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AGENDA - Council - 20071113
COUNCIL AGENDA NO.07-29 TUESDAY, NOVEMBER 13, 2007 7:00 p.m. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 09/11 /07 AUwntA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 07-29 Tuesday, November 13, 2007 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate. Services Department be approved. III OPEN FORUM IV APPROVAL OF MINUTES Council Minutes of October 23, 2007, Meeting 07-26 pg. 1 Special Council — Public Planning Minutes of October 24, 2007, pg. 9 Meeting 07-27 Special Council Minutes of November 6, 2007, Meeting 07-28 pg. 13 RECOMMENDED: THAT the Council minutes from meeting 07-26, the Special Council — Public Planning minutes from meeting 07-27 and the. Special Council minutes from meeting 07-28 be approved. Council Meeting No. 07-29 Tuesday, November 13, 2007 Page 2 of 8 V PRESENTATIONS (a) Arts and Cultural Grants for 2007 pg. 15 Vl PUBLIC SERVICE ANNOUNCEMENTS Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS (a) Mr. Steven Baldo, Service Planner, York Region Transit pg. D-1 Re: 2008 Annual Service Plan (b) Ms Silvia Patterson, Director of Housing Services and pg. D-2 Mr. John Waller, Director of Long Range and Strategic Planning, Region of York Re: Regional Opportunities to Impact Housing Affordability In York Region (c) Mr. Terry Kelly pg. D-3 Re: 42 Temperance Street Site Plan Application X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION X1 REGIONAL REPORT Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Council Meeting No. 07-29 Page 3 of 8 Tuesday, November 13, 2007 Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and enacted: 4964-07.D BEING A BY-LAW to amend By-law No. pg. B-1 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (Part Lot 16, Concession 2 EYS, File: D14-04-01) 4967-07.D BEING A BY-LAW to amend By-law No. pg. B-6 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (York Catholic District School Board File: D14-14-06) 4971-07.D BEING A BY-LAW to adopt Official Plan pg. B-11 Amendment No. 69. 4972-07.0 BEING A BY-LAW to amend Procedural pg. B-12 By-law 4835-06.C, a by-law to govern the procedures of the Council of the Town of Aurora and its Committees and Boards 4973-07.0 BEING A BY-LAW to confirm actions by pg. B-13 Council resulting from meeting 07-29 on November 13. 2007. XIV CLOSED SESSION None XV ADJOURNMENT Council Meeting No. 07-29 Tuesday, November 13, 2007 Page 4 of 8 AGENDA ITEMS 1. Special General Committee Meeting Minutes No. 07-42 pg. 16 Tuesday, October 20, 2007 RECOMMENDED: THAT the minutes of the Special General Committee Meeting 07-42 be received and the recommendations contained therein be adopted. 2. General Committee Meeting Minutes No. 07-43 pg. 21 Tuesday, November 6, 2007 RECOMMENDED: THAT the minutes of the General Committee Meeting 07-43 be received and the recommendations contained therein be adopted. 3. PL07-117 — Draft Plan of Subdivision and Zoning pg. 32 By-law Amendment Applications Stefano and Rose Polsinelli 14575 Bayview Avenue, Part of Lot 16 Concession 2, EYS Files D12-01-1A & D14-04-01 RECOMMENDED: THAT the proposed Plan of Subdivision D12-01-1A prepared by Brutto Consulting dated April 3, 2006, revised October 24, 2007, be draft approved subject to the Schedule of Conditions of Draft Approval, attached hereto as Appendix "A", being fulfilled prior to final approval; THAT 61 units of sewage and water capacity be allocated to the Polsinelli lands, described as Part of Lot 16, Concession 2, East of Yonge Street; and, THAT Council enact Implementing Zoning By-law 4964-07.D. Council Meeting No. 07-29 Tuesday, November 13, 2007 Page 5 of 8 4. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification pg. 75 RECOMMENDED: THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation and; That the Allocation Policy be revised to removed the word `Ranking" from the Criteria as indicated within Appendix 2. 5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee pg. 85 (Tabled by Councillor Gaertner) RECOMMENDED: THAT Council provide direction on the following motion: WHEREAS a Secondary Dwelling Unit Ad Hoc Committee was formed in April, 2005 to address issues related to regulation and safety concerns pertaining to secondary dwelling units in homes within the Town of Aurora; and WHEREAS the Secondary Dwelling Unit Ad Hoc Committee was dissolved in April 2006; and WHEREAS upon the dissolving of the Secondary Dwelling Unit Ad Hoc Committee, Council also referred the issue of completing the mandated study tasks outlined in the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005 to the 2006-2010 term of Council; and WHEREAS in October, 2007, the Region of York has circulated a new report regarding the status of second suite policies in York Region to all Regional municipalities for review and input: THEREFORE BE IT RESOLVED THAT a Secondary Dwelling Unit Ad Hoc Committee be reinstated in 2007; and THAT the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005, be reviewed by Council for revision or updating if necessary, and that they be used by the new Ad Hoc Committee; and THAT staff be authorized to begin the advertising process to recruit membership for the Secondary Dwelling Unit Ad Hoc Committee. Council Meeting No. 07-29 Page 6 of 8 Tuesday, November 13, 2007 6. HAC07-06 Heritage Advisory Committee Meeting Minutes pg. 104 October 15, 2007 (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands (deferred from November 6, 2007 General Committee) RECOMMENDED: THAT Council provide direction on this matter. 7. Memorandum from the Director of Corporate Services pg. 106 Re: 2008 Meeting Calendar RECOMMENDED: THAT the 2008 Meeting Calendar be adopted. 8. FS07-049 — Third Quarter Operating Report pg. 119 RECOMMENDED: THAT report FS07-049 be received; and THAT Council approve the budget adjustment as detailed on Attachment #2 to report FS07-049; and THAT, in accordance with the Municipal Act Section 290 (1), for the purpose of the 2008 budget it will include a surplus amount of $400,000; and THAT the 2008 budget include a transfer to the Allowance for Bad Debt Account of $400,000. 9. CS07-043 — Proposed Amendments to the Procedural By-law pg. 158 RECOMMENDED: THAT report CS07-043 regarding amendments to the Town's Procedural By-law be received; and That proposed By-law 4972-07.0 be enacted. Council Meeting No. 07-29 Tuesday, November 13, 2007 Page 7 of 8 10. PL07-116 — Zoning By-law Amendment and Site Plan Applications pg. 163 York Catholic District School Board 59 Industrial Parkway North, 250, 260, 270, 280, 282, 286, 290, 294, 296 & 298 Wellington Street East Northeast area of Wellington Street East and Industrial Parkway North Files D14-14-06 & D11-08-07 RECOMMENDED: THAT Implementing Zoning By-law 4967-07.D be enacted; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute a site plan agreement between York Catholic District School Board and the Town of Aurora respecting the construction of a secondary school. 11. PL07-142 — Official Plan Amendment pg. 177 Bill 51 — Required Materials for Complete Planning Applications File D09-02-07 RECOMMENDED: THAT Council enact By-law 4971-07.D, being a by-law to adopt Official Plan Amendment No. 69. 12. Correspondence from Central York Fire Services pg. 195 Re: Arbitrator Clarification (Tabled by Councillor Marsh) RECOMMENDED: THAT the correspondence from Central York Fire Services regarding the arbitrator clarification be received for information. 13. Memorandum from the Chief Administrative Officer pg. 200 Re: Recruitment of Director of Planning and Development Retaining a Search Consultant RECOMMENDED: THAT Feldman Daxon Partners, Inc. be retained for the purpose of recruitment of the Director of Planning and Development. Council Meeting No. 07-29 Tuesday, November 13, 2007 Page 8 of 8 14. Correspondence from AMO pg. 201 Re: Provincial Ombudsman's Comments RECOMMENDED: THAT the correspondence from AMO regarding the Provincial Ombudsman's comments be received for information. 15. Resolution from York Region pg. 209 Re: Children and Smoke -Free Cars RECOMMENDED: THAT the resolution from York Region regarding Children and Smoke -free cars be received and endorsed by Council. 16. Correspondence from York Region pg. 211 Re: Speed Limit on St. John's Sideroad Between Industrial Parkway and Yonge Street - File No. T09 GAU 2007 RECOMMENDED: THAT the correspondence from York Region regarding the speed limit on St. John's Sideroad between Industrial Parkway and Yonge Street be received for information. Delegation (b) Panizza, Bob From: Seibert, Sue Sent. Tuesday, November 06, 2007 10:44 AM To: Panizza, Bob Cc: Morris, Phyllis; 'siiviapaterson@york.ca'; 'johnwaller@york.ca' Subject: Presentation of Affordable Housing Report As requested, I have been in contact with Ms. Silvia Patterson, Director of Housing Services for the Region of York and Mr. John Waller Director of Long Range and Strategic Planning for the Region of York to request them to provide a brief presentation on their report entitled Regional Opportunities to Impact Housing Affordability in York Region, They are available to make this presentation on November 13. I've let Ms. Patterson know that you have procedures for submitting presentations through IT and advised her that your department would confirm those arrangements with her. Thank you. Sue Seibert MCIP, RPP, Director of planning and Development Services Town of Aurora, 1 Municipal Drive, Box 1000 Aurora, Ontario, L4G 6J1 Tel: (905) 727-3123 ext. 4341 Fax: (905) 726-4736 e-mail: sseibert@e-aurora.ca www.e-aurora.ca The information contained in this message is directed in confidence solely to the person{s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy Act. If you have received this message in error, please notify the sender immediately advising of the error and delete the message without making a copy. Thank you. V D-2 COUNCIL - NOVEMBER 13, 2007 /- AURORA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 07-26 Council Chambers Aurora Town Hall Tuesday, October 23, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, Marsh, McRoberts and Wilson. MEMBERS ABSENT Councillor MacEachern was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in any discussion pertaining to the northeast quadrant traffic calming study, by virtue of his residence being in the affected area, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Marsh Seconded by Councillor Wilson THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved: ➢ New Item 9 - PW07-040 - Reconstruction of Knowles Crescent Update No. 3 CARRIED III OPEN FORUM Ms Sher St. Kitts addressed Council in support of item 5 - recommendation resulting from the Leisure Services Advisory Committee on October 18 regarding the reinstatement of the Canada Day Parade. Ms St. Kitts encouraged Council to approve the recommendation and requested that a Canada Day Committee be struck as soon as possible to allow enough time for the planning to commence. -1- COUNCIL -TuNesda o"ctober�e,0723, 0KO7 Page 2 of 8 IV ADOPTION OF MINUTES Council Minutes of October 9, 2007, Meeting 07.24; and Special Council Minutes October 16, 2067, Meeting 07-25 Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner THAT the Council minutes from meeting 07-24 and Special Council minutes from meeting 07-25 be approved. CARRIED V PRESENTATIONS a) 2007 Anti -litter Poster Contest Winner and Finalists Ms Catherine Marshall presented to Council the 2007 Anti Litter Poster Contest Winner and Finalists. Ms Marshall advised that there were over 80 entries for the 2007 Anti -Litter Poster Contest and that five Aurora elementary schools are represented at this meeting through the winner and 8 finalists. Posters were judged by 3 local senior artists: Dorothy Clark - McClure (winner of 2007 Citizen of the Year award), Mary McIntosh and Bud Switzer and Catherine Marshall, who is an Environmental Advisory Committee member and graphic designer. Ms. Marshall extended her thanks to all of the Aurora grade 4 teachers who helped their students learn about littering and participate in this contest, and then invited the Mayor to present each of the following students with their original framed poster. Winner: • Miss Jeneva Smith of Aurora Senior PS - Mrs. Shuttleworth Finalists: • Miss Clair Balkowski of Wells St. PS - Mrs. J. Gertzbein • Miss Allysah Greaves of Aurora Senior PS - Mrs. Baskin • Mr. Max Leroux of Regency Acres PS - Mr. Salhani • Miss Halelgh Meech of Holy Spirit Catholic School - Mrs. Lalonde • Miss Sarah Pettigrew of Holy Spirit Catholic School - Mrs. Lalonde • Mr. Justin Pezzack of Aurora Senior PS - Mrs. Baskin • Mr. Geoffrey Slow of Aurora Senior PS - Mrs. Shuttleworth • Miss Rola Wahab of Aurora Senior PS -Mrs. Compton r b) Town of Aurora Staff Character. Champion 2007 Mr. Chris Cantania, Youth & Community Development Coordinator and Chair of the Character Committee, announced the Winner of the 2007 Town of Aurora Staff Character Champion Award, Ms Heather Green. Mr. Catania advised that this award is very highly regarded at the Town of Aurora, as it won through nomination by one's peers and represents all of the positive and admirable character traits that Town staff strive to display on a daily basis. Mr. Catania advised that Ms Green is a strong and inspiring example of what this award stands for, in the many activities and contributions that she has initiated and championed, over and above her dedicated service as By-law Enforcement Licensing Officer. Mr. Catania explained that Ms Green's efforts included, but are not limited to, organizing -2- COUNCIL -CN&V M€ff1Rg N(8,07-=07 Tuesday, October 23, 2007 Page 3 of 8 and leading the highest contributing team in the 2007 Dragon Boat Races for the United Way, as well as the highest contributing team in the 2007 Relay for Life, to name only a few, all in the name of good will and team spirit. The Mayor presented Ms Green with the Official Aurora Staff Character Champion Plaque, with her name newly added, to be displayed in the Town Hall and the Mayor congratulated Ms Green for her well deserved recognition on behalf of the Town. c) Town of Aurora Character Community Committee, "Warm Hearts, Warming Hands" Mr. Chris Catania provided Council with an introduction to the newest character initiative called "Warm Hearts - Warming Hands". Mr. Catania advised that this program was initiated by Councillor Alison Collins-Mrakas with the cooperation of the Aurora Character Committee and the Aurora Seniors' Association. Mr. Catania advised that the program involves the creation of special "kits" for cold weather, to provide back-up outerwear for any student who has forgotten or is without proper protection from the cold. Mr. Catania explained that each "kit" will contain mittens, a hat and scarf, and will be provided to every classroom in Aurora's grade schools from grade 1 to grade 3, with the help of the volunteer knitters and seamstresses as well as donated (new) items. Mr. Catania advised that this program is planned to continue over this and next winter and is hoped to expand to include kindergarten up to grade 5 classrooms. Mr. Catania extended a special thanks to Ms Flo Murray, "Head Knitter", and Ms Joan Levert, "Head Seamstress", for their tireless work and enthusiasm in this project. Mr. Catania concluded by advising that he will be returning to update Council on the progress of "Warm Hearts -Warming Hands" as the program becomes more fully established. d) Lake Simcoe Region Conservation Authority, Award Presentation The CAO advised that on October 19, 2007 the Lake Simcoe Region Conservation Authority held its 2007 Conservation Awards. The CAO advised that the Aurora Public Works Department was presented with the Water Conservation Award, which acknowledges individuals and groups completing a project that improves water quality and wildlife in the Lake Simcoe watershed. The CAO congratulated Mr. David Atkins, Acting Director of Public Works, who accepted the award on behalf of his department, for completing two storm water management retrofit projects, reducing the phosphorus entering Lake Simcoe by 24 kg. per year. Mr. Atkins thanked staff and extended a special thanks to Ms Arica Mahail and Mr. Steve Wilson who were particularly instrumental in getting these projects completed. Vl PUBLIC SERVICE ANNOUNCEMENTS Mayor Morris advised that the Welcome Wagon - Aurora Chapter recently won the Community of the Year Award. Mayor Morris and Councillor Granger advised that the second annual "Great Pumpkin Give Away" will be taking place at the Aurora Farmers' Market on Saturday, October 27, 2007 starting at 8:00 a.m. Councillor Granger advised that there will be many other special activities planned for the Farmers' Market on that date because it will be the closing weekend for the Market. Councillor Granger encouraged the public to come out on Saturday, for the last Market day of 2007. -3- COUNCIL-C(4@VE"Jft NK807-:0007 Tuesday, October 23, 2007 Page 4 of 8 Mayor Morris and the CAD provided a brief outline of the two applications being considered at the Public Planning meeting scheduled for Wednesday, October 24, 2001. Councillor Gaertner advised that the National Bank in Aurora is presenting a stage production of South Pacific which will take place at Theatre Aurora starting November 23. 2007 through to December 8, 2007. Councillor Gaertner advised that a portion of the proceeds will help the Juvenile Diabetes Association. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 8 and 9 were identified for discussion. Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Minutes No. 07-39 Friday, October 12, 2007 THAT the minutes (if the Special General Committee Meeting 07-39 be received and the recommendations contained therein be adopted. 3. General Committee Meeting Minutes No. 07-41 Tuesday, October 16, 2007 THAT the minutes of the General Committee Meeting 07-41 be received and the recommendations contained therein be adopted. 4. CS07-0. 41 — Corporate Services Department Clerk's Division Reorganization THAT the proposed reorganization for the Clerk's Department be endorsed' and THAT the new position of Manager of Administration be approved. 5. Extract - Leisure Services Advisory Committee Meeting, October 18, 2007 Re: Delegation from Ms Sher St. Kitts -July 1st Parade THAT staff prepare a report for the November 15, 2007 Leisure Services Advisory Committee meeting regarding the structure and process for the restoration of. the Canada Day Parade for 2008 and beyond. 6. Memorandum from the Acting Director of Public Works Re: Concern Regarding Traffic Operations on Yonge Street at Industrial Parkway South Related to Storm Sewer Repair Project THAT the memorandum from the Acting Director of Public Works regarding traffic operations on Yonge Street at Industrial Parkway South related to storm sewer repair, be received for information. Correspondence from the Ministry of Health and Long -Term Care Re: Allocation of Funding Toward Elderly Persons Centres THAT the correspondence be received for information CARRIED =4- COUNCIL -CI ViEM9VRg h(8,07-NO7 Tuesday, October 23, 2007 Page 5 of 8 IX DELEGATIONS a) Mr. Daniele Zanotti, CEO of the United Way of York Region Re: 2007 United Way Campaign Mr. Daniele Zanotti, CEO of the United Way of York Region addressed Council to advise of the tremendous support and enthusiasm displayed in York Region so far and to congratulate and thank the Town of Aurora for all that they have done and are doing to support the 2007 United Way Campaign. Mr. Zanotti shared examples of individuals who have been in need and received life changing support from various local services within York Region, and he asked that all who can, please try to assist in building a social services infrastructure that is able to address the needs of the growing population. Moved by Councillor Wilson Seconded by Councillor McRoberts THAT the comments of the delegate be received for information. CARRIED b) Mr. Paul Finlayson of Colliers International Re: Sale of Town Lands Mr. Paul Finlayson of Colliers International provided a detailed overview of the critical path and methods to be used to sell the Town owned lands located at 15059 Leslie Street. Moved by Councillor Wilson Seconded by Councillor Buck THAT the comments of the delegate be received for information. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Wilson Seconded by Councillor Buck THAT item 9 be brought forward for consideration at this time. CARRIED 9. PW07-040 - Reconstruction of Knowles Crescent Update No. 3 Moved by Councillor Buck Seconded by Councillor Collins-Mrakas THAT 'Council receive report PW07-040 (Reconstruction of Knowles Crescent — Update No. 3) for information. CARRIED 2. Special General Committee Meeting Minutes No. 07-40, October 13, 2007 Moved by Councillor Gaertner Seconded by Councillor Wilson THAT item LS13 — Aurora Senior's Centre Fund Raising Initiatives, be amended to read as follows: THAT staff bring forward a report on November 19, 2007 outlining any budget implications so that it can be addressed as part of the 2008 budget deliberations. CARRIED -5- COUNCIL-C"V1EfflffM q(8P7-U007 Tuesday, October 23, 2007 Page 6 of 8 Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the balance of the minutes of the Special General Committee Meeting 07-40 be received and the recommendations contained therein be adopted. CARRIED a. Motion from Mayor Morris Re: Dance in the Park Event Location (Notice of Motion was provided at General Committee, October 16, 2007) Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the following motion presented by Mayor Morris be adopted: WHEREAS the Town of Aurora is known as Canada's Birthday Town; AND WHEREAS the Town of Aurora has for many years held a dance on the eve of Canada Day in the Town Park from 1992 to 2005; AND WHEREAS in April 2006 Members of Leisure Services Advisory Committee were advised by staff that the move to Lambert Wilson Park was considered in order to reduce labour costs, reduce liability and centralize the events; AND WHEREAS, based upon that staff presentation, in 2006, Leisure Services Advisory Committee recommended to Council to move the dance from Town Park over to Lambert Wilson Park; AND WHEREAS Goal B of the Town of Aurora Strategic Plan is to promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal In harmony with sound environmental management and business development activity; AND WHEREAS numerous citizens and the Rotary Club have since then expressed support for moving the dance back to the Town Park THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report to be tabled at Leisure Services Advisory Committee on November 15, 2007, outlining the pros, cons and logistics of staging the Eve of Canada Day - Dance in the Park, back at its former location, "Town Park" for 2008. CARRIED XI REGIONAL REPORT Mayor Morris advised that the new census figures have been released by the Region. The'Mayor also advised that the Region is considering new legislation to prohibit smoking in cars carrying children as passengers, and a matter of safety legislation regarding secondary dwelling units. Councillor Granger advised of a recent presentation at Regional Council regarding affordable housing, and he asked if it would be possible to have a similar presentation provided for Aurora Council. COUNCIL—CN9VRM"l" jS7- 0r 21,o(0O7 Pagel of Xll NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Councillor Wilson advised that the speed limit on the newly reconstruction portion of Bathurst Street has been raised to 70 km. Councillor Collins-Mrakas advised that a community meeting was held on Monday,, October 22, 2007, regarding issues related to the Orchard Heights Water Tower lands. Councillor Collins-Mrakas thanked Members of Council, Mr. Chris Alexander, By-law Services Coordinator, and representatives from York Region Police for assisting with this meeting which was well attended and very Informative. Councillor Gaertner questioned whether there is a policy regarding community meetings, and whether they must be approved through Council. The Clerk advised that there is no written policy for setting community meetings, they are generally called on an as needed basis in response to requests from residents. Mayor Morris gave notice of motion that she will be bringing forth a recommendation to the next General Committee meeting regarding the addition of a second Aurora Councillor to sit on Regional Council. Councillor McRoberts, having previously declared at interest in any discussion pertaining to the issue of traffic calming measures in the northeast quadrant of Aurora, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Buck requested that Council reconsider the issue of traffic calming measures in the northeast quadrant of Aurora, to allow her to bring forth a notice of motion. Moved by Councillor Buck Seconded by Councillor Marsh THAT Council reconsider the issue of traffic calming measures in the northeast quadrant of Aurora DEFEATED Councillor Buck. expressed her concern that members of Council have deemed it inappropriate to openly discuss the comments of residents who have publicly addressed Council or General Committee. Councillor Gaertner requested that a copy of the comments made by a resident regarding Knowles Crescent be provided. Mayor Morris requested an update from Fire and Emergency Services regarding the northeast quadrant traffic calming measures. Councillor Gaertner gave notice of motion regarding the Secondary Dwelling Task Force,. Xlll READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Gaertner THAT the following listed by-law be given 1 st, 2nd and 3rd readings, and enacted: 4963-07.0 BEING A BY-LAW to confirm actions by Council resulting from meeting 07-26 of October 23, 2007. CARRIED —7— COUNCIL-CN@VffIMN@g *4,07-2(007 Tuesday, October 23, 2007 Page 8 of 8 XIV CLOSED SESSION Legal and Personal Matters. Moved by Councillor Buck Seconded by Councillor Gaertner THAT Council convene into a Closed Session to consider a legal and a personal matter. CARRIED XV ADJOURNMENT Moved by Councillor Granger THAT the meeting be adjourned at 9:20 p.m. PHYLLIS M. MORRIS, MAYOR CARRIED BOB PANIZZA, TOWN CLERK COUNCIL,- NOVEMBER 13, 2007 AuR_ORA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 07-27 Council Chambers Aurora Town Hall Wednesday, October 24, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (left at 9:55 p.m.), Gaertner (arrived at 7:12 p.m.), Granger (arrived at 7:10 p.m.), MacEachern, Marsh and McRoberts Councillors Collins-Mrakas and Wilson were absent. OTHER ATTENDEES Director of Planning, Planner, Administrative Co- ordinator/ Deputy Clerk and Council/Committee Secretary The Mayor called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA Moved by Councillor MacEachern Seconded by Councillor Buck THAT the agenda as circulated by the Corporate Services Department be approved as presented. CARRIED ill PLANNINGAPPLICATIONS Mayor Morris outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed that appropriate notice had been given in accordance with the relevant provisions of the Planning Act. Councillor Granger arrived at 7:10 p.m Councillor Gaertner arrived at 7:12 p.m. -9- COUNCIL-Sl*@1atlE"H@R-p8Plic2Q$rJ!ingMinutes No.o7-27 Page Wednesday, October 24, 2007 PL07-133—Zoning By-law Amendment Infili Housing By-law (Monster Homes) File D14-08-07 Planning Staff The Planner reviewed the contents of the report, outlining the issues associated with infill housing development, identifying some zoning options and reviewing the contents of a proposed draft by-law. The Planner indicated that the draftby- law covers matters relating to minimum distance separation between dwellings, front yard setbacks, maximum depth, building height, garages and driveways, maximum coverage of accessory buildings, and consideration of existing buildings. The Planner also advised that staff has identified two possible geographic locations for consideration that could be regulated by the proposed by-law. The first option consists of neighbourhoods in and around the heritage urban areas, with the exception of the Northeast Old Aurora Heritage Conservation District. The second option extends the geographical location to include all properties located within a subdivision which were registered prior to 1980. Public Comments Mr. Brian Carpenter, resident of 81 George Street, addressed Council to advise that the construction surrounding the building of monster homes affects residents in a wider area than just the immediate neighbours of the home being constructed. Mr. Carpenter indicated that he lives at the end of Hillview Road and is greatly affected by the truck traffic and noise resulting from the construction. Mr. Carpenter also raised concerns regarding: lack of tree preservation; homes being constructed that are too large for the lot size; these homes containing up to five bathrooms and how that relates to annual water bans; that advertising for this issue should be done in the Auroran rather than the Era Banner; that the streets are constantly dirty from the construction which also affects the exterior of his house; and whether his taxes would increase due to the monster homes being built in his neighbourhood. Mr. Dick Illingworth, resident of 1 Cousins Drive, addressed Council to advise that it used to be the case that dwellings could not exceed 36% of the property and that 4 foot and 6 foot side yard setbacks were in place. Mr. Illingworth advised that a large rear addition has been built on Cousins Drive, which seems to be covering as much as 70% of the lot. Ms Peggy Novak, resident of 129 Hillview Road, addressed Council to inquire whether there are building permits pending for Hillview Road. Ms Novak also expressed concerns regarding: builders working on Sundays; cutting down mature trees; and setbacks pertaining to adjoining homes. Mr. Dennis Reed, resident of 100 Tyler Street, addressed Council to request that house plans be provided to the neighbours of infill housing developments. Mr. Reed also expressed concerns regarding: the storage of building materials on roads; loss of daylight for houses next to monster homes; reduced value of existing houses in monster home areas. Ms Lori Barnes, resident of 149 Kennedy Street West, addressed Council to commend staff and Council on the initiative being taken regarding the matter of infill housing. Ms Barnes requested that the R1 Zone be included in the draft by- law, that a polling of residents include all residents, not just those residing on Hillview Road, and that Council address the Tree Cutting By-law. -10- COUNCIL-S#@iVIW9@rR-nplic2ftrr7ing Minutes No.07-27 Page 3 Wednesday, October 24, 2007 Ms Lisa Rife, resident of 80 Kennedy Street West, addressed Council to inquire as to why Hawthorne Lane was excluded from the proposed geographical location, to which the Director of Planning responded that it is in the R1 Zone. Mr. Ian West, resident of 125 Hillview Road, addressed Council to highlight the issue of the enforcement of by-laws that are in place. Mr. West reviewed the issue of contractors working on Sundays and treating the construction sites as industrial, giving little regard to neighbouring residents. Mr. West inquired as to whether the number of construction projects on one street could be scheduled in sequence rather than at the same time. As well, Mr. West expressed concern regarding garages on infill houses which extend out beyond the front of the neighbouring houses. Mr. Gordon Barnes, resident of 11 Catherine Avenue, addressed Council to commend them on the consideration of the matter of infill housing and expressed his support of the infill policy. Mr. John Green, resident of 5 Fox Point, addressed Council to request that the penalties for by-law violations be reviewed, in that they may be out of date and also may not be high enough to deter the violator from committing the offence. The public portion of the meeting closed at 8:50 p.m. and Council's deliberations began. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the draft by-law be approved in principle, using option 1 as a base for the identification of the geographical areas to be included; and THAT the draft by-law be referred back to staff for further consideration, taking into account the comments made by residents and members of Council; and THAT the draft by-law be brought back to a General Committee meeting ensuring that the matter is advertised in the broadest manner possible, including but not limited to the Town website and both local papers; and THAT specific consideration be given to minimum distance separation; and THAT further consideration be given to the R1 Zone areas that may be included in the draft by-law; and THAT the average setback with respect to new construction be considered in order to review options. CARRIED Moved by Councillor Marsh Seconded by Councillor Granger THAT staff bring back a report regarding existing by-laws relating to construction activity, including a review of the associated penalties to ensure they are a deterrent and reflect the current economy. CARRIED -11- COUNCIL -sp*@tA 6¢RI 1P,3jlblicMing Minutes No.07-27 Page Wednesday, October 24, 2007 2. PL07-134 — Official Plan Amendment Bill 51 — Required Materials for Complete Planning Applications File D09-02-07 Planning Staff The Planner provided an overview of the contents of the report, outlining the provisions included in Bill 51, which allows Councils, in their Official Plan, to indicate the type of information that is required when submitting a planning application. The Planner proposed the implementation of these provisions, through an Official Plan Amendment, and identified a broad range of categories of materials that would be required. The Planner advised that there would be a further requirement for the applicant to meet with staff to identify and discuss the materials required. Public Comments There were no members of the public in attendance to comment on the application. Moved by Councillor McRoberts Seconded by Councillor Mac THAT the matter regarding Bill 51 be referred back to staff for finalization of the Official Plan Amendment. CARRIED IV READING OF BY-LAWS Moved by Councillor Marsh Seconded by Councillor Granger THAT the following listed by-law be given 152"" and 3`" readings, and enacted: 4964-07.0 BEING A BY-LAW to Confirm Actions by Council Resulting From This Meeting - Wednesday, October 24, 2007. CARRIED V ADJOURNMENT Moved by Councillor McRoberts THAT the meeting be adjourned at 10:00 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK -12- COUNCIL - NOVEMBER 13, 2007 AutoxA TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES NO. 07-28 Council Chambers Aurora Town Hall Tuesday, November 6, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. . Mayor Morris called the meeting to order at 7:12 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA None III CONSIDERATION OF MATTER REQUIRING DISCUSSION Moved by Councillor MacEachern Seconded by Councillor Granger WHEREAS it is our duty to uphold The Oath of Office and, as elected officials, to conduct the public business in an open and transparent manner; and, WHEREAS it is our duty to the public we represent, to ensure that the laws of the municipality and the province are upheld; THEREFORE BE IT RESOLVED THAT Council take all appropriate steps to ask the appropriate authorities to investigate the allegations made against Council, staff and members of the public that have been published in various media; and THAT Mr. George Rust D'eye be retained to represent Council and the Town of Aurora in these matters. -13- COUNCIL-Cd`WWiI5 5Rg N1o307-21007 Tuesday, November 6, 2007 Page 2 of 2 On a recorded vote the resolution was CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillor Buck IV READING OF BY-LAW Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4970-07.0 BEING A BY-LAW to confirm actions by Council resulting from Special meeting 07-28 of November 6, 2007. On a recorded vote the by-law was ENACTED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillor Buck V ADJOURNMENT Moved by Councillor Collins-Mrakas THAT the meeting be adjourned at 7:18 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK -14- COUNCIL - NOVEMBER 13, 2007 Presentation (a) c) ay+ o L o +� C O 0 O e m �,v„vrnc „v 'o �� naU 3 o 0 r rn 0 0 Nw avN O OO O O U-v O O O OUO t0 O O OO 0 O� Ln E o 0 N 0�O Q #PrQ Qa OM1 m a #T Q 7 Ln N OE Ln iA N N} 1R iff N} {fr iR il• C a) E FAcr O a) 7 U M i O � ® O a) U ru L O '6 U C a+ O O C �. m IF L = �—° 0 0 c E 0 O) Y m U o F G) m Ln O1 m = m v cn m 10 o O .n p m m (7 L m cr `= m m a Y� O m Tc a c m U m m o s L ° > c m v _ m V U O n a (n a, a U) Ln 2 m U) m Y LL 0- m L V C L N L O = O 0 N O m 0 c m G @ a0 O m 0 U E 7 U O `1 O U L t 7 0 co C m 0 m E 0 m _ O O O m n O r < O m E ` U O � o O O °m Q •mmO Q o � u m 0mw .VL M L U 2 O N C0 Ln m c E +m m + ` : p ( OO (n m :Ll C L Im 10 a) L U m O w a Q m C9 O �- U i U m U) M m O my � m � a) ����(A m wM=2c,o ±ma O O Q N i Q O O-0 Mn L Q .E a) mE O % LOLr vu, Y m r` N r` rl n r\ N r` N r` r` rl rl000 r` N n r` 000 00 0 0 0 0 0 0 0 O 0'00 00 0 0 0 0 0 00 O N N N N N N N N N N N N N 7 N N N N " M M M 'cl' d•. Ln Ln Ln Ln m rl Ln Ln OJ .--1 '-I r-I '-I ri ,-I ri ri ,-I .-1 e-f N M a) m (1) a) a) a) m (2) m a) a) a) W m m -15- COUNCIL — NOVEMBER 13, 2007 Delegation (a) .•W EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 Vl DELEGATIONS (c) Ms Irene McNeil, Manager of Service Planning and Mr. Steven Baldo, Service Planner, York Region Transit Re: 2008 Annual Service Plan (Added Item) General Committee recommends: THAT the comments of the delegates be received; and THAT Mr. Steven Baldo, Service Planner from York Region Transit, be invited to address Council on November 13, 2007 with a similar presentation, focused on transit routes within the Town of Aurora. CARRIED D-1 COUNCIL - NOVEMBER 13, 2007 Delegation (b) Panizza, Bob From: Seibert, Sue Sent: Tuesday, November 06, 2007 10:44 AM To: Panizza, Bob Cc: Morris, Phyllis; 'silviapaterson@york.ca'; 'johnwaller@york.ca' Subject: Presentation of Affordable Housing Report As requested, I have been in contact with Ms. Silvia Patterson, Director of Housing Services for the Region of York and Mr. John Waller Director of Long Range and Strategic Planning for the Region of York to request them to provide a brief presentation on their report entitled Regional Opportunities to Impact Housing Affordability in York Region. They are available to make this presentation on November 13. I've let Ms. Patterson know that you have procedures for submitting presentations through IT and advised her that your department would confirm those arrangements with her. Thank you. Sue Seibert MCIP, RPP, Director of Planning and Development Services Town of Aurora, 1 Municipal Drive, Box 1000 Aurora, Ontario, L4G 6J1 Tel: (905) 727-3123 ext. 4341 Fax: (905) 726-4736 e-mail: sseibert@e-aurora.ca www.e-aurora.ca The information contained in this message is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and. Protection and Privacy Act. If you have received this message in error, please notify the sender immediately advising of the error and delete the message without making a copy. Thank you. D-2 COUNCIL - NOVEMBER 13,- 2007 Delegation (c) AU1Z(JRA ,yowre of, ej,90d, COWPA.Rr DELEGATION REQUEST Corporate Services Town Clerk 905-727-3123 info@e-aurora.ca Town of Aurora 1 Municipal Drive, Box 1000. Aurora. ON L4G ail Requests for delegation status, any written submissions and background information for consideration by.Council or committees of Council must be submitted to the Clerk's office by PLEASE PRINT COUNCIUCOMMITTEE/ADVISORY COMMITTEE DATE: 6J � r) V SUBJECT: NAME ADDRESS: PHONE: HOME FAX NO.: NAME OF GROUP OR PERSON) -6 k�l 0� 1V-2 Code —BUSINESS. E-MAIL ADDRESS: REPRESENTED (if applicable) BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information Is collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to 'he Town Clerk, Town of Aurora f Municipal Drive Box 1000Aurora, ON L4G 6J1 Telephone 905727-3123. ,s. D-3 COUNCIL - NOVEMBER 13, 2007 /. AuRpRA A E,NDA ITEM # �- TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-42 Council Chambers Aurora Town Hall Saturday, October 20, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at 10:17 a.m.), Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh (left at 1:07 p.m.), McRoberts' (arrived at 9:34 a.m.) and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Manager of Operations Services, Capital Asset Management Co-ordinator and Administrative Co-ordinator/Deputy Clerk Mayor Morris called the meeting to order at 9:21 a.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved: CARRIED 111 DELEGATIONS a) Ms Donna Coker Re:" "2008 Capital Budget — Playground Replacement at Seston Park Ms Donna Coker and Ms Rishma Mirshahi addressed the committee regarding the condition of Seston Park and requested that the refurbishing of the park, which was deferred from the 2007 Capital Budget, be included in the 2008 Capital Budget and the work be completed early in 2008 so the residents of the area could utilize the park. Ms Coker provided the committee with a petition from the residents of the area requesting that the playground equipment and sand be replaced at Seston Park. -16- COUNCIL-SrejpLgeEiRl ggqrmit""eting No. 07-42 Page 2 of 5 Saturday, October 26, 2007 General Committee recommends: THAT the comments of the delegate be received and referred to Capital Project 73066 — Seston Park Playground Replacement — page 15. CARRIED b) Mr. John Gutteridge, Director of Financial ServiceslTreasurer Re: 2008 Capital Budget Mr. John Gutteridge provided the committee with an overview of how the Draft 2008 Capital Budget was derived and the format of the material. Mr. Gutteridge also advised what the required tax levy amount would be if all of the proposed capital projects be approve. Mr. Gutteridge further advised that 50 of the 82 approved capital projects for 2008 have yet to commence. Councillor McRoberts arrived at 9:34 a.m. General Committee recommends: THAT staff provide a list of the 2007 capital projects that have not commenced to date, by projects, by department and dollar amount be reflected so Council can see a percentage of outstanding projects, as soon as possible. CARRIED IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Draft 2008 Capital Budget Capital Project 43031 — Buildina A Expansion — 9 Scanlon Court — page 6 General Committee recommends: THAT Leisure Services and Public Works staff provide a joint report which includes the following: • a sketch of the existing and proposed operations • cost of retrofitting the existing buildings without the relocation the parks operations • cost of retrofitting the existing building if the parks operations are relocated. • cost of relocating the parks operations including potential retrofitting of other Town facilities or the purchase of additional lands for municipal purposes 1 • cost of purchasing any lands to address the needs of the park§ operations; and • provide an analysis of how each scenario would impact the Draft 2008 Capital Budget Councillor Buck arrived at 10:17 a.m. 107a171.41=I -17- COUNCIL-SMlp ErRl Cpgimigggyeting No. 07-42 Page 3 of 5 Saturday, October 2d, 2007 Capital Proiect 34125 - 2008 Salt Dome - page 12 The Director of Financial Services/Treasurer was requested investigate alternate sources funding for this project. 14M0 461 Capital Proiect 73086 - Henderson Drive Fencing - page 16 General Committee recommends: THAT staff provide a report regarding Capital Project 73086 to the next capital budget meeting. CARRIED Capital Project 73089 - Lambert Willson Park Pathway Paving - naae 24 Staff was requested to provide a sketch of the proposed pathway replacement locations General Committee recommends: THAT staff provide an additional capital budget project to improve accessibility from the parking lot at the Aurora Leisure Complex to Lambert Willson Park. CARRIED Capital Proiect 42039- Retrofit SWM Facilities SW-2/SW-3 and C-1 (2008) - page 25 General Committee recommends: THAT staff provide a report regarding water source of Salamander Pond and take into consideration the comments of the General Committee including the possibility of dredging Salamander Pond and the impact of the storm detention pond and water flow into Salamander Pond; and THAT the existing storm water management pond signage at Salamander Pond be removed. M-1107147 r Capital Proiect 14022 Office Redesign - First - paae 38 General Committee recommends: THAT Capital Project 14022 Office Redesign be considered as part of the overall' project of the future uses of the former hydro building at a future Special General Committee meeting. CARRIED -18- COUNCIL-sWYUW@{ICMmitnpetingNo. 07.42 Page 4of5 Saturday, October 26, 2007 General Committee recommends: THAT staff bring forward a capital budget project for consultant services to evaluate space utilization at Town Hall; and THAT the current funding provided in the 2007 capital budget be included in the proposed budget. CARRIED The committee recessed at 12:36 p.m. The committee reconvened at 12:58 p.m. Councillor Marsh left the meeting at 1:07 p.m. Capital Project 73062 — Stewart Burnett Park Playground Structure — _page 40 General Committee recommends: THAT the Director of Planning & Development and the Town Solicitor prepare a report regarding the implications of using the 2C lands prior to the development of the Secondary Plan; and THAT the Director of Leisure Services provide a report regarding the net operating cost and participation of the preschool program. CARRIED Capital Project 73074 - Wellington Street East Urban Design Features/Landscaping — page 41 General Committee recommends: THAT report PL00-129 - Urban Design Guidelines Bayview Northeast Area 2B : Cochrane Brook Planning & Urban Design be circulated to the members of Council. CARRIED The committee requested that maps and/or drawings be provided with potential capital budget projects when available Capital Project Town Hall Phase 3 Repaving of Parking Lot— page 49 General Committee recommends: THAT staff provide a report that has a breakdown of the critical points of the parking lot repairs. CARRIED -19- COUNCIL-SIoiAE§ inplgc@,mi@onetingNo.07.42 Page 6of5 Saturday, October 20, 2007 Capital Project 73092 — East Holland River Restoration — page 54 General Committee recommends: THAT the explanations/highlights be amended by removing the word "endorsed" and. replaced with the words "approved in principle". CARRIED Capital Proiect 72079 — Aurora Heritage Centre - 22 Church St. Grant Items — page 58 General Committee recommends: THAT staff provide a breakdown of the costs for the HVAC system and other components of this project. CARRIED Capital Proiect 72027 — Petch House Renovation/Relocation — page 80 General Committee recommends: THAT a report be proved that includes details of the additional costs to make the Petch House habitable and usable; and THAT the report PL07-098 presented to the Heritage Advisory Committee regarding the Petch House be provided to all members of Council. CARRIED Capital Proiect 43033 — 4 Mobile Digital Message Boards — page 82 General. Committee recommends: THAT staff provide a cost summary of the rental of mobile signs. CARRIED General Committee recommends: THAT the Draft 2008 Capital Budget be received for information. CARRIED V ADJOURNMENT General Committee recommends: THAT the meeting adjourn at 4:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-42 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, NOVEMBER 13, 2007. -20- COUNCIL — NOVEMBER 13, 2007 F AUIZQRA TOWN OF AURORA, GENERAL COMMITTEE MEETING MINUTES NO. 07-43 Council Chambers Aurora Town Hall Tuesday, November 6, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris Councillors Buck, Collins-Mrakas, Gaertner, Granger, Marsh, MacEachern and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor McRoberts called the meeting to order at 7:02 p.m. Councillor McRoberts requested a moment of silence in honour of Remembrance Day. Mayor Morris addressed General Committee on a Question of Privilege. General Committee recommends: THAT the Procedural By-law be waived. CARRIED General Committee recommends: THAT a Special Council meeting be convened. CARRIED The meeting was recessed at 7:12 p.m. The meeting was reconvened at 7:19 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. —21— COUNCIL-GN&V4jM&fiPRitt48RepjQ94.07-43 Page 2of11 Tuesday, November 6, 2007 H APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Additional Material — Delegation (a) — Mr. Harold Sellers Oak Ridges Trail Association Re: Financial Support Request for the 2008 Moraine for Life Adventure Relay ➢ Additional Delegation (c) — Ms Irene McNeil, Manager of Service Planning and Mr. Steven Baldo, Service Planner, York Region Transit Re: 2008 Annual Service Plan ➢ Memorandum from the Director of Planning Re: Withdrawal of Item 11 - report PL07-137 — Zoning By-law Amendment - MI Developments ➢ New Item 20 — Correspondence from Mr. Mark Cannata, Principal St. Joseph Catholic School Re: Item 2(12) — TSAC07-06 — Annual Crossing Guard Report (TSAC07-012) ➢ New Item 21 — Correspondence from the Township of Uxbridge Re: Invitation to Participate in Community Sustainability Planning Workshop ➢ Deferral of New Item 22 to November 13, 2007 Council meeting Re: PL07-117 — Draft Plan of Subdivision and Zoning By-law Amendment Applications Stefano and Rose Polsinelli 14575 Bayview Avenue; Part of Lot 16 Concession 2, EYS ➢ New Item 23 — Correspondence from Southlake Regional Health Centre Re: Request for an Additional Donation of Parkette Naming Rights CARRIED Ill ADOPTION OF PREVIOUS MINUTES Special Generai Committee Meeting Minutes, 07-39, October 12, 12007 Special General Committee Meeting Minutes, 07-40, October 13, 12007 General Committee Meeting Minutes, 07-41, October 16, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-39, 07-40 and General Committee Meeting minutes 07-41 be adopted. CARRIED -22- C O U N C I L-GN@I0Eg4rgtt033epcLtQrQM7 0743 Page 3 of 11 Tuesday, November6, 2007 IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 6, 8, 10, 12, 14, 17, 18, 20 and 23 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 5. CS07-038 — Document Output Devices THAT Corporate Services report CS07-038 be received; and THAT the strategy proposed by the independent consultant, (Integrated Print Management Inc.) retained under RFP CS2006-41 for the rightsizing and deployment of multifunctional printers as outlined in Appendix #1 be approved; and THAT the award of RFP CS2007-06 for the supply, installation and maintenance of print output devices, for a period of 5 years be awarded to NCO Technologies at a cost of $96,409 per year. CS07-040 — Joint Regional Web Portal THAT Corporate Services report CS07-040 be received as information; and THAT the Town of Aurora continue to participate in the Joint Regional Portal Project with the Regional Municipality of York, the Town of Markham and other interested municipal participants until full costs and benefits are disclosed and can be brought forward as a report for Council consideration. 9. PL07-132 — Planning Applications Status List THAT the Planning Applications Status List be received as information. 11. PL07-137 -Zoning By-law Amendment MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. Pile D14-03-06 This item was withdrawn from the agenda and deferred to the November 13, 2007 Council'meeting. -23- COUNCIL -GN0Vf tt4e9jepftW 07-43 Paged of 11 Tuesday, November 6, 2007 13. PL07-140 — Draft Plan of Subdivision and Zoning By-law Amendment Applications Clifford Sifton 908 Vandorf Sideroad Concession 2, Part of Lot 16, E.Y.S. Files D12-04-07 & D14-12-07 THAT Council receive as information the following overview of Draft Plan of Subdivision and Zoning By-law Amendment Applications D12-04-07 and D14-12-07, scheduled for the December 12, 2007 Public Planning Meeting. 15. Memorandum from the Chief Administrative Officer Re: Gateway Signage THAT the recommendation for gateway signage, submitted by the ad hoc committee for gateway signage, be approved. 16. Memorandum from the Director of Corporate Services Re: Endorsement of Regional Representatives THAT the Town of Aurora endorse the nomination of Ms Debbie Korolnek as the municipal representative for York Region and its constituent local municipalities on the Credit Valley, Toronto Region and Central Lake Ontario Region Source Protection Committee; and THAT Mr. Illmar Simanovskis be nominated the municipal representative for York Region and its constituent local municipalities on the South Georgian Bay Lake Simcoe Protection Committee. 19. FS07-043 — Landscaping Reserve Fund THAT Council establish a Landscape Fee Discretionary Reserve Fund; and THAT in 2007 all funds in excess of what is collected for the year less the costs associated with landscape reviews be transferred to the Landscape Fee Discretionary Reserve Fund; and THAT in future years all revenue collected for Landscape Fee be deposited in the Landscape Fee Discretionary Reserve Fund; and THAT the Leisure Services, Parks Division budget annually the amount required'to be withdrawn from the Landscape Fee Discretionary Reserve Fundr 21. Correspondence from the Township of Uxbridge Re: Invitation to Participate in Community Sustainability Planning Workshop (Added Item) This item was received for information. -24- COUNCIL-GN0IAEIQI@Vi{t''itt*Mepff1" 07-43 Tuesday, November 6, 2007 Page 5 of 11 22. PL07-117 — Draft Plan of Subdivision and Zoning By-law Amendment Applications Stefano and Rose Polsinelli 14575 Bayview Avenue, Part of Lot 16, Concession 2, EYS (Added Item) This item was deferred to the November 13, 2007 Council meeting. CARRIED VI DELEGATIONS (a) Mr. Harold Sellers, Executive Director Oak Ridges Trail Association Re: Financial Support Request for the 2008 Moraine For Life Adventure Relay Mr. Harold Sellers addressed General Committee to provide a presentation of the 2007 Moraine for Life Adventure Relay and to request a funding donation of $1,000. Mr. Sellers advised that a municipal donation of $1,000 would offer the Town: the Town's logo on event publications; a Town link on the event website; and a Town publication included in participant packages. General Committee recommends: THAT the comments of the delegate be received and referred to the 2008 budget deliberation. CARRIED (b) Mr. Terry Kelly Re: Road Widening on Temperance Street The delegate was not in attendance. (c) Ms Irene McNeil, Manager of Service Planning and Mr. Steven Baldo, Service Planner, York Region Transit Re: 2008 Annual Service Plan (Added item) Ms Irene McNeil and Mr. Steven Baldo addressed General Committee to provide an overview of the 2008 Annual Service Plan. The delegates also identified changes to three routes: route 34, servicing Industrial Parkway, to be discontinued due to poor performance; route 31, servicing Aurora North, to be reduced to weekday peak hour service; and route 33A, servicing Spring Farm and Berkshire subdivisions to be introduced. General Committee recommends: THAT the comments of the delegates be received; and THAT Mr. Steven Baldo, Service Planner from York Region Transit, be invited to address Council on November 13, 2007 with a similar presentation, focused on transit routes within the Town of Aurora. CARRIED .25- COUNC I L.-GN0V*M@$rRittQQRep@Q@g7. 07-43 Tuesday, November 6, 2007 Page 6 of 11 V11 PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT item 12 be brought forward for discussion. CARRIED 12. PL07-139 — Application for Site Plan Amendment Approval Morguard REIT 15400 to 15500 Bayview Avenue Blocks 2 & 3, 65M-3074 File Dll-06-04 General Committee recommends: THAT report PL07-139 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Amendment Agreement between the owner and the Town of Aurora to permit the proposed modifications to the northwest corner of the subject lands . CARRIED Draft 2008 Leisure Services Business Plan (deferred from October 16, 2007 General Committee) General Committee recommends: THAT the 2008 draft Leisure Services Business Plan be referred back to staff,, and THAT Councillor Wilson meet with the Director of Leisure Services to provide suggestions. CARRIED 2. TSAC07-06 —Traffic Safety Advisory Committee Meeting Minutes October 10, 2007 General Committee recommends: THAT the Traffic Safety Advisory Committee Meeting minutes from the October 10, 2007 meeting be received and the recommendations contained therein be adopted, excluding paragraph 4 under item 15 — TSAC07-012—Annual Crossing Guard Report; and THAT item 20 be brought forward for discussion. CARRIED -26- 0 0 0 N C I L-G(0*E98@fltt"epftW7 07-43 Page 7 of 11 Tuesday, November 6, 2007 General Committee recommends: (15) TSAC07-012 -Annual Crossing Guard Report THAT paragraph 4 be approved as presented: "THAT the school crossing guard be removed during the noon lunch period as of January 2008 at the intersection of Murray Drive and Seaton Drive." CARRIED 20. Correspondence from Mr. Mark Cannata, Principal St. Joseph Catholic School Re: Item 2(12) — TSAC07-06 — Annual Crossing Guard Report (TSAC07-012) (Added Item) General Committee recommends: THAT the correspondence from Mr. Cannata, Principal of St. Joseph Catholic School, regarding the Annual Crossing Guard Report, be received for information. CARRIED 3. HAC07-06 — Heritage Advisory Committee Meeting Minutes October 15, 2007 General Committee recommends: (2) PL07-098 — Options for the Relocation and Restoration of the Petch Log House THAT the report entitled 'Options for Relocation and Restoration of the Patch Log House' be received; and THAT approval of the expenditure of $108,000 for restoration of the Patch Log House be referred to Council for consideration and endorsement as part of the 2008 Capital Budget; and THAT Whitwell Developments (II) Limited, fulfill the obligations related to its agreement with the Town to pay any and all costs to permanently relocate the Patch House including the construction of a foundation for the building and the provision of full services, including but not limited to water, storm, sanitary and all utilities; and THAT (he'relocation of the building be determined based on interest. CARRIED General Committee recommends: (5) PL07-121 — Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands THAT this matter be deferred to the November 13, 2007 Council meeting. CARRIED -27- COUNCIL — GN&izEMOEtRittOQF,2ep$r@ed. 07-43 Page 8 of 11 Tuesday, November 6, 2007 General Committee recommends: THAT the balance of the Heritage Advisory Committee Meeting minutes from the October 15, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED 4. LSAC07-06 — Leisure Services Advisory Committee Meeting Minutes — October 18, 2007 General Committee recommends: THAT the Leisure Services Advisory Committee Meeting minutes from the October 18, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED General Committee considered the following amendment to the recommendation: (3) Culture & Recreation Master Plan — Terms of Reference for Request for Proposal THAT the plan be referred to as "Recreation Master Plan deleting the word "Culture". CARRIED The main recommendation was CARRIED AS AMENDED. General Committee recommends: THAT the meeting be extended until 11:00 p.m. CARRIED 6. PW07-038 — Stormwater Management Remedial Strategy Study Follow-up Report and Implementation Program For 2008 General Committee recommends: THAT,Cduncil approve the drafting of a rain barrel and soak away pits. -program for the Town in 2008, subject to the program addressing the issues noted by staff in the report, in particular the issue noted regarding standing water in rain barrels and mosquito growth; and THAT, given that the soak away pits require permeable soils which necessitate location on Oak Ridges Moraine areas, special consideration be given to Oak Ridges Moraine stipulations prior to proceeding to implementation on site in 2009; and THAT Council refer the request for funding in the amount of $400,000.00, necessary for the Environmental Assessments and Detail Designs for 10 new stormwater management facilities, to the 2008 Capital Budget for consideration; and I" COUNC j L —GNr M@ffrRittgEBRepQro@c7.07-43 Tuesday, November 6, 2007 Page 9 of 11 THAT a copy of report PW07-038 (Stormwater Management Remedial Strategy Study Follow—up Report and Implementation Program for 2008) and the associated Council resolutions be forwarded by the Corporate Services Department to the Lake Simcoe Region Conservation Authority for their information. CARRIED General Committee recommends: THAT item 18 be brought forward for discussion. CARRIED 18. LS07-043 —Tree Cutting Permit Application General Committee recommends: THAT Council approve the application for the removal of 20 trees greater than 20 cm. in diameter at 16255 Leslie Street/1540 Wellington Street East in accordance with By-law 4474-03.D being a by-law to authorize the injury or destruction of trees (Tree Permit By-law). CARRIED 8. CS07-042 — 2008 Council and Committee Meeting Calendar General Committee recommends: THAT the 2008 Council and General Committee Meeting Calendar, attached to report CS07-042 as Appendix #1, be referred back to staff. CARRIED General Committee recommends: THAT item,17 be brought forward for discussion. CARRIED 17. Motion Tabled by Councillor Collins-Mrakas General Committee recommends: WHEREAS the area surrounding the Pumping Station/Water Tower on Orchard Heights Blvd. has been plagued with instances of public and . private property damage, vandalism, graffiti and other negative activities; and WHEREAS a community meeting was held on October 22, 2007 in response to residents' concerns pertaining to the negative activities in the area surrounding the Pumping StationiWater Tower on Orchard Heights Blvd.; and , WHEREAS at the community meeting held on October 22, 2007, ,a number of suggested solutions were brought forward by those present - including representatives of York Regional Police, the Town of Aurora By- law Services Department and area residents - that have broad implications; and -29- COUNC I L-GN0'0E l tt*$ePftW 07-43 Tuesday, November 6, 2007 Page 10 of 11 WHEREAS, given the seriousness of the concerns raised, there is a need for immediate action; THEREFORE BE IT RESOLVED, that staff be directed to bring forward to Council, at the next General Committee meeting, a report outlining the residents' issues/concerns with regards to the area surrounding the Pumping StationNWater Tower on Orchard Heights Blvd. expressed at the October 22, 2007 meeting; and THAT staff contact the representatives of York Regional Police, Region of York and other relevant parties to provide their comments and suggestions in this report as a result of the meeting attended October 22, 2007; and THAT this report should identify possible solutions for Council's consideration with recommendations indicating potential implications, financial or otherwise, of the options suggested. CARRIED General Committee recommends: THAT item 23 be brought forward for discussion. CARRIED 23. Correspondence from Southlake Regional Health Centre Re: Request for an Additional Donation of Parkette Naming Rights (Added Item) General Committee recommends: THAT staff identify developments which are nearing completion in order to locate an additional parkette for potential naming rights to benefit the Southlake Cancer Centre. CARRIED 10. PL07-135— Servicing Allocation Matrix — Criteria lClarification General Committee recommends: THAT this matter be deferred to the November 13, 2007 Council meeting. " CARRIED 14. Motion to Reinstate a Secorfdary Dwelling Unit Ad Hoc Committee (Tabled by Councillor Gaertner) General Committee recommends: THAT this matter be deferred to the November 13, 2007 Council meeting. CARRIED -30- C 0 U N C I L -GN MffrRittgr$Rep2Q0q. 07-43 Page 11 of 11 Tuesday, November 6, 2007 IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Marsh requested that the matter regarding the Joint Council Committee — Central York Fire Services awarding of an arbitrator be placed on the November 13, 2007 Council agenda. Councillor Gaertner inquired about the delegate who did not attend tonight's meeting to which the Director of Corporate Services responded that he spoke to him on Friday and that he was aware that he was scheduled as a delegate for tonight's meeting. X CLOSED SESSION Personal & Legal Matters The Closed Session was re -scheduled to a future date. XI ADJOURNMENT General Committee recommends. THAT the meeting be adjourned at 11:03 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-43 IS SUBJECT TO FINALAPPROVAL AT COUNCIL ON TUESDAY, NOVEMBER 13, 2007, -31- COUNCIL - NOVEMBER 13, 2007 AGENDA ITEM c r ,� r c EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 22. PL07-117 - Draft Plan of Subdivision and Zoning By-law Amendment Applications Stefano and Rose Polsinelli 14575 Bayview Avenue, Part of Lot 16, Concession 2, EYS (Added Item) This item was deferred to the November 13, 2007 Council meeting. CARRIED -32- COUNCIL — NOVEMBER 13, 2007 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL07-117 SUBJECT: Draft Plan of Subdivision and Zoning By-law Amendment Applications Stefano and Rose Polsinelli 14575 Bayview Avenue, Aurora Part of Lot 16, Concession 2, E.Y.S File Numbers: D12-014A & D14-04-01 FROM: Sue Seibert, Director of Planning and Development Services DATE: November 6, 2007 RECOMMENDATIONS THAT the proposed Plan of Subdivision D12-01-1A prepared by Brutto Consulting dated April 3, 2006, revised October 24, W07, be draft approved subject to the Schedule of Conditions of Draft Approval, attached hereto as Appendix "A", being fulfilled prior to final approval,, THAT 61 units of sewage and water capacity be allocated to the Polsinelli lands, described as Part of Lot 16, Concession 2, East of Yonge Street, and, THAT Council enact Implementing Zoning By-law 4964-07.D. BACKGROUND Location/Land Use The subject property is located at the north-east corner of Bayview Avenue and Vandorf Sideroad and is municipally known as 14575 Bayview Avenue. The lands are legally described as Part of Lot 16, Concession 2, E.Y.S. and has the following characteristics: • a total site area. of 9.78 hectares (24.16 acres); • frontage along both Bayview Avenue and Vandorf Sideroad; • a landform featureis present on the eastern portion of the property; • a watercourse running in a north-westerly direction bisects the northern portion of the property from the south; and, • existing structures on site are: house, barn, and garage. Application Background The applicants, Stefano and Rose Polsinelli, submitted the subject Draft Plan of Subdivision and Zoning By-law Amendment applications on January 23, 2001. Following —33— COUNCIL — NOVEMBER 13, 2007 November 6, 2007 - 2 - Report No. PL07-117 significant revisions to the applications, a Public Planning Meeting was held on June 28, 2006. Due to the extent of the identified outstanding issues, Council required the applications be brought back to a future Public Planning Meeting. Following revisions to the proposal, the applications were brought back to a Public Planning Meeting n May 23, 2007. After this meeting, Council passed the following resolution: "THAT the application be approved in principle, subject to the resolution of outstanding issues including but not limited to road access, lot sizes, the heritage barn, parkland and playground equipment, and hydrogeology; and THAT staff be directed to prepare the necessary Conditions of Draft Approval and the Implementing Zoning By-law:" As per the above noted resolution, the purpose of this report is to communicate to Council the status of the outstanding issues noted above, and to bring forward the Conditions of Draft Plan Approval and the Implementing Zoning By-law for consideration. COMMENTS Road Access At the May 23, 2007 Public Planning Meeting, members of Council and members of the public raised questions pertaining to the appropriateness of providing access to the subject lands via Bayview Avenue. Specifically, questions were asked as to why it was not feasible or desirable to provide alternative access via Vandorf Sideroad. The following is a summary of why it is not considered desirable to provide said access: The relocation of the watercourse feature restricts the potential location of a connecting road to'Vandorf Sideroad to the easterly portion of the subject lands. As such, there is an inability to align this potential access road with the Brookvalley subdivision access to the south (see image on next page). Creating non-aligned access roads in such close proximity to each other is not recommended due to traffic implications. The grade differential between Vandorf Sideroad and internal street 'A' would equate to approximately 7% to 8%, which is not desirable during road freezing conditions. Internal grades of the proposed subdivision are highly fixed due to the realigned watercourse, the protection of the landform feature (knoll), and servicing. York Region supports the access to the subdivision from Bayview Avenue. —34— COUNCIL - NOVEMBER 13, 2007 November 6, 2007 - 3 - Report No. PL07-117 POLSINELLI li{ii'�v �I I h t r . VANDORF SIDEROAD BROOKVALLEY 277.1 m *Note: Images are not to scale. The intent is to illustrate general access alignment* —35— COUNCIL — NOVEMBER 13, 2007 November 6, 2007 1- 4 - Report No. PL07-117 Ashton Barn The circa 1860s Ashton barn on the property was considered by the Heritage Advisory Committee. As a result of its outstanding joinery, the Ashton Barn was found to be possibly the most architecturally significant barn remaining in Aurora. The owner worked with the heritage advisory committee and the Leisure Services Department to develop a plan that is intended to facilitate the long-term conservation of the Barn. Pursuant to condition #82 of the attached Conditions of Draft Approval (Appendix A), the owner is required to undertake, at its cost, the documentation, dismantling, and delivery of the main frame of the structure to the Town. The owner is further required to contribute $2,000 to the Town towards the reassembly of the Barn within the Town of Aurora. At the May 23, 2007 Public Planning Meeting, an enquiry was made regarding the future location of the Ashton barn. Currently, the final location of this structure has not been determined. However, potential uses and locations that that may be considered include the re -use of the barn for storage purposes by the Leisure Services Department that could be located at the parks yard. Alternatively, the Ashton barn could be reconstructed as part of a future cultural or recreational project or various architectural elements of the barn could be used in the design of a future municipal facility. Parkland and Playground Equipment Questions arose at the Public Meeting of the necessity to provide parkland within the subject development. However, no direction was given by Council to alternatively collect 5% cash -in -lieu of parkland for the subject development. As such, Leisure Services remains of the opinion that the subject development should contain parkland, which is reflected in the attached draft plan (see figures 2 and 3). -36= COUNCIL — NOVEMBER 13, 2007 November 6, 2007 - 5 - Report No. PL07-117 With regard to the type of playground equipment to be installed on the park block, typically Leisure Services undertakes a site design process which includes communication with the neighbourhood residents in order to gauge their needs. As a park design process is considered premature at this stage, specific equipment and structures have not been identified to be installed on the subject park block. Hydrogeology With respect to questions pertaining to the hydrogeological analysis of the site, Charles Burgess, Manager of Planning for the Lake Simcoe Region Conservation Authority, has stated that, "any further requirements related to Hydrogeological review can be addressed via conditions of draft approval'. Said conditions are attached hereto as Appendix A. Conditions requested by the Lake Simcoe Region Conservation Authority are represented by conditions 127-137 inclusive. Lot Fabric and Density As noted in Staff Report PL07-063, the 67-unit draft plan of subdivision that was presented at the May 23, 2007 Public Planning Meeting was within the maximum density limits as stipulated by the Bayview Southeast Secondary Plan (OPA #20). However, concerns were expressed by area residents that the smaller proposed lot sizes were not in keeping with the greater residential character of the adjacent developments. In an attempt to address this concern, the applicant has revised the draft plan to eliminate all 12.2m (40ft) frontage lots, and replace them with 14m (46ft) or 15m (49ft) frontage lots (see figure 2). The proposed changes. in the draft plan reflect a decrease in the number of proposed residential units from 67 to 61. It is noted that of these units, located at the northeast portion of the subject lands and identified as lots 52-56 inclusive, are subject to servicing constraints. These lots cannot be serviced until the adjacent property to the east is developed, or alternative servicing means are approved by the Town. Zoning By-law Amendment (see Appendix B) No comments or concerns were expressed at the May 23 Public Planning Meeting with regards to the proposed zoning. However, Staff would like to note that the typical Holding provisions will apply to the residentially zoned lands to ensure the logical and orderly progression of the development (see Section 11.88.3 of Appendix B). The Holding provision will restrict the issuance of building permits until such time as the applicant satisfies the prescribed preconditions contained in the Zoning By-law, and Council authorizes the removal of the Hold. In addition, the proposed Draft Conditions and Zoning By-law contain additional criteria for the removal of the Holding provision for lots 52-56 inclusive, as these lots have additional and distinctive servicing constraints. Warning Clauses There is an existing Hydro One corridor to the east of the subject lands. Accordingly, the —37— COUNCIL — NOVEMBER 13, 2007 November 6, 2007 -6- Report No. PL07-117 following warning clauses are required to be written within all offers of purchase and sale agreements: Draft Plan Condition 87 — Required by Planning Department "Purchasers are advised that there is an existing hydro corridor in close proximity to this development. There is the possibility that changes to this hydro corridor may occur in the future. Such changes could include, amongst others, an increase in the voltage provided by the existing power lines and a possible increase in the size of the hydro towers contained within the hydro corridor." Draft Plan Condition 126 — Required by Hydro One "The transmission lines abutting this subdivision operate at 500,000, 230,000 or 115,000 volts. Section 186 — Proximity of the Regulations for Construction Projects in the Occupational Health and Safety Act, require that no object be brought closer than 6 metres (20 feet) to an energized 500 kV conductor. The distance for 230 W conductor is 4.5 metres (15 feet), and for 115 W conductors it is 3 metres (10 feet). Please be advised that all persons must come no closer than the distance specified in the Act. In, addition, please be advised that conductors can raise and lower without warning, depending on the electrical demand placed on the line." OPTIONS Council has the option of Draft Approving the Plan of Subdivision and Implementing Zoning By-law, based on the attached appendices. Alternatively, Council can direct staff to provide additional information, modify or add draft plan conditions, as well as modify provisions of zoning by-law. PROVINCIAL POLICY STATEMENT The subject proposal is consistent with the provisions of the Provincial Policy Statement. SERVICING ALLOCATION Council has an approved servicing allocation policy and matrix, listing applications suitable for the allocation of services. The latest approved matrix is dated March 20, 2007, in which the subject application was tied with Stirling Cook and was ranked 4t". It is noted that Stirling Cook has since been draft approved and has been allocated 22-units of servicing capacity. Furthermore, an updated servicing matrix is now being presented to Council for consideration (PL07-135 —Agenda item 10), which ranks the subject application in second position. Should Council determine that the proposal is to receive allocation, it is anticipated that the required 61 units will be derived from the remaining 190 units provided by the Region of York. IKM COUNCIL — NOVEMBER 13, 2007 November 6, 2007 - 7 - Report No. PL07-117 FINANCIAL IMPLICATIONS Payment of Development Charges and other financial obligations of the developer will be outlined in the subdivision agreement. CONCLUSIONS The subject draft plan of subdivision proposes a 61 unit residential development within the 2A development area. The subject plan and proposed rezoning is considered to conform to the Official Plan policies contained within Official Plan Amendment 20. The proposed Draft Plan of Subdivision and implementing by-law have been reviewed by relevant staff and external agencies. Accordingly, the attached implementing Zoning By-law and Conditions of Draft Approval can be presented to Council for consideration at this time. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. The subject applications will facilitate this objective through the creation of this new residential neighbourhood. ATTACHMENTS Figures Figure 1 — Location Plan ' Figure 2 — Proposed Draft Plan Figure 3 — Proposed Draft Plan Containing Planning Staff Notes Appendices Appendix A — Conditions of Draft Plan Approval Appendix B — Implementing, Zoning By-law 4964-07.D r Reference Reports Council has considered previous reports related to this application. Recent reports include: PL07-063, Public Planning Meeting Report dated May 23, 2007 PL06-088, Public Planning Meeting Report dated June 28, 2006 PRE -SUBMISSION REVIEW —39— COUNCIL NOVEMBER 13, 2007 November 6, 2007 - 8 - Report No. PL07-117 Management Team Meeting - October 2, 2007 Prepared by. Andrew Harper, Planner Extension 4349 Sue lb , M.C.LP., R.P.P. John S. Rogers Dire or of Planning and Development C.A.O. Services -40- Mil. LOCATION PLAN APPLICANT: STEFANO AND ROSE POLSINELLI N 0 60 goo / FILES: D14-04-01 & D12-01-1A w r. � Au Metres v^wm 6o«i�»P..y FIGURE 1 Location Plan created by the Town of Aurora Planning Department, May 4t4.2006. Updated on November 2nd, 2007. Data provided by Region of York. COUNCIL - NOVEMBER 13, 2007 -42- COUNCIL - NOVEMBER 13, 2007 -Ill.q� Ge[YY3qyi-Y §y o�¢O v' �a N4Mp Qe II .N�g 9 a n:. � K P•.� Y O�K ��Yki � p•uuz 'j� w !g 3Yip s-:e 35-%y aQ QQfi�l[ a w.l aLL 5 y 3 b i 3 s'A Z x Z Y^ h 6' f F< O �i �' p 5 s` . ,., 5 0 E� o %YY YftYYYYQ z Y i 5 ? - aea ees ay w qz 33'ls �, 2A fL";'� >' �.. ' .lY _ I• , tt I +� }, O O I. OCL L N m i e d G°r�,dgc Lands' o p� C° n , 3a HyE 0-� = St :� U)Y� O � N , ' n — c. NY . $ •'' J V N a cu a �� .x'Yi a 6Ya 9u n e rvAa S 'Cy) •1��1 U) a- q enue AV _ -43- COUNCIL — NOVEMBER 13, 2007 THE CORPORATION OF THE TOWN OF AURORA CONDITIONS OF DRAFT PLAN APPROVAL, D12-01-1A Polsinelli,.Stefano and Rose Part of Lot.16, Concession 2, E.Y.S Draft Approval Date: General 1. Approval shall relate to Draft Plan of Subdivision D12-01-1A prepared by Brutto Consulting, dated April 3, 2006, revised October 24, 2007 (hereinafter called the "Plan") with respect to the Lands described as Part of Lot 16, Con. 2, EYS, Town of Aurora, Regional Municipality of York (hereinafter called the "Lands"). 2. Stefano and Rose Polsinelli (hereinafter collectively called the "Owner") shall, prior to final approval, enter into a Subdivision Agreement with The Corporation of the Town of Aurora (hereinafter called the "Town") agreeing to satisfy all conditions, financial and otherwise of the Town. The Subdivision Agreement will be registered against the lands to which it applies, as provided for in the Planning Act, at the expense of the Owner. Official Plan/ Zoning 3. All residentially zoned lands shall be placed under a holding 'H' symbol pursuant to the provisions of Section 36 of the Ontario Planning Act, which shall prohibit the development of the Lands until the `H' symbol has been lifted. The conditions for lifting the 'H' symbol shall include the following: a) All required agreements have been executed between the Owner and the Town of Aurora and can be registered on title; b) All necessary approvals have been received from all other relevant agencies and/or government bodies; c) The Town is satisfied that the proposed plan of subdivision complies with the relevant policies of the Bayview Southeast Secondary Plan (OPA # 20) and is satisfied that the removal of the "(H)" symbol represents a logical and orderly progression of development; d) i) York Region has advised in writing that it is no earlier than six (6) months prior to the expected completion of the 16th Avenue Phase 2 Trunk Sewer, —44— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval the 19th Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora/Newmarket Feedermain, the Newmarket EQ Tank, and the Aurora EQ Tank; or, ii) the Town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the completion of infrastructure; or, iii) the Regional Commissioner of Transportation and Works confirms servicing capacity for this development by a suitable alternative method and the Town allocates sufficient capacity to this development. 4. With respect to the conditions for lifting the 'H' symbol on the Lands set out in Condition 3 above, the lifting of the 'H' symbol for Lots 52 to 56 inclusive on the Plan may be approved by the Town separately from the lifting of the 'H' symbol for the remainder of the Lands subject to the Owner's fulfillment of the requirements set out in Condition 3 above and further confirmation from the Town's Director of Public Works that Lots 52 to 56 inclusive on the Plan can be adequately serviced through either the development of the adjacent external lands to the east of Street B on the Plan, or such alternative servicing concept as approved by the Town's Director of Public Works. Phasing 5. The registration of the proposed plan of subdivision may occur in phases, as approved by the Town. Utilities 6. The Owner shall agree in the Subdivision Agreement to prepare and submit an overall utility distribution plan showing the location (shared or otherwise) and installation, timing and phasing of all required utilities (on -grade, below -grade or above -grade, including on -site drainage facilities and streetscaping). Such location plan shall be to the satisfaction of the Town's Director of Public Works, having considered the requirements of those utility providers (including natural gas, hydro, and telecommunications service providers) that will conduct works within the subdivision, ,Further, the plan shall consider the respective standards and specification manuals, where applicable, of the utility providers. 7. Easements as maybe required for utility or drainage purposes shall be granted to the appropriate authority by the Owner. 8. The Owner shall agree in the Subdivision Agreement that hydro electric service for the lands within this Draft Plan of Subdivision shall be constructed to the satisfaction of Powerstream Inc. or its successor. —45— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 9. Natural gas, telecommunication service providers and cable television services, including other street hardware, where possible, shall be constructed underground within the road allowances or within other appropriate easements areas to the satisfaction of the Town. 10. The Owner shall agree in the Subdivision Agreement to grant access, on reasonable terms and conditions, to any telecommunications service providers indicating an interest to locate within a municipal right-of-way. 11. The Owner shall agree in the Subdivision Agreement to advise any telecommunications service provider intending to locate within a municipal right- of-way, of the requirement to enter into a Municipal Access Agreement with the Town, and to satisfy all conditions, financial and otherwise of the Town. 12. The Owner shall agree in the Subdivision Agreement to execute any agreement with the interested utility and telecommunication service providers, which may be required to install services within the subdivision. 13. The Owner agrees in the Subdivision Agreement to meet the requirements of the Canada Post Corporation (hereinafter called "Canada Post") as to the provision of community mailboxes and pads to accommodate mail service. The Owner shall consult with Canada Post to determine suitable locations for the placement of Community Mailboxes and to indicate these locations on appropriate servicing plans. The Owner agrees, prior to offering any of the residential units for sale, to place a "Display Map" on the wall of the sales office in a place readily available to the public which indicates the location of all Canada Post Community Mailbox site locations, as approved by Canada Post and the Town of Aurora. The Owner agrees to include in all Offers of Purchase and Sale Agreements a statement which advises the prospective purchaser that mail delivery will be from a designated Community Mailbox and to include the exact locations with the list of lot numbers of each of these Community Mailbox locations. 14. The Owner shall covenant and agree in the Subdivision Agreement to facilitate the construction of Canada Post facilities at locations in a manner agreeable to the Town in consultation with Canada Post, and to the satisfaction of the Town's Director of Public Works.. r, Parkland, Open Spaces, Buffers. and Walkways 15, The Owner shall agree in the Subdivision Agreement to convey Block 66 on the Plan to the Town at no cost and free of all encumbrances in satisfaction of the provisions of the Planning Act and the Town of Aurora By-law 4291-011, as amended, or any successor thereto and applicable policies to the satisfaction of the Town Solicitor for the Town. —46— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 16. The Owner shall agree in the Subdivision Agreement to convey Blocks 68 and 69 to the Town, free of all encumbrances and at no cost to Town for the purposes of open space to the satisfaction of the Town Solicitor for the Town. 17. The Owner shall agree in the Subdivision Agreement to dedicate Blocks 65 and 74 on the Plan to the Town for walkway purposes, free of all encumbrances and at no cost to Town to the satisfaction of the Town Solicitor for the Town. 18. The Owner shall agree in the Subdivision Agreement to design and install all necessary utilities and services required by the Town to Parkland Block 66 on the Plan. Such services and utilities shall include sufficient water, sanitary and storm sewers, and hydro electrical. service, installed in accordance with the applicable standards of the Town and applicable agencies, to the satisfaction of the Town's Director of Leisure Services. 19. The Owner shall agree in the Subdivision Agreement to provide design plans and implement on -site grading and restoration works associated with Parkland Block 66 on the Plan. Design plans shall include existing and proposed grades coordinated with the Town's functional requirements for the lands, and the locations of all proposed services and utilities. Restoration shall include grading, topsoil placement, stabilization and seeding to establish a greensward on the Block. The Owner shall further agree to install temporary paige wire fencing around said Block 66 and to maintain said Block 66 during the development of the Lands to the satisfaction of the Town's Director or Leisure Services. 20. The Owner shall agree in the Subdivision Agreement to provide design plans and implement on -site grading and restoration works to facilitate a future trail access within Open Space Block 69, Emergency Access Block 73 and Walkway Block 74 on the Plan. Grading within said Block 69 from the intersection of Bayview Avenue and Vandorf Road to the east limit of said Block, shall facilitate a future bridge or culvert location and trail route to Town standards and to the satisfaction of the Town's Director of Leisure Services and the Lake Simcoe Region Conservation Authority, 21. The Owner shall agree in the Subdivision Agreement not to use any of the Lands designated as Parkland and Open Space on the Plan for the storage of topsoil or fill materials without prior written approval of the Director of Leisure Services. 22. The Owner shall install 1.2 metre black vinyl chain link fencing along the municipal side of lot lines for Lots and Blocks on the Plan abutting any of the Lands designated as Parkland, Open Space, Emergency Access, Walkway and Storm Water Management Pond on the Plan in accordance with Town standards and to the satisfaction of the Town's Director of Leisure Services and the Director of Public Works. —47— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 23. The Owner shall agree in the Subdivision Agreement to include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots and/or Blocks adjacent to Lands designated as Parkland, Open Space, Emergency Access, Walkway, and Storm Water Management Pond on the Plan, in a manner satisfactory to the Town's Director of Leisure Services, advising that fence gates and/or other means that provide access to these areas from residential properties will not be permitted. 24. The Owner shall agree in the Subdivision Agreement to include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots or Blocks adjacent to Walkway Blocks 65 and 74, Parkland Block 66, and Open Space Block 69 on the Plan advising of the potential for exposure to night lighting, pedestrian traffic, and noise that may occur in these areas from time to time, to the satisfaction of the Town's Director of Leisure Services. 25. The Owner shall agree in the Subdivision Agreement to implement the recommendations of the "Environmental Impact Study" prepared by Jacques Whitford, dated April 7, 2006, revised April 13, 2007, and inclusive of the addendum report dated July 29, 2007. Vegetation Preservation and Restoration 26. The Owner shall agree in the Subdivision Agreement to provide and implement a Vegetation Preservation and Restoration Plan to the satisfaction of the Town's Director of Leisure Services which shall address the following: a) a comprehensive vegetation inventory / survey plan identifying location and species of existing vegetation greater than 80mm diameter as well as perimeter of woodlots, groups or stands of vegetation; b) an at -grade impact assessment and identification of vegetation to be removed or to be retained; c) tree transplanting opportunities, if and where feasible; d) all preservation and mitigation measures including detailed immediate and long-term maintenance requirements; e) compensation plantings for trees removed, and restoration plantings for Open Space or Parkland areas on the Plan impacted by grading; and f1 compliance monitoring during construction and performance monitoring after construction has been completed. 27. The Owner shall agree in the Subdivision Agreement not to remove any trees on any Lots or Blocks on the Plan without the prior written approval of the Town's Director of Leisure Services. 28. The Owner shall agree in the Subdivision Agreement to construct temporary protection fencing for all vegetation and natural areas including landform features to be preserved in accordance with the Vegetation Preservation and Restoration Plan. Protection fencing to Town standards shall be installed prior to the 0 COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval commencement of any demolition, topsoil removal, grading or construction activities on the Lands and shall be maintained in good condition for the duration of the development on the Lands. Landscaping 29. The Owner shall agree in the Subdivision Agreement to provide design plans and implement landscape works on -site for a high quality and quantity of landscape buffer plantings along the portions of those Lots and Blocks on the Plan abutting Bayview Avenue and Vandorf Sideroad, in accordance with the urban design policies of the Town of Aurora Official Plan Amendment No. 20 and to the satisfaction of the Town's Director of Leisure Services. 30. The Owner shall agree in the Subdivision Agreement to provide design plans and implement landscape works on -site for the installation of street tree plantings on all road allowances within the Plan, and on the abutting road allowances, in accordance with Town standards and to the satisfaction of the Director of Leisure Services. As an alternative, the Town may consider accepting a payment from the Owner representing cash -in -lieu of the value of street tree plantings in accordance with the approved landscape plans to the satisfaction of the Town's Director of Leisure Services. 31. The Owner shall agree in the Subdivision Agreement to provide design plans and implement landscape works on -site for all proposed, fencing, landscape structures, centre median landscaping, subdivision entry features, buffer plantings, or any other landscape features required by urban design guidelines, to the satisfaction of the Town's Director of Leisure Services. 32. The Owner shall agree in the Subdivision Agreement to provide landscape design plans and implement Landscape Works on -site for all Storm Water Management Ponds in accordance with the latest MOE Stormwater Management Practices Planning and Design Manual and in accordance with Town standards. Landscape Works shall include the installation of submergent and emergent aquatic vegetation, placement of topsoil, drill seeding or terra seeding of ground cover vegetation, and extensive tree and shrub naturalization of the pond slopes and top of bank areas, all to the satisfaction of the Town's Director of Leisure Services. 33. The Owner shall agree in the Subdivision Agreement to provide consistent and continuous 300mm depth topsoil for all areas associated with tree shrub plantings within the Plan to the satisfaction of the Town's Director of Leisure Services. These areas shall include all boulevards designated for street tree plantings, entry feature plantings, buffer plantings, Parkland and Storm Water Management Ponds. COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 34. The Owner shall agree in the Subdivision Agreement to perform topsoil testing by an approved agency for all topsoil sources to be utilized within the Plan. The Owner shall further agree to implement fertilizers and soil amendments in accordance with topsoil test recommendations, to the satisfaction of the Town's Director of Leisure Services. 35. The Owner shall agree in the Subdivision. Agreement to provide a one-time financial contribution for the purposes of supplementing the Town's on -going annual maintenance costs for landscape works on municipal lands including entry feature landscaping, median plantings, landscape buffers or any other municipal landscaping required by approved urban design guidelines. The amount of the contribution shall be based on twenty-five percent (25%) of the capital costs of the Landscape Works excluding the Landscape Works required for Open Space Block 69 on the Plan to the satisfaction of the Town's Director of Leisure Services, 36. The Owner shall agree in the, Subdivision Agreement to distribute to each prospective purchaser of Lands within the Plan, a copy of the Town of Aurora Street Tree Information Brochure. The Owner will obtain the Brochures from the Town's Department of Leisure Services at no cost to the Owner. 37. The Owner shall agree in the Subdivision Agreement to include within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots within the Plan, a notice clearly setting out the details of any fencing that is to be installed on the Lot being purchased. Further, the notice shall clearly . identify specifications relating to fencing location, timing of installation, colour, materials, height and other design details; and shall clearly indicate that fence specifications are in accordance with the urban design guidelines and shall not be altered. The Owner further agrees that the Town's Director of Leisure Services and the Director of Planning and Development Services shall approve the wording of such notice and any schedules relating thereto. Further, the Owner shall agree in the Subdivision Agreement that any fencing that is required by the Town and/or York Region shall be included in the purchase price of the Lot. The Owner shall be required to demonstrate compliance with this condition for any sales that occur prior to the execution of the Subdivision Agreement. Stormwater Manageripent 38. The Owner shall agree in the Subdivision Agreement to convey Block 67 on the Plan for stormwater management purposes to the Town at no cost and free of all encumbrances other than servicing easements to the satisfaction of the Town's Director of Public Works and the Town Solicitor. 39. The Owner shall submit a detailed Stormwater Management Report to the satisfaction of the Town's Director of Public Works and the Director of Planning and Development Services to substantiate that the development lands meet the —50— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval current stormwater quantity and quality requirements in accordance with the latest Ministry of Environment guidelines. Said Report shall include a recommended protocol for the future maintenance of the facilities. Further,, the Report shall demonstrate conformity to the Oak Ridges Moraine Conservation Plan. 40. The Owner shall agree in the Subdivision Agreement that, concurrent with commencement of any above/below ground construction, all required stormwater control facilities, and siltation controls shall be constructed. Further, the Owner shall agree that all stormwater management facilities shall be fully functional and stabilized, include finish grading, 300mm depth topsoil, ground cover, slope stabilization, naturalization plantings and fringe aquatic vegetation, concurrent with the completion of any other aspect of the servicing works. The said works shall be completed to the satisfaction of the Town's Director of Public Works and Director of Leisure Services. 41. Prior to undertaking any grading on the site, and in connection with the Topsoil Removal Permit referenced in Condition 50 the Owner shall submit and agree to implement a report, to the satisfaction of the Lake Simcoe Region Conservation Authority and the Town, which details the means by which erosion and siltation and their effects will be minimized and contained on the site, both during and after the construction period. 42. The Owner shall agree in the Subdivision Agreement to include a clause in all Offers of Purchase and Sale Agreements with prospective purchasers for all Lots and/or Blocks abutting the Storm Water Management Pond Block 67, advising of the function of these areas and that natural vegetation will be maintained on the site to contribute to their function, to the satisfaction of the Town's Director of Public Works. Site Servicing Engineering Plans/Construction 43. Final approval of the Plan shall be contingent upon receipt of letters of approval from all other affected, external agencies. 44. The Owner shall agree in the Subdivision Agreement that prior to final design approval of the Plan, the Owner shall provide for the review and approval of the Town's Director of Public Works, a capacity study of the Town's water distribution system to the Lands in order to determine that the proposed development can be adequately serviced: 45. The Owner shall agree in the Subdivision Agreement to prepare engineering design drawings for the layout and construction of services (i.e. water, storm and sanitary) for the Lands, taking into account the requirement to over -size —51— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval infrastructure to accommodate the development of the adjoining external lands to the east of Street B on the Plan, to the satisfaction of the Town's Director of Public Works. Such plans shall be designed and scaled as described in the latest Town of Aurora Design Criteria Manual. 46. The Owner shall agree in the Subdivision Agreement that the costs associated with the servicing design and over -sizing construction to accommodate the development of the adjoining external lands to the east of Street B on the Plan, if any, will not be borne by the Town or York Region. 47. The Owner shall agree in the Subdivision Agreement that servicing for Lots 52 to 56 inclusive on the Plan shall be provided through the development of the adjoining external lands to the east of Street B on the Plan, or through such alternative servicing concept approved by the Town's Director of Public Works. The Owner shall also agree to include a clause in all Offers of Purchase and Sale Agreements with prospective purchasers for Lots 52 to 56 inclusive on the Plan, advising that servicing to these Lots will not be available until such time as the external lands to the east of Street B on the Plan have been developed, or until an alternative servicing concept has been approved by the Town's Director of Public Works and furthermore, that -the Town and York Region shall have no responsibility, liability, or obligation with respect to any delays in providing adequate services to the said Lots. 48. Should shared water, storm and sanitary sewer system required to service Lots 52 to 56 inclusive on the Plan be required, the Owner shall agree in the Subdivision Agreement to enter into an agreement with the owner of the adjoining external lands to the east of Street B on the Plan. The agreement shall detail matters including the design, timing, construction, and financial issues related to the water, storm and sanitary sewer and the equitable sharing of the same. Prior to final approval of the Plan, the Owner shall provide the Town's Director of Public Works with a copy of said agreement. 49. The Owner shall provide engineering fees to the Public Works Department at the time of application for review of engineering drawings for the construction of services within the development, said fees shall be 1% of the estimated cost of servicing Works as estimated by the consultant for the project. An additional fee to a total of 4% of they estimated cost of Works is to be provided prior to final approval of the Subdivision Agreement. . Topsoil/Grading 50. The Owner shall agree in the Subdivision Agreement that prior to any construction activity or the removal of any topsoil on the Lands, the Owner shall apply for and receive a Topsoil Removal Permit from the Town's Department of Public Works. Documentation submitted with this application shall include the —52— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval proposed phasing of grading, the storage of topsoil, and approval from the Town's Director of Leisure Services with respect to tree protection fencing. 51. The Owner shall agree in the Subdivision Agreement that prior to final approval of the Plan or any grading within the Plan, to prepare a detailed Lot Grading and Erosion Control Plan to be approved by the Town and Lake Simcoe Region Conservation Authority that shall include proposed methods for: a) erosion and sediment control prior to and during construction including the extent of grading/filling, the location of spoil pile storage and the location and nature of sediment control works; and b) progressive stripping and grading to ensure minimum duration of exposed soil areas to the extent practical. 52. The Owner shall agree in the Subdivision Agreement that vacant Lots shall be graded and fully stabilized within six (6) months of commencement of Works. 53. The Owner shall agree in the Subdivision Agreement that all Lots and/or Blocks within the Plan to be left vacant for longer than six (6) months, and all portions of public highways that are not paved, together with all drainage swales, shall be graded, seeded and/or sodded, and maintained to the satisfaction of the Town's Director of Public Works. Transportation 54. Prior to final approval of the Plan, the Owner shall, submit Internal and External Traffic Studies for review and approval by the Town's Director of Public Works and York Region. The Owner shall further agree in the Subdivision Agreement that all road work,and construction shall be in accordance with the approved Internal Traffic Study, which shall include works relating to road cross -sections, parking controls, bike ways, pavement markings, traffic signage including bicycle route signage, and other requirements as set out in the said study. 55. The Owner shall agree in the Subdivision Agreement to design and install all traffic control devices (including temporary pavement markings) as specified in the approved Internal. Traffic Studyprior to the occupancy of any dwelling unit, to the satisfaction of tie Town's Director of Public Works. 56. The Owner shall agree in the Subdivision Agreement that all road allowances on the Plan shall be dedicated as to the Town on the Plan as public highways at no cost and free of all encumbrances to the satisfaction of the Town Solicitor. 57. The Owner shall agree in the Subdivision Agreement to convey Emergency Access Block 73 on the Plan to the Town at no cost and free of all encumbrances to the satisfaction of the Town Solicitor for the Town. The Owner shall agree in the Subdivision Agreement to include a clause within all Offers of Purchase and —53— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval Sale Agreements with prospective purchasers of Lots adjacent to Emergency Access Block 73 on the Plan advising of the potential for exposure to night lighting, pedestrian and emergency vehicle traffic, and other noise that may occur in the Emergency Access from time to time, to the satisfaction of the Town's Director of Public Works. 58. The Owner shall agree in the Subdivision Agreement to convey Blocks 72 and 75 on the Plan to the Town for municipal purposes or as a future road or other form of access to service the adjoining lands to the north of the Plan at no cost and free of all encumbrances to the satisfaction of the Town Solicitor for the Town. The Owner shall also agree that Blocks 72 and 75 shall be graded and topsoiled and seeded by the Owner in accordance with the overall grading plan and that the Owner shall maintain Blocks 72 and 75 on the Plan in conformity with the overall appearance of the neighbourhood and shall not permit any stockpiling of materials or other construction related activities on the said Blocks, unless otherwise approved by the Director of Public Works. Furthermore, the Town shall agree in the Subdivision Agreement, that should the Town's Director of Public Works determine at any time in the future that Blocks 72 and 75 or portions thereof, are no longer required by the Town for municipal purposes or as a future road or other form of access to service adjacent lands, the Town shall convey Blocks 72 .and 75 or portions thereof, back to the Owner for nominal consideration and free of all encumbrances to the satisfaction of the Town Solicitor for the Town at the sole cost of the Owner, and the Owner shall be required to submit such further applications that may be required by the Town in order to develop said Blocks, if required. 59. The Owner shall agree in the Subdivision Agreement that the road allowances on the Plan shall be named to the satisfaction of the York Region Planning and Development Services Department and the Town's Director of Planning and Development Services Department and in accordance with the Town of Aurora's Street Naming Policy. 60. The Owner shall, prior to final approval of the Plan, ensure that all dead ends, open sides of road allowances, and open space Blocks, together with other exterior side yard flankages of the Lots or Blocks on the Plan, shall be terminated in 0.3 metre reserves -to the satisfaction of the Town and shall be conveyed to the Town at no cost grid free of all encumbrances to be held by the Town until required for future road allowances, or for the development of adjacent lands, or to prohibit access at certain locations, all to the satisfaction of the Town's Director of Public Works and the Town Solicitor. 61. The Owner shall agree in the Subdivision Agreement that the design and construction and removal of any interim servicing connections and emergency road access shall be to the satisfaction of the Town's Director of Public Works and York Region. —54— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 62. Prior to final approval of the Plan, the Owner shall demonstrate to the satisfaction of the Town's Director of Public Works that the Town's parking standards and parking policies, as adopted by Council on November 10, 1999 have been complied with. Further, the Owner shall agree in the Subdivision Agreement to insert a warning clause in all Offers of Purchase and Sale Agreements with prospective purchasers advising of the possible implementation. of parking restrictions, if deemed necessary by the Town. 63. Prior to final approval of the Plan, the Owner shall submit a Pedestrian Movement Plan/Report containing and consistent with the principles and guidelines outlined in Official Plan Amendment 20 (Bayview Southeast Secondary Plan) to the satisfaction of the Town's Director of Public Works and Director of Leisure Services. 64. The Owner shall agree in the Subdivision Agreement to construct, or to provide cash -in -lieu for the future construction of, a concrete pedestrian sidewalk along Vandorf Road to the satisfaction of the Town's Director of Public Works. 65. The Owner shall agree in the Subdivision Agreement to provide security in sufficient amounts, based on the total value of the Works to ensure performance and compliance of the Works to the satisfaction of the Town, Noise 66. The Owner shall, prior to final approval of the Plan, engage the services of a consultant to complete a Noise Study which assesses projected nuisances caused by noise or vibration within the development, especially for properties in proximity to, Bayview Avenue and Vandorf Road. The Study shall demonstrate how noise levels can be made to be acceptable in accordance with current Provincial standards and the Town's policies, and address the long-term functionality and maintenance of any recommended mitigation measures which are deemed appropriate and acceptable to the Town. The Owner shall further agree in the Subdivision Agreement to implement the recommendations and measures of the approved Noise Study. The recommendations of the aforementioned Noise Study shall address the 55dBA limit on all Lots and/or Blocks. All attenuation' measures and mitigating measures proposed for acoustical purposes shall be approved by the Town's Director of Public Works, Director of Leisure Services, and Director of Building Administration and York Region's Transportation and Works Department. 67. The Owner shall agree in the Subdivision Agreement to insert the following warning clause within all Offers of Purchase and Sale Agreements for prospective purchasers of Lots identified by the Noise Study: "Purchasers are advised that despite the inclusion of noise attenuation features within the development area and within the individual building —55— COUNCIL — NOVEMBER 13, 2007 Polsinelli, 1312-01-1A Conditions of Draft Approval units, noise levels will continue to increase, occasionally interfering with some activities of the building's occupants." Building Administration 68. The Owner shall, prior to final approval of the Plan, submit a schedule certified by an Ontario Land Surveyor indicating the areas and frontages of the Lots and Blocks on the Plan to the satisfaction of the Town's Director of Building Administration. 69. The Owner shall agree in the Subdivision Agreement that minor modifications to the Plan may be necessary to ensure compliance with the implementing Zoning By-law and the Town's engineering standards, which may result in the loss of Lots. 70. The Owner shall agree in the Subdivision Agreement that no building permits shall be issued for any Lot or Block or part thereof, until such time as the Town's Director of Public Works has advised .the Town's Director of Building Administration in writing, that adequate internal and external road access up to and including base coarse asphalt, municipal water supply including fire hydrants, anti -tampering devices, sanitary sewers, and storm sewers are available to service such Lots and Blocks and the grading and drainage control plan has been submitted by the Owner and has been approved by the Town's Director of Public Works and that any "special limitations or requirements as set out in the Subdivision Agreement have been complied with. 71. The Owner shall, prior to final approval of the Plan, submit a geotechnical report for review and approval by the Town, which deals with the relative elevations of foundations and footings, the requirements for engineered fill based on existing subsurface conditions, and the requirements for road and municipal services construction, to the satisfaction of the Town's Director of Building Administration and Director of Public Works. 72. The Owner shall, prior to final approval of the Plan, submit Reference Plans and Engineering Details and Specifications for any retaining walls to be constructed on the Lands for a which a building permit is required under the Building Code Act, indicating therein any restrictions required such as setback limits for structures, in -ground pools, above -ground pools and landscaping to the satisfaction of the Town's Director of Building Administration. If any such restrictions are identified, the Owner shall agree in the Subdivision Agreement to register restrictions on title to the said lands in the form of.Restrictive Covenants to the satisfaction of the Town's Building Administration Department and Town Solicitor and to also insert a warning clause within all Offers of Purchase and Sale Agreements for prospective purchasers of the said lands notifying said purchasers of the registration of Restrictive Covenants on title to their prospective Lot. —56— COUNCIL - NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 73. Prior to undertaking any Works on the Lands, the Owner shall obtain a permit under the Building Code Act for the decommissioning of any septic system and submit a Consultant's Certificate upon completion of the decommissioning to the satisfaction of the Town's Director of Building Administration. 74. Prior to undertaking any Works on the Lands, the Owner shall obtain a permit under the Building Code Act for the demolition of any buildings and structures prior to their demolition to the satisfaction of the Town's Director of Building Administration. Urban Design and Heritage 75. The Owner shall agree in the Subdivision Agreement that any retaining walls over 2 metres in height are required to be tiered to the satisfaction of the Town's Director of Public Works and the Director of Planning and Development Services. 76. Prior to final approval of the Plan, the Owner shall submit Architectural and Urban Design Guidelines containing and consistent with the urban design principles and guidelines outlined in Official Plan Amendment 20 (Bayview Southeast Secondary Plan) and said Guidelines shall be prepared by a qualified urban design consultant to the satisfaction of the Town's Director of Planning and Development Services. 77. The Owner shall agree in the Subdivision Agreement to implement the recommendations and measures contained within the approved Architectural and Urban Design Guidelines. Design and construction of all residential dwelling units, walkways, landscaping and all other elements within the Plan shall be undertaken in strict compliance with the approved Architectural and Urban Design Guidelines unless otherwise approved by the Town's Director of Planning and Development Services. 78. Prior to final approval of the Plan, the Owner shall carry out a cultural heritage resource assessment for the Lands to ensure the assessment and identification of appropriate treatment of built heritage and archaeological resources, and to mitigate any identified .adverse impacts to significant heritage resources to the satisfaction of the Tbwn's Director of Planning and Development Services and the Ministry of Culture and Recreation, No demolition, grading, filling or any form of soil disturbances shall take place on the Lands prior to the Town's receipt of a letter from the Ministry of Culture and Recreation indicating that all matters relating to heritage resources have been addressed in accordance with licensing and resource conservation requirements. 79. The Owner shall agree in the Subdivision Agreement to implement any measures recommended by the heritage resource assessment to the satisfaction of the —57— COUNCIL— NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval Town's Director of Planning and Development Services and the Ministry of Culture and Recreation. 80. The Owner shall .agree in the Subdivision Agreement to provide notice of the availability of the structure known as the Ashton House currently situated on the Lands for purchase in a local newspaper and to hold an open house for parties interested in relocating the Ashton House. The expense of said relocation shall be borne by the purchasers of the Ashton House. In the event that the Ashton House is not purchased, the Owner shall make the components of the Ashton House available to the Heritage Advisory Committee Architectural Salvage program at no cost to the Town. 81. The Owner shall agree in the Subdivision Agreement to install an interpretive metal plaque (11" x 17") on the Lands which will outline the history of the farmstead in accordance with the Standard Town of Aurora interpretive plaque design and to the satisfaction of the Town's Community Planner. 82. The Owner shall agree in the Subdivision Agreement to undertake at the Owner's expense, the documentation, dismantling and delivery of the main wood frame of the structure known as the Atkinson Barn currently situated on the Lands to a storage location within the Town, which is to be determined by the Town. The Owner shall further agree to contact the Town's Community Planner in advance of dismantling the Atkinson Barn to provide .the Community Planner with an opportunity to review the dismantling and delivery program. Furthermore, the Owner shall agree to contribute a one-time payment of $2,000.00 to the Town upon execution of the Subdivision Agreement towards the costs of re -assembling the Atkinson Barn within the Town. Miscellaneous 83. The Owner shall, prior to final approval of the Plan, and if required by the Town, enter into a front -ending agreement with the Town in accordance with the provisions of the Development Charges Act which will set out any required external services to be installed by the Owner and the means by which credits will be given to the Owner. 84. The Owner shall agree in the Subdivision Agreement that prior to the issuance of building permits for model homes or temporary sales trailers for the purposes of marketing residential dwellings on the Lands, the Owner shall submit and obtain the written approval from the Town's Director of Planning and Development Services with respect to the location of sales trailers and with respect to the display plans and other information to be used for sales and/or marketing purposes. Such information shall include the following: a) the latest version of the approved draft plan or registered plan, including phasing; W COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval b) a plan showing the entire Bayview South-east Community including all sidewalks and walkways, community mail boxes, parks by type (including all recreational facilities to be provided), schools, churches, open space areas, environmental protection areas, stormwater management ponds, landscaping, entranceway features, noise attenuation measures (both internal and external to the dwelling unit), erosion control facilities, buffer areas, watercourses, accurate representations of existing and proposed surrounding land uses, any proposed warning clauses, or restrictive covenants to be registered on title and any further information as specified in the Subdivision Agreement; and, c) a copy of the approved zoning by-law for the lands, together with the Subdivision Agreement (when approved by the Town). Further, the Owner shall agree in the Subdivision Agreement to keep all of the above materials up-to-date, to reflect the most current approvals, and/or submissions regarding the plan, and/or engineering design drawings, and other such matters as may be required by the Town's Director of Planning and Development Services and Director of Building Administration. 85. The Owner shall, prior to final approval of the Plan, demonstrate compliance with the "Town of Aurora's Interim Policy and Procedures Contaminated Sites" as approved by Council on July 23, 1998. Further, the Owner shall agree in the Subdivision Agreement to undertake any studies,. remedial work, restorative work and/or any other actions required as a result of the implementation of the Town's contamination policy, prior to Plan registration and the conveyance of the any lands to the Town. 86. The Owner shall agree in the Subdivision Agreement to erect and maintain signs on any vacant land within the Plan indicating the designated or proposed use of all Lots and/or Blocks (including temporary turning circles), other than those Lots designated for residential purposes, 87. The Owner shall agree in the Subdivision Agreement to insert the following warning clause within all Offers of Purchase and Sale Agreements for prospective purchasers with respect to the adjacent Hydro Lands: . "Purchasers are advised that there is an existing hydro corridor in close proximity to this development. There is the possibility that changes to this hydro corridor may occur in the future. Such changes could include, amongst others, an increase in the voltage provided by the existing power lines and a possible increase in the size of the hydro towers contained within the hydro corridor." 88. The Owner shall agree in the Subdivision Agreement to insert the following warning clause within all Offers of Purchase and Sale Agreements for prospective purchasers with respect to the proximity of the old Landfill Site to the south of the subdivision lands: —59— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 'Purchasers are advised that a closed landfill site is located to the south of this Plan of Subdivision that is currently regulated. and monitored by the Ministry of Environment." External Agencies Conditions Regional Municipality of York 89. Prior to registration York Region shall confirm that adequate water supply and sewage servicing capacity are available and have been allocated by the Town of Aurora for the development proposed within this draft plan of subdivision or any phase thereof. Registration of the plan of subdivision may occur in phases based on the availability of water supply and sewage servicing allocation. 90. Prior to final approval of any residential lands the following shall occur: • York Region has advised in writing that it is no earlier than six (6) months prior to the expected completion of the 16th Avenue Phase 2 Trunk Sewer, the 19th Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora/Newmarket Feedermain, the Newmarket EQ Tank, and the Aurora EQ Tank; or, • the Town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the completion of infrastructure; or, • the Regional Commissioner of Transportation and Works confirms servicing capacity for this development by a suitable alternative method and the Town allocates sufficient capacity to this development. 91. The Owner shall agree in the Subdivision Agreement that the Owner shall save harmless the Town of Aurora and York Region from any claim or action as a result of water or sanitary sewer service not being available when anticipated. 92. The Owner shall have prepared, by a qualified professional transportation consultant, a functional transportation report/plan outlining the required York Region road improvements for this subdivision. The report/plan, submitted to York Region Transportation and Works Department for review and approval, shall explain all transportation issues and shall recommend mitigative measures for these issues. 93. The Owner shall agree in the Subdivision Agreement, in wording satisfactory to York Region Transportation and Works. Department, to implement the recommendations of the functional transportation report/plan as approved by York Region Transportation and Works Department. 94. The Owner shall submit detailed engineering drawings, to York Region Transportation and Works Department for review and approval, that incorporated COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval the recommendations of the functional transportation report/plan as approved by York Region Transportation and Works Department. Additionally, the engineering drawings shall include the subdivision storm drainage system, erosion and siltation control plans, site grading and servicing, plan and profile drawings for the proposed intersections, construction access and mud mat design, utility and underground servicing location plans, pavement markings, electrical drawings for intersection signalization and illumination design, traffic control/construction staging plans and landscape plans. 95. The Owner shall provide drawings for the proposed servicing of the site to be reviewed by the Engineering Department of the area municipality. Three (3) sets of engineering drawings (stamped and signed by a professional engineer), and MOE forms together with any supporting information, shall be submitted to York Region Transportation and Works Department, Attention: Mrs. Eva Pulnicki, P. Eng. 96. The location and design of the .construction access for the subdivision work shall be completed to the satisfaction of the York Region Transportation and Works Department and illustrated on the Engineering Drawings. 97. Any existing driveway(s) along the York Region road frontage of this subdivision shall be removed as part of the subdivision work, at no cost to York Region. 98. Elevations along the streetline shall be 0.3 metres above the centerline elevations of the Regional roadway. 99. Prior to final approval the Owner shall provide a copy of the Subdivision Agreement to York Region Transportation and Works Department, outlining all requirements of York Region Transportation and Works Department. 100, The Owner shall submit drawings depicting the following to the satisfaction of York Region staff: a. All existing woody vegetation within the Regional Road right of way. b. Tree protection _measures to be implemented on and off the Regional Road right of way to protect right of way vegetation to be preserved. c. Any woody vegetation within the Regional Road right of way that is proposed to be removed or relocated. However, it is to be noted that tree removal within Regional Road right's of way shall be avoided to the extent possible/practical. Financial or other compensation may be sought based on the value of the tree proposed for removal. d. A planting plan for all new and relocated vegetation to be planted within the Regional Road right of way, based on the following general guidelines: —61— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval Tree planting shall be undertaken in accordance with York Region standards as articulated in Streetscaping policy and using species from the Regional Street Tree Planting List. These documents may be obtained from the Forestry Section. If any landscaping or features other than tree planting (e.g. flower beds, shrubs) are proposed, they will require the approval of the local municipality and be supported by maintenance agreement between the municipality and York Region for area municipal maintenance of these features. In addition, the agreement should indicate that where the area municipality does not maintain the feature to the Region's satisfaction, the area municipality will be responsible for the cost of maintenance or removal undertaken by the Region. . 101. The Owner shall agree in the Subdivision Agreement, in wording satisfactory to the York Region Transportation and Works Department, that prior to the release of any security held by York Region in relation to this plan of subdivision, and where berm, noise wall, window and/or oversized forced air mechanical systems are required, these features shall be certified by a professional engineer to have been installed as specified by the approved Noise Study and in conformance with the Ministry of Environment guidelines. 102. Where noise attenuation features will abut a Regional right-of-way, the Owner shall agree in the Subdivision Agreement, in wording satisfactory to York Region's Transportation and Works Department, as follows: a. That no part of any noise attenuation feature shall be constructed on or within the Regional right-of-way; b. That noise fences adjacent to York Region roads may be constructed on the private side of the 0.3 metre reserve and may be maximum 2.5 metres in height, subject to the area municipality's concurrence; c. That maintenance of the noise barriers and fences bordering on York Region right-of-ways shall not be the responsibility of York Region; and d. That any landscaping provided on York Region right-of-way by the Owner or the area municipality for aesthetic purposes must be approved by York Region Transportation and Works Department and shall be maintained by the area municipality with the exception of the usual grass maintenance. 103. The following lands shall be conveyed to York Region for public highway purposes, free of all costs and encumbrances: a. A widening across the full frontage of the site where it abuts Bayview Avenue of sufficient width to provide a minimum of 18 metres from the centerline of construction of Bayview Avenue. —62— COUNCIL — NOVEMBER 13, 2007 Polsinelii, D12-01-1A Conditions of Draft Approval b. A 15 metre by 15 metre daylight triangle at the northeast and southeast corners of Bayview Avenue and Street B. c. A 15 metre by 15 metre daylight triangle at the northeast corner of Bayview Avenue and Vandorf Sideroad. d. A 0.3 metre reserve across the full frontage of the site where it abuts Bayview Avenue and adjacent to the above noted widenings. e. An additional 2.0 metre widening, 40 metres in length, together with a 70 metre taper for the purpose of a northbound right turn lane at the intersection of Bayview Avenue and Street B. 104. The Owner shall convey to York Region a 0.3 metre reserve along the entire frontage of the site except at the approved access location, adjacent to the above noted widening, free of all costs and encumbrances, to the satisfaction of York Region Solicitor. 105. The Owner shall provide a solicitor's certificate of title in a form satisfactory to York Region Solicitor, at no cost to York Region with respect to the conveyance of the above noted lands to York Region. 106. York Region requires the Owner of the site to conduct an environmental audit of the lands by a qualified professional in the field. The audit will contain the requirements of the Phase 1 Environmental Site Assessment, as per applicable Ontario standards, guidelines and regulations. Based on the findings of this assessment, York Region may require further study to determine any remedial action required to remove contaminants. The Owner shall agree in the subdivision agreement, in wording satisfactory to the Regional Transportation and Works Department, to certify that all lands to be conveyed to York Region are free of all noxious, deleterious materials on or under the surface. This certificate shall be done at no cost to York Region. 107. Direct vehicle access from Blocks 67 and 69 to Bayview Avenue will not be permitted. Access must be obtained through the internal road network. 108. The intersection o1, Bayview Avenue and Street B shall be designated to the satisfaction of York Region Transportation and Works Department with any interim or permanent intersection works including turning lanes, profile adjustments, illumination and/or signalization as deemed necessary by York Region Transportation and Works. 109, The Owner shall satisfy York Region Transportation and Works Department that the services to be installed within to in conjunction with the Plan will provide for sidewalks which meet the local municipality's standards along the subject lands' frontage onto roadways that have/will have transit services. —63— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval Future YRT services are planned for the following roadway or sections of: o BayviewAvenue o Vandorf Sideroad 110. The Owner shall agree in the Subdivision Agreement to provide concrete pedestrian connection from the internal roadway to the sidewalks along Bayview Avenue and Vandorf Sideroad at the following locations: o From Street'B'to BayviewAvenue o From Street 'A' to Vandorf Sideroad 111. The concrete pedestrian access connection shall be constructed to the local municipality's standards for sidewalks and provided at no cost to York Region. The pedestrian access connection shall be retained by the Owner unless the Region (prior to final approval of the Plan) enters into an agreement with the Owner transferring Ownership to York Region. 112. The Owner shall satisfy the York Region Transportation and Works Department that the services to be installed within or in conjunction with the Plan will provide the passenger standing area/shelter pad in Condition 112. The passenger standing area/shelter pad is to be installed to the satisfaction of the local municipality and York Region Transit. 113. The Owner shall agree to provide the passenger standing area and shelter pad to, the satisfaction of the Regional Transportation and Works Department at the location identified below: ON Street AT Street Location Standard Traffic Signal Request Ba view Street'B' SE YRT-1.02 NA 114. The passenger standing area/shelter pad shall be provided at no cost to York Region and concurrent with construction of necessary sidewalks. 115. Landscaping should not interfere with the bus stops, passenger standing areas, shelters or corner sightlines. 116. Prior to construction of the passenger standing area/shelter pad, the consultant shall confirm with YRT the final bus stop locations/requirements. The consultant is to contact the YRT facilities supervisor at 905-762-2111 to confirm final details. 117. The Owner shall submit detailed engineering drawings, to the York Region Transportation and Works Department for review and approval, which indicate —64— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12.01-1A Conditions of Draft Approval the location of any required transit facilities including concrete pedestrian access, passenger standing areas and shelter pads. 118. The Owner shall_ agree in the Subdivision Agreement to advise all potential purchasers of the existing and future introduction of transit services in this development as identified in Condition 109. This includes potential transit routes, bus -stops and shelter locations. This shall be achieved through distribution of information/marketing materials (YRT route maps, Future Plan maps & providing YRT website contact information) at sales offices and appropriate notification clauses in purchase agreements. The YRT route maps and Future Plan maps are available from YRT upon request. 119. The Owner shall satisfy York Region Transportation and Works Department that the services include illumination in accordance with the local municipality's design standards along all streets which have or will have transit services, sidewalks, pedestrian access and bus stop locations. 120. The Owner shall enter into an agreement with York Region, agreeing to satisfy all conditions, financial and otherwise, of the Regional Corporation; Regional Development Charges are payable prior to final approval in accordance with By- laws DC-0005-2003-050. Central York Fire Services 121. The Owner shall agree in the Subdivision Agreement to submit and implement a plan which delineates firebreaks and indicates the locations of hydrants and temporary accesses within the Plan to the satisfaction of the Fire Chief, Central York Fire Services. Hydro One Networks Inc. 122. The Owner shall agree in the Subdivision Agreement that temporary fencing must be installed along the edge of the transmission corridor prior to the start of construction at the developer's expense. 123. The Owner shall agree, in the Subdivision Agreement that permanent fencing will be installed after construction is complete along the Hydro One Networks Inc. (HONI) transmission corridor at the developer's expense, and to the satisfaction of HONI and the Town's Director of Leisure Services. 124. The Owner shall agree in the Subdivision Agreement that the HONI transmission corridor is not to be used without the express written permission of HONI on behalf of the Ontario Realty Corporation (ORC). The Owner further agrees that during construction there will be no storage of materials or mounding of earth or other debris on the transmission corridor. In addition the Owner will be -65— COUNCIL — NOVEMBER 13, 2007 ` Polsinelli, D12-01-1A Conditions of Draft Approval responsible for restoration of any damage to the transmission corridor or HONI facilities thereon resulting from construction of the subdivision. 125. The Owner shall agree in the Subdivision Agreement that the costs of any relocation or revisions to HONI facilities that are necessary to accommodate this subdivision will be borne by the developer. 126. The Owner shall agree in the Subdivision Agreement to provide a notice within all Offers of Purchase and Sale for all prospective purchasers of all lots/blocks, and to register on title said notice for all lots/blocks within the subdivision, in a manner satisfactory to HONI and the Director of Planning and Development Services, the following statement: The transmission lines abutting this subdivision operate at 500,000, 230,000 or 115,000 volts. Section 186 — Proximity — of the Regulations for Construction Projects in the Occupational Health and Safety Act, require that no object be brought closer than 6 metres (20 feet) to an energized 500 kV conductor. The distance for 230 kV conductor is 4.5 metres (15 feet), and for 115 kV conductors it is 3 metres (10 feet). Please be advised that all persons must come no closer than the distance specified in the Act. In addition, please be advised that conductors can raise and lower without warning, depending on the electrical demand placed on the line. Lake Simcoe Region Conservation Authority 127. Prior to final approval and any major site alteration, the following shall be prepared to the satisfaction of the Lake Simcoe Region Conservation Authority, Region of York, and Town of Aurora: • A Detailed Stormwater Management Report in conformity with provincial (MOE), regional -watershed (Region of York, LSRCA), and local (Town) standards and guidelines. • A detailed Erosion Control Plan • A detailed Grading Plan • A Landscaping Plan for the stormwater pond • A Geotechnical Report for the stormwater pond 128. Prior to final approval, the following shall be prepared to the satisfaction of the LSRCA: • A detailed report and plan implementing the recommendations of the Hydrogeological Study and Water Balance by Jacques Whitford. • A detailed tree compensation plan for Blocks 66 and 68 implementing a tree replacement to existing ratio of 3:1. • An ecological restoration plan for the watercourse feature within Block 69. .COUNCIL — NOVEMBER 13, 2007 Polsinelll, D12-01-1A Conditions of Draft Approval 129. The Owner shall agree in the Subdivision Agreement to carry out or cause to be carried out the recommendations and measures contained within the plans and reports set out above. 130. Prior to final approval and any site alteration, proper erosion and sediment control measures must be in place. All major stormwater management facilities must be in place prior to the creation of impervious areas such as roads and buildings. 131. The Owner shall agree in the Subdivision Agreement to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans, reports and specifications, as approved by the LSRCA. 132. Prior to final approval, conformity with the Level III Fish Habitat Agreement under the federal Fisheries Act shall be obtained from the LSRCA and DFO. 133. Prior to final approval, a permit under Ontario Regulation 179/06 shall be obtained from the LSRCA. 134. Block 69 (Open Space watercourse feature) be transferred and deeded to the Town or be subject to a conservation easement in favour of the LSRCA, under the powers of the Conservation Land Act. 135. Blocks 67, 68, and 69 be placed in an environmentally based zone category prohibiting buildings [e.g. Environmental Protection (EP)] 136. Prior to final approval, the Owner agrees to pay all development fees to the conservation authority as required in accordance with the LSRCA's Fees Policy, under the powers of the Conservation Authorities Act. 137. Any easements required for stormwater drainage purposes shall be granted to the Town of Aurora. Clearances 138. The Town Wf Aurora Planning and Development Services Department shall advise that Conditions 2-5 inclusive, 25, 37, 39, 75, 77-88 inclusive and 126 have been satisfied. A letter is required briefly stating how each condition has been met. 139. The Town of Aurora Public Works Department shall advise that Conditions 6, 7, 9-14 inclusive, 22, 38-67 inclusive and 71 have been satisfied. A letter is required briefly stating how each condition has been met. —67— COUNCIL — NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval 140. The Town of Aurora Leisure Services. Department shall advise that Conditions 15-24 inclusive, 26-37 inclusive, 40, 63, 66, and 123 have been satisfied. A letter is required briefly stating how each condition has been met. . 141. The Town of Aurora Building Administration Department shall advise that Conditions 66, 68-74 inclusive and 84 have been satisfied. A letter is required briefly stating how each condition has been met. 142. The Town of Aurora Legal Services Department shall advise that Conditions 15-17 inclusive, 56-58 inclusive and 60 have been satisfied. The clearance letter must briefly state how each condition has been met. 143. The Regional Municipality of York shall advise that Conditions 54, 59, 61, 66, 67, and 89-120 inclusive have been satisfied. The clearance letter must briefly state how each condition has been met. 144. The Lake Simcoe Region Conservation Authority shall advise that Conditions 127-137 inclusive have been satisfied. The clearance letter must briefly state how each condition has been met. 145. Hydro One Networks Inc. shall advise that Conditions 51 and 122-126 inclusive have been satisfied. The clearance letter must briefly state how each condition has been met. 146. Central York Fire Services shall advise that Condition 121 has been satisfied. The clearance letter must briefly state how each condition has been met. 147. Canada Post shall advise that Conditions 13 and 14 have been satisfied. 148. Powerstream Inc. shall advise that Conditions 6, 8, and 12 have been satisfied. 149. Bell Canada and Enbridge Gas Distributions shall advise that Conditions 6 and 12 have been satisfied. 150. The Ministry `of Culture and Recreation shall advise that Conditions 78 and 79 have been satisfied. ISSUED at Aurora this _ day of , 2007 S. Seibert, MCIP, RPP Director of Planning and Development Services COUNCIL - NOVEMBER 13, 2007 Polsinelli, D12-01-1A Conditions of Draft Approval NOTE: WHERE FINAL APPROVAL FOR REGISTRATION HAS NOT BEEN GIVEN WITHIN THREE YEARS AFTER THE DATE UPON WHICH APPROVAL TO THE PROPOSED PLAN OF SUBDIVISION WAS GIVEN, THE TOWN OF AURORA MAY, IN ITS DISCRETION, AND PURSUANT TO THE PLANNING ACT R.S.O. 1990 WITHDRAW ITS APPROVAL OF SUBDIVISION, UNLESS APPROVAL WITHDRAWN, BUT THE TOWN OF AURORA EXTEND THE DURATION OF THE APPROVAL. TO THIS PROPOSED PLAN HAS BEEN SOONER MAY FROM TIME TO TIME cm COUNCIL — NOVEMBER 13, 2007 Polsinell °w � f l., THE CORPORATION OF THE TOWN OF AURORA �r I' °^y By-law Number 4964-07.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (Part Lot 16, Concession 2 EYS, File: 014-04-01) WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended provides that the Council of a local Municipality may pass a Zoning By-law; AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-law 2213-78 being the Zoning By-law, as amended; AND WHEREAS the Council ofthe Corporation of the Town of Aurora deems it advisable to further amend By-law 2213-78, as amended; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: THAT the zoning category applying to the lands shown in hatching on Schedule "A" attaches hereto and forming part of this By-law, is hereby amended from "Rural General (RU) Zone" to 'Detached Dwelling Second Density Residential Holding (H)R2-86 Exception Zone", "Oak Ridges Moraine Environmental Protection (EP-ORM) Zone" and "Major Open Space (0-9) Exception Zone". 2. THAT the following be added as. Section 11.88 "Detached Dwelling Second Density Residential Holding (H)R2-86 Exception Zone". 11.88 "DETACHED DWELLING SECOND DENSITY RESIDENTIAL HOLDING (H)R2-86 EXCEPTION ZONE" 11.88.1 USES PERMITTED One detached dwelling per lot A home occupation in accordance with the provisions of Sections 6.21 to 6.21.12. 11.88.2 ZONE REQUIREMENTS 11.88.2.1 Lot Specifications Lot Area (minimum) . 480.0 metre0 Lot Frontage (minimum) 14.0 metres 11.88.2.2 Siting Specifications Front Yard (minimum) 6.0 metres Rear Yard (minimum) 7.5 metres Interior Side Yard (minimum) - one side 0.6 metres - other side 1.2 metres Exterior Side Yard (minimum): 3.0 metres -70- COUNCIL — NOVEMBER 13, 2007 Notwithstanding the above provisions, the minimum westerly interior side yard setback for Lot 1 as shown on Schedule "A2" shall be 2.0 metres. All other provisions of Section 11.88.2.2 shall apply. 11.88.2.3 The following provisions shall apply to the lands shown in hatching on Schedule "A2" (Lots 30 to 32 & 61): Setback from Bayview Avenue and Vandorf Sideroad Main Building and Garage 35.0 metres Accessory Buildings 15.0 metres 11.88.2.4 Landscaping Within the 35 metre setback area from Bayview Avenue and Vandorf Sideroad, landscaping shall be required to screen dwellings, which in addition to sodding and plantings may include berms, fencing and entry features. Decks, pools and accessory buildings may be located within the landscaped area provided they are located a minimum of 15.0 metres from Bayview Avenue and Vandorf Sideroad. 11.88.2.5 Building Specifications Lot Coverage (maximum) 40.0 percent Height (main building) (maximum) 11.0 metres Interior Garage Length (minimum) 6.0 metres Interior Garage Width (minimum) 2.9 metres 11.88.2.6 Parking Notwithstanding the definition contained in within Section 3.98 and the provisions of Section 6.26.1.1, a minimum of three (3) parking spaces shall be provided, of which a minimum of one (1) parking space shall be provided within a private garage per unit, and a minimum of two (2) parking spaces shall be provided, either in tandem or side by side, on the driveway, including that portion of the driveway that extends beyond the lot. 3. 11.88.3 Holding Prefix Notwithstanding the provisions of Section 11.86 above, while the "(H)" Holding prefix is in place, no person shall within the lands zoned (H)R2-86 on Schedule "A" attached hereto, use any lot or erect, alter or use any buildings or structures for any purposes except for those uses which existed on the date of passing this by- law. Furthermore, no extension or enlargement of the uses which existed on the date of the passing of this by-law shall occur, unless an amendment to this by-law to remove the letter "(H)" Prefix is approved by the Council of the Corporation of the Town of Aurora and comes into full force and effect pursuant to the provisions of Section 36 of the Planning Act, R.S.O. 1990, c,P13. Removal of the Holding Prefix Prior to the passing of a by-law to remove the "(H)" Holding prefix from the land5zoned (H)R2-86 on Schedule "A" attached hereto, or any part thereof, the Town of Aurora shall be satisfied that the following preconditions have been met: 11.88.3.1 The Region of York has confirmed that adequate servicing capacity and/or transportation services and facilities are available, and the —71— COUNCIL - NOVEMBER 13, 2007 Town of Aurora has allocated such capacity as follows: York Region has advised in writing that it is no earlier than six (6) months prior to the expected completion of the 16'h Avenue Phase 2 Trunk Sewer, the 19'h Avenue Interceptor. Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora/Newmarket Feedermain, the Newmarket EQ Tank, the Aurora EQ Tank; or ii) The Town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the construction of infrastructure; or, iii) The Regional Commissioner of Transportation and Works confirms servicing capacity for this development by a suitable alternative method and the Town of Aurora allocates sufficient capacity to this development. 11.88.3.2 A subdivision agreement, and other agreement(s) as required, have been executed between the owner of the lands and the Corporation of the Town of Aurora; 11.88.3.3 The Town of Aurora is satisfied that all necessary approvals have been received from all other relevant agencies and government bodies; 11.88.3.4 The Town of Aurora is satisfied that the proposed plan of subdivision complies with the relevant policies of the Bayview Southeast Secondary Plan (OPA # 20) and is satisfied that the removal of the "(H)" represents a logical and orderly progression of development. Upon removal of the "(H)" Holding prefix from the lands zoned (H)R2-86 on Schedule "A" attached hereto pursuantto Section 36 of the Planning Act, RSO 1990, or a successor thereto, the provisions applicable to the said lands shall be as set out in Section 11.88. 4. THAT no part of this By-law will come into force until the provisions of the Planning Act have been compiled with, but subject to such provisions the By-law will take effect from the day of passing thereof. READ A FIRST AND SECOND TIME THIS DAY OF 2007. READ A THIRD TIME AND FINALLY PASSED THIS _ DAY OF '2007. Y. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK -72- COUNCIL - NOVEMBER 13, 2007 TOWN OF AURORA THE REGIONAL MUNICIPALITY OF YORK LOCATION: Part of Lot 16, Concession 2 E.Y.S. 14675 Bayview Avenue, Aurora THIS IS SCHEDULE "A" TO BY-LAW NO.4964-07.D PASSED THIS _ DAY OF 2007. BOB PANIZZA, CLERK PHYLLIS M. MORRIS, MAYOR 10 LANDS SUBJECT TO REZONING FROM "RU-ORM" TO "(H) R2-86" LANDS SUBJECT TO REZONING FROM "RU-ORM" To 110-9" LANDS SUBJECT TO REZONING FROM "RU-ORM" TO "EP-ORM" IV • • — �pgr ! �.�1�f lcup�la�Z !. 1�1.�.IN'��. 1 d1Zpd1I' 1�A dw�d�•11��L���4R��i�i�i�1,�.t �K ♦e r. •e aA .. i r�..o, 1 • api y I. ,� � a.doo.a doodJl9 r �j) ffl� .Lei 1 i � k • 0 a(,1�� � . I • • • •LOW SCHEDULE "A" TO BY-LAW NO.4964-07.D -73- COUNCIL - NOVEMBER 13, 2007 TOWN OF AURORA THE REGIONAL MUNICIPALITY OF YORK LOCATION: Part of Lot 16, Concession 2 E.Y.S. 14575 Bayview Avenue, Aurora THIS IS SCHEDULE "AT' TO BY-LAW NO.4964-07.D PASSED.THIS _ DAY OF 2007. BOB PANIZZA, CLERK PHYLLIS M. MORRIS, MAYOR ®Accessory Buildings Subject to 15.Om Setback from Arterial Roads (i.e. Bayview Avenue & Vandorf Sideroad) SCHEDULE "AT' TO BY-LAW NO.4964-07.D -74- COUNCIL - NOVEMBER 13, 2007 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 10. PL07-135 - Servicing Allocation Matrix - Criteria 1 Clarification General Committee recommends; THAT this matter be deferred to the November 13, 2007 Council meeting. r CARRIED -75- COUNCIL — NOVEMBER 13, 2007 r TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL07-135 SUBJECT: Servicing Allocation Matrix — Criteria 1 clarification FROM: Sue Seibert, Director of Planning and Development Services DATE: November 6, 2007 RECOMMENDATIONS THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation and, That the Allocation Policy be revised to removed the word "Ranking" from the Criteria as indicated within Appendix 2. BACKGROUND At the General Committee meeting of October 2, 2007, the committee requested clarification on the implementation of "Criteria 1 — Front Ending" as it relates to the ranking of applications. The allocation of services to individual development applications is granted by Council based on capacity numbers provided by the Region of York. At the November 22, 2005- Council meeting, By-law 4721-05.D, dealing with the adequacy of services for new development, was enacted by Council. Subsequently on January 17, 2006 Council adopted the servicing allocation policy and directed staff to prepare an allocation matrix to prioritize development applications suitable for servicing allocation. All development applications are to be ranked based on the following criteria:. 1. Council shall give,prlority to those developers who front ended the installation of serving infrastructure in orderto promote the development of the lands forwhich Council has prioritized (For example key employment areas). (Ranking 3 — Applications are given from 0-3 points with 3 points being the highest score). 2. Council will give priority to developments that restore, protect and enhance Natural Heritage'Features in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Ranking 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the Ranking to 3 (Applications are given from 0-3 points with 3 points being the highest score). 3. Council will give priority to projects that currently can be serviced, with minimal —76— COUNCIL — NOVEMBER 13, 2007 November 6, 2007 -2- Report No. PL07-135 or no municipal investment in infrastructure required. (Ranking 3 - Applications are given from 0-3 points with 3 points being the highest score). 4. Council will give priority to projects that further the Town's economic development objectives (Ranking 2 -Applications are given from 0-2 points with 2 points being the highest score). Applications that represent a logical expansion of the community are favoured. (Ranking 2 - Applications are given from 0-2 points with 2 points being the highest score) 6. Applications that have satisfactorily addressed all department and agency comments will receive a Ranking of 3. Applications that have not addressed all comments will receive a Ranking of 1 or 2 dependant on status (Ranking 3 - Applications are given from 0-3 points with 3 points being the highest score). 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (Ranking 3 -Applications are given from 0-3 points with 3 points being the highest score) The allocation policy may also be revised by Council at any time to take into consideration other incentives such as affordability or energy efficiency. COMMENTS At the General Committee :meeting of October 2, 2007, the committee requested clarification on the implementation of "Criteria 1 — Front Ending". Criteria 1 is as follows: 1. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ranking 3 - Applications are given from 0-3 points with 3 points being the highest score). The history of Criteria 1 dates back to front ending agreements completed in 2000 with certain developers that enabled the sewer and water works to be extended to the employment lands at Leslie Street and Wellington Road. In May of 2000 Council supported "Principals for Determining Servicing Allocation" and one of the principals was Priority to Front Enders. This was described as follows: Priority to Front Enders: Four residential developers agreed to front end the cost of providing the water main within the Wellington Street East right of way as a means of ensuring that servicing of employment lands near highway 404 can be expedited. Initially, each was allocated —77— COUNCIL — NOVEMBER 13, 2007 mber 6. 2007 -3- Report No. PL07-135 250 units of residential development (Subsequently, some additional allocation was granted as described below). Given that they represent the most viable residential development applications under consideration at the present time, staff suggest that they continue to receive priority. The original agreement and allocation commitment provided for 1000 units to be allocated to the 213 developments. The original 213 developers that front ended the services were as follows: 1. St. John's Development Corp, (250 units) 2. 761933 Ontario Ltd (Prato), (250 units) 3. MI Developments (Sold to Preserve Homes), (250 units) A. Hallgrove and Whitwell and Bayview Wellington North Inc., (250 Units) also front ended the services. In 2001 Minto Developments Inc. entered into the agreement and the Region and Town provided an additional 250 units of allocation to Minto as part of the new agreement. The revised agreement also provided an extra 32 units of allocation to Bayview Wellington North for a total of 1282 units available for the developers that front ended services. On April 24, 2001 Council endorsed Planning Report PLO1-033 — Servicing Allocation. This report indicated that the Region had increased the servicing allocation for Aurora from 47,000 persons to 52,000 persons and as part of this increase the following total allocation was provided to the 26 developers. St. John's Development Corp300 761933 Ontario Ltd Prato Preserve Homes Spring/Minto EOO Total 2B In January 2005 Council approved a new servicing allocation policy and also as part of this a matrix was prepared to evaluate development applications. Criteria 1 permits an application to receive 0-3 points (other less important criteria only permit 0-2 points). Based on this criteria the final phases of the original 213 developers over the 1300 units were all given 3 points based on front ending agreements. It should be noted that there has been some concern expressed pertaining to the Criteria ranking and the ranking of Developments for allocation purposes. To avoid further confusion it is suggested that the word "Ranking" be removed from each Criteria. Thus Criteria 1 would read (See Appendix 2 - suggested allocation policy revisions). The suggested rewording of the policy 1 is. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which C-t COUNCIL — NOVEMBER 13, 2007 November 6, 2007 - 4 - Report No. PL07-135 Council has prioritized (For example key employment areas). (RaRking-3— Applications are given from 0-3 points with 3 points being the highest score). Based on the approved policy all additional applications are given from 0 — 3 points based on the services that they front end. This criteria is being applied to all current and future development applications to encourage front ending of services to support priority projects. For instance the Claretree application was given 2 points for Criteria 1 as the applicant front ended essential services in 2004 such as The East Holland Sewer Trunk, Bayview Avenue Widening and the Aurora Equalization Tank. These services are all required to permit the final phases of the 2B lands and other lands in Aurora. Although these facilities do not extend to the employment lands the Equalization Tank directly benefits the development of the employment lands and therefore the front ending of these services was given 2 points of -the possible 3. Updated October 2 2007 Matrix results Name File # Units Ranking Remaining Capacity 212 Claretree D12-03-06 98 1 114 Polsinelli D12-01-01 56 2 58 Cook D07-02-06 22 2 36 Perwick D14-16-05 184 3 -148 The attached Matrix (Appendix 1) adds all the points for a given application, based on the seven criteria and the application with the highest score is Ranked as number one priority for the allocation of services. OPTIONS As noted above new applications are being rated based on a 0-3 scale for front ending essential services to service lands that Council has prioritised. Should Council wish to revise the allocation policy to provide exact requirements to be met pertaining to front ending then staff will enact such changes. It should however be noted that these changes will not impact the current matrix as all the top three applications will still have available allocation. FINANCIAL IMPLICATIONS The policy and by-law are tools for Council's use in planning for growth. Financial projections are based on approximately 400 building permits being issued each year. While it is difficult to ensure that this will happen in individual years, over a several year period this should be achievable based on the current allocation granted to the Town. LINK TO STRATEGIC PLAN The Strategic Plan has objectives of well planned growth. Careful consideration of the allocation of servicing capacity will help achieve this. —79— COUNCIL — NOVEMBER 13, 2007 November 6, 2007 - 5 - Report No. PL07-135 CONCLUSIONS Staff have prepared a Matrix to be used by Council in determining which applications shall be considered for allocation (Appendix 1). The applications with the highest rankings (points) will be prioritized for allocation. Actual allocation will not occur until Council approval of the application, at the appropriate trigger date, as set out within the allocation policy. Staff also suggests that the allocation policy be slightly revised to remove the word "Ranking" from each criteria and add a note pertaining to points as shown on Appendix 2. Should Council wish to provide detailed requirements pertaining to front ending — Criteria 1 then staff will revise the matrix accordingly. It should, however, be noted that these changes will not impact the current matrix as all the top three applications will still have available allocation. ATTACHMENTS Appendix 1 — Application Matrix (including clarification). Appendix 2 — Revised allocation policy (clarification). PRE -SUBMISSION REVIEW Management Team Meeting - October 24, 2007 Prepared by: Jim Kyle, Manager of Policy Planning Extension 4345 ue Sei rf, MCIP, RPP John S. 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Servicing Allocation Policy A) In this by Policy i) "Servicing Capacity" means water and wastewater capacity within the York Durham Servicing System as distributed by the Region of York and allocated by the Town of Aurora. B) No residential development will be given final approval pursuant to the provisions of the Planning Act except in accordance with this policy. C) Non residential development shall not require the specific allocation of sevicing capacity but shall in all other respects be subject to the Town's policies, by-laws, and conditions of approval pursuant to the provisions of the Planning Act with respect to servicing availability. This does not preclude the need to ensure that there is adequate capacity within the Town's distribution system. D) Council will be solely responsible for the allocation of servicing capacity to developments. Developers groups may request that such capacity is assigned to a property be transferred but the discretion to provide for any such transfer shall rest with Council. E) Applications that are incomplete (incomplete under the terms of the Planning Act or incomplete based on studies required by the Town as listed within the application review letter to the applicant) will not be considered for allocation. F) Applications for which a "file closure" letter has been sent will on the date set out within the fetter lose their allocation unless the closure date is extended by staff. G) Should several applications obtain equal rankings, Council may authorize Staff to prorate the available allocation among the applications. In addition, in appropriate situations distribution may be made on a pro -rated basis. H) U.pon completion of the ranking matrix, Staff, based on total available allocation, will determine a "cut-off' point to determine applications that 1 —82— COUNCIL — NOVEMBER 13, 2007 can proceed and those that are not suitable to be considered for allocation. Applications that are not considered suitable for allocation consideration must wait until additional allocation is available or until a recommended or allocated application "loses" its allocation. . 1) Applications within the "2C — Northeast Aurora Planning Area" will not be granted allocation or be included within the ranking matrix until such time as a phasing strategy is approved by Council as part of the Secondary Planning process for the "2C" lands. Priority Criteria tea The allocation of servicing capacity shall be based on the following: 1. Council shall give priority to those developers who front ended the installation of serving infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (R""�"rccrrki g-3 Applications are given from 0-3 points with 3 points being the highest score). 2. Council will give priority to developments that restore, protect and enhance Natural Heritage Features in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Applications are given from 0-2 points with 2 points being the highest score). (Ra 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the points to 3.Ranking to 3 3. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. (Ranking 3-- Applications are given from 0-3 points with 3 points being the highest score). 4. Council will give priority to projects that further the Town's economic development objectives (Ranking 2 Applications are given from 0-2 points with 2._points being the highest score). 5. Applications that represent a logical expansion of the community are favoured. (Ranking Applications are given from 0-2 points with 2 points being the highest score) 6. Applications that have satisfactorily addressed all department and agency comments will receive awaking of 3 points. Applications that have not addressed all comments will receive a Ranking of 1 or 2 points dependant on status (Ranking). 2 —83— COUNCIL — NOVEMBER 13, 2007 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (Rank4ng-3--Applications are given from 0-3 points with 3 points being the highest score) Council will retain a proportion of the allocation to ensure important projects can proceed. The 200 units reserved for Historic Core infill reflects this criteria. Such developments must comply with the Town's Urban Design and heritage preservation objectives. (Currently applications under consideration would utilize all of this capacity). All development applications that meet the criteria must use capacity within a reasonable timeframe in the application approvals chart below. Failure to use the capacity within this timeframe will result in the loss of the allocation. In addition the servicing allocation status list will be reviewed at least annually. Application Type Council Allocation Trigger I Deadline for use Allowable Timeframe Plan of Subdivision Draft Approval Re istration 2 ears* Plan of Condominium Draft approval Permit issuance 12 months Site Plan Execution of the agreement Permit Issuance 18 months Consent Committee Decision Permit issuance 18 months * In addition the registered agreement shall contain a clause indicating a date for which allocation is removed should permits not be issued. In addition it is anticipated that larger subdivisions will phased and in this case the conditions of draft plan approval shall require a phasing strategy which must be adhered to in order to retain allocation for future phases. Updates to the Official Plan Policies, Provincial Policies and other regulatory policies may have the impact of changing the ranking of the allocation or adding new priorities. These shall be incorporated into the annual review of the allocation status list and this policy shall be revised accordingly. The allocation criteria will be used to evaluate applications and based on this evaluation a preliminary allocation chart will be prepared. Actual allocation will however be subject to Council approval of the application at the appropriate trigger date as set out in the above chart. S:\P1anning\D00 General\servicing allocation\Servicing Allocation crieria Schedule A - Revised November 6, 2007 .doc M COUNCIL - NOVEMBER 13, 2007 t -------------- EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 14. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee (Tabled by Councillor Gaertner) General Committee recommends; THAT this matter be deferred to the November 13, 2007 Council meeting. CARRIED a COUNCIL — NOVEMBER 13, 2007 Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee in 2007 RECOMMENDED: WHEREAS a Secondary Dwelling Unit Ad Hoc Committee was formed in April, 2005 to address issues related to regulation and safety concerns pertaining .to secondary dwelling units in homes within the Town of Aurora; and WHEREAS the Secondary Dwelling Unit Ad Hoc Committee was dissolved in April 2006; and WHEREAS upon the dissolving of the Secondary Dwelling Unit Ad Hoc Committee, Council also referred the issue of completing the mandated study tasks outlined in the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005 to the 2006-2010 term of Council; and WHEREAS in October, 2007, the Region of York has circulated a new report regarding the status of second suite policies in York Region to all Regional municipalities for review and input: THEREFORE BE IT RESOLVED THAT a Secondary Dwelling Unit Ad Hoc Committee be reinstated in 2007; and THAT the Terms of Reference (of the Secondary Dwelling Unit Ad Hoc Committee) endorsed by Council on June 14, 2005, be reviewed by Council for revision or updating if necessary, and that they be used by the new Ad Hoc Committee; and THAT staff be authorized to begin the advertising process to recruit membership for the Secondary Dwelling Unit Ad Hoc Committee. 0 COUNCIL - NOVEMBER 13, 2007 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 06-07 HELD ON TUESDAY, APRIL 4, 2006 & ADOPTED AT COUNCIL MEETING NO. 06-12, APRIL 11, 2006 VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. BA06-006- Secondary Dwelling Unit Task Force - Interim Report General Committee recommends: THAT the Secondary Dwelling Unit Task Force be dissolved, and THAT the issue of completing the mandated study tasks outlined in the Terms of Reference endorsed by Council on June 14th, 2005 be referred to the 2007 to 2010 term of Council. CARRIED CORRESPONDENCE SENT BY. Clerk's Office ACTION DEPT.: Building INFO DEPT.: - Legal, Corporate Svs.; M. Francis COUNCIL - NOVEMBER 13, 2007 TOWN OF AURORA GENERAL COMMITTEE REPORT No. BA06-006 SUBJECT: Secondary Dwelling Unit Task Force Interim Report FROM: Techa van Leeuwen, Director of Buil DATE: April 4, 2006 T'i"ffl$P'Gt- AIJROir'IA CLERK'S DEPARTMENT 7 Staff Report plspoeklon RECOMMENDATIONS ca Anie dod t I Referred Date .44� L_ W!"h0vage Lz/-Fe 3 THAT Council provide direction with respec corrtinuatian'-of-VM Secondary Dwelling Unit Task Force given the task force will be unable to complete the mandated study tasks outlined in the Terms of Reference endorsed by Council on June 14th, 2005 in the time allotted. BACKGROUND At the Council meeting of February 24th, 2004 Council recommended a Secondary Dwelling Units Task Force be established to examine local issues, review as -of -right bylaws from various municipalities within the GTA and make recommendations to Council. Further, Council directed staff to report back with next steps in the process. The Secondary Dwelling Unit (SDU) task force was established through advertising in the local paper requesting the participation of interested parties. The membership is comprised of Councillor Buck as Chair, Councillor Wallace and seven Aurora residents. At the first SDU task force meeting, the Director of Building Administration presented a draft Terms of Reference which the task force endorsed with minor amendments. The Terms of Reference - attachment #1 was then presented and endorsed by Council at its meeting of June 14th, 2005. The Terms of Reference specifically outlines the study tasks and includes an appendix identifying meeting dates and topics to be discussed. COUNCIL - NOVEMBER 13, 2007 April 4, 2006 -2 - Report No. BA06-006 COMMENTS The task force met for the first time on May 19, 2005 and accepted the tasks outlined in the Terms of Reference. It was anticipated at that time the duties of the Task Force would take approximately twelve to eighteen months based on the meeting dates and topics as outlined in Appendix 1 of the Terms of Reference. Throughout the projectit was agreed the task force would periodically review the Terms of Reference to include further topics for consideration and additional public meetings and workshops as necessary. To date the task force has met a total of four times. Outlined below is a summary of meeting dates, topics discussed and outcome. May 19th, 2005 - Terms of Reference Councillor Evelyn Buck was appointed as the Chair for the Secondary Dwelling Unit Task Force Terms of Reference endorsed by Task Force September 15th 2005-Taxes and financial impacts including Development Charges • Presentation on Taxes and Financial Impacts from Paul Dillman, Deputy Treasurer, received as information. October 20th, 2005 - Ontario Fire Code • Leo Grellette, former Director of Building Administration, provided an overview of section 9.8 of the Ontario Fire Code which sets out minimum requirements for fire safety within secondary dwelling units. February 23rd. 2006 - Recap and review of Terms of Reference • The task force reviewed the Terms of Reference and determined there is insufficient time to complete the project considering it is currently six months behind schedule, the break for summer vacation and the upcoming municipal election in the fall. The project is currently six months behind schedule mainly due to the vacancy of the position of Director of Building Administration who is responsible for overseeing the functions of the SDU task force and reporting to Council on its progress and outcomes. During the recruitment process the SDU task force was on hiatus and consequently is now several months behind scheduled target dates for task completion. COUNCIL — NOVEMBER 13, 2007 2006 - 3 - Report No. BA06-006 Tasks that remain outstanding include Planning matters such as zoning, official plan policies and parking requirements, Bylaw issues, a minimum of three public meetings, a workshop for Council, Senior staff and committee members and the development of policies and regulations. Further concern was raised about the committee membership. On February 20ffi, an a -mail was received advising the Chair that one of the resident members was unable to fulfil her commitment as a committee member. Other members have not consistently attended the meetings and,at the last meeting there was a suggestion of renewing the membership. OPTIONS Nil FINANCIAL IMPLICATIONS 0 CONCLUSIONS The process of analyzing the impacts of secondary dwelling units followed by the development of policies and regulations require input from many sources including the public to identify community issues and concerns. Extensive research and careful consideration should be given when developing policies and regulations that affect public safety, neighbourhood appearance, heritage districts and municipal servicing. For reasons outlined in this report the task force is unable to complete this project and make quality recommendations to Council within the specified time prior to the municipal election. The task force is therefore requesting Council provide direction on the continuation of the. project. x LINK TO STRATEGIC PLAN Goal A — maintaining a well managed and fiscally responsible municipality ATTACHMENTS Figure 1 — Terms of Reference COUNCIL - NOVEMBER 13, 2007 April 4, 2006 - 4 - Report No. BA06-006 PRE -SUBMISSION REVIEW Management Team Meeting - March 29th, 2006 Prepared by: Techa van Leeuwen, ext. 4748 Techa van Leeuwen Director of Building Administration -91- COUNCIL — NOVEMBER 13, 2007 FIGURE 1 _ Town of Aurora Building Department (905) 727-3123 Ext. 4390 May 2005 TOWN OF AURORA SECONDARY DWELLING UNIT TASK FORCE TERMS OF REFERENCE Focus and Scope of Work The Task Force will review and analyze all aspects of two -unit houses. Study Tasks The Task Force will examine the impact of the following issues relating to two -unit houses: 1. Taxes and Financial impacts including development charges 2. Character of Community 3. Services including water and sewer allocation and garbage pick up 4. Ontario Fire Code 5. Ontario Building Code 6. Planning Matters including zoning and policy matters and parking requirements The above is not an inclusive list of the issues that the Task Force may examine. As the study progresses the issues list may be augmented. Definitions This Task Force will accept the definitions specified Section 167 of the Municipal Act, 2001 and will refer to the study topic as "two unit houses". Operating Procedures Regular Meetings The Task Force will meet every third Thursday at 7:00 pm at the Town of Aurora Municipal Offices. —92 Figure 1 —Terms of Referent( COUNCIL - NOVEMBER 13, 2007 Town of Aurora Secondary Dwelling Unit Task Force Terms of Reference Page 2 Public Meetings: It is expected that there will be at least three public meetings. The first meeting will be held in the fall of 2005 to identify community issues surrounding two -unit houses. The second public meeting will be held when preliminary solutions to the issues raised have been formulated. The third meeting will be held in accordance with the Planning Act should the recommendations out of the Task Force result in Official plan and Zoning By-law policy changes. The need for additional public meeting will be evaluated as the project progresses. Task Force Workshops: It is anticipated that there will be one workshop with members of Council, senior Town staff, and Task Force members to reach innovative solutions to the issues identified respecting two -unit houses. The need for additional workshops will be evaluated as the project progresses. Policy Development: Following the thorough review of the issues surrounding two -unit houses, the Task Force will commence the process of developing appropriate policies and regulations. and the benefits thereto. Enforcement of Policies and Regulations: As the policies respecting two -unit houses are being formulated and developed, the ability to enforce the policies will be considered with the assistance of the staff in the bylaw enforcement and fire departments. Reports: Minutes of the Secondary Dwelling Unit Task Force will be presented to General Committee and/or Council as dictated by practices and procedures of the Town. Council may also receive updates on the progress of the Task Force through reports from the two members of Council who sit on the Task Force. Council Action: Council shall consider the recommendations of the Secondary Dwelling Unit Task Force and may accept them in whole or in par, amend them or reject them. Information Exchange: The minutes of the Secondary Dwelling Unit Task Force will be placed on the Town's Website following Counoil's adoption of the minutes. Information on the Task Force will also be available from the Clerk's department when the matters are considered by Committee of the Whole and/or Council in the normal manner agenda items can be retrieved from the Clerk's department. Advertisements for the Public Meetings respecting the actions of .the Task Force will be placed in the Town Page of the local newspaper and the Town website. Timing: It is anticipated that the duties of the Task Force will take approximately twelve to eighteen months. Appendix 1 outlines the meeting dates and topics for the year and will be amended to extend into the next year at the appropriate time. —93 COUNCIL — NOVEMBER 13, 2007 Town of Aurora Secondary Dwelling, Unit Task Force Terms of Reference Page 3 APPENDIX 1 Meeting Date Meeting Topic/Purpose May 19 , 2005 Terms of Reference June 16 u, 2005 Tax, financial and assessment impacts September 15 , 2005 Ontario Fire Code October 20 , 2005 Ontario Building Code November 17 , 2005 Services — water, sewer, garbage pickup, traffic, roads *December 15th, 2005 Recap meeting January 19 , 2006 Planning Matters — zoning, official plan olicies, arking requirements February 16 , 2006 - Planning Matters March 16 th, 2006 Bylaw issues April 20 , 2006 Character Community May 18 , 2006 Public Meeting **June Follow September Policy development October Policy development * It is anticipated that a public meeting will be held somewhere in this time frame. ** It is anticipated that the workshop to develop solutions to issues will be held somewhere in this time frame. ***The time of the completion of the project will be addressed through an addendum to these Terms of Reference to include the meeting dates for the year 2005, additional public meetings and workshops as required by the Task force. COUNCIL — NOVEMBER 13, 2007 P�. Y r�C'1Zegion st` October 18, 2007 Ms. Sue Seibert Director, Planning Town of Aurora P.O. Box 1000, 1 Municipal Drive Aurora, Ontario L4G 6J1 Dear Ms. Seibert: Re:. Status of Second Suite Policies in York Region Regional Clerk's Office Corporate Services Department The Council of the Regional Municipality of York, at its meeting held on Thursday, October 18, 2007, adopted, without amendment, the attached Clause No. 6, Report No. 8 of the Community Services and Housing Committee. By the adoption of the foregoing clause, Regional Council has authorized the following: 1. The Regional Clerk circulate this staff report to local municipal Planning Department Heads. A copy of Clause No. 6, Report No. 8 of the Community Services and Housing Committee, is attached for your information. Sincerely, �-� Den/ is Kelly / Regional. Clerk S. Neill Attachment Copy to: Commissioner of Community and Health Services TOWN OF AURORA PLANNING & DEVELOPMENT SERVICES DEPT. RECEIVED INITIALS OCT 2 2 2007 The Regional Municipality of York, 17250 Yonge Street, Newmarket, Ontario L3Y 6Z1 Tel: 905-830-4444 Ext. 1320, 1-877-464-9675, Fax: 905-895-3031 Irite rnet-:-q wv.york.ca COUNCIL — NOVEMBER 13, 2007 y- Clause No. 6 in Report No. 8 of the Community Services and Housing Committee was adopted, without amendment, by the Council of The Regional Municipality of York at its meeting on October 18, 2007. 6 STATUS OF SECOND SUITE POLICIES IN YORK REGION The Community Services and Housing Committee recommends the adoption of the recommendation contained in the following report, October 2, 2007, from the Commissioner of Community and Health Services and Commissioner of Planning and Development Services: 1. RECOMMENDATION It is recommended that: 1. _ The Regional Clerk circulate this staff report to local municipal Planning Department Heads. 2. PURPOSE This report responds to Council's request for an overview of existing legislation and policies governing second suites in York Region and our local municipalities. A rationale for promoting second suites is provided and barriers to implementation are identified. A concurrent report explores opportunities for the Region to encourage affordable housing development. 3. BACKGROUND 3.1 There is a lack of affordable rental housing in York Region It has been clearly established that there is a lack of affordable rental housing in York Region: The York Region Housing Directions Study (2000) was based primarily on 1996 census data and found that 40% of tenant households were living in housing that is not considered affordable. • The York Region Housing Supply Strategy (2002), an action -based strategy to help coordinate the efforts of stakeholders in the provision of affordable housing, identifies the provision and retention of rental housing as a key action area. • Housing and Our Economy: Remaining Competitive (2004) found that a number of people working in York Region are not able to afford the housing that is currently available in the Region. .. Housing by the Numbers (2006) provides that in York Region 13.7% of the housing stock is rental. This is the lowest percentage of rental units in the Greater Toronto Area, followed by Durham Region at 20.3%. SIM M. COUNCIL — NOVEMBER 13, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee The provision of legal second suites would help assist in meeting the need for affordable rental housing in the Region. The Canada Housing and Mortgage Housing Corporation estimates that in Toronto and Vancouver, where second suites are permitted, they make up close to 20% of the total rental stock. 3.2 Regional policy encourages the provision of second suites The following regional documents and initiatives encourage the development and reten�ion of rental housing in general, and second suites in particular. 3.2.1 Regional Official Plan In the housing section of the Regional Official Plan it is recognized that "an integrated range of affordable housing options in York Region is critical". As such, one of the objectives in the Plan is "to support zoning provisions that are flexible enough to permit a broad range of housing forms, types, sizes and tenures including second suites in houses..." 3.2.2 York Region Housing Supply Strategy The Housing Supply Strategy recognizes that there is "an acute shortage of rental housing units" in the Region. One of the key actions in the strategy is to "work with area municipalities to encourage the creation of accessory apartments in all single and semi- detached dwellings subject to rigorous safety standards." 3.2.3 Human Services Strategy: Final Report and Recommendations The Human Services Strategy Final Report and Recommendations highlights the need to ensure an integrated range of affordable housing options is available to residents of the Region: One of the recommendations in the report reads, in part: "Increasing the supply of affordable housing options in York Region is a high priority." 3.2.4 Preliminary Draft Sustainability Strategy The Preliminary Draft Sustainability Strategy includes action items that encourage a mix and range of housing options as well as provisions regarding the efficient use of hard and soft infrastructure. Second suites would support these action items. 3.2.5 Vision 2026 Under the Goal Area Housing Choices for Our Residents there are action area's that encourage a wide. variety of housing types that all residents can afford to rent or buy. 3.2.6 Planning for Tomorrow Growth Management Initiative The Region is currently undertaking a new, growth management initiative in order to update the Regional Official Plan and to conform to recent provincial initiatives. One of the components of the Growth Management Strategy is to plan for intensification. As such an intensification matrix has been formulated to help identify potential intensification areas. It is notable that the intensification matrix includes a second suites category. —97— COUNCIL — NOVEMBER 13, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee 3.3 Provincial policy encourages the provision of second suites The following provincial documents encourage the development and retention of rental housing in general, and second suites in particular. 3.3.1 Places to Grow PIaces to Grow, The Growth Plan for the Greater Golden Horseshoe encourages a range and mix of housing types, taking into account affordable housing needs. Further, the Growth Plan requires all municipalities to develop and implement through their official plans,,and other supporting documents an intensification strategy which will, in part, "encourage the creation of secondary suites throughout the built-up area." 3.3.2 Planning Act The Planning Act, as amended by Bill 51 stipulates that there is no appeal of local and regional official plans and zoning by-law policies adopted to permit second suites in detached, semi-detached or row housing. Appeals are allowed if the policies are adopted as part of a five-year review. 3.3.3 Provincial. Policy Statement The Provincial Policy Statement specifies that planning authorities shall provide an appropriate range of housing types and densities as well as minimum affordable housing targets. The Policy Statement further specifies that planning authorities shall permit and facilitate all forms of residential intensif cation and redevelopment. A component of intensification is "the expansion or conversion of existing buildings." 4. ANALYSIS AND OPTIONS 4.1 Current status of Second Suites Currently, second suites are permitted as a right in two of the nine local municipalities in York Region: the Town of East Gwillimbury and the Town of Newmarket. In the remaining seven municipalities, there are some limited provisions that allow for second suites; however, they are not permitted as a right. 4.1.1 Second Suites are permitted in East Gwillimbury and Newmarket In the Towns of East Gwillimbury and Newmarket one accessory apartment per single family or semi-detached primary unit is permitted subject to satisfying parking, servicing and other requirements: In East Gwillimbury the accessory apartment registry is maintained by the Emergency Services Department and in Newmarket it is maintained by the Clerks Department. Both municipalities require registration and inspection fees. Additionally, external agenoies such as the Electrical Safety Authority require additional inspection fees. In East Gwillimbury an apartment, once registered, remains on the registry indefinitely.' In Newmarket the registration expires when there is a change of ownership or ten years have lapsed, at which point the owner must reapply for registration. COUNCIL — NOVEMBER 13, 2007 Clause No. 6 4 Report No. 8 Community Services and Housing Committee The Town of Markham Official Plan also allows for second suites; however, most Zoning By-laws do not. The exceptions are in Cornell, where apartments above garages are permitted, and Markham Centre. In June 2007, Markham staff submitted a report to Local Council recommending that "a Subcommittee of Development Services Committee be established to review the continued appropriateness of the Town's current strategy for second suites and to investigate whether options for a strategy that would apply wider zoning permissions for second suites should be considered for public review and input." Council approved this recommendation and the Subcommittee has been formed. The Subcommittee is planning a workshop for mid September in which regional staff will participate. 4.1.2 Second Suites are found throughout the Region In 1994, the NDP government required municipalities to permit second suites in all single-family, semi-detached and town houses, subject to building and fire code provisions. In 1996, Bill 20 was passed and restored power to municipalities to decide if second suites would be permitted. All second suites that were occupied on or prior to November 16, 1995 have been grandfathered and are considered.to be legal non- conforming in those municipalities that do not permit them as a right. Additionally, it is known through multiple sources that many homeowners have built illegal apartments in their homes. The classified section of the York Region Newspaper Group in late August, 2007 advertised second suites for rent in all nine local municipalities (See Table 1). Real estate, hydro, tax, fire registry, and zoning enforcement records also serve to confirm the existence of second suites throughout the Region. Because there is no comprehensive record, it is impossible to easily determine the total number ofapartments from these records. Table 1 Second Suites Advertised by the York Region Newspaper Group (Auaust 2007) Municipality Number of Suites Aurora 28 East Gwillimbury 9 Georgina 22 King 2 Markham 34 Newmarket 50 Richmond Hill 50 Vaughan 17 Whitchurch-Stouffville- 8 York Region 220 Second suites identified as those units with a separate entrance, a portion of the house specified, shared cost or shared use of amenities. COUNCIL — NOVEMBER 13, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee 4.2 There is a strong rationale for legalizing Second Suites throughout the Region 4.2.1 Community Building As detailed in the Background section above, a number of inter -related policy documents at both the regional and provincial scale strongly support the provision of second suites as an affordable housing option. Places to Grow stipulates that 40% of all residential development occurring annually within each upper and single tier municipality will be within the built-up area. Permitting second suites would be one of the least obtrusive ways to help meet this intensification target. 4.2.2 Social It is anticipated that demand for affordable housing in the'Region will continue to intensify. The aging population and social -economic diversification are factors that will feed into this increased demand. Seniors and others report that basement apartments in their homes contribute to financial security as well as a sense of safety, thus allowing them to age in place. Because second suites are one of the most economical housing options, occupants are more likely to be financially vulnerable. Currently, if there is a complaint about a second suite the only recourse is to vacate the illegal suite and displace the occupants. If these units were permitted, the inspectors could work with the owner to bring the suite into compliance with zoning and property standards. Second suites also provide an additional source of income for the owner, thus allowing for broader access to the home ownership market. 4.2.3 Safety In addition to the more aesthetic standards regulated by zoning and property standard by- laws, inspectors would also have the ability to ensure that building and fire code standards were being adhered to, thus ensuring the safety of the occupants of both the primary and the secondary units. Additionally, if second suites were permitted and registered the address information would assist Emergency Services when responding to distress calls. 4.2.4 Financial There may be some minimal direct financial gains to municipal governments by . registering second suites. Registration fees could be applied and there maybe opportunity to explore property tax rates. —100— COUNCIL — NOVEMBER 13, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee The more significant financial gain is found at the community level in that an inclusive community that provides housing for all residents is more likely to prosper financially. A single second suite increases housing affordability for both the primary ownership unit and secondary rental unit. Second suites expand our supply of rental housing while at the same time making the home ownership market accessible to a greater, number of our residents. 4.2.5 Administrative A comprehensive record of second suites would allow planners to account for them in forecasting and infrastructure models. This, in turn would allow for the more accurate planning of both hard and soft infrastructure. 4.3 There are a number of barriers to legalizing Second Suites 4.3.1 Public Reaction Barriers Public reaction to second suites is one of the most significant barriers to introducing them to an area. Concerns with property standard and parking issues can dominate discussions and guide policy decisions. In order to properly introduce second suites into an area, guidelines for property standards and parking are critical. The number and location of second suites per primary dwelling as well as details, such as standards for access and egress, would be required. Also, the number of parking spaces required per dwelling unit and where they can be accommodated on the property must be addressed and enforced. 4.3.2 Increased Density Barriers The impacts of increased density in a neighbourhood on the provision of soft and hard services may be viewed as a barrier. It is notable that many of the apartments that would be registered are already in existence. There is little evidence that the legalization of second suites would result in a dramatic increase in the prevalence of them. By legalizing second suites, we would have a better ability to count and plan for them. Water and wastewater services could be sized to accommodate them and schools and other human services could be properly planned for the occupants. 4.3.3 Legal Barriers and Considerations There are a number of legal considerations that must be investigated more thoroughly prior to drafting a policy that would allow for second suites. Building and Fire Code requirements, such as restrictions against putting dwelling units below grade must be considered. Our legal rights and responsibilities surrounding charging fees for registrations and inspections should be investigated. Also, the ability to increase property taxes on dwellings that contain a second suite would be examined. —101— COUNCIL - NOVEMBER 13, 2007 Clause No. 6 7 Report No. 8 Community Services and Housing Committee Finally, the legality of some of the criteria applied to second suites in other jurisdictions will be reviewed. In some cases provisions, such as the requirement that the primary unit be owner occupied, may addresses concerns surrounding the introduction of second suites to an area, but are not legal under current legislation. 4.3.4 Administrative Barriers If second suites were permitted as a right throughout the Region, the legal suites would be inspected and regulated and the illegal suites would be brought into compliance or vacated. In order to properly inspect and regulate second suites an administrative process would have to be created and additional manpower may be required. 4.4 Moving Forward Next Steps with regard to second suites in the Region include: • More thoroughly flush out the current status of second suites from a policy perspective and review local municipal intentions moving forward. • An update to the Housing Requirements Study in which the role of secondary suites is more thoroughly examined. 4.5 Relationship to Vision 2026 The provision of second suites as a viable affordable housing option supports every goal of Vision 2026. For example, Second Suites help provide Quality Communities for a Diverse Population by making communities liveable and affordable for all, including the economically vulnerable and seniors. They help promote Housing Choices for Our Residents by increasing options for lower income home owners and renters. Also, they support A Vibrant Economy by providing housing for the lower income households that contribute to our labour supply. Finally, Second Suites assist with the goal of providing Infrastructure for a Growing Region by increasing densities and making the provision of transit in ground related; communities more viable and the provision of water and wastewater services more cost-effective. 5. FINANCIAL IMPLICATIONS If second suites were to be permitted in the seven local municipalities that do not currently permit them, there would be a number of financial implications. There may be financial gains through registration and inspection fees, development charges and property taxes. Ther.dwould also be a cost associated with administering and regulating the suites. 6. LOCAL MUNICIPAL IMPACT Permitting second suites as a right in those municipalities that do not currently permit them would have local municipal impact from an administration and growth management perspective. -102- COUNCIL - NOVEMBER 13, 2007 Clause No. 6 Report No. 8 Community Services and Housing Committee The registration and inspection of second suites would be a local municipal responsibility. Local municipal staff would define and regulate the precise provisions for their municipality. The population housed in second suites would feed into all local municipal and regional growth management work. The Growth Plan stipulates that 40 per cent of all residential development occurring annually within each upper -and single -tier municipality will be within the built-up area. The introduction of second suites would help satisfy this 40% intensification target. 7. CONCLUSION There is a clearly established need to increase the supply of affordable rental and ownership housing in the Region. Permitting second suites is one of the most straightforward and cost effective ways to increase our known supply of affordable housing units. Regional and provincial policy consistently promotes permitting second suites. Second suites serve to increase the supply of affordable housing and to increase density in older ground related communities. Currently two of the nine local municipalities in York Region permit second suites; however, they are found throughout the Region. It is anticipated that legalizing the suites that are not currently permitted would be met with resistance from some existing homeowners, particularly with respect to parking and property standard requirements. For more information on this report, contact Sylvia Patterson, Director, Housing Services Branch in the Community and Health Services Department. The Senior Management Group has reviewed this report. —103— COUNCIL - NOVEMBER 13, 2007 AGENDA ITEM # 3, EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-43 HELD ON TUESDAY, NOVEMBER 6, 2007 HAC07-06 - Heritage Advisory Committee Meeting Minutes October 15, 2007 (5) PL07-121 - Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street - Lebovic Lands General Committee recommends: THAT this matter be deferred to the November 13, 2007 Council meeting. CARRIED -104- COUNCIL — NOVEMBER 13, 2007 HAC07-06 — Heritage Advisory Committee Meeting Minutes October 15, 2007 5. PL07-121 - Request for Heritage Building Evaluation 14012, 14020, 14003 Leslie Street — Lebovic Lands Moved by Councillor McRoberts Seconded by L. McKenzie THAT the Heritage Impact Assessment Report — 14012, 14020 and 14003 Leslie Street, Town of Aurora prepared for Lebovic Enterprises Ltd. by Su Murdoch Historical Consulting, dated July 2007 be received; and THAT the report from the Heritage Building Evaluation Working Group regarding 14012, 14020 and 14003 Leslie Street, be received and endorsed; and THAT the Heritage Advisory Committee does not object to the demolition of the houses at 14012 and 14003 Leslie Street subject the owner making significant architectural components of the houses available for the Heritage Advisory Committee of Aurora's Architectural Salvage Program prior to demolition at no cost to the Town; and THAT the main (east) section of the William Wells House, at 14020 Leslie Street be retained in any future redevelopment of the subject lands; and THAT in order to facilitate the retention of the main wing of the William Wells House in a future development, that the Heritage Advisory Committee has no objection to the relocation and restoration of the building to a suitable location within the subject lands, and appropriate adaptive re -use to the satisfaction of the Community Planner; and THAT such restoration should be completed as part of the first phase of development of the subject lands; and THAT the applicant be requested to consider options related to the status and retention of °the' 19th Century Barn on the property at 14012 Leslie Street and/or its components. CARRIED —105— COUNC hCMBER 13, 2007 ITEM AuRoRA AGENDA yo"Im it Good. Contpo� . MEMORANDUM Director of Corporate Services Corporate Services Department Date: November 13, 2007 To: Members of Council From: Bob Panizza, Director of Corporate Services Re: 2008 Meeting Calendar In response to Councillor's concerns regarding some of the Advisory Committee meeting dates, the 2008 Meeting Calendar has been revised to hopefully eliminate any conflicts in meetings. The following are the modifications: March, TSAC has been moved to Monday March 17 from Wed March 19 March, EDAC has been moved to Wed. March 19 from Wed March 5 May, Library Board has been moved to Wed May 21 from Wed May 14 September, TSAC of Sept. 17 has been removed due to duplication (see Sept 10) September, Library Board has been moved to Wed. Sept 17 from Wed. Sept 24 September, Public Planning has been added to Wed. Sept. 24 December, TSAC has been moved to Tues. Dec. 16 from Wed. Dec. 17. If these changes are satisfactory with Members of Council, it is recommended that the 2008 Meeting Calendar be adopted. Bob Panizza Director of Corporate Services —106— COUNCIL - NOVEMBER 13, 2007 I U2 Lr) I N co eN ea d+ N J=U CD o a ° W " P-I N fM 0 o aE �U �V m m UV n F d C N `' J o m 000 0 fin. w 1 U 16 E N � o 2 U N N E 0 0 � N N eM COUNCIL — NOVEMBER 13, 2007 14k U 2 N ON N U w■` L ` W UQ Q O O U E E E N E N >0 a o as Q a / ce o o a goo, ¢ o m ti a co _ n W un U v U U U U N o U U k-0 o ~� a U r-� n N U 0 E 0 E o r o 2 U Ln Z� O cn N co U Q E N m �0 E ° E Lo E NU E E `> -o N UQ �- << � V T O < C/) N ou'E U w�0 y 0 UUa U Q Q o S JF-U COUNCIL - NOVEMBER 13, 2007 E O O 0 o CD J � a m o U � c m oo 0 U 2 - T L� NV 9 N o o 2V Qo uJ M O U E E --1 N E N a O M = a p V = a m� 9 N m W Na= a oo �a U U U U U M W CU9 ,U 0 a po a 0 o � g r K 2 U �O O L` 2H ri -. , . r-1 a N [� of 00 ro ti N e � N L m O cf) Invrunrn In nnn- COUNC l4k U 2 N TA-All TAAAAI di � � N U M W O � ~ E E E E N as O M a O U u a ce U �E TE N� a M o 0 0 o E E 0 0 r U U U — U U U U �E N0 N 0o a' oo n ti r K 2 U N N E a 0 0 N L � eM N m COUNCIL - NOVEMBER 13, 2007 N rCD-I eLl-.,—I cam*) u` N G1 N O J w UQ MM o0 w .. ^^ uJ N ON ~ E E E �" q E E N N a as 0 0 0 O ca a) � c Y C m m J � a) � E E m O s O U� U C ,p o — O O US COUNCIL - NOVEMBER 13, 2007 l4k E E 0 0 0 0 K m a) Y C J F I � �V E E 00 U 0C o O .E U2 � � N N J Q W Now ON n 0 na n r r� r ti LV L V ro oU J M L° a aU L► J' 0' c7 EE ` AV ns= U V U U U c� E — U E N o E U 0o n oo o �- ti o r N U ON N O E 0 0 r 00 N N COUNCIL - NOVEMBER 13, 2007 o4k U2 00 U U e--,I a 0 M J a N ON � M O r'1 �0 M r COUNCIL - NOVEMBER 13, 2007 to • • 0 i o N � N O cn Ln N N U U Q N N n 0 M r (� a N N QU U c ON N n 0 0 r T . _ U cM N M COUNCIL - NOVEMBER 13, 2007 I 0 0 0 O Y F J F � I F- E E C O U K v � C O � O O U2 U= 0 � cf) N N e 0 Lf) N rN-I � V J Q W `� o o W U W N ul E a 0 E Ece a W 0 r 00 o m tin 0 o r c a U m oU a W `• J n E E a E NEs: o m � a � Ws U U 10 U U C � U E N� U �_ o a o y r � � � g00E C U Ln ON N N R J5 o � N -115- COUNCIL - NOVEMBER 13, 2007 I US di � N �r-q-I 7 N V1 a_ a a 0 co ~ a E E EE E o 0 0 cer r W ca U ro 9 U O r..� 00 L N o s N o a E o io r d V q ti q r O U U U U � E c U E 00 c U PSI N N o E o r 0 o r 0 o � m m CDra L` o t � H H N I COUNCIL - NOVEMBER 13, 2007 l4k U S N N N R JV a �W en o � 0 � £ �W� N N o. 0 a 0. a Wco r rr ti UQ U ro oU aV a N 2 � m W 0 N o'er C p p m n' 4 0 r O Z rz F- U E a EG 0 N 0 0 E 00 0. U U LIN 0 o 0 p o COUNCIL - NOVEMBER 13, 2007 I O p 0 O m aa) J � �F E E M O U 0 c m US US co x 0 m d � O t w � o o � � m E E N n as O M y L ri MW i L` WC V o c nd W U U U U N� �i✓ � �' J O o 0 a o a 0 0 ti 2 oo U T- 0 r 00 ni COUNCIL - NOVEMBER 13, 2007 AGENDA rE # 8 /- TOWN OF AURORA AURORA COUNCIL REPORT No.FS07-049 SUBJECT: Third Quarter Operating Report FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: November 13, 2007 RECOMMENDATIONS THAT FS07-049 be received; and THAT Council approve the budget adjustment as detailed on Attachment #2 to Report FS07-049; and THAT in accordance with the Municipal Act Section 290 (1) for the purpose of the 2008 budget it will include a Surplus amount of $400,000; and THAT the 2008 Budget include a transfer to the Allowance for Bad Debt Account of $400,000. BACKGROUND As committed we are submitting the third quarter operating results togetherwith projections to the end of the fiscal year. This report has taken more time to prepare than normal quarterly reports as we have had all departments review and present their projections to year end. As we are preparing our 2008 budget before the close of the 2007 books we will not know the accurate amount of our 2007 surplus. The Municipal Act Section 290 makes provision that The local municipality, shall treat any operating surplus ordeficit of any previous years as revenue that will be available during the current year,. In most years we will not know the operating results as we prepare the budget so we use an estimate of the surplus or deficit in the budget and make necessary adjustment when the final results are known through a budget adjustment. It has also been normal practice for municipalities to apply any prior years surplus to Reserves or take any deficit from Reserves as this eliminates any fluctuation of levy from one year to the next. -119- COUNCIL — NOVEMBER 13, 2007 November 13, 2007 - 2 - Report No. FS07-049 COMMENTS This report has taken a significant amount of time and effort as this is the first time most of the Director's have been requested to produce this information. We have tried to be as accurate as possible as this information will be rolled forward to be included in our 2008 budget as our actuals for 2007. We recommend the transfer the of Surplus to Allowance for Bad Debts as this treatment eliminates the problem of fluctuating tax rates resulting from applying non-renewable revenues or expenses. We also have a need to increase this allowance as we are aware of some pending issues that could deplete this fund. Attachment #3 attached hereto illustrates what would happen if you apply a surplus to reduce the levy in one year and the next year you don't have that same surplus. OPTIONS 1. That Council not approve the budget adjustments included on Attachment #2 and the matter be referred back to Staff. FINANCIAL IMPLICATIONS With this report we are estimating that our 2007 surplus will be in the $400,000. range. The reports included as Attachment #1 details the projection by department and Attachment #2 is a list of the budget changes as a result of this review. As with any review of this nature Council must realize that one cannot predict the unpredictable and the projection is based solely on historical trends. We also have not factored in any contribution to future benefit costs as the actuarial has not been completed this year we are required to do a full review and the adjustment could be significant. We are recommending that this surplus be transferred to allowance for Bad Debt as this account currently holds a balance of $200,000. and we have believe that this will not be sufficient to deal with a couple of issues that are pending and leave a balance in the account. If we don't increase this allowance and we are correct in our forecast of pending bad debts then when these.items do occur we will have to levy for these in the year that they occur which will put additional pressure on our budget for those years. CONCLUSIONS As this is the first time that most of the departments have had to do this review to this extent it has helped us realize the importance of the calanderization of the Budget. LINK TO STRATEGIC PLAN —120— COUNCIL — NOVEMBER 13, 2007 November 13, 2007 - 3 - Report No. FS07-049 Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 — 3`d Quarter Financial Report with projections to year end Attachment #2 — Budget Variance List for approval PRE -SUBMISSION REVIEW Management Team Review — Wednesday, November 7, 2007 ZPreparedL. John Gutteridge, Director of Finance/Treasurer -Ext. #4111 L. Gutteridge _ i ohn S. Rogers Director of Finance/Treasurer Chief Administrative Officer . —121— COUNCIL — NOVEMBER 13, 2007 TownofAurora Quarterly Summary of Operating Expenses -- 2007 Year to.Date-- September 30, 2007 ATTACHMENT 1 2007 Budgetto Actuate _ Q4 Forecast to , Variances 01150 Council Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures - Salaries & Benefits 383,487 275,317 234.903 100,350 335,253 (48,234) Materials & Supplies 19,900 12,317 7,071 7,583 14,654 (5,246) Contracted Services 71,536 47,071 34,172 47,465 81,637 10,101 Revenues -_ 01160 Council Programs 2007 Budget to Actuate Q4 Forecastle Variances Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures External Transfers 84,800 79,055 79,243 7.189 86,432 1S32 Revenues 01181 Accessibility Committee Expenditures 2007 Budget to Actuals Q4 Forecastle Variances Budget - Sept 30107 Sept 30107 Forecast Yearend Actvs Bud Materials & Supplies - 200 100 290 100 390 190 �_- Revenues —122— COUNC I L — NOVEMBER V ?y%q7 Town of Aurora ti�arter ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 01182 Heritage Committee Expenditures 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Materials & Supplies - 200 100 124 100 224 24 Contracted Services 5.000 3,237 0 1.763 1,763 (3,237) Revenues 2007 Budget to Actuals 04 Forecastto Variances 01183 Economic Development Committee Budget Sept30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 400 100 0 300 300 (100) Contracted Services 7.300 400 5,356 1,125 6,481 (819) Revenues 01184 Environmental Committee 2007 , Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act as Bud Expenditures Materials & Supplies 400 250 1,246 150 1,396 996 Contracted Services 8,000 7,499 0 501 501 (7,499) Revenues —123— COUNCIL - NOVEMBER 13, 2007 TownofAurora Quarterly Summary of Operating Expenses •- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuais Q4 Forecastto Variances 01186 Yonge St Committee Budget Sept 30/07 Sept 30107 Forecast Year end Act vs Bud Expenditures Materials & Supplies 400 300 221 1,000 1,221 821 Contracted Services 3,000 1,459 2,213 1,541 3,764 754 Revenues 2007 Budget to Actuate Q4 Forecastto Variances 01190 Anti Littering Initiative Budget ,Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 1,000 1,001 386 (1) 385 (615) Contracted Services 600 500 0 0 0 (500) Revenues Miscellaneous 0 0 250 0 250 260 2007 Budget to Actuate Q4 Forecastle Variances 01201CAOAdministration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 269,229 193.709 186,283 75,522 261,805 (7,424) Matedals & Supplies 20,889 9,988 11,402 10,468 21,870 983 Contracted Services 31,126 19.813 9,809 13,348 23,157 (7,969) Revenues T -124- Town of Aurora COUNCIL - N0VEMBER VarteWmary of Operating Expenses--2007 Year to Date -- September 30, 2007 01202 Legal Services 2007 Budget to Actuals Q4 Forecast to Variances Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 362,403 264,454 265,685 97,953 353,638 (8,765) Materials & Supplies 14,700 9,097 10,528 4,592 16,120 420 Contracted Services 151,300 70,430 57,911 85,014 142,925 (8,376) Revenues Fees & Services 51,000 29.389 52,379 19,243 71,622 20,622 2007 Budget to Actuate Q4 Forecastto Variances 01301 Corporate Services Administration Budget Sept30107 Sept 30107 Forecast Yearend Act vsBud Expenditures Salaries & Benefits 560,696 - 398.195 373,111 185,830 668,941 8,245 Materials & Supplies 24,200 13,732 14,871 9,014 23,885 (315) Contracted Services 166,600 119,606 153,552 41,068 194,620 .28,020 Revenues Licenses & Permits Fees & Services Contnbutlons from Reserves a Reserve Funds 269,600 258,287 162,112 72,630 234.742 (34,858) 4,100 111 4,307 1,800 6,107 2,007 0 0 25,768 0 25,768 26,768 1"rtii�rEieeenite '- `- -t27�;700 2Stt'S�,e�.=��C&-- �k�'�.': t•.1�., _ -125- COUNCIL - NOVEMBER Vdrter y 9 07 Town of Aurora ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 01302 Marketing & Communications Expenditures 2007 Budget to Actuals Q4 Forecastle Variances Budget Sept 30107 Sept 30197 Forecast Yearend Act vs Bud Salaries & Benefits 221,146 161,685 156,989 62,563 218,652 (2,594) Matedals & Supplies 8.000 2,169 784 650 1,434 (1,566) Contracted Services 140,946 94,233 62,160 62,109 124,269 (10,677) Internal Transfers to Capital, Reserves, Library & Other 10,000 10,000 10,000 0 10,000 0 Revenues Miscellaneous 79,000 71,606 79,014 7,394 86,408 7,408 2007 Budget to Actuals Q4 Forecastto Variances 01304 Human Resources Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salades & Benefits 336,159 240,394 234,867 93B39 328.506 (7,653) Materials & Supplies - 6,200 3,490 5,545 1,279 6,824 624 Contracted Services 59,135 44,245 36,391 72,501 107,892 48,757 Revenues Grants 0 0 3.487 - 0 3,487 3,487 2007 Budget to Actuals Q4 Forecastle Variances 01350 Elections - Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 0 0 8,914 0 8,914 8,914 Internal Transfers to Capital, Reserves, Library& Other 20,000 10,000 15,000 10,000 25,000 5,000 Revenues .� _'.. -'`� a.:'�"x.,�,'3>��3,-��.. '�.,2�x'U'99A;.x'��"�'•'"--5- tr,�.'€4'gQ0``'33r9.:....__. } -126- COUNCIL - NOVEMBER tf1� Town of Aurora ti�arte4`f1GPinnary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuate Q4 Forecastto variances 01401 Financial Services Budget Sept 30107 Sept 30107 .Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 852,397 604,964 514,156 228,977 743,133 (109,264) Materials & Supplies 11,895 8,809 9,279 2.709 iuiia 93 Contracted Services 183,869 52,947 34,895 166,861 201,756 17,887 Rents & Financial Expenses 12,000 8,413 8,539 3,500 12,039 39 Revenues Fees & Servlces 107,000 72,480 65,143 29,728 94,871 (12,129) Miscellaneous 0 0 243 0 243 243 Municipal 30,000 20,000 - 15,725 6,225 21,950 (8,050) 2007 Budget to Actuals Q4 Forecastto variances 01402 Information Technology Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 450,216 315.865 266,003 144,348 410,351 (39,865) Materials & Supplies 96,200 47,574 14,604 76,500 91,104 (5,096) Contracted Services - 219,364 203,018 119,647 47,788 167,435 (51,929) Revenues COUNCIL - NOVEMBER 13, 2007 TownofAurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actual. Q4 Forecastle Variances 01403 Telecommunication Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Contracted Services 221,357 163,377 149,792 72,374 222,166 809 Revenues E.- 2007 Budget to Actual. Q4 Forecast to Variances 01490 Municipal Purposes Budget Sept 30107 .Sept 3DI07 Forecast Yearend 'Act vs Bud Expenditures Contracted Services 130,000 36.158 36,158 226,000 261,158 131,158 Rents 8 Financial Expenses 10.000 2,761 7,772 12,000 19,772 9,772 Internal Transfers to Capital, Reserves, Library 8 Other 4.792,489 4,792,489 4.282,003 2,316,849 6,598,862 1,806.363 Revenues Mlscellaneous 1,197.000 1.197.000 819 1,197,000 1,197,819 819 User Fees 181,900 90.950 136,425 45,475 181,900 0 Municipal - 2,606500 1,781,674 2,848.615 1,759,317 4,507.933 2,101.433 Grants 522,096 522,096 261,047 251,049 522,096 . 0 Contributions from Reserves 8 Reserve Funds 40,000 40,000 36,158 0 36,158 (3,842) -128- COUNCIL — NOVEMBER qartet�r 7 Town of Aurora LddMary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals 04 Forecastle Variances 01901 Town Hall Budget Sept 30107 Sept30/07. Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 86,679 . 60,966 57.108 25,713 82,821 (3,858) Materials & Supplies 173,800 116,353 107,729 51,157 158,886 (14,914) Contracted Services 170,782 133,629 127,398 42,770. 170,168 (614) Su.,ToiaE_.penr�rSuie=`x —y; = = 41,26:1""SYO- 4.8aF9223 i`49640'� SFBx,` 3S8 Revenues User Fees 8,000 4,966 3,606 913 4,519 (3,481) 2007 Budgetto Actuals Q4 Forecastto Variances 02101 Central York Fire Budget Sept 30107 Sept 30107 Forecast Year and Act vsBud Expenditures Internal Transfers to Capital, Reserves, Library & Other 5,911,000 4.433.250 4,433,902 1,477,760 5,911,652 652 ys Revenues O I aYIYtES''s - 2007 Budget to Actuals Q4 Forecastto Variances 02201 Emergency Preparedness Budget Sept 30107 Sept 30107 Forecast Year end Act vs Bad Expenditures Contracted Services 18,000 15,000 8,656 9,000 17,656 (344) Revenues —129— COUNCIL - NOVEMBER b3 ?y%q7 Town of Aurora u�arter ummary of Operating Expenses -- 2007 Year to Date -• September 30, 2007 02401 Building Services Expenditures 2007 Budget to Actuate Q4 Forecast to Variances Budget Sept 30/07 Sept 30/07 Forecast Yearend Act vs Bud Salaries & Benefits 984,822 711,121 563,828 273,701 837,529 (147,293) Materials & Supplies 220,400 99,871 147,683 117,572 266,255 44,855 Contracted Services 125,000 83,427 55,066 63,402 118,468 (6,532) Internal Transfers to Capital, Reserves, Library & Other 200,278 0 0 645,910 '645,910 445,632 G --.- -,-�-„� •�530;ry0eY $94°-04���77=1'yti�0`5.$ 1 fi7" 2''�86;- ?r Revenues Licenses & Permits 1,503,000 1,287,650 1,696,260 215,350 1,811,610 308,610 Fees & Services '_ 27,500 23,848 51,662 3,652 55,314 27,814 Miscellaneous 0 0 238 0 238 238 2007 Budget to Actuate 04 Forecasito Variances 02402 Bylaw & Licensing Budget Sept 30107 Sept 30/07 Forecast Year end Act vs Bud Expenditures Salaries & Benefits 393,496 286,054 265,618 112,892 378,610 (14,986) Materials & Supplies - 9,500 6,192 6,804 3,049 9,858 358 Contracted Services 17,860 10,788 8.619 8,272 14,891 (2,969) Revenues Licenses & Permits Fines & Penalties Miscellaneous 38,300 33.835 31,753 4,465 36,218 (2,082) 320,000 111,139 162,053 164,861 326,914 6,914 0 0 340 0 340 340 -130- C 0 U N C I L — N 0 V E M B E R 11 % ! Town of Aurora a,lnerte�mmary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals q4 Forecast to Variances 02403 Animal & Pest Control Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 1,500 2,887 '086 795 1,481 (19) Contracted Services - 170,000 127,503 125,718 42,497 168,215 (1,785) S5 n 1••xPe dnures— - -. z.�.�7M71`3" 0 $0�„9— 2640_--�- 3*�!2- {�9�b56u 1�$,t Revenues Fees & Services - - 14,500 14,266 14,624 150 14,774 274 Su�a€ eva .,...'",..�r. --• _ 3 �-'-''UFt `�C;2G-�`12 62's4 "� 56 -_ ` 2007 Budget to Actuals C4 Forecastto Variances 03100. Public Works Administration Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 244,243 181,340 97,412 37,903 135,315 (108,928) Materials & Supplies (75,750) (33,566) (20,800) (36,235) (57,035) 18,715 Contracted Services 27,664 19,422 37,540 (13.178) 24,362 (3,302) Internal Transfers to Capital, Reserves, Library & Other 0 0 8,065 0 8,065 8,065 Revenues Miscellaneous 76,210. 11,638 12,756 0 12.756 (62,454) Contributions from Reserves & Reserve Funds 1'000 670 1,000 0 1,000 0 —131— Town of Aurora COUNCIL - NOVEMBER 43drterrg�mmary of Operating Expenses--2007 Year to Date -- September 30, 2007 03200 Engineering Services Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other 2007 Budget to Actuals Q4 Forecastle Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud 330,360 233,153 220,367 97,207 317,574 (12,786) 33,569 20,094 24,018 13,475 37,493 3,924 (2,462) (678) 46,486 (1,784) 44,702 47,164 113,532 56,766 85,149 1,392,279 1,477,428 1,363,896 Revenues ' Fees & Services --'476,000 644,074 1,778,081 99.116 1,877,197 1,402,197 2007 Budget to Actuals 04 Forecastto variances 03410 Vehicle Maintenance Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries &Benefits 144,260 112,039 133,186 32,221 165,407 21,147 Materials & Supplies 113,420 146,978 79,723 (20,272) 59.451- (63,969) Contracted Services 75,302 41.291 25,832 34,011 59,843 (15,459) Internal Transfers to Capital, Reserves, Library & Other (575,234) (503,660) (302,441) (71,674) (374,015) 201,219 Revenues Miscellaneous 0 0 192 0 192 192 r -132- COUNCIL - NOVEMBER flq`Sga Town Aurora bite mary of Operating Expenses -- 2007 Year to Date --September 30, 2007 2007 Budgetto Actuate Q4 Forecastto Variances 03420 Scanlon Court Building Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies (22,700) (2,102) (29,726) (20,729) (50,455) (27,755) Contracted SeMces 138,515 127,931 114,349 12,255 126,605 (11,910) Revenues 2007 Buda at to Actuals Q4 Forecastto Variances Roads Summer Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 295.063 209.072 209,468 85,993 295.451 388 Materials & Supplies 13,000 9,527 11,297 3,473 14,770 1,770 Contracted Services 189.000 57,686 82,705 131,314 214,019 25,019 Internal Transfers to Capital, Reserves, Library & Other 104,600 77,576 81,167 27,024 108,191 3.591 Revenues . Contribu0ans lrom Reserves & Reserve Funds 10.000 5,000 0 5,000 5,000 (5,000) -133- Town ora COUNCIL - NOVEMBER 1� ;qw ryofOp rating drter mary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 Traffic Expenditures 2007 Budgotto Actuals Q4 Forecast to Variances Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Salaries & Benefits 279,158 197,691 202,250 94,683 296,933 17,775 Materials & Supplies - 403,500 210,162 230,011 193,338 423,349 19,849 Contracted Services - 71,000 64,674 58,554 6,326 64,880 (6,120) Internal Transfers to Capital, Reserves, Library & Other 34,900 20,391 15,379 14,509 29,888 (5,012) •-. �o t Expenddure,;gs--'.--ate -,�,c "�'.-- %="=�= ,�g °�" �49� .�-5d'6f54=�308;-6�&`�'_ _ .49',' Revenues ` 2007 Budget to Actuate Q4 Forecastle Variances Roads Winter Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 336,748 258,891 234,923 77,857 312,780 (23,968) Materials & Supplies 172,000 135,148 133,647 36,852 170,499 (1,601) Contracted Services 358,100 267,174 241,612 90,926 332,438 (25,662) Intemal Transfers to Capital, Reserves, Library & Other 219,500 197,744 99,685 121,766 221,441 1,941 Revenues Miscellaneous 10,160 10,160 10,160 0 10,160 0 -134- COUNCIL - NOVEMBER3 07 Town of aurora uArter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 Waste Management Expenditures 2007 Budget to Acluals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Salaries B Benefits 80,026 57,577 73,245 22,449 95.694 15,668' Materials & Supplies 31,000 30,952 14,079 48 14,127 (16,873) Contracted Services. 1,406,500 881,706 (644,253) 2,015,862 1,371,609 (33,891) Internal Transfers to Capital, Reserves, Library & Other .10,500 8,764 10,770 1,736 12,506 2,006 Revenues Miscellaneous7,500 6,232 12,551 1,268 13,819 6,319 Grants 120,000 25,619 31,465 94,381 125,846 5.846 Y'. -135- COUNCIL - NOVEMBER 13, 2007 Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecastto Variances 07101 Leisure Services Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 448,346 321,774 313,689 126,572 440,261 (8,085) Materials & Supplies - 6,500 4,881 3,794 1,619 5,413 (1,087) Contracted Services 25,850 14,816 17,151 11.034 28,185 2,335 flU'69 �'C 3S#639'�225-4.$9-- �83.. Revenues Miscellaneous 0 (65,000) 66 0 66 66 2007 Budget to Actuate Q4 Forecastto Variances 07201 Facilities Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 351,682 265,899 255,927 98,850 354,777 3,095 Materials & Supplies 7,900 7,355 5,923 578 6,501 (1,399) Connected Services 1,000 612 784 388 1,172 172 Revenues 07203 Carpenter Shop Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues 2007 Budget to Actuals 04 Forecastto Variances Budget Sept 30197 Sept 30W Forecast Year and Act vs Bud 63,577 46,655 34,538 16,922 51,460 (12,117) 4,610 4,343 2,059 2,440 4,499 (11) 1,000 1,000 637 0 637 (363) -136- COUNCIL - NOV EMBER 1 q 9t�n7 Town of Aurora gtlarterly'SHr1'Imary of Operating Expenses -- 2007 Year,to Date -- September 30, 2007 ' 2007 Budget to Actuate Q4 Forecastto Variances 07211 Community Centre Administration - Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 334,962 245,465 211,603 89.497 301,100 (33,862) Materials & Supplies 316,640 180,378 201,742 117,970 319,712 3,172 Contracted Services 136,949 103,256 88,892. 39,580 128,472 (8,477) Revenues User Fees 710,000 412,565 398,384 267,812 666.196 (43,804) 2007 Budget to Actuate Q4 Forecastle Variances 07221 Leisure Complex Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries&Benefits - 262,618 183.384 184,398 80,290 264,688 2,070 Materials & Supplies 9,200 6,533 4,842 4.358 9,200 0 Contracted Services 9,550 7,282 a 2,288 2,268 (7,282) Rents & Financial Expenses 37,000 28,518 28,027 11,204 39,231 2,231 _ rc- Revenues Fees & Services 500 355 425 145 670 70 User Fees 40,567 25,972 35,336 16,356 51,692 11,125 -137- COUNCIL — NOVEMBER '1 r(�Q7 Town of Aurora 'artery ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 . 2007 Budget to Acluals Q4 Forecastto Variances 07222 Leisure Complex Building Operations Budget Sept 30/07 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 308,956 225,088 213,849 83,868 297,717 (11,239) Materials & Supplies 395,040 279,596 259,177 94,345 363.522 (41,518) Contracted Services 280,382 t 220.414 207,161 51,947 269,108 (21,274) Revenues User Fees 404,500. 263,053 287,929 141,447 429,376 24,876 3c(- S�vv.X3. 2007 Budget to Actual.Q4 Forecast to Variances 07230 22 Church Street Budget Sept 30107 Sept 30/07 Forecast Year end Act vs Bud Expenditures Materials & Supplies 0 0 859 0 859 859 Contracted S.Nars 11,568 9,433 8,530 2,135 10,665 (903) Revenues User Fees 0 (628) 0 0 a 0 —138— COUNCIL - NOVEMBER 1 n(�7 Town of Aurora 4&rter�y` Qtl mary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuate Q4 Forecastto Variances 07235 52 Victoria Street - Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 16,236 16,197 29 39 68 (10,168) Materials & Supplies 7,100 - 5,029 5,602 2.071 7,673 573 Contracted Services 5,568 .5,111 5,769 457 6,226 658 Revenues User Fees 6,000 4,121 12,736 1,879 14,615 8,615 2007 Budgetto Actuals Q4 Forecastto Variances 0724056 Victoria Street - Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 21,000 15,425 24,893 11,325 36,218 15,218 Contracted Services 11,310 10,447 12,452 863 13,325 2,015 Revenues User Fees 10,000. 6,898 19,467 4,000 23,467 13,467 .a� ".-. e. ... _: . r1•n;Bmrr 9'8 4' � �-�406 S "�4 �, —139— COUNCIL - NOVEMBER 3 �g07 .TownofAurora udrter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07245 Victoria Hall. Expenditures 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Materials & Supplies, 6,000 4,060 3,466 1,940 5,406 (594) Contracted Services 2,750 2,399 1,271 2.351 3,622 872 Revenues User Fees 7,000 4,112 7,517 600 8,117 1,117 2007 Budget to Actuate Q4 Forecast to Variances 07250 Jack Woods Budget Sept 30107 Sept30/07 Forecast Yearend Act vs Bud Expenditures Matedals & Supplies 0 0 496 0 496 496 Contracted Services 3,599 2.058 2,974 1,641 4,615 916 :aq • P It �rlli V_. __ 4 _m _ F... M ,�. _ _ 6 -- -47^ q6'k_ .:•-.4 Revenues User Fees 7,000 7,000 6,900 100 7,000 0 ...0 zk�R. -140- COUNCIL - NOVEMBER �3 �g07 Town of Aurora u�rter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07255 McMahon Tennis Expenditures 2007 Budget to Actual. Q4 Forecastle Variances Budget Sept 30/07 Sept 30107 Forecast. Year end Act vs Bud Materials & Supplies _ 2,500 2,500 1,438 1,513 2,951 451 Services 8,501 8,210 1,843 6,298 8,141 - (360) :Contracted -- Revenues User Fees 2,000 2,000 2,01.1 0 2,011 11 2007 Budget to Actuala Q4 Forecastto Variances 07260 Factory Theatre Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 0 0 112 0 112 112 Contracted Services 700 700 350 0 350 (350) Revenues i 2007 Budget to Actuals Q4 Forecast to Variances 7265215 Industrial pkwy Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 13,500 9,750 11,433 6,000 17,433 3,933 Contracted Services 5,068 5,068 1,068 0 1,068 (4,000) Revenues User Fees 0 (50.000) 0 0 0 0 -141- COUNCIL - NOVEMBER 3 907 Townof Aurora udrter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecastto Variances 07270 Yonge Street (Chamber of Commerce) Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Internal Transfers to Capital, Reserves, Library & Other 3,370 2,329 2,309 1,041, 3,350 (20) Revenues User Fees 3,370 2,329 2,309 1,041 3,360 (20) 2007 Budget to Actuals Q4 Forecastto Variances 07281 Stronach Complex Administration Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Salaries &'Benefits. 414,979 299,956 349,017 97,830 446,847 31,868 Materials & Supplies 33,500 20,646 20,007 16,778 36.785 3,285 Contracted Services 20,588 12,878 5,200 8,277 13,477 (7,111) Revenues Miscellaneous 166,300 124,726 111,675 41,574 153,249 (13,051) User Fees 325,713 223,171 298,655 48,638 347,293 21,580 -142- COUNC I L - NOVEMBER b ?%07 Town of Aurora 'arter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actual. Q4 Forecast to Variances 07282 Stronach Complex Building Operations Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salares & Benefits 400,597 276,674 240,497 123,923 364,420 (36,177) Long Term Debt Charges 80,000 0 0 80,000 80,000 0 Materials & Supplies 5E8,000 388,804 397,584 149,124 546,708 (11,292) Contracted Services 218,489 169,422 176,513 42,190 '218,703 214 Revenues- User Fees 750,000 497,554 490,219 220,000 710,219 (39,781) 2007 Budget to Actuate 04 Forecastto Variances 07290 Seniors Centre Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 59,339 43,216 45,916 16,123 62,039 2.700 Materials & Supplies 65,666 49,892 37,230 16,686 53,916 (11,760) Contracted Services 57,135 42,621 43,313 13,950 57,263 129 Revenues User Fees -- 8,000 5,162 6,204 2,995 9,199 1,199 -143- COUNCIL - NOVEMBER t3 q7 Town of Aurora u�arter y mmary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07295 Leslie Street Property Expenditures Revenues Miscellaneous 2007 Budget to Actuals Q4 Forecast to Variances Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud 1,000 1,000 417 0 1 417 (583) 2007 Budget to Actuals 04 Forecastto Variances 07301 Parks Operations Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 359,375 259,401 256,181 102,431 358,612 (763) Materials & Supplies 2,678 1.656 964 1,000 1,964 (714) Contracted Services 13,504 12,722 13,387 227 13,614 110 �'- ._.- Revenues Fees & Services 126,000 125,000 334,924 0 334,924 ' 209.924 Miscellaneous 0 0 4,035 0 4,035 4,035 Contributions from Reserves & Reserve Funds 72,200 38,270 54,400 36,600 91,000 18,800 -144- dq` U Town of Aurora COUNC I L - NOVEMBER Srte mary of Operating Expenses Year to Date --September 30, 2007 2007 Budget to Actual. - Q4 Forecastto Variances 07302 Parks Operations Budget Sept 30107 Sept 30107 . Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 1.016,367 762,482 763,003 261,099 1.014,102 (2,265) Materials & Supplies 171,446 100,077 167,560 36,631 204,191 32,746 Contracted Services 246,056 16Q645 129,594 90,378 219.972 (25,084) Internal Transfers to Capital, Reserves, Library & Other - 0 0 0 274.924 ' 27q 924 274,924 Revenues Miscellaneous 10,000 9.056 19,366 044 20.299 10,299 User Fees 162.325 160,469 162,437 8,866 171,303 8,978 Contributions from Reserves & Reserve Funds 171,000 89,750 18,750 81.250 100,000 (71,000) 2007 8udg at to Actual. Q4 Forecastle Variances 07303 Leisure Services Vehicles Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies - 0 0 41,035 0 41.035 41.035 Contracted Services 130,000 43,257 75,212 70,000 145,212 15,212 Es9 Eata��pe1a31 r s _ x Revenues Contributions from Reserves & Reserve Funds 0 0 0 (12,500) (12,500) (12,500) 2007 Budget to Actual. Q4 Forecast to Variances 07304 Parks Building Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Materials & Supplies 18,000 14,295 10,752 3,705 14,457 (3,543) Contracted Services 23,168 19,263 9,488 12,670 22,158 (1,010) Revenues -145- COUNC I L - NOVEMBER 1Q3 �qO7 Town of Aurora uarter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals 04 Forecastto Variances 07401 Community Programs Administration - Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 421,520 332,189 324,713 88,607 413.320 (8,200) Materials & Supplies 17,800 16,062 20,481 1.580 22,061 4,261 Contracted Services 223.300 148.171 160,942 60,749 221,691 (1,609) Revenues User Fees - 551,000 543,612 623,109 3,015 62Q124 75,124 Grants - 5,000 595 2.790 4,025 6,815 1,815 •�nues- r_- :�""`'�,�-'_--- 4�.OITO �a'4,„�,a4-'L.©�,:� f 82,5"$9�--�i; 7 R4Q��6� - ' � 8.i,�9: 07404 Leisure Complex Fitness Centre Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues User Fees 2007 Budget to Actuals 04 Forecastto Variances Budget Sept 301C7 -Sept 30107 Forecast Yearend Act vs Bud 316,266 231,884 200,033 84.382 284,415 (31,851) 9,450 6,226 2,110 3,224 5,334 (4,116) 113,316 75,304 103,681 34,887 138,568 25,263 553,500 416,978 418,192 137,522 663,714 214 -146- COUNCIL - NOVEMBER &( Q� Town of Aurora 9rte mary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecastto Variances 07405 Leisure Complex Aquatics Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 407,993 297,845 217,470 110,148 327,618 (80,376) Materials & Supplies 20,800 16,368 13,251 4.485 17,736 (3,064) Contracted Services 11,488 8,547 5,070 2,772 7,842 (3,646) 8F08�_ Revenues Miscellaneous 25,825 23,283 24,600 (3,254) 21,346 (4,479) User Fees 287,373 268,352 339,031 - 19,021 358,052 - 70,679 2007 Budget to Actuals Q4 Forecastle Variances 07408 Youth Initiatives Budget Sept 30107 Sept 30/07 Forecast Yearend Actvs Bud Expenditures Salaries & Benefits 112.599 85,007 83,388 27,592 110,980 (1,619) Materials & Supplies. 8,900 5,582 5,105 3,929 9,034 134 Contracted SeMces 46,300 33,560 20,594 14,657 35,251 (11,049) Revenues Miscellaneous 1,000 747 1,000 0 1,000 0 User Fees 85,000 83.011 79,201 1,989 81.190 (3,810) -147- COUNCIL - NOVEMBER 13, 2007 Town ofAurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07450 Seniors Programs Expenditures 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30/07 Forecast Yearend Act vs Bud Salaries & Benefts 114,825 81,136 73,806 33,6f)9- 107,496 (7,330) Materials & Supplies 4,750 4,588 5,117 (165) 4,952 202 Contracted Services 89,568 62,205 36,382 18,393 54,775 (34,793) t5ub'➢ata E-xperrdiiuce - ,,;��''--- . 09-tk3�"'`�4744,2' FSS 9a"� � fiT'2-2-2�-- Revenues Miscellaneous 92,262 67,818 23,018 14,000 37,018 (65,244) User Fees 44.280 40,620 54,387 3,B60 58,047 13,767 Grants 30,000 22,556 23,725 6,275 30,000 0 2007 Budgetto Actual. Q4 Forecastto Variances 07501 Special Events Administration Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 0 18,048 (2,965) (24,838) (27,803) (27,803) Revenues 2007 Budget to Actual. Q4 Forecastto Variances 07502 Community Recognition Awards Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salades& BenETits 5.884 2,942 4,042 2,942 6,984 1,100 Materials & Supplies 2,650 2,650 2,471 0 2,471 (179) Contracted Services 500 439 195 0 - 196 (305) Revenues -148- COUNCIL - NOVEMBER3 �g07 Town of Aurora u�rter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actual. Q4 Forecastto Variances 07503 Art Aurora Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits 5,885 2,942 4,042 2,943 6.985 1,100 Materials & Supplies 850 850 1,162 0 1,162 312 Contracted Services 4,000 4,000 1,566 0 1,566 (2,434) ggSu tai:-,E>P endilu e�'-';`'�.�¢'�'"�: fi' 33�"-`•-."+� 79� 7�rt1�T �43"� -�; �== Revenues User Fees 4,200 4,200 3,650 0 3,656 (544) 2007 Budget to Actual. Q4Forecastto Variances 07504 Canada Day Celebration Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Balance & Benefits 5,884 2,942 4,042 2,942 6,984 1,100 Materials & Supplies 10,550 1,320 880 9,230 10 110 (446) Contracted Services 15,150 18.654 20,524 0 20,624 5,474 Revenues Miscellaneous 2,600 2,600 100 0 100 (2,500) User Fees 400 - 0 162 0 162 (238) Grants 1,000 1,000 2,851 0 2,B51 1,851 -149- COUNCIL - NOVEMBER 13, 2007 TownofAurora Quarterly Summary of Operating Expenses --2007 Year to Date -- September 30, 2007 07505 Santa Claus Parade Expenditures 2007 Budget to Actuals Q4 Forecastle Variances Budget Sept 30/07 Sept 30107 Forecast Yearend Act vs Bud Salades&Benefits 5,884 2,942 4,042 2,942 6,984 1,100 Matedals&Supplies 1,100 0 81 1,100 1,181 81 Contracted Services - 6,825 (727) (250) 7,552 7,302 477 Revenues Miscellaneous 2,600 0 75 2,525 2,600 0 2007 Budget to Actuals Q4 Forecastle Variances 07506 First Night - Budget Sept 30107 Sept 30107 Forecast Yearend Actvs Bud Expenditures Salaries & Benefits 5,885 2,943 4,042 2,942 6.984 1,099 Materlals & Supplies 800 '0 0 800 800 0 Contracted Services 1,450 65 0 1,385 1,385 (65) Revenues 2007 Budget to Actuals Q4 Forecastto Variances 07507 Street Sale Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 6,884 2,942 4,042 2,942 6,984 1,100 Matedals & Supplies 3,500 2,628 0 872 872 (2,628) S� Q" &fd`=� S28}r •;�.:...,-=x..`-�-r m.:..,...s-=:-=-'a`_„�- .czz ,:�.. :.. ,."'. .��3&:. ,'- Revenues �Na Burge - .= ,�..:.,�_. "' � .,,-._ �'8' .�5' `-• s,:��,>,.,.,,, �€!4 -"'=_'?m' 5�-'�� �1--^ "36 Y• -150- COUNCIL— NOVEMBER L3 �q07 Town of Aurora u�rter y ummary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07508 Artic Adventure 2007 -Budget to Actual. Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 5,884 2,942 4,042 2,942 6,984 1,100 Materials & Supplles - 400 194 520 0 520 120 Contracted Servlces 5,200 5,200 4,644 0 4,644 (556) Revenues Miscellaneous 1,700 1,700 1,919 0 1,919 219 �e 11d95t' "'- .;�-�....:s-uu•�'��w-'2 .._ �T��.,..... `C`2BY'� `54. `'�0� .�K4� 2007 . Budgelto Actuals Q4 Forecastto variances 07509 Concerts in the Park - Budget Sept 30/07 Sept 30107 Forecast Year end Actvs Bud Expenditures Salaries & Benefits 5,885 2,942 4,042 2,943 B,985 1,100 Materials & Supplies 100 95 43 0 43 (57) Contracted Services 15.900 13,356 2,800 13,100. 15,900 0 Revenues Miscellaneous 0 0 175 0 175 175 2007 Budget to Actual. Q4 Forecastto Variances 07510 Bike Board $ Rodeo Budget Sept 30107 Sept 30107 Forecast Yearend Act as Bud Expenditures Salaries & Benefits 5,884 2.942 4,042 2,942 6,984 1,100 Materials & Supplles. 600 450 268 0 268 (332) Contracted Services 400 297 0 0 0 (400) Revenues - —151— COUNCIL - NOVEMBER 13, 2007 TownofAurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecastto Variances 07511 Children's Concert Series Budget Sept 30W Sept 30107 Forecast Year and Act. vs Bud Expenditures Salaries &Benefits 5,884 2,942 4.042 2,942 6,984 1,100 Materials & Supplies 100 72 0 0 0 (100) Contracted Services 3,200 '2,403 0 0 0 (3,200) Revenues Miscellaneous - -1,0000 747 0 0 0 (1,000) 2007 Budget to Actuals ' Q4 Forecastto Variances 07512 Movie in the Park Budget Sept 30107 Sept 30/07 Forecast Yearend Act va Bud Expenditures Salaries & Benefits 5,884 6,884 4,042 1,049 5.091 (793) Materials & Supplies 550 414 48 0 -48 (502) Contracted Services 2,950 2,214 712 736 1.448 (1,602) Revenues Miscellaneous 2.400 2,400 0 0 0 (2,400) Y;.. -152- COUNCIL - NOVEMBER U'arte mmgQ7 Town of Aurora ary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07513 Ribfest 2007 Budget to Actuate Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 5,885 2,942 4,042 2,943 6,985 .1,100 Materials & Supplies 150 150 192 0 192 42 Contracted Services 9,155 9,155 6,747 0 6,747 (2,408) Revenues Miscellaneous 6,300 6,300 4,400 0 4.400 (1,900) 07514 Tree Lighting Expenditures 2007 Budget to Actuate Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Salaries & Benefits 5,884 2.942 4,042 2,942 6,984 1,100 Materials & Supplies 400 0 0 400 400 0 Contracted Services 575 0 0 575 575 0 Revenues 07515 Doors Open Expenditures Salaries & Benefits Materials & Supplies Contacted Services - Revenues Miscellaneous 2007 Budget to Actuals Q4 Forecastto Variances Budget Sept 30107 Sept 30107 Forecast Yearand Act vs Bud 5,884 2.942 4,042 2,942 6,984 1.100 220 220 185 0 185 (35) 200 200 468 0 468 268 0 0 300 0 300 300 I -153- COUNCIL - NOVEMBER 13, 2007 Town of Aurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 07603 Library Facilities Expenditures 2007 Budget to Actuate q4 Forecasted Variances Budget Sept 30107 Sept 30107 Forecast Yearend Act vs Bud Salaries & Benefits 52.178 34;048 41,452 12,180 53,632 1,454 Long Tenn Debt Charges . 225,000 112,500 112.500 112,500 225,000 0 Materials & Supplies 117,000 71,275 68,878 38,119 ,106.097 (10,003) Contracted Services 152,024 126,941 121,449 20,210 '141,659 (10,365) Internal Transfers to.Capital, Reserves, Library & Other (517.502) (268,761) (324,617) (192,885) (517,602) 0 Revenues User Fees 28,700 20,943 20,068 8M7 28,875 175 -154- COUNCIL - NOVEMBER 13, 2007 rownofAurora Quarterly Summary of Operating Expenses -- 2007 Year to Date -- September 30, 2007 2007 Budget to Actuate Q4 Forecastto Variances 08101 Development Planning Budget Sept 30107 .Sept 30107 Forecast Yearend Act vs Bud Expenditures Salarles & Benefits 519,221 374,271 344,225 141,950 486,175 (33,046) Materials & Supplies 4,800 3,293 1,323 2,485 3,808 (992) Contracted Services 31,800 19,368 11,527 15,432 26,959 (4,841) Revenues Licenses & Permlls 300,000 202,980 267,974 (259) 267,716 (32,285) Miscellaneous 4,500 3,644 4,115 856 4,971 471 2007 Budget to Actuals Q4 Forecastto Variances 08102 Community Planning Budget Sept 30107- Sept 30107 Forecast Year and Act vs Bud Expenditures Salaries & Benefits 208,854 160,463 151,753 58,391 210,154 1,300 Materials & Supplies 2,000 - 1,577 1,143 423 1,566 (434) Contracted Services - 7,800 3,970 3,411 3,830 7,241 (559) Revenues Fees & Services 46,000 36,941 31,494 2,760 34,254 (11,746) -155- COUNCIL - NOVEMBER ggQ,j Town of Aurora arte mary of Operating Expenses --2007 Year to Date -- September 30, 2007 2007 Budget to Actuals Q4 Forecast to Variances 08103 Economic Development Budget Sept 30107 Sept 30/07 Forecast Yearend Actvs Bud Expenditures Salaries &Benefits 57,608 44,089 2,777 26,390. 29,167 (28,441) Materials & Supplies 2,750 2,206 1,266 544 1,810 (940) Contracted Services 100,610 77,020 62,282 30,902 93,184 (7,426) Revenues Miscellaneous 0 0 10 0 10 10 2007 Budget to Actuals Q4 Forecastto Variances 08104 Policy Planning Budget Sept30/07 Sept30107 Forecast Yearend Act vs Bud Expenditures Salaries & Benefits - 440,337 318A95 311,231 121,842 433,073 (7,264) Materials & Supplies 1,000 0 0 1,000 1.000 0 Contracted Services 29,436 5,857 3,465 25,406 28,871 (565) Revenues Contributions to. Reserves & Reserve Funds 100.500 50,250 0 100,600 100,500 0 -156- 35 )UNGIL - NOVEMBER la. 2007 ATTACHMENT 2 ) J d m / W lig {� \ \ { !)j / r § , CL 157 m : $` \ � ) E CL CL (� \ \ / 4 \ COUNCIL — NOVEMBER 13, 2007JAU.NDArrEm n AUK TOWN OF AURORA COUNCIL REPORT No. CS07-043 SUBJECT: Proposed Amendments to the Procedural By-law FROM: Bob Panizza, Director Corporate Services DATE: November 13, 2007 RECOMMENDATIONS THAT report CS07-043 regarding amendments to the Town's Procedural By-law be received; and That proposed By-law 4972-07.0 be enacted. BACKGROUND At the Council meetings of June 12 and October 9 Council approved amendments to the Town's Procedural By-law 4835-06.C. dealing with presentations of general interest, and the adjournment time for meetings. Copies of the Council extracts that provides these directions are attached as Appendix #1 and Appendix #2. COMMENTS Attached to this report as Appendix #3 is a copy of the proposed by-law amendment that incorporates the recommendations of Council. LINK TO STRATEGIC PLAN Goal D — Ensure transparent, accountable and open governance in concert with informed and involved citizens. ATTACHMENTS Appendix #1 — Council extract June 12, 2007 Appendix #2 — Council extract October 9, 2007 Appendix #3 — Draft amending by-law —158— COUNCIL - NOVEMBER 13, 2007 November 13, 2007 - 2 - Report No. CS07-043 PRE -SUBMISSION REVIEW C.A.O. Review - November 9, 2007 Prepared by. Bob Panizza ext. 4221 &L Bob Panizza Director of Corporate Services y John S. Rogers C. A. O. -159- COUNCIL — NOVEMBER 13, 2007 APPENDIX #1 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-26 HELD ON TUESDAY, JUNE 5, 2007 & ADOPTED AT COUNCIL ON JUNE 12, 2007 12. CS07-029 —Televised Meetings of Council General Committee recommends: THAT the Corporate Services Department report CS07-029 be received; and THAT Council maintain the current practice of televising only the Council meetings. AMENDMENT: General Committee recommends: THAT, in the future, presentations of general interest be placed on the Council agenda where they are televised. CARRIED The main recommendation was CARRIED as amended. —160— COUNCIL — NOVEMBER 13, 2007 APPENDIX #2 01 tWbb EX TRACT FROM COUNCIL MEETING NO. 07-24 . HELD ON TUESDAY, OCTOBER 9, 2007 5. Resolution from Councillor McRoberts Re: Amendment to the Procedural By-law Council and General Committee Meeting End -time Moved by Councillor McRoberts Seconded by Councillor MacEachern WHEREAS the current Rules of Procedure state"No item of business shall be considered at a meeting of the Council after 10:30 p.m. local time unless a majority of the members present enact a resolution to extend the hour"; and The current Rules of Procedure also state "If Council is still in session at the hour of midnight local time, it shall be adjourned unless a two-thirds majority of Council concur in the extension"; and Many of our Council and General Committee meetings go beyond midnight; and The majority of councillors have full-time jobs in addition to their part-time councillor positions; and Meeting for more than 4 hours has proven to lead to overtiredness; and It is important to carry on the business of the corporation while one is as fresh and alert as possible, including both councillors and senior staff. NOW, THEREFORE BE IT RESOLVED THAT the Procedural By -Law be amended to reflect that "If Council (or General Committee) is still in session at the hour of 11:00 p.m. local time, it shall be adjourned unless a two-thirds majority of Council- (or General Committee) concur in the extension." WITZ ilk —161— COUNCIL - NOVEMBER 13, 2007 APPENDIX #3 ,Co`" �of,10 THE CORPORATION OF THE TOWN OF AURORA By-law Number4972-07.0 BEING A BY-LAW to Amend Procedural By-law 4835-06.C, a By-law to govern the procedures of the Council of the Town ofAurora and its Committees and Boards NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: Section 3.10 — Delegations THAT Section 3.10 (a) be amended to add the following clause: 3.10 a) Delegations or special presentations of general interest shall be placed on the Council agenda where they can be televised. 2. Section 3.17 —Adjournment THAT Section 3.17 c) be amended by deleting the existing clause and substituting therefore the following clause: 3.16 c) If the Council or General Committee is still in session at 11:00 p.m., it shall be adjourned unless a two-thirds majority of Council concur in the extension of the meeting. READ A FIRST AND SECOND TIME THIS 13' DAY OF NOVEMBER, 2007. READ A THIRD TIME AND FINALLYPASSED THIS 13' DAY OFNOVEMBER, 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK -162- COUNCIL — NOVEMBER 13, LALGEINDA ITEM# AuR RA TOWN OF AURORA COUNCIL No. PL07-116 SUBJECT: Zoning By-law Amendment and Site Plan Applications York Catholic District School Board 59Industrial Parkway North, 250, 260, 270, 280, 282,286, 290, 294, 296 & 298 Wellington Street East Northeast area of Wellington Street East and Industrial Parkway North File Numbers D14-14-06 and D11-08-07 FROM: Sue Seibert, Director of Planning and Development Services DATE: November 13, 2007 RECOMMENDATIONS THAT Implementing Zoning By-law 4967-07.D be enacted; and THAT subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute site plan agreement between York Catholic District School Board and the Town ofAurora respecting the construction of a secondary school. BACKGROUND The subject lands are located north of Wellington Street East and east of Industrial Parkway north. (see Figure 1). The lands comprised of ten (10) separate but adjoining properties which now have been amalgamated. An approximate frontage of 153.0 m (502 ft.) along Wellington Street East and an approximate frontage of 80.0 m (262 ft.) along Industrial Parkway North. The vacant lands are approximately 8.34 hectares (20.6 acres) in size. The applications were heard at the Public Planning Meeting held on March 28tn, 2007, and Council adopted a resolutioh'that "the application be brought back to a future Council meeting upon resolution of the major outstanding issues, such as: traffic, parking, a peer review of the applicant's comments regarding the OPA issues, YRT upgrades, playing fields, community theatre, and easements." In response to the issues raised at the March 28rn 2007 Meeting; staff prepared a second report (PL07-079) to Council on June 19tn, 2007 addressing the issues and at which time Council adopted the following resolution: THAT staff bring back the Official Plan Amendment, Zoning By-law Amendment and Site Plan for Council's consideration; and THAT the proposed Official Plan Amendment be brought forward to the Council meeting scheduled for June 26, 2007. —163— COUNCIL — NOVEMBER 13, 2007 November 13, 2007 -2- Report No. PL07-116 Official Plan Amendment No. 68 was adopted by Council at the June 26th 2007 Council Meeting and was approved by the Regional Municipality of York on August 171h, 2007. Accordingly, a draft Implementing By-law has been prepared along with a request to delegate site plan approval to the Director of Planning and Development Services. Proposal The York Catholic District School Board (YCDSB) has applied to the Town to develop the subject site for a Secondary School which will accommodate approximately 1098 students and. is anticipated to have an ultimate population of 1400 students (Figure 2). Grades will be phased in over a period of time with full enrolment not expected until 2011. The school is required to meet the long term needs of the YCDSB and the various communities serving Aurora and Newmarket and surrounding areas. The school is proposed to be sited to have a Wellington Street East frontage being approximately 16,000 mz (172,000 sq.ft.) in size and 2 to 3 storeys in height. Playing fields are proposed to be located in the rear or northern end of the property and parking will be provided for school staff, students and visitors. The School Board is providing 61 classrooms and a total of 251 parking spaces. If additional classrooms are required, a 12 classroom port-a-pak is proposed to be located in a parking area. The parking spaces would be relocated on the basketball court lands which would provide for 58 spaces. An additional 36 spaces have been identified on the plan as future spaces. The ultimate parking provided for the development is 292 spaces. Access to the school is proposed from two (2) locations. A full access (signalled intersection) is proposed from the Industrial Parkway North frontage, and an existing restricted access (right in -right out) from Wellington Street East. Bus lanes for drop-off and pick-up are proposed on site and buses will utilize a turning circle located on Town lands. Landscaping and fencing is provided along the majority of the property lines of the site (Figure 4). An approximate 3.0 m (9.8 ft.) landscape buffer and naturalized area is provided along the existing industrial properties including surrounding the school parking lot areas. A greater sized buffer is proposed along the north property lines adjacent to the existing industrial properties and the Town's open space lands. COMMENTS Planning Considerations The subject lands included fragmented residential land ownership, with individual accesses to Wellington Street East. It is the policy of the Town to encourage assembly of these individual parcels in order to establish a comprehensive block for these lands. As per Town's policy, the applicant has assembled the said parcels to allow for the lands to be developed as one block. The proposal to permit a secondary school on the subject lands has been deemed appropriate'as it is in close proximity to existing and new residential neighbourhoods, access to public transit, redevelopment of a prominent Wellington Street East site, close proximity to recreation centres, additional athletic fields for the community —164— COUNCIL — NOVEMBER 13, 2007 November 13, 2007 - 3 - Report No. PL07-116 as well as other economic spin-offs. The proposed secondary school is consistent with the Town's employment land retention strategy OPA # 55; and the institutional use is permitted within the "General Industrial" and "Service Commercial" designations within OPA # 66. The recently approved site specific OPA # 68 permits the use of the lands for a secondary school facility with accessory uses and the development is consistent with the policies. Zoning By-law Amendment The applicant proposes to amend the Zoning By-law from a "Rural General (RU) Zone" and "General Industrial (M2) Zone" to "Institutional 1-23 Exception Zone" to establish site specific by-law to allow the use of the lands for a secondary school including day care centres and religious institutions. The proposed uses (athletic field and parks) on the lands zoned Environmental Protection (EP) Zone are permitted and the existing zone shall remain the same. The draft implementing zoning by-law amendment has been prepared and is attached for Council's review. (see Appendix 1) Site Plan A site plan application has been submitted under file D11-08-07 and has been reviewed concurrently with the draft zoning.by-law amendment. Town departments, the Region of York, the Lake Simcoe Region Conservation Authority and the architecture peer review consultants, Watchorn Architects have provided comments. All departments and agencies are currently reviewing the third (3) submission site plan application. The Public Works Department has reviewed the subject application and have identified the only outstanding issues are technical in nature. Through the site plan review process, a Noise and Vibration Study was requested and an Environmental Noise Assessment was submitted. The report stated that "no vibration sources would adversely impact the site were identified" and that the "to meet or exceed the applicable noise guideline limits for a school development; the building will have masonry exterior wall construction and central air conditioning". The Noise Assessment concludes that "the proposed school building is compatible from a noise and`vibration perspective with the adjacent industrial uses." y The Public Works Department and the Legal Services Department have agreed to allow the applicant to utilize the turning circle. A temporary turning circle agreement will form part of the site plan agreement. The Building Department and Leisure Services Department have only minor comments outstanding. Central York Fire Services have no further comments on the proposal. The Lake Simcoe Region Conservation Authority have provided comments and support the site plan proposal in principle; and the outstanding details are to be addressed prior to site plan approval. The Region of York Transportation Department have identified issues as technical in nature. —165— COUNCIL — NOVEMBER 13, 2007 November 13, 2007 -4- Report No. PL07-11 Watchorn Architects has approved the site plan and elevations (Figures 2 and 3). Watchorn has provided the following comment on the design of the development: "The overall building presents an architectural design that is simple and logical. The varied cladding material and stepped massing help create both layered and textured elevation treatments that are subtle and elegant. These also help minimize the visual impact of such a large scale building. The entry points around the building are well emphasized and covered to provide weather protection. Generally, we feel the proposed architecture of this school has been greatly improved since the original scheme, and now constitutes a worthy addition to the Wellington Street streetscape". Ministry of Environment Approval/Record of Site Condition For the purposes of environmental investigation, the property is divided into four (4) blocks (see Figure 5): Block 1 - school and parking lot Block 2 - parking lot and play field Block 3 - watercourse Block 4 - track and playing field The applicant has filed a record of site condition (RSC) on the Environmental Site Registry for Block 1 and Block 4. These blocks have been cleared by the Ministry of Environment for the proposed development. At this time, the applicant has submitted further documentation to the Ministry of Environment in support of their application for Block 2 and 3. The applicant anticipates that the RSC will be posted on the Environmental Site Registry as early as the end of this year or in early 2008 which will then clear Block 2 and 3 for the proposed development. The site plan agreement will include the four (4) block plan. Conditions will be included to ensure. that construction (including servicing) does not occur in blocks which have not received MOE clearance. Building permits will only be issued on Blocks which have been cleared by the MOE. OPTIONS Council has the option of enacting the Implementing Zoning By-law 4967-07.D and authorizing the Director of Planning and Development Services to execute the site plan agreement, subject to the satisfactory review by the site plan committee. Council also has the option of directing staff to make any changes to the by-law they feel necessary, and they have the option of approving the site plan themselves. Given the applicant's desire to proceed forward with the applications, it is recommended that the signing authority be delegated to the Director of Planning and Development Services. —166— COUNCIL — NOVEMBER 13, 2007 November 13, 2007 - 5 - Report No. PL07-116 SERVICING ALLOCATION Not applicable. PROVINCIAL POLICY STATEMENT There are no conflicts wiht the policies of the Provincial Policy Statement as a result of this application. FINANCIAL IMPLICATIONS No Development Charges are payable relative to this application. Cash -in -lieu is payable. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. Critical review of the subject applications through the Zoning By-law Amendment and Site Plan process will facilitate this objective. CONCLUSIONS Subject to any concerns being raised, Staff is recommending that the implementing Zoning By-law 4967-07.D be enacted and that Council authorize the Director of Planning and Development Services to enter into site plan agreement between York Catholic District School Board and the Town of Aurora respecting the construction of a secondary school. ATTACHMENTS Figure 1 Location Plan Figure 2 - Site Plan Figure 3 - Elevation Plans Figure 4 - Landscape Plan Figure 5 - Block Plan Appendix 1- Draft Copy of Implementing By-law 4967-07.D i —167— COUNCIL — NOVEMBER 13, 2007 November 13, 2007 - 6 - PRE -SUBMISSION REVIEW Management Team Meeting —October 3, 2007 Prepared by: Cristina Celebre, Planner Extension 4343 ort No. PL07-116 Su S iM.C.LP., R.P.P. ohn S. Rogers, Di r for of Planning and Development C.A.O. Services LOCATION PLAN N Au> APPLICANT: YORK CATHOLIC DISTRICT SCHOOL BOARD A FILES: D09-06-06 & D14-14-06 0 50 100 AURORA PLANNING & DEVELOPMENT SERVICES DATE: NOVEMBER 13, 2007 Metres FIGURE 1 Location Plan created by the Town of Aurora 71drAiNjDepartment, February 12th, 2007. Map modified November 9th, 2007. VHELLINu I "" — SITE PLAN AuR- RA APPLICANT: YORK CATHOLIC DISTRICT SCHOOL BOARD N FILES: D09-06-06 & D14-14-06 AURORA PLANNING & DEVELOPMENT SERVICES DATE: NOVEMBER 13, 2007 FIGURE 2 created by the Town of Aurore Planning Department, on NOVemeer urn, Zuu/, ua[a proVlaee py ICI croup Axnaacis. , :8 n®oi9Oil 0 L �NO Lin ; mgoRS 111a 110 ,A €i