the Ministry of Culture, Historic Places be thanked for her outstanding effort in making The Town of Aurora one of Canada's leading participants in the Canadian Register of Historic Places program. CARRIED 8. PL07-051 — Heritage Advisory Committee Logo Moved by Councillor McRoberts Seconded by L. McKenzie THAT the Heritage Advisory Committee Logo with the Town of Aurora Crest, approved in principle at the April 9, 2007 meeting be formally approved for use by the Heritage Advisory Committee of Aurora. CARRIED 9. PL07-053 — Heritage Advisory Committee Correspondence Moved by Councillor McRoberts Seconded by D. Smith THAT the correspondence list for the Heritage Advisory Committee of Aurora date May 7, 2007 be received; and THAT two members of the Heritage Advisory Committee of Aurora be authorized to attend the CHO workshop for Municipal Heritage Advisory Committees at the price of $35.00 for each registration. CARRIED 10. PL07-054 — Heritage Designation Plaques Moved by D. Smith Seconded by J. Stuart THAT the Heritage Advisory Committee Report titled "Heritage Designation Plaques" be approved; and THAT the Heritage Advisory Committee authorizes the expenditure of up to $1700 for the establishment of a foundry Pattern at a cost of $578.00 and purchase of 10 designation plaques from Niagara Castings at a cost of $88.40 each; and THAT the Heritage Advisory Committee requests the Community Planner to prepare for signature of the Chair an application for the Town's Arts and Culture fund to allow for the purchase of a sufficient number of designation plaques to meet the needs of the Heritage Advisory Committee's designation program. :[c 1. —25— G E91nvi&MR1 Rg&ory &LRteeWdord No. 07-03 Page 6 of 9 Monday May 7, 2007 11. PL07-044 - Heritage Plaque Program Moved by Councillor McRoberts Seconded by J. Stuart THAT the Heritage Advisory Committee Report titled Interpretive Plaque Program: Plaque Requests be received; and THAT the Heritage Advisory Committee authorizes the expenditure of up to $165 for the application of vinyl text to eight wooden interpretive plaque blanks as part of the Town of Aurora's wooden interpretive plaque program. CARRIED 12. PL07-043 - 2007 Heritage Advisory Committee Annual Heritage Awards Moved by D. Smith Seconded by Councillor McRoberts THAT the Heritage Advisory Committee Report No. PL07-043 respecting the 2007 Heritage Advisory Committee Annual Awards be received; and AND THAT the following be recommended as recipients of the Heritage Advisory Committee Annual Awards for the year 2007, to be presented as part of the Town of Aurora's, Civic Appreciation Awards Ceremony held on June 6, 2007; 1) Outstanding Achievement in the promotion and Celebration of Aurora's Heritage Presented to: The Northeast Old Aurora Heritage Conservation District Study Advisory Sub -Committee For: Outstanding Community leadership in the establishment of Aurora's first Heritage Conservation District Certificate Recipients: a) Valerie Fleck b) Dan Revington c) Bob McRoberts d) Dr. W. John McIntyre e) Margaret Brevik (Posthumous) f) David Walker g) Nigel Kean h) Ron Wallace -26- G EPnviron enta� bdv sory &i 6Rtee'Word No. 07-03 Page 7 of 9 Monday May 7, 2007 2) Outstanding Achievement in the promotion and Celebration of Aurora's Heritage Presented to: Dana Atkinson, owner of 89 Wells Street For: Outstanding commitment to and promotion of Aurora's designation program Certificate Recipient: Dana Atkinson, 89 Wells Street, Aurora, ON 3) Long Term Commitment to the preservation of an Aurora Landmark Presented to: Wells Street Public School and The York Region Board of Education For: Outstanding commitment to the preservation of an Aurora Landmark Certificate Recipient: a) York Region Board of Education b) Wells Street Public School 4) Outstanding achievement in built heritage conservation and maintenance — Corporate Presented to: Neal Santin and Andrew Weber, owners of 74 Wellington Street East For: Restoration of the Morrison House, 74 Wellington Street East, Aurora Certificate Recipient: a) Neal Santin, b) Andrew Weber 5) Outstanding achievement in built heritage conservation and maintenance — Private Presented to: Tibor and Margit Schuller, Owners of the Wilton Barn, 13831 Leslie Street For: Restoration and maintenance of the Wilton Barn, 13831 Leslie Street Certificate Recipient: Tibor and Margit Schuller, 13831 Leslie Street, Aurora, ON, L4G 7C5 —27— GEEn�rpi6 0 %1 b� 6� y &7n6AQSIc7ord No. 07-03 Page 8 of 9 Monday May 7, 2007 6) Compatible Addition to a Heritage building Presented to: St. Andrews College For: Compatible Addition to a Heritage Building Certificate Recipient: St. Andrews College (Ted Staunton the Master of the College would be invited), perhaps the architect for the addition as well) 7) Outstanding Achievement in Restoration Presented to: The Aurora Historical Society For: Restoration of the Hilllary House Barn Certificate Recipient: a) The Aurora Historical Society b) John Shaw— Restoration Contractor 8) Complementary New Construction in a Heritage Conservation District Presented to: Bill Williams, 14 Maple Street For: Complementary new house at 14 Maple Street Certificate Recipient: Bill Williams, Owner of 14 Maple Street 9) Outstanding Volunteerism in Support of Aurora's Heritage Presented to: Doors Open Aurora Site Participants and the Aurora Seniors Association (Lead Volunteers) For: Outstanding volunteerism in support of the first Doors Open Aurora Certificate Recipients: a) The Aurora Seniors Association (Lead Volunteer Group) b) Tibor and Margit Schuller, The Wilton Barn c) St. Andrews College d) Carusso's e) The Aurora Historical Society f) Commport Communications g) The Aurora Arbouritum h) GO Transit i) Wells Street Public School j) Oakland Hall Inn, Tom Ntoulas last GE06 08 %1 Ul�&ory&VmRtee2R9Jord No. 07-03 Page 9 of 9 Monday May 7, 2007 k) The Auroran, Ron Wallace 1) The Aurora Farmers Market, Nigel Kean m) Baldwins n) Dr. W. John McIntyre (Walking Tour) THAT the Heritage Advisory Committee authorizes the Chair to write a letter of congratulations to each recipient of the 2007 Heritage Advisory Committee Awards as part of the award package; and THAT the Community Planner is to work with the Communications Coordinator to develop a press release outlining the recipients and their achievements, for forwarding to local media in advance of the award presentation; and THAT the Chair and Members of the Heritage Advisory Committee are authorized to assist with the presentation of the awards. CARRIED NEW BUSINESS None ADJOURNMENT Moved by D. Smith THAT the meeting be adjourned at 8:50 p.m. CARRIED —29— GENERAL COMMITTEE — JUNE 5, 2007 AGENDA ITEM # 3, AumoxA COMMITTEE MINUTES MEETING NO. 07-03 Committee: Economic Development Advisory Committee Date: May 10, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor All Wilson, Chair, Councillor Wendy Gaertner, Councillor Stephen Granger, Bryan Black, Kent Dinning, Bryan Moir Absent: Christopher Ballard, Angelo Giannetta, Kathy van Nostrand Other Attendees: Gladys Schmidt, Special Projects Co-ordinator, Carol Clark, Council/Committee Secretary The Chair called the meeting to order at 7:07 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Kent Dinning THAT Mr. Ted Chant be added to the agenda as a delegate and be allowed up to 10 minutes for his delegation. CARRIED Moved by Councillor Granger Seconded by Kent Dinning THAT the agenda as circulated by the Corporate Services Department, with the additional delegation, be approved. —30— GENERAL COMMITTEE — JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Page 2 of 8 Thursday, May 10, 2007 MINUTES OF THE PREVIOUS MEETING Economic Development Advisory Committee Minutes Meeting EDAC 07-02 dated Thursday, April 12, 2007 Moved by Kent Dinning Seconded by Bryan Black THAT the Economic Development Advisory Committee Minutes 07-02, as circulated, be approved. DELEGATIONS a) Mr. Patrick Draper Director of Economic Strategy & Tourism, Region of York Re: Item 1 Business Wisdom Exchange— Analysis and Recommendations Mr. Patrick Draper addressed the committee to provide an overview of the analysis and recommendations of the Business Wisdom Exchange program. Mr. Draper advised that the process began with one on one meetings with business leaders within the community in order to obtain feedback regarding national, regional and local issues. Mr. Draper specified that transportation and transit was a main issue of discussion, particularly within the warehousing industry, as well as workforce development, which was a concern regarding hiring and shortage of skilled labour. Mr. Draper indicated that the southern three municipalities were more concerned about transportation, whereas the northern six communities focused on the issue of broadband. Mr. Draper advised that VIVA is introducing a new program geared towards businesses with over 50 employees. As well, Mr. Draper discussed the Industry Business Education Council program, approved by Regional Council, which includes government and various levels of educators regarding workforce development. Another issue identified by Mr. Draper was highspeed broadband access within Aurora, which is a possibility for the future and would require partnership with PowerStream. Mr. Draper also advised that another company, which would be a competitor, is considering an underground fibre network. Finally, Mr. Draper indicated that on September 25, 2007, a York CEO Forum will be held, hosting over 150 CEOs from York Region, including political figures, and industry experts, under the theme of "Going Green". —31— GENERAL COMMITTEE — JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Thursday, May 10, 2007 Moved by Bryan Moir Page 3 of 8 Seconded by Councillor Granger THAT the comments of the delegate be received for information. CARRIED MATTERS FOR CONSIDERATION 1. Correspondence from the Region of York Business Wisdom Exchange — Analysis and Recommendations Moved by Councillor Granger Seconded by Kent Dinning THAT the correspondence from the Region of York regarding the Business Wisdom Exchange — Analysis and Recommendations be received for information. DELEGATIONS b) Mr. Ted Chant, President, Chafam Premiere Inc. Re: Land Mr. Ted Chant addressed the committee to provide an overview of the series of events which took place pertaining to approximately 7 acres of land, which he originally purchased with the intent of developing a commercial office complex, located west of the SuperStore and south of St. John's Sideroad, kitty corner to the LCBO. Mr. Chant advised that he had a major tenant, who was going to take 45,000 square feet of the space, but that the tenant backed out. Mr. Chant advised that he then went to market with a modified tender and received varied responses, but three parties who were interested in retail. Mr. Chant indicated that the interested proponents approached the Planning Department to obtain their feeling about the property, regarding the best use, and were given the response that it was "permitted use only". Due to this response, Mr. Chant indicated that he lost the deal with one of the parties. In summary, Mr. Chant requested the Economic Development Advisory Committee's support in moving the development of this property forward. Moved by Bryan Moir Seconded by Bryan Black THAT the comments of the delegate be received for information. CARRIED —32— GENERAL COMMITTEE — JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Thursday, May 10, 2007 Page 4 of 8 Councillor Wilson read a letter, sent to the Mayor and Council from a resident, regarding the "red tape" involved when attempting to start a business in Aurora. MATTERS FOR CONSIDERATION 2. Summarization of the Prioritization Exercise of April 12, 2007 Councillor Wilson presented the following outline for review by each member and further discussion at the next meeting. Economic Development Advisory Committee Strategy A. Position Aurora's - utilize strengths - economic vision - market the brand Economy for Tomorrow B. Retention & Expansion - revitalization of downtown - heart of community — arts/culture C. Job Growth - open for business message - sectors wanted/needed - residential/commercial tax ratio imbalance Next Steps - define issues - recommendations - tactics/plan - timelines Moved by Kent Dinning Seconded by Bryan Moir THAT the majority of the next meeting be dedicated to discussion regarding the prioritization issues. CARRIED —33— GENERAL COMMITTEE — JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Page 5 of 8 Thursday, May 10, 2007 3. Economic Development Advisory Committee Budget Moved by Councillor Granger Seconded by Bryan Moir THAT the Economic Development Advisory Committee Budget be received for information. CARRIED 4. Town of Aurora Vacant Available Employment Land Inventory Moved by Councillor Granger Seconded by Kent Dinning THAT the Town of Aurora Vacant Available Employment Land Inventory be received for information. CARRIED 5. Extract from March 28, 2007 Special Council — Public Planning PL07-023 - Official Plan Amendment and Zoning By-law Applications York Catholic District School Board 59 Industrial Parkway North, 250, 260, 270, 280, 282, 286, 290, 294 & 298 Wellington Street East Northeast area of Wellington Street East and Industrial Parkway North Files D09-05-06 and D14-14-06 Moved by Councillor Granger Seconded by Kent Dinning THAT report PL07-023 be received for information purposes. CARRIED 6. Memorandum from the Special Project Co-ordinator Gateway Signage Moved by Bryan Moir Seconded by Kent Dinning WHEREAS the gateway sign proposal, in its current configuration, is of no economic development benefit to Aurora; and WHEREAS the cost of gateway sign is in excess of the gift of $80,000 from SmartCentres; and —34— GENERAL COMMITTEE - JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Thursday, May 10, 2007 Page 6 of 8 WHEREAS the Economic Development Advisory Committee should not be approving the spending of taxpayers' money, which is the domain of Council, as they were elected by the residents and are accountable to them; THEREFORE BE IT RESOLVED THAT the matter regarding gateway signage for the Town of Aurora be forwarded to Council for a decision pertaining to the amount of additional funds to be allocated beyond the $80,000 provided by SmartCentres, as well as the final design of the sign. CARRIED 7. Memorandum from the Special Projects Co-ordinator Re: Monthly Report - May Moved by Bryan Moir Seconded by Councillor Granger THAT the memorandum from the Special Projects Co-ordinator regarding the Economic Development Officer Monthly Report be received for information purposes. CARRIED 8. Memorandum from the Special Projects Co-ordinator Re: The Town of Aurora's Sponsorship and Purchase of Tickets to the Aurora Chamber's Business Achievement Awards Event Moved by Councillor Granger Seconded by Bryan Moir THAT $500 be allocated towards the purchase of tickets for the Aurora Chamber of Commerce's Business Achievement Awards event, above the $5,000 designated for platinum sponsorship. CARRIED 9. Correspondence from the Region of York Re: Ministry of Research and Innovation Strategic Plan 2006 Moved by Bryan Moir Seconded by Councillor Granger THAT the correspondence from the Region of York regarding the Ministry of Research and Innovation Strategic Plan 2006, be received for information purposes. CARRIED -35- GENERAL COMMITTEE — JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Page 7 of 8 Thursday, May 10, 2007 10. Article from Municipal World Community Snapshots: Recent Immigrants Living in York Region Moved by Bryan Moir Seconded by Councillor Gaertner THAT the Article from Municipal World entitled Community Snapshots: Recent Immigrants Living in York Region, be received for information purposes. CARRIED 11. Economic Development Advisory Committee Pending List Moved by Councillor Granger Seconded by Kent Dinning THAT the Economic Development Advisory Committee Pending List be referred to staff for review and to provide an updated list. CARRIED 12. York Region —An Economic Profile of York Region Moved by Bryan Black Seconded by Bryan Moir THAT the material regarding York Region — An Economic Profile of York Region be received for information. CARRIED NEW BUSINESS Councillor Wilson presented an article entitled, "Character Community — A Tale of 2 Towns" which was printed in Main Street magazine. Councillor Wilson presented an article entitled, "Newmarket Farmers' Market — Come for the Freshness... Stay for the Fun!" Councillor Wilson presented an article entitled "Corporations Flock to Vaughan" which was printed in Business Times. Councillor Wilson presented Torcan Chemical Limited's community newsletter, which was recently distributed in the local newspaper. —36— GENERAL COMMITTEE — JUNE 5, 2007 Economic Development Advisory Committee Record No. 07-03 Page 8 of 8 Thursday, May 10, 2007 Councillor Wilson requested that the Special Projects Co-ordinator provide a copy of the ad by Biotech to the committee. Moved by Councillor Gaertner Seconded by Bryan Moir THAT comments made by Bryan Moir regarding Dr. G.W. Williams High School be forwarded to Council for information. WITHDRAWN Moved by Councillor Granger Seconded by Councillor Gaertner THAT comments made by Bryan Moir regarding Dr. G.W. Williams High School be received and forwarded to the Chair of the Economic Development Advisory Committee for possible inclusion in the minutes. CARRIED ADJOURNMENT Moved by Bryan Black THAT the meeting be adjourned at 9:52 p.m. e�oe &1- `Councillor Al Wilson, Chair I�J1 Economic Development Advisory Committee —37— GENERAL COMMITTEE — JUNE 5, 2007 AGENDA ITEM # AURORA COMMITTEE MINUTES MEETING NO. 07-02 Committee: Leisure Services Advisory Committee Date: Thursday, May 17, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor MacEachern, Chair, Councillor Granger, Vice - Chair; Mayor Morris, Councillor McRoberts, Margaret Kingerski, Judy Norwell, Darby Piquette, Kenneth Whitehurst, and Carol Walthers Absent: John Clement, Michael Levesque, Nameer Rizvi Other Attendees: AI Downey, Director of Leisure Services, Shelley Ware, Special Events Co-ordinator and Elma Stevenson, Committee Secretary The Chair called the meeting to order at 7:00 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Margaret Kingerski Seconded by Carol Walthers THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED IZL GENERAL COMMITTEE - JUNE 5, 2007 Leisure Services Advisory Committee Record No. 07-02 Page 2 of 7 Thursday, May 17, 2007 ADOPTION OF MINUTES 1. Leisure Services Advisory Committee Meeting Record No. 07-01 dated Thursday, April 19, 2007 Moved by Councillor McRoberts Seconded by Margaret Kingerski THAT Meeting Record No. 07-01 be adopted with the following amendment: The following clause be added on Page 4, Paragraph 2, Line 4, immediately before the words "during this term of office": "and provide goals and objectives'. CARRIED DELEGATION 2. York Region Food Network Representative to Discuss Community Garden The delegate was not in attendance. MATTERS FOR CONSIDERATION Moved by Councillor Granger Seconded by Councillor McRoberts THAT Item 9 be brought forward. CARRIED 9. Memorandum from the Director of Leisure Services Re: Special Events Sub -Committee Moved by Kenneth Whitehurst Seconded by Councillor McRoberts THAT the memorandum from the Director of Leisure Services with background information be received; and —39— GENERAL COMMITTEE — JUNE 5, 2007 Leisure Services Advisory Committee Record No. 07-02 Page 3 of 7 Thursday, May 17, 2007 THAT the following clause be added to the Duties and Functions section of the Leisure Services Advisory Committee Terms of Reference: and • To provide advice and consent to the Leisure Services Department through the Special Events Co-ordinator with respect to the delivery of department operated annual events; THAT the Special Events Co-ordinator continue to utilize volunteers on an event basis: and THAT the Leisure Services Department strike volunteer groups as necessary in support of special events; and THAT the special events component of the Town's website be used to promote volunteerism and as an opportunity for residents to participate in special events. CARRIED 3. Artificial Sports Turf — Background Information Moved by Carol Walthers Seconded by Judy Norwell THAT the Leisure Services Advisory Committee has reviewed the detailed information provided by the Leisure Services Department on the installation of artificial sports turf; and THAT the Leisure Services Advisory Committee endorses the use of this material. B 4. Report LS07-018 — Ada Johnson Park Concept Plan Moved by Councillor Granger Seconded by Carol Walthers THAT report LS07-018 — Ada Johnson Park Concept Plan be received; and THAT staff be directed to conduct a public consultation meeting with area residents in June 2007 concerning the design and amenities proposed for this park; and —40— GENERAL COMMITTEE — JUNE 5, 2007 Leisure Services Advisory Committee Record No. 07-02 Page 4 of 7 Thursday, May 17, 2007 THAT upon completion of the public consultation process staff report back to the Leisure Services Advisory Committee with the information, comments and input obtained from the public. 5. Selection of Liaison Groups Moved by Councillor Granger Seconded by Judy Norwell THAT the information regarding Liaison Groups be received; and THAT the Chair be requested to provide staff with the liaison assignments when finalized. CARRIED 6. Agenda Items for Discussion Moved by Councillor Granger Seconded by Judy Norwell THAT the following items be identified as agenda Items for discussion at future meetings: • Pricing Policy • Master Plan • The Aurora Heritage Centre — Church Street School • Skateboard Park • User Fees • Youth Centre • Seston Park • Hickson Park • Land Availability • Space for Community Groups • Sports Council Presentation • Ball Diamond Needs Allocation • Volunteerism Promotion • Departmental Policies • Review of Existing Facilities • Club Aurora • Expanded Trail System — East/West • Town Owned Lands — Greening Strategy; • Budget; and —41— GENERAL COMMITTEE — JUNE 5, 2007 Leisure Services Advisory Committee Record No. 07-02 Page 5 of 7 Thursday, May 17, 2007 THAT the Pricing Policy be discussed at the June 21, 2007 LSAC meeting; and THAT the Corporate Services Department be requested to schedule July and August Leisure Services Advisory Committee meetings to be held on a Thursday evening; and THAT the Director of Leisure Services be requested to notify the affected resident to make a delegation at the June 21, 2007 Leisure Services Advisory Committee meeting to discuss issues related to Hickson Park; and THAT the matter of Seston Park be referred to the Director of Leisure Services and the Director provide a report to leisure Services Advisory Committee regarding the issues raised by the resident. CARRIED 7. Youth Action Committee — Minutes Moved by Councillor McRoberts Seconded by Councillor Granger THAT the Youth Action Committee minutes of April 25, 2007 be received. CARRIED INFORMATIONAL ITEMS 8. Leisure Services Capital Works Schedule Moved by Councillor Granger Seconded by Kenneth Whitehurst THAT the Leisure Services Capital Works Schedule be received for information purposes. CARRIED 10. Leisure Services Advisory Committee Minutes LSAC06-05 dated May 11, 2006 THAT Leisure Services Advisory Committee minutes LSAC06-05 dated May 11, 2006 be received for information purposes. CARRIED —42— GENERAL COMMITTEE - JUNE 5, 2007 Leisure Services Advisory Committee Record No. 07-02 Page 6 of 7 Thursday, May 17, 2007 11. Staff Report LS06-033 — Club Aurora Fitness Centre Renovations Moved by Councillor Granger Seconded by Darcy Piquette THAT report LS06-033 — Club Aurora Fitness Centre Renovations be received for information purposes. CARRIED 12. Delegation Process as per Procedural By -Law Moved by Kenneth Whitehurst Seconded by Councillor Granger THAT the memorandum regarding the delegation process, as per the Procedural By -Law, be received for information purposes. CARRIED NEW BUSINESS 13. Reconstruction of the Aurora Recreation Complex Arena Bulkheads Moved by Judy Norwell Seconded by Councillor Granger THAT the memorandum from the Director of Leisure Services regarding the Aurora Recreation Complex Arena Bulkheads Reconstruction be received; and THAT the Director of Leisure Services be requested to review the memorandum and make the necessary adjustments so that it can be published as a media release to inform the public; and THAT in future the public be advised when facilities are in need of repair. CARRIED 14. Invitation to Mayor and Members of Council Carol Walthers advised that the Mayor and Members of Council would be receiving an invitation from Sport Aurora to attend and participate in Canada Day celebrations on. Saturday, July 1, 2007. —43— GENERAL COMMITTEE - JUNE 5, 2007 Leisure Services Advisory Committee Record No. 07-02 Thursday, May 17, 2007 15. Notice of Motion from Kenneth Whitehurst Re: Recreational Green Space Page 7 of 7 Moved by Darby Piquette Seconded by Carol Walthers THAT the Notice of Motion submitted by Kenneth Whitehurst regarding Recreational Green Space be received and referred to the next Leisure Services Advisory Committee meeting. CARRIED ADJOURNMENT Moved by Darcy Piquette THAT the meeting be adjourned at 10:45 p.m. CARRIED Counc' for Evalina MacEachern, Chair -44- GENERAL COMMITTEE — JUNE 5, 2007 A�fNDA ITfIN # .5 AumoRA COMMITTEE MINUTES MEETING NO. 07-03 Committee: Traffic Safety Advisory Committee Date: Monday, May, 14, 2007 Time and Location: 7:15 p.m., Council Chambers Committee Members: Councillor Marsh, Chair, Mike Walters, Vice -Chair; Councillor Granger, David Nesbit, Rino Roncadin, Horst Wizemann and Carmen Zambri Absent: Brett Cole Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Chris Alexander, By-law Services Co-ordinator, Constable Terry White, York Regional Police and Elma Stevenson, Committee Secretary The Chair called the meeting to order at 7:15 p.m. DECLARATIONS OF INTEREST Carmen Zambri declared an interest in Item 3 as he resides in the subject area. They did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Mike Walters declared an interest in Item 10 as he resides in the subject area. He did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. David Nesbit declared an interest in Item 10 as he resides in the subject area. He did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Mike Walters THAT the agenda with the following additional items, as circulated by the Corporate Services Department, be approved: —45— GENERAL COMMITTEE - JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Monday, May 14, 2007 Page 2 of 7 ➢ Memorandum from Jamal Massadeh, Traffic/Transportation Analyst regarding Public Works Department Policies ➢ Delegation of residents, community ratepayers associations and several area business representatives Re: Item 6 - TSAC07-003 - Safety Concerns on Vandorf Sideroad CARRIED ADOPTION OF MINUTES Traffic Safety Advisory Committee Meeting Record 07-02 dated Wednesday, April 11, 2007 Moved by Mike Walters Seconded by Carmen Zambri THAT Traffic Safety Advisory Committee minutes 07-02 dated Wednesday, April 11, 2007, be adopted. CARRIED DELEGATION a) Presentation on Community Safety Zone Policy Moved by David Nesbit Seconded by Mike Walters THAT the presentation by the Traffic/Transportation Analyst be deferred to the June 13, 2007 Traffic Safety Advisory Committee meeting. CARRIED —46— GENERAL COMMITTEE - JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Monday, May 14, 2007 MATTERS ARISING FROM PREVIOUS MINUTES 2. Verbal Report by Councillor Granger Re: Region of York Road Watch Meeting Moved by Councillor Granger Page 3 of 7 Seconded by Carmen Zambri THAT the verbal report of Councillor Granger regarding the Region of York Road Watch meeting be received; and THAT the minutes from the April 11, 2007 Road Watch Committee meeting be circulated to all members of the TSAC Committee for their information. CARRIED MATTERS FOR CONSIDERATION Carmen Zambri took no part in the discussion or voting on the following matter. 3. TSAC07-005 — Parking Concerns on Batson Drive, Moorcrest Drive and Walton Drive Moved by Horst Wizemann Seconded by Rino Roncadin THAT report TSAC07-005 — Parking Concerns on Batson Drive, Moorcrest Drive and Walton Drive be deferred to the June 13, 2007 TSAC meeting. CARRIED Moved by Councillor Granger Seconded by Carmen Zambri That Item 6 be brought forward. CARRIED -47- GENERAL COMMITTEE — JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Monday, May 14, 2007 6. TSAC07-003 - Safety Concerns on Vandorf Sideroad Page 4 of 7 Ms Elizabeth Needham, Mr. John Matheson, Mr. John Ogden, a member of the Board of Directors of the Wycliffe Gardens development, and a resident of Beacon Hall addressed the committee and stated their concerns and objections with regard to pedestrian safety along Vandorf Sideroad, the designation of a "No Heavy Truck" route on Vandorf Sideroad and the installation of a multi -way stop sign at the subject intersection. Moved by Councillor Granger Seconded by Carmen Zambri THAT the delegations related to report TSAC07-003 — Safety Concerns on Vandorf Sideroad be received; and THAT report TSAC07-003 - Safety Concerns on Vandorf Sideroad, be received for information; and THAT multi -way stop sign control not be implemented at the intersection of Vandorf Sideroad and Engelhard Drive; and THAT York Regional Police be requested to provide information relating to past and recent infraction statistics in the subject area; and THAT staff bring forward a report in September, 2007 to include the following information: -)o- Options for the consideration of load restrictions for heavy trucks; Feedback related to results of contact with Van -Rob Inc. and Hallmark Cards regarding a request for those companies to use Vandorf Sideroad as right-in/right out ingress/egress for heavy vehicles; -�- Noise abatement options available; Results and statistics of up-to-date speed study carried out over a two - week period; and THAT a letter be sent to all affected residents and businesses with the TSAC recommendations. CARRIED GENERAL COMMITTEE - JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Page 5 of 7 Monday, May 14, 2007 9 5. 7 Moved by Mike Walters Seconded by Rino Roncadin THAT the meeting be extended beyond 9:00 p.m. CARRIED Report TSAC07-007 — Volume Warrants in Town's All -Way Stop Warrant Policy Moved by David Nesbit Seconded by Horst Wizemann THAT report TSAC07-007 - Master Transportation Operations Study be received for information; and THAT the warrants in Public Works Department Policy no. 4 (Multi -way Stop Sign Installation) for vehicle and pedestrian volumes be updated to match the values in the Ontario Traffic Manual — Book 5; and THAT staff review recent all -way stop installations to ascertain if they are in accordance with the revised policy and provide a report on the history of complaints and registered complaints currently on file. CARRIED Report TSAC07-006 — Trillium Drive — Parking Concerns Moved by Mike Walters Seconded by Carmen Zambri THAT report TSAC07-006 — Trillium Drive — Parking Concerns be deferred to the June 13, 2007 TSAC meeting. CARRIED Memorandum from Traffic/Transportation Analyst Re: Radar Message Board Moved by Carmen Zambri Seconded by David Nesbit THAT the memorandum from Traffic/Transportation Analyst regarding Radar Message Board be received for information. CARRIED —49— GENERAL COMMITTEE — JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Page 6 of 7 Monday, May 14, 2007 8. Memorandum from Traffic/Transportation Analyst Re: Parking Concerns on Old Yonge Street In the Vicinity of Twelve Oaks Drive Moved by Carmen Zambri Seconded by Horst Wizemann THAT the memorandum from Traffic/Transportation regarding Parking Concerns on Old Yonge Street in the Vicinity of Twelve Oaks Drive be received. CARRIED 9. Memorandum from Traffic/Transportation Analyst Re: Parking Concerns on Yonge Street Moved by Mike Walters Seconded by Carmen Zambri THAT the memorandum from Traffic/Transportation Analyst regarding Parking Concerns on Yonge Street be deferred to the June 13, 2007 TSAC meeting. CARRIED Mike Walters and David Nesbit took no part in the discussion or voting on the following matter. 10. Correspondence from Neil and Frances Moore Re: Request for Crosswalk at Northern Lights Public School Moved by Councillor Granger Seconded by Horst Wizemann THAT the correspondence from Neil and Frances Moore regarding a Request for Crosswalk at Northern Lights Public School be received and referred to staff for a report. CARRIED —50— GENERAL COMMITTEE - JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Page 7 of 7 Monday, May 14, 2007 11. Correspondence from Lee Burton Re: George Street — Traffic and Noise Issues Moved by Carmen Zambri Seconded by Mike Walters THAT the correspondence from Lee Burton regarding George Street — Traffic and Noise Issues be received as information; and THAT staff provide more information to the June 13, 2007 TSAC meeting; and THAT York Regional Police provide radar enforcement in the subject area; and THAT Mr. Burton be advised accordingly. CARRIED INFORMATIONAL ITEM 12. Correspondence from the York Region District School Board Re: Representation on the Traffic Safety Advisory Committee Moved by Mike Walters Seconded by Rino Roncadin THAT the correspondence from the York Region District School Board regarding Representation on the Traffic Safety Advisory Committee be received. CARRIED NEW BUSINESS 13. Request for Traffic Control Signals at Wellington and Ross Streets, Town of Aurora (tabled by Councillor Marsh) Moved by Carmen Zambri Seconded by Mike Walters THAT the correspondence from Nelson Costa, Technologist, Traffic Engineering and Road Safety, Region of York be received; and -51- GENERAL COMMITTEE — JUNE 5, 2007 Traffic Safety Advisory Committee Meeting No. 07-03 Page 8 of 7 Monday, May 14, 2007 THAT a meeting be held with the Manager of Engineering Services, the Traffic/Transportation Analyst, a York Region representative and a GO Transit representative to discuss this matter; and THAT staff provide a report to the June 13, 2007 TSAC meeting. CARRIED 14. TSAC Pending List Committee requested that the TSAC Pending List be included with the June TSAC Agenda. 15. Future TSAC Meeting Location The Chair undertook to contact the Corporate Services Department in order to book future meetings of the TSAC in the Council Chambers. ADJOURNMENT Moved by Mike Walters THAT the meeting adjourn at 9:55 p.m. /'�k CouridiP oryGrace- L. Marsh, Chair CARRIED —52— GENERAL COMMITTEE - JUNE 5, 2007 ASENDA ITEM # G / TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT SUBJECT: York Region Demand Response Initiative FROM: Allan D. Downey, Director of Leisure Services DATE: June 5, 2007 RECOMMENDATIONS No. LS07-019 THAT Council authorize staff to proceed with all necessary steps to execute an agreement to participate in the York Region Demand Response Program with Rodan Energy and Metering Solutions Inc. BACKGROUND In 2006, the Ontario Power Authority released a Request for Proposal for management of a Demand Response (DR) initiative in York Region in partnership with PowerStream Inc. Demand Response is a program where large volume electricity users reduce their consumption at peak times during the spring and summer months (May 1st to September 30th) when the electrical demand in Ontario is at its peak. If the participating large volume electricity users reduce their kilowatt-hour (KWH) consumption during peak periods or DR periods the user will receive compensation by way of a capacity payment for successful participation in the program and a DR payment forthe amount of electricity reduction. The payments are administered by a DR management firm. The KWH reduction during a DR period is measured against a baseline calculated by the DR management firm along with the high volume energy user. The DR firm uses measurement and verification criteria set by the Ontario Power Authority when calculating a baseline for energy reduction for each DR participant. The amount of electricity conservation during a DR period is measured through smart metering technology and reported directly to the power distribution company (PowerStream Inc.) and the DR management firm. The Ontario Power Authority awarded the DR management contract to Rodan Energy in 2006 for DR management in York Region in partnership with PowerStream Inc. In 2006 Rodan Energy approached the Town of Aurora for participation in the DR program in York Region. COMMENTS In 2006, the Town of Aurora Facilities and Property Section of the Leisure Services Department worked with PowerStream Inc. to install, at no cost to the Town, smart metering technology at Town buildings that consume large volumes of electricity including: the Aurora Community Centre, the Aurora Family Leisure Complex and the Aurora Recreation Complex. ..../2 -53- GENERAL COMMITTEE — JUNE 5, 2007 June 5. 2007 - 2 - Report No. LS07-019 The Town has conducted some DR capacity tests with Rodan Energy at the above noted buildings in the spring and summer months from April to August 2006. The purpose of these tests was to determine if the Town can reduce electricity consumption during peak DR periods while maintaining safe and efficient operations of Town facilities. In addition, this testing was conducted to establish a consumption reduction baseline for Town facilities. When a DR signal or call is sent to the Facilities and Property Section of the Leisure Services Department, supervisory and line staff can significantly reduce the electrical load at select buildings by shutting -down refrigeration plants and reducing the electrical consumption on air conditioning units and building lighting where possible. Town Operation's staff investigated reduction of electrical consumption at Town swimming pools, however water pump equipment, heating and de -humidification equipment could not be shut -down without effecting the safety and efficiency of the operation. Rodan Energy has prepared a Contract for the Town of Aurora to participate in the DR program in York Region and this Contract has been reviewed by Legal Services . OPTIONS Council may choose not to enter into this Agreement at this time. FINANCIAL IMPLICATIONS As a DR participant in York Region, the Town of Aurora will receive capacity payments of $2,500 per quarter for successful participation in $250/MWH (Mega -Watt Hour) conserved per quarter Rodan Energy. CONCLUSIONS the program and DR payments of .All payments will be administered by Staff recommends that Council approve proceeding with an agreementto participate in the York Region Demand Response program with Rodan Energy commencing in June 2007. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective 131: Plan for the future to continue controlled and well -planned growth Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land resources Objective D1: Continue the commitment of fiscal responsibility and accountability ....12 —54— GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 - 3 - Report No. LS07-019 ATTACHMENTS Attachment #1 - PowerStream Inc. and Rodan Energy Launch Demand Response Program Press Release. Attachment #2 - Copy of the Agreement between the Town of Aurora and Rodan Energy and Metering Solutions Inc. PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, May 23, 2007. Prepared by. Aaron Karmazyn, Manager of Facilities & PropertyExt. 4323 Allan D. Downey John S. Rogers Director of Leisure ervices Chief Administrative Officer -55- GENERAL COMMITTEE - JUNE 5, 2007 ATTACHMENT1 Powerstream and Rodan Energy Launch Demand Response Program York Region, ON, Canada, February 7th, 2007 - PowerStream Inc. in partnership with Rodan Energy & Metering Solutions Inc. is launching a Demand Response Program to deliver electricity load management programs to PowerStream's customers while improving system reliability in the area. Building on the provincial mandate to include 1350MW through Conservation and Demand Management initiatives from Ontario's power supply by 2007, this program enlists the participation of large commercial, industrial and Institutional energy customers in Markham, Richmond Hill, Vaughan and Aurora. Through participation in Rodan's enerShift program, this sector, which accounts for over 65% of the demand in this region, can take an active role in taking pressure off the electricity grid by curtailing usage during periods of high demand. A similar program was launched by Rodan last August to improve system reliability in the Northern York Region. "Our primary commitment is to ensure the quality of service to our customers. This Demand Response initiative is one of a number of programs we are developing in response to customer feedback," according to Patrick Guran, PowerStream's Chief Energy Conservation Officer. "Given Rodan's success with the OPA's York Demand Response initiative, we feel Rodan is uniquely qualified to implement this program for our consumers." "We are extremely pleased that Rodan is able to work with PowerStream and include Its customers in our enerShift portfolio," stated Paul Grod, President of Rodan Energy. "Demand Response is quickly emerging as an effective solution in managing system reliability issues and reducing the cost of power in Ontario. This program is designed to provide needed flexibility in system planning at the local level and further Integrate DR as a critical component in Ontario's Power Supply Mix." To participate in this program, qualifying commercial and Industrial customers are encouraged to visit www.enershift.com or contact Caroline Lofthouse of Rodan Energy (see details below). About PowerStream PowerStream Inc, is one of the largest local electricity distribution companies in Ontario, providing service to more than 225,000 residential and business customers in the municipalities of Aurora, Markham, Richmond Hill and Vaughan. It is an incorporated entity, jointly owned by the City of Vaughan, and the Town of Markham. About Rodan Rodan Energy and Metering Solutions Inc. is a leading metering and energy management solution provider. Combining its expertise in metering, data management and demand response, Rodan is enhancing grid reliability and price responsiveness in Ontario's electricity sector. Media Contacts: Roden Energy PowerStream Caroline Lofthouse, Eric Fagen, Communications Coordinator Corporate Communications Manager Phone: (905) 625-9900 ext. 248 Phone: (905) 417-6910 Email: caroline.lofthouse@rodanpower.com Email: eric.fagen@powerstream.ca -56- GENERAL COMMITTEE — JUNE 5, 2007 ATTACHMENT THIS AGREEMENT made in quadruplicate this day of 2007. BETWEEN: THE CORPORATION OF THE TOWN OF AURORA PARTY OF THE FIRST PART M RODAN ENERGY AND METERING SOLUTIONS INC. a corporation duly incorporated pursuant to the laws of the Province of Ontario PARTY OF THE SECOND PART WHEREAS the Ontario Power Authority ("OPA") issued a request for proposals to solicit a five (5) year supply of approximately 20 MW of electricity demand response ("DR") specifically located in the Northern York Region of Ontario that affects demand on the Armitage Transformer Station (the "Armitage TS"); AND WHEREAS Rodan has been selected by the OPA to curtail the electricity demand on the Armitage TS; AND WHEREAS the Energy Conservation Leadership Act may require municipalities in Ontario to prepare annual energy conservation plans and to achieve energy conservation targets in the future; AND WHEREAS the Participant and Rodan wish to execute this Agreement in order to formalize the arrangements for the Participant to provide electricity demand reduction to the Participant on the terms and conditions set out herein; NOW THEREFORE, in consideration of the mutual agreements set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, ad intending to be legally bound, the Parties agree as follows: —57— GENERAL COMMITTEE — JUNE 5, 2007 Definitions "Aggregated Load" means electricity demand at two (2) or more sites from two or more (2) loads that is combined together and treated as a single load. "Capacity Payment" means the portion of the payment to the Participant from Rodan that is based upon the amount of electricity usage the Participant has made available to reduce upon receipt of an Operational Directive. "Capacity Test" means to conduct a load curtailment test at the Supplier's sole cost and expense, unless otherwise specified, to confirm the Project's ability to deliver the Contracted Demand Reduction. To pass the Capacity Test, the Electricity (in MWh) curtailed by the Project for each hour of the Capacity Test, divided by one (1) hour, must be equal to or greater than the Contracted Demand Reduction. "Commercial Operation Milestone Date" means a date that has been specified by the Participant and agreed to by Rodan, as set out in Schedule "B", on which the Project shall (i) first achieve Commercial Operation or (ii) achieve Commercial Operation in respect of any additional Contracted Demand Reduction. "Commercial Operation" means the point in time when the Participant has agreed to abide by the DR Protocols specified by Rodan in this Agreement, and two (2) separate Capacity Tests have been conducted per site. "Confidential Information" means any and all information, material and data furnished or disclosed by the disclosing party to the receiving party, which is either specified at the time in writing as being confidential or which ought reasonably, in the circumstances, to be treated as confidential, whether such information is communicated orally or in writing, or in any magnetically or electronically recorded form, or by drawings or inspection of parts or equipment, and including but not limited to information, knowledge or data of an intellectual, technical, scientific, commercial or industrial nature relating to the business operations of the disclosing party, including the terms and conditions of this Agreement. "Contracted Demand Reduction" means the Electricity demand, expressed in MW, which the Participant is capable of and willing to curtail at a given time between the hours of 8:00 a.m. and 8:00 p.m. (EST) on business days in response to Operational Directives, as set out in Schedule "B". "Demand Response Measures" (DR Measures) means the demand response measures or protocols that are implemented by Rodan as part of the Project in order to curtail the Electricity demand of the Load. "Demand Response Payment" (DR Payment) means the payment for the actual energy usage a Participant has shed or eliminated during operational directives throughout any month. The payment shall be equal to the energy rate for which the Participant has contracted with Rodan, multiplied by the total curtailment for the month. sm GENERAL COMMITTEE - JUNE 5, 2007 "Demand Response Protocols" (DR Protocols) means the demand response protocols as set out in Schedule "A" and Schedule `B" with respect to demand response that are applicable to the Participant, which the Participant agrees to operate and maintain during the term. "Electricity" means electric energy, measured in MWh. "Energy Rate" means the energy rate specified by Rodan "Load" means the load or loads that will be curtailed by Rodan as a direct result of the operation of the Control Equipment or DR Measures, or as applicable, the person who owns or operates such load or loads. "Measurement and Verification plan" (M & V plan) means the measurement and verification plan prepared and submitted by Rodan, which contains the methodology and all of the Measurement and Verification Activities that shall be undertaken by Rodan. "Operational Directive" means notification to curtail the Electricity demand of the Load, issued by Rodan to the Participant via telephone, fax, e-mail or other electronic signal that is received by the Participant on a timely basis and that specifies the required duration and magnitude of such curtailment. For greater certainty, to be valid, an Operational Directive must (i) be delivered during the Season, or outside the Season, if the Participant has specified that the Contracted Demand Reduction is available outside of the Season (as set out in Schedule `B"), (ii) be delivered within the minimum notice period specified by Rodan (as set out in Schedule `B") and (iv) indicate a curtailment magnitude that is no greater than the Contracted Demand Reduction specified by the Participant (as set out in Schedule `B"). "Participant" means the Corporation of the Town of Aurora. "Season" means, for each year of the Term, all calendar days for the period commencing on May I and ending on September 30. Demand Response Program Terms 1. The Participant agrees to provide contracted demand reduction as set out in Schedule `B" herein of this Agreement to Rodan, from the facility or facilities described in Schedule "A" to participate as an aggregated load in Rodan's York Region Demand Response Program ("YDR"). 2. During the term of this Agreement, Rodan agrees to provide a Capacity Payment to the Participant based upon the Contracted Demand Reduction the Participant has made available to curtail, regardless of whether an operational directive is issued. The amount of the Capacity Payment accrues on a monthly -59- GENERAL COMMITTEE - JUNE 5, 2007 -- basis, and is paid to the Participant quarterly. The terms of the Capacity Payment are set out in Schedule `B" below. 3. During the term of this Agreement, Rodan agrees to provide a Demand Response Payment to the Participant based upon the Energy Rate for the amount of the electrical load curtailed as a result of a demand response operational directive. Unless agreed to otherwise, the Participant will receive payment for the electricity usage it has made available to curtail, regardless of whether an operational directive is issued. The amount of the Demand Response Payment accrues on a monthly basis, and is paid to the Participant quarterly. The terms of the Demand Response Payment are set out in Schedule "B" below. Operating Terms 4. The Participant agrees to use Rodan's demand response and energy information system to receive and acknowledge a request to curtail electricity use in response to an Operational Directive. For such requests, the Participant will be notified using an agreed upon method of communication as set out in Schedule "A" to this Agreement. 5. Rodan agrees to provide, operate and maintain at its expense, a messaging or control signaling system as is necessary to provide a signal to Control Equipment or DR Measures. 6. The Participant agrees to provide, operate and maintain at its expense, such equipment, software, communications or operating procedures and related personnel to control or direct the curtailment of electricity as agreed to herein. Rodan does not have any control or rights over the Participant's equipment, software, communications, operating procedures or related personnel. Rodan agrees to provide, operate and maintain at its expense, such equipment or software as is necessary to measure and verify the curtaihnent of electricity and the amount of the Contracted Demand. Rodan is responsible for all M & V requirements. 8. Point of use metering shall be used by the Participant. Any costs incurred by Rodan and approved by the Participant relating to the supply, installation and maintenance of this equipment will be deducted against the Participant's Capacity Payments over a negotiated period. 9. The Participant agrees it shall not participate in any other demand response program in the Province of Ontario without the permission of Rodan. GENERAL COMMITTEE - JUNE 5, 2007 Liability 10. In no event shall either Party be liable to the other Party for any claim of any nature whatsoever, including but not limited to loss of profits or revenues, business interruption, losses, sanctions, fines, loss of contract, cost of capital, loss of business opportunity, or loss of goodwill, or any other indirect, consequential, incidental or special damages, including, but not limited to, punitive or exemplary damages, whether any of the said liability, loss or damages arises in contract or tort. Capacity Test 11. As part of the M & V plan, the Participant agrees that prior to the Commercial Operation Milestone Date, Rodan, acting reasonably, will be entitled to perform two (2) Capacity Tests or as otherwise required by the OPA to demonstrate the Participant's ability to curtail the Contracted Demand Reduction for no more than a four (4) hour duration. 12. The Participant will not receive payment while Rodan is performing a Capacity Test, unless the Capacity Test is conducted as part of an Operating Directive. The parties acknowledge that Rodan has already performed two Capacity Tests at the Participant's premises, Non -Compliance 13. In any month that the Participant cannot fulfill the Contracted Demand Reduction in accordance with this Agreement, the Capacity Payment for that month will be reduced proportionately upon 30 days' notice. Should the Contracted Demand Reduction for any month fall below 85% availability, the Capacity Payment for the quarter will be forfeited. For any subsequent occurrence where the. Contracted Demand Reduction for the month falls below 85% availability, Rodan may, at its discretion, terminate or renegotiate the Contracted Demand Reduction in this Agreement. The remedy set forth in this Section shall be the exclusive remedy available to Rodan in connection with the Participant's failure to fulfill the contracted demand reduction in accordance with this Agreement. 14. The parties agree that there shall be no financial penalties or other monies payable by either party in the event that Rodan terminates or renegotiates the Contracted Demand Reduction in accordance with Section 12. Term and Termination 15. The term of this Agreement shall be five years ("the Term") commencing on the Commercial Operation Milestone Date. —61— GENERAL COMMITTEE — JUNE 5, 2007 16. This Agreement may be terminated by either party upon ninety days' (90 days) written notice without cause. 17. This Agreement may be terminated by either party upon the expiration of 30 days' written notice if a Party, after being provided written notice in the event of default and after being allowed 30 days to cure the event of default, is unable to fulfill its obligations under this Agreement as a result of. (a) non-performance of obligations under this Agreement, including Section 13 above; (b) insolvency or bankruptcy in accordance with bankruptcy or insolvency laws; (c) the assignment of property by a Party for the benefit of creditors; (d) a Party ceasing to carry on business for any reason; or (e) Parliament ceasing to operate or modifying the operation of their plant in a manner whereby they can no longer reliably provide the Contracted Demand Reduction. Confidentiality 18. During the term of this Agreement and for a period of three years following the termination or expiration of this Agreement, each party that receives Confidential Information (the "Receiving Party") of the other party (the "Disclosing Party") shall maintain the confidentiality of all such Confidential Information divulged by the Disclosing Party, including financial information specified in any Schedule and shall not copy or use any such Confidential Information except as contemplated by this Agreement. Rodan will be responsible for protecting the privacy and security of all information collected from the Participant in the course of carrying out the services and obligations provided for herein. 19. The Receiving Party may disclose Confidential Information to its employees, directors, legal, business and financial advisors (collectively, the "Additional Recipients") as may be required for the performance of obligations under this Contract. The Receiving Party may also disclose Confidential Information where required by law, provided that it shall use reasonable efforts to minimize the extent of such disclosure and to obtain an undertaking in writing from the third party recipient of the Confidential Information to maintain the confidentiality thereof. 20. Rodan may disclose the Participant's Confidential Information to Rodan's subcontractors during the term of this Agreement if required for the performance of obligations under this Agreement, provided that the subcontractors agree to be bound by a written confidentiality provision equivalent to the confidentiality terms specified in this Agreement. —62— GENERAL COMMITTEE - JUNE 5, 2007 21. Either party may disclose the existence of this Agreement, provided that the terms of this Agreement and any Confidential Information contained in this Agreement and the schedules shall be kept confidential. 22. Each party shall comply with all applicable laws, regulations and guidelines, including each party's privacy policy and the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c, M.56, governing privacy in fulfilling its obligations hereunder and in collecting and using Confidential Information. Payment Terms 23. Rodan shall remit to the Participant the full payment in respect of the Capacity Payment and DR Payment no later than thirty (30) business days after the end of the calendar quarter (December 31", March 31s`, June 30`h and September 30`h) Miscellaneous 24. The Participant's involvement in the York Region demand response program may be disclosed by either party at its own expense provided that no confidential, proprietary or competitive information is released. 25. Paragraphs 18, 19, 21 and 22 of this Agreement shall survive any termination or expiration of this Agreement. 26. Any consent or waiver by a Party to or of a breach by the other, whether express or implied, shall not constitute a consent to, or a waiver of any other different or subsequent breach. 27. Either party may, on 30 days' written notice to the other, assign the rights hereunder to a wholly -owned affiliate or an arms' length purchaser of all or substantially all of its assets. This Agreement enures to the benefit of and is binding upon the parties and each of their respective affiliates, related parties, successors and permitted assigns. 28. This Agreement constitutes the entire agreement as between the Parties and supersedes all previous understandings, negotiations and proposals, whether written or verbal. This Agreement may not be altered, amended or modified except by an instrument in writing signed by duly authorized representatives of each party. 29. The Parties acknowledge and agree that nothing in this Agreement shall create or constitute a partnership or joint venture between the parties. This Agreement shall be governed by and construed in accordance with the laws of the province of Ontario and the laws of Canada applicable therein. —63— GENERAL COMMITTEE - JUNE 5, 2007 30. If any provision of this Agreement is held to be invalid, illegal or unenforceable, such provision or part shall not affect the validity, legality or enforceability of any other provision of this Agreement and shall be deemed to be severed from this Agreement, and this Agreement shall be construed and enforced as if such invalid,.illegal or unenforceable provision or part had never been inserted in this Agreement. 31. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute the same document. IN WITNESS WHEREOF, and intending to be legally bound, the Parties have executed this Agreement by the undersigned duly authorized representatives as of the date first stated above. THE CORPORATION OF THE TOWN OF AURORA Mayor, Phyllis M. Morris Bob Panizza, Municipal Clerk RODAN ENERGY AND METERING SOLUTIONS INC. Per: _ Paul Grod Title (I have authority to bind the Corporation) —64— GENERAL COMMITTEE - JUNE 5, 2007 AGENDA ITEM # - TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. LS07-020 SUBJECT: 2007 Community Grant Requests FROM: Allan D. Downey, Director of Leisure of Services DATE: June 5, 2007 RECOMMENDATIONS THAT the 2007 Grant requests including Community Grants and Special Events Grants totalling $68,343 be approved for distribution as outlined, BACKGROUND Each year Council considers requests from various community organizations for funding assistance through the Town of Aurora's Recreation Grant Policy. In addition, assistance is also considered for Town operated Annual Special Events. The Policy identifies three (3) major goals as follows: Temporary start-up assistance (seed funding) for new community recreation based programs. Programs that are joint community service group/departmental ventures. Programs that have no other Municipal funding assistance but are recognized as a recreational community program meritorious of Council's support. COMMENTS Funds in the amount of $97,300 were approved in the 2007 Budget. A copy of the Recreation Grant Policy and applications were requested by the following groups: Queen's York Rangers Cadet Corp. -To receive Grant money and not services -in -kind 140 Aurora Air Cadet Squadron - To receive Grant money and not services -in -kind Optimists Club of Aurora - To receive Grant money and not services -in -kind The organizations requesting funding are groups that work closely with the department in providing joint community events/programs. The 140 Aurora Air Cadet Squadron and Queens York Rangers have made a request for a Grant to cover the costs for rental of the Aurora Community Centre for their Annual Inspections. The Museum Grant is provided to the Aurora Historical Society to offset their operating costs at the Aurora Heritage Centre. ..../2 -67- GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 -2- Report No. LS07-020 The Leisure Services Department presently receives $2.00 in rental income from the Aurora Historical Society. The proposed Grant requests are consistent with the 2007 proposed budget and staff will distribute the referenced amounts to the appropriate accounts. OPTIONS Option 1; Council may exercise its discretion to request that staff review or revise its policy. FINANCIAL IMPLICATIONS Current Year Sufficient funds have been included in the approved 2007 Operating Budget in the amount of $97,300 to cover all four (4) funding programs. A total of $28,957 remains for future requests and Council consideration. Future Years Grant submissions are made annually and determined by Council as part of the Budget Deliberations. CONCLUSIONS The groups listed herein are respectfully submitted for consideration and endorsement for funding assistance in 2007. A. Community Grants. 1. Queen's York Rangers Cadet Corps. 2. Optimists Club of Aurora 3. 140 Aurora Air Cadet Squadron B. Special Events Grants 1. Community Recognition Awards 2. Canada Day 3. Santa Claus Parade 4. First Night 5. Arctic Adventure C. Education Awards 1. Education Awards D. Museum Grant 1. Museum Grant $ 828 $ 585 630 TOTAL: 2 0 $ 750 $ 8,500 $ 2,500 $ 750 2,000 TOTAL: 14 5 TOTAL: 1 0 TOTAL: 000 GRAND TOTAL: 43 ..../3 GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 - 3 - Report No. LS07-020 LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective Cl: Maintain, respect, preserve and enhance natural environment, natural heritage and green spaces Objective C5: Promote community involvement and volunteerism opportunities. ATTACHMENTS Attachment #1 - Copies of Grant Applications for all requests. Attachment #2 - Recreation Grant Policy. PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, May 23, 2007. Prepared by. Debbie Sparks, Admin. Assistant, Ext. 4753 Nk��- Allan D. Downe} Director of Leisure Services John S. Rogers C.A.O. .• FROIGENERAL COMMITTEE — JUNE 5, 2007 ATTACHMENT . •-- Allan D. Downey, Dlrecler of Leisure Services DlrectUna: (905)726,4762 /� uRORA of (905) 72 -Mail; , East 4752 Fax: ra,ca 1264734 .�C� <J E-Mail; atlawnay@e-aufOra.ca APPLICATION FOR GRANT TOWN OF AURORA Y.New_ _ Renewal , -.I — For the Year2rivl— INSTRUCTIONS: Please complete this form and if additional space is required, use a separate sheet. RETURN TO: Allan D. Downey Director of Leisure Services Town of Aurora 1 Municipal Drive Box No. 1000 Aurora, Ontario 1-413 6J1 1. General a) b) Name of Organization: a -I C)cl n (.tom Address: Ri,—t � Postal Code: i N o) Telephone: q0a� 2. Officers of Association/Organization 9, Obieetiveslpunctions/Proarams of Associationlorganization 4. Characteristics of People Served (age group etc.) ....12 —70— FROUENERAL COMMITTEE — JUNEFW,NQ2U0958984402 Feb. 21 2007 11:51AM P3 .,Application for Page 7 Town of Aurora Recreation Grant 6. Geographic Area Served a) Percentage of Members living in Aurora, 6. Financial n% Aev ..n+ of r1rnn+ Pam IP.G+a.(i: b) Reason for Grant: c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) .,rr^rMI d) Total Projected Budget: e) Why Do You Feel Public Funds Should be Provided? f) List Other Grant Requests: 7. Additional Information: r h1r1►,.�iir Date E —71— FROMGENERAL COMMITTEE - JUNEFAB,N020"8984402 Mar. 08 2007 01:25PM P2 7:80 AM Queen's York Rangers Army Cadet Corps Support Committee 83107187 Profit &lass Cash Basis September 2006 through Febrp6lry 2007 Ordinary Inwuw)Experre Income Bingo Sales Canteen Sales Donations Intereetinoome Miss. Sai®a Tagging Total Income Experwe Accomdation Autoalohlle & Bus E"nae Awards Bend Equipment Bank Service Charges Blathalon Expense Bingo Exparms Canteen Supplies entertainment Equipment purchase Fund raising Opt & Pat Insurance Licansse end Permhs Marksman Team Mople Meals (Ravers"11) Mask (ICE CREAM) Office Supplies Police Check Postage and Delivery Printing and Reproduction Recruiting Rent Sundry 153wnees Telephones & Modem Training Travel ITS.-�'^'. Net Ordinary Income Other IncomelExpenaa Other Income Other income patty cash (rerlsror Total Other Income Net Other Income Not Income Sep'00 - Feb 07 48,020.97 562.91 9.789.14 101.11 1,064.08 23,216.50 82,766.31 400.00 1,950.01 039.62 4.106.28 318.51 2,077.13 45,255.19 2.198.07 643.52 1,796.04 911.66 -828.74 896.00 125.00 206.76 11,103.30 330.47 17.04 409.01 73.83 6.40 8s.06 1,867,29 943.03 531.48 1,329.09 45.05 330.D0 .. .77 772,86 4,N2.46 2,9DD.96 O.DD 21900-N 2,90D.96 7.883A1 1 -72- Pagel FROrG E N E RA L COMMITTEE - J U N EFag , NO.'2 ©WT8984402 Mar. 08 2007 01: 25PM P3 ?:5T AM Queen's York Rangers Army Cadet Carps Support Committee ON071e7 Summary Balance Shut Cash Bois AS of March 7, 2oe7 ASSETS Currant peseta ChequtngfSavinp Total Current Assats TOTAL ASSETS LIABILITIES & EQUITY Equity TOTAL UASIums & EQUITY Moir 7, 07 38,238,69 35,238.69 36,230.69 38,236.69 36,236.68 -73- GENERAL COMMITTEE — JUNE 5, 2007 Department of Leisure Services 1 Municipal Drive, Box 1000, Aurora, Ontario L4G 6,11 Tel: 905-726-4754 Rental Contract(Permit Major Lusk Queen's York Ranqers Support Committee 138 Larmont Street Aurora ON L4G 1V7 Contract #: 8465 Date: 08-Jan-07 User: jsherin Status: Firm Town of Aurora hereby grants Queen's York Rangers Support Committee (hereinafter called the "Licensee") represented by Major Lusk, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto all of which form part of this Agreement. NO PERSON SHALL USE A CAMERA, CELL PHONE OR PERSONAL DIGITAL ASSISTANT (PDA's, PALM PILOT, BLACKBERRY, ETC.) IN ANY CHANGE ROOM OR WASHROOM IN OUR FACILITIES. Parking on any sports field is prohibited unless permission has been specifically granted by the Leisure Services Department. In emergency situations please call our emergency on call pager at 416-235-8891, i) Purpose of Use Special Event Queen's York Rangers ii) Conditions of Use Any damage to persons or property should be documented and a copy given to operational staff as so( possible.NOTICE TO APPLICANT: PLEASE SIGN THIS PERMIT AND RETURN A WHITE COPY TO TOWN OF AURORA ALONG WITH YOUR PAYMENT. THANK YOU.G.S.T. #124722109 111) Date and Times of Use # of Bookings: 3 Starting: Jun 01, 2007 6:OOPM Expected: 0 Ending: Jun 03, 2007 6:00PM FacilitylEquipment Day Start Date Start Time End Date End Time Fee Extra Fee Tax Total Community Centre - Floor#1 Fri 01-Jun-07 06:00 PM 01-Jun-07 10:00 PM $135.85 $0.00 $8.15 $144.00 Community Centre -Floor#1 Sat 02-Jun-07 09:00 AM 02-Jun-07 06:00 PM $305.66 $0.00 $18.34 $324.00 Community Centre - Floor #1 Sun 03-Jun-07 08:00 AM 03-Jun-07 06:00 PM $339.52 $0.00 $20.38 $360.00 iv) Additional Fees v) Payment Method Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $781.13 $0.00 $46.87 $828.00 $0.00 $0.00 $828.00 $0.00 vi) Other Information The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this PermltlLicense on behalf of the Licensee and has sufficient power, authority and capacity to bind the Licensee with his/her signature. PLEASE SIGN AND RETURN ONE COPY OF THIS CONTRACT ALONG KI x: Major Lusk TOWN OF AURORA Queen's York Rangers Support Committee Date: Date: Page: 1 —74— GENERAL COMMITTEE - JUNE 5, 2007 OPTIMIST CLUB OF AURORA INC. 2 Timbertrail Cres. Aurora, Ont. L40 4V 1 (905)727-5012 October 28, 2006 Mr. Allan D. Downey Director of Leisure Services Town Of Aurora 1 Municipal Drive Aurora, Ont. L4G 6J1 Dear Mr. Downey: Enclosed is an application from the Optimist Club of Aurora for a grant of $600. The funds from this grant are to be applied to the costs of helping to run the Aurora Minor Hockey/Optimist/Canadian Tire Showcase Tournament December 27-30, 2006 If any further information is required, I can be contacted at the above address and telephone number. Yours sincerely Alex S. Ansell Tri Star Showcase Skills Coordinator Optimist Club of Aurora -75- — JuNC 0, Luu / . / Allan D. Downey, Director of Leisure Services 1 Municipal Drive p u ®A A Direct Line: (752 Fax: (52 box 1000, Aurora, ON uro 6Jl Ll�� iI/OLL�� or (905)72-Mail: ,do 4752 Fax: rasa 726-4734 www,e-aurora.ca E-Mail: adowney@e-aurora.ca yowYe, iw good comtpAv a, 01ACI J-3kl` TYPE: New Renewal X For the Year .7.o66-07 INSTRUCTIONS: Please complete this form and if additional space is required, use a separate sheet. RETURN TO: Allan D. Downey Director of Leisure Services Town of Aurora 1 Municipal Drive Box No. 1000 Aurora, Ontario L4G 6J1 1. General a) Name of Organization: c^.Pftl0tS°7' Ci..ti`3 U'�' htulr'bIeA b) Address: Fa Zc)e 'Zf%<435 114 8c 6 )'&yGc s, Postal Code: Z4C 4-154 c) Telephone: I�R iD�rts- CNN 1;;bMPS0'V- Yot�7d7_yve� 2. Officers of Association/Organization Hu j/7,bwP9aN- ff�+ srDE �}f�llCF ilz irN �}!�Y . loac #094_fy r i�rAru �iy 3. Obiectives/Functions/Programs of Association/Organization %a Anovip eo;gAmN rr'Y fewe i/1C- J& it{ ox AURORA ltily r'Ta ,s ;Pejcwii oFyeu7fd'r i elgcme o i ZYg- 3Fsr /N Kib " 4. Characteristics of People Served (age groups etc.) ..../2 -76- GENERAL COMMITTEE Application for Town of Aurora Recreation Grant - JUNE 5, 2007 5. Geographic Area Served a) Percentage of Members livjng in Aurora. 6. Financial a) Amount of Grant Repuested: 0 C) b) Reason for Grant: %fE NGS7' dl� &-rr / a S*ki ast dote- Old 7NE /T/ i9ec t & PAeT oFilfe x, -,� iNEWdA gvase-- 1-6'rf ac �'itA e-nC c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) Page 2 roe '�oprlpos f �ioy cif' /'/V coifs or iNES'1k�d+y&,c Tvwi2+liwa j T. /-urir>s AWE 41e604-€A' yowl -r#E Vyeoltlf ez4X %A-aa6,N71A�e 1uw�/c�9�s�r/G d) Total Projected Budget: 61— 1NIVr Pbe-f)N —x H, 6o e) Why Do You Feel Public Funds Should be Provided? 7D� ,3F--ewIbe ?Ew,EArr Fo+c iNr YvuT-y COF 4aleo" - f) List Other Grant Requests: 7. Additional Information: CA)- Date Signature -77- r s<w sTclzcs cc-vsrD�vi3�c�� oPTiew yr ecox oA: Aa etkgh GENERAL COMMITTEE — JUNE 5, 2007 OPTIMIST CLUB OF AURORA INC. 2005-2006 Optimist/Canadian Tire Showcase Tournament Income and Expenses Income Allocations from OC Aurora Allocation from OC Aurora - sponsorship Allocation from OC Aurora - misc Allocation from OC Aurora - partial ice costs Allocation from OC Aurora - partial referees costs Total OC Aurora Allocations External Income 50-50 Draw Grant from Town of Aurora re logo Donations at Celebrity Reception Total External Income Total Income Expenses Allocation from OC Aurora - sponsorship Sponsorship Bill from AMHA Allocation from OC Aurora - misc. Refreshments for workers** Certificates and Frames Misc - batteries, pails, etc. Gift Certificates for outside volunteers Allocation from OC Aurora - medals AMHA -partial ice costs 50-50 Draw Donation to AMHA to offset costs of NHL Oldtimers/Coaches reception Winner's Portion AMHA - partial referees costs Showcase Logo on Ice Town of Aurora - logo on ice Total Expenses Net Income $7,000.00 $0.00 $71.37 $26.23 $190.00 $732.60 $422.00 $422.00 $445.84 Note: * All income from the 50-50 drawls dispersed. ** Refreshments provided free by Recreation Leisure Services Actual Budget $7,000.00 7200 $287.60 650 $732.59 750 $393.30 500 $8,413.49 9100 $844.00 300 $600.00 600 $44.16 $1,488.16 900 $9,901.65 10000 $7,000.00 7200 $287.60 650 $732.59 750 $844.00 300 $393.30 500 $445.84 600 $9,703.33 10000 $198.32 GENERAL COMMITTEE - JUNE 5, 2007 OPTIMIST CLUB OF AURORA INC. 2006-2007 Showcase Proposed Budget Proposed Budget Allocation from OC Aurora — ice/referees, etc. 8,200 - 64 teams and 9 divisions Allocation from OC Aurora - misc. 800 - purchase of food for volunteers, gift certificates, certificate frames, photography, batteries, administrative supplies, etc. Total Proposed Budget $9,000 Additional Costs paid for by Others 50-50 Draw 500 - 50% to offset costs of NHL Oldtimers reception after Celebrity Night, - winner receives other 50% - all income is disbursed Grant from Town of Aurora 600 - to pay for logo on ice, this cost flows through the the Club via the grant from the Town. The Club is not responsible for raising or allocating funds for this - Canadian Tire and AMHA Costs are not reflected in this budget - Overall costs are estimated to be in excess of $26,000 -79- GENERAL COMMITTEE - JuFN,VOO I c E TOWN OF AURORA 1 MUNICIPAL DRIVE BOX 1000 AURORA, ON L4G6J1 Phone: (905) 727-1375 Fax: (906) 727-1963 OPTIMIST CLUB OF AURORA ALEX ANSELL 2 TIMBERTRAIL CRIES AURORA, ON L4G 3V1 Customer Number: Invoice Number: m- -�._ Invoice Date Aukom Customer P.O. No. Due Date: Issuing Department: LSOP001 181 25-Apr-2007 25-May-2007 LEISURE SERVICES Product Description Quantity Unit Price Amount LSICEL ICE LOGO RECOVERY Ice Logo at Aurora Community Centre - 2006/2007 Season 1.0000 561.1800 $551.18 G.S.T. Registration Number: 124722109RT0001 YOU MAY MAKE YOUR PAYMENT IN PERSON AT TOWN HAI Total Gross $651.18 G.S.T.- $33.07 Total Invoice $684.25 OR FOR;iiARD vin rvu iL- , V i nc , TO THE ATTENTION OF THE "FINANCE DEPARTMENT'. Please return this portion with your payment Cheques payable to TOWN OF AURORA Customer Number : LSOP001 Customer Name : OPTIMIST CLUB OF AURORA ALEX ANSELL 2 TIMBERTRAIL CRES AURORA, ON L4G 3V1 TOWN OF AURORA 1 MUNICIPAL DRIVE BOX 1000 AURORA, ON L4G6J1 Invoice Number 181 Invoice Amount :$584.25 Amount Paid GEIJ�OMMITTEE — JUNE 5, 2007 // Allan D. Downey, Director of Leisure Services 1 Municipal Drive p ! _�^ Direct , Ext. (905) 726-47 0 Box 1000, Aurora, ON LZIG 6J1 LLi'U `\ilJ,/�� or (905) 727-3123, EM. 4752 Fax: (905) 726-4734 E-Mail: adowney@e-aurora.ca www.e-aurora.ca your -e' u& Good coon "a V APPLICATION FOR GRANT TOWN OF AURORA TYPE: New Y Renewal INSTRUCTIONS: RETURN TO: 1. General a) Name of For the Year 200r D 9 Please complete this form and if additional space is required, use a separate sheet. Allan D. Downey Director of Leisure Services Town of Aurora 1 Municipal Drive Box No. 1000 Aurora, Ontario L4G 6J1 b) Address: .PO —50X %/59 APO krorall0r4. Postal Code: L ` 6 6S7 c) Telephone: 2. Officers of Association/Organization /1 Commaf)d. Ci� icPf - .0Q in Worn (Y)066-5 0VhrYi(. -<n ehr!nA Onrnmr e- iiiurrfiu (°.h(l�l�o rl ki Obiectives/Functions/Programs of Association/Organization 4. Characteristics of People Served (age group etc.) ....12 —81— G ki6Al%+l TTEE — JUNE 5, 2007 Page 2 Town of Aurora Recreation Grant 5. Geographic Area Served a) Percentage of Members living in Aurora. 6. Financial FA a) Amount of Grant Requested: o) muasun ror vranL. c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) d) Total Projected Budget: fee C&I6Pd alioi I �;r�1 e) //Why Do You Feel Public Funds Should be Provided? ��� 17UfOfQ irC id ►ur�r�ro�! pfrn rnlrinq epmmuni,FJ SPLyi(P� Such a5embcanc�'i� Q��us�ar e,h yo lecn-up f) List Other Grant Requests: Additional Information: M r6� lob �!�/o� c�bs 9c 99_q(0q,_) ate Signature --7'rm6ure,f' -82- /`r0 rbroret Qir eodt t? 5quaclrop) GENERAL COMMITTEE - JUNE 5, 2&ar7ce Sheet Squadron Number: 140 Nsme: As at August 31 st, 2006 Current Assets - Last year Current year 1 (a) Cash d: Cash and ether Cash on Hand: $ - Mantlatory -ACC9 must -Savings: @) Bank -Savings: be accompanied by bank (c) Bank -Che uin /O erstin Account: 7150 11914 a/c statements photocopies with <• (d1) Bank - Otherspecial purposeAccount reconciliation worksheet id2) which must balance with (e) Accounts Receivable: the amounts reported In (in mvento - describe type): this section of the ACC9 (0 Prepaid Expenses: as well as of other investment x (gl Investments: $0 statements _ supporting the relative <. x INN SS accounlshow face value do not convert sum(S) shown here ill Total Current Assets: $ 7,150 E 11,914 Fixed Assets 2 (a) Alrcra0: At Nominal Values of$1.90 Estimated Replacement Cost (h) Land & Property: W Buildings: (d) Furniture and Fixtures (e) OnceEquipment (computers, Fox Machines, Printers: (0 Training Equipment (9) Muslcai Instruments h) Other a, .Cam uter Software not classified elsewhere () Total Fixed Assets -At Nominal Values $ TOTAL ASSETS (Fixed Assets Valued at Nominal Values) LIABILITIES and EQUITY Current Liabilities: Last year Current year 3 (a) Accounts Payable: (b) Bank Loans Short -Term: (c) Other Loans Short Term, Leases, etc.: (d) Outstanding Debts Short -Term- Credit Cards, Interest and Other: x e) III Total Current Liabilities $ Lono-Term Debt: Last year Current year 4 (a) Notes Payable (b) Mortgages x c) (d) Total Long -Term Debt $ TOTAL LIABILITIES: 1 $ E ui Last year current year 5 (a) Retained Earnings llEqulty rom prior year) $6,889 $7.160 - (b) Excess of Revenue over Expenditure 261 $4,703 (c) Total Equity last Year -Actual derrcil Sur lus -This Year $7,150 EQUITY1 OOTA-CVIES PLUS EQUITY: I This ACC9 has been prepared from the accounting records of the Sponsoring Committee, other documentation, and information available from the Sponsoring Committee. R accurately reports the Sponsoring Committee's Financial position on this statement's date. We confirm due diligence has been exercised in maintaining appropriate accounting of revenues, expenses, and control of all monies in conformity to ACLC rules. No audit was performed and consequently no opinion is expressed on these financial statements. CemmaudIm OPicer Squadron aPonemin9 Conn too Chair Treasurer Stamina. Print Name Captain Adam Mobbs MurrayCharlton Gail Waller Date: —031 ACC9 V2003(ran D.—d '® GENERAL COMMITTEE — JUNE 5, 2007 / Department of Leisure Services AIJl�® 1 Municipal Drive, Box 1000, Aurora, Ontario L4G 6J1 Tel: 905-726-4754 Rental Contract/Permit Paul Jones 140 Aurora Squadron RPO Aurora North Box 71586 Aurora ON L4G 6S9 Contract#: 7905 User: jsherin Date: 19-Sep-06 Status: Firm Town of Aurora hereby grants 140 Aurora Squadron (hereinafter called the "Licensee") represented by Paul Jones, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto all of which form part of this Agreement. NO PERSON SHALL USE A CAMERA, CELL PHONE OR PERSONAL DIGITAL ASSISTANT (PDA's, PALM PILOT, BLACKBERRY, ETC.) IN ANY CHANGE ROOM OR WASHROOM IN OUR FACILITIES. Parking on any sports field is prohibited unless permission has been specifically granted by the Leisure Services Department. In emergency situations please call our emergency on call pager at 416-235-8891. i) Purpose Of Use Special Event 140 Aurora Squadron Annual Review ii) Conditions of Use Any damage to persons or property should be documented and a copy given to operational staff as so( possible. NOTICE TO APPLICANT: PLEASE SIGN THIS PERMIT AND RETURN A WHITE COPY TO TOWN OF AURORA ALONG WITH YOUR PAYMENT. THANKYOU.G.S.T. #124722109 iii) Date and Times of Use # of Bookings: 2 Starting: May 25, 2007 1:OOPM Expected: 0 Ending: May 26, 2007 4:30PM Facility/Equipment Day Start Date Start Time End Date End Time Fee Extra Fee Tax Total Community Centre - Floor #1 Fri 25-May-07 01:00 PM 25-May-07 10:00 PM $305.66 $0.00 $18.34 $324.00 Community Centre - Floor#1 Sat 26-May-07 08:00 AM 26-May-07 04:30 PM $288.68 $0.00 $17.32 $306.00 Iv) Additional Fees v) Payment Method Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $594.34 $0.00 $35.66 $630.00 $0.00 $530.00 $0.00 $0.00 Payment Type Reference Amount Date Receipt Number Cheque Rental $630.00 27-Oct-06 127668 vi) Other Information The undersigned has read and on behalf of the Licensee agrees to be bound by this PermittLicanse and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee and has sufficient power, authority and capacity to bind the Licensee with his/her signature. PLEASE SIGN AND RETURN ONE COPY OF THIS CONTRACT ALONG X: Paul Jones 140 Aurora Squadron Date: X: TOWN OF AURORA Date: Page: 1 ATTACHMENT 2 • � • OF THE DEPARTMENT OF LEISURE SERVICES GENERAL COMMITTEE TOWN - AURORA PREFACE The Recreation Grant Policy has identified three major goals. These are: 1. To provide temporary financial assistance (maximum two years) to new community recreation based programs. These grants are to be used to assist these groups in becoming stable community organizations and strong partners with the Town. 2. To provide ongoing financial assistance to joint community service organizations/Leisure Services Department partnerships. 3. To provide programs that have no other Municipal funding assistance, but are recognized as a recreational community program meritorious of Council's support. Town Grants are comprised of the following: i) Cash Grants - Granted by Council to specific organizations in the budget process. - Allowed by Council during the year from an unallocated lump -sum that may be included in the budget. ii) Recreation Program Grants - Payable out of a special program assistance fund sponsored by the Town, Service Clubs, Business, etc. Such assistance requires that the participant pay 1/3 of the program cost to a maximum of $20 with one person/program/session being allowed. iii) Passes/Facility Use - Public Times Such requests will be entertained for group use of public swim times, recreational skating times or other such publicly accessible uses only. Facility pass requests require participants or the organization to partially contribute a portion of the costs at a 10% rate. For example, 12 summer pool passes at $20 value would require a contribution of $24 or $2 by each participant. ..../2 GANaEER COMMITTEE — JUNE 5, 2007 Recreation Grant Policy and Procedures iv) Passes/Facility Use - Exclusive Use Any requests for separate, non-integrated facility rentals shall be considered a request for a cash grant. ELIGIBILITY CRITERIA a) Groups must be• i) Non-profit organizations based in the Town of Aurora. ii) Observe the Town's 80% residency rule. b) Individuals must be: i) Representing Aurora provincially, nationally or internationally in a team or individual sport. ii) Representing Aurora in a recognized cultural program of provincial, national or international prominence. c) Cash Grants will not be awarded for the purchase of operating materials, furniture or capital equipment. APPLICATIONS a) All groups applying for a Grant must: i) Provide a completed Grant Application and an acceptable financial statement covering the fiscal year prior to the period for which the grant is being applied, and a proposed budget for the current year. ii) Indicate the purpose for which the grant is required and justify that purpose. iii) Demonstrate that the organization meets the eligibility criteria. iv) Submit their application to the Director of Leisure Services no later than November 1 st each year. b) All individuals applying for a Grant must: i) Provide a completed Grant Application. ii) Indicate the purpose for which the grant is required and justify that purpose. ....13 GVEgReA� COMMITTEE — JUNE 5, 2007 Recreation Grant Policy and Procedures b) All individuals applying for a Grant must: - Continued iii) Demonstrate that the individual meets the eligibility criteria. iv) Provide a proposed budget. v) Submit by November 7st each year. ADMINISTRATION 1. All Grant Applications shall be channelled through the Director of Leisure Services prior to November 7 st each year, for inclusion in the budget process. 2. Cash grants and grants for facility passes shall be compared with the grant criteria and recommendations made for Council's consideration. Recreation Program Assistance Grants shall be processed through the Director of Leisure Services, and determined according to pre -approved criteria such as written evidence of need from: a social service agency, public health nurse, doctor, clergy, school principal, drug or benefit card, U.I.C. stub or other such documentation. 3. Cash grants requested after the deadline may be considered by Council through a report from the Director of Leisure Services, provided the application and eligibility criteria are met. Funds for late grant requests shall be allocated on a first come, first service basis from an unallocated lump -sum which shall be determined annually in the budget process. 4. The maximum value of individual grants will be $1,000.00. 5. A written response shall be provided by the Town of Aurora to all requests. ME GENERAL COMMITTEE - JUNE 5, 2007 AUK TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW07-015 SUBJECT: Acceptance of Municipal Services — Bayview Meadows (St. John's Development) — Phase I - Registered Plan 65M-3677 FROM: D. Atkins, Acting Director of Public Works DATE: June 5, 2007 RECOMMENDATIONS THAT Council accept the municipal services contained within Registered Plan 65M- 3497 being Phase I of the Bayview Meadows (St. John's Development) Subdivision. THAT Council enact By-law 4755-06.D for the assumption of the subject municipal services; THAT the Director of Public Works be authorized to issue a Certificate ofAcceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; THAT the Treasurer be directed to reduce the municipal servicing securities held in relation to the Bayview Meadows Phase I subdivision to $12,500.00; and THAT notice to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town. BACKGROUND The Bayview Meadows (St. John's Development) — Phase I development was serviced under a Subdivision Agreement executed by the Town of Aurora and St. John's Road Development Corp. on March 25, 2003. The maintenance period, as set out in the terms of the Subdivision Agreement, has expired for the Registered Plan noted. Public Works staff has reviewed all inspection reports for the subject part of the development and are satisfied that the municipal roads and services are in good condition and have been completed in accordance with the terms of the Subdivision Agreement with the exception of the permanent pavement markings and the installation of a geodetic benchmark. COMMENTS With the exception of the completion of the permanent pavement markings and the installation of a geodetic benchmark, all public services have been completed and the respective maintenance periods have expired. All deficiencies have been rectified to the satisfaction of the Public Works Department. GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 .2. Report No. PW07-015 The above noted outstanding works could not be performed during the winter months. Arrangements are being made to complete these works now that favourable temperatures are available. The amount of $12,500 will be withheld until the permanent pavement markings and the geodetic benchmark have been placed and inspected by Public Works staff. Many homeowners in this development have placed lot grading deposits with their respective Homebuilders. The homeowners are entitled to have their lot grading deposits returned to them when the development has been assumed by the Town. It is for this reason that it is requested that to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town. FINANCIAL IMPLICATIONS The Town will, upon issuance of the Certificate of Acceptance of Public Works, be responsible for all future operational and maintenance costs for the municipal services within the specified areas. OPTIONS None CONCLUSIONS The services for the Bayview Meadows (St. John's Development) Phase I area as shown in Appendix "A", being Registered Plan 65M-3677, can be accepted. LINK TO STRATEGIC PLAN Objective D1: Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS Appendix "A" - Key Map showing location of services to be accepted. Appendix "B" - Certificate of Acceptance. Appendix "C" - By-law 4924-07.D PRE -SUBMISSION REVIEW Management Team Meeting — May 23, 2007 P ared y: Steve Wilson, Technical Assistant, Extension 4377 VAins Acting Director of Public Works John S. Rogers ChiefAdministrative Officer 1 APPENDIX "A" ST. JOHN'S S.R. I Hickson Dr. Wally))arkyr; T Ct. _�r ��C,os(ord:iP Pedersen Dr Fuasrnan�;, Ha twell Way Location of Services Starr Cr. I o To Be Accepted :I r 0- m n Hollandview Trarm Rd. 1m-1 rournace a Way Brooks ++ - < Suffolk �� °i _ �;%' Y > m Ave. \�9� n c°Marshview Av . �' 06'/ •-I Hollid e o ° c , Blvd. aOrev// �Bilbrou h St. >'�hiy J7yC;il---'� s Ave. Borealis Ave. an ronner Cr. > > > Q' c �Fakins Dr. w ln.an d > 0 o uiliw ner_k, n Dr. Chn hi a w ,p 0 ay o o ¢IMcL.arty 0y Gundy Way c_ River Ridge _._ Blvd. River Ridge Blvd. LLJ _ Zokol V — — --- --1— Barr Cres. Holderson Ave: I Q v --' -----I o �, c� —y j v Zokol Dr. o :2 3 WELLINGTON STREET 1 EAST Magna Dr, Future Roads KEY MAP SHOWING LOCATIONS OF SERVICES TO BE ACCEPTED PUBLIC WORKS DEPARTMENT -91- MAY 2007 GENERAL COMMITTEE — JUNE 5, 2007 APPENDIX "B" TOWN OF AURORA CERTIFICATE OF ACCEPTANCE OF PUBLIC WORKS SUBDIVISION OWNER: St. John's Road Development Corp. DATE OF ACCEPTANCE: June 12, 2007 DESCRIPTION OF PUBLIC WORKS ACCEPTED: All services referred to in Section 3.01 of the Subdivision Agreement between St. John's Road Development Corp. and the Town of Aurora for Registered Plans 65M- 3677. DESCRIPTION OF STREETS IN WHICH PUBLIC WORKS ACCEPTED ARE LOCATED AS PER REGISTERED PLANS 65M-3677: Starr Crescent Matson Court Hartwell Way* Conover Avenue* Petermann Street* Bilbrough Street* * Only the section within Registered Plan 65M-3677. The undersigned hereby certifies that the Public Works, described above, have been installed in accordance with the requirements of the Town of Aurora's specifications and the above noted agreement and that all municipal departments have been informed of this matter. I further certify that the maintenance period, as stipulated in the agreement, has expired, and that all deficiencies have been rectified to the Town's satisfaction, and that requirements for final acceptance as set out in Sections 3.09 and 3.10 have been complied with. The Public Works as described above are herewith accepted by the Town of Aurora. David Atkins, Acting Director of Public Works —92— GENERAL COMMITTEE - JUNE 5, 2007 APPENDIX "C" THE CORPORATION OF THE TOWN OF AURORA By-law Number 4924 -07,D BEING A BY-LAW to assume aboveground and belowground municipal services; to assume certain lands; and to establish highways (Bayview Meadows - Phase 1) WHEREAS the Municipal Act, 2001, S.O. 2001, as amended, c. 25, section 5 requires that a power of the municipality shall be exercised by by-law; AND WHEREAS the Municipal Act 2001, S.O. 2001 as amended, c.25, section 31 authorizes the Council of a local municipality to pass by-laws for establishing a highway and land may only become a highway by virtue of a by-law passed by Council; AND WHEREAS Council desires to assume aboveground and belowground municipal services, assume certain lands and to establish certain highways; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: The following lands be established as public highwayand assumed bythe Corporation of the Town of Aurora: Hartwell Way as contained within Plan 65M-3677 Starr Crescent as contained within Plan 65M-3677 Matson Court as contained within Plan 65M-3677 Conover Avenue as contained within Plan 65M-3677 Petermann Street as contained within Plan 65M-3677 Bilbrough Street as contained within Plan 65M-3677 2. The Corporation of the Town of Aurora hereby assumes the aboveground and belowground municipal services for the lands contained within Plan 65M-3497. 3. THAT the Mayor and Clerk are hereby authorized to execute all documentation required in connection with the assumption thereof. 4. THAT this By-law may be registered in the appropriate Land Registry office on title to the said streets and/or reserves set out in Sections 1 and 2 herein, if applicable. 5. THAT the provisions of this By-law shall come into force and take effect upon third reading thereof. READ A FIRST AND SECOND TIME THIS 22TH DAY OF MAY, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 22' DAY OF MAY. 2007. PHYLLIS M. MORRIS, MAYOR -93- B. PANIZZA, TOWN CLERK GENERAL COMMITTEE — JUNE 5, 2007 -- I_ AGENDA ITEM # 9 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-017 SUBJECT: Inspection of the Town ofAurora Drinking Water System by the Ministry of Environment FROM: D. Atkins, Acting Director of Public Works DATE: June 5, 2007 RECOMMENDATIONS THAT Report No. PW07-017, regarding an inspection of the Town of Aurora's drinking water system performed on March 15, 2007 by the Ministry of Environment Inspector, be received for information. BACKGROUND As one of the results of the 2002 Walkerton Inquiry recommendations, Ontario Regulation 170/03 was enacted under the Safe Drinking Water Act. Many new requirements for waterworks systems were initiated including the conducting of routine waterworks inspections by Ministry of Environment (MOE) Provincial Drinking Water Inspectors. This report is presented to outline the findings of the most recent inspection of the Town's waterworks system. Town staff received a phone call from a Drinking Water Inspector on March 14, 2007 announcing that an inspection would be occurring on March 15, 2007. The Inspector listed a number of items and information that he wished to review. Under the MOE's inspections protocol, the Inspector gives one day notice regarding an inspection and that is provided so that the requested information can be gathered and be ready for the Inspector to review. COMMENTS The Inspector spent a half day at the Public Works Yard reviewing all aspects of ourwater operation and records for the years 2005 and 2006, including administration, certification of employees, sampling regime, sample results and field protocols. The Inspector's report (attached as Appendix "A") provides an assessment of compliance with the MOE policies and regulations. It is noted in the report that the Town of Aurora received an inspection rating of 100% with no remarks made in the" Non -Compliance with Regulatory Requirements and Actions Required" or "Summary of Best Practice Issues and Recommendations" summary sections of the report. —94— GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 .2. Report No. PW07-017 Also attached (see Appendix "B") is a memo from the MOE's Deputy Minister/Chief Drinking Water Inspector offering congratulations on Aurora's 100% grade on the inspection. OPTIONS N/A FINANCIAL IMPLICATIONS ME CONCLUSIONS An inspection of the Town's water distribution system was completed by the MOE in March 2007. All aspects of our protocols and systems including administration, certification of employees, sampling regime, sample results and field protocols were reviewed. The MOE report indicated no concerns with the operation of the Town's water system and gave it a 100% rating for2006. The MOE inspection of our water system provided positive proof that the Town is taking its responsibilities in this matter seriously and is acting in concert with the various Acts and Regulations governing the provision of drinking water to our customers. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C2: Enhance and promote public safety ATTACHMENTS • Appendix "A" — Inspector's Report • Appendix "B" — April 12, 2007 memo from the Deputy Ministry of the Environment PRE -SUBMISSION REVIEW Management Team Meeting — May 23, 2007 Prepared by: Luigi Colangelo, WaterMastewater Supervisor, Ext. 3442 D. Atkins --�J " ohn S. Rogers Acting Director of Public Works Chief Administrative Officer —95— GENERAL COMMITTEE - JUNE 5, 2007 QQ Ontario Ministry of the Environment AURORA DISTRIBUTION SYSTEM Drinking Water System Inspection Report DWS Number: Inspection Number: Date of Inspection: Inspected By: 1-5JOWL Mar15,2007 Murray Rigby APPENDIX "A" QZ-URAL COMMITTEE - JUNE 5, 2007 UV Ontario Ministry of the Environment Drinking Water System Inspection Report OWNER INFORMATION: Company Name: Street Number: Street Name: County/District: DistrictlArea Office: City: Province: AURORA, THE CORPORATION OF THE TOWN OF 100 Unit Identifier: John West Way Regional Municipality of York York -Durham Aurora ON Postal Code: L4G 6,11 INSPECTION DETAILS: DWS Name: DWS Address: DWS Category: DWS Number: Inspection Type: Inspection Number: Date of Inspection: Date of Previous Inspection: AURORA DISTRIBUTION SYSTEM 100 John West Way Large Municipal Residential 260003227 Announced 1-5JOWL Mar 15,2007 Nov 23,2005 Site (Name): Distribution Sample Location Type: Sub Type: Comments: Not Applicable Site (Name): Distribution Sample Location Type: Sub Type: Comments: Not Applicable Site (Name): Distribution Sample Location Type: Sub Type: Comments: Not Applicable Site (Name): Aurora Distribution System Type: Other Sub Type: Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 1510312007 (ddlmm/yyyy) -97- Page 2 of 15 �raiRERAL COMMITTEE - JUNE 5, 2007 V �nl� Ministry of the Environment Ontario Drinking Water System Inspection Report Comments: The Aurora Distribution System is owned and operated by the Town of Aurora. The water source is a mix of groundwater from six production wells that are treated by the Region of York, and supplemented by surface water that is treated by the City of Toronto. Chloramination is used in the treatment process. The transmission lines and storage facilities are owned and operated by the Region of York. Aurora's water distribution network is comprised of approximately 164.5 km of watermain and serves a residential population of approximately 50,000. Report Generated for rigbymu on 08/0612007 (dd/mmlyyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) — 9 8— Page 3 of 15 Gi-NZRAL COMMITTEE - JUNE 5, 2007 t:Y7 /"1�4-��.�© Ministry of the Environment V Ontario Drinking Water System Inspection Report INSPECTION SUMMARY The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and authorizing documents such as Orders and Certificates of Approval, as well as evaluating conformance with Ministry drinking water related policies and guidelines during the inspection period. The Ministry is implementing a rigorous and comprehensive approach in the inspection of drinking water systems that focuses on the source, treatment and distribution components of the system as well as management practices. This report is based on an inspection of a "stand alone connected distribution system". This type of system receives treated water from a separately owned "donor" system. This report contains all of the elements required to assess key compliance and conformance issues associated with a "receiver" system to ensure that the system was not being operated or managed in a "deficient" condition, as defined under O. Reg.172/03. The report does not contain items associated with the inspection of the donor system, such as source waters, intakes/wells and treatment facilities. On December 28, 2006, Provincial Officer Murray Rigby, Central Region Drinking Water Inspector of the Safe Drinking Water Branch began conducting an inspection of the distribution system serving the Town of Aurora. A review of information requested and Audit samples were collected on March 15, 2007. Peter Horvath, Manager of Operations Services and Luigi Colangelo, Water/Wastewater Supervisor were interviewed during the inspection period. CAPACITY ASSESSMENT The owner was monitoring demand and population trends in order to monitor the need to upgrade or expand the system. TREATMENT PROCESSES « The Operator -in -Charge ensured that all equipment used in the processes was monitored, inspected, tested and evaluated. DISTRIBUTION SYSTEM The owner had up-to-date plans for the distribution system. The plans are available at the Public Works Office. + Backflow preventers were installed at each lateral connection to major industries. No cross connections with other water sources such as wells, cisterns or surface water were known to exist at the time of this inspection. There was a by-law in place to prohibit potential cross connections. Town of Aurora By -Law #3305-91 addresses cross -connections and backflow prevention. This includes fire prevention and extinguisher systems installed at industry and commercial businesses. Report Generated for rlgbymu on 08/05/2007 (dd/mm/yyyy) Page 4 of 15 DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) — 9 9— RAL COMMITTEE - JUNE 5, 2007 Ontario DISTRIBUTION SYSTEM Ministry of the Environment Drinking Water System Inspection Report * A maintenance and repair record system existed for the distribution system. * Repairs to the distribution system were overseen by authorized personnel. The disinfection of new or repaired water mains or facilities was conducted in accordance with procedures equivalent to the applicable AWWA standards. The Town follows York Region's Standards and AWWA Standards. * There was a program for the routine replacement of watermains. The owner maintained the integrity of the system by using standards or procedures for design and material selection and by using plumbing code requirements. There was a program for the flushing and/or swabbing of watermains as per AWWA standards or equivalent. Flushing is done as part of the fire hydrant maintenance program. Mainline swabbing is completed by a contractor and as perAWWA standards. There was a program for inspecting and exercising valves. This is completed as part of the regular maintenance program. * Hydrants were regularly inspected and operated. * Hydrants were maintained to prevent entry of backf low contaminants. * A by-law was in place limiting access to hydrants. Permits must be purchased. Backfow preventers and metering is attached to the hydrant. A bulk water station is in the works to make this process quicker, easier and safer. There were no private applicators of pesticides using water from the owner's hydrants for the mixing of pesticides. * Consumer water use was fully metered. * More than 90% of the total amount of water distributed by the system was accounted for. The estimated unaccounted for water for 2006 is 6 percent and 4.25 percent of that estimate due to flushing of mains for construction or maintainance purposes. Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) Page 5 of 15 DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 1510312007(dd/mmlyyyy) -100- RAL COMMITTEE - JUNE 5, 2007 Ontario Ministry of the Environment Drinking Water System Inspection Report DISTRIBUTION SYSTEM The owner had a proactive leak detection program in place. Currently, Veritec is assessing stand alone systems within York Region. The log identified the frequency and location of pressure readings in the system. Based on information provided, the owner was able to maintain proper pressures in the distribution system. The Town follows the Region of York's "Water For Tomorrow" program to help with water conservation. Pressure Zones are monitored by the Regional Municipality of York at the supply end and the Town monitors at fire hydrants as part of their maintenance program. For the stand alone connected distribution systems with an agreement in place the donor was in compliance with the agreement. An appropriate written agreement was not in place between the donor and the receiver, and the receiver had monitored the treated water as required. The donor provided the Annual Report to the receiver within the appropriate time frames. OPERATIONS MANUALS Operators and maintenance personnel had ready access to comprehensive operations and maintenance manuals. All manuals and distribution system plans are retained at the Public Works Office. The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. * The operations and maintenance manual contained a sampling plan. The sampling plan is at the Public Works Office , however, is not included in the maual as it is too large. An autocad drawing is available. The operations and maintenance manuals contained instructions pertaining to the identification of adverse drinking water conditions, as well as prescribed notification and corrective actions. LOGBOOKS Logs or other record keeping mechanisms were provided to record information concerning the subsystems. Logbook entries were made in chronological order. Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) Page 6 of 15 DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) -1 0 1 - 044FRAL COMMITTEE - JUNE 5, 2007 W Ontario Ministry of the Environment Drinking Water System Inspection Report LOGBOOKS The record system allowed the reader to unambiguously identify the person who made the logbook entry. Each operator maintains a record of daily activities in their own logbook. Entries in the logbook were made only by appropriate and authorized personnel. Records were maintained of the amount of time each operator worked as Operator -in - Charge. The Administration Staff maintain a record of the OIC hours on their new works schedule spreadsheet. Log books confirm that only certified operators or water quality analysts were conducting operational tests that were not being performed by continuous monitoring equipment. For every required operational test and for every required sample, a record was made of the date, time location and name of the person who performed the test and the result of the analysis. Unusual or abnormal conditions observed at the facility were recorded in the logbook along with the action taken. Phone - in complaints are logged on a complaint form for follow up by staff. Departures from normal operating procedures were documented along with the time they occurred. If equipment was taken out of service or equipment ceased to operate during the shift, the event was recorded in the logbook along with the action taken to maintain or repair the equipment. + Where required, logbooks identified special instructions that were given to depart from normal operating conditions. The operator -in -charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. There was consistency between the information contained in adverse reports, logs, and Annual/Summary Reports. * Logs or other record keeping mechanisms were available for at least five (5) years. CONTINGENCY/EMERGENCY PLANNING Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) Page 7 of 15 DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (ddlmm/yyyy) - 1 0 2- R(A"'�L COMMITTEE }OMM I TTEE - JUNE 5, 2007 Ministry of the Environment &V Ontario Drinking Water System Inspection Report CONTINGENCY/EMERGENCY PLANNING A system contingency procedure was in place for periods of time when the overall responsible operator was absent or unable to act. The overall responsible operator for Water and Wastewater was presented and approved by council and includes a "Chain of Command" for replacement if needed. The contingency/emergency plan provided for key equipment to be made available in the event of an emergency or upset condition. Procedures existed for the periodic review of the contingency/emergency plan. These training sessions are conducted in conjunction with the fire department and include mock emergencies. The plan has been updated to include an "Emergency Preparedness Plan". All Municipalities in York Region participate together every month in the "Emergency Communication Protocol". * The contingency/emergency plan addressed spill scenarios. Clean-up equipment and materials were in place for the cleanup of spills. SECURITY The system had appropriately spaced signage regarding restrictions on access such as no trespassing signs. The owner had provided adequate security measures to protect components of the drinking -water system. New fire hydrants are locked/banded, there are designated filling stations and backflow and gate valves are used. CONSUMER RELATIONS Water conservation was being practiced by the owner or operating authority. Required documents were available free -of -charge during normal business hours at a location accessible to the public. The owner took effective steps to advise users of the water system of the availability of Annual Reports. Reports are available on the Town of Aurora website. The drinking -water system served more than 10 000 people and the owner had posted the Annual Reports on the internet. CERTIFICATION AND TRAINING Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) Page 8 of 15 DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 16/03/2007 (dd/mm/yyyy) —1 0 3— ERAL COMMITTEE - JUNE 5, 2007 Ontario CERTIFICATION AND TRAINING Ministry of the Environment Drinking Water System Inspection Report The overall responsible operator had been designated and he/she possessed a certificate that was of the same class or higher than the class of the subsystem. The ORO is Luigi Colangelo. He possesses a Water Distribution Class II certificate. The Town of Aurora Distribution system is a Class II Water Distribution Subsystem, certificate Number 1886 issued August 9, 2005. The operator designated as the overall responsible operator was not a grand -parented operator who had failed to obtain a satisfactory mark in an examination by May 14, 2005. Operators in charge had been designated for all subsystems which comprised the drinking. water system. Personnel at the drinking -water system were under the supervision of persons who had the prescribed qualifications. All operators possessed the required certification. All operators performing operational checks, maintenance duties and taking samples in the distributions system have the required certification. + Operator certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. All are displayed on the walls of the Work Department Office. Water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. The owner had filed an application for the determination of the type and class of each type of subsystem in the drinking -water system. The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. In instances where the overall responsible operator was unable to act, an adequately licensed operator was designated to act in place of the overall responsible operator. The owner/operating authority was aware of the operator training and record keeping requirements, and they were taking reasonable steps to ensure that all operators receive the required training. Operators were regularly trained with respect to the contents of the operations and maintenance manual and Contingency/Emergency Plan. WATER QUALITY MONITORING Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (ddlmmlyyyy) -104- Page 9 of 15 RAL COMMITTEE - JUNE 5, 2007 Ministry of the Environment \, J Ontario Drinking Water System Inspection Report WATER QUALITY MONITORING All microbiological water quality monitoring required by the legislation was being conducted. Trihalomethane samples were being taken as required from a location representing the longest residence time. Trihalomethane samples were being taken as required from a location representing the longest residence time in the distribution system on January 4, April 5, July 4 and October 3 of 2005 and January 4, April 3, June 26 and October 2 of 2006. Samples for lead analysis were being collected from a point in the distribution system or the connected plumbing system that was likely to have an elevated concentration of lead. A sample for lead was obtained and analyzed on January 8, 2005. Samples for chlorine residual analysis were tested using continuous monitoring equipment, or an acceptable portable device. Monitoring equipment was capable of measuring chlorine residuals with the required accuracy. Records indicated that the chlorine residual levels in the distribution system were not less than 0.05 mg/L free or 0.25 mg/L combined. Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg/L or that the combined chlorine residual was less than 3.0 mg/L. Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends" of the distribution system. There are 12 deadends on the system. Testing for parameters required by legislation, Certificate of Approval or Order was being conducted by laboratories licenced to test for that parameter. The drinking -water system owner had submitted all written notices to the Director and the notices provided the names of laboratories that were conducting tests for parameters required by legislation, Certificate of Approval or Order. Based on information provided by the owner/operator, samples were being taken and handled in accordance with instructions provided by the drinking -water system's laboratories. The owner indicated that the required records have been kept and will be kept for two (2) years. Report Generated for rigbymu on 08/06/2007 (dd/mm/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) -105- Page 10 of 15 �jGZkERAL COMMITTEE - JUNE 5, 2007 V Ontario Ministry of the Environment Drinking Water System Inspection Report. WATER QUALITY MONITORING The owner indicated that the required records will be kept for six (6) years. The owner indicated that the required records will be kept for fifteen (15) years. WATER QUALITY ASSESSMENT Treated water audit samples were collected during the inspection. rt The results of Ministry audit sampling showed compliance with Ontario Drinking -Water Quality Standards (O. Reg. 169103). The owner's monitoring results were comparable to the results of the Ministry's audit samples. A review of monitoring data provided by the operating authority confirmed that the water provided by the system met the requirements of the prescribed Ontario Drinking -Water Quality Standards. REPORTING & CORRECTIVE ACTIONS Corrective actions, including any other steps that were directed by the Medical Officer of Health, were taken to address adverse conditions. All required notifications of adverse water quality incidents were provided to the Spills Action Centre and Medical Officer of Health. In instances where written notice of issue resolution was required by regulation, the notice of issue resolution was provided within seven (7) days of the issue being resolved. * Notices of issue resolution contained a summary of the actions taken and results achieved. A person was at the location when alarms for continuous monitoring equipment have sounded and appropriate actions were taken in a timely manner by a qualified person. The Annual Report was prepared by February 28. Summary Reports were completed on time and distributed in accordance with the regulatory requirements. Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) Page 11 of 15 DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) —1 0 6— W.URAL COMMITTEE - JUNE 5, 2007 ment Ontario Ministry Inspf theection Edon Report Drinking Water System Inspection Report REPORTING & CORRECTIVE ACTIONS All written notices, warning notices and reports were issued by the owner in a form provided by or approved by the Director. All changes to the system registration information were provided within ten (10) days of the change. OTHER INSPECTION FINDINGS The owner/operator implemented those recommendations issued between the date of the previous inspection and the date of this inspection. Report Generated for rlgbymu on 08/05/2007 (dd/ram/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15103/2007(dd/mm/yyyy) -107- Page 12 of 15 aF.0 RAL COMMITTEE - JUNE 5, 2007 Ministry of the Environment Ontario Drinking Water System Inspection Report NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. Nat Applicable Report Generated for rigbymu on 08/05/2007 (ddlmm/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) Page 13 of 15 0-E4F RAL COMMITTEE - JUNE 5, 2007 fll Ontario Ministry of the Environment ��VV,JJ !.J Drinking Water System Inspection Report SUMMARY OF BEST PRACTICE ISSUES AND RECOMMENDATIONS This section provides a summary of all best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. Best Management Practices are recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following practices and consider measures to implement them so that all drinking water systems continuously improve their processes. Not Applicable Report Generated for rigbymu on 08/05/2007 (dd/mm/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) -109- Page 14 of 15 RAL COMMITTEE — JUNE 5, Ontario SIGNATURES Inspected By: Murray Rigby Reviewed & Approved By: Rudy Pirosko 2007 Ministry of the Environment Drinking Water System Inspection Report Signature: (Provincial Officer): Signature: (Supervisor): Review & Approval Date: 08/05/2007 (dd/mm/yyyy) Note: This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. Report Generated for rigbymu on 08/06/2007 (dd/mm/yyyy) DWS #: 260003227 AURORA DISTRIBUTION SYSTEM Date of Inspection: 15/03/2007 (dd/mm/yyyy) —110— Page 15 of 15 GENERAL COMMITTEE — JUNE 5, 2007 Ministry of the Environment Drinking Water Management Division 14m floor 135 St. Clair Avenue West Toronto ON M4V 1P5 MEMORANDUM Ministere de I'Environnement Division de la geslion de Is qualit6 de 1'eau potable 14' Atage 135, avenue St. Clair Ouest Toronto (Ontario) M4V 1P5 DATE: April 12, 2007 QQ Ontario APPENDIX "B" TO: Municipal Residential Drinking Water System Owner/Operator FROM: Jim Smith Assistant Deputy Minister/ Chief Drinking Water Inspector Re: Notice of Release of the Chief Drinking Water Inspector's Annual Report 2005-06 —100% Inspection Rating I'm writing to inform you, prior to public release, that my second Annual Report for 2005-06 will be released in the near future. It will be available online at www.ontario.ca/drinkingwater. In this year's report, I am introducing a methodology for measuring inspection results as applied to municipal residential drinking water system inspections. The inspection ratings show that Ontario's municipal residential drinking water systems overall operational performance is very good. I would like to advise that your municipal residential drinking water system(s) inspection rating(s) and municipal location of the system(s) appear(s) in the report appendix. I would like to congratulate you on the fact that one or more of your systems appear as having had an inspection rating of 100%. 1 would like to recognize your dedication to and success in achieving an outstanding level of overall drinking water system operational performance. I have attached applicable inspection rating record(s) and a methodology information sheet. This will aid you in understanding the rating methodology I have adopted. I have also included a copy of the key messages found in the report for your information. The report provides in-depth information on the current state of Ontario's drinking water, outlines how the safety net is working and describes recent measures taken to strengthen its components. In addition to information provided in last year's report it also provides new information on: • inspection ratings for municipal residential drinking water systems • top areas for improvement in laboratory practices 2004-05 and 2005-06 data comparisons 1921 (0212006) —111— GENERAL COMMITTEE — JUNE 5, 2007 Please contact your MOE Regional Drinking Water Supervisor if you have any questions regarding your inspection rating or the methodology. Given the new inspection rating information in this year's report please share the results with your senior municipal administrator, council and also, if applicable, share the results with appropriate officials in the municipalities that receive drinking water from your system(s). I would like to ask that you otherwise keep the information confidential until the report is released. With this report, I'm renewing my commitment to the public to provide transparent access to information on the performance of drinking water systems in Ontario and my inspection program for drinking water systems. We will continue to work together toward a goal of 100% compliance for all regulated drinking water systems across the province. I am pleased to confirm that municipalities are continuing to deliver safe drinking water. ORIGINAL SIGNED BY THE CHIEF DRINKING WATER INSPECTOR lR 21 WINM, Attachments: Inspection rating record(s) Methodology for measuring inspection results Key messages MOE Regional Drinking Water Supervisor contacts list 14-075 —112— GENERAL COMMITTEE - JUNE 5, 2007 AGENDA ITEM # �0 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-018 SUBJECT: Award of Tender No. P.W.2007-01 - Reconstruction of Knowles Crescent and Morning Crescent FROM: D. Atkins, Acting Director of Public Works DATE: June 5, 2007 RECOMMENDATIONS THAT Tender No. P.W.2007-01 'Reconstruction of Knowles Crescent and Morning Crescent" be awarded to the Barra Con Construction Ltd. at its tendered price of $968,105.00; THAT the variance in the water/sewer portion of the project of$43,327.40 be funded from the Water/Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the Barra Con Construction Ltd. for the reconstruction of Knowles Crescent and Morning Crescent. BACKGROUND Road Reconstruction Project With the 2007 Capital Budget, Council approved the reconstruction of Knowles Crescent and Morning Crescent (see 2007 Capital Sheet attached as Appendix "A"). The original scope of this reconstruction project has changed because the watermain relining portion of Knowles Crescent was removed from this project and combined with other watermain relining work to form Tender No. P.W.2007-22. This project was tendered in March 2007 and on April 4, 2007 Council considered Report PW07-004 (Award of Tender No. P.W.2007-22 - Structural Relining of Watermains on Various Streets) and awarded the contract for this work to Fer-Pal Construction Ltd. COMMENTS 1. Project Description This project involves the reconstruction of Knowles Crescent and Morning Crescent (see Key Map attached as Appendix "B") including the reconstruction/replacement of road, installation of the curb and gutter, storm sewer and catch basins, and replacement of the watermain on Morning Crescent. -113- GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 - 2 - Report No. PW07-018 Knowles Crescent and Morning Crescent are currently constructed to rural cross -sections with open ditches for storm water drainage. The reconstructed roads will have an urban cross-section including curb and gutter and storm sewer system. 2. Public Consultation Public consultation was undertaken for the road reconstruction project. A letterwas circulated to all residents on Knowles Crescent and Morning Crescent on April 5, 2006 advising residents of the Town's intention to reconstruct their streets, and to solicit their opinions on whether they would like to have their street reconstructed with the same rural cross-section or whether they would like to have it reconstructed with an urban cross- section. The residents were also asked if they would like to have a sidewalk on one side of their street. The majority of the residents of Knowles Crescent did not wish to have a sidewalk on their street included in the project and a majority of the residents on Morning Crescent did want to have a sidewalk constructed on their street. On September 19, 2006, an Open House was held (invitation letter attached as Appendix "C") to provide residents of Knowles Crescent and Morning Crescent an opportunity to review and comment on the engineering design for this project. The results of the Open House are provided in a memo to Mayor and Members of Council (attached as Appendix „D"). 3. Morning Crescent Sidewalk During the design of Morning Crescent various options were considered forthe location of the sidewalk with the eventual location being chosen on the west side of the street as this location had the least impact on existing vegetation and driveways. This location was shown on the plans presented at the Open House. During and after the Open House comments were received from many of the residents of the west side of the street regarding the sidewalk being located there. Given that many of the residents had re- thought their support for the sidewalk, and as the sidewalk would not have formed an important link in the Town's sidewalk network, the decision was made in February 2007 (see attached Appendix "E") to remove the sidewalk from the project. 4. Tender Process On Thursday, May 10, 2007, the Tender Opening Committee opened 7 tenders for this project with the following prices: Barra Con Construction $ 968,105.00* Mar -King Construction Company $ 969,534.81 Miwell Construction $1,040,577.63 KAPP Contracting Inc. $1,059,645.50 Esposito Bros. Construction Ltd. $1,068,696.55 —114— GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 .3. Report No. PW07-018 Trisan Construction $1,077,303.90 Dig -Con International Limited $1,185,469.50 * Corrected total A total of 10 companies purchased the tender documents. The Tender was issued by the Town's Financial Services Department and advertised according to the requirements of the Town's standard purchasing procedures. Verification of the tenders was undertaken by Town staff including the correction of mathematical errors as necessary. Project Costs The project costs for the reconstruction of Morning Crescent and Knowles Crescent are as follows, based on the Barra Con Construction Ltd. bid. Table No. 1 - Project Costs Road Works Water/Sanitary Storm Sewer Total Sewer Works Works Tender Price $543,250.00 $80,630.00 $279,025.00 $900,905.00 Optional Extra $39,228.82 $5,822.40 $20,148.78 $65,200.00 Works Total Tender $582,478.82 $86,452.40 $299,173.78 $968,105.00 Costs Geotechnical $3,000.00 $1,000.00 $2,000.00 $6,000.00 Inspection Engineering $10,572.53 $1,569.19 $5,430.28 $17,572.00 Total Project $596,051.35 $89,021.59 $306,604.06 $991,677.00 Costs Budget Totals* $602,572.53 $45,694.19** $387,000.00 Estimated $6,521.18 ($43,327.40) $85,826.22 Variances (Incl. Contingency) Includes Engineering ** Not including Knowles Crescent watermain costs As can be seen, the Road and Storm Sewer portions of the overall project are projected to be under budget by $6,521.18 and $85,826.22 respectively, while the Water/Sewer portion of the project is projected to be over budget by $43,327.40. The variance in the —115— GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 .4. Report No. PW07-018 water/sewer portion of the project is due to the combined water/sewer costs for the Knowles Crescent watermain relining, plus the costs for this part of this project, being about 16% higher than was estimated when the budget was prepared. It is noted that the analysis of the bids revealed that the Barra Con Construction Ltd. bid is still the lowest bid if the "Optional Extra Works" are not included in the calculations. OPTIONS Council may decide to defer or not reconstruct Knowles Crescent and Morning Crescent. FINANCIAL IMPLICATIONS Funds have been allocated in the 2007 Capital Works Budgets for these project (see Appendix "A"). The road part of the tender is $6,521.18 under budget, the watermain and sanitary sewer part is $43,327.40 over budget, and the storm sewer portion is $85,826.22 below budget. Overall, the entire project is under budget by $49,022.00. Funds are available in the Water/Sewer Reserve to fund the variance in that part of the overall project. CONCLUSIONS There has been a public information campaign associated with the reconstruction of Knowles Crescent and Morning Crescent. Informational letters, an open house and conversations with directly affected homeowners have, it is believed, produced designs that are both functional and responsive to the wishes of the residents. Barra Con Construction successfully reconstructed roads in Town of Newmarket and Town of Georgina. Barra Con has also previously completed work for the Public Works Operations Division. In consideration of the above, it is suggested that the tender submitted by the Barra Con Construction be accepted. LINK TO STRATEGIC PLAN Objective "C2" speaks to enhancing and promoting public safety by continuing to provide appropriate summer maintenance to road networks. ATTACHMENTS • Appendix "A"— 2007 Capital Budget Sheet • Appendix "B" —Map showing location of reconstruction • Appendix "C" — Open House letter • Appendix " Y —Open House Memo —116— GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 .5. Report No. PW07-018 • Appendix "E" — Letter regarding Morning Crescent Sidewalk • Appendix "F" — Form of Agreement PRE -SUBMISSION REVIEW Management Team Meeting — May 23, 2007 Prepared by. Jerry Kryst, Technical Assistant, Ext. 4376 P David Atkins Acting Director of Public Works John S. Rogers Chief Administrative Officer -117- GENERAL COMMITTEE - JUNE 5, 2007 TOWN OF AURORA APPENDIX "A" Project ID : Project Name: Department: Service I Program: Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT 31037 Reconstruction of Knowles Cr, and Morning Cr. Public Works Roads 2007 Yes _. m,r".. PRJEGT.ISES�RTItN` WE , c= (PUR Roads - Reconstruction of Knowles Crescent and Morning Crescent. To provide funding for MM the reconstruction of the roadways to urban cross -sections and the installation of new storm sewers and watermain. The reconstruction of this infrastructure should lessen maintenance activities On the 0 - 100 PCI (Pavement Condition Index) rating scale, a PCI of less than 40 results in the streets) in question being classified as being in the "Failed" category. The overall average PCI of the street sections in this project is 20. Total Over (Under) Funded i ? -118- GENERAL COMMITTEE - JUNE 5, 2007 APPENDIX "g„ HENDERSON DRIVE � PROPOSED ROAD RECONSTRUCTION KEY PLAN SHOWING LOCATIONS OF PROPOSED RECONSTRUCTION PUBLIC WORKS DEPARTMENT -119- MAY, 2007 GENE ,Is4,,.COMM I TTEE JUNE 5, 2007 1 Municipal Drive APPENDIX Box 1000,Au11 ON L4G 6 Au"oRA vvvv www.e-aurora.ca W. H. Jackson, P.Eng yowv� wGao�GCowa�� Director of Public Works (905) 727-3123, Extension 4371 File: T05*W-KM September 7, 2006 Dear Resident, Re: Proposed Reconstruction of Knowles Crescent and Morning Crescent. Please be advised that the Public Works Department will be holding an "Open House/linformation Center to present the preliminary engineering designs forthe reconstruction of Knowles Crescent and Morning Crescent. The work consists primarily of roadway reconstruction including the rehabilitation of watermain, sidewalk (for Morning Crescent only) and curbs. These reconstruction projects are currently scheduled to be done in 2007, pending Council approval of the 2007 Capital Budget, and would be completed in the fall of 2007. The "Open House" will be held on Tuesday, September 19, 2006 from 5:00 p.m. until 7:30 p.m. in the Leksand Room on the first floor of the Aurora Town Hall, 1 Municipal Drive. Town staff and the engineering consultant will be available for these hours. Please come and drop by to see the plans and ask any questions you may have. There are no formal presentations planned but the preliminary engineering plans will be presented. We welcome this opportunity to discuss the proposed works and hear your comments. Yours truly, W. H. Jackson, P.Eng. Director of Public Works cc: Mayor & Members of Council D. Atkins, Manager of Engineering Services S:\public Works\General Folders\T05 Capital Works - Road Design\Knowles & Morning\open house\Opl House —120— GENERAL COMMITTEE — JUNE 5, 2007 APPENDIX "D" Memo To: Mayor and Members of Council From: W. H. Jackson, Director of Public Works CC: John Rogers, Chief Administrative Officer Date: September 27, 2006 Re: Public er1Reconstrucon of 9, 2006 of Trown HalKnowles Crescent and Morning Crescent Sepfemb An "Open House/Information Center was held on Tuesday, September 19, 2006 in the Holland Room at Aurora Town Hall to present the preliminary engineering designs for the reconstruction of Knowles Crescent and Morning Crescent. Sixteen residents attended the above noted public information meeting. Eight residents attended from Knowles Crescent and eight residents attended from Morning Crescent. Town staff and the engineering consultant explained and discussed the proposed preliminary design of Knowles Crescent and morning Crescent. The residents who attended the meeting were relatively pleased with the design as presented. The main questions were: 1. Why install a sidewalk along Morning Crescent? 2. Why place the sidewalk on the west side of Morning Crescent? Staff explained that the sidewalk is proposed along one side of Morning Crescent in accordance with the Town policy regarding sidewalk installation as well as to provide a link between the existing sidewalks on Seaton Drive and Simmons Crescent. The sidewalk has been placed on the west side of Morning Crescent because it is the side that has less conflict with trees and other street accessories. Further discussions with the residents regarding the option of construction of the sidewalk on Morning Crescent are in progress. ldQ,� � W. H. Jackson Director of Put SAPublic Works\General Folders\To5 Capital Works - Road iesi i \Knowles & Moming\open house\Open House Memo to council-id.doc G�) MMITTEE — JUNE 5, AURORA yowre Lnv good Corsrpancy February 5, 2007 Dear Residents: 2007 APPENDIX "E" Department Public Works -- W.H.Jackson, P. Eng. 905-727-3123 ext4371 wjackso n@e-au ro ra.ca Town of Aurora 1 Municipal Drive, Box 1000. Aurora. ON L4G 6J1 RE: Reconstruction of Morning Crescent —Removing Sidewalk from Project As you are aware, the Public Works Department is in the process of completing the design work in preparation for the planned reconstruction of Morning Crescent in 2007 and at the "Open House/Information Centre" held on Tuesday, September 19, 2006 we presented the preliminary engineering design. During the Open House/Information Centre many residents living on the west side of Morning Crescent expressed concern with the location of the sidewalk. In April of 2006 a survey was undertaken to ascertain resident's opinion on the desire for a sidewalk on Morning Crescent. The survey results were very close with only one vote being the difference between having or not having the sidewalk. The response we received during the Open House indicates that many residents have rethought this matter and are now opposed to the sidewalk. In fact, we received a letter (signed by numerous residents) on October 12, 2006 regarding the previous sidewalk survey and requesting another survey. It is evident to us that the majority of residents on Morning Crescent no longer wish to see a sidewalk on their street as part of the reconstruction project. In consideration of this, we have decided to remove the sidewalk from the project. If you have any questions or comments regarding this matter, please contact Ms. Isabelle Dufresne of the Town of Aurora Public Works Department by telephone at 727- 3123, extension 4378, by fax at 841-7119 or by email at idufresne@e-aurora.ca. Yours sincerely, W. H. Jackson, Director of Public Works cc: Mayor and Members of Council J. Rogers, C.A.O. J. Fleming, D. M. Wills (via e-mail) D. Atkins/I. Dufresne, Public Works q � COay. ffDity GENERAL COMMITTEE - JUNE 5, 2007 APPENDIX "F" PART 3 FORM OF AGREEMENT THE CORPORATION OF THE TOWN OF AURORA PUBLIC WORKS DEPARTMENT TENDER NO. P.W. 2007-01 THIS AGREEMENT made (in triplicate) this day of 2007 BETWEEN: The Corporation of the Town of Aurora hereinafter called the "OWNER" of the First Part and hereinafter called the "CONTRACTOR" of the Second Part WHEREAS the Tender of the Contractor respecting the construction work, hereinafter referred to and described, as accepted by the Owner on the day of 2007. .E THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and the covenants hereinafter contained, the Parties hereto agree as follows: 1. The Contractor hereby covenants and agrees to provide and supply at the Contractor's own expense, all and every kind of labour, appliances, equipment, and materials for, and to undertake and complete in strict accordance with this Tender Document dated prepared for the Town of Aurora Public Works Department, all of which said Documents are annexed hereto and form part of this agreement to the same extent as if fully embodied herein at and for the price or sum of $968,105.00. 2. The Contractor further covenants and agrees to undertake and perform the said work in a proper work like manner under the supervision and direction and to the complete satisfaction of the Owner within the period of time specified in the Form of Tender. 3. The Contractor further covenants and agrees that the Contractor will at all times, indemnify and save harmless the Owner, the Owners officers, servants, and agents from and against all loss or damage, and from and against all actions, suits, claims and demands whatsoever which may be made or brought against the Owner, the Owners officers, servants, and agents by reason or in consequence of the execution and performance or maintenance of the said work by the Contractor, the Contractor's servants, agents or employees. 4. The Contractor further covenants and agrees to furnish in accordance -123- GENERAL COMMITTEE - JUNE 5, 2007 with the above specification, a Performance Bond in an amount equivalent to one hundred percent (100%) of the contract price approved by the Owner's Solicitor, guaranteeing the faithful performance of the said work, in accordance with the terms of this Agreement. 5. The Owner hereby covenants and agrees that if the said work shall be duly and properly executed and materials provided as aforesaid and if the Contractor shall carry out, perform and observe all of the requirements and conditions of this agreement, the Owner will pay the Contractor the contract price herein set forth in the Contractor's Tender, such payment or payments to be made in accordance with the provisions of the General Conditions of the Contract referred to above. 6. This agreement and everything herein contained shall ensure to the benefit of and be binding upon the Parties hereto, their successors and assigns, respectively. 7. All communications in writing between the parties or between them and the Engineer shall be deemed to have been received by the addressee if delivered to the Individual or to a member of the firm or to an officer of the Corporation for whom they are intended or if sent by post, telegram or facsimile addressed as follows: THE OWNER: CORPORATION OF THE TOWN OF AURORA 1 Municipal Drive P.O. Box 1000 Aurora, Ontario Ls} G 6J1 FAX: 905-841-7119 THE CONTRACTOR: 914rA�rstdi (;�bVk.lcyltZ> L-T� FAX: 4>S r-7>-� di11 IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly atte by the hands of their proper officers in that behalf respectively. OWNER Mayor, Phyllis M. Morris Clerk, Bob Panizza, A.M.C.T. -124- GENERAL COMMITTEE — JUNE 5, 2007 AGENDA ITEM # TOWN OF AURORA AURORA GENERAL COMMITTEE No.FS07-022 SUBJECT: First Quarter Report Water/Wastewater Report FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: June 5, 2007 RECOMMENDATIONS That the Water/wastewater budget report to the end of April 2007 be received. BACKGROUND As reported to Council we are committed to present quarterly reports for our three funds being the Operating Fund, the Capital Fund and the Water/Wastewater Fund. We have suggested that we stagger these reports so we can even out the work flow and provide the Financial Services Department with the time to properly analysis the reports being presented. As we are a little behind as a result of departmental work load we are working to produce reports for all three funds this month. In this regard please find attached hereto the Water/Wastewater Report to the end of April 2007. It is our intent to provide reports for this fund to the end of May, August, and November as the year progresses. The first page of the report is a summary page which rolls the numbers from the pages that follow into a total sheet; this provides a snapshot of the entire department. Following this is a page for each of the Water/Wastewater Departments summarized in a manner similarto the format of the operating budget with roll up to the main expenditure categories. As with the budget there is more detail below these line items should you request a more in depth analysis. Do to the length of time in completing the budget we have fallen behind with a complete calanderization so the Budget YTD numbers may not be 100% accurate with this report. As explained in the past this budget is somewhat difficult to predict a spending pattern as the majority of the expenditures result from emergency situations, therefore calanderization can only be done by historical patterns. As a result variances in Budget Year to Date and Actual will occur. To this end we analysed this report more from an Annualized Budget to Actual. —125— GENERAL COMMITTEE — JUNE 5, 2007 June 5. 2007 - 2 - Report No. FS07-022 Revenue on the other hand is more predictable and once we review the calanderization, comparison of the Budget Year to Date and Actual Year to date will have relevance. OPTIONS 1. That the Water/wastewater budget report to the end of April 2007 be received. FINANCIAL IMPLICATIONS In reviewing this report there is nothing that should be commented on, we would not recommend any budget adjustments at this time. CONCLUSIONS Please advise if you have any suggestions for future reporting on this fund. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective Al: Develop economic opportunities to aid in the growth and progress of Aurora as a desirable place to do business Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment Objective 131: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 — Budget Comparison report for Water/Wasterwater Budget to April 30 —126— GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 - 3 - Report No. FS07-022 PRE -SUBMISSION REVIEW Management Team Review — Wednesday, May 16, 2007 David Atkins, Acting Director Prepared by. L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111 C: John..Gutteridge Sohn S. Rogers Director of Finance/Treasurer _�� Chief Administrative Officer —127— GENERAL COMMITTEE - JUNE 5, 2007 ATTACHMENT Run Date: W1 W2007 2:10 PM File: RPT-ytdAprMT-Water roll -up Town of Aurora - Water Only Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Department: Water/ Waste Water YTD 2007 Budget Actuais variances Budget YTD YTD Act. "Budget Expenditures Salaries & Benefits 1,618,559 324,000 268,269 (55,731) Long Term Debt Charges 0 0 0 0 Materials & Supplies 300,565 79,895 14,002 (66,893) Contracted Services 7,045,419 1,095,524 973,466 (122,058) Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 2,425,766 0 0 0 iRf £It TIAL pendit-u=.i_e.;s.v=� 499'474 25735D `�- . Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 9 0 0 Miscellaneous 0 0 1,400 1,400 User Fees 0 0 0 0 Municipal 10,811,047 1,644,255 1,541,754 (102,501) Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 479,252 0 0 0 Sub Total Revenues" (11 29D�299) (7,644 255) (9 543,154) --- 101,107 -128- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 5116120079:32 AM File: RPT-Yet APO?. Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 1� ,y Year to Date -- April 30, 2007 rtm Depaent: 'r.QD tM`S�C TE1 . WM YTD 2007 Budget Actuale Vartencee Budget TTD M Act ve Budget Expenditures Salaries & Benefits 145,181 17,764 22,424 4,660 Long Term Debt Charges 0 0 0 0 Materials & Supplies 7,000 1,406 0 (1,406) Contracted Services 59,500 7,433 15,998 8,565 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 211,681 0 0 0 S�UvGu�1dC,YR0V0BU88 '`s.��y, i4"�'F'�yG)'as.E �i r-� '(2'[1�$&1k"Inyr-.{{��ylS 0:. .cfi*n„��,'�.,.x ,1. .. . _,., =x , r, e;,y x.i,. ;h �. , L u,ep,,.�,;..t✓., n;¢ a� 1 Y 'r"5 ,.i.>,..e.i<• J" :� A ,__, I�e!"BtkB "e� � ; `� e b� ••��` ,�€'; � , �. i,�+. y' i 4a�i� ' �'v'k B '�`' t fF_26 GO '�' . 1 38`$22 k '11 819 —129— GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 511612007 9:32 AM File; RPT -ytd APd07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Departnax: YTD 2007 Budget Actuala Wan.. Budget YTe YTD Act ve Budget Expenditures Salaries & Benefits 16.285 1,054 388 (666) Long Term Debt Charges 0 0 0 0 Materials & Supplies 2.500 0 0 0 Contracted Services 35,000 0 0 0 Rents & Financial Expenses 0 ' 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 - 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 52,785 0 0 0 t,s `t;, �,t�; ): 5h€k;Y,....���"�w`�"`.��'.-k. i'3•;i^��5���wAfl�i>..�!'.,'`s�`�1n.,..�,.'.�. J;.1t. ,-,.'rm .le �1t... ��. .. s, - �'S. }r � —W, (865} n. 1�— .�n. }m�atiiln..LLEn RY. S.� i� ip:�irv4ti. iik--J�ti'l � �n .. ,L • • v - .. -130- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 5/1W007 9:32 AM File: RPT- yt0 Apd0l -Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 % Department; ��.rBA$'�� ll"�F��(L99 1i, 2001 Budget Actual. variances Budget TID YTD Act. Y. Budget Expenditures Salaries & Benefits 12,643 5.273 1,021 (4,252) Long Term Debt Charges 0 0 0 0 Materials & Supplies 5,000 0 0 0 Contracted Services 27,000 0 0 0 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contibutlons to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Sil��Tota�'i F,xpel�idrtur�es -� �I..°��.'�ti�:,�t,� ��, t+ s �A4.4B43 ., ,� 3:c527S � , t,D21 �• d"252f Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants - 0 0 0 0 Contributions from Reserves & Reserve Funds 44,643 0 0 0 -131- GENERAL COMMITTEE - JUNE 5, 2007 Run Data: E1192007 9:32 AM File: RPT -ytd Apr107 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Bepartnrena ,d11S61MIUARMEfRT�' 2007 Budget Actuals Vaasnaea Budget YTU YT0 Act. va Budget Expenditures Salaries & Benefits 46,643 1,156 658 (498) Long Term Debt Charges 0 0 0 0 Materials & Supplies 5,000 0 0 0 Contracted Services 25,000 0 0 0 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 � � �• aT ' �. Y�,. ,.. �\}k.�a prviz.�r - aii e? i r s } t• "..Y„,t : ., Fizil�.itlW. �IrW Fz�i.{:aF+j YSr,h y .e 'y�.yy,f� t��tati�. 3 ,, _ ?, � i .r .. ;* T` s '�ni t .r,.'r3'r . ,? Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 76,643 0 0 0 �iy.a.t F'��L"fff Sr3_'a F1'SYM 'Ne-Bud e Lt5 pWr,}W1�'', i^!}1tr4ir'�u }4�iWE:'CMTr£�d`lhYY'f,ucyi. 6fiL5.,f'r'6 as ;u�-tlriPl -132- GENERAL COMMITTEE - JUNE 5, 2007 Run Data: 5/1e2007 9:32 AM Flle: RPT • ytd Apr/07 • Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Department: I'�rYXT3 C�6URSE�b`' YTu 200T Budget Actuala Variance. Budget YTD YTD Act ve Budget Expenditures Salaries & Benefits 14.027 0 857 857 Long Tenn Debt Charges 0 0 0 0 Materials & Supplies 0 0 0 0 Contracted Services 0 0 0 0 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 14,027 0 0 0 'aBltiet.eVenneS,^� x tiw3r xl.y,t-t a t N e.!R r`'M t rm-, ...'"'✓c s., tkr._.,..,�vNi .r..i.: e�tFJt3d�efi•�z� iY4-n �.: �, �' "r� �.:.✓ with ,k 0;� tr;_"�+'"r�Or ttif �;657x 857: -133- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 5116MC079:32 AM File: RPT-yttl Apr107 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Dapartmaaq IRTI�`1111N.S'+1.lVFr-SZ1111.Ja - YfD 2007 Budget Actuate Variances Budget YfD YTD Act. "Budget Expenditures Salaries & Benefits 14,473 3,093 2,332 (761) Long Term Debt Charges 0 0 0 0 Materials & Supplies 0 0 0 0 Contracted Services 65,000 0 0 0 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 .�s, � m sT �'}� ,a..m � -^- ,�"5? w�xl�'su �.� 179 �t �' `" � 'r3D93' �4�x r 2 332• : ti '� � �k11 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 - 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 79,473 0 0 0 3-"''' rs 7+--s?„� ! �'�,r�y�kak� r• .£n... w c �_ - �ib�" t,h a�6.a k4�3 0&3 `'r i„ry f�2 t3'S'L' ''`s Y�r76'� ; -134- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 5/162007 0:32 AM file: RPT -yta Apr/07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 �7� F ��, taS', Year to Date -- April 30, 2007 Department: �i� AIREiNE "t'(*1'-F�rY:�%ititi YTD 2007 Budget Actual. Vadancea Budget YTD YID Aet. as Budget Expenditures Salaries & Benefits 308,756 96,587 44,822 (51,765) Long Term Debt Charges 0 0 0 0 Materials & Supplies 12,000 2,203 743 (1,460) Contracted Services 3,412,822 529,671 433,702 (95,969) Rents & Financial Expenses 0 0 0 0 Extemal Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 381,969 0 0 0 li�`d�.�'?w,4a'a:�Sr ,ik .'a�A;lf�.t�.�.���:�)i aaz�s:.�.w�';rnu`tYi��d�a,� �,s.,.r-.;. 1k f�,...1ti.- �t1t✓r:, s, 5 t, ... ^ri ya, '!?..3�r. Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 4,333,612 634,932 553,864 (81,068) Taxation 0 0 0 - 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 -135- GENERAL COMMITTEE - JUNE 5, 2007 Run Data: 5/16=07 9:32 AM File: RPT -ytd Apr/07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 �O yyi�pp "���`^^�.a c�^�(Y``eaa$r to Date -- April 30, 2007 Department. AaAr�lli,'Ti'.11k2 1N�4+:IM14.i'i Yr0 2007 Budget Actual. Varian... Budget YTD YfD Ad. v. Budget Expenditures Salaries & Benefits 131,026 33,505 8,522 (24,983) Long Term Debt Charges 0 0 0 0 Materials & Supplies 10,500 1,719 2,674 955 Contracted Services 53,000 6,218 7.693 1,475 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits - 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 , �... }..u,Y. G.aT;,Wi ,{ idn..�e. F-a n I:✓' ir: y5'aM re..1DH ka.. ... .. .. .. .. .. . -136- GENERAL COMMITTEE - JUNE 5, 2007 Run Dele:5/1 SM0079:32 AM File: RPT • ytd Allrl07 • Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year �tto. Date -- A,Yp�ril30, 2007 Department: 2007 Budget Aetuals Variance. fidget YTO Y70 AR. ve Budget Expenditures Salaries & Benefits 10,535 3,139 3.174 35 Long Term Debt Charges 0 0 0 0 Materials & Supplies 0 0 0 0 Contracted Services 0 7,994 0 (7,994) Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Svii,��u.�✓Y�.,.c-.fiiXt"'�'ak'�..d`;,-:'z �..�..kf_a�i5�-�uta.4��%5>n�. a 1Y1:1°..P+r �_sa '"i:"i.. ¢,fY,f,t-..x,i..i 3,�1.. .t„z.a.}>e',; Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 700 700 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 a 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 -137- GENERAL COMMITTEE - JUNE 5, 2007 Run o da: sM82ow 9.32 AM Plan RPT-ytd Apr/07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 y +;1 E i�l��-Year to Date -- April 30, 2007 Department IMIRAVINE]FAM VTD 2007 Budget Actuala Vadanum Budget YTD YTD Ad. ve Budget Expenditures Salaries & Benefits 0 0 0 0 Long Term Debt Charges 0 0 0 0 Materials & Supplies 0 0 0 0 Contracted Services 0 0 0 0 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 979,260 0 0 0 Revenues Llcenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 979,250 192.889 206.064 13,175 Taxation 0 0 0 0 Library a 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 Net ud B`ti "� � f �' �a^�cit ,�" �'�"••fi- `-i�r, ix^x �"'�r- ,nn r Yy. J : , r r -138- GENERAL COMMITTEE - JUNE 5, 2007 Run Date :511M007 9:32 AM File: RPT-ytd Aprl07-Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 ��+ � y��,��.,� ,.y.Yea�ar to Date -- April 3^0, 2007 Department: 'AA1'F: 051kC:.a .MM a7I+IAJe P V ,I H%I'`�:,. 2007 Budget Budget YTD Actuate YID YTD Variances Act. va Budget Expenditures Salaries & Benefits 0 0 0 0 Long Term Debt Charges 0 0 0 0 Materials & Supplies 3,000 699 621 (78) Contracted Services 11,500 1,54E 5,388 3,840 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 2,500 0 0 0 fl"Ib'ryPSlxR-�Y tir+s �= ^JNn lM1t" 4 ty 31 LJ Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 17,000 1,624 1,402 (222) Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 NetBUd a -m h a C' r was p 4 y:- 0 6 3 G, 160Z i,'. 39&1' -139- GENERAL COMMITTEE - JUNE 5, 2007 Run Date : 5116=7 0:32 AM Pile: RPT • Vtd Apr/al - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 j,, gy ^�y� Year to Date -- �A.',yp�jril 30, 2007 ��y Department: i wXl�liY tY1J RFx` Jrlfi4�' 11(IF.,,I GuS' 6tY; 2007 Budget Actualc Vadanaaa Budget TTD YTD Act, vs Budget Expenditures Salaries & Benefits 0 0 0 0 Long Term Debt Charges 0 0 0 0 Materials & Supplies 3,000 575 1,018 443 Contracted Services 11,500 1,732 3,918 2.186 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 2,500 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 17,000 3,488 3,329 (159) Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 —140— GENERAL COMMITTEE - JUNE 5, 2007 Run Date :511=007 9:32 AM File: RPT-ytd Apr/07. Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 iYear to Dyyatey ry--- April 30, 2007 oepartmerd: ARC4M'.I:.VNCLD:a?.�41rM.A4:Fi'.PtY1�11�'�V'4"T1EJ'i%�'Y�1`I', YTD 2007 Budget Aetuals Varlanus Budget YTD YTD Act vs Budges Expenditures Salaries & Benefits 0 0 0 0 Long Term Debt Charges 0 0 0 0 Materials & Supplies 0 0 0 0 Contracted Services 0 0 189 189 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 � �'� 'Vh4v'i l ��,_ �rfl£F� `clS�ia. ��}.1t�a��L :.:.r i�I..Tr_.�"`�il�' 'f� �.rl .._ �i�.� ..^F'F':ki d-e �r I,r t: '"fY rf4 Y�X..tt✓}l. 9�c 5 n 1'l Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 NBC gu°dgg ffir 1 �d?,�ia`.:`",k.x, .k ,,.i-L-':�>m..:x,',.Ga�ra., .,t +'.?,...11.`i, rbi�. .. ! 't�^'� n •+_ dsN —.'-"t -141- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 5/162007 9:32 AM File: RPT-ytd AprIW -Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Department: i't MEMA 'd"MAWoMNPft.S 2007 Budget Actuals Vadancea fidget no YTD A06 Ya Budget Expenditures Salaries & Benefits 0 0 0 0 Long Term Debt Charges 0 0 0 0 Materials & Supplies 1,500 230 117 (113) Contracted Services 11,500 3,355 2,809 (546) Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Cont ibutiofns{frrom Reserves & Reserve Funds% 0 0 0 r01 t,�I4FrTQtdl,�f�a%v�exe�2u`60 ffi).q'-�qA 2� r15�,1 b t� � i0. 3'"r t'fL `n4'th �xaJx:'�k7it0 "�,1'✓nF f:,J P.,.ir 3�i o. t :..s2H. Q+.l�,.D� I�; J { r�� ... fi'FS -142- GENERAL COMMITTEE - JUNE 5, 2007 Run Dale : SA612007 9:32 AM File: RPT-ytd Apr/07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Depa,tnent:MrWX rA°�V:J3FTER11GS/1T10'N 2007 Budget Actuate Valences Budget YTO YTO Ad. ve Budget Expenditures Salaries & Benefits 0 0 0 0 Long Tenn Debt Charges 0 0 0 0 Materials & Supplies 3,500 754 2,260 1,606 Contracted Services 13,000 2,417 4,734 2,317 Rents & Financial Expenses 0 0 0 0 External Transfers - 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses ,& Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 - 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 Tz v F �slh M r �T`n Fi. ,Z f i n K x:',h2 , i 9` �. r •ri frt}i .•dvat�m ar�€_i: >:..., t. �. ::'�?..,ti .3 �-. r_, ..�..s.- asRe:s. .. - .. -.. '.'i : -143- GENERAL COMMITTEE - JUNE 5, 2007 Run Date : 5/19l2007 9:32 AM File: RPT• ytd Apr/07• Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Department: NOWIN�� YNA O' s Expenditures Salaries & Benefits Long Term Debt Charges Materials & Supplies Contracted Services Rents & Financial Expenses External Transfers Taxation Contributions to Capital, Reserves, Res. Funds & Library Operating Revenues 2007 Budget Budget YTD Actuate variances YTD Aa vs Budget 349,874 96,921 35,144 (61,777) 0 0 0 0 101,065 12,818 0 (12.818) 88,632 31,472 38,631 7,159 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 5,464.185 811,322 777,095 (34,227) Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 _�.. ..fin+. l�...�,L..k ,i�E'R,k.$,�xa�t`.� .itAt�i. '4,'2,� ...n 'S:s,Frvr`is.4<�•�,s+'iv.G T+w. r-•.ra �,+1'N.r..<�r.hbi , ,>t,auA,%£`h 4t r5+r�..'S,:�, ,'%k,� E /g.). [fet�Udg6t �as7Ry mist;t$ rtf zf {{4 24, �4rt(b4s���� -� �{. s'19:.S4i.. s9'-�.5.{h,1.3.+v� �1$Ss� :_..x.Y•1 4. 03�0 i -144- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: OW007 9:32 AM File: RPT -ytd Apr107 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 ,q -,p�gYGearrttoo+yD�aY,�te -- April 30, 2007 Department: W M . ',LI A'ffl µ�y�4Y7Hfi).Y./'� N 2007 Budget Aetuals Vedaneee Budget YTD YTD Act. vs Budget Expenditures Salaries & Benefits 273,626 68,314 84,359 16,045 Long Term Debt Charges 0 0 0 0 Materials & Supplies 40,000 10,270 4,652 (5,618) Contracted Services 3,313,965 635,274 470,624 (64,650) Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 1,059,537 0 0 0 f.'le$0. 3.-.ci��;eiw= "tx-xW_G.-Rs ii4 .YrF'tY �...I:t'..:i1 •' ' _ Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves Reserve Funds 0 0 0 0 Y& �FRSY ye �.yuf..:'' �rv..�� � S ��,. ....�r.41 IMF. d =1 amli` DWI Y.a: id' »nS�:mkY a .. a nfLl�,..,-.L •-f-. . .v. r.t ,,. ,Y r -145 GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 5/16=7 g:32 AM File: RPT • ytd Ap0e7- Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 s DaPartmnq ���'Ti[�?Q,afiffiffl YTD 2007 Budget Aetuals Varlanuea Budget YTD YTD Act. Budget Expenditures Salaries & Benefits 45,008 13,557 18,261 4,704 Long Term Debt Charges 0 0 0 0 Materials & Supplies 4,500 909 11 (898) Contracted Services 13,000 817 (470) (1,287) Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 -146- GENERAL COMMITTEE - JUNE 5, 2007 Run Data: 51IW20079:32 AM File: RPT-ytd APtl07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Department: MANWOW " a�, 2007 Budget Acluals valances Budget YTD YM Act.. Budget Expenditures Salaries & Benefits 40,649 9,687 9,869 182 Long Term Debt Charges 0 0 0 0 Materials & Supplies 2,000 24 801 777 Contracted Services 0 0 0 0 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 —0--- - —0---- —----- --- -- Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants - 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 -147- GENERAL COMMITTEE - JUNE 5, 2007 Run Date: 511WO07 9:32 AM File: RPT- ytd Aprr07 - Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 Department. 1WXT�:'-tro 2007 Budget Actuale variances leget YTD YTD Act ve Budget Expenditures Salaries & Benefits 100.198 18,283 33.268 14,985 Long Tenn Debt Charges 0 0 0 0 Materials & Supplies 100,000 48,288 1,104 (47,184) Contracted Services (95.000) (34,494) (3,319) 31,175 Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 0 0 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 -148- GENERAL COMMITTEE - JUNE 5, 2007 Run Data : 511612007 0:32 AM File: RPT - ytd Apr101- Water Town of Aurora Quarterly Summary of Operating Expenses -- 2007 a t,�yj Year �yttoo� Date -- April 30, 2007 Department:E�IJ(�",, YTD 2007 Budget Actual. Vartance. Budget YTO YTD Act v. Budget Expenditures Salaries & Benefits 10,835 3,175 3,175 0 Long Term Debt Charges 0 0 0 0 Materials & Supplies 0 0 0 0 Contracted Services 0 2.087 (6,430) (8,517) Rents & Financial Expenses 0 0 0 0 External Transfers 0 0 0 0 Taxation 0 0 0 0 Contributions to Capital, Reserves, Res. Funds & Library Operating 0 0 0 0 Revenues Licenses & Permits 0 0 0 0 Fines & Penalties 0 0 0 0 Fees & Services 0 0 0 0 Miscellaneous 0 0 700 700 User Fees 0 0 0 0 Municipal 0 0 0 0 Taxation 0 0 0 0 Library 0 0 0 0 Grants 0 0 0 0 Contributions from Reserves & Reserve Funds 0 0 0 0 � r• �'� �r.W., r�� � 1U(6$,5�'w ,s'3862"��', � C3,9541 =':� >1,b,217•y� �JeEl3udge{yv� 'Y �? ups , ..`, -149- GENERAL COMMITTEE - JUNE 5, 2007 AGENDA ITT # 12 - /- TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT SUBJECT: Televised Meetings of Council FROM: Bob Panizza, Director of Corporate Services DATE: June 5, 2007 RECOMMENDATIONS No. CS07-029 THAT the Corporate Services Dept. Report No CS07-029 be received; and That Council provide direction on the preferred option. BACKGROUND Council at it's meeting held on April 24, 2007 endorsed a resolution, attached as Appendix #1, requesting Aurora Cable Internet to consider expanding their television broadcast to include the televising of General Committee meetings in addition to Council meetings. COMMENTS Staff has received a response from Aurora Cable Internet, attached as Appendix #2, indicating that due to several concerns, it can only commit to bi-weekly tapings. However ACI provided an option that if Council wishes, General Committee meetings could be televised instead of Council meetings. OPTIONS Based on the response presented by ACI it appears that Council has two options to consider: Option #1: Maintain the current practice of televising only the Council meetings Option #2: Televise the General Committee meetings instead. FINANCIAL IMPLICATIONS None -150- GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 .2. Report No. CS07-029 LINK TO STRATEGIC PLAN Goal D — Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D2: Enhance Customer Service ATTACHMENTS Appendix #1 — Council extract April 24, 2007 Appendix #2 — Response from Aurora Cable Internet PRE -SUBMISSION REVIEW Management Team — May 30, 2007 Prepared by. Bob Panizza ext. 4221 Director of Corporate Services John S. Rogers C. A. O. -151- GENERAL COMMITTEE — JUNE 5, 2007 APPENDIX #1 EXTRACT FROM COUNCIL MEETING NO. 07-11 HELD ON TUESDAY, APRIL 24, 2007 6. Motion from Councillor Marsh Re: Televised Aurora Council and General Committee Meetings (Notice of Motion was provided at General Committee - April 17, 2007) Moved by Councillor Marsh Seconded by Councillor MacEachern WHEREAS Goal D of the Town of Aurora's Strategic Plan states: Ensure transparent, accountable and open governance in concert with informed and involved citizens; and WHEREAS currently only Council meetings are televised by Aurora Cable; and WHEREAS frequently an item is discussed in detail at General Committee meetings prior to Council's adoption of the item, which results in the viewing public not being able to understand Council's decisions; and WHEREAS when an item is discussed at Council because of new information, the discussion can appear incomplete without the benefit of having knowledge of the discussion at General Committee; NOW THEREFORE BE IT RESOLVED THAT staff be directed to contact Aurora Cable Internet with a view to discussing the possibility of televising both General Committee and Council meetings. CARRIED —152— GENERAL COMMITTEE - JUNE 5, 2007 APPENDIX #2 Panizza, Bob From: Steve Mitchell - Aurora Cable [, Sent: Tuesday, May 22, 2007 4:11 PM To: Panizza, Bob Subject: council tapings Bob - regarding our earlier phone conversation, please be advised that due to staffing, financial concerns and other ongoing commitments, Aurora Cable can only commit to bi-weekly tapings at the Aurora Town Hall. Should Council decide it more desirable to record General Committee every 2 weeks instead of Council every other week, we could adjust our taping schedule accordingly effective September 2007. Steve Mitchell Aurora Cable -1t53- GENERAL COMMITTEE - JUNE 5, 2007 _ AGENDA ITEM # 13 i TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. CS07-028 SUBJECT: Corporate Group Benefits Package Renewal FROM: Bob Panizza, Director of Corporate Services DATE: June 5, 2007 RECOMMENDATIONS THAT the Corporate Services Report CS07-028 be received; and That the Town approve the proposal submitted by PPI Financial Group for the Employee Group Benefits Package Renewal with Sun Life Assurance Company of Canada. BACKGROUND In 1994, the Town, along with a number of other local municipalities joined the York Region Umbrella Group in an effort to reduce group benefit costs. Prior to this, Town dealt with a number of smaller insurance companies and the opportunity to reduce costs by joining a larger pooled purchasing power seemed advisable. However, due to unsatisfactory service delivery the Town, along with a number of other municipalities, left the York Region Umbrella Group in 2004. Correspondingly, in 2004 the Town engaged the services of PPI Financial Group on a three year contract to act as the benefits broker/consultant on behalf of the Town for the provision of employee group benefits. The role of the broker/consultant is to provide: • professional and actuarial advice relating to benefits; • monitor costs on a regular basis; • identify cost containment strategies; • prepare monthly/quarterly reports for management to review and monitor ongoing expenditures; • deal directly on the Town's behalf with the insurance carriers to resolve problem/issues; • recommend the periodic marketing of the Town's benefit portfolio with other insurance carriers to ensure the Town is receiving the most competitive rates; • provide advice and guidance to support costing for collective bargaining/negotiations; • periodically assist to resolve problem claims directly with the carrier. -154- GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 - 2 - Report No. CS07-028 Recently PPI Financial Group submitted the new Employee Group Benefits Program to the Town for renewal. The group benefit package consists of life insurance, long term disability, health benefits (hospital coverage, prescriptions, vision care etc.), and dental benefits for all full-time union and non -union employees. Life insurance and long term disability benefits have traditionally been contracted on an insured basis from Sun Life Assurance Company of Canada (Sun Life), while health and dental benefits have been contracted on an Administrative Services Only (ASO) basis, also with Sun Life. Unlike an insured plan wherein an employer pays a premium for the benefit, under an ASO plan the employer is liable for all expenditures incurred with the benefit, in otherwords the Town is self insured for health and dental benefits. As part of the contractual requirements, the Town is required to retain sufficient funds for the ASO benefits through a monthly deposit with the carrier namely, Sun Life. If expenditures exceed deposits additional money is required to cover the liability. The Town annually receives notification of the renewal rates for the employee group benefits package. As previously outlined, PPI Financial Group the Town's benefits broker/ consultant, reviews and discusses rates with the carrier in order to mitigate renewal rates. PPI has reviewed the new rates for 2007/08 with Sun Life and presented their proposal to the Town. According to the submission from the benefits broker, Sun Life Assurance Co. is proposing an increase in the costs of benefits for the forthcoming year by an additional $110,303.52. The details are outlined in Appendix #1 attached to this report. Since the renewal terms are financially significant, it is incumbent on staff to inform Council of some factors that have impacted in this regard. These factors include the increased utilization of the plans, increase in the number of insured lives (new staff), legislation and cost shifting, changing demographics, inflation, profit, etc. The Town has in the past instituted a number of measures to counteract some of these factors in order to assist in the containment of benefit costs for example establishing maximum limits, increasing deductibles, and lags, however this alone has not had a significant impact on the increased costs of benefits coverage. As outlined in Appendix #1 the increases in the premium are based on the following monthly adjustments: Current Monthly Rate Renewal Monthly Rate Proposed Monthly Increase Insured Premium $ 20,444.92 $ 22,247.92 $ 1,803 Non Insured ASO Deposits $ 42,834.53 $ 50,223.49 $ 7,388.96 Total Monthly Rate Increase $ 9,191.96 —155— GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 - 3 - Report No. CS07-028 Total Annual Rate Increase $110,303.52 As evident in the table provided, the largest contributor to the overall increase is the non insured ASO Deposits, which covers health benefits (hospital coverage, prescriptions, vision care), and dental benefits. According to the Town's benefits broker/consultant, prescription costs at its usage is the major driving force to the escalating health benefit costs. Although Sun Life administers the program, all associated costs are charged directly to the Town. Over the past ten years the number of benefit carriers has diminished mainly through corporate buy out & consolidation. Sun Life is one of three remaining large group insurance companies in Canada today. ManuLife Financial and Great -West Life are the othertwo. These larger group insurance companies offer "group benefits" (Life Insurance, LTD, Health and Dental) whereas the smaller insurance companies have a tendency to offer specific benefits e.g. Green Shield (Health and Dental), RBC (disability insurance — LTD), etc. The Town through PPI Financial Group has considered going through the tender process to obtain additional quotes for these services, however due to the limited market for carriers and the timing of the renewal period, June Vt now extended to July 1, 2007, staff recommends that the Town renews its group benefits program as presented. OPTIONS Council may wish to market the employee group benefits package however it should be noted that benefits costs fluctuate based on claims incurred, group size, market conditions within the benefits insurance industry, and would be subject to the same considerations made with any insurance company when quoting on future benefit costs, premiums, and deposits. In addition, although marketing of the Town's group benefits package might initially realize a cost saving, it is not uncommon for insurance companies to offer reduced rates to gain the initial business, and then make up the difference in subsequent renewal years. It is suggested however should Council wish to proceed going to market, that PPI Financial Group proceed with an RFP for Group Benefits for the Town in early 2008 prior to the next renewal period. FINANCIAL IMPLICATIONS The largest renewal impact is associated with ASO Health deposit rates. As previously noted with ASO deposit rates, the employer is liable for all expenditures incurred with the benefit. Statistics on usage over the last twelve months shows that staff is using the Health benefit far more than anticipated. This usage is associated with the aging workforce, drug utilization, expensive drug therapies and new drug therapies. -156- GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 .4. _Report No. CS07-028 Sufficient deposit must therefore be made to cover the liability and is presently representative of a 17.3% increase. The insured premium is 8.8% for Life Insurance and Long Term Disability coverage. The increase is reflective of the increased number of insured lives over last year, disability risks, usage, etc. Sun Life has also indicated an increase for the general administration expenses which will increase to 4% of paid claims for ASO related expenses from the previous 3.93% of paid claims. Overall the average increase for all group benefits is 14.5% depicting an increase of $110,303.52 to retain the Town's existing employee Group Benefits Package. The proposed increase straddles two budget years of the Town, 2007 and 2008. Therefore only a portion of the proposed increase namely $55,151.76, representing 6 months (July to Dec.) will impact the current year. Funding for this amount has been factored in the 2007 operating budget to cover this. CONCLUSIONS The renewal terms for continuance of the employee Group Benefits Package is necessary to maintain the existing Group Benefits package. Adoption of the renewal terms ensures continued coverage of the employee Group Benefits Package as negotiated with the full- time union staff group and provided to the full-time non -union staff. LINK TO STRATEGIC PLAN Goal D1 - Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS Appendix #1 — Financial Summary from PPI Financial Group PRE -SUBMISSION REVIEW Prepared by: Karen Young ext. 4363 & Bob Panizza ext. 4221 Bob Panizza John S. Rogers Director of Corporate Services C. A. O. —157— GENERAL COMMITTEE - JUNE 5, 2007 APPENDIX #1 Financial Summa The Town of Aurora has been a valued client of PPI Financial since August 1, 2004. As your consultants, we review and analyze your group insurance renewal, which becomes effective on June 1, 2007 for the Basic Life, Optional Life, Long Term Disability benefits under Sun Life policy 71244. Your Extended Health and Dental Care benefits under Sun Life policy 233244 are administered on an Administrative Services Only (ASO) funding arrangement whereby your monthly deposit is based on budgeted single/family monthly rates. The basic Accidental Death & Dismemberment benefit is a monthly self administered policy with RBC Insurance. This policy also renews June 1, 2007. Renewal Cost Overview Based on the historical data of your group, Sun Life requires the following rate adjustments to support future claiming trends: Negotiafed CurrenfPremiLm (YngarafRelevual Negaftated Premium r o /•CBange- Savmgs;Fram ,_ n Premium Renewal premium NegoNatighs. ' (A) B) .,, W"' g Aj ,,. tkfo C} .`; , B -,'C) ' Monthly $ 63,279.45 $ 72,825.61 $ 72,471.41 $ 9,191.96 $ 354.20 14.5% Annual $ 759,353.40 $ 873,907.32 $ 869,656.92 $ 110,303.52 $ 4,250.40 Renewal Highlights: Our analysis involved a thorough review of Sun Life's underwriting methodology to ensure the basis for your renewal rates is suitable and in line with marketplace standards. We examined the following in the course of our review: • Employee demographics, which impact the rate structure for the pooled benefits. • The appropriateness of your funding arrangements. • Your plan design and cash flow results for the past year to assess the relevance of the ASO deposit levels. -158- GENERAL COMMITTEE — JUNE 5, 2007 - Financial Summary Two methods of underwriting are used to calculate your group benefits rates. Fully Pooled The Basic Life and Long Term Disability benefits are "pooled". The carrier blends your plan results with those of other policyholders so that you benefit from the combined premium and claims of a much larger group. This spreads the risk over a large number of participants versus just your group. ASO Benefits The Extended Health and Dental benefits are funded on an ASO arrangement and the rates are determined each year based on the claiming trends of your employees. It is imperative that the ASO deposit levels be adequate to prevent the payment of any deficits to Sun Life. Our analysis of the claims information for the last policy year indicates that the deposit rates should increase. As of January 31, 2007, the closing balance was $4,803.18 —159— GENERAL COMMITTEE - JUNE 5, 2007 Financial Summary Renewal Cost Summary BENEFIT Current VolumelLlves Current Rates Renewal Rates % Change Basic Life $5,019,000 0.158 0,188 Union =$7_93 a0 $94T Oro/' Basic Life $14,387,000 0.158 0.188 Non-Union73 552,�09U7 9i_i°/ Long Term Disability $145,309 3.548 3.796 Union5r_��6 Long Term Disability $413,645 2.955 3.162 Non -Union 78 _fZ Health ASO Deposits $29,565.86 $36,944.81 Dental ASeOCDe sits $1^3,2p7p8(.68 $13,278.68 ry Q' ffW- MONTHLY DIFFERENCE $9,191.96 C1T�R�IfAICJM�An �_���a53, ��4� ANNUAL DIFFERENCE $110,303.52 -160- GENERAL COMMITTEE — JUNE 5, 2007 Financial Summary Recommendation Our analysis of your program's performance over the last 12 months shows that your employees have been using their Extended Health Care benefit plan more than anticipated when your deposit rates were set last year. We have reviewed the information from Sun Life and compared it to industry standards and groups of a similar size. Although an increase is never welcome, our analysis indicates the adjustment is in line relative to your plan utilization. We thank you for this opportunity to help you manage your employee benefit plan. We welcome your feedback and any opportunity to enhance our partnership. —161— GENERAL COMMITTEE - JUNE 5, 2007 A�'ENDA li'EM # i 4 TOWN OF AURORA AURORA GENERAL COMMITTEE No.FS07-023 SUBJECT: Whitwell Donation FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: June 5, 2007 RECOMMENDATIONS THAT the money received from Whitwell Developments Limited be deposited into the Whitwell Donation Discretionary Reserve Fund, and THAT this matter be referred to the Economic Development Advisory Committee for preparation of a single or multi year budget for use of the Whitwell Donation Discretionary Reserve Fund. BACKGROUND With regard to our agreement with Whitwell Developments Limited they agree to donate to the Town of Aurora funds for Town initiated projects, generally targeted to the downtown area. A copy of their letter is attached hereto. COMMENTS This report is being presented to advise Council that we have received the initial $50,000.00. In there letter they did not specify how long Council had to spend the money so it could be anticipated that the funds could be spent over a number of years. With this in mind as well as the fact that we anticipate further funds we would suggest that the money be set up in a Discretionary Reserve Fund. As this money was initially addressed by the Economic Development Advisory Committee we would suggest that this be referred to this committee to propose a budget to Council for the expenditure of some or all of the money received to date. OPTIONS 1. That the money received from Whitwell Developments Limited be deposited into the Whitwell Donation Discretionary Reserve Fund. 2. That this matter be referred to the Economic Development Advisory Committee for preparation of a single or multi year budget for the expenditure of the Whitwell Donation Discretionary Reserve Fund. -162- GENERAL COMMITTEE — JUNE 5, 2007 June 5, 2007 - 2 - Report No. FS07-023 FINANCIAL IMPLICATIONS As we have identified we suggest that a budget be established for the expenditure of any money from the Whitwell Donation Discretionary Reserve Fund. CONCLUSIONS N/A LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Goal B: Promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective All: Develop economic opportunities to aid in the growth and progress of Aurora as a desirable place to do business Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment Objective B1: Plan for the future to continue controlled and well -planned growth Objective B2: Promote and market the beauty and uniqueness of the historic and natural areas throughout Aurora Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. —163— GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 - 3 - Report No. FS07-023 ATTACHMENTS Attachment #1 - Copy of letter from Whitwell Developments Limited PRE -SUBMISSION REVIEW Management Team Review - Wednesday, May 23, 2007 Prepared by: L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111 Director of Finance/Treasurer Sohn S. Rogers Chief Administrative Officer -164- P.., GENERAL COMMITTEE - JUNE 5, 2007 ATTACHMENT 1 W) U.TWELL DEVELOPMENTS LID�IMII'>i ED cia nuipm ahapping centr¢a Tao ApOswood Crescent, suite 100 Veughan, OnWa. L41Caxa Tat: (SOB) 7OM200 Fav (gas) 70•8202 June 30, 2005 MayarTim Jones & Members of Council Town of Aurora 1 Municipal Drive Box 1000 Aurom ON L40 611 Dear Mnyor Joncs & tviembers of Council: Rat Contribution to the Tenn bf Aurora by Nhithvnlf Developments Limited As you are Marc, Whit%all Developments Limited has nude an offer to the Town of Aurom for a financial contribution to assist in Town initiated projects, generally targeted to the downtmvn area. As o result of out meeting an Friday, 3une 17, 2005, this letter serves to outline the details of our offer, which will be as follows: 1. At the time of issuance of the bullding permit for the first Anchor (big box) store, generally over T 00,000 sq.ft, a aontributioa of $50,000. 2. upon the opening or the fast Anchor store as noted above, a oantribution of $50,000. 3. On the flat mmivcrsary of the opening of the Jost Anchor stare, a catudbutiou of $15,000. 4. On the second girtniversaiy of the opening of the rust Anchor store, a contribution of $15,000. In addition to our financial contribution towards ttic care area, W riven also ncogrd2us the importance of our project ns it getervey to tho Town of Aurora how Highway 404. To that respect, it should be scold that a som of $80,000 has also been contributed towards a Town of Amara Gateway Feature through The subdivision process for the Business FerL We are pleased to be able to make this offer and look forward to continuing a strong relationship with the Town ofAumra. Yours truly, WHmvEL1.6EVELOPr#iENT5 LIMITED Dan Lathe, Director Planning & Development -165- GENERAL COMMITTEE - JUNE 5, 2007 LAGENDA ITEM # 1 J TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. BA07-004 SUBJECT: Request for Sign Variance - 14800 Yonge Street No Frills Grocery Store FROM: Techa van Leeuwen, Director of Building Administration DATE: June 5, 2007 RECOMMENDATIONS THAT Council approve the permanent wall signs on the east elevation of the "No Frills" grocery store at 14800 Yonge Street on the condition that the temporary banner type sign be removed; and THAT council deny the request for increased sign area and impose the sign area limits for the signs on the south elevation of the "No Frills" Grocery Store for reasons outlined in Report No. BA07-004. BACKGROUND On November 23, 2006 Building Administratio'issued a building permit for an addition on the south side of the existing No Frills grocery store at 14800 Yonge Street. Construction proceeded and the building inspector conducted several inspections to ensure compliance with the Ontario Building Code. On January 22, 2007 No Frills was granted occupancy of the new space. In a subsequent site visit staff observed the signs had been erected on the exterior fagade. The building permit for the addition did not include the permission for the signs. On March 15, 2007 staff advised the applicant for the building permit that a separate sign permit is required and further the signs did not appear to comply with the sign bylaw thereby requiring a sign variance. On March 21, 2007 Lesley Lee of Turner Fleisher Architect Inc. on behalf of Loblaws Properties Ltd submitted an application for variance to the Sign Bylaw. The delay in bringing the request forward is twofold. Firstly, the application was lacking sufficient information to undertake a comprehensive review to identify variances required and secondly the new permanent and temporary sign bylaws were before Council during that time for final consideration and enactment. The new temporary and permanent sign bylaws received 1st, 2"d and 3`d readings and were passed on April 24, 2007. -166- GENERAL COMMITTEE - JUNE 5, 2007 -- June 5, 2007 -2- Report No. BA07-004 COMMENTS The property is zoned Shopping Centre Commercial (C4-12) Exception Zone. The surrounding uses include commercial to the south, east and north with single family and multiple dwelling residential to the west and south west respectively. Staff has identified the following areas of non compliance with the sign bylaw: Variance #1 - Number of Signs 1. Section 5.7 of the sign bylaw restricts the number of wall signs for this business premise to two wall signs based on the premises being situated on a corner lot. The variance required is to permit a total of five signs whereas the bylaw permits only two wall signs. Three signs are on the east front elevation and two signs are located on the south elevation facing Murray Drive. A banner type sign has also been erected as shown in Attachment # 3 on the front elevation which is not included in this request. The temporary sign bylaw permits banners for a period of eight weeks. Staff is recommending the banner sign be removed as a condition of approval for the front elevation signs. Variance # 2 - Maximum Sign Area, East Elevation 2. Section 7.1 of the bylaw limits wall sign area to 0.75 square metres per linear metre of wall face to a maximum of 20% wall coverage. The variance required is to permit 43.0 square metres whereas the bylaw permits a maximum of 38.7 square metres based on 0.75 square metres per linear metre of wall face. The total all coverage as a percentage is 10.98% which is less than the maximum 20%. Variance # 3 - Maximum Sign Area, South Elevation 3. Section 7.1 of the bylaw limits wall sign area to 0.75 square metres per linear metre of wall face to a maximum of 20% wall coverage. The variance required is to permit 78.8 square metres whereas the bylaw permits 32.4 square metres based on 0.75 square metres per linear metre of wall face. The total wall coverage is 23.7% which also exceeds the maximum permitted 20% wall coverage. -167- GENERAL COMMITTEE — JUNE 5, 2007 June 5. 2007 - 3 - Report No. BA07-004 The signage on the front east elevation provides business identification and advertising to customers from the parking lot. The signs are also visible from Murray Drive for motorist travelling west from Yonge Street towards the entry ramps to the plaza. The three signs are erected on a continuous uniform horizontal band and display standard corporate logos and messaging. The signs do not appear oversized and the total wall coverage as a percentage is approximately one half the maximum permitted. The signs on the south elevation face Murray Drive and duplicate the messaging and business advertising of the front fagade signs. The signs are more than twice the maximum area permitted by the bylaw. Further they have been erected on a painted yellow background which by definition is not calculated in the overall area but in effect makes the signs appear larger. Approving the variance for such a large sign may set a precedent for other supermarkets and department stores that are currently in a Planning application process. OPTIONS 1. Council approve all requested variances 2. Council denythe requested variances and impose the requirements of the Sign Bylaw with respect to the number of signs and maximum sign area. This option requires the removal of some signs for compliance. 3. Council approve the signs for the front east fagade and impose the size restrictions for the south fagade. This option requires the signs on the south facade be replaced with a smaller signs, approximately half the size. FINANCIAL IMPLICATIONS NIL CONCLUSIONS Staff is recommending that Council approve the signage on the front elevation as the increased size in area is minimal and there is no impact on surrounding areas. Staff is recommending that Council deny the increased sign area variance for the south elevation for reasons outlined in the report. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistentwith the attributes of a sustainable community. 0" GENERAL COMMITTEE - JUNE 5, 2007 June 5, 2007 - 4 - Report No. BA07-004 Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment. ATTACHMENTS Attachment #1 — Site Plan Attachment #2 — Elevations Attachment #3 — Photo, east front elevation Attachment #4 — Photo, south side elevation PRE -SUBMISSION REVIEW Senior Management Team — May 23, 2007 Prepared by. Techa van Leeuwen, Director- Ext. 4748 Techa van Leeuwen Director of Building Administration John S. Rogers Chief Administrative Officer —169— GENERAL COMMITTEE - JUNE 5, 2007 F if _1,g"! Y i i Na Z F Q UXI W �W ¢N _ Wes. Z� °Xo IXlxxpl Lam 1.0 ZI O�W WzIY BXN91 ;aO � [XYLONIpIai WI( 0 I s � I I —� rll Aso r _ [t'ssll x _ D- IXxx�l' �I ma \ LOLBI tlgGE a ."- \o � T 0tltl08 Ned ItlHP M3N—w tl • o3.�z .,f. f f10 XtlYO Mom' ww — � ° no3d power. '.6ee F ¢ azu �Fo�%a 4n Bs 3d w f1=� e a c55 �p ¢e w�a` s iikiYoo-o59[0 p nyarm ��u 3ewE � o 3goy S5 = s ado b� �w r. $ o¢:4ab wb? 69—VN� NV'd 43i1RSID38 ow -170- GE94iLt4aMM-PWI-k� - JUNE 5, 2007 r n 0 �O w n F # S� it � d zO z N N N N N F n z z z (z_9 (/1 N 41 N F Ul N RM T Imo w R Y a o RI Hi -171- GENERAL COMMITTEE - JUNE 5, 2007 -17 2- Arrft6I+ tear * 3