AGENDA - General Committee - 20071016ANENIA
NI V- 41
TOESBAY, OCTOBER A 2007
7:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
10/10/07
r=
AuRoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 07-41
Tuesday, October 16, 2007
7:00 p.m.
Council Chambers
Councillor Wilson in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
Ill ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-35 pg. 1
Monday, September 24, 2007
Special General Committee Meeting Minutes, 07-36 pg. 6
Monday, October 1, 2007
Special General Committee Meeting Minutes, 07-37 pg. 8
Tuesday, October 2, 2007
General Committee Meeting Minutes, 07-38 pg. 10
Tuesday, October 2, 2007
General Committee Meeting No. 07-41 Page 2 of 6
Tuesday, October 16, 2007
RECOMMENDED:
THAT the Special General Committee Meeting minutes 07-35 from
September 24, 2007, 07-36 from October 1, 2007, 07-37 from October 2,
2007 and the General Committee Meeting minutes 07-38 from October 2,
2007 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
(a) Ms Teresa Keefer pg. D-1
Re: Feeding of Wild Animals on Private Property
(b) Ms Nicole Simone Dente pg. D-2
Re: Proposal of Anti -chaining and Confinement By-law
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
Personal & Legal Matter
RECOMMENDED:
THAT General Committee resolve into a closed session to consider
personal and legal matters.
XI ADJOURNMENT
General Committee Meeting No. 07.41 Page 3 of 6
Tuesday, October 16, 2007
AGENDA ITEMS
1. LSAC07-05 — Leisure Services Advisory Committee Meeting pg. 15
Minutes — September 20, 2007
+�
3
4.
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
September 20, 2007 meeting be received and the recommendations
contained therein be adopted.
EDAC07-06 — Economic Development Advisory Committee
Meeting Minutes — September 27, 2007
RECOMMENDED:
pg. 28
THAT the Economic Development Advisory Committee Meeting minutes
from the September 27, 2007 meeting be received and the
recommendations contained therein be adopted.
EAC07-07 — Environmental Advisory Committee Meeting Minutes
October 4, 2007
RECOMMENDED:
pg. 37
THAT the Environmental Advisory Committee Meeting minutes from the
October 4, 2007 meeting be received and the recommendations contained
therein be adopted.
LS07-039 — Sheppard's Bush Property Use Amending Agreement
RECOMMENDED:
i
THAT Council authorize the Mayor and Clerk to execute the Sheppard's
Bush Property Use Amending Agreement between the Town of Aurora
and the Lake Simcoe Region Conservation Authority (LSRCA).
General Committee Meeting No. 07-41
Tuesday, October 16, 2007
Page 4 of 6
5.
7
LS07-041 — Relay for Life
RECOMMENDED:
pg. 51
THAT Council approve the Canadian Cancer Society Relay for Life 2008
in Lambert Willson Park and the Aurora Family Leisure Complex on June
6th and 7th, 2008; and
THAT all municipal permit fees be waived in support of the event; and
THAT the Town of Aurora be recognized as the Official 2008 Event
Sponsor.
LS07-042 — Recommendation to Proceed to Tender for the
Purchase of Leisure Services Vehicles
RECOMMENDED:
THAT Council approve proceeding with the purchase of two pick-up trucks
to be shared between facilities and based at the Aurora Recreation
Complex, Aurora Town Hall and Aurora Seniors Centre; and
THAT Council allocate $60,000 from Vehicle Reserve for 2007.
PL07-107 — Official Plan Amendment, Zoning By-law Amendment
and Proposed Plan of Condominium Applications
Westhill Redevelopment Company Limited
Part Lot 12 Conc. 2, EYS and
Part Lots 11 and 12 Conc. 3, EYS
Files 1309-04-00, D14-12-00 and D07-03-OOA
OMB Case File PL030997
OMB Files 0030373, Z030149 and S030085
RECOMMENDED:
pg. 71
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Applications and Proposed Plan of
Condominium Application on lands owned by Westhill Redevelopment
Company Limited, Files D09-04-00, D14-12-00 and D07-03-OOA,
scheduled for the November 28, 2007 Public Planning meeting.
General Committee Meeting No. 07-41
Tuesday, October 16, 2007
Page 5 of 6
8. PL07-118 — Zoning By-law Amendment Application pg. 80
66 Wellington Street East Inc.
69 Wellington Street East, Lot 7
Registered Plan 68
File D14-11-07
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-11-07, scheduled for the November 28,
2007 Public Planning meeting.
9. PL07-115 — Draft Plan of Condominium and Zoning By-law pg. 86
Amendment Applications
Stirling Cook Aurora Inc.
13777, 13795, 13815 Yonge Street and
74 Old Bloomington Road
Lots 17, 18, 19, 20 Plan 166
Northeast Corner of Yonge Street and
Bloomington Road
Files D07-02-06 and D14-13-06
RECOMMENDED:
THAT the proposed Vacant Land Condominium under file D12-02-06A
prepared by Gartner Lee Limited, Cad File No. DP-1 2007-July 12.dwg,
dated July 12, 2007, be draft approved subject to the Conditions of Draft
Approval attached as Appendix "A" being fulfilled prior to final approval;
and
THAT a total of 22 units of sewage and water capacity be allocated to the
Stirling Cook Aurora Inc. draft plan of condominium lands.
10. Proposed Motion Tabled by Councillor Granger pg. 129
RECOMMENDED:
THAT Council provide direction on the following proposed motion:
WHEREAS, when a Council designated committee member of an
Advisory Committee chooses to communicate through any
media which may include or involve interviews, editorials, writing of
a regular column in the newspaper or magazine, hosting/co-hosting
a regular televised program, where they are identified as a
"member of the Advisory Committee of the Town of Aurora", which
is a recognized entity of the Municipality as a Corporation; and
General Committee Meeting No. 07-41
Tuesday, October 16, 2007
Page 6 of 6
WHEREAS, this member has not received the Advisory Committee
endorsement nor the Council's endorsement to feature this title tag
line publicly;
NOW BE IT THEREFORE required that the committee member
shall be expected to feature an appropriate acceptable disclaimer
stating, "The opinions reflected by the member are their own
personal comments and are not endorsed nor representative of
the Advisory Committee or the Town of Aurora Council"; and
THAT such a disclaimer is to be featured in close proximity to the
member's designation title affixed by the media involved.
10. FS07-046 — Aurora Heritage Centre
(to be distributed on Friday, October 12, 2007)
GENERAL COMMITTEE - OCTOBER 16, 2007
"<Z�
AU1Z®RA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-35
Council Chambers
Aurora Town Hall
Monday, September 24, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris Councillor McRoberts in the Chair;
Councillors, Gaertner, Granger, Marsh and,
MacEachern
MEMBERS ABSENT Councillors Buck, Collins-Mrakas and Wilson were
absent.
OTHER ATTENDEES Chief Administrative Officer, CEO of the Aurora Public
Library, Director of Leisure Services, Director of
Planning and Development and Administrative Co-
ordinator/Deputy Clerk
The Chair called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department
with the following additional item be approved:
➢ Replacement Page 50 — Economic Development
Staff - Our Most Valuable Resource
n4fiM7
-1-
GENERAL C4MMAiTGT.S('ral-eo&Citi@8&4oiltfto.o23®7 Page 2of5
Monday, September 24, 2007
III CONSIDERATION OF ITEMS
DEPARTMENTAL BUSINESS PLANS
1. Public Works Department
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Public Works
Department be referred to the October 2, 2007 General Committee
meeting.
CARRIED
2. Aurora Public Library Board
The CEO of the Aurora Public Library made a presentation to the General
Committee with a brief overview of their draft business plan.
General Committee recommends:
THAT the Draft 2008 Business Plan for the Aurora Public Library Board be
received for information purposes.
CARRIED
3. Chief Administrative Officer
The Chief Administrative Officer made a presentation to the General Committee
with a brief overview of his draft business plan.
General Committee recommends:
THAT the following Chief Administrative Officer 2009 action item be
moved to the 2008 action items:
"5. Preserve and maintain the heritage of Aurora's communities
through promoting community programs and events"
CARRIED
General Committee recommends:
THAT the Chief Administrative Officer ensure that the Community
Heritage Planner, Economic Development Officer and Leisure Services
Department be involved in the community programs and events
MANN1=11f
_2_
GENERAL CQMMAiTGTaE&al-eo&GMgr&L;�oikC%o.02397 Page 3of5
Monday, September 24, 2007
General Committee recommends:
THAT the following Chief Administrative Officer 2010 action item be
moved to the 2008 action items:
"2. Review and update government program initiatives to revitalize private
and public properties and buildings, including the downtown core."
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Chief
Administrative Officer, as amended, be received for information purposes.
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Planning and
Development Department be brought forward for consideration.
CARRIED
8. Planning and Development Department
The Director of Planning and Development made a presentation to the General
Committee with a brief overview of their draft business plan.
General Committee recommends:
THAT the following Planning and Development 2009 action item be
moved to the 2008 action items:
"3. Undertake Secondary Plan for the Downtown, historic core that will
include revitalization strategies, beautification initiatives, and
cultural opportunities."
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Planning and
Development Department be received for information purposes.
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Leisure Services
Department brought forward for consideration.
CARRIED
—3—
GENERAL CQW&iTGI6(Frai-eoia6ilt%BRPPOA61o.(2007 Page 4of6
Monday, September 24, 2007
7. Leisure Services Department
The Director of Leisure Services made a presentation to the General Committee
with a brief overview of their draft business plan. The Director was requested to
provide the summary he prepared to the Members of Council.
General Committee recommends:
THAT the hour be extended to 11:00 p.m.
t3"WRIA
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Leisure Services
Department be received for information purposes.
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT Leisure Facilities 2008 Action Step #1 be deleted and replaced with
the following:
..1. Review all Town owned facilities and proposed alternative uses to
address Town needs.
2. Review the Culture and Recreation Master Plan."
MIN
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT the words "culture and" be deleted from all references to the Culture
and Recreation Master Plan.
AMENDMENT CARRIED
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT all organizational charts include the grade classification of each
position.
AMENDMENT CARRIED
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT the CAO provide a report that reflects any reclassification of
employee levels that may have triggered any pay increase as of January
1, 2007.
AMENDMENT CARRIED
The main recommendation, as amended was CARRIED
-4-
GENERAL IQQMliT3WUalCotQiqi�(PkAoA5o.0?-997
Monday, September 24, 2007
Page 5 of 5
4.
5.
6.
Communications and Marketing Division
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Communications
and Marketing Division be referred to the October 2, 2007 General
Committee meeting.
Economic Development Division
General Committee recommends:
THAT the Draft 2008
Development Division
Committee meeting.
Legal Services Division
Department Business Plan for the Economic
be referred to the October 2, 2007 General
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Legal Services
Division be referred to the October 2, 2007 General Committee meeting.
CARRIED
IV ADJOURNMENT
The meeting adjourned at 10:57 p.m.
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-35 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
OCTOBER 9, 2007, WITH THE EXCEPTION OF ITEM 7, WHICH WAS REFERRED
BACK TO STAFF.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-5-
GENERAL COMMITTEE - OCTOBER 16, 2007
AuiORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
MINUTES
NO. 07-36
ATTENDANCE
Council Chambers
Aurora Town Hall
Tuesday, October 1, 2007
Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, McRoberts
and Wilson
MEMBERS ABSENT Councillor Marsh was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services
Mayor Morris called the meeting to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
M"1HHL:17
III DELEGATIONS
Ms. Karen Berger addressed Committee to present a proposal for the lease of
the Old Seniors Building, 52 Victoria St. in order to operate a private company
called the Phenomenal Fitness, Wellness centre for all ages.
General Committee recommends:
That the presentation from Karen Berger be received for information.
CARRIED
We
GENERAL C> yT314€aiCorUiTt oA�o.o 7 Page 2of2
Monday, October 1, 2007
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. LS07-040 — Future Uses of Vacant Town Owned Buildings
General Committee recommends:
THAT report LS07-040 be received and referred back to staff for additional
information, as outlined by the Committee, and;
THAT a new report be presented at a future Special General Committee
meeting.
X1Z*1_ 1
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:15 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-36 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY.
OCTOBER 9, 2007,
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
—7—
GENERAL COMMITTEE - OCTOBER 16, 2007
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AUDIT COMMITTEE MINUTES
NO. 07-37
Council Chambers
Aurora Town Hall
Tuesday, October 2, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, McRoberts
and Wilson
MEMBERS ABSENT Councillor Marsh was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:07 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
Iff CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. FS07-045 —Appointment of Municipal Auditors
General Committee recommends:
THAT the Audit Committee recommends to Council the appointment of the
firm of Grant Thornton as Municipal Auditor for a three year term; and
THAT the appropriate by-law be prepared.
CARRIED
GENERAL ITaJ& IcoAQ1Tt �oAho.oU97 Page 2ot2
Tuesday, October 2, 2007
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:09 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-37 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
OCTOBER 9, 2007.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
GENERAL COMMITTEE - OCTOBER 16, 2007
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-38
Council Chambers
Aurora Town Hall
Tuesday, October 2, 2007
ATTENDANCE
COMMITTEE MEMBERS
Councillor Buck in the Chair; Mayor Morris,
Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT
Councillor Marsh was absent.
OTHER ATTENDEES
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Buck called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-33, September 17, 2007
General Committee Meeting Minutes, 07-34, September 18, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-33 and the
General Committee Meeting minutes 07-34 be adopted.
CARRIED
-10-
GENERAL C rhiT(ToE&ittee>@OE)Ro7:&, 2007 Page 2of5
Tuesday, October 2, 2007
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 7, 8, 9, 10 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC07-04— Accessibility Advisory Committee Meeting, September 5, 2007
THAT the Accessibility Advisory Committee Meeting minutes from the
September 5, 2007 meeting be received and the recommendations
contained therein be adopted.
2. HAC07-05 — Heritage Advisory Committee Meeting, September 10, 2007
THAT the Heritage Advisory Committee Meeting minutes from the
September 10, 2007 meeting be received and the recommendations
contained therein be adopted.
3. TSAC07-05 — Traffic Safety Advisory Committee Meeting
September 12, 2007
THAT the Traffic Safety Advisory Committee Meeting minutes from the
September 12, 2007 meeting be received and the recommendations
contained therein be adopted.
4. GA07-02 — Graffiti Abatement Ad Hoc Committee Meeting
September 20, 2007
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
September 20, 2007 meeting be received and the recommendations
contained therein be adopted.
6. PL07-114 — Terms of Reference to Implement Zoning By-law Revisions
THAT the Terms of Reference for the Zoning By-law updates be approved
pertaining to:
• Phase One: Commercial/Industrial policies and Heritage
Conservation District policies
• Phase Two: Overall Zoning By-law update; and
THAT a request for proposals (RFP) process be initiated; and
THAT Town staff be authorized to proceed with consultant selection and
awarding of the contract in accordance with the requirements of the
Town's standard purchasing procedures; and
THAT the successful proposal be selected and recommended to Council
by representatives from the Planning Department.
CARRIED
-11-
GENERAL C8MMdaaTcT&6itteeWeW"kRo71£8 2007 Page 3of5
Tuesday, October 2, 2007
12. FS07-044 - Capital Fund Report to August 31, 2007
General Committee recommends:
THAT report FS07-044 "Capital Fund Report to August 31, 2007' be
received; and
THAT Council authorize the re -allocation of capital project closing
balances as identified in Attachment 42 of this report.
CARRIED
VI DELEGATIONS
(a) Mr. Dave Heard
Re: Tribute to Ursula Ostick
The delegation of Mr. Dave Heard was withdrawn.
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. PL07-113 - Servicing Allocation Matrix
General Committee recommends:
THAT Council allocate 2 units of the core area infill amount to the existing
apartment building located at 90 Gurnett Street to allow the consideration
of the site plan exemption request; and
THAT the first paragraph of the proposed recommendation be
referred back to staff for a report clarifying the rationale for the
priority ranking, as shown in item 1.
CARRIED
PL07-106 - Appeal to the Ontario Municipal Board
Committee of Adjustment Variance and Consent Applications
Rui Chan Lin
72 Kennedy Street West
Files D13-(20-27)-07 and D10-01-07
General Committee recommends;
THAT the Town's Legal and Planning staff be requested to attend the
Ontario Municipal Board Hearing on behalf of the Town, in support of
the Committee of Adjustment decision and the Town's Fee Schedule,
as filed by Rui Chan Lin, 72 Kennedy Street West. (Town Files
D13(20.27)-07 and D10-01-07).
CARRIED
-12-
GENERAL C0Wr6iTcTc6&iMe%0afiRo71A 2007 Page 4of5
Tuesday, October 2, 2007
8. Draft 2008 Business Plan - Public Works Department
General Committee recommends:
THAT the draft 2008 Business Plan for the Public Works Department be
received for information.
J1". *11
9. Draft 2008 Business Plan - Communications and Marketing Division
General Committee recommends:
THAT the Communications and Marketing Business Plan be referred
back to staff for review and that staff take into consideration the
comments raised by Council before resubmitting a revised Business
Plan back to Council.
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT, under the heading of Media Relations - 2008 Action Steps -
point #1- the words "Council and" be removed; and
THAT, under the heading of Media Relations - 2008 Action Steps -
point #2 - the words "Council and" be removed.
CARRIED
The main recommendation was CARRIED AS AMENDED.
10. Draft 2008 Business Plan - Economic Development Division
General Committee recommends:
THAT the draft 2008 Business Plan for the Economic Development
Division be received for information.
CARRIED
11. Draft 2008 Business Plan - Legal Services Division
General Committee recommends:
THAT the draft 2008 Business Plan for the Legal Services Division be
received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS
Councillor McRoberts provided Notice of Motion pertaining to the Procedural By-
law and changing the hour of adjournment from midnight to 11:00 p.m.
Councillor Buck provided Notice of Motion pertaining to traffic calming.
Councillor Granger provided Notice of Motion pertaining to media relations.
-13-
GENERAL C&M*IITCTiFnFnitree4gpToQi5i �71A, 2007 Page 5of5
Tuesday, October 2, 2007
Councillor Collins-Mrakas reminded everyone that The Barber of Seville will be
presented at the Aurora Seniors' Centre on Thursday, October 4, 2007 at 2:00
p. M.
X CLOSED SESSION
Personal Matters
General Committee recommends:
THAT General Committee resolve into a closed session to consider
personal matters.
CARRIED
X1 ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-38 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 9,
2007.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
—14—
GENERAL COMMITTEE — OCTOBER 16, 2007 Delegation (a)
Clark, Carol
From: Keefer Teresa
Sent: Thursday, September 27, 2007 6:23 AM
To: Clark, Carol
Good morning Carol, thank you for letting me speak. The 16th of October is just fine, I'll be there before Toclock.
It will be difficult to talk for five minutes, this problem has been ongoing for two years. I'll just have to hit the
highlights of this problem. Thank you, Sincerely, Teresa Keefer
-----Original Message -----
From: alex
Sent: Monday, September 24, 2007 6:01 PM
To: Clark, Carol
Subject: requesting to be a delegate
Hello Carol, I was by the Town Hall today and spoke to Chris Alexander. He gave me your name and email. I am
requesting to be a delegate at the next town council meeting on October 9th. The issue I would like to discuss is
the possibility for a by-law regarding the feeding of wild animals on private property. Yes my neighbors feed the
raccoons nightly and I have tried EVERYTHING for the last two years to stop them. This seems to be my last
option. Thank you for your attention. Sincerely, Teresa Keefer
D-1
GENERAL COMMITTEE - OCTOBER 16, 2007 Delegation(b)
Panizza, Bob
From: Nicole Simone
Sent: Monday, September 24, 2007 1:40 PM
To: Panizza, Bob
Subject: Re: Delegation to General Committee
Tuesday October 16th would be fitting. What time is the meeting and how long do I have to present?
Thank you
Nicole
On 9/24/07, b ap nizzaka e-aurora.ca <bpanizza@e-aurora.ca> wrote:
Ms. Simone, In response to your request, the following is a list of the next General Committee meetings, Oct 2,
Oct 16, Nov 6 and Nov 20. Please advise me which meeting that you wish to attend and I will arrange to place
you on the agenda.
I
Bob Panizza
Director of Corporate Services
-----Original Message -----
From: Nicole Simone
Sent: Monday, September 24, 2007.12:47 PM
To: Panizza, Bob
Subject: Delegation to General Committee
Hello,
I am hoping to make a delegation to general committee regarding an anti -chaining and
confinement bylaw in Aurora.
Please let me know how I may go about doing this.
Thank you
Nicole Simone Dente
D-2
GENERAL COMMITTEE - OCTOBER 16, 2007 AGENDA M # 1
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC07-05
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from September 20, 2007
FROM: Leisure Services Advisory Committee
DATE: October 16, 2007
RECOMMENDATIONS
(1) ADOPTION OF MINUTES
THAT Leisure Services Advisory Committee Meeting Record No. 07-04 dated
July 19, 2007 be adopted.
(2) LS07-036 - Benville Trail Connection
THAT Procedure By -Law 4835-06. C be waived to allow residents to speak, and
THAT the comments of Mr. Douglas Alderson be received, and
THAT Option #3 of Report LS07-036 - Benville Trail Connection to not
implement the trail be approved; and
THAT the Benville Trail Connection proposal project be referred to the newly -
formed Trails Working Group for consideration within the wider scope of the
town -wide Aurora Trail System.
(3) Recreational Green Space - Kenneth Whitehurst
(Deferred from July 19, 2007 LSAC meeting)
THAT in response to recently stated concerns of residents and recreational
user groups to protect and even increase the amount of public green and
outdoor recreational space in the Town of Aurora, the Leisure Services
Advisory Committee advises Aurora Council to instruct the Town's Planning
and Leisure Services Departments:
To initiate an immediate detailed internal review of the plans of York
Region's school boards for school sites, proposed and existing, within
the Town of Aurora to evaluate the impact on the Town's requirements
forgreen and outdoor recreational space, including playing fields; and
-15-
GENERAL COMMITTEE - OCTOBER 16, 2007
October 16, 2007 - 2 - Report No. LSAC07-05
• To prepare and deliver, by the Leisure Services Advisory Committee
December meeting, an empirical report to the Leisure Services
Advisory Committee on the Town's current progress in relation to its
approved objectives for undeveloped and outdoor recreational green
space as expressed in all existing Town plans.
(4) LS07-038 - Recreational Trails Sub -Committee - Terms of Reference
THAT the Leisure Services Advisory Committee endorse the attached
Recreational Trails Sub -Committee Terms of Reference with the following
amendments:
THAT the Sub -Committee report to the Leisure Services Committee; and
THAT under Duties and Functions of the Terms of Reference, Bullet Point 3 be
added as follows:
• To provide public education and the promotion of trails within the
Town.
(5) LS07-037 - Hickson Park Skate Park Options
THAT the Leisure Services Advisory Committee endorse Option #1 being the
ongoing unsupervised use of the Hickson Park Skate Park Facility in
accordance with the current parks operational protocol; and
THAT staff provide a status report regarding this matter in June, 2008; and
THAT Ms Helen Loschiavo, area resident, be advised accordingly.
(6) Review of the Culture and Recreation Master Plan
THAT the verbal update provided by the Director of Leisure Services
regarding the Culture and Recreation Master Plan be received.
(7) Liaison List
THAT the Leisure Services Advisory Committee Liaison List be received; and
THAT staff send a letter to User Groups to provide them with the Liaison
names, phone numbers and e-mail addresses; and
-16-
GENERAL COMMITTEE - OCTOBER 16, 2007
October 16, 2007 - 3 - Report No. LSAC07-05
THAT staff confirm the status of the youth members of the Leisure Services
Advisory Committee.
(8) Leisure Services Advisory Committee Pending Lisf
THAT the updated Leisure Services Advisory Pending List be received and
approved, as amended.
(9) Appointment of Representatives to the Arts & Culture Advisory Committee
THAT the appointment of representatives to the Arts & Culture Advisory
Committee be referred to the October 18, 2007 LSAC meeting.
(10) Leash Free Dog Park
The Director of Leisure Services will provide a status report on the Leash Free
Dog Park to the October 18, 2007 LSAC meeting
(11) LSAC Pricing Policy
Committee was informed by the Director of Leisure Services that the
Leisure Services Advisory Committee Pricing Policy was recently
approved by Council, that an Request For Proposal will be prepared
and updated information regarding this matter should be available by
November 2007.
(12) LSAC Youth Members
THAT the Terms of Reference of the Leisure Services Advisory Committee be
amended to allow the Leisure Services Advisory Committee Youth Members
to be regarded as full members for voting purposes, but not for calculation of
quorum.
-17-
GENERAL COMMITTEE — OCTOBER 16, 2007
October 16, 2007 - 4 - Report No. LSAC07-05
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of September 20, 2007
Prepared b : Ka Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222
Karen wart
Administrative Co-ordinator/Deputy Clerk
On behalf of the Leisure Services Advisory Committee
I"
GENERAL COMMITTEE — OCTOBER 16, 2007
W
ATTACHMENT
rM.
AuwoRA
COMMITTEE MINUTES
MEETING NO. 07-05
Committee: Leisure Services Advisory Committee
Date: Thursday, September 20, 2007
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor MacEachern, Chair, Councillor Granger Vice -
Chair; John Clement, Margaret Kingerski, Michael Levesque,
Councillor McRoberts (arrived 8:35 p.m.), Judy Norwell,
Kenneth Whitehurst and Carol Walthers
Absent: Darby Piquette, Nameer Rizvi
Other Attendees: Al Downey, Director of Leisure Services, Jim Tree, Manager
of Parks and Elma Stevenson, Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
Councillor McRoberts declared a pecuniary interest in item 2 by virtue of his
employer being the York Region District School Board and did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
APPROVAL OF AGENDA
Moved by John Clement
Seconded by Carol Walthers
THAT the agenda with the following additional items be approved:
➢ Item 8 — Updated Leisure Services Advisory Committee Pending List
➢ Item 9 — Appointment of Representatives to the Arts & Culture Advisory
Committee
CARRIED
—19—
GENERAL COMMITTEE - OCTOBER 16, 2007
Leisure Services Advisory Committee Record No. 07-05 Page 2 of 6
Thursday, September 20, 2007
1. ADOPTION OF MINUTES
Moved by Judy Norwell
Seconded by Michael Levesque
THAT Leisure Services Advisory Committee Meeting Record No. 07-04
dated July 19, 2007 be adopted.
CARRIED
DELEGATIONS
MATTERS FOR CONSIDERATION
Moved by Carol Walthers
THAT Item 3 be moved forward.
CARRIED
3. LS07-036 - Benville Trail Connection
Moved by Judy Norwell
Seconded by John Clement
Seconded by Kenneth Whitehurst
THAT Procedure By -Law 4835-06.0 be waived to allow residents to speak.
WIRT-Eff -1
Mr. Douglas Alderson expressed his major concerns regarding the proposal,
namely security, privacy, insufficient notice to residents, harm to wildlife and
maintaining the unspoiled quality of the area.
Moved by Judy Norwell
Seconded by Councillor Granger
THAT the comments of Mr. Douglas Alderson be received.
CARRIED
Moved by Judy Norwell Seconded by Carol Walthers
THAT Option #3 of Report LS07-036 - Benville Trail Connection to not
implement the trail be approved.
-20-
GENERAL COMMITTEE — OCTOBER 16, 2007
Leisure Services Advisory Committee Record No. 07-05
Thursday, September 20, 2007
Moved by John Clement
Page 3 of 6
Seconded by Michael Levesque
THAT the Benville Trail Connection proposal project be referred to the
newly -formed Trails Working Group for consideration within the wider
scope of the town -wide Aurora Trail System.
CARRIED
MATTERS FROM PREVIOUS MINUTES
Councillor McRoberts took no part in the discussion or voting on the following matter.
2. Recreational Green Space — Kenneth Whitehurst
(Deferred from July 19, 2007 LSAC meeting)
Moved by Kenneth Whitehurst
Seconded by Michael Levesque
THAT in response to recently stated concerns of residents and
recreational user groups to protect and even increase the amount of public
green and outdoor recreational space in the Town of Aurora, the Leisure
Services Advisory Committee advises Aurora Council to instruct the
Town's Planning and Leisure Services Departments:
• To initiate an immediate detailed internal review of the plans of York
Region's school boards for school sites, proposed and existing,
within the Town of Aurora to evaluate the impact on the Town's
requirements for green and outdoor recreational space, including
playing fields; and
• To prepare and deliver, by the Leisure Services Advisory
Committee December meeting, an empirical report to the Leisure
Services Advisory Committee on the Town's current progress in
relation to its approved objectives for undeveloped and outdoor
recreational green space as expressed in all existing Town plans.
CARRIED
4. LS07-038 — Recreational Trails Sub -Committee — Terms of Reference
Moved by Councillor Granger
Seconded by Michael Levesque
THAT the Leisure Services Advisory Committee endorse the attached
Recreational Trails Sub -Committee Terms of Reference with the following
amendments:
—21—
GENERAL COMMITTEE — OCTOBER 16, 2007
Leisure Services Advisory Committee Record No. 07-05
Thursday, September 20, 2007
Page 4 of 6
THAT the Sub -Committee report to the Leisure Services Committee; and
THAT under Duties and Functions of the Terms of Reference, Bullet Point
3 be added as follows:
To provide public education and the promotion of trails within the
Town.
CARRIED
5. LS07-037 - Hickson Park Skate Park Options
Moved by John Clement Seconded by Michael Levesque
THAT the Leisure Services Advisory Committee endorse Option #1 being
the ongoing unsupervised use of the Hickson Park Skate Park Facility in
accordance with the current parks operational protocol; and
THAT staff provide a status report regarding this matter in June, 2008; and
THAT Ms Helen Loschiavo, area resident, be advised accordingly.
CARRIED
6. Review of the Culture and Recreation Master Plan
Moved by John Clement Seconded by Michael Levesque
THAT the verbal update provided by the Director of Leisure Services
regarding the Culture and Recreation Master Plan be received.
7. Liaison List
Moved by Judy Norwell
CARRIED
Seconded by Margaret Kingerski
THAT the Leisure Services Advisory Committee Liaison List be received;
and
THAT staff send a letter to User Groups to provide them with the Liaison
names, phone numbers and e-mail addresses; and
—22—
GENERAL COMMITTEE — OCTOBER 16, 2007
Leisure Services Advisory Committee Record No. 07-05 Page 5 of 6
Thursday, September 20, 2007
THAT staff confirm the status of the youth members of the Leisure
Services Advisory Committee.
CARRIED
8. Leisure Services Advisory Committee Pending List
Moved by Kenneth Whitehurst Seconded by Councillor McRoberts
THAT the updated Leisure Services Advisory Pending List be received
and approved, as amended.
CARRIED
9. Appointment of Representatives to the Arts & Culture Advisory Committee
Moved by Councillor Granger
Seconded by Michael Levesque
THAT the appointment of representatives to the Arts & Culture Advisory
Committee be referred to the October 18, 2007 LSAC meeting.
IT5 _s
NEW BUSINESS
10. Leash Free Dog Park
The Director of Leisure Services will provide a status report on the Leash Free
Dog Park to the October 18, 2007 LSAC meeting
11. LSAC Pricing Policy
Committee was informed by the Director of Leisure Services that the Leisure
Services Advisory Committee Pricing Policy was recently approved by Council,
that an Request For Proposal will be prepared and updated information regarding
this matter should be available by November 2007.
—23—
GENERAL COMMITTEE — OCTOBER 16, 2007
Leisure Services Advisory Committee Record No. 07-05
Thursday, September 20, 2007
12. Shoreline Clean Up Event
Page 6of6
John Clement, on behalf of the Aurora Community Arboretum, advised
Committee of the forthcoming "Clean and Green" event taking place in the
Town of Aurora on Saturday, September 22, 2007 as part of the TD Canada
Trust Great Canadian Shoreline Clean Up municipal corporate events and invited
members to attend and spread the word.
13. LSAC Youth Members
Moved by John Clement
Seconded by Michael Levesque
THAT the Terms of Reference of the Leisure Services Advisory Committee
be amended to allow the Leisure Services Advisory Committee Youth
Members to be regarded as full members for voting purposes, but not for
calculation of quorum.
CARRIED
ADJOURNMENT
Moved by Judy Norwell
THAT the meeting be adjourned at 10:00 p.m.
CARRIED
r'
/ram
`1 Councillor Evelina MacEachern, Chair
—24—
GENERAL COMMITTEE — OCTOBER 16, 2007
yOALYG i06. good, comp Lv
RECREATIONAL TRAILS SUB -COMMITTEE
TERMS OF REFERENCE
1. PURPOSE
The Recreational Trails Sub -Committee is to act as an Advisory Committee of
Council on all matters relating to the future planning and implementation of a
system of linked recreational trails within the Town of Aurora on lands proposed
for future development and existing lands where improved or new pedestrian trail
access is desired and to be a catalyst for local initiatives that promote the
advancement of off road recreational trails and advocate for the development,
implementation and ongoing review of an overall Town of Aurora Trails Plan
supported and contained in the Cultural and Recreation Master Plan for the Town
of Aurora.
2. MEMBERSHIP
The Committee shall be comprised of five (5) members, including one (1)
member from the Leisure Services Advisory Committee, and (1) member of the
public, and (1) member from the Environmental Advisory Committee, and (1)
member from the Planning and Development Department and (1) member from
the Leisure Services Department.
3. TERM -
The Committee shall be appointed for a two (2) year term, with the option of a
further two (2) year term and will be concurrent with the term of Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
• To review the existing Town of Aurora Trails Plan and Official Plan
Amendment No. 2 and to provide advice to Council on all proposed future
trails contemplated in Official Plan No.2.
—25—
GENERAL COMMITTEE — OCTOBER 16, 2007
Recreational Trails Advisory Committee
Terms of Reference
5. DUTIES AND FUNCTIONS - Continued
Page 2
• Review and comment on Draft Plan and Secondary Plans of Development
including applicable Site Plans for the purposes of providing advice to Council
associated with the planning and implementation of the preferred future of off
road Recreational Trails and Green Linkages within the Town with a major
focus on a series of East — West interconnected off road trail corridors.
• To provide public education and the promotion of trails within the Town.
• To provide a point of contact between citizens, Town staff and Council in
soliciting and assessing community feedback with respect to recreation trails,
costs, priorities, issues and concerns pertaining to the delivery of an
expanded municipal trail system.
• To provide analysis and commentary on policy initiatives, core document
development, trail map review/updates (specific to a Recreational Trails
Master Plan) and similar Departmental recommendations to Council on trail
related issues.
• Encourage the acquisition of key lands including green linkages and corridors
considered vital to ensure the maximum possible protection of these
resources and the highest possible quality of recreational trail user
experience.
• Foster and advocate for alternative transportation modes within the
community by assisting in the planning and implementation of an off road
pedestrian/utilitarian trails network connecting residential areas to other
recreational, commercial and employment lands within the municipality.
• Communicate and coordinate Aurora trail planning initiatives with other
organizations and agencies including the Oak Ridges Trails Association, the
Nokiidaa Trails Association, the Oak Ridges Moraine Land Trust, the Lake
Simcoe Region Conservation Authority, the Region of York and other
stakeholders to ensure a coordinated approach in the interconnectivity of the
various stakeholders trails initiatives and the Town of Aurora trails where
applicable.
• Assist Council and staff where feasible in identifying any potential resources,
opportunities including available funding for the procurement of land and/or
the advancement of trail related initiatives within the Town.
• Undertake other assignments as may be requested by Council from time to
time.
—26—
GENERAL COMMITTEE — OCTOBER 16, 2007
Recreational Trails Advisory Committee Page 3
Terms of Reference
6. REPORTING
The Committee, being a Sub -Committee of the Leisure Services Advisory
Committee, will report to the Leisure Services Advisory Committee.
7. MEETING TIMES AND LOCATIONS
:m
8. STAFF SUPPORT
The Leisure Services Department will provide technical support to the
Committee.
—27—
GENERAL COMMITTEE - OCTOBER 16, 2007 AGENDA f
EM
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EDAC07-06
SUBJECT: Economic Development Advisory Committee - Recommendation
Summary from September 27, 2007
FROM: Economic Development Advisory Committee
DATE: October 16, 2007
RECOMMENDATIONS
(1) Economic Development Advisory Committee Minutes EDAC07-05 dated
Thursday, August 9, 2007
THAT the motion as recorded under "New Business" be amended to read as
follows:
THAT Council provide an explanation of the intent of the document that
committee members signed prior to joining the Economic Development
Advisory Committee, entitled Committee Declaration of Appointed
Office; and
THAT the Economic Development Advisory Committee Minutes of meeting
EDAC 07-05 dated Thursday, August 9, 2007, as revised, be adopted.
(2) Mr. Patrick Draper, Director of Economic Strategy and Tourism
York Region
Re: York Region Economic Development Marketing and Communication
Strategy
THAT the comments of the delegate be received.
(3) Memorandum from the Director of Planning & Development
Re: Proposed Official Plan & Zoning By-law Amendments
Policies and Provisions for Drive -Through Facilities
Files D09-01-07 and D14-06-07
THAT the memorandum from the Director of Planning & Development
regarding Proposed Official Plan & Zoning By-law Amendments -Policies and
Provisions for Drive -Through Facilities, be received and referred to the next
Economic Development Advisory Committee meeting.
emu
GENERAL COMMITTEE - OCTOBER 16, 2007
October 16, 2007 - 2 - Report No. EDAC07-06
(4) Appointment of one member of the Economic Development Advisory
Committee to the Arts & Culture Advisory Committee
THAT the matter regarding the appointment of one member of the Economic
Development Advisory Committee to the Arts & Culture Advisory Committee,
be received and referred to the next Economic Development Advisory
Committee meeting.
(5) Procedural By-law 4835-06. C, as amended, Section 31 -
Procedures and Rules of Debate for Advisory Committees and
Section 4 - Conduct of Meetings
THAT Sections 24.1 - 32.1 (inclusive) of the Procedural By-law be provided
to committee members for the next meeting.
(6) Leslie/Highway 404 Lands - LEED
THAT the information regarding Leslie/Highway 404 Lands - LEED, be
received for information.
(7) Monthly Report from the Special Projects Co-ordinator
THAT the monthly report from the Special Projects Co-ordinator, be received
for information.
(8) Planning Applications Status List- Non -Residential Only
(9) Online Business Directories - Annual Summary of Activity
(10) Memorandum from the Special Projects Co-ordinator
Re: Corporate Calling Program
THAT Items 5, 6 and 7 be received for information.
ATTACHMENTS
Attachment #1 Economic Development Advisory Committee Minutes of September 27,
2007
Prepared : K en Ew rt, Administrative
Kare wa
Administrative Co-ordinator/Deputy Clerk
Co-ordinator/Deputy Clerk Ext. 4222
On behalf of the Economic Development Advisory Committee
-29-
GENERAL COMMITTEE — OCTOBER 16, 2007
ATTACHMENT
AumoRA
COMMITTEE MINUTES
MEETING NO. 07-06
Committee: Economic Development Advisory Committee
Date: September 27, 2007
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Al Wilson, Chair, Councillor Wendy Gaertner,
Councillor Stephen Granger, Bryan Black, Kent Dinning,
Angelo Giannetta (arrived at 8:17 p.m.), Bryan Moir (left at
7:06 p.m.), Sean Herbinson
Absent:
Christopher Ballard
Other Attendees: Patrick Draper, Region of York, Gladys Schmidt, Special
Projects Co-ordinator, Carol Clark, Council/Committee
Secretary.
The Chair called the meeting to order at 7:01 p.m.
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by Sean Herbinson
Seconded by Kent Dinning
THAT the agenda as circulated by the Corporate Services Department, with the
following additions, be approved:
➢ Memorandum from the Director of Planning & Development
Re: Proposed Official Plan & Zoning By-law Amendments
Policies and Provisions for Drive -Through Facilities
Files D09-01-07 and D14-06-07
➢ Appointment of one member of the Economic Development Advisory
Committee to the Arts & Culture Advisory Committee
—30—
GENERAL COMMITTEE — OCTOBER 16, 2007
Economic Development Advisory Committee Record No. 07-06 Page 2 of 7
Thursday, September 27, 2007
➢ Planning Applications Status List — Non -Residential Only
➢ Online Business Directories — Annual Summary of Activity
➢ Memorandum from the Special Projects Coordinator
Re: Corporate Calling Program
➢ Additional information from the Special Projects Coordinator
Re: Corporate Calling Program
➢ Item 2 under "Informational Items" - A Statement by Bryan Moir Stemming
From The Matter Raised Under "Other Business" at the August 9, 2007
EDAC Meeting to be brought forward to the beginning of the agenda
CARRIED
INFORMATIONAL ITEMS
2. A Statement by Bryan Moir Stemming From The Matter Raised
Under "Other Business" at the August 9, 2007 EDAC Meeting
Bryan Moir apologized to the committee for his impulsive use of inappropriate
language at the last meeting.
ADOPTION OF MINUTES
Economic Development Advisory Committee Minutes EDAC07-05
Dated Thursday, August 9, 2007
Moved by Bryan Black
Seconded by Councillor Granger
THAT the motion as recorded under "New Business" be amended to read as
follows:
THAT Council provide an explanation of the intent of the document that
committee members signed prior to joining the Economic Development
Advisory Committee, entitled Committee Declaration of Appointed Office.
CARRIED
—31—
GENERAL COMMITTEE — OCTOBER 16, 2007
Economic Development Advisory Committee Record No. 07-06
Thursday, September 27, 2007
Moved by Councillor Gaertner
Page 3 of 7
Seconded by Kent Dinning
THAT the Economic Development Advisory Committee Minutes of meeting
EDAC 07-05 dated Thursday, August 9, 2007, as revised, be adopted.
CARRIED
DELEGATIONS
a) Mr. Patrick Draper, Director of Economic Strategy and Tourism
York Region
Re: York Region Economic Development Marketing and Communication
Strategy
Mr. Patrick Draper addressed the committee to review the York Region Economic
Development Marketing and Communication Strategy, advising that the strategy was
created in 2005 to create new foreign investment. Mr. Draper indicated that an RFP
was issued, and won by Larter Advertising, resulting in research, conclusions and
recommendations. It was discovered that most business leaders investing in York
Region found quality of life as being the most important consideration. In developing
the strategy, the criteria identified had to apply to all municipalities in York Region,
resulting in the positioning of York Region as a green zone, with a focus on balancing
business growth with protection of the environment. Some advertising copy lines that
were developed include: 'Where Commerce and Nature Thrive", "Where Life Meets
Business, Naturally", "Business With A Better Nature", and "Where Business and Nature
Work".
Moved by Bryan Black
Seconded by Kent Dinning
THAT the comments of the delegate be received.
CARRIED
—32—
GENERAL COMMITTEE - OCTOBER 16, 2007
Economic Development Advisory Committee Record No. 07-06 Page 4 of 7
Thursday, September 27, 2007
MATTERS FOR CONSIDERATION
1. Memorandum from the Director of Planning & Development
Re: Proposed Official Plan & Zoning By-law Amendments
Policies and Provisions for Drive -Through Facilities
Files D09-01-07 and D14-06-07
Moved by Councillor Gaertner Seconded by Sean Herbinson
THAT the memorandum from the Director of Planning & Development regarding
Proposed Official Plan & Zoning By-law Amendments — Policies and Provisions
for Drive -Through Facilities, be received and referred to the next Economic
Development Advisory Committee meeting.
2. Appointment of one member of the Economic Development Advisory
Committee to the Arts &Culture Advisory Committee
Moved by Councillor Gaertner Seconded by Sean Herbinson
THAT the matter regarding the appointment of one member of the Economic
Development Advisory Committee to the Arts & Culture Advisory Committee, be
received and referred to the next Economic Development Advisory Committee
meeting.
INFORMATIONAL ITEMS
Procedural By-law 4835-06.C, as amended, Section 31 -
Procedures and Rules of Debate for Advisory Committees and
Section 4 — Conduct of Meetings
Moved by Councillor Gaertner
Seconded by Kent Dinning
THAT Sections 24.1 — 32.1 (inclusive) of the Procedural By-law be provided to
committee members for the next meeting.
CARRIED
—33—
GENERAL COMMITTEE - OCTOBER 16, 2007
Economic Development Advisory Committee Record No. 07-06 Page 5 of 7
Thursday, September 27, 2007
3. Leslie/Highway 404 Lands - LEED
Moved by Councillor Gaertner Seconded by Kent Dinning
THAT the information regarding Leslie/Highway 404 Lands - LEED, be received
for information.
CARRIED
4. Monthly Report from the Special Projects Co-ordinator
Moved by Sean Herbinson Seconded by Kent Dinning
THAT the monthly report from the Special Projects Co-ordinator, be received for
information.
CARRIED
5. Planning Applications Status List - Non -Residential Only
6. Online Business Directories - Annual Summary of Activity
7. Memorandum from the Special Projects Co-ordinator
Re: Corporate Calling Program
Moved by Bryan Black Seconded by Sean Herbinson
THAT Items 5, 6 and 7 be received for information.
8. Planning Applications Status List - Non -Residential Only
(Additional Item)
This item was received.
9. Online Business Directories - Annual Summary of Activity
(Additional Item)
This item was received.
-34-
GENERAL COMMITTEE — OCTOBER 16, 2007
Economic Development Advisory Committee Record No. 07-06 Page 6 of 7
Thursday, September 27, 2007
10. Memorandum from the Special Projects Co-ordinator
Re: Corporate Calling Program
(Additional Item)
This item was received.
11. Additional Information from the Special Projects Co-ordinator
Re: Corporate Calling Program
(Additional Information)
The Special Projects Co-ordinator presented 16 additional businesses to be
contacted by committee members via the Corporate Calling Program, and they
were assigned as follows:
Geotech
Sean Herbinson
Donmar
Stephen Granger
Plydex
Al Wilson
Thermogrenics
Stephen Granger
KP Bronze
Wendy Gaertner
Allaura Steel
Angelo Giannetta
IDL Instachange
Bryan Black
Uni-Motion Gear
Bryan Moir
Global Tech Environmental
Sean Herbinson
LKM Parts Mfg.
Wendy Gaertner
Almac Conveyor
Kent Dinning
Power Excellence
Sean Herbinson
Canale Iron Inc.
Bryan Black
Priestly Demolition
Kent Dinning
Alutron Modules
Sean Herbinson
Permaboss.com Inc.
Bryan Moir
The Special Projects Co-ordinator advised that it would be preferable if the above
companies were contacted prior to the next committee meeting.
NEW BUSINESS
Councillor Wilson advised that the next committee meeting would be dedicated to
feedback from committee members regarding the Corporate Calling Program.
Angelo Giannetta arrived at 8:17 p.m.
—35—
GENERAL COMMITTEE — OCTOBER 16, 2007
Economic Development Advisory Committee Record No. 07-06 Page 7 of 7
Thursday, September 27, 2007
Bryan Black suggested that the Special Projects Co-ordinator give thought to including
the long form questionnaire with the thank -you letters to businesses.
The Special Projects Co-ordinator showed the committee a copy of the 2007 Business
Directory, and advised that it is available on the website and that the Town is hoping to
make it available on CD.
Councillor Granger advised that he will provide a Notice of Motion to Council regarding
communication in the media.
ADJOURNMENT
Moved by Sean Herbinson
THAT the meeting be adjourned at 9:15 p.m.
s
a4 4%44,
Councillor Al Wilson, Chair
^A .
Economic Development Advisory Committee
—36—
GENERAL COMMITTEE - OCTOBER 16, 2007
AGENDA =,33
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EAC07-07
SUBJECT: Environmental Advisory Committee -Recommendation Summary from
October 4, 2007
FROM: Environmental Advisory Committee
DATE: October 16, 2007
RECOMMENDATIONS
(1) Environmental Advisory Committee Meeting
Record No. 07-06, dated Thursday, September 6, 2007
THAT Item 2, Paragraph 4, Update from Staff- Pesticide By -Law be amended
by replacing the word "evasive" with the word "invasive"; and
THAT the meeting Record No. 07-06 dated September 6, 2007, as amended, be
adopted.
(2) Public Works Spills Response Policy
THAT the Public Works Spills Response Policy be deferred to the November 1,
2007 EAC meeting.
(3) Correspondence from Ms Gail McIntyre
Re: Preservation of Oak Tree 15278 Yonge Street
THAT the correspondence from Ms Gail McIntyre regarding the preservation
of the oak tree at 15278 Yonge Street be received as information; and
THAT David Tomlinson meet with the Manager of Parks to discuss the health
and lifespan of the subject tree and review the list of heritage trees in the
Town.
(4) Draft Pesticide By-law - Update
THAT the Draft Pesticide By-law be deferred to the November 1, 2007
EAC meeting pending receipt of the Draft By-law, time line and
proposed implementation plan for the by-law.
-37-
GENERAL COMMITTEE - OCTOBER 16, 2007
October 16, 2007 - 2 - Report No EAC07-07
(5) Motion to Reduce Litter at Playing Fields
THAT the Town of Aurora increase the number of garbage and recycling
receptacles at playing fields and town facilities and frequency of pick-ups as
needed; and
THAT the Town of Aurora investigate a "Clean Field Deposit' as part of the
permit process; and
THAT the Town of Aurora send a letter to all community groups using town
parks and facilities requesting the removal of all garbage created by their
event.
(6) Moraine Watch Manual and Workshop
THAT the verbal report from Susan Walmer regarding the Moraine Watch
Manual and Workshop be received.
(7) Beautiful Aurora Campaign
THAT the verbal report from Carol Cooper regarding the Beautiful Aurora
Campaign be received and referred to the Public Awareness Working Group
Session on October 22, 2007,
(8) Environmental Advisory Committee Pending List
THAT the Wildlife Studies Report completed by David Tomlinson be included
on the November 1, 2007 EAC Agenda.
(9) PW07-026 - Storm Water Management Facility Remedial Strategy Study
THAT all future technical reports prepared by Staff or consultants include a
short abstract (similar to most scientific papers) at the front of the report
which explains in laymen terms the perceived problems and proposed
solutions contained in the report.
(10) Invitation to the York Region EACs Meeting
THAT the invitation to attend the November 7, 2007 York EACs forum be
received for information.
11"
GENERAL COMMITTEE - OCTOBER 16, 2007
October 16, 2007 .3. Report No EAC07-07
(11) Notice from the Aurora Public Library
Watt Reader Program - October 10, 2007
THAT the Aurora Public Library Notice regarding the October 10, 2007 Watt
Reader Program be received for information.
(12) 2008 Aurora Home Show
THAT the Environmental Advisory Committee members agree to occupy a
booth at the 2008 Aurora Home Show to be located in the proposed
"environmental area and
THAT Councillor Gaertner be requested to follow up regarding the October 17,
2007 registration for this event.
ATTACHMENTS
Attachment #1 -Environmental Advisory Committee Minutes of October 4, 2007
Prepared by: Ka r wart, Administrative Co-ordinator/Deputy Clerk Ext, 4222
KarenpWart—
Administrative Co-ordinator/Deputy Clerk
On behalf of the Environmental Advisory Committee
-39-
GENERAL COMMITTEE - OCTOBER 16, 2007
ATTACHMENT1
AU 'tpIzA
COMMITTEE MINUTES
MEETING NO. 07-07
Committee: Environmental Advisory Committee
Date: Thursday, October 4, 2007
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Susan Walmer, Chair, Councillor MacEachern, Vice -Chair;
Gordon Barnes, Robert Cook, Carol Cooper, Councillor
Gaertner, Catherine Marshall, David Tomlinson and Richard
Wizemann
Absent: John Gallo, Peter Piersol
Other Attendees: Elma Stevenson, Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Gaertner
Seconded by Carol Cooper
THAT the agenda with the following additional item be approved:
➢ Item 13 — Correspondence from the Aurora Chamber of Commerce —
2008 Home Show — April 18-20, 2008
CARRIED
—40—
GENERAL COMMITTEE - OCTOBER 16, 2007
Environmental Advisory Committee Record No. 07-07 Page 2 of 6
Thursday, October 4, 2007
ADOPTION OF MINUTES
1. Environmental Advisory Committee Meeting
Record No. 07-06, dated Thursday, September 6, 2007
Moved by Gordon Barnes
Seconded by David Tomlinson
THAT Item 2, Paragraph 4, Update from Staff - Pesticide By -Law be
amended by replacing the word "evasive" with the word "invasive" ; and
THAT the meeting Record No. 07-06 dated September 6, 2007, as
amended, be adopted.
CARRIED
DELEGATIONS
None
MATTERS ARISING FROM PREVIOUS MINUTES
2. 2008 Budget Requirements - Discussion
Committee held a discussion regarding its 2008 Budget requirements. The Chair
undertook to have members contact her with their items for inclusion in the 2008
Budget and suggested this item be included on the November 1, 2008 EAC
meeting Agenda for further discussion at that time.
MATTERS FOR CONSIDERATION
3. Public Works Spills Response Policy
Moved by David Tomlinson
Seconded by Robert Cook
THAT the Public Works Spills Response Policy be deferred to the
November 1, 2007 EAC meeting.
CARRIED
-41-
GENERAL COMMITTEE - OCTOBER 16, 2007
Environmental Advisory Committee Record No. 07-07 Page 3 of 6
Thursday, October 4, 2007
4. Correspondence from Ms Gail McIntyre
Re: Preservation of Oak Tree 15278 Yonge Street
Moved by Councillor MacEachern Seconded by Robert Cook
THAT the correspondence from Ms Gail McIntyre regarding the
preservation of the oak tree at 15278 Yonge Street be received as
information; and
THAT David Tomlinson meet with the Manager of Parks to discuss the
health and lifespan of the subject tree and review the list of heritage trees
in the Town.
CARRIED
5. Draft Pesticide By-law - Update
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Draft Pesticide By-law be deferred to the November 1, 2007
EAC meeting pending receipt of the Draft By-law, time line and proposed
implementation plan for the by-law.
CARRIED
6. Motion to Reduce Litter at Playing Fields
Moved by David Tomlinson
Seconded by Catherine Marshall
THAT the Town of Aurora increase the number of garbage and recycling
receptacles at playing fields and town facilities and frequency of pick-ups
as needed: and
THAT the Town of Aurora investigate a "Clean Field Deposit' as part of
the permit process; and
-42-
GENERAL COMMITTEE - OCTOBER 16, 2007
Environmental Advisory Committee Record No. 07-07 Page 4 of 6
Thursday, October 4, 2007
THAT the Town of Aurora send a letter to all community groups using town
parks and facilities requesting the removal of all garbage created by their
event.
CARRIED
7. Moraine Watch Manual and Workshop
Moved by Carol Cooper Seconded by Gordon Barnes
THAT the verbal report from Susan Walmer regarding the Moraine Watch
Manual and Workshop be received.
CARRIED
B. Beautiful Aurora Campaign
Moved by Carol Cooper Seconded by Gordon Barnes
THAT the verbal report from Carol Cooper regarding the Beautiful Aurora
Campaign be received and referred to the Public Awareness Working
Group Session on October 22, 2007.
CARRIED
9. Environmental Advisory Committee Pending List
Moved by David Tomlinson
Seconded by Catherine Marshall
THAT the Wildlife Studies Report completed by David Tomlinson be
included on the November 1, 2007 EAC Agenda.
CARRIED
Moved by Councillor Gaertner
Seconded by David Tomlinson
THAT the meeting be extended past 9:00 p.m.
CARRIED
—43—
GENERAL COMMITTEE - OCTOBER 16, 2007
Environmental Advisory Committee Record No. 07-07 Page 5 of 6
Thursday, October 4, 2007
INFORMATIONAL ITEMS
10. PW07-026 — Storm Water Management Facility Remedial Strategy Study
11
12.
Moved by David Tomlinson
Seconded by Robert Cook
THAT all future technical reports prepared by Staff or consultants include a
short abstract (similar to most scientific papers) at the front of the report
which explains in laymen terms the perceived problems and proposed
solutions contained in the report.
CARRIED
Invitation to the York Region EACs Meeting
Moved by Councillor Gaertner
Seconded by Gordon Barnes
THAT the invitation to attend the November 7, 2007 York EACs forum be
received for information.
CARRIED
Notice from the Aurora Public Library
Watt Reader Program — October 10, 2007
Moved by Carol Cooper
Seconded by Catherine Marshall
THAT the Aurora Public Library Notice regarding the October 10, 2007
Watt Reader Program be received for information.
CARRIED
13. 2008 Aurora Home Show
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the Environmental Advisory Committee members agree to occupy a
booth at the 2008 Aurora Home Show to be located in the proposed
"environmental area'; and
mum
GENERAL COMMITTEE — OCTOBER 16, 2007
Environmental Advisory Committee Record No. 07-07 Page 6 of 6
Thursday, October 4, 2007
THAT Councillor Gaertner be requested to follow up regarding the October
17, 2007 registration for this event.
CARRIED
NEW BUSINESS
14. Upcoming Environmental Events
Committee was advised of the following environmental events:
➢ Oak Ridges Moraine Photo Contest — Until October 15, 2007
➢ Fall Into The Moraine Events — October 13, 20 and 27, 2007
➢ Charles Sauriol Environmental Dinner— November 7, 2007
ADJOURNMENT
Moved by Robert Cook
THAT the meeting be adjourned at 9:55 p.m.
S s n mer, Chair
CARRIED
—45—
GENERAL COMMITTEE - OCTOBER 16, 2007 ' AGENDA STEM
z TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.LS07-039
SUBJECT: Sheppard's Bush Property Use Amending Agreement
FROM: Allan D. Downey, Director of Leisure Services
DATE: October 16, 2007
RECOMMENDATIONS
THAT Council authorize the Mayor and Clerk to execute the Sheppard's Bush
Property Use Amending Agreement between the Town of Aurora and the Lake
Simcoe Region Conservation Authority (LSRCA).
BACKGROUND
The purpose of the above captioned agreement is to amend the existing Sheppard's Bush
Property Use Agreement to include Terms and Conditions associated with the newly
installed artificial sports turf facility.
The subject lands have been operating under an existing Property Use Agreement
between the Town and the Lake Simcoe Region Conservation Authority that was executed
on June 27th,1983 and due to expire on December 31, 2007.
With the installation of the artificial turf on the site there were a number of requirements by
both Lake Simcoe Region Conservation Authority (LSRCA) and the Ontario Heritage
Foundation to enable the facility to be located on the property. These requirements were
known to staff and Council well in advance of the construction of the facility and were
considered to be logical and acceptable. Primarily the conditions all related to maintenance
of the facility, restoration of the site following removal of the artificial turf and adherence to
certain night lighting restrictions. Currently the facility is operating in total compliance with
these requirements.
In an effort to clearly recognize the addition of the artificial turf facility on the property, the
LSRCA requested an Amendment to the existing Agreement and we agreed with this
request.
COMMENTS
Both our Leisure Services and Legal Services staff have been extensively involved in all
aspects of the formulation of the Amending Agreement and have no concerns or issues
with respect to this Agreement.
.../2
-46-
GENERAL COMMITTEE - OCTOBER 16, 2007
October 16, 2007 - 2 - Report No. LS07-039
OPTIONS
M
FINANCIAL IMPLICATIONS
CONCLUSIONS
That Council authorize the Mayor and Clerk to execute the Sheppard's Bush Amending
Agreement.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being.
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
Objective Cl: Maintain, respect, preserve and enhance natural environment, natural
heritage and green spaces.
Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices
ATTACHMENTS
Attachment #1 — Sheppard's Bush Amending Agreement.
PRE -SUBMISSION REVIEW
Management Team Meeting Wednesday, October 3, 2007.
Prepared by. Jim Tree, Parks Manager- Ext. 3222
Allan D. Downey ohn S. Rogers
Director of Leisure Services Chief Administrative Officer
-47-
GENERAL COMMITTEE i OCTOBER 16, 2007 ATTACHMENT#1
THIS AMENDING AGREEMENT made in triplicate as of the 19' day of September,
2007.
BETWEEN:
THE LAKE SIMCOE REGION CONSERVATION AUTHORITY
(Formerly known as The South Lake Simcoe Region
Conservation Authority, hereinafter called "LSRCA")
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWN OF AURORA
(Hereinafter called the "Town")
PARTY OF THE SECOND PART
WHEREAS LSRCA has been granted possession of certain lands and premises, commonly
known as Sheppard's Bush Conservation Area, situate, lying and being in the Town of
Aurora in the Regional Municipality of York and being composed of Part of Lot 79,
Concession 1, Whitchurch and Part of Lot 153 on Registered Plan 246, designated as Parts
1, 2 and 3 on'Plan 65R-227 and Part 1 on Plan 65R-2527, save and except Parts 1, 3 and 4
on Plan 65R-2469, (hereinafter referred to as the "Property"), as registered in the Land
Registry Office, (formerly described as Lots 153 and 154, Plan 246, and that part of Lot 79,
in the First Concession, designated as Parts 1, 2 and 3 on a Plan of Survey deposited in the
Registry Office for the Registry Division of the North Riding of the County of York as
Number R.S. 227), consisting of approximately sixty (60) acres or 24.3 hectares, by the
ownerthereof, being The Ontario Heritage Foundation (hereinafterreferred to as the "OHF")
pursuant to an Agreement between the OHF and The South Lake Simcoe Conservation
Authority (now known as the LSRCA) dated November 17'", 1971, which Agreement was
renewed by a letter dated March 3,1997 for a further twenty-five (25) yearterm commencing
November 17, 1996, for purposes of development, maintenance, administration and
supervision of the Property by LSRCA (hereinafter referred to as the "OHF" Agreement);
AND WHEREAS the OHF Agreementrecognizes that the obi ectives therein are to maintain
the ecological integrity of the area while allowing for passive and intensive recreational
features;
AND WHEREAS the Town and LSRCA entered into an Agreement dated June 27",1983,
which has been renewed on an annual basis since that time to date (hereinafter referred to as
the "prior agreement"), and which provided the Town with the right to enter on a portion of
the Property described as Soccer Fields (refer to Schedule "A" of agreement dated January
13', 2004), (hereinafterreferred to as the "Lands"), forpurposes of constructing andutilizing
certain recreational facilities and structures (refer to Schedule "B" of agreement dated
January 13", 2004), as well as associated trails, and, thereafter, maintaining the said facilities,
structures and trails for use as sports facilities, in particular, soccer facilities for the use of
the Aurora Youth Soccer Association, as well as for other uses by the Town's residents and
other visitors from the general public;
AND WHEREAS the Town and the LSRCA entered into a new Agreement dated January
13'", 2004, ("the existing Agreement") for purposes of having improvements made to the
existing facilities and infrastructure, establishing a new financial agreement as between them,
and delineating the rights of use by the Town to the Lands;
GENERAL COMMITTEE
OCTOBER 16, 2007
AND WHEREAS the parties wish to amend the existing Agreement for purposes of
including additional text in relation to improvements made to the existing facilities and
infrastructure by the Town to the Lands;
NOW THEREFORE in consideration ofthe premises, covenants and promises herein, other
good and valuable consideration, (the receipt and sufficiency whereof is hereby
acknowledged and agreed by the parties hereto), the parties hereto agree as follows:
Section 6: Termination
Delete Section 6.1 and replace with the following
6.1 Either the Town or LSRCA may terminate this Agreement without cause upon sixty
(60) days' written notice given to the other party prior to January V of each year of
the term of this Agreement and any renewal(s) hereof. In the case of LSRCA, such
right of termination is in addition to and not in substitution for any other right of
termination which LSRCA may have under this Agreement.
In the event that the Town or LSRCA terminates this agreement then the Town shall
at its expense within sixty (60) days of termination restore the Lands to their original
condition (grass and open field) as follows:
i. remove all of its equipment and installations from the Lands, including light
standards, fixtures and artificial turf; and
ii. in those areas where artificial turf has been removed, seed those areas with
a mixture containing native grass and wildflower species to be determined at
the time of restoration,
all to the satisfaction ofLSRCA and the Ontario Heritage Trust (formerly the Ontario
Heritage Foundation),
SCHEDULE"D"
Delete and replace the existing Schedule "D" with the following:
General Lands Maintenance Provided by Town
The Town shall conduct the following regular maintenance of the Lands in accordance with
the following Municipal Service Legal Standards, during the term of this Agreement.
(a) grassed sports field maintenance in accordance with approved Municipal Standard
including the mowing, aeration and fertilization, while pesticide and herbicide
application requires prior approval by the Ontario Heritage Trust (formerly the
Ontario Heritage Foundation);
(b) artificial turf sports field and artificial lighting maintenance in accordance with
Municipal Standards and manufacturer's standards as required;
(c) ensure that the luminosity of all artificial lighting complies with International Dark -
Skies lighting standards;
(d) removal of garbage and accumulated debris;
(e) posting of Municipal by-law signage and enforcement of Municipal by-laws;
(f) maintenance and repair ofthe washroom concession building and south picnic shelter
in the vicinity of the soccer fields;
(g) snow plowing and sanding of the North Parking Lot accessible from Industry Street;
(h) maintain fitness trail and associated equipment and signage;
(i) provide an annual report briefly outlining the completion of tasks outlined in
Schedule "C" Services in Kind and those items outlined above.
-49-
Page -2-
GENERAL COM ITTEE OCTOBER 16, 2007
IN WITNESS WHEREOF the Parties have hereunto affixed their corporate seals attested
by the hands of its proper signing officers in that behalf duly authorized.
Executed in Aurora this 19'^ day of September, 2007.
SIGNED, SEALED AND DELIVERED
LAKE SIMCOE REGION CONSERVATION
AUTHORITY
as per:
Name: Vir r ra Hac
Title Cha'
Name: D. Gayle Wood
Title: Chief Administrative Officer/ Secretary
Treasurer
(We have the authority to bind the Corporation)
THE CORPORATION OF THE TOWN OF
AURORA
Name: Phyllis M. Morris
Title: Mayor
Name: Bob Panizza
Title: Town Cleric
(We have the authority to bind the Corporation)
Page -3-
-50-
GENERAL COMMITTEE - OCTOBER 16, 2007
i TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT
SUBJECT: Relay for Life
FROM: Allan D. Downey, Director of Leisure Services
DATE: October 16, 2007
RECOMMENDATIONS
AGENDA ITEM
No. LS07-041
THAT Council approve the Canadian Cancer Society Relay for Life 2008 in Lambert
Willson Park and the Aurora Family Leisure Complex on June 6tn and 7th, 2008; and
THAT all municipal permit fees be waived in support of the event, and
THAT the Town of Aurora be recognized as the Official 2008 Event Sponsor.
BACKGROUND
General Committee received a delegation from the President of the Canadian Cancer
Society — Holland River Unit requesting support for their 2008 Relay for Life.
The following motion was adopted at Council on September 25, 2007.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT the request for the Town of Aurora to be the official event sponsor for 2008 and to
provide the Aurora Family Leisure Complex facility for the event be referred to staff.
COMMENTS
In response to Council's direction, staff have met with representatives of the event to
determine the scope of activities, space and facility requirements etc. in preparation of this
report.
As a result of our discussions the following facilities are being requested:
Lambert Willson Park:
- Diamond #1, #2 and #3
- Shelter
- Washroom
- Adjacent Trails
- Aurora Sports Dome
..../2
—51—
GENERAL COMMITTEE — OCTOBER 16, 2007
October 16. 2007 .2- Report No. LS07-041
Aurora Family Leisure Complex: - Arena Floor
- Activity Room
- Office Space
The events are scheduled to commence on Friday, June 6th, 2008 at approximately 8:30
a.m. and conclude on the afternoon of Saturday, June 7th, 2008.
This event once started, continues non-stop until Saturday. Participants will be camping
overnight in the park in tents provided by the organizers.
In addition to the dates of the event the Town is requested to provide a location for a Media
Event Launch and a Captain's Rally in February and May respectively. Dates and site
location have not been determined at this time.
The event organizers have also provided a list of supplies required for the two (2) days.
Thev are as follows:
Tables:
- 18 at 6 feet each
- 6 at 8 feet each
Chairs
- 100
Recycling Containers
- 6 large
Recycling Containers
- 10 small blue box
Garbage Cans
- 15
Megaphones
- 2
Picnic Tables
- 12
Bleachers
- 4
Additional considerations relating to the event include sufficient parking for approximately
50 cars, waiving of the Noise By-law for the Friday night, security lighting in the park
overnight from some of the ball diamond lights and the request of a staff person to act as a
point of contact during the event.
FINANCIAL IMPLICATIONS
The event organizers have requested the waiving of all municipal permit fees which will
represent our contribution as an event sponsor:
Park set-up/clean-up fee and Ball Diamond Permit Fee: _ $ 600.00
Arena Permit Fee: _ $3,487.00
Activity Room Permit Fee: _ $ 910.00
Building Permit Fee 7 at $150.00 Per Fee: $1,050.00
MUNICIPAL PERMIT FEE TOTAL: = 6 0
OPTIONS
That Council not support this event at this time and consider the event in future years.
/3
—52—
GENERAL COMMITTEE — OCTOBER 16, 2007
October 16, 2007 .3- Report No. LS07-041
CONCLUSIONS
In 2007, the Town of Aurora was the event sponsor for this event. The 2007 event was
very well received, well attended and proved to be a successful fundraising endeavourfor
the Canadian Cancer Society.
The venues proposed in this report have been inspected by the organizers and meet with
their satisfaction.
Staff recommend that Council approve the venues proposed and the waiving of all permit
fees.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices
Objective C5: Promote community involvement and volunteerism opportunities.
ATTACHMENTS
1. Relay for Life — Site Map.
2. Photographs of past event set-ups.
3. Extract from General Committee Meeting No. 07-34 held Sept. 18, 2007.
4. Canadian Cancer Society List of Requirements.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, October 3, 2007.
Prepared by. Melodle McKay, Manager of Programs & Community Development,
Extension 4765.
Allan D. Downey _-John S. Rogers
Director of Leisure Services Chief Administrative Officer
—53—
ATTACHMENT
GENERAL COMMITTEE - OCTOBER 16, 2007
Rniay �na�uan
Relay For Life 2007 Site Map
Aurora Family Leisure Complex, 135 Industrial Pkwy. N
aeiamm�iits a4a
® Washrooms
LN Playground
d .:s Beach Volleyball
® Parkin g
,
WOCourts (2)
ICI
A -
Food
B -
Medical
C -
Luminaries
D -
Smart Shop
E -
Survivors
1131 P4
Overflow parking
(diamond #3 &
Town Hall)
• — • —
Track & Trail system
® , J
B O ♦�
0�
® a,
Start Finish
Industrial Pkwy. North
A`eeA""�P
�.
r Nn�[I.I:�ntl_s
Aurora Cable
cancee Seale
Cancer cauadleno
Society du cancer
Event Sponsor Print Media Television Media Supporting Sponsors
Sponsor Sponsor
-54-
GENERAL COMMITTEE - OCTOBER 16, 2007
Ikelal If= Lift
F4q
Relay For Life 2007 Aurora
Tent Village Map
Canadian SaciW
Cancer canadianne
iorietlr du cancer
..... a ....... °. O°1°j�°O.Y� " �" " ��Yf °��°°°Y°°�i•®i°�i°��°•��C° a �.��!• a •�Yf°
Ball diamond
Fence 45 144 Ij3 12 11 10 9
STREET
42 141140 139 8 1 7 1 6 5
°F STRI
38137 136 135 1 4 3 2 1
e
STREET
STREET
m • mmmmm
u
e
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Yo�cYeua{�orxbcnmyauy
Event Sponsor Print Media
Supporting Sponsors
September 25, 2007 Sponsor 9:51 AM
-55-
\ Re ay Fr,.Llfd \� \
GENERAL COMMITTEE - OCTOBER 16, 2007
-57-
i
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