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AGENDA - General Committee - 20070417GENERAL COMMITTEE U-1- d L, I r N0.07-21 TUESBAT, APRIL 17, 2007 7:00 P.M. COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE 11 /04/07 AumoxA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 07-21 Tuesday, April 17, 2007 7:00 p.m. Council Chambers Councillor Wilson in the Chair I DECLARATIONS OF PECUNIARY INTEREST ll APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. I// ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes 07-19, April 4, 2007 pg. 1 Special General Committee Meeting Minutes 07-17 pg. SPGC10 March 22, 2007 Special General Committee Meeting Minutes 07-18 pg. SPGC13 March 26, 2007 RECOMMENDED: THAT the General Committee Meeting minutes 07-19, the Special General Committee Meeting minutes 07-17 and the Special General Committee Meeting minutes 07-18 be adopted. General Committee Meeting No. 07-21 Page 2 of 8 Tuesday, April 17, 2007 IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION VI NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS VIl DELEGATIONS (a) Ms Nicolina Caccamo, Representative from Holy Spirit pg. D-1 Catholic Elementary School Re: Permit Cost for Use of James Lloyd Park (b) Marshall Macklin Monaghan Re: Item 1 — PW07-002 — Downtown Core Area Parking Study Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX CLOSED SESSION Property Matter (Material to be distributed prior to the meeting) RECOMMENDED: THAT General Committee convene into a closed session to consider a matter regarding the disposition of land. X ADJOURNMENT General Committee Meeting No. 07-21 Page 3 of 8 Tuesday, April 17, 2007 AGENDA ITEMS 1. PW07-002 — Downtown Core Area Parking Study pg. 10 (deferred from March 20, 2007 General Committee) RECOMMENDED: THAT report PW07-002 be received for information. 2. PW07-005 — Hawthorne Lane Service Connections pg. 88 RECOMMENDED: THAT, as described in report PW07-005: • Council approve and authorize the payment for the service connections for No. 28 and No. 29 Hawthorne Lane in the amount of $55,922.66, and • THAT the necessary funds be taken from the water and sewer reserves. 3. PW07-006 — Use of Fountains in Stormwater Management Ponds pg. 94 RECOMMENDED: THAT fountains not be used in stormwater management facilities. 4. PL07-030 — Bill 51 — The Planning and Conservation Land pg. 98 Statute Law Amendment Act RECOMMENDED: THAT report PL07-030 be received for information, and THAT staff report back to Council on interim changes that will be required to the Official Plan and Zoning By-law to implement the positive changes provided for under Bill 51; and THAT the Ministry of Municipal Affairs and Housing be requested to complete strict development policies pertaining to energy projects, prior to the Lieutenant Governor exempting any class of undertakings under the provisions of Section 62.0.1(1 a and 70 h) of the Planning Act. General Committee Meeting No. 07-21 Tuesday, April 17, 2007 Page 4 of 8 5. PL07-032 — Official Plan Amendment and Zoning By-law pg. 119 Amendment Applications Drive-Thru Policies & By-law Provisions Additions File D09-01-07 & D14-06-07 RECOMMENDED: THAT the General Committee receive as information the following overview of Official Plan Amendment and Zoning By-law Amendment Applications D09-01-07 and D14-06-07 scheduled for a Public Planning meeting to be held on May 23, 2007. 6. PL07-033 — Applications to Amend the Zoning By-law and pg. 121 Draft Plan of Subdivision Stefano and Rose Polsinelli 14575 Bayview Avenue, Aurora Part of Lot 16, Concession 2, E.Y.S. Files D14-04-01 & D12-01-1A RECOMMENDED: THAT Council receive as information the following overview of Applications to amend the Zoning By-law and Draft Plan of Subdivision (Files D14-04-01 & D12-01-1A) scheduled for the May 23, 2007 Public Planning meeting. 7. PL07-034 — Zoning By-law Amendment and Draft Plan of pg. 127 Condominium Applications Stirling Cook Aurora Inc. 13777, 13795, 13815 Yonge Street and 74 Old Bloomington Road Lots 17, 18, 19, 20 Plan 166 Northeast Corner of Yonge Street and Bloomington Road Files D14-13-06 and D07-02-06 RECOMMENDED: THAT Council receive as information the following overview of Zoning By- law Amendment and Draft Plan of Condominium applications, D14-13-06 and D07-02-06 scheduled for a Public Planning meeting to be held on May 23, 2007. General Committee Meeting No. 07-21 Tuesday, April 17, 2007 Page 5 of 8 8. PL07-035 — Applications to Amend Zoning By-law and pg. 133 Draft Plan of Subdivision Victor Priestly/Claretree Developments 105 Inc. Part of Lot 25, Concession 2, E.Y.S. Files D14-17-06 & D12-03-06 RECOMMENDED: THAT Council receive as information the following overview of applications to amend the Zoning By-law and Draft Plan of Subdivision, Files D14-17-06 and D12-03-06 scheduled for the Public Planning meeting of May 23, 2007. 9. PL07-037 — Street Naming Policy - Amendments pg. 139 RECOMMENDED: THAT Council provide direction respecting changes, if any, that it wishes to make to the Street Naming Policy. 10. PL07-029 — Official Plan Amendment No. 66 pg. 155 Industrial/Commercial Designations and Economic Development File D09-03-06 RECOMMENDED: THAT the Region of York be advised that the Council of the Town of Aurora supports the modifications to Official Plan Amendment No. 66 as proposed by the Region. 11. PL07-036 — Zoning By-law Amendment and Site Plan Applications pg. 166 2091585 Ontario Inc. 15565 Yonge Street Part of Lot 90, Registered Plan 246 Files D14-08-06 and D11-08-06 RECOMMENDED: THAT Implementing Zoning By-law 4910-07.D be enacted; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute the site plan agreement between 2091585 Ontario Inc. and the Town of General Committee Meeting No. 07-21 Tuesday, April 17, 2007 Page 6 of 8 Aurora respecting the construction of a five (5) storey mixed use building; and THAT 15 (fifteen) units of servicing allocation be provided to the subject application. 12. PL07-025 - Zoning By-law Amendment and Site Plan Applications pg. 180 Vincent Congiusti in Trust, 145 Industrial Parkway South Part of Lots 185 and 187, and all of Lot 154, except part 5 of Plan 246 Files D14-13-04 and D11-19-06 IVxK0]►LVihVAIA2111:1P1 THAT Implementing Zoning By-law 4908-07.13 be enacted; and THAT, subject to a satisfactory review by the Site Plan Committee, and direction by Council regarding the phasing of the development, the Director of Planning and Development Services be authorized to execute a site plan agreement between Vincent Congiusti in Trust and the Town of Aurora respecting the construction of two (2) industrial buildings. 13. PL07-038 — Planning Applications Status List pg. 197 RECOMMENDED: THAT the Planning Applications Status List be received as information. 14. Resolution from the Township of King pg. 231 Re: Calling on the Upper Levels of Government to Provide Funding Assistance for Municipal Infrastructure and to Review Certain Programs RECOMMENDED: THAT the resolution from the Township of King regarding "Calling on the Upper Levels of Government to Provide Funding Assistance for Municipal Infrastructure and to Review Certain Programs" be received and endorsed. General Committee Meeting No. 07-21 Tuesday, April 17, 2007 Page 7 of 8 15 IUI 17 18. Memo from the Chief Executive Officer of the Aurora Library Re: Library Board Executive RECOMMENDED: pg. 233 THAT the memo from the Chief Executive Officer of the Aurora Library regarding the Library Board Executive be received for information. CS07-026 — Community Strategic PALS Advisory Committee pg. 234 Terms of Reference RECOMMENDED: THAT the proposed Terms of Reference for the Community Strategic PALS Advisory Committee be adopted; and THAT staff be authorized to proceed with advertising for members to the Committee. FS07-014 — Water/Wastewater 2006 Surplus/Deficit pg. 247 RECOMMENDED: THAT the Water/Sewer Reserve Obligatory Reserve Fund be renamed Water/Wastewater Reserve Fund; and THAT the 2006 Water/Wastewater deficit of $1,069,028. be recovered from the Water/Wastewater Reserve Fund; and THAT the 2006 Storm Sewer Surplus of $98,133. be transferred to the Storm Sewer Reserve Fund. FS07-015 — Proposed 2007 Water, Wastewater, Storm Sewer pg. 253 and Sewage Pumping Station Rates RECOMMENDED: THAT Council approve the 2007 Water/Wastewater Budget as presented; and THAT Council approve in principle the 2007 Retail Water rate of $0.9447 per cubic meter and the Retail Wastewater rate of $0.7679 per cubic meter for all bills issued on and after May 1, 2007; and General Committee Meeting No. 07-21 Tuesday, April 17, 2007 Page 8 of 8 THAT Council approve in principle the 2007 Flat Rate Storm Sewer charge of $46.49 per unit per annum for Residential and Condominium properties and $607.44 per unit per annum for metered Commercial/Industrial and Multi -Residential properties for all bills issued on and after May 1, 2007; and THAT Council approve in principle the 2007 Flat Rate Sewage Pumping Station charge for the 163 users of the Ballymore Sewage Pumping Station of $104.28 per annum on all bills issued on and after May 1, 2007; and THAT Council approve in principle the 2007 Flat Rate Sewage Pumping Station charge for the 2460 users of the Bayview Vandorf Sewage Pumping Station of $69.12 per annum on all bills issued on and after Mayl 1, 2007; and THAT Council approve in principle the 2007 Bulk Purchase Water Rate of $1.7126 per cubic meter on all bills issued on and after May 1. 2007. THAT the necessary by-law to implement the foregoing be introduced at the Council meeting scheduled for Tuesday, April 24, 2007 and circulated in accordance with Section 12 of Ontario Regulation 244/02 — Fees and Charges. 19. Correspondence from Toronto and Region Conservation pg. 287 for The Living City RECOMMENDED: THAT Council provide direction on this matter. 20. LS07-011 —Approval of Nokiidaa Trail Kiosk (To be distributed prior to meeting) 21. CS07-024 — Proposed Procedural By-law Amendments (To be distributed prior to meeting) GENERAL COMMITTEE - APRIL 17, 2007 AuRoxA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-19 Council Chambers Aurora Town Hall Wednesday, April 4, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Morris Councillors Collins-Mrakas, Granger, Marsh, MacEachern, McRoberts and Wilson MEMBERS ABSENT Councillor Gaertner was absent. Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Financial Services/ Treasurer, Town Solicitor, Administrative Co-ordinator/Deputy Clerk, By-law Services Co-ordinator, and Council/Committee Secretary. Councillor Buck called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Correspondence from Councillor Chris Emanuel — Town of Newmarket Re: Appointment of Citizen Member to the Fire Master Plan Review Committee ➢ Revised Schedule A to By-law 4907-071 i Item 19 -Report FS07-018 —Development Application Approval Process Report (D.A.A.P.) CARRIED -1- GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07-19 Page 2 of 9 Wednesday, April 4, 2007 III ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-15, March 10, 2007 General Committee Meeting Minutes, 07A6, March 20, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-15 and the General Committee Meeting minutes 07-16 be adopted. CARRIED IV DETERMINATION OFITEMS REQUIRING SEPARATE DISCUSSION Items 3, 8, 9, 12, 15, 16, 17, 18, 19 and the additional correspondence from the Town of Newmarket were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: EAC07-01 — Environmental Advisory Committee Meeting Minutes, March 8, 2007 THAT the Environmental Advisory Committee Meeting minutes from the March 8, 2007 meeting be received and the recommendations contained therein be adopted. 2. HAC07-01 — Heritage Advisory Committee Meeting Minutes, March 19, 2007 THAT the Heritage Advisory Committee Meeting minutes from the March 19, 2007 meeting be received and the recommendations contained therein be adopted. 4. PW07.004 — Award of Tender No. P.W.2007.02 — Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court THAT Tender No. P.W.2007-02 -"Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court", be awarded to the North Rock Group Ltd, at its tendered price of $2,329,676.04; and THAT the variance in the storm sewer portion of the project of $23,683.66 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the North Rock Group Limited for the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court and the reconstruction of the Machell Park parking lot. -2- GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07.19 Page 3 of 9 Wednesday, April 4, 2007 5. PL07-026 - Zoning By-law Amendment Application Removal of (H) Holding Prefix Prato Estates Inc. Part of Lot 22, Concession 2, E.Y.S., Phase 3 File D14-03.07, Related File D12-02-06 THAT Council enact By-law 4903-07.D to remove the Holding (H) Prefix from the lands described as Phase 3 within the Prato Estates Subdivision being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase 3 lots to be developed for residential purposes. 6. PL07-027 - Zoning By-law Amendment Application Removal of (H) Holding Prefix Minto Communities (Toronto) Inc. Part of Lot 23, Concession 2, E.Y.S., Phase 2 File D14-04-07, Related File D12.01.4A THAT Council enact By-law 4904-07.D to remove the Holding (H) Prefix from the lands described as Phase 2 within the Minto Subdivision being Part of Lot 23, Concession 2, E.Y.S. to allow 108 of the 205 Phase 2 lots to be developed for residential purposes. PL07-028 — Application for Exemption from Part Lot Control Aspen Ridge Homes (Aurora) Ltd. Plan 65M-3850 — Blocks 27, 29 to 32 and 34 File D12-PLC-01.07 THAT Council approve the request for exemption from Part Lot Control made by Aspen Ridge Homes (Aurora) Ltd. to divide the following 6 Blocks on Registered Plan 65M-3850 into separate lots; and THAT Council enact By-law 4905-07.D. 10, CS07-021 — Permanent and Temporary Sign By-laws THAT the proposed new Permanent and Temporary Sign By-laws be enacted. 11. ADM07-003 — Regional Municipality of York Lease Agreement for EMS Services 220 Edward Street (Aurora Fire Hall) General Committee recommends., THAT the Mayor and Clerk be authorized to execute the Lease Agreement with the Regional Municipality of York for lease to the Region's Emergency Medical Services (EMS) for a one-year. term of a portion of the building located at 220 Edward Street, in the Town of Aurora, as attached to this report. 13. GS07-023 — Liquor License Applications — Application Processing Fee THAT the proposed administrative fee of $100.00 for processing Liquor License Applications be adopted; and THAT the schedule of fees and charges for Corporate Services be amended to include this fee. -3- GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07-19 Page 4 of 9 Wednesday, April 4, 2007 14. PW07.003—Award of Tender P.W.2007-22— Structural Relining of Watermains on Various Streets THAT Tender No. P.W.2007-22 "Structural Relining of Watermalns on Various Streets", be awarded to Fer-Pal Construction Ltd. at its tendered price of $1,327,449.00, not including GST; and THAT Council approve in advance of final approval of the remainder of the 2007 Capital Budget the watermain relining on: a) Knowles Crescent; b) Jones Court; and c) the "older" section of Corbett Crescent; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Fer-Pal Construction Ltd. CARRIED VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Councillor MacEachern inquired as to when the revisions to the Procedural By- law will be presented, to which the Chief Administrative Officer responded that it is scheduled for the April 17, 2007 General Committee agenda. Councillor Marsh inquired about the status of the Machell Park fields in relation to the Aurora Youth Soccer Club and the Aurora Horse Show. The Director of Leisure Services responded that the Aurora Horse Show representatives have not contacted the Town of Aurora regarding the status of using the Magna fields and therefore the decision by Council is still pending. The Director indicated that he would contact the Aurora Horse Show representatives and follow up with a report for the April 10, 2007 Council meeting. Councillor Granger requested an update regarding the Farmer's Market, to which the Director of Corporate Services responded that the Town is presently advertising for committee membership but that no responses have been received to date. Vll DELEGATIONS (a) Mr. Richard Roylance Re: Item 9 — CS07-019 — Light Trespass on Residential Properties Mr. Richard Roylance addressed General Committee regarding a light trespass issue, whereby his neighbour has installed two 250 watt halogen lights which shine directly onto Mr. Roylance's property, thereby hindering his ability to enjoy his backyard. Mr. Roylance requested that the proposed amendment to the Property Standards By-law be adopted, in order to prohibit the trespass of light onto an abutting residential property in excess of 1.5 foot candles. General Committee recommends: THAT the comments of the delegate be received for information and that item 9 be brought forward for discussion. CARRIED -4- GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07.19 Page 5 of 9 Wednesday, April 4, 2007 9. CS07-019 — Light Trespass on Residential Properties General Committee recommends: THAT the Property Standards By-law be amended to prohibit the trespass of light onto an abutting residential property in excess of 1.5 foot candles. CARRIED (b) Mr. Todd McDonald Re: Item 19 — FS07-018 —Development Application Approval Process — Final Report (DAAP) Mr. Todd McDonald addressed General Committee to provide an overview of the Development Application Approval Process, including the scope and methodology, fees, cost recovery and fee implications. General Committee recommends: THAT the comments of the delegate be received for information and that item 19 be brought forward for discussion. CARRIED 19. FS07-018 — Development Application Approval Process — Final Report (D.A.A.P.) General Committee recommends: THAT the Development Application Approvals Process (DAAP) User Fees Review report be received; and THAT staff prepare a presentation for representatives of the Development Industry; and THAT staff prepare a final report and a by-law for a future meeting of Council. CARRIED (c) Mr. Todd McDonald Re: Item 3—BA07-003 — Building Administration Operational Review Mr. Todd McDonald addressed General Committee to provide an overview of the Development Applications Approvals Process, including - methodology and identification of issues, situation analysis, a review of the issues and recommendations. General Committee recommends: THAT the comments of the delegate be received for information and that item 3 be brought forward for discussion. CARRIED -5- GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07-19 Page 6 of 9 Wednesday, April 4, 2007 3. BA07-003 — Building Administration Operational Review General Committee recommends: THAT Council authorize staff to implement the recommendations contained within the Final Report from Performance Concepts Consulting Ltd., entitled Bill 124 Preparedness: An Operational Review of Town's Development Applications Approvals Process (DAAP), dated January 2007;and THAT staff be requested to take the following action with respect to the provisions of the grading review function: • Issue a Request For Proposal for the provision of external grading review consulting services including the identification of associated user fees: and • Proceed with the recruitment of a contract position Grading Coordinator in the Department of Public Works to oversee the grading review function; and THAT staff be requested to take the following action with respect to changes in the Building Administration Department: • Proceed with the recruitment of a Permit Technician to review building permit applications for completeness and provide over the counter permit issuance for simple applications; and Bring forward an amended Municipal Building Bylaw to give affect to the requirement for a Zoning certificate on a complete application; and • Proceed with other administrative changes to give affect to the remainder of the recommendations contained within the above noted Bill 124 Preparedness Report from Performance Concepts Ltd. CARRIED Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8. CS07-018 — Taxi Meter Increase General Committee recommends: THAT Council approve the revised taxicab meter rate from $.28 for each additional 200 metres to $.35 for each additional 200 metres; and THAT the Taxicab Licensing By-law be amended to reflect the new rates. CARRIED 12. ADM07-002 — Amendments to the Municipal Act, 2001 Bill 130 — Municipal Statute Law Amendment Act General Committee recommends: THAT staff bring back a report to establish a Code of Conduct in the future; and Q. GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07-19 Page 7 of 9 . Wednesday, April 4, 2007 THAT staff be directed to prepare a report for Council respecting the preparation of a municipal accountability policy, and a policy on acting fairly to persons affected by Town actions, in order to support the transparency and accountability of the Town; and THAT staff be directed to prepare a report for Council respecting the preparation of policies on the delegation of powers and duties, and the provision of public notice. CARRIED General Committee recommends: THAT the report entitled "Amendments to the Municipal Act, 2001 — Municipal Statute Law Amendment Act' be received for Information, and that staff be directed to undertake a review of existing policies with a view to updating them to reflect the amended legislation in the future. CARRIED General Committee recommends: THAT staff be directed to investigate further into the possibility of jointly retaining an Investigator with other municipalities in York Region, and report back to Council at a future date. CARRIED 15. LS07-008 —Wildlife Park Buffer Planting, Tender LS2007-07 General Committee recommends: THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the amount of $179,609.00 for the Wildlife Park Buffer Planting in East Aurora Wetland Complex; and THAT a letter be forwarded to Mr. Tomlinson from the Mayor's Office, thanking him for his contributions. CARRIED 16. FS07-016 — 2007 Fees and Charges By-law General Committee recommends: THAT the 2007 Fees and Service Charges for licences and services itemized on the attached schedules be approved; and THAT appropriate notice be given, as prescribed in the Notice By-law, that Council intends to enact By-law 4907-07.F at the April 24, 2007 meeting. CARRIED -7- GENERAL COMMITTEE - APRIL 17, 2007 General Committee Report No. 07-19 Page 8 of 9 Wednesday, April 4, 2007 17. FS07.017 — C.N. Watson and Associates Request for Additional Billing General Committee recommends: THAT C.N. Watson and Associates be paid an additional $9,500, for the work completed on the Town of Aurora's DAAP Review, and THAT the funds be taken from the Building Department Operational Reserve. CARRIED 18. LS07.010 — Sheppard's Bush Artificial Turf Installation - Tender LS2007-16 General Committee recommends: THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in the amount of $379,960,00 not including G.S.T. for the Supply, Delivery and Installation of Artificial Turf at Sheppard's Bush Conservation area. CARRIED General Committee recommends: THAT the meeting be extended past 10:30 p.m. in order to address the remaining items on the agenda. CARRIED 20. Correspondence from Councillor Chris Emanuel —Town of Newmarket Re: Appointment of Citizen Member to the Fire Master Plan Review Committee General Committee recommends: THAT the Town of Aurora advertise for a citizen appointment to review the Fire Master Plan; and THAT the Aurora and Newmarket Joint Council Committee — Central York Fire Services members interview and put forward a recommendation for the citizen appointment. CARRIED IX CLOSED SESSION General Committee recommends: THAT the closed session pertaining to a property matter be deferred to the April 10, 2007 Council meeting. CARRIED Z�ii GENERAL COMMITTEE - APRIL-17, 2007 General Committee Report No. 07.19 Page 9 of 9 Wednesday, April 4, 2007 X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:40 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-19 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 10, 2007, WITH THE EXCEPTION OF ITEM 2, WHICH WAS DISCUSSED AND ADOPTED AS AMENDED. C�ENERA_L COMMITTEE - APR IL 17, 2007 I AuR RA TOWN OF A URORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07--17 Holland Room Aurora Town Hall Thursday, March 22, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/ Treasurer, Director of Building, Director of Planning and Development and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:12 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved: CARRIED II DELEGATIONS None . III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Memorandum from the Director of Financial Services/Treasurer Additional Information Requested as part of the 2007 Operating Budget ➢ Net Budget Increase — Comparisons ➢ Replacement Pages - Operating Budget — 2007 Draft 2 Community Centre Leisure Complex New Recreation Complex SPGC 1 0 J NERAL COMMITTEE gpAfF66ner'u17GottQlVe; Meeting No. 07.17 Thursday, March 22, 2007 Page 2 of 3 General Committee recommends: THAT the Memorandum from the Director of Financial Services/Treasurer regarding Additional Information Requested as part of the 2007 Operating Budget and attachments be received for information purposes. CARRIED 2. Extract from March 8, 2007 Environmental Advisory Committee Meeting Request for Pre -Approval of Expenses for the EAC General Committee recommends: THAT an amount of $1,955.00 be approved as a portion of the 2007 budgetary requirement for the Environmental Advisory Committee for the following expenses, prior to the adoption of the 2007 Operating Budget: Display Panel $ 500.00 Seminar Expenses $ 600.00 Printing/photocopying $ 100.00 Material for Bird Houses $ 150.00 Name Tags $ 125,00 Contingency under the authority of the Chair $ 200.00 Tree Seedlings $ 280.00 CARRIED 3. Operating Budget Review Planning and Development The Director of Planning and Development provided the committee with an overview of the proposed 2007 Business Plan and the budget drivers for the Planning and Development Department. General Committee recommends: THAT the presentation and Draft 2007 Operating Budget of Planning and Development be received for information, CARRIED Building Administration Department The Director of Building Administration/Chief Building Official provided the committee with an overview of the duties and proposed 2007 Budget for the Building Administration Department. General Committee recommends: THAT the presentation and Draft 2007 Operating Budget of Building Administration be received for Information. SPGC '1 1 GIE NERAL COMMITTEE 8106bMV66nert rCorrQ&t Meeting No. 07.17 Thursday, March 22, 2007 Page 3 of 3 Financial Services The Director of Financial Services provided the committee with an overview of the proposed 2007 Budget and how the department was addressing issues raised by the Town Auditors in the past including succession planning. General Committee recommends: THAT the presentation and Draft 2007 Operating Budget of Financial Services be received for information. CARRIED 4. Revised 2007 Operating Budget Summary Sheets The Director of Financial Services distributed a summary of the Tax Levy Impact and a list of all changes to 2007 Levy by senior staff. General Committee recommends: THAT summary of the Tax Levy Impact and a list of all changes to 2007 Levy by senior staff be received for information. CARRIED IV ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:25 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-17 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 10, 2007. SPGC -1 2 NERAL COMMITTEE - APRIL 17, 2007 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO, 07-18 Holland Room Aurora Town Hall Monday, March 26, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Granger, MacEachern (until 10:42 p.m.), Marsh, McRoberts and Wilson. MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/Treasurer, and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:04 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in capital project #31044 2007 Sidewalk Reconstruction — Centre Street and Catherine Avenue, as he resides in the area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared a pecuniary interest in capital project #31060 Northeast Quadrant Traffic Calming, as he resides in the area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared a pecuniary interest in capital project #73031 Lions Park Rehabilitation, as he resides in the area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. ll APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department with the following additional items be approved: ➢ Extract from General Committee meeting 07-12, February 20, 2007 Delegation (a) Mr. Harold Sellers, Executive Director, Oak Ridges Trail Association Re: The Moraine For Life Adventure Relay ➢ Net Budget Increase - Comparisons CARRIED SPGC 1 3 gENERAL COMMITTEE Spe'bldfGe erAI70om.�ti P06 Meeting No. 07.18 _ I Monday, March 26, 2007 Page 2 of 3 ll DELEGATIONS I None IIll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Operating Budget Review Administration The Chief Administrative Officer provided the committee with a copy of the organizational chart of the department and an overview of the CAO's budget including Legal Services, Communications/Marketing and Economic Development, General Committee recommends: THAT a decision on the Economic Development Draft 2007 Operating Budget be deferred until further information is obtained. CARRIED General Committee recommends: THAT presentation and Draft 2007 Operating Budget of Administration including Chief Administrative Officer division, Legal Services, Marketing and Communications be received for information. CARRIED Council The committee was advised that the 2007 Operating Budget for Council was consolidated rather than separated into individual budget lines for the Mayor's Office and each member of Council. General Committee recommends: THAT the conference allowance be increased to $3,000 per Councillor; and THAT Administration Policy No. 57 be amended to reflect this increase. CARRIED General Committee recommends: THAT the annual travel allowance of each Councillor be increased to $1,500 annually; and THAT Section 9 of By-law 4859-06 being the Council Remuneration By- law be amended to reflect this increase, CARRIED SPGC 1 4 gENERAL COMMITTEE SPo6'WVGielnerdl�ominRW Meeting No. 07.18 I Monday, March 26, 2007 Page 3 of 3 General Committee recommends: THAT sufficient funds be allocated for a full time administrative assistant, at a junior level, to provide administrative support to Council. AMENDMENT: Upon the question of the adoption of the resolution, it was: General Committee recommends: THAT staff provide the full time equivalents (FTE) actual and authorized figures, summarized by department, for the next budget meeting. CARRIED AS AMENDED General Committee recommends: THAT the hour be extended to discuss the remainder the items of the agenda. CARRIED Councillor MacEachern left the meeting at 10:42 p.m. 2. Memorandum from the Director of Financial Services Operating Budget — 2007 — Draft 2 — Current Position Levy Sheet for the Period 2007 - 2010 List of Changes to the Operating Budget Capital List — Summary of Projects The material listed above was distributed for information purposes. IV ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:48 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-18 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 10, 2007. SPGC 1 5 GENERAL COMMITTEE — APR I L 17, 2007 Delegation (a) HoCy Syi rft C'athoCfc ECementary SchooC 315 Stone Road, Aurora, ONl4G 61J7 (l , 7etephone: (905) 713-6813 • Fax: (905) 713-6744 March 23, 2007 Town of Aurora 1 Municipal Drive, Box 1000 Aurora, Ontario L4G 6J1 Attention: Town Clerk Re: Permit Cost for use of James Lloyd Park on Stone Road in Aurora. Contract #8853 On Saturday June 2, 2007 we will be celebrating Holy Spirit Catholic Elementary School's 10 Year Anniversary, and the end of the school year, with our 2nd annual Blast Off To Summer. In recognition of our 10 Year Anniversary, we will be purchasing ornamental benches for the schoolyard and we will be having a ceremonial tree planting. Invitations to this event have been extended to community leaders, including members of the York Region Catholic School Board, the Mayor of Aurora, Phyllis Morris, the Town of Aurora Council Members, and our Member of Parliament, Belinda Stronach. This day will also be marked with many other events including games, food, activities and fun for the students, parents and friends of our school community. Our Catholic School Council and some of our community partners are assisting, by either donating a product, or funds, to offset the cost of this event. One of the costs incurred for this day is the permit fee, for use of James Lloyd Park, which is adjacent to our school property. Our hope is that The Town of Aurora Council Members will assist us by either waiving these fees, or reducing the cost of the permit. If you are able to assist in this request, or require any additional information, please do not hesitate to contact the undersigned directly or at hsblastofftosummer@Jotmail.com. Sincerely, Nicolina Caccamo Parent Committee Member 'r J Frances Bagley Principal D-1 GENERAL COMMITTEE — APRIL 17, 2007 AGENDA rmm'# :i EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-16 HELD ON TUESDAY, MARCH 20, 2007 & ADOPTED AT COUNCIL ON MARCH 27, 2007 13. PW07-002 — Downtown Core Area Parking Study Genera! Committee recommends: THAT report PW07-002 be deferred to the April 17, 2007 General Committee meeting. CORRESPONDENCE SENT BY: ACTION DEPT.: Public Works INFO DEPT.: Pending GENERAL COMMITTEE - APRIL 17, 2007 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-002 SUBJECT: Downtown Core Area Parking Study FROM: W. H. Jackson, Director of Public Works TM of OMM'S DEPAMMW DATE: March 20, 2007 SW Rqv.rt DiepmMon Adopted (vi Deftmd. �) AMOrMd{D b� RECOMMENDATIONS wets rrti3�1 -„, THAT Report No. PW07-002 be received for information. 6qZVuW .o A AZ� 17 /04 Geno"'tuv CV4"v,�CCaud BACKGROUND At its meeting of September 5, 2006, General Committee considered an August 22, 2006 memo from the C.A.O. (attached as Appendix "A"), and resolved: "THAT an upset limit of $30,000 be approved, from the 2006 contingency funds, in order to engage the services of an outside consultant to provide a report on parking solutions in Library Square and the surrounding area." Further to Council's direction, RFP PW2006-86 - Parking Study of the Downtown Core Area in the Town of Aurora (attached as Appendix "B"), was issued on September 18, 2006. The RFP closed on October 2, 2006 and four consultants submitted proposals for the Study. After the proposals had been reviewed and analyzed the project was awarded to Marshall Macklin Monaghan Ltd. on October 6, 2006. The results of the Downtown Core Area parking Study are attached as Appendix "C". COMMENTS As part of the 2002 Master Transportation Operations Study, parking in the three municipal parking lots (the Victoria Street, Temperance Street, and United Church lots) and the on - street parking on Yonge Street south of Wellington Street was reviewed. At that time, the results of the Study indicated that there was adequate on and off-street parking in the surveyed areas, although two of the municipal lots were at or over 85% utilization. This level of utilization (85%) is generally considered to be the ".effective capacity" of an off- street parking area. Since 2002, a number of significant developments and redevelopments have occurred in the Study Area (the "Area"), including among others, the construction of the new Aurora Library, the relocation of Thompson Funeral Home to the south part of Aurora and the construction of the new GO Station parking lot. The changes in uses in the Downtown —11— GENERAL COMMITTEE — APRIL 17, 2007 March 20, 2007 .2. Report No. PW07-002 Area, along with Councils' deliberation overthe last several years aboutwhatto do with the various facilities in Library Square, resulted in Council's desire to have this present Downtown Parking Study (the "Study") undertaken. Although the main area of concern has been the area in and around "Library Square", the Area was widened so as to provide a comprehensive look at parking in the entire Downtown Area of the Town. 1. Study Purpose The purpose of the Study was to provide a "snapshot" of current parking demand and utilization in the Area and to provide recommendations for solutions if parking shortfalls were found to exist at this time. Additionally, forecasted parking requirements were provided for the vacant facilities in the Library Square. Although not part of the original mandate of the Study, this work was added because staff recognized that the information would be helpful to Council when they consider the various options for uses in the Library Square facilities. 2. Study Area The Study Area for this project is shown in Figure 1A of the Study (attached as Appendix , C. There are approximately 1,200 parking spaces in the Area, as listed in Table 1 below: Table 1: Parkina SUDDIV — Downtown Aurora Category Parking Supply Library Parking* 77 __.. Other Munlclpal g Lots 238 Private Parking_Lots 463 On -Street Parking Spaces 422 Total 1,200 Library HarKmg includes the spaces at all the municipal facilities in Library Square 3. Results of Study As indicated earlier, the Study is a snapshot of the existing situation. However, with most study areas of this size there are vacant properties which should be accounted for in the analysis. For our Area this includes "Other than Library Square Vacant Properties" and the "Library Square" vacant properties as discussed below. —12— GENERAL COMMITTEE — APRIL 17, 2007 March 20, 2007 - 3 - Report No. PW07-002 3.1 Existina Conditions Parking utilization studies were undertaken for all of the parking facilities in the Area on Saturday, November 18, 2006 from 10:OOa.m. to 6:OOp.m., and Tuesday, November 21, 2006 from 9:OOa.m. to 7:OOp.m. These two days were picked in consultation with Town Hall and Library staff as being representative of the peak days for the use of the Library and are also expected to be representative of the average conditions in the rest of the Area. It should be noted however that there are other events at other venues in the Area that would cause extra demand for parking. These events could include church worship and other services, as well as special events at Wells Street School and in Town Park, etc. There are two meeting rooms in the Aurora Library. During both the Saturday and Tuesday peak periods, one of the rooms was occupied. A review of the room bookings for 2006 reveals that while one of the rooms is often booked, having both in use at the same time is much less common. In 2006, both rooms were booked at the same time on average 11.5 times each month, mostly in the evening. The parking utilization studies are therefore considered representative of the average use of the Library, although they do not show the worst case scenario where both rooms are booked and in full use. It may be prudent in the future to consider the parking needs of potential users when permitting the use of the library rooms. The peak parking demands are shown in Tables 2 and 3 in the Study, and graphically in Figures 2A — 2F and 3A — 3F. The basic result of the utilization studies is that parking is only constrained in Library Square and the streets immediately adjacent to it. During the Saturday overall peak period, the overall parking total is 48% of the available supply, while in Library Square it is 88% of the available supply. During the Tuesday overall peak the results are similar, with the overall parking usage being 50% of available supply, while in Library Square the usage is 96% of the available supply During the individual area peak periods, the Library Square parking usages are even higher. On Saturday, the peak usage is 90% of the supply, and on Tuesday it is 103% of the available supply. 3.2 Other Than Library Square Vacant Properties Currently there is 1,727m' of vacant retail floor space in the Area. Using estimated parking demand rates, the "Forecast Parking Demand Versus Supply" values were calculated for the overall peak period and the individual block peak period and are shown in Tables 6 and 7 respectively of the Study. These additional parking demands had no impact on the Library Square area. —13— GENERAL COMMITTEE — APRIL 17, 2007 March 20, 2007 .4- Report No. PW07-002 3.3 Library Square Properties Section 5.3 of the Study deals with the vacant Library Square properties. Table 11 of the Study indicates that depending on the time period, anywhere from 29 to 130 additional vehicles could be expected in the Library Square area if the Church Street School, Old Library and Old Seniors Centre were all occupied. 4. Deficiencies in Parking Space Supply In and Around Library Square The normal industry standard is to assume that the effective capacity of a parking lot is 85% of its actual capacity. Based on this, the Study shows that there is currently a shortfall of off-street parking spaces in Library Square. The effective capacity of the parking facilities in Library Square is 65 spaces. The parking demand on Saturdays is for 69 spaces, resulting in a deficiency of 4 spaces, and on Tuesdays the demand is for 79 spaces, resulting in a deficiency of 14 spaces. The shortfall in spaces noted above would be worse during the times that both meeting rooms are in use at the same time, and also during winter, when a numberof parking spots are used to store snow from the rest of the lot, although those deficiencies are not quantified in the Study. The shortfall will obviously be more pronounced when the vacant Library Square buildings are occupied to the point that all of the on -street parking spaces within proximity to the Library will be fully utilized as shown in Figures 9A and 9B of the Study. 5. Options or Solutions to Current Deficiencies As noted above, the Study results indicate that there is not currently a parking problem in the Area as a whole, except for the Library Square area. The Study details a number of options that are available to deal with the current shortfalls. 5.1 Option A — More efficient Use of Available On -Street Parking During the peak periods at the Library on Saturday and Tuesday there are more than 100 on -street parking spaces available around the Library. This available supply is more than enough to handle even the worst case scenario at the Library but the difficulty is to get patrons of the Library and the users of the Library meeting rooms to use those spaces. The available on -street parking on Yonge Street is not well utilized. This is likely due to the existing 1-hour parking restrictions which may be too restrictive for Library users. Another reason is that drivers may be uncomfortable parking on this section of Yonge Street where vehicle speeds are higher than in the block to the north where the on -street parking is well -used. —14— GENERAL COMMITTEE — APRIL 17, 2007 March 20, 2007 - 5 - Report No. PW07-002 Council may wish to eliminate the temporal parking restrictions on one or both sides of Yonge Street (except for the rush periods) in the area around the Library. As more drivers park in these areas, vehicle speeds will naturally decrease. Signage in and around the Library advising drivers that they can park elsewhere can be increased from what is currently in place. It is also suggested that anyone booking or renting one of the meeting rooms be required to advise people who will be attending their event that parking is limited in the Library Square and that they should look for parking elsewhere in the vicinity of the Library. Another consideration would be to give preference to use of the meeting rooms to those groups that require minimal parking. 5.2 Option B — Erect Double -deck Parking Garage East of Library Although physically feasible, this is not considered a viable alternative. 5.3 Option C — Tear Down Other Buildings and Create Parking Lots As above, this is physically feasible however this is considered to be only a transitional solution as the property moves from its existing situation to its ultimate form and function. 5.4 Option D — Move Parkinq for Library Staff to another Parking Facilit Town staff have discussed the possibility of utilizing some parking spaces in the Trinity Anglican Church with the Church representative. At this time, the Church is not willing to accommodate this request. Nevertheless, increasing the availability of off-street parking spots for library patrons in general would be useful in dealing with the deficiencies in parking in the Library Square lots because some patrons prefer a parking lot over on -street parking, no matter what the street is. While there would be some benefit if a safe and close parking lot could be found for library staff to park in, it would be limited. At maximum, the library has 13 staff on duty, and of those, some live close enough to walk to work, and some others may share rides or are dropped-off/picked-up. Of the staff who do drive, they have been asked to park in the spots farthest from the Library. 6 Future Developments/Redevelopments and Parking Demands and Opportunities There are a number of future development proposals and options for the creation of addition parking spaces as listed below —15— GENERAL COMMITTEE — APRIL 17, 2007 March 20, 2007 - 6 - Report No. PW07-002 6.1 Constructing New Parking Lots or Facilities Options to create more parking in the Library Square are as follows: Option Parking Cost Cost per Source of Yield Space Information (additional Created spaces) Create double deck parking 68 Not evaluated, $15,000 Downtown garage on site of current Library estimated to be Parking Study parking lot approximately $1,000,000 Demolish former Library and 43 $203,000 $4,700 Report create parking lot LS06-024 Demolish former Seniors Centre 15 $78,000 $5,200 Report and create parking lot LS06-024 Demolish both former Library and 67 $238,000 $3,600 Report Seniors Centre and create LS06-024 _parking lot 6.2 Angled Parking Questions have been raised about converting the current Library parking lot into a 1-way lot with angled parking, and also converting some or all of the local streets into 1-way streets with angled parking on one side. Converting the current Library parking lot to angled parking would result in a net loss of parking spaces because angled parking is a less efficient use of space than perpendicular parking. Converting the nearby local streets to 1-way streets with angled parking would likely offer some increase in available on -street parking, but this would be limited by the number of driveways in the area, which would have to be avoided when creating the new parking spots. Also, as noted in the Study, there is an ample supply of unused on -street parking in the Downtown Area of the Town, and it doesn't seem that any increase in this supply is needed at this time. 6.3 New Parking Lot at Aurora GO Station The new parking lot at the Aurora GO Station was completed in late Fall 2006. Although this lot is located outside of the Study Area there has been a significant decrease in on -street parking in the eastern portion of the Study Area, showing that the new lot is serving its purpose of meeting the demand for parking spaces by GO customers. 6.4 Purchase of Vacant Lots There are a number of vacant lots in or adjacent to the Downtown Area of Aurora —16— GENERAL COMMITTEE — APRIL 17, 2007 March 20, 2007 - 7 - Report No. PW07-002 that could be purchased and used as parking lots. In consideration that the Study has shown a parking deficiency to only exist in the Library Square portion of Town, it is felt that purchasing land to create a parking lot is not an alternative that could be recommended at this time. OPTIONS This report is an information report presenting the results of the parking study undertaken for the Downtown Area of Aurora. Accordingly, there are no options. FINANCIAL IMPLICATIONS $30,000 is budgeted forthe Downtown Parking Study and this projectwill be under budget. CONCLUSIONS A parking study has been undertaken for the Downtown Area of Aurora. Based on surveys conducted on a Saturday and Tuesday, the only parking constrained area within the Town's downtown is the Library Square area. The results of the Study have been presented to assist Council in its discussions about the future of the Library Square area. LINK TO STRATEGIC PLAN Objective 133: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Appendix "A" - August 15, 2006 memo from C.A.O. Appendix "B" - RFP PW2006-86 Appendix "C" - Downtown Core Area Parking Study, Marshall Macklin Monaghan, February 2007 PRE -SUBMISSION REVIEW Management Team Meeting — February 21, 2007 Prepared by: David Atkins, Manager of Engineering Services, Ext. 4382 W. H. JackRogers Director of Public Works Chief Administrative Officer —17— GENERAL COMMITTEE — APRIL 17, 2007 APPENDIX "A" To: Mayor Jones and Members of Council From: John S. Rogers, Chief Administrative Officer Re: List of Outstanding Issues Pertaining to Library Square Date: August 22, 2006 At the meeting of July 11, 2006 Staff were requested to investigate and report back on the following matters: o Alternative parking solutions such as metered parking and timed parking o Initiation of a parking study in the downtown core area o Negotiation with the Trinity Anglican Church for a parking agreement o That staff look into hiring an outside consultant and report to the August 22, 2006 Council meeting. Attached is a memo from the Director of Public Works regarding the alternative parking solutions and parking study and as you will note there is an estimated cost of $30,000 for the work requested. The amount of $30,000 has not been budgeted for this year and we are seeking Council's direction as to whether they wish contingency funds to be utilized for the immediate start of the work or whether this matter should be discussed at the 2007 budget deliberations. Your direction will be appreciated. John S. Rogers, Chief Administrative Officer Q" GENERAL COMMITTEE - APRIL 17, 2007 Memo To: John Rogers, C.A.O. From: W. H. Jackson, Director of Public Works CC: Sue Seibert, Director of Planning Date: August 15, 2006 Re: Downtown Core Area — Parking Study With reference to Item No. 20 from Town Council Meeting No. 06-22 and our discussions, I provide the following for your information in regard to the items: • Alternative parking solutions such as metered parking and timed parking; • Initiation of a parking study in the downtown core area. The area of impact for a proper parking study would, I believe, be generally described as that between Church Street, Wellington Street, Temperance Street and Larmont Street. It might be appropriate to extend the southern boundary to Rueben Street or thereabouts once a closer examination of the issues and solutions is undertaken. This project will require significant field work and analysis of raw data. Our workload does not permit us to undertake this project in-house and accordingly, I have listed below 5 consulting firms that are capable of doing this work. I believe that $30,000 would be a reasonable upset limit for this work which would include presentations and some updates as the study progressed. • Dillon Consulting Ltd. • !Trans Consulting Inc. • EarthTech Canada Inc. • Marshall Macklin Monaghan Ltd. • Poulos & Chung Ltd. I believe the study should consist of an Inventory, a Demand Analysis, and the production of Solutions/Options The inventory would simply be a field evaluation of available parking (off and on -street). The demand analysis would again be Feld oriented and would probably talk the form of a parking turnover study. This may need to be done during the weekday, weekend and after hours. The solutions/options could be presented as either "hard solutions" such as the generation of more spaces by reorganizing parking stalls, reducing the size of existing stalls, putting parking stalls in where none presently exist. "Soft solutions" could Include an evaluation of staff parking needs in various facilities, parking meters or timing parking restrictions to encourage turnover. Although it may not be necessary, I believe it would be prudent to delay the conduct of any such study until the new GO transit parking facility is operational. In this way, we can be assured that the influence of GO Transit commuters is minimized. Please call if you have any questions. W.H.Jackson Director of Public Works -19- GENERAL COMMITTEE - APRIL 17, 2007 APPENDIX `B" Aiuk ilA ,youbela.g"r-w" THE CORPORATION OF THE TOWN OF AURORA Public Works REQUEST FOR PROPOSAL # PW2006-86 DATE ISSUED: Monday, September 18, 2006 CLOSING DATE: 12:00:00 NOON, local time, Monday, October 2, 2006 Proposals are invited for the completion of a Parking Study of the Downtown Core Area In the Town of Aurora. GENERAL INFORMATION Submissions (3 signed copies, one marked "original"), properly marked as to contents (return envelope must show proposal number, proponents name, closing date) will be received no later than the time and date indicated, at the following address: Town of Aurora Corporate Services, 2nd floor 1 Municipal Drive Aurora, Ontario L4G 6,11 Attn: B. Panizza, Town Clerk To receive consideration, this form must be fully completed, properly signed with original signature and returned with all attachments. FAXED QUOTATIONS WILL NOT BE ACCEPTED, IF DOCUMENTS ARE BEING RETURNED VIA COURIER, THE OUTSIDE ENVELOPE MUST INDICATE THAT THE CONTENTS ARE QUOTATION DOCUMENTS. The Corporation of the Town of Aurora reserves the right to accept any tender in whole or in part, whether the price or prices be the lowest or not, and may reject any or all tenders, and such acceptance or rejection will be made pursuant to policies of the Corporation. THIS FORM MUST BE SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSAL WILL BE REJECTED. Please direct all technical inquiries to: David Atkins (906) 727-3123. Ext: 4382 and all general purchasing inquiries to Katherine Bishop, (905) 727-3123, Ext 4121. 11we have carefully examined the documents and have a clear and comprehensive knowledge of the requirements and have submitted all relevant data. I/we agree, if selected, to provide those goods and/or services to the Town in accordance with the terms, conditions, and specifications contained in the proposal document and our submission. Firm Name: (Proponent's full legal name) Signature of Signing Officer: (I have the authority to bind the Corporation) Print Name: Title: Address: Postal Code: Date: Phone # (_� Fax # (_� Primary contact: phone # ACKNOWLEDGE RECEIPT OF ADDENDA BY NUMBER AND ISSUE DATE (if applicable): It is the bidder's responsibility to confirm that all issued addenda have been received. ADDENDA NO. DATED ADDENDA NO. DATED -20- GENERAL COMMITTEE — APRIL 17, 2007 BID DOCUMENT LABEL Please firmly affix this label to the envelope containing your submission. Should you use your own return envelope in lieu of this label, the front of your envelope MUST INDICATE ALL OF THE INFORMATION SHOWN. The Town of Aurora will not be responsible for bids submitted which are not in accordance with this information. X cut here X BID # RFP PW2006-86 DATE ISSUED: Monday, September 18, 2006 CLOSING DATE: 12:00:00 noon, local time, Monday, October 2, 2006 FOR: Downtown Core Area — Parking Study From: FIRM NAME: CONTACT: TELEPHONE: 1 To: Town of Aurora Corporate Services, 2nd floor, attn: Town Clerk 1 Municipal Drive Aurora, Ontario L4G 6,11 —21— GENERAL COMMITTEE - APRIL 17, 2007 TOWN OF AURORA PUBLIC WORKS DEPARTMENT Downtown Core Area - Parking Study TERMS OF REFERENCE September 2006 -22- GENERAL COMMITTEE — APRIL 17, 2007 TERMS OF REFERENCE 1.0 INTRODUCTION This Terms of Reference describes the assignment which will result in the production of a Parking Study of the downtown core of the Town of Aurora. The Town completed a Master Transportation Operations Study in 2002 that examined, among a number of other topics, parking demand and supply in the area along Yonge Street in the downtown area of the Town of Aurora. At that time, it was determined that there was an adequate supply of on- and off-street parking in the area. Since 2002, however, a number of developments have been completed in the area, and in particular the new Aurora Library was constructed on Yonge Street at Church Street. Changing parking demands in the area have resulted in Council requesting that staff complete a Parking Study of the Downtown Core. Based on this Terms of Reference, the Town of Aurora invites selected consultants to prepare and submit proposals for the subsequent selection of a consultant to carry outthis assignment. Consultants are requested to keep their submissions brief (i.e. maximum 8 pages). It is expected that the contract for this study will be awarded by Friday, October 6, 2006 and that the study will be completed no later than December 22, 2006. 1.1 Project Justification The Council of the Town of Aurora authorised the preparation of this study during its' meeting of August 22, 2006. A budget of $30,000 was allocated for this project. 1.2 Project Purpose The purpose of this project will be to assess parking demand and supply in the Downtown Core Area of the Town of Aurora, and to recommend solutions that could be implemented to meet the demand for parking spaces. The Study Area will generally be bounded by Temperance Street, Larmont Street, Wellington Street, and Church Street, although the southern limit of the Study Area may need to be extended to approximately Reuben Street once the examination of issues and solutions is underway. 2.0 PROJECT SCOPE 2.1 Project Elements The Consultant shall provide the necessary engineering services to carry out the following: —23— GENERAL COMMITTEE — APRIL 17, 2007 (1) Supply all expertise required for the completion of the Study ; (2) Review and become familiar with all studies, reports, correspondence, plans, previous work, and adjacent work which may be relevant to or affect the project; (3) Conduct all field survey work necessary to complete an inventory of on -street parking spots in the Study Area, and of the parking available in both public and private off-street parking lots/areas (excluding residential driveways); (4) Conduct a demand analysis/parking turnover study of the Study Area to determine how the available parking is being used and to determine if it is adequate to meet demands; (5) Evaluate and recommend solutions to provide increased parking supply in areas of the Study Area where it is needed. These solutions may include "hard" or "soft' solutions. Examples of hard solutions that could be considered are the creations of more parking spaces by reorganizing parking stalls, putting parking stalls in where none currently exist, or reducing the size of existing parking stalls. Soft solutions could include the evaluation of staff parking needs in municipal facilities in the Study Area, installing parking meters, or the use of timed parking restrictions to encourage parking turnover; (6) Creation of a report outlining the results of the inventory, demand analysis, and recommendations for options or solutions to increase the parking supply in the Study Area. 2.2 Administration In conducting this work, Mr. David Atkins, Manager of Engineering Services, will be responsible for the general direction of the project. During the course of the work outlined in this document, the Consultant shall, in addition to the tasks outlined above, perform the following activities as necessary: (1) Liase with other government agencies, public officials, and private individuals as required; (2) Develop a workable schedule for the project and for the delivery of the report, and shall monitor the conformance to this schedule throughout the course of the project; and (3) Hold project meetings with the Town of Aurora. These meetings shall be scheduled on a regular basis, or as required. —24— GENERAL COMMITTEE - APRIL 17, 2007 3.0 PROJECT ORGANIZATION Under the terms of the proposal, the Town will retain an engineering consultant to carry out the required components of the project. The total project costs shall be broken down into its various components in the proposal. The cost breakdowns shall include details of person -days and payroll costs for principals, management and technical staff, and must relate to the activities outline in the proposal. A legal agreement will be executed based on the cost submitted by the Consultant in the proposal. During the course of the project, any deviations which could incur additional expenses or cause delays to the project from the services specified in this Terms of Reference, the Consultant's proposal, and the executed legal agreement, must receive prior approval from the Director of Public Works. 4.0 REQUIREMENTS OF CONSULTANT The Consultant shall submit three (3) copies of the proposal and also include the following information in their proposal: (1) A work schedule for the project that commits to the required completion date; (2) The names, qualification, and experience of the staff to be assigned to the project; (3) A detailed breakdown of services to be provided by the Consultant, including.the fee per item and the "upset limit" which shall not be exceeded without the authorization of the Director of Public Works due to a change in the scope of the work; (4) A premium rate for principals, and an hourly rate for the key staff to be assigned to this project; (5) A list of expected disbursements to be included in the project and their expected cost, including those of any sub -contractors; (6) Confirmation that the Consultant can provide insurance as per the Town's requirements, being general liability insurance ($1,000,000) and professional liability insurance ($1,000,000); (7) Examples of similar types of projects carried out in recent years by the Consultant and, in particular, by the staff who will be working on this project; and (8) Any other projects with which the Consultant is involved, and not employed by the Town of Aurora, which may be deemed to be a possible conflict of interest. -25- GENERAL COMMITTEE — APRIL 17, 2007 5.0 DELIVERABLES The selected consultant shall provide the Town of Aurora with such numbers of copies of the draft report as are necessary for review at the appropriate times during the course of the project. The consultant shall provide the Town of Aurora with five (5) bound copies of the final report, one (1) unbound copy of the report, and one (1) CD/DVD with a copy of the report on it. 6.0 PROPOSAL EVALUATION The proposals will be evaluated by staff from the Public Works Department, who shall make a recommendation to the Director of Public Works or Council, as required, for award of this project. The evaluation matrix that will be used in evaluating these proposals is as follows: 1. Experience and Qualifications of Firm and project team members 30% 2. Evaluation of the Proposal and Deliverables 45% 3. Cost Estimate, including disbursements 25% 7.0 REQUEST FOR PROPOSAL RULES, TERMS AND CONDITIONS 7.1 PROPONENT'S RESPONSIBILITIES It is the Proponent's responsibility to become familiar with and comply with Town Purchasing policies. 7.2 CONFIDENTIALITY Confidentiality of records and information relating to this work must be maintained at all times. All correspondence, documentation and information provided by Town staff to any Proponent in connection with, or arising out of this RFP orthe acceptance of any proposal: -Remains the property of the Town; -Must be treated as confidential; -Must not be used for any purpose other than for replying to this RFP, and for fulfillment of any related subsequent contract. 7.3 MUNICIPAL FREEDOM OF INFORMATION & PROTECTION OF PRIVACY ACT (MFIPPA) All correspondence, documentation and information provided to staff of the Town by any proponent in connection with, or arising out of this request, and the submission of any —26— GENERAL COMMITTEE — APRIL 17, 2007 Proposal will become the property of the Town, and as such, subject to the Municipal Freedom of Information Act (MFIPPA). The Proponent's name at a minimum shall be made public on request. Because of MFIPPA, Proponents are advised to identify in their Proposal material any scientific, technical, commercial, proprietary or similar confidential information, the disclosure of which could cause them injury. Should you have any questions regarding MFIPPA, please consult the Town Clerk (telephone 727-1375, extension 4220). 7.4 CONFLICT OF INTEREST STATEMENT In its Proposal, the Proponent must disclose to the Town any potential conflict of interest that might compromise the performance of the work. If such a conflict of interest does exist, the Town may, at its discretion, refuse to consider the Proposal. If, during the Proposal evaluation process the Proponent is retained by another client giving rise to a potential conflict of interest, then the Proponent will so inform the Town. If the Town requests, then the Proponent will refuse the new assignment or will take such steps as are necessary to remove the conflict of interest concerned. 7.5 NON -COLLUSION A Proponent shall not discuss or communicate, directly or indirectly, with any other Proponent or their agent or representative about the preparation of the Proposals. Each Proponent shall attest that its participation in the RFP process is conducted without any collusion or fraud. If the Town discovers there has been a breach of this requirement at any time, the Town reserves the right to disqualify the Proposal or terminate any ensuing Agreement. 7.6 SUBMISSION DEADLINE The requested number of copies of the Proposal in a sealed envelope must be submitted. ONE COPY OF THE PROPOSAL IS TO BE MARKED "ORIGINAL", AND EACH COPY MUST CONTAIN THE SIGNED PROPOSAL SUBMISSION FORM (COVER SHEET) AND THE COMPLETE PROPOSAL. Deliver the completed packaged prior to 12:00:00 noon on the closing date to the address stated on the cover page. Proposals will not be considered unless: • Received by the date and time specified; and Received at the address specified on page 1; and • Contain the signed PROPOSAL COVER SHEET (page 1) Faxed Proposals will not be accepted. Proposals will be opened immediately after 12:00:00 noon, and will be referred to an evaluation team for evaluation. —27— GENERAL COMMITTEE — APRIL 17, 2007 7.7 DISQUALIFICATION OF PROPOSALS Proposals, which are incomplete or received after the proposal submission deadline, as recorded by the Town on the date, time and place, as outlined above will not be considered. Proponents are solely responsible for ensuring that Proposals are delivered as required. Delays caused by any delivery service, including Canada Post, will not be grounds for an extension of the Proposal Submission deadline. Faxed or electronic transmissions or other forms of unsealed proposals will not be considered. 7.8 THE TOWN'S RIGHT TO REJECT The Town, at its discretion may: select any one proposal; select part of one or a combination of more than one proposal; or reject any or all or part of any or all proposals. The Town is not obligated to select the proposal with the lowest price. The Town reserves the right to negotiate with any or all proponents. Subject to the other provisions of the RFP, the criteria specified are the sole criteria, which will be used for the evaluation of proposals. 7.9 NO ADJUSTMENTS TO PROPOSALS No unilateral adjustments by Proponents to submitted proposals will b1e0 permitted. Proponents may withdraw their proposal prior to the closing date and time by notifying the Town in writing. Proponents who have withdrawn a proposal may submit a new proposal, which must be received by the Town under the same terms as outlined. After the closing date and time the proposal is binding on the Proponent. If the Town requires clarification of a Proponent's Proposal, that Proponent will provide a written response to a request for clarification, which shall then form part of the Proponent's Proposal. 7.10 COMMUNICATION The Proponent is requested to identify one senior individual by name, address and telephone number who will act as the proponent's primary contact with the Town with regard to this project. It is the responsibility of the Proponent to understand all aspects of the RFP and to obtain clarification if necessary before submitting their proposal. 7.11 ADDENDA An addendum, should one be necessary, will be issued to all companies that were issued the Request for Proposal, or in the case of a mandatory sight meeting those companies that registered at the mandatory meeting. Only answers to issues of substance will be sent out to all bidders. The Town reserves the right to revise this RFP up to the Proposal Submission Date. Any revisions shall be included in Addenda to the RFP distributed to all Bidders. When an Addendum is issued the date for submitting Proposals may be changed by the Town if, in its opinion, more time is necessary to enable Bidders to revise their Proposals. The Addendum shall state any changes to the Proposal Submission Date. To receive consideration, signed addenda must be returned with your proposals submission. It is the bidders' responsibility to verify issue of any addenda (information available by contacting Purchasing at (905) 727-3123, ext. 4110). ME GENERAL.COMMITTEE — APRIL 17, 2007 7.12 PERIOD OF VALIDITY OF PROPOSALS AND AGREEMENT Proposals submitted shall be irrevocable and binding on Proponents from the date of the Proposal submission to the date the successful Proposal is selected by Town Council and/or the Director of Public Works, and the successful Proponent executes an Engineering Agreement with the Town. The successful Proponent will be required to enter into an Engineering Agreementwith the Town. 7.13 NO ASSIGNMENT The successful Proponent shall not assign any part of the project which may be awarded to it under the Agreement 7.14 FAILURE OR DEFAULT OF PROPONENT If the Proponent, for any reason, fails or defaults in respect of any matter or thing which is an obligation of the Proponent under the terms of the RFP, the Town may disqualify the Proponent from the RFP and/or from competing for future tenders or RFP's issued by the Town. In addition, the Town may at its option either: (a) Consider that the Proponent has withdrawn any offer made, or abandoned the Agreement if the offer has been accepted, whereupon the acceptance, if any, of the Town shall be null and void; or (b) Require the Proponent to pay the Town the difference between its Proposal and any other Proposal which the Town accepts, if the latter is for a greater amount and, in addition, to pay the Town any cost which the Town may incur by reason of the Proponent's failure or default, and further the Proponent will indemnify and save harmless the Town, its officers, employees and agents from all loss, damage, liability, cost, charge and expense whatever which it, they or any of them may suffer, incur or be put to by reason of such default or failure of the Proponent. 7.15 ACCEPTANCE OR REJECTION OF BIDS The owner reserves the right to reject any or all proposals for any reason whatever and to accept any bid if this is in the best interest of the Town, in accordance with the Town of Aurora Procurement By -Law. The Town of Aurora will accept the proposal deemed most favourable to the interest of the Town or that may provide the greatest value advantage and benefit to the Town based upon the stated evaluation criteria. 7.16 LAWS AND REGULATIONS The proponent shall comply with relevant federal, provincial and municipal statutes, regulations and by-laws pertaining to the work and its performance. 7.17 FORCE MAJEURE Delays in a failure of performance by either party underthe Agreement shall not constitute default hereunder or give rise to any claim for damages if and to the extent caused by —29— GENERAL COMMITTEE — APRIL 17, 2007 occurrences beyond the control of the party affected, including but not limited to decrees of Government, acts of God, fires, floods, explosions, riots, war, rebellion, sabotage and atomic or nuclear incidents, but lack of finances, strikes or other concerted acts by workers, delay or failure arising out of the nature of the work to be done, or from the normal actions of the elements or from any normal difficulties which may be encountered in the performance of the work, having regard to the nature thereof, shall in no event be deemed to be a cause beyond a party's control. If in the reasonable opinion of either party to this contract that performance of this contract is made impossible by Force Majeure, then either party shall notify the other in writing and the Town shall either; terminate the contract forthwith without any future payments being made or authorize the bidder to continue performance of the contract with such adjustments as required by the existence of the Force Majeure and agreed upon by both parties. 7.18 Errors & Omissions The Town shall not be held liable for any errors or omissions in any part of this RFP. While the Town has used considerable efforts to ensure an accurate representation of information of this RFP, the information contained in the RFP is supplied solely as a guideline for Proponents. The information is not guaranteed or warranted to be accurate by the Town, nor is it necessarily comprehensive or exhaustive. Nothing in the RFP is intended to relieve the Proponents from forming their own opinions and conclusions with respect to the matters addressed in the RFP. 7.19 DEFAULT BY COMPANY If the company commits any act of bankruptcy; or if a receiver is appointed on account of its insolvency or in respect of any of its property; or if the company makes a general assignment for the benefit of its creditors; then, in any such case, the Town may, without notice terminate the Agreement. If the company: fails to comply with any request, instruction or order of the Town; or fails to pay its accounts; or fails to comply with or persistently disregard statutes, regulations, by-laws or directives of relevant authorities relating to the work; or fails to prosecute the work with skill and diligence; or assigns or sublets the work or any portion thereof; or refuses to correct defective work; or is otherwise in default in carrying out its part of any of the terms, conditions and obligations of the Agreement, then, in any such case, the Town may, upon expiration of ten days from the date of written notice to the company, terminate the Agreement. Any termination of the Agreement by the Town, as aforesaid, shall be without prejudice to any other rights or remedies the Town may have. If the Town terminates the Agreement, it is entitled to: a) take possession of all of the work in progress, materials and equipment then at the project site (at no additional charge for the retention or use of the equipment), and finish the work by whatever means the Town may deem appropriate under the circumstances; b) withhold any further payments to the company until the completion of the work and the expiry of all obligations; —30— GENERAL COMMITTEE — APRIL 17, 2007 c) recover from the company loss, damage and expense incurred by the Town by reason of the company's default (which may be deducted from any monies due or becoming due to the company, with any balance remaining to be paid by the company to the Town). —31— GENERAL COMMITTEE - APRIL 17, 2007 APPENDIX "C" DOWNTOWN CORE AREA PARKING STUDY Prepared for: TOWN OF AURORA Marsha❑ Macklin Monaghan 16-06165-01-TO1 March, 2007 -32- GENERAL COMMITTEE — APRIL 17, 2007 TABLE OF CONTENTS 1.0 INTRODUCTION....................................................................................................................... 1 2.0 PARKING SUPPLY................................................................................................................... 2 3.0 PARKING UTILIZATION.......................................................................................................... 3 4.0 PARKING DURATION/TURNOVER...........................................................................................6 4.1 Duration............................................................................................................................6 4.1.1 On -street Parking Duration..................................................................................... 6 4.1.2 Off-street Parking Duration..................................................................................... 7 4.2 Turnover...........................................................................................................................7 5.0 PARKING DEMAND INCREASES.............................................................................................. 8 5.1 Existing Parking Demand Rates.................................................................................... 8 5.2 Additional Parking Demands Related to Occupancy of Vacant Floor Space .......... 10 6.0 OPTIONS................................................................................................................................14 7.0 ASSESSMENT OF OPTIONS AND RECOMMENDATIONS......................................................... 16 7.1 Option A.........................................................................................................................16 7.2 Option B.........................................................................................................................16 7.3 Options C and C-1.........................................................................................................16 7.4 Option D.........................................................................................................................16 7.5 Option E.........................................................................................................................16 7.6 Recommendation...........................................................................................................17 Marshall c aklinlin nac�han GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town ofAurora 1$%Jl_oRA Page 1 of 18 „ 1.0 INTRODUCTION Marshall Macklin Monaghan was retained to undertake the Downtown Core Area Parking Study on behalf of the Town of Aurora. The Downtown Core Area is generally bounded by the north side of Wellington Street on the north, the east side of Larmont Street on the east, the south sides of Metcalfe, Church and Tyler Streets on the south and Temperance Street on the west. The study area was extended southbound along Yonge Street to include the on -street parking spaces as far south as Kennedy Street. Parking in this area was last reviewed as part of the Master Transportation Operations Study in 2002. At that time the study determined that an adequate amount of both on and off-street parking exists in the area. Since 2002, some new development has occurred, including the new Aurora Library situated on the east side of Yonge Street, north of Church Street. Due to complaints related to the library parking, Council asked for the parking component to be updated to assess whether the parking supply is still adequate, and if there are deficiencies, to identify potential solutions to address the shortfall. The study has been completed, with the results outlined herein. Marshall acklin anaghhan GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora Page 2 of 18 2.0 PARKING SUPPLY r A1LjRo— to An inventory was undertaken of all non-residential parking spaces located in the downtown core area of Aurora. The numbers of parking spaces related to each of the parking areas within the Downtown Aurora study area, as well as in some of the parking facilities along the periphery of the boundary, have been recorded. These are indicated in Figure IA. A summary of the total non-residential parking supply in the Downtown Aurora area is presented below in Table 1. Table 1 Parking Supply — Downtown Aurora Category Parking Supply Library Parking 77 Other Municipal Parking Lots 238 Private Lots 463 On -Street Parking 422 Total 77- 1200 Figure 113 illustrates the off-street parking supply on a block -by -block basis, and Figure 1C illustrates the on -street parking supply for each block face. Marshall ncklin nadhan E - APRIL 17, 2007 II 59 0 ®10 p Kennedy Street East Wellington Street —21 3 o! n 9 I i to IIII u u 37 s Metcalfe Street p M\\Marshall Figure 1A Macklin AExisting Parking Supply By Type of Facility Monaghan PROJECTMA�MOER3' ENGINEER$. SURVCYOR -36- .PLANNERS (Number of Spaces) COMMITTEE — APRIL 17, 2007 #1 144 Tyler Street Wellington Street Mosley Street #4 41 n 0 3I #5 142 76 132 Church Street �Mk Marshall Macklin Monaghan PROJCCTMANACCRS•CNOINCER9-SIJRVEYOrS-PLANNEM —37— Metcalfe Street Legend --------- Black Boundary #X Block Number XXX Parking Supply by Block (Number of Spaces) Figure 113 Existing Off -Street Parking Supply By Block GENERAL COMMITTEE — APRIL 17, 2007 CU Wellington Stree[ Kennedy Street East Marshall Macklin AAMonaghan PROJECT Mnnwrcr^v- ENGINEERS- SumCVOR:• P1 ANHEk9 M if Metcalfe Street s:x-_ " On -Street Parking Parking Supply by Block Face (Number of Spaces) Figure 1C Existing On -Street Parking Supply GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town ofAurora AUI10RA Page 3 of 18 3.0 PARKING UTILIZATION Comprehensive parking utilization surveys were undertaken for all the parking facilities in the Aurora downtown core area on: • Saturday, November 18, 2006 (From 10:00 a.m. to 6:00 p.m.) • Tuesday, November 21, 2006 (From 9:00 a.m. to 7:00 p.m.) The days were chosen based on discussions with Town staff and CEO of the library. Discussions with the library CEO indicates that the library parking lots generally experience weekly peaks on Saturdays and Tuesdays. On Tuesday November 215t when the weekday surveys were undertaken one of the library meeting rooms was occupied in the morning when the peak utilization was observed, and then once again in the evening. The other meeting room was occupied in the late afternoon. On Saturday November 18a' when the weekend surveys were undertaken, one room had a meeting from 9:00 a.m. through to noon, again corresponding to the peak parking demand period. This room was also utilized again in the evening. Based on the scheduling information provided, the second meeting room is normally not in use on a Saturday. Thus, the survey days selected are reflective of the typical busy days at the library. The numbers of parked vehicles were recorded in 30-minute intervals. Any other relevant observations were also recorded. The peak parking demand and percentage by block are indicated below in Tables 2 and 3, respectively. //Wrsi-iall acklin naghan GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora Page 4 of 18 Table 2 Overall On -Street and Off -Street Parking Utilization by Block (Overall Peak Period) Survey Area Saturday, November 18, 2006 10:30 a.m. —11:00 a.m. Tuesday, November 21, 2006 11:00 a.m. —11:30 a.m. No. of Parked Vehicles Utilization (%) No. of Parked Vehicles Utilization (%) Block 1 121 71% 107 63% Block 2 74 32% 133 57% Block 3 18 16% 13 12% Block 4 16 15% 19 17% Block 5 67 43% 49 31% Block 6 91 61% 53 35% Block 7 (Overall) 116 61% 147 77% Block 7 (Library Only) 68 88% 74 96% Yonge Street Corridor* 10 13% 3 4% * From Tyler Street to Kennedy Street on the west side and from Church Street to Kennedy Street on the east side. Table 3 On -Street and Off -Street Parking Utilization by Block (Individual Block Peak Period) Survey Area Peak Period Saturday, November 18, 2006 Tuesday, November 21, 2006 No. of Parked Vehicles Utilization % No. of Parked Vehicles Utilization Block 1 11:00a.m.—11:30a.m 131 77% 107 63% Block 2 11:00a.m.—11:30a.m 77 33% 133 57% Block 3 3:30p.m. — 4:00p.m. 19 17% 18 16% Block 4 3:30p.m. — 4:00p.m. 21 19% 24 22% Block 5 9:30a.m.—10:00a.m. 67 43% 54 34% Block 6 3:00p.m. — 3:30p.m. 104 69% 54 36% Block 7 (Overall) 10:30a.m. — 11:00a.m. 116 61% 151 79% Block 7 Libra Only) 10:00a.m. — 10:30a.m. 69 90% 77 1000/1 Yonge Street Corridor* 2:00 m. — 2:30 m. p' p' 11 14% 12 15% * From Tyler Street to Kennedy Street on the west side and from Church Street to Kennedy Street on the east side. As indicated, the peak parking demand was found to occur at 10:30 a.m. on Saturday and 11:00 a.m. on Tuesday. The surveys indicate that for the most part the parking facilities within the study area are operating effectively, with the exception of the library parking lot, which for purposes of this assessment is assumed to include parking spaces behind the former Seniors Centre at 52 Victoria Street. nMarshall cklin A ft9ac7han GENERAL COMMITTEE - APRIL 17, 2007 Downtown Core Area Parking Study:- Town of Aurora At iit_oRA Page 5 of 18 1._ Figures 2A, 2B, 2C, 21), 2E and 2F illustrate the on -street and off-street parking utilization during the Saturday peak parking demand period on a block -by -block basis. Figures 3A, 3B, 3C, 31), 3E and 3F illustrate the on -street, off-street and total parking utilization during the Tuesday peak parking demand period on a block -by -block basis. Parking utilization results for the Aurora Public Library parking lot are illustrated in Figure 4. 100% 90% Effective Capacity 80% d 70% q N 60% q 50% 40% 30% 20% +Tuesday library Utilization 10% i—Saturday Library Utilization 0% 0 0 0 0 0 0 0 0 0 0 Time Figure 4 - Aurora Public Library Parking Utilization As shown in Figure 4, the Tuesday parking demand at the Aurora Public Library was significantly higher than the Saturday parking demand. It is a general practice to assume that 85 percent utilization reflects "effective capacity" when vehicles in circulation and ease in locating a parking spaces are taken into account. The analysis indicates that the Tuesday and Saturday parking demands exceed the effective capacity of the Aurora Public Library parking lot at certain times. It should be noted that the peak period utilization for the on -street parking spaces on Yonge Street immediately adjacent to the library was below 50 percent on both survey days. Typically on -street spaces are viewed as being some of the most convenient spaces. However, the 1 hour parking limit on Yonge Street poses a time constraint for many of the library users. Thus, they prefer to park on the library lot instead of utilizing the on -street parking spaces. In addition, library users may prefer to park in an off-street lot, rather than on -street for reasons of convenience and perceived safety (i.e. getting children in and out of the car). Marshall Macklin �}vnacJhan ERAL COMMITTEE - APRIL 17, 2007 Wellington Street Legend #04 . (15%) Metcalfe Street Block Boundary XX Block Number (XX%) (Parking Utilization) >85% ----- 75-85% <75% IN 14 9 M Marshall Figure 2A Bsna Saturday Off -Street Parking Utilization JAKManaghan T Ip RROJFcr MIMERS-ENGINEERS SURVEYORS PIANNER� -42- Luring Individual Block Peak Periods GENERAL COMMITTEE - APRIL 17, 2007 Wellington Street Tyler Street #05 (50%) L --------------------------- Metcalfe Street Legend .......... Block Boundary XX Block Number (XX%) (Parking Utilization) >85% 75-85% <75% Figure 2B Aft\Marshall Saturday Off -Street Parking Utilization Macklin Monaghan During Overall Peak Period PROJECT MAMUERS. ENCINCERE• EI.IRVM)RS- Pl NNER9 -43- (10:30 a.m. -11.00 a.m.) I 47% Wellington Sheet ............................ 60 0 #02 #01 '50% 82%,[ 2:30 p.m.J $ ' 3:00 p.m. r`4h 1 Eva 7 c ' 75% 10:30 a.m. - i 11:00 a.m. ti....... 11:00 a.m. 89% I1 30 83o/ 1030 am - 23% Mosley Street am ° 11:30 a.m. - -- -- 11:00 a.m. t . 4 12:00 p.m. Tyler Street 1 1 m o u 7 , 21% #07 S 74% #06 0% 114% 11:30 a.m. , ............................ . 11:30 a.m. - Church Street $5% 12:00 p.m. 10:30 a.m. 29% 3% Yonge Street Corridor 0% Marshall Macklin Monaghan raaJECTMANAGER.-ENGINEES-SURVEYOR^.-PLANNER ; 47% Metcalfe Street 9% Legend On -Street Parking ......... Block Boundary XX°/ Parking Utilization >85% �.__.._.' 75-85% �....... L .. <75% 7% Figure 2C Saturday On -street Parking Utilization —44— During Individual Block Peak Periods RAIL COMMITTEE — I i! 29% Wellington Street 20 0 #02 #01 45% 35% e4 C 75% Tyler Street 0% 15% 83% 82% i� 1 G 14% #07 #06 S!63% 86% Church Street 0% Yonge Street Corridor // \\ Marshall ® Macklin M®naghan PROJECTMAMISERS' ENGINEERS- SURVEYOR.^.• PLANNER: 31°i 33%° Street 41% v 0 a 0% Metcalfe Street 9% Legend r:mnae On -Street Parking .........I Block Boundary XX% Parking Utilization >85% ___•---_ 75-85% 1 <75% G . J Figure 2D Saturday On -Street Parking Utilization During Overall Peak Period —45— (10:30 a.m. - 11:00 a.m.) GENERAL UUMMITTEE - APRIL 17, ZUU7 Wellington Street Church Street Yonge Street Corridor (14%) 11:00 a.m. - 11:30 a.m. #03 (17%) 12:00 p.m. - 12:30 p.m. ......... ......... ......� Mosley Street � 7 a ur v sl ' #06 (69%) 11:30 a.m. 12:00 p.m. #04 (19%) Metcalfe Street Legend ......... Block Boundary XX Block Number (XX%) (Parking Utilization) >85% �..._ _ 1 <75% Marshall Figure 2E Macklin Saturday Total Parking Utilization Monaghan PROJECT MH°NGEr<9. ENCINEE&9. SURVEYORS. Pt NNKR3 —46— During Individual Block Peak Periods GENERAL COMMITTEE - APRIL 17, 2007 Tyler Street Wellington Street Church Street Yonge Street Corridor (13%) Metcalfe Street Legend ......... Block Boundary XX Block Number (XX%) (Parking Utilization) MM >85% 75-85% <75% Figure 2F // \\ Marshall Saturday Total Parking Utilization Macklin Monaghan During Overall PeakPeriod PROJECrMANArEM-ENGINEERS -SHWEVORS.PLANNCRS -47- (10:30 a.m. -11:00 a.m.) 7 Wellington Street Church Street Mosley Street c ! a #05 (40%)' 9:30 a.m, 10:00a.m. L......... ----------------- Metcalfe Street Legend --------- Block Boundary XX Block Number (XX%) (Parking Utilization) >85% -------' 75-85% t.......r <75% Marshall Figure 3A Macklin Tuesday Off -Street Parking Utilization AAMonaghan raoeEer(44ureaa.ENGI14EER&.SLIRVP,CRG.PLNNNGFS —48— During Individual Block Peak Periods TTEE - APRIL 17, Wellington Street Church Street Aft Macklin Maiciin Monaghan PROJECT MANAGER.,• CN0114CERv•9URVf:YOR`J•PLANNCR9 #04 (22%) Legend --------- Block Boundary xx Block Number (gg%) (Parking Utilization) >85% <75% y .J Figure 3B Tuesday Off -Street Parking Utilization During Overall Peak Period —49— (11:00 a.m. -11:30 a.m.) I 41% Wellington Street ................ 100% 10:30 a.m. - 11:00 a.m. #02 #01l '68% 71 i� 'r. 50% 4:00 p.m. - 1' ------ --- ---- --------- -. 78% 430R m:-s 67% Tyler Street 50% #07 86°i 11:00 a.m. 11:30 a.m. 10:30 a.m. - 93% 11:00 a.m. Church Street 34% 0% Yonge Street Corridor 0% Marshall Macklin Monaghan PROAECTMAMACERS- CMGIWCERC.- SURVEYORS-P1ANNER9 15% Mosley Street ............................................ 18% S158% #06 11% 0% 24% rd Metcalfe Street 9% Legend On -Street Parking .......... Block Boundary XX% Parking Utilization >85% '.......1 <75% 7% Figure 3C Tuesday On -street Parking Utilization —50— During Individual Block Peak Periods GENERAL COMMITTEE — APRIL 17, 2007 #01 56% Tyler Street 9% 0% 24% Wellington Street .............................. 80% #02 1% 21 % #07 Church Street 0% Yonge Street Corridor Marshall Macklin Monaghan 0% Mosley Street ................_.__........--------- 18% { b l U) U isE 13 } 58% #06 86% 0% 24% Metcalfe Street 0% Legend nvu�w%u On -Street Parking --------- Block Boundary XX% Parking Utilization >85% ,.......' 75-85% e--...� <75% 7% Figure 3D Ihesday On -Street Parking Utilization During Overall Peak Period —51— (11:00 a.m. -11:30 a.m.) GENERAL COMMITTEE - APRIL 17, 200 Wellington Street .......................... .................. ...................... #O1 #02` r&0i 1 (57%) Tyler Street b11:00 a.m. - 11:30 a M. n Yonge Street Corridor (15%) 2:00 p.m. - 2:30 p.m. #03 (16%) 3:30 pm. - 4:00 p.m. ....................................� Mosley Street y i � 3 #05 (34%) 9:30 a.m. - 10:00 a.m. ..................................... Metcalfe Street Legend ......... Block Boundary XX Block Number (XX%) (Parking Utilization) 185% 1...__-.' 75-85% Marshall Figure Macklin Tuesday Total Parking Utilization Monaghan PR,,,ECTMANAGERS .ENGINEERS SUWEVORe.pLANNEn; -52- During Individual Block Peak Periods - APRIL 17, Tyler Street Wellington Street Yonge Street Corridor (4%) t h; c #05 a (31 %) L . 1 Metcalfe Street Legend ---------- Block Boundary XX Block Number (XX%) (Parking Utilization) >85% 1 75-85% <75% t .____11 Figure 3F Marshall Macklin Saturday Total Parking Utilization Monaghan During Overall Peak Period PRQJ«.MANnceaS. CNUHCERS.SUaVCYOAO-VI NNLQ:. -53- (11:00 a.m. -11:30 a.m.) GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study r Town of Aurora Ai poitA_ Page 6 of 18 4.0 PARKING DURATION/TURNOVER The most convenient parking spaces such as those which are on -street, or associated with the library, should turn over several times over the course of the day; that is, each of these spaces should be used by several different users rather than being occupied by the same users throughout the day. It is recognized however, that the library lot and specifically the area behind the former Seniors Centre, is also used by those employed by the library, such that these spaces would experience an overall lower turnover. Based on the staffing information provided by the library CEO, the numbers of staff whom drive and park behind the former Seniors Centre building are summarized as follows: • Weekdays 13 Employees • Weekday Evenings 6 Employees • Saturdays 7 Employees • Sundays 4 Employees 4.1 Duration Figures 5A and 513 indicate the average parking duration of stay for on -street spaces and off- street parking lots respectively, for Saturday, November 18`". Figures 6A and 6B indicate the average parking duration of stay for on -street spaces, and off-street parking lots respectively, for Tuesday, November 2l't 4.1.1 On -street Parking Duration The Saturday and Tuesday average on -street parking duration was observed to fluctuate between 30 and 360 (6 hours) minutes, and 30 and 330 (5.5 hours) minutes, respectively. On Saturday, the average on -street parking duration was found to be approximately an hour in the vicinity of the library, except for the block face immediately to the west of the library. The average duration was found to be 360 minutes (6 hours) for this particular block face. This is considered to be excessive for on -street parking spaces. The average duration of stay in proximity of residential uses was observed to vary from 2 to 3 hours, which may relate to residential visitors. On Tuesday, the average on -street parking duration in the vicinity of the library was observed to vary from 1 to 2 hours. The average duration of stay in the nearby residential neighbourhood was found to vary from 2 to 6 hours. Marshall acklintin nagl�an — APRIL 17, 80 Minutes 90 Minutes Wellington Street 77 Minutes N.r t. #02 #01 �._ i rk 105 Mind 72 Minutes ,' F1 62 Minutes Tyler Street` 1 #07 10 >k; m 63 Minutes Church Street 0 00 Yonge Street Corridor 156 Minutes 1 ciN1,43 #06 110 80 Minutes 140 Minutes #04 €. I ; 2; 0. 30 Minutes i Mosley Street 3i Una o r N a�(D n 0 t 11 .....................,�.....,....,_._..._v__.ti_... Metcalfe Street snxssesaa�mxi�:��^�u.3:s,�.^..,.-au:r��.c�sv= �s-s x��.xx•:=:-sTM�:ssau�s�sewszs�m 61 Minutes 30 Minutes Legend On -Street Parking .........I Block Boundary XX% Parking Utilization Marshall Figure SA Macklin nk1'refte M®naghaAverage Parking Duration On -Street aa PROXCTWfn QEae.FNVINCEr$-'UMEYORS.PLAN14ERS _55_ (Saturday) By Block Face GENERAL COMMITTEE - APRIL 17, Wellington Street #Ol #02 (92 min) (151 min) L........................J l �{. -7 Tyler Street 'yi- 0 / y (67 min) 1 9 Library (63 min) 11 Church Street Mosley Street #06 (111 min) #04 (100 min) #05 (234 min) Metcalfe Street Legend ----...... Block Boundary XX Block Number (XX) (Average Parking Duration) b JAMMarshall Figure 5B Macklin Average Parking Duration Off -Street Monaghan (Saturday) By Block PROJECT MpN0.CER3-HNCINEIrt^.- 91.IRVEYDRi -PLAMJER9 -56- GENERAL COMMITTEE — APRIL 17, 2007 154 M Tyler Street 36 Minutes 42 Minutes 244 Minutes Wellington Street .........................L...., 5i •__._..__.............. 50 Minutes1 h., . #02 00 49 Minutes 51 i� c #07 n try 137 Minutes Church Street - Yonge Street Corridor Street ..... ....... ti �i e N #04 i o N fp (1 C E; ,r ;? 60 Minutes _____________""""" __ 100 Minutes '1 :, ,. B`; 2ij N } #06 c :1 #OrJ a c '0 . 00 CO E 96 Minutes 3 1 Metcalfe Street c —,�.ss �� ,.,.e:..z •�:rt;�..u�:cv�.�rr.=�a:�.r.ac.�.re 75 Minutes Legend .-. On -Street Parking --------- Block Boundary XX% Parking Utilization Marshall Figure 6A Macklin Average Parking Duration On -Street Monaghan mwi:crMANAI.FR3. E4iuINEER3. SURVEYORS -PLANNERS —57— (Tuesday) By Block Face ENERAL COMMITTEE — APRIL 17, Wellington Street Metcalfe Street Legend --- --- ---, Block Boundary XX Block Number (XX) (Average Parking Duration) Marshall Figure 6B Macklin Average Parking Duration Off -Street Monaghan 1CD rmrvn an+erm�cnn, rwciNr.n a h P�NHERS -58— (Tuesday) By Block GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora AL.7RotzA Page 7 of 18 4.1.2 Off-street Parking Duration The Saturday and Tuesday average off-street parking duration was observed to fluctuate between 63 and 234 minutes, and 106 and 296 minutes, respectively. The analysis indicates that the average off-street parking duration of stay on most blocks was very similar on both Saturday and Tuesday, with the exception of Block 7. The average duration of stay observed on Tuesday was generally longer than that observed on Saturday on Block 7, with the average duration of 1 hour on Saturday and 2 hours on Tuesday. 4.2 Turnover Each parking space in the municipal parking lot associated with the library was found to turn over 5 times from 10:00 a.m. to 6:00 p.m. on the Saturday and 5 times from 9:00 a.m. to 7:00 p.m. on the Tuesday that were surveyed. As noted, typically turnover is an important consideration in assessing whether on -street parking is being used effectively (i.e. by short rather than by long term parkers). However as noted, most of the on -street spaces remain unused for the majority of the time such that turnover is not a meaningful measure in this case, with the exception of those blocks where utilization is high. Figures 7A and 7B illustrate the parking turnover for the on -street spaces where the utilization is at least 75 percent in the peak, for the Saturday and the Tuesday, respectively. Figures 8A and 8B illustrate the parking turnover for the off-street parking spaces where the utilization is at least 75 percent in the peak, for the Saturday and the Tuesday, respectively. The turnover analysis indicates that the highest turnover rates were observed in the parking lots of the library and Block 7 on both Tuesday and Saturday. This can be attributed to both the relatively short parking duration and higher parking utilization rates observed in those lots. Both the off-street and on -street parking turnover rates observed on Saturday are generally higher than those on Tuesday. This observation is expected, as the parking duration on Saturday is generally shorter than the parking duration on Tuesday. Marshall {ylacklin M'tanagl-pan — APRIL 17, Wellington Street Metcalfe Street Legend — On -Street Parking ......... Block Boundary (XX) Parking Turnover Rate (vehicle/space/day) \Marshall Figure 7A Macklin Saturday On -Street Parking Tnrnover Rate Monaghan Vehicle per space per day PROKCT MAMGM2,-GNGNUMPS•`iUR "QR -PI NNERS —u CO _ Wellington Street Marshall Macklin Monaghan PIWECTMANA.ERO-ENGINEERS-SUWEYORI3-PLANNERS —61— Legend Rg On -Street Parking .......... Block Boundary (XX) Parking Turnover Rate (vehicle/space/day) Figure 713 Tuesday On -Street Parking Turnover Rate Vehicle per space per day - ANHIL 1/,LUU7 Tyler Street Wellington Street Church Street -•----------------------------------------' Mosley Street � � G o c s a ` #06 (3) Metcalfe Street Legend --------- Block Boundary xx Block Number (XX) Parking Turnover Rate (vehicle/space/day) Marshall Figure SA Macklin Saturday Off-street Parking Turnover Rate Monaghan Vehicle per space per day PROJECT MANAGER^.- ENGINEERS -GUMCYOR:-PLANNERC - C 2 - ITTEE - APRIL 17, 2007 Wellington Street ------------------ Tyler Street # 0 7 Church Street Marshall Macklin Monaghan rauIFCTMAMN rM, ENGINEERS- suavntlaS• VL NNEaS —63— 0 Metcalfe Street Legend .........I Block Boundary XX Block Number (XX) Parking Turnover Rate (vehicle/space/day) Figure 8B Tuesday Off-street Parking Turnover Rate Vehicle per space per day GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study s= s Town of Aurora Aui' ORA Page 8 of 18 5.0 PARKING DEMAND INCREASES The understanding is that any new development/redevelopment in the study area would be required to provide parking in accordance with the by-law standards, such that additional public parking would not be required to address the needs of these uses. This differs from some municipalities where no parking may be required on the part of the landowner. For example, in Downtown Oakville non-residential uses are exempt from the provision of parking. Some vacant floor space exists in existing buildings within the study area. Occupancy of some or all of this vacant floor space would generate a demand for additional parking. Also, more intensive use could be made of the municipally owned buildings in the vicinity of the library. Based on the program/meeting schedule, the Old Library and Seniors Centre were not in use on Saturday, November 18, 2006 while the parking survey was taking place. On Tuesday, November 21, 2006, the Old Library was also not in use at the time of the survey, but the Seniors Centre was occupied throughout the day. 5.1 Existing Parldng Demand Rates The existing observed parking demand rates were related to the existing occupied floor area. As indicated by the Town, currently the Downtown Core Area has a total occupied floor area of 28,816 m2 (310,176 fe), excluding the floor area related to the three municipal owned buildings (i.e. Old Library, Old School and Seniors Centre). The floor areas associated with the three municipal buildings were considered separately depending on the scheduling information on the survey days. For the most part the occupied floor area reflects non-residential floor area, although it does include some residential floor space in the mixed use buildings. Just under 30 percent of this floor area is related to institutional uses such as the library, churches and school. The observed parking demands were examined both on a block and overall basis. It is recognized that the overall parking demand rate for the area has more validity than the rates for the individual blocks since those parking on a particular block may not necessarily be associated with the uses on that block. Table 4 summarizes the existing parking demand rates by block, and for the segment of Yonge Street to the south, again related to non-residential uses only. These demand rates are for the overall hour of peak parking demand. An overall rate for the entire Downtown Core Area is also given. Table 5 relates this floor area to the peak parking demand associated with the individual blocks. Jm Marshall 4fly'IT�3cklin naghan GENERAL COMMITTEE - APRIL 17, 2007 Downtown Core Area Parking Study Town of.4urora Page 9 of 18 Table 4 Parking Demand Rates by Block (Overall Peak Period) j. _. AuRoRA -.1-1.11,11 Block Saturday Peak Demand (No. of Spaces) Parking Demand Rate (Space/m') Tuesday Peak Demand (No. of Spaces) Parking Demand Rate (Space/mz) 1 121 0.0202 107 0.0179 2 74 0.0066 133 0.0119 3 18 0.0237 13 0.0171 4 16 0.0270 19 0.0321 5 67 No Commmercial Uses 49 No Commercial Uses 6 91 0.0175 53 0.0102 7 116 0.0337 147 0.0383 7 (Library Only) 68 0.1507 74 0.1640 Yonge (beyond blocks noted) 10 0.0059 3 0.0018 Overall 513 0.0178 524 0.0179 Table 5 Parking Demand Rates (Individual Block Peak Periods) Block Saturday Peak Demand Parking Demand Rate a (Space/m) Tuesday Peak Demand Parking Demand Rate a (Space/m ) 1 131 0.0219 107 0.0179 2 77 0.0069 133 0.0119 3 19 0.0250 18 0.0237 4 21 0.0355 24 0.0406 5 67 No Commercial Uses 54 No Commercial Uses 6 104 0.0200 54 0.0104 7 116 0.0337 151 0.0393 7 (Library Only) 69 0.1529 77 0.1707 Yon a (beyond blocks noted) 11 0.0065 12 0.0071 Overall 546 N/A 553 N/A Thus on an overall basis the peak observed parking demand was 1.79 spaces/100 m2. If the church related floor space is excluded this equates to 2.01 spaces/100 m2. Marshall ylaeklin $Ta naghan GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora AuR_0RA Page 10 of 18 . _ In order to provide a basis of comparison parking demand rates for other municipalities where Marshall Macklin Monaghan has undertaken downtown parking studies are noted below: o Kerr Business District in Oakville —1.43 spaces/100 mZ of non-residential floor space o Downtown Hamilton — 2.08 spaces/100 mZ gross non-residential floor space o Downtown Oakville — 3.07 spaces/100 m2 of non-residential floor area o Downtown Bronte - 2.78 spaces/100 mz of non-residential floor space o Downtown Kitchener— 1.87 spaces/100 m2 of non-residential floor space o Downtown London — 1.77 spaces/100 mZ of non-residential gross floor area. Thus the Core Area in Downtown Aurora has a parking demand rate which is within the range observed for the other downtown core areas in the municipalities as noted. 5.2 Additional Parking Demands Related to Occupancy of Vacant Floor Space Typically any downtown area has some vacant floor space. Currently there is 1,727 m2 (18,594 of vacant retail floor space in the Downtown Core Area, excluding the floor area related to the three municipal owned buildings (i.e. Old Library, Old School and Seniors Centre). These three buildings are addressed separately in Section 5.3. Tables 6 and 7 indicate the future parking demands by block, assuming occupancy of all of the vacant floor space for the overall peak periods and individual block periods, respectively. The increases were calculated using the parking demand rates developed for the individual blocks. Table 6 Forecast Parking Demand Versus Supply (Overall Peak Period) Block Existing Parking Supply Projected Future Saturday Demand Surplus/ Deficit Projected Future Tuesday Demand Surplus/ Deficit 1 170 121 49 107 63 2 233 83 150 149 84 3 112 18 94 13 99 4 109 16 93 19 90 5 No Commercial Uses 6 150 91 1 59 53 97 7 190 116 74 147 43 7 (Library Only) 77 68 9 74 3 Yonge St. 79 12 67 4 75 oklin Jyiannarsharshsn naghan GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora Page 11 of 18 Table 7 Forecast Parking Demand Versus Supply (Individual Block Peak Period) AL itC)RA Block Existing Parking Supply Projected Future Saturday Demand Surplus/ Deficit Projected Future Tuesday Demand Surplus/ Deficit 1 170 131 39 107 63 2 233 86 147 149 84 3 112 19 93 18 94 4 109 1 21 1 88 24 85 5 No Commercial Uses 6 150 104 1 46 54 96 7 190 116 1 74 151 39 7 (Library Only) 77 69 8 77 0 Yonge St. 79 14 65 15 64 As indicated in Tables 6 and 7, the increases in parking demands associated with occupancy of existing vacant floor space are forecast to be readily accommodated within the existing available parking supply. The exception is the library lot, as is the situation today. 5.3 Parking Requirements Related to the Other Municipal Buildings The projected future parking demands associated with the three other municipally owned buildings were calculated based on different approaches, including use of the rates from Institute of Transportation Engineers (ITE) Parking Manual, and the rates from the parking surveys. Table 8 outlines the projected parking demands for 22 Church Street (i.e. the Old School/New Museum) based on the By-law standard, the requirements noted in the ITE Parking Generation Manual, the observed peak parking demands for that block, as well as the observed peak parking demands for the complete study area. Table 8 Forecast Future Parking Demands (Old School/New Museum) Building GFA (it) Weekday Projected Future Parking Demand Saturday Projected Future Par ing Demand Aurora Block 7 Overall ITE Aurora Block 7 Overall ITE By-law Survey Downtown Manual By-law Survey Downtown Manual Rate Rate Rate Rate 22 Church St. (Old School/ 12,634 79 46 21 9 79 40 21 New Museum) Note: ITE rate is based on Land Use 580: Museum Marshall Iy acklin na9han GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study_ Town of Aurora A 11ZC1'12A Page 12 of 18 As shown, the by-law rate would result in a substantially higher requirement than that resulting from any of the other approaches. Table 9 outlines the projected parking demands for 52 Church Street (Old Library) based on the requirements noted in the ITE Parking Generation Manual, the observed peak parking demands for that block and the overall peak parking demands for the complete study area. Table 9 Forecast Future Parking Demands (Old Library) Building GFAOverall (R) Projected arkin Demand 4ZWeekday owntown ITE Rate Manual Saturday Projected Future Parkin Demand Overall Block 7 Downtown ITE Survey Rate Rate Manual 52 Victoria St. (Old Library) 12,100 44 20 46 38 20 - Note: ITE rate is based on Land Use 495: Recreational Community Centre It should be noted that the rates for the block based on the survey and the ITE rates based on a `community centre' use would result in comparable requirements. Table 10 outlines the projected parking demands for 56 Victoria Street (Old Seniors Centre) based on the requirements noted in the ITE Parking Generation Manual, the observed peak parking demands for that block and the overall peak parking demands for the complete study area. These are for the Saturday only since the parking demands related to the Seniors Centre on the Tuesday would have been captured as part of the parking utilization surveys. Table 10 Forecast Future Parking Demands (Old Seniors Centre) Weekday Projected Saturday Projected Future Parking Demand Future Parking Demand Building GFA (ft) Overall Block 7 Downtown ITE Survey Rate Rate Manual Overall Block 7 Downtown ITE Survey Rate Rate Manual 56 Victoria St. (Old Seniors Centre) 41277 N/A N/A N/A IE13=7 - Note: ITE rate based on Land Use 495: Recreational Community Centre Table 11 outlines the combined range of parking demands associated with full use of all three municipally owned buildings. Marshall jy acklin naghan GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora AuF$,C$RA Page 13 of 18 Table 11 Potential Additional Future Parking Demands Associated with More Intensive Use of All 3 Municipal Buildings Projected Additional Weekday Projected Additional Saturday Building Future Parking Demand Future Parking Demand 22 Church St. 9-79 21 - 79 Old School/New Museum 52 Victoria St. 20 - 46 20 - 38 Old Libra 56 Victoria St. N/A* 7 - 13 I Old Seniors CentreL__ Total 29 - 125 48 - 130 * Parking demand captured as part of the parking surveys As noted in Table 11, the 79 parking spaces related to the new museum based on the by-law standard is likely excessive in view of the requirements resulting from application of the other approaches. The more realistic range of parking demands for the new museum is likely to be in the 9 to 46 space range. Any special events in the museum (e.g. receptions) typically occur in off peak periods (e.g. evenings). High daytime demands related to school classes are typically by bus, not automobile, with the bus or buses parked on the street. Based on the parking utilization survey, in the order of 142 to 168 vacant on -street parking spaces were available within two blocks of the library when the overall peak parking demand occurred. These could be used to address potential increases in parking demands associated with more intensive use of these municipal buildings on the same block. Figures 9A and 9B illustrate the potential spread of on -street parking demands if the peak demands related to all three municipal buildings are at their maximum and coincide with the peak parking demand at the library. It is unlikely that all peak demands will coincide. As noted, it is also unlikely that the new museum will require 79 parking spaces, however that has been assumed herein in Figures 9A and 9B. Marshall fylacklin nayh�,n ERAL COMMITTEE - APRIL 17, 2007 29% Wellington Street #02 #01 100% 1 oo°r° 100% 100% Tyler Street 100% #07 100% Church Street 60%' 53% Yonge Street Corridor 0% Marshall Macklin AAMonaghan PRUJECTMAWGER5, ENGINEER:- 5URVEYOR:-MANNERS 15% #03 00% 20% 100% 100% #06 100% 86% 41% #05 Metcalfe Street 9% Legend On -Street Parking ......•..• Block Boundary XX% Parking Utilization >85% t,_.._... 75-85% L.....1 <75% Figure 9A Potential Saturday On -street Parking Demands Related to the Maximum Increases in Parking Demand _70_ for the Three Municipal Buildings TTEE — APRIL 17, 24% Wellington Street #01 #02 100% 100% AA s° 100% 0% Mosley Street 100%FI# 00% 100% � 8 Tyler Street rt' t U i N � .o 3 i5 7 loo°io #Ob 11°i° 100% 100% Church Street 9% 53% Yonge Street Corridor 0% A Marshall Macklin Monaghan PROJECT MANAGERS- ENGINEERS- SURVEYORS - PLANNERS 24% #05 Metcalfe Street 0% Legend ^° On -Street Parking ----...--I Block Boundary xx% Parking Utilization >85% ' <75% 7% Figure 9B Potential Tuesday On -street Parking Demands Related to the Maximum Increases in Parking Demand —71— for the Three Municipal Buildings GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study r Town ofAurora AilJROP-A Page 14 of 18 6.0 OPTIONS As noted, the Core Area in Downtown Aurora generally has enough parking today and is expected to continue to do so in the future, even with occupancy of all vacant floor space and with full use of the existing underutilized municipal buildings. The exception is the library parking which effectively is operating at capacity. However, while the library lot is operating at capacity, on -street parking is available, particularly along Yonge Street. With the exception of the west side of Yonge Street between Wellington Street and Tyler Street, the balance of the on -street parking along Yonge Street to the south of Wellington Street is poorly utilized. Typically on -street parking spaces are viewed as being most convenient. In this case the spaces along Yonge Street may be viewed as being less convenient than the spaces in the parking lot, for various potential reasons including: o The one hour time limit on both sides of Yonge Street between Wellington Street and Kennedy Street o Difficulty getting in and out of the driver's side of the vehicle if elderly or infirm o Difficulty in getting younger children in and out of the car if the rear passenger seat on the driver's side is being used o The speed at which traffic passes by these on -street spaces, and therefore safety concerns. It may also be that library users are simply unfamiliar with these parking spaces along Yonge Street and believe that they are travel lanes during both peak and non -peak periods. Various options have been developed to address the issues of the library parking lot, as detailed below. Option A A prudent option would be to make more effective use of the available on -street parking, particularly along Yonge Street. When the library parking was observed to be operating at its peak on Saturday and Tuesday, in the order of 142 and 168 vacant on -street parking spaces were available within two blocks of the library, with spaces available immediately adjacent to the library. In order to make more effective use of the on -street parking spaces, library users would need to be encouraged to park on -street, for example through: o Notices in the library reminding visitors that parking is available on the street, including along Yonge Street, within a very short distance of the library o Providing more prominent and frequent signage along Yonge Street advising of the availability of parking spaces during non -peak periods o Requesting police to monitor travel speeds along this segment of Yonge Street during non - peak periods to ensure that they are not excessive. In addition, it would be desirable to increase the 1 hour time limit on both Yonge Street and Mosley Street to 2 hours in order to accommodate the needs of the library users. Marshall Macklin naghan GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town ofAurora AiJRPRA Page 15 of 18 Option B Another option would be to construct a parking garage immediately east of the library. This would mean excavating under the easterly half of the lot and decking over the westerly half of the lot next to the library. Figure 10 schematically illustrates this option. This option would yield approximately 68 additional parking spaces next to the library. Option C Option C would involve demolition of one of the municipal buildings to the east, with reuse of the land for surface parking. The yield will depend on the size of the property. If the old library building was to be torn down, in the order of 50 additional spaces could be achieved. Option C-1 Option C-1 is a variation of Option C, whereby a two level parking garage would be constructed on this site of the demolished old library building. Option D It would be desirable to make the most effective use of the library parking lot by maximizing the number of different parkers that can use the lot throughout the day. Option D would achieve this by relocating employees of the library to another parking facility within a short distance of the library, where surplus parking is available. Churches are ideal for shared use in parking in that in most circumstances their day-to-day parking requirements tend to be low as compared to their Sunday parking demands, except when there are funerals. On these days library employees may need to park elsewhere (i.e. at the library) and provision could be made for this on those days. Based on the staffing information provided by the library CEO, this option could yield a number of spaces during the weekday. Option E Another option would be to reduce the demand for parking through other initiatives, for example such as improvements in transit services and carpooling. Yonge Street is one of the key transit corridors in the Region, with further improvements proposed. However both incentives and disincentives are required for this to be effective. This is discussed further in Section 7.0 — Assessment of Options. Marshall ptacklln �Tb nclg han GENERAL COMMITTEE — APRIL 17, 2007 Downtown Core Area Parking Study Town ofAurora A uRoRA Page 16 of 18 ..,.. _. _ 7.0 ASSESSMENT OF OPTIONS AND RECOMMENDATIONS Each of the options was assessed on the basis of various factors as detailed in Table 12 which follows. 7.1 Option A Option A, the more effective use of the on -street parking spaces, particularly those along Yonge Street, would cost very little. It is a prudent choice, recognizing that this parking is available and maintained today. The risk is that some of this parking may be displaced in the future as a result of transit improvements, however this does not preclude the other options from being considered at that time. 7.2 Option B Option B would have likely made more sense when the new library was being constructed so that the design of the parking structure could have been integrated with the design of the library. Currently, the construction of a parking structure next to the library would likely have a devastating impact on the east side of the library. There would also be huge costs associated with this option since it would involve a small parking structure and therefore not the economies of scale of a large parking structure. Since the Town of Aurora does not charge for parking there would be no revenues to off -set this. There would also be the issue of disruption to parking while the structure is being constructed. 7.3 Options C and C-1 Tearing down buildings, particularly those of significance, to construct surface or structured parking (Options C and C-1), is neither prudent, nor normally the highest and best use of the land. 7.4 Option D Option D, the relocation of some or all library employees to another site with available surplus parking (i.e. a church site), would allow the spaces in the library lot to be turned over more frequently. It is recognized that this requires a willing partner within walking distance of the site. It also recognizes that library employees would be inconvenienced. 7.5 Option E Option E is likely at much longer term option. It is very difficult to get employees out of their automobiles and onto public transit when free parking is available, unless they have no other choice (i.e. are transit captive). Marshall ry acklin naghan GENERAL COMMITTEE - APRIL 17, 2007 Downtown Core Area Parking Study Town of Aurora AuRoRA Page 17 of 18 7.6 Recommendation Based on this assessment, the recommendation to the Town of Aurora would be to pursue Options A and/or D. This recommendation is based on the following: • The availability of surplus parking in the area, including along Yonge Street • The impacts which the construction of additional parking would have (i.e. on the east side of the library or the demolition of an existing building) • The significant costs associated with constructing new parking and no source of revenue from parking to help off -set those costs. Sufficient on -street parking is available to address the needs of not only the library, but also more intensive use of the other three municipal buildings. 1�MarshaJloklin lacl<lin n�c� hi an GENERAL COMMITTEE - APRIL 17, 2007 t. C u G s W E O u W .c Q 0. p, y p,•° ionn N wpa Ama°O3Pa N W U o � y aA� � a •�.y �. d .a a: wo 3 p d p �y ? gN •T o ad+ U�gFn � v�v a5 rn° O o d en o a q y y b m oNee.9 Ica 1 yv •� o. 9 N U O O N b C7 N 04i •`�S N q 0 Goz A A ai�3 3 c°, a°•� > b F is O `d N�� N O H d b •� �x b�s .❑� orb_; q..� Vl v q'd y,W NVi O O y' N 4l N v•� om, v ti of mFi El �i rti Vl r}' y .00 0 •`� ,`Gr�i. >, y CC a _76— GENERAL COMMITTEE - APRIL 17, 2007 APPENDIX A LIBRARY MEETING ROOM SCHEDULE -77- GENERAL COMMITTEE - APRIL 17, 2007 Pdolbd; 2MO"6, 02.69 PM Use,. jcarpenar RY October 2006 Sunday Monday Tuesday Wednesday Thuradav Facility Calendar - Monthly Lebovlc Room #3' Friday Saturday 1 2 Ra.-144SV4 MWS, MOea R[N Ycge %aWM-Ma 46PM ..no Andma RoMY Ja 3 ..PM-n5'.961. MCYIne Andrea 0.[%Y[ee O Rmm-ampm MLnIMOMa gaO 14. ImMPM Mgmang AUNrt YdM.—I Sam 4 OMM-1.. Ycga FIY-FARE go. -w gn Wy- 4 PM *.%, AMna Sam Y.S. 5 aa.n.-N:nWM Melnbnanca anW .-W'.00PM MCWIIO Vmvgra1V of TcmM[ Lmlu. amlaa 6 LkaMM-144WM MwWa AM. 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Mgefag mmia, calla[nm C Mmting Andrea R[NYPoe Say—Rdn yaps VOlvaellydTamM[Latlu,e (l&ITyaa) Seilna RR-FASo EOOO-Wa Pdntod' 334Voy-06, 02,59 PM Usar. jcerpenter LIBRARY Sunday Monday October 2006 Tuesday Wednesday Thursday Facility Calendar - Monthly Labovic Roam q3 Friday SetuNay 22 23 M 25 26 27 20 90AM-149S41, a9:lYM-0595PM Wa0M1-ta9MM aa',mp.�a,:WMM la Ai9M 10.WPM-111. Meegng hkaS, yogn Ma.— ea M01g Caaaonln ".,a Mdma RON Yana Mdma RWM1Yagn FTY FARS2006-g01 AMIaa RON yga I .1") anampm-a9:991M Or4JPM-..opm Cn-FARS In. -ooa Meeana Ma"', Meolly An. Ragh Vaga Andrea Ruh Yye VnNer4tyartaonM lecWre 29 30 31 ",r"-ISISSa a n9PM Maeang MmINg Andrea RONYcge Pntlree R[N Ycga ,,",d-da',91 M ,.a Andrea R[0 Yoga Paea: 19 -78- GENERAL COMMITTEE - APRIL 17, 2007 Prtgbd: O-No106, 02.59 PM UserycRryenfer Facility Calendar - Monthly LIBRARY November 2006 Lebovic Room #3 c.._.,..., aa.....,-.. >•��eed... Imen.... 1— T6vednu Fddev 3aturtlar ge.-IReeM1 Yaga FTY-IgR6 ROc0-Mi ar:vel.-MARIM Mean'. Mtlree RWl, Yoga 2 War, APL LegbleAon an Nlearelipu5 ear -OR:WP. MaN@lunca glIev.-MWPM M1MBAng uolre.11,01 arer Lepune smee 3 0B50.W lamer Meeting AMrea RWA Yoga 4 6 fi ] 0 9 10 11 an, 0gMXR.10,QMg akISPM-OSASPM M'tPM 65gM Mlknvrea Meng i WaW nag. Maireelem manegre, GROVaa Anurar a FNAARaR006-Wi "argilaGIVWa W:eY.M�IIXM OAMPM z.M- evan"M 11:YMPM OhWM Aeavra Menknence MIMenina. e Wv" Aregar RON YWa Aatlrea RolA Vega uaNerzlNolTomnb Lxlule W BWPN MAaPM 6etle9 eIng War, Mauro APL PMIvwpAy Glawe¢bn irm p' Oe.M Wvmee'e Gmp NeMAJIen"'. tlon Neagag:aRIM aSpM Andrea AnAlea RdM1Yaav 12 13 14 15 16 17 10 1a WN.1-IR:grave M:WM M,"'. ar-a, grepre aB9a. l,,. RECTION War. YOAa Ma1nbna1. MevAng ra.initlnllan MOiaeR Yoga M-RM6 SUM -001 qMm Rdll Yager e..M-..PM 012WN-amigm W:OOPM-W'tfPM Wirgnanm Wallrq enter. AMro ReNYaaa unNnalN d T.. Lealare W:MPM-013RT1J Gene¢ onne. YaA Regbn F. rbl Pd kd: 23-NaY-06, 0259 PM User.)camenler Page: 20 Facility Calendar - Monthly LIBRARY November 2006 Lebovic Room a3 Meafi.e y'—dao Wedaeed. TRuledav Frldav Sommay 19 20 21 22 23 24 25 ap',an.. a1 .l <SPM �aS'.aM. an. -I.a. W:Wpre ar. ry WMagM�1dB5Ml rMae-IRWNA Rai R., Yqa Mdnananw Mae.. Malnleneaae Marra R. Yoga Anane RON Ycee FTV-FARE Mine -WI AM. Reth Yega 01'.WPM�oBdSPM a290PM.0al. warepM-ego". grad" Whin erca War And —RA Yaae unherslN of Tema Lealuro .1:M`M. a&5WM ..Me Weir, APL PIroNm oPW eeewM Wrong AnarrernarRy"a 26 27 28 29 30 W;aWM�1ae6Me aGeare_e PM aB90pM-IO:aMM W:WPM-Ol',WPM Meeting Waling YaAe WMarare gnEren 0.MAYga AMrea R. Yay FTY�FM6RW8-M1 W'. m.ge:e5FT1 OS:ISPM...p. ar:aLPM-aMSPM 0)WPM-gagi Meetlng Melnlaunce Meegrig tlyM' Nine Rare Yvge AMrea RdM1 Vage RnImreINUTn "renle 0&aePM.0i Same Mmll A GneB0Yw1A Me01aGMJp Page; 21 -79- GENERAL COMMITTEE -- APRIL 17, 2007 F~. 2c3-Now06, 02�59 PM . UaerJcersenbor Facility Calendar • Monthly LIBRARY December 2006 Lebovic Rao. 03 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 W90W.Mb loa angel-onag. Menge 900al Club Book Sale MMRs R,MYoee 11.WAM-M:nWM 0,g.lel Club Book Sela 3 4 5 8 9 nr.WM1.WMOPM ARBBMA-10 euen PI:WPM-go:WPM W.amm.lo:Bnsa basom-LI:WPM WIMM-Io:4SW WAaPM�11LnAM 00NM Club Cook Bela leef Me", Yoga Mynlenaim Me.g. Heels Aodea Real YWa APLPMbvopMCMb M-FARS Mee -CM Annoo ROlk Yopa Wmmnn'Won1btm.eft9 .Cal. -[warp asolm-AB:gSpM Oi:WPM-WWPlA Meetlne Mnenn MBe11nA PMrea RWn Yaea A. —ROM Yoga Vnlvmalty olTMmlo LecWre 8A 19 11 12 13 14 15 19 n :WPM WLMM�IMaWM WLaAM�lOaMM 11:WMq�1eI�M �IOMSAM o,.u,b MalMenanw MaNlq Yaea Maintenance Real .. FTY-FgR59MB-00q MMee R. Yoga As. W:WpM a ospe ele'll p]:dBpM-OB gOpM W:WPM �OnaOpN 1gWPM.WLCPM Swung' Swung' Maotlne MroBne plsetlnA pmlleaty lnlenullolul gntllee ftaN VOAe Antlne RaIM1 YOBa CenVe of YBlk Cobb. Re Ion 17 19 19 20 21 22 23 24 25 26 27 2B 29 3C BARM1-11 iOPM CM1naMn Cey2Me 31 Page: 22 GENERAL COMMITTEE - APRIL 17, 2007 Printed: 23-NwA6, 03.05 PM User. jceryenler Facility Calendar - Monthly "LIBRARY October 2000 - Magna Room 41 FrIMaV Satumav 2 3 4 6 6 ] II:MN.I.IR WPM WPM-w:OYPM pmhPro WWM P Melnlenanuv MaNbnanw Pro)mm pinnaBA1,el BaWPM 11:00PM LOpM !`SoPM'a1AWM Meervna Fbtlnp Ploarem ph,porh VnlvenitydTavnb LecWre chatHotlmy NIIn aI M. MouMa Z..,ok Spnk Oofvl - 0@aYM�O]:DIPM MalnbnaMe Mm,h, art, Art Compumr Pro9mm 8 9 10 11 12 13 14 pTWM1 .11 WPM W;aaPnort. M 12:WPM Wane'.S.]MM WLaPM Oa.WPM ThanyBlMIIp RWe MMi}Ienanw MeeNq Meoune Melnlenenm hol...1. Malnlenann Pmpmm plulron M1Mt OImtt6A Mrvb 09:'JOpM-YR]OPM W:WPM�W.SUPM WgrPM-M:YTM iLWPM MR.WA Wlnlenanco MW�mWIN Me,fo YFGC A5R AWar"PLa pnhont,lnehypuNor YM Re2lon peeoe br 09'.WPM -O9:WPM IlelherNe GONeI ValYnlaef AtlrtM. YorOAIm pMIel NyOlmbla o Ynk h 15 16 17 16 19 20 21 II a1:aWM�IYlWPM �OSWPM roaro''OBPM MYnManca L w000to..OWM M4Marenm 'Wao,,�W:aMM Melntenercv FLIMelmrce Who.. Smote LAMaVls pPL AutlrvVbX Art. ca PUEW LMnry 1IA]PM .01mPM R'ISPM-M:OOPM W:aUM�W'.WPM W2nMA-W]NpM W.Onlatlo th.p M-W.mPM MeetlnA MaMenonce MroSna Sao, VnNreNy afTamMO Lechm VaAl pMlon feM NeNroM UnlledWryoI YOIX Naplon Pmpnm m:WPM-W',WPM 05:WpM W:SBPM�w:WPM pXkmra PrybNa WmPM-e A9LUPM AY.eW9 nlena nce ,toc WMel Mellllerunw aaheledAnrma W:WPM-MoUP. OnIaoldo, lAoeleWle 01hora AvaocMllon NSWM-o9:rcPM Woo, MMirp Nqy Yrtrohe Hoeplw YdM Jvetice WaMe1wP Pnnte6: 23-Nov-06, 03:05 PM Use,. kerpente, Page: 16 Facility Calendar -Monthly -LIBRARY October 2006 Magna Room 01 -- - 22 23 24 25 26 2] 28 1,h. _, SUP. et.mom-te:MPM o"nam...oM M1�IA:. M-N'.. MMnbnanw Maklknanw MoNMneroo MeetlnA puta.m Photo Shoot Wnar B A Movla 340PM-01VPM ..1.-IOtePM 1S45PM-w9a'M , MwMA at., Meenrq Unwwv Of TaonW Lanhea SnIM Kmtse"oh, Umery PrvOram MIPM-BA:WPM BI;WPM�I.PM MCNnO xaMensemmm 29 30 31 ,,W7m�1YWPM . honanoa IttoelM-o1SVPM M t untwmtYof Tooaxo Lecnm son -81- GENERAL COMMITTEE - APRIL 17, 2007 PrinMd: 23-Nm,06, 03:05PM Urm'Jcementer 'LIBRARY Rlmdav Mmndav Navember2005 Tuesday Wedmead. Thuradev From, Facility Calendar - Monthly Magna Room #1 6eWrdaY 2 3 4 WWPM OTdNM m;WAM WPpAM Melnknarce ...an. WPM�W:nnPM Up;WMi-W:YPM Meeuay MCNInv T orpalemr ...till, Yandi.mee6mmmkke 11 5 6 i 8 9 10 o'.. or.kam-naem. W:PoPM-WLWM eaWPM�%;f[PM me'dear. AWnkmnn LNIey Maeta, Malnknarce APLBACIseminx W:WPM�WapPM Wk[kN,.m pPM or4aPM.Ikookm Maeknk Making Manor, Yorehim commlHse 6lar'k.Collor Cor" Me CMmoM WANeeale Tamura man 12 13 14 16 16 11 18 1E WPM-11MPM o.pM %:WPM aaka,..6WPM Wrom M-W:on. W:WAM.W;WMI ak, M.Ilomdk ELECTION Mmnkrenoe MMnknanan MWknanm mahweea Mam. Ada nn"In, APLCa eonm CMMlems Rake %LpPM�m0.TM eRWPM_okaopM %;pWM-p&snPM eamYk-1zmmM Weak MWVp Mentlnp mmonp MnknA W.PoPM�W'.PoPM York Rakkn Me Mel Hmamkb Cleanse Pol U% ApL. ACI C[mPYNaPFyem Yolk Pealon Aewn.loe Proprem Deem. OFmIeA.. 19 20 21 22 23 24 25 11:WN1�oone. %okka. . mrro'.. WPM mne'.. PM Cookem. -12. MMnkrenoe Melnkneime IAlnlanarcs mmone Makamenm area o Dan kl AsskbMs 11ame-mmem one Do.-a.a OIWPM-..WPM PneooWlon "make ek Mank Maeling y of Un.aliaako Lxlu'e York UNm4IMAM v1y- NM In York Emo mtlFm,lo SeAea r);WPM.W;WPM Mr." 00.1,MAomn Famed. 23-Nov46, 03;05 PM 'LIBRARY Navember 20a6 e ..e rrcAav Page: 20 Facility Calendar - Monthly Magna Room #1 pad.. 33Wrdev 28 27 28 29 30 a oakM-1RWPM WPM -%:WPM keo.m.%WP :M "near.-artM1 Melnknar. Malnknanm m Melmonm MtlMenman 12.114-n1.WPM W:..0]'.WPM Mason Meakm SpgM Caomll Meador UnM1mdryATpm11o.. APL Derrell Pn— ..Wreallon York R,Mn ANawek EM 6abo Hamnkssnda WPM.0):WPM W9ePM-pen. wardamnm Maklenanne Imark. enWPM-a,,raM Meeaq NewlM 3aminnl Maakng Nawlek seminar Page: 21 Elm GENERAL COMMITTEE — APRIL 17, 2007 Pdmed. 22-Nov-06, 03:05 PM Facility Calendar - Monthly Uaer. )camenter 'LIBRARY December 2006 Magna Room#1 ..- r.._..,.., mlcMnnvMao Tharadw Friday Saturday Sunday nmuday •u---, ..-- ----• . 2 1. %:WAM.abRM Op11mISI Club Oaok &ale a.hlCub OpdM¢I Club Bwk Sak 3 4 6 8 8 9 %.WPM-Po:OOpM Manicn.aA:OMM %9%M�cxWPM .A.%tVan I. nIXImXI CIuh Smk Sele mal't.-taWPM Mtlnlnenco LldaryACI Malnbnanu Pro9mm ser ppL6ACl aemMar nlmneNMONe 11 -c1:WPk WFWA-t]gMM . MusM,,aXnA mesh, IlaNartlh/NTdmlo lazWR TpkMalon A99rc. Mr gerpy VolumeefAtlRdn. a:WPM�dS'.aM`M MaIMBMrga OS'?MM-M]OpM - Or. BM1epVOlHnlel ladure 01..s 10 11 12 13 14 15 10 WWPM W:WPM rl maM1-Ix:oroN Melnlenerce Prcpmm OlnnerB AMwk omp.-a1:WPM Ma Mg nnlreMty al Tamnlo Le lure SMes '.➢cPM Mut.n. Malnlenancu Oa;WpM MaeNnu MaAn9 YwltlJwllwWalkslnp 1] is 19 20 21 22 23 M.WOM -10.WM1 e¢;dd'W �9eapM - Malnknanc¢ Malnkance Mceling Salal¢alAdmra d.WAM.WOWM W',WAM. aI'.GIPM Maft MaWN VpKn6 .uI elutlb MnXlry al Le War Punted. 23-No106, 03:05 PM 'LIBRARY December 2000 Sunday Mantlay Tuesday Wednesday Thumday, Friday Page: 22 Facility Calendar - Monthly Magna Room #1 Saturday 24 25 26 27 26 29 30 u:%Ns. IZWAM ChMlme¢eryR006 31 - ----- T Pa0e: 23 GENERAL COMMITTEE - APRIL 17, 2007 APPENDIX B REFERENCE FROM ITE PARKING GENERATION INFORMATION REPORT GENERAL COMMITTEE - APRIL 17, 2007 Land Use: 580 Museum Land Use Description Museums are facilities that include displays, shows, exhibits and/or demonstrations of historical, science, nature, art, entertainment, or other cultural significance. Database Description Peak period parking demand data were from three study sites. All were located in an urban setting served by transit. Based on the limited data sample and variation In the type of facility surveyed, no correlation was found between the independent variable 1,000 sq. ft. GFA and parked vehicles, therefore a plot was not created for this land use. Site one (surveyed for eight consecutive hours on a Saturday and Sunday): • Size: 220,000 sq, ft. GFA and had 2,700 visitors on Saturday and 2,400 visitors on Sunday. • Parking supply ratios: 3.0 spaces per 1,000 sq. ft. GFA; 0.25 spaces per daily visitor on Saturday and 0.28 spaces per daily visitor on Sunday..Both days exhibited similar peak parking characteristics. • Average peak parking demand rates for both days: 2.1 vehicles per 1,000 sq. ft. GFA and 0.17 vehicles per daily visitor. Peak, period of parking demand both days was between 2:00 and 5:00 p.m. Site two (surveyed between 11:00 a.m. and 12:00 p.m, on a weekday when admission was free): • Size: 75,000 sq. ft. GFA; no information was provided on daily visitors. • Parking supply ratio: 0.9 spaces per 1,000 sq. ft. GFA. • Average parking demand ratio: 0.71 vehicles per 1,000 sq. ft. GFA. I Site three (surveyed for seven consecutive hours on a Sunday): • Size: 85,000 sq. ft. GFA; no information was provided on daily visitors. • Parking supply ratio: 11.4 spaces per 1,000 sq. ft. GFA. Average peak parking demand: 10.2 vehicles per 1,000 sq. ft. GFA. • Peak period of parking demand occurred between 3:00 and 4:00 p.m. For this land use, it is Important to collect data on the actual number of visitors on the survey date. Study SitesNears Detroit, MI (1994); Ft. Lauderdale, FL (1998); Portland, OR (2003) Institute of Transportation Engineers \ 144 Pai ft GamniVon, 3rd Edition -85- GENERAL COMMITTEE - APRIL 17, 2007 Land Use: 495 Recreational Community Center Land Use Description Recreational community centers are stand-alone public facilities similar to and including YMCAs. These facilities often include classes and clubs for adults and children; a day care or nursery school; meeting rooms; swimming pools and whirlpools; saunas; tennis, racquetball, handball, basketball and volleyball courts; outdoor athletic fieids/courts; exercise classes; weightlifting and gymnastics equipment; locker rooms; and a restaurant or snack bar. Public access is typically allowed, but a fee may be charged. Racquet/tennis club (Land Use 491), health/fitness club (Land Use 492) and athletic club (Land Use 493) are related uses. Database Description The database consisted of all suburban sites with the exception of one urban site. Parking demand at the urban site differed from the suburban sites and therefore the data were analyzed separately. Average parking supply ratio: 3.0 spaces per 1,000 sq. ft. GFA (four study sites). • Average number of employees: 20 • Average employee density: 1 employee per 4,300 sq. ft. GFA (six study sites). Parking demand was reported for the urban study site with 40,000 sq. ft. GFA. The site had a weekday peak parking demand ratio of 1.15 vehicles per 1,000 sq. ft. GFA. The weekday peak period was between 4:00 and 5:00 p.m. and between 6:00 and 7:00 p.m. based on a continuous count between 3:00 p.m. and 8:00 p.m: One study site was counted on a Sunday and had a peak parking demand ratio of 4.0 vehicles per 1,000 sq. ft. GFA. The Sunday peak period was between 3:00 and 4:00 p.m, based on a continuous count between 11:00 a.m. and 5:00 p.m. Additional Data Transitions between events at athletic clubs (for example, youth league basketball games) can result in wide variation in parking demand. Study SitesNears Edina, MN (1984); Lakewood, CO (1984); Beaverton, OR (1995); Clackamas, OR (1995); Portland, OR (1995) Institute of Transportation Engineers \ 119 / Parking Generafian, 3rd Edition GENERAL COMMITTEE - APRIL 17, 2007 Land Use: 495 Recreational Community Center Average Peak Period Parking Demand vs: 1,000 sq. ft. GFA On a: Weekday Location: Suburban Peak Period 6:00-8:00 p.m. Number of Stud Sites 5 Average Size of Study Sites 39,300 sq. ft. GFA Average Peak Period Parking Demand 3.83 vehicles per 1,000 sq. ft. GFA Standard Deviation 2.34 Coefficient of Variation 61 % Ran a 1.46-7.38 vehicles per 1,000 s . ft. GFA 85th Percentile 5.82 vehicles per 1,000 sq. ft. GFA 33rd Percentile 12.59 VAhiriai per 1,000 sq. it. GFA Weekday Suburban Peak Period Parking Demand rn 250 m s 200 > 150 V 100 ca a 50 u a 0 0 20 40 60 x =1,000 sq. ft. GFA • Actual Data Points InstlW of Transportation Engineers � 120 BerMnF] &neraUon, 3rd Edition to am GENERAL COMMITTEE — APR I L 17, 2007 AGENDA RM# oZ TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-005 SUBJECT: Hawthorne Lane Service Connections FROM: W. H. Jackson, Director of Public Works DATE: April 17, 2007 RECOMMENDATIONS THAT as described in Report No. PW07-005: Council approve and authorize the payment for the service connections for No. 28 and No. 29 Hawthorne Lane in the amount of $55,922.66, and, • The necessary funds betaken from the water and sewer reserves. BACKGROUND Hawthorne Lane was developed in the 1970's and at that time a lot (Block "A" as shown in Appendix "A") was created at the west end of the street. Houses were constructed on all the lots except Block "A". In fact, the mainline services (water, storm and sanitary) went through the centre of this lot within an easement. Recently, the owner of the lot wished to construct a house at this location and after receiving a minorvariance for side yard set -backs, the required relocation of the municipal mainline services was undertaken. This work was undertaken at the owner's expense under the direction of Town staff. During the relocation of the above noted mainline services, it was discovered that the individual services to the two properties adjoining Block "A" (Nos. 28 and 29 Hawthorne Lane) had been originally connected to the side through Block "A" instead of the assumed front connections via the roadway. COMMENTS The mainline sewer and watermain relocation works were undertaken by a reputable contractor that is familiar to the Public Works Department, Prior to the onset of the work, the Town had entered into an agreement with the property owner and the contractor for the works to proceed under the supervision of the Town complete with administrative costs, securities, liability certification and approved plans for the relocation work. During construction, however, it was discovered that the existing service connections for Nos. 28 and 29 on either side of Block "A" did not have their services connected in the way GENERAL. COMMITTEE — APRIL 17, 2007 April 17, 2007 - 2 - Report No. PW07-005 we anticipated. In the mid 1970's when this development was constructed, the services for these two homes had been connected to the main line sewers and watermain by crossing Block "A" (i.e. over private property), rather than the standard connection to the front of the homes. It is impossible to tell if this improper connection was done with the approval of the Town or not. Nevertheless, as a consequence, the connections to these homes also had to be relocated. Unfortunately, the above noted service connection problem was unknown until work had began and the alignment of service connections had to be altered to avoid the services crossing through the future site of the new home. A decision on this matter was required immediately, in the field, and the Director of Public Works authorized the work under the Sole Source Procurement and Emergency Procurement sections of the Town's Procurement Policies and Procedures. Prior knowledge of this situation would have, of course, meant utilizing the standard quotation or tender protocols. The additional costs for the contractor to complete these unexpectant works total $55,922.66 as detailed in the Appendix "B". The relocation works were very extensive because of extreme depths and soil conditions and the contractor's invoice has been verified. All main line servicing works and household servicing works have been completed to the satisfaction of the Town and have been subsequently approved for acceptance. The Town will however retain a security deposit of $5,000.00 to guarantee the quality and workmanship of all works. OPTIONS Council may with wish to withhold payment although the work had to be done, was the responsibility of the Town and the work was authorized by Town staff. FINANCIAL IMPLICATIONS The servicing costs of $55,922.66 are proposed to be paid from the following sources: 1. $33,324.45 from the Water and Sewer Reserve Fund and; 2. $22,598.21 from the Storm Reserve Fund. CONCLUSIONS Unexpected and unforeseen conditions have led to extra costs in correcting a situation that has been in place since the mid 1970's. Because there was no contract or purchase order for the additional work to proceed, (the work was authorized under the Emergency Procurement section of the Town's Procurement Policies and Procedures), staff has submitted this report requesting Council to approve payment for these works. GENERAL COMMITTEE — APRIL 17, 2007 April 17, 2007 - 3 - Report No. PW07-005 LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance as supported by Objectives D1: (Continue the commitment of fiscal responsibility and accountability) and D2: (Enhance customer service) ATTACHMENTS Appendix "A" — Map of area showing Block "A" Appendix "B" — March 16, 2007 letter from Greyfield Construction Co. Ltd. PRE -SUBMISSION REVIEW Management Team Meeting — April 4, 2007 Prepared by. Erwin Molnar, Operations Technician, Ext. 3441 W. H. Jacksn -ohn S. Rogers Director of Public Works Chief Administrative Officer .m