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AGENDA - General Committee - 20070515GENERAL COMMITTEE AGENDA NO.07-24 TUESDAY, MAY A 2007 7:00 P.M. COUNCIL CHAMBERS AUROBA TOWN NALL PUBLIC RELEASE 09/05/07 AUioKtA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 07-24 Tuesday, May 15, 2007 7:00 p.m. Council Chambers Councillor MacEachern in the Chair I DECLARATIONS OF PECUNIARY INTEREST If APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. III ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-22, April 23, 2007 pg. 1 General Committee Meeting Minutes, 07-23, May 1, 2007 pg. 3 RECOMMENDED: THAT the Special General Committee Meeting minutes 07-22 and the General Committee Meeting minutes 07-23 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 07-24 Page 2 of 8 Tuesday, May 15, 2007 VI DELEGATIONS (a) Mr. Don Dussault, Manager — Real Estate Development pg. D-1 Imperial Oil Limited Re: Item 7 - Site Plan Application to Redevelop Existing Service Station at 14923 Yonge Street at Cousins Drive Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION Property Matters RECOMMENDED: THAT General Committee resolve into a Closed Session to consider property matters. XI ADJOURNMENT General Committee Meeting No. 07-24 Page 3 of 8 Tuesday, May 15, 2007 AGENDA ITEMS 1. LSAC07-01— Leisure Services Advisory Committee Meeting Minutes pg. 13 April 19, 2007 RECOMMENDED: THAT the Leisure Services Advisory Committee Meeting minutes from the April 19, 2007 meeting be received and the recommendations contained therein be adopted. 2. PW07-011 — Parking Concerns on Birkshire Drive pg. 20 RECOMMENDED: THAT parking be prohibited on the east side of Birkshire Drive from Turnbridge Road to a point 71 metres north of the Turnbridge Road; and THAT the existing "No Parking Anytime" prohibition on the west side of Birkshire Drive from Billingham Heights to a point 59 metres south of Billingham Heights be rescinded; and THAT staff be requested to introduce the necessary by-law to implement the above recommendations; and THAT staff be directed to investigate and report to the Traffic Safety Advisory Committee regarding potential changes in the parking restrictions on the remainder of Birkshire Drive. 3. PW07-013 — Award of Tender No. P.W.2007-03 — Wellington pg. 27 Street Sidewalk, Bicycle Path and Illumination RECOMMENDED: THAT Tender No. P.W.2007-03 "Wellington Street Sidewalk, Bicycle Path and Illumination", be awarded to Mopal Construction Limited at its tendered price of $1,146,823.30; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Mopal Construction Limited for the Wellington Street Sidewalk, Bicycle Path and Illumination. General Committee Meeting No. 07-24 Page 4 of 8 Tuesday, May 15, 2007 4. PW07-016 — Award of Tender No. PW-2007-13 — Supply and pg. 36 Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck RECOMMENDED: THAT Tender No. PW-2007-13, Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck be awarded to Galloway Motors Ltd, at the tendered price of $182,336.40, including PST. 5. CS07-027 — Administrative Procedure No. 36 — Clothing Policy pg. 40 RECOMMENDED: THAT the proposed amendment to Administration Procedure No. 36, Clothing Policy included in this report as Appendix #1 be approved. 6. PL07-039 — Zoning By-law Amendment Application pg. 44 Robert Delcourt and Rui Chan Lin 268 Kennedy Street West Part Lot 79, Concession 1 King, Part 4, 65R-27428 File D14-05-07 RECOMMENDED: THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-05-07, scheduled for the June 27, 2007 Public Planning Meeting. 7. PL07-047 — Application for Site Plan Approval pg. 49 Imperial Oil Limited 14923 Yonge Street Lot 177, Plan 246, except AU9719 File D11-21-06 RECOMMENDED: THAT report PL07-047 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the redevelopment of the existing automobile service station to include a convenience store, drive-thru and car wash. General Committee Meeting No. 07-24 Tuesday, May 15, 2007 Page 5 of 8 8. PL07-056 — Applications to Amend the Zoning By-law and pg. 62 Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview Avenue Part of Lot 15, Concession 2, E.Y.S. File D14-06-05 & D12-05-02A RECOMMENDED: THAT the committee provide direction respecting the requests by Brookvalley Developments (Aurora) to provide upgrades to entrance features, landscaping and community mailbox areas on Town lands. 9. PL07-057 — Application for Site Plan Approval pg. 73 Industrial Parkway Medical Dental Centre Inc. 520 Industrial Parkway South Part Lot 76, Con 1 Whitchurch as in WH26502, WH23405 and Part 1, 65R-193 and Part Road Allowance Between Lots 75 and 76, Con 1 Whitchurch as in A29358A, except Part 4, RS129 closed by By-law 1589 And except Parts 1, 2, 3 and 5, 65R-27605 File D11-05-06 RECOMMENDED: THAT report PL07-057 be received as information and that, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the construction of a 2-storey 1,372.12 sq. metre (14,769.86 sq. ft) professional medical office building. 10. PL07-058 — Applications to Amend the Zoning By-law and pg. 84 Draft Plan of Subdivision MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. Files D14-03-06 & D12-01-06 RECOMMENDED: THAT report PL07-058 respecting files D12-01-06 and D14-03-06 (MI Developments Inc.) be received as information and that staff be instructed to prepare the necessary conditions of draft approval and implementing zoning by-law. General Committee Meeting No. 07-24 Tuesday, May 15, 2007 Page 6 of 8 11 t`j 13. LS07-011 —Approval of Nokiidaa Trail Kiosk RECOMMENDED: pg. 102 THAT Council approve the Nokiidaa Trail Kiosk and location in the Holland River Valley. LS07-003 — Consolidated Facility Concession and Vending pg. 107 Request for Proposal RECOMMENDED: THAT Council approve the attached Terms of Reference to be used for a consolidated Request for Proposal for concession and vending services at all Town of Aurora facilities; and THAT Council approve a 2 month contract extension for both concession and vending service contracts through to August 31, 2007 to provide adequate time to tender services and award a new contract. LS07-017 — Property Use Agreement RECOMMENDED: pg.115 THAT Council authorize the Mayor and Clerk to execute a Property Use Agreement between the Town of Aurora and 1207309 Ontario Inc. (Magna) for the year 2007 as required to facilitate the Aurora Youth Soccer Club's use of the Magna lands. 14. 2007 Communications Plan pg. 123 RECOMMENDED: THAT the 2007 Communications Plan be received for information. 15. AAC07-02— Accessibility Advisory Committee Meeting Minutes pg. 141 May 2, 2007 RECOMMENDED: THAT the Accessibility Advisory Committee Meeting minutes from the May 2, 2007 meeting be received and the recommendations contained therein be adopted. General Committee Meeting No. 07-24 Tuesday, May 15, 2007 Page 7 of 8 16. PL07-062 — Ontario Realty Corporation Lands (Ministry of Public pg. 145 Infrastructure Renewal) — Bloomington Road and Yonge Street RECOMMENDED: THAT report PL07-062 be received for information; and THAT Council authorize staff to: 1. Prepare a "Master Plan" of the environmental features on the Ontario Realty Corporation Lands; and 2. Initiate negotiations with the Ontario Realty Corporation pertaining to the short and long term protection of environmental features on the subject lands, including the possibility of securing playing fields on the remaining lands. 17. PL07-064 — Planning Applications Status List pg. 154 RECOMMENDED: THAT the Planning Applications Status List be received for information. 18. FS07-019 — 2007 Property Tax Rates and Ratios pg. 187 RECOMMENDED: THAT the property tax ratios and tax rates for the 2007 taxation year be established as follows: Broad Property Class Tax Ratio Tax Rate Residential/Farm 1.0000 0.00359182 Multi -residential 1.0000 0.00359182 Commercial 1.2070 0.00433533 Industrial 1.3737 0.00493408 Pipeline 0.9190 0.00330088 Farmland 0.2500 0.00089795 Managed Forest 0.2500 0.00089795 General Committee Meeting No. 07-24 Tuesday, May 15, 2007 Page 8 of 8 THAT By-law 4911-07.F establishing the 2007 Property Tax Rates for the Town of Aurora be approved at the Council Meeting scheduled for May 22, 2007. GENERAL COMMITTEE — MAY 15, 2007 /-Z AURORA TOWN OFAURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-22 Holland Room Aurora Town Hall Monday, April 23, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas (arrived at 7:30 p.m.), Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Leisure Services, Director of Financial Services/Treasurer and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:05 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. I/ APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED General Committee recommends: THAT the procedural By-law be waived to allow open discussion. CARRIED —1— GENERAL COMMITTEE - MAY 15, 2007 Special General Committee Meeting No. 07-22 Page 2 of 3 Monday, April 23, 2007 H DELEGATIONS a) Helen Roberts, President, Aurora Historical Society Re: The Aurora Heritage Centre Ms Helen Roberts addressed the General Committee to express her thanks to the Mayor and Members of Council, on behalf of the Aurora Historical Society (AHS), for arranging this special meeting to allow in depth discussion regarding the Aurora Heritage Centre. Ms Roberts advised that the Aurora Heritage Centre is a very large undertaking which has evolved over many years. Ms. Roberts indicated that the members of the AHS were in attendance to provide information and answers to any questions, if needed. General Committee recommends: THAT the delegation be received for Information purposes. CARRIED Councillor Coliins-Mrakas arrived at 7:30 p.m. General Committee recommends: THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED Ill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. LS07-012 —The Aurora Heritage Centre Renovations General Committee recommends: THAT the report be referred to staff to draft a motion, to be tabled at the April 24, 2007 Council Meeting, which will clarify the funding options for this project; and THAT staff provide options on how to address a public consultation session with architectural direction. CARRIED 2. LS07.013 — The Aurora Heritage Centre Operations General Committee recommends: THAT staff be directed to develop Terms of Reference for the formation of an Arts and Culture Advisory Committee; and THAT staff be requested to provide a detailed report outlining proposed operations of the Aurora Heritage Centre. CARRIED -2- GENERAL COMMITTEE - MAY 15, 2007 Special General Committee Meeting No, 07-22 Page 3 of 3 Monday, April 23, 2007 IiF�T1�I0Sl3111V4,1111 Generai Committee recommends: THAT the meeting be adjourned at 11:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-22 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY S, 2007. -3- GENERAL COMMITTEE — MAY 15, 2007 Aui;tsoitA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-23 Council Chambers Aurora Town Hall Tuesday, May 1, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris Councillors Buck, Collins-Mrakas, Gaertner, Granger, Marsh, MacEachem, and Wilson MEMBERS ABSENT None. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Deputy Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor McRoberts called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in Item 6 - pertaining to the award of a tender for road reconstruction and traffic calming, by virtue of his residence being within the project area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared a pecuniary interest in Item 14 - pertaining to Dr. G.W. Williams Secondary School, by virtue of the York Region District School Board being his employer. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. H APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Closed Session Item - Personal matter regarding an identifiable individual ➢ Delegation (b) - Ms Elizabeth Cromar-Needham & Mr. John Mathison Re: Item 4 - TSAC07-01 — Traffic Safety Advisory Committee Meeting Minutes, April 11, 2007 ➢ Delegation (c) - Mr. Stephen Dupuis Re: Item 14 - Correspondence from Residents Re: Dr. G.W. Williams Secondary School ➢ Memo from the Director of Leisure Services Re: Item 10 - Correspondence from Cyndy Skillins Request to Waive Fees for Library Meeting Room CARRIED —4— GENERAL C6WYI WMfunitte "oriIgo.0&W7 Page 2of9 Tuesday, May 1, 2007 lIl ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes No. 07-20 Monday, April 16, 2007;and General Committee Meeting Minutes No. 07-21 Tuesday, April 17, 2007 (as corrected at April 24, 2007 Council) General Committee recommends: THAT the Special General Committee Meeting minutes 07-20 and the General Committee Meeting minutes 07-21, as corrected, be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 4, 6, 7, 8, 9, 10, 11, 13 and 14 were Identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: EDAC07-01 — Economic Development Advisory Committee Meeting Minutes, March 8, 2007 General Committee recommends: THAT the Economic Development Advisory Committee Meeting minutes from the March 8, 2007 meeting be received and the recommendations contained therein be adopted. 2. EAC07-02 - Environmental Advisory Committee Meeting Minutes, March 8, 2007 THAT the Environmental Advisory Committee Meeting minutes from the March 8, 2007 meeting be received and the recommendations contained therein be adopted. 3. HAC07-02 — Heritage Advisory Committee Meeting Minutes, April 9, 2007 THAT the Heritage Advisory Committee Meeting minutes from the April 9, 2007 meeting be received and the recommendations contained therein be adopted. 5. EDAC07-02 — Economic Development Advisory Committee Meeting Minutes, April 12, 2007 THAT the Economic Development Advisory Committee Meeting minutes from the April 12, 2007 meeting be received and the recommendations contained therein be adopted. 12. Correspondence from Nicole Heikkila Re: Canada Winter Games THAT Council receive the correspondence from Nicole Heikkila for information. CARRIED -5- GENERAL COMUdaT(T&-Emitte&4"orilGo.o-kftO7 Page 3of9 Tuesday, May 1, 2007 VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Councillor Buck gave Notice of Motion regarding the withholding of the Town's portion of the levy to the Region of York to offset the portion which would formerly have been allocated to the City of Toronto for social services. Councillor Marsh gave Notice of Motion regarding a review of the Workplace Safety and Insurance Board (WSIB) Act relating to fire fighters illnesses or disease. Councillor Granger advised that the Aurora Arboretum is holding a tree planting event on Saturday, May 5, 2007, and the public are welcome and encouraged to participate. Councillor Wilson extended congratulations to the Environmental Advisory Committee and to all participants who did a great job helping to clean up Aurora on Anti -Litter Day, which was held on Saturday, April 28, 2007. Mayor Morris advised that the Anti -litter Day was a success and that there are still 29 "Litter Hot Spots" in Aurora which need to be cleaned up. Mayor Morris extended her thanks to those who came out and volunteered their time to help. Mayor Morris advised that there is a meeting about growth in the Region of York called "Planning for Tomorrow" scheduled to be held on Wednesday, May 9, 2007, at the Aurora Town Hall, between 6:00 p.m. and 9:00 p.m. Councillor Buck inquired about any plans to celebrate the recent provincial victory of the Aurora Tigers who won the Dudley Hewitt Cup on Saturday, April 28, 2007. Mayor Morris advised that the Aurora Tigers will be travelling to Prince George, British Columbia, from May 5 to 13, 2007 to compete in the Canadian Championships for the Royal Bank Cup. Mayor Morris further advised that staff are currently working to organize a welcoming reception for the Aurora Tigers when they return from British Columbia, and that the team President and Head Coach, Jerome Dupont, has been asked if the team will be available to attend a reception at the Aurora Town Hall on Tuesday, May 15, 2007 prior to the regularly scheduled General Committee Meeting. Mayor Morris advised that the details are still being worked out once the schedule of availability of the Aurora Tigers and budgetary sources are determined. General Committee recommends: THAT staff be requested to plan a reception for the Aurora Tigers Junior "A" Hockey Club, preferably at the Aurora Community Centre, and that the public be invited to attend and celebrate the team's victory; and THAT the date of the event be determined by the availability of the team, and that staff determine an estimate of costs and options for sources of funding for this event. CARRIED GENERAL C 6MMJaT�f&fanitte&fAyori iiq. 02.fi0 7 Page 4 of 9 Tuesday, May 1, 2007 VII DELEGATIONS (a) Mr. Tuckey, Region of York Re: Regional Planning Matters 1) PowerPoint Presentation —Planning for Tomorrow ii) Planning for Tomorrow— Growth Management Staff Reports, March and April 2007 This delegation was deferred to a future meeting. (b) Ms Elizabeth Cromar-Needham Re: Item 4 - TSAC07-01 — Traffic Safety Advisory Committee Meeting Minutes, April 11, 2007 Ms Elizabeth Cromar-Needham and Mr. John Mathison expressed concerns regarding the decision of the Traffic Safety Advisory Committee, at their meeting on April 11, 2007, to deny a staffs recommendation for a multi -way stop sign at the intersection of Vandorf Sideroad and Engelhard Drive. The delegates also advised that the volume of heavy truck traffic on Vandorf Sideroad is a hazard to the residents in the vicinity and it was suggested that a ban of heavy trucks on Vandorf Sideroad be considered. General Committee recommends: THAT the comments of the delegate be received and that Item 4 be brought forward for discussion. CARRIED 4. TSAC07-01 — Traffic Safety Advisory Committee Meeting Minutes, April 11, 2007 (5) Report TSAC07-003 - Safety Concerns on Vandorf Sideroad General Committee recommends., THAT Report TSAC07-003 - Safety Concerns on Vandorf Sideroad, be referred back to the Traffic Safety Advisory committee for further review. CARRIED General Committee recommends: THAT the balance of the Traffic Safety Advisory Committee Meeting minutes from the April 11, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED —7— GENERAL CEt6Ui}aTiE&Iimitte&4"ori io. of-07 Page 5 of 9 Tuesday, May 1, 2007 (c) Mr. Stephen Dupuis Re: Item 14 - Correspondence from Residents Re: Dr. G.W. Williams Secondary School Mr. Stephen Dupuis expressed concern regarding the proposed relocation of Dr. G.W. Williams Secondary School. Mr. Dupuis advised that the York Region District School Board is currently evaluating two options, either constructing a new high school on the site where Dr. G.W. Williams Secondary School currently stands, or constructing a new High School at a new location within the north-east quadrant of Aurora. Mr. Dupuis advised that the existing site is larger, with a more mature neighbourhood and large shade trees. Mr. Dupuis expressed the position that growth in the north-east should not negatively impact existing communities by removing the public amenities associated with the school, therefore keeping the current site would be the preferable option. General Committee recommends: THAT the comments of the delegate be received and that Item 14 be brought forward for discussion. CARRIED Councillor McRoberts, having previously declared an interest In Item 14, relinquished the Chair to Mayor Morris during the consideration of this matter and did not take part in the vote called for in this regard. 14. Correspondence from Residents Re: Dr. G.W. Williams Secondary School (tabled by Mayor Morris) General Committee recommends: THAT the Town of Aurora advise the York Region District School Board to advise that the Town expresses it's preference to retain Dr. G.W. Williams Secondary School at its current site. �7t1:771�: General Committee recommends: THAT the correspondence from residents regarding Dr. G.W. Williams Secondary School be received for information and forwarded to the York Region District School Board; and THAT the York Region District School Board be requested to conduct a public awareness meeting at the Aurora Town Hall to present a status update on the Feasibility Study; and THAT, should the York Region District School Board accept the request to hold this public meeting, the meeting be advertised in the Notice Board in order to provide notification to all residents in the Town of Aurora. CARRIED Councillor McRoberts assumed the Chair. W-C GENERAL C6 daTMEmitteA4"or8169.o2-&07 Page 6of9 Tuesday, May 1, 2007 Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Councillor McRoberts, having previously declared an interest in Item 6, relinquished the Chair to Mayor Morris during the consideration of this matter and did not take part in the vote called for in this regard. 6. PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation General Committee recommends: THAT Tender No. P.W.2007-23 'Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation", be awarded to the Miwel Construction Limited at its tendered price of $1,421,535.93; and THAT the variance in the road and traffic calming portion of the project (totalling $156,034.00) be funded from the available roads portion of the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Crescent tender ($132,506.49) and the Municipal Capital Reserve ($23,527.51); and THAT the variance in the storm sewer portion of the project of $64,933 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the Miwel Construction Limited for the reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and traffic calming implementation. DEFEATED General Committee recommends: THAT Tender No. P.W.2007-23 'Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court", be awarded to the Miwel Construction Limited at its revised tendered price of $1,239,825.91; and THAT the revised variance in the road portion of the project (totalling $50,961.61) be funded from the available roads portion of the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Crescent tender ($27,434.10) and the Municipal Capital Reserve ($23,527.51); and THAT the revised variance in the storm sewer portion of the project of $65,611.79 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the Miwel Construction Limited for the reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court. Councillor McRoberts assumed the Chair. GENERAL C 6MUfaTf&fimitte&"ori 6o. o2-W 7 Page 7 of 9 Tuesday, May 1, 2007 PW07-009— Development of the Streetlight Master Plan in the Town of Aurora — Award of Contract for Professional Services General Committee recommends: THAT Council authorize the Director of Public Works to execute an Engineering Agreement between the Town of Aurora and Marshall Macklin Monaghan to complete a "Streetlight Master Plan for the Town of Aurora" at a price of $79,950 exclusive of GST; and THAT the variance in the funding of $4,950 be funded from the Municipal Capital Reserve. CARRIED 8. PW07.0010 — Approval to Execute a Preservicing Agreement Mattamy Subdivision (D12-00-8A) General Committee recommends: THAT Council authorize the Mayor and Clerk to execute an agreement between the Town of Aurora and Mattamy Homes Limited to permit the servicing of the lands in Mattamy Subdivision (D12-00-8A) subject to the following conditions: (a) Issuance of the necessary Certificates of Approval from the Ministry of Energy and Environment and Lake Simcoe Region Conservation Authority for all the underground services; (b) Signing of the engineering plans for the construction of the municipal services; (c) Receipt of proof of insurance indemnifying the Town in an amount of $,10,000,000; and (d) Receipt of engineering fees and securities in accordance with the standard procedures for subdivision developments in the amounts specified. �OUZU Al 9. Resolution from the County of Simcoe Re: Funding for Long Term Care Homes (fabled by Councillor Granger) General Committee recommends: THAT the resolution from the County of Simcoe regarding funding for long term care homes, be received for information. CARRIED —10— GENERAL COWhttaT'E&EmitteMAe`3orf&o.o2-097 Page 8of9 Tuesday, May 1, 2007 10. Correspondence from Cyndy Skillins Re: Request to Waive Fees for Library Meeting Room and Memo from the Director of Leisure Services Re: Item 10 - Correspondence from Cyndy Skillins Request to Waive Fees for Library Meeting Room - ADDED ITEM General Committee recommends: THAT Council deny the request from Ms. Cyndy Skillins to waive fees for the Magna meeting room in the Aurora Public Library; and THAT if funds are an issue, the applicant be encouraged to book space in the Town Hall, which is available at no cost to not -for -profit organizations. CARRIED 11. Correspondence from Human Services Planning Coalition -York Region Re: The Peace Tree Day General Committee recommends: THAT the correspondence from the Human Services Planning Coalition - York Region regarding the Peace Tree Day, be received for information. CARRIED 13. CS07-024 — Proposed Procedural By-law Amendments General Committee recommends: THAT report CS07-024 — Proposed Procedural By-law Amendments be deferred to a future meeting. DEFEATED General Committee recommends: THAT the Proposed Procedural By-law Amendments section 2.8(11) be deleted. DEFEATED General Committee recommends: THAT the Proposed Procedural By-law Amendments sections 26.2 and section 17.3 be amended to delete the words "upon requesting recognition from the Chair: and THAT the Proposed Procedural By-law Amendments section 26.2 be amended to change the word "privilege" to "right". 104y=Fa11t=1 7 General Committee recommends: THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED - 11 - GENERAL C6MMdaTcTcE nitte&Wora59.o2-ft07 Pagesofg Tuesday, May 1, 2007 General Committee recommends: THAT the proposed amendments to the Procedural By-law 4835-06.0 as outlined in Appendix #1 be approved; and THAT any further proposed changes with respect to the conduct of members be addressed as part of a new Code of Conduct for Members of Council and Local Boards; and THAT staff be directed to review the Procedural By-law and report back to Council regarding any changes required to avoid misunderstanding or misinterpretation when direction is given by Council in Closed Session. CARRIED IX CLOSED SESSION Personal Matter General Committee recommends: THAT General Committee convene into a closed session to consider a personal matter pertaining to an identifiable individual. CARRIED X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:45 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-23 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 8, 2007, WITH THE EXCEPTION OF ITEMS 6 AND 14 WHICH WAS DISCUSSED AND ADOPTED AS AMENDED. —12— GENERAL COMMITTEE — MAY 15, 2007 Delegation (a) Panizza, Bob From: don. l.dussault@esso.ca Sent: Tuesday, April 24, 2007 8:20 PM To: Panizza, Bob Cc: Wiseman, Leigh Ann Subject: Request for "Delegation Status" to speak before the May 15th Town of Aurora General Committee Meeting Re: Imperial Oil Limited Site Plan Application to Redeveloped It's Existing Service Station located at 14923 Yonge St. (@ Cousins Drive). Dear Bob, In response to your e-mail, I hereby request to be granted "delegation status" as outlined above. I also indicated to you, that It would be very difficult to complete my presentation in the 5 minute allotted time for delegations, and therefore as per you suggestion, I will request Council to allow me to go over the allotted time for approximately an additional 5 to 10 minute. (i.e. total presentation time would be approximately 10 to 15 minutes depending on the number of questions). Your confirmation of "delegation status" would be most appreciated. If there is any other information you require please do not hesitate to contact me. Thank you. Don Dussault -Manager-Real Estate Development Imperial Oil Limited P.O. Box 1490, Fonthill, ON, LOS IEO Phone: (905) 736-0194, Fax: (905) 892-4995 don.l.dussault(Desso.ca (courier address: 20 Longspur Circle, Fonthill, ON, LOS 1R2) D-1 GENERAL COMMITTEE — MAY 15, 2007 AO.ENDA ITEM # Auptgm A COMMITTEE MINUTES MEETING NO. 07-01 Committee: Leisure Services Advisory Committee Date: Thursday, April 19, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor MacEachern, Chair, Councillor Granger, Vice - Chair; Councillor McRoberts, John Clement, Margaret Kingerski, Michael Levesque, Judy Norwell, Kenneth Whitehurst, Darby Piquette, Nameer Rizvi and Carol Walthers Also Present: John Gallo, Councillor Wilson Other Attendees: Chris Alexander, By-law Services Co-ordinator, Al Downey, Director of Leisure Services, Karen Ewart, Administrative Co- ordinator/Deputy Clerk, Elma Stevenson, Committee Secretary and Shelley Ware, Special Events Co-ordinator The Deputy Clerk called the meeting to order at 7:03 p.m. and reviewed the process of selecting the Chair and Vice -Chair of the Committee. ELECTION OF CHAIR AND VICE CHAIR Moved by Councillor Granger Seconded by Kenneth Whitehurst THAT Councillor MacEachern be nominated for Chair of the Leisure Services Advisory Committee for one year. CARRIED Moved by John Clement Seconded by Councillor McRoberts THAT nominations be closed. CARRIED —13— GENERAL COMMITTEE - MAY 15, 2007 Leisure Services Advisory Committee Record No. 07-01 Thursday, April 19, 2007 Moved by John Clement Page 2 of 7 Seconded by Councillor McRoberts THAT Councillor MacEachern be Chair of the Leisure Services Advisory Committee for one year. CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Councillor Granger be nominated for Vice Chair of the Leisure Services Advisory Committee for one year. Moved by Councillor McRoberts THAT nominations be closed. Moved by Councillor McRoberts CARRIED Seconded by Kenneth Whitehurst C•'1371:n1 Seconded by Kenneth Whitehurst THAT Councillor Granger be Vice -Chair of the Leisure Services Advisory Committee for one year. The Deputy Clerk vacated the Chair and Councillor MacEachern assumed the Chair for the balance of the meeting. DECLARATIONS OF INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. -14- GENERAL COMMITTEE — MAY 15, 2007 Leisure Services Advisory Committee Record No. 07-01 Thursday, April 19, 2007 APPROVAL OF AGENDA Page 3 of 7 Moved by Councillor Granger Seconded by Councillor McRoberts THAT the agenda with the following additional items be approved: New Item 8 — LS07-014 — Canada Day Parade; and Closed Session Material CARRIED MATTERS FOR CONSIDERATION 1. 2007 Meeting Dates Moved by Judy Norwell Seconded by Kenneth Whitehurst THAT the 2007 Leisure Services Advisory Committee dates be approved as follows: Thursday, April 19, 2007 Thursday, May 17, 2007 Thursday, June 21, 2007 Thursday, September 20, 2007 Thursday, October 18, 2007 Thursday, November 15, 2007 Thursday, December 20, 2007 s 2. Orientation Binders Al Downey distributed orientation binders containing detailed information on the following topics: Composition and Terms of Reference; Budget 2007; Fees and Service Charges; Pricing Policy; Culture & Recreation Master Plan; Committee Information/Pending List; Departmental Organization; and Meeting Minutes and Agendas. —15— GENERAL COMMITTEE — MAY 15, 2007 Leisure Services Advisory Committee Record No. 07-01 Page 4 of 7 Thursday, April 19, 2007 Moved by John Clement Seconded by Kenneth Whitehurst THAT the orientation binder/initial information package distributed by the Director of Leisure Services be received; and THAT each member of the Leisure Services Advisory Committee be requested to e-mail directly to adowneyde-aumra.ca as soon as possible before the May 17, 2007 LSAC meeting five issues to be discussed by the Leisure Services Advisory Committee during this term of office. CARRIED 3. Correspondence from Aurora Seniors' Association Re: Liaison between the Aurora Seniors Association and the Leisure Services Advisory Committee Moved by Councillor Granger Seconded by Michael Levesque THAT the correspondence from Aurora Seniors' Association regarding liaison between the Aurora Seniors' Association and the Leisure Services Advisory Committee be received for information. 4. Leash Free Park' Moved by Councillor Granger CARRIED Seconded by Michael Levesque THAT a sub -committee, that will report to the Leisure Services Advisory Committee to deal with the issue of concerns relating to the operation and administration of the Leash Free Park, be established; and THAT Corporate Services be requested to advertise for volunteers for this sub -committee. CARRIED —16— GENERAL COMMITTEE — MAY 15, 2007 Leisure Services Advisory Committee Record No. 07-01 Thursday, April 19, 2007 3. Youth Action Committee — Minutes Page 5 of 7 Moved by Councillor McRoberts Seconded by Councillor Granger THAT the Youth Action Committee Minutes be approved as follows: October 18, 2006; December 20, 2006; January 17, 2007; February 21, 2007; and March 28, 2007. CARRIED INFORMATIONAL ITEMS 6. LSAC Pending List Moved by Councillor Granger Seconded by Judy Norwell THAT the LSAC Pending List, as amended, be approved; and THAT Report LSAC06-05 — May 11, 2006 Leisure Services Advisory Committee be placed on the May 17, 2007 Leisure Services Advisory Committee Agenda. 8. 2007 Canada Parade Moved by Councillor Granger Seconded by Judy Norwell THAT LSAC Report LS07-014 be received; and THAT given the declining interest in the Canada Day Parade and in light of the other activities that the Town of Aurora is arranging to celebrate Canada Day 2007, the Leisure Services Advisory Committee recommends that Council of the Town of Aurora forego the Canada Day Parade for 2007. CARRIED —17— GENERAL COMMITTEE - MAY 15, 2007 Leisure Services Advisory Committee Record No. 07-01 Page 6 of 7 Thursday, April 19, 2007 NEW BUSINESS 9. Special Events Committee Moved by Kenneth Whitehurst Seconded by Councillor Granger THAT the issue of a Special Events Committee be place on the May 17, 2007 LSAC Agenda and the Terms of Reference for the Committee be included; and THAT the Director of Leisure Services be requested to provide a report with background information relating to this matter and the Special Events Coordinator be invited to attend the May meeting. W—ITUffW-1 10. Recommendations by Carol Walthers Moved by Kenneth Whitehurst Seconded by Councillor Granger THAT the recommendations submitted by Carol Walthers be referred to subsequent discussion of the Recreation Master Plan. CLOSED SESSION 7. Personal Matters Moved by Kenneth Whitehurst Seconded by Councillor Granger The Leisure Services Advisory Committee convened into Closed Session to consider a personal matter pertaining to identifiable individuals. The Committee reconvened in open session. Im GENERAL COMMITTEE - MAY 15, 2007 Leisure Services Advisory Committee Record No. 07.01 Page 7 of 7 Thursday, April 19, 2007 ADJOURNMENT Moved by Kenneth Whitehurst THAT the meeting be adjourned at 10:05 p.m. CARRIED a c. Councillor Evelina MacEachern, Chair -19- GENERAL COMMITTEE — MAY 15, 2007 ENN ITEM # 02 TOWN OF AURORA AuR.oRA ✓0i4taur'y°Od'CO01Y'^}' GENERAL COMMITTEE REPORT No. PW07-011 SUBJECT: Parking Concerns on Birkshire Drive FROM: D. Atkins, Acting Director of Public Works DATE: May 15, 2007 RECOMMENDATIONS THAT parking be prohibited on the east side of Birkshire Drive from Turnbridge Road to a point 79 metres north of the Turnbridge Road; THAT the existing "No Parking Anytime" prohibition on the west side of Birkshire Drive from Billingham Heights to a point 59 metres south of Billingham Heights be rescinded; THAT staff be requested to introduce the necessary by-law to implement the above recommendations; and That staff be directed to investigate and report to the TSAC regarding potential changes in the parking restrictions on the remainder of Birkshire Drive. BACKGROUND At its meeting of August 9, 2006, the Traffic Safety Advisory Board considered a parking concern received from a resident regarding the sightline for westbound vehicles on Turnbridge Road to see southbound vehicles on Birkshire Drive. The concern was that when vehicles parked on the east side of Birkshire Drive just north of Turnbridge Road, the westbound sight line for motorists to see a southbound vehicle is reduced. The TSAB adopted the following recommendations: "THAT parking be prohibited on the east side of Birkshire Drive from Turnbridge Road to a point 3 meters north of the fire hydrant, and THAT staff be requested to introduce the necessary by-law to implement the above recommendation; and THAT a letter be sent to all affected residents and businesses with the TSAB's recommendations." —20— GENERAL COMMITTEE - MAY 15, 2007 May 15, 2007 - 2 - Report No. PW07-011 On September 26, 2006, Council considered the TSAB recommendations. Several residents spoke to Council either in favour of or in opposition to the proposed parking restrictions. Upon consideration of the matter Council resolved: "THAT the comments of the delegates be received for information and that By-law 4857-06.T be brought forward for discussion." "THAT By-law 4857-063 be deferred to a future meeting in order for staff to host a Public Information Session and consult with residents in the neighbourhood and bring back a report to a future General Committee meeting." Furtherto Council's direction, a Public Information Session was arranged for November 8, 2006 (see attached Appendix "A"). However, as only one resident indicated that they could attend the session it was subsequently cancelled (Appendix "B"). A new Session was arranged for March 29, 2007, and invitations were delivered to the six residences in the area in question on March 14, 2007 (see Appendix "C"). Replies were received from five of the six residences that someone could attend the meeting and it proceeded as scheduled. The intent of this report is to advise Council of the results of the Public Information Session and to seek approval to implement a revised set of parking restrictions. COMMENTS The Public Information Session held on March 29, 2007 was attended by representatives of five of the six residences in the immediate area, as well as staff from the Public Works Department. The location of the residents who attended the Session are shown on Appendix "D". A number of concerns were expressed by the residents including difficulties in finding enough parking spaces, speeding, and the original sightline safety concern. Public Work staff and the residents were able to reach an agreement on a number of items: • THAT parking be prohibited on the east side of Birkshire Drive from Tumbridge Road to a point 71 metres north of the Turnbridge Road; • THAT the existing "No Parking Anytime"prohibition on the west side of Birkshire Drive from Billingham Heights to a point 59 metres south of Billingham Heights be rescinded; The basic result of the above changes (shown in Appendix "D") in parking restrictions will be to move the allowed on -street parking from the east to the west side of the street. This will alleviate the sightline concern on the east side of the street, while providing a number of on -street parking spaces on the west side of the street for the residents to use. —21— GENERAL COMMITTEE - MAY 15, 2007 15.2007 .3. Report No. PW07-011 The residents also requested that staff investigate the existing parking restrictions on the east side of the remainder of Birkshire Drive, with the goal of potentially moving the "No Parking" restrictions from the west side to the east side of the street Staff committed to reviewing the request and reporting to the TSAC on the matter. OPTIONS Council may decide not to implement the proposed changes to the parking restrictions on this section of Birkshire Drive. FINANCIAL IMPLICATIONS The cost to implement the recommendations of this report is estimated to be approximately $300, funds for which are available in the Public Works Department Operating Budget. CONCLUSIONS At the March 29 session the residents all agreed that parking should be prohibited on the east side of Birkshire Drive between Turnbridge Road and house No. 174. They also requested that that the existing parking prohibition on the west side of the street in the same general area be removed, in order that a supply of on -street parking spaces in this area be maintained. Staff has no technical objection to this compromise and recommend that it be approved. LINK TO STRATEGIC PLAN Goal "C": Promote a healthy environment that fosters social and physical well being Goal "C2": Enhance and promote public safety ATTACHMENTS • Appendix "A" — Residents' First Notification Letter • Appendix "B" — Cancellation of Public Information Session Letter • Appendix "C" — Residents' Second Notification Letter • Appendix "D" — Map Showing Area in Question Prepared by: Jamal Massadeh, Traffic/Transportation Analyst, ext. 4374 D. Atkins Acting Director of Public Works otin S. Rogers Chief Administrative Officer -22- GENERAL COMMITTEE — MAY 15, 2007 DEPARTMENT OF PUBLIC WORKS Reply to: W.11. Jackson, P.Eng. Director of Public Works (905) 727-3123, Ext. 4371 wi a ckso n Cclia-a u ro ra.c a Appendix "A" November 8, 2006 Residents of Birkshire Drive Re: Proposed Parking Prohibition on Birkshire Drive Dear Residents: At its' meeting of September 26, 2006, Council considered By-law 4857-06T (Parking on Birkshire Drive) and resolved: "THAT By-law 4857-063 be deferred to a future meeting in order for staff to host a Public Information Session and consult with residents in the neighbourhood and bring back a report to a future General Committee meeting." The Public Information Session has been set for 5:30 p.m. on Tuesday, November 28, 2006 in the Holland Room on the first floor of the Town Hall at 1 Municipal Drive. Please let us know if you will be able to attend the meeting by calling Mr. Jamal Massadeh at (905) 727-3123, ext. 4374 or by e-mail at jmassadeh@e-aurora.ca. M"nP. g. Director of Public Works SAPublic Works\General Fo!aers708 TraifdCorrespandenceY2006\NotlHcatlon Letters\Naveri 8, 2006 letter to residents V Birkshire Drive re Mec.' —23— GENERAL COMMITTEE - MA�EARAWOFPUBLIC WORKS Reply to: W.H. Jackson Director of Public Works (905) 727-3123, Ext. 4371 Appendix "B" November 22, 2006 Residents of Birkshire Drive Re: Cancellation of Public Information Session - Proposed Parking Prohibition on Birkshire Drive Dear Residents: The Public Information Session that had been planned for November 28, 2006 has been cancelled as only one resident has indicated they would be able to attend. In accordance with Council's direction that a Public Information Session on this issue be held, Town staff will attempt to arrange another session in early 2007. If you have any questions or concerns please contact Mr. Jamal Massadeh at (905) 727-3123, ext. 4374 or by e-mail at jmassadeh@e-aurora.ca. Yours truly, . JWScH, P.A. Director of Public Works SANNic Vdrn$s\Goner: Folders\T05 Tfaf%e\Corresponder..ee12005\uotircetion LettersVNo .Tber 21, 2006 letter to resiJents of Flrkshire Drive re (Cancelling).doc -24- GENERAL COMMITTEE - MAY 15, 2007 DEPARTMENT OF PUBLIC WORKS Reply to: W. R. Jackson, P.Eng. Director of Public Works (905) 727-3123, Ext. 4371 wiackso naa.e-a u ro ra.ca Appendix "C" March 14, 2007 Residents of Birkshire Drive Re: Proposed Parking Prohibition on Birkshire Drive Dear Residents: At its' meeting of September 26, 2006, Council considered By-law 4857-06T (Parking on Birkshire Drive) and resolved: "THAT By-law 4857-06.T be deferred to a future meeting in order for staff to host a Public Information Session and consult with residents in the neighbourhood and bring back a report to a future General Committee meeting." The Public Information Session has been set for 5:30 p.m. on Thursday, March 29, 2007 in the Holland Room on the first floor of the Town Hall at 1 Municipal Drive. Please let us know if you will be able to attend the meeting by calling Mr. Jamal Massadeh at (905) 727-3123, ext. 4374 or by e-mail at jmassadeh@e-aurora.ca. Yours truly, CHOP W. H. Jackson, P.Eng. Director of Public Works S:\Public Works 'erieral Polders.T08'i'rsffic?CcirresFaondonue\2U177\NptlFiCatii7n LettPi'sWircl9 12, 2007 letter to resldanIs of IJlrkshire I-Xve re Meeting.doc -25- GENERAL COMMITTEE - MAY 15, 2007 APPENDIX "D" 2 fq C �z 00 C {-- �j w c� Yz w L >a z Oz LO s= �n m< -26- GENERAL COMMITTEE - MAY 15, 2007 AGENDA ITEM # 3 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-013 SUBJECT: Award of Tender No. P.W.2007-03-Wellington Street Sidewalk, Bicycle Path and Illumination FROM: D. Akins, Acting Director of Public Works DATE: May 15, 2007 RECOMMENDATIONS THAT Tender No. P.W.2007-03 "Wellington Street Sidewalk, Bicycle Path and Illumination", be awarded to Mopal Construction Limited at its tendered price of $1,146,823.30; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Mopal Construction Limited for the Wellington Street Sidewalk, Bicycle Path and Illumination. BACKGROUND As part of the 2006 Capital Budget, Council approved construction of the sidewalk, bicycle path, streetlights and various landscaping components on Wellington Street between Bayview Avenue and Leslie Street (see site plan attached as Appendix "C"). The design work, and the unexpectedly long review process by the Region of York, could not be completed in time to construct the project in 2006 and the tender was therefore deferred until 2007. As part of the 2007 Capital Budget deliberations, Council chose to remove the landscaping components from the project. The contract documents were amended to remove the work that had been deleted. Also as part of the 2007 Capital Budget, Council approved a request for additional funding due to projected cost increases relating to the project being held over from 2006 (see the 2007 Capital Budget Sheet attached as Appendix "B"). COMMENTS 1. Project Description The project includes the construction of a 1.5m wide concrete sidewalk from Bayview Avenue to Leslie Street on the north side of Wellington Street, and a 2.4m wide asphalt bicycle path and a 0.75m wide coloured concrete "kill -strip" (constructed adjacent to the curb) from Bayview Avenue to the new Aurora Recreation Centre (ARC), also on the north side of Wellington Street. The bikepath will be extended to Leslie Street at some point in the future, but property constraints prevent that from happening until certain of the -27- GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 -2 - Report No. PW07-013 properties on the north side of Wellington Street east of the ARC are developed. Also included in this contract is the installation of street lights on both sides of Wellington Street East from Bayview Avenue and Leslie Street. The new street lights will match the existing decorative street lights on Wellington Street between John West Wayand Bayview Avenue. 2. Tender Process On Tuesday, April 24, 2007, the Tender Opening Committee opened 6 tenders for this project with the following prices: Mopal Construction Limited $1,146,823.30 C. Valley Paving $1,194,263,04 Barra Con Construction $1,215,951.50 Miller Paving Limited $1,263.210.37 Miwell Construction $1,345,946.38 Land Construction Co. Limited $1,455,630.00 A total of 19 companies purchased the tender documents. The tender was issued by the Town's Financial Services Department and advertised according to the requirements of the Town's standard purchasing procedures. Verification of the tenders was undertaken. by Town staff including the correction of mathematical errors as necessary. 3. Project Costs Project costs for the construction of the Wellington Street sidewalk, bicycle path and illumination based on the Mopal Construction Limited bid are estimated as follows: Road Account Tender Price $1,118,163.30 Optional Extra Works $28,660.00 Total Tender Costs $1,146,823.30 Geotechnical Inspection $7,000.00 Engineering $10,814.00 Total Project Costs $1,164,637.30 Budget Totals $1,623,814.00 Estimated Variances (Incl. Contingency) $459,176.70 GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 3 - Report No. PW07-013 As can be seen in the above table, the project is under budget. This is caused, in part at least, because when the budget was originally created it was assumed that the complete bikepath to Leslie Street could be constructed at this time. The project budget also included the sidewalk on the south side of Wellington Street from Bayview Avenue to Leslie Street. However, while the design and drawings for this sidewalk have been completed, its construction has not been included in the tender. It is noted that the analysis of the bids revealed that the Mopal Construction Limited bid is still the lowest bid if the "Optional Extra Works" or contingencies are not included in the calculations. OPTIONS Council may decide to defer or to not construct the works included in this tender. FINANCIAL IMPLICATIONS Funds have been allocated in the 2006 and 2007 Capital Works Budgets for these projects (see Appendices "A" & "B"). The tender is $459,176.70 under budget. CONCLUSIONS Mopal Construction Limited has successfully completed similar projects for the cities of Mississauga and Toronto. They have also performed extensive work for Metrus Developments. Reference checks have been done and revealed that the work performed was carried out in a timely and professional manner. In consideration of the above, it is suggested that the tender submitted by Mopal Construction Limited be accepted. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices ATTACHMENTS • Appendix "A" — 2006 Capital Budget • Appendix "B" — 2007 Capital Budget Sheet • Appendix "C" — Map showing location of proposed construction • Appendix "D" — Form of Agreement —29— GENERAL COMMITTEE - MAY 15, 2007 May 15, 2007 .4. Report No. PW07-013 PRE -SUBMISSION REVIEW Management Team - May 2, 2007 Prepared by. Steve Wilson, Technical Assistant, Ext. 4377 D. Atkins �% n S. Rogers Acting Director of Public Works Chief Administrative Officer -30- GENERAL COMMITTEE - MAY 15, 2007 APPENDIX"A" TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 5 Pro] ect ID 131034 Project Name : lWellington East Sidewalk / Bikeway To provide funding for the construction of Sidewalk/Bikewi between Bayview Avenue and the new Recreation Centre. on Wellington Street East This project Is included in the Town's DC By-law, and will result in the extension of pedestrian and cycling facilities and streetlights east of Bayview Avenue along Wellington Street to serve development in the 2B area out to the new Recreation Centre. These facilities will be extended east to Leslie Street in the future. c x e Estimated w�.endituires i owe'crvMe.xw'....,.-.e�mwam+......m.....x...h�.._w J. ew..j¢nem... Contracts rN mwnnw.. (- 1,53,000 nv. .....x:.+ mxvM 11.-w 1.....-.. csn... n . •...... .........v. .....rvw.. 1,533,000 n.a......_, . ... Total Estimated Expenditures 4 1,533,000 1,033,0001 ( j Estimated Fitiaricing �__ Other Grants 153i3b0 153 300 Other Financin�,w— _ —, w- 153i300 M 153a300 _ _— _ry Develo mentas 1�379w700 1,378,700 'k;i_ervbi Funds 1,379,700 1',379 7,00 Total, Estimated Financing k 1,633,0001 1,533,000 -31- GENERAL COMMITTEE - MAY 15, 2007 TOWN OF AURORA APPENDIX "B" Project ID: Project Name: Department : Service I Program: Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT 31034 Wellington East Sidewalk / Bikeway Public Works Roads 2006 Yes of project This project is included in the Towh's DC By-law, and will result in the extension of pedestrian and cycling facilities and streetlights east of Bayview Avenue along Wellington Street to serve development in the 2B area out to the new Recreation Centre. These facilities will be extended east to Leslie Street in the future. 2007 request is due to cost increase as project was held over from 2006. (Total Over (Under) Funded I I I -32- End of Sidewalk Driveway to Recreation Complex 1.5m Concrete Sidewal Mavrinac Blvd. T ai O ve > ¢ semount " v St. .9 m > o N APPENDIX "C" End of Bicycle Pa 2.4m Asphalt Bicycle Path Adena Meadows Way. Stronach Blvd. SITE PLAN SHOWING SITE OF PROPOSED CONSTRUCTION PUBLIC WORKS DEPARTMENT -33- MAY 2007 GENERAL COMMITTEE — MAY 15, 2007 APPENDIX "D" PART 3 EQf3M OF AGREEMENT THE CORPORATION OF THE TOWN OF AURORA PUBLIC WORKS DEPARTMENT TENDER NO, P,W. 200743 THIS AGREEMENT made (in triplicate) this,,,, day of , AD 2007 BETWEEN: The Corporation of the Town of Aurora hereinafter called the "OWNER" of the First Part and hereinafter called the "CONTRACTOR" of the Second Part _WHEREAS the Tender of the Contractor respecting the construction work, hereinafter referred to and described, as accepted by the Owner on the day of 2007. THEREFORE THIS AGREEMENT NTNESSETH that in consideration of the premises and the covenants hereinafter contained, the Parties hereto agree as follows: 1. The Contractor hereby covenants and agrees to provide and supply at the Contractor's own expense, all and every kind of labour, appliances, equipment, and materials for, and to undertake and complete in strict accordance with this Tender Document dated April IQ, 2007 prepared for the Town of Aurora Public Works Department, all of which said Documents are annexed hereto and form part of this agreement to the same extent as if fully embodied herein at and for the pries or sum of $ I,,10.82$.,30 (Parts A to C of the Form of Tender). 2. The Contractor further covenants and agrees to undertake and perform the said work in a proper work like manner under the supervision and direction and to the complete satisfaction of the Owner within the period of time specified in the Form of Tender. 3. The Contractor further covenants and agrees that the Contractor will at all times, indemnify and save harmless the Owner, the Owners officers, servants, and agents from and against all loss or damage, and from and against all actions, suits, Claims and demands whatsoever which may be made or brought against the Owner, the Owners officers, servants, and agents by reason or in consequence of the execution and performance or maintenance of the said work by the Contractor, the Contractor's servants, agents or employees, —34— GENERAL COMMITTEE — MAY 15, 2007 Tender PW 2007-03 FORM OF AGREE ESA _ NT Q0—r—'dl 4. The Contractor further covenants and ;agrees to furnish in accordance with the above specification, a Performance Bond in an amount equivalent to one hundred percent (100%) of the contract price approved by the Owner's Solicitor, guaranteeing the faithful performance of the said work, in accordance with the terms of this Agreement. 5. The Owner hereby covenants and agrees that if the said work shall be duly and properly executed and materials provided as aforesaid and if the Contractor shall carry out, perform and observe all of the requirements and conditions of this agreement, the Owner will pay the Contractor the contract price •herein set forth in the Contractor's Tender, such payment or payments to be made in accordance with the provisions of the General Conditions of the Contract referred to above. & This agreement and everything herein contained shall ensure to the benefit of and be binding upon the Parties hereto, their successors and assigns, respectively, 7, All communications in writing between the parties or between them and the Engineer shall be deemed to have been received by the addressee if delivered to the Individual or to a member of the firm or to an officer of the Corporation for whom they are intended or if sent by post, telegram or facsimile addressed as follows: THE OWNER: THE CONTRACTOR: THE CORPORATION AURORA 1 Municipal Drive P.O. Box 1000 Aurora, Ontario OF THE TOWN OF L4G 6J1 FAX: 905-841-7119 MOPAL CQNSTRUCTION LIMITED 35 Card' Drive. Gormley t-ntario rLOH 1 GO FAX: 905-68$— 9779 IN WITNESS WLiEREOF the parties hereto have hereunto affixed their corporate seals duly attested by the hands of their proper officers in that behalf respectively. �►.w1 _ o_ OWNER Mayor, Phyllis M. Morris Clerk, B. Panirza, A.M.C.T. —35— GENERAL COMMITTEE - MAY 15, 2007 A-AfND�#A T qq oo AURORA GOENERAL COUMIV�ITRTEE REPORT No. PW07-016 SUBJECT: Award of Tender No. PW-2007-13 - Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck FROM: D. Atkins, Acting Director of Public Works DATE: May 15, 2007 RECOMMENDATIONS THAT Tender No. PW-2007-13, Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck be awarded to Galloway Motors Ltd. at the tendered price of $182,336.40, including PST. BACKGROUND Council, at its meeting of April 24, 2007, approved as part of the 2007 Capital Budget, the purchase of a combination dump/sander/plow truck (see Appendix "A" - 2007 Capital Budget Sheet). COMMENTS As noted on the Budget Sheet this truck is being purchased to replace Unit #28, a 1991 dump/sander/plow truck. As Unit #28 could no longer be made roadworthy at an acceptable cost the truck has already been sold through auction with the sale proceeds returned to the equipment reserve fund. 1. Summary of Tender Results On March 29, 2007, the Tender Opening Committee opened 6 tenders for the supply and delivery of this truck with the following results: Tenderer Make and Model Tender Price* Delivery Date Lewis Motor Sales International 7400 $180,366.48 Oct 30 — Nov 17/07 Complete Western Sterling L7501 $181,340.64 Sept. 30 + 14 weeks Star a roximatel Jan. 15, 2008 Galloway Motors Freightliner M2 106V $182,336.40 180 days (approximately Nov. Ltd. 24, 2007 Premiere Peterbilt Peterbilt 340 $186,234.12 Septl5/07if ordered by April Inc. 30, 2007 Allstone Equipment International 7400** $193,638.66 14 weeks from award of Ltd. tender Allstone Equipment Freightliner M2-106V "* $195,337.20 14 weeks from award of Ltd. I I tender *Including costs of optional detachable plow harness, hydraulic control and spare tire/rim ** Truck does not meet technical specifications -36- GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 2 - Report No. PW07-016 The Tenderwas issued by the Financial Services Department and advertised according to the requirements of the Town's standard purchasing procedures. Review of Tender Submissions The lowest submission from Lewis Motors was disqualified by the Bid Committee as the tender was incomplete due to missing technical specifications. The second lowest tender was from Complete Western Star. The delivery date of this truck is approximately January 15, 2008. The third lowest tender, which is $995.76 more than the bid from Complete Western Star, is from Galloway Motors. The delivery date for the Galloway Motors truck is approximately November 24, 2007. In the tender document, it is clearly stated that "Time shalt be of the essence of the contract and the delivery period stated shall be a prime consideration in the acceptance and award of the Tender". Given the timing stipulation in the tender document, the Bid Committee and Town legal staff have reviewed the tenders and agree that accepting the Galloway tenderwould be in the best interest of the Town. Our winter season begins on November 15th and in not receiving the Complete Western truck until mid January 2008, it would leave the department one truck short for almost two months and could result in either additional standby costs for contracted equipment to make up the shortfall or a decrease in the level of service. OPTIONS Council may choose to not purchase the truck. However, this truck will be one of five "newer" and more reliable trucks within our fleet. During the main part of the winter season, Town staff is responsible for four sand/salt/plow routes. This requires, at a minimum, five reliable trucks (four operating and one back-up to be used to help during a storm). Without this new truck our ability to meet our mandated winter Level of Service will be compromised and additional costs could be experienced. Council may also choose to award the tender to Complete Western Star. In this case additional standby costs could be experienced in the order of $14,000 for the extra standby contracted equipment to cover the period from November 24, 2007 to January 15, 2008. Alternatively, if no standby equipment from our winter services contractor is requested, the Town will have only 4 reliable trucks available during this period and may not be able to meet our mandated winter maintenance Level of Service. —37— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 3 - Report No. PW07-016 FINANCIAL IMPLICATIONS Funding in the amount of $190,000 from the Equipment Reserve Fund was approved by Council as part of the 2007 Capital Budget for the purchase of this truck, therefore sufficient funds are available. CONCLUSIONS A tender for the supply of one conventional cab combination dump/sander/plow truck was issued in accordance with the Town's standard purchasing procedures. Six quotes were received and staff is proposing to accept the bid from Galloway Motors Ltd, which had met all tender requirements and has the quickest delivery time. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service ATTACHMENTS Appendix "A" — 2007 Capital Budget Sheet Prepared by. Brad Schonauer Roads/Traffic/Fleet Supervisor Ext, 3444 D. Atkins n`Rogers Acting Director of Public Works�Chief--S. Administrative Officer 21-C GENERAL COMMITTEE - MAY 15, 2007 TOWN OF AURORA APPENDIX "A" Project ID : Project Name: Department : Service I Program: Year of Initiation : Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT 34137 Pa a No: 1 2007 Replacement of Combination Plow (#28) -7:1 Fleet Management Public Works 2007 Yes N& NEW PRSYtCffilEityE Equipment - In keeping with the Town's approved Fleet Management Report and Vehicle Replacement Schedule, this program is to provide funding for the replacement of unit #28, a 1991 Combination Snow Plow. As prescribed in the Vehicle Replacement Schedule to ensure proper litecycle tunamg, mis unit has been slotted for replacement in 2007. The timely replacement is in keeping with the Town's 2006 Fleet Management review and lifecycle funding matrix. Ali fleet equipment had been inspected and evaluated at the time of completing the replacement schedule/funding matrix. The current unit #28 has approached it's useful cost effective service life and is recommended to be replaced at this time due to increasing maintenance costs and operating service disruptions. Delay in replacement will result in further asset depreciation for sale of equipment. 'Total Over (Under) Funded I I I i -39- GENERAL COMMITTEE - MAY 15, 2007 AGENDA ITEM # J- -j /�_ TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No.CS07-027 SUBJECT: Administrative Procedure No. 36- Clothing Policy FROM: Bob Panizza, Director of Corporate Services DATE: May 15, 2007 RECOMMENDATION THAT the proposed amendment to Administration Procedure No. 36, Clothing Policy included in this report as Appendix #1 be approved. BACKGROUND The Town's current Administration Procedure No.36 (Appendix #2) was originally developed in 1988 and last updated in 1989. The adoption of the procedure at that time, recognized the need to provide specific non unionized staff with clothing or allowance which included up to $75.00 per year reimbursement for the purchase of safety footwear. Members of CUPE currently received clothing/allowance through the Collective Agreement which specifically identifies clothing for staff. COMMENTS Since its adoption in 1988, a number of significant changes have occurred to staff complement, including a number new positions not presently covered under the procedure. The revised procedure (Appendix#1) acknowledges these changes and the need for employees while performing their duties, to be issued and/or reimbursed for appropriate clothing. The procedure also confirms eligibility for such clothing issue, and reimbursement will be determined and budgeted for by the applicable Department Head in relation to the specific position. As costs for safety footwear increase, the reimbursement rates will be recommended annually by the Director of Corporate Services, and approved by the Chief Administrative Officer. OPTIONS Approval of the proposed Administration Procedure No. 36 - Clothing Policy is entirely within Council's discretion. -40- GENERAL COMMITTEE — MAY 15, 2007 Mav 15, 2007 - 2 - Report No. CS07-027 FINANCIAL IMPLICATIONS The existing reimbursement rate forthe purchase of safety footwear is $75.00 per year for the full-time non -union staff group. The unionized staff group presently receives $130.00 per year. The proposed administrative procedure is therefore recommending a similar reimbursement rate to that of the unionized staff forthe purchase of safety footwear for the full-time non -union staff group of $130.00 per year. All clothing allowance costs would be subject to the respective departmental budget. CONCLUSIONS The adoption of the proposed amendments to Administration Procedure No. 36 will ensure continued efforts to maintain competitive effectiveness with all staff and compliance with any requirements legislated by the Health and Safety Act. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens. Objective 134: Continue to review Town policies and procedures. ATTACHMENTS Appendix #1 — Proposed Administration Procedure No. 36, Clothing Policy Appendix #2 — Current Administration Procedure No. 36, Clothing Policy PRE -SUBMISSION REVIEW Senior Management Team — May 2, 2007 Prepared by: Karen Young, Manager of Human Resources ext. 4363 Bob Panizza John S. Rogers Director of Corporate Services C. A. O. —41— GENERAL COMMITTEE — MAY 15, 2007 APPENDIX #1 TOWN OF AURORA ADMINISTRATION PROCEDURE NO. 36 Subject: Clothing Policy No. 36 Page 1 of Effective: April 6, 1988 Authority: Council New Procedure Revised: October 11, 1989 Staff is required and expected to represent the Town in a professional, well-groomed manner at all times when conducting Town business. Under the Occupational Health and Safety Act it is also incumbent on employees to protect themselves from health and safety hazards in the workplace by wearing appropriate clothing when working. To assist the employee in this endeavour, the Town undertakes to issue and/or reimburse for approved clothing expenses (as noted below) reasonably incurred in regard to the performance of their duties. Eligibility for reimbursement and frequency of purchases for such clothing will be determined by the applicable Director in relationship to the specific position. Items issued/provided by the Town include the following: • winter parka, work gloves/mitts, • shirts, • pants/coveralls, • rain suit, • safetyhat/helmet • rubber boots Items for reimbursement include the following: • safety boots/shoes Reimbursement rates for safety boots/shoes and rubber boots will be recommended by the Director of Corporate Services and approved by the Chief Administrative Officer on an annual basis. Other items covered within the procedure will be as approved by the respective Director. Employees wishing reimbursement for such purchases shall obtain approval from the departmental Director prior to such purchase and will provide the original receipt as proof of purchase to the satisfaction of the Town. Procedo36c.doc —42— GENERAL I4. 00 w W d b a •F. lZ M z L F I� COMI 00 O, W FIN AITTEE o� U Q - MAY 15, 2007 V 't 1 1 V ^�I- 1 1� rq m 1 .M. .Mi � .Mr .M-+ .M-� •Mi .M+ 1 M M M 1 1 1 1 1 I ^'• `� "• 1 � � � �� � = a w 0 t �� d' 'IT 'It �t 'zt t � � 'd' � � 1 M M M M M M M M M Cal M M 1 N N N N N N N N N N N N N N N y N Yy O O O 4p o ^ Z w o 9 P4CA rn oaw �i �` .a rn � �•yc. N UmrAC��["aQ0°wQda -43- APPENDIX 2 N x p q a p a 0 � a � U � N N O P � C N H • ld O +N• �C!L � p w y0 y ti O O .t] ti � �.❑� 1 m .N .a .� 50 d y tC V V .Gtiy�7 �G0, N O o 5 N N U 1 0KO. ti v Ei 'O •O C .� Tip' v a�i ❑� ..�'. � p a' � cyd 00 � U o E-� � � � � a¢i 1 y .o❑ A is ti � W O N ayi ayi : v Ll• i4 S h y w a pp 0 o O o- co F-fi ,7a5,�F nFyi� E [-o GENERAL COMMITTEE - MAY 15, 2007 AGENDA ITEM # Atit�o>RA TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL07-039 SUBJECT: Zoning By-law Amendment Application Robert Delcourt and Rui Chan Lin 268 Kennedy Street West Part Lot 79, Concession 1 King, Part 4, 65R-27428 File Number D14-0&07 FROM: Sue Seibert, Director of Planning and Development Services DATE: May 15, 2007 RECOMMENDATION THAT Council receive as information the following overview of Zoning By-law Amendment Application D14-05-07, scheduled for the June 27, 2007Public Planning Meeting. BACKGROUND Location/Land Use As illustrated on Figure 1, the subject property is located on the northeast corner of Kennedy Street West and Lensmith Drive, and is municipally described as 268 Kennedy Street West. The subject parcel has a total site area of approximately 1,608.10 sq. metres (0.40 acres) and has approximately 33.51 metres (109.94 ft) of frontage on Kennedy Street West. The subject lands also have approximately 47.98 metres (157.42 ft) of flankage along Lensmith Drive. It is also noted that the subject lands are currently vacant. Surrounding Uses The surrounding land uses are as follows North: Existing residential (R2-82 zoned lands); South: Kennedy Street West, beyond which is existing residential (R2-20 zoned lands); East: Existing residential [Holding (H) zoned lands]; and West: Lensmith Drive, beyond which is existing residential (R2-25 zoned lands). PROPOSAL The purpose of the subject application is to amend the Zoning By-law to permit a 3 lot infill residential development. The applicant has submitted a preliminary plot plan showing the size and orientation of the proposed parcels (see Figure 2). The applicant is proposing 2 new lots on the property in order to facilitate the construction of 3 new residential detached dwellings. The applicant has also indicated that driveway access for all 3 lots will be IME GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 2 - Report No. PL07-039 provided off of Lensmith Drive. Official Plan The subject lands are designated "Urban Residential' by the Town of Aurora Official Plan. The subject lands are also designated as "Oak Ridges Moraine Settlement Area" by Official Plan Amendment No. 48, which was adopted by Council on October 22, 2003 and approved by the Minister on October 21, 2004. The subject rezoning application is considered to conform to the Official Plan. Zoning By-law The subject lands are currently zoned "Detached Dwelling First Density Residential (R1-38) Exception Zone" by the Town of Aurora Zoning By-law 2213-78, as amended. An amendment to the Zoning By-law is required to rezone the subject lands from the current zoning to a "Detached Dwelling Second Density (R2-X) Exception" zone to permit the development of the lands for 2 new residential infill building lots (for a total of 3 residential lots) as proposed by the applicant. PROVINCIAL POLICY STATEMENT There are no conflicts with the policies of the Provincial Policy Statement as a result of this application. SERVICING ALLOCATION The proposed development does not have servicing allocation. Should the application receive support, Staff recommend that servicing be allocated from the Core Area Infill amount. FINANCIAL IMPLICATIONS Development charges and other associated development fees will be generated as a result of the subject development proposal. LINK TO STRATEGIC PLAN The Strategic Plan contains goals to ensure transparent, accountable and open governance in concert with informed and involved citizens. Review of the subject application through the Zoning By-law Amendment process will contribute in the facilitation of these goals. OPTIONS Not applicable. CONCLUSIONS —45— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 3 - Report No. PL07-039 An application has been submitted for a Zoning By-law Amendment to permit a 3 lot residential infill development. Staff recommend that Council receive as information the overview of Zoning By-law Amendment Application D14-05-07, scheduled for the June 27, 2007 Public Planning Meeting. ATTACHMENTS Figure 1 — Location Plan Figure 2 — Proposed Plot Plan PRE -SUBMISSION REVIEW Management Team Meeting — May 2, 2007 Prepared by. Leigh Ann Wiseman, Acting Planner Extension 4350 Sue ei rt, M.C.I.P., R.P.P. ohn S. Rogers D� ctor of Planning and Development Service C,A.O -46- LOCATION MAP APPLICANT: ROBERT DELCOURT & RUI CHAN LIN (268 KENNEDY ST W) FILE: D14-05-07 AURORA PLANNING & DEVELOPMENT SERVICES DATE: MAY 15, 2007 Location Map created by the Town of N A 0 25 50 Metres Department, April 24th, 2007. Base data QL AuRroRA FIGURE 11 y York Region; No. 7 I ry � 6'6p y,y, FF-268.D9 0 I ry g p,zpm II M16 � If72'41'55"E ,s5 _ 33,53 0 9 h ' cm ry M Fence T' cd 9� I 7.9 q66� i. ry6T' 267.11 267,fiD IC.7 =q 'i 6'1 4 Te*1,aapm M1666p 59^ n n ® H1 Afi PROPOSED ry p61KWAY N I- 267.61 6M1' L�� 56 e L5 M1eM1 y FF-268.10 q ry593 BF-265.39 ry6'13 3R xap.zpm y5:5b ,A6630 �' 66\ I �d4.0 'F TOW-267.79 �' ® u. 3.28 7 �M1 1P I lI I3 SPA �S. 6 .4 N l \ 'ry1 / SAN 6R 'L `�.. Curb 51op u-w. I 41', 6M1T�y?� 26 r7.7 IUPONELL CABLE 22.8m a 2% 6 q6�m 02.0% h� v.�0 NO, 264 I^ rp6p p u c e N 33.53 q2 PT-xse,ez 1 Y+n, y6hTm 166.J7 766 266.576 "0.7 ` Bu' PROP05ED� p061VEwAv u 16 ry6g2 }7660 'F r.. Le ry6h9 266.14 / �609 FF-267.88 .AF6 �3 N N I cid yfi� 7.5 \1 BF-265.27 'r' 9R ry66 m 2.4 qF , USF-265.05 TOW=267,67 Deck Y 2 �d .h66 ryy4D �� F da -T 3AN SPA ` 8R ry6h �9 w �-- N 5y cP�39 I Cur4 Slop 6 y0 ^9t _� 5 m g � � I Iwmter cwvmm � ry663 b6A6 266, 48 265.54 r Y �. /yil K I I f}�2 I w 7.5m a 33.53 23.5m 05.39 M16,A.1e6504 N v ili I I a..: °I{' in, PPCPDSEp ry T6 FF=287.60 :_ 285.32/. M1B ry a S � NIY AV - \D ^ h' .mA BF=269.89 4 USF=264.67 CI 11R qT TOW-267.29 fi 6Ap 1 M16h0 sAN Ocrb g\ ry6q N' E 'p1 I St., W. .ervice 7.8 �' -IL '/ 6A Dock bA i'l' ry m �19 �?a y0 M16A 7,, E 'L6A u 3 y, 'ybh'�II H�p BELL CABLE 6R I p.tlOm 16 I I M1 `J; I 16h� I Lp 10,1 265.96 L 265.00 'A CB 16AH9 �hST �nl' P4 �D.wm 96A. 16 0� 5h pT 166 q6 hh 99 6h M1h ry6 ry6560 11 ry6q 6A 6 sy.1 M1 I I 'F 1Hh� qT6 by SWewalk ry6& * I .LbS I A M1t't, 0.201( n,,� LS �UU4�UU4.✓✓✓✓// p3 ry f4,M1y 65 AI Cancmte Curb Cmnmla Cwp A .569 . I 26 i '4 200mm m LAN MH y5' _M165' I 6h1 ,LyA 6yryM1 63666h ry' Canlmllne t_ Pov.mmt -. - ..- - -.- mFDC Bx5mm 0 SPA 150mm m Woter PROPOSED PLOT PLAN AU, PA APPLICANT: ROBERT DELCOURT & RUI CHAN LIN N w Aso„ y (268 KENNEDY ST W) FILE: D14-05-07 AURORA PLANNING & DEVELOPMENT SERVICES DATE: MAY 15, 2007 FIGURE 2 Map created by the Town of79'ASa-planning Department, April 24th, 2007. Data provided by ertl surveyors. GENERAL COMMITTEE - MAY 15, 2007 � GENDA ITEM # Au> TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL07-047 SUBJECT: Application for Site Plan Approval Imperial Oil Limited 14923 Yonge Street Lot 177, Plan 246 File Number D11-21-06 FROM: Sue Seibert, Director of Planning and Development Services DATE: May 15, 2007 RECOMMENDATION THAT Report PL07-047 be received as information and that, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the redevelopment of the existing automobile service station to include a convenience store, drive-thru and car wash. BACKGROUND At the meeting of January,16, 2007, Council had before it a letter from a resident regarding the above -noted site plan application. Staff were requested to notify area residents when the site plan application was to be considered at a General Committee Meeting of Council. Accordingly a letter was sent to residents in close proximity to the subject property and a notice was placed on the notice board of the Town's website with respect to the consideration of this site plan review. Location/Land Use The subject lands are located on the east side of Yonge Street and are municipally described as 14923 Yonge Street. The site is bordered by Cousins Drive to the north, Royal Road to the south and low density residential development to the east (see Figure 1). The subject lands are legally described as Lot 177, Plan 246. The subject lands have the following characteristics: • a total lot area of approximately 4,298.0 sq. m (1.06 acres); ■ approximately 48.75 metres (159.94 ft) of frontage along Royal Road; • approximately 87.09 metres (285.73 ft) of flankage along Yonge Street; and ■ access to the site is currently provided off of Yonge Street, Royal Road and Cousins Drive. —49— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 2 - Report No. PL07-047 Surrounding Uses The surrounding land uses are as follows: North: Cousins Drive, beyond which is an existing central commercial (C2) zoned.lands; South: Royal Road, beyond which is existing service commercial (C3) zoned lands; East: Existing detached dwelling residential (R2) zoned lands; and West: Yonge Street, beyond which is existing service commercial (C3) zoned lands and apartment residential (RA3-2) zoned lands. Official Plan The subject lands are designated "Commercial" by the Town of Aurora Official Plan. The subject property is also located within the Yonge Street South Community Commercial Centre and the Town's designated Heritage Resource Area. This Official Plan designation permits a range of retail and service establishments to meet the regular weekly needs of residential communities. The subject site plan application is in keeping with the objectives and policies contained within the Official Plan. Zoning By-law The subject lands are zoned "Service Commercial (C3) Zone (Urban)" by the Town of Aurora Zoning By-law 2213-78, as amended. The C3 Zone permits the subject lands to be used for an automobile service station, gasoline bar and automobile washing establishment. The site plan application conforms to the performance standards of the By- law with the exception of:, (i) minimum front yard setback to the car wash (abutting Royal Road), as per section 22.2.2. (ii) 15.0 metre x 15.0 metre daylight triangle for the gas station, as persection 6.3.3. Minor variances for the two standards are required and applications will be filed through the Committee of Adjustment. PROPOSAL Site Plan The applicant, Imperial Oil Limited, has submitted an application to the Town for site plan approval to permit the redevelopment of the existing automobile service station to include a convenience store, drive-thru and carwash (see Figure 2). Details of the proposal are as follows: Convenience Store: proposed total construction GFA is approximately 220.OM2 (2,368.14fe); —50— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 3 - Report No. PL07-047 ■ Car Wash: proposed total construction GFA of approximately 109.5m2 (1,178.69ft2); ■ Canopy: proposed area is approximately 411.6m2 (4,430.57ft2); ■ Garbage Enclosure: proposed masonry garbage enclosure attached to convenience store; ■ Parking: 18 spaces provided, including 1 designated H/C parking stall and 2 vacuum spaces; ■ Loading Spaces: 1 space provided; ■ Access: proposed off of Yonge Street (right -in and right -out) and Royal Road (to function as an "entrance only"). Existing Cousins Drive access has been removed; ■ Building Materials: proposed convenience store and carwash to be comprised of stone cladding, brick, vision glass windows and spandrel glazing systems (see Figure 3 & Figure 4). Masonry piers and asphalt shingles have been incorporated into the canopy design (see Figure 5). It is also noted that the proposed brick, stone and asphalt roof shingles are of colours that are compatible with the character of Old Aurora; Landscaping: additional amount of landscape areas have been added to the site totalling approximately 23% of the property. Proposed deciduous, coniferous and shrub plantings within the landscape strip along the eastern property line and along the northern and southern property lines. Shrub planting are proposed adjacent to Yonge Street and masonry columns and metal picket fence sections are proposed along the northern and southern property lines (see Figure 6); and Acoustical Screening: proposed 2.5m (8.20ft) high solid cedar tongue & groove noise fence along the eastern property line from the south-east corner for a length of 24.8m (81.37ft). The fence then steps down to a height of 1.8m (5.91ft) for a length of 64.Om (209.97ft) to the north-east corner of the site. Application Circulation A third submission of the proposed site plan application has been received and circulated for review and comments. It is noted that comments have been received from the Public Works Department, which indicate technical issues that will be resolved through the site plan review process prior to execution of the minor site plan agreement. Comments raised by other departments at the Site Plan Committee Review Meeting held September 21, 2006 are considered to be minor and technical in nature. —51— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 4 - Report No. PL07-047 COMMENTS Urban Design Given the location of the subject lands within the Yonge Street corridor, the Town's Heritage Resource Area and within the Yonge Street South Community Commercial Centre area, a high standard of Urban Design has been applied. This is to ensure that the redevelopment of the site encourages both safe vehicular and pedestrian access to the site, and that the design of the proposed buildings and roof treatments are compatible with surrounding land uses and character of Old Aurora. The exterior of the proposed convenience store and car wash are to be comprised of stone cladding, brick, vision glass windows and spandrel glazing systems (see Figure 3 & Figure 4). Masonry piers and asphalt shingles have been incorporated into the canopy design (see Figure 5). The proposed site plan and building elevations have been reviewed by the Town's Community Planner and in terms of the urban design objectives for this area of Aurora. Staff are supportive of the design elements of the proposed buildings. In addition, the proposed mansard roof design for the convenience store, car wash and canopy provides acoustical screening of the rooftop equipment. The Town's Community Planner and the design representative from Imperial Oil Limited have discussed the urban design elements of the proposal. In consideration of the existing quality of the design and the further positive changes that the applicant is able to implement, Staff are satisfied from a design perspective, subject to the review of the final plans. The following design details will be incorporated into the revised elevation details: Convenience Store ■ On the west fagade, fronting Yonge Street, the applicant has agreed to install an additional window to achieve the desired result of enhancing the street fagade of the building; The applicant has agreed to implement panelled exterior doors to present a more pleasing streetscape appearance; and On the north fagade (Cousins Drive), the applicant has agreed to add a window on west -side of the drive-thru window and on the rear of the garbage enclosure to balance the fagade. Car Wash ■ On the south fagade, the applicant has agreed to install an additional window to enhance the streetscape appearance; and The applicant has agreed to match the colour of the chimney vents with the colour of the roof. —52— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 5 - Report No. PL07-047 It is noted that the proposed car wash provides a setback from Royal Road of 3.0 metres whereas the By-law requires a front yard setback of 10.0 metres. Department Comments The Public Works Department have reviewed the application and have commented that a 5.0 m x 5.0 m daylight triangle is required at the intersections of Yonge Street and Cousins Drive and Yonge Street and Royal Road. Public Works also note that an 8.0 m road widening from the Yonge Street frontage is required to satisfy the 36m planned width of road allowance as set out in the Town's Official Plan. Comments received also indicate minor technical related issues, which will be resolved through the finalization of the site plan review process. The Leisure Services Department has reviewed the third submission plans and has noted that all previous comments have been addressed. The Building Administration Department has reviewed the application and has requested that additional information be provided on the plans to ensure zoning compliance. The Legal Services Department has also reviewed the proposed site plan application. Comments received include Cash -in -Lieu of Parkland as per By-law 4291-011, which will be finalized through the site plan review process. External Agency Comments The Central York Fire Services Department has reviewed the subject application and has advised that they have no objection to the proposed site plan. Comments received from Powerstream Inc. indicate no concerns or objections to the proposal. SERVICING ALLOCATION Not applicable. OPTIONS Council has the option of authorizing the Director of Planning and Development Services to execute the site plan agreement subject to the resolution of all outstanding issues and receipt of the appropriate fees and securities. Staff are satisfied that all outstanding issues can be adequately addressed through the remaining site plan review process. Given the applicant's desire to proceed expeditiously with this development, Should Council determine there is merit in the subject application and waive the requirement of a 8.0 metre road widening along Yonge Street over the subject lands, Staff recommends that Council authorize the Director of Planning and Development Services to execute a site plan agreement subject to the resolving of all outstanding site development issues to conform to the design standards of the Town. FINANCIAL IMPLICATIONS Fees and service charges will be payable upon execution of the Site Plan Agreement. —53— GENERAL COMMITTEE — MAY 15, 2007 May 15, 2007 - 6 - Report No. PL07-047 Cash -in -lieu of Parkland and Development Charges will be payable on the issuance of building permit. LINK TO STRATEGIC PLAN The Strategic Plan contains goals that promote a sustainable community that respects its historic culture and character, and embraces diverse cultural development and renewal with sound environmental management and business development activity. Review of the subject application through the Site Plan process will contribute in the facilitation of these goals. PROVINCIAL POLICY STATEMENT There are no conflicts with the policies of the Provincial Policy Statement as a result of this application. CONCLUSIONS The majority of the issues related to the site plan have been resolved at this time. Those that remain can be dealt with most expeditiously at the Staff level. The applicant has demonstrated compliance with the objectives and policies contained within the Town's Official Plan. The proposed site plan application represents desirable and compatible development for the surrounding service commercial area. It is noted that informal discussions between the applicant and the adjoining property owner to the east of the drive-thru have taken place and the applicant has taken steps to ensure that by-law setbacks have been complied with. Other members of the public who are close to the subject property have been invited to the Committee Meeting. Staff anticipate that any concerns raised by the public can be resolved through the remaining site plan review. Accordingly, it is recommended that the matter be delegated to the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora, respecting the redevelopment of the existing automobile service station to include a convenience store, drive-thru and carwash on the subject lands. ATTACHMENTS Figure 1 — Location Plan Figure 2 — Proposed Site Plan Figure 3 — Proposed Convenience Store Elevation Plan Figure 4 — Proposed Car Wash Elevation Plan Figure 5 — Proposed Canopy Elevation Plan Figure 6 — Proposed Landscape Plan PRE -SUBMISSION REVIEW Management Team Meeting — May 2, 2007 —54— GENERAL COMMITTEE - MAY 15, 2007 May 15, 2007 - 7 - Report No. PL07-047 Prepared by: Leigh Ann Wiseman, Acting Planner Extension 4350 aJ u Sei rt, M.CJ.P., R.P.P. ohn S. Rogers Director of Planning and Development Service.-� " C.A.O -55- co U C N a 1: Ransom St m L rn� V Cousins Dr W: .:...::..... ,:;;.::.. Royal Rd �s O„ Dunning Ave LOCATION PLAN Au> APPLICANT: IMPERIAL OIL LIMITED 0 25 50 yowyee�a �r r FILE: D11-21-06 AURORA PLANNING & DEVELOPMENT SERVICES Metres DATE: MAY 16, 2007 FIGURE 1 Location Plan Map created by the Town ofAuror&&Ianning Department, May 8th, 2007. Base data provided by York Regic o w 1 I I Q 04f N141d 0 31013—__--- _ mY a I N I o I m od or ! o _ vroo-nv£o o% (arc Knd aspul� ,e1 _ v�-"°u•Im� >� , I � 114a�7Y� •w8W =�� - d uvL—_'r -' Ej I N -WE01 _ 1 1 O 1 �91M-L%£0 Xld ¢Z lm tz 101 111 ; C cpp i` Q p N ®®® ; I I I I � Lt_ Z� •r .. •�. • Q i j i i � I �>. • Q 1 $ W I m U .Y _ e O 0 i IL-------- ------- J u woxla� 0 9Z l g6 10 M w I 1 1 �z I W , I W N ! Z F II 1 1 I I WZ W W. a. — - a W W cnJ 1, - o a z N _ - - - - aNY L'3a-Bxl•� - _ -- gym x/1d mtl31£�3. 10) 1 ; V + fD m QI Q - --- _�, SNIsnoO ! 0 IL l�^ Q llm __�—{I �ni�a --- �' U a oaa�si�3a ere£• xa - --- Ntll 101 I¢ 0 p a LL W W h n. Q LLJ